AGENDA REPORT - City of San Clemente

(pL
Agenda Item
Approvals:
AGENDA REPORT
SAN CLEMENTE CITY COUNCIL MEETING
Meeting Date: October 21, 2014
~
City Manager
Dept. Head
Attorney
Finance
Department:
Prepared By:
Beaches, Parks & Recreation
Pamela Passow, Acting Director of Beaches, Parks & Recreation
Subject:
PROPOSED EXTENSION OF RECREATION SPORTS PARTNERSHIP AGREEMENTS.
:§7
Fiscal Impact: None. Under the current agreement, the Senior Partners receive a 98% field rental
discount and Junior Partners receive a 60% field rental discount. Partners will
continue to receive the same field rental discounts.
Summary:
Staff is recommending the extension of the current Sports Partnership agreements
with AYSO, San Clemente Girls Softball, San Clemente Little League, South Coast
Youth Football, and the Junior Partnership Agreement of Elite Soccer through May
31, 2015 to allow staff to review the sports partnership policy and associated
agreements after the first year of implementation.
Background:
At the October 15, 2013 meeting, City Council approved Senior Partnership status
with AYSO, San Clemente Girls Softball, San Clemente Little League, and South
Coast Youth Football. On June 4, 2013, City Council approved Junior Partnership
status for Elite Soccer. All groups with the exception of San Clemente Girls Softball
are in good financial standing with the City and are abiding by the articles within the
current Sports Partnership agreements.
Discussion:
The term of the agreement was one year from the date of approval. Discounts for
Senior Partners include a 98% field rental discount and 50% discount on camps and
tournaments. Discount for the Junior Partner includes a 60% discount on field rental
and 25% discount on camps and tournaments. These discounts would remain in place
during the recommended time period. At this time, staff would like to review the
existing sports partnership policy as it has been in effect for one year. The extension
period proposed is also based on the primary and secondary seasons of each
program. The October date takes place in the middle of the fall sports programs, and
after fall allocations have taken place. lf there were any alterations to the Sports
Partnership agreements in October it would be challenging for the City to change
future field allocations and budgets that were already set in place under the Sports
Partnership agreement. The proposed extensions will be considered by the Beaches,
Parks and Recreation Commission at its October 14, 2014 meeting.
Recommended
Action:
STAFF RECOMMENDS THAT the City Council approve and authorize the Mayor to
execute the first amendment to the Recreation Sports Senior Partnership Agreements
between the City of San Clemente and 1) AYSO, 2) San Clemente Girls Softball, 3)
San Clemente Little League, and 4) South Coast Youth Football, and 5) the Junior
Beaches, Parks and Recreation Agenda Report
6-L-1
Agenda Report
Page2
Sports Partnership Agreement between the City of San Clemente and Elite Socce·
extending the existing agreements through May 31, 2015.
Attachments:
Draft Amendments to Partnership agreements for:
1) AYSO
2) San Clemente Girls Softball
3) San Clemente Little League
4) South Coast Youth Football
5) Elite Soccer
Notification:
A YSO
San Clemente Girls Softball
San Clemente Little League
South Coast Youth Football
Elite Soccer
6-L-2
ATTACHMENT 1
City of San Clemente
Beaches, Parks and Recreation Department
FIRST AMENDMENT TO SENIOR PARTNERSHIP AGREEMENT WITH
AMERICAN YOUTH SOCCER ORGANIZATION
This FIRST AMENDMENT TO SENIOR PARTNERSHIP AGREEMENT (the
, 20_ _ by
"First Amendment") is made and entered into on this _ _ day of
and between the CITY OF SAN CLEMENTE, a municipal corporation ("City") and
AMERICAN YOUTH SOCCER ORGANIZATION ("AYSO") from the Effective date
through May 31, 2015 .
A. AYSO and City entered into that certain Senior Partnership agreement on
October 15, 2013.
B. AYSO and City desire to amend the Agreement in the manner provided
herein.
COVENANTS
Based upon the foregoing Recitals, which are incorporated herein by this reference, and
for good and valuable consideration, the receipt and sufficiency of which is
acknowledged by both parties, A YSO and City hereby agree as follows:
1.
All listed terms and conditions of the existing Senior Partnership Agreement
will remain the same and will be extended through May 31, 2015.
2. Excerpt as expressly amended by this First Amendment, the remaining
portions of the Agreement shall remain in full force and effect.
End of Text
Recreation I 00 North Seville San Clemente CA 92672
6-L-3
A YSO Senior Partnership Agreement
Page 2
IN WITNESS WHEREOF, City and AYSO have caused this Agreement to be
executed on their behalf by their respective officers or agents herein duly authorized as of
the date first written above.
"CITY"
CITY OF SAN CLEMENTE,
a municipal corporation
ATTEST:
City Clerk of the City of
San Clemente, California
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
City Attorney
"AYSO"
AMERICAN YOUTH SOCCER
ORGANIZATION 111,
a youth sports organization
By: _ _ _ _ __ _ _ _ __ __ _
Its: - - - - - - -- - - -- - -
6-L-4
ATTACHMENT 2
City of San Clemente
Beaches, Parks and Recreation Department
FIRST AMENDMENT TO SENIOR PARTNERSHIP AGREEMENT
WITH SAN CLEMENTE GIRLS SOFTBALL
This FIRST AMENDMENT TO SENIOR PARTNERSHIP AGREEMENT (the
"First Amendment") is made and entered into on this _ _ day of
, 20_ _ by
and between the CITY OF SAN CLEMENTE, a municipal corporation ("City") and SAN
CLEMENTE GIRLS SOFTBALL ("SCGS") from the Effective date through May 31,
2015.
A. SCGS and City entered into that certain Senior Partnership agreement on
October 15, 2013.
B. SCGS and City desire to amend the Agreement in the manner provided
herein.
COVENANTS
Based upon the foregoing Recitals, which are incorporated herein by this reference, and
for good and valuable consideration, the receipt and sufficiency of which is
acknowledged by both pruties, SCGS and City hereby agree as follows:
1.
All listed terms and conditions of the existing Senior Partnership Agreement
will remain the same and will be extended through May, 31, 2015 .
2. Excerpt as expressly amended by this First Amendment, the remaining
portions of the Agreement shall remain in full force and effect.
End of Text
Recreation l 00 North Seville San Clemente CA 92672
6-L-5
A YSO Senior Partnership Agreement
Page2
IN WITNESS WHEREOF, City and SCGS have caused this Agreement to be
executed on their behalf by their respective officers or agents herein duly authorized as of
the date first written above.
"CITY"
CITY OF SAN CLEMENTE,
a municipal corporation
By: _ _ __ _ _ _ _ __ __
I t s : - - - - - - - - - - -- - -
ATTEST:
City Clerk of the City of
San Clemente, California
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
City Attorney
"SCGS"
SAN CLEMENTE GIRLS SOFTBALL,
a youth sports organization
By: _ _ _ __ _ __ _ _ __ __
I t s : - - - - - - -- - - - - - -
6-L-6
ATTACHMENT 3
City of San Clemente
Beaches, Parks and Recreation Department
FIRST AMENDMENT TO SENIOR PARTNERSHIP AGREEMENT
WITH SAN CLEMENTE LITTLE LEAGUE
This FIRST AMENDMENT TO SENIOR PARTNERSHIP AGREEMENT (the
, 20_ _ by
"First Amendment") is made and entered into on this _ _ day of
and between the CITY OF SAN CLEMENTE, a municipal corporation ("City") and SAN
CLEMENTE LITTLE LEAGUE ("SCLL") from the Effective date through May 31,
2015.
A. SCLL and City entered into that certain Senior Partnership agreement on
October 15, 2013.
B. SCLL and City desire to amend the Agreement in the manner provided
herein.
COVENANTS
Based upon the foregoing Recitals, which are incorporated herein by this reference, and
for good and valuable consideration, the receipt and sufficiency of which is
acknowledged by both.parties, SCLL and City hereby agree as follows:
1.
All listed terms and conditions of the existing Senior Partnership Agreement
will remain the same and will be extended through May, 31, 2015.
2. Excerpt as expressly amended by this First Amendment, the remaining
portions of the Agreement shall remain in full force and effect.
End of Text
Recreation I 00 North Seville San Clemente CA 92672
6-L-7
Page 2
A YSO Senior Partnership Agreement
IN WITNESS WHEREOF, City and SCLL have caused this Agreement to be
executed on their behalf by their respective officers or agents herein duly authorized as of
the date first written above.
"CITY"
CITY OF SAN CLEMENTE,
a municipal corporation
By: _ _ _ _ _ _ _ _ _ _ _ __ _
Its:--- - - - - -- - - - -ATTEST:
City Clerk of the City of
San Clemente, California
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
City Attorney
"SCLL"
SAN CLEMENTE LITTLE LEAGUE,
a youth sports organization
By:,_ __ _ _ _ _ _ __ _ _ __
I t s : - - - -- - -- - - -- - -
6-L-8
ATTACHMENT4
City of San Clemente
Beaches, Parks and Recreation Department
FIRST AMENDMENT TO SENIOR PARTNERSHIP AGREEMENT WITH
SOUTH COAST YOUTH FOOTBALL
This FIRST AMENDMENT TO SENIOR PARTNERSHIP AGREEMENT (the
"First Amendment") is made and entered into on this __ day of
, 20_ _ by
and between the CITY OF SAN CLEMENTE, a municipal corporation ("City") and
SOUTH COAST YOUTH FOOTBALL ("SCYF") from the Effective date through May
31, 2015.
A. SCYFand City entered into that certain Senior Partnership agreement on
October 15, 2013.
B. SCYF and City desire to amend the Agreement in the manner provided
herein.
COVENANTS
Based upon the foregoing Recitals, which are incorporated herein by this reference, and
for good and valuable consideration, the receipt and sufficiency of which is
acknowledged by both parties, SCYF and City hereby agree as follows:
1.
All listed terms and conditions of the existing Senior Partnership Agreement
will remain the same and will be extended through May, 31, 2015.
2.' Excerpt as expressly amended by this First Amendment, the remaining
portions of the Agreement shall remain in full force and effect.
End of Text
Recreation 100 North Seville San Clemente CA 92672
6-L-9
Page 2
AYSO Senior Partnership Agreement
IN WITNESS WHEREOF, City and SCYF have caused this Agreement to be
executed on their behalf by their respective officers or agents herein duly authorized as of
the date first written above.
"CITY"
CITY OF SAN CLEMENTE,
a municipal corporation
By: _ _ _ __ _ _ _ _ _ _ __ _
I t s : - - - -- - -- - - - - - -
ATTEST:
City Clerk of the City of
San Clemente, California
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
City Attorney
"SCYF"
SOUTH COAST YOUTH FOOTBALL,
a youth sports organization
By: _ __ _ _ _ _ _ _ _ _ __ _
Its: - -- - - - - -- --"-- ' - - -
6-L-10
ATTACHMENT 5
City of San Clemente
Beaches, Parks and Recreation Department
FIRST AMENDMENT TO JUNIOR PARTNERSHIP AGREEMENT
WITH ELITE SOCCER
This FIRST AMENDMENT TO SENIOR PARTNERSHIP AGREEMENT (the
"First Amendment") is made and entered into on this _ _ day of
, 20_ _ by
and between the CITY OF SAN CLEMENTE, a municipal corporation ("City") and
ELITE SOCCER ("ELITE") from the Effective date through May 31, 2015 .
A. ELITE and City entered into that certain Senior Partnership agreement on
October 15, 2013.
B. ELITE and City desire to amend the Agreement in the manner provided
herein.
COVENANTS
Based upon the foregoing Recitals, which are incorporated herein by this reference, and
for good and valuable consideration, the receipt and sufficiency of which is
acknowledged by both parties, ELITE and City hereby agree as follows:
1.
All
listed terms and conditions of the existing Senior Partnership Agreement
will remain the same and will be extended through May, 31, 2015.
2. Excerpt as expressly amended by this First Amendment, the remaining
portions of the Agreement shall remain in full force and effect.
End of Text
Recreation 100 North Sevill e San Clemente CA 92672
6-L-11
Page 2
A YSO Senior Partnership Agreement
IN WITNESS WHEREOF, City and ELITE have caused this Agreement to be
executed on their behalf by their respective officers or agents herein duly authorized as of
the date first written above.
"CITY"
CITY OF SAN CLEMENTE,
a municipal corporation
ATTEST:
City Clerk of the City of
San Clemente, California
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
City Attorney
"ELITE"
ELITE SOCCER,
a youth sports organization
Its: - - -- - - - -- -- - - -
6-L-12