Opening and Welcome: Meeting Opened at 7

Aspley State School
Parents & Citizens Association
MINUTES
General Meeting Tuesday 17th March 2015, 9:00pm
Opening and Welcome: Meeting Opened at 9:03pm
Present:
Executive:
Anthony Jones (President), Victoria Edwards (Vice-President), Danny Power
(Treasurer), Alan Smith (Secretary)
Sub
Committees:
None
Staff:
Andrew Duncan, Brendan Smith, Christine Antoni, Greg Thomas
Parent Body: Kevin Groenhuijzen, Dianne Groenhuijzen, Rowan Alick, Gavin Womersley, Debbie
Brown, Cindy Hill, Jodie Park, Robyn Priddey, June Reynolds, Craig Spink, Judith
Whitehead, Dee Small, Alice Long, Brenden McClennan, Michelle Carr, Amanda
Taylor, Amber Shorey, Fred Iselin-Leone, Elissa Molloy.
Apologies:
Previous
Minutes:
Tracy Davis MP, Norm Wyndham (Councillor for McDowall), Rodney & Peta
Lapworth, Carolynne Hassall, Nicol Walters, Sharon Iselin-Shea, Keryn Binney
Accepted and to be placed on to the web site.
Moved: Cindy Hill
Business arising
from previous minutes:
Seconded: Brendan Smith
None
Correspondence:
Inward:
Various funding raising correspondence
Outward:
None
Treasurer’s Report:
Taken as read for the Annual General Meeting.
Moved: Dianne Groenhuijzen
Seconded: Brendan Smith
Principal’s Report:
Taken as read for the Annual General Meeting.
Moved: Gavin Wornesley
Seconded: Brendan Smith
President’s Report:
No report.
General
Business:
1.
125 Year Celebration – June Reynolds
Aspley State School P&C
Page 1
Aspley State School
Parents & Citizens Association
MINUTES
General Meeting Tuesday 17th March 2015, 9:00pm
Logo
 Development & roll out of new logo for 125 celebrations
Project update
 School web site updated to include 125 Celebration page – ongoing updates
 Development & proactive management of the Aspley State School Reunion facebook page
 Ongoing facebook posts; twitter
Launch Event
•
•
•
•
Monday 9 February
Launch event at assembly & photos on oval
300 students, teachers & parents in period costume
Local papers x 2 attended
Aspley State School P&C
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Aspley State School
Parents & Citizens Association
MINUTES
General Meeting Tuesday 17th March 2015, 9:00pm
• Good coverage in Star & Northside Chronicle
Launch media
Aspley State School P&C
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Aspley State School
Parents & Citizens Association
MINUTES
General Meeting Tuesday 17th March 2015, 9:00pm
News@125
nd
 2 issue of News@125 distributed to school community through school bags
 April issue will be distributed at end of March
Recruitment poster/flier
• Recruitment poster & flier
• Poster distribution & letter to 130 targets including high schools, libraries, shopping centres,
aged-care facilities, churches, men’s sheds
• Fliers for use at events & Chermside Library display during April
Aspley State School P&C
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Aspley State School
Parents & Citizens Association
MINUTES
General Meeting Tuesday 17th March 2015, 9:00pm
Project Update
 Ongoing research & writing of commemorative book
 Ongoing planning for 125 Birthday blASSt event – 11 Sept
 Ongoing planning for Aspley State School Reunion – 12 Sept
 Ongoing planning for lasting commemorative legacy
 Ongoing development of suite of merchandise – launching after Easter holidays (end April/May)
 Planning for 96.5fm breakfast show live broadcast
Project update - funding
 Planning for weekend Bunnings BBQ this Saturday
 Development of sponsorship proposal and distribution to 250 local businesses
 Follow up on sponsorship & sponsor program management
Key Deliverables for 2015
•
•
•
•
•
•
•
February
- Launch of year photocall in 1890s fashions
- Sponsorship Proposals x 250 businesses
March
- Bunnings BBQ
- Distribution of past student posters x 130 targets (high schools, shopping centres,
aged-care, libraries, etc)
April
- 96.5 fm radio station breakfast show
- ANZAC commemorations
- Chermside Library historic display
May
- Launch commemorative merchandise for sale
- Former P&C executives reunion
Aspley State School P&C
Page 5
Aspley State School
Parents & Citizens Association
MINUTES
General Meeting Tuesday 17th March 2015, 9:00pm
•
•
•
•
•
June
- Sport’s day themed games
August
- Foundation Day Thursday 6th with special commemoration
September
th
- Friday 11 : 125 Birthday BLASST
th
- Saturday 12 : 125 Aspley State School Reunion, Kedron-Wavell Services Club
Budget highlights
 Reunion event
self-funding/small profit
 Merchandise sales
self funding/profit
 Commemorative book
profit
 BLassT event
projected costs $12K/income
 Marketing/advertising
projected costs $6-$7k
 Misc events/activities
projected costs $1,300
 Still some variables (eg artistic legacy)
 Income streams: Reunion ticket sales; merchandise sales; revenue at BLassT event
 Grant from Brisbane City Council $2k
 Sponsorship $15k
Platinum x 6; Silver x 2;
Silver, Maroon & Green x 1 each
Budget highlights – outgoings/income
 Projected outgoings for total project
$27k
plus purchase of merchandise stock
 Projected income for total project
plus income from merchandise stock
$36.5k
Still some variables,
but early indications of a comfortable profit!
Date of next
Meeting:
Tuesday, 21 April 2015
Closure:
9:26pm
st
Aspley State School P&C
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