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The 2014/15 NCRA/ANREC Community Radio Awards The NCRA/ANREC Awards honours the amazing programming, people, and activities our sector has to offer and reflects the range and diversity of community radio across Canada. Submissions open: MONDAY, MARCH 16th 2015 Deadline for submissions: FRIDAY, MAY 1st 2015 at midnight, PT *****Please read the submission criteria carefully ***** The Volunteer of the Year, Community Development, Local Talent Development and Community Radio Legend awards are limited to one nomination per NCRA member station. Please include a letter of support describing why your station’s nomination should win. Any other materials to support the nomination are happily accepted, but not required. For Outstanding Achievement awards, each individual may only apply once as the main producer (name listed first). They may submit more than one application only if another name is listed first as the main producer. For shows with more than one contributor, up to four people may apply with different works but all submissions from a show must be in the same category. If a program with many producers that each want to submit individually to different categories, the contributors must jointly decide on a single category to apply to. Each submission must have a separate entry form. Digital and snail mail applications are accepted. Each submitted file must follow the naming convention in Annex A. In addition, please upload all audio in MP3 format. All digital audio can be submitted through the following acceptable forms: the NCRA Program Exchange, SoundCloud, Spreaker, Googledocs, ReverbNation, Mongofiles, Sendspace, other file sharing websites, and as email attachments. The NCRA is not responsible for any lost, damaged or missing applications. Application material cannot be returned. Please note the maximum length of your entry. Entries that exceed this length will not be eligible. Electronic signatures on the Entry Form are acceptable forms of verifying the submission. All work must have been aired on an NCRA member station between April 1, 2014 - March 31, 2015. The station must be a member in good standing of the NCRA by the submission deadline. Winners receive national recognition at the NCRC Awards Gala June 2015 hosted by CFMH-FM in St John NB, and on the NCRA/ANREC website. Unless otherwise indicated, all applications and programming may be submitted in English or French. See Annex B for the Awards Checklist. Category Volunteer of the Year CKLN-FM Community Development Award Local Talent Development Community Radio Legend Award Outstanding Achievement Submission Criteria Description Volunteer of the Year honours the person Letter(s) of reference detailing who has worked tirelessly for your station why the volunteer deserves this without getting any money. They may have award worked at any one or many positions at the If desired, audio clips no longer station. than 10 minutes Candidates must be nominated by the station, one per station This award honours how your station has A letter written by the station on helped your community in the past year. This the work conducted in the past can include programming, special events, year to improve the community charity, fundraising, partnerships with other If desired, additional letters from local organizations or anything else that the community made a difference. To read more about why If desired, audio clips no longer the award is named in honour of CKLN-FM, than 10 minutes visit www.ncra.ca/awards. Local Talent Development honours how your A letter written by the station on station has contributed to supporting the the work conducted in the past work of local artists in the past year. This year to support local artists support can come in a variety of ways, from If desired, additional letters from promoting local bands, to hosting live events. the community If desired, audio clips no longer than 10 minutes This award honours individuals who have Letter(s) of reference detailing contributed enormously to community radio why the individual deserves this as a sector. This person may have award contributed to any part of the sector, and If desired, audio clips no longer may either still be involved, or no longer than 10 minutes actively engage in this work. Category News Sports Documentary The Neskie Manuel Award for Aboriginal Affairs and Culture Programming Special Programming Current Affairs or Magazine Show Creative Production Third Language Outstanding Achievement in Programming Submission Criteria Description Open to newscasts, news Audio excerpts of the program, no longer than 5 programs, live news, or individual minutes that will be reviewed by the jurors news stories. The full audio of the submission A written description of the work and completed entry form Audio excerpts of the program, no longer than 5 Open to sports shows, sports coverage, live sports coverage, minutes that will be reviewed by the jurors athlete interviews, or individual The full audio of the submission A written description of the work and completed sports stories. entry form Open to all documentaries that Audio excerpts of the program, no longer than devote themselves to covering a 10 minutes no shorter than 4, that will be particular subject in some depth. reviewed by the jurors The full audio of the submission A written description of the work and completed entry form Open to shows or individual radio Audio excerpts of the program, no longer than pieces. Submission should be by, 10 minutes that will be reviewed by the jurors for, or about Indigenous people. The full audio of the submission The submitted audio should fall Work may be submitted in an Indigenous under at least one of these three language, but the written description of the categories. For more info about work and completed entry form must be in Neskie Manuel and this awards English and/or French origins visit www.ncra.ca/awards. Open to non-regular programming Audio excerpts of the program, no longer than that covers a specific event or 10 minutes that will be reviewed by the jurors issue such as an event in the The full audio of the submission A written description of the work and completed community, or International Day for the Elimination of Racial entry form Discrimination. Open to one episode or a selection Audio excerpts of the program, no longer than from episodes of a regular spoken 10 minutes that will be reviewed by the jurors word program. The full audio of the submission A written description of the work and completed entry form Audio excerpts of the program, no longer than 5 Open to audio art, PSAs, Station IDs or advertisements. minutes that will be reviewed by the jurors The full audio of the submission A written description of the work and completed entry form Open to music or spoken word Audio excerpts of the program, no longer than programming where more than 10 minutes that will be reviewed by the jurors half of the spoken word content is The full audio of the submission Work may be submitted in any language, but the in a language other than French or English. written description of the work and completed entry form must be in English and/or French Syndicated Show or Podcast Music Programming Women’s Hands and Voices Breaking Barriers Audio excerpts of the program, no longer than 10 minutes that will be reviewed by the jurors The full audio of the submission A written description of the work and completed entry form Audio excerpts of the program, no longer than 10 minutes that will be reviewed by the jurors The full audio of the submission A written description of the work and completed entry form Audio excerpts of the program, no longer than 10 minutes that will be reviewed by the jurors The full audio of the submission A written description of the work and completed entry form Audio excerpts of the program, no longer than 10 minutes that will be reviewed by the jurors The full audio of the submission A written description of the work and completed entry form Open to shows broadcast on a member station that are also podcasts or air on at least one other community radio station or television station in Canada. Open to all music shows. Open to shows or individual radio pieces. Submission should be by, for, and/or about Women’s issues and subjects. The submitted audio should fall under at least one of these three categories. Open to shows or individual radio pieces. This category is devoted to programming that fights oppression, discrimination, and promotes equity. If you have any questions about which category your work falls into, please feel free to contact the national office. And, as the NCRA Awards are always evolving, if you have any suggestions to help make the categories or judging process better reflect community radio, please let us know. Send questions, entry forms, and submissions to: Email: [email protected] Snail mail: NCRA/ANREC Community Radio Awards 180 Metcalfe St. Suite 608 Ottawa, Ontario, K2P 1P5 Annex A – Naming Convention All submissions must follow this naming convention to be considered valid and eligible for consideration. If you have any questions about this structure please contact the national office. If you wish to submit a file that does not fall into one of the examples, please use the structure as closely as possible for the adaptation. XXXX = Station Call Letters or name 0:00 = Length of audio clip Category Volunteer of the Year CKLN-FM Community Development Award Local Talent Development Community Radio Legend Achievement Award News Sports Documentary The Neskie Manuel Award for Aboriginal Affairs and Culture Programming Special Programming Current Affairs or Magazine Show Creative Production Third Language Examples Volunteer-XXXX-NameOfNominee-NameOfSubmitter CKLNCommDvlp-XXXX-NameOfSubmitter LTD-XXXX-NameOfProject-0:00-NameOfSubmitter RLA-NameOfNominee-NameOfSubmitter News-XXXX-Name(s)Of Producer(s)-Audio-0:00-Title News-XXXX- Name(s)Of Producer(s)-EntryForm News-XXXX- Name(s)Of Producer(s)-Bio News-XXXX- Name(s)Of Producer(s)-Image Sports-XXXX-Name(s)Of Producer(s)-Audio-0:00-Title Sports-XXXX- Name(s)Of Producer(s)-EntryForm Sports-XXXX- Name(s)Of Producer(s)-Bio Sports-XXXX- Name(s)Of Producer(s)-Image Documentary-XXXX-Name(s)Of Producer(s)-Audio-0:00-Title Documentary-XXXX- Name(s)Of Producer(s)-EntryForm Documentary -XXXX- Name(s)Of Producer(s)-Bio Documentary -XXXX- Name(s)Of Producer(s)-Image Neskie-XXXX-Name(s)Of Producer(s)-Audio-0:00-Title Neskie-XXXX- Name(s)Of Producer(s)-EntryForm Neskie -XXXX- Name(s)Of Producer(s)-Bio Neskie -XXXX- Name(s)Of Producer(s)-Image Special-XXXX-Name(s)Of Producer(s)-Audio-0:00-Title Special-XXXX- Name(s)Of Producer(s)-EntryForm Special -XXXX- Name(s)Of Producer(s)-Bio Special -XXXX- Name(s)Of Producer(s)-Image Current-XXXX-Name(s)Of Producer(s)-Audio-0:00-Title Current-XXXX- Name(s)Of Producer(s)-EntryForm Current-XXXX- Name(s)Of Producer(s)-Bio Current-XXXX- Name(s)Of Producer(s)-Image Creative-XXXX-Name(s)Of Producer(s)-Audio-0:00-Title Creative -XXXX- Name(s)Of Producer(s)-EntryForm Creative -XXXX- Name(s)Of Producer(s)-Bio Creative -XXXX- Name(s)Of Producer(s)-Image Third-XXXX-Name(s)Of Producer(s)-Audio-0:00-Title Third -XXXX- Name(s)Of Producer(s)-EntryForm Third -XXXX- Name(s)Of Producer(s)-Bio Third -XXXX- Name(s)Of Producer(s)-Image Syndicated Show or Podcast Music Programming Women’s Hands and Voices Breaking Barriers Syndicated-XXXX-Name(s)Of Producer(s)-Audio-0:00-Title Syndicated -XXXX- Name(s)Of Producer(s)-EntryForm Syndicated -XXXX- Name(s)Of Producer(s)-Bio Syndicated -XXXX- Name(s)Of Producer(s)-Image Music-XXXX-Name(s)Of Producer(s)-Audio-0:00-Title Music -XXXX- Name(s)Of Producer(s)-EntryForm Music -XXXX- Name(s)Of Producer(s)-Bio Music -XXXX- Name(s)Of Producer(s)-Image Women-XXXX-Name(s)Of Producer(s)-Audio-0:00-Title Women -XXXX- Name(s)Of Producer(s)-EntryForm Women -XXXX- Name(s)Of Producer(s)-Bio Women -XXXX- Name(s)Of Producer(s)-Image BB-XXXX-Name(s)Of Producer(s)-Audio-0:00-Title BB -XXXX- Name(s)Of Producer(s)-EntryForm BB -XXXX- Name(s)Of Producer(s)-Bio BB-XXXX- Name(s)Of Producer(s)-Image Annex B – Awards Checklist Use his handy-dandy checklist to verify if you have completed all the proper steps to submitting an award. If you are able to successfully check off all boxes, you are ready to submit! To be eligible, your application must contain the following: Checklist for Outstanding Achievements: The station must be in good standing with the NCRA by the submission deadline If you are an individual with several shows, you must pick one for one awards category submission If there are many producers for one show, you must jointly decide on a single category for submission Go through all your files and select the best one That audio was aired between April 1 2014, and March 31 2015 Cut the audio to highlight your best work down to 5-10 minutes according to the category requirements Please note the maximum length of your entry. Entries that exceed this length will not be eligible. Include the full raw audio of the program You have completed the entry form in either English or French You have written and attached a 50-word biography about the producer(s) & 200-words about the program All files to be submitted are saved using the Annex A naming convention The audio files are saved in MP3 format You have completed a physical or electronic signature to the entry form You have uploaded your audio in one of the acceptable methods You have attached both the excerpts and raw full audio to the application All digital submissions are sent to [email protected] All non-digital submission are sent to the national office at 608-180 Metcalfe St, Ottawa, ON, K2P 1P5 Congratulations!! You may now submit for the awards! Checklist for General Awards: The station must be in good standing with the NCRA by the submission deadline Write a letter(s) of reference pertaining to why the station/individual deserves this award All files to be submitted are saved using the Annex A naming convention Any additional audio files are saved in MP3 format and uploaded in one of the acceptable methods If audio is included, you have attached both the excerpts and raw full audio to the application All digital submissions are sent to [email protected] All non-digital submission are sent to the national office at 608-180 Metcalfe St, Ottawa, ON, K2P 1P5 Congratulations!! You may now submit for the awards!