preliminary questionnaire of suppliers

PRELIMINARY QUESTIONNAIRE OF SUPPLIERS
The preliminary questionnaire is a simple and easy-to-fill-in form which will enable JSC “CONCERN TITAN-2” to make a list of potential suppliers of works/services and
get the first impression about activities of applicant companies. The information submitted in the preliminary questionnaire will be registered and included in the database
of JSC “CONCERN TITAN-2”. In case services/works offered by the applicant company will be of interest for JSC “CONCERN TITAN-2”, you will be invited to participate in bids.
If you have a presentation which will allow us to familiarise in more detail with the activity of your company, please attach it to the preliminary questionnaire. We ask
you to submit filled-in forms. It is necessary to send filled-in forms to the following e-mail addresses: [email protected]
Each applicant company will receive a letter of response with acknowledgement of receipt of the information from an authorised employee of JSC “CONCERN TITAN-2”
within 10 working days from the moment of submission of the filled-in preliminary questionnaire to the specified e-mail address.
№
Item
1.
Company’s full name
2.
Company’s form of incorporation
3.
Number of state registration
4.
Date and address of registration
5.
Registered location of company’s head office
-
Zip code
-
Country
-
Region
-
City (settlement)
-
Region
-
Street
-
House (building)
6.
Legal address
-
Zip code
-
Country
-
Region
-
City (settlement)
-
Street
-
House (building)
7.
Postal address
-
Zip code
-
Country
-
Region
-
City (settlement)
-
Street
-
House (building)
8.
Full name of company’s head
9.
Full name of the person responsible for filling-in
of forms
10.
Contact person, tel.
11.
Contact person, e-mail
12.
Reception, tel.
13.
Reception, fax
14.
Company’s web-site
15.
Bank details
16.
Full name of the controlling shareholder (to be
filled in by the corporation)
17.
The list of affiliated persons (the form provided in
Appendix no. 1 is to be filled in).
18.
The list of representations and branches with instructions of the form, location, VAT numbers (for
cases when the representation is in the EU country) and a short description of types of activities.
Answer
In case there are several permanently operating
representations in the EU countries – to specify
a preferred one to work with JSC CONCERN
TITAN-2.
19. The list of affiliated companies with indication of
locations, VAT numbers (for cases when an affiliated company is registered in the EU country) and a
short description of types of activities.
In case there are several permanently operating
affiliated companies in the EU countries – to specify a preferred one to work with JSC CONCERN
TITAN-2.
20. Financial performance of the company (euros/
roubles) for the last 3 years:
Balance sheet:
1) Charter capital;
2) Other sources of own founds
3) Fixed assets;
4) Current assets
5) Receivables and payables
6) Profit (loss)
For construction companies, please separately
specify the volume of work in progress in construction.
Profit and loss statement:
1) Operating revenue
2) Cost of production;
3) General and administrative costs;
4) Profit
Copies of company’s annual reports for the last
three years are to be attached.
21. Existence of facts of company’s participation in
court proceedings (the form provided in Appendix no.2 is to be filled in).
In case of a holding company – to disclose information about all of its members
COMPANY'S PRIMARY ACTIVITY
22. Main types of products (services).
To obelize if this type of services/products is a
part of company’s primary activity
To specify the approximate volume of revenue for
each type of activity for the last 3 years, in euro.
-
Research and development, experimental development
-
Designing
-
Production
-
Tests and checks
-
Civil works
-
Installation works
-
Starting-up and adjustment works and commissioning
-
Personnel training
-
Consultation and scientific and technical services
-
Information services
-
Logistics, transport, storage
-
Other services (to specify shortly)
23. Copies of valid licenses, permits and certificates
with appendices describing specific kinds of activities for which the bidder has licences, permits
and certificates
24. Recommendations and references of the companies / state bodies and other companies:
-
By results of participation in large industrial and
power projects
-
By results of participation in state projects
25. Company’s position in the local market / occupied
market share by types of activities.
26. The software used in the company for production
management.
27. Subcontractors involved in the main technological process (the form provided in Appendix no.3 is
to be filled in). The list of processes where subcontractors are involved, the scheme of interfaces of
subcontractors and the company.
It is necessary to attach it to the questionnaire.
28. To specify reference for the last 5 years (the form
provided in Appendix no.4 is to be filled in).
The type and quantity of manufactured equipment / executed works / rendered services must
be indicated for:
- Power facilities (nuclear and other power
stations);
- Separate power facilities without any communications with power stations;
- Large industrial sites;
- Other projects.
29. Series or type of production (to put X if applicable):
A) Mass or a large-scale production
B) Serial or piece production
C) Individual production
30. Warranty and post-warranty service.
The description of warranty guarantee and
post-warranty measures, the description of
actions providing performance of warranty
certificates and service must be attached to the
questionnaire.
INDUSTRIAL AND TECHNOLOGICAL CAPABILITIES OF THE COMPANY
31. Total area of premises (m2):
-
Including production space (rented areas are to
be specified in brackets)
-
Designing zone
-
Area for testing and analytical laboratories
-
Area of warehouse premises
32. Material resources of the company (the form
provided in Appendix no. 5 is to be filled in)
-
Construction equipment, incl. lifting equipment
and mechanisms
-
Transport
-
Separate large industrial complexes (factories,
manufacture lines, etc.)
-
Separate equipment and cars, big and unique
equipment. To attach, if possible, the catalogue of
equipment for manufacture. To give description
of tools and accessories in use.
-
Stands for testing
-
Measuring and testing equipment
33. Personnel (the form provided in Appendix no. 6 is
to be filled in).
34. Large investment projects on upgrading of fixed
assets for the last three years (to list and specify
the approximate volume of investments).
35. Applied codes and standards. To attach the list of
international codes and applicable standards for
manufacture.
36. Document control tools. To specify whether electronic document control systems are in use.
37. Laboratories with test stands. To mark X if applicable, the list of the equipment and types of
carried out tests in laboratory conditions are to be
attached to the questionnaire.
38. Access to railways, nearby railway stations, port
terminals and own/rented moorings.
Description of transport services and infrastructure for manufacturers of large-sized products is
to be attached to the questionnaire.
39. General planning practice: planning types, a
decision tree
To attach the description of the planning system.
QUALITY, ENVIRONMENTAL SAFETY, HEALTH & SECURITY
39. Availability of quality system (integrated management system) complying to ISO 9001: 2008, ISO
14001: 2004, OHSAS 18001: 2007.
To attach copies of current certificates, and also
the list of procedures of the quality management
system
40. Work experience according to IAEA-International
atomic energy agency GS-R-3, GS-G-3.1 and GS-G3.5 (if the company participated in nuclear power
station construction projects).
To obelize if applicable. To attach a short summary to the questionnaire.
41. Organizational scheme of quality management,
with definition of all types of communications
(functional responsibility, interface operations).
To attach a detailed description to the questionnaire.
42. Experience of cooperation with independent or
state control bodies for checking of goods and
services. To obelize if applicable. To attach a short
description to the questionnaire.
43. Presence of specialised technical control of released products without sub-contract (technological potential).
44. If the company uses consulting companies for
quality management, to describe experience of
interaction and submit a list of involved consulting companies.
In the right top corner, the documents attached to the questionnaire must have a reference to the point number of the questionnaire which the attached documents are
related to. In addition to the filled in questionnaire applicant companies can submit other data in the free form.
Appendix no. 1
The list of affiliated persons
The structure of affiliated persons as of
№
Company’s full name (the
name of a non-commercial
organisation) or surname,
name, patronymic of the
affiliated person
Location of the legal person or
Residence of the physical
person (it is indicated only with
consent of the physical person)
1. 2. 3. 4.
5.
____________________________________
(Signature, seal)
____________________________________
(Last name, first name, patronymic, position of the person who signed).
Ground (grounds)
for the person to be
admitted affiliated
2
0
Share of participation of
Date of onset of the ground
affiliated person in the
(grounds)
charter capital of joint-stock
company, %
Share of equity stocks of
the Joint-stock company
belonging to the affiliated
person, %
Appendix no. 2
Information about Bidder’s participation in court proceedings.
Year
Other participants of court proceedings
2009
2010
2011
2012
2013
2014
2015
____________________________________
(Signature, seal)
____________________________________
(Last name, first name, patronymic, position of the person who signed).
Dispute subject
Claim amount
To indicate whether the process is over
and in whose favour the court judgement has been.
Appendix no. 3
The List of Subcontractors
№
Name of the Subcontractor
Legal and post addresses, contact information
Short description of the supplied products / Approximate share of the subcontractor in
carried out works / rendered services
the final cost of a product/work/service *, %
1.
2.
3.
4.
5.
6.
7.
*it may be specified in section of types of products manufactured by the company / carried out works / rendered services
____________________________________
(Signature, seal)
____________________________________
(Last name, first name, patronymic, position of the person who signed).
Appendix no 4
Special experience
№
п/п
Project name
Description of carried
out works
(Volume and structure)
Performance terms (year and
month of the beginning, the
actual or planned termination,
for non- complete contracts —
performance percent)
Client (name, address,
contact person, position, contact phone)
The price of carried out works approx., euro
TOTAL
1.
2.
3.
4.
5.
6.
7.
____________________________________
(Signature, seal)
____________________________________
(Last name, first name, patronymic, position of the person who signed).
Including own forces
Information on claims
on the listed contracts
Appendix no. 5
Inquiry about material and technical resources*
№
Name
Quantity
Year of release
Location
The property right or
other right (economic
control, operational
administration)
Condition
Description
1.
2.
3.
4.
5.
6.
7.
* The spreadsheet must be filled in for material and technical resources which are free or potentially free for use in the project; if necessary, it is allowed for
inquiry purposes to indicate separately the whole volume of material and technical resources at the disposal of the company.
____________________________________
(Signature, seal)
____________________________________
(Last name, first name, patronymic, position of the person who signed).
Appendix no. 6
Main staff resources*
Staff number, persons
Group of specialists
The total of staff
Permanent
Involved (on a
fee-for-service
basis)
Including the staff working within the
last 3 years
Permanent
Involved (on a
fee-for-service
basis)
Personnel with knowledge of
nuclear technology and/or related
to any Finnish nuclear power plant
Permanent
Involved (on a feefor-service basis)
Including the staff working within the last
3 years
Permanent
Involved (on a feefor-service basis)
Administrative and management personnel
Scientists
Engineers
Designers (with a breakdown by specialities)
Industrial personnel (with a breakdown
by specialities) *
Other personnel
* The spreadsheet must be filled for the personnel free or potentially free for use in the project; if necessary, it is allowed for inquiry purposes to indicate separately the total number of personnel at the disposal of the company.
** Must be provided with a breakdown by specific specialities depending on type of the company and works carried out by the company.
____________________________________
(Signature, seal)
____________________________________
(Last name, first name, patronymic, position of the person who signed).