Evénement -Séminaire - Détente

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Villard de Lans - Vercors
Depuis 1894
Hôtel - Bar - Restaurant SPA - Espace « Bien Être » - Tennis - Parc
In the center of Villard de Lans, in a three hectares privative park, the BEST WESTERN Grand
Hôtel de Paris*** invite you to have an unforgettable stay where the amazing landscape will
enchant you.
Access
34 km from Grenoble train station
55 km from he high-speed train Valence Alixan station
58 km from Grenoble Saint Geoirs airport
109 km from Lyon Saint Exupéry airport
50 m Villard de Lans bus staion
A private 60 places parking area
Grand Hôtel de Paris
124, Place Pierre Chabert
38 250 Villard de Lans
Tel +33 (0)4.76.95.10.06 – Fax +33 (0)4.76.95.10.02
www.ghp-vercors.com [email protected].
S.A.S au capital de 360 000€- Siret : 057 500 050 00018 - NAF 5510 Z - TVA FR 18 057 500 050 - HA N° 038.96.0033
Depuis 1894
To Gather
Our staff will take in charge your seminary and will be glad to realize a tailored-made service depending on
your objectives and your needs.
Our hotel has seven assembly rooms of 40 to 116 m² that can welcome, depending on the configuration, from
10 to 110 persons.
Example of the Mélèze room configuration (116m²): “Theater style”: 110, “Class room style “: 65, “U style“:
50.
We also propose you the rent of the “Coupole room” and “Rex room”, from 200m by foot of our hotel, that can
welcome, depending on the configuration, from 80 to 300 persons.
Our multi-purpose reception rooms benefit from a natural sunlight with a view on the three hectares park,
and are provided with all the needed material to get sure everything goes smoothly (paper-board, free WIFI ,
video projector, projection screen).
The professional reception and the personalized following up are our assets. Only one spokes person take in
charge effectively the organization of your meeting.
At The Hotel :
Room (natural lighting)
projection screen
Mélèze
180 x 240
projection screen
Gentiane
180 x 180
projection screen
Ecureuil
180 x 180
projection screen
Belette
180 x 180
projection screen
Marmotte
180 x 180
projection screen
SPA
180 x 180
Vercors
(restaurant)
Dîner 130 persons
Surfaces
Theater
Classe
116 m²
110
50
40
80 m²
50
25
20
50 m²
30
20
15
42 m²
-
-
18
42 m²
-
-
18
40 m²
20
18
16
Théâtre
Classe
250
80/300
130
-
U
176 m²
Outside :
Rooms
Coupole
Rex
Surfaces
360 m²
U
-
Tel +33 (0)4.76.95.10.06 – Fax +33 (0)4.76.95.10.02
Depuis 1894
To sleep
Our hotel has 60 rooms shared between 13 apartments for 4 to 6 persons and 45 bedrooms for 1 to 3 persons,
that have free Wifi access and a flat screen television with TNT and international channels.
Rates:
* Rooms from 84,55€
84,55€ excl tax i.e. 93€
93€ incl tax (TVA 10 %)
* Apartments from 140€
140€ excl
excl tax i.e. 154€
154€ incl tax (TVA 10 %)
The « Continental » breakfast
In the form of a varied buffet particularly with fresh, light, bio products from the Vercors….
Service from 7h30 to 10h30.
Rates: 10€ excl tax i.e. 11€ incl tax (TVA 10 %)
Parc & Tennis
Tennis
BEST WESTERN Grand Hôtel de Paris*** has his own Tennis court surrounded by a three hectares
privative park planted with trees with a wonderful view on the mountains of the Vercors.
Tel +33 (0)4.76.95.10.06 – Fax +33 (0)4.76.95.10.02
Depuis 1894
WELWELLWELWELL-BEING & RELAXATION
After you breathed the great outdoors, walked on the mountain paths, come to recharge your batteries in an
innovating SPA working for your welfare.
The SPA
Our SPA has a pool with massage nuzzles and counter-current swim, massaging showers, a Jacuzzi, a
Turkish bath and a sauna.
Access
Access and schedule:
On reservation (limited number of places), from 9.30 to 19.30, 7/7
Rates:
* Access SPA & Pool (2 hours) :
For the clients sleeping in the hotel: 11 € incl tax
“WELLNESS” AREA :
Our wellness area staff welcomes you for an exceptional time of relaxation in the heart of the Vercors.
Offer yourself a modeling or an esthetic care with the SOTHYS products.
Schedule: on reservation
Rates: Thanks for consulting our “wellness” area card on our website : www.ghp-vercors.com
Tel +33 (0)4.76.95.10.06 – Fax +33 (0)4.76.95.10.02
Depuis 1894
RECEPTION & PAUSE :
Welcome coffee and/ or Drink pause: 4,10 € excl tax / pers. i.e 4,50 € incl tax (TVA 10 %)
Welcome coffee and/ or Viennese pastries pause: 5,99 € excl tax / pers. i.e 6,50 € incl tax (TVA
10 %)
Coffee, tea, herbal tea and fruit juice
Coffee, tea, herbal tea, fruit juice and Viennese pastries or cookies
APPETIZER :
Served in our park or one of our salons, depending on the meteorological conditions.
“Highland” appetizer : 7€ all taxes included per person
“Wine Bar” appetizer : 9€ all taxes included per person
* Walnut Wine or Myrtle “Kir”
* Fruit Juice
* Perrier Water
* Accompaniment (salted fruits, chips made with forgotten vegetables, olives)
* 3 types of different white wines
(1 Alsace Gewurztraminer, 1 mellow from Gascogne & 1 Bourgogne Chardonnay)
* Fruit Juice
* Perrier Water
“Vercors” appetizer : 10€ all taxes included per person
* “bio” Rhubarb “Wine” from Vercors or Clairette de Die
* Fruit Juice
* Perrier Water
“ Champagne” appetizer : 14€ all taxes included per person
* Champagne Brut (Pannier brut selection)
* Fruit Juice
* Perrier Water
Our drink patterns are established:
On the basis of one bottle of wine (75cl) for 4 persons
& one bottle of fruit juice or mineral water for 6 persons.
Tel +33 (0)4.76.95.10.06 – Fax +33 (0)4.76.95.10.02
Depuis 1894
To complete the accompaniment of your appetizer :
“Welcome” pattern: 5€ all taxes included per person (5 pieces)
* 2 cold canapés (about 70 gr/pers.)
(Prosciutto on walnut bread, smoked salmon on rye bread)
* 3 puff “petits fours”(about 75 gr/pers.)
(Goat’s cheese, Black Olive, Sausage, Mushroom)
“Greedy” pattern : 9€ all taxes included per person (9 pieces)
* 2 cold canapés (about 70 gr/pers.)
(Prosciutto on walnut bread, smoked salmon on rye bread)
* 4 puff “petits fours” (about 75 gr/pers.)
(Goat’s cheese, Black Olive, Sausage, Mushroom)
* 3 mini savoury pies (about 60 gr/pers.)
(Escargot, Saint Jacques, Duck Breast, Carwfish)
“Prestige” pattern : 15€ all taxes included per person (6 pieces)
* “Fresh Goat Cheese, Fig & Blue Poppy” Lollipop
* Two Salmons Tartare
* Cream of Jerusalem Artichoke soup and Foie Gras
* Cod shepherd’s pie
* Black pudding Cream, Mashed potatoes, Cider Chantilly
* Pineapple roasted gambas
Additional Pieces :
* Piece to chose in the “prestige pattern” 3€ all taxes included per piece
* Pain Surprise (about 1400 gr) assortment of about 50 mini sandwiches 44€ all taxes included per piece
Particular conditions :
This proposition is valid for at least 20 adult persons.
Employee fees are invoiced for a duration longer than 2 hours.
For the other conditions, refer to our sales terms.
Tel +33 (0)4.76.95.10.06 – Fax +33 (0)4.76.95.10.02
Depuis 1894
RESTAURATION:
Our restaurant, offering volume and light, can welcome until 200 persons.
Our staff signs a beautiful “Bourgeoise” cookery, full of freshness, supported by the
“Maître Restaurateur” label, the menus are elaborated depending on the season and
the local supplying.
Thanks for indicating if some participants have any specific food restriction.
Lunch :
“Business” lunch : 16,82 € excl tax / pers. i.e 18,50 € incl tax (TVA 10 %)
Your menu will be composed of one dish and one dessert, coffee included.
“Traditional” lunch : 21,82 € excl tax / pers.
pers. i.e 24,00 € incl tax (TVA 10 %)
Your menu will be composed of one dish and one dessert, depending on the daily market, and coffee included.
“Buffet” lunch: 21,82 € excl tax / pers. i.e 24,00 € incl tax (TVA 10 %)
The buffet is in free-service. It is composed of an assortment of starters (salads and hors d’oeuvres), one dish
with trimmings, one dessert, coffee included.
“Barbecue” lunch: 21,82 € excl tax / pers. i.e 24,00 € incl tax (TVA 10 %)
The lunch served at tables outside can only be served if the meteorological conditions allow it.
It is composed of an assortment of crudités, of grilled meat and potatoes baked in the embers with many
different garnish sauces, and one dessert, coffee included.
Diner :
“Traditional” dinner (3 courses): 21,82 € excl tax / pers. i.e 24,00 € incl tax (TVA 10 %)
Your menu will be composed of one starter, one hot dish and one dessert, coffee included.
“Traditional and cheese” dinner (4 courses): 25,45 € excl tax / pers. i.e 28,00€
28,00€ incl tax (TVA 10
%)
Your menu will be composed of one starter, one hot dish, some cheese and one dessert, coffee included.
“Pleasure” dinner (4”superior” courses) : 28,18 € excl tax / pers. i.e 31,00€
31,00€ incl tax (TVA 10 %)
Your menu will be composed of one starter, one hot dish, some cheese and one dessert, coffee included.
“Gala” dinner (5 “superior” courses): 33,64 € excl tax / pers. soit 37,00 € incl tax (TVA 10 %)
Your menu will be composed of one starter, two hot dishes, some cheese and one dessert, coffee included.
Tel +33 (0)4.76.95.10.06 – Fax +33 (0)4.76.95.10.02
Depuis 1894
Thematic meals :
“Cocktail buffet ” : 21,82 € excl tax / pers. i.e 24,00 € incl tax (TVA 10 %) about 20 pieces per pers.
salt and sweet + cheese.
It is composed of an assortment of pasties, mini savoury pies, canapés, bread rolls, pain surprise, cheese and
réduis sucrés.
“Around a dish”: 21,82 € excl tax / pers. i.e 24,00 € incl tax (TVA 10 %)
Raclette, Fondue, melted Mont d’Or cheese… accompanied with cook pork meats, green salad and an iced
dessert.
“Meal in refuge”: typical mountain meal outside our premises (quote on demand).
“Thematic meal”: “custom-built” world cookery menu, harmony food & wine party… (quote
on demand).
Our propositions of wine :
Wine is not included in the “restauration” propositions. We propose you a wine package per person among
the following selection:
Wine “Selection”:
* Grape variety wine package 1 btl / 4 persons: 4,58 € excl tax / pers. i.e 5,5 € incl tax (TVA 20 %)
* Grape variety wine package 1 btl / 3 persons: 5,42 € excl tax / pers. i.e 6,5 € incl tax (TVA 10 %)
Wine “A.O.P. Selection”:
* AOP wine package 1 btl / 4 persons: 7,92 € excl tax / pers. i.e 9,5 € incl tax (TVA 20 %)
* AOP wine package 1 btl / 3 persons: 8,75 € excl tax / pers. i.e 10,5 € incl tax (TVA 20 %)
From the menu:
The wine will be invoiced per bottle.
(Our sommelier is at your disposal for the choice of the harmonies food & wine among our menu)
ADDITIONAL INFORMATION
The rates above are valid on the occasion of the meals served between 12.00 & 13.00 and 19.00 & 21.00.
Tel +33 (0)4.76.95.10.06 – Fax +33 (0)4.76.95.10.02
Depuis 1894
REUNION
Descriptive for your reunion: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
A poster will indicate the name of your company or the name of your reunion (with the logo if you provide it
by mail)
Number of participants: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Dates : From _ _ _ _ _ _ _ _ _ to _ _ _ _ _ _ _ _ _
ORGANIZER
Company : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Organizer(s) Name(s) : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Address : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
______________________________
______________________________
Phone : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Mail : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Société : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
INVOICE ADDRESS
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
Tel +33 (0)4.76.95.10.06 – Fax +33 (0)4.76.95.10.02
Depuis 1894
FEES TAKEN IN CHARGE BY THE COMPANY
Residential seminary package
YES
NO
Outing or Animation
YES
NO
Extras, Bar…
YES
NO
Others: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
The services that are not taken in charge by the company will be paid by the participants at their departure.
The additional services ordered up here will be categorically validated by the representative of the company
and integrated to the invoice.
SPACES AND SERVICES AT YOUR DISPOSAL
Meeting will take place in one of our salons, privatized for you.
From_ _ _ _ _ _ _ _ _ at_ _ _ _ _ _ _ _ _ _ _ _ _ o’clock to _ _ _ _ _ _ _ _ _ at_ _ _ _ _ _ _ _ _ _ _ _ _o’clock
It will be arranged in”_______“, for _ _ _ _ persons with a table for a speaker, and equipped with:
* A projection screen
* A paper-board
* Pliers and an extension cord
* A video-projector
* A public address system composed of a cordless microphone
The pauses will take place:
The morning at _ _ _ _ h _ _ _ _ _
The afternoon at _ _ _ _ h _ _ _ _ _
The meals will take place in our restaurant.
The appetizer will be taken in the bar of the Hostel and privatized for it.
We would be able to serve the pauses, meals and appetizer in our park if the climatic conditions allow it.
Tel +33 (0)4.76.95.10.06 – Fax +33 (0)4.76.95.10.02
Depuis 1894
GENERAL SALES
SALES TERMS
This translation is meant for information purposes and is not
legally binding
Article 1: Application of General Sales Terms
The present terms apply to the services provided by the hotel as
described in the attached quotation sheet.
These General Sales Terms are sent to the Client along with the
quotation(s) to allow him to carry out a reservation. This means that
any reservation requires the Client to fully agree, with no reserves,
to the present terms, regardless of whatever else is found in other
documents such as leaflets or commercial documents.
Should any inconsistency show up between the stipulations of the
quotation(s) signed by the Client and those of the present General
Terms of Sale, those of the quotation shall prevail.
Article 2: Reservations
The Client’s reservation is definitely registered on the hotel’s receipt
of the relevant quotation, duly dated and signed by the Client, with
his stamp and “accepted” written, along with an instalment
mentioning the relevant article for the services offered by the hotel.
Article 4: Change in Services Offered
Any change in services offered according to the initial quotation
must be sent in written form to the hotel.
Except for the case of a written agreement sent at least 8 days
before the event starts, the contract shall be deemed to remain in
force according to the terms and conditions accepted by the Client
Article 5: Cancellation
As invoicing is based upon services booked, the Client is required
to pay utmost attention to the following cancellation conditions.
Written notice of cancellation of whole or of any part of initial
reservations must be given.
•
In the case of cancellation notice sent more than 30 days
before the start of the event, the Client shall be refunded the
instalment paid within 8 days time following the notice.
•
In the case of cancellation notice received less than 30 days
time before the event starts, the hotel will be entitled to
retain the instalment as compensation.
•
In the case of cancellation notice received less than 8 days
before the event starts, the Client shall be due to pay the
entire amount mentioned on the quotation sheet.
For any partial cancellation, a pro rata rule shall apply to the
above - mentioned cancellation conditions.
Article 3: Reservation Confirmation
1) Rooms:
Rooms:
The Client must give written notice (by fax, email or ordinary mail)
of the number of participants to be hosted for the event, no later
than 10 days before the planned date of arrival. Otherwise, the
number of participants mentioned in the quotation will be referred
to for minimal invoicing. Reserved rooms will be available for
visitors as from 3.00 pm on their day of arrival. The rooms must be
left no later than 11.00 am the last day, and any extra time may Article 6: Outdoors
Outdoors Accommodation
lead to another night stay being charged at the publicly displayed If the hotel is not available or in a case of force majeure, it
price.
reserves the right to have some or all of the participants
accommodated in a nearby hotel, of a similar category and for the
2) Cover
Cover charges :
same services offered, with transport expenses paid by the hotel,
The Client must give written notice (by fax, email or ordinary mail) which will not be liable to pay any compensation money.
of the number of persons to be served for each meal at least 3
business days before the beginning of the event (not including Article 7: Prices charged
Saturdays and Sundays).
Prices are set in euros. Those mentioned in the quotation sheet
If not, the number of meals to be served mentioned in the quotation are firm for three months time after being dispatched to the
sheet will be referred to for minimum invoicing.
Client. Once this period has lapsed, they may be altered according
No rebate will be allowed for any food included in a global price and to general economic conditions. Prices charged will then be those
not consumed.
prevailing the day of the event. And prices may also change with
recent laws or regulations likely to affect them (such as new VAT
3 ) Availability of premises:
rates or other taxes coming out).
The availability of premises and services required for your event
cannot be guaranteed any further than the option date mentioned
on your quotation sheet.
Article 8: Overtime spent
And in any case, should the number of participants be less than that The Client will be charged labour costs for overtime according to
mentioned on the quotation sheet, the Client may be assigned prevailing tariffs, as from 1.00 am.
different premises than those initially mentioned in the quotation Any sum remaining outstanding 14 days time after the service
sheet, for business management reasons. There will be no has been provided will be deducted from the instalment, and the
compensation whatsoever paid for such a change in rented premises. Client will be refunded the remainder.
Tel +33 (0)4.76.95.10.06 – Fax +33 (0)4.76.95.10.02
Depuis 1894
Article 9: Payment Terms
The instalment to be put down when booking is 30% of the total
amount of the charge at the time of reservation, and another 30%
instalment, of that same total amount, will be due 30 days before
the event starts.
The amount of these instalments is deducted from the final bill
(what remains) subject to possible cancellation compensation.
Unless otherwise stipulated by the contract, final payments are due
on receipt of invoices.
If there is any disagreement concerning part of the invoice, the
Client undertakes to immediately pay the share that is not
questioned and to give the hotel written notice of the subject of the
dispute.
Payment of extra charges (for laundry services, the minibar, drinks,
phone and fax costs and so on) and of other services provided to one
or several participants will be done directly by these persons, at the
reception, and before they leave.
Should one or several participants fail to pay for services on top of
those included in the quotation sheet (such as extras or meals), the
invoice will be sent to the Client who will pay it on receipt.
Any overdue payment will yield delay interest equal to once and a
half the prevailing legal interest rate. All expenses that may be
incurred by the hotel in order to collect money due will be charged
the Client.
In the case of individual payments, that is to say when each
participant pays his own share, the instalment paid when reserving
will be refunded the Client within 8 days time of the total amount of
sums owing are cashed.
Any amount remaining due 14 days after the end of the termination
of the service provided will be deducted from the instalment paid,
and the remainder repaid the Client.
Article 10: Photo
Photo Reporting
The Client is required to inform the hotel of the presence of a
photographer and will personally ensure that all necessary
authorizations have been obtained.
Article 13: Insurance for Breakage and Theft
In no case whatsoever shall the hotel be considered liable for any
sort of damage, especially through fire or theft, which might
concern objects or equipment given in by the Client or
participants during the event for which the hotel is booked. The
Client must make ensure the custody of his own goods and
equipment, and those of the participants, particularly lockers,
except for those under watch of the hotel staff outside the rented
premises.
The Client is particularly encouraged to take out a specific
insurance policy for any heavy equipment or valuables,
considering that the hotel shall not be liable for any damage
caused to them nor in the case of theft.
The Client is responsible for all damages caused through his
action (especially by the participants or their guests) and
undertakes, if the premises made available are deteriorated, to
pay to have them restored.
Article 14: Recommendations
The Client shall only invite people whose behaviour is in no way
likely to be detrimental to the hotel they are staying at, which
hotel reserves the right to take action if necessary. No food or
drink may be brought inside by the Client. The Client undertakes
to have all participants and their guests abide with all the
instructions and the rules of the hotel (particularly no-smoking
rules in public areas). The Client will make sure the participants
do not disturb the normal functioning of the hotel nor cause any
danger to the hotel or to the people staying at it.
Article 15: Force Majeure
The hotel may put an end to its obligations, or defer them, if it is
materially impossible to fulfil them owing to the occurrence of an
exceptional event, or in the case of force majeure, and particularly
in the case of partial or total destruction of the building.
Article 11: Royalties
The Client shall personally see to all necessary declarations and to
the payment of duties, particularly to the SACEM, concerning the
broadcast of musical creations and more generally speaking, of any
events going on at the premises (bands, disks, etc.).
Article 16: Claims and Disputes
Claims and disputes can only be taken into consideration when in
writing and sent to the hotel no earlier than 8 days after the
event has ended.
In the case of a dispute, and if no amicable agreement is reached,
Article 12: Transport
competent courts will be those of the jurisdiction where the hotel
It must be mentioned that the hotel ensures no transportation is located.
service for participants.
SIGNED AS AGREED :
Stamp of the Firm :
Date :
Employment & Signature :
Tel +33 (0)4.76.95.10.06 – Fax +33 (0)4.76.95.10.02
Depuis 1894
Tel +33 (0)4.76.95.10.06 – Fax +33 (0)4.76.95.10.02

Evénement -Séminaire - Détente

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