Grant guidelines (PDF 208.9 KB) - Q ANZAC 100: Memories for a

Stories of the
First World War
Q ANZAC 100: Memories for a New Generation
Historypin Project Grants
Grant Guidelines 2015
Purpose
Stories of the First World War Q ANZAC 100: Memories for a New Generation
Historypin Project Grants are designed to support the creation of a digital legacy of
stories related to the Queensland experience of the First World War and a record of
centenary commemorative activities using Historypin.
Overview of Q ANZAC 100 Memories for a New Generation Historypin Hub
State Library of Queensland launched the Q ANZAC 100: Memories for a New
Generation Historypin hub in November 2014. It currently contains 18 projects from a
range of individuals and organisations with over 520 pieces of digital content including
images, text, video and audio material.
This project hub on Historypin has been created as a place to share Queensland
related First World War stories and a record of centenary commemorative activities.
The aim of these Q ANZAC 100 Historypin Project Grants is to enable organisations to
share their local stories on the Q ANZAC 100: Memories for a New Generation
Historypin hub. Link to Q ANZAC 100: Memories for a New Generation Historypin
hub.
The following guidelines have been developed to assist organisations to complete an
application for funding from the Q ANZAC 100 Historypin Project.
Who can apply?
Eligibility
To be eligible to apply your project must be in collaboration with an organisation such
as the examples listed. Individuals involved in a community based event such as a
local First World War commemorative event or activity are also eligible to apply.
The following organisations are all eligible and encouraged to apply









Libraries
Local councils
Schools, Preschools and Kindergartens
Parents and Citizens or Parents and Friends Associations
Museums
Galleries
Local historical groups,
Returned & Services League of Australia, and
other groups based around a community of interest
Previous experience using Historypin is not a requirement for applying for this
grant funding.
Existing contributors to the Q ANZAC 100: Memories for a New Generation Historypin
hub are eligible to apply for funding to further develop their Historypin projects or to
create a new First World War Historypin project.
State Library of Queensland
Q ANZAC 100: Memories for A New Generation Historypin Project Grant – Acquittal Report
Grant amount
The grant amount is $10,000 (GST exclusive).
You may be offered a smaller funding amount. In this instance a revised project plan
may be requested.
Using Historypin
Historypin is a UK based online platform for sharing photos, audio and video content.
It describes itself as a global community collaborating around history. In 2014
Historypin established the First World War Centenary hub as a digital home for local
projects based on the First World War Centenary.
State Library of Queensland has established a Queensland focused hub within this
digital space titled Q ANZAC 100 Memories for a New Generation.
Q ANZAC 100: Memories for a New Generation is a place for people to
share their unique and diverse stories about the Queensland experience of
the First World War. Comm unities discovering and contributing local stories
and personal histories of those who served and those who stayed behind,
along with creative responses to how the centenary is commem orated, will
build a legacy for future generations. We invite you to explore and
contribute your story.
The Q ANZAC 100 hub was launched in November 2014 and contains local projects
from a range of libraries, schools, individuals and other organisations. It currently
contains 18 projects with over 520 pieces of digital content including images, text,
video and audio material.
State Library of Queensland selected Historypin as a tool for community engagement
based around stories of the First World War and centenary commemorative events. It
provides a digital space for sharing of local content. Using this platform you can ‘pin’
local photos, text, audio or video content to a map and add the story. The content is
listed as a project within the Q ANZAC 100 hub and also made discoverable in the
First World War Centenary hub. We encourage you to consider ways to continue to
develop your project by adding more content in the future and considering ways to use
other social media platforms such as Facebook and Twitter to promote you project.
Examples of projects on the Q ANZAC 100: Memories for a New Generation
Historypin hub include:
Mackay Honours the Fallen
The Gold Coast and The Great War
Anzac Day today
State Library of Queensland
Q ANZAC 100: Memories for A New Generation Historypin Project Grant – Acquittal Report
Support provided
The outcome of your proposed project must include content to be shared using
Historypin. You can add photos, text, audio and video to Historypin.
In addition to the grant funding State Library of Queensland will also provide the
following support to assist you with your project.

A dedicated Discovery Services staff member based at State Library of
Queensland to support you in developing your project and uploading your
content onto Historypin.

Access to online resources – Digitisation Toolkit
We want you to be successful in securing grant funding. Applicants are encouraged to
contact the Discovery Officer at State Library of Queensland to discuss their Historypin
project prior to completing the application form.
Discovery Officer - Rachael Browning
[email protected]
Historypin Project proposals
Your proposed projects should be designed to engage your community to discover
and share stories related to your local communities’ involvement in the First World War
and/or local First World War centenary commemorative activities.
You are welcome to use existing digitised content from your organisation or from the
State Library of Queensland as part of your project.
Project need to be developed around the stated outcome of sharing content
using the Q ANZAC 100 Historypin hub.
The priority areas for this grant funding include:
1. Local content related to the First World War
2. Local content related to First World War centenary commemorative activities.
State Library of Queensland
Q ANZAC 100: Memories for A New Generation Historypin Project Grant – Acquittal Report
Application process and timelines
Stage
Date
Applications open
12 May 2015
Applications close
5 June 2015
Applications evaluated
12 June 2015
Decisions announced by State Library
16 June 2015
Grant Agreement to be signed
30 June 2015
Projects commence (no later than)*
1 July 2015
Projects completed (no later than)*
30 Nov 2015
Projects to be acquitted*
1 Feb 2016
* Extensions to these dates may b e negotiated under exceptional circumstances and b y agreement with
State Lib rary.
Submitting an application
Applications must be submitted electronically to State Library of Queensland by email
to: [email protected]
Late applications will not be accepted.
Applications must be submitted using the correct Grant Application Form
http://qanzac100.slq.qld.gov.au/get-involved-social/history-pin and signed by the
organisation’s Chief Executive Officer or authorised delegate.
Applications should be complete and all relevant supporting material appended to the
completed application form. All applications will be checked for basic compliance with
the Grant Guidelines. If minor details are missing, further information may be sought
as necessary. Applications that are non-compliant on multiple fronts will not be
considered further.
Assessment of applications
Applications for funding will be assessed against the selection criteria detailed below
by an Assessment Panel with appropriate knowledge and expertise. Assessment is
based on the information provided in the organisations application, including
supporting material.
State Library may elect to fund only a portion of a project, and reserves the right to
negotiate with applicants in relation to project scope, budget items and costings.
The number of grants awarded and amount awarded for each grant is at the discretion
of State Library of Queensland.
When submitting an application, you must disclose all matters that would affect the
State Library of Queensland’s decision to approve the grant funding allocation.
State Library of Queensland
Q ANZAC 100: Memories for A New Generation Historypin Project Grant – Acquittal Report
Selection criteria
Applications will be assessed on the basis of the following selection criteria:
Project coordination
Extent to which the project supports local
community involvement.
30%
Content
Proposed project enables the discovery and
sharing on Historypin of local content related to
First World War stories or recording of centenary
commemorative events.
30%
Engagement
Evidence of a plan for engagement with the
community around the development and delivery
of this project.
30%
Creativity
Creativity is considered in your approach to the
development and delivery of this project.
10%
Activities/expenses not funded
The funding for these grants cannot be used in relation to the following:
1. core operating and administration costs, including current core training
programs
2. furniture for organisation (new or replacement)
3. staff wages greater than 50% of the grant amount
4. retrospective deficit funding (funding of past organisation projects).
Notification
All applicants will be notified in writing no later than 16 June 2015 regarding the
outcome of their application. Unsuccessful applicants may request feedback on their
application. There is no course for applicants to appeal the results of the evaluation
process or the decisions made in awarding grants.
State Library will make publicly available the results of this grants round on websites
and in media.
Payments
Successful applicants will be required to enter into a grant agreement with State
Library which will detail the obligations of both parties and the agreed timelines for
delivery and acquittal of the project.
The grant payment will be made in one lump sum to the organisation within 28 days of
receipt of a signed Grant Agreement from successful applicants. Grant payments do
not attract GST.
Funding provided under this grant program is not recurrent funding and success in this
grant process does not provide any ongoing funding for the organisation.
State Library of Queensland
Q ANZAC 100: Memories for A New Generation Historypin Project Grant – Acquittal Report
Funding acknowledgement
Grant recipients must acknowledge the Queensland Government’s financial
assistance to the project in the manner described below.
As a minimum, publicity material relating to the approved project must include the
following words:
This project has received financial assistance from the Queensland
Government through State Library of Queensland Q ANZAC 100: Memories
for a New Generation.
Reporting requirements
Grant recipients must provide an acquittal report on the finalised project (on a
template supplied are part of the Application Form) by no later than 1 February 2016.
To be considered final the project must have content available on the Q ANZAC 100:
Memories for a New Generation Historypin hub.
Next steps
It is recommended that applicants contact the following State Library staff prior to
submitting an application to discuss ideas and seek initial feedback about the eligibility
of their proposed project.
Applicants need to have reviewed the Acquittal requirements for this grant funding
prior to completing and submitting a Grant Application Form.
Further information
Rachael Browning
Discovery Officer, Discovery, Content Development
State Library of Queensland
Tel: 07 3842 9322
Email: [email protected]
State Library of Queensland
Q ANZAC 100: Memories for A New Generation Historypin Project Grant – Acquittal Report