add Memo re Single Wall Fuel Line Replace

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Report
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COBOU RG
TO:
Mayor and Council Members
FROM:
Marina Manager, Paul Gauthier
DATE OF MEETING:
March 30, 2015
TITLE / SUBJECT:
Single Wall Fuel Line Replacement
REPORT DATE:
March 13, 2015
File #
1.0 RECOMMENDATION
That Council pre-approve $60,000 capital expenditure for replacement of single wall piping
between fuel storage tanks and fuel dispenser with double wall piping and upgrade of
monitoring system to accommodate additional sump sensors. This will be a sole source
contract with GV Mitchell Maintenance who looks after the town's pump maintenance and
TSSA reporting. There are a very limited number of companies who offer these services and
are appropriately licensed, we are a very small operation and often they only service larger
contracts.
2.0 ORIGIN
Amendment FS-209-14 to the Liquid Fuels Handling Code requires the removal of foot or
Seney valves from single wall suction systems such as that which exist at Cobourg Marina.
3.0 BACKGROUND
a) The Fuel Storage and dispensing system located at the Marina consist of one 10,000
liter double wall fiberglass diesel bulk storage tank and one 15,000 liter double wall
fiberglass gasoline bulk storage tank.
b) Diesel and gasoline product is transferred from the bulk storage tanks to the
dispenser located on the fuel dock through fiberglass single wall underground pipes.
The product is transported by means of a suction system.
c) The marina fuel handling system has a foot or Seney valve which prevents the fuel in
the lines from siphoning back into each of the storage tanks. .
d) Loss of fuel in the lines will cause the dispenser to lose its prime. The loss of prime
will require that a certified technician be retained to prime the system in order for the
dispenser to operate each time this event occurs. .
e) The recommended solution is to replace the single wall pipes between the storage
tanks and dispenser replaced with double walled pipe. This will eliminate the need to
remove the foot or Seney valve.
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f) This directive must be complied with prior to the fuel storage and dispensing system
can be operated.
4.0 ANALYSIS
Equipment delivery is expected to take 2 to 4 weeks from time of order. In order to
have the work completed in time for the start of the boating season approval of this
capital expense is requested at this time. If the work is not completed prior to
opening it is expected that issues such as the following to occur:
a) Repeated service calls by a certified technician to prime the fuel handling system will
incur additional operating cost.
b) Lengthy delays for fuel are anticipated to cause significant customer dissatisfaction
amongst both transient and seasonal customers and possible loss of business.
5.0 FINANCIAL IMPLICATIONS
From the 2014 Capital budget there is approximately $130,000 remaining in an
account earmarked for Fuel Docks, at this time staff suggests using this unused
capital for this project and setting an appropriate amount for the other fuel dock work
in the 2015 Capital budget..
6.0 CONCLUSION
It is recommended that council approve the funding of this capital expense to
facilitate completion of the required work in time for the 2015 boating season
Title:
Chief Administrative Officer
Signing Official:
Stephen Peacock
Signature:
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Director
Manager
• Page 2
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Date:
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Bill Watson
Paul Gauthier
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