event planner 2015 - Stonehaus Farms Winery

Wedding and Special Events!
Planning Guide
Facility Overview
" Thank you for considering Stonehaus Farms for
your special event. We are confident that our
facility will provide you and your guests an
atmosphere unmatched in the Kansas City area.
Our two beautiful facilities have been constructed
on our estate vineyard and winery grounds, both
have been designed for function, yet have
tremendous ambiance. The Fest Hall has seating
for up to 200, with additional outdoor seating
available for your use. Our Garden Room has
seating for up to 48, and also has access to the
outdoor seating area. Both facilities have been
decorated to provide a warm atmosphere, with subtle
hints of Tuscany design and color.!
" Through out this event planning guide you will
find information about both of the facilities
including rates and amenities. Should at any
time you have any additional questions, please feel
free to contact us @ 816-554-8800.!
"We look forward to having you and your guests at
Stonehaus Farms!!
Fest Hall
Fest Hall Rate Schedule
A) "During Normal Business Hours (12-6 Tuesday - Sunday)
$300.00 per Hour, 2 Hour Minimum ($317.93 per hr w/tax)!
Includes (Tables & Chairs (for up to 200 people), Table Linens (white, ivory or black), Available Banquet
Tables, and (1) Bartender
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B) 
6 pm to 10 pm Tuesday thru Thursday and Sunday!
$2000.00 ($2119.50 w/tax)!
Includes (Tables & Chairs (for up to 200 people), Table Linens (available in white, ivory, or black), Available
Banquet Tables, and Two (2) Bartenders Included (1 per 100 guest).!
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C)
"6 pm to 11 pm Friday and Saturday!
$2500.00 (2649.38 w/tax)!
Includes (Tables & Chairs (for up to 200 people), Table Linens (available in white, ivory, or black), Available
Banquet Tables , and Two (2) Bartenders Included (1 per 100 guest).!
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Audio / Visual Equipment!
$200.00 per event ($211.95 w/tax)!
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Additional Tables, Chairs, Linens, Tents, etc.!
Call for Pricing!
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Vineyard Wedding (seating up to 200 provided)!
$750.00 ($794.81 w/tax)!
Garden Room
Garden Room Rate Schedule
D) "During Normal Business Hours
(12-6 Tuesday - Sunday)
$80.00 per Hour, 2 Hour Minimum ($84.78 per hr w/tax)!
Includes (Tables & Chairs (for up to 48 people), and available Banquet Tables.
If linens are required, an additional $4.00 per linen for white, ivory or black!
!
E) "6 pm to 10 pm Tuesday thru Thursday and Sunday!
$300.00 ($317.93 w/tax)
Includes (Tables & Chairs (for up to 48 people), Table Linens, Available Banquet Tables, Bartender and/or
Stonehaus Personnel.!
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F) "6 pm to 11 pm Friday and Saturday!
$400.00 ($423.90 w/tax)!
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Includes (Tables & Chairs (for up to 48 people), Table Linens, Available Banquet Tables, Bartender and/or
Stonehaus Personnel.!
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Event Guidelines
General Rules: No decorations may be taped, stapled or nailed on walls. Decorating may be
done the day of the event and needs to be coordinated with the winery. If the facility room is not
booked the day before, decorating may be done then during regular winery hours. Floating
candles are approved for use. All children need to be accompanied by an adult when on the
outside grounds.
Rates & Deposits: After determining the rate of the Fest Hall or Garden Room, a deposit of
$500.00 is required to secure the Fest Hall and the Garden Room requires a deposit of $100.00.
Both facilities must be paid in full 10 days before the event.!
Damage Clause: Any damage to rented property or the facility beyond normal wear and tear by
the renter or a guest of the renter will be the responsibility of the renter who agrees to pay
Stonehaus Farms Winery for the full cost of such damage repair. This includes, but not limited
to taping, nailing or stapling decorations to any structures on the property.!
Rental Items: All rental items must be handled by Stonehaus Farms. All special rental items
such as additional chairs, tables, and tablecloths and other such items must be paid in full 30
days in advance of the event. We are unable to give refunds on rented items.!
Sales Tax: Missouri sales tax will be charged on all rentals and purchases unless exempted. If
sales tax is exempt, the proper exemption certificate must be provided to Stonehaus Farms
Winery prior to the event.!
Liquor Policy: All liquor consumed on the premises must be provided by Stonehaus Farms .
We offer a selection of wine and beer. No hard liquor or mixed drinks are allowed. Beer is not
available for Sunday functions. Wine is sold by the glass @ $5.00 per glass, Beer is sold by
the cup or bottle @ $3.00 each, water and soda is sold by the can or bottle @ 1.00 each.!
Catering: All caterers must be insured and approved by Stonehaus Farms.!
Cancellation Policy: A $100.00 processing fee will be charged if the event is canceled 61 days or
more before the event. No refunds will be made if canceled within 60 days of event.!
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Stonehaus Farms Winery
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Deposit Date
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"Renter - Print Name!
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" Renter - Signature!
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" Street Address!
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" City, State and Zip Code!
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" Telephone Number!
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" Email Address !
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FestHall Package:
A __ "
"B __
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Garden Room Package:
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D __ "
"E__
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Event Date
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Event Time
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Deposit Amount"!
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Amount Due (including tax)
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Vineyard Wedding: _____ Yes _____ No!
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" Number of Guests
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Preferred Vendors
§  Officiant Services!
§  Joseph Shelton O.C.!
§  816-988-7587!
§  Floral / Design / Planning!
§  Dream Scapes by CJ!
§  Cindy Morehead 816-578-4372!
§  Changing Seasons!
§  Russ Lawrence 816-252-3372!
§  Catering!
§  HyVee!
§  Wanda Berzindine 816-224-4288!
§  PlowBoy’s BBQ!
§  Audrey Johns 816-914-8166!
§  Brancato’s Catering!
§  816-765-4707!
§  Fiorella’s Jack Stack Barbecue!
§  816-941-4309!
§  DJ Services!
§  Party Sounds!
§  Susan & Kelly Howe 816-405-3012!
§  Photography / Photo Guestbook!
§  Expressions Photography!
§  Rachel O’Shaughnessy 816-578-2200!
§  Erin Miles Photography!
§  Erin Miles 816-896-7701!
§  Cake Makers!
§  Baby Cakes!
§  Laura Caron 816-841-1048!
§  Raspberry Rose!
§  Rita Stretch 816-537-8329!
§  Accommodations!
§  Hampton Inn!
§  816-347-8600!
Special Rates Established For Stonehaus Farms Guests
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