Minutes - Olympia School District

Olympia School District
1113 Legion Way SE ▪ Olympia, WA 98501 ▪ 360.596.6100 ▪ http://osd.wednet.edu
“Creating opportunities and shaping success for all students”
MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS
MAY 18, 2015
A regular meeting of the Olympia School District Board of Directors was called to order by President Justin
Montermini at 6:45 p.m. on Monday, May 18, 2015, at the Olympia Regional Learning Academy, 2400 15th Avenue
SE, Olympia 98501. Also attending were Directors Mark Campeau, Allen Miller, Eileen Thomson and Frank Wilson,
Student Representative Jagganath Natarajan and Superintendent Dick Cvitanich.
PLEDGE OF ALLEGIANCE
FOCUS ON ORLA
Principal Joy Walton Kawasaki welcomed the Board. She opened with a brief school overview, then focused on
presentations by Montessori teachers Kristin Weed and Chanda Martin who spoke about student growth
assessment in meeting standards in a Montessori classroom; hConnect teachers Michelle Whittaker and Lorana
Hoopes who addressed student progress assessment toward CCSS using Jumprope; hConnect teachers Cristy Havens
and Karina Champion who spoke to the work of the Growth Mindset PLC; and Montessori student leaders who
described the Montessori upper elementary student government, how it functions, and what they have achieved
this year. Students from the Arts Alive! program concluded the presentation with the opening number from ORLA's
Spring production of Seussical the Musical.
The Board recessed for a three-minute break at 7:32 p.m. and reconvened at 7:35 p.m.
WASHINGTON ACHIEVEMENT AWARDS
Assistant Superintendent Nancy Faaren recognized four schools as recipients of the 2014 Washington Achievement
Award: Boston Harbor Elementary School, Jefferson and Reeves Middle Schools and Capital High School.
STAFF RECOGNITION AWARDS
Human Resources Director Aaron Davis presented the annual Staff Recognition Awards:
The Unsung Heroes (goes the extra mile): Hollie Myhr, McLane Elementary School; Monica White, Jefferson
Middle School; Teresa Frazier, Technology
The Bridge Builder (reaches out to the community): Pam Tebeau, Student Support
The Coaches (supports others): Donna Lamont, Student Information Systems; Eric Green, Capital High School
The Instructors (excels at teaching): Sue Williams, Literacy Specialist; Wendy Hughes, Jefferson Middle School
The Playmakers (supports others): Wendy Carpenter, Olympia High School; Ruth Chamberlin, TOSA
The Innovators (making a difference): Hansen RTI Leadership Team—Kim Moore, Cindy Johnson, Jennie
Ronning, Melinda McKown, Julie Mickelson, Renee Judah, Piper Scolaro, Fran Barrett, Courtney Crawford,
Greg Govan and Gayle Luce
Champion of Differences (celebrates diversity): Mary Crooks, Reeves Middle School
The Dream Teams (above and beyond): Communication and Community Relations Office—Rebecca Japhet,
Conor Schober, Dave Eilers and Diana Crawford; Student Support Staff—Cyndie Hargrave, Kathy Campbell,
Becky Paxton, Julie Voorhees, Lisa Morrison and Amber Geiger
The Energizer (energizes others to give their best): Max Schwegler
Board of Directors: Mark Campeau ▪ Allen Miller ▪ Justin Montermini ▪ Eileen Thomson ▪ Frank Wilson ▪ Jagannath Natarajan (Student Rep)
Dominic G. Cvitanich, Superintendent
We envision a supportive environment that promotes trust, growth and achievement of the highest standards.
We build our capacity for success through leading-edge programs and operations based on continuous improvement.
We have 100 percent commitment to quality and excellence in all things.
Minutes
May 18, 2015
Page 2 of 5
DIRECTOR THOMSON MOVED TO APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF MAY 4, 2015. DIRECTOR MILLER
SECONDED. BOARD, FIVE AYES; SR NATARAJAN, AYE; MOTION CARRIED.
COMMUNITY COMMENT
Erin Vroman, Mary Middleton, Maurice Major, Joellen Wilhelm and Beth Sielert spoke of the importance of a full
time principal in every school. These Madison parents expressed their concerns around student behavior and safety
issues, the added burden to faculty and staff, the importance instructional leadership and the significance of a
neighborhood school to its community.
Superintendent Cvitanich thanked the speakers for their comments and noted that the administration has been
working on a plan to increase onsite principal time at Madison. He said the goal is to maximize the time principals
are in their buildings, while recognizing that all principals are out of their buildings at different times for meetings,
conferences or other responsibilities.
CONSENT AGENDA
DIRECTOR MILLER MOVED TO APPROVE THE CONSENT AGENDA AS PRESENTED. DIRECTOR WILSON SECONDED. BOARD, FIVE AYES; SR
NATARAJAN, AYE; MOTION CARRIED
1
SCHOOL DIRECTORS
1.1
Scheduled Meetings & Events
 Tuesday, May 19, 6:30 pm, 2015-2016 Budget Forum, Reeves Middle School
 Wednesday, May 20, Noon, 2015-2016 Budget Forum, Knox Center
 Thursday, May 28, 4:00 pm, Retirees/Volunteers Ice Cream Social, Capital High School Commons
 Monday, June 1, 6:30 pm, Regular Board Meeting, Knox Center
 Thursday, June 4, 6:00 pm, Avanti Graduation, Knox Auditorium
 Friday, June 5, 7:00 pm, Transition Graduation, Knox Auditorium
 Monday, June 8, 6:30 pm, Study Session (Budget), Knox Center
 Thursday, June 11, 7:00 pm, CHS Graduation, St. Martins
 Friday, June 12, 7:00 pm, OHS Graduation, St. Martins
 Monday, June 15, 6:30 pm, Regular Board Meeting, Knox Center
 Wednesday, July 8, 6:30 pm, Study Session (Budget), Knox Center
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 Monday, July 15, 12:00 pm, Special Board Meeting-Budget 1 Reading, Knox Center
 Monday, July 20, 6:00 pm, Public Hearing on Budget, Knox Center
 Monday, July 20, 6:30 pm, Regular Board Meeting, Knox Center
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PERSONNEL - CERTIFICATED
2.1
Certificated Personnel Report
The Board approved one retirement, three resignations, one change in assignment, two leaves of absence and twelve
new hires:
RETIREMENT – effective June 12, 2015
Haydu, Eileen – Counselor at Washington Middle School.
RESIGNATIONS – effective June 12, 2015
Boertmann, Joseph – Band Teacher at Olympia High School.
Pratt, Amanda – Math Teacher at Olympia High School.
Salme, Luke – English Teacher at Olympia High School.
CHANGE IN ASSIGNMENT – effective July 1, 2015
Doughty, Kimberly – Dean of Students at Washington Middle School, change to Assistant Principal at Hansen/Centennial.
“Creating Opportunities and Shaping Success for All Students”
Minutes
May 18, 2015
Page 3 of 5
LEAVES OF ABSENCE
Kazanjian, Martha – School Nurse at various locations, one-year only leave of absence effective May 4, 2015 for the
remainder of the 2014-15 school year.
Youngs, Steve – Multi Grade Math/Science Teacher at Olympia Regional Learning Academy, one-year only .20 FTE leave
of absence (1.0 to .80) effective the 2015-16 school year.
NEW HIRES – effective July 1, 2015
Carroll, Skylar – Director of Student Support at Knox, 1.0 FTE continuing contract.
NEW HIRES – effective the 2015-2016 school year
Barranger, Andrea – Elementary Teacher at TBD, 1.0 FTE provisional contract.
Benkhalti, Salima – Elementary Teacher at TBD, 1.0 FTE provisional contract.
Gant, Rick – Math Teacher at Olympia High School, 1.0 FTE provisional contract.
Hannah, Angela – Elementary Teacher at TBD, 1.0 FTE provisional contract.
Johnson, Kelly – Special Education Teacher at TBD, 1.0 FTE provisional contract.
Jones, Alicia – Elementary Teacher at TBD, 1.0 FTE provisional contract.
O’Leary, Nina – Elementary Teacher at TBD, 1.0 FTE provisional contract.
Parke, Dannie – Elementary Teacher at TBD, 1.0 FTE provisional contract.
Porter, Rebecca – Elementary Teacher at TBD, 1.0 FTE provisional contract.
Rethwell, Olivia – Elementary Teacher at TBD, 1.0 FTE provisional contract.
Standaert, Tess – Elementary Teacher at TBD, 1.0 FTE provisional contract.
3
PERSONNEL - CLASSIFIED
3.1
Classified Personnel Report
The Board approved the Classified Personnel Report for May 18, 2015.
4
PUPILS AND PROGRAMS
4.1
Overnight Field Trip Requests
The Board approved the following overnight field trip requests:
RMS – Fort Flagler, Port Townsend, WA; Alki program; explore US history, learn contra dancing, visit Indian Island Park, Jefferson
County Museum; 53 students, two teachers, 21 parent chaperones; May 27 to May 29, 2015.
ORLA – WSU, Pullman, WA; hConnect; Imagine Tournament—sustainable design competition; five students, one teacher,
one parent chaperone; May 29-31, 2015.
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LES – Mt. Rainier National Park; 4 /5 grade; learn about watersheds, glaciers, first nation legends; 26 students, one
teacher, seven parent chaperones; June 2-4, 2015.
AHS – Dosewallips Campground, Olympia National Forest; Experiential Education class; backpacking, hiking, camping,
field research; 16 students, two teachers, two parent chaperones; June 9-11, 2015.
OHS – Chicago, IL; FBLA National Conference; leadership conference and competitions; 15 students, one teacher, two
parent chaperones; June 27-July 3, 2015.
4.2
Pre-Approval for Athletics Playoffs, OHS – Overnight Field Trip Requests
The Board approved the following trips to State playoffs if the teams qualify:
Spokane, WA; Boys Golf; five students, one coach; May 25-28, 2015.
Spokane, WA; Girls Fastpitch; 20 students, five coaches; May 28-30, 2015.
Richland, WA; Boys Tennis; four students, one coach; May 28-30, 2015.
Richland, WA; Girls Tennis; four students, one coach; May 28-30, 2015.
“Creating Opportunities and Shaping Success for All Students”
Minutes
May 18, 2015
Page 4 of 5
5
BUILDINGS AND GROUNDS
5.1
Approval of Bid 872 – Garfield Elementary School, SW Parking Lot and Shelter*
The Board accepted the low bid amount of $212,933. The low responsive bidder is Northwest Abatement Services Inc.,
dba Stetz Construction of Lakewood, WA. The architect’s estimate for this work was $275,000.
5.2
Call for Bids – Fire Alarm Replacements
The Board authorized a call for bids for Bid No. 667 – Fire Alarm Replacements at McKenny Elementary, Marshall Middle
and Olympia High Schools.
5.3
Final Acceptance – Fire Alarm Upgrade
The Board accepted the Roosevelt Elementary School Fire Alarm Upgrade Project performed under the direction of
Honeywell International Inc. The cost of the work performed by Honeywell International Inc. was approximately
$131,378.00, including taxes, and was a part of the 2012 bond.
5.4
Inter-Agency Agreement – Educational Service District 112*
The Board approved the inter-agency agreement between the Olympia School District 111 and Educational Service
District 112 for the purpose of providing services to create and submit a future Study and Survey of school facilities in
accordance with Office of Superintendent of Public Instruction (OSPI) requirements.
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FINANCES
8.1
Approval of Vouchers
The Board approved the cancellation of three warrants totaling $21,331.11, and the following expenditures: General
Fund Voucher Nos. 73113407 through 73113477, and electronic transactions, totaling $656,543.59; Associated Student
Body Voucher Nos. 73401489 through 73401497, and electronic transactions, totaling$13,106.58; and, Capital Projects
Voucher Nos. 73201757 through 73201771, and electronic transactions, totaling $452,436.10.
`
8.2
8.3
Financial Report – April 2015*
The Board approved the April 2015 Financial Reports for the Associated Student Body, Capital Projects, Debt Service,
General and Transportation Vehicle Funds.
Declaration of Surplus
The Board issued a declaration of surplus for 1) a 3-axle Bulldog trailer, and 2) a 16’ double-axle trailer. These trailers can
no longer be used with our current fleet of vehicles and therefore have no functional usefulness to the District.
“Creating Opportunities and Shaping Success for All Students”
Minutes
May 18, 2015
Page 5 of 5
REGULAR AGENDA
1
BOARD OF DIRECTORS
1.1
2015-2016 School Year Calendar, 1st Reading
Dan McCartan read a statement from OEA President Adam Brickell regarding the proposed calendar and
opposition to the four-day conference week.
Assistant Superintendent Nancy Faaren presented the 2015-2016 School Year Calendar for first reading.
8
FINANCES
8.1
2015-2016 School Year Budget Survey Results
Assistant Superintendent Jennifer Priddy reviewed online budget survey results regarding community
priorities for investment in the 2015-2016 school year operations.
Superintendent Cvitanich added that the lack of a state budget makes budget meetings problematical in
terms of funding for recommendations.
SUPERINTENDENT’S REPORT
Superintendent Cvitanich thanked Student Representative Jagganath “Jagi” Natarajan for his year of service to the
Board, and presented him with a marble name plate.
BOARD MEMBER COMMENTS
SR Natarajan thanked the Board for the recognition and the opportunity to serve as student representative. He said
he particularly enjoyed visiting other schools in the district and seeing the work that goes on behind the scenes.
Director Campeau said he visited Domenico Spatola-Knoll and toured Madison Elementary. Director Wilson led the
Board in a singing happy birthday wish to Nancy Faaren and Rebecca Japhet; he thanked Matt Grant and staff at
Olympia High School and Paul Anders and staff at Washington Middle School for visits he had with them. Director
Thomson spoke about a scholarship awarded at Olympia High School. Director Miller thanked those who spoke
under Community Comment, as did President Montermini.
The meeting was adjourned at 9:14 p.m.
Respectfully submitted,
Dominic G. Cvitanich, Secretary to the Board
Justin L. Montermini, President
A recording of the Board meeting is available on the OSD website: http://osd.wednet.edu
Click on “Board of Directors,” then on “Board Meeting Podcast,” and follow the
instructions for downloading the appropriate meeting.
“Creating Opportunities and Shaping Success for All Students”