REPORTS AND STATEMENTS Owner Reports Owner Financial
Transcription
REPORTS AND STATEMENTS Owner Reports Owner Financial
REPORTS AND STATEMENTS There are a variety of reports and statements in PROMAS Landmaster - most with enough variations to suit any property manager’s requirements. The specific needs of both investement and fee based managers have been considered. Any screen form can be printed using the Print Form button. Any report or statement can be previewed on the screen in lieu of or prior to printing. Listed below are the reports included in this document. Click on the report you wish to view. Owner Reports Vendor Reports Owner Profile Owner Unit Address List Owner Contact List Owner Tenant Phone List Vendor Checks Aged Payables Unpaid Payables Management Reports Owner Financial Reports Income Summary Income Details Rental Analysis Revenue & Expenses Cash Flow Balance Sheet Trial Balance Ledger Audit Bank Reports Check Register Deposit Slip Deposit Slip Report Deposit Register Details Deposit Register Receipts Bank Reconciliation Bank Balance Breakdown Tenant Reports Tenant Balances Unpaid Charges Rent Roll Security Deposits Tenant Aged Receivables Lease Abstract Cross Reference/Tickler Reports Cross Reference Summary Function Reports Assess Rents Assess Late Fees Assess Recurring Charges Payment Receipt Post Invoice Checks Post Recurring Checks Post Distribution Checks Mailings Owner Statements Options Typical End of Year Multi Unit Unit Reports Tenant Statement Expected Management Fees Unit Information Sheet Available Units 1 Owner Statements User designed Window envelope placement User definable Remittance reminder Option of daily or monthly running balance or just beginning and ending balance User selectable Payee Memo Universal note of up to 10 lines Optional information on tenants or invoices This owner statement shows many of the various options that are available. 2 Typical owner statement This is the basic statement with memos and payees. Most property management companies use this statement style for their owners with one or two units. A list of unpaid invoices and open work orders can be included. 3 End of Year statement This statement combines like accounts for the period selected, in an income style format. It can be used as a yearly statement to accompany 1099’s to owners. 4 Multi-unit owner statement This statement is for an owner of multiple properties with a summary at the end. 5 Owner Financial Reports Other Revenue and Expense reports available compare this year’s period to the same period last year with the difference calculated in dollars or a percentage. 6 Other Cash Flow reports available compare this year’s period to the same period last year with the difference calculated in dollars or a percentage. 7 The Balance sheet can also be run to compare this year’s period to the same period last year with the difference calculated in dollars and a percentage. 8 Other Trial Balance reports available compare this year’s period to the same period last year with the difference calculated in dollars or a percentage. 9 10 The ledger audit report shows the transactions that occured during the time period for each ledger, as well as the balances for each. Owner Reports A single page owner profile that can be printed and placed in a folder for easy access during off hours. A similar report can be run for unit and tenant profiles. 11 This report gives you all the address information for the owner - permanent, part-time, distribution check, units. 12 13 This report gives you contact information on each owner - address and phone numbers. This report gives you all the phone numbers for each owner and his tenants. 14 Tenant Reports A good breakdown of what tenants owe. 15 A good tool for recording rents received. 16 Whenever charges are compiled a list of candidates is displayed for reveiw and edition prior to posting. 17 A breakdown of tenants who are delinquent - aged. You can print a receipt to give to a tenant who is making a payment in person. 18 19 This report can be sorted by tenant, unit, property manager, lease type or lease expiration date. Most tenant reports have the same options. Unit Reports Expected management fees based on current occupancy. Note the summary information. 20 21 A single sheet per unit providing all the pertinent information. Pick a date range to get a list of available units sorted by unit type. 22 This is a typical tenant statement showing transaction memos, and a running balance. 23 The cross reference function is useful for matching owners with their units and tenants. You can also print a report. 24 Check Reports 25 Vendor Reports Want a breakdown of checks to vendors? Maybe you need just one vendor’s check history. 26 Aged and unpaid payables give you a breakdown of what is due to your vendors. 27 Management Reports You can get a detailed breakdown of all income and expenses to the Management Group ledger. Do a summary report to see what income was recorded for any time period. 28 Reviewing the analysis of your managed units provides a clear picture of current status. Review regularly to track changes in your market. 29 Bank Reports The check register can be printed with details (above), summary (without the detail line) or including destroyed and voided checks. 30 A deposit slip and a deposit slip report are available when you post a deposit. 31 A Deposit Register Details (top) and a Deposit Register Receipts (bottom) report can be printed at any time after the deposit has been posted. 32 This report is printed after reconciling with the bank statement. 33 Ledger Funds Details Unreconciled Items Balance Summary Run at the end of each month to show how much of each owner’s money was in each bank account. 34