Presented - Hartnell College

Presented
September 6, 2016
HARTNELL COMMUNITY COLLEGE DISTRICT
411 Central Avenue
Salinas, CA 93901
www.hartnell.edu
FISCAL YEAR 2016-2017
JULY 1, 2016 THROUGH JUNE 30, 2017
BOARD OF TRUSTEES
Erica Padilla-Chavez
Patricia Donohue
Manuel M. Osorio
Aurelio Salazar Jr.
David Gomez Serena
Ray Montemayor
Candi DePauw
Hector Moya
President (District 6)
Vice President (District 3)
Trustee (District 1)
Trustee( District 2)
Trustee (District 4)
Trustee (District 5)
Trustee (District 7)
Student Trustee
SUPERINTENDENT/PRESIDENT
Dr. Willard C. Lewallen
Hartnell College Cabinet
Jackie Cruz, Vice President of Advancement and Development
Romero Jalomo, Ph.D., Vice President of Student Affairs
Lori Kildal, Ph.D., Vice President of Academic Affairs
Brian Lofman, Ph.D., Dean of Institutional Planning and Effectiveness
Esmeralda Montenegro, Director of Communications, Marketing and Public Relations
Alfred Muñoz, Interim Vice President of Administrative Services
Dave Phillips, Vice President of Information and Technology Resources
Terri Pyer, Assoc. Vice President, Human Resources and Equal Employment Opportunity
ABOUT HARTNELL
Hartnell College is one of the oldest educational institutions in California. Founded in 1920 as Salinas
Junior College, the school was renamed Hartnell College in 1948. The Hartnell Community College
District was formed the following year.
The college moved to its present location at 411 Central Avenue in Salinas in 1936. The location was first
identified as being at 156 Homestead Avenue, but renovations and additions eliminated the
entranceway on that street, so the address was officially changed in 2008. The main campus is located in
Monterey County just a 20-minute drive from the scenic Monterey Coast.
Hartnell College serves the Salinas Valley, a fertile agricultural region some 10 miles wide and 100 miles
long. The College draws most of its students from Salinas and the surrounding communities of Bradley,
Castroville, Chualar, Gonzales, Greenfield, Jolon, King City, Lockwood, Moss Landing, San Ardo, San
Lucas, Soledad, and adjacent rural areas. It also attracts students from many Peninsula towns and from
surrounding counties who are drawn to Hartnell's excellent academic opportunities, nursing and
technical programs, and strong and successful athletic teams.
Hartnell serves nearly 16,000 students, unduplicated headcount annually (7,200 FTES full time
equivalent student), with an ethnic profile that includes 73% Latino/a, 13% White, 2% Asian, 3% Filipino,
2.5% African American, .44% Native American, and .45% Pacific Islander students (5% of students did
not report ethnicity). Hartnell has thus earned the federal designation as a Hispanic Serving Institution,
and was awarded two major Title V grants to improve student access and success for underrepresented
groups in the STEM disciplines.
Hartnell has been lauded by NASA, the NAACP, and UCSC as being among the top community colleges in
the country in promoting and achieving success for its underrepresented students in the STEM
disciplines. Hartnell has done this, in part, through intensive mentoring and internship programs with
academic and research partners like the University of Santa Cruz Baskin School of Engineering, the Naval
Postgraduate School, United States Department of Agriculture, Monterey Institute for Research in
Astronomy, Monterey Bay Aquarium Research Institute, University of California at Davis, Fremont Peak
Observatory, and many others. Hartnell's Alisal Campus is now home to a NASA Science, Engineering,
Mathematics and Aerospace Academy (SEMAA) laboratory for K-12 students and their families, the only
SEMAA site on the West Coast.
The College offers the first and second years of a college program, basic skills courses in English and
math, and workplace and career training. It awards the associate of arts degree, associate of science
degree, and certificates of proficiency. The college has a strong and successful nursing and allied health
program, allowing its graduates to become LVNs, RNs, EMTs, and respiratory therapists. For the last
several years, Hartnell's nursing graduates have achieved NCLEX pass rates of at or near 100%.
The college's state-of-the-art library and learning resource center provides access to electronic
databases and is the hub of information and learning technologies. The college has committed to
pursuing technology enhancements, and is embarking on virtualization and server enhancement
projects that will increase productivity and access for its students and employees, giving them
technological advantages that most college and university students and personnel do not yet have.
Hartnell's vibrant theater arts program includes a theater arts company called The Western Stage, which
is consistently ranked among the highest caliber theaters in the Monterey Bay area. Its programming is
both traditional and experimental, including world premieres of works by contemporary Latino
playwrights. Hartnell Theater Arts faculty partner with the Alisal Center for the Fine Arts, to engage and
encourage area youth in their artistic pursuits. Hartnell hosts a community orchestra and chorus, and
Hartnell writers publish the Homestead Review, a poetry and literary journal.
The College has transfer agreements with many California State University (CSU) and University of
California (UC) campuses which guarantee admission for Hartnell students who have completed the
two-year requirements.
Day, evening, and weekend courses are offered in both classroom and online settings. Hartnell is
sensitive to its diverse community and offers classes in modified formats to meet the needs of students
who work or have other outside commitments, such as those that begin after the regular semester does
or are offered in a condensed format. Additionally, Hartnell's recently-built advanced technology
campus in the Alisal District of Salinas houses its Agricultural Business and Technology Institute, its
Sustainable Design and Construction Center, a diesel program, an automotive technology program, and
its computer science program. Hartnell holds classes at its education center in King City and at
numerous off-campus locations in north and south Monterey County.
The college offers a full complement of services to assist students' educational progress in a one-stop
student services format. Services include web-based, telephone, and in-person registration, academic
and personal counseling, financial aid and scholarship services, international student services, re-entry
services, veterans services, sports counseling, disabled students programs and services, assessment
testing, career and transfer assistance, and more. In addition, students are encouraged to become
involved in the many clubs on campus and student government through the Associated Students of
Hartnell College.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the
success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of
our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell
College provides educational opportunities for students to
reach academic goals in an environment committed to
student learning, achievement and success

HARTNELL COLLEGE BOARD OF TRUSTEES
STRATEGIC PRIORITIES
STRATEGIC PRIORITY 1
STRATEGIC PRIORITY 2
STRATEGIC PRIORITY 3
STRATEGIC PRIORITY 4
STRATEGIC PRIORITY 5
STRATEGIC PRIORITY 6
STUDENT ACCESS
STUDENT SUCCESS
EMPLOYEE DIVERSITY AND
DEVELOPMENT
EFFECTIVE UTILIZATION OF RESOURCES
INNOVATION AND RELEVANCE FOR
EDUCATIONAL PROGRAMS AND
SERVICES
PARTNERSHIPS WITH INDUSTRY,
BUSINESS, AGENCIES, AND EDUCATION
TABLE OF CONTENTS
EXECUTIVE SUMMARY .................................................................................. 1
GENERAL FUND
Restricted ............................................................................................ 5
Unrestricted .......................................................................................... 8
OTHER FUNDS
Special Revenue Fund .........................................................................
Capital Projects Fund ..........................................................................
Enterprise Fund...................................................................................
Internal Service Fund ...........................................................................
Trust and Agency Fund ......................................................................
Student Financial Aid Fund .................................................................
10
12
15
17
19
22
APPENDICES
A – Unrestricted General Fund Detail Resources and Requirements ...... 25
B – The Schools and Local Public Safety Protection Act of 2012 ............. 29
C – 2016-17 California Community College System Budget Request ...... 33
D – Organizational Structure ................................................................ 39
E – Standard & Poor’s Rating ................................................................ 49
FISCAL YEAR 2016-17
BUDGET
EXECUTIVE SUMMARY
Introduction
The Board of Trustees is required to hold a public hearing prior to September 15th to adopt a final budget for
the fiscal year. The public hearing and budget adoption is scheduled for September 6, 2016.
Below is a summary of all District funds. It includes projected beginning fund balances, as of July 1, 2016,
revenues and expenditures, and estimated ending fund balances for each separate fund.
Beginning
Fund Balance
July 1, 2016
Funds
General
Unrestricted
Restricted
Total
Special Revenue
Bookstore
Child Development
Total
Capital Projects
Capital Outlay
State Capital Match
Property Acquisition
Bond Projects
Total
Enterprise
Contract Services
Cafeteria
Total
Internal Service
Self Insured
Retiree Health Benefits
Total
Trust and Agency
Associated Students
Scholarships, Loan & Trust
Student Fin. Aid Fund
Intercollegiate Athletics
Total
All Funds Total
Budgets 2016-17
Revenue
Expense
Ending
Fund Balance
June 30, 2017
$
11,007,027
11,007,027 $
45,364,549
19,137,032
64,501,581 $
45,106,079
19,137,032
64,243,111 $
11,265,497
11,265,497
$
921,011
71,935
992,946 $
133,000
554,308
687,308 $
110,000
554,308
664,308 $
944,011
71,935
1,015,946
$
4,043,228
2,996,844
2,412,864
9,452,936 $
665,500
515,000
15,000
1,195,500 $
1,935,000
925,000
2,427,864
5,287,864 $
2,773,728
2,586,844
5,360,572
$
14,037 $
365,709
379,746 $
3,190 $
423,675
426,865 $
3,190 $
440,352
443,542 $
14,037
349,032
363,069
$
952,477
952,477 $
8,000
10,000
18,000 $
47,000
47,000 $
913,477
10,000
923,477
355,729
134,000
165,348
61,500
12,520,128
40,305
60,000
561,382 $
12,775,628 $
23,346,516 $
79,604,882 $
Page 1
233,715
56,000
12,520,128
92,300
12,902,143 $
83,587,968 $
256,014
170,848
8,005
434,867
19,363,430
$
$
$
Page 2
FISCAL YEAR 2016-17
Hartnell College
Budget
Each District fund is projected to have a positive balance at the beginning and end of the fiscal
year. State revenue for the budget is based on the legislative approved budget in June 2016.
Fiscal Year 2016-17 is the fourth year of an economic turnaround period after five years of severe
down turn. For the fourth time in eight years, cuts are not proposed or threatened. Passage of
Proposition 30, Schools and Local Public Safety Protection Act of 2012, provides opportunities and
options for education. It provides a temporary relief of further budget cuts and provides some
hope of future gains. Proposition 30 temporarily raises the sales and use tax by .25 cents for four
years and raises the income tax rate for high income earners for seven years to provide
continuing funding for local school districts and community colleges. The Education Protection
Account (EPA) is created in the General Fund to receive and disburse these temporary tax
revenues. Sales and Use Tax increase will end December 2016. The much larger personal income
tax increase will expire in December 2018.
The District will prioritize new initiatives, program restoration or contractions as state revenue
adjustments are made during the fiscal year.
Hartnell College Apportionment History and Funded FTES
$43,000,000
$42,500,000
$42,000,000
$41,500,000
$41,000,000
$40,500,000
$40,000,000
$39,500,000
$39,000,000
$38,500,000
$38,000,000
$37,500,000
$37,000,000
$36,500,000
$36,000,000
$35,500,000
$35,000,000
$34,500,000
$34,000,000
$33,500,000
$33,000,000
$32,500,000
7576
$42,303,713
7369
$40,741,753
7131
$37,000,128
6717
$34,789,979
6565
$33,547,163
**2016-17
*2015-16
2014-15
2013-14
* June 2016 report
** Advanced Apportionment Report July 2016
***Prior Historical data was updated to reflect revised data per recalculation report.
Page 3
2012-13
Hartnell College
FISCAL YEAR 2016-17
Budget
Ending Fund Balance and Contingency
The fiscal year 2016-17 unaudited beginning balance is $11,007,027. It is good fiscal practice not to
appropriate portions of this balance for recurring expenditures. The purpose in maintaining a fund
balance is to insure the ability to continue operations when unexpected events arise. As the College
looks to the future, it is prudent to maintain a high level of reserves in order to weather any future
economic downturn that may impact state funding to Community Colleges. The reserves may be
used to maintain staffing levels that best serve students in their pursuit of quality education.
With available reserves, the College has covered 91% of future retiree medical insurance liability.
The present value of this future liability is $5.0 million.
Available reserves have also been set aside to cover current and future costs of facilities
maintenance, athletic field replacement, educational equipment, furniture, and information
technology equipment and software.
Normally, one-time appropriations are acceptable only if a surplus exists. The 2016-17 budget is a
balanced budget. Therefore, use of fund balance reserve is not required to balance the proposed
budget. Since this balance becomes the appropriation for contingencies (reserve), it must be kept at
an acceptable level.
Unrestricted General Fund Resources
In the state budget, there was not a Cost of Living Adjustment(COLA) for 2016-17. The prior year
COLA was 1.02%. Prior to fiscal year 2013-14, Community Colleges had not received a COLA since
fiscal year 2007-08. The COLA is attached to base funding levels and increases funding per each
FTES.
New growth funding replaces workload restoration. Based on the new growth formula the College
will receive funding for an additional 208 FTES. The new allocation results in a funding increase of
$1,038,980.
Funding by source has changed since 2011-12. With Redevelopment Agencies (RDA) closures and
passage of Proposition 30, general apportionment funding added two additional funding sources.
Prior to 2012-13 apportionment funding was drawn from Student Enrollment, County Property Taxes
and State General Apportionment. Beginning in fiscal year 2012-13 added funding sources are
County Property Taxes originally provided to RDA’s and Proposition 30 Education Protection Act
(EPA) funds. These added source revenues reduce the state obligation for General Apportionment.
Unrestricted General Fund Requirements
Requirements in 2016-17 fiscal-year have increased by approximately $2.4 million, before transfers,
over the prior fiscal year. Employee salary and benefits increased by $1.3 million or 4% over fiscal
year 2015-16. The increase is the result of hiring additional faculty and staff in anticipation of
continued student enrollment growth. During fiscal year 2015-16 the college provided service to
7,369 FTES. The goal for 2016-17 is 7,600 FTES. Health, retirement, workers’ compensation
insurance and unemployment insurance rates are all projected to increase for fiscal year 2016-17 for
all employee groups. Other operating costs increased by approximately $990,835 or 15% over prior
fiscal year requirements.
Page 4
Hartnell College
FISCAL YEAR 2016-17
Budget
General Fund
$64,243,111 requirement
The General Fund is the primary operating fund of the District. It includes resources that are
unrestricted as well as funds with restricted spending requirements.
Unrestricted Funds
Nearly all day-to-day operating
expenses are charged to the
unrestricted General Fund.
Unrestricted revenue is budgeted at
$45,364,549 with an estimated
beginning balance of $11 million.
Beginning reserves are one-time
resources and may be used
strategically to fund one-time
investments and requirements.
Property Taxes - 52%
Student Fees - 6%
State Gen. Fund - 23%
EPA - 13%
Other State - 4.%
Transfer-in - 1%
Other - 1%
General Fund Unrestricted Resources
State apportionment, funded by local property tax, student fees, state general fund, and EPA, is
the largest source of revenue and represents 94% of all unrestricted income. The principal
apportionment or “entitlement” is calculated by the state Chancellor’s office and is based on instate enrollments referred to as full time equivalent students (FTES) at the District. Based on
guidance received from the state Chancellor’s Office, the District assumes that any reduction in
apportionment funding will result in an equivalent reduction in funded FTES workload. The
budget includes funded workload of 7,577 FTES.
Transfer - 1%
The largest expenditure portion of
the budget is allocated for
employee salaries, associated
payroll costs, and benefits (81.9%).
The remaining budget (18.1%) is
appropriated for operating costs,
facility maintenance, supplies,
contracted services, and transfers
to other funds.
Operating - 15%
Supplies - 2%
Academic
Salaries - 38%
Benefits - 22%
Classified
Salaries - 22%
General Fund Unrestricted Requirements
Page 5
FISCAL YEAR 2016-17
Hartnell College
Budget
RESTRICTED FUNDS
Funds used for the operation of educational programs that are specifically restricted by law, regulations, or donors,
are recorded separately in the Restricted General Fund. The majority of these funds must be expended in the fiscal
year or be returned to the funding source. Budgets for state funded programs are based on current state projections.
Total restricted funds amount to approximately $18.6 million. Substantial state funding increase has been made for
Student Success & Student Equity Programs, Adult Ed. Block Grant, and Basic Skills and Student Outcomes Program.
Restricted Funds
Federal
CCAMPIS HEP
Child Care Access Grant
Child Care Food Program
Child Devel. Training Consortium
CSUMB E-Transcripts
CTE Transitions
Dept of Social & Employ Svs
Federal Work Study
Foster & Kinship Care Education
Gavilan Subaward
GEAR UP Salinas
H.S. Equivalency Program "HEP"
NASA MAA
NASA SEMAA
National Institute of Health
National Service Awards
NSF ATE
NSF ATE AgScience
NSF ATE COINS
NSF CCLI
NSF CSUMB CSIT-in-3
NSF MBRACE
NSF S-STEM
Perkins 1C
Rancho Cielo
Stu Support Svs Prgm (TRIO)
Temporary Assistance
for Needy Families (TANF)
Title V CUSP
Title V Gavilan
Title V STEM
Title V STP
USDA-CSUMB
USDA-HEC
USDA-NIFA
WIA Youth CTE
Federal Total
$
2012-13
2013-14
2014-15
Actual
Actual
Actual
2015-16
Unaudited
Actuals
2016-17
Budget
64,547
2,622
10,000
4,438
49,389
365,465
145,000
98,837
92,960
339,147
502,484
104,087
14,873
27,250
236,649
8,934
2,900
87,460
240,864
31,992
210,786
55,390
5,747
1,236
11,600
3,563
44,025
418,625
150,196
85,475
171,353
41,929
413,876
123,638
20,249
16,450
401,689
79,937
122,986
254,187
212,698
100,137
12,250
43,269
441,417
164,129
85,841
257,125
516,183
201,616
5,588
8,025
78,030
15,285
55,307
170,953
254,503
209,877
118,352
10,000
45,119
464,526
170,496
85,344
264,575
543,518
95,450
33,020
3,436
16,175
12,242
50,762
1,639
248,827
211,522
194,989
10,000
43,748
719,766
169,616
85,344
225,928
485,738
224,546
7,166
16,000
299,973
22,473
119,079
271,039
277,328
57,633
56,084
54,811
48,770
46,332
1,244,850
224,320
501,675
932,510
59,687
261,065
5,922,424 $
1,209,383
616,399
859,194
4,369
85,699
5,465,977 $
1,254,939
276,927
1,092,537
8,019
89,614
5,396,382 $
1,394,909
735,675
39,621
4,593,978 $
Page 6
519,727
354,111
18,868
35,379
4,147,150
FISCAL YEAR 2016-17
Hartnell College
Budget
Restricted Funds
2012-13
2013-14
2014-15
State
21st Century Soft Skills
AB-104
AB-86
Basic Skills
Actual
Actual
Actual
74,875
Basic Skills and Student Outcomes Transformation
Block Grant
CalWORKs
CalWORKs-County DSS
CARE Program
Creative at the Core
CTE Community Collaborative #5
CTE Community Collaborative #6
CTE Enhancement
Deputy Sector Navigator
Doing What Matters
DSP&S
EOPS
Equal Employment Opportunity
First 5 ECE Counselors
First 5 Tech Assistance
FKCE-CSEC
Foster & Kinship Care Education
IDRC - Media
IDRC - Sustainable Design
Innovation & Effectiveness
Innovation Award
Lottery - Prop 20
MESA
Nursing Assessment & Remediation
Nursing Enrollment Growth
OSHPD - Song Brown
Staff Development Project
Student Equity Plan (SEP)
Student Financial Aid Administration
Student Success
TAFY Health & Wellness
YESS - ILP
State Total
53,821
203,277
113,364
290,201
11,907
342,367
486,532
3,548
77,287
110,816
135,328
44,013
$
169,747
58,137
89,687
301,735
231,671
23,433
2,821,747 $
Page 7
150,918
42,947
225,720
100,376
44,568
249,960
196,103
393,318
579,314
5,526
77,287
32,845
163,908
1,082,374
218,997
96,133
86,132
232,719
31,066
496,766
594,506
40,969
76,191
2015-16
Unaudited
Actuals
701
924,061
30,083
153,149
927,896
211,258
1,655
165,608
11,284
289,662
501,178
511,485
763,034
13,701
77,231
108,784
94,791
109,252
3,678
113,120
Budget
20,000
4,551,032
122,798
1,500,000
992,666
211,258
193,995
159,497
458,630
766,264
60,000
77,234
2,996
108,620
50,530
50,723
57,000
129,587
11,613
5,324
794,179
378,852
2,224,437
4,044
22,500
8,427,573
150,000
500,000
50,640
85,500
114,100
48,786
1,358,123
344,690
1,692,758
22,500
$ 13,592,087
50,500
169,700
90,667
329,326
451,496
14,994
22,500
3,398,794 $
50,500
57,000
129,587
22,720
2,821
43,035
332,665
1,183,158
5,955
22,561
5,111,860 $
2016-17
FISCAL YEAR 2016-17
Hartnell College
Restricted Funds
Local/Other
ACE Cal Endow
ACE MPFYF
ACE Program
Ag Monterey Peninsula Foundation
Boronda - Foundation
Ca College Pathways
Ca Emerging Technology Fund
CA Endowment
CETF CSUMB Subaward
Foundation - Ag Tech Institute
Foundation - Art Fund
Foundation - Athletics Fund
Foundation - Coder Dojo
Foundation - Faculty
Foundation - Hayward
Foundation - Music
Foundation - SMI
Foundation - WELI
General Use-Nonprogram
Giannini Fund
Giannini Fund - ECE
Independent Living Program
K-12 STEM
K-12 STEM - MCOE
Lumina Foundation
MBUAPCD
NASA SEMAA - Foundation
Natividad Medical Center
Parking Funds
Probation Department Contract
Promoting Access to Literacy
SVMHCS Grant
Local/Other Total
TOTAL RESTRICTED REQUIREMENTS
2012-13
2013-14
Actual
$
$
3,279
6,131
229,346
73,114
15,965
2,806
175,000
159,314
175,000
839,956 $
9,584,127
Budget
$
Page 8
2014-15
Actual
3,396
7,590
99,834
3,378
169,948
10,228
138,049
5,881
12,008
58,978
12,250
175,000
175,000
871,539 $
9,736,310
Actual
11,742
5,000
600
989
8,577
8,866
33,324
208,424
100,664
997
823
3,165
46,578
64,726
4,531
175,000
35,981
2,375
175,000
887,359
$ 11,395,602
2015-16
2016-17
Unaudited
Actuals
Budget
1,663
46,291
42,000
96,440
251,899
195,126
168,282
4,000
900
16,101
5,881
95,036
100,205
1,012
139,491
63,422
11,737
108,373
83,774
83,748
69,824
68,969
4,720
4,888
59,374
55,836
14,588
175,000
$ 1,086,705 $
881,875
$ 14,108,256
$ 18,621,112
FISCAL YEAR 2016-17
Hartnell College
Fund Type
Budget
2012-13
2013-14
2014-15
Actual
Actual
Actual
2015-16
Unaudited
Actuals
2016-17
Budget
GENERAL FUND
Unrestricted (11)
Resources
Federal
State
Local
Transfers In
Total Resources
22,683
20,291
21,862
16,892
23,000
13,736,517
12,847,125
17,046,926
23,806,391
18,182,298
20,972,817
23,766,596
22,759,297
25,027,457
26,764,251
395,294
402,416
398,126
324,003
395,000
$ 35,127,311 $ 37,036,428 $ 40,226,211 $ 49,174,743 $ 45,364,549
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
12,904,100
14,355,278
16,182,369
17,035,010
17,185,681
6,986,388
7,801,595
8,379,336
8,853,239
9,707,914
7,064,188
7,859,477
8,394,856
10,103,353
10,032,030
332,152
407,930
411,014
470,191
727,397
5,008,884
5,075,718
5,358,152
6,072,051
6,845,895
146,738
141,446
91,194
96,467
57,162
1,924,908
1,253,445
1,381,088
5,262,518
550,000
$ 34,367,358 $ 36,894,889 $ 40,198,009 $ 47,892,829 $ 45,106,079
$
9,555,373 $
9,696,912 $
9,725,113 $ 11,007,027 $ 11,265,497
Restricted (12)
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Financial Aid Outgo
Transfers Out
Total Requirements
FUND BALANCE
$
5,922,425
2,821,746
838,503
9,582,674 $
5,526,194
5,396,382
4,593,978
4,147,150
3,338,575
5,111,860
8,427,573
13,592,087
871,539
887,359
1,086,705
881,875
9,736,308 $ 11,395,601 $ 14,108,256 $ 18,621,112
$
$
1,756,759
2,464,279
1,068,913
494,828
1,759,840
858,957
910,613
264,186
9,578,375 $
4,299 $
1,957,518
2,019,242
2,384,716
2,370,098
2,726,663
3,081,351
3,718,739
4,800,185
1,159,862
1,272,880
1,753,212
2,121,219
417,156
542,877
472,140
468,372
1,408,893
2,281,661
3,184,417
6,509,765
801,144
1,160,506
1,377,615
881,098
998,501
788,192
922,831
805,309
266,571
248,892
294,586
665,066
9,736,308 $ 11,395,601 $ 14,108,256 $ 18,621,112
$
$
$
-
Page 9
FISCAL YEAR 2016-17
Hartnell College
Fund Type
GENERAL FUND
Parking & Prop 20 Lottery
Restricted (13)
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
Total Restricted Funds (12 & 13):
Resources
Requirements
Total General Fund:
Resources
Requirements
2012-13
2013-14
2014-15
Actual
Actual
Actual
$
-
$
$
-
$
$
Budget
2015-16
Unaudited
Actuals
2016-17
Budget
$
258,922
166,661
425,583 $
235,015
167,321
402,336 $
255,000
168,000
5,900
428,900 $
340,920
168,000
7,000
515,920
$
$
106,887
464,052
570,939 $
4,643 $
121,549
271,953
393,502 $
13,478 $
133,378
309,000
442,378 $
$
181,460
334,460
515,920
-
9,582,674 $ 10,161,891 $ 11,797,938 $ 14,537,156 $ 19,137,032
9,578,375 $ 10,307,247 $ 11,789,102 $ 14,550,634 $ 19,137,032
$ 44,709,985 $ 47,198,319 $ 52,024,149 $ 63,711,899 $ 64,501,581
$ 43,945,733 $ 47,202,136 $ 51,987,112 $ 62,443,463 $ 64,243,111
Page 10
FISCAL YEAR 2016-17
Hartnell College
Budget
OTHER FUNDS
Special Revenue Fund
$664,308 requirement
Special Revenue Funds are used to account for the proceeds of specific revenue sources whose
expenditures are legally restricted. Activities in these funds may or may not be self-supporting and are
generally not related to direct educational services.
The Bookstore Fund is used to account for the lease of the college bookstore. The District contracts
with a third-party vendor, Follett Higher Education Group, to manage the day-to-day operations of the
store. The vendor pays all operational expenses but shares revenue with the College. The District is
projecting approximately $133,000 in shared revenue. A total of $110,000 will then be transferred to
the General Fund ($100,000) and Associated Student Body Fund ($10,000) and the Capital Outlay Fund
($10,000).
The College operates a full-service child development center on Main campus. The Alisal Campus
Center is outsourced to a child care service provider. The Child Development Fund is designated to
account for child care and development services, including revenue generated by student fees and
direct cost expenses. This program is self-supporting.
$600,000
$554,308
$554,308
Revenue
Expense
$500,000
$400,000
$300,000
$200,000
$133,000
$110,000
$100,000
$Revenue
Expense
Bookstore Fund
Child Development Fund
Page 11
FISCAL YEAR 2016-17
Hartnell College
Fund Type
2012-13
Actual
SPECIAL REVENUE FUND
Bookstore (Fund 31)
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
2013-14
Actual
Budget
2014-15
2016-17
Unaudited
Actuals
Actual
Budget
102,543
126,719
129,008
120,958
133,000
$
102,543 $
126,719 $
129,008 $
120,958 $
133,000
96
109,352
109,448 $
1,181,586 $
-
$
$
109,352
109,352 $
1,164,315 $
110,566
110,662 $
1,199,932 $
107
399,879
399,879 $
921,011 $
110,000
110,000
944,011
366,079
129,151
495,230 $
413,215
78,512
491,727 $
509,846
60,920
570,766 $
553,830
16,841
570,671 $
549,958
4,350
554,308
$
$
439,598
132,371
12,798
10,204
20,657
615,628 $
92,045 $
412,371
123,954
13,256
7,318
871
557,770 $
26,102 $
411,775
113,211
17,067
9,143
4,841
556,037 $
40,831 $
61,081
315,886
114,668
17,998
20,961
8,973
539,567 $
71,935 $
77,099
296,070
131,278
19,300
26,561
4,000
554,308
71,935
Total Special Revenue Fund
Resources
$
Requirements
$
597,773 $
724,980 $
618,446 $
667,218 $
699,774 $
666,699 $
691,629 $
939,446 $
687,308
664,308
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
Child Development (Fund 33)
Resources
Federal
State
Local
Transfers In
Total Resources
$
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
Page 12
96
FISCAL YEAR 2016-17
Hartnell College
Budget
Capital Projects Fund
$5,287,864 requirement
This group of funds is used to account for financial resources to be used for the acquisition or construction of
major capital facilities and other capital outlay projects. This includes land acquisition, scheduled
maintenance, significant equipment and furnishings for new buildings, information technology equipment,
software, and educational equipment . The Bond Projects Fund, financed with voter-approved Measure H
bond proceeds, is the largest fund in the group.
Construction of the science building on the main campus has begun and the anticipated completion date is
September 2016. The science building is the last major contruction project funded by Measure H bond
proceeds.
$2,500,000
$1,935,000
$2,000,000
$1,500,000
$925,000
$1,000,000
$665,500
$515,000
$500,000
$Revenue
Expense
Revenue
Capital Outlay Fund
Expense
Property Acquisition Fund
$3,000,000
$2,427,864
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
$0
$0
$15,000
Revenue
Expense
Revenue
State Match Fund
Expense
Bond Fund
Page 13
FISCAL YEAR 2016-17
Hartnell College
Fund Type
2012-13
2013-14
2014-15
Actual
Actual
Actual
Capital Projects Fund
CAPITAL OUTLAY (Fund 41)
Resources
Federal
State
Local
Transfers In
Total Resources
$
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
$
$
PROPERTY ACQUISITON (Fund 44)
Resources
Federal
State
Local
Transfers In
Total Resources
$
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
$
$
Budget
2015-16
Unaudited
Actuals
2016-17
Budget
207,142
1,900,000
2,107,142 $
330,479
1,200,000
1,530,479 $
355,939
650,000
1,005,939 $
260,216
3,612,518
3,872,734 $
265,500
400,000
665,500
4,960
84,148
1,565,902
1,655,010 $
4,526,030 $
3,177
669,947
1,724,078
2,397,202 $
3,659,307 $
81,049
935,518
1,387,160
2,403,727 $
2,261,519 $
17,000
1,655
9,319
655,783
1,407,268
2,091,025 $
4,043,228 $
375,000
410,000
1,150,000
1,935,000
2,773,728
279,333
279,333 $
236,504
452,852
689,356 $
193,392
503,550
700,000
1,396,942 $
204,839
491,063
2,000,000
2,695,902 $
200,000
315,000
515,000
31,435
2,626,098
2,657,532 $
1,234,143 $
489,208
1,931
491,139 $
1,432,361 $
92,974
1,250,207
1,343,182 $
1,486,121 $
655,780
529,399
1,185,179 $
2,996,844 $
300,000
625,000
925,000
2,586,844
Page 14
FISCAL YEAR 2016-17
Hartnell College
Fund Type
Capital Projects Fund
STATE CAPITAL MATCH (Fund 43)
Resources
Federal
State
Local
Transfers In
Total Resources
$
Requirements
Budget
2012-13
2013-14
2014-15
Actual
Actual
Actual
2015-16
Unaudited
Actuals
2016-17
Budget
507
507 $
104
104 $
-
$
24,775 $
24,879
24,879 $
$
-
760,704
760,704 $
178,062
178,062 $
134,550
134,550 $
106,573
106,573 $
15,000
15,000
$
$
20,933
8,619
8,679,982
8,709,534 $
32,517,685 $
23,211
9,432
5,684,356
5,716,999 $
26,978,748 $
24,507
9,868
50
11,225,531
11,259,956 $
15,853,342 $
24,507
10,026
50
13,512,468
13,547,051 $
2,412,864 $
4,000
1,000
2,422,864
2,427,864
-
Total Capital Projects Fund
Resources
$
Requirements
$
3,147,686 $
13,022,076 $
2,398,001 $
8,630,219 $
2,537,431 $
15,006,865 $
6,675,209 $
16,823,255 $
1,195,500
5,287,864
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
$
$
BOND PROJECTS (Fund 45)
Resources
Federal
State
Local
Transfers In
Total Resources
$
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
Page 15
$
-
$
$
-
$
-
$
$
-
FISCAL YEAR 2016-17
Hartnell College
Budget
Enterprise Fund
$443,542 requirement
Enterprise Funds are intended to operate as a self-supporting entity. Such costs are financed or
recovered primarily through user charges. The Cafeteria Fund is used to account for the sale of food
from café sales and vending machines. The Contract Service Fund was established in 2012-13 to
provide services to local enterprises.
$500,000
$450,000
$440,352
$423,675
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
Revenue
Expense
Cafeteria Fund
Fund Type
ENTERPRISE FUND
CAFETERIA (Fund 52)
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
$3,190
Revenue
Expense
Contract Services Fund
2012-13
2013-14
2014-15
Actual
Actual
Actual
2015-16
Unaudited
Actuals
2016-17
Budget
$
334,458
334,458 $
410,638
410,638 $
455,034
455,034 $
500,715
500,715 $
423,675
423,675
$
$
235,950
121,043
24,945
20,589
402,528 $
187,517 $
198,162
121,060
24,570
7,155
350,948 $
247,207 $
238,792
128,206
25,755
15,734
3,415
411,903 $
290,339 $
242,003
128,124
35,997
19,221
425,345 $
365,709 $
250,242
135,085
41,200
13,825
440,352
349,032
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
RETAINED EARNINGS
$3,190
Page 16
FISCAL YEAR 2016-17
Hartnell College
Fund Type
Budget
2012-13
2013-14
2014-15
Actual
Actual
Actual
2015-16
Unaudited
Actuals
2016-17
Budget
CONTRACT SERVICES (Fund 59)
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
$
16,002
16,002 $
8,714
8,714 $
111,652
6,276
117,927 $
239,746
(543)
239,203 $
3,190
3,190
Total Requirements
FUND BALANCE
$
$
5,497
240
5,737 $
10,264 $
1,000
403
164
185
500
2,252 $
16,727 $
5,354
82,697
11,356
782
3,799
2,782
10,150
116,920 $
17,734 $
5,855
185,990
20,022
1,610
7,628
21,795
242,900 $
14,037 $
2,586
414
190
3,190
14,037
Total Enterprise Fund
Resources
Requirements
$
$
350,460 $
408,265 $
419,352 $
353,200 $
572,962 $
528,823 $
739,918 $
668,245 $
426,865
443,542
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Page 17
FISCAL YEAR 2016-17
Hartnell College
Budget
Internal Service Fund
$47,000 requirement
Internal Service Funds are used to account for the financing of goods or services provided by one
department to other departments on a cost-reimbursement basis.
In 2003, the District joined a statewide workers’ compensation purchasing pool, the Protected
Insurance Program for Schools (PIPS). This program has reduced premiums for the District. Prior to
2003, the District participated in a Monterey County workers’ compensation consortium. The District
established a self-insured fund to account for outstanding claims which occurred prior to 2003 (which
would not be covered by PIPS). It also uses this fund to pay for property loss and liability deductibles.
A Retiree Health Benefits Fund has also been established to account for future benefit liabilities as
required by the Government Accounting Standards Board (GASB Statement No. 43 and 45). The
actuarial value for these future commitments is approximately $5.0 million. Although GASB allows up
to 30 years to fully fund this liability, the District has already funded 91% of the projected liability. The
funds are now held in an irrevocable trust as of June 2016.
$50,000
$47,000
$45,000
$40,000
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$10,000
$8,000
$5,000
$0
$Revenue
Expense
Revenue
Self Insurance Fund
Expense
Retiree Health Benefit Fund
Page 18
FISCAL YEAR 2016-17
Hartnell College
Fund Type
INTERNAL SERVICE FUND
Self Insured (Fund 61)
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
2012-13
2013-14
2014-15
Actual
Actual
Actual
2015-16
Unaudited
Actuals
2016-17
Budget
$
1,377
1,377 $
3,184
3,184 $
4,142
4,142 $
8,131
8,131 $
8,000
8,000
$
$
30,531
11,099
41,630 $
992,083 $
(778)
14,079
13,301 $
981,966 $
24,417
9,338
33,755 $
952,353 $
(6,581)
14,588
8,007 $
952,477 $
30,000
17,000
47,000
913,477
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
Budget
Retiree Health Benefits (Fund 62)
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
Total Internal Service Fund
Resources
$
Requirements
$
17,852
17,852
19,511
25,000
44,511
24,044
24,044
36,818
36,818
10,000
10,000
4,276,277
4,320,788
4,344,832
4,381,651
4,381,651
-
10,000
44,949 $
4,389,658 $
18,000
47,000
19,229 $
41,630 $
47,695 $
13,301 $
Page 19
28,186 $
33,755 $
FISCAL YEAR 2016-17
Hartnell College
Budget
Trust and Agency Fund
$12,902,143 requirement
The funds are used to account for assets held by the District in a trustee or agency capacity for
individuals, private organizations, or other governmental units. The District has a fiduciary
responsibility for such funds, with some degree of discretionary authority. Operations of these
funds are measured and reported in the District’s financial statements. Funds in this group include
assets held for the Associated Hartnell Student Body (AHSB), scholarships/loans trust, athletics, and
student financial aid. AHSB is spending down some of its extensive reserves by providing enhanced
services, activities and events for students.
$250,000
$233,715
$200,000
$150,000
$134,000
$92,300
$100,000
$61,500
$56,000
$60,000
Revenue
Expense
Revenue
$50,000
$Revenue
Expense
Associated Students
Scholarships/Loan Trust
Expense
Athletics
$14,000,000
$12,520,128
$12,520,128
Revenue
Expense
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$-
Student Financial Aid
Page 20
FISCAL YEAR 2016-17
Hartnell College
Fund Type
Budget
2012-13
2013-14
2014-15
Actual
Actual
Actual
2015-16
Unaudited
Actuals
2016-17
Budget
TRUST AND AGENCY FUND
ASSOCIATED STUDENTS (Fund 71)
Resources
Federal
State
Local
Transfers In
Total Resources
$
118,369
9,352
127,721 $
115,412
9,352
124,764 $
121,613
10,566
132,179 $
123,847
11,379
135,226
$
124,000
10,000
134,000
$
$
31,238
14,524
4,729
53,892
4,055
108,438 $
587,945 $
39,571
10,023
4,852
136,565
3,349
194,360 $
518,349 $
71,721
11,420
6,033
114,325
9,474
212,973 $
437,555 $
59,400
14,022
13,270
130,360
217,052
355,729
$
$
71,268
13,458
12,000
136,300
689
233,715
256,014
$
79,300
79,300 $
102,546
102,546 $
66,213
66,213 $
67,292
67,292
$
61,500
61,500
$
$
55,093
55,093 $
120,367 $
102,176
102,176 $
120,736 $
46,400
46,400 $
140,549 $
42,493
42,493 $
165,348 $
56,000
56,000
170,848
Requirements
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
SCHOLARSHIPS/LOAN TRUST (Fund 75)
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
Page 21
FISCAL YEAR 2016-17
Hartnell College
Fund Type
Budget
2012-13
2013-14
2014-15
Actual
Actual
Actual
2015-16
Unaudited
Actuals
2016-17
Budget
TRUST AND AGENCY FUND
ATHLETICS (Fund 79)
Resources
Federal
State
Local
Transfers In
Total Resources
$
90,316
90,316 $
60,172
60,172 $
63,071
63,071 $
53,813
53,813 $
60,000
60,000
$
$
4,200
429
2,707
74,881
82,217 $
118,788 $
9,900
1,035
4,476
68,227
83,638 $
95,322 $
12,115
1,225
6,728
51,630
71,699 $
86,694 $
12,165
1,283
6,781
79,973
100,202 $
40,305 $
12,000
1,300
7,000
72,000
92,300
8,005
Total Trust and Agency Fund
Resources
$
Requirements
$
297,337 $
245,748 $
287,482 $
380,174 $
261,463 $
331,072 $
256,331 $
359,747 $
255,500
382,015
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies & Materials
Operating Expenses
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
Page 22
FISCAL YEAR 2016-17
Hartnell College
Budget
Student Financial Aid Fund
$12,520,128 requirement
Fund Type
STUDENT FIN. AID FUND
Fund 74
FEDERAL
Resources
Federal
State
Local
Transfers In
Total Resources
$
2012-13
2013-14
2014-15
Actual
Actual
Actual
2015-16
Unaudited
Actuals
2016-17
Budget
11,020,140
626,133
11,646,273 $
11,086,885
582,947
11,669,832 $
11,459,537
883,386
12,342,923 $
11,126,012
1,134,528
12,260,540 $
11,401,795
1,118,333
12,520,128
626,133
582,947
883,386
10,884,585
135,555
11,646,273 $
$
10,930,585
156,300
11,669,832 $
$
167,895
11,291,642
11,459,537 $
$
923,928
210,600
10,961,989
164,023
12,260,540 $
$
850,000
268,333
11,200,000
201,795
12,520,128
-
11,646,273
11,646,273
11,669,832
11,669,832
12,342,923 $
11,459,537 $
12,260,540 $
12,260,540 $
12,520,128
12,520,128
Requirements
CAL Grants
Full-Time Student Success Grant (FTSSG)
PELL
S.E.O.G.
STATE
FUND BALANCE
$
$
Total Student Financial Aid Fund
Resources
Requirements
Page 23
Page 24
APPENDIX A
UNRESTRICTED GENERAL FUND
DETAIL RESOURCES AND REQUIREMENTS
Page 25
Page 26
HARTNELL COMMUNITY COLLEGE DISTRICT
GENERAL FUND RESOURCES - UNRESTRICTED
2015-16
Unaudited
Actuals
$
$
1,467
15,425
16,892
FEDERAL FUNDS:
Forest Reserve
Veterans Program
Pell Grant Administration
Subtotal
2016-17
Increase
Budget
(Decrease)
3,900 $
2,600
16,500
23,000
3,900
1,133
1,075
6,108
STATE FUNDS:
State Apportionment
BOG Fee Waiver
Apprentice Program
Part-Time Faculty
Home Owners Property Tax Relief
Propostition 30 Education Protection Account (EPA)
State Lottery
State Mandate Block Grant
State On Behalf Of PERS
Subtotal
10,852,772
122,504
25,000
196,521
108,448
6,216,567
1,100,869
4,160,768
1,022,941
23,806,390
6,094,931
1,091,053
678,601
18,182,298
(918,540)
6,331
28,445
4,680
(108,448)
(121,636)
(9,816)
(3,482,167)
(1,022,941)
(5,624,092.00)
LOCAL FUNDS:
Property Taxes
Student Enrollment Fees
Transcripts
Non-Resident Enrollment Fees
Parking Citations
Community Use of Facilities
Other
Transfer-In From Other Funds
Subtotal
22,242,258
1,971,057
44,228
332,612
26,695
78,491
332,117
294,586
25,322,044
23,759,775
2,215,276
44,000
330,000
26,000
70,000
319,200
395,000
27,159,251
1,517,517
244,219
(228)
(2,612)
(695)
(8,491)
(12,917)
100,414
1,837,207
TOTAL RESOURCES
$ 49,145,326 $
Page 27
9,934,232
128,835
53,445
201,201
45,364,549 $
(3,780,777)
GENERAL FUND REQUIREMENTS - UNRESTRICTED
ACADEMIC SALARIES:
Instructional
Noninstructional
Subtotal
2015-16
Unaudited
Actuals
$ 13,163,604 $
3,871,406
17,035,010
CLASSIFIED SALARIES:
Instructional
Noninstructional
Subtotal
490,815
8,362,424
8,853,239
626,129
9,081,785
9,707,914
135,314
719,361
854,675
4,805,797
1,623,017
979,637
988,075
43,508
529,745
1,133,574
10,103,353
5,308,282
1,561,020
1,326,801
1,021,783
51,696
514,427
248,021
10,032,030
502,485
(61,997)
347,164
33,708
8,188
(15,318)
(885,553)
(71,323)
109,443
43,385
317,363
470,191
23,046
534,583
169,768
727,397
(86,397)
491,198
(147,595)
257,206
1,652,465
291,358
111,521
404,744
1,435,118
1,224,666
570,106
382,075
6,072,051
2,033,267
340,559
101,234
429,000
1,501,462
1,312,669
558,000
569,704
6,845,895
380,802
49,201
(10,287)
24,256
66,344
88,003
(12,106)
187,629
773,844
35,559
60,907
96,467
53,462
3,700
57,162
17,903
(57,207)
(39,305)
4,938,515
550,000
(4,388,515)
$ 47,568,825 $
45,106,078 $
(2,462,747)
Payroll Cost/Benefits:
Health & Welfare Benefits
State Teachers' Retirement
Public Employees' Retirement
Social Security/Medicare
Unemployment Insurance
Workers' Compensation Insurance
Other Benefits Inc On Behalf of PERS
Subtotal
SUPPLIES/MATERIALS
Maintenance & Facilities
General Supplies
Instructional Supplies
Subtotal
OPERATIONAL COSTS
Contracts
Travel/Conferences/Training
Memberships
Insurance
Utilities
Leases/Printing/Maintenance
Legal, Audit & Elections
Advertising/Postage & Other
Subtotal
CAPITAL OUTLAY
Books & Software
Equipment
Subtotal
OTHER OUTGO:
Interfund Transfers
TOTAL REQUIREMENTS
Page 28
2016-17
Increase
Budget
(Decrease)
13,662,045 $
498,441
3,523,636
(347,770)
17,185,681
150,671
APPENDIX B
THE SCHOOLS AND LOCAL PUBLIC SAFETY PROTECTION ACT OF 2012
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THE SCHOOLS AND LOCAL PUBLIC SAFETY PROTECTION ACT OF 2012
The Schools and Local Public Safety Protection Act of 2012 raises the income tax on those at the highest
end of the income scale. It also temporarily restores some sales taxes in effect last year, while keeping
the overall sales tax rate lower than it was in early 2011.
The new tax revenue is guaranteed in the California Constitution to go directly to local schools and
community colleges. Cities and counties are guaranteed ongoing funding for public safety programs as
local police and child protective services.
To ensure these funds go where the voters intended, they are put in special accounts that the
Legislature cannot access. None of these new revenues can be spent on state bureaucracy or
administrative costs. The revenues would be deposited into a newly created "Education Protection
Account" (EPA) within the state's General Fund.
These funds will be subject to an independent audit every year to ensure they are spent only for schools
and public safety. Elected officials will be subject to prosecution and criminal penalties if they misuse the
funds. Expenses incurred by schools and public safety entities to meet the audit requirement may be
paid with funding from the EPA funds and shall not be considered administrative costs.
Community College Districts would decide how the funds could be used, but they would be required to
hold public meetings when making spending decisions. In addition, they would be required to publish
annual reports online explaining how the money was to be spent. In no event shall the governing board
authorize the use of EPA funds for salaries or benefits of administrators or any other administrative
costs.
During public open session of the governing board of Hartnell College on July 5, 2016 adopted
Resolution No. 15:10, Education Protection Account Spending Authorization as required under Article
XIII, Section 36 of the California Constitution. The governing board has determined to spend the monies
received from the Education Protection Act as stated:
Faculty and Adjunct Instructional Salaries
Estimated EPA Funds $6,094,931
Page 31
Education Protection Act Budget
Fiscal Year 2015-16
EPA Revenue
$
6,216,567
Faculty and Adjunct Institutional Salaries
$
6,216,567
The EPA revenue and expenditures are incorporated within the General Fund Unrestricted Budget.
Page 32
APPENDIX C
2017-18 CALIFORNIA COMMUNITY COLLEGE SYSTEM BUDGET REQUEST
Page 33
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2017-18 CALIFORNIAN COMMUNITY COLLEGE SYSTEM BUDGET REQUEST
The Board of Governors of the
California Community Colleges
PRESENTED TO THE BOARD OF GOVERNORS
DATE: May 16, 2016
SUBJECT: 2017-18 Capital Outlay Spending Plan
Item Number: 2.4
Attachment: Yes
CATEGORY:
College Finance and Facilities Planning
Recommended By:
TYPE OF BOARD
CONSIDERATION:
Consent/Routine
First Reading
Mario Rodriguez, Acting Vice Chancellor
Approved for
Consideration:
Action
Erik Skinner, Acting Chancellor
Information
ISSUE: This item presents the proposed California Community Colleges 2017-18 Capital Outlay
Spending Plan for consideration and action.
BACKGROUND: The California Community Colleges comprise the largest postsecondary system of
education in the world. Approximately 2.1 million students are enrolled each year at 72 districts
encompassing 113 campuses, 78 approved off-campus centers and 24 separately reported district
offices. The districts’ assets include over 24,479 acres of land, 5,720 buildings, and 85.1 million gross
square feet of space that includes 51.3 million assignable square feet of space. In addition, the California
Community Colleges have many off-campus outreach centers at various locations. The California
Community Colleges are currently serving approximately three-quarters of California’s public
undergraduate college enrollment in both vocational and academic program offerings.
The California Community Colleges 2017-18 Five-Year Capital Outlay Plan projects a total facilities
need of approximately $40 billion over the next 10 years for the construction of an additional 12.7
million assignable square feet of new facilities to meet enrollment growth and modernize 32 million
assignable square feet of existing facilities. (Background cont.)
RECOMMENDED ACTION: It is recommended that the Board of Governors approve the 2017-18
California Community College Capital Outlay Spending Plan as presented in Attachment C.
Page 35
X
(Background cont.)
All of the existing state bond funds for California Community Colleges—a total of $1.67 billion from
Proposition 47 (2002) and Proposition 55 (2004), and $1.5 billion from Proposition 1D (2006)—have
either been spent or are committed to projects currently under construction. Since the passage of
Proposition 39 in November 2000, which lowered the threshold for voter approval of local bonds to
55 percent, 67 districts have passed $28.8 billion in local bonds.
ANALYSIS: The proposed 2017-18 Community College Capital Outlay Spending Plan is dependent
upon a new state general obligation bond issuance being approved by the voters in November
2016. Existing state general obligation bond funds (Propositions 47, 55 and 1D) are either spent or
committed to projects. Reversions from bid savings (where actual bid awards came in less than
authorized budgets) have provided financing for the final phases of the “continuing” projects
started in 2014-15 but insufficient bond funds remain to finance the projects contained in the 201718 spending plan.
Community colleges compete for state bond funds using a capital outlay grant application process
(see Attachment A). The application process starts with the submittal of an initial project proposal
in the first year and then a final project proposal the following year. During the review of the
project proposals, projects are classified into six different categories based on the primary purpose
of each project. These categories are broken down into the following:
1.
2.
3.
4.
Category A
Categories B and E
Categories C and F
Category D
– Health and Safety Projects
– Growth Projects
– Modernization Projects
– Complete Campus Projects
Category A projects are funded with a maximum of 50 percent of total available funds. The
remaining funds are then allocated to the remaining categories as follows:





Category B - 50%
Category C - 25%
Category D - 15%
Category E - 5%
Category F - 5%
2015-16 Budget Act (Current Year)
The 2015-16 Community College Capital Outlay Spending Plan was approved by the Board of
Governors in July 2014 to commit $114.2 million for 71 new start projects and $109.7 million for
eight continuing projects. The Department of Finance limited that request to seven continuing
projects that could be supported by existing authorized bonds derived from reversions from
construction bid savings and discontinued projects. The 2015-16 Budget Act included a total of
$99.6 million to support these seven continuing projects.
Refer to Attachment B for specific project details.
Page 36
2016-17 Budget Proposal (Proposed Budget Year)
The 2016-17 Community College Capital Outlay Spending Plan was approved by the Board of
Governors in May 2015 to commit $30.6 million for 20 new start projects (subsequently, a project
was withdrawn by a district). However, absent funding availability and pending the passage of a
future statewide general obligation bond in fall 2016, no capital outlay projects for the system were
included in the 2016-17 Budget Bill.
2017-18 Budget Proposal (Proposed Budget Year +1)
For the 2017-18 plan cycle, the California Community Colleges had a total of 75 proposals with an
estimated total cost of approximately $1.7 billion. The proposed 2017-18 Community College
Capital Outlay Spending Plan--developed with an assumption of approximately $750 million in state
funding--seeks approximately $50 million in funding to support 31 new start projects. The cost to
complete the 31 projects for 2018-19 is currently estimated at $690 million. The projects proposed
in this spending plan are contingent upon the passage of a statewide general obligation bond in
November 2016. The spending plan may need to be adjusted depending on the amount and terms
of the bond in order to provide funding for the highest priority projects in a multi-year bond
program.
The 31 projects in the proposed 2017-18 plan are in the following categories as shown in
Attachment C:
$10.4 million for three Category A projects
$18.2 million for eleven Category B projects
$13.9 million for twelve Category C projects
$ 7.3 million for five Category D projects
$49.8 million total FY 2017-18
Page 37
Page 38
APPENDIX D
ORGANIZATIONAL STRUCTURE
Page 39
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Page 41
Vice President of
Advancement and
Development
Jackie Cruz
Dean of Institutional
Planning and
Effectiveness
Dr. Brian Lofman
Administrative
Assistant
Cristina Zavala
Vice President of
Academic Affairs
Dr. Lori Kildal
Vice President of
Information and
Technology Resources
David Phillips
Vice President of
Administrative Services
(Interim)
Alfred Muñoz
SUPERINTENDENT/PRESIDENT
Dr. Willard Clark Lewallen
GOVERNING BOARD
HARTNELL COMMUNITY COLLEGE DISTRICT
Organizational Chart
Vice President of
Student Affairs
Dr. Romero Jalomo
Senior Executive
Assistant
Lucy Serrano
Effective August 2016
Director of Hispanic
Serving Institution
Initiatives
Moises Almendariz
Page 42
Accreditation
Director of K‐12 STEM Programs / NASA‐MAA /
Coder Dojo
Maggie Melone‐
Echiburu
Planetarium
MESA
Director of Salinas Valley Health Professions Path
La’Quana
Williams
Respiratory
Care Practitioner Health Services ‐ Emergency Medical Tech Registered Nursing
Vocational Nursing Math, Science & Engineering
Bookstore; Instructional Facilities; Academic Planning; Enrollment Management
Dean, Nursing & Allied Health
Director of Athletics/
FCS/HED/PE
Math Science Institute
Debra Kaczmar
Shannon Bliss
Dean of Academic Affairs (Instructional Programs and Support)
Dan Teresa
AB104 Hartnell Planning Director
Kristen Arps
Student Academic Support Director
Antonio Alarcon
Grants Project Director Foster and Kinship Care / DSES
Margie Wiebusch
SLOs/SAOs
Assessment
Tutorial Center
Community Education
Basic Skills Initiative
Library
Computer Labs
Languages
Dean of Academic Affairs (Languages, Learning Support, and Resources)
Kathy Mendelsohn
Artistic Director,
The Western Stage
Melissa Parker
Artistic Director,
The Western Stage
Jon Selover
Director of CDC/ECE
Dr. Susan Ratliff
Class Schedule; Catalog; Curriculum Fine Arts
Social & Behavioral Sciences
Dean of Academic Affairs (Instructional Programs and Support)
Dr. Celine Pinet
Vice President of Academic Affairs
Dr. Lori Kildal
HARTNELL COMMUNITY COLLEGE DISTRICT
Academic Affairs Division
Renata Funke
Distance Education
Management and Supervision of King City Education Center Academic Classes and Services for South County
Dean of South County Education Services
Effective August 2016
Director, Agriculture Business & Technology Institute
Dr. Susan Pheasant
Agriculture Industrial Tech, Automotive, Computer Information Systems, Computer Science, Drafting, Heavy Diesel Tech, Sustainable Construction, Sustainable Design, Welding
Management and Supervision of Alisal Campus
Dean of Academic Affairs (Advanced Technology & Applied Science) Dr. Zahi Atallah
Dina Hayashi
Administrative Assistant
Page 43
Custodial Staff (18)
Shaune Burke
Custodial Supervisor
Day Custodian (1.5)
Pool Attendant (1)
Utility Worker (2.5)
Maint. Specialist (5)
Joseph Reyes
Director, Facilities, Operations, Maintenance & Asset Management
Cafeteria Staff (4)
Jill Sweeney
Cafeteria Manager
Grounds Staff (2.5)
Art Alvarado
Grounds Supervisor
Warehouse Tech.
Purchasing Tech.
Administrative Assistant II
Admin. Asst. III / Facilities Scheduler
Campus Security
David Souza
Director, Public Safety & Emergency Mgmt. Accounting Assistant
Program Assistant I
David Techaira
Interim Grants Accounting Manager
Administrative Assistant I (Mailroom)
Accounting Assistant (4)
Payroll Technician
Dora Sanchez
Payroll Supervisor
Administrative Assistant II
HR Technician
Administrative Assistant
Effective September 1, 2016
HR Specialist (2)
HR Systems Specialist
Terri Pyer
Associate Vice President of Human Resources & EEO
Laura Warren
Administrative Assistant
Senior Accountant
Ramona Sue Payne
Interim Controller
Interim Vice President, Administrative Services
Alfred Muñoz
HARTNELL COMMUNITY COLLEGE DISTRICT
Administrative Services Division
Page 44
Director of Communications, Marketing, and Public Relations
Esmeralda Montenegro Owen
Foundation Board of Directors
Philanthropy Officer
Ashton Clarke
Karen Hagman
Director of Philanthropy
Jackie Cruz
Vice President
Advancement and Development
Terri Ugale
Executive Assistant
HARTNELL COMMUNITY COLLEGE DISTRICT
Office of Institutional Advancement/Foundation Division
Loyanne Flinn
Effective August 2016
Kira Bona
Accounting Manager
Cristina Westfall
Administrative Assistant II/ Database Manager
Director of Public Grants Development and Operations
Page 45
Computer/Telephone Technician (2)
Computer Lab
Coordinator (2)
Multimedia
Technician
AV/Media
Programmer Analyst /Network Administrator Windows, Email
Communications
Computer Software Tech Support (2)
Programmer Analyst
(2, 2 Vacant)
Sr. Programmer Analyst
Web Master
Instructional Technologist (1, 1 Vacant)
Director of Information Technology Resources
Bala Kappagantula
Vice President of Information and Technology Resources
David Phillips
HARTNELL COMMUNITY COLLEGE DISTRICT
Information and Technology Resources Division
Juana Montelongo
Program Assistant I
Effective August 2016
Page 46
Institutional Research Analyst (1)
Director of Institutional Research Natalia Cordoba‐
Velasquez
Administrative Assistant
Institutional Research Data Analyst (1)
Dr. Brian Lofman
Dean of Institutional Planning, Research and Effectiveness
HARTNELL COMMUNITY COLLEGE DISTRICT
Institutional Planning, Research, and Effectiveness
Effective July 2016
Page 47
Carol Kimbrough Coordinator Crisis Counseling (Students)
International Student Services
Enrollment Services
Veterans Services
Financial Aid (Enrollment Services)
Mary Dominguez
Dean of Student Affairs Eric Becerra
Director of Student Affairs (HEP)
Counseling & Follow‐up
Services
Assessment Center Counseling Courses
Career and Transfer Center
College Pathways
Dr. Mark Sanchez
Dean of Student Affairs (Student Success)
Student Discipline
Student Grievances
Student Activities/
Inter Club Council
ASHC
Student Ambassadors
Augustine Nevarez
Director of Student Affairs (Student Life)
Learning Skills
Courses
DSPS
Amy Lehman
Director of Student Affairs (DSPS)
Dr. Romero Jalomo
Vice President of Student Affairs
HARTNELL COMMUNITY COLLEGE DISTRICT
Student Affairs Division
Dreamers
MILE
WELI
ACE
Bronwyn Moreno
Director of Student Affairs
(Special Programs)
Jacqueline Flores
Administrative Assistant
Manuel Bersamin
Director of Student Affairs
(TRIO)
Effective August 2016
CalWORKs
EOPS/CARE
(Categorical Programs)
Paul Casey
Director of Student Affairs Page 48
APPENDIX E
Standard & Poor's Rating
Page 49
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Page 55
Page 56
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the
success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of
our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell
College provides educational opportunities for students to
reach academic goals in an environment committed to
student learning, achievement and success