D Show Jump Rally 2015 Registration

USPC NORTHWEST REGION
D (Unrated thru D3) SHOW JUMPING RALLY
Saturday, June 27, 2015
WITH AN ADDED DAY OF:
Sunday, June 28, 2015
A note from the organizers…
We are committed to hold a 1-day rally on Saturday, June 27, with the option of adding
a second 1-day rally on Sunday, June 28. The Sunday rally will take place ONLY IF
Saturday fills up with 8 teams. In order to take place the Sunday rally will also have to
fill up with 8 teams.
On the registration form, please register for the Saturday show and indicate if you
would be willing to rally on the Sunday date instead if we have enough entries and
need some flexibility.
If you can only rally on Sunday, please fill out the paperwork too, and we will hold it
until we know if there are enough Saturday entries to open up Sunday.
Please don't hesitate to call or email Therese if you have any questions about this. We
are very excited about continuing the tradition of this really fun rally!
Therese Coad
(206) 914-4145
[email protected]
and Susan Collins/DC BIPC
(206) 852-5998
USPC NORTHWEST REGION
D (Unrated thru D3) SHOW JUMPING RALLY
Saturday, June 27, 2015
OPENING DATE: NOW
COST:
CLOSING DATE: June 13, 2015
$150 Per TEAM
LOCATION:
Make club checks payable to: Bainbridge Island Pony Club
BAINBRIDGE ISLAND SADDLE CLUB
7650 NE Day Road
Bainbridge Island, WA 98110
Rally Organizers: Therese Coad - 206-914-4145 or [email protected]
Bainbridge Island Pony Club, Susan Collins, DC
Chief Horse Management Judge:
Jump Judge/ Course Designer:
Technical Delegate (TD):
Announcer:
MAIL ENTRIES TO:
Alishia Hornburg
Laura Kemp
Betty Galambos (Saturday) and Jenniver Niedermair (Sunday)
MaryAnn Lee
Therese Coad
16676 Agate Pass Road NE
Bainbridge Island, WA 98110
Registration questions? Please call Therese @ 206-914-4145
JUMPING ROUNDS:
Each competitor will ride two rounds…. three if you would like a bonus after the awards ceremony…
Round 1: Normal Knockdown with Equitation and
Round 2: Normal Knockdown with a Jump Off Round.
All competitors will ride the Jump Off Round immediately IF there are no jump faults or time penalties.
RULES:
The Rally is governed by the USPC Handbook and Rules for Show Jumping Competition 2015 and
the USPC Horse Management Handbook Part I - Rules for Rallies 2015.
Please be familiar with these rulebooks and corresponding 2015 newsletters (if applicable)
Medical armbands are required to be worn at all times.
COMPETITION AND AWARDS:
Team members may be of mixed certification and riding levels. The goal is to provide a fun, safe
riding environment where teams compete with one another.
DCs or the Club Rally Coordinators have the responsibility to place each horse/rider combination in
the most suitable division. This will be a team competition, using team scores for overall and horse
management placement. Multiple teams from the same clubs are welcome.
******Riders, with help from their coaches and DCs, should take care when selecting divisions
as changes after the closing date will be limited to emergency situations. *******
If you do not have a full team but have catch riders, please try to form a team with another Pony Club.
If you are having difficulties finding enough catch riders to form a team, please contact Therese for
assistance with connecting team members. Each club is responsible for sending in the paperwork
and rally fee for the team members from their club.
We encourage and welcome each team to bring upper level pony clubbers who can act as mentors
throughout the rally. If you want us to match your team up with a mentor, we will be happy to do so.
The mentors are IN ADDITION TO your Stable Manager. Although we prefer that your Stable
Managers are D3 or below, we will accept C1 Stable Managers. Mentors will be C1 and above.
Ribbons will be up to 8th place for riding and up to 3rd place for Horse Management.
HORSEMASTERS DIVISION: Horsemaster members will have the opportunity to participate and
compete at this rally in their own division. Remember, assistance is not allowed between
Horsemasters and youth competitors.
NUMBER OF TEAMS:
The maximum # of teams will be 8 teams for each day.
Teams accepted will be based on COMPLETE REGISTRATIONS and ON TIME POSTMARKS.
ARENAS AND FOOTING:
Warm up will be in a sand outdoor arena for the flat and jumping.
The competition arena is a 100 x 200 outdoor facility with bleachers on one side. The footing is sand.
A separate longeing area will be designated.
Longeing:
Longeing must follow the USPC standards and safety procedures and may be done only with consent
of the CHMJ in the designated longeing area. Those allowed to longe:
 Owner/Agent of mount or designee (CHMJ must be notified of the presence of these
individuals)
 At the discretion/approval of the CHMJ, any competitor, if directly supervised by a noncompeting adult
ATTIRE:
All competitors must be appropriately dressed at all times during the rally. Please refer to the current
HM rulebook. If dressed inappropriately, the jump judge or steward may refuse to allow competitors to
compete or receive awards. The Horse Management Handbook describes appropriate attire for work
in the stable area, horse inspections, turnouts, etc.
REFUNDS:
Refund requests received prior to the closing date will be charged a $5.00 administration fee per
rider. Requests received after the closing date must accompany a doctor’s or veterinarian’s
certificate. These refunds will be charged a $15.00 administration fee per competitor.
STABLING:
There are pole stalls with dirt and grass and no overhead shelter. NO shavings will be supplied.
Please bring your own shavings. Shavings may be purchased on Bainbridge Island at Bay
Hay and Feed (206-842-2813) - they are open until 5PM.
Additionally, please be prepared to strip your stalls prior to departure.
We are responsible for disposing of all shavings - stripping the stalls will help us out alot.
THANK YOU FOR COOPERATING!!!!
DIVISIONS:
Please indicate your selection of jump course on the Entry Form.
Let's do a course - poles on the ground
Encouraging Cross Rails – Not to exceed 12 inches.
Optimistic Fences – Not to exceed 18 inches.
Confident Course – Not to exceed 24 inches.
Positively Jumping Ready – Not to exceed 2’6 with spreads up to 2’6.
TEAM/RIDER INFORMATION:
 Saturday rally Arrival begins at 2PM on Friday afternoon.
 Sunday rally Arrival begins at 6PM on Saturday - please DO NOT COME any earlier.
 Competitors may begin their setup only upon approval by Horse Management or show
organizer. Set up may be done by TEAM MEMBERS AND THEIR MENTORS ONLY. Others
may assist with carrying heavy equipment from the trailer to the tack room but must leave the
stall area immediately after unloading.
 Trailers will be used for team tack and feed rooms. Feed rooms will not be judged.
 Come prepared to put up stall cards on stalls when horse arrives. Please use bailing twine or
duct tape to hang stall cards.
 Riding will not be allowed on Friday evening (Saturday rally) or Saturday evening (Sunday
rally). Hand walking horses is the only approved method of exercise available the day prior to
the rally. No horses are allowed in the competition arena until the day of the rally.
 Rally rules apply upon arrival.
 Once teams are settled and Horse Management is ready, competitors may bring their helmets
and bridle/bit to Horse Management to be inspected.
 Horse Inspections will take place on Friday late afternoon/Saturday morning (Saturday rally)
and Saturday late afternoon/Sunday morning (Sunday rally).
 Once the rally begins competitors may not return to their campers or RVs until released to
parents at the end of the day.
 No washing of horses will be allowed.
 You are responsible for your horse(s) on Friday (for Saturday rally) and Saturday (for Sunday
rally) nights. Horse Management will not be set up to do "night checks".
VOLUNTEERS:
Each team is required to furnish 2 adult volunteers who will assist at the rally (Chaperones are
encouraged to also fill volunteer positions). A Volunteer form is enclosed; please note assignment
preferences/experience. Your registration will only be complete once we have these volunteer names.
If you have more people to volunteer, we would appreciate additional signups. THANK YOU!
CHAPERONES AND COACHES:
Each team must be accompanied by a Chaperone and a Coach. A signed copy of the Coach and
Chaperone Guidelines must be submitted with the entry. All Coaches and Chaperones must check in
with the Rally Office upon arrival. The Chaperone and the Coach may not be the same person. The
forms for these positions can be found on the NW Pony Club website or the rulebooks as noted
below.
A Chaperone must be 21 or older and is responsible for the conduct of the competitors in his/her
charge. The Chaperone must stay on the Rally Grounds at all times during rally competition, or must
designate another adult to be responsible for the team if he/she must leave. The Rally Office must be
notified of this change. Chaperones are encouraged to volunteer for other assignments in addition to
their chaperone responsibilities. The coaches form can be found in the Horse Management
Handbook on pages 10 & 11 or on the NW Pony club website under "forms".
Coaches must follow the coaching guidelines as outlined in the “USPC Handbook and Rules for
Show Jumping Competition 2015”. The coaches form is on page 43 of the rulebook or on the NW
Pony Club website under "forms".
Coaches are required to attend the opening briefing and a coaches meeting scheduled immediately
following. Coaches are discouraged from taking on more than two teams.
DIRECTIONS:
For Map programs/GPS directions, use 7650 NE Day Road; Bainbridge Island, WA 98110
From the South via Hwy 16 - come north through Bremerton and on to Highway 3. You'll get off on
the Bainbridge/Poulsbo exit - Highway 305. Go through Poulsbo and then on to Bainbridge Island.
Once on Bainbridge, take a right at the first stop light - DAY ROAD. The road splits - go straight.
Continue until you see the sign for "Manzanita Park". Take a right and follow signs to the Bainbridge
Island Saddle Club.
From the North (Olympic and Kitsap Peninsulas) - Take Highway 3 to Highway 305 (towards
Poulsbo/Bainbridge Island), go through Poulsbo and follow the directions above once you are on
Bainbridge.
From the Seattle/Bainbridge Ferry - Once you are off the ferry, go straight on Highway 305.
Continue to Day Road, take a left. The road splits - go straight. Continue until you see the sign for
"Manzanita Park". Take a right and follow signs to the Bainbridge Island Saddle Club.
*Once you arrive, the gate attendant will direct you to your stall. Please be
considerate of others-unload quickly and move vehicles away from the stall area
unless your trailer is to be used for a tack/feed room.
LODGING:
Camping:
Overnight camping at the Saddle Club is available on a first come first served basis. There are
restrooms and running water but no showers available. Tents must be picked up and put away prior
to the Briefings on Saturday or Sunday morning.
There is also camping at Fay Bainbridge Park about 2 miles away.
Hotels:
Best Western, Bainbridge Island
350 High School Road; Bainbridge Island, WA 98110
206-855-9666
Island Country Inn, Bainbridge Island
920 Hildebrand Lane NE; Bainbridge Island, WA 98110
206-842-6861
Poulsbo Inn
18680 Poulsbo Wilderness Trail
Washington 305
Poulsbo, WA 98370
360-779-3921
CONCESSIONS AND FOOD:
The Bainbridge Island Pony Club will provide breakfast and lunch on Saturday and Sunday.
It is the BEST FOOD in the whole wide world!!!!!
There are 2 grocery stores on the Island - Safeway (High School Road & Hwy 305) and
Town & Country (Winslow Way - very close to the ferry)
In Poulsbo, there is Safeway, Albertsons and Central Market. All three are on Hwy 305 which
goes through Poulsbo.
TENTATIVE SCHEDULE for SATURDAY'S RALLY
Friday, June 26
2 PM
Teams may begin to arrive
Tack room set up may begin when announced by Horse Management
Once teams are settled, competitors may bring their helmets and bridle/bit
to Horse Management to be inspected.
An announcement will be made when team packets are available
5:30 – 7:30 PM
Horse Inspections for those who arrive on Friday
9 PM or earlier
Barns close
REMEMBER: you are responsible for your horses during the night.
Horse Management will not be doing night checks.
Times noted below are approximate
Please check packets or Rally Office for Final Schedule
Saturday, June 27
6:00 AM
7:30 AM
8:00 AM
8:30 – 9:30 AM
9:30 AM
10:30 AM
5:00PM
Arrivals, set up, Barns open, Horses fed
Remainder of Horse Inspections and helmet/bridle/bit checks
Mandatory briefing
Coaches meeting after Mandatory Briefing
Course walk
Turnout Inspections begin in order of go
Jumping rounds begin
Round 1 – Normal Knockdown with Equitation
Round 2 - Normal Knockdown with a Jump Off
Awards ceremony
After Ceremony (ONLY if there is not a Sunday rally):
Ride your own line with your coach - arrange this with your coach and
parents. Those who participated in this section of the rally will be asked to
assist in putting the jumps back in place.
.
Prior to Awards Ceremony and upon announcement by Horse Management, competitors may
pack up tack rooms and trailers. All stalls must be cleaned completely.
Trailers cannot be moved until after awards ceremony.
PLEASE LEAVE THE BAINBRIDGE ISLAND SADDLE CLUB LOOKING BETTER THAN IT
DID WHEN YOU ARRIVED. THE SADDLE CLUB IS THE PRIDE AND JOY OF THE
EQUINE COMMUNITY ON BAINBRIDGE AND WE TAKE PRIDE IN KEEPING IT
BEAUTIFULLY MAINTAINED. THANK YOU FOR YOUR HELP!!!
Susan and Therese
TENTATIVE SCHEDULE for SUNDAY, June 28
Saturday, June 27
6 PM
PLEASE NOTE THIS IS DIFFERENT THAN THE SATURDAY RALLY!!
Teams may begin arriving - please do not plan to arrive earlier because
you won't have access to the Saddle Club as we will be wrapping
up the Saturday rally
Tack room set up may begin when announced by Horse Management
Once teams are settled competitors may bring their helmets and bridle/bit
to Horse Management to be inspected.
An announcement will be made when team packets are available
7:00 PM
Horse Inspections for those who arrive on Saturday and as time will allow
9 PM or earlier
Barns close
REMEMBER: you are responsible for your horses during the night.
Horse Management will not be doing night checks. .
Times noted below are approximate
Please check packets or Rally Office for Final Schedule
Sunday, June 28
6:00 AM
7:30 AM
8:00 AM
8:30 – 9:30 AM
9:30 AM
10:30 AM
5:00PM
After Ceremony:
Arrivals, set up, Barns open, Horses fed
Remainder of Horse Inspections and helmet/bridle/bit checks
Mandatory briefing
Coaches meeting after Mandatory Briefing
Course walk
Turnout Inspections begin in order of go
Jumping rounds begin
Round 1 – Normal Knockdown with Equitation
Round 2 - Normal Knockdown with a Jump Off
Awards ceremony
Ride your own line with your coach - arrange this with your coach and
parents. After the jumping, those who participated in this section of the
rally will be asked to assist in putting the jumps back in place.
.
Prior to Awards Ceremony and upon announcement by Horse Management, competitors may
pack up tack rooms and trailers. All stalls must be cleaned completely
Trailers cannot be moved until after awards ceremony.
PLEASE LEAVE THE BAINBRIDGE ISLAND SADDLE CLUB LOOKING BETTER THAN IT
DID WHEN YOU ARRIVED. THE SADDLE CLUB IS THE PRIDE AND JOY OF THE
EQUINE COMMUNITY ON BAINBRIDGE AND WE TAKE PRIDE IN KEEPING IT
BEAUTIFULLY MAINTAINED. THANK YOU FOR YOUR HELP!!!
Susan and Therese
SHOW JUMP RALLY VOLUNTEER FORM
RETURN FORM WITH ENTRY PACKET
PLEASE PRINT CLEARLY!
Calling all volunteers! Each club is expected to provide a minimum of 2 (two) volunteers per team.
Specific job assignments and time slots will be posted on the volunteer schedule by the Rally office
Friday evening (for Saturday rally) and Saturday evening (for Sunday rally).
Volunteers: please arrive for your assignment prior to noted start time for overview of duties.
Cell phone numbers are very important for each volunteer.
Name______________________________________________________________________
E-Mail __________________________________________________________________
Cell phone___________________________________________________
Horse Experience: ________________________Job Choices___________________________
Circle day and time availability
FOR SATURDAY RALLY:
FOR SUNDAY RALLY:
FRIDAY:Afternoon/Evening
SATURDAY: Evening
SATURDAY:
SUNDAY:
Morning
Morning
OR
OR
Afternoon
Afternoon
Name______________________________________________________________________
E-Mail __________________________________________________________________
Cell phone___________________________________________________
Job Choices_________________________________________________
Horse Experience: ________________________Job Choices___________________________
Circle day and time availability
FOR SATURDAY RALLY:
FOR SUNDAY RALLY:
FRIDAY:Afternoon/Evening
SATURDAY: Evening
SATURDAY:
SUNDAY:
Morning
Morning
OR
OR
Afternoon
Afternoon
Volunteer Jobs:
PARKING (ARRIVALS & DEPARTURES)
WARM-UP ARENA
RUNNER/MISC
HORSE MANAGEMENT (great time to learn what this is all about)
EMT/NURSE
IN-GATE KEEPER
OUT-GATE KEEPER
****JUMP CREW*****
If you aren’t sure what to volunteer for, just sign up and we’ll make sure you know what to do.
We’ll need lots of help to make sure the rally runs well. Thank you.
TEAM ENTRY FORM— Deadline June 13, 2015
D SHOW JUMPING RALLY - JUNE 27 and 28, 2014
PLEASE PRINT VERY CLEARLY!
Name of Club_________________________________________________________________
We are signing up for ______Saturday only; ______Sunday only; _____Either is fine with us
*Certifications are based on the member's level as of June 26, 2015
Rider
Certification
Horse’s Name
Birthdate
Division
CAPTAIN
1.____________________________________________________________________________
2.____________________________________________________________________________
3.____________________________________________________________________________
4.____________________________________________________________________________
STABLE
MANAGER:_______________________________
Birthdate______ Certification:_______________
Coach _____________________________ cell #: __________________ Email: ________________
Chaperone__________________________ cell #: __________________ Email: ________________
FEES:
$150 per team (team is comprised of 3 or 4 riders with no fee for stable manager)
Entry Check List: (available at http://northwest.ponyclub.org/Forms.htm)
______
Completed Team Entry form
______
Check FOR $150 made out to “Bainbridge Island Pony Club”
______
Signed Coaching Guidelines – available on NW website, under "Forms"
______
Signed Chaperone Rules/Duties – available on NW website, under "Forms"
______
Volunteer Form (2 adult volunteers minimum per team)
______**Please supply the PARENT EMAIL & CELL NUMBER for each competitor on reverse**
Mail entry to: Therese Coad; 16676 Agate Pass Road NE; Bainbridge Island, WA 98110
Entry completed by: ______________________________Email: _______________ Phone:__________
Packets are considered “received” when we have ALL paperwork, proper
postmark and 2 volunteers. Please check forms carefully!
For Office Use Only: Date received: _______________ Date complete:__________________