Perolehan Perkhidmatan Perunding

Transcription

BAB 3
PEROLEHAN PERKHIDMATAN PERUNDING
No
Perkara
1. Sumber Pembiayaan
1.1.
Projek yang diberi peruntukan/pembiayaan Kerajaan Persekutuan sama ada
melalui geran atau pinjaman dan sama ada pembiayaan sepenuhnya atau
sebahagian daripada kos projek/perbelanjaan, tidak kira Bahagian mana yang
melaksanakan projek atau melakukan perbelanjaan, dikehendaki mematuhi
semua peraturan kewangan yang ditetapkan Lembaga
1.2.
2.
Tanggungjawab
Semua perolehan termasuk perolehan perunding yang melibatkan pembiayaan
daripada institusi asing sama ada sepenuhnya atau sebahagian kos
projek/kajian, LGM hendaklah mematuhi peraturan kewangan yang ditetapkan
oleh institusi asing berkenaan.
Kelulusan Jawatankuasa Kewangan dan Perolehan LGM
2.1
Pelantikan perunding yang perlu dirujuk dan mendapat kelulusan prinsip oleh
Jawatankuasa Kewangan dan Perolehan LGM terlebih dahulu adalah
diperjelaskan seperti berikut
2.1.1
Semua pelantikan perunding sama ada perunding tempatan, firma
asing atau firma tempatan yang mempunyai ekuiti asing bagi
pelaksanaan kajian bukan fizikal;
2.1.2
Semua pelantikan individu asing secara lantikan terus oleh LGM (direct
appointment) bagi melaksanakan kajian bukan fizikal; dan
2.1.3
Projek pembangunan fizikal yang berskala besar (mega projects) Ketua Projek
melebihi RM500 juta. Ketua Projek hendaklah memastikan pelepasan
untuk melaksanakan sendiri projek ini telah diperolehi daripada
Jabatan Teknik sebelum permohonan dirujuk kepada Jawatankuasa
Kewangan dan Perolehan LGM.
2.2
Permohonan pengecualian pelantikan perunding bagi perkara di perenggan 2.1
di atas tanpa persetujuan Jawatankuasa Kewangan dan Perolehan LGM terlebih
dahulu tidak akan diluluskan.
2.3
Pelantikan perunding yang telah mendapat kelulusan dan persetujuan dasar di
peringkat tertinggi seperti Jemaah Menteri, Majlis Ekonomi atau diluluskan oleh
Kementerian Kewangan tidak perlu dirujuk kepada Jawatankuasa Kewangan dan
Perolehan LGM.
2.4
Permohonan yang dirujuk kepada Jawatankuas Kewangan dan Perolehan LGM
adalah bertujuan untuk mendapatkan kebenaran awal sebelum perolehan
perkhidmatan perunding boleh dilaksanakan oleh Pemohon. Setelah kebenaran
mendapatkan perkhidmatan perunding diperolehi daripada Jawatankuasa
Kewangan dan Perolehan LGM, Pemohon hendaklah menguruskan perolehan
perkhidmatan perunding yang diperlukan mengikut kaedah dan peraturan
perkhidmatan perunding semasa yang ditetapkan.
2.5
Permohonan yang akan dibentangkan di dalam Jawatankuas Kewangan dan
Ketua Pengarah
No
Perkara
Perolehan LGM hendaklah melalui Ketua Pengarah terlebih dahulu.
Pemohon adalah disarankan membuat perancangan supaya permohonan
pelantikan perunding dikemukakan lebih awal untuk mendapatkan kebenaran
Jawatankuas Kewangan dan Perolehan LGM.
Ketua Projek
Kebenaran Menggunakan Perkhidmatan Perunding
Pemohon yang bercadang untuk melantik perunding bagi melaksanakan projek
pembangunan fizikal atau kajian Kerajaan hendaklah merujuk kepada pihak yang
dinyatakan di bawah mengikut aturan
Ketua Projek
2.6
3
Tanggungjawab
3.1
Projek Pembangunan Fizikal
3.1.1
3.1.2
Jabatan Kerja Raya (JKR) atau Jabatan Pengairan & Saliran (JPS)
Selaku Jabatan Teknik
a)
Selaras dengan AP 182.1, pelaksanaan projek pembangunan
fizikal adalah terletak dibawah tanggungjawab Jabatan Teknik.
Oleh itu, LGM hendaklah merujuk semua projek pembangunan
fizikal masing-masing kepada Jabatan Teknik terlebih dahulu
sekiranya ingin melaksanakan sendiri projek berkenaan.
Walaubagaimanapun, Ketua Pengarah mempunyai kuasa sama
ada untuk membuat keputusan merujuk atau tidak kepada
Jabatan Teknik kecuali bagi projek pembangunan fizikal yang
berskala besar (mega projects) melebihi RM500 juta.
b)
Sekiranya Jabatan Teknik tidak berkemampuan untuk
melaksanakan kerja-kerja tersebut, Jabatan Teknik hendaklah
mengemukakankan maklum balas kepada LGM dalam tempoh
14 hari kalendar daripada tarikh surat LGM diterima di pejabat
Jabatan Teknik. LGM adalah bertanggungjawab memastikan
surat tersebut disahkan penerimaan oleh Jabatan Teknik
sebagai bukti. Jika tiada maklum balas diterima oleh LGM dalam
tempoh tersebut, LGM dibenarkan untuk melaksanakan sendiri
projek berkenaan.
Jawatankuasa Kewangan dan Perolehan LGM
a)
Setelah mematuhi perenggan 3.1.1, sekiranya LGM tidak
berkemampuan melaksanakan sendiri projek tersebut dan
bercadang untuk mendapatkan perkhidmatan perunding, LGM
hendaklah mendapatkan kelulusan prinsip daripada
Jawatankuasa Kewangan dan Perolehan LGM bagi
membenarkan perolehan perunding dibuat bagi projek
berkenaan. Kelulusan prinsip daripada Jawatankuasa Kewangan
dan Perolehan LGM yang dipengerusikan Oleh KP LGM bagi
projek pembangunan fizikal adalah hanya projek berskala besar
(mega projects) iaitu kos projek melebihi RM500 juta. Kos projek
bernilai RM500 juta dan ke bawah perlu dirujuk kepada Ketua
Pengarah LGM dan langkah seterusnya adalah merujuk kepada
perenggan 3.1.3.
b)
LGM hendaklah memastikan sebelum permohonan diangkat KP
untuk pertimbangan Jawatankuasa Kewangan dan Perolehan
No
Perkara
LGM, kebenaran rasmi daripada Ketua Pengarah hendaklah
diperolehi terlebih dahulu.
3.1.3
Ketua Pengarah
a)
3.2
3.2.1
3.3.1
Pemohon/Ketua Projek hendaklah memastikan sebelum
permohonan diangkat untuk kelulusan Jawatankuasa Kewangan
dan Perolehan LGM atau sesuatu perolehan perunding
diteruskan, kebenaran rasmi daripada Pegawal Pengawal
hendaklah diperolehi terlebih dahulu.
Kajian Fizikal
Ketua Pengarah
a)
3.3
Pemohon/Ketua Projek hendaklah memastikan sebelum sesuatu
perolehan perunding diteruskan, kebenaran rasmi daripada
Ketua Pengarah hendaklah diperolehi terlebih dahulu.
Kajian Bukan Fizikal
a)
Sekiranya LGM tidak berkemampuan melaksanakan sendiri
projek tersebut dan bercadang untuk mendapatkan
perkhidmatan perunding, Pemohon/Ketua Projek hendaklah
mendapatkan kelulusan prinsip daripada Jawatankuasa
Kewangan dan Perolehan LGM bagi membenarkan perolehan
perunding dibuat bagi projek berkenaan. Kelulusan prinsip
daripada Jawatankuasa Kewangan dan Perolehan LGM bagi
kajian bukan fizikal adalah untuk semua permohonan pelantikan
perunding (tanpa had nilai) sama ada :
(i)
(ii)
(iii)
(iv)
b)
4
Perunding tempatan
Perunding tempatan yang mempunyai ekuiti asing
Perunding asing
Perunding individu asing
Pemohon/Ketua Projek hendaklah memastikan sebelum JP ICT ‘A’ LGM
permohonan diangkat untuk pertimbangan Jawatankuasa
Kewangan dan Perolehan LGM, kebenaran rasmi daripada
Pegawai Pengawal hendaklah diperolehi terlebih dahulu dan
bagi mana-mana permohonan pelantikan perunding ICT,
hendaklah mendapatkan pelepasan daripada JP ICT ‘A LGM’.
Kategori Perkhidmatan Perunding
4.1
Tanggungjawab
Perkhidmatan perunding yang dimaksudkan adalah perkhidmatan yang
disediakan oleh firma perunding yang berdaftar dengan Kementerian Kewangan
di bawah kod bidang perkhidmatan perunding berkaitan dan dikategorikan
sebagai perunding fizikal dan perunding bukan fizikal. Rujuk laman web
ePerolehan di www.eperolehan.gov.my bagi mendapatkan senarai kod bidang
perunding terkini.
No
Perkara
5
Kaedah Perolehan Perkhidmatan Perunding
5.1
Pelantikan perunding hendaklah dibuat berasaskan kepada kepakaran,
keupayaan profesional, kedudukan kewangan, prestasi perkhidmatan,
pengalaman firma dan kriteria lain yang bersesuaian
5.2
Beberapa penambahbaikan kepada proses pelantikan sedia ada telah dibuat
dengan mengambil kira aspek ketelusan, integriti, persaingan serta kualiti dan
keupayaan perunding. Perolehan perkhidmatan perunding kini terbahagi kepada
tiga (3) kaedah dengan penerangan ringkas seperti berikut:
5.2.1
Tanggungjawab
Lantikan Terus Beserta Kos Siling
Pemohon/Ketua Projek memperakukan satu nama perunding dan kos
siling perkhidmatan perunding untuk kelulusan Pihak Berkuasa
Melulus. Perunding yang telah diluluskan akan mengemukakan
cadangan teknikal dan kos untuk dipersetujui oleh PBM sebelum
pelantikan rasmi dibuat.
5.2.2
Tender Terhad
Pemohon/Ketua Projek memperakukan sekurang-kurangnya tiga Ketua
hingga maksima sepuluh firma perunding untuk kelulusan senarai Projek/Pemohon
pendek oleh Jawatankuasa Penilaian Perunding. Perunding-perunding
tersebut akan dipelawa untuk mengemukakan cadangan teknikal dan
cadangan kos. Perunding yang lulus penilaian teknikal dan penilaian
kos dengan cadangan keseluruhan yang terbaik akan diperakukan
untuk kelulusan Pihak Berkuasa Melulus sebelum pelantikan rasmi
dibuat.
5.2.3
Tender Terbuka
LGM/Pemohon mengiklankan pelawaan melalui akhbar harian utama Ketua
tempatan, laman web LGM kepada perunding yang layak dan berminat, Projek/Pemohon
untuk mengemukakan cadangan teknikal dan cadangan kos.
Perunding yang lulus penilaian teknikal dan penilaian kos dengan
cadangan keseluruhan yang terbaik akan diperakukan untuk kelulusan
Pihak Berkuasa Melulus sebelum pelantikan rasmi dibuat.
5.3
Bagi pelawaan yang dijangka akan disertai oleh terlalu ramai perunding dalam
sesuatu bidang, LGM boleh memilih untuk melaksanakan tender melalui pra
kelayakan. Tender melalui pra kelayakan terdiri daripada dua peringkat iaitu di
peringkat pertama, LGM mengiklankan pelawaan kepada perunding yang
berminat untuk menyertai proses pra-kelayakan. Perunding yang lulus penilaian
pra-kelayakan akan disenarai pendekkan dan diperakukan untuk kelulusan
Pihak Berkuasa Melulus. Di peringkat kedua, perunding yang lulus senarai
pendek akan dipelawa untuk mengemukakan cadangan teknikal dan kos yang
lebih terperinci. Perunding yang lulus penilaian teknikal dan penilaian kos
peringkat kedua ini dengan cadangan keseluruhan yang terbaik akan
diperakukan untuk kelulusan Pihak Berkuasa Melulus sebelum pelantikan rasmi
dibuat.
No
5.4
Perkara
Penentuan kaedah perolehan perkhidmatan perunding bergantung kepada nilai
kos projek, kos kajian atau kos kerja ukur yang akan dilaksanakan seperti di
Jadual 1 berikut:
Tanggungjawab
Jadual 1
6
Kaedah Perolehan
Lantikan Terus
Beserta Kos Siling
Had Nilai
1. Kos Projek Pembangunan Fizikal
sehingga RM50 juta
2. Kos Kajian sehingga RM500 ribu
3. Kos Kerja Ukur sehingga RM500 ribu
Tender Terhad
sehingga RM100 juta
2. Kos Kajian sehingga RM2 juta
3. Kos Kerja Ukur melebihi RM500 ribu
Tender Terbuka
melebihi RM100 juta
2. Kos Kajian Fizikal/Bukan Fizikal
melebihi RM2 juta
5.5
Pemohon/Ketua Projek adalah dilarang Memecah kecilkan nilai projek
pembangunan fizikal/kajian adalah dilarang untuk mengelak daripada
melaksanakan kaedah pelawaan yang lebih kompetitif/telus/terbuka.
5.6
Bagi melaksanakan perolehan perkhidmatan perunding untuk projek/kajian,
Pemohon/Jawatankuasa yang berkaitan perolehan perunding hendaklah
mematuhi kaedah perolehan sepertimana yang ditetapkan di perenggan 6.0
dalam PK 3.3/2013.
5.7
Perolehan perkhidmatan perunding selain daripada kaedah yang ditetapkan
(contohnya melalui pertandingan/competition) adalah tidak dibenarkan kecuali
telah mendapat kebenaran daripada Jawatankuasa Kewangan Dan Perolehan
LGM.
5.8
Bagi mengelakkan percanggahan kepentingan (conflict of interest), firma yang
telah dilantik oleh LGM sebagai perunding bagi sesuatu projek, tidak dibenarkan
mengambil bahagian dalam urusan perolehan bagi projek yang sama.
Kakitangan Profesional Bagi Projek Pembangunan Fizikal
6.1
Jadual bilangan minima kakitangan profesional mengikut kos projek
sebagaimana dinyatakan di perenggan 6.1.1 dalam PK 3.2/2013 adalah tidak
mandatori dan hanya digunakan sebagai panduan kepada LGM. LGM adalah
dibenarkan untuk mengubahsuai bilangan kakitangan profesional tersebut
mengikut kompleksiti sesebuah projek dan kriteria tersebut hendaklah dinyatakan
secara jelas dan upfront di dalam terma rujukan atau dokumen pelawaan atau
iklan tender sebagai makluman awal kepada firma perunding yang ingin
menyertai perolehan perunding. Firma perunding juga adalah dibenarkan untuk
bergabung dengan firma lain secara Project Basis bagi memenuhi kriteria
Pemohon/JPP/
PBM
No
7
Perkara
bilangan minimum kakitangan profesional yang ditetapkan LGM. Gabungan firma
hendaklah dibuat dikalangan firma yang berdaftar dengan MOF.
Tanggungjawab
Penubuhan Jawatankuasa Penilaian Perunding
7.1
Bagi urusan pelantikan perunding, LGM hendaklah menubuhkan Jawatankuasa
Penilaian Perunding (JPP) dengan ahlinya dilantik secara bertulis sama ada oleh
Ketua Pengarah
7.2
Penubuhan JPP boleh dilaksanakan secara tetap atau secara adhoc mengikut
keperluan projek/kajian dan kapasiti organisasi Agensi. Komposisi JPP adalah
seperti dinyatakan di dalam perenggan 4.0 dalam PK 3.2/2013.
7.3
Tanggung jawab JPP di antara lain termasuk mempertimbangkan terma rujukan
dan butiran anggaran kos yang telah diperincikan bagi perolehan perkhidmatan
perunding yang disediakan oleh Pemohon/Ketua Projek, menetapkan markah
lulus penilaian teknikal, melaksanakan penilaian terhadap cadangan teknikal dan
cadangan kos yang dikemukakan oleh perunding berdasarkan kriteria utama
yang ditetapkan oleh Jawatankuasa Kewangan dan Perolehan LGM dan
memperakukan perunding yang layak untuk pertimbangan Pihak Berkuasa
Melulus. Senarai tanggungjawab JPP seperti dinyatakan di perenggan 4.0
dalam PK3.2/2013.
7.4
LGM dibenar melantik ahli sektor swasta atau pesara jabatan teknik yang
berkemampuan untuk menganggotai JPP sekiranya terdapat keperluan dari segi
kepakaran teknikal dan pengalaman yang tidak terdapat dari kalangan pegawai
Kerajaan tertakluk kepada syarat berikut:
7.4.1.
LGM hendaklah mengeluarkan surat lantikan secara rasmi kepada
pegawai tersebut sama ada berperanan sebagai ahli tetap/ganti dan
pegawai tersebut hendaklah menyatakan persetujuannya untuk
menganggotai jawatankuasa tersebut;
7.4.2.
Pegawai swasta tersebut boleh diberi kemudahan elaun mesyuarat
dan imbuhan balik di mana kadar elaun mesyuarat dan imbuhan balik
tersebut ditentukan oleh Ketua Pengarah mengikut kepakaran dan
kelayakan akademik pegawai swasta tersebut tertakluk sekiranya LGM
mempunyai peruntukan sedia ada yang mencukupi; dan
7.4.3.
Firma yang diwakili oleh pegawai swasta tersebut tidak dibenarkan
mengambil bahagian atau terlibat di dalam perolehan perunding bagi
projek pembangunan fizikal atau kajian yang dibincangkan di dalam
JPP tersebut untuk mengelakkan conflict of interest.
Ketua Pengarah
7.5
Keahlian JPP sama ada dari kalangan sektor awam atau swasta boleh terdiri
daripada pegawai yang berkelayakan akademik sekurang-kurangnya diploma
dan ke atas. Memandangkan JPP merupakan penasihat teknikal dalaman
kepada LGM dan PBM, ahli yang dilantik hendaklah mempunyai pengalaman/
kepakaran/ pengetahuan yang tinggi dalam bidang yang diperlukan.
7.6
Pemohon/Ketua Projek hendaklah memastikan semua permohonan pelantikan Pemohon/Ketua
perunding termasuk permohonan kos perunding atau kos tambahan untuk Projek
pertimbangan dan kelulusan di peringkat PBM, hendaklah disemak dan
No
8
Perkara
diperakukan oleh JPP terlebih dahulu. Bagi permohonan untuk pertimbangan dan
kelulusan oleh Jawatankuasa Kewangan dan Perolehan LGM pula, permohonan
tersebut hendaklah disemak oleh JPP dan diperakukan oleh PBM bawahan
terlebih dahulu sebelum dikemukakan ke Jawatankuasa Kewangan dan
Perolehan LGM.
Pihak Berkuasa Melulus Dan Had Nilai Kuasa
Bagi mempercepatkan proses perolehan perkhidmatan perunding dan selaras
8.1
dengan pendekatan disentralisasi, penentuan Pihak Berkuasa Melulus (PBM)
telah diperluaskan dengan penetapan had nilai kuasa melulus perolehan
perkhidmatan perunding seperti di Jadual 2 berikut:
Bil
1.
2.
3.
8.2
9
Tanggungjawab
Jadual 2
Pihak Berkuasa Had Nilai Kuasa Melulus Perolehan
Melulus (PBM)
Perkhidmatan Perunding
Jawatankuasa
1. Kos projek pembangunan fizikal
Sebut Harga LGM
sehingga RM5 juta
(JKSH)
2. Kos kajian sehingga RM500 ribu
3. Kos kerja ukur sehingga RM500
ribu
Lembaga Perolehan 1. Kos projek pembangunan fizikal
A’ LGM
RM300 juta
2. Kos kajian sehingga RM5 juta
3. Kos kerja ukur sehingga RM5 juta
Jawatankuasa
Kewangan dan
Perolehan LGM
melebihi RM300 juta
2. Kos kajian melebihi RM5 juta
3. Kos kerja ukur melebihi RM5 juta
JKSH LGM adalah dibenar untuk memutuskan perolehan perunding tertakluk
kepada syarat berikut:
8.2.1
telah mendapat kelulusan prinsip secara bertulis daripada Ketua di Ketua Pengarah
mana Ketua Pengarah turut mempunyai kuasa untuk menentukan had
nilai kuasa JKSH dengan syarat had nilai tersebut hendaklah tidak
melebihi had nilai kuasa JKSH yang ditetapkan oleh Jawatankuasa
Kewangan dan Perolehan LGM dalam Jadual 2 di atas; dan
8.2.2
syarat di perenggan 3.1.2 dalam PK 3.2/2013 adalah dipatuhi
Pelantikan Lead Consultant Bagi Projek Pembangunan Fizikal
9.1
LGM adalah dibenar melantik Lead Consultant bagi projek pembangunan fizikal
dimana LGM hanya perlu melantik satu firma perunding dari satu bidang sebagai
Lead Consultant dan Lead Consultant pula melantik firma perunding dari bidangbidang lain sebagai Associated Consultants bagi melaksanakan projek.
Kebenaran ini adalah tertakluk kepada syarat-syarat berikut:
9.1.1
Kos projek pembangunan fizikal sehingga RM10 Juta;
No
9.1.2
9.1.3
Associated Consultants yang dipilih oleh Lead Consultant hendaklah
berdaftar dengan MOF dan hendaklah dipersetujui oleh LGM terlebih
dahulu;
9.1.4
Bayaran kos perkhidmatan perunding hendaklah mematuhi peraturan
di Bab 5 dalam Manual Perolehan Perkhidmatan Perunding Edisi 2011
(Pindaan kedua) dan kos bagi Associated Consultants dibuat melalui
Lead Consultant;
9.1.5
Lead Consultant hendaklah menandatangani perjanjian dengan
semua Associated Consultants dan salinan perjanjian dikemukakan ke
Agensi sebagai rekod;
Lead Consultant bertanggungjawab sepenuhnya terhadap skop
perkhidmatan perunding yang lain di bawahnya meliputi tindakan
kecuaian, salah laku dan sebagainya oleh kakitangan Associated
Consultants; dan
9.1.6
9.1.7
10
Perkara
LGM menandatangani perjanjian dengan Lead Consultant;
Kelulusan pelantikan perunding hendaklah dibawa untuk
pertimbangan PBM mengikut had kuasa melulus seperti di Jadual 2.
Kos Perkhidmatan Perunding
10.1
Kos perkhidmatan perunding bergantung kepada skop kerja perunding yang
ditetapkan di dalam terma rujukan. Ianya terdiri daripada dua komponen iaitu
yuran perunding dan kos imbuhan balik.
10.2
Penetapan yuran perkhidmatan perunding bagi semua jenis kajian adalah
berdasarkan kaedah bayaran Input Masa (Man-Month).
10.3
Penetapan yuran perkhidmatan perunding bagi pelaksanaan projek
pembangunan fizikal dan kerja ukur secara amnya adalah berdasarkan kaedah
bayaran Skala Yuran Piawai (Scale of Fees – SOF) untuk bidang perunding yang
mempunyai Skala Yuran Piawai yang diiktiraf oleh LGM atau berdasarkan kaedah
bayaran Input Masa untuk bidang perunding yang tidak mempunyai Skala Yuran
Piawai yang diiktiraf oleh LGM.
10.4
Penetapan dan syarat-syarat penggunaan skala gaji kakitangan sementara
perunding yang terbaru bagi kakitangan ikhtisas dan separa ikhtisas untuk
perlaksanaan projek fizikal dan kajian kerajaan adalah seperti di
PK3.2/2013/perenggan 5.2.3.
10.5
Kos imbuhan balik hendaklah bersesuaian dengan projek/kajian yang
dilaksanakan. Ianya adalah terhad kepada perbelanjaan yang dibenarkan
mengikut kadar yang ditetapkan oleh LGM dan tidak boleh digunakan bagi
maksud meraih keuntungan. Kadar dan item imbuhan balik yang dibenarkan oleh
Kerajaan hendaklah dirujuk di perenggan 5.0 dalam PK 3.2/2014.
10.6
Sebarang perubahan kepada skop kerja/terma rujukan perunding yang tidak
melibatkan tambahan kos perkhidmatan perunding hendaklah mendapat
kelulusan pihak berkuasa melulus yang asal. Bagi perubahan yang melibatkan
Tanggungjawab
No
11.
12
Perkara
tambahan kos, Lembaga Perolehan ‘A’ diberi penurunan kuasa untuk meluluskan
tambahan kos perunding daripada 60% kepada sehingga 100% daripada kos
asal perunding yang diluluskan. Kelulusan tambahan kos melebihi 100%
daripada kos asal perunding hendaklah diperolehi daripada Jawatankuasa
Kewangan Dan Perolehan LGM. Semua permohonan tambahan kos yang dibawa
dan diputuskan oleh Lembaga Perolehan ‘A’ atau Jawatankuasa Kewangan Dan
Perolehan LGM hendaklah dibuat di dalam tempoh perjanjian perunding masih
sah berkuat kuasa.
10.7
Sekiranya pemohon/ketua projek mengemukakan permohonan tambahan kos
setelah perjanjian perunding tamat, Jawatankuasa Kewangan Dan Perolehan
LGM diberi kuasa tanpa had nilai untuk mempertimbangkan permohonan
tersebut dan bertanggungjawab sepenuhnya ke atas sebarang keputusan yang
dibuat. Jawatankuasa Kewangan Dan Perolehan LGM mempunyai kuasa untuk
mempertimbangkan permohonan tersebut dan menentukan kaedah-kaedah
bayaran seperti kaedah bayaran melalui Arahan Perbendaharaan (AP59) atau
lain-lain terutamanya bagi kerja-kerja yang telah dilaksanakan oleh perunding
dalam tempoh perjanjian telah tamat dan tanpa sebarang kelulusan pelanjutan
oleh PBM diperolehi terlebih dahulu. Amaran pentadbiran juga hendaklah
dikeluarkan kepada pemohon/ketua projek yang terlibat bagi memastikan perkara
yang sama tidak berulang lagi dalam projek/kajian yang lain. Keputusan yang
dibuat hendaklah juga disalinkan kepada Pihak Berkuasa Melulus yang asal
sebagai makluman.
10.8
Lembaga Perolehan ‘A’ LGM diberi kuasa meluluskan tambahan kos
perkhidmatan perunding tanpa had nilai jika tambahan tersebut disebabkan oleh
Variation Order atau Extension of Time di dalam kontrak kerja dengan pihak
kontraktor.
10.9
Bagi memudahkan dan menyeragamkan proses tindakan, satu Standard
Operating Procedure (SOP) yang komprehensif hendaklah disediakan oleh pihak
LGM dan diluluskan oleh Lembaga untuk dijadikan sebagai satu garis panduan
agar semua peraturan kewangan dan perolehan LGM yang berkuatkuasa adalah
sentiasa dipatuhi.
Tanggungjawab
Perunding Individu Yang Dilantik Terus Oleh Agensi
11.1
Perunding Individu yang dilantik terus oleh LGM hanya dibenarkan bagi
pelaksanaan kajian yang memerlukan kepakaran khusus yang tidak ditawarkan
oleh firma perunding, tertakluk kepada syarat tempoh perkhidmatan tidak
melebihi satu tahun dan kos perkhidmatan perunding tidak melebihi RM500 ribu.
Penetapan yuran perunding adalah berdasarkan kaedah bayaran Input Masa.
11.2
Kelulusan pelantikan dan kos perkhidmatan perunding individu tempatan dan LPA
perunding individu asing yang dilantik terus oleh LGM adalah di peringkat
Lembaga Perolehan ‘A’ LGM
Pelantikan Perunding Asing
12.1
Perkhidmatan kepakaran/perunding asing hanya boleh diperolehi jika tiada
kepakaran tempatan, dan tertakluk kepada syarat-syarat yang ditetapkan.
Penetapan yuran perunding adalah berdasarkan kaedah bayaran Input Masa
berasaskan charge rate.
No
13.
Perkara
12.2
Kelulusan pelantikan dan kos perkhidmatan perunding asing yang telah diambil
secara outsourcing oleh firma perunding tempatan adalah diperingkat Pihak
Berkuasa Melulus asal yang meluluskan perolehan projek/kajian berkenaan.
12.3
LGM hendaklah memastikan perunding asing dalam bidang arkitek, kejuruteraan
dan ukur bahan berdaftar secara sementara dengan Lembaga/Badan profesional
di Malaysia selaras dengan Akta Lembaga Profesional masing-masing.
12.4
LGM hendaklah melengkapkan borang tapisan keselamatan Majlis Keselamatan
Negara di Jabatan Perdana Menteri bagi perunding asing yang akan dilantik dan
menunggu sehingga kelulusan tapisan diperolehi sebelum membenarkan
perunding berkenaan memulakan perkhidmatan.
Tanggungjawab
Perjanjian Perkhidmatan Perunding
13.1
Surat Setuju Terima yang dikeluarkan bagi pelantikan rasmi perunding berserta
dokumen-dokumen yang berkaitan hendaklah dijadikan sebahagian daripada
perjanjian perkhidmatan perunding.
13.2
Selaras dengan AP176.1(c), bagi semua perolehan perkhidmatan perunding
tanpa mengira nilai, LGM hendaklah menandatangani perjanjian dengan pihak
perunding dengan menggunapakai format perjanjian piawai yang telah
disediakan oleh MOF di PK 3.3/2013.
13.3
PK 3.3/2013 menjelaskan tentang garis panduan pemakaian perjanjian tersebut
serta format perjanjian piawai bagi perunding Arkitek, Kejuruteraan, Ukur Bahan
dan Kajian. Kesemua template perjanjian piawai tersebut yang disediakan oleh
Kementerian Kewangan telahpun disemak oleh Jabatan Peguam Negara dan
telah diluluskan penggunaannya untuk LGM bagi semua urusan pelantikan
perunding sama ada bagi projek fizikal mahupun kajian yang menggunakan
kaedah bayaran Skala Yuran Piawai atau Input Masa. Oleh itu, adalah menjadi
mandatori bagi LGM untuk menggunakan template perjanjian piawai tersebut
untuk sebarang pelantikan perunding.
13.4
Surat Setuju Terima dan perjanjian perkhidmatan perunding bagi pihak Kerajaan KUPD
hendaklah ditandatangani oleh Pegawai yang diberikuasa untuk menandatangani
perjanjian bagi pihak LGM. Sehubungan dengan itu, LGM hendaklah memastikan
pemberian kuasa telah dibuat secara bertulis oleh Ketua Pengarah kepada
pegawai-pegawai LGM.
13.5
Semua pelanjutan tempoh perjanjian perunding sama ada bagi projek fizikal atau
kajian LGM, hendaklah dipohon dan diputuskan oleh PBM semasa perjanjian
perunding sedia ada masih sah berkuat kuasa. Sekiranya permohonan yang
dibuat di dalam tempoh perjanjian perunding telahpun tamat, ianya tidak lagi di
bawah bidang kuasa PBM tetapi hendaklah diangkat untuk pertimbangan dan
keputusan oleh Jawatankuasa Kewangan Dan Perolehan LGM, yang
bertanggungjawab sepenuhnya ke atas sebarang keputusan yang dibuat ke atas
permohonan pelanjutan tersebut sebagaimana jelas dinyatakan di perenggan
10.7.
No
14 Bayaran Cukai
Perkara
14.1
Cukai Perkhidmatan adalah cukai yang dikenakan oleh pihak Kerajaan di atas
penggunaan sesuatu perkhidmatan, termasuk perkhidmatan perunding. Agensi
adalah dikehendaki menyediakan sejumlah peruntukan untuk bayaran Cukai
Perkhidmatan yang akan dibayar oleh perunding kepada Jabatan Kastam Di Raja
Malaysia tertakluk kepada syarat-syarat yang ditetapkan di dalam Akta Cukai
Perkhidmatan 1975. Agensi hendaklah menentukan hanya perunding yang
berlesen sahaja dibenarkan mengutip Cukai Perkhidmatan seperti yang
disyaratkan.
14.2
Cukai Perkhidmatan adalah dikenakan ke atas yuran perunding termasuk gaji
kakitangan tapak (construction supervision fee/site supervision fee). Walau
bagaimanapun cukai perkhidmatan tidak dikenakan ke atas elaun tapak (site
allowance).
Cukai Pegangan adalah satu amaun yang dipegang oleh pembayar terhadap
pembayaran yang diterima oleh penerima bukan bermastautin (individu/badan
selain individu) dan dibayar kepada Lembaga Hasil Dalam Negeri Malaysia.LGM
dikehendaki memotong Cukai Pegangan dengan kadar tertentu daripada bayaran
yuran perunding bukan bermastautin (perunding asing) dan membayar cukai
tersebut kepada Ketua Pengarah Hasil Dalam Negeri dalam tempoh satu bulan
selepas bayaran dibuat kepada perunding bukan bermastautin selaras dengan
Akta Cukai Pendapatan 1967.
Sistem ePerunding
Semua pelantikan perunding secara kaedah lantikan terus bagi projek
15.1
fizikal/kajian hendaklah dilaksanakan secara atas talian menggunapakai Sistem
ePerunding iaitu sehingga kos projek fizikal bernilai RM50 juta atau kajian bernilai
RM500 ribu. Sistem ePerunding boleh dicapai melalui laman web dengan alamat
http://porteperunding.treasury.gov.my/. Buat masa ini, proses pelantikan
perunding secara Tender Terhad dan Tender Terbuka adalah dilaksanakan
secara manual berdasarkan peraturan sedia ada sehingga penggunaannya
secara online dimaklumkan kelak.
14.3
15
15.2
Bagi perolehan yang tidak dilaksanakan secara online, Agensi bertanggungjawab
memastikan maklumat perolehan tersebut direkodkan ke dalam Sistem
ePerunding.
15.3
Sistem ePerunding juga boleh dirujuk untuk mendapatkan maklumat berkaitan
peraturan perolehan perunding yang sedang berkuat kuasa, senarai firma
perunding yang berdaftar dengan MOF, iklan tender perunding, senarai
perunding yang dikenakan tindakan tatatertib dan sebagainya.
16
Perolehan Perunding Oleh Agensi Kerajaan Di Luar Negara
Bagi perolehan perkhidmatan perunding yang dilaksanakan oleh LGM diluar
16.1
negara, peraturan ini adalah tidak terpakai.
17
Pemakaian Peraturan
18
17.1
Peraturan ini hendaklah dibaca bersekali dengan PK 3.2/2013.
Pindaan dan Tambahan
Tanggungjawab
No
18.1
Perkara
Arahan Perbendaharaan (AP) 182.1, AP 186, AP 187 dan AP 189 adalah dipinda
seperti di Lampiran A.
Tanggungjawab
LAMPIRAN
Lampiran A
PINDAAN ARAHAN PERBENDAHARAAN YANG BERKAITAN DENGAN
Rujukan Kepada Jabatan Teknik
AP182.1
(a) Semua Jabatan Bukan Teknik hendaklah mendapatkan perkhidmatan
daripada Jabatan Teknik iaitu Jabatan Kerja Raya atau Jabatan Pengairan
dan Saliran bagi melaksanakan semua projek kerja tertakluk kepada
peraturan yang berkuat kuasa dari semasa ke semasa.
Walaubagaimanapun, Ketua Pengarah mempunyai kuasa sama ada untuk
membuat keputusan merujuk atau tidak kepada Jabatan Teknik kecuali bagi
projek pembangunan fizikal yang berskala besar (mega projects) melebihi
RM500 juta.
(a) LGM hendaklah mengemukakan kepada Jabatan Teknik maklumat lengkap
seperti berikut:
(i)
(ii)
(iii)
(iv)
(v)
AP 186
Kedudukan status tapak projek;
Ringkasan projek;
Siling projek;
Peruntukan tahunan; dan
Jadual pelaksanaan projek.
(b)
Sekiranya Jabatan Teknik tidak mengemukakan maklum balas dalam
tempoh 14 hari daripada tarikh surat LGM diterima oleh Jabatan Teknik,
maka LGM boleh melantik perunding mengikut peraturan yang
berkuatkuasa. LGM adalah bertanggungjawab untuk memastikan surat
yang dikemukakan, diterima di pejabat Jabatan Teknik dan disahkan oleh
penerima.
(c)
Untuk kerja-kerja tambahan atau pengubahsuaian yang melibatkan MPT
bangunan LGM , kelulusan daripada Majlis Pengurusan Tertinggi LGM
hendaklah diperolehi dan Arahan Perbendaharaan 182.1(a) dan (b)
hendaklah dipatuhi.
(d)
Untuk kerja-kerja tambahan atau pengubahsuaian yang melibatkan
bangunan yang disewa, kebenaran tuan punya bangunan hendaklah
diperolehi terlebih dahulu. LGM bolehlah menggunakan perkhidmatan
perunding yang bertanggungjawab ke atas bangunan tersebut dan jika
perunding berkenaan enggan, LGM bolehlah melantik perunding sendiri
dengan mengikut peraturan semasa.
Kebenaran Menggunakan Perkhidmatan Perunding
(a)
LGM dikehendaki merujukkan projek masing-masing kepada Jabatan
Teknik iaitu Jabatan Kerja Raya atau Jabatan Pengairan dan Saliran
AP 186
No
AP 187
Perkara
terlebih dahulu sebelum melantik perunding. Jika Jabatan Teknik tidak
mengemukakan maklum balas dalam tempoh 14 hari daripada tarikh
surat LGM diterima oleh Jabatan Teknik, maka LGM boleh melantik
perunding mengikut peraturan yang berkuat kuasa.
Pihak Berkuasa Melulus Perolehan Perkhidmatan Perunding
(a)
Pihak berkuasa melulus perolehan perkhidmatan perunding adalah
seperti berikut:
PBM
Had Nilai Kuasa Melulus
Jawatankuasa Sebutharga Agensi boleh
meluluskan perolehan perunding tidak
melebihi had nilai kuasa yang ditetapkan di
Jadual ini di atas tertakluk mendapat
kebenaran bertulis terlebih dahulu
daripada Ketua Pengarah.
1. Kos projek
pembangunan fizikal
sehingga RM5 juta
2. Kos kajian sehingga
RM500 ribu
3. Kos kerja ukur
sehingga RM500 ribu
1. Kos projek
pembangunan fizikal
sehingga RM300 juta
2. Kos kajian sehinngga
RM5 juta
3. Kos kerja ukur sehingga
RM5 juta
Jawatankuasa Kewangan dan Perolehan
LGM
(b)
AP 189
1. Kos projek
pembangunan fizikal
melebihi RM300 juta
2. Kos kajian melebihi
RM5 juta
3. Kos kerja ukur
sehingga RM5 juta
Kuasa meluluskan tambahan kos perkhidmatan perunding hanya
diberikan kepada Lembaga Perolehan ‘A’ Agensi tertakluk kepada
syarat-syarat berikut :
(i)
tambahan kos perkhidmatan perunding sehingga maksimum
100% yang disebabkan oleh perubahan skop asal atau
perubahan kos projek/kajian. Sekiranya tambahan kos melebihi
100%, kelulusan hendaklah diperolehi daripada Jawatankuasa
Kewangan dan Perolehan LGM.
(ii)
tambahan kos perkhidmatan perunding tanpa had nilai yang
disebabkan Variation Order (VO) dan Extension Of Time (EOT)
dalam kontrak dengan pihak kontraktor.
Pematuhan Peraturan Perolehan Kerajaan Oleh Perunding
Tanggungjawab
No
Perkara
(a)
Bagi projek atau kajian yang diuruskan oleh perunding, LGM hendaklah
memastikan peraturan-peraturan perolehan Kerajaan yang sedang
berkuat kuasa dipatuhi sepenuhnya oleh perunding.
Tanggungjawab
MANUAL PEROLEHAN PERKHIDMATAN PERUNDING
KANDUNGAN
PK 3.2/2013 MANUAL PEROLEHAN PERKHIDMATAN PERUNDING ..................................................... 1
1.0
PERATURAN AM BERKAITAN PEROLEHAN PERKHIDMATAN PERUNDING……………………. 1
2.0 DEFINISI DAN KOD BIDANG PERKHIDMATAN PERUNDING ......................................................... 8
3.0 PIHAK BERKUASA MELULUS DAN HAD NILAI KUASA ............................................................... 13
4.0 PENUBUHAN JAWATANKUASA PENILAIAN PERUNDING .......................................................... 19
5.0 KOS PERKHIDMATAN PERUNDING ............................................................................................... 24
6.0 KAEDAH PEROLEHAN PERKHIDMATAN PERUNDING ................................................................ 52
7.0 KEBENARAN MENGGUNAKAN PERKHIDMATAN PERUNDING .................................................. 63
8.0 PENYEDIAAN TERMA RUJUKAN ................................................................................................... 64
9.0 PENYEDIAAN ANGGARAN KOS PERKHIDMATAN PERUNDING ................................................ 68
10.0 PENETAPAN KRITERIA PENILAIAN .............................................................................................. 71
11.0 DOKUMEN PELAWAAN .................................................................................................................. 81
12.0 PENGIKLANAN............................................................................................................................. 100
13.0 SENARAI PENDEK PERUNDING ................................................................................................. 109
14.0 PENILAIAN & PERAKUAN JAWATANKUASA PENILAIAN PERUNDING ................................. 124
15.0 RUNDINGAN KOS DAN PELARASAN KOS................................................................................ 146
16.0 PELANTIKAN RASMI PERUNDING ............................................................................................. 147
17.0 SISTEM EPERUNDING ................................................................................................................. 152
18.0 PERJANJIAN PERUNDING & PENTADBIRAN KONTRAK ......................................................... 154
19.0 PELANTIKAN PERUNDING INDIVIDU ......................................................................................... 161
20.0 PELANTIKAN PERUNDING ASING ............................................................................................. 163
21.0 PEMANTAUAN DAN PENILAIAN PRESTASI PERKHIDMATAN
PERUNDING ................................................................................................................................. 166
Definisi
Akronim
Singkatan Kepada
AP
Arahan Perbendaharaan
BAM
Board of Architect Malaysia
BEM
Board of Engineers Malaysia
BQSM
Board of Quantity Surveyor of Malaysia
CD
Compact Disk
CTK
Cadangan Teknikal & Cadangan Kos
CV
Curriculum Vitae
C&S
Civil & Structural Engineering
EIA
Environmental Impact Assessment
EOT
Extension of Time
EPU
Unit Perancang Ekonomi
FP
Faktor Pengganda
GP
Gaji Pokok
ICT
Information and Communication Technologies
IM
Input Masa
IPTA
Institut Pengajian Tinggi Awam
ISO
International Standard Organisation
JKPP
Jawatankuasa Kecil Penilaian Perunding
JKR
Jabatan Kerja Raya
JKSH
Jawatankuasa Sebut Harga LGM
JPICT
Jawatankuasa Pemandu ICT
JPP
Jawatankuasa Penilaian Perunding
JPS
Jabatan Pengairan dan Saliran
JUPEM
Jabatan Ukur & Pemetaan Malaysia
KWSP
Kumpulan Wang Simpanan Pekerja
Akronim
LPPP
Singkatan Kepada
Laporan Prestasi Perkhidmatan Perunding
MAMPU
MOF
Kementerian Kewangan Malaysia
M&E
Mechanical & Electrical Engineering
PBM
Pihak Berkuasa Melulus
PFI
Private Finance Initiative
PTJ
Pusat Tanggungjawab
QS
Quantity Surveyor
QA
Program Kepastian Kualiti - Quality Assurance Program
QAQC
Laporan Jaminan & Kawalan Kualiti
ROB
Registrar of Business
ROC
Registrar of Companies
ROS
Registrar of Societies
SAP
Surat Arahan Perbendaharaan
SO
Pegawai Penguasa – Superintending Officer
SOCSO
Social Security Organisation
SOF
Scale Of Fee
SPRM
Suruhanjaya Pencegahan Rasuah Malaysia
TOR
Terms of Reference
UNDP
United Nations Development Programme
VO
Variation Order
YP
Yuran Perunding
PK 3.2/2013 MANUAL PEROLEHAN PERKHIDMATAN PERUNDING
No
1.0
Perkara
PERATURAN AM BERKAITAN PEROLEHAN PERKHIDMATAN
PERUNDING
1.1
Rujukan Kepada Jabatan Teknik – Arahan Perbendaharaan (AP) 182.1
1.2
1.1.1
Semua Jabatan Bukan Teknik hendaklah mendapatkan
perkhidmatan daripada Jabatan Teknik iaitu Jabatan Kerja
Raya atau Jabatan Pengairan dan Saliran bagi melaksanakan
semua projek kerja tertakluk kepada peraturan yang berkuat
kuasa dari semasa ke semasa.
1.1.2
Kementerian/Jabatan hendaklah mengemukakan kepada
Jabatan Teknik maklumat lengkap seperti berikut:
a)
b)
Ringkasan projek;
c)
Siling Projek;
d)
e)
1.1.3
tempoh 14 hari daripada tarikh surat LGM diterima oleh Jabatan
Teknik, maka Kementerian/Jabatan boleh melantik perunding
mengikut peraturan yang berkuatkuasa. LGM adalah
bertanggungjawab untuk memastikan surat yang dikemukakan,
diterima di pejabat Jabatan Teknik dan disahkan oleh penerima
1.1.4
bangunan LGM, kelulusan daripada Majlis Pengurusan Tertinggi
hendaklah diperolehi dan 1.1.1 dan 1.1.2 hendaklah dipatuhi.
1.1.5
diperolehi terlebih dahulu. Kementerian/Jabatan bolehlah
menggunakan perkhidmatan perunding yang bertanggungjawab ke
atas bangunan tersebut dan jika perunding berkenaan enggan,
Kementerian/Jabatan bolehlah melantik perunding sendiri dengan
mengikut peraturan semasa.
Kebenaran Menggunakan Perkhidmatan Perunding - AP 186
1.2.1
LGM dikehendaki merujukkan projek masing-masing kepada
Jabatan Teknik iaitu Jabatan Kerja Raya atau Jabatan Pengairan dan
Tanggungjawab
No
Perkara
Tanggungjawab
Saliran terlebih dahulu sebelum melantik perunding. Jika Jabatan
Teknik tidak mengemukakan maklum balas dalam tempoh 14 hari
daripada tarikh surat LGM diterima oleh Jabatan Teknik, maka
Kementerian/Jabatan boleh melantik perunding mengikut peraturan
yang berkuat kuasa. Walaubagaimanapun, Ketua Pengarah
mempunyai kuasa sama ada untuk membuat keputusan merujuk atau
tidak kepada Jabatan Teknik kecuali bagi projek pembangunan fizikal
yang berskala besar (mega projects) melebihi RM500 juta.
1.3
Pihak Berkuasa Melulus Perolehan Perkhidmatan Perunding – AP187
1.3.1
1.3.2
Pihak berkuasa melulus perolehan perkhidmatan perunding adalah
seperti berikut:
PBM
Jawatankuasa
1. Kos projek pembangunan
Sebutharga Agensi
fizikal sehingga RM5 juta
2. Kos kajian sehingga
Semua Jawatankuasa
RM500,000
Sebut Harga Agensi
3. Kos kerja ukur sehingga
boleh meluluskan
RM500,000
perolehan perunding
tidak melebihi had nilai
kuasa yang
ditetapkan di Jadual
ini tertakluk mendapat
kebenaran
bertulis terlebih
dahulu daripada
Pegawai Pengawal
Lembaga Perolehan
‘A’ Agensi
2. Kos kajian sehingga RM5 juta
juta
Jawatankuasa
Kewangan
perolehan LGM
fizikal melebihi RM300 juta
3. Kos kerja ukur melebihi RM5
juta
dan
Kuasa meluluskan tambahan kos perkhidmatan perunding hanya
diberikan kepada Lembaga Perolehan ‘A’ LGM tertakluk kepada
syarat-syarat berikut:
a)
Tambahan kos perkhidmatan perunding sehingga maksimum
100% yang disebabkan oleh perubahan skop asal atau
No
Perkara
Tanggungjawab
perubahan kos projek/kajian. Sekiranya tambahan kos melebihi
100%, kelulusan hendaklah diperolehi daripada Jawatankuasa
Kewangan Dan Perolehan LGM. Semua permohonan tambahan
kos yang dibawa dan diputuskan oleh Lembaga Perolehan ‘A’
atau Jawatankuasa Kewangan Dan Perolehan LGM hendaklah
dibuat di dalam tempoh perjanjian perunding masih sah berkuat
kuasa.
b)
1.4
Pematuhan Peraturan Perolehan Kerajaan Oleh Perunding - AP 189
1.4.1
1.5
1.6
Tambahan kos perkhidmatan perunding tanpa had nilai yang
disebabkan Variation Order (VO) dan Extension Of Time (EOT)
dalam kontrak dengan pihak kontraktor.
Bagi projek atau kajian yang diuruskan oleh perunding, LGM
hendaklah memastikan peraturan-peraturan perolehan Kerajaan yang
sedang berkuat kuasa dipatuhi sepenuhnya oleh perunding
Bayaran Cukai
1.5.1
Pemohon/ketua projek hendaklah memastikan perunding mengambil
kira semua unsur cukai semasa mengemukakan Cadangan Kos bagi
sesuatu projek/kajian yang akan dilaksanakan. Kerajaan tidak akan
membenarkan sebarang pengecualian berhubung perkara ini.
1.5.2
Cukai Perkhidmatan adalah cukai yang dikenakan oleh pihak Kerajaan
atas penggunaan sesuatu perkhidmatan termasuk perkhidmatan
perunding berdasarkan Akta Cukai Perkhidmatan 1975. Kadar cukai
perkhidmatanadalah tertakluk kepada kadar semasa yang diluluskan
Kerajaan.
1.5.3
Bagi perkhidmatan yang menggunakan / melibatkan guna tenaga
asing, cukai yang dikenakan ialah Cukai Pegangan (Witholding Tax)
berdasarkan Akta Cukai Pendapatan 1967. Kadar cukai pegangan
adalah tertakluk kepada kadar semasa yang diluluskan Kerajaan.
1.5.4
Pemohon/ketua projek adalah dikehendaki menyediakan
sejumlah peruntukan untuk bayaran cukai perkhidmatan yang akan
dibayar oleh perunding kepada Jabatan Kastam Diraja Malaysia
tertakluk kepada syarat yang ditetapkan. Sila rujuk Prosedur Cukai
Perkhidmatan yang dikeluarkan oleh Jabatan Kastam Diraja Malaysia.
Integrity Pact
1.6.1
Integrity Pact merupakan satu proses pengisytiharan oleh perunding
untuk tidak menawar atau memberi rasuah bagi mendapatkan kontrak
atau sebagai ganjaran mendapatkan sesuatu kontrak dan bagi
mempercepatkan sesuatu urusan perolehan Kerajaan. Seterusnya,
perunding dan penjawat awam akan menandatangani satu ‘pact’ atau
perjanjian untuk tidak melakukan perbuatan rasuah dalam
No
Perkara
1.6.2
Tanggungjawab
pelaksanaan sesuatu kontrak serta menggariskan tindakan yang boleh
diambil sekiranya berlaku perlanggaran ‘pact’ atau kontrak tersebut.
Setiap
individu
yang
dilantik
kepada
mana-mana
Lembaga/Jawatankuasa Berkaitan Perolehan Perkhidmatan
Perunding adalah dikehendaki menandatangani Surat Akuan
Ahli/Pengerusi/Urusetia bagi Lembaga/Jawatankuasa Berkaitan
Perolehan Perkhidmatan Perunding seperti di Lampiran 1A.
1.6.3
Setiap Ahli Lembaga/Jawatankuasa Berkaitan Perolehan
Perkhidmatan Perunding dikehendaki menandatangani Surat Akuan
Selesai Tugas Ahli/Pengerusi/Urusetia Bagi Lembaga/Jawatankuasa
Berkaitan Perolehan Perkhidmatan Perunding pada setiap mesyuarat
setelah selesau melaksanakan tugas seperti di Lampiran 1B.
1.6.4
Urusetia JPP hendaklah memastikan Surat Akuan Perunding
disertakan bersama Surat Pelawaan yang dikeluarkan kepada
Perunding. Surat Akuan Perunding seperti di Lampiran 1C.
1.6.5
Urusetia JPP hendaklah memastikan Surat Akuan Perunding
ditandatangani dan dikembalikan kepada LGM bersama-sama dengan
Cadangan Perunding yang dikemukakan.
1.6.6
Urusetia JPP hendaklah memastikan Surat Akuan Perunding Yang
Dilantik disertakan bersama Surat Setuju Terima yang dikeluarkan
kepada Perunding yang berjaya. Surat Akuan Perunding Yang Dilantik
seperti di Lampiran 1D.
No
2.0
Perkara
DEFINISI DAN KOD BIDANG PERKHIDMATAN PERUNDING
2.1
Definisi Perkhidmatan Perunding Dalam Perolehan Kerajaan
2.1.1
Perolehan Kerajaan dibahagikan kepada 3 kategori seperti berikut:
a)
b)
c)
Kerja
Bekalan; dan
Perkhidmatan :
(i)
Perkhidmatan Perunding; dan
(ii)
Perkhidmatan Bukan Perunding
Perolehan Kerajaan
Kerja
Bekalan
No Sijil Pendaftaran MOF
Perkhidmatan
No Sijil Pendaftaran MOF
: 357 - XXXXXXXX
: 465 - XXXXXXXX
Perkhidmatan Bukan Perunding
Perkhidmatan Perunding
(Kod Bidang : 220000)
(Kod Bidang : 330000 & 340000)
* Penyelenggaraan/Pembaikan
Mesin & Kenderaan
* Penyewaan & pengurusan
* Pengawalan & Pengawasan
* Mencuci & Membersih
* Gunatenaga (termasuk Latihan)
Perunding Fizikal
Perunding Bukan Fizikal
* Kejuruteraan
* Sosio Ekonomi
* Bukan
Kejuruteraaan
* Pengangkutan
* Marin
* Khidmat Udara/ Laut/ Darat
* Kewangan
* Perfileman, Rakaman &
Fotografi
* Pertanian
* Pengindahan (Tidak termasuk
pelanskapan & senitaman)
* Informasi Dan
Teknologi Maklumat
* Menjahit
* Pencahayaan &
Bunyi
* Percetakan
* Perundangan
* Pengangkutan
* Tenaga
* Insuran
* Barang Lusoh
* Membaik Pulih
* Pengiklanan
Tanggungjawab
No
Perkara
Tanggungjawab
Perkhidmatan
bukan
perunding
(service
provider/supplier/contractor)
dan
2.1.2
perkhidmatan perunding (consultant) adalah dua kategori yang berbeza.
Perkhidmatan perunding adalah melibatkan perkhidmatan
perundingan bagi pelaksanaan projek pembangunan fizikal atau yang
berbentuk kajian/penyelidikan. Oleh itu, mana-mana perolehan yang
tidak mengandungi elemen-elemen tersebut adalah dikategorikan sebagai
perkhidmatan bukan perunding. Contohnya:
a)
2.1.3
Petikan daripada Manual On The Use Of Consultants In Developing
Countries yang telah disediakan oleh United Nations Industrial
Development Organization, Vienna memberi istilah perunding seperti
berikut:
a)
2.1.4
2.1.6
Consultants are professional problem-solvers, whose expert
knowledge may cover a number of traditional professional fields,
and who are particularly qualified to undertake an independent and
unbiased study of a given problem and reach a rational solution. The
value of a consultant lies in his training and previous experience in
the solution of related problems, and in his ability to select the
course of action which, in his expert opinion, should be
implemented.
Manakala petikan daripada Consulting Services Manual yang disediakan
oleh The World Bank, Washington USA menyatakan berikut:
a)
2.1.5
Perolehan perkhidmatan penceramah/ fasilitator/ moderator bagi
tujuan latihan/ seminar/ kursus/ bengkel dan seumpama adalah
dikategorikan sebagai perolehan bukan perunding di bawah kod
bidang Guna Tenaga (sila rujuk kod bidang bekalan/perkhidmatan
melalui lama web eperolehan di http://home.eperolehan.com.my
The expression “consulting services” defines services of an
intellectual and advisory nature provided by consultants using their
professional skills to study, design and organize specific projects,
advise clients and transfer knowledge.
Bagi tujuan Manual ini pula, definisi perkhidmatan perunding dalam
perolehan Kerajaan adalah perunding yang dilantik oleh sesebuah Agensi
Kerajaan berdasarkan kepakaran dan pengalaman perunding tersebut
bagi melaksanakan sesebuah projek pembangunan fizikal/kajian
Kerajaan dan turut memenuhi syarat-syarat berikut:
a)
Perunding berdaftar dengan Kementerian Kewangan (MOF)
dengan nombor pendaftaran 465-XXXXXXXX; dan
b)
Perunding berdaftar di bawah kod bidang 330000 atau 340000 atau
kod bidang perkhidmatan perunding yang diluluskan oleh Kerajaan
dari semasa ke semasa.
LGM hendaklah memastikan bahawa perunding yang dilantik hanya
dibenarkan untuk memberi perkhidmatan berdasarkan kod-kod bidang
No
Perkara
2.1.7
2.2
Perolehan perkhidmatan/nasihat kepakaran yang ditawarkan oleh firma
perunding yang tidak berdaftar dengan Kementerian Kewangan atau tidak
berdaftar di bawah kod bidang perkhidmatan perunding yang telah
diluluskan oleh Kementerian Kewangan adalah tidak dibenarkan.
Definisi Perunding Fizikal & Perunding Bukan Fizikal
2.2.1
2.2.2
2.3
yang telah didaftarkan sahaja iaitu sebagaimana dinyatakan di dalam sijil
pendaftaran MOF firma masing-masing.
Perunding Fizikal adalah seperti berikut :
a)
Arkitek, kejuruteraan awam dan struktur, kejuruteraan mekanikal
dan elektrikal, ukur bahan, perancang bandar dan desa, landskap,
hiasan dalaman, akustik, alam sekitar dan lain-lain perkhidmatan
teknikal yang berkaitan dengan kejuruteraan dan/atau projek
pembinaan antaranya menyediakan reka bentuk terperinci,
penyediaaan dokumen tender dan lain-lain;
b)
Kerja-kerja ukur tanah dan kerja ukur khusus seperti hydrography,
aerial photogrammetry, remote sensing dan lain-lain;
c)
Perkhidmatan penilaian fizikal seperti penilaian harta, audit &
assessment dan lain-lain; dan
d)
Kajian-kajian fizikal yang berkaitan dengan kerja-kerja kejuruteraan
dan/atau projek pembinaan, antaranya kajian kemungkinan/kajian
awalan kejuruteraan, kajian tebatan banjir/cerun, kajian rancangan
tempatan/struktur, kajian EIA dan lain-lain.
Perunding Bukan Fizikal adalah seperti berikut :
a)
Kajian kemungkinan, kajian ekonomi, kajian penswastaan dan
kajian-kajian lain;
b)
Kajian berkaitan pengurusan seperti pengurusan sumber manusia,
kewangan dan perakaunan, percukaian, pengurusan kualiti,
perundangan, kerja-kerja audit kewangan, kerja-kerja audit
pengurusan, teknologi maklumat dan komunikasi serta bidangbidang pengurusan lain; dan
c)
Perkhidmatan perunding lain mengikut kategori yang diperlukan
oleh LGM dan ditentukan oleh Perbendaharaan dari semasa ke
semasa.
Kod Bidang Perkhidmatan Perunding
2.3.1
Berikut adalah senarai semasa kod bidang perkhidmatan perunding:
a)
330000 - Perkhidmatan Perunding Fizikal
Tanggungjawab
No
Perkara
Tanggungjawab
(i)
Bidang Kejuruteraan :
330101 - Kejuruteraan Awam
330102 - Kejuruteraan Struktur
330103 - Kejuruteraan Elektrik
330104 - Kejuruteraan Mekanikal
330105 - Kejuruteraan Elektronik
330106 - Kejuruteraan Kimia
330107 - Kejuruteraan Perlombongan
330108 - Kejuruteraan Marin
330109 - Kejuruteraan Geologi
330110 - Kejuruteraan Industri
330111 - Kejuruteraan Naval Architecture
330112 - Pengurusan Aeroangkasa
330113 - Kejuruteraan Pertanian
330114 - Kejuruteraan Telekomunikasi
330115 - Kejuruteraan Nuklear
330116 - Penilaian Harta (Forensik)
(ii)
Bidang Bukan Kejuruteraan :
330201 - Arkitek
330202 - Ukur Bahan
330203 - Ukur Tanah
330204 - Hiasan Dalaman
330205 - Arkitek Lanskap
330206 - Perancangan Bandar dan Wilayah
330207 - Kajian Alam Sekitar
330208 - Ukur Bangunan (institut Juruukur Malaysia)
330209 - Pengurusan Nilai Fizikal
330210 - Sains Kesihatan/Perancangan Perubatan
a)
340000 - Perkhidmatan Perunding Bukan Fizikal
(i)
Sosio Ekonomi
340101 - Kajian Organisasi
340102 - Kajian Penswastaan dan Pengkomersilan
340103 - Kajian Ekonomi
340104 - Kajian Kemasyarakatan Sosio-Ekonomi
340105 – Kajian Pemasaran dan Penyelidikan
340106 - Kajian Sumber Manusia
340107 - Kajian Pelancongan
340108 - Kajian Keselamatan
340109 - Pengurusan Nilai Bukan Fizikal
No
Perkara
Tanggungjawab
(ii)
Pengangkutan
340201 - Kajian Rangkaian Pengangkutan
340202 - Kajian Trafik
(iii)
Marin
340301 - Kajian Marin
(iv)
Kewangan
340401
340402
340403
340404
(v)
Pertanian
340501
340502
340503
340504
340505
340506
(vi)
- Kajian Perhutanan
- Kajian Pertanian
- Kajian Sumber Asli/Rekreasi & Taman-Taman
- Teknologi Makanan
- Kajian Perikanan
- Kajian Komoditi
Informasi Dan Teknologi Maklumat (ICT)
340601
340602
340603
340604
340605
(vii)
- Kajian Kewangan
- Kajian Percukaian
- Penilaian Harta/Hartanah
- Kajian Pelaburan
- Kajian Telekomunikasi
- Perancangan Strategik ICT (ISP)
- Kajian Pengurusan Infrastruktur ICT
- Kajian Pengurusan Keselamatan ICT
- Kajian Pengurusan Maklumat ICT
Pencahayaan dan Bunyi
340801 - Kajian Pencahayaan
340802 - Kajian Audiovisual dan Akuastik
(viii)
Perundangan
340901 - Kajian Perundangan
(ix)
Tenaga
341001 - Kajian Pengurusan Tenaga
341002 - Kajian Teknologi Hijau
2.3.2
Senarai kod bidang di atas adalah setakat Oktober 2013. Senarai ini
adalah dinamik dan berubah dari semasa ke semasa. Oleh itu, LGM
hendaklah sentiasa merujuk ke http://home.eperolehan.gov.my untuk
senarai terkini
No
3.0
Perkara
PIHAK BERKUASA MELULUS DAN HAD NILAI KUASA
3.1
Pihak Berkuasa Melulus Perolehan Perkhidmatan Perunding
3.1.1
Bagi tujuan kelulusan permohonan perolehan perkhidmatan perunding,
terdapat tiga (3) Pihak Berkuasa Melulus (PBM) iaitu:
a)
3.1.2
3.1.3
Tanggungjawab
Jawatankuasa Sebut Harga (JKSH);
(i)
Semua Jawatankuasa Sebut Harga boleh meluluskan
perolehan perunding tidak melebihi had nilai kuasa yang
ditetapkan di perenggan 3.1.3 di bawah tertakluk
mendapat kebenaran bertulis terlebih dahulu daripada
Pegawai Pengawal.
(ii)
Lembaga Perolehan ’A’ (LP ‘A’); dan
(iii)
Jawatankuasa Kewangan & Perolehan LGM
Keanggotaan PBM
a)
Keanggotaan JKSH hendaklah turut terdiri daripada seorang wakil
Kumpulan Pengurusan & Profesional (Skim Perkhidmatan ‘J’)
sekiranya melibatkan perolehan perkhidmatan perunding bagi
projek pembangunan fizikal; dan
b)
Keanggotaan PBM yang lain adalah sepertimana yang ditetapkan
oleh LGM melalui peraturan yang berkuatkuasa.
Had Nilai Kuasa Melulus PBM
PBM
Jawatankuasa Sebutharga Agensi
boleh
meluluskan perolehan perunding tidak melebihi
had nilai kuasa yang ditetapkan di Jadual ini di atas
tertakluk mendapat kebenaran bertulis terlebih
dahulu daripada Ketua Pengarah.
2. Kos kajian sehingga RM500 ribu
ribu
sehingga RM300 juta
2. Kos kajian sehinngga RM5 juta
3. Kos kerja ukur sehingga RM5 juta
fizikal melebihi RM300 juta
juta
No
Perkara
Tanggungjawab
3.1.4
Ringkasan perolehan perkhidmatan perunding mengikut PBM, kategori
projek/kajian, kaedah perolehan dan had nilai kuasa adalah seperti di
Lampiran 3A.
3.1.5
Urusetia JPP hendaklah memastikan permohonan perolehan
perkhidmatan perunding dikemukakan ke PBM mengikut had nilai kuasa
yang telah ditetapkan. Namun begitu, sekiranya keputusan PBM adalah
tidak sebulat suara, keputusan hendaklah dimuktamadkan oleh satu
peringkat PBM yang lebih tinggi. PBM di peringkat yang lebih rendah tidak
boleh mempertimbang dan menyetujuterima permohonan perolehan
perkhidmatan perunding melebihi had nilai masing-masing yang telah
ditetapkan. Manakala PBM di peringkat yang lebih tinggi hanya boleh
mempertimbang dan menyetujuterima permohonan perolehan
perkhidmatan perunding sehingga had nilai yang ditetapkan seperti di
perenggan 3.1.3 di atas.
3.1.6
Pemohon/Ketua projek adalah dilarang memecah kecilkan nilai projek bagi
mengelakkan daripada melaksanakan pelawaan yang lebih kompetitif.
Pematuhan ini adalah selaras dengan hasrat AP 181(a).
3.1.7
Bagi menyeragamkan dan mempercepatkan proses pelantikan
perkhidmatan perunding untuk sesuatu projek fizikal, JPP adalah dinasihati
supaya mempelawa perunding-perunding di dalam bidang yang diperlukan
(contohnya, Arkitek, Kejuruteraan, Ukur Bahan, atau lain-lain) secara
serentak.
3.1.8
LGM adalah dibenar melantik Lead Consultant bagi projek pembangunan
fizikal dimana LGM hanya perlu melantik satu firma perunding dari satu
bidang sebagai Lead Consultant dan Lead Consultant pula melantik firma
perunding dari bidang-bidang lain sebagai Associated Consultants bagi
melaksanakan projek. Kebenaran ini adalah tertakluk kepada syarat-syarat
berikut:
a)
Kos projek pembangunan fizikal sehingga RM10 Juta;
b)
LGM menandatangani perjanjian dengan Lead Consultant;
c)
Associated Consultants yang dipilih oleh Lead Consultant
hendaklah berdaftar dengan MOF dan hendaklah dipersetujui oleh
LGM terlebih dahulu;
d)
Bayaran kos perkhidmatan perunding hendaklah mematuhi
peraturan di Bab 5 dan bayaran bagi Associated Consultants
hendaklah dibuat melalui Lead Consultant;
e)
Lead Consultant hendaklah menandatangani perjanjian dengan
semua Associated Consultants dan salinan perjanjian dikemukakan
ke LGM sebagai rekod;
f)
Lead Consultant bertanggungjawab sepenuhnya terhadap skop
perkhidmatan perunding yang lain di bawahnya meliputi tindakan
No
Perkara
g)
3.2
kecuaian, salah laku dan sebagainya oleh kakitangan Associated
Consultants; dan
Kelulusan pelantikan perunding hendaklah dibawa untuk
pertimbangan PBM mengikut had kuasa melulus seperti di
perenggan 3.1.3.
3.1.9
Bagi tawaran kos perunding yang berjaya dilantik, tiada sebarang
tambahan kos dibenarkan memandangkan kos yang ditawarkan oleh
perunding tersebut telah pun dimuktamadkan oleh PBM dan Surat Setuju
Terima/Perjanjian telah pun ditandatangani oleh kedua-dua pihak. Perkara
ini adalah penting bagi mengelakkan berlakunya sebarang manipulasi oleh
firma dalam menyediakan cadangan kos ketika menyertai tender.
Sekiranya tambahan kos adalah dibenarkan, perkara ini boleh
mengakibatkan berlakunya ketidakpuasan hati dikalangan firma-firma lain
yang tidak terpilih di dalam sesebuah tender.
3.1.10
Walau bagaimanapun, bagi tambahan kos yang berlaku disebabkan
Variation Order (VO) dan Extension Of Time (EOT) dalam kontrak dengan
pihak kontraktor, hanya LP ‘A’ diberi kebenaran untuk meluluskan
tambahan kos perkhidmatan perunding tanpa had nilai.
3.1.11
Sekiranya pertambahan kos perkhidmatan perunding adalah disebabkan
oleh perubahan skop asal atau perubahan kos projek/kajian, hanya LP ‘A’
diberi kebenaran untuk meluluskan tambahan kos sehingga maksimum
100% daripada kos asal perunding yang diluluskan oleh PBM tertakluk
perjanjian perunding masih sah berkuat kuasa.
Tanggungjawab Pihak Berkuasa Melulus LGM Secara Am
3.2.1
Pihak Berkuasa Melulus (PBM)(JKSH dan LP ‘A’) LGM secara amnya
diberi kuasa seperti berikut:
a)
b)
Menyemak dan memperakukan semua permohonan pelantikan
perunding termasuk permohonan kos perunding atau kos tambahan
sebelum dibawa untuk pertimbangan dan kelulusan di peringkat
MOF;
Memastikan semua permohonan pelantikan perunding termasuk
permohonan kos perunding atau kos tambahan sebelum dibawa
untuk pertimbangan dan kelulusan di peringkat PBM, telah disemak
dan diperakukan oleh JPP terlebih dahulu;
c)
Membuat keputusan perolehan perkhidmatan perunding secara
bermesyuarat. Keputusan secara edaran adalah tidak dibenarkan;
d)
Memastikan Ahli Jawatankuasa Penilaian Perunding (JPP) dan Ahli
Jawatankuasa Pembuka Tender terdiri daripada pegawai yang
berbeza;
e)
Memastikan Ahli JPP dan PBM terdiri daripada pegawai yang
berbeza
Tanggungjawab
No
Perkara
3.2.2
f)
Memastikan tempoh sah laku tawaran firma terutamanya tender
terhad dan terbuka masih berkuat kuasa sebelum keputusan
pelantikan dibuat;
g)
Memastikan peruntukan mencukupi dan tidak melebihi kos siling
sebelum keputusan dibuat;
h)
Mempertimbangkan senarai pendek perunding yang diperakukan
oleh JPP bagi tender terbuka melalui pra kelayakan;
i)
Memilih dan mempertimbangkan pelantikan perkhidmatan
perunding (termasuk kos/kos siling perkhidmatan) tertakluk kepada
had kuasa yang dibenarkan;
j)
Mempertimbangkan perubahan skop perkhidmatan perunding yang
tidak melibatkan perubahan kos;
k)
Mempertimbangkan pelanjutan tempoh perjanjian perkhidmatan
perunding yang tidak melibatkan perubahan kos tertakluk kontrak
masih berkuat kuasa;
l)
Mempertimbangkan perolehan perkhidmatan perunding yang
melibatkan pelantikan perunding asing secara outsourcing melalui
firma tempatan yang berdaftar dengan Kementerian Kewangan
tertakluk kepada had nilai yang dibenarkan;
m)
Sekiranya dalam membuat keputusan pemilihan perunding terdapat
kekurangan maklumat penting dan maklumat tersebut tidak dapat
diperolehi dengan segera serta kekurangan maklumat tersebut
boleh menjejaskan keputusan yang dibuat, PBM berhak
menangguhkan mesyuarat pada hari tersebut dan membenarkan
Urusetia JPP menghubungi perunding untuk mendapatkan
maklumat yang diperlukan;
n)
Memastikan JPP mengemukakan perakuan menggunakan formatformat perakuan yang telah ditetapkan. Format yang ditetapkan
mengandungi maklumat-maklumat dan dokumen sokongan yang
diperlukan bertujuan membantu PBM di dalam membuat keputusan;
o)
Memastikan urus setia PBM menyediakan kertas keputusan PBM
dengan menggunakan format keputusan yang telah ditetapkan.
Format-format tersebut telah ditetapkan untuk memudahkan audit
atau siasatan dilaksanakan; dan
p)
Mengarahkan agar urusetia JPP melaksanakan semula proses
perolehan perkhidmatan perunding jika didapati terdapat sebarang
ketidakpatuhan ke atas prinsip atau peraturan yang sedang
berkuatkuasa.
Tanggungjawab tambahan JKSH adalah seperti berikut:
a)
Mempertimbangkan pelantikan Lead Consultant bagi projek
Tanggungjawab
No
Perkara
3.2.3
pembangunan fizikal di mana kos projek tidak melebihi
RM5juta dan membenarkan Lead Consultant tersebut melantik
perunding bidang lain (associated consultant) yang diperlukan bagi
sesuatu komponen projek, sekiranya terdapat keperluan.
Tanggungjawab tambahan LP ‘A’ adalah seperti berikut:
a)
Mempertimbangkan pelantikan dan kos perkhidmatan perunding
individu tempatan/asing yang dilantik terus oleh LGM. LP’A’
bertanggungjawab memastikan pertimbangan perunding individu
adalah mengikut syarat-syarat yang telah ditetapkan seperti di
perenggan 19.0; dan
b)
Mempertimbangkan pelantikan Lead Consultant bagi projek
pembangunan fizikal di mana kos projek tidak melebihi RM10
juta dan membenarkan Lead Consultant tersebut melantik
perunding bidang lain (associated consultant) yang diperlukan bagi
sesuatu komponen projek, sekiranya terdapat keperluan.
c)
Mempertimbangkan pelanjutan tempoh perjanjian perkhidmatan
perunding yang melibatkan perubahan kos;
d)
Meluluskan tambahan kos perkhidmatan perunding tertakluk
kepada syarat berikut :
(i)
tambahan kos sehingga maksimum 100% daripada kos
asal perunding yang telah diluluskan oleh PBM disebabkan
oleh perubahan skop asal atau perubahan kos
projek/kajian. Semua pertimbangan hendaklah
dibuat semasa perjanjian perunding masih berkuat kuasa;
(ii)
tambahan kos tanpa had nilai yang disebabkan Variation
Order (VO) dan Extension Of Time (EOT) dalam kontrak
dengan pihak kontraktor
Tanggungjawab
No
4.0
Perkara
PENUBUHAN JAWATANKUASA PENILAIAN PERUNDING
4.1 Pelantikan & Keahlian JPP
Bagi mendapatkan perkhidmatan perunding untuk melaksanakan sesuatu
projek/kajian Kerajaan, LGM hendaklah terlebih dahulu menubuhkan Jawatankuasa
Penilaian Perunding (JPP) sama ada bagi Projek Pembangunan Fizikal/Kajian
Fizikal atau JPP bagi Kajian Bukan Fizikal. Rujuk perenggan 4.1.1 dan 4.1.2 di
bawah untuk keterangan lanjut.
4.1.1
Keahlian JPP Bagi Projek Pembangunan Fizikal/Kajian Fizikal adalah
seperti berikut:
a)
Ketua Pengarah/Pegawai Yang dilantik oleh Ketua Pengarah
(i)
b)
Pengerusi
Sekurang-kurangnya 3 ahli merangkumi ketiga-tiga kategori berikut :
(i)
Seorang pegawai dalam Kumpulan Skim Perkhidmatan ‘J’
daripada Jabatan Teknik/Bukan Teknik/Unit Teknikal LGM;
(ii) Seorang pegawai yang berkelayakan daripada LGM;dan
(iii) Seorang pegawai LGM daripada Bahagian yang menguruskan
perolehan perkhidmatan perunding.
c)
Ahli hendaklah terdiri daripada pegawai yang berkelayakan akademik
sekurang-kurangnya diploma dan ke atas.
d)
Korum mesyuarat hendaklah terdiri daripada 4 atau lebih
pegawai seperti berikut :
(i)
Pengerusi; dan
(ii) Sekurang-kurangnya seorang ahli daripada setiap kategori yang
dinyatakan di para 4.1.1.2 (a), (b) dan (c) di atas.
4.1.2
Keahlian JPP Bagi Kajian Bukan Fizikal adalah seperti berikut:
a)
Ketua Pengarah/Pegawai Yang dilantik oleh Ketua Pengarah
(i)
b)
Pengerusi
Sekurang-kurangnya 2 ahli merangkumi kedua-dua kategori berikut:
Seorang atau lebih pegawai yang berkelayakan daripada LGM;
dan
(ii) Seorang atau lebih pegawai LGM daripada Bahagian yang
menguruskan perolehan perkhidmatan perunding Kerajaan.
(i)
Tanggungjawab
No
Perkara
Tanggungjawab
c)
Ahli hendaklah terdiri daripada pegawai yang berkelayakan akademik
sekurang-kurangnya diploma dan ke atas.
d)
Korum mesyuarat hendaklah terdiri daripada 3 atau lebih pegawai
seperti berikut :
(i)
Pengerusi
(ii) Sekurang-kurangnya seorang ahli daripada setiap kategori yang
dinyatakan di para 4.1.2.2 (a) dan (b) di atas.
(iii) Bagi kajian/pembangunan ICT, korum mesyuarat adalah 4 atau
lebih kerana kehadiran wakil MAMPU dalam (Skim
Perkhidmatan ‘F’) sebagai salah seorang ahli JPP adalah
mandatori.
4.1.3
LGM dibenar melantik ahli sektor swasta untuk menganggotai JPP sekiranya
terdapat keperluan dari segi kepakaran teknikal dan pengalaman yang tidak
terdapat dari kalangan pegawai Kerajaan tertakluk kepada syarat berikut:
a)
LGM hendaklah mengeluarkan surat lantikan secara rasmi kepada
pegawai tersebut sama ada berperanan sebagai ahli tetap/ganti dan
pegawai tersebut hendaklah menyatakan persetujuannya untuk
menganggotai jawatankuasa tersebut;
b)
Pegawai swasta tersebut boleh diberi kemudahan elaun mesyuarat
dan imbuhan balik di mana kadar elaun mesyuarat dan imbuhan balik
tersebut ditentukan oleh Pegawai Pengawal masing-masing mengikut
kepakaran dan kelayakan akademik pegawai swasta tersebut
tertakluk LGM mempunyai peruntukan sedia ada yang mencukupi;
dan
c)
Firma yang diwakili oleh pegawai swasta tersebut tidak dibenarkan
mengambil bahagian atau terlibat di dalam perolehan perunding bagi
projek pembangunan fizikal atau kajian yang dibincangkan di dalam
JPP tersebut untuk mengelakkan conflict of interest.
d)
Keahlian JPP sama ada dari kalangan sektor awam atau swasta
boleh terdiri daripada pegawai yang berkelayakan akademik
sekurang-kurangnya diploma dan ke atas. Memandangkan JPP
merupakan penasihat teknikal dalaman kepada LGM dan PBM, ahli
yang dilantik hendaklah mempunyai pengalaman/ kepakaran/
pengetahuan yang tinggi dalam bidang yang diperlukan.
e)
Cadangan keahlian JPP hendaklah mendapat kelulusan bertulis
daripada Ketua Pengarah/ Pegawai Yang Diturunkan Kuasa LGM
f)
Penubuhan JPP boleh dilaksanakan sama ada secara tetap ataupun
secara ad hoc tertakluk kepada kelulusan Ketua pengarah/ Pegawai
Yang Diturunkan Kuasa mengikut keperluan dan kapasiti LGM.
No
4.2
Perkara
Tanggungjawab
Sekiranya LGM mempunyai bilangan projek/kajian yang memerlukan
banyak serta pelbagai bidang perkhidmatan perunding, LGM adalah
digalakkan untuk menubuhkan JPP secara ad hoc bagi membantu
mempercepatkan proses perolehan perkhidmatan perunding LGM.
g)
LGM dibenarkan untuk menubuhkan Jawatankuasa Kecil JPP1
(JKPP) sekiranya memerlukan bantuan di dalam melaksanakan
penilaian perolehan perkhidmatan perunding. Walau bagaimanapun,
LGM hendaklah memastikan bahawa Jawatankuasa Kecil tersebut
hendaklah membentangkan perakuan penilaian teknikal kepada JPP
Induk terlebih dahulu untuk dimuktamadkan sebelum penilaian kos
dibuat. Keanggotaan adalah merujuk kepada perenggan 4.1.1 atau
4.1.2 di atas.
h)
UPD hendaklah menjadi urus setia JPP. Ketua Pengarah/Pegawai
diturunkan kuasa hendaklah memastikan urus setia JPP
dilaksanakan oleh Bahagian/Unit yang bertanggungjawab
mengendalikan projek/kajian berkenaan.
Tugas & Tanggungjawab JPP
4.2.1
Tugas dan tanggungjawab JPP adalah seperti berikut:
a)
Mempertimbangkan Terma Rujukan (TOR) yang telah disediakan
oleh Pemohon/ketua projek dengan memastikan ianya adalah jelas
dan bersesuaian dengan keperluan projek/kajian;
b)
Mempertimbangkan perincian anggaran kos perkhidmatan perunding
yang telah disediakan oleh Pemohon/ketua projek;
c)
Menyemak dan menilai cadangan teknikal dan cadangan kos
perunding serta membuat rundingan dengan firma bagi
memuktamadkan kos perkhidmatan perunding bagi perolehan yang
dilaksanakan secara Lantikan Terus Berserta Kos Siling tertakluk kos
yang dirundingkan hendaklah tidak melebihi kos siling yang telah
diluluskan oleh PBM;
d)
Membuat pelarasan semula kos perkhidmatan perunding (rationalize)
terhad bagi kesilapan arithmetik dan kos imbuhan balik sahaja
(bagi Tender Terhad/Terbuka);
e)
Mempertimbangkan senarai pendek perunding yang diperakukan
oleh Pemohon/ketua projek (bagi Tender Terhad);
f)
Memperakukan firma perunding yang lulus Pra Kelayakan (bagi
Tender Terbuka) untuk kelulusan PBM;
g)
Menetapkan kriteria dan sub kriteria penilaian bagi penilaian teknikal
dan penilaian kos sebelum dokumen pelawaan disediakan. JPP tidak
dibenarkan untuk meminda kriteria atau sub kriteria atau skema
pemarkahan setelah tender
mula;
No
4.3
Perkara
h)
Tanggungjawab
Menetapkan markah lulus/benchmark bagi penilaian teknikal serta
wajaran bagi Cadangan Teknikal dan Cadangan Kos untuk penilaian
keseluruhan sebelum dokumen pelawaan disediakan. JPP tidak
dibenarkan untuk meminda markah lulus setelah tender mula. Walau
bagaimanapun, pindaan ke atas markah lulus adalah dibenarkan (jika
perlu) tertakluk mendapat kebenaran awal daripada Lembaga
Perolehan ‘A’ terlebih dahulu;
i)
Membuat penilaian teknikal dan penilaian kos secara bermesyuarat
dan setiap ahli hendaklah menilai kesemua cadangan yang diedarkan
secara individu;
j)
Membuat penilaian ke atas cadangan teknikal dan cadangan kos
yang dikemukakan oleh perunding dengan berdasarkan kepada
kriteria dan wajaran yang telah ditetapkan;
k)
Menandatangani Surat Akuan Ahli/Pengerusi JPP sebelum
memulakan sebarang penilaian;
l)
Membuat rumusan penilaian teknikal dengan menyusun firma
mengikut kedudukan markah tertinggi;
m)
Membuat penentuan sekiranya terdapat cadangan perunding yang
mempunyai markah penilaian teknikal yang sama (markah seri)
dengan melihat kepada markah yang telah diberikan ke atas
kriteria kakitangan dan metodologi firma-firma berkenaan dan
memilih firma yang mempunyai markah tertinggi dalam kedua-dua
kriteria tersebut;
n)
Menyemak dan memperakukan semua permohonan pelantikan
perunding termasuk permohonan kos perunding atau kos tambahan
sebelum dibawa untuk pertimbangan dan kelulusan di peringkat PBM;
dan
o)
Bertanggungjawab sepenuhnya ke atas semakan dan perakuan yang
dikemukakan kepada Pihak Berkuasa Melulus; dan
p)
Menandatangani Surat Akuan Selesai Tugas Jawatankuasa Berkaitan
Perolehan Perkhidmatan Perunding
Tugas dan tanggungjawab Urusetia JPP adalah seperti berikut:
4.3.1
permohonan pelantikan perunding termasuk permohonan kos perunding atau kos
tambahan untuk pertimbangan dan kelulusan di peringkat PBM LGM, hendaklah
disemak dan diperakukan oleh JPP terlebih dahulu. Bagi permohonan untuk
pertimbangan dan kelulusan oleh JKP pula, permohonan tersebut hendaklah
disemak oleh JPP dan diperakukan oleh PBM LGM terlebih dahulu sebelum
dikemukakan ke Jawatankuasa Kewangan dan Perolehan LGM.
4.3.2
Mengatur mesyuarat bagi tujuan penilaian ke atas Cadangan Teknikal dan
Cadangan Kos yang telah dikemukakan oleh Agensi;
4.3.3
Menandatangani Surat Akuan Urusetia Bagi JPP sebelum memulakan sebarang
No
Perkara
Tanggungjawab
tugas;
4.3.4
Menyemak Cadangan Teknikal dan Cadangan Kos dan dokumen yang disertakan
adalah lengkap;
4.3.5
Menyediakan dan melengkapkan Borang Jadual Tender Terhad (format di
Lampiran 12D);
4.3.6
Menerima Senarai Edaran Dokumen Pelawaan daripada Agensi (format di
Lampiran 11H) untuk dikemukakan kepada JPP;
4.3.7
Mengedarkan Surat Akuan Ahli/Pengerusi Bagi JPP terlebih dahulu kepada ahli
JPP untuk ditandatangani sebelum sebarang penilaian boleh dibuat;
4.3.8
Cadangan teknikal perunding diedarkan kepadaa ahli JPP untuk dinilai oleh ahli
JPP sebelum cadangan kos diedarkan;
4.3.9
Mengedarkan cadangan kos perunding yang lulus penilaian teknikal sahaja;
4.3.1
0
Menyediakan kertas perakuan untuk pertimbangan PBM dengan menggunakan
format-format yang telah ditetapkan; dan
4.3.1
1
Menandatangani Surat Akuan Selesai Tugas Jawatankuasa Berkaitan Perolehan
Perkhidmatan Perunding.
5.0
KOS PERKHIDMATAN PERUNDING
5.1
Definisi
5.2
5.1.1
Kos perkhidmatan perunding adalah kos yang terdiri daripada yuran perunding dan
kos imbuhan balik. Cukai yang dikenakan oleh Kerajaan tidak dikira sebagai
sebahagian daripada kos perkhidmatan perunding.
5.1.2
LGM adalah bertanggungjawab untuk menyediakan sejumlah peruntukan untuk
bayaran cukai perkhidmatan yang akan dibayar oleh perunding kepada Jabatan
Kastam Diraja Malaysia. Sekiranya terdapat penglibatan perunding asing, LGM
hendaklah memastikan potongan ke atas kos perkhidmatan perunding dibuat bagi
bayaran cukai pegangan kepada Lembaga Hasil Dalam Negeri.
Yuran Perkhidmatan Perunding
Terdapat 2 kaedah bagi menentukan yuran perkhidmatan perunding iaitu Skala
Yuran Piawai (Scale of Fees –SOF) dan Input Masa (Man-month). Rujuk perenggan
5.2.1 dan 5.2.2 untuk penerangan lanjut.
5.2.1
Skala Yuran Piawai (Scale of Fees - SOF)
a)
SOF adalah kadar bayaran perkhidmatan perunding yang telah
ditetapkan oleh Lembaga-Lembaga Profesional dan telah dipersetujui
oleh Kementerian Kewangan;
b)
SOF digunakan hanya bagi skop Basic Services untuk Arkitek,
Kejuruteraan dan Ukur Bahan;
No
Perkara
c)
d)
5.2.2
Tanggungjawab
Pada masa ini, hanya 4 bidang perunding fizikal mempunyai SOF
yang diluluskan oleh Kementerian Kewangan iaitu bidang Arkitek,
Kejuruteraan, Ukur Bahan dan Ukur Tanah.
Bagi bidang perunding fizikal selain daripada bidang Arkitek,
Kejuruteraan, Ukur Bahan dan Ukur Tanah, LGM hendaklah
menggunakan kaedah input masa bagi pengiraan yuran
perkhidmatan perunding bagi bidang tersebut.
Input Masa (Man-month)
a)
Kaedah penetapan yuran perunding secara input masa adalah
berdasarkan time basis iaitu tempoh masa yang diperlukan bagi
menyiapkan sesuatu projek/kajian Kerajaan. Tempoh ini hendaklah
dinyatakan di dalam bentuk man-month /man-day /man-hour
mengikut kesesuaian dari segi tempoh menyempurnakan
projek/kajian seperti berikut :
Input Masa
man-month2
man-day3
man-hour
Tempoh Menyempurnakan
Projek/Kajian
melebihi 1 bulan
tidak melebihi 1 bulan
tidak melebihi 1 minggu
b)
Bagi perunding yang menawarkan bayaran secara man-hour atau
man-day, LGM hendaklah merundingkan kadar-kadar tersebut ke
tahap yang paling minimum.
c)
Kaedah bayaran input masa ini hendaklah digunakan bagi keadaan
seperti berikut:(i)
Projek pembangunan fizikal yang mana bidang perkhidmatan
tersebut tidak mempunyai SOF yang diiktiraf oleh Kementerian
Kewangan;
No
Perkara
Tanggungjawab
(ii)
Perkhidmatan perunding bagi skop seperti berikut:
Bil
1
Bidang
Perunding
Arkitek
2
3
Kejuruteraan
Ukur Bahan
Skop Perkhidmatan
 Additional
Services4; dan
 Special
Services1
 Additional
Services5; dan
 * Supervision On
Site2
 Additional
Services6
(iii)
Semua kajian;
(iv)
Projek/kajian yang melibatkan perunding asing; dan
(v)
Projek/kajian yang dibiayai melalui pinjaman atau geran dari
institusi kewangan antarabangsa/Kerajaan asing.
(vi)
Pengiraan yuran perunding mengikut kaedah Input Masa
adalah dengan menggunakan formula berikut :
YP= GP x FP x IM
(vii)
Petunjuk bagi formula di atas adalah seperti berikut :
YP =Yuran Perunding (consulting fee);
GP=Gaji Pokok (basic salary);
FP =Faktor Pengganda (multiplier factor); dan
I M = Input Masa (man-month, man-day, man-hour).
5.2.3
Gaji Pokok (GP)
a)
GP ialah gaji asas bulanan yang dibayar kepada setiap kakitangan
ikhtisas dan separa ikhtisas perunding. Gaji pokok hendaklah tidak
termasuk apa-apa elaun serta lain-lain bayaran kepada kakitangan
perunding.
b)
GP bagi kakitangan tetap firma adalah berdasarkan slip penyata gaji
semasa kakitangan tersebut.
No
Perkara
c)
d)
Tanggungjawab
GP bagi kakitangan sementara firma hendaklah tidak melebihi skala
gaji maksimum yang telah diluluskan oleh Kementerian Kewangan
seperti di Lampiran 5B sehingga 5C (Skala Gaji Baharu). Pemakaian
Skala Gaji Maksimum baharu ini adalah bagi projek fizikal atau
kajian Kerajaan yang baharu iaitu berdasarkan tarikh iklan tender
perunding atau tarikh surat pelawaan perunding mulai 1 Januari
2015;
Pemakaian Skala Gaji Maksimum baharu bagi kakitangan
sementara perunding yang terlibat dalam pengawasan tapak
projek fizikal Kerajaan sedia ada dan masih dalam peringkat
pembinaan adalah boleh dipertimbangkan oleh Lembaga
Perolehan ‘A’. Lembaga Perolehan ‘A’ boleh memutuskan sama
ada meluluskan atau menolak permohonan pelarasan gaji
kakitangan sementara yang dikemukakan oleh firma perunding
tertakluk kepada syarat:
(i)
Permohonan pelarasan gaji yang dikemukakan oleh firma
hendaklah terlebih dahulu disemak dan diperakukan oleh JPP
dan sekiranya dipersetujui oleh LP’A’, pelarasan gaji hendaklah
hanya bermula pada tarikh surat kelulusan LP’A’.
(ii)
Hanya dibenarkan bagi kakitangan sementara yang terlibat di
peringkat pengawasan tapak pembinaan dan kerja-kerja
pembinaan yang masih berjalan/belum selesai;
(iii)
Prestasi firma di peringkat pembinaan bagi projek tersebut
adalah memuaskan;
(iv)
LGM mempunyai peruntukan semasa yang mencukupi untuk
menampung pertambahan kos perunding akibat pelarasan gaji
tersebut; dan
(v)
Pemakaian skala gaji baharu ini tidak boleh dijadikan sandaran
oleh LGM mahupun firma perunding untuk mendapatkan
kelulusan peruntukan tambahan daripada MOF mahupun EPU.
e)
Kakitangan sementara yang diambil di kalangan tenaga pengajar
IPTA dan pegawai kerajaan yang telah bersara, GP bagi tenaga
pengajar IPTA adalah berdasarkan slip gaji sebenar manakala GP
bagi pegawai kerajaan yang telah bersara, adalah berdasarkan
pengesahan/penyata/slip gaji terakhir.
f)
Renumeration bagi Lembaga Pengarah/Rakan Kongsi adalah
berdasarkan skala gaji maksimum yang telah diluluskan oleh
Kementerian Kewangan seperti di Lampiran 5A.
g)
Kenaikan GP dibenarkan hanya bagi perkhidmatan perunding yang
melebihi 12 man-month dan seterusnya mengikut kadar berikut:
No
Perkara
h)
5.2.4
5.2.5
5.3
a)
b)
Kakitangan Separa Ikhtisas/Sokongan Teknikal – 8%
daripada GP asal yang telah diluluskan atau RM150, yang
mana lebih rendah.
Kenaikan GP tidak diperuntukkan untuk Lembaga Pengarah/Rakan
Kongsi dan Perunding Asing.
Faktor Pengganda (FP)
a)
FP adalah terdiri daripada komponen-komponen seperti di nyatakan
di Lampiran 5E sehingga Lampiran 5H.
b)
LGM hendaklah memastikan FP yang digunapakai oleh perunding
hendaklah tidak melebihi pekali yang ditetapkan oleh Kementerian
Kewangan seperti di Lampiran 5D.
Input Masa (IM)
a)
5.2.6
Tanggungjawab
Kakitangan Ikhtisas – 5% daripada GP asal yang telah
diluluskan atau RM300, yang mana lebih rendah.
IM adalah tempoh/jangka masa yang diperlukan bagi
menyempurnakan sesuatu projek atau kajian.
Penetapan yuran perkhidmatan perunding secara lump sum
basis adalah tidak dibenarkan.
Kos Imbuhan Balik (IB)
5.3.1
Kos IB adalah Iain-lain perbelanjaan (selain daripada yuran perunding) yang
dibuat oleh perunding mengikut keperluan sesuatu projek/kajian. Kos IB
adalah merupakan perbelanjaan sebenar yang dibuat oleh pihak perunding
tertakluk kepada syarat-syarat berikut:a)
Butiran serta kadar bayaran kos IB hendaklah berpatutan dan
tuntutan hendaklah dikemukakan dengan resit/bil;
b)
Bagi bayaran kos IB tanpa resit selain daripada kos IB secara pukal
(lump sum) yang dibenarkan hendaklah mendapat kebenaran dan
pengesahan LGM;
c)
Dokumen yang perlu disediakan oleh perunding yang akan dibayar
balik oleh Kerajaan hendaklah dinyatakan dengan jelas di dalam
Terma Rujukan (TOR). Bagi salinan dokumen yang telah dibuat dan
diberikan kepada pihak lain tanpa arahan LGM, tuntutan tersebut
tidak akan dibayar oleh Kerajaan;
d)
Butiran dan kadar IB tidak melebihi sebagaimana yang ditetapkan
seperti di Lampiran 5I;
No
5.4
Perkara
e)
Tanggungjawab
Bagi butiran IB yang tidak termasuk di dalam item yang dibenarkan
oleh Kementerian Kewangan tetapi merupakan perbelanjaan yang
diperlukan oleh perunding bagi pelaksanaan projek/kajian berkenaan,
LGM hendaklah mendapatkan kelulusan Kementerian Kewangan
Jawatankuasa Perbendaharaan ke atas butiran dan kadar IB tersebut
terlebih dahulu;
f)
LGM hendaklah memastikan tuntutan premium insuran bagi
Professional Indemnity Insurance (PII) yang diambil oleh firma
tidak termasuk di dalam kos imbuhan balik. Kos tersebut adalah
ditanggung sendiri oleh perunding; dan
g)
Bagi pengendalian latihan Transfer of Technology/ Knowledge
kepada pegawai LGM (sekiranya diperlukan), LGM hendaklah
memastikan perunding telah mengambilkira kos pengendalian latihan
tersebut di dalam cadangan kos perunding berkenaan. Walau
bagaimanapun, kos penginapan/lodging, perjalanan dan
makan/minum bagi kakitangan LGM hendaklah tidak termasuk di
dalam kos perkhidmatan perunding. LGM bertanggungjawab
memastikan pembiayaan penginapan/lodging, perjalanan dan
makan/minum kakitangan LGM yang terlibat hendaklah dibuat
melalui Vot Jabatan.
5.3.2
Kos IB boleh dibayar mengikut peringkat kemajuan atau secara bulanan
berdasarkan persetujuan kedua-dua pihak. LGM adalah bertanggungjawab
menetapkan satu tempoh masa (cut off date) yang munasabah untuk
membolehkan perunding membuat tuntutan kos IB.
LGM hendaklah menyatakan dengan jelas kepada perunding bahawa
tuntutan IB yang melebihi cut off date tidak akan dibayar. Sebarang
rayuan daripada perunding tidak wajar dilayan.
5.3.3
Walaupun Kerajaan membenarkan perunding membuat tuntutan imbuhan
balik, LGM adalah bertanggungjawab untuk memastikan keperluan tersebut
adalah bersesuaian dengan projek/kajian berkenaan.
Bayaran Perkhidmatan Perunding Mengikut Peringkat Kemajuan Kerja
5.4.1
Bayaran perkhidmatan perunding hendaklah mengikut peringkat - peringkat
kemajuan projek/kajian seperti berikut:a)
Bagi projek pembangunan fizikal, bayaran kos perkhidmatan adalah
mengikut jadual pembayaran berdasarkan kemajuan kerja seperti
yang telah ditetapkan di dalam perjanjian yang berkaitan.
No
Perkara
b)
Tanggungjawab
Bagi kajian, bayaran kos perkhidmatan perunding adalah mengikut
peringkat kemajuan kajian tertakluk laporan yang dikemukakan oleh
perunding disetujuterima oleh LGM. Peratus pembayaran mengikut
peringkat kemajuan kajian berikut boleh digunapakai sebagai
panduan :
Bil
1.
2.
3.
4.
c)
Peringkat
Kajian
Kemajuan Peratus
Pembayaran
Dibenarkan
Laporan Awal/Inception
10%
Laporan
40%
Kemajuan/Interim
Draf Laporan Akhir
20%
Laporan Akhir
30%
Jumlah 100%
Bayaran pendahuluan adalah tidak dibenarkan sama ada bagi projek
pembangunan fizikal mahupun kajian.
No
6.0
Perkara
KAEDAH PEROLEHAN PERKHIDMATAN PERUNDING
6.1 Kriteria Asas Pemilihan Perunding
6.1.1
Agensi Kerajaan yang memerlukan perkhidmatan perunding hendaklah
membuat pemilihan perunding berdasarkan kriteria-kriteria asas berikut:
a)
Berdaftar dengan Kementerian Kewangan;
(i)
b)
Berdaftar di bawah kod bidang yang berkaitan;
(i)
c)
Tempoh pendaftaran dengan Kementerian Kewangan
hendaklah masih sah sepanjang tempoh pemilihan dan
perkhidmatan firma. Sekiranya tempoh pendaftaran firma
luput dalam peringkat pelaksanaan sesebuah projek/kajian,
LGM hendaklah memastikan firma yang dilantik
menyegerakan pembaharuan pendaftarannya.
Kod bidang yang berkaitan hendaklah di bawah kod
berkaitan perkhidmatan perunding seperti di perenggan 2.3.
Pendaftaran perunding masih sah bagi profesion yang etika
perkhidmatannya dikawal oleh Lembaga Profesional
masing-masing atau badan kawalan yang diiktiraf;
(i)
d)
Tempoh pendaftaran kakitangan profesional firma yang
terlibat dalam projek/kajian yang ingin dilaksanakan
hendaklah masih sah sepanjang tempoh pemilihan dan
perkhidmatan firma. Sekiranya tempoh pendaftaran
kakitangan profesional firma luput dalam peringkat
pelaksanaan sesebuah projek/kajian, LGM hendaklah
memastikan kakitangan profesional firma berkenaan
menyegerakan pembaharuan pendaftarannya.
Saiz dan keupayaan firma perunding bersesuaian dengan
projek/kajian;
(i)
Bilangan kakitangan profesional di bawah bidang
perkhidmatan yang sama hendaklah mencukupi bagi
melaksanakan sesuatu projek/kajian. Bagi projek
pembangunan fizikal, rujuk jadual di bawah sebagai
panduan. Jadual ini adalah tidak mandatori, ia adalah hanya
panduan LGM. LGM boleh menentukan bilangan profesional
mengikut kesusaian projek dengan mengambil kira
kesediaan industri untuk menyediakan bilangan profesional
yang dikehendaki. Hendaklah dipastikan bilangan yang
ditetapkan tidak membebankan firma dan menyekat peluang
firma untuk menyertai perolehan LGM.
Tanggungjawab
No
Perkara
Tanggungjawab
1
Kategori
A
B
C
D
Kos Projek
(RM)
100 juta dan ke atas
60 juta sehingga 100
juta
30 juta sehingga 60 juta
Kurang daripada 30
juta
C&S
6
4
3
2
Bilangan Minima Profesional
Arkitek
Ukur Bahan M&E
6
4
3
2
6
4
3
2
6
4
3
2
(ii)
e)
Sekiranya firma tidak mampu memenuhi kriteria
bilangan kakitangan yang dikehendaki oleh LGM,
firma perunding adalah dibenarkan untuk outsource
kakitangan sementara atau bergabung dengan
firma lain secara project basis. Gabungan dengan
firma lain hendaklah dipastikan ianya adalah turut
berdaftar dengan MOF.
Bilangan kakitangan yang mempunyai kepakar -an khusus
selaras dengan perkhidmatan yang diperlukan;
(i)
f)
Firma hendaklah mempunyai bilangan personel yang
mempunyai kelayakan / pengalaman dalam bidang yang
diperlukan
Kepakaran perunding dalam berurusan dengan Pihak
Berkuasa Tempatan bagi pengemukaan dokumen
permohonanKebenaran
Merancang/Kelulusan
Pelan
Bangunan
Bagi memastikan keperluan teknikal dan prosidur pengemukaan
dokumen bagi permohonan Kebenaran Merancang / Kelulusan
Pelan Bangunan daripada Pihak Berkuasa Tempatan (PBT)
dibuat dengan teratur oleh perunding, LGM adalah disarankan
ketika membuat pemilihan perunding di peringkat awal
menetapkan kriteria penilaian perunding seperti berikut:
(i)
(ii)
g)
Kekerapan perunding berurusan dengan PBT di lokaliti
projek yang akan dilaksanakan; dan
Mengadakan sesi temuduga perunding sebagai salah
satu daripada Kriteria Utama Penilaian Teknikal untuk
mendapatkan kepastian mengenai pengalaman
perunding
berurusan dengan PBT berkaitan.
Nisbah ekuiti bumiputera
bumiputera/asing;
(i)
berbanding
ekuiti
bukan
Firma perunding yang mempunyai nisbah ekuiti
Bumiputera melebihi ekuiti Bukan Bumiputera/Asing
hendaklah diberi pemarkah -an yang lebih tinggi di dalam
penilaian.
No
Perkara
Tanggungjawab
h)
Firma Tempatan di negeri projek/kajian;
(i)
i)
Pengalaman firma dalam melaksanakan projek/kajian yang
seumpama;
(i)
j)
k)
Bilangan projek/kajian yang pernah dilaksanakan oleh
firma
seumpama dengan projek/kajian yang ingin
dilaksanakan sama ada ia projek/kajian Kerajaan atau
Swasta atau Antarabangsa.
Prestasi firma perunding;
(i)
LGM dikehendaki memastikan perunding yang dilantik
mempunyai prestasi perkhidmatan yang baik/sangat baik
di dalam pelaksanaan projek/kajian dengan mana-mana
LGM bagi mengurangkan risiko pelantikan perunding
yang bermasalah.
(ii)
Semasa peringkat awal pemilihan perunding, LGM
hendaklah turut menilai aspek prestasi semasa
perunding.Maklumat prestasi perunding boleh diperolehi
daripada
Sistem ePerunding atau rekod Jabatan Teknik/Agensi
lain yang pernah melantik perunding tersebut atau
perunding mengemukakan testimonial perkhidmatan
cemerlang bagi projek/kajian yang telah dilaksanakan.
(iii)
LGM juga bertanggungjawab memastikan firma yang
disenarai pendek atau yang dipilih bebas daripada
sebarang tindakan tatatertib atau siasatan sama ada
daripada Lembaga Profesional mahupun Kementerian
Kewangan.
Bilangan dan jumlah nilai lantikan firma perunding bagi
projek/kajian Kerajan untuk 3 tahun terkini;
(i)
l)
Sekiranya firma mempunyai ibu pejabat/ cawangan di
negeri projek/kajian, firma berkenaan hendaklah diberi
pemarkahan yang lebih tinggi.
Bilangan dan jumlah kos projek/kajian Kerajaan bagi 3
tahun terkini.
Bilangan dan jumlah nilai kerja dalam tangan bagi semua
projek/kajian Kerajaan/Swasta
No
Perkara
Tanggungjawab
(i)
m)
Kedudukan kewangan firma perunding; dan
(i)
n)
Sekiranya firma mempunyai kerja dalam tangan yang
tinggi, firma berkenaan hendaklah diberikan pemarkahan
yang
Rendah
JPP LGM hendaklah menilai kewangan firma
berdasarkan Penyata Kewangan Tahunan Firma dengan
menggunakan mana-mana formula kewangan sedia ada
yang bersesuaian.
Kriteria lain yang bersesuaian
6.2 Proses Am Pemilihan Perunding
6.2.1
Sebelum LGM melaksanakan sesuatu projek/kajian, LGM hendaklah
menentukan terlebih dahulu keperluan projek/kajian tersebut serta
bidang dan skop perkhidmatan firma perunding yang diperlukan dengan
mengambil kira keupayaan LGM iaitu dari segi kepakaran dan
pengetahuan kakitangan LGM sedia ada.
6.2.2
Sebelum melaksanakan proses pemilihan firma perunding,
Pemohon/ketua projek hendaklah mendapatkan persetujuan daripada
Ketua Pengarah ke atas keperluan penggunaan perkhidmatan perunding
bagi melaksanakan sesuatu projek/kajian.
6.2.3
Pemilihan Firma perunding hendaklah
menggunakan tiga kaedah berikut:-
dilaksanakan
dengan
a) Lantikan Terus Beserta Kos Siling
b) Tender Terhad;
c) Tender Terbuka (tanpa/melalui pra kelayakan)
6.2.4
Ringkasan proses pemilihan perunding bagi setiap kaedah adalah seperti
di Lampiran 6A.
6.3 Kaedah Perolehan Perkhidmatan Perunding
Penerangan ringkas bagi setiap kaedah perolehan perkhidmatan perunding adalah
seperti berikut :
6.3.1
a) Had nilai perolehan seperti berikut :
No
Perkara
Tanggungjawab
Bil
1
2
Kategori
Projek
Projek
Pembangunan
Fizikal
Kajian
Fizikal/Bukan
Fizikal
Had Nilai
Mandatori bagi Kos Projek melebihi
RM100 juta
Mandatori bagi Kos Kajian melebihi
RM2 juta
b) Perunding yang diperakukan
(i)
JPP hendaklah memperakukan sekurang-kurangnya
satu firma perunding berserta anggaran kos siling untuk
pertimbangan PBM.
c) Pelawaan Kepada Perunding:
(i)
Urusetia JPP hendaklah mengeluarkan surat pelawaan
kepada firma perunding yang telah diluluskan oleh PBM
untuk mengemukakan Cadangan Teknikal dan
Cadangan Kos
d) Pertimbangan PBM:
(i)
PBM meluluskan pelantikan firma berserta kos siling
berdasarkan perakuan Agensi atau membuat pilihan
firma lain yang berkelayakan.
e) Tempoh sah laku tawaran perunding
(i)
90 hari
f) Rundingan Dengan Firma (sekiranya perlu):
(i)
Dibenarkan tertakluk tidak melebihi kos siling yang yang
telah diluluskan oleh PBM
g) Pelantikan Rasmi Perunding
(i)
6.3.2
Urusetia JPP mengeluarkan Surat Setuju Terima kepada
perunding yang diluluskan oleh PBM setelah kos
dimuktamadkan oleh JPP.
Tender Terhad
a) Had nilai perolehan seperti berikut :
No
Perkara
Tanggungjawab
Bil
Kategori Projek
Had Nilai
1
Projek Pembangunan
Fizikal
Kos Projek sehingga RM100 juta
2
Kajian Fizikal/Bukan
Fizikal
Kos Kajian sehingga RM2 juta
3
Ukur Tanah & LainLain Kerja Ukur
Kos Kerja Ukur melebihi RM500
ribu
b) Senarai Pendek Perunding
(i)
Pemohon/ketua projek memperakukan sekurangkurangnya 3 hingga maksimum 10 firma perunding untuk
kelulusan JPP
c) Pelawaan Kepada Perunding:
(i)
Urusetia JPP mengeluarkan surat pelawaan kepada
firma-firma yang telah diluluskan senarai pendek untuk
mengemukakan Cadangan Teknikal dan Cadangan Kos.
d) Tempoh sahlaku tawaran perunding
(i)
90 hari
e) Pertimbangan PBM:
(i)
Memberi kelulusan pelantikan firma beserta kos
berdasarkan perakuan penilaian keseluruhan teknikal
dan kos oleh JPP.
f) Rundingan Dengan Firma:
(i)
Tidak dibenarkan. Hanya dibenarkan mengadakan
pelarasan kos sahaja (rationalise)
(i)
perunding yang diluluskan oleh PBM.
h) Tempoh proses lantikan adalah 4 hingga 5 minggu.
6.3.3
Tender Terbuka (Tanpa Pra Kelayakan)
a) Dilaksanakan bagi perolehan Kerajaan yang bernilai tinggi seperti
berikut :
No
Perkara
Tanggungjawab
Bil
Kategori
Projek
Had Nilai
1
Projek
Pembangunan
Fizikal
Mandatori bagi Kos Projek melebihi
RM100 juta
2
Kajian Fizikal/Bukan Mandatori bagi Kos Kajian melebihi
Fizikal
RM2 juta
b) Senarai Pendek Perunding
(i)
Tiada
c) Kenyataan Pelawaan:
(i)
Mengiklan pelawaan kepada perunding untuk
mengemukakan Cadangan Teknikal dan Cadangan Kos
d) Pertimbangan PBM:
(i)
Memberi kelulusan pelantikan firma beserta kos
berdasarkan perakuan penilaian keseluruhan teknikal
dan kos oleh JPP.
e) Tempoh sahlaku tawaran perunding
(i)
90 hari
f) Rundingan Dengan Firma:
(i)
Tidak Dibenarkan. Hanya dibenarkan melaksanakan
pelarasan kos sahaja (rationalise).
(i)
Urusetia JPPi mengeluarkan Surat Setuju Terima
kepada perunding yang diluluskan oleh PBM
h) Tempoh proses lantikan adalah 6 hingga 7 minggu.
6.3.4
Tender Terbuka Melalui Pra Kelayakan
a) Dilaksanakan bagi perolehan Kerajaan yang bernilai tinggi seperti
berikut :
No
Perkara
Tanggungjawab
Bil
Kategori
Projek
Had Nilai
1
Projek
Pembangunan
Fizikal
Mandatori bagi Kos Projek
melebihi RM100 juta
2
Kajian
Fizikal/Bukan
Fizikal
Mandatori bagi Kos Kajian
melebihi RM2 juta
b) Pelawaan Kepada Perunding
(i)
Peringkat 1 : LGM mengiklankan pelawaan kepada
perunding untuk mengemukakan Cadangan Teknikal
Pra Kelayakan
(ii)
Peringkat 2 : Urusetia JPP mengeluarkan surat pelawaan
kepada firma perunding yang telah diluluskan senarai
pendek oleh PBM untuk mengemukakan Cadangan
Teknikal Terperinci dan Cadangan Kos
c) Tempoh sahlaku tawaran perunding
(i)
120 hari
d) Rundingan Dengan Firma:
(i)
Tidak Dibenarkan. Hanya dibenarkan melaksanakan
pelarasan kos sahaja (rationalise).
e) Pelantikan Rasmi Perunding
(i)
perunding yang diluluskan oleh PBM
f) Tempoh proses lantikan adalah 8 hingga 9 minggu.
g) Kaedah pelawaan terbuka melalui pra kelayakan adalah
dilaksanakan bagi projek/kajian yang mempunyai terlalu banyak
perunding berdaftar dengan Kementerian Kewangan di bawah
sesuatu kod bidang. Bagi membolehkan LGM mendapatkan
maklumat bilangan perunding yang berdaftar dengan
Kementerian Kewangan di bawah sesuatu kod bidang, LGM
boleh membuat semakan melalui laman web Sistem ePerunding.
h) Kaedah pelawaan terbuka dengan pra kelayakan juga
hendaklah dilaksanakan bagi projek pembangunan fizikal yang
memerlukan penilaian perunding berdasarkan lukisan reka
bentuk konsep tertakluk kepada syarat-syarat berikut :
No
Perkara
Tanggungjawab
(i)
Arahan untuk mengemukakan cadangan lukisan
rekabentuk konsep hanya boleh dikeluarkan kepada
perunding yang berjaya melepasi pra kelayakan.
Pelawaan pra kelayakan yang diiklankan hanyalah
bertujuan mendapatkan senarai perunding yang
benarbenar berminat dan mempunyai keupayaan
teknikal sebagaimana yang dikehendaki oleh LGM.
(ii)
Perunding yang berjaya melepasi pra kelayakan dan
telah mengemukakan reka bentuk konsep tetapi tidak
dilantik bagi pelaksanaan projek tersebut, adalah layak
dibayar honorarium /saguhati/ hadiah/ ganjaran
mengikut kadar yang telah ditetapkan oleh LGM dan
dinyatakan secara upfront di dalam Dokumen Pelawaan.
(iii)
LGM menyatakan dengan jelas di dalam dokumen
pelawaan seperti berikut :

Sama ada terdapat keperluan untuk
menggunapakai lukisan reka bentuk konsep
perunding yang Berjaya untuk tujuan projek lain;

Cadangan perunding beserta lukisan reka
bentuk konsep yang dikemukakan oleh semua
perunding yang menyertai pelawaan adalah hak
milik Kerajaan dan tidak dikembalikan; dan

Syarat-syarat lain yang dirasakan perlu.
6.4 Penentuan Kaedah Perolehan Perkhidmatan Perunding Yang Bersesuaian
6.4.1
Bagi melaksanakan perolehan perkhidmatan perunding untuk
projek/kajian Kerajaan, LGM hendaklah mematuhi kaedah perolehan
perunding sepertimana yang ditetapkan di perenggan 6.3 di atas.
6.4.2
Perolehan perunding selain daripada kaedah-kaedah di perenggan 6.3
di atas adalah tidak dibenarkan melainkan mendapat kebenaran
daripadanKementerian Kewangan (antara contohnya adalah perolehan
melalui pertandingan (competition)).
6.4.3
Bagi perolehan perkhidmatan perunding yang telah ditetapkan untuk
dilaksanakan secara Lantikan Terus Berserta Kos Siling atau Tender
Terhad, LGM adalah digalakkan untuk melaksanakan perolehan
tersebut melalui kaedah yang lebih telus, kompetitif dan memberi
persaingan yang lebih terbuka di kalangan firma bergantung pada
keupayaan LGM. Contohnya :
Projek Pemuliharaan Kota A Famosa Di Melaka
No
Perkara
Tanggungjawab
Kos projek : RM4 juta
Kaedah pemilihan firma perunding seperti di perenggan 6.3
Lantikan Terus Berserta Kos Siling
Walau bagaimanapun, kaedah pemilihan firma perunding terbaik : Tender
Terhad/Terbuka
Oleh itu, LGM digalakkan melaksanakan pemilihan perunding bagi projek
fizikal secara tender terhad/terbuka untuk mengatasi kesukaran
mengenalpasti perunding berkelayakan melalui kaedah Lantikan Terus
Beserta Kos Siling.
6.4.4
Kaedah pemilihan perunding yang dijelaskan di dalam Manual ini telah
dirangka dan ditetapkan bertujuan mencapai objektif-objektif seperti
berikut :
Pemilihan yang adil dan saksama
6.4.5
(a)
Sebaik sahaja JPP menetapkan kaedah pemilihan firma
perunding dan menentukan kriteria/sub kriteria penilaian firma
perunding seperti nilai wajaran, pemarkahan dan penanda aras
markah lulus (benchmarking) bagi penilaian teknikal dan kos,
JPP hendaklah memastikan penilaian dilaksanakan berdasarkan
kriteria/ sub kriteria/ wajaran/ permarkahan/ benchmarking yang
telah ditentukan tersebut.
(b)
Arahan-arahan dan syarat-syarat di dalam Dokumen Pelawaan
hendaklah jelas agar firma perunding dapat memahami
keperluan projek/kajian dengan tepat.
(c)
Semasa penyediaan Cadangan Teknikal dan Cadangan Kos oleh
firma perunding, firma boleh mengemukakan pertanyaan secara
bertulis kepada LGM berhubung arahan/syarat yang terkandung
dalam Dokumen Pelawaan sekiranya tidak memahaminya.
(d)
Sebarang maklum balas daripada LGM bagi mana-mana
pertanyaan yang dikemukakan oleh firma berhubung
arahan/syarat yang terkandung dalam Dokumen Pelawaan
hendaklah diedarkan kepada semua firma perunding yang
menyertai sesuatu pelawaan atau telah disenarai pendek.
Telus
(a)
Proses pemilihan yang telus akan meningkatkan kualiti
persaingan dengan cara mewujudkan elemen kepercayaan di
kalangan LGM dan Firma Perunding. Ini boleh mengelakkan
No
Perkara
Tanggungjawab
tanggapan/persepsi yang kurang baik oleh firma selain boleh
meminimakan aduan atau tuduhan yang diterima oleh LGM.
(b)
6.4.6
7.0
Proses penilaian yang telus secara tidak langsung dapat menolak
kemungkinan penggunaan budi bicara dan ketidak adilan dalam
proses pemilihan firma perunding.
Kerahsiaan Maklumat
(a)
Faktor kerahsiaan maklumat dalam proses pemilihan firma
perunding adalah amat penting bagi menjamin integrity proses
tersebut.
(b)
LGM adalah tidak dibenarkan memberi sebarang maklumat sulit
kepada mana-mana firma dengan tujuan memberi kelebihan
kepada firma tersebut. Sebarang perkongsian maklumat
hendaklah dibuat secara edaran kepada semua firma perunding
yang menyertai sesuatu pelawaan atau telah disenarai pendek.
(c)
LGM juga tidak dibenarkan mendedahkan proses penilaian atau
sebarang perakuan oleh JPP kepada firma perunding atau pihak
luar/kakitangan LGM yang tidak terlibat dalam proses pemilihan
tersebut.
KEBENARAN MENGGUNAKAN PERKHIDMATAN PERUNDING
7.1 Kebenaran Ketua Pengarah
7.1.1
7.2
Sekiranya LGM tidak mempunyai keupayaan dari segi kepakaran
mahupun kakitangan sedia ada dan bercadang untuk mendapatkan
perkhidmatan perunding luar bagi melaksanakan sesuatu projek
pembangunan fizikal atau kajian, Pemohon/Ketua projek hendaklah
terlebih dahulu mendapatkan kebenaran secara rasmi (sama ada
melalui minit mesyuarat/surat rasmi) daripada Ketua Pengarah
LGM hendaklah mendapatkan perkhidmatan daripada Jabatan Teknik
iaitu Jabatan Kerja Raya atau Jabatan Pengairan dan Saliran bagi
melaksanakan semua projek kerja tertakluk kepada peraturan yang
berkuat kuasa dari semasa ke semasa. Walaubagaimanapun, Ketua
Pengarah mempunyai kuasa sama ada untuk membuat keputusan
merujuk atau tidak kepada Jabatan Teknik kecuali bagi projek
pembangunan fizikal yang berskala besar (mega projects) melebihi
RM500 juta.
7.2.1
LGM hendaklah mengemukakan kepada Jabatan Teknik
maklumat lengkap seperti berikut:
a)
No
Perkara
Tanggungjawab
b)
Ringkasan projek;
c)
Siling projek;
d)
e)
7.2.2
tempoh 14 hari daripada tarikh surat LGM diterima oleh Jabatan Teknik,
maka Kementerian/Jabatan boleh melantik perunding mengikut
peraturan yang berkuatkuasa. LGM adalah bertanggungjawab untuk
memastikan surat yang dikemukakan, diterima di pejabat Jabatan
Teknik dan disahkan oleh penerima.
7.2.3
bangunan Kerajaan Persekutuan, kelulusan daripada Bahagian yang
berkenaan di Jabatan Perdana Menteri atau Jabatan yang diberi
tanggungjawab untuk mengurus hal ini hendaklah diperolehi terlebih
dahulu dan perenggan 7.2.1 dan 7.2.2 hendaklah dipatuhi.
7.2.4
diperolehi terlebih dahulu.
Kementerian/Jabatan
bolehlah
menggunakan perkhidmatan perunding yang bertanggungjawab ke atas
bangunan tersebut dan jika perunding berkenaan enggan,
Kementerian/Jabatan bolehlah melantik perunding sendiri dengan
mengikut peraturan semasa.
7.3 Kebenaran MAMPU
7.3.1
8.0
Semua perolehan ICT yang memerlukan perkhidmatan perunding
secara outsourcing hendaklah mendapat kebenaran MAMPU. Semua
permohonan kepada MAMPU hendaklah melalui Jawatankuasa
Pemandu ICT (JPICT)
Kementerian.
PENYEDIAAN TERMA RUJUKAN
8.1 Kepentingan Terma Rujukan
8.1.1
Terma Rujukan (Terms of Reference - TOR) adalah kandungan
utama yang diperlukan di dalam Dokumen Pelawaan.
8.1.2
TOR yang jelas dan lengkap adalah penting untuk memastikan perunding
dapat memahami keperluan projek/kajian yang ingin dilaksanakan dan
seterusnya memastikan kelancaran sesuatu projek/kajian. Penyediaan
TOR yang baik dapat mengurangkan risiko kelewatan pelaksanaan
No
Perkara
Tanggungjawab
projek/kajian, tambahan kos atau salah tafsiran ke atas kehendak
sebenar LGM. Selain itu, ia juga akan membantu LGM dalam membuat
anggaran kos perkhidmatan perunding dengan lebih tepat.
8.1.3
Pemohon/ketua projek bertanggungjawab dalam menyediakan TOR bagi
sesuatu projek/kajian yang ingin dilaksanakan. Penyediaan TOR sebaikbaiknya disediakan secara berpasukan, di mana pasukan tersebut terdiri
daripada pegawai-pegawai yang berpengetahuan dalam projek/kajian
tersebut.
8.1.4
Urusetia JPP bertanggungjawab memastikan TOR yang disediakan
hendaklah disemak dan diluluskan oleh JPP terlebih dahulu
sebelum sebarang proses perolehan dilaksanakan.
8.2 Rangka Terma Rujukan
8.2.1
TOR hendaklah mengandungi sekurang-kurangnya perkara-perkara
berikut:
a)
b)
c)
d)
e)
f)
g)
h)
i)
8.3
Latar belakang projek/kajian
Objektif pelantikan perunding
Skop perkhidmatan perunding
Tempoh perkhidmatan perunding
Kaedah penetapan kos perkhidmatan perunding
Deliverables (output yang dihasilkan)
Maklumat yang boleh disediakan oleh Kerajaan kepada
Perunding
Brif projek (bagi projek pembangunan fizikal); dan
Perkara-perkara lain yang berkaitan
Latar Belakang Projek/Kajian
8.3.1
Latar belakang projek/kajian hendaklah mengandungi sekurangkurangnya perkara-perkara berikut:
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
Nama Projek/Kajian
Objektif Projek/Kajian;
Lokasi Projek/Kajian;
Kos siling Projek/Kajian;
Justifikasi Projek/Kajian;
Sejarah Projek/Kajian (apa yang telah dilakukan setakat ini dan
oleh siapa)(jika berkaitan);
Senarai Projek/Kajian yang berkaitan dan maklumat asas;
Justifikasi keperluan perkhidmatan perunding dalam
Projek/Kajian;
Tempoh pelaksanaan Projek/Kajian; dan
Sumber pembiayaan
8.4 Objektif Pelantikan
No
Perkara
8.4.1
Tanggungjawab
TOR perlu menjelaskan dengan tepat objektif/tujuan dan hasil yang
diharapkan daripada perunding adalah seperti berikut:
a)
b)
c)
d)
e)
f)
g)
h)
Penyediaan program pembangunan;
Penyediaan rekabentuk projek;
Penyediaan dokumen dan lukisan tawaran;
Pengurusan projek dan penyeliaan pembinaan;
Mengadakan Program Pembangunan Kapasiti/Latihan;
Peningkatan keupayaan dan latihan kakitangan;
Pengumpulan dan analisis data; dan
Perkara-perkara yang berkaitan berdasarkan keperluan
projek/kajian
8.5 Skop Perkhidmatan Perunding
8.5.1
Bidang perkhidmatan perunding yang diperlukan.
8.5.2
Menjelaskan semua aktiviti utama yang akan dilaksanakan oleh
perunding serta output yang dikehendaki.
8.5.3
Perunding bertanggungjawab mencadangkan pendekatan dan
metodologi bagi menghasilkan output termasuk carta organisasi pasukan
projek/kajian, peranan dan tanggungjawab setiap ahli pasukan serta
jadual pelaksanaan projek/kajian.
8.5.4
Bagi projek pembangunan fizikal, skop perkhidmatan perunding hendaklah
dikaitkan dengan keperluan Brif Projek.
8.6 Tempoh Perkhidmatan Perunding
8.6.1
Penetapan tempoh perkhidmatan perunding adalah berdasarkan jadual
pelaksanaan projek pembangunan fizikal/kajian yang disediakan tertakluk
kepada skop dan bidang perkhidmatan yang berkaitan.
8.6.2
Sebagai panduan kepada LGM untuk menentukan tempoh perkhidmatan
perunding adalah seperti berikut:
a)
Projek Pembangunan Fizikal - bermula daripada pelantikan hingga
tamat tempoh kecacatan/penutupan akaun projek bergantung pada
keperluan LGM;
b)
Kajian – bermula daripada pelantikan sehingga laporan akhir diterima
dan dipersetujui oleh LGM; dan
c)
Kerja Ukur – bermula daripada pelantikan sehingga pelan ukur (survey
plan) siap dan dipersetujui oleh LGM.
8.7 Kaedah Penetapan Kos Perkhidmatan Perunding
No
Perkara
8.7.1
Tanggungjawab
Penetapan kos perkhidmatan perunding bagi projek/kajian Kerajaan hendaklah
menggunapakai kaedah seperti di Perenggan 5.0 (Kos Perkhidmatan
Perunding)
8.8 Deliverables (Output yang dihasilkan)
Deliverables yang perlu disediakan oleh perunding adalah seperti berikut
8.8.1
8.8.2
8.8.3
8.8.4
8.8.5
8.8.6
8.8.7
8.8.8
8.8.9
8.8.10
8.8.11
8.8.12
8.8.13
8.8.14
8.8.15
Laporan Inception / Konsep /Awalan;
Laporan Kemajuan Bulanan/Interim;
Laporan Akhir;
Laporan Kebenaran Merancang (bagi tujuan kelulusan perancangan pihak
berkuasa tempatan – planning permission);
Laporan Cadangan Pembangunan (bagi tujuan kelulusan pembangunan pihak
berkuasa tempatan – development order);
Laporan Kriteria Rekabentuk;
Laporan Pengiraan Reka Bentuk;
Laporan Akaun Muktamad Projek;
Laporan Jaminan dan Kawalan Kualiti (QAQC Report);
Dokumen tawaran;
Lukisan-lukisan tawaran
Lukisan-lukisan pembinaan;
Lukisan-lukisan As-Built
Laporan Pembaikan Kecacatan; dan
Lain-lain output yang bersesuaian mengikut keperluan projek/kajian
8.9 Maklumat yang boleh disediakan oleh LGM kepada Perunding
8.9.1
LGM boleh menyediakan data-data atau maklumat-maklumat berkaitan bagi
membantu perunding memahami keperluan projek/kajian dengan lebih baik.
8.9.2
LGM hendaklah mengingatkan perunding untuk menjaga, mengawas dan
mengawal semua rahsia Kerajaan selaras dengan Akta Rahsia Rasmi 1972
(Akta 88).
8.10 Brif Projek (Bagi Projek Pembangunan Fizikal)
8.10.1
Brif projek adalah untuk mendokumenkan dan memperjelaskan kepada LGM
Pelaksana dan perunding segala keperluan sesuatu pembangunan dari
perspektif pengguna.
8.10.2
Brif projek sewajarnya menjelaskan keperluan terperinci projek termasuk
hubung kait aktiviti-aktiviti antara satu sama lain, tatacara operasi dan
penyelenggaraan kemudahan/bangunan tersebut. Brif projek hendaklah
sekurang-kurangnya mengandungi maklumat-maklumat berikut:
a)
b)
c)
d)
e)
f)
9.0
Aktiviti yang hendak dilakukan
Bilangan pengguna yang terlibat dalam aktiviti tersebut
Perkakas dan peralatan yang digunakan
Performance Specification;
Keperluan kejuruteraan yang diperlukan; dan
Lain-lain yang bersesuaian
PENETAPAN KRITERIA PENILAIAN
No
Perkara
Tanggungjawab
9.1. Kepentingan Membuat Penetapan Kriteria Penilaian Sebelum Penilaian Dibuat
9.1.1
JPP adalah bertanggungjawab dalam memastikan bahawa sebelum dokumen
pelawaan disediakan, kriteria dan sub kriteria penilaian hendaklah terlebih
dahulu ditentukan.
9.1.2
Secara amnya, proses penilaian cadangan perunding akan dilaksanakan
dalam 2 peringkat saringan dengan peratus wajaran yang diberikan adalah
ditetapkan seperti berikut:
Bil
1
2
Peringkat Penilaian
Peratus Wajaran (%)
Penilaian Teknikal
80
Penilaian Kos
20
Jumlah
100
9.1.3
Kriteria utama penilaian teknikal dan peratus wajaran hendaklah ditetapkan
seperti berikut :
(a)
Bil.
1
2
3
4
5
Projek Pembangunan Fizikal
Kriteria Utama Penilaian
Teknikal
Kapabiliti Firma Perunding;
Kakitangan Yang Terlibat;
Metodologi;
Program Kepastian Kualiti;
dan/atau
Sesi pembentangan oleh
perunding (sekira perlu)
perlu)
Jumlah
(b)
Kajian
Peratus
Wajaran (%)
A
B
35
30
30
5
-
35
30
25
5
5
100
100
No
Perkara
Bil.
1
2
3
4
5
Tanggungjawab
Kriteria Utama Penilaian
Teknikal
Kakitangan Yang Terlibat;
Metodologi;
Program Kepastian Kualiti;
dan/atau
Sesi temuduga
perunding (sekiranya
perlu)
Jumlah
(c)
2
2
A
B
25
35
35
5
-
25
35
30
5
5
100
100
Pra Kelayakan
Bil. Kriteria Utama Penilaian
Teknikal
1
Peratus Wajaran
(%)
dan
Kakitangan Yang Terlibat
Jumlah
Peratus Wajaran
(%)
50
50
100
9.1.4
Kriteria utama dan peratus wajaran seperti di atas adalah mandatori.
Walau bagaimanapun, LGM diberi fleksibiliti untuk menetapkan sub
kriteria dan pemarkahan bagi setiap sub kriteria mengikut keperluan
projek dan kreativiti LGM. Contoh Lampiran 10A dan Lampiran 10B
hanyalah sebagai panduan dan adalah tidak mandatory. Walau
bagaimanapun, kriteria, subkriteria dan skema pemarkahan hendaklah
ditetapkan dan diluluskan oleh JPP sebelum dokumen pelawaan
disediakan dan tidak boleh dipinda setelah tender mula. Ini bertujuan bagi
mengelakkan tanggapan negatif daripada kalangan petender-petender
bahawa perubahan tersebut adalah untuk memberi kelebihan kepada
sesebuah petender tertentu.
9.1.5
Bagi membantu JPP dalam membuat penilaian teknikal dengan lebih
terperinci, JPP hendaklah menetapkan subkriteria-subkriteria bagi
setiap kriteria utama di atas dan menentukan wajaran yang
bersesuaian.
9.1.6
Sub kriteria bagi setiap kriteria utama penilaian teknikal di atas adalah
dijelaskan dengan terperinci seperti di perenggan 10.2 hingga 10.7 di
bawah.
9.2 Kapabiliti Firma Perunding
Di dalam mengenalpasti kapabiliti sesebuah firma dalam melaksanakan sesuatu
projek/kajian, JPP boleh membuat penilaian dengan menetapkan peratus wajaran
yang bersesuaian ke atas sub kriteria berikut :
9.2.1
Berdaftar dengan Kementerian Kewangan (MOF)
No
Perkara
Tanggungjawab
(a) Sekiranya pelawaan membenarkan gabungan firma dan terdapat firma
yang berdaftar dengan MOF bergabung dengan firma yang tidak
berdaftar dengan MOF, maka pemarkahan yang lebih rendah
hendaklah diberikan kepada firma gabungan tersebut;
(b) Bagi pelawaan yang membenarkan penglibatan perunding
Asing/perunding tidak berdaftar dengan MOF, JPP hendaklah membuat
penilaian seperti berikut:
(i) Firma yang berdaftar dengan MOF hendaklah diberi
pemarkahan yang lebih tinggi daripada firma yang tidak berdaftar
dengan MOF/perunding Asing; dan
(ii) Bagi firma yang telah luput tempoh pendaftarannya
Dengan MOF, firma berkenaan hendaklah dianggap sebagai
tidak berdaftar dengan MOF.
9.2.2
Tempoh pendaftaran dengan MOF masih aktif untuk sepanjang tempoh
pelaksanaan projek/kajian;
(a)
9.2.3
Pengalaman/pengetahuan firma khusus dalam bidang projek/kajian
yang seumpama;
(a)
9.2.4
JPP hendaklah memberikan pemarkahan yang lebih rendah ke
atas firma yang mana tempoh pendaftaran akan/telah luput ketika
penilaian dibuat atau ketika dalam pelaksanaan projek/kajian.
Sekiranya bilangan projek /kajian adalah tinggi, maka firma
berkenaan hendaklah diberi pemarkahan yang tinggi
Pengalaman firma secara umum;
(a)
Sekiranya bilangan projek /kajian adalah tinggi, maka firma
berkenaan hendaklah diberi pemarkahan yang tinggi
9.2.5
Kepakaran, pengetahuan dan pengalaman perunding dalam berurusan
dengan Pihak Berkuasa Tempatan (PBT) ;
(a) Sekiranya ada pengalaman atau bilangan kekerapan berurusan
dengan PBT adalah tinggi, maka firma berkenaan hendaklah
diberi pemarkahan yang tinggi
9.2.6
Lokasi ibu pejabat atau cawangan firma di negeri projek/kajian;
(a)
Sekiranya firma mempunyai ibu pejabat/cawangan di negeri
projek/kajian, firma berkenaan hendaklah diberi pemarkahan
yang lebih tinggi.
No
Perkara
9.2.7
Tanggungjawab
Bilangan dan jumlah nilai lantikan bagi projek/kajian Kerajaan untuk
tempoh 3 tahun terkini
(a)
9.2.8
Bilangan, nilai dan status kerja dalam tangan (ongoing projects/studies)
bagi projek/kajian Kerajaan/Swasta;
(a)
9.2.9
Firma yang mempunyai ekuiti bumiputera melebihi ekuiti bukan
bumiputera/asing diberi pemarkahan yang lebih tinggi;
Kedudukan Kewangan Firma – kecukupan aliran tunai untuk
menampung operasi firma
(a)
9.2.11
Sekiranya beban kerja adalah tinggi (dengan mengambil kira
status kerja), maka firma berkenaan hendaklah diberi
pemarkahan yang rendah.
Nisbah ekuiti Bumiputera dalam firma melebihi ekuiti Bukan
Bumiputera/Asing;
(a)
9.2.10
Sekiranya beban kerja adalah tinggi (dengan mengambil kira
status kerja), maka firma berkenaan hendaklah diberi
pemarkahan yang rendah.
JPP hendaklah menilai kewangan firma berdasarkan Penyata
Kewangan Tahunan Firma dengan menggunakan mana-mana
formula kewangan sedia ada yang bersesuaian. Firma yang
mempunyai kedudukan kewangan yang baik, diberi pemarkahan
yang tinggi; dan
Sub kriteria lain yang bersesuaian.
10.3 Kakitangan Yang Terlibat
10.3.1
Bagi mengenalpasti kakitangan yang terlibat dalam melaksanakan
sesuatu projek/kajian, JPP boleh membuat penilaian dengan
menetapkan peratus wajaran yang bersesuaian ke atas sub kriteria
berikut :
a)
Bilangan kakitangan firma:
(i)
Kakitangan Pengurusan – Pengarah dan Pengurus
Firma;
(ii)
Kakitangan Penting (key personnel) – Profesional
atau Perunding Pakar; dan
(iii)
Kakitangan Ikhtisas lain
b)
Status kakitangan firma:
(i)
Tetap/Sementara
No
Perkara
Tanggungjawab
c)
d)
Kelayakan dan Pengalaman Kakitangan Penting – Firma
hendaklah mengemukakan curriculum vitae (cv) yang
merangkumi:
(ii)
LGM dinasihati untuk menyediakan format cv yang
seragam bagi memudahkan proses penilaian dibuat.
Format tersebut hendaklah mengandungi maklumat
asas seperti berikut:
(iii)
Umur;
(iv)
Tempoh Pengalaman Profesional;
(v)
Senarai Nama Projek/Kajian yang pernah dilaksanakan
sama ada dalam negara atau luar negara;
(vi)
Anugerah yang diperolehi (sekiranya ada);
(vii)
Kelulusan Akademik/Sijil Profesional;
(viii)
Tahun kelulusan Akademik/Sijil Profesional yang
diperolehi – ini adalah penting bagi membolehkan LGM
menentukan anggaran gaji perunding terutamanya bagi
kakitangan sementara; dan
(ix)
Pendaftaran dengan Badan Profesional (sekiranya
berkaitan).
Sekiranya terdapat perunding asing, pemarkahan yang diberikan
hendaklah lebih rendah daripada firma yang tidak mencadangkan
sebarang penglibatan perunding asing.
10.4 Metodologi
10.4.1
Bagi mengenalpasti kesesuaian metodologi sesuatu projek/kajian, JPP
boleh membuat penilaian dengan menetapkan peratus wajaran yang
bersesuaian ke atas sub kriteria berikut :
a)
Metodologi yang dicadangkan menepati TOR projek/kajian;
b)
Rangka kerja/aktiviti yang dicadangkan dalam projek/kajian.
Rangka kerja seharusnya juga mengandungi aktiviti pemantauan
dan pelaporan oleh perunding; dan
No
Perkara
Tanggungjawab
c)
Carta pasukan kerja berserta peranan dan tanggungjawab setiap
ahli pasukan.
10.5 Program Kepastian Kualiti (Quality Assurance Program - QA)
10.5.1
Sekiranya firma perunding mempunyai/melaksanakan program QA, firma
berkenaan wajar diberikan permarkahan yang tinggi. Contoh program QA
adalah seperti berikut:
a)
b)
c)
d)
Program pembangunan kompetensi kakitangan firma;
Inovasi;
ISO/MS-ISO;atau
Lain-lain yang bersesuaian
10.6 Sesi Pembentangan Oleh Perunding (sekiranya perlu)
10.6.1
Sesi pembentangan oleh perunding hanya boleh dilaksanakan sekiranya LGM
tidak mempunyai sebarang sumber rujukan/pengetahuan dalam bidang
projek/kajian yang ingin dilaksanakan.
10.6.2
Sesi pembentangan oleh perunding hanya boleh dilaksanakan bagi firma yang
lulus pra kelayakan atau yang telah disenarai pendek atau lulus peringkat
penilaian kecukupan dokumen mandatori dan hendaklah dipanggil untuk sesi
pembentangan pada hari yang sama.
10.6.3
Sesi pembentangan hendaklah dilaksanakan oleh JPP dan setiap perunding
yang dipanggil hendaklah membuat pembentangan secara berasingan.
10.6.4
Jenis dan bilangan soalan kepada perunding hendaklah diselaraskan dan
tempoh masa pembentangan yang diberikan hendaklah sama. Ini adalah
penting bagi memastikan tidak berlakunya bias / ketidakadilan / berat sebelah
kepada mana-mana firma perunding.
10.7 Penetapan Markah Lulus Penilaian dan Kriteria Penilaian termasuk Skema
Pemarkahan
10.7.1
10.7.2
10.7.3
JPP hendaklah menetapkan kritera, subkriteria, skema pemarkahan dan
markah lulus penilaian teknikal mengikut kesesuaian TOR projek/kajian
sebelum dokumen pelawaan disediakan
.
JPP tidak dibenarkan untuk meminda markah lulus penilaian setelah tender
mula. Sebarang pindaan ke atas markah lulus penilaian (sekiranya perlu)
hendaklah dibawa untuk pertimbangan Lembaga Perolehan ‘A’ terlebih dahulu.
Penilaian tidak boleh diteruskan selagi LP ‘A’ tidak meluluskan pindaan markah
lulus penilaian tersebut.
Bagi kriteria, subkriteria dan skema pemarkahan penilaian, JPP adalah tidak
dibenarkan untuk membuat sebarang pindaan setelah tender mula.
10.8 Kriteria Penilaian Kos
No
No
Perkara
10.8.1
Tanggungjawab
Penilaian Kos hendaklah dilaksanakan dengan memastikan tawaran
kos firma adalah betul dan menepati perkara-perkara berikut :
a)
Kadar SOF yang digunakan adalah mengikut bidang profesional
yang berkaitan dan SOF yang digunakan adalah SOF yang
diluluskan oleh Kementerian Kewangan;
b)
Faktor Pengganda yang digunakan tidak melebihi pekali yang
ditetapkan di dalam manual;
c)
Sekiranya melibatkan perunding asing, pengiraan yuran Input
Masa hendaklah secara charge rate berdasarkan dokumen
sokongan perunding;
d)
Butiran dan kadar imbuhan balik hendaklah tidak melebihi kadar
yang telah ditetapkan oleh Kementerian Kewangan;
e)
Sebarang kesilapan pengiraan kos perkhidmatan perunding
sama ada yuran perunding ataupun imbuhan balik di dalam
cadangan perunding (arithmetic error) hendaklah diperbetulkan;
f)
Gaji kakitangan sementara firma perunding hendaklah tidak
melebihi skala yang diluluskan oleh Kementerian Kewangan;
g)
Gaji kakitangan tetap firma hendaklah hendaklah berdasarkan
gaji pokok kakitangan yang disenaraikan dan disahkan oleh
Prinsipal firma; dan
h)
Lain-lain perkara yang berkaitan (sekiranya ada).
Perkara
Tanggungjawab
PENYEDIAAN ANGGARAN KOS PERKHIDMATAN PERUNDING
10.1 Kepentingan Penyediaan Anggaran Kos Perkhidmatan Perunding
10.1.1
Anggaran kos perkhidmatan perunding bagi sesuatu projek/kajian
adalah terdiri daripada yuran perkhidmatan perunding dan
imbuhan balik perunding.
No
Perkara
Tanggungjawab
10.1.2
Bagi membolehkan LGM membuat anggaran kos perkhidmatan
perunding yang diperlukan bagi sesuatu projek/kajian, TOR yang
disediakan hendaklah tidak terlalu umum dan perlu diperincikan
agar ia dapat membantu LGM dalam mengenalpasti keperluan
sesebuah projek/kajian.
10.1.3
Kesilapan dalam penyediaan anggaran kos perkhidmatan
perunding bagi sesuatu projek/kajian boleh mengakibatkan
berlakunya penambahan kos dan berkemungkinan melebihi siling
peruntukan yang telah diluluskan oleh EPU. Ia juga akan
menyebabkan perunding melakukan kesilapan dalam mentafsir
keperluan projek/kajian.
10.1.4
LGM bertanggungjawab dalam membuat perincian anggaran kos
perkhidmatan perunding bagi sesuatu projek/kajian yang ingin
dilaksanakan. Penyediaan anggaran kos perkhidmatan perunding
sebaik-baiknya disediakan secara berpasukan oleh pegawaipegawai yang berpengetahuan dalam projek/kajian tersebut.
10.1.5
LGM bertanggungjawab memastikan penyediaan anggaran
kos perkhidmatan perunding yang disediakan hendaklah
disemak dan diluluskan oleh JPP sebelum proses perolehan
dilaksanakan.
10.2 Penyediaan Anggaran Yuran Perunding
10.2.1
LGM seharusnya mengetahui anggaran yuran perunding yang
terlibat dalam projek/kajian yang ingin dilaksanakan bagi
memastikan LGM tidak berbelanja lebih daripada apa yang telah
diperuntukkan. Selain itu, ia adalah penting dalam membantu
LGM untuk menilai cadangan perunding agar tawaran yang
dikemukakan oleh perunding adalah munasabah. Antara
perkara asas yang perlu diketahui oleh LGM dalam
menyediakan anggaran yuran perunding bagi sesuatu
projek/kajian adalah seperti berikut :
10.2.2
Anggaran tempoh maksima sesuatu projek/kajian yang ingin
dilaksanakan;
10.2.3
Yuran perunding adalah secara Skala Yuran Piawai / Input Masa
atau kedua- duanya sekali;
10.2.4
Aktiviti yang dilaksanakan dijangka akan melibatkan perunding
asing dan anggaran tempoh maksima penglibatan perunding asing
tersebut;
10.2.5
Anggaran bilangan maksima kakitangan firma yang akan terlibat
dalam sesuatu projek/kajian;
No
Perkara
Tanggungjawab
10.2.6
Jenis kelayakan kakitangan firma yang dijangka diperlukan dalam
melaksanakan sesuatu projek/kajian; dan
10.2.7
Anggaran tempoh minima dan maksima pengalaman
kakitangan firma yang diperlukan dalam melaksanakan sesuatu
projek/kajian.
Penyediaan yuran perunding bagi sesuatu projek/kajian
Kerajaan adalah ditetapkan secara kaedah berikut
10.2.8
a)
Skala Yuran Piawai (SOF) bagi projek-projek
pembangunan fizikal untuk bidang yang mempunyai
skala yuran yang diiktiraf oleh Kerajaan iaitu:
Bil Bidang
Perunding
1
2
3
4
Arkitek
Kejuruteraan
Ukur Bahan
Ukur Tanah
Jadual Kadar SOF
Jadual Skala Fi Arkitek (Pindaan 2007)
Scale Of Fees (Revised 1998)PU(B)548
Jadual Skala Fi Ukur Bahan (Pindaan 2004)
Jadual Fee Ukur Kejuruteraan 2001 dan
Peraturan- Peraturan Juruukur Tanah Berlesen
(Pindaan) 1997 (Kadar bayaran Upah Ukur
Untuk Ukuran Hakmilik – mulai 1 April 2005)
b)
Input Masa bagi bidang perundingan yang tiada SOF
yang diiktiraf Kerajaan serta bagi projek/skop tugasan
yang
berbentuk
kajian
atau
penyeliaan
pembinaan/special services/additional services.
c)
Charge Rate bagi perkhidmatan/input perunding asing.
Memandangkan kadar-kadar perunding asing adalah
berbeza mengikut bidang kepakaran serta Negara,
adalah wajar bagi LGM untuk membuat anggaran
dengan menyemak kadar-kadar tersebut berdasarkan
pengalaman/rekod terdahulu Agensi/Agensi lain.
10.2.9
Umumnya, kaedah pengiraan yuran secara SOF adalah berbentuk
cost basis dan berdasarkan kepada ‘peratusan daripada kos
kerja (cost of work) dan secara sliding scale bergantung pada
nilai kos kerja bidang berkenaan bagi sesuatu projek.
10.2.10
Bagi yuran perunding yang ditentukan mengikut kaedah Input
Masa pula, pengiraan yuran perunding adalah berasaskan
kepada tempoh masa (time basis) yang diperlukan oleh perunding
bagi melaksanakan sesuatu projek/kajian.
a)
Perincian aktiviti/skop
projek/kajian;
kerja
mengikut
keperluan
No
Perkara
10.3
Tanggungjawab
b)
Anggaran bilangan kakitangan (bilangan kakitangan
ikhtisas/separa ikhtisas/tenaga pengajar universiti/asing)
yang diperlukan bagi setiap aktiviti;
c)
Anggaran tahun pengalaman
bersesuaian bagi setiap aktiviti;
d)
Anggaran tempoh masa yang diperlukan setiap
kakitangan bagi setiap aktiviti;
e)
Faktor Pengganda yang telah ditetapkan mengikut
kategori kakitangan (ikhtisas/separa ikhtisas/tenaga
pengajar universiti/perunding asing) seperti di Lampiran
5D;
f)
Anggaran gaji kakitangan (boleh merujuk kepada jadual
gaji lembaga pengarah / kakitangan sementara di
Lampiran 5A sehingga 5C sebagai panduan bagi
penyediaan anggaran yuran perunding).
g)
Berdasarkan anggaran yuran perkhidmatan yang telah
disediakan, LGM hendaklah menyediakan peruntukan
bagi tujuan pembayaran cukai perkhidmatan mengikut
kadar peratusan semasa yang diluluskan oleh Kerajaan.
kakitangan
yang
Penyediaan Anggaran Kos Imbuhan Balik
10.3.1
Antara perkara asas yang perlu diketahui oleh LGM dalam
menyediakan anggaran kos imbuhan balik bagi sesuatu
projek/kajian adalah seperti berikut:
a)
Jenis imbuhan balik yang kemungkinan akan
terlibat dalam projek/kajian yang ingin dilaksanakan;
b)
Anggaran maksima kos perjalanan dan pengangkutan
yang
terlibat dalam projek/kajian yang ingin
dilaksanakan. Jenis pengangkutan yang dijangka akan
digunakan dalam melaksanakan projek/kajian tersebut
dan anggaran kekerapan serta lokasi mesyuarat
dijangka akan diadakan dalam sebulan dan sepanjang
tempoh projek/kajian;
c)
Projek/kajian yang akan melibatkan pemberian elaun
tapak. Anggaran bilangan maksima kakitangan tapak
yang terlibat dalam projek/kajian tersebut;
d)
Anggaran maksima kos telekomunikasi yang akan
terlibat dalam sesuatu projek/kajian; atau/dan
No
Perkara
Tanggungjawab
e)
10.3.2
11.0
Lain-lain kos imbuhan balik yang diperlukan bagi
projek/kajian seperti yang dibenarkan di Lampiran 5I.
Bagi membantu LGM dalam membuat anggaran kos imbuhan
balik, LGM boleh merujuk perbelanjaaan dengan projek/kajian
serupa yang pernah dilaksanakan.
DOKUMEN PELAWAAN
11.1.1
Dokumen Pelawaan bagi kaedah Lantikan Terus Beserta Kos
Siling hendaklah sekurang-kurangnya mengandungi lapan (8)
perkara penting iaitu:
a)
Nombor Siri Dokumen;
b)
Maklumat, Arahan & Syarat Kepada Perunding;
c)
Terma Rujukan;
d)
Surat Pelawaan;
e)
Surat Akuan Perunding;
f)
Format Cadangan Teknikal;
g)
Format Cadangan Kos; dan
h)
Draf Perjanjian Piawai Perkhidmatan Perunding.
11.1.2
Dokumen Pelawaan bagi kaedah Tender Terhad atau Tender
Terbuka (tidak termasuk pra kelayakan) hendaklah sekurangkurangnya mengandungi sembilan (9) perkara penting iaitu:
a)
b)
c)
d)
e)
f)
g)
h)
11.1.3
Terma Rujukan;
Kriteria dan Sub Kriteria Penilaian (tidak termasuk skim
pemarkahan);
Surat Pelawaan;
Surat Akuan Perunding;
Format Cadangan Teknikal;
Format Cadangan Kos; dan
Draf Perjanjian Piawai Perkhidmatan Perunding.
Dokumen Pelawaan Pra Kelayakan hanya mengandungi enam
(6) perkara penting iaitu:
a)
b)
c)
d)
e)
f)
Terma Rujukan Pra Kelayakan;
Kriteria dan Sub Kriteria Penilaian Pra Kelayakan (tidak
termasuk skim pemarkahan);
Surat Akuan Perunding; dan
Format Cadangan Teknikal Pra Kelayakan.
No
Perkara
11.1.4
11.1.5
11.2
Dokumen Pelawaan bagi kaedah Tender Terbuka Melalui Pra
Kelayakan (selepas proses senarai pendek) hendaklah
sekurang-kurangnya mengandungi sembilan (9) perkara penting
seperti di perenggan 11.1.2 di atas.
Sebagai panduan, LGM boleh muat turun softcopy contoh
Dokumen
Pelawaan
di
http://porteperunding.treasury.gov.my/index.php/nota-slideceramah/ceramah-3
Nombor Siri Dokumen
11.2.1
11.3
Tanggungjawab
Setiap dokumen pelawaan yang dikeluarkan oleh LGM hendaklah
diberi nombor siri bagi tujuan pengawalan dan rekod
Maklumat, Arahan & Syarat Kepada Perunding
11.3.1
Syarat-syarat dan arahan kepada perunding perlu disertakan
dalam dokumen pelawaan bagi membantu firma perunding
menyediakan tawaran serta cadangan yang lengkap.
11.3.2
Arahan/syarat yang perlu dimasukkan di dalam dokumen
pelawaan antaranya adalah seperti berikut:
a)
Syarat /keperluan berdaftar dengan Kementerian
Kewangan dalam bidang projek/kajian berkaitan atau
terbuka kepada semua firma perunding tempatan/asing;
b)
Kenyataan bahawa Kerajaan tidak terikat untuk
menerima tawaran terendah atau mana-mana tawaran.
Kerajaan juga berhak menerima mana-mana bahagian
daripada tawaran;
c)
Penyerahan Cadangan Teknikal dan Cadangan Kos
mengikut format yand ditetapkan di dalam Dokumen
Pelawaan;
d)
Declaration Form seperti di Lampiran 11A
e)
Tempoh sah laku tawaran yang ditetapkan oleh LGM
f)
dokumen-dokumen perlu dikemukakan sekurangkurangnya satu (1) salinan hardcopy dan satu (1) salinan
softcopy dalam bentuk CD atau pendrive. Sekiranya
terdapat percanggahan maklumat diantara softcopy
dengan hardcopy, LGM hendaklah menggunakan
maklumat dalam hardcopy sebagai penentu.
g)
dokumen cadangan teknikal dan kos perlu dihantar dalam
No
Perkara
Tanggungjawab
sampul yang berasingan dan berlakri dan ditandakan
“Cadangan Teknikal” dan “Cadangan Kos” di sebelah kiri
setiap sampul surat berkenaan dan dialamatkan kepada
Agensi yang mempelawa (hanya untuk pelawaan
terhad/terbuka/pra kelayakan);
h)
Draf dokumen perjanjian piawai yang akan digunakan;
i)
Maklumat mengenai LAD;
j)
Maklumat mengenai pemberian honorarium/sagu
hati/hadiah/ganjaran (sekiranya berkaitan);
k)
Perincian mengenai kriteria dan sub kriteria penilaian;
l)
Penyerahan Cadangan Teknikal dan Cadangan Kos
pada tarikh, masa dan lokasi yang telah ditetapkan; dan
m)
Keperluan
firma
perunding
mengemukakan
dokumen/maklumat sokongan seperti :
(i)
Profil Firma (bagi firma yang tidak berdaftar
dengan MOF/perunding Asing). Bagi firma yang
berdaftar dengan MOF, LGM hendaklah
mendapatkan
profil
firma
melalui
http://www.eperolehan.gov.my ;
(ii)
Senarai Projek yang pernah dilaksanakan sama
ada secara umum/khusus;
(iii)
Senarai lantikan bagi projek/kajian Kerajaan
untuk tempoh 3 tahun terkini;
(iv)
(v)
Senarai projek Kerajaan dan Swasta dalam
tangan;
Carta ahli pasukan projek/kajian berkenaan;
(vi)
Jadual pelaksanaan projek/kajian;
(vii)
CV Kakitangan yang terlibat;
(viii)
Penyata Kewangan Tahunan
(ix)
Senarai gaji pokok kakitangan yang disahkan
oleh Prinsipal firma;
(x)
Pihak yang perlu ditemui/dihubungi oleh
perunding jika maklumat lanjut berkaitan dengan
projek/kajian diperlukan; dan
(xi)
Tempoh sah laku yang ditawarkan oleh firma.
No
Perkara
11.4
Terma Rujukan
11.4.1
11.5
Urusetia JPP hendaklah menyertakan TOR yang telah diluluskan
oleh JPP bersama-sama dengan dokumen pelawaan. Format
TOR telah diperjelaskan di perenggan 8.0.
Kriteria & Sub Kriteria Penilaian
11.5.1
11.6
Tanggungjawab
Urusetia JPP hendaklah melampirkan kriteria dan sub kriteria
(tidak termasuk skema pemarkahan) yang akan digunapakai bagi
tujuan penilaian di dalam dokumen pelawaan. Format kriteria dan
sub kriteria telah diperjelaskan di perenggan 10.0.
Surat Pelawaan
11.6.1
Format Surat Pelawaan adalah seperti berikut
a)
b)
11.6.2
11.7
Format cadangan kos seperti di Lampiran 11E, Lampiran 11F dan
Lampiran 11G.
Draf Perjanjian Piawai
11.10.1
11.11
Format seperti di Lampiran 11D.
Format Cadangan Kos
11.9.1
11.10
Format seperti di Lampiran 1C.
Format Cadangan Teknikal
11.8.1
11.9
Bagi Lantikan Terus Beserta Kos Siling, Tender Terhad dan
Tender Terbuka Melalui Pra Kelayakan (bagi firma yang telah
disenarai pendek), LGM hendaklah menghantar surat pelawaan
beserta dokumen yang berkaitan kepada firma perunding yang
dipelawa melalui pos berdaftar dan emel / faks.
Surat Akuan Perunding
11.7.1
11.8
Lantikan Terus Beserta Kos Siling seperti di Lampiran
11B; dan
Tender Terhad/Tender Terbuka Melalui Pra Kelayakan
seperti di
Lampiran 11C;
Penerangan mengenai perjanjian piawai diperjelaskan di dalam
perenggan 18.0 dan PK 3.3/2013.
Edaran Dokumen Pelawaan
11.11.1
Bagi pelawaan secara Lantikan Terus Beserta Kos Siling/Tender
Terhad, LGM boleh mengedar Dokumen Pelawaan kepada firma
yang telah dikenalpasti/disenaraipendek tanpa mengenakan
bayaran kepada firma.
No
Perkara
11.11.2
Tanggungjawab
Bagi pelawaan secara Tender Terbuka, LGM hendaklah
mengenakan bayaran bergantung kepada bilangan muka surat
dokumen seperti jadual berikut tertakluk kepada kadar minimum
sebanyak RM50.00 bagi satu (1) set dokumen :
Saiz Kertas
A4
A3
A2
A1
A
11.11.3
Harga Semuka
0.35 sen
0.70 sen
RM3.50
RM6.50
RM8.00
Semua dokumen pelawaan yang telah diedarkan kepada firma
hendaklah direkodkan bagi tujuan kawalan dan rekod Kerajaan.
Senarai tersebut hendaklah dikemukakan kepada urusetia JPP
untuk tujuan perbandingan bilangan dokumen pelawaan yang
telah diedarkan dan bilangan dokumen pelawaan yang telah
dikembalikan. Format Senarai Edaran Dokumen Pelawaan seperti
di Lampiran 11H.
12.0
PENGIKLANAN
12.1
Kandungan Notis Iklan Bagi Tender Terbuka (Tanpa Pra Kelayakan)
12.1.1
Kandungan iklan Tender Terbuka (Tanpa Pra Kelayakan)
hendaklah menyatakan perkara-perkara berikut:
a)
Agensi yang memanggil tender;
b)
Nombor Rujukan Iklan;
c)
Nama projek/kajian;
d)
Kod dan Nama Bidang perunding;
e)
Tarikh & masa tutup tender;
f)
Tempat, tarikh dan masa taklimat tender oleh LGM (jika
perlu);
Alamat Kaunter/Pejabat Dokumen Pelawaan boleh
diperolehi;
Alamat Penyerahan Cadangan Teknikal & Cadangan
Kos (Peti Tender); dan
Syarat-syarat penyertaan pelawaan. Antaranya adalah :
g)
h)
i)
(i)
(ii)
Sama ada terhad kepada firma perunding yang
berdaftar
dengan
Kementerian
Kewangan/terbuka kepada semua firma
tempatan dan asing1; dan
Lain-lain syarat yang bersesuaian.
No
Perkara
12.2
Tanggungjawab
12.1.2
Contoh iklan tender terbuka (tanpa pra kelayakan) seperti di
Lampiran 12A dan Lampiran 12B. Bagi mengurangkan kos
pengiklanan, Agensi yang mempunyai banyak tender adalah
digalakkan untuk merangkumkan kesemua Pelawaan Terbuka di
dalam satu kenyataan Pelawaan Terbuka sahaja.
12.1.3
LGM hendaklah menetapkan jam 12.00 tengah hari pada hari
tender ditutup sebagai waktu terakhir untuk menerima cadangan
perunding. Cadangan perunding yang lewat diterima dari waktu
dan tarikh yang ditetapkan tidak boleh dipertimbangkan; dan
12.1.4
LGM adalah bertanggungjawab untuk memasukkan/menghantar
sesalinan kenyataan tender terbuka yang diiklankan ke dalam
laman web LGM
Kandungan Notis Iklan Bagi Tender Terbuka Melalui Pra Kelayakan
12.2.1
Kandungan iklan Pelawaan Terbuka Melalui Pra Kelayakan
a)
Agensi yang memanggil tender;
b)
No Rujukan Iklan;
c)
Nama projek/kajian;
d)
e)
Tarikh & masa tutup pelawaan;
f)
perlu);
Alamat Kaunter/Pejabat dimana Dokumen Pelawaan
boleh diperolehi;
g)
h)
Alamat Penyerahan
Kelayakan (Peti
Pelawaan); dan
Cadangan
Teknikal
Pra
i)
Syarat-syarat penyertaan pelawaan. Antaranya adalah :
(i)
berdaftar
dengan
Kementerian
tempatan dan asing;
(ii)
Bilangan minima kakitangan ikhtisas yang
diperlukan bagi
melaksanakan projek/kajian berkaitan;
No
12.2
Perkara
Tanggungjawab
(iii)
Kebenaran untuk firma bergabung dengan
firma lain bagi
memenuhi keperluan minima bilangan
kakitangan ikhtisas
(sekiranya perlu); dan
(iv)
12.2.2
Contoh iklan Tender Terbuka Melalui Pra Kelayakan seperti di
Lampiran 12C. Bagi mengurangkan kos pengiklanan, Agensi
yang mempunyai banyak Pelawaan Terbuka Pra Kelayakan
adalah digalakkan untuk merangkumkan kesemua Pelawaan
Terbuka Pra Kelayakan di dalam satu kenyataan sahaja.
12.2.3
Pelawaan Terbuka ditutup sebagai waktu terakhir untuk menerima
tawaran Pelawaan Terbuka. Tawaran Pelawaan Terbuka yang
lewat diterima dari waktu dan tarikh yang ditetapkan tidak boleh
dipertimbangkan.
12.1.4
LGM adalah bertanggungjawab untuk memasukkan/menghantar
sesalinan kenyataan tender terbuka yang diiklankan ke dalam
laman web LGM
Kandungan Notis Iklan Bagi Tender Terbuka Melalui Pra Kelayakan
12.2.1
Kandungan iklan Pelawaan Terbuka Melalui Pra Kelayakan
a)
LGM selaku pemanggil tender;
b)
No Rujukan Iklan;
c)
Nama projek/kajian;
d)
e)
Tarikh & masa tutup pelawaan;
f)
perlu);
Alamat Kaunter/Pejabat dimana Dokumen Pelawaan
boleh diperolehi;
g)
h)
Alamat Penyerahan Cadangan Teknikal Pra Kelayakan
(Peti Pelawaan); dan
No
12.3
12.4
Perkara
Tanggungjawab
a)
berdaftar
dengan
Kementerian
tempatan dan asing;
b)
Bilangan minima kakitangan ikhtisas yang
diperlukan bagi melaksanakan projek/kajian
berkaitan;
c)
Kebenaran untuk firma bergabung dengan firma
lain bagi memenuhi keperluan minima bilangan
kakitangan ikhtisas (sekiranya perlu); dan
d)
12.2.2
Contoh iklan Tender Terbuka Melalui Pra Kelayakan seperti di
Lampiran 12C. Bagi mengurangkan kos pengiklanan, Agensi yang
mempunyai banyak Pelawaan Terbuka Pra Kelayakan adalah
digalakkan untuk merangkumkan kesemua Pelawaan Terbuka
Pra Kelayakan di dalam satu kenyataan sahaja.
12.2.3
Pelawaan Terbuka ditutup sebagai waktu terakhir untuk menerima
tawaran Pelawaan Terbuka. Tawaran Pelawaan Terbuka yang
lewat diterima dari waktu dan tarikh yang ditetapkan tidak boleh
dipertimbangkan.
Edaran Kenyataan Tender Terbuka
12.3.1
Selaras dengan pematuhan kepada AP 172, semua pelawaan
terbuka hendaklah diberi publisiti yang seluas-luasnya supaya
semua firma perunding yang bona fide berpeluang menyertai
pelawaan terbuka dan membolehkan Kerajaan mendapat tawaran
yang terbaik.
12.3.2
Tender terbuka tempatan hendaklah diiklankan dalam sekurangkurangnya satu (1) akhbar harian utama tempatan berbahasa
Melayu. Manakala bagi tender terbuka yang melibatkan
penyertaan perunding asing, sekurang-kurangnya diiklankan di
dalam satu (1) akhbar harian utama tempatan berbahasa Melayu
dan satu (1) akhbar harian utama tempatan berbahasa Inggeris.
12.3.3
LGM
adalah
bertanggungjawab
juga
untuk
memasukkan/menghantar sesalinan iklan tender terbuka ke
dalam laman web LGM
Tempoh Iklan Tender Terbuka
12.4.1
Tempoh iklan adalah seperti berikut:
No
Perkara
Tanggungjawab
a)
b)
12.5
12.6
(i)
Sekurang-kurangnya 21 hari kalendar
(calendar days)/3 minggu bagi pelawaan terbuka
tempatan;
(ii)
Sekurang-kurangnya 56 hari kalendar
(calendar days)/8 minggu bagi pelawaan terbuka
yang melibatkan penyertaan firma asing.
(iii)
Ketua Setiausaha adalah diberi kuasa untuk
mempertimbangkan
permohonan
LGM
sekiranya
terdapat
keperluan
untuk
memendekkan tempoh pelawaan tersebut.
Tender Terbuka Melalui Pra Kelayakan
(i)
Tidak melebihi 14 hari kalendar (calendar
days)/2 minggu bagi pelawaan terbuka
tempatan;
(ii)
Tidak melebihi 30 hari kalendar (calendar
days)/4 minggu bagi pelawaan terbuka yang
melibatkan penyertaan firma asing.
Peti Tender
12.5.1
Peti tender hendaklah disediakan di tempat yang strategik bagi
memudahkan firma mengemukakan cadangan firma.
12.5.2
Semua peti tender hendaklah dilabelkan dengan maklumat berikut
:
a)
Tajuk Iklan;
b)
Tarikh & Masa Tutup tender;
c)
“Cadangan Teknikal”; dan
d)
“Cadangan Kos”
12.5.3
Peti tender hendaklah ditutup pada waktu yang ditetapkan dan
hendaklah dikunci dengan dua (2) kunci yang berbeza dan anak
kuncinya hendaklah dipegang secara berasingan oleh pegawai
yang berbeza.
Jawatankuasa Pembuka Tender
12.6.1
Syarat Keahlian Jawatankuasa Pembuka Tender adalah seperti
berikut :
a)
Jawatankuasa Pembuka Tender hendaklah dianggotai
sekurang-kurangnya oleh dua (2) orang pegawai, di
No
Perkara
Tanggungjawab
mana seorang daripadanya hendaklah terdiri daripada
pegawai Kumpulan Pengurusan dan Profesional atau
setaraf. Sekiranya Bahagian/Unit berkenaan kekurangan
pegawai, pelantikan boleh dibuat di kalangan pegawai
daripada Bahagian/Unit lain dalam LGM;
b)
Pelantikan ahli Jawatankuasa Pembuka Tender
hendaklah dibuat secara bertulis oleh Pegawai
Pengawal/Pegawai yang diturunkan kuasa; dan
c)
Pelantikan ahli Jawatankuasa Pembuka Tender boleh
dibuat secara tetap atau adhoc mengikut
keperluan/kesesuaian LGM dan tertakluk kepada
persetujuan Pegawai Pengawal/Pegawai yang
diturunkan kuasa; atau
d)
LGM boleh memilih untuk mengguna pakai
Jawatankuasa Pembuka Sebutharga/Tender bagi
perolehan bekalan dan perkhidmatan yang sedia ada.
12.6.2
Ahli Jawatankuasa Pembuka Tender hendaklah berlainan
daripada Ahli JPP.
12.6.3
Tugas Jawatankuasa Pembuka Tender adalah seperti berikut
a)
Selepas tender terbuka ditutup, peti tender hendaklah
dibuka dengan kadar segera oleh Jawatankuasa
Pembuka Tender.
b)
Menerima Senarai Edaran Dokumen Pelawaan daripada
Agensi (format di Lampiran 11H) untuk dikemukakan
kepada JPP;
c)
Menyedia dan melengkapkan Borang Jadual Tender
Terhad/Tender Terbuka(format di Lampiran 12D);
d)
Borang Jadual Tender Terhad/Tender Terbuka yang
telah lengkap diisi hendaklah ditandatangani oleh semua
ahli Jawatankuasa Pembuka Tender dengan
mencatatkan nama, jawatan dan tarikh di borang
tersebut;
e)
Memastikan bahawa cadangan kos dan cadangan
teknikal dikemukakan dalam dua (2) sampul surat yang
berasingan dan berlakri;
f)
Borang Jadual Tender Terhad/Tender Terbuka beserta
cadangan-cadangan perunding hendaklah dikemukakan
kepada Urusetia JPP; dan
No
Perkara
Tanggungjawab
g)
13.0
Borang Jadual Tender Terhad/Tender Terbuka
hendaklah dipamerkan tanpa menzahirkan maklumat
mengenai
senarai
dokumen
yang
tidak
dikemukakan/tidak lengkap oleh firma yang menyertai di
papan tanda yang mudah dilihat oleh orang ramai atau
secara online di laman web LGM
SENARAI PENDEK PERUNDING
13.1
Jenis Senarai Pendek
a)
b)
13.2
Proses senarai pendek perunding adalah berbeza
mengikut kaedah perolehan. Terdapat dua (2) jenis
penyenaraian pendek firma perunding iaitu
a)
Senarai Pendek secara Tender Terhad; dan
b)
Senarai Pendek secara Tender Terbuka
(Melalui Pra Kelayakan).
Bagi kaedah Lantikan Terus Beserta Kos Siling, adalah
memadai JPP memperakukan satu firma perunding
berserta anggaran kos siling untuk pertimbangan PBM
seperti format di Lampiran 13A. Walau bagaimanapun,
JPP adalah digalakkan untuk mencadangkan lebih
daripada satu firma untuk memberi pilihan kepada PBM.
Keputusan PBM hendaklah berdasarkan format di
Lampiran 13B. Agensi hendaklah mengeluarkan surat
pelawaan kepada firma berkenaan untuk mengemukakan
Cadangan Teknikal dan Cadangan Kos dengan kadar
segera sebaik sahaja menerima keputusan PBM. Format
surat pelawaan di Lampiran 11B.
Proses Senarai Pendek Secara Tender Terhad
a)
Proses senarai pendek firma secara Tender Terhad
adalah seperti berikut:
(i)
Pemohon/ketua projek hendaklah memastikan
bahawa senarai pendek firma dibuat melalui
modul carian di dalam Sistem ePerunding
dengan menyenarai pendek sekurangkurangnya tiga (3) hingga maksimum 10 firma
perunding berdasarkan kriteria asas seperti di
Perenggan 6.1.1.
(ii)
Berdasarkan
senarai
pendek
firma
tersebut,
pemohon/ketua projek hendaklah
No
Perkara
Tanggungjawab
menyediakan kertas perakuan dan pengesyoran
untuk pertimbangan JPP ke atas senarai pendek
tersebut. Format kertas perakuan seperti di
Lampiran 13C.
13.3
(iii)
pemohon/ketua projek hendaklah memastikan
kertas perakuan yang disediakan adalah
lengkap dan disertakan dengan dokumendokumen sokongan yang diperlukan. Sekiranya
kertas perakuan tidak lengkap, urusetia JPP
berhak menolak untuk dilengkapkan semula oleh
Agensi.
(iv)
JPP hendaklah bersidang dan membuat
pertimbangan ke atas perakuan Agensi. JPP
boleh sama ada bersetuju dengan perakuan
Agensi atau membuat pilihan lain sekiranya tidak
bersetuju dengan perakuan Agensi. Keputusan
Mesyuarat JPP hendaklah mengguna pakai
format seperti di Lampiran 13D.
(v)
Setelah keputusan dibuat, Urusetia JPP
hendaklah mengeluarkan surat pelawaan untuk
mengemukakan Cadangan Teknikal dan
Cadangan Kos kepada firma yang lulus senarai
pendek dengan kadar segera. Format surat
pelawaan seperti di Lampiran 11C.
(vi)
Surat pelawaan juga hendaklah disertakan
dengan
Surat Akuan Perunding seperti
Lampiran 1C untuk ditandatangani dan
disertakan bersama dengan Cadangan Teknikal
dan Cadangan Kos
Proses Senarai Pendek Secara Tender Terbuka Melalui Pra Kelayakan
13.3.1
Proses senarai pendek secara Tender Terbuka Melalui Pra
Kelayakan adalah seperti berikut:
a)
Setelah menerima Senarai Edaran Dokumen Pelawaan,
Borang Jadual Tender Terbuka beserta cadangancadangan teknikal pra kelayakan perunding, Urusetia
JPP hendaklah menetapkan tarikh mesyuarat penilaian
serta memaklumkan ahli-ahli JPP.
b)
Penilaian hendaklah dibuat berdasarkan kriteria prakelayakan yang telah ditetapkan.
c)
Sebaik sahaja JPP selesai menilai dan membuat
pemarkahan terhadap cadangan teknikal, JPP hendaklah
No
Perkara
Tanggungjawab
d)
14.0
membuat rumusan penilaian teknikal dengan menyusun
firma mengikut kedudukan markah tertinggi.
Berdasarkan kedudukan markah tersebut, JPP
hendaklah memperakukan sekurang-kurangnya tiga (3)
firma hingga maksimum sepuluh (10) firma untuk
pertimbangan dan kelulusan senarai pendek oleh PBM.
Sekiranya senarai pendek adalah kurang daripada tiga
(3) firma, keputusan hendaklah diperolehi daripada PBM
samada untuk meneruskan proses tender atau
mengulang semula proses pra-kelayakan. Format kertas
perakuan seperti di Lampiran 13E.
e)
PBM hendaklah bersidang dan membuat pertimbangan
ke atas perakuan JPP. Keputusan Mesyuarat PBM
hendaklah mengguna pakai format seperti di Lampiran
13F.
f)
Sekiranya PBM tidak mencapai persetujuan sebulat
suara, keputusan hendaklah dimuktamadkan oleh satu
peringkat PBM yang lebih tinggi atau PBM juga boleh
memutuskan supaya JPP membuat penilaian dan
cadangan semula.
g)
Setelah menerima keputusan daripada PBM, Urusetia
JPP hendaklah mengeluarkan surat pelawaan untuk
mengemukakan Cadangan Teknikal dan Cadangan Kos
kepada firma-firma yang telah disenarai pendek dengan
kadar segera. Surat Pelawaan hendaklah disertakan
dengan dokumen pelawaan yang turut mengandungi
TOR terperinci, kriteria penilaian teknikal & kos, Surat
Akuan Perunding dan sebagainya. Format surat
pelawaan seperti di Lampiran 11C.
PENILAIAN & PERAKUAN JAWATANKUASA PENILAIAN PERUNDING
14.1
a)
Sebaik sahaja firma yang dipilih mengemukakan
Cadangan Teknikal dan Cadangan Kos, Urusetia JPP
hendaklah terlebih dahulu menyemak cadangan dan
dokumen yang disertakan. Sekiranya cadangan tersebut
telah disahkan lengkap, Urusetia JPP hendaklah
mengemukakan kepada JPP dengan kadar segera.
b)
JPP hendaklah membuat penilaian ke atas perkaraperkara berikut:
a)
Metodologi menepati TOR;
No
Perkara
Tanggungjawab
c)
14.2
b)
Rangka/aktiviti yang dicadangkan dalam
projek/kajian adalah bersesuaian dengan skop
kerja;
c)
Carta pasukan kerja dalam projek/kajian beserta
peranan dan tanggungjawab setiap ahli pasukan;
d)
Kesesuaian
bilangan
kakitangan
ikhtisas/separa
ikhtisas/pengurusan
yang
dicadangkan dalam pasukan kerja;
e)
Yuran
perkhidmatan
perunding
yang
dicadangkan adalah
menepati peraturan perolehan perunding LGM
yang
berkuatkuasa dan bersesuaian dengan
keperluan
projek/kajian;
f)
Butiran dan kadar imbuhan balik yang
dicadangkan oleh
perunding tidak melebihi kadar maksima
yang telah
ditetapkan di dalam manual; dan
g)
Tawaran kos perkhidmatan perunding adalah
tidak melebihi
kos siling yang telah diluluskan oleh PBM
JPP dibenarkan untuk membuat rundingan dengan firma
sebelum Surat Setuju Terima dikeluarkan. Sila rujuk
Perenggan 15.0 yang menerangkan secara terperinci
mengenai rundingan dengan firma.
Tender Terhad
a)
Urusetia JPP hendaklah menyemak Cadangan Teknikal
dan Cadangan Kos yang telah dikemukakan dan
melengkapkan Borang Jadual Tender Terhad seperti di
Lampiran 12D.
(i)
Urusetia JPP hendaklah mengedarkan
dokumen-dokumen berikut semasa mesyuarat:
(ii)
Surat Akuan Ahli/Pengerusi/Urusetia Bagi
Lembaga /Jawatankuasa Berkaitan Perolehan
Perkhidmatan Perunding;
No
Perkara
Tanggungjawab
(iii)
Surat
Akuan
Selesai
Tugas
Ahli/Pengerusi/Urusetia
Bagi
Lembaga/Jawatankuasa Berkaitan Perolehan
Perkhidmatan Perunding (diisi selepas tugas
selesai);
(iv)
Cadangan Teknikal beserta dokumen sokongan
firma;
(v)
Dokumen Pelawaan Asal;
(vi)
Perincian anggaran
perunding;dan
(vii)
Kriteria penilaian, skema pemarkahan dan
benchmark markah lulus penilaian teknikal yang
telah ditetapkan terdahulu oleh JPP.
kos
perkhidmatan
b)
Ahli JPP hendaklah membuat penilaian teknikal
terlebih dahulu berpandukan kriteria penilaian yang telah
ditetapkan dan mencatat pemarkahan tersebut di dalam
format seperti di Lampiran 14A.
c)
Setiap ahli hendaklah menilai kesemua cadangan
secara individu dan proses penilaian tersebut
hendaklah dibuat secara bermesyuarat. Ini adalah
bertujuan untuk mengelak berlakunya sebarang unsur
bias/salah seorang ahli mempengaruhi ahli lain di dalam
membuat perakuan. Proses penilaian secara
bermesyuarat juga adalah bertujuan untuk mengelak
berlakunya sebarang kebocoran maklumat kepada pihak
lain.
d)
Selepas penilaian teknikal disempurnakan, ahli JPP
hendaklah membuat rumusan penilaian dengan
menyusun firma mengikut kedudukan markah tertinggi
dan melepasi markah lulus/benchmark seperti yang telah
ditetapkan.
e)
Sekiranya terdapat cadangan perunding yang
mempunyai markah penilaian teknikal yang sama
(markah seri), JPP hendaklah melihat kepada markah
yang telah diberikan ke atas kriteria kakitangan dan
metodologi
firma-firma
berkenaan
dan
mengutamakan firma yang mempunyai markah
tertinggi dalam kedua-dua kriteria tersebut.
f)
Berdasarkan rumusan penilaian teknikal yang
dikemukakan oleh ahli JPP, Urusetia JPP hendaklah
No
Perkara
Tanggungjawab
mengedarkan Cadangan Kos beserta dokumen
sokongan firma yang lulus penilaian teknikal kepada ahli
JPP untuk penilaian kos seterusnya. Penilaian kos hanya
dibuat untuk firma yang lulus penilaian teknikal sahaja.
g)
Ahli JPP hendaklah membuat penilaian kos berdasarkan
format seperti di Lampiran 14B dengan memastikan
perkara berikut:
(i)
Menggunapakai kaedah penetapan yuran
secara Input Masa/Skala Yuran Piawai yang
diiktiraf oleh Kerajaan;
(ii)
Kos keseluruhan perkhidmatan
hendaklah tidak
termasuk Cukai Perkhidmatan;
(iii)
Kos imbuhan balik hendaklah disertakan butiran
terperinci
dan item serta kadar mematuhi peraturan
perolehan
perunding yang berkuatkuasa;
(iv)
Kos penyeliaan tapak (jika berkaitan)
(v)
Kos perkhidmatan tambahan (jika ada); dan
(vi)
Kos keseluruhan
berkenaan
perkhidmatan
perunding
perunding
h)
Sekiranya terdapat sebarang kesilapan arithmetik atau
ketidakpatuhan ke atas kadar-kadar yang telah
ditetapkan, JPP hendaklah mencatatkan kesilapan
tersebut di dalam laporan kepada PBM. Sekiranya
JPP membuat pembetulan ke atas kesilapan arithmetik
atau ketidakpatuhan ke atas kadar-kadar yang telah
ditetapkan dan pembetulan tersebut memberi kesan
kepada susunan kedudukan, JPP hendaklah membuat
penyenaraian tambahan sebagai perbandingan.
i)
Selepas penilaian kos disempurnakan, ahli JPP
hendaklah membuat rumusan penilaian dengan
menyusun firma mengikut tawaran kos terendah.
Bagi perunding yang memberikan cadangan kos
yang terendah, markah 100% akan diberikan
manakala cadangan kos yang selebihnya akan diberi
markah mengikut kadar kos yang dicadangkan
No
Perkara
Tanggungjawab
(inversely proportional to their prices).
Contoh :
1
Nama Firma A
Kos Yang
Ditawarkan
Oeh
Perunding
(RM)
1,950,000.00
2
Nama Firma B
3
4
Bil. Nama Firma
j)
100.00
1,980,000.00
A/B x 100
98.48
Nama Firma C
2,100,000.00
A/C x 100
92.86
Nama Firma D
2,300,000.00
A/D x 100
84.78
JPP seterusnya membuat penilaian keseluruhan
teknikal dan kos seperti berikut:
(i)
formula menentukan markah keseluruhan :
(ii)
Petunjuk adalah seperti berikut:
(iii)
Markah Keseluruhan = Q W1   C W2 
:
:
:
:
Markah Penilaian Teknikal
Wajaran Penilaian Teknikal
Markah Penilaian Kos
Wajaran Penilaian Kos
Wajaran Penilaian Teknikal dan Penilaian
Kos adalah ditetapkan seperti berikut:
Wajaran untuk
Penilaian
Teknikal W1
80%
(iv)
Markah
(%)
100
Q
W1
C
W2
k)
Formula
Pemarkahan
Wajaran untuk
Penilaian
Kos W2
20%
Format Penilaian Keseluruhan Teknikal dan
Kos adalah ditetapkan seperti di Lampiran 14C.
Urus setia JPP hendaklah menyediakan laporan
penilaian dan kertas perakuan pelantikan perunding dan
kos untuk pertimbangan PBM seperti format di Lampiran
14D.
No
14.3
Perkara
Tanggungjawab
l)
Sekiranya kertas perakuan yang disediakan oleh JPP
adalah tidak lengkap, urusetia PBM berhak menolak
untuk dilengkapkan semula oleh Agensi. Sekiranya
lengkap, Urusetia PBM hendaklah mengadakan
mesyuarat dengan kadar segera
m)
PBM hendaklah bersidang dan membuat pertimbangan
ke atas perakuan JPP. PBM boleh sama ada bersetuju
dengan perakuan JPP atau membuat pilihan lain
sekiranya tidak bersetuju dengan perakuan JPP.
Keputusan Mesyuarat PBM hendaklah mengguna pakai
format seperti di Lampiran 14E.
n)
Sebelum memulakan mesyuarat, semua ahli PBM
termasuk Pengerusi dan Urus setia hendaklah
menandatangani Surat Akuan Ahli/Pengerusi/ Urusetia
Bagi Lembaga/Jawatankuasa Berkaitan Perolehan
Perkhidmatan Perunding. Manakala selepas mesyuarat
ditangguhkan, Surat Akuan Selesai Tugas Ahli/
Pengerusi/ Urusetia Bagi Lembaga/Jawatankuasa
Berkaitan Perolehan Perkhidmatan Perunding hendaklah
turut ditandatangani.
o)
Sekiranya PBM tidak dapat mencapai persetujuan secara
sebulat suara, keputusan hendaklah dimuktamadkan
oleh satu peringkat PBM yang lebih tinggi atau PBM
boleh
memutuskan
supaya
JPP
membuat
penilaian/perakuan semula.
p)
Setelah keputusan dibuat, urusetia PBM hendaklah
memaklumkan keputusan tersebut kepada Agensi untuk
membolehkan Agensi mengeluarkan Surat Setuju Terima
kepada firma yang berjaya. Format Surat Setuju Terima
seperti di Lampiran 16A.
14.3.1
Setelah menerima Senarai Edaran Dokumen Pelawaan, Borang
Jadual Tender Terbuka dan Cadangan Teknikal dan Cadangan
Kos daripada Jawatankuasa Pembuka Tender, Urusetia JPP
hendaklah mengadakan mesyuarat penilaian JPP dengan kadar
segera.
14.3.1
Urusetia JPP hendaklah mengedarkan dokumen-dokumen berikut
semasa mesyuarat:
a)
Senarai Edaran Dokumen Pelawaan;
No
Perkara
14.3.2
14.4
Tanggungjawab
b)
c)
Borang Jadual Tender Terbuka;
Surat Akuan Selesai Tugas Ahli/ Pengerusi/ Urusetia
Bagi Lembaga/ Jawatankuasa Berkaitan Perolehan
Perkhidmatan Perunding (diisi sebaik sahaja selesai
tugas);
d)
e)
f)
g)
Cadangan Teknikal beserta dokumen sokongan firma;
Perincian anggaran kos perkhidmatan perunding; dan
Kriteria Penilaian, Skema Pemarkahan dan Benchmark
markah lulus penilaian teknikal yang telah ditetapkan
terdahulu oleh JPP.
Langkah seterusnya adalah sama seperti proses di perenggan
14.2.3 hingga
14.2.17 di atas kecuali Format Kertas
Perakuan/Keputusan PBM hendaklah menggunakan format
seperti berikut :
a)
Format Kertas Perakuan Pelantikan Perunding dan
Kos Secara Tender Terbuka (Tanpa Pra Kelayakan)
Untuk Pertimbangan
Pihak
Berkuasa
Melulus
seperti di Lampiran 14F.
b)
Format Keputusan Pihak Berkuasa Melulus Bagi
Pelantikan Perunding dan Kos Secara Tender Terbuka
(Tanpa Pra Kelayakan) seperti di Lampiran 14G.
14.3.4
Selaras dengan peraturan semasa, Agensi hendaklah
memaparkan nama firma yang berjaya dilantik di papan kenyataan
Agensi dan juga secara online di laman web LGM selepas Surat
Setuju Terima ditandatangani oleh kedua-dua belah pihak.
14.3.5
Tempoh mempamerkan keputusan pelantikan firma yang berjaya
di papan kenyataan Agensi/laman web hendaklah sekurangkurangnya empat belas (14) hari kalendar.
Tender Terbuka Melalui Pra Kelayakan (Bagi Firma Yang Telah
Disenaraipendek)
14.4.1
Setelah menerima Senarai Edaran Dokumen Pelawaan, Borang
Jadual Tener Terbuka dan Cadangan Teknikal dan Cadangan Kos
daripada Jawatankuasa Pembuka Tender, Urusetia JPP
hendaklah mengadakan mesyuarat penilaian JPP dengan kadar
segera.
14.4.2
Urusetia JPP hendaklah mengedarkan dokumen-dokumen berikut
semasa mesyuarat:
No
Perkara
14.4.3
Tanggungjawab
a)
b)
Senarai Edaran Dokumen Pelawaan;
Borang Jadual Tender Terbuka;
c)
Surat
Akuan
Ahli/Pengerusi/Urusetia
Bagi
Lembaga/Jawatankuasa
Berkaitan
Perolehan
Perkhidmatan Perunding;
d)
Surat Akuan Selesai Tugas Ahli/Pengerusi/Urusetia Bagi
Lembaga/Jawatankuasa
Berkaitan
Perolehan
Perkhidmatan Perunding (diisi sebaik sahaja selesai
tugas);
e)
f)
Cadangan Teknikal beserta dokumen sokongan firma;
g)
h)
Perincian anggaran kos perkhidmatan perunding; dan
Kriteria Penilaian, Skema Pemarkahan dan Benchmark
markah lulus penilaian teknikal yang telah ditetapkan
terdahulu oleh JPP
Langkah seterusnya adalah sama dengan proses di perenggan
14.2.3 hingga
14.2.17 di atas kecuali Format Kertas
Perakuan/Keputusan PBM hendaklah menggunakan format
seperti berikut :
a)
Format Kertas Perakuan Pelantikan Perunding dan Kos
Secara Tender Terbuka Melalui Pra Kelayakan Untuk
Pertimbangan Pihak Berkuasa
Melulus seperti di
Lampiran 14H.
b)
Format Keputusan Pihak Berkuasa Melulus Bagi
Pelantikan Perunding dan Kos Secara Tender Terbuka
Melalui Pra Kelayakan seperti di Lampiran 14I.
14.4.4
Selaras dengan peraturan semasa, Agensi hendaklah
memaparkan nama firma yang berjaya dilantik di papan kenyataan
LGM dan juga secara online di laman web LGM Surat Setuju
Terima ditandatangani oleh kedua-dua belah pihak.
14.4.5
Tempoh mempamerkan keputusan pelantikan firma yang berjaya
di papan kenyataan LGM/laman web hendaklah sekurangkurangnya empat belas (14) hari kalendar.
No
Perkara
15.0
15.2
Tanggungjawab
RUNDINGAN KOS DAN PELARASAN KOS
15.1
Rundingan Kos Bagi Lantikan Terus Beserta Kos Siling
15.1.1
Rundingan kos hanya dibenarkan bagi perolehan
perkhidmatan perunding yang dilaksanakan secara Lantikan
Terus Beserta Kos Siling sahaja dan hendaklah dibuat sebelum
Surat Setuju Terima dikeluarkan. Walau bagaimanapun,
rundingan kos yang dibuat hendaklah tidak melebihi kos siling
yang telah dipersetujui oleh PBM.
15.1.2
JPP adalah dipertanggungjawabkan untuk melaksanakan
proses rundingan dengan firma yang telah terpilih.
15.1.3
Keputusan hasil rundingan hendaklah disediakan dengan serta
merta sebaik sahaja proses rundingan telah selesai dan
ditandatangani oleh pihak Agensi dan perunding.
15.1.4
Perkara-perkara yang dibenar untuk dirundingkan adalah seperti
berikut:
a)
Input masa;
b)
Perincian kos imbuhan balik;
c)
Klarifikasi penglibatan perunding asing;
d)
Pemindahan teknologi; dan
e)
Kesilapan arithmatik
15.1.5
Walau bagaimanapun, JPP hendaklah memastikan sebarang
rundingan yang dibuat dengan firma tidak boleh mengakibatkan
tawaran kos perunding melebihi kos siling yang telah pun
dipersetujui dan diluluskan oleh PBM sebelum ini
Pelarasan Kos (Rationalization)
15.2.1
Rundingan kos adalah tidak dibenarkan bagi semua jenis tender.
Ini bertujuan mengelakkan sebarang ketidakpuasan hati di
kalangan firma- firma perunding yang menyertai tender tersebut.
Selain itu, ia turut mengekalkan konsep keadilan serta ketelusan
dalam melaksanakan perolehan Kerajaan.
15.2.2
Walau bagaimanapun, sekiranya tawaran firma yang
dipersetujui
PBM
mempunyai
kesilapan
arithmetik/ketidakpatuhan ke atas kadar-kadar yang
ditetapkan, pelarasan kos adalah dibenarkan tertakluk tidak
melebihi tawaran asal perunding tersebut.
15.2.3
Sekiranya firma berkenaan tidak bersetuju dengan pelarasan kos
yang telah dibuat, JPP hendaklah membawa perkara tersebut
kepada PBM untuk
pertimbangan
semula.
Walau
No
Perkara
Tanggungjawab
bagaimanapun,
bagi mempercepatkan proses pelantikan
perunding, PBM boleh terdahulu memutuskan bahawa sekiranya
firma yang dipilih tidak bersetuju dengan pelarasan yang dibuat,
pelantikan boleh ditawarkan kepada firma kedua terbaik.
16.0
16.1
PELANTIKAN RASMI PERUNDING
Pelantikan Rasmi
a)
Pelantikan rasmi perunding hendaklah dilaksanakan
dengan mengeluarkan dokumen seperti berikut :
(a) Surat Setuju Terima (SST); dan
(b) Perjanjian Perkhidmatan Perunding
16.2
16.2.1
Surat Setuju Terima
SST adalah satu dokumen perundangan yang sah dan merupakan
sebahagian daripada dokumen perjanjian. Ia adalah untuk
mengesahkan penerimaan sesuatu tawaran berasaskan kepada
syarat-syarat yang telah ditetapkan di dalam dokumen pelawaan.
Format SST adalah seperti di Lampiran 16A.
16.2.2
SST hendaklah dikeluarkan kepada firma yang berjaya dengan
kadar segera daripada tarikh keputusan PBM diterima melalui pos
laju. Urusetia JPP adalah digalakkan untuk memaklumkan notis
penghantaran SST kepada firma secara emel/faks.
16.2.3
Pegawai yang boleh menandatangani SST hendaklah pegawai
awam yang diberi kuasa di bawah Seksyen 2 Akta Kontrak
Kerajaan 1949 (Semakan 1973).
16.2.4
Urusetia JPP hendaklah memastikan kandungan SST adalah
jelas. Dokumen- dokumen berikut hendaklah disertakan bersama
dengan SST yang dikemukakan kepada firma :
a)
b)
c)
16.2.5
16.2.6
Surat Akuan Perunding Yang Dilantik;
Butiran kos terperinci yang telah dipersetujui;
Jadual pelaksanaan projek/kajian yang telah
diluluskan;dan
d)
Carta ahli pasukan kerja beserta peranan
serta tanggungjawab yang telah diluluskan.
Satu ikatan yang sah dari segi perundangan hanya akan
terbentuk setelah Agensi dan Perunding telah menandatangani
surat tersebut iaitu setelah SST dikembalikan semula oleh firma
perunding yang dipilih. Agensi hendaklah memastikan Surat
Akuan Perunding Yang Dilantik hendaklah turut lengkap
ditandatangani oleh perunding berkenaan
Firma yang telah dipilih hendaklah mengembalikan SST tersebut
dalam tempoh empat belas hari (14) hari daripada tarikh SST
No
Perkara
Tanggungjawab
tersebut ditandatangani oleh Agensi.
16.3
17.0
16.2.7
SST yang telah ditandatangani oleh firma dan dikembalikan
kepada Agensi hendaklah dijadikan sebahagian daripada
Perjanjian Perkhidmatan Perunding yang akan digunakan.
16.2.8
Firma hanya boleh memulakan kerja apabila SST telah
ditandatangani. Agensi dilarang sama sekali untuk
mengeluarkan arahan memulakan kerja kepada perunding
sebelumSST ditandatangani. Firma berhak untuk tidak
memulakan kerja tanpa SST.
16.2.9
LGM hendaklah berhati-hati dalam mengeluarkan arahan
memulakan kerja kepada perunding tanpa SST
ditandatangani terlebih dahulu kerana arahan tersebut
sekiranya dilaksanakan oleh perunding,
akan
mengakibatkan masalah di dalam pembayaran kelak dan
kemungkinan pegawai Kerajaan dikenakan AP59.
Perjanjian Piawai Perkhidmatan Perunding
16.3.1
LGM hendaklah menandatangani perjanjian dengan pihak
perunding dengan menggunapakai format perjanjian piawai yang
telah disediakan bagi semua perolehan perkhidmatan perunding
tanpa mengira nilai. Ini adalah selaras dengan hasrat AP176.1(c)
yang menetapkan agar semua perolehan
perkhidmatan
bermasa tanpa mengira nilai hendaklah diadakan satu kontrak
rasmi. Dokumen perjanjian bagi perkhidmatan perunding adalah
penting bagi menjamin kepentingan Kerajaan sekiranya berlaku
sebarang masalah di kemudian hari. Dokumen perjanjian juga
memberi kuasa kepada kerajaan untuk mengenakan LAD kepada
perunding sekiranya berlaku sebarang kelewatan atau
mengambil tindakan lain yang bersesuaian.
16.3.2
Perjanjian Perkhidmatan Perunding hendaklah ditandatangani
oleh pegawai awam yang telah diberi kuasa di bawah Seksyen 2
Akta Kontrak Kerajaan 1949 (Semakan 1973).
16.3.3
Sebaik sahaja Surat Setuju Terima dikeluarkan kepada perunding,
Wakil LGM hendaklah menandatangani perjanjian perunding
dengan sesegera mungkin iaitu sebelum tarikh bayaran yang
ditetapkan oleh LGMi bagi peringkat kemajuan kerja yang pertama
dibuat kepada perunding.
16.3.4
Pembayaran kepada perunding tanpa perjanjian adalah
dilarang sama sekali.
SISTEM ePERUNDING
No
Perkara
17.1
Tanggungjawab
Kepentingan Merekod Maklumat Perolehan Perkhidmatan Perunding
17.1.1
LGM yang membuat perolehan perkhidmatan perunding bagi
pelaksanaan sesebuah projek/kajian Kerajaan adalah
bertanggungjawab untuk merekod semua maklumat perolehan
perkhidmatan perunding ke dalam sistem yang telah dibangunkan
oleh Kementerian Kewangan iaitu Sistem ePerunding yang boleh
dicapai
melalui
URL
berikut
http://porteperunding.treasury.gov.my/
17.1.2
Sistem ePerunding adalah merupakan sebuah sistem yang
dibangunkan bertujuan membolehkan LGM membuat rujukan,
memproses permohonan perolehan perkhidmatan perunding dan
membuat laporan berkala/ad hoc mengenai perolehan
perkhidmatan perunding sesebuah Agensi mengikut projek/kajian.
Walau bagaimanapun, buat masa ini sehingga dimaklumkan kelak
oleh Kementerian Kewangan, Sistem ePerunding hanya boleh
digunakan untuk tujuan seperti berikut :
a)
b)
c)
d)
e)
f)
Semakan profail firma yang berdaftar dengan
Kementerian
Kewangan;
Membuat carian firma perunding berdasarkan kriteriakriteria asas pemilihan perunding seperti di perenggan
6.1.1;
Merekod maklumat perolehan perkhidmatan perunding;
Merekod penilaian prestasi perunding; dan
Membuat rujukan ke atas peraturan/arahan semasa
Kerajaan mengenai perolehan perkhidmatan perunding.
Memproses permohonan pelantikan perunding
secara lantikan terus beserta kos siling bagi projek
pembangunan fizikal sehingga kos projek bernilai RM5
juta dan kajian/kerja ukur bernilai RM500,000.
17.1.3
Penggunaan Sistem ePerunding adalah terhad kepada Agensi
Kerajaan dalam melaksanakan perolehan perkhidmatan
perunding secara atas talian tertakluk telah diberi kelulusan
Username dan Password (borang permohonan boleh dimuat turun
melalui laman web Sistem ePerunding). Walau bagaimanapun,
pihak luar boleh melayari sistem tersebut untuk mendapatkan
maklumat asas mengenai firma-firma perunding yang berdaftar
dengan Kementerian Kewangan dan peraturan/arahan semasa
Kerajaan mengenai perolehan perkhidmatan perunding tanpa
username dan password.
17.1.4
Memandangkan pemilihan firma perunding adalah berdasarkan
maklumat yang terdapat di dalam Sistem ePerunding, adalah
penting maklumat tersebut dikemaskini oleh LGM secara
No
Perkara
Tanggungjawab
berterusan. Maklumat yang terkini akan membantu LGM di
dalam membuat pemilihan yang tepat (matching) berdasarkan
kapasiti dan kapabiliti firma bersesuaian dengan keperluan
projek/kajian Kerajaan.
17.2
18.0
18.1
Pengemaskinian Maklumat Perolehan Perkhidmatan Perunding
17.2.1
Sebaik sahaja SST telah ditanda tangani oleh kedua-dua pihak,
LGM adalah bertanggungjawab untuk merekod maklumat
perolehan perkhidmatan perunding bagi projek/kajian tersebut ke
dalam sistem ePerunding.
PERJANJIAN PERUNDING & PENTADBIRAN KONTRAK
Kepentingan Perjanjian
18.1.1
Perjanjian merupakan satu ikatan rasmi diantara Kerajaan dengan
firma dan mengandungi obligasi/persetujuan yang perlu dipatuhi
dan dilaksanakan sepanjang tempoh perjanjian tersebut. Berikut
adalah kepentingan Perjanjian :
a)
b)
c)
d)
Memelihara kepentingan Kerajaan;
Memastikan kedua-dua pihak mematuhi obligasi
masing- masing sebagaimana dinyatakan di dalam
perjanjian/kontrak yang ditandatangani;
Sekiranya ada pelanggaran/ketidak patuhan terma dan
syarat perjanjian, dokumen perjanjian boleh digunakan
untuk proses pendakwaan undang-undang / gantirugi;
dan
Penjelasan mengenai tanggungjawab perunding
disamping menjelaskan perkhidmatan yang bakal
diberikan kepada Kerajaan dalam tempoh yang
ditetapkan.
18.1.2
Pembayaran kepada firma perunding sebelum perjanjian
ditandatangani adalah tidak dibenarkan.
18.1.3
Sebaik sahaja Surat Setuju Terima dikeluarkan kepada perunding,
LGM hendaklah menandatangani perjanjian perunding dengan
sesegera mungkin iaitu sebelum tarikh bayaran yang ditetapkan
oleh LGM bagi peringkat kemajuan kerja yang pertama dibuat
kepada perunding.
Perjanjian hendaklah disediakan oleh LGM dan perjanjian tersebut
hendaklah ditandatangani oleh Pegawai yang diberi kuasa oleh
Pegawai Pengawal..
18.1.4
18.1.5
Perjanjian hendaklah dibuat secara berasingan mengikut bidang
perkhidmatan perunding. Sekiranya 2 atau lebih firma dalam
bidang perkhidmatan yang sama bergabung bagi melaksanakan
sesuatu projek Kerajaan, hanya 1 perjanjian sahaja perlu
disediakan dan ditandatangani oleh kesemua pihak yang terlibat.
No
Perkara
18.2
Jenis Perjanjian Piawai Perkhidmatan Perunding
18.2.1
Sebarang perubahan kepada syarat-syarat sedia ada di dalam
perjanjian piawai yang diluluskan LGM adalah tidak dibenarkan.
Walau bagaimanapun, sekiranya terdapat keperluan khusus untuk
menambah klausa baru di dalam perjanjian piawai, LGM
hendaklah merujuk dan mendapat kebenaran daripada
Pegawai Undang-Undang LGM terlebih dahulu.
18.2.2
Sekiranya tiada perubahan klausa yang telah dibuat ke atas
perjanjian piawai tersebut, LGM boleh menandatangani perjanjian
tersebut tanpa perlu merujuk ke Pegaawai Undang-Undang LGM.
18.2.3
Bagi perolehan perkhidmatan perunding yang dibuat mengikut
kaedah bayaran SOF atau input masa, perjanjian hendaklah
mengikut perjanjian piawai seperti di PK 3.3/2013. Berikut adalah
perjanjian piawai sedia ada yang telah :
18.2.6
18.3
a)
Form CSA2014-Architectural (incl. SOF 2010)
b)
Form CSA2014-Engineering (incl. SOF 1998)
c)
Form CSA2014-Quantity Surveying (incl.SOF 2004); dan
d)
Form CSA2014-Research
Softcopy bagi perjanjian di perenggan 18.6.2.1 hingga 18.6.2.4 di
atas boleh dimuat turun melalui laman web Sistem ePerunding di
http://porteperunding.treasury.gov.my/index.php/perjanjianpiawai.
Pentadbiran Kontrak
18.3.1
LGM hendaklah mengambil perhatian yang serius
berkenaan pengurusan dan pentadbiran kontrak. Oleh itu, adalah
penting untuk LGM mengetahui dan memahami kandungan
perjanjian bagi menjaga kepentingan Kerajaan dan melicinkan
urusan yang berhubung kait dengan pelaksanaan sesuatu
perolehan.
18.3.2
19.0
Tanggungjawab
Sila rujuk PK 3.3 untuk penerangan lanjut mengenai pentadbiran
kontrak.
PELANTIKAN PERUNDING INDIVIDU
19.1
Syarat Pelantikan Perunding Individu/Pegawai Kerajaan
19.1.1
Perunding individu lazimnya ditakrifkan seperti berikut:
a)
Individu yang sedang berkhidmat dengan suatu
firma dan/atau individu yang memberikan perkhidmatan
secara freelance;
No
Perkara
Tanggungjawab
b)
c)
19.1.2
Pegawai Kerajaan yang telah bersara dari perkhidmatan;
atau
Tenaga pengajar universiti (IPTA/IPTS) yang masih
berkhidmat.
Pelantikan perunding secara individu tidak digalakkan,
walau bagaimanapun adalah dibenarkan tertakluk kepada syaratsyarat berikut:
a)
Hanya bagi Kajian Kerajaan atau yang memerlukan
khidmat nasihat kepakaran individu tersebut bagi
pelaksanaan kajian berkenaan sahaja;
b)
Tempoh perkhidmatan perunding tidak melebihi 1 tahun;
c)
Kos perkhidmatan tidak melebihi RM500 ribu;
d)
Kajian yang memerlukan kepakaran khusus yang tidak
ditawarkan oleh firma sedia ada;
e)
Boleh melebihi dari seorang perunding individu tertakluk
jumlah kos perkhidmatan semua perunding individu
tersebut tidak melebihi RM500 ribu dan tidak melebihi
tempoh 1 tahun;
f)
Pelantikan dan kos perunding individu hendaklah
mendapat kelulusan LP A manakala bagi perunding
individu asing adalah LP A dan
g)
Kriteria pemilihan perunding individu tersebut boleh
ditetapkan sendiri oleh JPP mengikut kesesuaian projek;
h)
Faktor Pengganda bagi perunding individu tempatan
adalah maksimum 1.6 dan perunding individu asing
adalah maksimum 1.0
i)
Pelantikan dan kos perunding individu hendaklah
mendapat kelulusan LP ‘A’ manakala bagi perunding
individu asing adalah LP ‘A’;
j)
Surat Setuju Terima hendaklah dikeluarkan kepada
perunding individu tersebut sebelum sebarang arahan
memulakan kerja dikeluarkan;
k)
Perjanjian dengan perunding individu tersebut hendaklah
disediakan menggunapakai format perjanjian piawai
seperti di PK3.3/2013 dan ditandatangani sebelum
sebarang bayaran boleh dibuat; dan
No
Perkara
Tanggungjawab
l)
19.1.3
19.1.4
20.0
20.1
Maklumat perolehan perunding individu hendaklah
direkodkan di dalam sistem ePerunding;
Bagi mendapatkan perkhidmatan tenaga pengajar IPTA/IPTS
yang masih berkhidmat, syarat tambahan adalah seperti berikut :
a)
Memastikan pelantikan tenaga pengajar hendaklah
dilaksanakan melalui Badan/Biro Perundingan Universiti
yang berdaftar dengan Kementerian Kewangan
b)
Sekiranya IPTA/IPTS tidak mempunyai Badan/Biro
Perundingan yang berdaftar dengan Kementerian
Kewangan, pelantikan tenaga pengajar tersebut
hendaklah dibuat melalui Bahagian Pentadbiran/Sumber
Manusia Universiti berkenaan.
LGM hendaklah menandatangani perjanjian dengan perunding
individu berkaitan dengan menggunakan format perjanjian piawai
seperti di Perenggan 18.0 dan PK 3.3
PELANTIKAN PERUNDING ASING
Perkhidmatan Perunding Asing
20.1.1
Perunding Asing di dalam perolehan
perunding
Kerajaan boleh ditakrifkan seperti berikut:
a)
b)
c)
d)
perkhidmatan
Firma di luar Negara yang dilantik secara outsource oleh
firma tempatan/ dilantik terus oleh LGM;
Individu Asing yang bekerja dengan firma di luar Negara
yang dilantik secara outsourcing oleh firma
tempatan/dilantik terus oleh LGM;
Warga Tempatan yang bekerja dengan firma Asing di luar
Negara yang dilantik secara outsourcing oleh firma
tempatan/dilantik terus oleh LGM;dan
Individu Asing yang tidak bermastautin2 di Malaysia
dan bekerja dengan firma tempatan yang dilantik secara
outsourcing oleh firma tempatan/dilantik terus oleh LGM.
20.1.2
Firma Asing yang berdaftar dengan Suruhanjaya Syarikat
Malaysia (SSM) adalah diklasifikasikan sebagai firma perunding
tempatan
20.1.3
Individu Asing yang bermastautin di Malaysia dan bekerja dengan
firma tempatan adalah diklasifikasikan sebagai perunding
tempatan.
20.1.4
Warga Tempatan yang sedang bekerja dengan firma tempatan
yang berpejabat di luar Negara adalah diklasifikasikan sebagai
No
Perkara
Tanggungjawab
perunding tempatan.
20.1.5
Perunding tempatan hendaklah diberi keutamaan di dalam
perolehan Kerajaan bagi tujuan peningkatan keupayaan (capacity
building), kawalan ke atas aliran keluar mata wang dan dasar
keselamatan negara.
20.1.6
Semua perolehan perkhidmatan firma perunding asing
hendaklah mendapat kelulusan Jawatankuasa Kewangan dan
Perolehan LGM terlebih dahulu.
20.1.7
Bagi perolehan perkhidmatan perunding asing,
hendaklah melaksanakan perkara-perkara berikut :
a)
Mengenakan Cukai Pegangan (Withholding Tax)
bagi perkhidmatan individu/firma asing selaras dengan
Akta Cukai Pendapatan 1967. Kadar semasa Cukai
Pegangan adalah tertakluk kepada kadar semasa yang
diluluskan Kerajaan;
b)
Memastikan perunding individu asing dalam bidang
arkitek, kejuruteraan dan ukur bahan berdaftar dengan
Lembaga/Badan profesional di negara masing-masing;
Memastikan perunding individu asing dalam bidang
arkitek, kejuruteraan dan ukur bahan turut berdaftar
secara sementara dengan Lembaga/Badan profesional di
Malaysia selaras dengan Akta Lembaga Profesional
masing-masing; dan
c)
d)
20.2
LGM
Memastikan
terdapat
program
Transfer
of
Technology/Knowledge kepada kakitangan LGM
(sekiranya perlu).
Kaedah Bayaran Perunding Asing
20.2.1
20.3
Pengiraan yuran Input Masa bagi perunding asing seperti di
perenggan 20.1.1 di atas hendaklah dibuat secara charge rate.
Sebagai panduan, LGM boleh menggunakan format di Lampiran
20A atau format lain yang bersesuaian.
Dasar Penggunaan Mata Wang
20.3.1
21.0
Tawaran harga daripada perunding asing boleh dibuat sama ada
di dalam Ringgit Malaysia ataupun mata wang asing. Walau
bagaimanapun, bagi mengawal perbelanjaan, LGM dinasihatkan
supaya mengutamakan Ringgit Malaysia dan dinyatakan dengan
jelas di dalam dokumen pelawaan.
PEMANTAUAN
PERUNDING
DAN
PENILAIAN
PRESTASI
PERKHIDMATAN
No
Perkara
21.1
Tanggungjawab
Pemantauan & Penilaian Prestasi
21.1.1
LGM adalah bertanggungjawab untuk memastikan penilaian
prestasi perunding dibuat pada setiap peringkat perkhidmatan
yang telah dilaksanakan oleh perunding. Maklumat prestasi
perunding yang telah dinilai oleh LGM hendaklah direkodkan ke
dalam Sistem ePerunding. Borang penilaian prestasi adalah
seperti di Lampiran 21.
21.1.2
Penilaian prestasi perunding hendaklah dibuat secara adil dan
saksama tanpa melibatkan sebarang unsur-unsur peribadi
(personel grudges), berat sebelah, prejudis dan sebagainya.
21.1.3
Kriteria penilaian prestasi yang ditetapkan dan juga perkara utama
yang perlu diberi perhatian adalah seperti berikut :
a)
Jadual Pelaksanaan
(i)
b)
Skop Perkhidmatan
(i)
c)
(ii)
Ketidakcekapan perunding mengurus pasukan
projek dan sumber-sumber lain yang berkaitan
sama
ada manusia, peralatan, kewangan, maklumat
dan
sebagainya.
Pertukaran ahli pasukan kerja tanpa kebenaran
LGM.
Keupayaan Teknikal
(i)
e)
Hasil kerja yang tidak menepati TOR.
Pengurusan Sumber
(i)
d)
Kelewatan perunding dalam membuat keputusan
bagi sesuatu bahagian kerja kritikal yang boleh
mengakibatkan lanjutan masa dan kelewatan
projek.
Pengetahuan teknikal pasukan kerja dalam
pelaksanaan projek/kajian tersebut hendaklah
mencukupi dan up to date dengan perkembangan
semasa.
Kualiti Kerja
(i)
Mutu kerja yang rendah dan tidak menepati kualiti
yang ditetapkan.
No
Perkara
Tanggungjawab
f)
Kerjasama
(i)
Ketidakhadiran wakil firma dalam mesyuarat yang
diadakan.
(ii)
Ketidakhadiran prinsipal syarikat dalam
mesyuarat tapak(sekiranya kehadiran prinsipal
diwajibkan).
(iii)
Tiada kerjasama dengan perunding-perunding
lain yang dilantik oleh LGM bagi projek/kajian
berkenaan.
(iv)
g)
Sukar memberi kerjasama kepada pegawaipegawai LGM yang dipertanggungjawab bagi
projek/kajian berkenaan
Peruntukan Diluluskan
(i)
h)
Tidak mengambil berat untuk memastikan
perbelanjaan/kos perunding tidak melebihi
peruntukan yang telah diluluskan.
Pengawasan/PenyeliaanTapak(Projek
Fizikal sahaja)
(i)
pembagunan
Tidak memantau kakitangan tapak sehingga
mengakibatkan kelewatan atau menjejaskan
kualiti pelaksanaan projek
i)
Perunding yang melakukan kesalahan antaranya
melanggar mana-mana syarat / obligasi perjanjian
perunding, LGM hendaklah terlebih dahulu mengambil
tindakan ke atas perunding berkenaan mengikut terma
dan syarat yang diperuntukkan di dalam perjanjian
(seperti menamatkan perkhidmatan perunding) sebelum
sebarang laporan aduan dikemukakan ke Kementerian
Kewangan untuk tindakan susulan.
j)
Laporan aduan yang hendak dikemukakan ke
Kementerian Kewangan ini hendaklah mematuhi format
yang telah dikeluarkan oleh Kementerian Kewangan iaitu
menggunapakai Borang KKM-BA (2010) dimana borang
tersebut boleh didapati dari PK 8/2013.
k)
Borang Aduan yang telah lengkap diisi ini juga
hendaklah disalinkan kepada badan kawal selia
profesional yang berkaitan untuk diambil tindakan
tatatertib.
No
Perkara
Tanggungjawab
l)
Bagi perunding pembangunan fizikal, sekiranya
berlaku kegagalan selepas projek siap, LGM hendaklah
mengeluarkan arahan secara bertulis kepada perunding
yang terlibat untuk menyediakan Laporan Tunjuk Sebab
mengenai punca kegagalan dan kaedah mengatasinya
kepada Kerajaan dengan segera selaras dengan syarat
perjanjian perkhidmatan perunding. LGM hendaklah
meneliti laporan yang disediakan oleh perunding tersebut
dan mengambil tindakan sewajarnya. Sekiranya daripada
laporan tersebut didapati berlakunya sebarang kecuaian
di pihak perunding, LGM hendaklah melaporkan perkara
tersebut ke Kementerian Kewangan menggunakan
borang aduan iaitu Borang KKM-BA (2010) dimana
borang tersebut boleh didapati dari PK 8/2013 dan
disalinkan ke Lembaga Profesional untuk tindakan
sewajarnya.
LAMPIRAN 1A
SURAT AKUAN *AHLI/PENGERUSI/URUSETIA BAGI LEMBAGA/JAWATANKUASA
Saya………………………………………………. dari ……………………………… dengan sesungguhnya
dan sebenarnya mengisytiharkan bahawa:
Saya tidak akan melibatkan diri saya dalam mana-mana amalan rasuah dengan mana-mana pihak yang
terlibat sama ada secara langsung atau tidak langsung dalam melaksanakan tanggungjawab saya sebagai
*Ahli/Pengerusi/Urusetia dalam pelawaan – pelawaan seperti yang dilampirkan.
Saya tidak akan bersubahat atau dipengaruhi oleh mana-mana pihak dalam melaksanakan tanggungjawab
saya;
Saya akan mengisytiharkan apa-apa kepentingan peribadi atau kepentingan terletak hak secara bertulis
dan akan menarik diri daripada membuat sebarang keputusan;
Sekiranya ada sebarang percubaan rasuah daripada mana-mana pihak, saya akan membuat aduan
dengan segera ke pejabat Suruhanjaya Pencegahan Rasuah Malaysia (SPRM) atau balai polis yang
berhampiran. Saya sedar bahawa kegagalan saya berbuat demikian adalah satu kesalahan di bawah Akta
Suruhanjaya Pencegahan Rasuah 2009 [Akta 694]; dan
Saya tidak akan mendedahkan apa-apa maklumat sulit berkaitan perolehan Kerajaan kepada mana-mana
pihak selaras dengan Akta Rahsia Rasmi 1972 [Akta 88]
Nama
: …………………………
No. Kad Pengenalan (Awam/Tentera/Polis):
Tandatangan
: ……………….........…..
Jawatan
: ………………………….
………………………….
Kementerian/Jabatan
:.
Tarikh
:
*potong mana tidak berkaitan
LAMPIRAN 1B
SURAT AKUAN SELESAI TUGAS *AHLI/PENGERUSI/URUSETIA BAGI
*LEMBAGA/JAWATANKUASA BERKAITAN PEROLEHAN PERKHIDMATAN
PERUNDING
Saya ……………… dari ……………………………………. dengan sesungguhnya dan sebenarnya
mengisytiharkan bahawa:
Saya telah melaksanakan tugas sebagai *Ahli/Pengerusi/Urusetia JPP LGM dalam pelawaan
dilampirkan** tanpa mempunyai apa-apa kepentingan peribadi atau kepentingan terletak hak atau
dipengaruhi oleh mana-mana pihak lain atau terlibat dalam apa-apa amalan rasuah atau ganjaran
seperti ditafsirkan di bawahAkta Suruhanjaya Pencegahan Rasuah 2009 [Akta 694];
Tiada mana-mana ahli keluarga atau saudara terdekat saya mempunyai apa-apa kepentingan
dalam mana-mana urusan perolehan yang dikendalikan oleh saya;
Saya tidak akan mendedahkan apa-apa maklumat sulit berkaitan perolehan ini kepada manamana pihak selaras dengan Akta Rahsia Rasmi 1972 [Akta 88]; dan
Saya sesungguhnya faham bahawa jika saya disabitkan kerana telah melanggar mana-mana
terma/klausa surat akuan ini, saya boleh dikenakan tindakan di bawah Peraturan-peraturan
Pegawai Awam (Kelakuan dan Tatatertib) 1993.
Nama
: ………………….
No. Kad Pengenalan (Awam/Tentera/Polis)
: …………………..
Tandatangan
: …………………..
Jawatan
: ………………….
…………………..
Kementerian/Jabatan
: ………………….
Tarikh
: …………………..
* potong mana tidak berkaitan
**Sila lampirkan senarai tajuk pelawaan yang berkaitan
LAMPIRAN 1C
SURAT AKUAN PERUNDING
(Disertakan Bersama Surat Pelawaan)
Saya,
selaku pemilik (nama firma) dengan (Nombor Pendaftaran
*MOF/ROS/ROC/ROB) dengan ini mengisytiharkan bahawa saya atau mana-mana individu yang mewakili
syarikat ini tidak akan menawar atau memberi rasuah atau menggunakan pengaruh kepada manamana individu dalam (nama/agensi) atau mana-mana individu lain, sebagai sogokan unuk
mendapatkan perolehan ini.
(Nama Pemilik Dan No Kad Pengenalan/No Pasport)
2. Sekiranya didapati ada sebarang percubaan rasuah daripada mana-mana pihak, saya akan
membuat aduan dengan segera ke pejabat Suruhanjaya Pencegahan Rasuah Malaysia (SPRM)
atau balai polis yang berhampiran. Saya sedar bahawa kegagalan saya berbuat demikian adalah
satu kesalahan di bawah Akta Suruhanjaya Pencegahan Rasuah 2009 [Akta 694].
Yang Benar,
……….................…………..
Nama
: …………………..
No.Kad Pengenalan/No. Pasport
: …………………..
Tarikh
: …………………..
Cop Syarikat
:
*potong mana yang tidak berkenaan
Lampiran 1D
SURAT AKUAN PERUNDING YANG DILANTIK
(Disertakan Bersama Surat Setuju Terima)
Saya, (nama pemilik dan No Kad Pengenalan/No Passport) selaku pemilik (nama firma) dengan (nombor Pendaftaran
*MOF/ROS/ROC/ROB) dengan ini mengisytiharkan bahawa saya atau mana-mana individu yang mewakili syarikat ini
tidak akan menawar atau memberi rasuah/sogokan kepada mana-mana individu dalam (nama Agensi) atau mana
mana individu lain, sebagai ganjaran mendapat tawaran pelantikan perunding. Saya juga tidak akan
memberi/menawarkan rasuah sepanjang tempoh dan selepas pelaksanaan untuk apa jua tujuan sekali pun yang
berkaitan dengan perolehan ini.
Sekiranya saya, atau mana-mana individu yang mewakili firma ini didapati bersalah menawar atau memberi rasuah
kepada mana-mana individu dalam (nama Agensi) atau mana-mana individu lain secara langsung atau tidak langsung
terlibat dalam perolehan ini, maka saya sebagai pemilik firma seperti di atas bersetuju tindakan-tindakan berikut
diambil:
Penarikan balik Surat Setuju Terima; atau
Penamatan kontrak bagi perkhidmatan perunding selaras dengan peruntukan dalam kontrak; dan
Lain-lain tindakan tatatertib mengikut peraturan perolehan Kerajaan yang berkuat kuasa.
Sekiranya didapati ada sebarang percubaan rasuah daripada mana-mana pihak, saya akan membuat aduan dengan
segera ke pejabat Suruhanjaya Pencegahan Rasuah Malaysia (SPRM) atau balai polis yang berhampiran. Saya
sedar bahawa kegagalan saya berbuat demikian adalah satu kesalahan di bawah Akta Suruhanjaya Pencegahan
Rasuah 2009 [Akta 694].
Yang Benar,
……….................…………..
Nama
: …………………..
No.Kad Pengenalan/No. Pasport
: …………………..
Tarikh
: …………………..
Cop Syarikat
:
*potong mana yang tidak berkenaan
LAMPIRAN 5A
SKALA GAJI MAKSIMUM PENGARAH (PEMILIK FIRMA)/ RAKAN KONGSI (SHAREHOLDERS)
TAHUN PENGALAMAN
KADAR GAJI (RM)
5
6,000.00
6
6,300.00
7
6,600.00
8
6,900.00
9
7,200.00
10
7,500.00
11
7,800.00
12
8,100.00
13
8,400.00
14
8,700.00
15
9,000.00
16
9,300.00
17
9,600.00
18
9,900.00
19
10,200.00
20
10,500.00
21
10,800.00
22
11,100.00
23
11,400.00
24
11,700.00
25
12,000.00
26
12,300.00
27
12,600.00
28
12,900.00
29
13,200.00
30
13,500.00
31 dan ke atas
13,800.00
LAMPIRAN 5B
SKALA GAJI MAKSIMUM KAKITANGAN IKHTISAS
(KAKITANGAN SEMENTARA - IJAZAH SARJANA MUDA DAN KE ATAS)
TAHUN PENGALAMAN
Kurang setahun
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
KADAR GAJI POKOK (RM)
(Sebelum 1 Januari 2015)
KADAR GAJI POKOK (RM)
(Mulai 1 Januari 2015)
2,900.00
3,000.00
3,150.00
3,300.00
3,450.00
4,000.00
4,200.00
4,400.00
4,600.00
4,800.00
5,800.00
6,100.00
6,400.00
6,700.00
7,000.00
7,300.00
7,600.00
7,900.00
8,200.00
8,500.00
3,335
3,450
3,623
3,795
3,968
4,600
4,830
5,060
5,290
5,520
6,670
7,015
7,360
7,705
8,050
8,395
8,740
9,085
9,430
9,775
10,350
10,695
11,040
11,385
11,730
12,880
13,455
14,030
14,605
15,180
16,330
20
21
22
23
24
25
26
9,000.00
9,300.00
9,600.00
9,900.00
10,200.00
11,200.00
11,700.00
27
28
12,200.00
12,700.00
29
13,200.00
30 dan keatas
14,200.00
LAMPIRAN 5C
SKALA GAJI MAKSIMUM KAKITANGAN SEPARA IKHTISAS/
CLERK OF WORK7 – COW (KAKITANGAN SEMENTARA)
KADAR GAJI 1
KADAR GAJI 1
KADAR GAJI 2
KADAR GAJI 2
TAHUN
PENGALAMAN
(TANPA
DIPLOMA)
(Sebelum 1
Januari 2015)
(TANPA
DIPLOMA)8
(Mulai 1 Januari
2015)
(DENGAN
DIPLOMA)
(Sebelum 1
Januari 2015)
(DENGAN
DIPLOMA)9
(Mulai 1 Januari
2015)
Kurang setahun
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
1,800
1,890
1,980
2,070
2,160
2,250
2,340
2,430
2,520
2,610
2,700
2,830
2,930
3,030
3,130
3,230
3,330
3,430
3,530
3,630
3,730
3,880
4,000
4,120
4,240
4,360
2,250
2,363
2,475
2,588
2,700
2,813
2,925
3,038
3,150
3,263
3,375
3,538
3,663
3,788
3,913
4,038
4,163
4,288
4,413
4,538
4,663
4,850
5,000
5,150
5,300
5,450
2,100
2,190
2,280
2,370
2,460
2,550
2,640
2,730
2,820
2,910
3,000
3,300
3,400
3,500
3,600
3,700
3,800
3,900
4,000
4,100
4,200
4,600
4,720
4,840
4,960
5,080
2,625
2,738
2,850
2,963
3,075
3,188
3,300
3,413
3,525
3,638
3,750
4,125
4,250
4,375
4,500
4,625
4,750
4,875
5,000
5,125
5,250
5,750
5,900
6,050
6,200
6,350
26
27
28
29
30 dan keatas
4,480
4,600
4,720
4,840
4,960.00
5,600
5,750
5,900
6,050
6,200
5,200
5,320
5,440
5,560
5,680.00
7,080
7,280
7,470
7,670
7,860
LAMPIRAN 5D
FAKTOR PENGGANDA (FP) MAKSIMUM PERUNDING BAGI PENETAPAN YURAN
SECARA KAEDAH INPUT MASA
PERINCIAN
KATEGORI
KAKITANGAN/PERUNDING
A
FAKTOR PENGGANDA
KOMPONEN
PERUNDING TEMPATAN
Jadual 1 di
Kakitangan Ikhtisas Firma Yang Dilantik
1
2.7
Lampiran 5E
2.1
Jadual 2 di
Lampiran 5E
(kakitangan tetap/sementara)
2
Kakitangan Separa Ikhtisas/Sokongan
Teknikal Firma Yang Dilantik (kakitangan
tetap/sementara)
Semua Kategori
3
B
Tenaga Pengajar
Universiti Awam/Swasta .
2.2
PERUNDING ASING
Peruding Asing10 yang dioutsource oleh
5
Lampiran 5F
firma yang dilantik
1.0
(berdasarkan Charge
Lampiran 5G
Rate)
C
PERUNDING INDIVIDU
Perunding Individu
tempatan yang
6
Lampiran 5H
1.6
dilantik terus oleh Agensi Kerajaan
1.0
Perunding Individu Asing yang dilantik
7
(berdasarkan Charge
Lampiran 5G
terus oleh Agensi Kerajaan
Rate)
LAMPIRAN 5E
JADUAL 1 : KOMPONEN FP BAGI KAKITANGAN IKHTISAS FIRMA
Component for Multiplier
Component Ratio
A. Benefits of Named Employee
Salary
Bonus, Allowance, Perks & Leave
EPF/SPF
SOCSO
Training
Subscription to professional bodies, permits and licenses
Health and medical benefits
Retirement/superannuation funds
B. Firm’s Overhead
Rental
Group Insurance
Utilities and office supplies
IT hardware/ network
Software
Systems (e.g. ISO, library)
Professional services including secretarial, audit and legal
Salaries of non-billable staff including administrative/directors
Research and development
Depreciation/amortization
Cost of capital
Profit before tax
Others
TOTAL
1.00
0.37
0.11
0.01
0.02
0.05
0.03
0.03
0.10
0.05
0.05
0.03
0.04
0.02
0.04
0.20
0.02
0.07
0.10
0.20
0.16
2.70
JADUAL 2 : KOMPONEN FP BAGI KAKITANGAN SEPARA IKHTISAS/SOKONGAN TEKNIKAL FIRMA
Salary
Bonus, Allowance, Perks & Leave
EPF/SPF
SOCSO
Training
Health and medical benefits
B. Firm’s Overhead
Rental
Group Insurance
IT hardware/ network
Component Ratio
1.00
0.15
0.11
0.02
0.01
0.02
0.04
0.03
0.04
Software
Systems (e.g. ISO, library)
Professional services including secretarial, audit and legal
Salaries of non-billable staff including administrative/directors
Depreciation/amortization
Cost of capital
Profit before tax
Others
0.01
0.03
0.01
0.02
0.17
0.07
0.10
0.20
0.07
TOTAL
2.10
LAMPIRAN 5F
KOMPONEN FP BAGI SEMUA KATEGORI TENAGA PENGAJAR UNIVERSITI
AWAM/SWASTA
Salary
Incentive & Leave
Research and Development
B. University Consultancy Bureau’s fee
C. Firm’s Overhead
IT hardware
Profit
Others
TOTAL
Component Ratio
1.00
0.50
0.05
0.30
0.05
0.03
0.20
0.07
2.20
LAMPIRAN 5G
JADUAL 1 : KOMPONEN CHARGE RATE BAGI PERUNDING ASING
Component for Charge Rate1
Salary
Social Charges
Overhead
Consultant’s Fee
Other Costs
Leave
TOTAL = 1.00
LAMPIRAN 5H
KOMPONEN FP BAGI PERUNDING INDIVIDU TEMPATAN YANG DILANTIK TERUS
OLEH AGENSI KERAJAAN
Salary
(based on current basic salary or last drawn
basic salary for retiree)
Handling & Administratives
Research and Development
Others
TOTAL
Component Ratio
1.00
0.50
0.05
0.05
1.60
LAMPIRAN 5I
TUNTUTAN KOS IMBUHAN BALIK PERUNDING YANG DIBENARKAN
BUTIRAN
A
A1
ASAS DAN KADAR BAYARAN
KOS PENGANKUTAN/PERJALANAN
Tiket
Penerbangan 1. Jumlah penerbangan hendaklah dihadkan kepada bilangan yang
Tempatan/Antarabangsa perlu sahaja, mengikut tugasan khusus setiap perunding. Bagi tujuan ini
Jadual Tugasan (manning schedule) yang disediakan oleh perunding
bolehlah dijadikan panduan bagi penetapan had jumlah penerbangan.
2. Pakar perunding asing yang semasa melaksanakan tugasnya dan
perlu menginap di negara ini bagi tempoh 12 bulan atau lebih secara
terus menerus, boleh dibenarkan membawa isteri dan tiga (3) orang anak
yang berumur di bawah 18 tahun dengan syarat tempoh penginapan
mereka di negara ini tidak kurang dari 3 bulan. Bagi tugasan yang
menjangkau tempoh 30 bulan secara terus menerus, perunding asing ini
dibenarkan tambahan satu (1) penerbangan pergi-balik termasuk isteri
dan tiga (3) orang anak mereka selepas menyempurnakan tempoh
perkhidmatan 24 bulan.
3. Penerbangan hendaklah dihadkan kepada kelas Ekonomi sahaja.
Penerbangan hendaklah menggunakan jalan paling dekat (the most
direct route) dan tambang termurah dengan menggunakan perkhidmatan
syarikat penerbangan tempatan yang telah diluluskan oleh Kerajaan
dari semasa ke semasa.
4. Bayaran adalah bagi penerbangan pergi balik (local/or nternationalbound flights) mengikut kadar tambang sebenar yang dikenakan oleh
syarikat penerbangan berkenaan. Sekiranya terdapat diskaun pada harga
pembelian (promosi dan sebagainya), harga diskaun
A2
Lain Lain Perbelanjaan 1. Lain-lain perbelanjaan yang berkaitan dengan para A1 boleh
Berkaitan
Dengan dibenarkan termasuk perbelanjaan tambang teksi dari rumah ke
lapangan terbang (vice-versa), bayaran visa, permit perjalanan, tol,
Perjalanan
parkir dan lain-lain.
2. Kadar bayaran hendaklah mengikut kadar sebenar (bill) bagi
setiap butiran.
3. Bagi tuntutan tol yang menggunakan Touch & Go dan
Smart Tag, perunding tidakmperlu mengemukakan resit,
sebaliknya adalah memadai tuntutan tersebut dikemukakan
bersama dengan surat-surat panggilan mesyuarat. Kadar tol
boleh disemak melalui laman web pemegang konsesi lebuh raya
(contohnya: PLUS, MEX dan lain-lain).
A3
Tuntutan
Perjalanan 1. Perunding dibenarkan menggunakan kenderaan
Kenderaan(mileage
sendiri dan membuat tuntutan perjalanan bagi tugasclaim)
tugas rasmi yang dibuat semasa pelaksanaan projek.
Kemudahan ini perlu dihadkan kepada perjalanan jarak
dekat sahaja, manakala bagi perjalanan jarak jauh
perunding digalakkan menggunakan kemudahan
pengangkutan awam yang mana lebih menjimatkan.
2. Perunding yang telah disediakan kemudahan
kenderaan atau menyewa kenderaan,
tidak
dibenarkan untuk membuat tuntutan perjalanan
kenderaan.
3. Tuntutan mileage perjalanan hendaklah tertakluk
kepada kadar sebagaimana ditetapkan dalam
peraturan semasa yang dikeluarkan oleh Kementerian
Kewangan.
4. Perunding yang menggunakan kenderaan sendiri
untuk bertugas di satu tempat sahaja yang jaraknya
melebihi 240km daripada Ibu Pejabatnya dan terdapat
perkhidmatan terus kapal terbang atau kereta api
layak menuntut tambang gantian mengikut kadar
tambang pengangkutan yang sesuai dengan
kelayakannya, iaitu Tambang Gantian tersebut
hendaklah bersamaan dengan tambang kapal terbang
atau kereta api, mengikut mana yang berkenaan
dengan syarat dinyatakan di dalam baucar tuntutan
yang ia telah menggunakan kenderaannya sendiri; dan
5. Perunding yang menuntut Tambang Gantian tidak
layak menuntut apa-apa tambang atau bayaran
tambahan yang bersabit dengan perjalanan kapal
terbang atau kereta api seperti tambang dari rumah.
LAMPIRAN 5J
KATEGORI KOMPLEKSITI KERJA / PROJEK MENGIKUT BIDANG PERKHIDMATAN
KEJURUTERAAN AWAM
Bil
Kategori
Jenis Kerja/Projek
1.
Class I
1. Airports with extensive terminal facilities
2. Water, waste water, and solid/liquid waste treatment and
disposal plants
3. Bridges which are asymmetric or are otherwise complicated
4. Thermal/nuclear power plants
5. Large dams or complicated small dams, reservoirs and water
towers
6. Urban and suburban arterial streets
7. Grade crossing eliminations
8. Highway and railway tunnels
9. Pumping stations
10. Major incinerators
11. Large intercepting and relief sewers
12. Marine works and terminal facilities, dry docks, jetties,
quays and wharves
13. Heavy foundations, piling and coffer dams
14. Large sports stadia, swimming pools, grandstands, marinas
and zoo
15. Large hangers
16. Major irrigation and drainage structures and large water
distribution networks
17. Oil tanks, refineries and collieries
18. Off-shore installations, and satellite stations
19. Underground structures
20. Fortifications and defense works
21. Gantries
22. Silos and tall chimneys
23. Causeways
24. Shipyards
25. Bulk handling installations
26. Mass rapid transit works
27. Major and complicated coastal protection works
28. Barrages and other major hydraulic structures
29. Breakwaters
2.
Class II
1. Public and office buildings
2. Industrial buildings, warehouse, garages, hangers and
comparable structures
3. Bridges and other structures of conventional design
4. Simple waterfront facilities
5. Railways
6. Rural roads JKR 01 standard and private streets
7. Embankments, flood walls and retaining walls
8. Small dams and small reservoirs
9. Sewers and water tunnels (free-air)
10. Storm sewers and drains
11. Sanitary sewers
12. Water distribution lines and hot/cold water services
13. Irrigation and drainage works, except pumping and major
works under Class I
14. Airports except as classified in Class I works
15. Transmission and other towers
16. Light foundations including piling
17. Flood mitigation, urban drainage, river & coastal
engineering works
3.
Class III
1. Mass earthworks and site clearing
2. Dredging reclamation works
3. Gravity retaining walls and gabions
4. Subsoil drainage and turfing
5. Road pavement, parade grounds and hardstands
6. Roadside furniture
7. Minor drainage culverts
8. Residential and shophouse buildings not exceeding 4 storeys
in height
9. Standard sub-stations
10. Proprietory standard beams, trusses, etc
11. Prefabricated structures
12. Farm roads and village/estate roads
LAMPIRAN 5K
KATEGORI KOMPLEKSITI KERJA / PROJEK MENGIKUT BIDANG PERKHIDMATAN KEJURUTERAAN
MEKANIKAL/ELEKTRIKAL
Bil
Kategori
Jenis Kerja/Projek
1.
Class I
1. Fire fighting and prevention systems
2. Air-conditioning and mechanical ventilation systems
3. Refrigeration and cold stores system
4. Lighting, power and electrical distribution systems
5. Generating plant installations
6. Water treatment and filtration (mechanical & electrical systems)
7. Stage lighting systems
8. Design of pressure vessels
9. Pollution control (mechanical & electrical systems)
10. Plant and production systems including layout
11. Cable cars systems
12. Bulk liquid and solid handling storage systems
2.
Class II
1. Electrical load dispatching and control systems
2. Abbatoir plants
3. Steam generating systems
4. Hot and cold water systems
5. Compressed air systems
6. Medical vacuum piping
7. Medical gas services
8. Cooling water systems
9. L.P. gas systems
10. Telephone distribution and intercommunication systems
11. Lighting protection systems
12. Electrical no break lighting systems
13. Stage mechanism
14. Heating and thermal installations
15. Electrical substations
16. Street lighting
17. Public address systems, personal location and call systems and
radio and T.W. systems
18. Security systems
19. Food preparation, cooling, conveying and surveying systems
20. Transmission lines
21. Vacuum system
3.
Class III
1. Lifts, hoists, dumbwaiters and escalators
2. Laundry equipment and services
3. Sterilising and bed pan washing or disposal equipment
4. Standby generators
5. Clock installations
6. X-ray equipments
7. Pneumatics tube conveyor systems
8. Conveyors
9. Solid waste collection and disposal systems
10. Quarry and mining installations
11. Surgical lighting
12. Lighting fittings
LAMPIRAN 5L
KATEGORI KOMPLEKSITI KERJA / PROJEK MENGIKUT BIDANG
Bil
Kategori
Jenis Kerja/Projek
1.
Category 1
Building of
Exceptional
character and
complexity
1. Air Terminal buildings
2. Abbatoirs
3. Chancery Buildings
4. Embassy Buildings
5. Ferry terminal buildings
6. Hospital (service, teaching, central-support units or departments to
hospitals)
7. Individually designed houses
8. Legislative buildings
9. Mausoleums
10. Memorials
11. Monuments
12. Museums
13. Observatories
14. Palaces
2.
Category 2
Buildings of
Average
complexity
requiring a
moderate
degree of
design and
detailing
1. Aquaria
2. Art galleries
3. Assembly halls
4. Auditorium
5. Bakeries
6. Banks
7. Bowling alleys
8. Car parking structure (multi-storey)
9. Cinema halls
10. Club houses
11. College buildings
12. Concert halls and facilities
13. Court houses
14. Crematorium
15. Cafeteria & canteens
16. Civic centres
17. Community centres
18. Departments stores
19. Exhibitions/exposition buildings
20. Fire stations
21. Flats (block of)/Apartments buildings
22. Gymnasium
23. Hotels
24. Housing estates
25. Industrial buildings with manufacturing and packaging facilities
26. Kindergartens
27. Libraries
28. Marinas
29. Markets
30. Medical & Health clinics
31. Mixed Residential/Commercial Complexes
32. Motels
33. Nursing homes
34. Office buildings
35. Petrol service stations
36. Prisons
37. Post offices
38. Police stations
39. Prefabricated structures
40. Power stations
41. Recreational building and facilities
42. Restaurants
43. Road transportation terminal buildings
44. Religious buildings
45. Research buildings
46. School buildings (other than Government Primary and Secondary
where standard plans are used)
47. Shophouses
48. Shopping centres/complexes
49. Skating rinks (covered/ice/roller)
50. Sport buildings
51. Stadium
52. Supermarkets
53. Telephone exchange buildings
54. University buildings
55. Veterinary clinics
3.
Category 3
Buildings of the
simples
utilitarian
character
1. Car ports (single storey)
2. Farm buildings
3. School buildings (Government where standard Primary and
Secondary–plans are used)
4. Simple industrial type buildings
5. Storage or warehouse buildings
LAMPIRAN 5M
KATEGORI KOMPLEKSITI KERJA / PROJEK MENGIKUT BIDANG
PERKHIDMATAN UKUR BAHAN
Bil
Kategori
Jenis Kerja/Projek
1.
Category A
1. Semi-detached and detached houses
2. Terrace and link houses
3. Cluster houses
4. Shophouses
5. Flats not exceeding 4½ storeys.
2.
Category B
1. Multi-storey flats
2. Maisonettes (over 4 ½ storeys)
3. Condominiums flats
4. Multi-storeys carparks
5. Hangars
6. Warehouses
7. Factories
8. Army camps and barracks
9. Hostels
10. Schools
11. Petrol service stations
12. Markets
13. Bakeries
14. Fire stations
15. Laundries
16. Packing and processing plants
17. Banks
18. Office buildings
19. Libraries
20. Hospitals and nursing homes
21. Sports complexs
22. Laboratories
23. Airport terminals and ancillary buildings
24. Halls (all types)
25. University and college buildings
26. Hotels
27. Motels
28. Abbatoir Crematoriums
29. Commercial complexes
30. Cinemas
31. Theatres
32. Prisons
33. Museums
34. Court houses
35. Bowling alleys
36. Breweries
37. Cold storage buildings
38. Health centres
39. Restaurants
40. Skating rinks
41. Individually designed houses
42. Private clubs
43. Transportation terminal buildings
44. Mosques
45. Churches
46. Temples
47. Palaces
48. Mausoleums
49. Memorials
50. Monuments
51. Research buildings
52. Observatories and marinas
53. Other buildings of exceptional character and complexity
3.
Categoty C
Extension, alteration, restoration and associated demolition works
2. Untuk Kerja Kejuruteraan Awam
Kategori
Jenis Kerja/Projek
Category I
1.
Category II
1.
General Civil Engineering Works e.g. roads, drains, earthworks,
water reticulation, etc.
reticulation, etc.
Reinforced concrete works, structural steel works and
buildings
forming part of the civil engineering contracts such as bridges,
jetties, ports and etc
.
LAMPIRAN 10A
FORMAT SUBKRITERIA BAGI KRITERIA UTAMA PENILAIAN TEKNIKAL (Sekiranya tidak
melibatkan sesi temudaga perunding)
Contoh sahaja:
Kriteria Utama
Subkriteria
1
a.
Kapabiliti Firma
Perunding
Berdaftar dengan MOF
1. Ya
(tempoh pendaftaran masih 2. Tidak
sah)
b. Lokasi ibu
pejabat/cawangan firma
di negeri projek/kajian
c.
Projek/kajian yang
seumpama yang pernah
dilaksanakan sama ada
projek/kajian Kerajaan/
Swasta/ Negara Luar
d. Pengalaman firma secara
umumsama ada
projek/kajian
Kerajaan/ Swasta/ Negara
Luar
e.
f.
Pemarkahan
Wajaran (%)
5
0
1. Ya
2. Tidak
10
5
1. Bil. projek/kajian
melebihi 3
2. Bil. projek/ kajian
tidak melebihi 3
3. Tiada projek / kajian
seumpama
30
20
1. Bil. projek/kajian
melebihi 3
2. Bil. projek/ kajian
tidak melebihi 3
3. Tiada projek / kajian
seumpama yang
disenaraikan
20
10
Lantikan bagi semua projek
Kerajaan yang telah
1. Tidak pernah
ditawarkan bagi 3 tahun
ditawarkan
terkini
projek Kerajaan
2. Nilai Lantikan
Rendah
3. Nilai LantikanTinggi
Kerja dalam tangan bagi
semua
1. Tiada Beban
projek Kerajaan/Swasta
2. Kurang Beban
3. Tinggi Beban
5
5
10
5
0
10
5
0
g. Ekuiti bumiputera
1. Melebihi 50%
2. Tidak Melebihi 50%
3. Tiada
5
3
2
h. Kedudukan Kewangan
Firma
1. Memuaskan
2. Sederhana
3. Tidak Memuaskan
10
5
0
Wajaran : 35%
/100 ; dan /35
Jumlah Wajaran Subkriteria
2
Kakitangan Yang
Terlibat
a.
Bilangan/Pengalaman
kakitangan
firma :
JPP hendaklah
menetapkan petunjuk
dan wajaran yang
bersesuaian bagi setiap
kategori kakitangan
dengan mengambil kira
kelayakan dan
1.
Tiada
pengalaman
2. Tidak Melebihi 50%
3. Melebihi 50%
20
30
20
Anugerah yang diperolehi
oleh
firma/kakitangan
d. Sijil pendaftaran dengan
Badan
Profesional dikemukakan
bagi setiap kakitangan
profesional
Jumlah
Wajaran Subkriteria
1. Ada
2. Tiada
5
0
1. Ada
2. Tiada
5
0
Kriteria Utama
Subkriteria
Pemarkahan
3.
a.
Metodologi yang
dicadangkan
1. Memuaskan
2. Sederhana
3. Tidak memuaskan
b.
Jadual Kerja/Aktiviti
Pelaksanaan
b.
1. Pengurusan
(Pengarah/Pengurus)
2. Key Personnel
(Profesional/Perunding
Pakar)
3. Ikhtisas lain
Bilangan kakitangan
sementara
c.
Wajaran : 30%
Metodologi
c.
Wajaran : 30%
4.
Projek/Kajian
Carta pasukan kerja
berserta peranan dan
tanggungjawab setiap ahli
pasukan
/100; dan /30
Wajaran (%)
50
25
0
1. Ada
2. Tiada
25
0
1. Ada
2. Tiada
25
0
Program Kepastian JPP hendaklah menetapkan petunjuk dan wajaran
Kualiti
yang bersesuaian
(QA)
Wajaran : 5%
JUMLAH KESELURUHAN (35% +30% +30% +5%)
20
10
5
/100; dan /30
100
/100; dan /5
/100
LAMPIRAN 11A
FORMAT DECLARATION FORM
Authority to disclose firm’s information
By submitting this form, you consent to release to The Government of Malaysia of all your firm’s
information. This information will be used to assist in evaluating your proposal.
Declaration
This declaration covers the information I have provided on this form and all the information submitted in my
proposals as well as in the attached schedules and accompanying documents.
(i)
The attached schedules and accompanying documents are :
(please declare all supporting documents and schedules included in the main proposal)
No.
Name of attached schedules/accompanying
Attachment/page
documents
no.
(ii)
I declare that the information I have given is truthful, complete and correct.
(iii)
I understand that any false statements/information/documents submitted may result in my firm’s
disqualification of entering this invitation to offer
(iv)
I realised that once this form has been completed and signed, it will form part of my proposal and will be
used as an evidence to support this declaration.
Solemn declaration
I ............................................................... do solemnly declare that all information and accompanying documents
that I have given in the foregoing proposal is truthful, complete and correct, and I make this solemn declaration
conscientinously believing it to be true and knowing that it is of the same force and effect as if made under oath.
Signature
Name of representative &designation
Company’s stamp
Date
: ............................
: ............................
: ............................
: ...........................
LAMPIRAN 11B
SURAT PELAWAAN MENGEMUKAKAN CADANGAN
SECARA LANTIKAN TERUS BESERTA KOS SILING
Rujukan LGM:……………..
(Nama & Alamat Firma)
…………………………………………..
…………………………………………..
Tarikh ……………….
Tuan,
PROJEK/KAJIAN:
Per: Pelawaan Mengemukakan Cadangan Bagi Perkhidmatan Perunding
Adalah saya dengan hormatnya merujuk kepada perkara diatas.
2. Sukacita dimaklumkan bahawa Kerajaan berhasrat mempelawa tuan untuk mengemukakan cadangan bagi
perkhidmatan perunding untuk melaksanakan projek/kajian seperti berikut:
Bil
1
2
Perkara
Nama Projek/Kajian :
Nama Projek/Kajian :
Maklumat
(sila nyatakan tajuk projek/kajian)
3
Anggaran Kos Projek/Kajian :
(sila nyatakan anggaran kos projek/kajian)
4
Tempoh Projek/Kajian :
(sila nyatakan tempoh pelaksanaan projek/kajianbil.
minggu/bulan)
5
Kategori Projek/Kajian :
6
Kod & Nama Bidang Perkhidmatan
Perunding :
sila nyatakan dengan merujuk kod bidang
perunding
seperti di para
7
Kaedah Bayaran Yuran Perunding:
(sila nyatakan sama ada Skala Yuran
Piawai/Input
Masa/Charge Rate)
8
9
10
Kos Siling Perkhidmatan Perunding :
Terma Rujukan
Tempoh Minimum Sah Laku Tawaran Yang
Ditetapkan oleh LGM
(sila nyatakan kos siling yang telah diluluskan)
(sila nyatakan - sekurang-kurangnya 90 hari
daripada tarikh surat pelawaan)
3.
Sila maklumkan secara rasmi dengan menggunakan Borang Jawapan seperti Lampiran A kepada LGM
ini dalam tempoh tujuh (7) hari daripada tarikh surat ini ditandatangani melalui emel atau faks sama ada tuan
bersetuju/tidak bersetuju dengan cadangan pelawaan ini.
4.
Jika tuan bersetuju dengan pelawaan ini, sila kemukakan cadangan tuan mengikut format Cadangan
Teknikal dan Cadangan Kos seperti di Lampiran B (LGM boleh merujuk kepada Lampiran 11D & Lampiran 11E)
berasaskan Terma Rujukan yang ditetapkan di atas. Tuan adalah dikehendaki mengemukakan cadangan tuan
berdasarkan ketetapan berikut:
Bil Perkara
Maklumat
1
2
3
(sila nyatakan)
(sila nyatakan)
(sila nyatakan)
4
5
Nama Agensi Yang Mempelawa
Alamat LGM
Tarikh & Masa Akhir Penyerahan Cadangan
Teknikal & Cadangan Kos
Nama Pegawai Yang Boleh Dihubungi
No. Telefon, Faks & Emel Pegawai
(sila nyatakan)
(sila nyatakan)
5. Bersama-sama surat ini juga disertakan Surat Akuan Perunding untuk perhatian dan tandatangan tuan
sekiranya tuan bersetuju dengan kandungan surat tersebut. Sila sertakan surat yang telah ditandatangani
tersebut bersama-sama dengan cadangan tuan.
6. Untuk makluman tuan, sekiranya tuan bersetuju dengan pelawaan ini, namun demikian menarik diri dalam
tempoh penyediaan cadangan pihak tuan/sebelum Surat Setuju Terima ditandatangani oleh kedua-dua belah
pihak, tuan hendaklah memaklumkan kepada LGM ini dengan kadar segera agar pelawaan dapat dibuat kepada
firma lain.
7. Walau bagaimanapun, sekiranya tuan telah terpilih secara rasmi dan kemudiannya menarik diri selepas Surat
Setuju Terima ditandatangani oleh kedua-dua belah pihak, tindakan ke atas tuan akan diambil selaras dengan
Surat Pekeliling Perbendaharaan Bilangan 6 Tahun 2010.
8. Surat ini adalah RAHSIA KERAJAAN dan tidak boleh disebarkan kepada mana-mana pihak lain.
9. Surat ini hanyalah suatu surat pelawaan dan hendaklah tidak ditafsirkan dalam apa-apa cara jua sebagai
mengikat Kerajaan.
Sekian, terima kasih.
“BERKHIDMAT UNTUK NEGARA”
Saya yang menurut perintah,
……………………………………..
(Nama Penuh Pegawai & LGM)
LAMPIRAN A
BORANG JAWAPAN
(Nama & Alamat LGM)
…………………………………………..
…………………………………………..
Rujukan Firma:………………..
Tarikh :……………………….
Tuan,
PROJEK/KAJIAN:
Per: Jawapan Kepada Surat Pelawaan Mengemukakan Cadangan Bagi Perkhidmatan
Perunding
Dengan hormatnya saya merujuk kepada perkara di atas dan surat/faks tuan bertarikh
adalah berkaitan.
2. Dengan ini, saya yang mewakili (Nama Penuh Firma) bersetuju/tidak bersetuju* dengan pelawaan oleh
pihak tuan bagi memberi/menawarkan perkhidmatan perunding untuk pelaksanaan projek/kajian di atas.
**3. Dengan persetujuan pelawaan ini, saya mengambil maklum akan syarat-syarat yang telah diperjelaskan
oleh pihak tuan melalui surat pelawaan (sila nyatakan rujukan LGM) bertarikh
(sila nyatakan tarikh surat pelawaan LGM).
…………………………………….. (Nama
Penuh Wakil Firma) Jawatan
Nama Firma
No. Kad Pengenalan
Nota:
*Potong mana yang tidak berkaitan
** Sekiranya firma memilih untuk tidak bersetuju, para ini adalah tidak berkaitan
LAMPIRAN 11C
SURAT PELAWAAN MENGEMUKAKAN CADANGAN
SECARA TENDER TERHAD/TENDER TERBUKA MELALUI PRA KELAYAKAN
(Nama & Alamat Firma)
…………………………………………..
…………………………………………..
Rujukan LGM:……………..
Tarikh :……………………….
Tuan,
PROJEK/KAJIAN:
Per: Pelawaan Mengemukakan Cadangan Bagi Perkhidmatan Perunding
Adalah saya dengan hormatnya merujuk kepada perkara di atas.
2.
Sukacita dimaklumkan tuan telah disenarai pendek dan Kerajaan berhasrat mempelawa tuan untuk
mengemukakan cadangan bagi perkhidmatan perunding untuk projek/kajian seperti berikut:
Bil Perkara
1 Nama Projek/Kajian :
2 Tempoh Projek/Kajian :
3
Kategori Projek/Kajian :
4
Kod & Nama Bidang Perkhidmatan
Perunding :
Kaedah Pelantikan :
Kaedah Bayaran Yuran Perunding:
5
6
7
8
Terma Rujukan
Tempoh Sah Laku Tawaran Yang
Ditetapkan Oleh LGM
Maklumat
(sila nyatakan tempoh pelaksanaan projek/kajian-bil.
minggu/bulan)
(sila nyatakan sama ada projek fizikal/kajian fizikal/kajian
bukan fizikal)
(sila nyatakan dengan merujuk kod bidang perunding seperti di
perenggan 2.3)
(sila nyatakan)
(sila nyatakan sama ada skala Yuran Piawai/Input
Masa/Charge Rate)
(sila lampirkan)
(sila nyatakan - 90/120 hari daripada tarikh tutup tender)
3.
Sila maklumkan secara rasmi dengan menggunakan Borang Jawapan seperti Lampiran A kepada
LGM ini dalam tempoh tujuh (7) hari daripada tarikh surat ini ditandatangani melalui emel atau faks sama ada
tuan bersetuju/tidak bersetuju dengan pelawaan ini.
4. Jika tuan bersetuju dengan pelawaan ini, sila kemukakan cadangan tuan mengikut senarai semak Cadangan
Teknikal dan Cadangan Kos seperti di Lampiran B (LGM boleh merujuk kepada Lampiran 11D dan Lampiran
11E) berasaskan Terma Rujukan yang ditetapkan di atas. Tuan adalah dikehendaki mengemukakan cadangan
tuan berdasarkan ketetapan berikut:
Bil
Perkara
1 Nama Agensi Yang Mempelawa
2 Alamat LGM
3 Tarikh & Masa Tutup Tender – cadangan yang lewat diterima tidak akan
dipertimbangkan
4 Nama Pegawai Yang Boleh Dihubungi
Maklumat
(sila nyatakan)
(sila nyatakan)
(sila nyatakan)
(sila nyatakan)
5.
Sila ambil maklum bahawa tuan adalah dipohon untuk mengemukakan cadangan tuan di dalam dua
(2) sampul surat yang berasingan dan berlakri dan ditandakan “Cadangan Teknikal” dan “Cadangan Kos” di
sebelah kiri setiap sampul surat berkenaan. Cadangan Teknikal dan Cadangan Kos yang dikemukakan
hendaklah berdasarkan kepada panduan seperti yang dilampirkan.
8.
Bersama-sama surat ini juga disertakan Surat Akuan Perunding untuk perhatian dan tandatangan
tuan sekiranya tuan bersetuju dengan kandungan surat tersebut. Sila sertakan surat yang telah ditandatangani
tersebut bersama-sama dengan cadangan tuan.
9.
Sekiranya tuan bersetuju untuk menyertai pelawaan ini, namun demikian menarik diri dalam tempoh
penyediaan cadangan pihak tuan/sebelum Surat Setuju Terima ditandatangani oleh kedua-dua belah pihak,
tuan hendaklah memaklumkan kepada LGM ini dengan kadar segera.
10.
Walaubagaimanapun, sekiranya tuan telah terpilih secara rasmi dan kemudiannya menarik diri
selepas Surat Setuju Terima ditandatangani oleh kedua-dua belah pihak, tindakan ke atas tuan akan diambil
selaras dengan peraturan Perbendaharaan yang berkuat kuasa.
1Untuk makluman tuan, firma lain yang turut disenaraipendek untuk menyertai pelawaan ini adalah
11.
seperti berikut:
Bil
1.
12.
Nama Firma
(sila nyatakan nama-nama firma lain yang turut disenaraipendekkan)
Surat ini adalah RAHSIA KERAJAAN dan tidak boleh disebarkan kepada mana-mana pihak lain.
13. Surat ini hanyalah suatu surat pelawaan dan hendaklah tidak ditafsirkan dalam apa-apa cara jua sebagai
mengikat Kerajaan.
Saya yang menurut perintah,
……………………………………..
(Nama Penuh Pegawai & LGM)
1
Perenggan 11 adalah untuk tender terhad sahaja.
LAMPIRAN 11D
PANDUAN PENYEDIAAN CADANGAN TEKNIKAL
(Contoh bagi kajian)
Sila Tanda (√)
Dokumen Yang Perlu Diserahkan
1.
Declaration Form
2.
Surat Akuan Kepentingan Perunding
3.
Maklumat Petender
4.
Senarai pengalaman petender
melaksanakan kajian sama ada bagi
Kerajaan, Swasta dan Negara Luar
5.
Curriculum Vitae Kakitangan Yang Terlibat
(Termasuk Prinsipal/Pemilik Firma)
6.
Ringkasan Curriculum Vitae Kakitangan
Yang Terlibat (Termasuk Prinsipal / Pemilik
Firma)
7.
Carta Ahli Pasukan kajian berkenaan
berserta peranan dan tanggungjawab
8.
Cadangan Jadual Pelaksanaan Kajian
9.
Metodologi yang dicadangkan
10.
Penyata Kewangan Tahunan yang telah
diaudit bagi satu (1) tahun terkini
11.
Senarai Program Kepastian Kualiti
12.
Satu (1) CD mengandungi soft copy
Cadangan Teknikal yang telah lengkap diisi
oleh petender
Ditanda oleh
Perunding
Ditanda oleh
Jawatankuasa
Pembuka
Muka Surat di
Cadangan
Teknikal
:
LGM boleh muat turun format cadangan teknikal (sebahagian daripada Dokumen Pelawaan) melalui laman
web Sistem ePerunding di http://porteperunding.treasury.gov.my/index.php/nota-slide-ceramah/ceramah-3
LAMPIRAN 11E
PANDUAN PENYEDIAAN CADANGAN KOS (Contoh bagi kajian)
Dokumen Yang Perlu Diserahkan
1.
Pengiraan Keseluruhan Anggaran Kos Perunding
( termasuk Yuran Perunding dan Kos Imbuhan
Balik)
2.
Pengiraan Yuran Perunding Secara Input
Masa & Charge Rate
3.
Pengiraan Anggaran Kos Imbuhan Balik
4.
Satu (1) CD mengandungi soft copy
Cadangan Kos yang telah lengkap diisi oleh
petender
Sila Tanda (√)
Ditanda oleh
Muka Surat
Ditanda
Jawatankuasa di Cadangan
oleh
Pembuka Tender
Kos
Petender
NOTA:
LGM boleh muat turun format cadangan teknikal (sebahagian daripada Dokumen Pelawaan) melalui
laman web Sistem ePerunding di http://porteperunding.treasury.gov.my/index.php/nota-slideceramah/ceramah-3
LAMPIRAN 11F
YURAN PERUNDING SECARA INPUT MASA (Contoh bagi kajian)
Nama
Jawatan
A. KAKITANGAN IKHTISAS
Ir. Dr. Mohd. Amin
Pengarah Projek
Mohd. Som
(Kakitangan tetap)
Dr. Anuar Abdul Rahim Ketua Penyelidik
(Kakitangan tetap)
(Soil ECF Mapping)
Tempoh
Pengalaman
(tahun)
Gaji (RM)
FP* IM
Jumlah (RM)
31
13,800.00
2.5
1
34,500.00
12
8,112.00
2.5
3.5
70,980.00
Prof. Dr. Azmi Yahya
(Tenaga
pengajar
universiti awam)
Ketua Penyelidik
(Yield Mapping)
14
9,600.00
1.9
3.5
63,840.00
Ir. Dr. Mohd. Amin
Mohd. Som
(Kakitangan tetap)
Ketua Penyelidik
(Water Quality
Management)
31
13,800.00
2.5
11
379,500.00
**14,100.00
2.5
2.5
88,125.00
32,000.00
1.0
1.5
48,000.00
En Ezrin Mohd Husin
Pegawai Penyelidik 6 bulan
(Kakitangan sementara) (Soil ECF Mapping)
2,900.00
2.5
8
58,000.00
Dr. Halimah Jeffri
Rakan Penyelidik
(Kakitangan sementara) (Yield Mapping)
24
10,200.00
2.5
8
204,000.00
Ir. Hishamuddin
Jamaludin
(Kakitangan tetap)
9
5,033.00
2.5
8
100,660.00
Dr. Rudi Van Der Kerkorf GIS Mapping &
Modelling
(Perunding asing)
Specialist
Rakan Penyelidik
(Water Quality
Management)
25
JUMLAH YURAN IKHTISAS 1,104,605.00
B. KAKITANGAN SEPARA IKHTISAS
Zakaria Ismail
Penolong
6 bulan
(Kakitangan tetap)
Penyelidik
(Soil ECF Mapping)
Mohd. Roshdi Zamri
(Kakitangan tetap)
Penolong
Penyelidik
(Yield Mapping)
1
1,500.00
2.0
12
36,000.00
**1,620.00
2.0
8
25,920.00
**1,836.00
1,700.00
2.0
2.0
128
29,376.00
40,800.00
Rahim Ghous
Penolong
(Kakitangan sementara) Penyelidik
(Water Quality
Management)
6 bulan
5
Norazimah Abdul Azizi
5
JUMLAH YURAN PERKERANIAN
JUMLAH KESELURUHAN YURAN PERUNDING
2.0
12
50,400.00
**2,250.00
2.0
8
36,000.00
218,496.00
JUMLAH YURAN SEPARA IKHTISAS
C. PERKERANIAN
Hafiz Hasri Khaludin
Kerani
Kerani
2,100.00
TIDAK DIBENARKAN (Komponen penggajian
kakitangan perkeranian telah terkandung dalam
faktor pengganda firma)
0
1,266,101.00
*Firma Perunding menawarkan FP kurang daripada kadar maksimum yang ditetapkan.
**kenaikangaji tertakluk kepada kadar yang ditetapkan di perenggan 5.2.3.
LAMPIRAN 11G
CONTOH PENGIRAAN KOS IMBUHAN BALIK
Perkara
i)
Butiran
Jumlah (RM)
Travel, Accomodation & Subsistence
Perunding Asing:

Airfare (Amsterdam-Bound Flight) – 1 orang

Accomodation (Hotel)

Subsistence (per diem)
RM5,000 x 1 orang
-
5,000.00
0.00
RM310.00 x 45 days
13,950.00
Perunding Tempatan: Penyelidik
RM250.00* x 10 lawatan x 2 hari x 6 orang
30,000.00

Accomodation (Hotel) – 6 orang
RM60.00 x 10 lawatan x 2 hari x 6 orang
7,200.00

Subsistence (elaun makan) – 6 orang
RM190.00* x 10 lawatan x 4 hari x 3 orang
22,800.00
RM40.00 x 10 lawatan x 4 hari x 3 orang
4,800.00
As per bill
25,000.00
As per bill
16,500.00
As per bill
6,000.00
As per bill
181,800.00
As per bill
18,500.00
Perunding Tempatan: Pembantu Penyelidik


Accomodation (Hotel) – 3 orang
Subsistence (elaun makan) - 3 orang
ii) Mileage

Mileage, Tol, Parking dan sewaan kenderaan
iii) Office Operating Cost

Communication (Fax, Postage, etc)
iv) Perkhidmatan Sewa

Rental cost for transportation of machineries
iv) Product Development & Data Analisis

Purchase aerial photo, GPS Points,
Automatic
Aerial Triangulation Model,
JUMLAH KESELURUHAN
KOS IMBUHANBALIK
etc.
v) Report

Inception, Interim, Final Draft& Final
Report
331,550.00
LAMPIRAN 11H
SENARAI EDARAN DOKUMEN PELAWAAN
Tajuk Iklan/Projek/Kajian:
Tarikh &
Masa
Pengedaran
Dokumen
No Siri
Dokumen
Nama
Firma
Perunding
No.
Pendaftaran
MOF/ROC/
ROB
Bilangan Dokumen yang disediakan (diisi oleh Agensi)
Bilangan Dokumen yang telah diedarkan (diisi oleh Agensi)
Nama
Wakil
Firma
No. Kad
Pengenalan/
Pasport
:
:
Tandatangan Pegawai Agensi
:
Nama Pegawai
:
Jawatan
:
Tarikh
:
Tandatangan
Wakil Firma
LAMPIRAN 11I
CONTOH PENGIRAAN YURAN PERUNDING SECARA SKALA YURAN PIAWAI
Agensi IJK telah melantik Perunding Arkitek, Kejuruteraan dan Ukur Bahan bagi Projek Membina Bangunan
Pejabat dengan kaedah bayaran secara skala yuran piawai. Skop perkhidmatan perunding merangkumi
rekabentuk terperinci sehingga projek siap. Kos projek dianggarkan RM40 juta. Kos kerja bagi setiap bidang
seperti berikut:
(1)
MAKLUMAT PROJEK
Kos Projek:
RM40 juta
Kos Kerja:
(A) Arkitek (B)
: RM38 juta
C&S (C) M&E
: RM37.5 juta
(D) Ukur Bahan
: RM10 juta
: RM38 juta
(2)
PENGIRAAN KOS
(A) Arkitek:
Category 2 (rujuk Lampiran 5L) Kos Kerja:
RM38juta
Gunakan Jadual Kadar Skala Fi (Pindaan 2007):
RM1, 637,500 + 4.5 % (Kos - RM32 juta)
Yuran Perunding
= RM1,637,500 + 4.5%(Kos - RM32,000,000)
= RM1,637,500 + 4.5%(RM6,000,000)
= RM1,637,500 + RM270,000
= RM1,907,500.00
Anggaran Kos Imbuhan Balik
= RM500,000.00
= RM1,907,500 + RM500,000.00
= RM2,407,500.00
(B) C & S:
Class II (rujuk Lampiran 5J) Kos Kerja
:
RM37.5 juta
Gunakan Jadual Kadar Skala Fi (Revised 1998) :
Fi yang digunakan adalah dari interpolation antara Pmax dan Pmin di antara RM25 juta dan RM50 juta
(1) Pmax :
Pmax(RM25 juta)
= 4.50%
Pmax(RM50 juta)
= 4.25%
Pmax(RM37.5 juta)
= 4.5% + 4.25%
2
= 4.37%
Pmin(RM25 juta)
= 4.10%
Pmin(RM50 juta)
= 3.80%
Pmin(RM3.75 juta)
= 4.10% + 3.80%
2
= 3.95%
(2) Pmin :
(3) *Pactual (RM37.5 juta)
= 4.16%
Yuran Perunding
= RM37,500,000.00 x 4.16%
= RM1,560,000.00
= RM300,000.00
= RM1,560,000.00 + RM300,000.00
= RM1,860,000.00
(C) M&E:
Class I & II (rujuk Lampiran 5K) Kos Kerja
:RM10 juta
Gunakan Jadual Kadar Skala Fi (Pindaan 1998)
Fi yang digunakan adalah dari interpolation antara Pmax dan Pmin untuk nilai RM10 juta
Pmax (RM10 juta)
5.00%
Pmin (RM10 juta)
4.75%
*Pactual (RM10 juta)
4.87%
Yuran Perunding
= RM10,000,000.00 X 4.87%
= RM487,000.00
= 100,000.00
= RM487,000.00 + RM100,000.00
= RM587,000.00
(D) Ukur Bahan (rujuk Lampiran 5M)
Category B
Kos Kerja: RM38 juta
Gunakan Jadual Kadar Skala Fi (Pindaan 2004): RM388, 750+ 1.30%
(Kos Kerja - RM20 juta)
Yuran Perunding
Anggaran Kos
Imbuhan Balik
Kos
Perkhidmatan
Perunding
(3)
= RM388,750 + 1.3%(Kos – RM20,000,000)
= RM388,750 + 1.3% (RM18,000,000)
= RM388,750 + RM243,000
= RM622,750.00
= RM90,000.00
= RM622,750.00 + RM90,000.00
= RM712,750.00
RINGKASAN KESELURUHAN KOS PERKHIDMATAN PERUNDING
Bil.
Bidang
(RM)
1
Arkitek
2,407,500.00
2
C&S
1,860,000.00
3
M&E
587,000.00
4
Ukur Bahan
712,750.00
Jumlah
5,567,250.00
Nota:
*The Pactual(actual percentage) to be used shall be a value within the range P(min) to P(max), and shall be
agreed to between the client and the consulting engineer prior to the engagement. Selection of the actual
percentage shall be based on the complexity of the works.
LAMPIRAN 12A
CONTOH IKLAN TENDER TERBUKA (TANPA PRA KELAYAKAN) BAGI KAJIAN
MAMPU, JABATAN PERDANA MENTERI
KENYATAAN TENDER
Pelawaan ini adalah terbuka kepada firma perunding ICT tempatan untuk mengambil bahagian
di dalam pelawaan berikut:No. Rujukan
Butir-Butir Pelawaan
Bidang Kajian
TarikhTutup
(12.00 tgh)
MAMPU/1/2011 Mengkaji
Keberkesanan Pengurusan 14 Januari
Pelaksanaan Projek-Projek ICT Komputer
2011
Di Bawah Rancangan Malaysia
Ke-9
Syarat Utama Pelawaan
Firma berdaftar dengan
Suruhanjaya Syarikat
Malaysia
Syarat-syarat, Arahan dan Maklumat lanjut mengenai pelawaan ini adalah dijelaskan di dalam
Dokumen Pelawaan dan boleh didapatkan daripada kaunter/pejabat Agensi di Aras 6, Blok B2,
Kompleks Jabatan Perdana Menteri, Pusat Pentadbiran Kerajaan Persekutuan, 62502 Putrajaya
bermula pada 14 Disember 2010 hingga 29 Disember 2010. Dokumen Pelawaan adalah dijual
dengan kadar RM50 bagi setiap satu (1) set.
Tempat serahan
dokumen
adalah Kos
di alamat
yang di masukkan ke dalam sampul surat berasingan
Cadangan
Teknikal
dan Cadangan
hendaklah
sama.
yang berlakri dan ditandakan ”Cadangan Teknikal” dan ”Cadangan Kos” di sebelah kiri setiap sampul
surat berkenaan dan dialamatkan kepada :
Ketua Pengarah
MAMPU,
Aras 6, Blok B2, Parcel B, Kompleks Jabatan Perdana
Menteri, Presint 1, Pusat Pentadbiran Kerajaan
Persekutuan,
62502
Putrajaya.
Cadangan Teknikal dan Cadangan Kos tersebut hendaklah dimasukkan ke dalam Peti Pelawaan
Terbuka seperti alamat di atas tidak lewat daripada jam 12.00 tengah hari pada 14 Januari
2011. Dokumen Cadangan Teknikal dan Cadangan Kos yang lewat diterima tidak akan
dipertimbangkan.
LAMPIRAN 12B
CONTOH IKLAN TENDER TERBUKA (TANPA PRA KELAYAKAN) BAGI PROJEK PEMBANGUNAN FIZIKAL
KEMENTERIAN PELAJARAN MALAYSIA
KENYATAAN TENDER
Pelawaan ini adalah terbuka kepada firma perunding yang berdaftar dengan Kementerian Kewangan di
bawah kod bidang seperti di bawah untuk mengambil bahagian di dalam pelawaan berikut:No. Rujukan
Butir-Butir Pelawaan
KPM/1/2011
Perkhidmatan Perundingan (Full
Basic Professional Services) Bagi
Projek Membina dan Menyiapkan
Sekolah Menengah Kebangsaan
Batang Ai, Sarawak.
Kod Bidang
230700 (Arkitek)
230100 (Kej. Awam)
230300 (Kej.
Elektrik)
230400 (Kej.
Mekanikal)
230800 (Ukur
Bahan)
Tarikh Tutup
(12.00 tgh)
14 Januari
2011
Syarat Utama Pelawaan
1. Berdaftar dengan
Kementerian
Kewangan dan
berdaftar di bawah
kod bidang yang
ditetapkan;dan
2. Tempoh
pendaftaran
dengan
Kementerian
Kewangan masih
sah
Syarat-syarat, Arahan dan Maklumat lanjut mengenai pelawaan ini adalah dijelaskan di dalam Dokumen
Pelawaan dan boleh didapatkan daripada kaunter/pejabat Agensi di Bahagian Perolehan ,Kementerian
Pelajaran Malaysia, Aras 2, Blok E8, Parcel E, Presint 1, 62000 Putrajaya bermula pada 14 Disember 2010
hingga 29 Disember 2010. Dokumen Pelawaan adalah dijual dengan kadar RM250 bagi setiap satu (1) set.
Tempat serahan dokumen adalah di alamat yang sama.
Cadangan Teknikal dan Cadangan Kos hendaklah di masukkan ke dalam sampul surat berasingan yang
berlakri dan ditandakan ”Cadangan Teknikal” dan ”Cadangan Kos” di sebelah kiri setiap sampul surat
berkenaan dan dialamatkan kepada Ketua Setiausaha Kementerian Pelajaran Malaysia.
Cadangan Teknikal dan Cadangan Kos tersebut hendaklah dimasukkan ke dalam Peti Pelawaan Terbuka di
Bahagian Perolehan KPM seperti alamat di atas tidak lewat daripada jam 12.00 tengah hari pada
14 Januari 2011. Dokumen Cadangan Teknikal dan Cadangan Kos yang lewat diterima tidak akan
dipertimbangkan.
LAMPIRAN 12C
CONTOH IKLAN TENDER TERBUKA MELALUI PRA KELAYAKAN BAGI PROJEK
PEMBANGUNAN FIZIKAL
JABATAN PENGAIRAN DAN SALIRAN
(Kementerian Sumber Asli & Alam Sekitar)
KENYATAAN PRA-KELAYAKAN PERKHIDMATAN PERUNDING
Jabatan Pengairan dan Saliran, Kementerian Sumber Asli & Alam Sekitar mempelawa firma-firma perunding yang
berminat dan berdaftar dengan Kementerian Kewangan untuk menyertai pra-kelayakan bagi pelaksanaan projek
seperti berikut:KAJIAN KEUPAYAAN EMPANGAN SEDIA ADA, MEREKA BENTUK, MENYEDIAKAN DOKUMEN TAWARAN,
PENYELIAAN KERJA-KERJA PEMBINAAN DAN TESTING AND COMMISSIONING BAGI PROJEK
PENINGKATAN TARAF EMPANGAN TASIK KENYIR, TERENGGANU
Syarat Mandatori:1. Firma berdaftar dengan Kementerian Kewangan dalam bidang 230100 (Kej. Awam);
2. Firma berdaftar dengan Suruhanjaya Syarikat Malaysia (SSM) dan bertaraf ’Sendirian Berhad’;
3. Firma telah beroperasi sekurang-kurangnya 5 tahun;
4. Bilangan minimum kakitangan ikhtisas firma, 15 orang;
5. Sekurang-kurangnya dua (2) orang kakitangan ikhtisas yang mempunyai kepakaran dalam bidang
Power Generation System;
6. Firma pernah melaksanakan sekurang-kurangnya satu (1) projek seumpama sebagai perunding utama;
atau melaksanakan dua (2) atau lebih sebagai sub-perunding; dan
7.
Firma perunding yang menepati syarat-syarat di atas boleh mendapatkan Dokumen Pelawaan Pra
Kelayakan di Pejabat Pengarah Bahagian Kontrak dan Ukur Bahan, Jabatan Pengairan dan Saliran, Tingkat 2 Ibu
Pejabat JPS, Jalan Sultan Salahuddin, 50282Kuala Lumpur dari 14 Disember 2010 hingga
29 Disember 2010. Dokumen pelawaan dijual dengan kadar RM100.00 bagi setiap satu (1) set.
Cadangan Teknikalhendaklah dihantar dalam sampul surat berlakri dan ditandakan ”Cadangan Teknikal Pra
Kelayakan” di sebelah kiri sampul surat berkenaan dan dialamatkan seperti di atas tidak lewat daripada jam 12.00
tengah hari pada 14 Januari 2011.DokumenCadanganTeknikal yang lewat diterima tidak akan dipertimbangkan.
Hanya firma yang lulus proses penilaian pra kelayakan akan dipelawa ke peringkat seterusnya.
LAMPIRAN 12D
BORANG JADUAL *TENDER TERHAD/TENDER TERBUKA
(Untuk Disediakan Oleh Jawatankuasa Pembuka Tender/Urusetia JPP*)
Tajuk Iklan :
Tarikh Tutup
Pelawaan: Masa
Tutup Pelawaan :
Nama Firma
Perunding
Kod Bidang
Pendaftaran
Tarikh Tamat
Pendaftaran
dengan MOF
Tempoh
Sah Laku
Tawaran
Tempoh Siap
Kajian (hanya
untuk kajian
fizikal/bukan
fizikal sahaja)
Dokumen Wajib
Yang Tidak
Dikemukakan/
Tidak Lengkap
Sebanyak ……… bilangan firma yang menyertai tender*terhad/terbuka tanpa pra kelayakan/terbuka melalui
pra kelayakan telah diterima dan dibuka pada tarikh ……………… jam…………….seperti di jadual di atas.
Pengesahan Pengerusi dan Ahli Jawatankuasa Pembuka Tender*/ Urusetia JPP (bagi Terhad
Terhad sahaja)*:
Nama
Tarikh:
*Potong mana yang berkenaan.
Jawatan
Tandatangan
LAMPIRAN 13A
FORMAT KERTAS PERAKUAN KEPADA PBM PELANTIKAN PERUNDING
SECARA LANTIKAN TERUS BESERTA KOS SILING
Tajuk Permohonan: Nama Projek/Kajian
Jenis Permohonan: Kelulusan Pelantikan Perunding Secara Lantikan Terus Beserta
Kos Siling
Kod dan Nama Bidang Perkhidmatan Perunding: (sila senaraikan)
BIL
PERKARA
1.
TUJUAN & JUSTIFIKASI PERMOHONAN (sila nyatakan)
2
MAKLUMAT PROJEK/KAJIAN
a.
Tajuk Projek/Kajian
b. Sumber Pembiayaan
:
(sila nyatakan tajuk mengikut nama projek/kajian
seperti di senarai yang telah diluluskan oleh EPU)
:
Kerajaan Persekutuan
Kerajaan Negeri
Bank Dunia
P
PFI
Bank Pembangunan Asia
Lain-lain : (sila nyatakan)
Sila tandakan “ ” pada kotak yang berkaitan
c. Jenis Peruntukan
:
Pembangunan
Mengurus
Lain-Lain : (sila nyatakan)
d. Kod Setia (untuk peruntukan
pembangunan sahaja)
(sila nyatakan 14 digit nombor kod setia)
e. Siling Projek/Kajian Yang
Diluluskan EPU
: (sila nyatakan siling dalam RM bagi projek/kajian yang
akan dilaksanakan)
g. Kategori Projek/Kajian
:
Pembangunan Fizikal
Kajian Fizikal
Alam Sekitar
Ukur Tanah
h. Peruntukan Tahun Semasa
:
(sila nyatakan)
i. Tempoh Projek/Kajian
:
(sila nyatakan dalam bulan/minggu)
j. Lokasi Projek/Kajian
:
(sila nyatakan)
k. Kementerian/Agensi Pengguna
:
(sila nyatakan)
3.
i. Lokasi Projek/Kajian
: (sila nyatakan)
j. Kementerian/Agensi Pengguna
: (sila nyatakan)
k. Kementerian/Agensi Pelaksana
: (sila nyatakan)
MAKLUMAT LANTIKAN
a. Kaedah Lantikan
: Lantikan Terus Beserta Kos Siling
b. Kaedah Pembayaran
:
Skala Yuran Piawai
Input Masa
c. Tempoh Perkhidmatan
Perunding
: (sila nyatakan tempoh dalam bulan/minggu)
d. Skop Perkhidmatan Perunding
:
Pembangunan Fizikal
Sila tandakan()pada skop
yang berkaitan
Kajian
yang berkaitan
Rekabentuk Skematik
Penyediaan Pelan Induk
Rekabentuk Terperinci
Kajian
Kejuruteraan/Teknikal
Peringkat Pembinaan
Perancangan Bandar &
Wilayah
Pengawasan Tapak
Kajian Alam Sekitar
Ukur Tanah
Lain-lain: (sila nyatakan)
Penyediaan Dokumen
Tender
Additional/Special
Service
e. Anggaran Kos Siling
Perkhidmatan Perunding Yang
Dipohon Agensi (mengikut
bidang)
4
: Bidang
Yuran
Perunding
(RM)
Kos
Imbuhan
Balik
Jumlah
(RM)
(RM)
SYOR AGENSI & JUSTIFIKASI SYOR (sila syorkan 1 firma bagi setiap bidang)
Bil
Nama
Perunding
Pendaftaran
MOF
No
Pendaftaran
MOF / ROC
Kod Bidang
Maklumat
Perunding
1
Firma XYZ
(Berdaftar/ Tidak
Berdaftar/
Perunding Asing)
465XXXXXXXX
(sekiranya
berdaftar);
(sila
nyatakan kod
bidang firma)
i. Bil kakitangan
ikhtisas:
ii. Peratus Ekuiti
Bumiputra/Bukan
Bumiputra/Asing/
Kerajaan
iii. Lokasi Ibu
Pejabat:
Atau
No ROC
(sekiranya
tidak
berdaftar)
6
iv. Lokasi
Cawangan:
v. Tarikh Lantikan
Akhir:
vi. Bil & Jumlah nilai
lantikan firma bagi
projek/kajian untuk
3 tahun terkini
vii. Bil & Jumlah nilai
kerja dalam tangan
sama
ada projek/kajian
Kerajaan/Swasta viii.
Sekiranya
perunding
asing,nyatakan
lokasi asal
firma/individu
(citizenship)
ix.
Justifikasi
pemilihan
perunding
SENARAI LAMPIRAN
i.
Surat Permohonan Agensi ii.
Terma Rujukan
iii. Perincian Anggaran Kos Perkhidmatan Perunding iv.
Salinan surat Kelulusan Peruntukan EPU
v. Salinan kebenaran bertulis daripada Pegawai Pegawal/Pegawai yang diturunkan kuasa
vi. Salinan Surat Pelepasan Jabatan Teknik/MAMPU/JPICT
vii. Profil Firma Perunding (Janaan daripada sistem e-Perunding)
viii. Profil Firma Perunding Yang Tidak Berdaftar/Asing (diperolehi daripada firma tersebut) beserta surat
kelulusan Kementerian Kewangan (jika berkaitan)
ix. Lain-lain yang berkaitan
7
MAKLUMAT PEGAWAI MEJA AGENSI
Nama Agensi
:
Alamat Agensi dan Unit
:
Nama Pegawai
:
Jawatan
:
No Telefon Pejabat
:
No Telefon Bimbit
:
No Fax
:
Email Rasmi
:
No Rujukan Fail Agensi
:
LAMPIRAN 13B
FORMAT KEPUTUSAN MESYUARAT PBM
PELANTIKAN FIRMA PERUNDING SECARA LANTIKAN TERUS BESERTA KOS SILING
1. Bil Mesyuarat
: ………………………………………
2. Tarikh Mesyuarat
: ………………………………………
3. Kementerian/Agensi Yang Memohon
: ………………………………………
4. Tajuk Projek/Kajian
: ..………………………….............
: .............................................
6. Jenis Peruntukan
: .............................................
7. Kod SETIA Projek
: .............................................
8.
Siling Peruntukan Projek/Kajian Yang Diluluskan EPU: ………………………………….…..
9.
Kategori Projek/Kajian
: .............................................
10. Peruntukan Tahun Semasa
: .............................................
11. Tempoh Projek/Kajian
: ………………………………………
12. Lokasi Projek/Kajian
: .............................................
13. Kementerian/Agensi Pengguna
: .............................................
14. Kementerian/Agensi Pelaksana
: .............................................
15. Tempoh Perkhidmatan Perunding
: .............................................
16. Kaedah Lantikan
: Lantikan Terus Berserta Kos Siling
17. Nama Firma Perunding Yang Diluluskan adalah seperti berikut :
Bidang
Perunding
Skop Perkhidmatan
Perunding
Nama, No. Pendaftaran
Kementerian Kewangan
& Alamat Firma
Kaedah Bayaran
(Skala Yuran
Piawai/ Input
Masa)
Anggaran Kos
Siling
Perkhidmatan
Perunding (RM)
18. Tandatangan Ahli PBM:
Nama
Jawatan / Wakil
Keputusan
Kementerian
Pengerusi
Wakil Agensi
Wakil Agensi
Setuju/Tidak Setuju
Setuju/Tidak Setuju
Setuju/Tidak Setuju
Tandatangan
Ulasan/Syarat
Tambahan
PBM(sekiranya
ada)
LAMPIRAN 13C
FORMAT KERTAS PERAKUAN KEPADA JPP SENARAI PENDEK
PERUNDING SECARA TENDER TERHAD
Jenis Permohonan: Kelulusan Senarai Pendek Perunding Secara Tender Terhad
Kod dan Nama Bidang Perkhidmatan Perunding: (sila nyatakan)
BIL
PERKARA
1.
2
a.
Tajuk Projek/Kajian
:
:
(sila nyatakan tajuk mengikut nama projek/kajian
seperti di senarai yang telah diluluskan oleh EPU)
Kerajaan Negeri
Bank Dunia
P
PFI
c. Jenis Peruntukan
:
Pembangunan
Mengurus
pembangunan sahaja)
Diluluskan EPU
: (sila nyatakan siling dalam RM bagi projek/kajian yang
akan dilaksanakan)
:
Pembangunan Fizikal
Kajian Fizikal
Alam Sekitar
Ukur Tanah
h. Peruntukan Tahun Semasa
:
(sila nyatakan)
i. Tempoh Projek/Kajian
:
j. Lokasi Projek/Kajian
:
(sila nyatakan)
k. Kementerian/Agensi Pengguna
:
(sila nyatakan)
l. Kementerian/Agensi Pelaksana
3
: (sila nyatakan)
MAKLUMAT LANTIKAN
a. Kaedah Lantikan
: Tender Terhad
:
Skala Yuran Piawai
Input Masa
Perunding
:
Pembangunan Fizikal
Sila tandakan()pada
skop yang berkaitan
Rekabentuk Skematik
Peringkat Pembinaan
Pengawasan Tapak
Ukur Tanah
Kajian
skop yang berkaitan
Penyediaan Pelan
Induk
Kajian
Wilayah
Kajian Alam Sekitar
Lain-lain: (sila
nyatakan)
Penyediaan Dokumen
Tender
Additional/Special
Service
e. Anggaran Kos Perkhidmatan
Perunding Yang Dipohon Agensi
4
:
Yuran
Perunding
(RM)
Kos Imbuhan
Balik (RM)
Jumlah
Keseluruhan
(RM)
SYOR SENARAI PENDEK PERUNDING OLEH AGENSI (Sekurang-kurangnya 3 hingga
maksimum 10 firma perunding)
Bil
Nama
Perunding
Pendaftaran
MOF
No
Pendaftaran
MOF / ROC
Maklumat Perunding
1
Firma XYZ
(Berdaftar/ Tidak
Berdaftar/
Perunding Asing)
465XXXXXXXX
(sekiranya
berdaftar);
i.
Bil kakitangan ikhtisas:
ii.
Peratus Ekuiti
Bumiputra/Bukan
Bumiputra/Asing/Kerajaan
iii. Lokasi Ibu Pejabat:
iv. Lokasi Cawangan:
v. Tarikh Lantikan Akhir:
vi.
Bil & Jumlah nilai lantikan
firma bagi projek/kajian untuk 3
tahun terkini
vii. Bil & Jumlah nilai kerja
dalam tangan sama ada
Atau
No ROC
(sekiranya
tidak
berdaftar)
projek/kajian
Kerajaan/Swasta
viii. Sekiranya perunding
asing,nyatakan lokasi asal
firma/individu (citizenship)
ix. Justifikasi pemilihan firma
5
SENARAI DOKUMEN SOKONGAN
1. Surat Permohonan Agensi (cover letter)
2. Terma Rujukan
3. Salinan kelulusan Peruntukan EPU
4. Salinan kebenaran bertulis mendapatkan perkhidmatan perunding daripada Pegawai
Pengawal/Pegawai yang diturunkan kuasa
5. Salinanpelepasan Jabatan Teknik/MAMPU
6. Profil Firma Perunding Yang Berdaftar dengan MOF (Janaan daripada sistem ePerunding)
7. Profil Firma Perunding Yang Tidak Berdaftar/Asing (diperolehi daripada firma tersebut)
beserta surat kelulusan Kementerian Kewangan (jika berkaitan)
8. Lain-lain yang berkaitan
6
MAKLUMAT PEGAWAI MEJA AGENSI
Nama Agensi
:
Alamat Agensi dan Unit
:
Nama Pegawai
:
Jawatan
:
No Telefon Pejabat
:
No Telefon Bimbit
:
No Fax
:
Email Rasmi
:
No Rujukan Fail Agensi
:
LAMPIRAN 13D
FORMAT KEPUTUSAN MESYUARAT JPP
SENARAI PENDEK PERUNDING SECARA TENDER TERHAD
1. Bil Mesyuarat
: ………………………………
2. Tarikh Mesyuarat
: ………………………………
: ………………………………
4. Nama Projek/Kajian
: ……………………….............
: .............................................
6. Jenis Peruntukan
: .............................................
7. Kod SETIA Projek
: .............................................
8.
Siling Peruntukan Projek/Kajian Yang Diluluskan EPU : ……………………….……
9.
: .............................................
: .............................................
: ………………………….……
: .............................................
: .............................................
: .............................................
: .............................................
16. Anggaran Kos Perkhidmatan Perunding
: .............................................
17. Kaedah Lantikan
: Tender Terhad
18. Senarai Pendek Firma Perunding Yang Diluluskan adalah seperti berikut:
Bidang
Skop Perkhidmatan
Perunding
19.
Nama, No. Pendaftaran
Kementerian Kewangan
& Alamat Firma
Kaedah Bayaran
(Input Masa/Skala
Yuran Piawai)
Tandatangan Ahli JPP :
Nama
Jawatan / Wakil
Keputusan
Kementerian
Pengerusi
Wakil Agensi
Wakil Agensi
Setuju/Tidak Setuju
Setuju/Tidak Setuju
Setuju/Tidak Setuju
Tandatangan
Ulasan/Syarat
Tambahan PBM
(sekiranya ada)
LAMPIRAN 13E
FORMAT KERTAS PERAKUAN KEPADA PBM
SECARA TENDER TERBUKA MELALUI PRA KELAYAKAN
Jenis Permohonan: Kelulusan S e n ar a i Pe n dek B a g i Tender T er buk a Me l a l u i P r a
Kelayakan
BIL
PERKARA
1.
2
a. Tajuk Projek/Kajian
diluluskan oleh EPU)
:
:
(sila nyatakan tajuk mengikut nama projek/kajian yang telah
Kerajaan Negeri
Bank Dunia
P
PFI
c. Jenis Peruntukan
:
Pembangunan
Mengurus
pembangunan sahaja)
Diluluskan EPU
: (sila nyatakan siling dalam RM bagi projek/kajian yang akan
dilaksanakan)
:
Pembangunan Fizikal
Kajian Fizikal
Alam Sekitar
Ukur Tanah
(Sila tandakan “ ” pada kotak yang berkaitan)
f. Peruntukan Tahun Semasa
:
(sila nyatakan)
g. Tempoh Projek/Kajian
:
h. Lokasi Projek/Kajian
:
(sila nyatakan)
3
i. Kementerian/Agensi Pengguna
: (sila nyatakan)
j. Kementerian/Agensi Pelaksana
: (sila nyatakan)
MAKLUMAT LANTIKAN
a. Kaedah Lantikan
: Tender Terbuka Melalui Pra Kelayakan
:
Skala Yuran Piawai
Input Masa
Perunding
: Pembangunan Fizikal Sila
tandakan()pada skop
yang berkaitan
Kajian
yang berkaitan
Rekabentuk Skematik
Kajian Kejuruteraan/Teknikal
Peringkat Pembinaan
Wilayah
Pengawasan Tapak
Kajian Alam Sekitar
Ukur Tanah
Penyediaan Dokumen
Tender
Additional/Special
Service
e. Anggaran Kos Perkhidmatan
:
Yuran
Perunding
(RM)
4
Kos Imbuhan
Balik
(RM)
MAKLUMAT PENGIKLANAN TENDER TERBUKA MELALUI PRA KELAYAKAN
No Rujukan Iklan
:
Tarikh Iklan Dibuka
:
Tarikh & Masa Tutup Iklan
:
Tempat, tarikh dan masa taklimat
tender oleh agensi (jika ada)
Bilangan dokumen pelawaan yang
telah diedar
Bilangan firma yang menyertai
tender
(telah
mengemukakan
cadangan)
:
:
:
Jumlah Keseluruhan
(RM)
5
6
MAKLUMAT PENILAIAN FIRMA
Tarikh Mesyuarat JPP
:
Kriteria Penilaian Pra Kelayakan
: (sila lampirkan)
Bilangan Cadangan Perunding
Yang Dinilai
:
Bilangan Cadangan Perunding
Yang Tidak Dinilai & Nyatakan
Justifikasi
:
Bilangan Firma Yang Disenarai
Pendek Oleh JPP
:
PERAKUAN SENARAI PENDEK FIRMA OLEH JPP (Sekurang-kurangnya 3 firma sehingga
maksima 10 fima)
Ringkasan Penilaian bagi 3 – 10 firma terbaik adalah seperti berikut:
Nama Firma
Maklumat Ringkas Penilaian
Markah (%)
Kedudukan
Firma 1
Firma ……..
7
1.
Surat Permohonan Agensi
2.
Terma Rujukan
3.
Salinan surat Kelulusan Peruntukan EPU
4.
Salinan kebenaran bertulis mendapatkan perkhidmatan perunding daripada Pegawai
Pengawal/Pegawai yang diturunkan kuasa
5.
Salinan surat Pelepasan Jabatan Teknik/MAMPU
6.
Profil Firma Perunding Yang Berdaftar dengan MOF (Janaan daripada sistem e-Perunding)
7.
Profil Firma Perunding Yang Tidak Berdaftar/Asing (diperolehi daripada firma tersebut)
beserta surat kelulusan Kementerian Kewangan (jika berkaitan)
8.
Salinan iklan tender
9.
Kriteria penilaian pra kelayakan
10. Penilaian keseluruhan firma perunding yang menyertai tender yang telah disahkan oleh JPP
11. Salinan surat lantikan JPP
12. Minit Mesyuarat JPP
13. Lain-lain yang berkaitan
Disediakan Oleh
Tarikh
: Urusetia JPP
:
LAMPIRAN 13F
1. Bil Mesyuarat
: ………………………………………
2. Tarikh Mesyuarat
: ………………………………………
: ………………………………………
: ………………………..................
: .............................................
6. Jenis Peruntukan
: .............................................
7. Kod SETIA Projek
: .............................................
8.
Siling Peruntukan Projek/Kajian Yang Diluluskan EPU : ………………………………………
9.
: .............................................
10. Peruntukan Tahun Seamsa
: .............................................
: ………………………………………
: .............................................
: .............................................
: .............................................
: .............................................
16. Angaran Kos Perkhidmatan Perunding
: .............................................
17. Kaedah Lantikan
: TenderTerbuka Melalui Pra Kelayakan
18. No. Rujukan Iklan
: ………………………………………
19. Tarikh & Masa Buka & Tutup Iklan
: .............................................
.
20. Tempat, Tarikh & Masa Taklimat Tender
: .............................................
oleh Agensi (jika berkaitan)
21. Senarai Pendek Perunding Yang Diluluskan adalah seperti berikut:
Bidang
Perkhidmatan
22.
Skop
Perkhidmatan
Nama, No.
Pendaftaran
Kementerian
Kewangan
& Alamat Firma
Kaedah
Bayaran
(Input
Masa/Skala
Yuran
Piawai)
Ulasan/Syarat
Tambahan
PBM (sekiranya
ada)
Tandatangan Ahli PBM:
Nama
Jawatan / Wakil
Keputusan
Kementerian
Pengerusi
Wakil Agensi
Wakil Agensi
Setuju/Tidak Setuju
Setuju/Tidak Setuju
Setuju/Tidak Setuju
Tandatangan
LAMPIRAN 14
FORMAT PENILAIAN TEKNIKAL
TAJUK IKLAN
BILANGAN KERTAS TENDER YANG DINILAI
MARKAH LULUS TEKNIKAL YANG DITETAPKAN
Kriteria Utama
Penilaian
Teknikal
1
2
3
4
5
Wajaran yg
ditetapkan
(%)
:…………………………..
:………bil
:……… %
FIRMA 1
Penilaian
Ahli JPP
1
Penilaian
Ahli JPP
2
Penilaian
Ahli JPP
3
FIRMA 2
Purata
Markah
%
Penilaian
Ahli JPP
1
Penilaian
Ahli JPP
2
Penilaian
Ahli JPP
3
FIRMA 3
Purata
Markah
%
Penilaian
Ahli JPP
1
Kapabiliti
Firma
Kakitangan
yang
terlibat
Metodologi
Program
Kepastian
Kualiti
Sesi
Temuduga
Perunding
(Sekiranya
Perlu)
JUMLAH
NYATAKAN LULUS/GAGAL
PENILAIAN TEKNIKAL
KEDUDUKAN
Tandatangan Pengerusi dan Ahli JPP:
Nama
Tarikh:
Jawatan/Wakil Kementerian
Tandatangan
Penilaian
Ahli JPP
2
Penilaian
Ahli JPP
3
Purata
Markah
%
LAMPIRAN 14B
FORMAT PENILAIAN KOS
TAJUK IKLAN : ............................................................................
BIL. DOKUMEN PELAWAAN YANG LULUS PENILAIAN TEKNIKAL : ........bil.
KOS TERENDAH YANG DITAWARKAN : RM .............................(nyatakan)
bersamaan wajaran 100%
KOS DITAWARKAN
FIRMA 1
FIRMA 2
KRITERIA
A
FIRMA 3
YURAN PERUNDING
1
Basic Services
2 Basic Services (Other
Associated Consultants)
3
B
C
Additional Services
KOS PENYELIAAN
TAPAK
(sekiranya berkaitan)
1
Kakitangan Ikhtisas
2
Kakitangan Separa Ikhtisas
KOS IMBUHAN BALIK
JUMLAH (RM)
PEMARKAHAN
(Kos Terendah/Kos Ditawarkan x 100)
KEDUDUKAN
Tandatangan Pengerusi dan Ahli JPP :
Nama
Tarikh :
Tandatangan
LAMPIRAN 14C
FORMAT PENILAIAN KESELURUHAN TEKNIKAL & KOS
TAJUK IKLAN : ………………………………………………………………………
BILANGAN DOKUMEN PELAWAAN YANG DINILAI : ……………………… bil.
BILANGAN DOKUMEN PELAWAAN YANG LULUS PENILAIAN TEKNIKAL : ………. bil.
FIRMA
A
MARKAH PENILAIAN TEKNIKAL (%)
FIRMA 1
FIRMA 2
FIRMA 3
1 Markah (%)
2 Status LULUS/GAGAL
3 Kedudukan Teknikal
4 Skor Teknikal ( Markah X 80%)
B
/80
/80
/80
/20
/20
/20
/100
/100
/100
KOS DITAWARKAN (RM)
1 Markah (%)
2 Kedudukan Kos
3 Skor Kos (Markah X 20%)
SKOR KESELURUHAN
(Skor Teknikal + Skor Kos)
KEDUDUKAN KESELURUHAN
PERUNDING YANG DIPERAKUKAN ““
ULASAN (jika ada)
Tandatangan Pengerusi dan Ahli JPP:
Nama
Tarikh :
Tandatangan
LAMPIRAN 14D
PELANTIKAN PERUNDING & KOS
SECARA TENDER TERHAD
Jenis Permohonan: Kelulusan Pelantikan Perunding Dan Kos Secara Tender Terhad
BIL
BIL
PERKARA
PERKARA
1.
2
telah diluluskan oleh EPU)
:
:
(sila nyatakan tajuk mengikut nama projek/kajian yang
Kerajaan Negeri
Bank Dunia
P
PFI
c. Jenis Peruntukan
:
Pembangunan
Mengurus
pembangunan sahaja)
e. Siling Peruntukan Projek/Kajian
Yang Diluluskan EPU
: (sila nyatakan kos siling dalam RM bagi projek/kajian yang
akan dilaksanakan)
f. Jenis Projek/Kajian
:
Pembangunan Fizikal
Kajian Fizikal
Alam Sekitar
Ukur Tanah
g. Peruntukan Tahun Semasa
:
(sila nyatakan)
h. Tempoh Projek/Kajian
:
:
(sila nyatakan)
3
: (sila nyatakan)
: (sila nyatakan)
MAKLUMAT LANTIKAN
a. Kaedah Lantikan
: Tender Terhad
:
Skala Yuran Piawai
Input Masa
c. Skop Perkhidmatan Perunding
:
Pembangunan Fizikal
skop yang berkaitan
Kajian
yang berkaitan
Rekabentuk Skematik
Kajian
Peringkat Pembinaan
Wilayah
Pengawasan Tapak
Kajian Alam Sekitar
Ukur Tanah
Penyediaan Dokumen
Tender
Additional/Special
Service
d. Anggaran Kos Perkhidmatan
(mengikut bidang)
4
5
: Bidang
Yuran
Perunding
(RM)
MAKLUMAT KELULUSAN SENARAI PENDEK
a.Tarikh Kelulusan
: (sila nyatakan)
b.Senarai Firma Yang Diluluskan
: (sila lampirkan)
a. Tarikh Tutup Iklan
: (sila nyatakan)
b. Bilangan Firma Yang
Mengemukakan Cadangan
Perunding
: (sila nyatakan)
c.Tempoh Sahlaku Yang
ditetapkan oleh LGM
: (sila nyatakan)
d.Tarikh Mesyuarat JPP
: (sila nyatakan)
e. Bilangan Cadangan Perunding
: (sila nyatakan)
Kos
Imbuhan
Balik (RM)
Jumlah
(RM)
Yang Dinilai
6
f. Bilangan Cadangan Perunding
Justifikasi
: (sila nyatakan)
g. Perakuan Oleh JPP
: (sila lampirkan Keputusan Penilaian Keseluruhan Teknikal
dan Kos firma yang telah ditandatangani oleh JPP – rujuk
format di Lampiran 14C)
i. Terma Rujukan
ii. Kelulusan Senarai Pendek oleh JPP
iii. Kriteria penilaian dan markah lulus yang telah ditetapkan
iv. Penilaian keseluruhan firma perunding yang menyertai tender (penilaian teknikal dan
penilaian kos)
v. Salinan surat lantikan JPP
vi. Minit mesyuarat JPP
vii. Salinan Borang Jadual Tender viii.
Lain-lain yang berkaitan
Disediakan Oleh
Tarikh
: Urusetia JPP
:
LAMPIRAN 14E
SECARA TENDER TERHAD
1. Bil Mesyuarat
: ………………………………………
2. Tarikh Mesyuarat
: ………………………………………
: ………………………………………
: ………………………..................
: .............................................
6. Jenis Peruntukan
: .............................................
7. Kod SETIA Projek
: .............................................
8.
9.
: .............................................
: .............................................
: ………………………………………
: .............................................
: .............................................
: .............................................
: .............................................
16. Kaedah Lantikan
: ………………………………………
17. Tarikh Tutup Iklan
: ………………………………………
18. Perunding Yang Diluluskan adalah seperti berikut :
Bidang
Perunding
19.
Skop
Perkhidmatan
Nama, No.
Pendaftaran
Kementerian
Kewangan
& Alamat Firma
Kaedah Bayaran
(Skala Yuran
Piawai/ Input
Masa)
Kos
Perkhidmatan
Perunding
Tandatangan Ahli PBM :
Nama
Jawatan / Wakil
Keputusan
Kementerian
Pengerusi
Wakil Agensi
Wakil Agensi
Setuju/Tidak Setuju
Setuju/Tidak Setuju
Setuju/Tidak Setuju
Tandatangan
Ulasan/Syarat
Tambahan
PBM(sekiranya
ada)
LAMPIRAN 14F
SECARA TENDER TERBUKA (TANPA PRA KELAYAKAN)
Jenis Permohonan: Kelulusan Pelantikan Perunding Dan Kos Secara Tender Terbuka
(Tanpa Pra Kelayakan)
BIL
PERKARA
1.
2
:
:
Kerajaan Negeri
Bank Dunia
P
PFI
c. Jenis Peruntukan
:
Pembangunan
Mengurus
pembangunan sahaja)
Yang Diluluskan EPU
akan dilaksanakan)
:
Pembangunan Fizikal
Kajian Fizikal
Alam Sekitar
Ukur Tanah
:
(sila nyatakan)
:
:
(sila nyatakan)
3
: (sila nyatakan)
: (sila nyatakan)
MAKLUMAT LANTIKAN
a. Kaedah Lantikan
: Tender Terbuka (Tanpa Pra Kelayakan)
:
Skala Yuran Piawai
Input Masa
:
Pembangunan Fizikal
skop yang berkaitan
Kajian
yang berkaitan
Rekabentuk Skematik
Kajian
Peringkat Pembinaan
Wilayah
Pengawasan Tapak
Kajian Alam Sekitar
Ukur Tanah
Penyediaan Dokumen
Tender
Additional/Special
Service
Perunding
: Bidang
Yuran
Perunding
(RM)
4
MAKLUMAT JAW ATANKUASA PEMBUKA PETI PELAW AAN TERBUKA
a.Tarikh Tutup Iklan
: (sila nyatakan)
b.Tarikh & Masa Peti Dibuka
: (sila nyatakan)
c.Bilangan
firma
mengemukakan cadangan
5
yang
: (sila nyatakan)
d. Tempoh sah laku tawaran
: (sila nyatakan)
e.Tarikh Serahan Borang Jadual
Tender Kepada JPP (sertakan
salinan borang jadual)
: (sila nyatakan)
a. Tarikh Mesyuarat JPP
: (sila nyatakan)
Kos
Imbuhan
Balik (RM)
Jumlah
(RM)
6
b. Bilangan Cadangan Perunding
Yang Dinilai
: (sila nyatakan)
c. Bilangan Cadangan Perunding
Justifikasi
: (sila nyatakan)
d. Perakuan Oleh JPP
i. Terma Rujukan
ii. Salinan iklan tender
iii. Kriteria penilaian, skema pemarkahan dan benchmarkmarkah lulus yang telah ditetapkan
iv. Penilaian keseluruhan firma perunding yang menyertai pelawaan (penilaian teknikal dan
penilaian kos)
v. Salinan surat lantikan JPP
vi. Minit mesyuarat JPP
vii. Salinan Borang Jadual Tender Terbuka viii.
Disediakan Oleh
Tarikh
: Urusetia JPP
:
LAMPIRAN 14G
FORMAT KEPUTUSAN MESYUARAT PBM PELANTIKAN
PERUNDING & KOS
SECARA TENDER TERBUKA (TANPA PRA KELAYAKAN)
1. Bil Mesyuarat
: ………………………………………
2. Tarikh Mesyuarat
: ………………………………………
: ………………………………………
: ………………………..................
: .............................................
6. Jenis Peruntukan
: .............................................
7. Kod SETIA Projek
: .............................................
8.
9.
: .............................................
: .............................................
: ………………………………………
: .............................................
: .............................................
: .............................................
: .............................................
16. Kaedah Lantikan
: ………………………………………
17. No. Rujukan Iklan Tender Terbuka
: ………………………………………
18. Tarikh & Masa Tutup Tender Terbuka
: ………………………………………
19. Perunding Yang Diluluskan adalah seperti berikut:
Bidang
Perunding
Skop
Perkhidmatan
Nama, No.
Pendaftaran
Kementerian
Kewangan
& Alamat Firma
Kaedah Bayaran
(Skala Yuran
Piawai/ Input
Masa)
Kos
Perkhidmatan
Perunding
Nama
Jawatan / Wakil
Keputusan
Kementerian
Pengerusi
Wakil Agensi
Wakil Agensi
Setuju/Tidak Setuju
Setuju/Tidak Setuju
Setuju/Tidak Setuju
Tandatangan
Ulasan/Syarat
Tambahan
PBM
(sekiranya
ada)
LAMPIRAN 14H
Jenis Permohonan: Kelulusan Pelantikan Perunding Dan Kos Secara Tender Terbuka
Melalui Pra Kelayakan
BIL
PERKARA
1.
2
:
:
Kerajaan Negeri
Bank Dunia
PFI
c. Jenis Peruntukan
:
Pembangunan
Mengurus
pembangunan sahaja)
Yang Diluluskan EPU
akan dilaksanakan)
:
Pembangunan Fizikal
Kajian Fizikal
Alam Sekitar
Ukur Tanah
:
(sila nyatakan)
:
:
(sila nyatakan)
3
: (sila nyatakan)
: (sila nyatakan)
MAKLUMAT LANTIKAN
a. Kaedah Lantikan
: Tender Terbuka Melalui Pra Kelayakan
:
Skala Yuran Piawai
Input Masa
:
Pembangunan Fizikal
skop yang berkaitan
Kajian
yang berkaitan
Rekabentuk Skematik
Kajian
Peringkat Pembinaan
Wilayah
Pengawasan Tapak
Kajian Alam Sekitar
Ukur Tanah
Penyediaan Dokumen
Tender
Additional/Special
Service
Perunding
: Bidang
Yuran
Perunding
(RM)
4
5
MAKLUMAT KELULUSAN SENARAI PENDEK
a.Tarikh Kelulusan
: (sila nyatakan)
b.Senarai Firma Yang Diluluskan
: (sila lampirkan)
a. Tarikh Tutup Iklan
: (sila nyatakan)
b. Bilangan Firma Yang
Mengemukakan Cadangan
: (sila nyatakan)
c.Tempoh Sahlaku yang
ditetapkan oleh Agensi
: (sila nyatakan)
d.Tarikh Mesyuarat JPP
: (sila nyatakan)
e. Bilangan Cadangan Perunding
Yang Dinilai
: (sila nyatakan)
Kos
Imbuhan
Balik (RM)
Jumlah
(RM)
6
f. Bilangan Cadangan Perunding
Justifikasi
: (sila nyatakan)
g. Perakuan Oleh JPP
i. Terma Rujukan
ii. Salinan iklan tender
iii. Kelulusan Senarai Pendek oleh PBM
iv. Kriteria penilaian, skema pemarkahan dan markah lulus yang telah ditetapkan
v.
Penilaian keseluruhan firma perunding yang menyertai pelawaan (penilaian teknikal dan
penilaian kos)
vi. Salinan surat lantikan JPP
vii. Minit mesyuarat JPP
viii. Salinan Borang Jadual Tender Terbuka ix.
Disediakan Oleh
Tarikh
: Urusetia JPP
:
LAMPIRAN 14I
FORMAT KEPUTUSAN MESYUARAT PBM PELANTIKAN
PERUNDING & KOS
1. Bil Mesyuarat
: ………………………………………
2. Tarikh Mesyuarat
: ………………………………………
: ………………………………………
: ………………………..................
: .............................................
6. Jenis Peruntukan
: .............................................
7. Kod SETIA Projek
: .............................................
8.
9.
: .............................................
: .............................................
: ………………………………………
: .............................................
: .............................................
: .............................................
: .............................................
16. Kaedah Lantikan
: ………………………………………
17. Tarikh & Masa Akhir Penyerahan Cadangan Teknikal
: ………………………………………
Dan Cadangan Kos
18. Perunding Yang Diluluskan adalah seperti berikut:
Bidang
Perunding
Skop
Perkhidmatan
Nama, No.
Pendaftaran
Kementerian
Kewangan
& Alamat Firma
Kaedah Bayaran
(Skala Yuran
Piawai/ Input
Masa)
Kos
Perkhidmatan
Perunding
Nama
Jawatan / Wakil
Keputusan
Kementerian
Pengerusi
Wakil Agensi
Wakil Agensi
Setuju/Tidak Setuju
Setuju/Tidak Setuju
Setuju/Tidak Setuju
Tandatangan
Ulasan/Syarat
Tambahan
PBM
LAMPIRAN 16A
SURAT SETUJU TERIMA
Ruj. Kami / Our Ref
Tarikh
………………………….
………………………….
………………………….
………………………….
:
:
:
Tuan,
Surat Pelantikan Sebagai Perunding
Merujuk perkara di atas dimaklumkan bahawa pihak Lembaga Getah Malaysia (LGM) telah bersetuju untuk
melantik firma tuan sebagai perunding bagi projek seperti berikut:
a) Nama Projek
:
Kos Projek
:
Kaedah Perolehan
:
Skop Perkhidmatan
:
Tempoh Perlaksanaan :
Kos Perkhidmatan
:
Bil.
Perkara
1.
Yuran perunding
2.
Kos imbuhan balik
3.
Kos penyeliaan tapak
4.
6% cukai perkhidmatan
Jumlah (RM)
Jumlah Keseluruhan
2.
Pihak tuan adalah diingatkan bahawa perbelanjaan imbuhan balik hendaklah mengikut
perbelanjaan sebenar berdasarkan prinsip yang mana lebih rendah dan tidak melebihi kos yang telah
dipersetujui.
3.
Dimaklumkan bahawa pihak LGM menyediakan peruntukan tambahan 6% daripada yuran
perunding dan imbuhan balik untuk bayaran cukai perkhidmatan yang perlu dijelaskan oleh perunding
kepada pihak Kastam Diraja Malaysia tertakluk kepada Akta Cukai Perkhidmatan 1975.
4.
Dimaklumkan juga bahawa dengan penerimaan tawaran pelantikan ini, maka secara tidak
langsung suatu ikatan kontrak adalah terwujud di antara pihak LGM dan tuan (Jureka Consulting)
Pihak tuan diminta untuk menyediakan satu Kontrak Rasmi yang akan disempurnakan oleh kedua-dua
belah pihak kemudian.
5.
Bersama-sama ini juga disertakan surat Akuan perunding yang dilantik untuk tandatangan
pihak tuan dan dikembalikan bersama Surat Setuju Terima ini (Lampiran B).
6.
Untuk makluman pihak tuan, prestasi perkhidmatan firma tuan akan dinilai sepanjang tempoh
latihan berdasarkan kualiti kerja, ketepatan masadan pematuhan kepada terma rujukan.
7.
Surat ini dihantar dalam tiga salinan. Sila kembalikan surat asal dan salinan kedua yang telah
lengkap ditandatangani kepada pejabat ini dalam tempoh empat belas hari (14) dari tarikh surat diterima.
Salinan surat yang ketiga adalah untuk simpanan pihak tuan.
Sekian.
“Kreatif, Inovatif, Progresif”
(.................................)
Ketua Unit Pentadbiran
b.p Ketua Pengarah
Lembaga Getah Malaysia
Dengan ini yang bertandatangan di bawah ini mengakui penerimaan surat tersebut di atas, salinannya
yang mana telahpun di simpan dan mengesahkan bahawa tiada apa-apa terma, syarat atau stipulasi
tambahan kepada yang terkandung dalam surat tersebut.
Ditandatangani oleh dan bagi pihak
Tandatangan Perunding,
Nama
: .......................................... )
No. K/P
: .......................................... )
Jawatan
: ..........................................)
Di hadapan (Saksi):
Nama
:.......................................... )
No. K/P
:...........................................)
Jawatan
:..........................................)
Meteri atau Cop Perunding:
Tarikh:…………………………………..
s.k 1. Ketua Pengarah
Lembaga Hasil Dalam Negeri
(Cawangan Syarikat)
Aras 3 – 10, Blok 11
Kompleks Bangunan Kerajaan
Jalan Duta
50596 Kuala Lumpur
2.
Ketua Pengarah Kastam Malaysia
Ibu Pejabat Kastam Di Raja Malaysia
(Cawangan Cukai Perkhidmatan)
Aras 6 Selatan, Blok 2G 1B
Kompleks Kementerian Kewangan
Precint 2
Pusat Pentadbiran Kerajaan Persekutuan
62592 Putrajaya
3.
Pegawai Tadbir, Seksyen Urusetia Hartanah LGM
4.
Fail
LAMPIRAN 20A
BREAKDOWN OF RATES FOR CONSULTANT
Project:……………………………………………
…
Name
Position
(1)
(2)
(3)
(4)
(5)
(6)
Basic
Salary per
month
Social
Charges
(% of 1)
Overhead
(% of 1)
Subtotal
(1+2+3)
Fee
(% of 4)
Charge
Rate per
month
(4+5)
Note:
Item 1: Basic salary shall include actual gross salary before deduction of taxes. Payroll
slip for each staff proposed should be submitted.
Item 2: Social Charges shall include employer’s contribution to social security, paid
vacation, average sick leave and other standard benefits paid by the firm to
the employee. Breakdown of proposed percentage charge should be submitted and
certified by External Auditor.
Item 3: Overhead shall include general administration cost, rent, etc. Breakdown of
proposed percentage charge for overhead should be submitted and supported by
relevant documents.
Item 5: Fee shall include company profit and other costs (overseas allowances, etc).
Disediakan Oleh:
Disahkan dan Disyorkan Oleh:
Tandatangan :
Tandatangan :
Nama & Jawatan :
Nama & Jawatan :
Tarikh :
Tarikh :
LAMPIRAN 21
BORANG LAPORAN PENILAIAN PRESTASI PERUNDING
MAKLUMAT PERUNDING
Nama : Alamat :
No. Telefon : No. Fax
:
Bidang/ Kategori Perunding :
(cth: Arkitek/C&S/M&E/QS lain-lain)
Projek/Kajian
: Lokasi :
Skop Perkhidmatan : Agensi
Pelaksana
: No. Tel Pegawai
Agensi :
No. Faks :
Tarikh Penilaian :
Peringkat Kerja :
Kemajuan Kerja :
% (progress)
TarikhSiap Projek/Kajian :
Markah Prestasi
Skala Prestasi = Lemah- 0, Sederhana - 1, Baik - 2, Sangat Baik - 3
Kriteria
Lemah
1) Mematuhi Jadual Pelaksanaan
2) Mematuhi Skop Perkhidmatan
3) Pengurusan Sumber
4) Keupayaan Teknikal
5) Kualiti Kerja
6) Kerjasama
7) Mematuhi Peruntukan Diluluskan
8) Pengawasan/Penyeliaan (jika berkaitan)
JUMLAH KESELURUHAN
PENILAIAN PRESTASI KESELURUHAN
Sederhana
Baik
Sangat
Baik
Jumlah Keseluruhan / Markah Penuh* X 100
*Markah Penuh kriteria 1 hingga 7 = 21; atau
*Markah Penuh kriteria 1 hingga 8 = 24
PK 3.3/2013
Pentadbiran Kontrak Dan Format Perjanjian Piawai
Perunding
No
1
Perkara
Pendahuluan
Tanggungjawab
No
Perkara
Tanggungjawab
1.1 Sebelum ini semua pelantikan perunding sama ada bagi projek
pembangunan fizikal mahupun kajian Kerajaan hendaklah menggunakan
perjanjian piawai perunding sedia ada (telah disemak oleh Jabatan Peguam
Negara – AGC dan diluluskan oleh Kementerian Kewangan – MOF) seperti
berikut
1.1.1 BEM/JKR Form A (Rev. 1/83) - pelantikan perunding
kejuruteraan dengan bayaran secara Skala Yuran Piawai (SOF);
1.1.2
BAM/JKR Form B (Rev. 1/83) - pelantikan perunding arkitek
dengan bayaran secara SOF;
1.1.3
BQSM/JKR Form C (Rev. 1/83) - pelantikan perunding ukur Pengarah Bahagian
bahan dengan bayaran secara SOF;
Ketua Unit
Ketua Program
Pengarah Wilayah
Pengurus Stesen
Pengarah Negeri
1.1.4 Man-Month (Rev. 1/83) - pelantikan perunding dengan bayaran
secara Input Masa yang tidak melibatkan penyertaan perunding
asing; dan
1.1.5
1.2
2
Man-Month (Rev. 1/83)(in Association with..) - pelantikan
perunding dengan bayaran secara Input Masa yang melibatkan
penyertaan perunding asing.
Walau bagaimanapun, perjanjian piawai di atas telah disemak semula
dan dibuat penambahbaikan bagi mengambil kira perubahan semasa
daripada aspek keperluan LGM dan perubahan polisi untuk menjaga
kepentingan Kerajaan dalam pelaksanaan projek pembanguan fizikal atau
kajian Kerajaan. Oleh itu, kelima-lima perjanjian piawai di atas adalah
dibatalkan penggunaannya dengan pengeluaran arahan baru ini melalui
PK 3.3/2013.
Perkara Penting Berkaitan Perjanjian Perunding Dan Pentadbiran
Kontrak
2.1
Arahan yang dikeluarkan oleh wakil Kerajaan (Government
Representative – GR)
2.1.1 LGM hendaklah terlebih dahulu mengenal pasti GR (perjanjian
membenarkan bilangan GR melebihi seorang) yang boleh
terdiri daripada Pegawai
Pengawal atau pegawai-pegawai lain yang kompeten dalam
menyelia kerja perunding, mentadbir kontrak dan memahami
keperluan projek/kajian yang dilaksanakan. GR adalah khusus dari
kalangan kakitangan Kerajaan sahaja.
2.1.3 GR hendaklah memastikan arahan yang dikeluarkan kepada
perunding adalah arahan yang jelas dan tidak kerap berubah
tanpa justifikasi yang kukuh, arahan yang mematuhi syaratsyarat perjanjian dan skop kerja perunding
No
Perkara
2.1.4 Semua arahan yang dikeluarkan oleh LGM kepada perunding
terutamanya arahan secara lisan hendaklah dengan segera
disusuli dengan surat rasmi oleh GR tidak melebih tujuh (7) hari
bekerja dan direkodkan di dalam fail projek berkaitan.
2.1.5 Semua arahan yang dikeluarkan oleh GR kepada perunding di
dalam mesyuarat hendaklah dengan segera diminitkan dan minit
mesyuarat hendaklah disahkan oleh Pengerusi mesyuarat dan
wakil syarikat perunding yang hadir dalam tempoh tidak
melebihi tujuh (7) hari bekerja serta direkodkan di dalam fail projek
berkaitan.
2.2
Kehadiran prinsipal firma di dalam mesyuarat/perbincangan yang
dilaksanakan oleh pihak Kerajaan
2.2.1 Bagi mesyuarat/ perbincangan yang memerlukan kehadiran
perunding (sama ada Prinsipal atau wakil), LGM hendaklah
mengeluarkan surat panggilan/emel secara rasmi dengan lebih
awal dalam tempoh minimum lima (5) hari bekerja kepada
perunding bagi mengelakkan berlakunya
ketidakhadiran
perunding di dalam mesyuarat/ perbincangan tersebut.
2.2.2 Sekiranya Prinsipal tidak dapat menghadiri mesyuarat/
perbincangan di atas alasan yang munasabah, LGM hendaklah
memaklumkan kepada Prinsipal bahawa beliau hendaklah
mewakilkan pegawai dari kalangan ahli pasukan projek (pegawai
tersebut telah dinamakan di dalam perjanjian) seorang yang
kompeten, boleh menjawab persoalan atau isu yang dibangkitkan
dan boleh membuat keputusan. Wakil Prinsipal tersebut hendaklah
merupakan wakil tetap di dalam mesyuarat/perbincangan yang
diadakan sepanjang
pelaksanaan projek/kajian bertujuan mengelakkan Prinsipal
diwakili
pegawai
yang
berbeza
setiap
masa
mesyuarat/perbincangan diadakan.
2.3
Perkhidmatan Rekabentuk Bagi Projek Pembangunan Fizikal
2.3.1 Bagi memastikan keperluan teknikal dan prosidur pengemukaan
dokumen bagi permohonan Kebenaran Merancang/ Kelulusan
Pelan Bangunan daripada Pihak Berkuasa Tempatan (PBT) dibuat
dengan teratur oleh perunding, JPP adalah disarankan ketika
membuat pemilihan perunding di peringkat awal menetapkan
kriteria penilaian perunding seperti berikut:
2.3.1.1
Kekerapan perunding berurusan dengan PBT di
lokaliti projek yang akan dilaksanakan; dan
2.3.1.2
Mengadakan sesi temuduga perunding sebagai salah
satu daripada Kriteria Utama Penilaian Teknikal untuk
mendapatkan kepastian mengenai pengalaman
perunding berurusan dengan PBT berkaitan.
2.3.2 LGM hendaklah memastikan semua rekabentuk pengiraan,
lukisan dan dokumen berkaitan ditandatangai oleh hanya Pemilik
firma perunding memandangkan ianya adalah terletak di bawah
Tanggungjawab
No
Perkara
tanggungjawab pemilik firma yang memiliki kelulusan profesional
yang dtetapkan
2.3.3 Sebarang arahan yang perlu dikeluarkan oleh perunding atau apaapa pindaan yang perlu dibuat ke atas lukisan/brif projek/lain-lain
dokumen berkaitan sama ada melibatkan pertambahan kos atau
tidak, hendaklah mendapat kelulusan daripada LGM terlebih
dahulu. Perunding tidak dibenarkan sama sekali mengeluarkan
arahan atau membuat apa-apa pindaan tanpa kebenaran awal
daripada LGM selaras dengan pematuhan ke atas klausa 5.5(c)
hingga (g) di dalam perjanjian perkhidmatan perunding yang
baharu.
2.3.4 LGM dibenarkan untuk mendapatkan remedi daripada kecacatan
(defect), kesilapan (fault) dan kekurangan (insufficiency/
inadequacy) yang disebabkan oleh rekabentuk perunding ketika
perkara-perkara tersebut disahkan berlaku. Remedi tersebut boleh
dilakukan seperti berikut:
2.4
2.3.4.1
Penolakan sejumlah wang yang ditentukan oleh GR
daripada harga kontrak perunding; dan
2.3.4.2
Sekiranya penolakan daripada harga kontrak tersebut
tidak dapat dilaksanakan disebabkan baki bayaran
tidak mencukupi, remedi boleh diperolehi daripada
Insuran Tanggung Rugi Profesional (Profesional
Indemnity Insurance – PII) yang diambil oleh firma
perunding
Kakitangan firma perunding
2.4.1 LGM hendaklah memastikan semua kakitangan perunding yang
terlibat sama ada di dalam projek pembangunan fizikal mahupun
kajian Kerajaan telah dikenalpasti dan dinamakan sebelum
perjanjian ditandatangani bagi memastikan hanya kakitangan
yang berkelayakan, berkeupayaan dan berpengalaman sahaja
telah dipilih oleh firma perunding yang dilantik oleh LGM
2.4.2 Bagi memastikan kelancaran projek, sekiranya terdapat
kakitangan perunding yang terpaksa digantikan dengan
kakitangan lain disebabkan perkara yang tidak dapat dielakkan,
GR adalah diberi kuasa untuk meluluskan penggantian kakitangan
tersebut
tertakluk kakitangan yang digantikan hendaklah
mempunyai kelayakan dan pengalaman yang sama atau lebih
tinggi sebagaimana yang telah dipersetujui di dalam perjanjian
tanpa melibatkan sebarang tambahan kos kepada Kerajaan.
2.4.3 LGM berhak memotong bayaran perkhidmatan perunding
sekiranya pengganti yang diberikan oleh perunding adalah
berkelayakan dan berpengalaman lebih rendah daripada tawaran
perunding yang telah dipersetujui di dalam perjanjian tertakluk
penggantian ini telah mendapat kebenaran daripada GR terlebih
dahulu. GR hendaklah memastikan pengganti tersebut walaupun
berkelayakan dan berpengalaman lebih rendah adalah masih
kompeten dalam melaksanakan skop kerjanya.
Tanggungjawab
No
Perkara
2.4.4 LGM juga berhak memotong bayaran perkhidmatan perunding
sekiranya didapati bilangan kakitangan pasukan perunding
sebagaimana yang dipersetujui di dalam perjanjian adalah tidak
mencukupi sepanjang pelaksanaan projek.
2.5 Insuran Tanggung Rugi Profesional (Professional Indemnity Insurance
– PII) bagi perunding untuk semua Projek Pembangunan Fizikal
2.5.1 LGM hendaklah memastikan perunding yang dilantik telah pun
mengambil atau mempunyai insuran tanggung rugi profesional
(PII) sebagai sekuriti kepada Kerajaan bagi melindungi daripada
segala liabiliti yang disebabkan kecuaian atau kesilapan firma,
rakan kongsinya dan kakitangannya semasa memberikan
perkhidmatan perundingan di dalam projek pembangunan fizikal
terutamanya di dalam rekabentuk mahupun apa-apa
pandangan/nasihat yang diberikan.
2.5.2 Kos untuk menyelia PII adalah ditanggung sendiri oleh perunding
dan tidak boleh disenaraikan di dalam butiran kos perunding
memandangkan adalah menjadi tanggungjawab semua
profesional untuk mengambil insuran ini sebagai jaminan ke atas
kepakaran yang diberikan.
2.5.3 Tempoh sah laku PII tersebut hendaklah turut meliputi minimum
12 bulan selepas tempoh Defect Liability Period tamat.
2.5.4 Memandangkan perkara ini dinyatakan sebagai salah satu syarat
mandatori di dalam klausa perjanjian piawai perunding ini, LGM
bertanggungjawab untuk memastikan perkara ini dinyatakan
secara jelas di dalam kriteria pemilihan perunding, syarat
pelawaan/ tender dan syarat lantikan.
2.6 Ganti Rugi Tertentu Dan Ditetapkan (Liquidated Ascertained
Damages - LAD)
2.6.1 LGM hendaklah memastikan pengenaan LAD ke atas perunding
dilaksanakan sekiranya berlaku perkara-perkara berikut:
2.6.1.1 Perunding gagal menepati tarikh penyerahan akhir
setiap deliverables yang telah dipersetujui di dalam
perjanjian perunding; dan
2.6.1.2 Kelewatan/ kegagalan perunding menepati tarikh
serahan akhir yang ditetapkan terbukti adalah
disebabkan oleh pihak perunding sahaja dan tidak turut
melibatkan kelewatan di pihak LGM.
2.6.2 Pengenaan LAD ke atas perunding adalah bagi kelewatan
penyerahan deliverables pada peringkat perkhidmatan seperti
berikut:
2.6.2.1
Projek pembangunan fizikal – setiap peringkat
sehingga sebelum peringkat pembinaan bermula; dan
2.6.2.2
Kajian – setiap peringkat sehingga penutupan akaun
Tanggungjawab
No
Perkara
2.6.3 Bagi memastikan pengenaan LAD dapat dikuat kuasakan
melalui perjanjian perunding, LGM hendaklah menyenaraikan
semua aktiviti secara terperinci mengikut deliverables di setiap
peringkat perkhidmatan yang akan dilaksanakan oleh perunding.
LGM tidak dibenarkan untuk sekadar meletakkan jangka tempoh
sahaja di setiap deliverables yang ditetapkan sebaliknya
hendaklah menyatakan dengan jelas tarikh serahan akhir setiap
deliverables tersebut.
2.6.4 Berdasarkan jadual deliverables yang ditetapkan di dalam
perjanjian, GR hendaklah mengeluarkan arahan rasmi kepada
perunding sekurang-kurangnya seminggu lebih awal daripada
tarikh serahan akhir setiap deliverables untuk mendapatkan
maklumat terkini kemajuan kerja perunding (work progress). Ini
adalah bertujuan untuk membolehkan GR membuat pertimbangan
sekiranya LAD perlu dikenakan atau EOT wajar diberikan
berdasarkan maklum balas yang dikemukakan oleh perunding.
2.7
Lanjutan tempoh masa perkhidmatan perunding (Extension of
Time - EOT)
2.7.1
2.7.2
2.8
EOT hanya boleh dipertimbangkan oleh LGM bagi perkaraperkara berikut sahaja:
2.7.1.1
Sekiranya pihak perunding telah menghadapi
kelewatan yang disebabkan oleh LGM antaranya di
dalam mendapatkan maklumat atau pengesahan/
persetujuan ke atas maklumat yang dikemukakan oleh
perunding kepada individu/jawatankuasa di LGM
berdasarkan tarikh serahan deliverables yang telah
dipersetujui di dalam perjanjian; dan
2.7.1.2
Sekiranya terdapat arahan rasmi daripada GR untuk
menangguhkan kesemua/ sebahagian daripada
perkhidmatan yang ditetapkan di dalam perjanjian yang
telah menyebabkan kelewatan di pihak perunding.
Sekiranya kelewatan terbukti adalah disebabkan oleh pihak
perunding sahaja dan tidak turut melibatkan kelewatan di pihak
LGM, LGM hendaklah mengambil tindakan pengenaan LAD ke
atas perunding selaras dengan peruntukan di dalam perjanjian.
Perlanjutan tempoh perjanjian perunding (Extension Of Contract
Period)
2.8.1
Berdasarkan jadual pelaksanaan kerja yang ditetapkan di dalam
perjanjian, sekiranya didapati kemajuan kerja perunding
mengalami kelewatan dan dikhuatiri tidak dapat diselesaikan
dalam tempoh perjanjian, LGM hendaklah membuat semakan
semula ke atas jadual pelaksanaan kerja perunding untuk
menentukan sama ada terdapat keperluan untuk melanjutkan
tempoh perjanjian perunding.
2.8.2
Sekiranya perjanjian perunding perlu dilanjutkan, LGM
hendaklah memastikan sebarang permohonan berkaitan
dengannya dikemukakan lebih awal bagi memastikan kelulusan
Tanggungjawab
No
Perkara
2.9
perlanjutan tempoh perjanjian oleh Pihak Berkuasa Melulus dan
rundingan terma/syarat perjanjian tambahan dapat diselesaikan
sebelum tarikh tamat perjanjian.
2.8.3
LGM hendaklah memastikan bahawa perlanjutan tempoh
perjanjian perunding dilaksanakan semasa perjanjian perunding
sedia ada masih sah berkuat kuasa.
2.8.4
Sekiranya terdapat permohonan pelanjutan tempoh kontrak bagi
perkhidmatan perunding setelah kontrak tamat, ianya hendaklah
dibawa untuk pertimbangan dan kelulusan Pegawai Pengawal.
Pegawai Pengawal hendaklah mendapatkan nasihat daripada
Penasihat Undang-Undang dan mengambil tanggungjawab
sepenuhnya ke atas keputusan yang dibuat. Oleh itu, AP201.1(b)
adalah tidak terpakai khusus untuk perolehan perkhidmatan
perunding sahaja.
Menahan
daripada
(withholding payment)
membuat
bayaran
kepada
perunding
2.9.1
LGM berhak menahan daripada membuat bayaran kepada
perunding sekiranya berlaku perkara-perkara berikut :
2.9.1.1
Perunding melanggar terma dan syarat perjanjian
Contohnya:
(a) gagal memperbaharui pendaftaran dengan
Kementerian Kewangan/ Lembaga Profesional dalam tempoh
perjanjian masih berkuat kuasa
(b) membocorkan/ berkongsi maklumat Kerajaan kepada
pihak ketiga tanpa kebenaran LGM
2.9.1.2
LGM telah mendapati bahawa bayaran yang telah dibuat
kepada perunding sebelum ini adalah tidak setimpal dengan
kerja yang telah dilaksanakan;
Contohnya:
Payment of fees for Basic Services (Architecture)
Upon completion Percentage of total of each phase
fee payable
Design Development Phase
(6 months)
30%
Schedule of Payment
Upon completion Percentage of total of each phase
fee payable
Tanggungjawab
No
Perkara
month 6
5% monthly until
Senario:
LGM telah membuat pembayaran sehingga bulan keempat iaitu
sebanyak 20% mengikut Schedule of Payment sedangkan
didapati kemajuan kerja rekabentuk oleh perunding adalah
hanya setakat
13 - 15% sahaja. Sehubungan itu, bagi bayaran seterusnya,
LGM berhak menahan bayaran sehingga perunding mencapai
kemajuan kerja sebanyak 20%.
2.9.1.3
Apa-apa keadaan/ situasi, pada pandangan LGM yang boleh
mengganggu kelancaran pelaksanaan projek;
Contohnya:
(a) Kakitangan perunding gagal hadir bertugas dalam
tempoh yang munasabah atau tanpa kebenaran GR dan tanpa
sebarang penggantian yang seterusnya mengakibatkan
kelewatan projek/kajian
2.9.1.4
Kegagalan perunding untuk menyempurnakan kerja/
perkhidmatan berdasarkan keperluan yang telah ditetapkan
oleh LGM
Contohnya:
(a) Perunding gagal menyempurnakan laporan interim
mengikut tahap yang dipersetujui oleh LGM walaupun telah
berulang kali diberi teguran dan cadangan penambahbaikan
(b) Perunding lewat mendapatkan kelulusan PBT kerana
kurang memahami keperluan teknikal dan prosidur permohonan
yang ditetapkan oleh PBT.
2.9.2
Walau bagaimanapun, perunding adalah dibenarkan untuk membuat
rayuan ke atas penahanan bayaran tersebut dengan syarat perunding
mengemukan dokumen dan bukti untuk menyokong bayaran tersebut.
Penahanan bayaran yang disebabkan oleh Perenggan 2.9.1.4 di atas,
LGM hendaklah memastikan perunding terlebih dahulu memenuhi
keperluan/ kriteria yang ditetapkan bagi deliverables yang berkenaan
sebelum penahanan bayaran dipertimbangkan untuk ditarik balik.
2.10. Bayaran kepada perunding bagi perkhidmatan yang telah dilaksanakan
2.10.1
LGM hendaklah memastikan bayaran kepada perunding adalah dibuat
mengikut kemajuan kerja sebagaimana yang telah ditetapkan di dalam
perjanjian tertakluk perkhidmatan yang diberikan oleh perunding telah
selesai dilaksanakan mengikut kemajuan kerja dan hasil kerja adalah
memenuhi keperluan/kriteria yang ditetapkan oleh LGM. Bayaran yang
dibuat secara teratur akan memastikan LGM mendapatkan kerjasama
sebaik-baiknya daripada pihak perunding terutamanya sewaktu projek
adalah di peringkat pembinaan.
Tanggungjawab
No
Perkara
Tanggungjawab
2.10.2. Bayaran kepada perunding hanya boleh dibuat apabila perjanjian telah
ditandatangani oleh kedua-dua pihak. Sehubungan itu, LGM dan
perunding dikehendaki menyegerakan untuk menandatangani perjanjian
bagi mengelakkan masalah pembayaran. Memandangkan perjanjian
piawai ini akan dikuatkuasakan penggunaannya bagi semua projek
pembangunan fizikal dan kajian Kerajaan, sewajarnya tiada kelewatan di
pihak LGM atau perunding untuk menandatangani perjanjian dengan
segera.
2.11
Jawatankuasa Penyelesaian Pertikaian (Dispute Resolution
Committee – DRC)
2.11.1.
LGM hendaklah menubuhkan satu jawatankuasa yang dipersetujui
oleh kedua-dua pihak bagi membincangkan dan menyelesaikan
sebarang pertikaian yang timbul antara perunding dengan LGM
sepanjang pelaksanaan projek pembangunan fizikal/kajian termasuk
perkara berkaitan LAD selaras dengan peruntukan di dalam perjanjian
perunding. Kaedah pelantikan keahlian dan terma rujukan bagi DRC
hendaklah disediakan oleh LGM sebelum DRC bersidang.
2.11.2.
DRC hendaklah terdiri daripada keahlian seperti berikut:
2.11.2.1.
Ketua Setiausaha/ Ketua Jabatan selaku
Pengerusi;
2.11.2.2.
Seorang (1) wakil daripada pihak LGM yang
terlibat/ mempunyai pengetahuan mengenai projek
pembangunan fizikal/ kajian yang terlibat; dan
2.11.2.3.
Seorang (1) wakil daripada pihak perunding
2.11.3.
Bagi memastikan perbincangan, tindakan dan cadangan
penyelesaian yang akan diambil adalah selaras dengan
peruntukan klausa di dalam perjanjian, LGM hendaklah
mendapatkan nasihat dan pandangan daripada Bahagian
Undang-Undang (BUU) LGM masing-masing. Pengerusi
DRC boleh sama ada meminta kehadiran wakil daripada
BUU masing- masing sebagai Ahli Jemputan di dalam DRC
atau mendapatkan ulasan daripada BUU sebelum atau
selepas mesyuarat DRC bersidang bagi sesuatu perkara
yang akan/ telah dibincangkan supaya apa-apa keputusan
yang dibuat adalah selaras dengan perundangan yang
berkuat kuasa.
Sekiranya pertikaian yang dibawa tidak dapat diselesaikan
diperingkat DRC, LGM dan perunding hendaklah terus
merujuk pertikaian tersebut ke Arbitration selaras dengan
peruntukan di dalam perjanjian perunding.
2.11.4.
2.12. Penamatan perkhidmatan perunding gagal melaksanakan obligasi perjanjian
2.12.1.
LGM berhak mengambil tindakan menamatkan perkhidmatan perunding
sekiranya perunding melakukan perkara-perkara berikut tanpa
justifikasi yang munasabah:
No
Perkara
2.12.1.1.
Menangguhkan pelaksanaan perkhidmatan dan gagal
meneruskan kerja dengan tekun sebagaimana obligasi
perunding di dalam perjanjian;
Contohnya:
(a) Perunding telah menangguhkan penyediaan Laporan
Awal bagi kajian yang dilaksanakannya dan gagal
menyiapkan laporan tersebut sebagaimana dikehendaki oleh
LGM.
2.12.1.2.
Gagal melaksanakan semua/ sebahagian perkhidmatan atau
secara berterusan mengabaikan obligasi perunding di bawah
perjanjian;
Contohnya:
(a)
Perunding tidak melaksanakan kerja pengawasan
tapak yang merupakan skop perkhidmatan yang dikehendaki
oleh LGM di dalam perjanjian
2.12.1.3.
Kemungkiran melaksanakan tanggungjawab perunding iaitu
tidak memberikan perkhidmatan secara profesional,
kompeten, berhati-hati dan tekun sepanjang masa;
Contohnya:
(a) Perunding memperakukan tuntutan bayaran oleh
kontraktor pembinaan bagi kuantiti bahan binaan melebihi
daripada kuantiti sebenar yang berada di tapak pembinaan.
2.12.1.4.
Obligasi yang dilaksanakan oleh perunding tidak menepati
kehendak LGM atau gagal mematuhi terma/ syarat yang lain
di dalam perjanjian
Contohnya:
(a) Perunding menggantikan kakitangan yang terlibat dalam
pasukan kajian tanpa terlebih dahulu mendapatkan
kebenaran daripada pihak Kerajaan.
2.12.2.
Walau bagaimanapun, penamatan perkhidmatan perunding
hendaklah mengikut kaedah atau tatacara yang telah
diperuntukkan di dalam perjanjian perunding.
2.13. Prestasi perkhidmatan perunding dalam projek/kajian Kerajaan
2.13.1.
LGM dikehendaki memastikan perunding yang dilantik mempunyai
prestasi perkhidmatan yang baik/sangat baik di dalam pelaksanaan
projek/kajian dengan mana-mana LGM Kerajaan bagi mengurangkan
risiko pelantikan perunding yang bermasalah. Sehubungan itu, semasa
peringkat awal pemilihan perunding, LGM hendaklah turut menilai aspek
prestasi semasa perunding. Maklumat prestasi perunding boleh
diperolehi daripada Sistem ePerunding atau rekod Jabatan Teknik/ LGM
lain yang pernah melantik perunding tersebut atau perunding
mengemukakan testimonial perkhidmatan cemerlang bagi projek/kajian
yang telah dilaksanakan.
Tanggungjawab
No
Perkara
Tanggungjawab
2.13.2. GR adalah bertanggungjawab untuk memastikan penilaian prestasi
perunding dibuat pada setiap peringkat perkhidmatan yang telah
dilaksanakan oleh perunding. Maklumat prestasi perunding yang telah
dinilai oleh LGM hendaklah direkodkan ke dalam Sistem ePerunding.
Borang penilaian prestasi adalah seperti di Lampiran A.
2.13.3.
3.
4.
Surat Setuju Terima
3.1.
Surat Setuju Terima (SST) adalah merupakan sebahagian daripada
dokumen perjanjian. Ia adalah untuk mengesahkan penerimaan sesuatu
tawaran berasaskan kepada syarat-syarat yang telah ditetapkan di dalam
dokumen pelawaan.
3.2.
Pegawai yang boleh menandatangani SST hendaklah pegawai awam yang
diberi kuasa di bawah Seksyen 2 Akta Kontrak Kerajaan 1949 (Semakan
1973).
3.3.
Satu ikatan yang sah dari segi perundangan hanya akan terbentuk setelah
LGM dan Perunding telah menandatangani surat tersebut iaitu setelah SST
dikembalikan semula oleh firma perunding yang dipilih. LGM hendaklah
memastikan Surat Akuan Perunding Yang Dilantik hendaklah turut lengkap
ditandatangani oleh perunding berkenaan
3.4.
Firma hanya boleh memulakan kerja apabila SST telah ditandatangani.
LGM dilarang sama sekali untuk mengeluarkan arahan memulakan
kerja kepada perunding sebelum SST ditandatangani. Firma berhak
untuk tidak memulakan kerja tanpa SST.
3.5.
LGM hendaklah berhati-hati dalam mengeluarkan arahan memulakan
kerja kepada perunding tanpa SST ditandatangani terlebih dahulu
kerana arahan tersebut sekiranya dilaksanakan oleh perunding, akan
mengakibatkan masalah di dalam pembayaran kelak dan kemungkinan
pegawai Kerajaan dikenakan AP59.
Tempoh Menandatangani Perjanjian Perunding
4.1
5.
Perunding yang melakukan kesalahan antaranya melanggar manamana syarat/obligasi perjanjian perunding, LGM
hendaklah terlebih
dahulu mengambil tindakan ke atas perunding berkenaan mengikut
terma dan syarat yang diperuntukkan di dalam perjanjian sebelum
sebarang laporan aduan dikemukakan ke Kementerian Kewangan
untuk tindakan susulan selaras dengan PK 8/2013. Laporan aduan ini
hendaklah diperakukan oleh GR melalui borang di Borang KKM-BA
(2010) dan disertakan bukti sebagai dokumen sokongan. Laporan aduan
ini juga hendaklah disalinkan kepada badan kawal selia profesional yang
berkaitan untuk diambil tindakan tatatertib.
Sebaik sahaja Surat Setuju Terima dikeluarkan kepada perunding, LGM
hendaklah menandatangani perjanjian perunding dengan sesegera mungkin
iaitu sebelum tarikh bayaran yang ditetapkan oleh LGM bagi peringkat
kemajuan kerja yang pertama dibuat kepada perunding
Penggunaan Bahasa Inggeris Di Dalam Perjanjian Perunding
No
Perkara
Tanggungjawab
5.1 Perjanjian piawai perunding ini adalah disediakan di dalam Bahasa
Inggeris untuk digunakan bagi semua pelantikan perunding bagi projek
pembangunan fizikal mahupun kajian Kerajaan dan perjanjian ini telah
disemak oleh PUU.
6.
7.
Perubahan Ke Atas Klausa/Isi Kandungan Perjanjian Perunding
6.1
Perjanjian piawai perunding ini yang disediakan oleh Kementerian
Kewangan telah pun disemak dan mendapat kelulusan penggunaanya
daripada AGC. Sehubungan itu, LGM akan memastikan sebarang pelantikan
perunding bagi semua projek pembangunan fizikal mahupun kajian adalah
menggunapakai template perjanjian piawai ini.
6.2
Sebarang perubahan ke atas klausa/isi kandungan yang ditetapkan
di dalam perjanjian piawai perunding ini adalah tidak dibenarkan. Sekiranya
terdapat keperluan khusus untuk menambah klausa baru sebagai tambahan
di dalam perjanjian ini, ianya adalah dibenarkan. Walau bagaimanapun,
LGM hendaklah terlebih dahulu merujuk kepada PUU untuk semakan dan
kelulusan
Kuat Kuasa
7.1
Consultancy Service Agreement (CSA) baru bagi bidang perkhidmatan
Arkitek, Kejuruteraan, Ukur Bahan dan Kajian adalah seperti berikut :
7.1.1
Form CSA2014-Architectural (incl. SOF 2010) seperti Di
Lampiran B;
7.1.2
Form CSA2014-Engineering (incl. SOF 1998) seperti di Lampiran
C;
7.1.3
Form CSA2014-Quantity Surveying (incl..SOF 2004) seperti di
Lampiran D; dan
7.1.4
Form CSA2014-Research seperti di Lampiran E.
7.2
Softcopy bagi perjanjian di perenggan 7.1.1 hingga 7.1.4 di atas boleh
dimuat turun melalui laman web Sistem ePerunding di
http://porteperunding.treasury.gov.my/index.php/perjanjian piawai.
7.3
LGM hendaklah memastikan template CSA ini megikut bidang perundingan
yang berkaitan dilampirkan bersekali di dalam surat pelawaan atau dokumen
tender yang dikeluarkan kepada perunding sebagai makluman awal kepada
perunding mengenai pematuhan kepada terma dan syarat perjanjian yang
dikenakan oleh Kerajaan ke atas mereka.
No
Perkara
Tanggungjawab
7.4 Penggunaan format CSA bagi pelantikan perunding untuk semua
projek pembangunan fizikal atau kajian Kerajaan seperti di perenggan
6.1 adalah berkuat kuasa mulai 10 Jun 2014 bagi semua perolehan
perunding yang baru dan mana-mana pelantikan perunding yang
perjanjiannya masih belum ditandatangani lagi.
7.5
8.
Bagi mana-mana perjanjian perunding yang sedang berjalan, LGM boleh
meneruskan pemakaian perjanjian tersebut sehingga ia tamat.
Pembatalan
8.1
Dengan kuat kuasanya PK 3.3/2013 ini, perjanjian piawai sedia ada seperti
dinyatakan di perenggan 1.1 adalah dibatalkan.
LAMPIRAN A
MAKLUMAT PERUNDING
BORANG LAPORAN PENILAIAN PRESTASI PERUNDING
Nama :
Alamat :
No. Telefon :
No. Fax :
Bidang/ Kategori Perunding :
(cth: Arkitek/C&S/M&E/QS lain-lain)
Projek/Kajian :
Lokasi :
Skop Perkhidmatan : Agensi
Pelaksana : No. Tel
Pegawai Agensi : No. Faks :
Tarikh Penilaian :
Peringkat Kerja :
TarikhSiap Projek/Kajian :
Kemajuan Kerja :
% (progress)
MAKLUMAT PENILAIAN PRESTASI PERUNDING
Markah Keseluruhan
(%)
91 - 100
Gred Keseluruhan
76 - 90
Baik
Secara Umum Perunding Boleh Diterima
61 - 75
Sederhana
Perunding Boleh Diterima Dengan Syarat
0 - 60
Lemah
Sangat Baik
Ulasan
Perunding Pilihan
Perunding yang Tidak Disyorkan
Markah Prestasi
Skala Prestasi = Lemah- 0, Sederhana - 1, Baik - 2, Sangat Baik - 3
Kriteria
Lemah
1) Mematuhi Jadual Pelaksanaan
2) Mematuhi Skop Perkhidmatan
3) Pengurusan Sumber
4) Keupayaan Teknikal
5) Kualiti Kerja
6) Kerjasama
7) Mematuhi Peruntukan Diluluskan
8) Pengawasan/Penyeliaan (jika berkaitan)
JUMLAH KESELURUHAN
PENILAIAN PRESTASI KESELURUHAN
Sederhana
Baik
Sangat
Baik
Jumlah Keseluruhan / Markah Penuh* X 100
*Markah Penuh kriteria 1 hingga 7 = 21; atau
*Markah Penuh kriteria 1 hingga 8 = 24
DISYORKAN UNTUK PROJEK/KAJIAN AKAN DATANG : YA/TIDAK ULASAN :
(sila nyatakan)
Disediakan Oleh:
Disahkan dan Disyorkan Oleh:
Tandatangan :
Tandatangan :
Nama & Jawatan :
Nama & Jawatan :
Tarikh :
Tarikh :
1
CONSULTANCY SERVICES
Specify full name of project
FOR .............................................................................
CONTRACT NO. : .....S..p.e..c.i.fy..c..o.n..tr.a..c.t..n.u.m
...b.e.r..................
BETWEEN
THE GOVERNMENT OF MALAYSIA
AND
Name of consultancy firm
………………………………………………………….
Company registration no with Suruhanjaya Syarikat Malaysia (local company) or
Board of Architects Malaysia Registration No. If foreign companies specify its
registration number in its country)
(COMPANY NO. :................................................................................................)
2
Table of Contents
1.0
2.0
3.0
DEFINITIONS AND INTERPRETATIONS ...............................................................
6
1.1. Definitions ................................................................................................. 6
1.1.
Interpretations........................................................................................... 7
1.2.
Entire Agreement ...................................................................................... 8
APPOINTMENT AND CONSIDERATION................................................................
9
EEFECTIVE DATE AND DURATION OF THIS AGREEMENT ................................
9
3.1. Contract Period ......................................................................................... 9
3.2.
4.0
5.0
Extension of Contract Period................................................................... 9
CA’S REPRESENTATIONS AND WARRANTIES .................................................
10
CA’S OBLIGATIONS .............................................................................................
11
5.1. Quality of Services.................................................................................. 11
5.2.
Timeliness of Services ........................................................................... 11
5.3.
Consequences of Delay.......................................................................... 11
5.4.
Instructions by The Government ........................................................... 12
5.5.
Design Services ...................................................................................... 12
5.6.
CA’s Personnel ....................................................................................... 13
5.7.
Information and Records........................................................................ 14
5.8.
Liability .................................................................................................... 14
5.9.
Indemnity................................................................................................. 14
5.10. Insurance................................................................................................. 15
5.11. Professional Indemnity Insurance ......................................................... 15
5.12. Emergency and Accident ....................................................................... 16
5.13. Confidentiality ......................................................................................... 17
5.14. Notice of Delay ........................................................................................ 18
5.15. Assistance in Arbitration Inquiry or Litigation...................................... 18
5.16. Situation Beyond Control Of CA ............................................................ 19
5.17. Prohibition on Association..................................................................... 19
5.18. Prohibition on Conflicting Activities ..................................................... 19
5.19. Independent Consultant ......................................................................... 19
5.20. Technology and Knowledge Transfer ................................................... 19
5.21. Intellectual Property Rights.................................................................... 20
6.0
GOVERNMENT’S OBLIGATIONS.........................................................................
21
6.1. Appointment of GR ................................................................................. 21
6.2.
Obligation to give instructions, decisions, etc. without delay............. 21
6.3.
Obligation to Supply Relevant Information and Assistance ................ 21
6.4.
Payment to the CA for Services ............................................................. 22
3
6.5.
Withholding Payment ............................................................................. 23
7.0
GOVERNMENT’S RIGHTS ................................................................................... 24
7.1. Proprietary Rights of The Government in Relation to Documents ...... 24
8.0
DISPUTE RESOLUTION....................................................................................... 24
8.1. Dispute Resolution by Government Representative ............................ 24
9.0
8.2.
Dispute Resolution Committee .............................................................. 25
8.3.
Arbitration ............................................................................................... 25
SUSPENSION....................................................................................................... 26
9.1. Suspension and Resumption of Services ............................................. 26
9.2.
Extension of Time ................................................................................... 27
9.3.
Consequences of Mutual Termination .................................................. 27
10.0 TERMINATION BY THE GOVERNMENT.............................................................. 27
10.1. Withholding Payment ............................................................................. 27
10.2. Default by the CA .................................................................................... 28
10.3. Events of Default..................................................................................... 28
10.4. Consequences of Termination by the Government.............................. 28
11.0 TERMINATION BY THE CA .................................................................................. 29
11.1. Consequences of Termination by the CA ............................................. 30
12.0 TERMINATION ON NATIONAL INTEREST ..........................................................
13.0 TERMINATION ON CORRUPTION, UNLAWFUL OR ILLEGAL ACTIVITIES........
14.0 FORCE MAJEURE................................................................................................
14.1. Events ......................................................................................................
30
31
31
31
14.2. Notification of Force Majeure ................................................................. 32
14.3. Termination by Force Majeure ............................................................... 32
14.4. Consequences of Termination due to Event of Force Majeure ........... 32
14.5. Delay ........................................................................................................ 32
14.6. Restoration.............................................................................................. 33
14.7. Insurance................................................................................................. 33
15.0 AMENDMENT ....................................................................................................... 33
16.0 NOTICES .............................................................................................................. 33
17.0 GOVERNING LAW................................................................................................ 34
18.0 COMPLIANCE WITH LAWS AND REGULATIONS ............................................... 34
19.0 SEVERABILITY..................................................................................................... 34
20.0 RELATIONSHIP OF THE PARTIES ...................................................................... 34
21.0 ADVERTISEMENT ................................................................................................ 34
22.0 TIME ..................................................................................................................... 34
23.0 COSTS AND STAMP DUTY.................................................................................. 35
24.0 INCOME TAX ........................................................................................................ 35
25.0 SCHEDULES AND APPENDICES ........................................................................ 35
26.0 WAIVER ................................................................................................................ 35
27.0 CUSTODY OF AGREEMENT ............................................................................... 35
28.0 SUCCESSORS BOUND ....................................................................................... 36
SPECIAL PROVISIONS................................................................................................... 36
SIGNATORIES TO THE AGREEMENT ........................................................................... 37
4
PART A : SCHEDULE OF SERVICES ............................................................................. 38
1.0 TYPES OF PROFESSIONAL SERVICES ............................................................. 38
2.0 BASIC PROFESSIONAL SERVICES .................................................................... 38
2.1
Basic Professional Services under Schematic Design Phase ............. 38
3.0
4.0
5.0
2.2
Basic Professional Services under Design Development Phase ........ 39
2.3
Basic Professional Services under Contract Documentation Phase .. 39
2.4
Basic Professional Services under Contract Implementation &
Management ............................................................................................ 40
2.5
Basic Professional Services under Final Completion Phase............... 40
ADDITIONAL PROFESSIONAL SERVICES ......................................................... 40
SPECIAL SERVICES ............................................................................................ 41
SUPERVISION ON SITE....................................................................................... 42
PART B : SCHEDULE OF FEES ..................................................................................... 43
1.0 PAYMENT FOR PROFESSIONAL SERVICES ..................................................... 43
2.0 PAYMENT ON THE BASIS OF SCALE OF FEES................................................. 43
2.1. Definition Of Cost Of Works ................................................................... 43
3.0
4.0
5.0
6.0
2.2.
Fees For Basic Services ......................................................................... 44
2.3.
Repetitive Works For Buildings other than Housing............................ 44
2.4.
Repetitive Works For Housing ............................................................... 45
PAYMENT ON THE BASIS OF TIME COST ......................................................... 49
DISBURSEMENTS / REIMBURSIBLES ................................................................ 49
OTHER PAYMENTS ............................................................................................. 49
2.1
Payment For Other Consultants or Specialist Technical Advice......... 49
2.2
Payment for Alteration or Modification to Design ................................ 49
2.3
Payment When Works are Damaged or Destroyed .............................. 50
2.4
Payment Following Termination Or Suspension By The Government 50
2.5
Payment Following Termination by the CA........................................... 51
STAGES OF PAYMENT OF FEES........................................................................ 51
APPENDIX 1 : TERMS OF REFERENCE ........................................................................ 53
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATION ........... 54
APPENDIX 3 : LETTER OF ACCEPTANCE .................................................................... 55
APPENDIX 4 : CERTIFICATE OF REGISTRATION WITH PROFESSIONAL BOARD .... 56
APPENDIX 5 : DELIVERABLES ...................................................................................... 57
APPENDIX 6A : SUMMARY OF TOTAL CONSULTING COST ....................................... 58
APPENDIX 6B : CONSULTING FEES ............................................................................. 59
APPENDIX 6C : OUT OF POCKET EXPENSES ............................................................. 60
APPENDIX 7 : SCHEDULE OF AGREED ITEMS ............................................................ 61
APPENDIX 8 : SERVICES IMPLEMENTATION SCHEDULE .......................................... 62
APPENDIX 9 : CA’S PERSONNEL .................................................................................. 63
APPENDIX 10 : CA’S PERSONNEL TIME INPUT SCHEDULE ....................................... 64
APPENDIX 11 : CA’S SERVICES TAX LICENSE ............................................................ 65
APPENDIX 12 : SCHEDULE OF PAYMENT.................................................................... 66 5
Specify contract number
CONTRACT NO. : … …… … … ………..
“RECITALS”
Dat…
e (…
day…) ..day of …
Mo…nt…
h a…
nd…
yea…r …
THIS AGREEMENT is made on …
BETWEEN
am…
e of…Gove
ent…Ag…
enc…
y ….. whose
THE GOVERNMENT OF MALAYSIA as represented by…N…
… rnm
……
Specif
ll a.ddre
address is at …
… y…fu…
… ss
… …..(hereinafter referred to as “the Government”) of the first part;
AND
of…
the…
sole
prop
ip/part
/bo…
dycor
(which
eve…
r
…Name
… …
…
… riet
… orsh
… …
… ner
… ship
……
… por
… ate,
……
… …
is…
applic
uha…
nja…
ya Sya
rika…
t M…
alaysia
tration
No./… M…
inis…
tryof
……
… …Regis
… …
… …
…
… abl
… e)
… , Sur…
F…
inance
Re
gis
trat
ion
No
… … … … … … … and Board of Architects
Spe…
cify…
regist
um…
ber., a sole proprietorship or partnership registered in
Malaysia Registration No.……
… rati
… on
… n…
Malaysia or a body corporate incorporated under the Companies Act
1965 (whichever is applicable) and practising as an Architectural Consultancy Practice, having its
Spe…
cify…
full…addre
registered office at ……
… ss
… ……hereinafter referred to as “CA”) of the other part.
The Government and the CA shall individually be referred as the “Party“ and collectively referred to as
the “Parties”.
WHEREAS (A)
pecify
full…
name
pro…
ject…
The Government intends to construct and complete…S…
……
… .o.f…
…….
(hereinafter referred to as “the Project”) and is desirous of obtaining (hereinafter referred to as
Sp…
ecify
nsu…
ltancy
ser.v.ice
“the Services”) from the CA in connection with the …
… fie
. .ld…of…the…co…
……
…
…(hereinafter referred to as "the Works").
(B)
The CA has submitted its proposal to the Government on the scope for the Services and both
Parties have agreed on the scope of Services as per the Terms of Reference specified in
Appendix 1 and Technical Documents in Appendix 2 of this Agreement.
(C)
In furtherance of such intention, the Government has agreed to appoint the CA and the CA
has agreed to such appointment to provide the Services necessary for the effective
implementation of the Project. A copy of the Letter of Acceptance dated
ate…
iss…
ued…
by…
Go…
ver…
nm.e.n.t... is attached in Appendix 3 of this Agreement.
…D.…
6
NOW IT IS HEREBY AGREED as follows:
PART A
GENERAL
1.0
DEFINITIONS AND INTERPRETATIONS
1.1.
Definitions
Under this Agreement, unless the context otherwise requires the following words and expressions
used under this Agreement shall have the following meanings:
(a)
“Agreement” means this document and shall comprise the clauses, schedules and
appendices of this Agreement and include any supplemental written agreement thereto
as may be executed and be in force from time to time or any time;
(b)
‘’Associated Consultant” means other consultant(s) engaged by the CA upon request
and approval by the Government to carry out services for any part of the project;
(c)
“CA” means the architectural consultancy practice named in the Recitals of this
Agreement, (a sole proprietorship, partnership or body corporate (whichever is
applicable) which is established or incorporated under the laws of Malaysia (for a body
corporate – “Companies Act 1965 [Act 125]”) and registered under the Registration of
Architects Act 1967 [Act 117] and engaged to provide professional architectural
consultancy services to the Government under this Agreement and shall include its
personnel, servants, agents, heirs, administrators, successors and duly appointed
representatives. A copy of the Certificate of Registration under the Registration of
Architects Act 1967 [Act 117] is attached in Appendix 4;
(d)
“Contractor” means any sole proprietorship, partnership or company engaged by
the Government under a contract for the Project or to supply goods in connection
with the Project or both and includes subcontractors;
(e)
“Contract Price” means the ceiling of total consulting fee and ceiling out of pocket
expenses as specified under clause 2.0;
(f)
(g)
Contract Period means the contract period as prescribed under Clause
3.1 herein;
“Cost of Works” means the cost incurred by the Government for the Works as
particularly specified under the Schedules of this Agreement (Part B -Schedule of Fees);
7
(h)
(i)
“Deliverables” means all deliverables (including designs, drawings, details, plans,
calculations and reports) as specified in Appendix 5 to be submitted to the Government
by the CA as particularly specified in the Terms of Reference in Appendix 1 of this
Agreement;
(j)
“Government’s Representative (“GR”) means the person under item 5 in Appendix 7 or
such other person as may be appointed from time to time by the Government and
notified in writing to the CA to carry out the duties of the GR and the person so
designated or appointed may be described by position;
(k)
“Services” means the professional consultancy services for the project which the
Government has engaged the CA to perform in accordance with the Terms of
Reference, Technical Documents and Deliverables as specified in Appendices 1, 2
and 5;
(l)
“Professional Indemnity Insurance” means the insurances taken and maintained by the
CA covering its liability in respect of any negligence, error or omission acts of CA and its
employees under Clause 5.11;
(m)
“Project” means the project of which the Works form a part;
(n)
1.1.
“Defects Liability Period” is as provided in the contract between the
Government and Contractor;
“Works” means the works described briefly in Recital (A) of this Agreement
which the Government has engaged the CA to perform professional services and which
may comprise those as specified under the Schedules of this Agreement (Part A Schedule of Services).
Interpretations
Under this Agreement, except to the extent that the context otherwise requires:
(a)
references to any law, legislation or to any provisions of any law and legislation shall
include any statutory modification or re-enactment of, or any legal or legislative
provision substituted for and all legal or statutory instruments issued under the
legislation or provisions;
(b)
references to clauses, appendices, and schedules are references to
Clauses, Appendices, and Schedules of this Agreement;
(c)
words denoting the singular shall include the plural and vice versa; (d)
words
denoting individuals shall include corporations and vice versa;
(e)
recitals and headings are for convenience only and shall not affect the interpretation
thereof;
8
(f)
reference to clauses shall be read in the case of sub-clauses, paragraphs and subparagraphs as being references to sub-clauses, paragraphs and sub-paragraphs as may
be appropriate;
(g)
the Appendices hereto and any documents therein referred to shall be taken, read and
construed as an essential and integral part of this Agreement PROVIDED HOWEVER
that in the event of any conflict between the clauses and the Appendices of this
Agreement, the clauses shall prevail;
(h)
the expression of "this Agreement" or any similar expression shall include any
supplemental written agreement thereto as may be executed and be in force from time
to time or any time;
(i)
references to any document or agreement shall be deemed to include references to such
document or agreement as amended, novated, supplemented, varied or replaced from
time to time;
(j)
words denoting any gender shall include all genders;
(k)
any reference to an “approval” is a reference to an approval in writing; and “approved”
shall be construed accordingly;
(l)
any reference to an “amendment” includes any variation, deletion or additions, and “amend”
or “amended” shall be construed accordingly;
(m)
any technical term not specifically defined under this Agreement shall be construed
in accordance with the general practice of such relevant profession in Malaysia;
1.2.
(n)
for the purpose of calculating any period of time stipulated herein, or when an act is
required to be done within a specified period after or from a specified date, the period
is inclusive of, and time begins to run from, the date so specified;
(o)
wherever there shall appear any reference to a time within which an act should be done
or agreement reached or consent given, such reference shall be deemed to be read
as including the expression "or any other period agreed in writing between the Parties
from time to time";
(p)
any reference to a “day”, “week”, “month” or “year” is a reference to that day, week,
month or year in accordance with the Gregorian calendar.
Entire Agreement
This Agreement contains the entire understanding between the Parties with respect to the subject
matter hereof and supersedes all prior agreements or understandings, inducements or
conditions, express or implied, oral or written.
9
2.0
APPOINTMENT AND CONSIDERATION
The Government hereby appoints the CA and the CA accepts the appointment to
provide the Services for a consideration of Ringgit
Specify total cost in word format
Specify total cost in number format
…………………………… only (RM……………………………..)
as the ceiling
contract amount (hereinafter referred to as the “Contract Price” and specified
in Appendix 6A of this Agreement) which consists of Ringgit Malaysia
Specif
nsu…
ltin…
g fe…
e in…
Sp…
ecify
ulting
format
…
… y…co…
only (RM…
… cons
……
… fee
… in
… num
… ber
……
… ……) as the
word
form
at
………
ceiling consulting fee (as specified in Appendix 6B of this Agreement) and
Specif
cke…
t expe
wo…
rd form
at ………………………………….. only
Ringgit ……
… y…out
… of…po…
… nse
… s…in…
… …
pecify
out…of poc
ket…
exp…
enses
in num
ber…
(RM…S…
……
……
……
… …
) as the ceiling out of pocket
forma
t
… …
expenses (as specified in Appendix 6C of this Agreement) subject to the terms and
conditions set forth in this Agreement as per the Letter of Acceptance dated
Date
ssu…
ed…
by…
Go…
vernm
en…
t ……. (as specified in Appendix 3 of this Agreement).
……
… i…
……
3.0
EEFECTIVE DATE AND DURATION OF THIS AGREEMENT
3.1.
Contract Period
Specify duration of consultancy period
ee…
k/m
nth…
/ ye…
ar…
)
This Agreement shall be for a period of……(w…
…o…
………………… as
specified under item 2 in Appendix 7 (hereinafter referred to as the “Contract Period”)
cify…st…
art…
da…
te …(hereinafter referred to as “Commencement Date”)
commencing from Spe
……
and shall expire on the date stated under item 3 in Appendix 7 (hereinafter referred to as the
“Contract Expiry Date”) unless terminated earlier in accordance with the provisions of Part E of
this Agreement.
3.2.
Extension of Contract Period
(a)
The CA shall, upon it becoming reasonably apparent that the progress of the Services
is delayed, apply in writing to the Government for the approval of extension of the
Contract Period. The CA shall further furnish to the Government relevant information
as to the causes of delay together with a revised Services Implementation Schedule
and estimated revised cost (if any), for the approval of the Government.
(b)
The Government shall have the absolute discretion whether or not to consider such
application. In the event the Government agrees to extend the contract period, the Parties
may, as soon as reasonably practicable, negotiate the terms and conditions of such
extension
Spe…
cif…
y p…
eri…
od ……………………. prior to the Contract Expiry Date as specified
……
under item 4 in Appendix 7. If the Parties fail to reach an agreement, this Agreement
shall automatically expire on the Contract Expiry Date.
10
PART B
CA’S REPRESENTATIONS, WARRANTIES AND OBLIGATIONS
4.0
CA’S REPRESENTATIONS AND WARRANTIES
The CA hereby represents and warrants to the Government that –
(a)
it is a corporation validly existing under the laws of Malaysia;
(b)
it is registered as a consultancy firm with the Ministry of Finance
Malaysia (MOF);
(c)
the CA is a body corporate or partnership or sole-proprietorship registered under
the Registration of Architects Act 1967 [Act 117] and exists validly under the laws of
Malaysia;
(d)
the CA shall keep current all such registrations and ensure their validity throughout the
duration of this Agreement;
(e)
the CA has the legal capacity to enter into and perform its obligations under this
Agreement and to carry out the Services as contemplated by this Agreement;
(f)
the CA has taken all necessary actions to authorize the entry into and performance of this
Agreement and to carry out the Services contemplated by this Agreement;
(g)
as at the execution date, neither the execution nor performance by the CA of this
Agreement nor any transactions contemplated by this Agreement will violate in any
respect any provision of –
(i)
its Memorandum and Articles of Association; or
(ii) any other document or agreement which is binding upon it or its assets;
(h)
no litigation, arbitration, tax claim, dispute or administrative proceeding is presently
current or pending or, to its knowledge, threatened, which is likely to have a material
adverse effect upon it or its ability to perform its financial or other obligations under this
Agreement;
(i)
no corruption or unlawful or illegal activities or practices have been used to secure
this Agreement;
(i)
this Agreement constitutes a legal, valid and binding obligation of the
CA and is enforceable in accordance with its terms and conditions;
(j)
it has the necessary financial, technical, and professional capability and expertise to
provide the Services under this Agreement,
11
and the CA acknowledges that the Government has entered into this Agreement in reliance on its
representations and warranties as aforesaid.
5.0
CA’S OBLIGATIONS
5.1.
Quality of Services
5.2.
5.3.
(a)
The CA shall maintain a professional standard of service and competence
and shall exercise all reasonable skill, care and diligence in the discharge of the
professional services agreed to be performed in this Agreement in the best interests of
the Government and, in so far as their duties are discretionary, shall act fairly
between the Government and any third party.
(b)
The CA shall have sufficient knowledge of current Local Authority requirements,
bye-laws, local land acts and other regulations relating to the Project, and shall advice
the Government accordingly in matters affecting the implementation of the Project.
Timeliness of Services
(a)
The CA shall prepare a draft services implementation schedule incorporating
the key dates specified for carrying out the Services which shall be in accordance
with the requirements of the Terms of Reference, for the approval of the Government.
(b)
The agreed draft service implementation schedule as approved by the Government
shall be the Service Implementation Schedule as in Appendix 8; which shall be
amended only with the approval of the Government. Any subsequent changes or
amendments approved by the Government shall form part and be read together with
the Service Implementation Schedule.
(c)
The CA shall provide to the Government scheduled progress reports in such form and
details as prescribed in the Terms of Reference.
(d)
The CA shall keep the GR informed on a day to day basis of all instructions,
variations and design changes made or authorized by the CA.
Consequences of Delay
(a)
If the CA fails to deliver any Deliverables by the due date(s) agreed by both parties as
specified in Appendix 5 of this Agreement without reasonable cause, the CA shall
pay Liquidated and Ascertained Damages (LAD) to the Government for the delay. The
period of delay shall be calculated beginning from the scheduled delivery date and
ending on the actual date as delivered and submitted to the Government.
12
(b)
5.4.
5.5.
The LAD shall be computed on a daily basis for each day of delay at every stage of
deliverables based on the formula specified under item 8 in Appendix 7 of this
Agreement.
Instructions by The Government
(a)
The CA shall comply with all instructions issued by the Government in regard to matters
expressly empowered under this Agreement. The CA shall follow the Government
procedures so far as possible and shall obtain prior approval in writing from the
Government of any departures from such procedures. Nothing in this clause shall be
deemed to affect the responsibilities of the CA in connection with the Services.
(b)
The CA shall attend or be represented at all meetings convened by the Government to
which the CA may be summoned, and shall advise and assist the Government on all
matters relating to the Services.
Design Services
(a)
Where the CA is required by the Government to provide design services, the
CA shall guarantee the Government that such design shall be suitable, functional,
safe and in compliance with the design standard and specification of the Works.
(b)
The CA shall use due skill and care to ensure that the design of all parts of the
Works for which the CA is responsible under this Agreement is in accordance with
the laws and regulations and other statutory and regulatory requirement applicable to the
Works.
(c)
The CA shall strictly comply with the project brief and approved ceiling project cost as
specified under the Terms of Reference. The CA shall not without prior written approval
of the Government amend the project brief which in the opinion of the CA is likely to
increase the project cost.
(d)
All drawings, designs, plans, specifications, bills of quantities or other documents,
matters or things prepared by the CA for or in connection with any invitation for tenders
shall not be used for any other such purposes unless they shall first have been approved
by the GR. The approval by the GR shall not relieve the CA of its obligations in
connection with the Services.
(e)
All designs, calculations, drawings and documents and any other deliverables in
relation to the Services to be provided by the CA to the Government shall be approved
and signed by the CA.
(f)
The CA shall not without prior written approval of the Government, make amendments
to any approved design or give any instruction which is likely to increase the cost of
the project, unless the variations are of an emergency nature and any delay in
carrying out such variation works can cause claims against the Government or
involve
13
danger to life and property and in the circumstance it is impracticable for the CA to
obtain such approval. In such circumstances, the CA shall seek the approval of the
Government as soon as possible of such variation works.
5.6.
(g)
If during construction any defect or damage shall occur to the Works or any part thereof
or if there shall arise a need for a variation to the Works, as a result of any defect,
fault, insufficiency or inadequacy in the design, the Government shall issue to the CA
a notice specifying the default and requiring the CA to remedy the same within the period
specified by GR at the CA’s own cost and expense. If the same is not remedied, the
Government shall be entitled, without prejudice to any other rights or remedies it may
possess against the CA under this Agreement or at law, to claim and recover from the
CA any payment for any loss/claims and/or damages suffered or any other expenses
incurred as a result thereof.
(h)
Notwithstanding clause 5.5(g), the Government may elect to remedy the defect,
fault, insufficiency or inadequacy in the design as at the time such defect, fault,
insufficiency or inadequacy is established and the Government shall be entitled to
deduct the amount up to the limit of sum certified by the GR to be the sum required to
remedy the same from any money due or to become due to the CA under this
Agreement, failing which such sum shall be recovered from the Professional Indemnity
Insurances taken by the CA or as a debt from the CA.
CA’s Personnel
(a)
The CA shall provide efficient, suitably qualified and experienced
Personnel and acceptable to the Government to carry out the Services.
(b)
The Services shall be carried out by the CA’s Personnel as specified under Appendix
9 hereof within the time and stage as specified in the Service Implementation Schedule
in Appendix 8.
(c)
The Project Manager of the CA as specified in Appendix 9 shall be responsible for
the management of the CA’s Personnel for the Services as well as to act as liaison
between the CA and the Government.
(d)
There shall be no changes or substitutions in the CA’s Personnel set forth in Appendix
9 without the prior written approval of the Government. If for any reason beyond the
reasonable control of the CA, it becomes necessary to replace any of the CA’s
Personnel, the CA shall forthwith provide as a replacement, a person of equivalent or
better qualification and experience to the Government at no additional cost to the
Government of which the Government shall consider without undue delay.
14
5.7.
(e)
In the event the number of CA’s Personnel as specified in Appendix 9 is reduced
without the prior written approval of the Government, the Government shall have the right
to deduct the Consulting Fee based on CA’s Personnel Time Input Schedule as specified
in Appendix 10.
(f)
The CA shall ensure that any changes, substitution or replacement of Personnel shall
not affect the term and the implementation for the provision of the Services.
Information and Records
(a)
5.8.
The CA shall furnish the Government such information in relation to the
Services as the Government may from time to time reasonably request.
(b)
The CA shall keep accurate, systematic and up-to-date records and accounts in
respect of the provision of the Services in such form and details as is customary in the
profession or as may be required by the Government from time to time as shall be
sufficient to establish accurately that the costs and expenditure referred to in Appendix
6A, Appendix 6B and Appendix 6C of this Agreement have been duly incurred.
(c)
The CA shall permit the GR from time to time to inspect their records and accounts
relating to the Services and to make copies thereof and shall permit the Government or
any person authorized by the Government, from time to time, to audit such records and
accounts during the performance of the Services.
(d)
In the event of failure occurring after the completion of the Project, the CA may be
required by the Government to submit a report detailing probable cause and remedial
action. References shall be made to all kept records and accounts.
Liability
The CA agrees that it shall provide the Services under this Agreement in good faith and hereby
warrants that the Services provided under this Agreement meet the professional standards for
consultancy in the relevant field.
5.9.
Indemnity
The CA agrees with the Government that –
(a)
the CA shall perform all of its obligations under this Agreement at its own risk and
releases, to the fullest extent permitted by law, and shall indemnify and keep the
Government and their agents and servants from all claims and demands of every kind
resulting from any accident, damage, injury or death arising from carrying out of the
Services except where such accident, damage, injury or death is caused or contributed
to by any act or omission or negligence of the Government
15
or its agents and servants and the CA expressly agrees that in the absence of any such
act, omission or negligence as aforesaid the Government shall have no responsibility or
liability whatsoever in relation to such accident, damage, injury or death.
(b)
the CA shall indemnify and keep the Government indemnified from and against all
actions, suits, claim or demands, proceedings, losses, damages, compensation, costs
(legal cost) charges and expenses whatsoever to which the Government shall or may be
or become liable in respect of or arising from •
(i) the negligent use or act, misuse or abuse by the CA or the CA’s Personnel, servants,
agents or employees appointed by the CA in the performance of the Services; or
(ii) any loss or damage to property or injury of whatsoever nature or kind
and
howsoever or wherever sustained or caused or contributed to by carrying
out the Services by the CA to any person and not caused by the negligence
or willful act, default or omission of the Government, its agents or servants; or
(iii)
(c)
any loss, damage or injury from any cause whatsoever to property or persons
affected by the Services to the extent to which the same is occasioned or
contributed to by the act, error, omission, neglect, breach or default of the CA or
the CA’s Personnel, servants, agents or employees; and
the obligations under this clause shall continue after the expiry or earlier termination
of this Agreement in respect of any act, deed, matter or thing happening before such
expiration or termination of this Agreement.
5.10. Insurance
The CA shall its own cost and expense effect and maintain all necessary insurance including
insurances for its professional architect, graduate architect, sub-professional staff and
employees. The insurance shall be valid until the expiry of the Defect Liability Period.
5.11. Professional Indemnity Insurance
(a)
The CA warrants that the CA has taken and is maintaining its own cost and expense
profesional indemnity insurance covering its liabilities in respect of any act of negligence,
error or omission of the CA, its employees, partners, servants and any persons under its
supervision in the course of providing the Services under this Agreement. The
professional indemnity insurance shall be valid and irrevocable not less that twelve (12)
months after the expiry of the Defect Liability Period.
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(b)
The GR may at any time request the CA to produce a copy of the insurance policy
as evidence that the insurances required under this clause are being maintained and
remain valid not less than twelve (12) months after the expiry of the Defect Liability
Period.
5.12. Emergency and Accident
(a)
Where any accident, failure or other event occurs due to any cause whatsoever to,
in or in connection with the Services provided for the Works or any part thereof either
during the execution of the Works or during the Defect Liability Period or the period
thereafter, the CA shall immediately report to the Government of the accident, failure or
event together with the CA’s proposal on any interim measures required to be taken.
(b)
The CA shall conduct a full investigation on the accident, failure or event if directed
in writing by the Government in order to determine the cause or reason for the accident,
failure or event and submit a report of the investigation to the Government together
with the CA’s proposals for remedial works in respect thereof.
(c)
If the Government directs the CA to carry out any remedial works as specified under
clause 5.12 (b), the CA shall carry out the remedial works within fourteen (14) days from
the date of the written direction.
(d)
The CA shall immediately obtain the approval of the Government before giving
any instruction for any variation of works required if an accident, failure or event had
occurred and any delay in carrying out the variation will cause claims against the
Government or involve danger to life or property.
(e)
In the event that the Government decides that the investigation in relation to the
accident, failure or event which occurred should be carried out by the Government,
its employee or any person or body appointed or authorized by the Government, the CA
shall give full cooperation and render all necessary assistance and facilities including
the giving of access to all specifications, designs, records and other available information
relating to the Works as may be required by the Government, its employee or such
authorized person or body at no additional cost.
(f)
If the accident, failure or event occurred is not due to the negligence, error, omission,
default or poor supervision of the CA, then the Services provided by the CA hereto
during the Defect Liability Period shall be construed as Additional Professional Services
not included in Basic Professional Services and be paid accordingly by the
Government and any services required from a third party for works not within the scope
of Basic Professional Services described in Appendix 1 of this Agreement shall
also be paid accordingly by the Government.
17
(g)
If the investigation reveals that the accident, failure or event which occurred is
due to the negligence, error, omission, default or poor supervision of the CA, and
its negligence, error, omission, default or poor supervision had resulted in injury,
damage or loss of any person or property, then the CA shall be responsible for the
injury, damage or loss caused to any person or property and shall undertake to−
(i) pay any person for the injury, damage or loss suffered by any person or his property;
and
(ii)
(h)
repair, replace or make good all injury, damages and/or pay all expenses and
costs pertaining to injury and loss suffered by that person or his property.
In the event that the CA fails to comply with clause 5.12(g) and the Government is
held liable for damages to any person for injury, damage or loss suffered, or has to
repair or make good such damages and/or losses, such payment shall be deducted from
any payment due to the CA under this Agreement or shall be claimed from the CA as a
debt due to the Government.
5.13. Confidentiality
(a)
(b)
Except with the prior written consent or the instructions of the Government,
the CA shall not at any time communicate to any person or body or entity any
confidential information disclosed to the CA for the purpose of the provision of the
Services or discovered by the CA in the course of this provision and performance of the
Services; nor make public any information as to the recommendations, assessments and
opinions formulated in the course of or as a result of the provision and performance of
the Services; nor make or cause to be made any press statement or otherwise
relating to the Services; nor make use of the Deliverables for the purposes other than
that stipulated in this Agreement and the foregoing obligations shall not be rendered
void by suspension, termination or expiry of this Agreement for whatsoever cause.
This sub-clause shall not apply to information which:
(i)
is or becomes generally available to the public other than as a result of a breach of
an obligation under this clause;
(ii)
is already known to the other party to whom it is disclosed to, at the time of
disclosure;
(iii) is independently developed without benefit of the confidential information of the other
party;
18
(iv) is in possession of the CA without restriction before the date of receipt from the
other party subject to the right of the Government to re-classify certain information
as confidential.
(c)
In the event that the CA receives a request to disclose all or any part of any confidential
information under the terms of a valid and effective subpoena or order issued by a court
of competent jurisdiction, judicial or administrative agency or by a legislative body or
committee, such disclosure by the CA shall not constitute a violation of this Agreement
provided that•
(i) the CA promptly notifies the Government of the existence, terms and circumstances
surrounding such request;
(ii)
the CA consults with the Government on the advisability of taking available legal
steps to resist or narrow, such request; and
(iii) the CA exercises its best efforts to obtain an order or other reliable assurance
that confidential treatment shall be accorded to the information to be disclosed.
(d)
This clause continues in force notwithstanding the termination of this
Agreement for any reason.
5.14. Notice of Delay
In the event the CA encounters any delay in obtaining the required assistance and information
set forth in clause 5.7(a), the CA shall notify the Government of such delay and its duration and
the Government, at its absolute discretion, may grant an appropriate extension of time and other
consideration appropriate for provision of the Services.
5.15. Assistance in Arbitration Inquiry or Litigation
The CA shall, if so required by the Government, within the period of work before completion,
assist and advise the Government with regard to any matter or thing which may be the
subject of arbitration, inquiry or litigation and if and when so required by the Government shall
attend and give evidence or otherwise assist the Government before any court or in any
arbitration or at any inquiry dealing with any matter arising from or in connection with the
execution of the Services. In the event of arbitration or other proceedings arising after the
completion of Services, if so required by the Government, the CA shall assist in any manner
whatsoever and advise the Government under the same conditions of engagements as are
applicable generally to this Agreement, subject always to −
(a)
the right of the CA to recover its time and cost in attending to this request, such
time and cost to be negotiated separately with the Government; and
19
(b)
the right of the CA to take appropriate measures to safeguard and protect its
interest.
5.16. Situation Beyond Control Of CA
(a)
The CA shall immediately inform the Government in writing of any situation or the
occurrence of any event beyond the reasonable control of the CA, which makes it
impossible for the CA to carry out its obligations hereunder.
(b)
If the Government agrees in writing that such situation or event exists, the Government
may terminate this Agreement by giving not less than thirty (30) days written notice and
shall pay all fees and payments due and outstanding to the CA in accordance with clause
14.0 within thirty (30) days from the date of termination of this Agreement.
(c)
In the event of disagreement between the Parties as to the existence of such situation
or event, the matter shall be referred to the GR as specified under item 5 in
Appendix 7 for a decision.
5.17. Prohibition on Association
The CA agrees that during and after the conclusion or termination of this Agreement, the CA
shall limit its role for the Project to the provision of the Services and hereby disqualifies itself from
the provision of goods or services in any capacity for the Project including bidding for any part of
the Project except as the Government may otherwise agree or request the CA.
5.18. Prohibition on Conflicting Activities
No Personnel of the CA assigned to the Services under this Agreement nor the CA’s staff,
subsidiary or associate shall engage, directly or indirectly, either in his name or through his
then employer, in any business or professional activities connected to the Services or Project
and neither shall the CA’s Personnel be so engaged directly or indirectly, either in his name or
through the CA in any such other conflicting business or professional activities.
5.19. Independent Consultant
Nothing contained herein shall be construed as establishing or creating between the Government
and the CA the relationship of master and servant or principal and agent. The position of the
CA performing the Services is that of an independent consultant.
5.20. Technology and Knowledge Transfer
(a)
If the CA appoints foreign professionals, the CA shall endeavour to ensure that the
employees of the Government are trained or exposed
20
to the expertise of such foreign professionals pursuant to a programme for technology
and knowledge transfer.
(b)
(c)
Pursuant to clause 5.20(.a) above, the CA shall provide training for a minimum of
.....Sp..e.c.i.fy..n..u.m..b.e..r.o.f..g.o.v..e.r.n.m..e.n..t.o.f.f.ic.e..r...oficials nominated by the Government to be competent and
conversant in the implementation of the Project.
The CA shall allow the employees of the Government to be involved in the
implementation of the Project commencing from the Commencement Date of this
Agreement until the Contract Expiry Date.
5.21. Intellectual Property Rights
(a)
Any intellectual property rights arising out of design, plans, calculations, drawings,
developed or used for or incorporated in the Services shall vest in and become the sole
property of the Government free and clear of all liens, claims and encumbrances. The
CA shall not during or at any time after completion on the Services or after the expiry
or termination of this Agreement, in any way, question or dispute the ownership of the
Government.
(b)
The CA agrees to grant to the Government free from all royalties, fees and other
charges, all licenses in respect of intellectual property rights now or hereafter owned or
controlled by the CA or in respect of which the CA has or will have the right to grant
licenses of any design, plans, calculations, drawings, developed or used for or
incorporated in the Services or any part thereof.
(c)
The CA shall defend and indemnify the Government from and against all claims, costs,
damages, charges and proceedings whatsoever for or on account of infringement of any
intellectual property rights in respect of any design, plans, calculations, drawings,
documents, plant, equipment, machinery, material, methods or processes developed or
used for or incorporated in the Services except where such infringement
results from compliance with the Government’s instructions in accordance with this
Agreement.
(d)
Where any infringement results from compliance with the Government’s instructions in
accordance with this Agreement, any royalties, damages or other monies which the CA
may be liable to pay to the persons entitled to such intellectual property rights shall be
reimbursed by the Government.
21
PART C
GOVERNMENT’S OBLIGATIONS AND RIGHTS
6.0
GOVERNMENT’S OBLIGATIONS
6.1.
Appointment of GR
6.2.
6.3.
(a)
The Government shall appoint the person under item 5 in Appendix 7 of this
Agreement or other persons from time to time as the Government Representative
(“GR”) to carry out its obligations and to exercise its right under this Agreement, and the
GR shall have the power to carry out such obligations and exercise such rights on
behalf of the Government, except for the provisions under clause 10.0, 12.0 and 13.0
which are expressly reserved to the officer authorized as named in the signatories to this
Agreement or any other officer authorized under section 2 of the Government Contracts
Act 1949 [ Revised 1973].
(b)
The CA shall comply with all instructions issued by the GR in regard to matters
expressly empowered to the GR to issue under this Agreement.
Obligation to give instructions, decisions, etc. without delay
(a)
All instructions, notifications, consent or approval issued by the Government or
the GR shall be in writing. However the GR may, where necessary issue oral
instructions, notifications, consent or approvals and such oral instructions, notifications,
consents or approvals shall be followed in writing not later than seven (7) days thereafter.
(b)
If the CA requires a decision from the Government for the performance of its Services
under this Agreement, the CA shall submit its request in writing to the GR and the GR
shall give its decision within the period stipulated under item 6 in Appendix 7 of this
Agreement.
Obligation to Supply Relevant Information and Assistance
(a)
The CA may request all the necessary and relevant information which are in the
possession of the Government required for purposes of carrying out of its Services
under this Agreement. Notwithstanding the request, the Government shall have the
discretion to supply the necessary information it deems relevant.
(b)
Any necessary and relevant information supplied by the Government to the CA pursuant
to clause 6.3(a) of this Agreement shall not relieve the CA of any of the CA’s obligations
under this Agreement.
22
6.4.
(c)
The Government gives no warranty in any manner whatsoever for the data, report,
map, photograph, plan, drawing, record or other information either as to the accuracy or
sufficiency or as to how the same should be interpreted and the CA, when he makes use
of and interprets the same, shall do so entirely at his own risk and it shall not constitute
a breach of obligation on the part of the Government under clause 6.3(a) of this
Agreement if such data, report, map, photograph, plan, drawing, record or information is
not accurate or sufficient for the purpose of performing the CA's obligation under this
Agreement.
(d)
Where necessary, the Government shall assist the CA to obtain, free of charge,
unimpeded access to all land in respect of which access is required for the performance
of the Services. The Government shall not be responsible for any damage to such
land or any property thereon resulting from such access.
Payment to the CA for Services
(a)
In consideration for the performance of the Services, the Government shall pay or
reimburse to the CA the Contract Price subject to the ceiling consulting fee, the
ceiling out of pocket expenses or any other agreed and approved amount as revised from
time to time, and in situation where the actual costs incurred in the performance of the
Services does not exceed the ceiling consulting fee and the ceiling out of pocket
expenses, downward adjustments can be made in accordance with Appendix
6A, Appendix 6B and Appendix 6C. The payment shall exclude the Government
Service Tax, which amount shall be paid by the Government to the Royal
Malaysian Customs Department through the CA upon the CA giving proof of the
Service Tax License. A copy of the Service Tax License is attached in Appendix
11 of this Agreement.
(b)
Payments under this Agreement shall be made progressively in stages/phases
in accordance with the Schedule of Payment as in Appendix 12 upon the CA furnishing
to the Government all relevant drawings, design, reports, records and data when
submitting request for payment.
(c)
Payment to the CA shall be made within thirty (30) days upon receiving the proper
invoices, vouchers and other appropriate supporting materials from the CA and be
deposited to the account of the CA as specified under item 7 in Appendix 7.
(d)
If any item or part of an item of an account/claims/invoices rendered by the CA is
reasonably disputed or reasonably subject to question by the Government, the
Government shall within thirty (30) days after receipt of the invoice by the GR inform
the CA in writing of all items under dispute or subject to question. Payment by the
Government of the remainder of the invoice shall not be withheld on such grounds.
23
6.5.
(e)
Except as otherwise agreed between the Government and the CA, payments in
respect of all fees and expenses incurred by the CA shall be made in Ringgit Malaysia.
(f)
If the CA intends to claim any additional payment pursuant to any clause of this
Agreement, the CA shall within ninety (90) days of the occurrence of such event or
circumstances or instructions give notice in writing to the GR of its intention for such
claim and submit full particulars of the claims together with supporting documents, for
the approval of the Government. If the CA fails to comply with this clause, the CA shall
not be entitled to such claim and the Government shall be discharged from all liability in
connection with the claim.
(g)
Final payment of the Contract Price shall be made only after the final Deliverables
and a final account, identified as such, have been submitted by the CA and approved as
satisfactory by the Government. Any amount which the Government has paid or caused
to be paid in excess of the costs actually incurred shall be reimbursed by the CA to the
Government within thirty (30) days after receipt by the CA of notice thereof.
Withholding Payment
(a)
The Government may by giving written notice to the CA, and without prejudice to any
other rights the Government may have under this Agreement, withhold payments to the
CA under this Agreement, upon the occurrence and continuance of any of the following
events:
(i)
the CA commits any breach of the terms and conditions of this
Agreement; or
(ii) the progress of the Services fails to measure up to the aggregate payment made to
date; or
(iii)
any other condition which has arisen, which in the opinion of the Government,
interferes or threatens to interfere with the successful carrying out of the
Project or the accomplishment of the purposes of this Agreement; or
(iv) any failure of the CA to deliver the Services to the satisfaction of the Government.
(b)
The CA may apply to the Government, within fourteen (14) days after receiving notice
referred to in clause 6.5(a) to review the decision to withhold payments by submitting
documents and other evidence to substantiate its claims that the Services is compatible
to the payments received. The Government’s decision on the application shall be final
and conclusive.
24
7.0
GOVERNMENT’S RIGHTS
7.1.
Proprietary Rights of The Government in Relation to Documents
(a)
All reports and relevant data such as plans, statistics and supporting records or
material compiled or prepared by the CA in the course of this Agreement shall be the
absolute property of the Government throughout their preparation and at all times
thereafter. The Government shall have the sole and exclusive right, title and ownership
to the documents.
(b)
The CA shall deliver all the plans, statistics and supporting records or material compiled
or prepared in the course of this Agreement to the Government upon the Contract Expiry
Date or earlier termination of this Agreement. The CA shall not use any information in
the documents for purposes unrelated to this Agreement without the prior written consent
of the Government save and except where the same is required by law or any other
regulatory authority or for the purposes of the CA’s quality performance review
processes.
(c)
The CA shall not publish alone or in conjunction with any other person any articles,
photographs or other illustration relating to the Services unless with the prior written
consent of the Government.
(d)
The Government reserves the right to make use of all documents including drawings
and specifications relating to the Services at any time and for any purpose it so
wishes.
PART D DISPUTE
RESOLUTIONS
8.0
DISPUTE RESOLUTION
8.1.
Dispute Resolution by Government Representative
(a)
Any dispute between the Parties in respect of any matter under this Agreement
(except in relation to the Government exercising its sole discretion under this Agreement)
which are not capable of being amicably resolved between the Parties may be
referred to the appointed GR.
(b)
The GR who is appointed for such purposes shall undertake to resolve such dispute
with all fairness and endeavour to achieve the best possible solution for the Parties.
(c)
If the Consultant:
(i)
fail to receive a decision from the GR within seven days (7)
days after being requested to do so; or
25
(ii)
is dissatisfied with any decision of the GR.
then such dispute or difference shall be referred to Dispute Resolution
Committee within fourteen days (14) days.
8.2.
Dispute Resolution Committee
(a)
Any dispute between the Parties in respect of any matter under this Agreement
(except in relation to the Government exercising its sole discretion under this
Agreement) may be referred to a dispute resolution committee (hereinafter referred
to as the “Dispute Resolution Committee"), comprising –
(i)
Secretary General of the Ministry/ Head of Department as the
Chairman;
(ii) one (1) representative to be appointed by the Government; and
(iii) one (1) representative appointed by the Consultant.
(b)
8.3.
The Dispute Resolution Committee shall determine its own procedures.
The Dispute Resolution Committee shall meet and endeavour to achieve an amicable
settlement between the Parties in respect of any matter referred to it.
Arbitration
(a)
If any matter, dispute or claim which is referred to the Dispute Resolution
Committee cannot be agreed by the relevant Parties within forty five (45) days after the
date of referral, then such dispute or difference shall be referred to arbitration within fortyfive (45) days to an arbitrator to be agreed between the Parties and failing such
agreement, to be appointed by the Director of the Kuala Lumpur Regional Centre for
Arbitration on the application of either Party hereto. Such arbitration shall be heard at the
Kuala Lumpur Regional Centre for Arbitration and shall be conducted in accordance with
the rules for arbitration of the Kuala Lumpur Regional Centre for Arbitration using the
facilities and the system available at the Centre.
(b)
Such reference shall not be commenced until after the completion or alleged
completion of the Project or determination or alleged determination of the Consultant’s
employment under this Contract, or abandonment of the Project, unless with the written
consent of the Government and the Consultant.
(c)
In the event that such consent has been obtained in accordance with clause 8.3(b),
the reference of any matter, dispute or difference to arbitration pursuant to this clause
and/or the continuance of any arbitration proceedings consequent thereto shall in no way
operate as a
26
waiver of the obligations of the parties to perform their respective obligations
under this Contract.
(d)
Upon every or any such reference the costs of such incidental to the reference and
award shall be in the discretion of the Arbitrator who may determine the amount thereof,
or direct the amount to be taxed as between solicitor and client or as between party and
party, and shall direct by whom and to whom and in what manner the same be borne,
award and paid.
(e)
The award of the Arbitrator shall be final and binding on the Parties.
(f)
In the event of the death of the arbitrator or his unwillingness or inability to act, then the
Government and the Consultant upon agreement shall appoint another person to act as
the arbitrator, and in the event the Government and the Consultant fail to agree on the
appointment of an arbitrator, an arbitrator shall be appointed by the Director of the Kuala
Lumpur Regional Centre for Arbitration.
(g)
this clause, “reference” shall be deemed to be reference to arbitration within the
meaning of the Arbitration Act 2005.
(h)
The arbitration shall be governed by the Arbitration Act 2005 and the laws of Malaysia.
PART E SUSPENSION
AND TERMINATION
9.0
SUSPENSION
9.1.
Suspension and Resumption of Services
(a)
The GR may at any time instruct the CA to suspend part or all of the
Services by the giving the CA due notice in writing.
(b)
Upon receipt of such instruction, the CA shall suspend part or all of the Services for
such time and in such manner as specified in the instruction and shall duly protect,
store and secure the Services against any deterioration, loss or damage.
(c)
During the suspension period, the CA shall continue to perform his obligations
under the Agreement which is not affected by the instruction to suspend, including the
obligation to effect and maintain insurance.
(d)
The GR may instruct the CA to resume the Services at any time thereafter. Upon
receipt of such instruction the CA shall resume the Services and the parties shall jointly
examine the Services affected by
27
the suspension. The CA shall make good any deterioration or defect in or loss of the
Services which has occurred during the suspension. The CA shall also take all necessary
actions to mitigate the expenses incurred.
9.2.
Extension of Time
(a)
If the CA suffers delay and/or incurs expenses in complying with the instruction under
clause 9.1 and in resumption of the Services, and if such delay and/or expenses was not
foreseeable by the CA, the CA shall give notice for extension of time. PROVIDED THAT
the CA shall not be entitled to such extension if the suspension is due to a cause
attributable to the CA and the CA shall not be entitled to payment of loss and
expenses if the CA−
(i)
fails to take measures specified in clause 9.1(b); and
(ii) fails to take all necessary action to mitigate the expenses incurred.
(b)
9.3.
In the event such suspension shall continue for a period of more than twelve (12)
months, the parties shall then discuss whether to mutually terminate the Agreement or
suspend the Services for a further period.
Consequences of Mutual Termination
(a)
If this Agreement is mutually terminated under this clause- (i)
clause
11.1 (b) shall apply; and
(ii)
payment obligations including all costs and expenditure incurred by the
Government and the CA shall be ascertained in accordance with clause
14.
10.0 TERMINATION BY THE GOVERNMENT
10.1. Withholding Payment
If any of the conditions referred to in clause 6.5(a) shall have happened and be continuing for
a period of fourteen (14) days after the Government has given written notice of withholding
of payments to the CA under this Agreement, the Government may by written notice to the CA
terminate this Agreement.
28
10.2. Default by the CA
(a)
In the event the CA without reasonable cause −
(i)
suspends the implementation of the Services and fails to proceed regularly and
diligently with the performance of its obligations under this Agreement;
(ii)
fails to execute the Services in accordance with this Agreement or persistently
neglects to carry out its obligations under this Agreement;
(iii) defaults in performing the duties under this Agreement; or
(iv)
breaches any of its obligations or fails to comply with any other terms and
conditions of this Agreement,
then the Government shall give notice in writing to the CA specifying the default and requiring
the CA to remedy such defaults within fourteen (14) days from the date of such notice. If the CA
fails to remedy the relevant default within such period or such other period as may be determined
by the Government, the Government shall have the right to terminate this Agreement at any time
thereafter by giving notice to that effect.
10.3. Events of Default
(a)
If at any time during the Contract Period•
(i)
the CA goes into liquidation or a receiver is appointed over the assets of the CA
or the CA makes an assignment for the benefit of or enters into an arrangement
or composition with its creditors or stops payment or is unable to pay its debt; or
(ii)
any of the CA’s director is prosecuted for any offences; or
(iii)
any other condition which has arisen, which in the opinion of the Government,
interferes or threatens to interfere with the successful carrying out of the
Services or the accomplishment of the purposes of this Agreement,
then the Government shall have the right to terminate this Agreement forthwith by giving
notice to that effect.
10.4. Consequences of Termination by the Government
(a)
(b)
Upon termination of this Agreement under clause 10.1, 10.2 or 10.3 the powers and
rights granted by and the obligations in this Agreement shall terminate immediately.
The CA shall hence forth −
29
(i)
cease all the Services;
(ii) submit to the Government the detailed reports of the costs of the Services and other
payments which has become due and owing from the Government prior to the
termination for verification and approval by the Government;
(iii) at no cost, hand over all plans, drawings, reports, records, documents, specifications
and similar materials to the Government save and except its own working papers
and archival copy of any advice, reports or opinion of which are retained to support
any advise opinion or report that the CA may provide; and
(iv) allow a third party to enter into an agreement with the Government or
any person deemed necessary by the Government for the purpose of
carrying out or completing the Services.
(c)
The Government shall hence forth −
(i)
be entitled to claim against the CA for any losses and/or damages suffered as a
result of the termination; and
(ii) be entitled to appoint another consultant to perform the Services and the CA shall
pay to the Government all cost and expenses incurred by the Government in
completing the Services in excess of the costs and expenses which would have
been paid to the CA to complete the Services had this Agreement not
been terminated.
PROVIDED THAT the termination shall not affect or prejudice the rights of any Party which have
accrued prior to the date of termination of this Agreement and the obligations under this
Agreement shall continue even after the termination of this Agreement in respect of any act, deed,
matter or thing happening prior to such termination of this Agreement.
11.0 TERMINATION BY THE CA
(a)
If the Government without reasonable cause fails to perform or fulfil any of its
obligations which adversely affects the CA’s obligations under this Agreement, then
the CA may give notice in writing to the Government specifying the default and the
Government shall remedy the relevant default within fourteen (14) days after receipt
of such notice or such extended period as agreed by the Parties.
(b)
If the Government fails to remedy the relevant default within such period or such
other extended period as agreed by the Parties, the CA shall be entitled to terminate
this Agreement at any time by giving notice to that effect.
30
11.1. Consequences of Termination by the CA
Upon such termination, the CA shall accept the following undertaking by the Government as full
and complete settlement of all claims for payment under or arising out of this Agreement:
(a)
(b)
The Government shall, after receiving the detailed reports of the costs of the Services
and other payments which has become due and owing to the CA, pay the CA all costs
incurred in accordance with this Agreement.
The CA shall −
(i)
cease to provide the Services to the Government;
(ii)
at its own costs and expense, vacate and remove from the Project Management
Team’s office any equipment, machineries and materials belonging to the CA,
its employees, servants and agents and make good all damage caused by such
removal or such detachment; and
(iii) at no cost, deliver to the Government all documents relevant to the Project as
are in the possession of the CA who shall be permitted to retain copies of
any documents so delivered to the Government.
(c)
FOR THE AVOIDANCE OF DOUBT, the Parties hereby agree that the CA shall not be
entitled to any form of losses including loss of profit, damages, claims or whatsoever
upon termination of this Agreement.
12.0 TERMINATION ON NATIONAL INTEREST
(a)
(b)
(c)
Notwithstanding any provisions of this Agreement, the Government may terminate
this Agreement by giving not less than fourteen (14) days notice to that effect to the
CA (without any obligation to give any reason thereof) if it considers that such termination
is necessary for national interest, in the interest of national security or for the purposes
of Government policy or public policy.
Upon such termination −
(i)
clause 11.1(b) shall apply; and
(ii)
the CA shall be entitled to compensation in accordance with clause 14 which
shall be determined by an independent auditor appointed by the Government after
due consultation with the CA in respect of the appointment of the independent
auditor.
For the purposes of this clause, what constitutes “national interest”, “interest of
national security”, “the Government policy” and “public policy” shall be solely made and
determined by the Government and
31
such determination shall for all intent and purposes be final and conclusive and
shall not be open to any challenge whatsoever.
13.0 TERMINATION ON CORRUPTION, UNLAWFUL OR ILLEGAL ACTIVITIES
(a)
(b)
Without prejudice to any other rights of the Government, if the CA, its personnel,
servants or employees, is convicted by a court of law for corruption or unlawful or illegal
activities in relation to this Agreement or any other agreement that the CA may have with
the Government, the Government shall be entitled to terminate this Agreement at any
time by giving immediate written notice to that effect to the CA.
(i)
clauses 10.4(b) and (c) shall apply; and
(ii)
the Government shall be entitled to all losses, costs, damages and expenses
(including any incidental costs and expenses) incurred by the Government arising
from such termination.
14.0 FORCE MAJEURE
14.1. Events
Neither Party shall be in breach of its obligations under this Agreement if it is unable to perform
or fulfil any of its obligations thereunder as a result of the occurrence of an Event of Force
Majeure. An “Event of Force Majeure” shall mean an event, not within the control of the Party
affected, which that Party is unable to prevent, avoid or remove, and shall be –
(a)
war (whether declared or not), hostilities, invasion, armed conflict, acts of foreign enemy,
insurrection, revolution, rebellion, military or usurped power, civil war, or acts of terrorism;
(b)
ionising radiation or contamination by radioactivity from any nuclear waste, from the
combustion of nuclear fuel, radioactive toxic explosive, or other hazardous properties of
any explosive, nuclear assembly or nuclear component thereof;
(c)
pressure waves caused by aircraft or other aerial devices traveling at sonic or
supersonic speeds;
(d)
natural catastrophe including but not limited to earthquakes, floods, subterranean
spontaneous combustion or any operation of the force of nature, lightning and
exceptionally inclement weather; and
(e)
riot and disorders, criminal damage, sabotage, strike, lock out, labour unrest or other
industrial disturbances (affecting the performance of this Agreement) which are not
the fault of the CA or its employees,
32
which causes, or can reasonably be expected to cause either Party to fail to comply
with its obligations,
PROVIDED THAT Event of Force Majeure shall not include economic downturn, non-availability
or insufficient of fund or lack of financing on the part of the CA to perform its obligations under
this Agreement.
14.2. Notification of Force Majeure
If any Event of Force Majeure occurs which renders a Party unable to perform or fulfil any of its
obligations under this Agreement, the Party so affected shall immediately notify the other in
writing of the occurrence of any Event of Force Majeure applicable to its obligations under this
Agreement giving full details thereof and measures being taken by the Party so affected to reduce
the severity of such event and subsequently the cessation of such event. If either Party does not
agree that an Event of Force Majeure has occurred then the dispute shall be referred to the GR
for a decision.
14.3. Termination by Force Majeure
If an Event of Force Majeure has occurred and either Party reasonably considers such Event of
Force Majeure applicable to it to be of such severity or to be continuing for a period of more
than six (6) months then the Parties may mutually terminate this Agreement.
14.4. Consequences of Termination due to Event of Force Majeure
If this Agreement is terminated pursuant to clause 15.3, all rights and obligations hereunder shall
forthwith terminate and neither Party shall have any claims against each other save and except
in respect of any antecedent breach.
14.5. Delay
(a)
Any Party to this Agreement affected by the Event of Force Majeure who has complied
with the requirement to provide notice in accordance with clause 15.2 shall not be liable
for any delay in performing its obligation under this Agreement to the extent that such
delay has been caused by one or more of Event of Force Majeure and the time for
completion of any obligation under this Agreement shall be extended by the amount
of the delay caused by such Event of Force Majeure. If the Parties do not agree as to
the duration of the delay, the disagreement shall be referred to the GR for a decision.
(b)
Notwithstanding clause 15.5(a), if the continuing occurrence of an Event of Force
Majeure is of such severity that it frustrates the original intention and objective of the
Parties hereto, the Parties hereto shall forthwith take steps to discuss the circumstances
and the consequences of such event and shall consider how best to achieve the
objectives of this Agreement in such circumstances and shall, if
33
appropriate, give consideration to any amendment of this Agreement and the terms
and conditions of such amendments.
14.6. Restoration
Notwithstanding any other provision in this Agreement, if an Event of Force Majeure occurs and
this Agreement is not terminated then in any case where the delivery of the Services or any part
thereof has been affected, the CA shall restore such Services to what it was immediately prior
to the occurrence of that Event of Force Majeure at its own expenses. Where as a result of
such restoration the CA is able to demonstrate that it has incurred substantial costs affecting the
Services, the CA may apply to the Government for such remedies to enable the Company
to recover the costs of such restoration.
14.7. Insurance
Notwithstanding any other Clause, the CA shall ensure that whenever reasonably practicable
insurance is effected (whether by itself or by its contractors) to cover the occurrence of Events of
Force Majeure, PROVIDED THAT such Events of Force Majeure are reasonably and
practicably insurable.
PART F GENERAL
PROVISIONS
15.0 AMENDMENT
No modification, amendment or waiver of any of the provisions of this Agreement shall be valid
unless it is made in writing by way of supplementary agreement specifically referring to this
Agreement and duly signed by the Parties or its duly authorised representatives. The
provision in respect of such amendment, variation or modification thereof shall be supplemental
to and be read as an integral part of this Agreement which shall remain in full force and effect as
between the Parties.
16.0 NOTICES
(a)
Any notice, approval, consent, request or other communication required or permitted to
be given or made under this Agreement shall be in writing in Bahasa Malaysia or English
language and delivered to the address or facsimile number of the Government or the CA,
as the case may be, shown below or to such other addresses, or facsimile numbers as
either party may have notified the sender and shall unless otherwise specified herein
deemed to be duly given or made, in the case of delivery in person, when delivered to
the recipient at such address or by facsimile transmission, when the recipient’s facsimile
number is shown on the sender’s print-out for the transmission regarding the date, time
and transmission of all pages, as specified under item 9 in Appendix 7 of this Agreement.
34
(b)
It shall be the duty of the Parties to notify the other if there is a change of address or
entity by giving a written notice within fourteen days (14).
17.0 GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of Malaysia
and the Parties irrevocably submit to the jurisdiction of the courts of Malaysia.
18.0 COMPLIANCE WITH LAWS AND REGULATIONS
(a)
(b)
The CA shall comply with all applicable laws and regulations in Malaysia and
all statutory requirements, standards and guidelines, regulating or relating to the conduct,
trade, business of it’s profession and shall be fully and solely liable for the provisions of
the Services.
The CA shall comply with relevant policies, procedures and regulations
of the Government in carrying out the Services.”.
19.0 SEVERABILITY
If any provision of this Agreement is held to be illegal or is invalid under any laws or regulations
effective and applicable during the term of this Agreement such provision shall be fully severable
and this Agreement shall be construed as if such illegal or invalid provision had never comprised
as part of this Agreement and the remaining provisions of this Agreement shall remain in full
force and effect and shall not be affected by the illegal or invalid provision or by its severance
from this Agreement.
20.0 RELATIONSHIP OF THE PARTIES
Nothing in this Agreement shall be construed as establishing or creating a partnership or a
relationship of master and servant between any of the Parties and none of them shall have any
authority to bind the other in any way nor shall this Agreement be construed to constitute any
party the agent of the other party.
21.0 ADVERTISEMENT
No advertisement in respect of this Agreement shall be published by the CA or with the CA’s
authority in the newspaper, magazine or in any forms of advertisement without prior written
approval of the Government.
22.0 TIME
Time wherever mentioned, shall be of the essence of this Agreement.
35
23.0 COSTS AND STAMP DUTY
The CA shall solely bear the stamp duties, legal costs and fees in the preparation and execution
of this Agreement and anything incidental thereto.
24.0 INCOME TAX
(a)
The CA and Personnel, including any expatriate personnel and/or foreign Associated
Consultant(s) for the Services shall submit the necessary tax returns as required by the
Director-General of Inland Revenue in respect of their income in order that tax can be
assessed.
(b)
The Government shall deduct tax from all payments due to any expatriate
personnel and/or foreign Associated Consultant(s) at the rate prescribed under the
withholding tax laws in effect in Malaysia.
(c)
The Government agrees to reimburse the foreign Associated
Consultant(s) any excess payment in income tax.
25.0 SCHEDULES AND APPENDICES
All Schedules and Appendices herewith shall form an integral part of this Agreement and are
to be taken as mutually explanatory of one another. However, if there is any ambiguity or
discrepancy −
(a)
between the Appendices with the terms and conditions of this Agreement,
then the terms and conditions of this Agreement shall prevail over the Appendices; or
(b)
in the Appendices of this Agreement, the GR and CA shall reach a mutual
understanding to resolve the ambiguity or discrepancy.
26.0 WAIVER
Failure by any party to enforce, at any time, any provision of this Agreement shall not be
construed as a waiver of its right to enforce the breach of such provision or any of the provision
in this Agreement or as a waiver of any continuing, succeeding or subsequent breach of any
provision or other provision of this Agreement.
27.0 CUSTODY OF AGREEMENT
This Agreement shall be prepared in both original and certified duplicate copy. The original of
this Agreement shall remain in the custody of the Government and shall be made available at all
reasonable times for the inspection of the CA. The duplicate copy shall be kept by the CA.
36
28.0 SUCCESSORS BOUND
This Agreement shall be binding upon each of the Parties hereto and their respective successors
in title.
PART G
SPECIAL PROVISIONS
[ NOTE : WHERE THERE IS A NEED FOR SPECIAL CONDITIONS OVER AND ABOVE THE
GENERAL CONDITIONS, THIS SECTION IS TO BE INSERTED BY THE RELEVANT
AGENCY WITH THE APPROVAL OF THEIR RESPECTIVE LEGAL ADVISORS. OTHERWISE
THIS PAGE TO BE LEFT AS SUCH ABOVE ]
- None -
37
SIGNATORIES TO THE AGREEMENT
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the day and the year
first hereinbefore appearing.
SIGNED for and on behalf of
THE GOVERNMENT
) ……………………(Signature)……………..
) (Name, Designation & Department’s Seal)
In the presence of:
……………………………….............
Name of witness : NR
IC No. :
THE CA
) ………………….(Signature)………………
) (Name, Designation & Company’s Seal)
In the presence of:
…………………………………………
Name of witness : NR
IC No. :
38
PART A : SCHEDULE OF SERVICES
1.0 TYPES OF PROFESSIONAL SERVICES
The CA shall provide any or all of the following types of professional services: (a) Basic
Professional Services
(b) Additional Professional Services
(c)
Special Services
(d) Supervision On Site
2.0 BASIC PROFESSIONAL SERVICES
The Basic Professional Services that may be provided by the CA shall comprise any or
all of the following phases:
(a) Schematic Design Phase
(b) Design Development Phase
(c)
Contract Documentation Phase
(d) Contract Implementation and Management Phase
(e) Final Completion Phase
Basic Professional Services under Schematic Design Phase
The Basic Professional Services that may be provided by the CA under the
Schematic Design Phase include :
(a) taking the Government’s instruction and analysing the project brief;
(b)
preparing preliminary conceptual sketch proposals to interpret the project brief;
(c)
developing the preliminary conceptual sketch proposals into sketch designs to a
stage sufficient to enable an application to be made for planning approval or approval in
principle as required under any relevant laws and regulations;
(d)
preparing preliminary estimates of the probable construction cost based on current area,
volume or other unit costs;
(e)
where applicable, preparing and submitting the drawings and other necessary
documents to relevant approving authorities for either planning approval or approval in
principle as required under any relevant laws.
39
Basic Professional Services under Design Development Phase
Design Development Phase include:
(a)
upon the approval of the sketch design by either the relevant authority or the Government,
developing the schematic design drawings to a stage to enable other consultants to
commence their detailed design work;
(b)
preparing working drawings and submitting the same together with all necessary
particulars to the relevant approving authorities to obtain statutory building approval;
(c)
updating the preliminary estimates of construction costs and submitting the same to the
Government;
(d)
updating the project planning and implementation schedule and submitting the
same to the Government for approval.
Basic Professional Services under Contract Documentation Phase
Contract Documentation Phase include:
(a)
upon the approval by the Government of the updated preliminary estimates of
construction costs and the project planning and implementation schedule, preparing and
finalising the detailed drawings and other particulars necessary to the stage of completion
sufficient to enable bills of quantities to be prepared;
(b)
in collaboration with other consultants, preparing all documents necessary for obtaining
competitive tenders for the works;
(c)
inviting, on behalf of the Government, tenders for the work or collaborating with the other
consultants engaged by the Government to do so;
(d)
evaluating the results of the tenders and submitting a report and recommendation
to the Government;
(e) awarding the contract on behalf of the Government;
(f)
preparing the building contract documents either alone or in collaboration with other
consultants appointed by the Government for signature by the Government and the
contractor.
40
Basic Professional Services under Contract Implementation & Management
Phase
Contract Implementation and Management Phase include:
(a)
(b)
(c)
(d)
(e)
performing all functions and duties of the CA under the terms and conditions of the
building contract;
advising the Government on the site staff required for the project and estimating the
cost and the duration of their employment;
providing information and issuing instructions to the contractor as required under
the terms and conditions of the building contract to enable the contractor to proceed
with the works;
examining the works programme submitted by the contractor and to be satisfied that the
works can reasonably be completed within the contract period;
inspecting the works at periodic intervals so as to ensure that the works are being
executed in accordance with the building contract and to issue the Certificate of Practical
Completion.
Basic Professional Services under Final Completion Phase
Final Completion Phase include:
(a)
issuing Certificate of Completion and Compliance for buildings after having satisfied
that the buildings are fit and safe for occupancy;
(b)
certifying as-built drawings and submitting maintenance manuals together with all
warranties to the Government;
(c)
issuing Certificate of Making Good Defects after having satisfied that all defects to the
building(s) have been rectified;
(d)
preparing final accounts for the contract and issuing a final certificate of payment to the
contractor.
1.0 ADDITIONAL PROFESSIONAL SERVICES
The Additional Professional Services to be rendered by the CA shall be as follows:
(a)
inspecting and advising on the selection and suitability of sites, conducting or taking part in
negotiations connected therewith, taking levels and preparing measured drawing plans of
sites, sites and buildings or existing buildings;
(b) inspecting, reporting and giving advice on the condition of buildings;
(c)
preparing schedules of dilapidations for either the landlord or the tenant, taking particulars
on site, preparing specifications for repairs and supervising the execution;
41
(d)
preparing a preliminary technical appraisal of a project to enable the Government to
reach a decision on whether to proceed and the form and content that the Project shall take;
(e)
involving in special or protracted negotiations for waivers and appeals and in connection
with applications for town planning approvals or for approvals under building by-laws
including applying for conversions of land for development purposes, zoning and densities;
(f) amending or preparing new drawings or producing information as a result of the Government's
instructions to amend the content, scope, design or details of a project, building or part
thereof after the Project or building has been approved and finalised; and
(g)
putting in additional time or work due to delays in the Contract beyond the control of the CA.
(h)
carrying out such other additional professional services, if any, as directed by the
Government.
2.0 SPECIAL SERVICES
The special services to be rendered by the CA shall consist of the following:
(a)
preparing detailed development plans in connection with housing or other development
based on a layout plan approved by the relevant approving authority;
(b)
providing full interior design services including the taking of instruction from the
Government; formulating the brief, deciding on the themes, estimating and establishing the
budget and implementation schedule, preparing sketch layouts and studies, preparing
working and construction drawings, details, schedules and colour schemes, designing
special items of furniture where appropriate or giving detailed advice on the selection of
furniture, fittings and soft furnishings, preparing tender documents, obtaining tenders or
quotations and advising thereon, accepting on behalf of the Government offers for
implementation, preparing the contract documents if necessary, managing the contract,
supervising the works and certifying the works on completion;
(c)
Serving as an expert or as an expert witness in connection with litigation, giving evidence,
setting proofs, conferring with legal counsel, attending court or arbitration or other inquiries;
(d) Serving as a specialist consultant; (e)
Providing town planning services;
(f)
Providing project management services; and
42
(g) Obtaining other professional services (Associated Consultants) for the
Works.
3.0 SUPERVISION ON SITE
(a)
The CA may be required to provide part-time or full-time supervision on site. Where such
service is required, the number of staff to be employed, including the CA's own staff to be
seconded to site for the purpose, shall be approved in writing by the Government.
(b)
Unless otherwise agreed to by the approving authorities concerned, the CA shall be in
full control of, and responsible for, construction supervision of the Works on site.
(c)
All site staff shall be under the control of, and take instructions from the
CA.
43
PART B : SCHEDULE OF FEES
1.0 PAYMENT FOR PROFESSIONAL SERVICES
The CA in performing the Services described in Part A shall be paid in accordance with any or all
of the following types/modes of payment :
(a) Payment On the Basis Of Scale of Fees (Payment depending upon the
Cost of Works)
- For Basic Professional Services
(b)
Payment On The Basis Of Time Cost (Payment depending upon time spent)
- For Additional Professional Services
- For Special Services
- For Supervision On Site
(c)
Disbursements / Reimbursable
(d) Other Payments
2.0 PAYMENT ON THE BASIS OF SCALE OF FEES
The CA in performing the Basic Professional Services described in Part A sub- paragraph 2.1, 2.2,
2.3, 2.4 and 2.5 shall be paid in accordance with the Scale Of Fees, based upon the Cost of Works.
2.1. Definition Of Cost Of Works
(a)
“Cost of Works” means the total cost to the Government for the Works, however incurred,
of all contractors and specialist works, services, installations and equipment designed,
specified or allowed for and forming an integral part of the total project to enable the project
to be completed and occupied to its intended standard, including :
(i)
a market value of any labour, materials, manufactured goods, machinery or other
facilities provided by the Government;
(ii)
the full benefit accruing to the Contractor from the use of construction
plant and equipment belonging to the Government which the Government has
required to be used in the execution of the Works;
44
(iii) the market value of materials, manufactured goods and machinery incorporated in the
Works, but shall not include –
(a)
operating equipment or machinery that are not an integral or essential
part of the Works,
(b) administrative expenses incurred by the Government, (c) all
consultancy fees incurred by the Government,
(d) interest on capital incurred during construction,
(e) the costs of raising money required for the construction of the
Works,
(f)
price variations arising from fluctuation of prices, and
(g) costs of land and way leaves.
(b)
The Cost of Works for the purpose of calculating the fees shall be derived as follows:
(i)
for works which have not yet been tendered, the latest estimate of costs prepared by
the CA or other consultants and accepted by the Government.
(ii)
for works tendered but not executed, the lowest acceptable tender as agreed by
the CA and the Government, less contingency sum;
(iii)
for works tendered and executed, the original contract sum less contingency
items; and
(iv)
for completed works, the final Cost of Works as per the final account including
variations, except those variations incurred as a result of deficiency or default in
services by the CA.
2.2. Fees For Basic Services
The fees for Basic Professional Services shall be derived as follows :
(a)
the Works shall first be classified under any of the three categories of complexities
as specified in Table I; and
(b) the Scale of Fees shall be a percentage based upon the total Cost of
Works as specified in Table II, Table III or Table IV.
2.3. Repetitive Works For Buildings other than Housing
(a)
Where the CA is engaged to render Basic Services which entail repetitive works for the
purpose of one building contract where the construction
45
works are executed within the same site and the same contract period, the fees shall
be computed as Table V.
(b)
Where the CA is engaged to render Basic Services which entail repetitive work for the
purpose of separate building contracts where the construction works are on different sites
or at different contract periods, the fees shall be computed as Table VI.
2.4. Repetitive Works For Housing
(a)
Where the design for a building is repeated in the construction of subsequent units
on the same site and under a single building contract for which standard type drawings,
specifications and other documents are used, the fees shall be computed as Table VII.
(b)
The fees for repetitive works shall be applied subject to the following conditions:
(i)
(ii)
a pair of semi-detached buildings shall be considered as two units;
an identical unit in a row of terrace houses, shop houses, shop offices or
factories shall be considered as a single unit;
(iii) a block of flats shall be considered as a single unit;
(iv) where due to variation in site conditions or authorities requirements, it is necessary
to modify the design of the standard type plan to accommodate the ground level or
substructure of the building, the modified unit may still be considered as a standard
repetitive unit provided the additional work involved in modifying the design and the
preparation of additional drawings is paid to the CA on the basis of time costs; and
(v)
the use of plans in mirror image of an otherwise identical type of plans of
standard units in a development scheme shall still qualify the units for application
of the fees for repetitive work.
46
TABLE I – CATEGORY OF BUILDING WORKS
CATEGORY 1
Buildings of
exceptional
character /
complexity
Airport terminal
buildings
Abattoirs
Chancery
buildings
Conservation
works Embassy
buildings
Ferry terminal
buildings
Hospitals
(service, teaching,
central-support units
or departments to
hospitals)
Individually
designed
houses
Legislative
buildings
Mausoleums
Memorials
Monuments
Museums
Observatories
Palaces
Preservation
works
Renovation works
CATEGORY 2
Buildings of average complexity
requiring a moderate degree
of design and detailing
Aquaria
Art galleries
Assembly halls Audio
visual/telecommunication
building
Auditoria
Bakeries
Banks
Bowling alleys
Cinema halls Club
houses College
buildings
Concert halls and
theatres Convention
halls
and facilities
Court houses
Crematoria
Cafeteria and
canteens Civic
centres
Community
centres
Departmental
stores
Exhibition/expositi
on buildings Fire
stations
Flats(blocks of
apartment
buildings
Gymnasia
Hotels
Housing Estates
Industrial buildings
with manufcturing and
packaging facilities
Kindergarten
Libraries
Marinas
Mixed residential/
commercial
complex
Motels
Nursing homes Office
buildings Parking
structures
(multi-storeyed) Petrol
filling and
service stations
Prisons
Post offices
Police stations
Prefabricated
structures Power
stations
Recreational
buildings and
facilities
Restaurants
Road transportation
terminal buildings
Religious buildings
Research buildings
School buildings
(other than
government primary
and secondary
schools where
standard plans are
used)
Shophouses
Shopping centres/
complexes
Skating rinks
(covered,
ice/roller
skating)
Sports buildings
Stadia
CATEGORY 3
Buildings of
the simplest
utilitarian
character
Carports (singlestoreyed) Farm
buildings School
buildings
(government and
government- aided
primary and
secondary schools
where standard
plans are used)
Simple industrial
type buildings
Storage or
Warehouse
buildings
47
Markets
Medical and health
clinics
Supermarkets
Telephone
exchange
buildings
University
buildings
Veterinary clinics
TABLE II – SCALE OF FEES FOR CATEGORY 1 BUILDING WORKS
Scale of Fees – CATEGORY 1
Costof Works (RM)
Total Fees (RM)
500,000 and below
[Cost] x 10.00%
500,000 - 1,000,000
[(Cost – 500,000) x 9.25% ] +50,000
1,000,000 – 2,000,000
[(Cost – 1,000,000) x 8.50% ] +96,250
2,000,000 – 4,000,000
[(Cost – 2,000,000) x 7.75% ] +181,250
4,000,000 – 8,000,000
[(Cost – 4,000,000) x 7.00% ] +336,250
8,000,000 – 16,000,000
[(Cost – 8,000,000) x 6.25% ] +616,250
16,000,000 – 32,000,000
[(Cost – 16,000,000) x 5.50% ] +1,116,250
32,000,000 – 64,000,000
[(Cost – 32,000,000) x 5.00% ] +1,996,250
64,000,000 – 128,000,000
[(Cost – 64,000,000) x 4.50% ] +3,596,250
128,000,000 – 256,000,000
[(Cost – 128,000,000) x 4.25% ] +6,476,250
256,000,000 – 512,000,000
[(Cost – 256,000,000) x 4.00% ] +11,916,250
Above 512,000,000
[(Cost – 512,000,000) x 3.75% ] +22,156,250
TABLE III – SCALE OF FEES FOR CATEGORY 2 BUILDING WORKS
Costof Works (RM)
Total Fees (RM)
500,000 and below
[Cost] x 7.50%
500,000 – 1,000,000
[(Cost – 500,000) x 7.0% ] +37,500
1,000,000 – 2,000,000
[(Cost – 1,000,000) x 6.50% ] +72,500
2,000,000 – 4,000,000
[(Cost – 2,000,000) x 6.00% ] + 137,500
4,000,000 – 8,000,000
[(Cost – 4,000,000) x 5.50% ] + 257,500
8,000,000 – 16,000,000
[(Cost – 8,000,000) x 5.00% ] + 477,500
16,000,000 – 32,000,000
[(Cost – 16,000,000) x 4.75% ] + 877,500
32,000,000 – 48,000,000
[(Cost – 32,000,000) x 4.50% ] +1,637,500
48,000,000 – 64,000,000
[(Cost – 48,000,000) x 4.25% ] +2,357,500
64,000,000 – 80,000,000
[(Cost – 64,000,000) x 4.00% ] +3,037,500
80,000,000 – 96,000,000
[(Cost – 80,000,000) x 3.75% ] +3,677,500
96,000,000 – 112,000,000
[(Cost – 96,000,000) x 3.50% ] +4,277,500
Above 112,000,000
[(Cost – 112,000,000) x 3.25% ] +4,837,500
48
TABLE IV – SCALE OF FEES FOR CATEGORY 3 BUILDING WORKS
Costof Works (RM)
1,000,000 and below
1,000,000 – 2,000,000
2,000,000 – 4,000,000
4,000,000 – 8,000,000
8,000,000 – 16,000,000
16,000,000 – 32,000,000
32,000,000 – 64,000,000
Above 64,000,000
Total Fees (RM)
[Cost] x 5.00%
[(Cost – 1,000,000) x 4.75% ] + 50,000
[(Cost – 2,000,000) x 4.50% ] + 97,500
[(Cost – 4,000,000) x 4.25% ] + 187,500
[(Cost – 8,000,000) x 4.00% ] + 357,500
[(Cost – 16,000,000) x 3.75% ] + 677,500
[(Cost – 32,000,000) x 3.50% ] + 1,277,500
[(Cost – 64,000,000) x 3.25% ] +2,397,500
TABLE V – REPETITIVE WORKS FOR BUILDINGS OTHER THAN HOUSING
(SAME SITE)
Building unit
Percentage of appropriate Fees
based on total cost of works (%)
For the 1st unit
2nd to 5th unit
6th to 9th unit
100
40
35
30
10th and subsequent units
TABLE VI - REPETITIVE WORKS FOR BUILDINGS OTHER THAN HOUSING
(DIFFERENT SITE)
Building unit
Percentage of appropriate Fees based
on total cost of works (%)
For the 1st unit
2nd unit
3rd unit
4th and subsequent units
100
65
55
45
TABLE VII – REPETITIVE WORKS FOR HOUSING
Building unit
For the 1st unit
2nd to 10th unit
11th to 30th unit
31st to 60th unit
61st to 100th unit
101th unit and above
Percentage of appropriate Fees based
on total cost of works (%)
100
75
50
40
30
20
49
3.0 PAYMENT ON THE BASIS OF TIME COST
The CA who has rendered any of the Additional Professional Services described in Part A –
Schedule of Services sub-paragraph 3.0and/or Special Services described in Part A – Schedule of
Services sub-paragraph 4.0 and/or Site Supervision as described in Part A – Schedule of Services
sub-paragraph
5.0 shall be paid in accordance with Payment On The Basis Of Time Cost as follows :(a)
Remuneration shall be determined on the basis of time actually spent multiplied by a
rate specified in respect of the CA’s personnel, where such rate shall be calculated based
on basic salary times an appropriate multiplier as approved by the Government.
(b)
The Government shall not be responsible for payment of the above remuneration to
the CA’s Personnel who are on annual leave or sick leave.
(c)
the CA shall not be entitled to any payment in respect of time spent by secretarial staff
or by staff engaged on general accountancy or administration duties in the CA’s office.
(d)
the CA shall be entitled for other payments, where applicable, as described in
paragraph 4.0 and 5.0.
4.0 DISBURSEMENTS / REIMBURSIBLES
The CA shall in all cases be reimbursed by the Government for the disbursements actually incurred
as approved by the Government.
5.0 OTHER PAYMENTS
5.1 Payment For Other Consultants or Specialist Technical Advice
If the CA has obtained the advice of a specialist or other consultants under sub- paragraphs 4.0(g)
of Part A – Schedule of Services, the CA shall be paid separately by the Government the actual
fees as charged by the other Consultant(s) or specialists, which shall be derived from Payment On
The Basis of Time Cost or Scale Of Fees as approved by the Government.
5.2 Payment for Alteration or Modification to Design
If after the completion by the CA of his professional services under sub- paragraph 2.1 of Part A
- Schedule of Services at any time after the execution of an agreement between the CA and the
Government, any design whether completed or in progress or any specification, drawings or other
document prepared in whole or in part by the CA are required to be modified or revised by reason
of instructions received by the CA from the Government, or by reason of circumstances which
could not reasonably have been foreseen by the CA, the
50
CA shall be paid an additional payment on the basis of time cost by the Government in
accordance with paragraph 3.0 of this Schedule including any reimbursements provided in
paragraph 4.0 of this Schedule for making any necessary modification or revision and for any
consequential reproduction of documents provided that the CA shall only be paid for any
modification or revision to the design after the Government has given its agreement to the final
conceptual design.
5.3 Payment When Works are Damaged or Destroyed
If at any time before completion of the Works, any part of the Works or any materials, plant or
equipment whether incorporated in the Works or not are damaged or destroyed, resulting in
additional services being required by the Government to be carried out by the CA, provided
always such damage was not due to the negligence on the part of the CA, then the CA shall
be paid by the Government payment on the basis of time cost for the additional works together
with any reimbursements as provided in paragraphs 3.0 and 4.0 of this Schedule.
5.4 Payment Following Termination Or Suspension By The Government
(a)
In the event of the termination of this Agreement (unless such termination shall have been
occasioned by the default of the CA) or the suspension of the Project by the Government,
the CA shall be paid the following sums (less the amount of payments previously made to
the CA):
(i)
a sum deducible from the stage of Services completed at the time of termination or
suspension; and
(ii)
amounts due to CA under any other paragraphs of this Schedule provided that the CA
shall accept the said payments by the Government
as full and complete settlement of all his claims for payment under or arising out of this
Agreement.
(b)
In the event that the CA is required to recommence its Services for the Project suspended
by the Government, the CA shall be paid for the performance of its Services the sum
payable to the CA under paragraph
2.0 and/or paragraph 3.0 of this Schedule, whichever may be applicable, the payments under
sub-paragraphs 5.5(a) (i) and (ii) of this Schedule being treated as payments on account.
(c)
Where the tendering of the Project (or any part thereof) is likely to be delayed for more
than twelve (12) months or postponed at the request of the Government, the CA shall be
paid according to the Scale of fees described paragraph 2.0 of this Schedule but the cost of
works applicable shall be the estimated cost of works (or any relevant part thereof) and
agreed to by the Government at the time of completion of the particular stage of professional
services.
51
(d)
Where the Project is suspended or postponed after the tenders have been called, the fees
payable to the consulting CA shall be computed based on the lowest acceptable tender
received.
(e)
Where tenders are recalled and the Project is subsequently resumed, the total fees payable
to the CA, inclusive of the fees paid under sub- paragraph 5.5(d) of this Schedule, shall be
as follows:
(i)
for the Schematic Design Phase, Design Development Phase, Contract
Documentation Phase, the fees shall be as computed in sub-paragraph 5.5(d) of this
Schedule, and
(ii) for the Contract Administration and Supervision Phase and Final Completion Phase,
the fees shall be computed based on the contract sum for the works at the time
of resumption and in accordance with the definitions of “cost of works”.
(f)
If the CA is required to perform any additional services in connection with the resumption of
his Services in accordance with sub-paragraph 5.5(b) of this Schedule, the CA shall be paid
for the performance of the additional services on the basis of Time Cost and also any
appropriate reimbursements in accordance with paragraph 4.0 of this Schedule.
5.5 Payment Following Termination by the CA
If there is a termination by the CA of his Services (unless the termination had been occasioned by
the default or negligence of the CA), the CA shall be entitled to be paid the sums specified in subparagraphs 5.5(a)(i) and (ii) of this Schedule less the amount of payments previously made to the
CA.
6.0 STAGES OF PAYMENT OF FEES
(a)
Where the payment is based on the Scale of Fees, the proportions of the total fee for the
Works to be paid to the CA against the relevant stages of Services shall be as Table VIII.
Table VIII – STAGES OF PAYMENT
Upon completion of each Phase:
Percentage of the total fee
Schematic Design Phase
15%
30%
Contract Documentation Phase
25%
Contract Implementation and
Management Phase
Final Completion Phase
25%
5%
52
(b)
The CA shall be entitled to payments at intervals to be mutually agreed upon by the CA
and the Government in proportion to the Basic Services rendered so that the total fees
paid at the completion of each of the stages shall be equal to the percentages as set
out in Table VIII.
(c)
Unless otherwise specified or mutually agreed beforehand between the Government and
the CA in this Agreement, the fee apportioned to each stage shall be paid in full, even if,
under the circumstances in a particular case, the CA is not required to perform some of the
Services listed under that stage in Paragraph 2.0 in Part A - Schedule of Services.
(d)
Where the CA is engaged only for the purpose of the Contract Implementation
and Management Phase and Final Completion Phase, the CA shall be paid by installments
based on the value of works as certified from time to time.
(e)
Where there are variations to the works at any time during the course of construction
which results in changes(reduction/increase) to the original contract sum, the fees for the
services rendered by architectural consultancy practice –
(i)
under the completed Schematic Design stage, Design Development stage and
Contract Documentation stage, shall be based on the original contract sum; and
(ii)
under the completed Contract Implementation and Management stage and Final
Completion stage, shall be based on the final Cost of Works including variations.
(f)
Notwithstanding subparagraph (e), where the CA has not completed all the services
specified under the Schematic Design stage, the fee shall be based on an amount to be
agreed between the CA and the Government, and in the absence of such agreement, the
fee shall be derived on the basis of Time Cost.
(g)
Where the payment is based on Time Cost, the proportions of the total fee for the Works to
be paid to the CA shall be based on the completion of deliverables or on a pro-rated monthly
basis or any other agreed stages of payment.
(h) Payment for site supervision services shall be paid on a monthly basis.
(i)
Payment for disbursement / reimbursable items shall be made on a monthly basis upon
submission of receipts and invoices where applicable.
53
APPENDIX 1
APPENDIX 1 : TERMS OF REFERENCE
[TO BE INSERTED BY RELEVANT AGENCY]
To Include at least :
1. Project Brief
2. List & Mode of Deliverables
3. Scope of Services
(a) Basic Services
(b) Additional Services
(c) Site Supervision (if applicable)
54
APPENDIX 2
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT
IMPLEMENTATION
[CA’S TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATION- TO BE
INSERTED BY RELEVANT AGENCY]
55
APPENDIX 3
APPENDIX 3 : LETTER OF ACCEPTANCE
[THE LETTER OF ACCEPTANCE SHALL INCLUDE THE SIGNING PAGE AND EXECUTED BY
THE CA - TO BE INSERTED BY RELEVANT AGENCY]
56
APPENDIX 4
APPENDIX 4 : CERTIFICATE OF REGISTRATION WITH PROFESSIONAL BOARD
57
APPENDIX 5
APPENDIX 5 : DELIVERABLES
No.
Deliverables Stages
Details
Due Date of
Submission
1.
2.
58
APPENDIX 6A
APPENDIX 6A : SUMMARY OF TOTAL CONSULTING COST
59
APPENDIX 6B
APPENDIX 6B : CONSULTING FEES
[DETAILED BREAKDOWN/CALCULATION OF FEES- TO BE
60
APPENDIX 6C
APPENDIX 6C : OUT OF POCKET EXPENSES
[DETAILED BREAKDOWN/CALCULATION OF OUT OF POCKET EXPENSES- TO BE
61
APPENDIX 7
APPENDIX 7 : SCHEDULE OF AGREED ITEMS
Item
Clause of
Agreement
Description
Remarks
1.
3.1
Commencement date
…… date to be inserted by Agency
2.
3.1
Contract period
…… week/month/year
3.
3.1
4.
3.2(b)
Contract Expiry date
Period for negotiation of the
terms and condition for extension of the
contract period
5.
1.1(i),
5.16(c),
6.1(a) &
8.1(a)
Government’s Representative
(GR)
…… designation/(s) to be inserted by
Agency
6.
6.2(b)
Period for the Government to
give decision
7.
6.4(c)
CA’s bank account details for
purposes of payment
…… days to be inserted by
Agency
Name: …………….
Account No.:…….. Bank
Address:……..
8.
9.
5.3(b)
Formula for calculation of
Liquidated and Ascertained
Damages:
LAD = % BLR x Fees
100
365
(subject to a minimum of
RM100/- per day)
a) For the Government
16(a)
b) For the CA
………….week/month/year prior to
Contract Expiry Date
RM……………./day
a) Official Designation:
Address:
Fax No. :
Tel. No :
Email :
b) Name of Firm :
Address :
Fax No. :
Tel No.:
Email :
62
APPENDIX 8
APPENDIX 8 : SERVICES IMPLEMENTATION SCHEDULE
[TO INCLUDE DUE DATE(S) OF SPECIFICALLY IDENTIFIED DELIVERABLES- TO BE
No
Deliverable stages
List of activities
Period of
Implementations
according to
activities
Start Date
(according
to
activities)
End Date
(according
to
activities)
OR
GANTT CHART
63
APPENDIX 9
APPENDIX 9 : CA’S PERSONNEL
No
Name of
Personnel
(inclusive
of owner &
principal)
Role in
Team
Number of
Years of
Working
Experience
Age
Employment
Status with
the firm
(Permanent/
Temporary)
Full Name of
Highest
Academic
Qualification
(specify
name of
university)
Professional
Certificates (list
name of
certificate and
membership no.
(if any))
64
APPENDIX 10
APPENDIX 10 : CA’S PERSONNEL TIME INPUT SCHEDULE
(IF APPLICABLE)
No.
Name of
Personnel
Involved in each
stages
Total Time Input by
each personnel and
according to
deliverable stages
Start Date
(work commenced by
each personnel)
End Date
(work ended by each
personnel)
Deliverable Stage XX
1
etc
etc
etc
65
APPENDIX 11
APPENDIX 11 : CA’S SERVICES TAX LICENSE
66
APPENDIX 12
APPENDIX 12 : SCHEDULE OF PAYMENT
[BREAKDOWN OF SCHEDULED PAYMENT BY STAGES/PHASES OR MONTHSTO BE INSERTED BY RELEVANT AGENCY]
67
Form CSA2014-Engineering(incl. SOF 1998)
FOR .............................................................................
...b.e.r..................
BETWEEN
AND
………………………………………………………….
Company registration no with Suruhanjaya Syarikat Malaysia (local company) or Board
of Engineering Consultancy Practice Registration. If foreign companies specify its
registration number in its country)
(COMPANY NO. :................................................................................................)
1
Table of Contents
1.0
2.0
3.0
DEFINITIONS AND INTERPRETATIONS........................................................ 7
1.1. Definitions ........................................................................................... 7
1.1.
Interpretations..................................................................................... 8
1.2.
Entire Agreement ................................................................................ 9
APPOINTMENT AND CONSIDERATION....................................................... 10
EEFECTIVE DATE AND DURATION OF THIS AGREEMENT ...................... 10
3.1. Contract Period ................................................................................. 10
3.2.
4.0
5.0
Extension of Contract Period .......................................................... 10
CE’S REPRESENTATIONS AND WARRANTIES .......................................... 11
CE’S OBLIGATIONS ...................................................................................... 12
5.1. Quality of Services............................................................................ 12
5.2.
Timeliness of Services ..................................................................... 12
5.3.
Consequences of Delay ................................................................... 12
5.4.
Instructions by The Government..................................................... 13
5.5.
Design Services ................................................................................ 13
5.6.
CE’s Personnel ................................................................................. 14
5.7.
Information and Records ................................................................. 15
5.8.
Liability .............................................................................................. 15
5.9.
Indemnity........................................................................................... 15
5.10. Insurance ........................................................................................... 16
5.11. Professional Indemnity Insurance................................................... 16
5.12. Emergency and Accident ................................................................. 17
5.13. Confidentiality ................................................................................... 18
5.14. Notice of Delay .................................................................................. 19
5.15. Assistance in Arbitration Inquiry or Litigation ............................... 19
5.16. Situation Beyond Control Of CE...................................................... 20
5.17. Prohibition on Association .............................................................. 20
5.18. Prohibition on Conflicting Activities ............................................... 20
5.19. Independent Consultant ................................................................... 20
5.20. Technology and Knowledge Transfer ............................................. 20
5.21. Intellectual Property Rights ............................................................. 21
6.0
GOVERNMENT’S OBLIGATIONS ................................................................. 22
6.1. Appointment of GR ........................................................................... 22
6.2.
Obligation to give instructions, decisions, etc. without delay...... 22
2
6.3.
Obligation to Supply Relevant Information and Assistance ......... 22
6.4.
Payment to the CE for Services....................................................... 23
6.5.
Withholding Payment ....................................................................... 24
7.0
GOVERNMENT’S RIGHTS ............................................................................ 25
7.1. Proprietary Rights of The Government in Relation to Documents
............................................................................................................ 25
8.0
DISPUTE RESOLUTION............................................................................... 25
8.1. Dispute Resolution by Government Representative ..................... 25
9.0
8.2.
Dispute Resolution Committee........................................................ 26
8.3.
Arbitration ......................................................................................... 26
SUSPENSION ................................................................................................ 27
9.1. Suspension and Resumption of Services ...................................... 27
9.2.
Extension of Time ............................................................................. 28
9.3.
Consequences of Mutual Termination ............................................ 28
10.0 TERMINATION BY THE GOVERNMENT ...................................................... 28
10.1. Withholding Payment ....................................................................... 28
10.2. Default by the CE .............................................................................. 29
10.3. Events of Default .............................................................................. 29
10.4. Consequences of Termination by the Government ....................... 29
11.0 TERMINATION BY THE CE ........................................................................... 30
11.1. Consequences of Termination by the CE ....................................... 31
12.0
13.0
14.0
TERMINATION ON NATIONAL INTEREST .................................................. 31
TERMINATION ON CORRUPTION, UNLAWFUL OR ILLEGAL
ACTIVITIES ................................................................................................... 32
FORCE MAJEURE ........................................................................................ 32
14.1. Events ................................................................................................ 32
14.2. Notification of Force Majeure .......................................................... 33
14.3. Termination by Force Majeure ......................................................... 33
14.4. Consequences of Termination due to Event of Force Majeure .... 33
14.5. Delay .................................................................................................. 33
14.6. Restoration ........................................................................................ 34
14.7. Insurance ........................................................................................... 34
15.0
16.0
17.0
18.0
19.0
20.0
21.0
AMENDMENT ................................................................................................ 34
NOTICES ....................................................................................................... 34
GOVERNING LAW ......................................................................................... 35
COMPLIANCE WITH LAWS AND REGULATIONS ....................................... 35
SEVERABILITY .............................................................................................. 35
RELATIONSHIP OF THE PARTIES............................................................... 35
ADVERTISEMENT ......................................................................................... 35
3
22.0
23.0
24.0
25.0
26.0
27.0
28.0
TIME............................................................................................................... 36
COSTS AND STAMP DUTY .......................................................................... 36
INCOME TAX ................................................................................................. 36
SCHEDULES AND APPENDICES ................................................................. 36
WAIVER ......................................................................................................... 36
CUSTODY OF AGREEMENT ........................................................................ 36
SUCCESSORS BOUND ................................................................................ 37
SPECIAL PROVISIONS ........................................................................................... 37
SIGNATORIES TO THE AGREEMENT ................................................................... 38
PART A : SCHEDULE OF SERVICES ..................................................................... 39
1.0 TYPES OF PROFESSIONAL SERVICES ...................................................... 39
2.0 BASIC PROFESSIONAL SERVICES............................................................. 40
2.1. Type A Works - Basic Professional Services ................................. 40
3.0
4.0
2.2.
Type B Works - Basic Professional Services ................................. 43
2.3.
Type C Works - Basic Professional Services ................................. 47
ADDITIONAL PROFESSIONAL SERVICES NOT INCLUDED IN BASIC
PROFESSIONAL SERVICES........................................................................ 50
3.1. Type A Works - Additional Professional Services ......................... 50
3.2.
Type B Works - Additional Professional Services ......................... 52
3.3.
Type C Works - Additional Professional Services ......................... 53
SUPERVISION ON SITE............................................................................... 55
PART B : SCHEDULE OF FEES ............................................................................. 55
1.0
PAYMENT FOR PROFESSIONAL SERVICES ............................................. 55
2.0
PAYMENT ON THE BASIS OF SCALE OF FEES ........................................ 56
2.1. Definition Of Cost Of Works ............................................................ 56
2.2.
3.0
4.0
5.0
6.0
Scale Of Fees For Basic Services ................................................... 57
PAYMENT ON THE BASIS OF TIME COST................................................. 60
DISBURSEMENTS / REIMBURSIBLES........................................................ 60
OTHER PAYMENTS ..................................................................................... 60
5.1. Payment For Other Consultants Or Specialist Technical Advice . 60
5.2.
Payment For Use Of Special Equipment......................................... 61
5.3.
Payment for Alteration or Modification To Design......................... 61
5.4.
Payment When Works Are Damaged or Destroyed ....................... 61
5.5.
Payment Following Termination or Suspension by the
Government....................................................................................... 61
STAGES OF PAYMENT OF FEES ................................................................ 63
4
APPENDIX 1 : TERMS OF REFERENCE................................................................ 65
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATION .. 66
APPENDIX 3 : LETTER OF ACCEPTANCE ............................................................ 67
APPENDIX 4 : CERTIFICATE OF REGISTRATION WITH PROFESSIONAL BOARD
...................................................................................................................... 68
APPENDIX 5 : DELIVERABLES .............................................................................. 69
APPENDIX 6A : SUMMARY OF TOTAL CONSULTING COST ............................... 70
APPENDIX 6B : CONSULTING FEES ..................................................................... 71
APPENDIX 6C : OUT OF POCKET EXPENSES ..................................................... 72
APPENDIX 7 : SCHEDULE OF AGREED ITEMS.................................................... 73
APPENDIX 8 : SERVICES IMPLEMENTATION SCHEDULE .................................. 74
APPENDIX 9 : CE’S PERSONNEL .......................................................................... 75
APPENDIX 10 : CE’S PERSONNEL TIME INPUT SCHEDULE .............................. 76
APPENDIX 11 : CE’S SERVICES TAX LICENSE.................................................... 77
APPENDIX 12 : SCHEDULE OF PAYMENT ........................................................... 78
5
CONTRACT NO. : ……………………..
“RECITALS”
Da…
te (…
da…
y) ..day of …
M…
ont…
h a…
nd…
ye…
ar …
BETWEEN
am e of Government Agency
…………………… …..
Specify full address
whose address is at ………….………..(hereinafter referred to as “the Government”)
of the first part;
AND
ame of the sole proprietorship/partnership/body corporate, (whichever is applicable)
…N…
………………………………………………………………,
Sur…
uha…
nja…
ya …
Sya…
rika
t M…
ala…
ysia
egis…
tration
No…
./ M…
inis…
try …
of F…
ina…
nce…
Re…
gis…
trat…
ion…
No…
…
…
…R…
……
and
Board
of
S
pec
ify
reg
istr
atio
n
n
umb
er
Engineering Consultancy Practice Registration No.………………………., a sole
proprietorship or partnership registered in Malaysia or a body corporate incorporated
under the Companies Act 1965 (whichever is applicable) and practising as an
Engineering Consultancy Practice, having its registered office
at
Sp
ec
ify
f
ull
a
dd
ress
………………………hereinafter referred to as “CE”) of the other part.
The Government and the CE shall individually be referred as the “Party“ and
collectively referred to as the “Parties”.
WHEREAS (A)
pecify full name of project
…………..…………….
(hereinafter referred to as “the Project”) and is desirous of obtaining
(hereinafter referred to as “the Services”) from the CE in connection with
Sp…
eci…
fy f.ie.l…
d o…
f th…
e co…
nsu…
lta…
ncy…
ser.v.i…
ce …(hereinafter referred to as "the Works").
the …
(B)
The CE has submitted its proposal to the Government on the scope for the
Services and both Parties have agreed on the scope of Services as per the
Terms of Reference specified in Appendix 1 and Technical Documents in
Appendix 2 of this Agreement.
(C)
In furtherance of such intention, the Government has agreed to appoint the
CE and the CE has agreed to such appointment to provide the Services
necessary for the effective implementation of the Project. A copy of the Letter
ate…
iss…
ued…
by…
Go…
ver…
nme
of Acceptance dated …D.…
..n.t... is attached in Appendix 3 of this
Agreement.
6
PART A
GENERAL
1.0
1.1.
Definitions
Under this Agreement, unless the context otherwise requires the following
words and expressions used under this Agreement shall have the following
meanings:
(a)
“Agreement” means this document and shall comprise the clauses,
schedules and appendices of this Agreement and include any
supplemental written agreement thereto as may be executed and be in
force from time to time or any time;
(b)
‘’Associated Consultant” means other consultant(s) engaged by the CE
upon request and approval by the Government to carry out services for
any part of the project;
(c)
“CE” means the engineering consultancy firm named in the Recitals of
this Agreement, (a sole proprietorship, partnership or body corporate
(whichever is applicable) which is established or incorporated under
the laws of Malaysia (for a body corporate – “Companies Act 1965 [Act
125]”) and registered under the Registration of Engineers Act 1967 [Act
138] and engaged to provide professional engineering consultancy
services to the Government under this Agreement and shall include its
personnel, servants, agents, heirs, administrators, successors and
duly appointed representatives. A copy of the Certificate of Registration
under the Registration of Engineers Act 1967 [Act 138] is attached in
Appendix 4;
(d)
“Contractor” means any sole proprietorship, partnership or company
engaged by the Government under a contract for the Project or to
supply goods in connection with the Project or both and includes subcontractors;
(e)
“Contract Price” means the ceiling of total consulting fee and ceiling
out of pocket expenses as specified under clause 2.0;
(f)
3.1 herein;
(g)
“Cost of Works” means the cost incurred by the Government for the
Works as particularly specified under the Schedules of this Agreement
(Part B -Schedule of Fees);
7
1.1.
(h)
(i)
“Deliverables” means all deliverables (including designs, drawings,
details, plans, calculations and reports) as specified in Appendix 5 to
be submitted to the Government by the CE as particularly specified in
the Terms of Reference in Appendix 1 of this Agreement;
(j)
“Government’s Representative (“GR”) means the person under item 5
in Appendix 7 or such other person as may be appointed from time to
time by the Government and notified in writing to the CE to carry out
the duties of the GR and the person so designated or appointed may
be described by position;
(k)
“Services” means the professional consultancy services for the project
which the Government has engaged the CE to perform in accordance
with the Terms of Reference, Technical Documents and Deliverables
as specified in Appendices 1, 2 and 5;
(l)
“Professional Indemnity Insurance” means the insurances taken and
maintained by the CE covering its liability in respect of any negligence,
error or omission acts of CE and its employees under Clause 5.11;
(m)
(n)
“Works” means the works described briefly in Recital (A) of this
Agreement which the Government has engaged the CE to perform
professional services and which may comprise those as specified
under the Schedules of this Agreement (Part A - Schedule of Services).
Interpretations
Under this Agreement, except to the extent that the context otherwise
requires:
(a)
references to any law, legislation or to any provisions of any law and
legislation shall include any statutory modification or re-enactment of,
or any legal or legislative provision substituted for and all legal or
statutory instruments issued under the legislation or provisions;
(b)
(c)
words denoting the singular shall include the plural and vice versa;
(d)
words denoting individuals shall include corporations and vice versa;
(e)
recitals and headings are for convenience only and shall not affect the
interpretation thereof;
8
(f)
reference to clauses shall be read in the case of sub-clauses,
paragraphs and sub-paragraphs as being references to sub-clauses,
paragraphs and sub-paragraphs as may be appropriate;
(g)
the Appendices hereto and any documents therein referred to shall be
taken, read and construed as an essential and integral part of this
Agreement PROVIDED HOWEVER that in the event of any conflict
between the clauses and the Appendices of this Agreement, the
clauses shall prevail;
(h)
the expression of "this Agreement" or any similar expression shall
include any supplemental written agreement thereto as may be executed
and be in force from time to time or any time;
(i)
references to any document or agreement shall be deemed to include
references to such document or agreement as amended, novated,
supplemented, varied or replaced from time to time;
(j)
(k)
any reference to an “approval” is a reference to an approval in writing;
and “approved” shall be construed accordingly;
(l)
any reference to an “amendment” includes any variation, deletion or
additions, and “amend” or “amended” shall be construed accordingly;
any technical term not specifically defined under this Agreement shall
be construed in accordance with the general practice of such relevant
profession in Malaysia;
(m)
1.2.
(n)
for the purpose of calculating any period of time stipulated herein, or
when an act is required to be done within a specified period after or
from a specified date, the period is inclusive of, and time begins to run
from, the date so specified;
(o)
wherever there shall appear any reference to a time within which an act
should be done or agreement reached or consent given, such
reference shall be deemed to be read as including the expression "or any
other period agreed in writing between the Parties from time to time";
(p)
any reference to a “day”, “week”, “month” or “year” is a reference to
that day, week, month or year in accordance with the Gregorian calendar.
Entire Agreement
This Agreement contains the entire understanding between the Parties with
respect to the subject matter hereof and supersedes all prior agreements or
understandings, inducements or conditions, express or implied, oral or written.
9
2.0
The Government hereby appoints the CE and the CE accepts the
appointment to provide the Services for a consideration of Ringgit
…………………………… only (RM……………………………..)
as the ceiling
Specify consulting fee in word format
Specify consulting fee in number format
…
………………………… only (RM…
…………………………………) as the
Specify out of pocket expenses in word format
Ringgit ……
…………………………………………………………………….. only
S
pe
cify
out…
poc…
ket…
exp…
en…
ses…
in n…
ber…
for…
t
t of …
num…
rma…
(RM…………
) as the ceiling out of pocket
expenses (as specified in Appendix 6C of this Agreement) subject to the
terms and conditions set forth in this Agreement as per the Letter of Acceptance
DDaa…tteei…
sisssu…
bbyy…
GGo…
rrnnm
ueedd…
ovvee…
meen…
ntt ……. (as specified in Appendix 3 of this
dated ……
…
Agreement).
3.0
3.1.
Contract Period
This Agreement shall be for a period
ee…
k/m
nth…
/ye…
ar…
) …………………
of……(w…
…o…
as
specified under item 2 in Appendix 7 (hereinafter referred to as the “Contract
Spe…
cif…
y st…
art…
da…
te …(hereinafter referred to as
Period”) commencing from …
“Commencement Date”) and shall expire on the date stated under item 3 in
Appendix 7 (hereinafter referred to as the “Contract Expiry Date”) unless
terminated earlier in accordance with the provisions of Part E of this Agreement.
3.2.
(a)
The CE shall, upon it becoming reasonably apparent that the progress
of the Services is delayed, apply in writing to the Government for the
approval of extension of the Contract Period. The CE shall further
furnish to the Government relevant information as to the causes of
delay together with a revised Services Implementation Schedule and
estimated revised cost (if any), for the approval of the Government.
(b)
The Government shall have the absolute discretion whether or not to
consider such application. In the event the Government agrees to extend
the contract period, the Parties may, as soon as reasonably practicable,
negotiate the terms and conditions of such extension
Spe…
cif…
y p…
eri…
od ……………………. prior to the Contract Expiry Date as
……
specified under item 4 in Appendix 7. If the Parties fail to reach an
agreement, this Agreement shall automatically expire on the Contract
Expiry Date.
10
PART B
CE’S REPRESENTATIONS, WARRANTIES AND OBLIGATIONS
4.0
CE’S REPRESENTATIONS AND WARRANTIES
The CE hereby represents and warrants to the Government that –
(a)
(b)
Malaysia (MOF);
(c)
the CE is a body corporate or partnership or sole proprietorship
registered under the Registration of Engineers Act 1967 [Act 138] and
exists validly under the laws of Malaysia;
(d)
the CE shall keep current all such registrations and ensure their validity
throughout the duration of this Agreement;
(e)
the CE has the legal capacity to enter into and perform its obligations
under this Agreement and to carry out the Services as contemplated by
this Agreement;
(f)
the CE has taken all necessary actions to authorize the entry into and
performance of this Agreement and to carry out the Services
contemplated by this Agreement;
(g)
as at the execution date, neither the execution nor performance by the
CE of this Agreement nor any transactions contemplated by this
Agreement will violate in any respect any provision of –
(i)
(ii)
any other document or agreement which is binding upon it or its
assets;
(h)
no litigation, arbitration, tax claim, dispute or administrative proceeding
is presently current or pending or, to its knowledge, threatened, which
is likely to have a material adverse effect upon it or its ability to perform
its financial or other obligations under this Agreement;
(i)
no corruption or unlawful or illegal activities or practices have been
used to secure this Agreement;
(i)
CE and is enforceable in accordance with its terms and conditions;
(j)
it has the necessary financial, technical, and professional capability and
expertise to provide the Services under this Agreement,
11
and the CE acknowledges that the Government has entered into this Agreement in
reliance on its representations and warranties as aforesaid.
5.0
CE’S OBLIGATIONS
5.1.
Quality of Services
5.2.
5.3.
(a)
The CE shall maintain a professional standard of service and
competence and shall exercise all reasonable skill, care and diligence
in the discharge of the professional services agreed to be performed in
this Agreement in the best interests of the Government and, in so far
as their duties are discretionary, shall act fairly between the
Government and any third party.
(b)
The CE shall have sufficient knowledge of current Local Authority
requirements, bye-laws, local land acts and other regulations relating to
the Project, and shall advice the Government accordingly in matters
affecting the implementation of the Project.
(a)
The CE shall prepare a draft services implementation schedule
incorporating the key dates specified for carrying out the Services
which shall be in accordance with the requirements of the Terms of
Reference, for the approval of the Government.
(b)
The agreed draft service implementation schedule as approved by the
Government shall be the Service Implementation Schedule as in
Appendix 8; which shall be amended only with the approval of the
Government. Any subsequent changes or amendments approved by
the Government shall form part and be read together with the Service
Implementation Schedule.
(c)
The CE shall provide to the Government scheduled progress reports in
such form and details as prescribed in the Terms of Reference.
(d)
The CE shall keep the GR informed on a day to day basis of all
instructions, variations and design changes made or authorized by the
CE.
(a)
If the CE fails to deliver any Deliverables by the due date(s) agreed by
both parties as specified in Appendix 5 of this Agreement without
reasonable cause, the CE shall pay Liquidated and Ascertained
Damages (LAD) to the Government for the delay. The period of delay
shall be calculated beginning from the scheduled delivery date and
12
(b)
5.4.
5.5.
The LAD shall be computed on a daily basis for each day of delay at
every stage of deliverables based on the formula specified under item 8
in Appendix 7 of this Agreement.
(a)
The CE shall comply with all instructions issued by the Government in
regard to matters expressly empowered under this Agreement. The CE
shall follow the Government procedures so far as possible and shall
obtain prior approval in writing from the Government of any departures
from such procedures. Nothing in this clause shall be deemed to affect
the responsibilities of the CE in connection with the Services.
(b)
The CE shall attend or be represented at all meetings convened by the
Government to which the CE may be summoned, and shall advise and
assist the Government on all matters relating to the Services.
Design Services
(a)
Where the CE is required by the Government to provide design
services, the CE shall guarantee the Government that such design
shall be suitable, functional, safe and in compliance with the design
standard and specification of the Works.
(b)
The CE shall use due skill and care to ensure that the design of all
parts of the Works for which the CE is responsible under this
Agreement is in accordance with the laws and regulations and other
statutory and regulatory requirement applicable to the Works.
(c)
The CE shall strictly comply with the project brief and approved ceiling
project cost as specified under the Terms of Reference. The CE shall
not without prior written approval of the Government amend the project
brief which in the opinion of the CE is likely to increase the project cost.
(d)
All drawings, designs, plans, specifications, bills of quantities or other
documents, matters or things prepared by the CE for or in connection
with any invitation for tenders shall not be used for any other such
purposes unless they shall first have been approved by the GR. The
approval by the GR shall not relieve the CE of its obligations in
(e)
All designs, calculations, drawings and documents and any other
deliverables in relation to the Services to be provided by the CE to the
Government shall be approved and signed by the CE.
(f)
The CE shall not without prior written approval of the Government,
make amendments to any approved design or give any instruction
which is likely to increase the cost of the project, unless the variations
are of an emergency nature and any delay in carrying out such
13
variation works can cause claims against the Government or involve
danger to life and property and in the circumstance it is impracticable
for the CE to obtain such approval. In such circumstances, the CE shall
seek the approval of the Government as soon as possible of such
variation works.
5.6.
(g)
If during construction any defect or damage shall occur to the Works or
any part thereof or if there shall arise a need for a variation to the Works,
as a result of any defect, fault, insufficiency or inadequacy in the
design, the Government shall issue to the CE a notice specifying the
default and requiring the CE to remedy the same within the period
specified by GR at the CE’s own cost and expense. If the same is not
remedied, the Government shall be entitled, without prejudice to any
other rights or remedies it may possess against the CE under this
Agreement or at law, to claim and recover from the CE any payment for
any loss/claims and/or damages suffered or any other expenses incurred
as a result thereof.
(h)
Notwithstanding clause 5.5(g), the Government may elect to remedy
the defect, fault, insufficiency or inadequacy in the design as at the
time such defect, fault, insufficiency or inadequacy is established and
the Government shall be entitled to deduct the amount up to the limit of
sum certified by the GR to be the sum required to remedy the same from
any money due or to become due to the CE under this Agreement,
failing which such sum shall be recovered from the Professional
Indemnity Insurances taken by the CE or as a debt from the CE.
CE’s Personnel
(a)
The CE shall provide efficient, suitably qualified and experienced
(b)
The Services shall be carried out by the CE’s Personnel as specified
under Appendix 9 hereof within the time and stage as specified in the
Service Implementation Schedule in Appendix 8.
(c)
The Project Manager of the CE as specified in Appendix 9 shall be
responsible for the management of the CE’s Personnel for the Services
as well as to act as liaison between the CE and the Government.
(d)
There shall be no changes or substitutions in the CE’s Personnel set
forth in Appendix 9 without the prior written approval of the Government.
If for any reason beyond the reasonable control of the CE, it becomes
necessary to replace any of the CE’s Personnel, the CE shall forthwith
provide as a replacement, a person of equivalent or better qualification
and experience to the Government at no additional cost to the
Government of which the Government shall consider without undue
delay.
14
5.7.
5.8.
(e)
In the event the number of CE’s Personnel as specified in Appendix 9
is reduced without the prior written approval of the Government, the
Government shall have the right to deduct the Consulting Fee based on
CE’s Personnel Time Input Schedule as specified in Appendix 10.
(f)
The CE shall ensure that any changes, substitution or replacement of
Personnel shall not affect the term and the implementation for the
provision of the Services.
(a)
The CE shall furnish the Government such information in relation to the
Services as the Government may from time to time reasonably request.
(b)
The CE shall keep accurate, systematic and up-to-date records and
accounts in respect of the provision of the Services in such form and
details as is customary in the profession or as may be required by the
Government from time to time as shall be sufficient to establish
accurately that the costs and expenditure referred to in Appendix 6A,
Appendix 6B and Appendix 6C of this Agreement have been duly
incurred.
(c)
The CE shall permit the GR from time to time to inspect their records
and accounts relating to the Services and to make copies thereof and
shall permit the Government or any person authorized by the
Government, from time to time, to audit such records and accounts
during the performance of the Services.
(d)
In the event of failure occurring after the completion of the Project, the
CE may be required by the Government to submit a report detailing
probable cause and remedial action. References shall be made to all kept
records and accounts.
Liability
The CE agrees that it shall provide the Services under this Agreement in good
faith and hereby warrants that the Services provided under this Agreement meet
the professional standards for consultancy in the relevant field.
5.9.
Indemnity
The CE agrees with the Government that –
(a)
the CE shall perform all of its obligations under this Agreement at its
own risk and releases, to the fullest extent permitted by law, and shall
indemnify and keep the Government and their agents and servants
from all claims and demands of every kind resulting from any accident,
damage, injury or death arising from carrying out of the Services
except where such accident, damage, injury or death is caused or
contributed to by any act or omission or negligence of the Government
15
or its agents and servants and the CE expressly agrees that in the
absence of any such act, omission or negligence as aforesaid the
Government shall have no responsibility or liability whatsoever in relation
to such accident, damage, injury or death.
(b)
(c)
the CE shall indemnify and keep the Government indemnified from and
against all actions, suits, claim or demands, proceedings, losses,
damages, compensation, costs (legal cost) charges and expenses
whatsoever to which the Government shall or may be or become liable
in respect of or arising from •
(i)
the negligent use or act, misuse or abuse by the CE or the CE’s
Personnel, servants, agents or employees appointed by the CE in
the performance of the Services; or
(ii)
any loss or damage to property or injury of whatsoever nature or
kind and howsoever or wherever sustained or caused or
contributed to by carrying out the Services by the CE to any
person and not caused by the negligence or willful act, default or
omission of the Government, its agents or servants; or
(iii)
any loss, damage or injury from any cause whatsoever to property
or persons affected by the Services to the extent to which the
same is occasioned or contributed to by the act, error, omission,
neglect, breach or default of the CE or the CE’s Personnel,
servants, agents or employees; and
the obligations under this clause shall continue after the expiry or
earlier termination of this Agreement in respect of any act, deed, matter
or thing happening before such expiration or termination of this
Agreement.
5.10. Insurance
The CE shall its own cost and expense effect and maintain all necessary
insurance including insurances for its professional engineer, graduate engineer,
sub-professional staff and employees. The insurance shall be valid until the
expiry of the Defect Liability Period.
(a)
The CE warrants that the CE has taken and is maintaining its own cost
and expense a profesional indemnity insurance covering its liabilities in
respect of any act of negligence, error or omission of the CE, its
employees, partners, servants and any persons under its supervision in
the course of providing the Services under this Agreement. The
professional indemnity insurance shall be valid and irrevocable not less
that twelve (12) months after the expiry of the Defect Liability Period.
16
(b)
The GR may at any time request the CE to produce a copy of the
insurance policy as evidence that the insurances required under this
clause are being maintained and remain valid not less than twelve (12)
(a)
Where any accident, failure or other event occurs due to any cause
whatsoever to, in or in connection with the Services provided for the
Works or any part thereof either during the execution of the Works or
during the Defect Liability Period or the period thereafter, the CE shall
immediately report to the Government of the accident, failure or event
together with the CE’s proposal on any interim measures required to be
taken.
(b)
The CE shall conduct a full investigation on the accident, failure or
event if directed in writing by the Government in order to determine the
cause or reason for the accident, failure or event and submit a report of
the investigation to the Government together with the CE’s proposals
for remedial works in respect thereof.
(c)
If the Government directs the CE to carry out any remedial works as
specified under clause 5.12 (b), the CE shall carry out the remedial works
within fourteen (14) days from the date of the written direction.
(d)
The CE shall immediately obtain the approval of the Government
before giving any instruction for any variation of works required if an
accident, failure or event had occurred and any delay in carrying out
the variation will cause claims against the Government or involve danger
to life or property.
(e)
In the event that the Government decides that the investigation in
relation to the accident, failure or event which occurred should be
carried out by the Government, its employee or any person or body
appointed or authorized by the Government, the CE shall give full cooperation and render all necessary assistance and facilities including the
giving of access to all specifications, designs, records and other available
information relating to the Works as may be required by the Government,
its employee or such authorized person or body at no additional cost.
(f)
If the accident, failure or event occurred is not due to the negligence,
error, omission, default or poor supervision of the CE, then the
Services provided by the CE hereto during the Defect Liability Period
shall be construed as Additional Professional Services not included in
Basic Professional Services and be paid accordingly by the
Government and any services required from a third party for works not
within the scope of Basic Professional Services described in
Appendix 1 of this Agreement shall also be paid accordingly by the
Government.
17
(g)
If the investigation reveals that the accident, failure or event which
occurred is due to the negligence, error, omission, default or poor
supervision of the CE, and its negligence, error, omission, default or poor
supervision had resulted in injury, damage or loss of any person or
property, then the CE shall be responsible for the injury, damage or loss
caused to any person or property and shall undertake to−
(i) pay any person for the injury, damage or loss suffered by any person
or his property; and
(ii)
(h)
repair, replace or make good all injury, damages and/or pay all
expenses and costs pertaining to injury and loss suffered by that
person or his property.
In the event that the CE fails to comply with clause 5.12(g) and the
Government is held liable for damages to any person for injury,
damage or loss suffered, or has to repair or make good such damages
and/or losses, such payment shall be deducted from any payment due
to the CE under this Agreement or shall be claimed from the CE as a
debt due to the Government.
(a)
Except with the prior written consent or the instructions of the
Government, the CE shall not at any time communicate to any person
or body or entity any confidential information disclosed to the CE for the
purpose of the provision of the Services or discovered by the CE in the
course of this provision and performance of the Services; nor make public
any information as to the recommendations, assessments and opinions
formulated in the course of or as a result of the provision and
performance of the Services; nor make or cause to be made any
press statement or otherwise relating to the Services; nor make use of
the Deliverables for the purposes other than that stipulated in this
Agreement and the foregoing obligations shall not be rendered void by
suspension, termination or expiry of this Agreement for whatsoever
cause.
(b)
(i)
is or becomes generally available to the public other than as a result
of a breach of an obligation under this clause;
(ii)
is already known to the other party to whom it is disclosed to, at
the time of disclosure;
(iii)
is independently developed without benefit of the confidential
information of the other party;
18
(iv) is in possession of the CE without restriction before the date of
receipt from the other party subject to the right of the Government
to re-classify certain information as confidential.
(c)
In the event that the CE receives a request to disclose all or any part of
any confidential information under the terms of a valid and effective
subpoena or order issued by a court of competent jurisdiction, judicial
or administrative agency or by a legislative body or committee, such
disclosure by the CE shall not constitute a violation of this Agreement
provided that•
(i)
the CE promptly notifies the Government of the existence, terms
and circumstances surrounding such request;
(ii)
the CE consults with the Government on the advisability of taking
available legal steps to resist or narrow, such request; and
(iii) the CE exercises its best efforts to obtain an order or other
reliable assurance that confidential treatment shall be accorded to
the information to be disclosed.
(d)
In the event the CE encounters any delay in obtaining the required assistance
and information set forth in clause 5.7(a), the CE shall notify the Government
of such delay and its duration and the Government, at its absolute discretion,
may grant an appropriate extension of time and other consideration appropriate
for provision of the Services.
The CE shall, if so required by the Government, within the period of work before
completion, assist and advise the Government with regard to any matter
or thing which may be the subject of arbitration, inquiry or litigation and if and
when so required by the Government shall attend and give evidence or
otherwise assist the Government before any court or in any arbitration or at
any inquiry dealing with any matter arising from or in connection with the
execution of the Services. In the event of arbitration or other proceedings arising
after the completion of Services, if so required by the Government, the CE shall
assist in any manner whatsoever and advise the Government under the same
conditions of engagements as are applicable generally to this Agreement,
subject always to −
(a)
the right of the CE to recover its time and cost in attending to this
request, such time and cost to be negotiated separately with the
Government; and
19
(b)
the right of the CE to take appropriate measures to safeguard and
protect its interest.
5.16. Situation Beyond Control Of CE
(a)
The CE shall immediately inform the Government in writing of any
situation or the occurrence of any event beyond the reasonable control
of the CE, which makes it impossible for the CE to carry out its obligations
hereunder.
(b)
If the Government agrees in writing that such situation or event exists,
the Government may terminate this Agreement by giving not less than
thirty (30) days written notice and shall pay all fees and payments due
and outstanding to the CE in accordance with clause 14.0 within thirty
(30) days from the date of termination of this Agreement.
(c)
In the event of disagreement between the Parties as to the existence of
such situation or event, the matter shall be referred to the GR as
specified under item 5 in Appendix 7 for a decision.
The CE agrees that during and after the conclusion or termination of this
Agreement, the CE shall limit its role for the Project to the provision of the
Services and hereby disqualifies itself from the provision of goods or services
in any capacity for the Project including bidding for any part of the Project except
as the Government may otherwise agree or request the CE.
No Personnel of the CE assigned to the Services under this Agreement nor
the CE’s staff, subsidiary or associate shall engage, directly or indirectly,
either in his name or through his then employer, in any business or professional
activities connected to the Services or Project and neither shall the CE’s
Personnel be so engaged directly or indirectly, either in his name or through
the CE in any such other conflicting business or professional activities.
Nothing contained herein shall be construed as establishing or creating
between the Government and the CE the relationship of master and servant
or principal and agent. The position of the CE performing the Services is that
of an independent consultant.
(a)
If the CE appoints foreign professionals, the CE shall endeavour to
ensure that the employees of the Government are trained or exposed
20
to the expertise of such foreign professionals pursuant to a programme
for technology and knowledge transfer.
(b)
(c)
Pursuant to clause 5.20(a) above, the CE shall provide training for a
minimum of .....S.p..e.c.i.fy..n..u.m..b.e..r.o.f..g.o.v..e.r.n.m..e.n..t .o.f.f.ic.e..r...oficials nominated by the
Government to be competent and conversant in the implementation of
the Project.
The CE shall allow the employees of the Government to be involved in
the implementation of the Project commencing from the
Commencement Date of this Agreement until the Contract Expiry Date.
(a)
Any intellectual property rights arising out of design, plans, calculations,
drawings, developed or used for or incorporated in the Services shall vest
in and become the sole property of the Government free and clear of all
liens, claims and encumbrances. The CE shall not during or at any
time after completion on the Services or after the expiry or termination of
this Agreement, in any way, question or dispute the ownership of the
Government.
(b)
The CE agrees to grant to the Government free from all royalties, fees
and other charges, all licenses in respect of intellectual property rights
now or hereafter owned or controlled by the CE or in respect of which the
CE has or will have the right to grant licenses of any design, plans,
calculations, drawings, developed or used for or incorporated in the
Services or any part thereof.
(c)
The CE shall defend and indemnify the Government from and against
all claims, costs, damages, charges and proceedings whatsoever for or
on account of infringement of any intellectual property rights in respect of
any design, plans, calculations, drawings, documents, plant, equipment,
machinery, material, methods or processes developed or used for or
incorporated in the Services except where such infringement
results from compliance with
the Government’s instructions in
accordance with this Agreement.
(d)
Where any infringement results from compliance with the Government’s
instructions in accordance with this Agreement, any royalties, damages
or other monies which the CE may be liable to pay to the persons entitled
to such intellectual property rights shall be reimbursed by the
Government.
21
PART C
6.0
6.1.
Appointment of GR
6.2.
6.3.
(a)
The Government shall appoint the person under item 5 in Appendix 7
of this Agreement or other persons from time to time as the
Government Representative (“GR”) to carry out its obligations and to
exercise its right under this Agreement, and the GR shall have the power
to carry out such obligations and exercise such rights on behalf of the
Government, except for the provisions under clause 10.0, 12.0 and 13.0
which are expressly reserved to the officer authorized as named in the
signatories to this Agreement or any other officer authorized under
section 2 of the Government Contracts Act 1949 [ Revised 1973].
(b)
The CE shall comply with all instructions issued by the GR in regard to
matters expressly empowered to the GR to issue under this
Agreement.
(a)
All instructions, notifications, consent or approval issued by the
Government or the GR shall be in writing. However the GR may,
where necessary issue oral instructions, notifications, consent or
approvals and such oral instructions, notifications, consents or approvals
shall be followed in writing not later than seven (7) days thereafter.
(b)
If the CE requires a decision from the Government for the performance
of its Services under this Agreement, the CE shall submit its request in
writing to the GR and the GR shall give its decision within the period
stipulated under item 6 in Appendix 7 of this Agreement.
(a)
The CE may request all the necessary and relevant information which
are in the possession of the Government required for purposes of
carrying out of its Services under this Agreement. Notwithstanding the
request, the Government shall have the discretion to supply the
necessary information it deems relevant.
(b)
Any necessary and relevant information supplied by the Government to
the CE pursuant to clause 6.3(a) of this Agreement shall not relieve the
CE of any of the CE’s obligations under this Agreement.
22
6.4.
(c)
The Government gives no warranty in any manner whatsoever for the
data, report, map, photograph, plan, drawing, record or other information
either as to the accuracy or sufficiency or as to how the same should be
interpreted and the CE, when he makes use of and interprets the same,
shall do so entirely at his own risk and it shall not constitute a breach of
obligation on the part of the Government under clause 6.3(a) of this
Agreement if such data, report, map, photograph, plan, drawing, record
or information is not accurate or sufficient for the purpose of performing
the CE's obligation under this Agreement.
(d)
Where necessary, the Government shall assist the CE to obtain, free of
charge, unimpeded access to all land in respect of which access is
required for the performance of the Services. The Government shall
not be responsible for any damage to such land or any property
thereon resulting from such access.
Payment to the CE for Services
(a)
In consideration for the performance of the Services, the Government
shall pay or reimburse to the CE the Contract Price subject to the
ceiling consulting fee, the ceiling out of pocket expenses or any other
agreed and approved amount as revised from time to time, and in
situation where the actual costs incurred in the performance of the
Services does not exceed the ceiling consulting fee and the ceiling out of
pocket expenses, downward adjustments can be made in
accordance with Appendix 6A, Appendix 6B and Appendix 6C. The
payment shall exclude the Government Service Tax, which amount
shall be paid by the Government to the Royal Malaysian Customs
Department through the CE upon the CE giving proof of the Service
Tax License. A copy of the Service Tax License is attached in
(b)
Payments under this Agreement shall be made progressively in
stages/phases in accordance with the Schedule of Payment as in
Appendix 12 upon the CE furnishing to the Government all relevant
drawings, design, reports, records and data when submitting request
for payment.
(c)
Payment to the CE shall be made within thirty (30) days upon receiving
the proper invoices, vouchers and other appropriate supporting materials
from the CE and be deposited to the account of the CE as specified under
item 7 in Appendix 7.
(d)
If any item or part of an item of an account/claims/invoices rendered by
the CE is reasonably disputed or reasonably subject to question by the
Government, the Government shall within thirty (30) days after receipt
of the invoice by the GR inform the CE in writing of all items under dispute
or subject to question. Payment by the Government of the remainder of
the invoice shall not be withheld on such grounds.
23
6.5.
(e)
Except as otherwise agreed between the Government and the CE,
payments in respect of all fees and expenses incurred by the CE shall
be made in Ringgit Malaysia.
(f)
If the CE intends to claim any additional payment pursuant to any
clause of this Agreement, the CE shall within ninety (90) days of the
occurrence of such event or circumstances or instructions give notice in
writing to the GR of its intention for such claim and submit full
particulars of the claims together with supporting documents, for the
approval of the Government. If the CE fails to comply with this clause,
the CE shall not be entitled to such claim and the Government shall be
discharged from all liability in connection with the claim.
(g)
Final payment of the Contract Price shall be made only after the final
Deliverables and a final account, identified as such, have been submitted
by the CE and approved as satisfactory by the Government. Any amount
which the Government has paid or caused to be paid in excess of the
costs actually incurred shall be reimbursed by the CE to the Government
within thirty (30) days after receipt by the CE of notice thereof.
Withholding Payment
(a)
(b)
The Government may by giving written notice to the CE, and without
prejudice to any other rights the Government may have under this
Agreement, withhold payments to the CE under this Agreement, upon
the occurrence and continuance of any of the following events:
(i)
the CE commits any breach of the terms and conditions of this
Agreement; or
(ii)
the progress of the Services fails to measure up to the aggregate
payment made to date; or
(iii)
any other condition which has arisen, which in the opinion of the
Government, interferes or threatens to interfere with the
successful carrying out of the Project or the accomplishment of
the purposes of this Agreement; or
(iv)
any failure of the CE to deliver the Services to the satisfaction of
the Government.
The CE may apply to the Government, within fourteen (14) days after
receiving notice referred to in clause 6.5(a) to review the decision to
withhold payments by submitting documents and other evidence to
substantiate its claims that the Services is compatible to the payments
received. The Government’s decision on the application shall be final and
conclusive.
24
7.0
7.1.
(a)
All reports and relevant data such as plans, statistics and supporting
records or material compiled or prepared by the CE in the course of
this Agreement shall be the absolute property of the Government
throughout their preparation and at all times thereafter. The
Government shall have the sole and exclusive right, title and ownership
to the documents.
(b)
The CE shall deliver all the plans, statistics and supporting records or
material compiled or prepared in the course of this Agreement to the
Government upon the Contract Expiry Date or earlier termination of this
Agreement. The CE shall not use any information in the documents for
purposes unrelated to this Agreement without the prior written consent of
the Government save and except where the same is required by law or
any other regulatory authority or for the purposes of the CE’s quality
performance review processes.
(c)
The CE shall not publish alone or in conjunction with any other person
any articles, photographs or other illustration relating to the Services
unless with the prior written consent of the Government.
(d)
The Government reserves the right to make use of all documents
including drawings and specifications relating to the Services at any
time and for any purpose it so wishes.
PART D
DISPUTE RESOLUTIONS
8.0
8.1.
DISPUTE RESOLUTION
(a)
Any dispute between the Parties in respect of any matter under this
Agreement (except in relation to the Government exercising its sole
discretion under this Agreement) which are not capable of being amicably
resolved between the Parties may be referred to the appointed GR.
(b)
The GR who is appointed for such purposes shall undertake to resolve
such dispute with all fairness and endeavour to achieve the best possible
solution for the Parties.
(c)
If the Consultant:
(i)
25
(ii)
8.2.
(a)
discretion under this Agreement) may be referred to a dispute
resolution committee (hereinafter referred to as the “Dispute Resolution
Committee"), comprising –
(i)
Chairman;
(ii)
one (1) representative to be appointed by the Government; and
(b)
8.3.
The Dispute Resolution Committee shall meet and endeavour to achieve
an amicable settlement between the Parties in respect of any matter
referred to it.
Arbitration
(a)
If any matter, dispute or claim which is referred to the Dispute
Resolution Committee cannot be agreed by the relevant Parties within
forty five (45) days after the date of referral, then such dispute or
difference shall be referred to arbitration within forty-five (45) days to an
arbitrator to be agreed between the Parties and failing such agreement,
to be appointed by the Director of the Kuala Lumpur Regional Centre
for Arbitration on the application of either Party hereto. Such arbitration
shall be heard at the Kuala Lumpur Regional Centre for Arbitration and
shall be conducted in accordance with the rules for arbitration of the
Kuala Lumpur Regional Centre for Arbitration using the facilities and
the system available at the Centre.
(b)
Such reference shall not be commenced until after the completion or
alleged completion of the Project or determination or alleged
determination of the Consultant’s employment under this Contract, or
abandonment of the Project, unless with the written consent of the
Government and the Consultant.
(c)
In the event that such consent has been obtained in accordance with
clause 8.3(b), the reference of any matter, dispute or difference to
arbitration pursuant to this clause and/or the continuance of any
arbitration proceedings consequent thereto shall in no way operate as a
26
waiver of the obligations of the parties to perform their respective
obligations under this Contract.
(d)
Upon every or any such reference the costs of such incidental to the
reference and award shall be in the discretion of the Arbitrator who may
determine the amount thereof, or direct the amount to be taxed as
between solicitor and client or as between party and party, and shall
direct by whom and to whom and in what manner the same be borne,
award and paid.
(e)
(f)
In the event of the death of the arbitrator or his unwillingness or inability
to act, then the Government and the Consultant upon agreement shall
appoint another person to act as the arbitrator, and in the event the
Government and the Consultant fail to agree on the appointment of an
arbitrator, an arbitrator shall be appointed by the Director of the Kuala
(g)
this clause, “reference” shall be deemed to be reference to arbitration
within the meaning of the Arbitration Act 2005.
(h)
The arbitration shall be governed by the Arbitration Act 2005 and the
laws of Malaysia.
PART E
SUSPENSION AND TERMINATION
9.0
SUSPENSION
9.1.
(a)
The GR may at any time instruct the CE to suspend part or all of the
Services by the giving the CE due notice in writing.
(b)
Upon receipt of such instruction, the CE shall suspend part or all of the
Services for such time and in such manner as specified in the
instruction and shall duly protect, store and secure the Services against
any deterioration, loss or damage.
(c)
During the suspension period, the CE shall continue to perform his
obligations under the Agreement which is not affected by the instruction
to suspend, including the obligation to effect and maintain insurance.
(d)
The GR may instruct the CE to resume the Services at any time
thereafter. Upon receipt of such instruction the CE shall resume the
Services and the parties shall jointly examine the Services affected by
27
the suspension. The CE shall make good any deterioration or defect in
or loss of the Services which has occurred during the suspension. The
CE shall also take all necessary actions to mitigate the expenses
incurred.
9.2.
Extension of Time
(a)
(b)
9.3.
(i)
(ii)
fails to take all necessary action to mitigate the expenses
incurred.
In the event such suspension shall continue for a period of more than
twelve (12) months, the parties shall then discuss whether to mutually
terminate the Agreement or suspend the Services for a further period.
(a)
10.0
If the CE suffers delay and/or incurs expenses in complying with the
instruction under clause 9.1 and in resumption of the Services, and if
such delay and/or expenses was not foreseeable by the CE, the CE shall
give notice for extension of time. PROVIDED THAT the CE shall not be
entitled to such extension if the suspension is due to a cause attributable
to the CE and the CE shall not be entitled to payment of loss and
expenses if the CE−
If this Agreement is mutually terminated under this clause(i)
clause 11.1 (b) shall apply; and
(ii)
payment obligations including all costs and expenditure incurred
by the Government and the CE shall be ascertained in
accordance with clause 14.
TERMINATION BY THE GOVERNMENT
If any of the conditions referred to in clause 6.5(a) shall have happened and
be continuing for a period of fourteen (14) days after the Government has
given written notice of withholding of payments to the CE under this Agreement,
the Government may by written notice to the CE terminate this Agreement.
28
10.2. Default by the CE
(a)
In the event the CE without reasonable cause −
(i)
suspends the implementation of the Services and fails to proceed
regularly and diligently with the performance of its obligations under
this Agreement;
(ii)
fails to execute the Services in accordance with this Agreement or
persistently neglects to carry out its obligations under this
Agreement;
(iv) breaches any of its obligations or fails to comply with any other
terms and conditions of this Agreement,
then the Government shall give notice in writing to the CE specifying the default
and requiring the CE to remedy such defaults within fourteen (14) days from the
date of such notice. If the CE fails to remedy the relevant default within such
period or such other period as may be determined by the Government, the
Government shall have the right to terminate this Agreement at any time
thereafter by giving notice to that effect.
(a)
(i)
the CE goes into liquidation or a receiver is appointed over the
assets of the CE or the CE makes an assignment for the benefit
of or enters into an arrangement or composition with its creditors
or stops payment or is unable to pay its debt; or
(ii)
any of the CE’s director is prosecuted for any offences; or
(iii)
successful carrying out of the Services or the accomplishment of
the purposes of this Agreement,
then the Government shall have the right to terminate this Agreement
forthwith by giving notice to that effect.
(a)
Upon termination of this Agreement under clause 10.1, 10.2 or 10.3 the
powers and rights granted by and the obligations in this Agreement
shall terminate immediately.
(b)
The CE shall hence forth −
29
(i)
(ii)
submit to the Government the detailed reports of the costs of the
Services and other payments which has become due and owing
from the Government prior to the termination for verification and
approval by the Government;
(iii)
at no cost, hand over all plans, drawings, reports, records,
documents, specifications and similar materials to the
Government save and except its own working papers and archival
copy of any advice, reports or opinion of which are retained to
support any advise opinion or report that the CE may provide; and
(iv) allow a third party to enter into an agreement with the
Government or any person deemed necessary by the
Government for the purpose of carrying out or completing the
Services.
(c)
(i)
be entitled to claim against the CE for any losses and/or damages
suffered as a result of the termination; and
(ii)
be entitled to appoint another consultant to perform the Services
and the CE shall pay to the Government all cost and expenses
incurred by the Government in completing the Services in excess
of the costs and expenses which would have been paid to the CE
to complete the Services had this Agreement not been
terminated.
PROVIDED THAT the termination shall not affect or prejudice the rights of any
Party which have accrued prior to the date of termination of this Agreement and
the obligations under this Agreement shall continue even after the termination
of this Agreement in respect of any act, deed, matter or thing happening prior
to such termination of this Agreement.
11.0
TERMINATION BY THE CE
(a)
If the Government without reasonable cause fails to perform or fulfil
any of its obligations which adversely affects the CE’s obligations
under this Agreement, then the CE may give notice in writing to the
Government specifying the default and the Government shall remedy the
relevant default within fourteen (14) days after receipt of such notice
or such extended period as agreed by the Parties.
(b)
If the Government fails to remedy the relevant default within such
period or such other extended period as agreed by the Parties, the CE
shall be entitled to terminate this Agreement at any time by giving
30
11.1. Consequences of Termination by the CE
Upon such termination, the CE shall accept the following undertaking by the
Government as full and complete settlement of all claims for payment under
or arising out of this Agreement:
(a)
The Government shall, after receiving the detailed reports of the costs
of the Services and other payments which has become due and owing
to the CE, pay the CE all costs incurred in accordance with this
Agreement.
(b)
The CE shall −
(i)
(ii)
at its own costs and expense, vacate and remove from the Project
Management Team’s office any equipment, machineries and
materials belonging to the CE, its employees, servants and
agents and make good all damage caused by such removal or such
detachment; and
(iii) at no cost, deliver to the Government all documents relevant to
the Project as are in the possession of the CE who shall be
permitted to retain copies of any documents so delivered to the
Government.
(c)
12.0
FOR THE AVOIDANCE OF DOUBT, the Parties hereby agree that the
CE shall not be entitled to any form of losses including loss of profit,
damages, claims or whatsoever upon termination of this Agreement.
TERMINATION ON NATIONAL INTEREST
(a)
Notwithstanding any provisions of this Agreement, the Government
may terminate this Agreement by giving not less than fourteen (14)
days notice to that effect to the CE (without any obligation to give any
reason thereof) if it considers that such termination is necessary for
national interest, in the interest of national security or for the purposes
(b)
(c)
(i)
(ii)
the CE shall be entitled to compensation in accordance with
clause 14 which shall be determined by an independent auditor
appointed by the Government after due consultation with the CE
in respect of the appointment of the independent auditor.
For the purposes of this clause, what constitutes “national interest”,
“interest of national security”, “the Government policy” and “public policy”
shall be solely made and determined by the Government and
31
such determination shall for all intent and purposes be final and
conclusive and shall not be open to any challenge whatsoever.
13.0
14.0
TERMINATION ON CORRUPTION, UNLAWFUL OR ILLEGAL ACTIVITIES
(a)
Without prejudice to any other rights of the Government, if the CE, its
personnel, servants or employees, is convicted by a court of law for
corruption or unlawful or illegal activities in relation to this Agreement or
any other agreement that the CE may have with the Government, the
Government shall be entitled to terminate this Agreement at any time
by giving immediate written notice to that effect to the CE.
(b)
(i)
(ii)
the Government shall be entitled to all losses, costs, damages
and expenses (including any incidental costs and expenses)
incurred by the Government arising from such termination.
FORCE MAJEURE
14.1. Events
Neither Party shall be in breach of its obligations under this Agreement if it is
unable to perform or fulfil any of its obligations thereunder as a result of the
occurrence of an Event of Force Majeure. An “Event of Force Majeure” shall
mean an event, not within the control of the Party affected, which that Party is
unable to prevent, avoid or remove, and shall be –
(a)
war (whether declared or not), hostilities, invasion, armed conflict, acts
of foreign enemy, insurrection, revolution, rebellion, military or usurped
power, civil war, or acts of terrorism;
(b)
ionising radiation or contamination by radioactivity from any nuclear
waste, from the combustion of nuclear fuel, radioactive toxic explosive,
or other hazardous properties of any explosive, nuclear assembly or
nuclear component thereof;
(c)
pressure waves caused by aircraft or other aerial devices traveling at
sonic or supersonic speeds;
(d)
natural catastrophe including but not limited to earthquakes, floods,
subterranean spontaneous combustion or any operation of the force of
nature, lightning and exceptionally inclement weather; and
(e)
riot and disorders, criminal damage, sabotage, strike, lock out, labour
unrest or other industrial disturbances (affecting the performance of
this Agreement) which are not the fault of the CE or its employees,
32
which causes, or can reasonably be expected to cause either Party to
fail to comply with its obligations,
PROVIDED THAT Event of Force Majeure shall not include economic downturn,
non-availability or insufficient of fund or lack of financing on the part of the CE
to perform its obligations under this Agreement.
If any Event of Force Majeure occurs which renders a Party unable to perform
or fulfil any of its obligations under this Agreement, the Party so affected shall
immediately notify the other in writing of the occurrence of any Event of Force
Majeure applicable to its obligations under this Agreement giving full details
thereof and measures being taken by the Party so affected to reduce the
severity of such event and subsequently the cessation of such event. If either
Party does not agree that an Event of Force Majeure has occurred then the
dispute shall be referred to the GR for a decision.
If an Event of Force Majeure has occurred and either Party reasonably
considers such Event of Force Majeure applicable to it to be of such severity
or to be continuing for a period of more than six (6) months then the Parties
may mutually terminate this Agreement.
If this Agreement is terminated pursuant to clause 15.3, all rights and obligations
hereunder shall forthwith terminate and neither Party shall have any claims
against each other save and except in respect of any antecedent breach.
14.5. Delay
(a)
Any Party to this Agreement affected by the Event of Force Majeure
who has complied with the requirement to provide notice in accordance
with clause 15.2 shall not be liable for any delay in performing its
obligation under this Agreement to the extent that such delay has been
caused by one or more of Event of Force Majeure and the time for
completion of any obligation under this Agreement shall be extended
by the amount of the delay caused by such Event of Force Majeure. If
the Parties do not agree as to the duration of the delay, the disagreement
shall be referred to the GR for a decision.
(b)
Notwithstanding clause 15.5(a), if the continuing occurrence of an
Event of Force Majeure is of such severity that it frustrates the original
intention and objective of the Parties hereto, the Parties hereto shall
forthwith take steps to discuss the circumstances and the consequences
of such event and shall consider how best to achieve the objectives
of this Agreement in such circumstances and shall, if
33
appropriate, give consideration to any amendment of this Agreement
and the terms and conditions of such amendments.
14.6. Restoration
Notwithstanding any other provision in this Agreement, if an Event of Force
Majeure occurs and this Agreement is not terminated then in any case where
the delivery of the Services or any part thereof has been affected, the CE shall
restore such Services to what it was immediately prior to the occurrence of
that Event of Force Majeure at its own expenses. Where as a result of such
restoration the CE is able to demonstrate that it has incurred substantial costs
affecting the Services, the CE may apply to the Government for such
remedies to enable the Company to recover the costs of such restoration.
14.7. Insurance
Notwithstanding any other Clause, the CE shall ensure that whenever
reasonably practicable insurance is effected (whether by itself or by its
contractors) to cover the occurrence of Events of Force Majeure, PROVIDED
THAT such Events of Force Majeure are reasonably and practicably
insurable.
PART F GENERAL
PROVISIONS
15.0
AMENDMENT
No modification, amendment or waiver of any of the provisions of this
Agreement shall be valid unless it is made in writing by way of supplementary
agreement specifically referring to this Agreement and duly signed by the
Parties or its duly authorised representatives. The provision in respect of
such amendment, variation or modification thereof shall be supplemental to and
be read as an integral part of this Agreement which shall remain in full force
and effect as between the Parties.
16.0
NOTICES
(a)
Any notice, approval, consent, request or other communication required
or permitted to be given or made under this Agreement shall be in writing
in Bahasa Malaysia or English language and delivered to the address or
facsimile number of the Government or the CE, as the case may be,
shown below or to such other addresses, or facsimile numbers as either
party may have notified the sender and shall unless otherwise specified
herein deemed to be duly given or made, in the case of delivery in
person, when delivered to the recipient at such address or by facsimile
transmission, when the recipient’s facsimile number is shown on the
sender’s print-out for the transmission regarding the date,
34
time and transmission of all pages, as specified under item 9 in
(b)
17.0
It shall be the duty of the Parties to notify the other if there is a change
of address or entity by giving a written notice within fourteen days (14).
GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the
laws of Malaysia and the Parties irrevocably submit to the jurisdiction of the
courts of Malaysia.
18.0
19.0
COMPLIANCE WITH LAWS AND REGULATIONS
(a)
The CE shall comply with all applicable laws and regulations in
Malaysia and all statutory requirements, standards and guidelines,
regulating or relating to the conduct, trade, business of it’s profession
and shall be fully and solely liable for the provisions of the Services.
(b)
The CE shall comply with relevant policies, procedures and regulations
of the Government in carrying out the Services.”.
SEVERABILITY
If any provision of this Agreement is held to be illegal or is invalid under any
laws or regulations effective and applicable during the term of this Agreement
such provision shall be fully severable and this Agreement shall be construed
as if such illegal or invalid provision had never comprised as part of this
Agreement and the remaining provisions of this Agreement shall remain in full
force and effect and shall not be affected by the illegal or invalid provision or
by its severance from this Agreement.
20.0
RELATIONSHIP OF THE PARTIES
Nothing in this Agreement shall be construed as establishing or creating a
partnership or a relationship of master and servant between any of the Parties
and none of them shall have any authority to bind the other in any way nor shall
this Agreement be construed to constitute any party the agent of the other
party.
21.0
ADVERTISEMENT
No advertisement in respect of this Agreement shall be published by the CE
or with the CE’s authority in the newspaper, magazine or in any forms of
advertisement without prior written approval of the Government.
35
22.0
TIME
23.0
COSTS AND STAMP DUTY
The CE shall solely bear the stamp duties, legal costs and fees in the
preparation and execution of this Agreement and anything incidental thereto.
24.0
25.0
INCOME TAX
(a)
The CE and Personnel, including any expatriate personnel and/or
foreign Associated Consultant(s) for the Services shall submit the
necessary tax returns as required by the Director-General of Inland
Revenue in respect of their income in order that tax can be assessed.
(b)
The Government shall deduct tax from all payments due to any
expatriate personnel and/or foreign Associated Consultant(s) at the rate
prescribed under the withholding tax laws in effect in Malaysia.
(c)
SCHEDULES AND APPENDICES
All Schedules and Appendices herewith shall form an integral part of this
Agreement and are to be taken as mutually explanatory of one another.
However, if there is any ambiguity or discrepancy −
26.0
(a)
between the Appendices with the terms and conditions of this
Agreement, then the terms and conditions of this Agreement shall prevail
over the Appendices; or
(b)
in the Appendices of this Agreement, the GR and CE shall reach a
mutual understanding to resolve the ambiguity or discrepancy.
WAIVER
Failure by any party to enforce, at any time, any provision of this Agreement
shall not be construed as a waiver of its right to enforce the breach of such
provision or any of the provision in this Agreement or as a waiver of any
continuing, succeeding or subsequent breach of any provision or other
provision of this Agreement.
27.0
CUSTODY OF AGREEMENT
This Agreement shall be prepared in both original and certified duplicate copy.
The original of this Agreement shall remain in the custody of the Government
36
and shall be made available at all reasonable times for the inspection of the
CE. The duplicate copy shall be kept by the CE.
28.0
SUCCESSORS BOUND
This Agreement shall be binding upon each of the Parties hereto and their
respective successors in title.
PART G
SPECIAL PROVISIONS
[ NOTE : WHERE THERE IS A NEED FOR SPECIAL CONDITIONS OVER
AND ABOVE THE GENERAL CONDITIONS, THIS SECTION IS TO BE
INSERTED BY THE RELEVANT AGENCY WITH THE APPROVAL OF
THEIR RESPECTIVE LEGAL ADVISORS. OTHERWISE THIS PAGE TO BE
LEFT AS SUCH ABOVE ]
- None -
37
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the
day and the year first hereinbefore appearing.
THE GOVERNMENT
) ……………………(Signature)……………..
In the presence of:
……………………………….............
Name of witness :
NR IC No. :
THE CE
) ………………….(Signature)………………
In the presence of:
…………………………………………
Name of witness :
NR IC No. :
38
“SCHEDULES”
FOR ENGINEERING CONSULTANCY SERVICES
1.0
TYPES OF PROFESSIONAL SERVICES
(a)
The professional services to be provided by the CE shall consist of any
or combination of the following :
(i)
(ii)
(iii)
(b)
Basic Professional Services
Additional Professional Services
Supervision On Site
The CE shall provide basic professional services for any of the
following types of works:
(a)
Type A Works - namely civil and structural engineering works
(other than structural engineering works in building), mechanical
engineering works and electrical engineering works (other than
the engineering systems in buildings).
(b)
Type B Works - namely structural engineering works in
buildings; i.e. all works in structural reinforced concrete, prestressed concrete, steel, timber and other materials or a
combination of any of these, which are designed to transmit the
weight of, and the load on, the building to the ground and includes
the foundation and excavations connected with them.
(c)
Type C Work - namely engineering systems in buildings; i.e.
means all mechanical and electrical services, plant and
equipment installed for the complete functionality of the building,
including but not limited to :













lighting, power and electrical distribution system;
air-conditioning and mechanical ventilation system;
fire-fighting and prevention system;
stage lighting system and mechanism;
hot and cold water system;
steam generating system;
gas distribution system;
telephone distribution and intercommunication system;
lightning protection system;
electrical substation;
public address system, personnel location and call system;
radio and television system;
security system
39







lift, hoist, dumbwaiter and escalator
standby generator
soil and waste water piping system
pumping installation within the building
integrated building management system
compressed air and vacuum system
refrigeration and cooling water system.
2.0
BASIC PROFESSIONAL SERVICES
2.1.
Type A Works - Basic Professional Services
The Basic Professional Services to be rendered by the CE in this paragraph
include the provision of all expert technical advice and skills, which are normally
required for the Works for which the CE has been engaged for any or all of
the 5 stages below:
(a)
Preliminary Stage
The Services to be provided by the CE at this stage include:
(i)
investigating data and information relevant to the Works and
considering any reports relating to the Works;
(ii)
advising the Government on making any further topographical
survey of the proposed site of the Works which may be necessary
to supplement available topographical information;
(iii) advising the Government on the need to carry out any
geotechnical investigation which may be necessary to supplement
the available geotechnical information, arranging for such
investigation, certifying the amount of any payments to be made
by the Government to the persons, firms or companies carrying
out such investigation under the CE’s direction, and advising the
Government on the results of such investigation;
(iv) advising the Government on the need for arrangements to be
made, in accordance with paragraph 3.1 of this Schedule, for the
carrying out of special surveys, special investigation or model
tests and advising the Government of the results of any such
surveys, investigations or tests carried out;
(v)
consulting any local or other approving authorities on matters of
principle in connection with the Works;
(vi) consulting any architect appointed by the Government in
connection with the architectural treatment of the Works; and
(vii) preparing such reports and documents as are reasonably
necessary to enable the Government to consider the CE’s
40
proposals, including alternatives for the constructions of the
Works in the light of the investigations carried out by him at this
stage, and to enable the Government to apply for approval in
principle for the execution of the Works in accordance with such
proposals from the appropriate authorities.
(b)
Design Stage
(c)
(i)
preparing designs, including reinforced concrete and structural
steel work designs, and tender drawings in connection with the
Works, including bar bending schedules, if required; and
(ii)
preparing such condition of contract, specifications, schedules
and bills of quantities as may be necessary to enable the
Government to obtain tenders or otherwise award a contract for
carrying out of the Works.
Tender Stage
The Services to be provided by the CE at this stage comprise advising
the Government as to the suitability for carrying out the Works of the
persons, firms or companies tendering and as to the relative merits of the
tenders, including relative merit of alternative tenders, prices and
estimates received for carrying out the Works.
(d)
Construction Stage
(i)
advising on the preparation of formal contract documents,
including Letter of Acceptance relating to the accepted tenders for
carrying out the Works or any part thereof;
(ii)
inspecting and testing during manufacture and installation such
electrical and mechanical materials, machinery and plant supplied
for incorporation in the Works as are usually inspected and tested
by the CE, and arranging and witnessing acceptance tests;
(iii)
advising the Government on the need for special inspection or
testing other than that referred to in sub-paragraph 2.1(d)(ii) of this
Schedule;
(iv) advising the Government on the appointment of site staff in
accordance with paragraph 4.0 of this Schedule;
(v) issuing construction drawings to enable the Works to be carried
out by the Contractor or any other party to facilitate the execution
of the Works;
41
(vi) preparing any further bar bending schedules, designs and
drawings, if required;
(vii) examining and approving the Contractor’s proposals and working
drawings relating to the Works;
(viii) making such visits to site as the CE considers necessary to satisfy
himself as to the performance of any site staff appointed pursuant
to paragraph 4.0 of this Schedule and to satisfy himself that the
Works are executed generally according to contract or otherwise
in accordance with good engineering practice;
(ix) giving all necessary instructions relating to the Works to the
Contractor;
(x)
issuing all certificates as required in the contracts;
(xi) performing any duties which the CE may be required to carry out
in any contract for the execution of the Works;
(xii) delivering to the Government on the completion of the works such
records and manufacturer’s manuals as are reasonably necessary
to enable the Government to operate and maintain the Works;
(xiii) delivering to the Government duly signed and endorsed as-built
drawings prepared by the Contractor; and
(xiv) deciding any dispute or difference arising between the
Government and the Contractor in connection with the Works and
referred to the CE for his decision provided that this professional
service shall not extend to advising the Government following the
taking of any step in or towards any arbitration or litigation in
connection with the Works.
(e)
Defect Liability Period Stage
Wherever applicable, the Services to be provided by the CE at this
stage include:
(i)
in the event of non-conformance to the performance requirement
of Works rendered, the CE shall be responsible for compiling,
investigating, evaluating and forwarding proposal for rectification
to the Contractor as well as to inspect and certify the completion
of such rectification Works;
(ii)
preparing an assessing of the performance of the Contractor to
GR;
(iii) conducting or attending periodic maintenance meetings;
42
(iv) compiling all complaints and submitting the complaints to
Contractor for rectification;
(v)
monitoring, inspecting and certifying rectification Works done by
the Contractor;
(vi) in the event the Contractor fails to carry out the rectification
Works, the CE shall propose a means of getting the rectification
done subject to approval from the Government;
(vii) inspecting and compiling final defects list at the end of Defects
Liability Period and to monitor and certify the Works that have
been carried out;
(viii) at the end of defect liability period, the CE shall certify that all
defects have been carried out and
then shall prepare and
recommend the Certificate of Making Good Defects and closing
of account to GR;
(ix) preparing and recommending the Certificate of Making Good
Defects and closing of account;
(x)
making recommendation to the Government regarding the
competent persons necessary for the inspection and operation of
the installation during its lifetime according to the law; and
(xi) any other responsibilities which are deemed necessary to be done
by an engineer for the successful implementation of the Works.
2.2.
Type B Works - Basic Professional Services
The Basic Services to be rendered by the CE in this paragraph include the
provision of all expert technical advice and skills, which are normally required
for the Works for which the CE has been engaged for any or all of the 5
stages below:
(a)
Preliminary Stage
(i)
(ii)
advising the Government on making any further topographical
survey of the proposed site of the Works which may be necessary
to supplement available topographical information;
(iii) advising the Government on the need to carry out any
geotechnical investigation which may be necessary to supplement
the available geotechnical information, arranging for such
43
investigation, certifying the amount of any payments to be made
by the Government to the persons, firms or companies carrying
out such investigation under the CE’s direction, and advising the
Government on the results of such investigation;
(iv) advising the Government on the need for arrangements to be
made, in accordance with paragraph 3.2 of this Schedule, for the
carrying out of special surveys, special investigation or model
tests and advising the Government of the results of any such
surveys, investigations or tests carried out;
(v)
principle in connection with the Works;
(vi) consulting any architect appointed by the Government in
connection with the architectural treatment of the Works;
(vii) providing sufficient structural information to enable the architect to
produce his sketch plan; and
(viii) preparing such reports and documents as are reasonably
proposals, including alternatives for the constructions of the
Works in the light of the investigations carried out by him at this
stage, and to enable the Government to apply for approval in
principle for the execution of the Works in accordance with such
proposals from the appropriate authorities.
(b)
Design Stage
(c)
(i)
Developing the design of the Works in collaboration with the
architect and others, preparing calculations, drawings and
specifications for the Works to enable a bill of quantities to be
prepared by others, consulting any local or other approving
authorities in collection with the design of the Works and
preparing typical details and typical calculations; and
(ii)
preparing such calculations and details relating to the Works as
may be required for submission to any appropriate authority,
preparing all other drawings in sufficient details to enable
construction to be carried out, and advising on conditions of
contract and specifications relevant to the Works and on forms of
tender and invitation to the tender as they relate to the Works.
Tender Stage
44
persons, firms or companies tendering and as to the relative merits of the
(d)
Construction Stage
(i)
advising on the preparation of formal contract documents
including Letter of Acceptance relating to the accepted tenders for
the Works;
(ii)
electrical and mechanical materials, machinery and plant supplied
for incorporation in the Works as are usually inspected and tested
by CE, and arranging and witnessing acceptance tests;
(iii)
testing other than that referred to in sub-paragraph 2.2(d)(ii) of
this Schedule;
(iv)
advising the Government on the appointment of site staff in
(v)
issuing construction drawings to enable the Works to be carried
of the Works;
(vi) preparing any further designs, specifications and drawings to
enable the contractor to carry out the Works but shall not include
the preparation of any shop details relating to the Works or any part
of them;
(vii) examining and approving the Contractor’s proposals and working
drawings relating to the Works;
(viii) checking shop details for general dimensions and adequacy of
members and connections;
(ix) approving the Contractor’s testing procedures and inspecting the
Works on completion;
(x)
advising the Government or the architect as to the need to vary
any part or the Works;
(xi) making such visits to site as the CE considers necessary to
satisfy himself as to the performance of any site staff appointed
pursuant to paragraph 4.0 of this Schedule and to satisfy himself
that the Works are executed generally according to contract or
otherwise in accordance with good engineering practice;
45
(xii) giving all necessary instructions relating to the Works to the
Contractor;
(xiii) issuing all certificates as required in the contracts;
(xiv) performing any duties which the CE may be required to carry out
(xv) delivering to the Government on the completion of the works such
(xvi) delivering to the Government duly signed and endorsed as-built
(xvii) deciding any dispute or difference arising between the
(e)
stage include:
(i)
(ii)
preparing an assessing of the performance of the Contractor to
the GR;
(v)
the Contractor;
46
(vii) inspecting and compiling final defects list at the end of Defects
Liability Period and to monitor and certify the Works that have been
carried out;
(viii) at the end of defect liability period, the CE shall certify that all
defects have been carried out and
then shall prepare and
recommend the Certificate of Making Good Defects and closing
of account to GR;
(x)
(xi) any other responsibilities which are deemed necessary to be done
by an engineer for the successful implementation of the Works.
2.3.
Type C Works - Basic Professional Services
The Basic Services to be rendered by the CE in this paragraph include the
provision of all expert technical advice and skills, which are normally required
for the Works for which the CE has been engaged for any or all of the 5
stages below:
(a)
Preliminary Stage
(i)
(ii)
principle in connection with the design of the Works;
(iii)
providing sufficient preliminary information and approximate
estimates (based on unit volume, unit surface area or similar
bases of estimation) regarding the Works to enable the
Government or the architect to prepare architectural sketch plans
and budget estimates for the project;
(iv) consulting any architect appointed by the Government in
connection with the architectural treatment of the Works; and
(v)
preparing such reports and documents as are reasonably
proposals, including alternatives for the construction of the Works
in the light of the investigations carried out by him at this stage, and
to enable the Government to apply for approval in principle
47
for the execution of the Works in accordance with such proposals
from the appropriate authorities.
(b)
Design Stage
(i) preparing designs and tender drawings, and providing information
as to plant rooms, main service ducts and other similar elements
to be incorporated in the building structure, and information as to
the approximate weights of items of heavy plant and equipment
which are to be incorporated in the Works; and
(ii)
(c)
advising on condition of contract, preparing specifications and
schedules as may be necessary to enable Government to obtain
tenders or otherwise award a contract for carrying out the Works,
and preparing such calculations and details relating to the Works
as may be required for submission to any appropriate authorities.
Tender Stage
person, firms or companies tendering and as to the relative merits of
(d)
Construction Stage
(i)
advising on the preparation of formal contract documents,
including letter of acceptance relating to accepted tenders for
carrying out the Works or part hereof;
(ii)
materials and equipment supplied for incorporation in the Works
where the inspection and test are within the technical competency
of the CE, and arranging and witnessing the acceptance tests;
(iii)
testing other than that referred to in sub-paragraph 2.3(d)(ii) of
this Schedule;
(iv)
advising the Government on the appointment of site staff in
48
(v)
issuing construction drawings to enable the Works to be carried
of the Works;
(vi)
examining and approving the Contractor’s proposals and working
drawings;
(vii) making such visits to site as the CE considers necessary to
satisfy himself as to the performance of any site staff appointed
pursuant to paragraph 4.0 of this Schedule and to satisfy himself
that the Works are executed generally according to contract or
otherwise in accordance with good engineering practice;
(viii) checking shop details and installation drawings;
(ix) approving the contractor’s commissioning procedures
performance tests and inspecting the Works on completion;
(x)
and
advising the Government or the architect as to the need to vary
any part of the Works;
(xi) giving all necessary instructions relating to the Works to the
Contractor;
(xii) issuing all certificates as required in contracts;
(xiii) performing any duties which the CE may be required to carry out
(xiv) delivering to the Government on the completion of the Works such
(xv) delivering to the Government duly signed and endorsed as-built
(xvi) deciding any dispute or difference arising between the
(e)
stage include:
(i)
49
(ii)
preparing an assessment of the performance of the Contractor to
GR;
(v)
the Contractor;
(vii) inspecting and compiling final defects list at the end of Defect
Liability Period and to monitor and certify the Works that have been
carried out;
(viii) at the end of defect liability period, the CE shall certify that all defects
have been carried out and then shall prepare and recommend the
certificate of making good defects and closing of account to GR;
(x)
(xi)
any other responsibilities which are necessary to be done by an
engineer for the successful implementation of the Works.
3.0
ADDITIONAL PROFESSIONAL SERVICES NOT INCLUDED IN BASIC
PROFESSIONAL SERVICES
3.1.
Type A Works - Additional Professional Services
The Additional Professional Services to be provided by the CE include the
following:
(a)
(i)
preparing any report or additional contract documents required for
consideration of proposal for the carrying out of alternative works;
50
(ii) carrying out services consequent upon a decision by the Government
to seek amendments to existing laws affecting the Works;
(iii)
carrying out services in connection with any application made by
the Government for any order, sanction, license, permit or other
consent, approval or authorization (not including normal approval
required from relevant technical authorities)necessary to enable the
Works to proceed;
(iv) carrying out services arising from the failure of the Government to
award a contract in due time;
(v)
preparing details for shop fabrication of ductwork, metal, plastic
and timber framework;
(vi) carrying out services consequent upon any abandonment of a
contract by the Contractor or upon the failure of the Contractor to
properly perform any contract beyond the control of the CE or
upon delay by the Government in fulfilling its obligations or in taking
any other step necessary for the due performance of the Works;
(vii) assisting and advising the Government with regard to any matter
or thing which may be the subject of arbitration, inquiry or litigation
and, if and when so required by the Government, attending and
giving or otherwise assisting the Government before any court or
in any arbitration or at any inquiry dealing with any matter arising
from or in connection with the execution of the Works;
(viii) carrying out such other additional services, if any, as directed by the
Government;
(ix) carrying out services in conjunction with any other persons employed
to provide any of the services specified in
subparagraph 3.1(b) of this Schedule; and
(b)
(x)
providing project management services.
(i)
obtaining specialist technical advice on any abnormal aspects of
the Works;
(ii)
obtaining other professional services (Associated Consultants) for
the Works;
(ii)
providing services in connection with the valuation, purchase, sale
or leasing of lands, and the obtaining of way-leaves; and
51
(iii)
3.2.
carrying out of marine, air and land surveys other than those
referred to in sub-paragraph 2.1(a) of this Schedule; and the making
of model tests or special investigations.
Type B Works - Additional Professional Services
following:
(a)
(i)
consideration of proposals for the carrying out of alternative
works;
(ii) carrying out services consequent upon a decision by the Government
to seek amendments to existing laws affecting the Works;
(iii)
carrying out services in connection with any application made by
Works to proceed;
(iv) checking and advising on any part of the project not designed by
the CE;
(v)
carrying out services arising from the failure of the Government to
(vi) carrying out services consequent upon any abandonment of a
properly perform any contract or upon delay by the Government in
fulfilling its obligations or in taking any other step necessary for
the due performance of the Works;
(vii) assisting and advising the Government with regard to any matter
(viii) carrying out such other additional services, if any, as directed by the
Government;
(ix) preparing interim or other reports or detailed valuations including
estimates or cost analysis based on measurement or forming an
element of a cost planning service;
52
(x)
carrying out services in conjunction with any other persons
employed to provide any of the services specified in
subparagraph 3.2(b) of this Schedule;
(xi) preparing preliminary estimates for the Works which are normally
prepared by others including such persons as the architects,
quantity surveyors and contractors; and
(xii) providing project management services.
(b)
(i)
obtaining specialist technical advice on any abnormal aspects of
the Works;
(ii)
the Works
(iii) surveying the site or existing works and installations;
(iv) providing investigation on the nature and strength of existing
works and the making of model tests or special investigations;
(v)
providing services in connection with the valuation, purchase, sale
or leasing of lands, and the obtaining of way-leaves;
(vi) carrying out of marine, air and land surveys and making of model
tests or special investigations; and
(vii) carrying out special inspection or tests advised by the CE under
subparagraph 2.2(d)(iii) of this Schedule.
3.3.
Type C Works - Additional Professional Services
following:
(a)
(i)
consideration of proposal for the carrying out of alternative works;
(ii)
carrying out services consequent upon a decision by the
Government to seek amendments to existing laws affecting the
Works;
(iii) carrying out services in connection with any application made by
Works to proceed;
(iv) checking and advising on any part of the project not designed by
the CE;
53
(v)
negotiating and arranging for the provision or diversion of utility
services;
(vi) negotiating any contract or sub-contract with a contractor selected
otherwise than by competitive tendering including checking and
agreeing on the quantities and net costs of materials and labour,
arithmetical checking and agreeing on the added percentages to
cover overhead costs and profit;
(vii) carrying out services arising from the failure of the Government to
(viii) carrying out services consequent upon any abandonment of a
properly perform any contract or upon delay by the Government in
fulfilling its obligations or in taking any other step necessary for
the due performance of the Works;
(ix) assisting and advising the Government with regard to any matter
(x)
preparing interim or other reports or detailed valuations including
estimates or cost analysis based on measurement or forming an
element of a cost planning service;
(xi) providing manuals and other documents describing the design,
operation and maintenance of the Works;
(xii) carrying out services in conjunction with any other persons
employed to provide any of the services specified in sub- paragraph
3.3(b) of this Schedule;
(xiii) providing project management services;
(xiv) preparing builder’s work drawings, record drawings or any
detailed schedules where necessary; and
(b)
(xv) carrying out such other additional services, if any, as directed by
the Government.
(i) obtaining specialist technical advice on any abnormal aspects of
the Works;
(ii)
the Works;
(iii) surveying the site or existing works and installations;
54
(iv) providing services in connection with the valuation, purchase, sale
or leasing of lands, and the obtaining of way-leaves;
(v)
making model tests or special investigations;
(vi) carrying out special inspection or tests advised by the CE under
sub-paragraph 2.3(d)(iii) of this Schedule; and
(vii) carrying out commissioning procedures or performance tests.
4.0
SUPERVISION ON SITE
(a)
The CE may be required to provide part-time or full-time engineering
supervision on site. Where such service is required, the number of staff
to be employed including the CE's own staff to be seconded to site for
the purpose, shall be approved in writing by the Government.
(b)
Unless otherwise agreed to by the approving authorities concerned, the
CE shall be in full control of, and responsible for, construction
supervision of the Works on site.
(c)
If in the opinion of the CE, the nature of the work including the carrying
out of any geotechnical and other investigations, topographic survey and
test warrants full-time or part-time supervision on site in addition to
the site visits made by the CE under sub-paragraphs 2.1(d)(vii),
2.2(d)(vii) and 2.3(d)(vi) of this Schedule (whichever is applicable), the
CE shall advise the Government of the fact and also the desired
qualification and experience which the site staff shall possess.
(d)
All site staff shall be under the control of, and take instructions from the
CE.
“SCHEDULES”
FOR ENGINEERING CONSULTANCY SERVICES
1.0
PAYMENT FOR PROFESSIONAL SERVICES
The CE in performing the Services described in Part A shall be paid in
accordance with any or all of the following types/modes of payment:
(a)
Payment On the Basis Of Scale of Fees; For Basic Professional Services
(b)
Payment On The Basis Of Time Cost
 For Additional Services
 For Site Supervision
55
2.0
(c)
(d)
Other Payments
PAYMENT ON THE BASIS OF SCALE OF FEES
The CE in performing the Basic Professional Services described in Part A Schedule of Services sub-paragraph 2.1, 2.2 and 2.3 shall be paid in
accordance with the Scale Of Fees, based upon the Cost of Works.
2.1.
Definition Of Cost Of Works
(a)
“Cost of Works” means the total cost to the Government however
incurred of all contractors and specialist works, services, installations and
equipment designed, specified or allowed for and forming an integral part
of the total project to enable the project to be completed and occupied to
its intended standards, including:
(i)
a market value of any labour, materials, manufactured goods,
machinery or other facilities provided by the Government,
(ii) the full benefit accruing to the Contractor from the use of construction
plant and equipment belonging to the Government which the
Government has required to be used in the execution of the Works;
(iii)
the market value of materials, manufactured goods and
machinery incorporated in the Works;
(iv)
the cost of geotechnical investigations and other specialist
investigations related to the Works;
(v)
a fair proportion of the total cost to the Government of any work in
connection with the provision or diversion of public utilities system
which is carried out, other than by the Contractor, under
arrangements made by the CE, assessed with reference to the
costs incurred by the CE in making such arrangements, but shall
not include operating equipment or machinery that are not an integral or
essential part of the Works,
 administrative expenses incurred by the Government,
 all consultancy fees incurred by the Government,
 interest on capital incurred during construction,
 the costs of raising money required for the construction of the
Works;
 price variations arising from fluctuation of prices, and
 costs of land and way leaves.
56
(b)
2.2.
The cost of works for the purpose of calculating the fees shall be
derived as follows :
(i)
for works which have not yet been tendered, the latest estimate of
cost prepared by the CE or other consultants and accepted by the
Government;
(ii)
for works tendered but not executed, the lowest acceptable tender
received as agreed by the CE and the Government, less
contingency sum;
(iii)
for works tendered and executed, the original contract sum, less
contingencies; or
(iv)
for completed works, the cost of works shall be the final cost of
works as per the final account of the project including variations,
except those variations incurred as a result of deficiency or default
in services by the CE.
Scale Of Fees For Basic Services
The fee to be paid to the CE shall be an amount equal to the product of the total
cost of the Works times the percentage determined from the Scale of Fees as
set out in Table I – Scale of Fees.
Table I – Scale Of Fees
Total Cost Of Components
Of The Works In the
Respective Type (Cost of
Works)
(RM)
100,000 and below
P(max)
P(min)
10.00%
250,000
500,000
1,000,000
2,500,000
5,000,000
10,000,000
20,000,000
25,000,000
50,000,000
75,000,000
100,000,000
150,000,000
200,000,000
250,000,000
300,000,000
350,000,000
400,000,000
8.65%
7.60%
6.80%
6.00%
5.50%
5.00%
4.65%
4.50%
4.25%
4.10%
3.95%
3.70%
3.55%
3.40%
3.30%
3.20%
3.10%
8.25%
7.45%
6.85%
6.30%
5.65%
5.20%
4.75%
4.25%
4.10%
3.80%
3.70%
3.60%
3.40%
3.25%
3.10%
3.00%
2.90%
2.80%
57
Total Cost Of Components
Of The Works In the
Respective Type (Cost of
Works)
(RM)
500,000,000
600,000,000
700,000,000
800,000,000
900,000,000
1,000,000,000 and above
P(max)
P(min)
2.95%
2.85%
2.75%
2.67%
2.60%
2.54%
2.70%
2.60%
2.50%
2.40%
2.33%
2.28%
(a)
Intermediate values shall be interpolated linearly from the adjacent
percentages of P (max) or P (min), as the case may be.
(b)
The actual percentage to be used in sub-paragraph 2.2(a) of this
Schedule shall be a value within the range P(min) to P(max), and shall
be agreed to between the Government and the CE prior to the
engagement. Selection of the actual percentage shall be based on the
complexity of the works.
(c)
If bar bending schedules for reinforced concrete work are prepared and
furnished by the CE, he shall be paid an additional fee calculated at 3/4
(three quarters) percent of the cost of the reinforced concrete work for
which the bar bending schedules are prepared and furnished. In this
context, reinforced concrete work comprises concrete, reinforcements,
pre-stressing tendons and anchorages, formwork, inserts and all
labour, together with the relevant portion of the preliminaries.
(d)
If the Works are to be constructed in more than one phase and as a
consequence the Services which the CE has to perform under subparagraphs 2.1, 2.2 and 2.3 of Part A – Schedule of Services have to
be undertaken by the CE separately in respect of each phase, then these
provisions for payment shall apply separately to each phase as if the
expression "the Works" as used in this clause means the works
comprised in each phase.
(e)
If the design of any unit of Works is adopted again in the construction
of subsequent units by the Government under one Works contract or
under other works contracts at the same site or other sites under the
same consultancy agreement, and the CE’s same drawings,
specifications and other documents are used with or without modification
of foundations to suit site conditions, the fees shall be reduced for each
of the second and subsequent units in accordance with the following
Tables II or III:
58
Table II: Repetitive Work Applicable to Type A Works
Fees as % of the full fee for all stages for First
Unit
Unit Concerned
For design
copyright only
Up to and
including
tender stage
Up to and
including
construction
stage
First Unit
(Apply subparagraph 2.2(a) of this Part)
Second Unit
30
35
65
Third Unit
20
25
55
Fourth Unit
10
15
45
Free of Charge
5
35
Each of the Fifth and
Subsequent Units
Table III: Repetitive Work Applicable to Type B and Type C Works
Unit Concerned
Fees A For Structural
Fees B For
Engineering Works
Engineering
(As % of fee for First
Systems (As % of
Unit)
fee for First Unit)
First Unit
100
100
Each of the 2nd to 5th Units
75
75
Each of the 6th to 10th Units
50
50
Each of the 11th to 20th
Units
40
40
30
30
st
Each of the 21 &
Subsequent Units
(f)
The scale of fees for repetitive work mentioned in sub-paragraph 2.2(e)
of this Schedule shall be applied subject to the following conditions:
(i)
a block of shops, flats, apartments or condominium shall be
considered as a unit;
(ii)
the cost of a single unit shall be computed by including the
apportioned preliminaries;
(iii)
if it is necessary to modify the design of the standard unit to
accommodate the ground level for the substructure of any repetitive
unit or part of any repetitive unit due to variation in site conditions
or other reasons, the modified unit shall still be considered as a
repetitive unit provided that the additional work involved in
modifying the design and preparation of additional drawings is
paid for by the Government to the CE on a time basis
59
(i.e. salary cost times a multiplier) together with relevant
disbursements as provided in paragraphs 4.0 and 5.3 of this Part;
and
(iv) if a development has units comprising different numbers of shops,
flats, apartments or condominiums of similar designs in each unit
(i.e. the intermediate shops, flats, apartments or condominiums of
the units having identical or mirror plans each to each, and
the end shops, flats, apartments or condominiums of the units
having identical or mirror plans each to each), then for the
purpose of application of the scale for repeated works prescribed
in sub-paragraph 2.2(f) of this Part, the cost of every one of the
units shall be taken as equal to the average cost of all such units
of similar design.
3.0
PAYMENT ON THE BASIS OF TIME COST
The CE who has rendered any of the Additional Services described in Part A
– Schedule of Services sub-paragraph 3.1, 3.2 and 3.3 and/or Site
Supervision as described in Part A – Schedule of Services sub-paragraph 4.0
shall be paid in accordance with Payment On The Basis Of Time Cost as follows
:-
4.0
(a)
Remuneration shall be determined on the basis of time actually spent
and a rate specified in respect of the CE’s personnel, where such rate
shall be calculated based on basic salary times an appropriate
multiplier as approved by the Government.
(b)
The Government shall not be responsible for payment of the above
remuneration to the CE’s Personnel who are on annual leave or sick
leave.
(c)
the CE shall not be entitled to any payment in respect of time spent by
secretarial staff or by staff engaged on general accountancy or
administration duties in the CE’s office.
(d)
the CE shall be entitled for other payments, where applicable, as
described in paragraph 4.0 and 5.0.
DISBURSEMENTS / REIMBURSIBLES
The CE shall in all cases be reimbursed by the Government for the
disbursements actually incurred as approved by the Government.
5.0
OTHER PAYMENTS
5.1.
Payment For Other Consultants Or Specialist Technical Advice
If the CE has obtained the advice of a specialist under sub-paragraphs 3.1(b),
3.2(b) and 3.3(b) of Part A – Schedule of Services, the CE shall be paid
60
separately by the Government the actual fees as charged by the other CEs or
specialists, which shall be derived from Payment On The Basis of Time Cost
or Scale Of Fees as approved by the Government.
5.2.
Payment For Use Of Special Equipment
If the CE, in the carrying out of his Services, requires the use of additional or
special software for the services or other special equipment for specialised
designs and studies and with the prior approval, or at the request, of the
Government, the CE shall be paid separately for:
5.3.
(a)
the time spent in connection with the use of the special equipment, the
development and writing of programmes, and the operation of the special
equipment, in accordance with sub-paragraph 3.0 of this Schedule ; and
(b)
the actual hiring charge for the use of the special equipment.
Payment for Alteration or Modification To Design
If after the completion by the CE of its Services under sub-paragraphs 2.1(a),
2.2(a) and 2.3(a) of Part A – Schedule of Services whichever is applicable,
any design whether completed or in progress or any specifications, drawings
or other documents prepared in whole or in part by the CE is required to be
modified or revised by reason of instructions received by the CE from the
Government, or by reason of circumstances which could not reasonably have
been foreseen, the CE shall be paid an additional payment based on time
cost by the Government as provided in sub-paragraphs 3.0 of this Schedule,
and also any appropriate reimbursements provided in paragraph 4.0 and 5.2
of this Schedule for making any necessary modifications or revisions and for
any consequential reproduction of documents.
5.4.
Payment When Works Are Damaged or Destroyed
If at any time before completion of the Works, any part of the Works or any
materials, plant or equipment whether incorporated in the Works or not are
damaged or destroyed, resulting in additional services being required by the
Government to be carried out by the CE, provided always such damage was
not due to the negligence on the part of the CE, then the CE shall be paid by
the Government payment on the basis of time cost for the additional works
together with any reimbursements as provided in paragraphs 3.0 and 4.0 of this
Schedule.
5.5.
Payment Following Termination or Suspension by the Government
(a)
In the event of the termination of this Agreement (unless such
termination shall have been occasioned by the default of the CE) or the
suspension of the Project by the Government, the CE shall be paid the
following sums (less the amount of payments previously made to the
CE):
61
(i)
a sum deducible from the stage of Services completed at the
time of termination or suspension; and
(ii)
amounts due to the CE under any other paragraph of this
Schedule.
provided that the CE shall accept the said payments by the
Government as full and complete settlement of all his claims for payment
under or arising out of this Agreement.
(b)
In the event that the CE is required to recommence its Services for the
Project suspended by the Government, the CE shall be paid for the
performance of its Services the sum payable to the CE under
paragraph 2.0 and/or paragraph 3.0 of this Schedule, whichever may
be applicable, the payments under sub-paragraphs 5.5(a)(i) and (ii) of
this Schedule being treated as payments on account.
(c)
Where the tendering of the Project (or any part thereof) is likely to be
delayed for more than twelve (12) months or postponed at the request
of the Government, the CE shall be paid according to the Scale of fees
described paragraph 2.0 of this Schedule but the cost of works applicable
shall be the estimated cost of works (or any relevant part thereof) and
agreed to by the Government at the time of completion of the particular
stage of professional services.
(d)
Where the Project is suspended or postponed after the tenders have
been called, the fees payable to the CE shall be computed based on
the lowest acceptable tender received.
(e)
Where tenders are recalled and the Project is subsequently resumed,
the total fees payable to the CE, inclusive of the fees paid under subparagraph 5.5(d) of this Schedule, shall be as follows:
(i)
for the Preliminary, Design and Tender stage, the fees shall be
as computed in sub-paragraph 5.5(d) of this Schedule, and
(ii)
for the Construction and Defects Liability Period (DLP)stage, the
fees shall be computed based on the contract sum for the works
at the time of resumption and in accordance with the definitions
of “cost of works”.
(f)
If the CE is required to provide any additional services in connection
with the resumption of his Services in accordance with sub-paragraph
5.5(b) of this Schedule, the CE shall be paid for the performance of the
additional services on the basis of Time Cost and also any appropriate
reimbursements in accordance with paragraphs 4.0 of this Schedule.
(g)
Upon suspension or termination of this Agreement, the CE shall within
the period specified under item 8 in Appendix 7 of this Agreement submit
to the GR a statement of final account and supporting
62
documentation showing in details the value of Services carried out in
6.0
(h)
Within the period specified under item 9 in Appendix 7 of this
Agreement, the GR shall verify the statement of account and its
supporting documentation and evaluate the Services carried out and
shall issue the final account for the Services.
(i)
CE shall not be entitled to any form of losses including loss of profit,
STAGES OF PAYMENT OF FEES
(a)
Where the payment is based on the Scale of Fees, the proportions of
the total fee for the Works to be paid to the CE against the relevant
stages of Services shall be as Table IV.
Table IV – Stages of Payments
Stage
Type A , Type B and Type C
Works
1. Preliminary stage
15%
2. Design stage (i)
30%
3. Design stage (ii)
15%
4. Tender stage
5%
5. Construction stage
30%
6. Defect Liability Period
(DLP) stage
5%
(b)
The CE shall be entitled to payments at intervals to be mutually agreed
upon by the CE and the Government in proportion to the Basic
Services rendered so that the total fees paid at the completion of each
of the stages shall be equal to the percentages as set out in Table IV.
(c)
Unless otherwise specified or mutually agreed beforehand between the
Government and the CE in this Agreement, the fee apportioned to each
stage shall be paid in full, even if, under the circumstances in a particular
case, the CE is not required to perform some of the Services listed under
that stage in Paragraph 2.0 in Part A - Schedule of Services.
(d)
Where there are variations to the works at any time during the course
of construction which results in changes (reduction/increase) to the
original contract sum, the fees for the services rendered by CE:
63
(i)
under the completed Preliminary, Design and Tender stage,
shall be based on the original contract sum; and
(ii)
under the completed Construction stage, shall be based on the
final cost of works including variations.
(e)
Where the payment is based on Time Cost, the proportions of the total
fee for the Works to be paid to the CE shall be based on the
completion of deliverables or on a pro-rated monthly basis or any other
agreed stages of payment.
(f)
Payment for site supervision services shall be paid on a monthly basis.
(g)
Payment for disbursement / reimbursable shall be made on a monthly
basis upon submission of receipts and invoices where applicable.
64
APPENDIX 1
1. Project Brief
(a)
(b)
(c)
Basic Services
Additional Services
Site Supervision (if applicable)
65
APPENDIX 2
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATION
[CE’S TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATIONTO BE INSERTED BY RELEVANT AGENCY]
66
APPENDIX 3
[THE LETTER OF ACCEPTANCE SHALL INCLUDE THE SIGNING PAGE AND
EXECUTED BY THE CE - TO BE INSERTED BY RELEVANT AGENCY]
67
APPENDIX 4
APPENDIX 4 : CERTIFICATE OF REGISTRATION WITH PROFESSIONAL
BOARD
68
APPENDIX 5
No.
Deliverables Stages
Details
Due Date of
Submission
1.
2.
69
APPENDIX 6A
70
APPENDIX 6B
[DETAILED BREAKDOWN/CALCULATION OF FEESTO BE INSERTED BY RELEVANT AGENCY]
71
APPENDIX 6C
[DETAILED BREAKDOWN/CALCULATION OF OUT OF POCKET EXPENSESTO BE INSERTED BY RELEVANT AGENCY]
72
APPENDIX 7
Item
Clause of
Agreement
Description
Remarks
1.
3.1
Commencement date
2.
3.1
Contract period
3.
3.1
4.
3.2(b)
terms and condition for extension
of the contract period
5.
1.1(i),
5.16(c),
6.1(a) &
8.1(a)
(GR)
…… designation/(s) to be inserted
by Agency
6.
6.2(b)
give decision
7.
6.4(c)
CE’s bank account details for
purposes of payment
Agency
Name: …………….
Account No.:……..
Bank Address:……..
8.
9.
5.3(b)
Damages:
LAD = % BLR x Fees
100
365
RM100/- per day)
Address:
Fax No. :
Tel. No :
Email :
16(a)
b) For the CE
b) Name of Firm :
Address :
Fax No. :
Tel No.:
Email :
73
APPENDIX 8
[TO INCLUDE DUE DATE(S) OF SPECIFICALLY IDENTIFIED DELIVERABLESTO BE INSERTED BY RELEVANT AGENCY]
No
Deliverable stages
List of activities
Period of
Implementations
according to
activities
Start Date
(according
to
activities)
End Date
(according
to
activities)
OR
GANTT CHART
74
APPENDIX 9
APPENDIX 9 : CE’S PERSONNEL
No
Name of
Personnel
(inclusive
of owner &
principal)
Role in
Team
Number of
Years of
Working
Experience
Age
Employment
Status with
the firm
(Permanent/
Temporary)
Full Name of
Highest
Academic
Qualification
(specify
name of
university)
Professional
Certificates (list
name of
certificate and
membership no.
(if any))
75
APPENDIX 10
APPENDIX 10 : CE’S PERSONNEL TIME INPUT SCHEDULE
(IF APPLICABLE)
No.
Name of
Personnel
Involved in each
stages
Total Time Input by
each personnel and
according to
deliverable stages
Start Date
(work commenced by
each personnel)
End Date
(work ended by each
personnel)
1
etc
etc
etc
76
APPENDIX 11
APPENDIX 11 : CE’S SERVICES TAX LICENSE
77
APPENDIX 12
78
Form CSA2014-Quantity Surveying (incl. SOF 2004)
FOR .............................................................................
...b.e.r..................
BETWEEN
AND
………………………………………………………….
Company registration no with Suruhanjaya Syarikat Malaysia (local company) or
Board of Quantity Surveyors Malaysia Registration No. If foreign companies specify
its registration number in its country)
(COMPANY NO. :................................................................................................)
1
Table of Contents
1.0 DEFINITIONS AND INTERPRETATIONS ............................................................... 6
1.1. Definitions .................................................................................................... 6
1.1. Interpretations.............................................................................................. 7
1.2. Entire Agreement ......................................................................................... 8
2.0 APPOINTMENT AND CONSIDERATION................................................................ 9
3.0 EEFECTIVE DATE AND DURATION OF THIS AGREEMENT ................................ 9
3.1. Contract Period............................................................................................ 9
3.2. Extension of Contract Period...................................................................... 9
4.0 CQS’S REPRESENTATIONS AND WARRANTIES............................................... 10
5.0 CQS’S OBLIGATIONS .......................................................................................... 11
5.1. Quality of Services..................................................................................... 11
5.2. Timeliness of Services .............................................................................. 11
5.3. Consequences of Delay ............................................................................ 11
5.4. Instructions by The Government .............................................................. 12
5.5. Tender Document and Final Account Services ....................................... 12
5.6. CQS’s Personnel........................................................................................ 13
5.7. Information and Records........................................................................... 14
5.8. Liability ....................................................................................................... 14
5.9. Indemnity.................................................................................................... 14
5.10. Insurance.................................................................................................... 15
5.11. Professional Indemnity Insurance ............................................................ 15
5.12. Emergency and Accident .......................................................................... 16
5.13. Confidentiality............................................................................................ 17
5.14. Notice of Delay........................................................................................... 18
5.15. Assistance in Arbitration Inquiry or Litigation ........................................ 18
5.16. Situation Beyond Control Of CQS ............................................................ 19
5.17. Prohibition on Association ....................................................................... 19
5.18. Prohibition on Conflicting Activities ........................................................ 19
5.19. Independent Consultant ............................................................................ 19
5.20. Technology and Knowledge Transfer ...................................................... 19
5.21. Intellectual Property Rights ...................................................................... 20
6.0 GOVERNMENT’S OBLIGATIONS......................................................................... 21
6.1. Appointment of GR .................................................................................... 21
6.2. Obligation to give instructions, decisions, etc. without delay................ 21
6.3. Obligation to Supply Relevant Information and Assistance ................... 21
6.4. Payment to the CQS for Services ............................................................. 22
6.5. Withholding Payment ................................................................................ 23
7.0 GOVERNMENT’S RIGHTS ................................................................................... 24
7.1. Proprietary Rights of The Government in Relation to Documents......... 24
8.0 DISPUTE RESOLUTION....................................................................................... 24
2
8.1. Dispute Resolution by Government Representative ............................... 24
8.2. Dispute Resolution Committee ................................................................. 25
8.3. Arbitration .................................................................................................. 25
9.0 SUSPENSION....................................................................................................... 26
9.1. Suspension and Resumption of Services ................................................ 26
9.2. Extension of Time ...................................................................................... 27
9.3. Consequences of Mutual Termination ..................................................... 27
10.0 TERMINATION BY THE GOVERNMENT.............................................................. 27
10.2. Default by the CQS .................................................................................... 27
10.3. Events of Default ....................................................................................... 28
10.4. Consequences of Termination by the Government................................. 28
11.0 TERMINATION BY THE CQS ............................................................................... 29
11.1. Consequences of Termination by the CQS.............................................. 30
12.0 TERMINATION ON NATIONAL INTEREST .......................................................... 30
13.0 TERMINATION ON CORRUPTION, UNLAWFUL OR ILLEGAL ACTIVITIES........ 31
14.0 FORCE MAJEURE................................................................................................ 31
14.1. Events......................................................................................................... 31
14.2. Notification of Force Majeure.................................................................... 32
14.3. Termination by Force Majeure .................................................................. 32
14.4. Consequences of Termination due to Event of Force Majeure .............. 32
14.5. Delay ........................................................................................................... 32
14.6. Restoration................................................................................................. 33
14.7. Insurance.................................................................................................... 33
15.0 AMENDMENT ....................................................................................................... 33
16.0 NOTICES .............................................................................................................. 33
17.0 GOVERNING LAW ................................................................................................ 34
18.0 COMPLIANCE WITH LAWS AND REGULATIONS ............................................... 34
19.0 SEVERABILITY..................................................................................................... 34
20.0 RELATIONSHIP OF THE PARTIES ...................................................................... 34
21.0 ADVERTISEMENT ................................................................................................ 34
22.0 TIME ..................................................................................................................... 34
23.0 COSTS AND STAMP DUTY.................................................................................. 35
24.0 INCOME TAX ........................................................................................................ 35
25.0 SCHEDULES AND APPENDICES ........................................................................ 35
26.0 WAIVER ................................................................................................................ 35
27.0 CUSTODY OF AGREEMENT ............................................................................... 35
28.0 SUCCESSORS BOUND ....................................................................................... 36
SPECIAL PROVISIONS................................................................................................ 36
SIGNATORIES TO THE AGREEMENT ........................................................................ 37
PART A : SCHEDULE OF SERVICES .......................................................................... 38
1.0 TYPES OF PROFESSIONAL SERVICES ............................................................. 38
2.0 BASIC PROFESSIONAL SERVICES ................................................................... 39
2.1 Basic Professional Services For Building Works, Civil Engineering
Works And Mechanical and Electrical Works, Interior Design Works or
Landscaping Works Which Are Included In One Tender ........................ 39
3.0
ADDITIONAL PROFFESSIONAL SERVICES ...................................................... 40
3
3.1. Additional professional services during pre-contract ............................ 40
3.2. Additional professional services during post-contract .......................... 40
PART B : SCHEDULE OF FEES................................................................................... 42
1.0 PAYMENT FOR PROFESSIONAL SERVICES ..................................................... 42
2.0 PAYMENT ON THE BASIS OF SCALE OF FEES................................................. 42
2.1 Definition Of Cost Of Works...................................................................... 42
2.2
Scale of Fees for Basic Professional Services for Building Works ....... 44
2.3
Scale of Fees for Basic Professional Services for Civil
Engineering Works .................................................................................... 46
2.4
Fees for more than one category of buildings in building works
or civil engineering works ......................................................................... 48
2.5
Fees payable for Mechanical and Electrical works ................................. 48
2.6
Fees Payable For Interior Design Works And Landscaping Works ....... 48
2.7
Additional Fees For Contracts Based On Provisional Bills
of Quantities............................................................................................... 48
2.8
Fees for CQS appointed for partial services ............................................ 49
3.0 PAYMENT ON THE BASIS OF TIME COST ......................................................... 49
4.0 DISBURSEMENTS / REIMBURSIBLES ................................................................ 50
5.0 OTHER PAYMENTS ............................................................................................. 50
5.1. Payment for re-measurement of works due to alteration or
modification of design............................................................................... 50
5.2. Payment when works are damaged or destroyed ................................... 50
5.3. Payment Following Termination Or Suspension By The Government .. 50
5.4. Payment following termination by the CQS ............................................. 52
6.0 STAGES OF PAYMENTS OF FEES ..................................................................... 52
APPENDIX 1 : TERMS OF REFERENCE ..................................................................... 54
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATION ........ 55
APPENDIX 3 : LETTER OF ACCEPTANCE ................................................................. 56
APPENDIX 4 : CERTIFICATE OF REGISTRATION WITH PROFESSIONAL BOARD . 57
APPENDIX 5 : DELIVERABLES ................................................................................... 58
APPENDIX 6A : SUMMARY OF TOTAL CONSULTING COST .................................... 59
APPENDIX 6B : CONSULTING FEES .......................................................................... 60
APPENDIX 6C : OUT OF POCKET EXPENSES........................................................... 61
APPENDIX 7 : SCHEDULE OF AGREED ITEMS ......................................................... 62
APPENDIX 8 : SERVICES IMPLEMENTATION SCHEDULE........................................ 63
APPENDIX 9 : CQS’S PERSONNEL ............................................................................ 64
APPENDIX 10 : CQS’S PERSONNEL TIME INPUT SCHEDULE ................................. 65
APPENDIX 11 : CQS’S SERVICES TAX LICENSE ...................................................... 66
APPENDIX 12 : SCHEDULE OF PAYMENT ................................................................. 67
4
“RECITALS”
Da…
te (…
da…
y) ..day of …
M…
ont…
h a…
nd…
ye…
ar …
BETWEEN
am e of Government Agency
………………………..
whose address is at …
……….………..(hereinafter referred to as “the Government”)
of the first part;
AND
ame of the sole proprietorship/partnership/body corporate, (whichever is applicable)
…N…
………………………………………………………………,
Sur…
uha…
nja…
ya …
Sya…
rika
t M…
ala…
ysia
egis…
tration
No…
./ M…
inis…
try …
of F…
ina…
nce…
Re…
gis…
trat…
ion…
No… and Board of Quantity
…
…
…R…
……
S
pe
cify
reg
istr
atio
n
n
umb
er ., a sole proprietorship or
Surveyors Malaysia Registration No.………………………
partnership registered in Malaysia or a body corporate incorporated under the
Companies Act 1965 (whichever is applicable) and practising as a Quantity
Surveying
Consultancy
Practice,
having
its
registered
office
at
………………………hereinafter referred to as “CQS”) of the other part.
The Government and the CQS shall individually be referred as the “Party“ and
WHEREAS (A)
pecify full name of project
…………..…………….
(hereinafter referred to as “the Project”) and is desirous of obtaining
(hereinafter referred to as “the Services”) from the CQS in connection with
Sp…
eci…
fy f.ie.l…
d o…
f the
nsu…
lta…
ncy…
ser.v.i…
ce …(hereinafter referred to as "the Works").
the …
…co…
(B)
The CQS has submitted its proposal to the Government on the scope for the
Services and both Parties have agreed on the scope of Services as per the
Terms of Reference specified in Appendix 1 and Technical Documents in
(C)
In furtherance of such intention, the Government has agreed to appoint the CQS
and the CQS has agreed to such appointment to provide the Services necessary
for the effective implementation of the Project. A copy of the Letter of
ate…
iss…
ued…
by…
Go…
ver…
nm.e.n.t... is attached in Appendix 3 of this
Acceptance dated …D.…
Agreement.
5
PART A
GENERAL
1.0
1.1.
Definitions
Under this Agreement, unless the context otherwise requires the following
words and expressions used under this Agreement shall have the following
meanings:
(a)
(b)
‘’Associated Consultant” means other consultant(s) engaged by the
CQS upon request and approval by the Government to carry out services
for any part of the project;
(c)
“CQS” means the consulting quantity surveyors named in the Recitals
of this Agreement, (a sole proprietorship, partnership or body corporate
(whichever is applicable)) which is established or incorporated under
the laws of Malaysia (for a body corporate – “Companies Act 1965 [Act
125]”) and registered with the Board of Quantity Surveyors Malaysia
(BQSM) under the Registration of Quantity Surveyors Act 1967 [Act
487] and engaged to provides professional quantity surveying
consultancy services to the Government under this Agreement and
shall include its personnel, servants, agents, heirs, assigns,
administrators, successors and duly appointed representatives. A copy
of the Certificate of Registration under the Registration of Quantity
Surveyors Act 1967 [Act 117] is attached in Appendix 4;
(d)
“Contractor” means any sole proprietorship, partnership or company
engaged by the Government under a contract for the Project or to
supply goods in connection with the Project or both and includes subcontractors;
(e)
(f)
3.1 herein;
(g)
“Cost of Works” means the cost incurred by the Government for the
Works as particularly specified under the Schedules of this Agreement
(Part B -Schedule of Fees);
6
1.1.
(h)
(i)
be submitted to the Government by the CQS as particularly specified in
the Terms of Reference in Appendix 1 of this Agreement;
(j)
“Government’s Representative (“GR”) means the person under item 5
in Appendix 7 or such other person as may be appointed from time to
time by the Government and notified in writing to the CQS to carry out
the duties of the GR and the person so designated or appointed may
be described by position;
(k)
which the Government has engaged the CQS to perform in accordance
with the Terms of Reference, Technical Documents and Deliverables
as specified in Appendices 1, 2 and 5;
(l)
“Professional Indemnity Insurance” means the insurances taken and
maintained by the CQS covering its liability in respect of any
negligence, error or omission acts of CQS and its employees under
Clause 5.11;
(m)
(n)
“Works” means the works described briefly in Recital (A) of this
Agreement which the Government has engaged the CQS to perform
professional services and which may comprise those as specified
under the Schedules of this Agreement (Part A - Schedule of Services).
Interpretations
requires:
(a)
legislation shall include any statutory modification or re-enactment of,
or any legal or legislative provision substituted for and all legal or
statutory instruments issued under the legislation or provisions;
(b)
(c)
(d)
(e)
7
(f)
(g)
(h)
include any supplemental written agreement thereto as may be executed
and be in force from time to time or any time;
(i)
(j)
(k)
(l)
(m)
1.2.
(n)
(o)
should be done or agreement reached or consent given, such
reference shall be deemed to be read as including the expression "or any
other period agreed in writing between the Parties from time to time";
(p)
any reference to a “day”, “week”, “month” or “year” is a reference to
that day, week, month or year in accordance with the Gregorian calendar.
Entire Agreement
8
2.0
The Government hereby appoints the CQS and the CQS accepts the
appointment to provide the Services for a consideration of Ringgit
…………………………… only (RM……………………………..)
as the ceiling
Specify consulting fee in word format
Specify consulting fee in number format
…
………………………… only (RM…
…………………………………) as the
Specify out of pocket expenses in word format
Ringgit ……
…………………………………………………………………….. only
S
pe
cify
ou
t of …
poc…
ket…
exp
en…
ses…
in …
num…
be…
r fo…
rma…
t ) as the ceiling out of
(RM……………
…
pocket
terms and conditions set forth in this Agreement as per the Letter of Acceptance
Da…
te i…
ssu…
ed…
by…
Go…
ve…
rnm
en…
t ……. (as specified in Appendix 3 of this
dated ……
…
Agreement).
3.0
3.1.
Contract Period
ee…
k/m
nth…
/ye…
ar…
) ………………… as
This Agreement shall be for a period of……(w…
…o…
Spe…
cif…
y st…
art…
da…
te …(hereinafter referred to as
Period”) commencing from …
“Commencement Date”) and shall expire on the date as specified under item
3 in Appendix 7 (hereinafter referred to as the “Contract Expiry Date”)
unless terminated earlier in accordance with the provisions of Part E of this
Agreement.
3.2.
(a)
The CQS shall, upon it becoming reasonably apparent that the
progress of the Services is delayed, apply in writing to the Government
for the approval of extension of the Contract Period. The CQS shall
further furnish to the Government relevant information as to the causes
of delay together with a revised Services Implementation Schedule and
estimated revised cost (if any), for the approval of the Government.
(b)
consider such application. In the event the Government agrees to extend
the contract period, the Parties may, as soon as reasonably practicable,
negotiate the terms and conditions of such extension
Spe…
cif…
y p…
eri…
……
Expiry Date.
9
PART B
CQS’S REPRESENTATIONS, WARRANTIES AND OBLIGATIONS
4.0
CQS’S REPRESENTATIONS AND WARRANTIES
The CQS hereby represents and warrants to the Government that –
(a)
(b)
Malaysia (MOF);
(c)
the CQS is a body corporate or partnership or sole-proprietorship
registered under the Registration of Quantity Surveyors Act 1967 [Act
117] and exists validly under the laws of Malaysia;
(d)
the CQS shall keep current all such registrations and ensure their
validity throughout the duration of this Agreement;
(e)
the CQS has the legal capacity to enter into and perform its obligations
under this Agreement and to carry out the Services as contemplated by
this Agreement;
(f)
the CQS has taken all necessary actions to authorize the entry into and
performance of this Agreement and to carry out the Services
(g)
CQS of this Agreement nor any transactions contemplated by this
(i)
(ii)
assets;
(h)
is presently current or pending or, to its knowledge, threatened, which
is likely to have a material adverse effect upon it or its ability to perform
its financial or other obligations under this Agreement;
(i)
(i)
CQS and is enforceable in accordance with its terms and conditions;
(j)
10
and the CQS acknowledges that the Government has entered into this Agreement in
reliance on its representations and warranties as aforesaid.
5.0
CQS’S OBLIGATIONS
5.1.
Quality of Services
5.2.
5.3.
(a)
The CQS shall maintain a professional standard of service and
in the discharge of the professional services agreed to be performed in
this Agreement in the best interests of the Government and, in so far
as their duties are discretionary, shall act fairly between the
(b)
The CQS shall have sufficient knowledge of current Local Authority
requirements, bye-laws, local land acts and other regulations relating to
the Project, and shall advice the Government accordingly in matters
affecting the implementation of the Project.
(a)
The CQS shall prepare a draft services implementation schedule
incorporating the key dates specified for carrying out the Services
which shall be in accordance with the requirements of the Terms of
(b)
(c)
The CQS shall provide to the Government scheduled progress reports
in such form and details as prescribed in the Terms of Reference.
(d)
The CQS shall keep the GR informed on a day to day basis of all
instructions, variations and design changes made or authorized by the
CQS.
(a)
If the CQS fails to deliver any Deliverables by the due date(s) agreed
by both parties as specified in Appendix 5 of this Agreement without
reasonable cause, the CQS shall pay Liquidated and Ascertained
Damages (LAD) to the Government for the delay. The period of delay
shall be calculated beginning from the scheduled delivery date and
11
(b)
5.4.
5.5.
every stage of deliverables based on the formula specified under item 9
(a)
The CQS shall comply with all instructions issued by the Government in
regard to matters expressly empowered under this Agreement. The CQS
shall follow the Government procedures so far as possible and shall
obtain prior approval in writing from the Government of any departures
from such procedures. Nothing in this clause shall be deemed to affect
the responsibilities of the CQS in connection with the Services.
(b)
The CQS shall attend or be represented at all meetings convened by
the Government to which the CQS may be summoned, and shall
advise and assist the Government on all matters relating to the Services.
Tender Document and Final Account Services
(a)
Where the CQS is required by the Government to provide tender
document for the Works, the CQS shall guarantee to the Government
the adequacy and completeness of the documents and that the
documents have been prepared in accordance with sound industry
practice.
(b)
The CQS shall prepare bills of quantities in accordance with the
principles of the current edition of the Standard Method of
Measurement of building works published by the Institution of
Surveyors Malaysia (ISM) and other established method of measurement
sanctioned by the ISM.
(c)
The CQS shall endeavour to strictly comply with the project brief and
approved ceiling project cost as specified under the Terms of
Reference.
(d)
All specification, bills of quantities or other documents, matters or
things prepared by the CQS for or in connection with any invitation for
tenders shall not be used for such purpose unless they shall first have
been approved by the GR. No such approval shall affect the
responsibility of the CQS in connection with the Services.
(e)
Where the CQS is required by the Government to finalise account of
the Works, the CQS shall complete the Statement of Final Account and
deliver the Statement of Final Account to the GR within the period
specified under item 8 in Appendix 7 of this Agreement.
12
5.6.
(f)
All documents in relation to the Services to be provided by the CQS to
the Government shall be endorsed and signed by the CQS’s Principal.
(g)
If any defect, insufficiency or inadequacy in the documents shall be
apparent, or if there shall arise a need for any variation to the Works as
a result of any defect, fault, insufficiency or inadequacy in the documents
prepared by the CQS, the Government shall issue to the CQS a notice
specifying the default and requiring the CQS to remedy the same within
the period specified by GR at the CQS’s own cost and expense. If the
same is not remedied, the Government shall be entitled, without
prejudice to any other rights or remedies it may possess against
the CQS under this Agreement or at law, to claim and recover from the
CQS any payment for any loss and/or damages suffered or any other
expenses incurred as a result thereof.
(h)
Notwithstanding Clause 4.5(g), the Government may elect to remedy
the defect, insufficiency or inadequacy in the documents as at the time
such defect, insufficiency or inadequacy is
established and the
Government shall be entitled to deduct the amount up to the limit of
sum certified by the GR to be the sum required to remedy the same
from any money due or to become due to the CQS under this Agreement,
failing which such sum shall be recovered from the Professional
Indemnity Insurances taken by the CQS or as a debt from the CQS.
CQS’s Personnel
(a)
The CQS shall provide efficient, suitably qualified and experienced
(b)
The Services shall be carried out by the CQS’s Personnel as specified
under Appendix 9 hereof within the time and stage as specified in the
Service Implementation Schedule in Appendix 8.
(c)
The Project Manager of the CQS as specified in Appendix 9 shall be
responsible for the management of the CQS’s Personnel for the Services
as well as to act as liaison between the CQS and the Government.
(d)
There shall be no changes or substitutions in the CQS’s Personnel set
forth in Appendix 9 without the prior written approval of the Government.
If for any reason beyond the reasonable control of the CQS, it becomes
necessary to replace any of the CQS’s Personnel, the CQS shall forthwith
provide as a replacement, a person of equivalent or better qualification
and experience to the Government at no additional cost to the
Government of which the Government shall consider without undue
delay.
(e)
In the event the number of CQS’s Personnel as specified in Appendix
9 is reduced without the prior written approval of the Government, the
13
Government shall have the right to deduct the Consulting Fee based on
CQS’s Personnel Time Input Schedule as specified in Appendix 10.
(f)
5.7.
5.8.
The CQS shall ensure that any changes, substitution or replacement of
Personnel shall not affect the term and the implementation for the
provision of the Services.
(a)
The CQS shall furnish the Government such information in relation to
the Services as the Government may from time to time reasonably
request.
(b)
The CQS shall keep accurate, systematic and up-to-date records and
accounts in respect of the provision of the Services in such form and
details as is customary in the profession or as may be required by the
Government from time to time as shall be sufficient to establish
incurred.
(c)
The CQS shall permit the GR from time to time to inspect their records
and accounts relating to the Services and to make copies thereof and
shall permit the Government or any person authorized by the
Government, from time to time, to audit such records and accounts
during the performance of the Services.
(d)
CQS may be required by the Government to submit a report detailing
probable cause and remedial action. References shall be made to all kept
records and accounts.
Liability
The CQS agrees that it shall provide the Services under this Agreement in good
faith and hereby warrants that the Services provided under this Agreement meet
the professional standards for consultancy in the relevant field.
5.9.
Indemnity
The CQS agrees with the Government that –
(a)
the CQS shall perform all of its obligations under this Agreement at its
own risk and releases, to the fullest extent permitted by law, and shall
indemnify and keep the Government and their agents and servants
from all claims and demands of every kind resulting from any accident,
damage, injury or death arising from carrying out of the Services
except where such accident, damage, injury or death is caused or
contributed to by any act or omission or negligence of the Government
14
or its agents and servants and the CQS expressly agrees that in the
absence of any such act, omission or negligence as aforesaid the
Government shall have no responsibility or liability whatsoever in relation
to such accident, damage, injury or death.
(b)
(c)
the CQS shall indemnify and keep the Government indemnified from
and against all actions, suits, claim or demands, proceedings, losses,
damages, compensation, costs (legal cost) charges and expenses
whatsoever to which the Government shall or may be or become liable
in respect of or arising from •
(i)
the negligent use or act, misuse or abuse by the CQS or the
CQS’s Personnel, servants, agents or employees appointed by
the CQS in the performance of the Services; or
(ii)
contributed to by carrying out the Services by the CQS to any
person and not caused by the negligence or willful act, default or
omission of the Government, its agents or servants; or
(iii)
neglect, breach or default of the CQS or the CQS’s Personnel,
servants, agents or employees; and
the obligations under this clause shall continue after the expiry or
earlier termination of this Agreement in respect of any act, deed, matter
or thing happening before such expiration or termination of this
Agreement.
5.10. Insurance
The CQS shall its own cost and expense effect and maintain all necessary
insurance including insurances for its professional quantity surveyor, graduate
quantity surveyor, sub-professional staff and employees. The insurance shall
be valid until the expiry of the Defect Liability Period.
(a)
The CQS warrants that the CQS has taken and is maintaining its own
cost and expense a profesional indemnity insurance covering its liabilities
in respect of any act of negligence, error or omission of the CQS, its
employees, partners, servants and any persons under its supervision
in the course of providing the Services under this Agreement. The
professional indemnity insurance shall be valid and irrevocable not less
that twelve (12) months after the expiry of the Defect Liability Period.
15
(b)
The GR may at any time request the CQS to produce a copy of the
insurance policy as evidence that the insurances required under this
clause are being maintained and remain valid not less than twelve (12)
(a)
Where any accident, failure or other event occurs due to any cause
whatsoever to, in or in connection with the Services provided for the
Works or any part thereof either during the execution of the Works or
during the Defect Liability Period or the period thereafter, the CQS shall
immediately report to the Government of the accident, failure or event
together with the CQS’s proposal on any interim measures required to
be taken.
(b)
The CQS shall conduct a full investigation on the accident, failure or
event if directed in writing by the Government in order to determine the
cause or reason for the accident, failure or event and submit a report of
the investigation to the Government together with the CQS’s proposals
for remedial works in respect thereof.
(c)
If the Government directs the CQS to carry out any remedial works as
specified under clause 5.12 (b), the CQS shall carry out the remedial
works within fourteen (14) days from the date of the written direction.
(d)
The CQS shall immediately obtain the approval of the Government
before giving any instruction for any variation of works required if an
accident, failure or event had occurred and any delay in carrying out
the variation will cause claims against the Government or involve danger
to life or property.
(e)
In the event that the Government decides that the investigation in
relation to the accident, failure or event which occurred should be
carried out by the Government, its employee or any person or body
appointed or authorized by the Government, the CQS shall give full cooperation and render all necessary assistance and facilities including the
giving of access to all specifications, designs, records and other available
information relating to the Works as may be required by the Government,
its employee or such authorized person or body at no additional cost.
(f)
If the accident, failure or event occurred is not due to the negligence,
error, omission, default or poor supervision of the CQS, then the Services
provided by the CQS hereto during the Defect Liability Period shall be
construed as Additional Professional Services not included in Basic
Professional Services and be paid accordingly by the Government
and any services required from a third party for works not within the
scope of Basic Professional Services described in Appendix 1 of
this Agreement shall also be paid accordingly by the Government.
16
(g)
If the investigation reveals that the accident, failure or event which
occurred is due to the negligence, error, omission, default or poor
supervision of the CQS, and its negligence, error, omission, default or
poor supervision had resulted in injury, damage or loss of any person
or property, then the CQS shall be responsible for the injury, damage
or loss caused to any person or property and shall undertake to−
(i) pay any person for the injury, damage or loss suffered by any person
or his property; and
(ii)
(h)
repair, replace or make good all injury, damages and/or pay all
expenses and costs pertaining to injury and loss suffered by that
person or his property.
In the event that the CQS fails to comply with clause 5.12(g) and the
Government is held liable for damages to any person for injury,
damage or loss suffered, or has to repair or make good such damages
and/or losses, such payment shall be deducted from any payment due
to the CQS under this Agreement or shall be claimed from the CQS as
a debt due to the Government.
(a)
Government, the CQS shall not at any time communicate to any person
or body or entity any confidential information disclosed to the CQS for the
purpose of the provision of the Services or discovered by the CQS in
the course of this provision and performance of the Services; nor make
public any information as to the recommendations, assessments and
opinions formulated in the course of or as a result of the provision and
performance of the Services; nor make or cause to be made any
press statement or otherwise relating to the Services; nor make use
of the Deliverables for the purposes other than that stipulated in this
Agreement and the foregoing obligations shall not be rendered void by
suspension, termination or expiry of this Agreement for whatsoever
cause.
(b)
(i)
is or becomes generally available to the public other than as a result
of a breach of an obligation under this clause;
(ii)
(iii)
17
(iv) is in possession of the CQS without restriction before the date of
receipt from the other party subject to the right of the Government
to re-classify certain information as confidential.
(c)
(d)
In the event that the CQS receives a request to disclose all or any part
of any confidential information under the terms of a valid and effective
subpoena or order issued by a court of competent jurisdiction, judicial
or administrative agency or by a legislative body or committee, such
disclosure by the CQS shall not constitute a violation of this Agreement
provided that•
(i)
the CQS promptly notifies the Government of the existence, terms
and circumstances surrounding such request;
(ii)
the CQS consults with the Government on the advisability of
taking available legal steps to resist or narrow, such request; and
(iii)
the CQS exercises its best efforts to obtain an order or other
In the event the CQS encounters any delay in obtaining the required assistance
and information set forth in clause 5.7(a), the CQS shall notify the Government
of such delay and its duration and the Government, at its absolute
discretion, may grant an appropriate extension of time and other consideration
appropriate for provision of the Services.
The CQS shall, if so required by the Government, within the period of work
before completion, assist and advise the Government with regard to any
matter or thing which may be the subject of arbitration, inquiry or litigation and
if and when so required by the Government shall attend and give evidence or
after the completion of Services, if so required by the Government, the CQS
shall assist in any manner whatsoever and advise the Government under
the same conditions of engagements as are applicable generally to this
Agreement, subject always to −
(a)
the right of the CQS to recover its time and cost in attending to this
request, such time and cost to be negotiated separately with the
Government; and
18
(b)
the right of the CQS to take appropriate measures to safeguard and
protect its interest.
5.16. Situation Beyond Control Of CQS
(a)
The CQS shall immediately inform the Government in writing of any
situation or the occurrence of any event beyond the reasonable control
of the CQS, which makes it impossible for the CQS to carry out its
obligations hereunder.
(b)
and outstanding to the CQS in accordance with clause 14.0 within thirty
(30) days from the date of termination of this Agreement.
(c)
The CQS agrees that during and after the conclusion or termination of this
Agreement, the CQS shall limit its role for the Project to the provision of the
Services and hereby disqualifies itself from the provision of goods or services
in any capacity for the Project including bidding for any part of the Project except
as the Government may otherwise agree or request the CQS.
No Personnel of the CQS assigned to the Services under this Agreement nor
the CQS’s staff, subsidiary or associate shall engage, directly or indirectly,
either in his name or through his then employer, in any business or professional
activities connected to the Services or Project and neither shall the CQS’s
Personnel be so engaged directly or indirectly, either in his name or through
the CQS in any such other conflicting business or professional activities.
Nothing contained herein shall be construed as establishing or creating
between the Government and the CQS the relationship of master and servant
or principal and agent. The position of the CQS performing the Services is
that of an independent consultant.
(a)
If the CQS appoints foreign professionals, the CQS shall endeavour to
ensure that the employees of the Government are trained or exposed
19
to the expertise of such foreign professionals pursuant to a programme
for technology and knowledge transfer.
(b)
(c)
Pursuant to clause 5.20(a) above, the CQS shall provide training for a
minimum of .....S.p..e.c.i.fy..n..u.m..b.e..r.o.f..g.o.v..e.r.n.m..e.n..t .o.f.f.ic.e..r...oficials nominated by the
the Project.
The CQS shall allow the employees of the Government to be involved
in the implementation of the Project commencing from the
Commencement Date of this Agreement until the Contract Expiry Date.
(a)
in and become the sole property of the Government free and clear of all
liens, claims and encumbrances. The CQS shall not during or at any time
after completion on the Services or after the expiry or termination of this
Agreement, in any way, question or dispute the ownership of the
Government.
(b)
The CQS agrees to grant to the Government free from all royalties,
fees and other charges, all licenses in respect of intellectual property
rights now or hereafter owned or controlled by the CQS or in respect of
which the CQS has or will have the right to grant licenses of any
design, plans, calculations, drawings, developed or used for or
incorporated in the Services or any part thereof.
(c)
The CQS shall defend and indemnify the Government from and against
all claims, costs, damages, charges and proceedings whatsoever for or
on account of infringement of any intellectual property rights in respect of
any design, plans, calculations, drawings, documents, plant, equipment,
machinery, material, methods or processes developed or used for or
incorporated in the Services except where such infringement
results from compliance with
the Government’s instructions in
(d)
or other monies which the CQS may be liable to pay to the persons
entitled to such intellectual property rights shall be reimbursed by the
Government.
20
PART C
6.0
6.1.
Appointment of GR
6.2.
6.3.
(a)
exercise its right under this Agreement, and the GR shall have the power
to carry out such obligations and exercise such rights on behalf of the
Government, except for the provisions under clause 10.0, 12.0 and 13.0
which are expressly reserved to the officer authorized as named in the
signatories to this Agreement or any other officer authorized under
(b)
The CQS shall comply with all instructions issued by the GR in regard
to matters expressly empowered to the GR to issue under this
Agreement.
(a)
Government or the GR shall be in writing. However the GR may,
where necessary issue oral instructions, notifications, consent or
approvals and such oral instructions, notifications, consents or approvals
shall be followed in writing not later than seven (7) days thereafter.
(b)
If the CQS requires a decision from the Government for the
performance of its Services under this Agreement, the CQS shall
submit its request in writing to the GR and the GR shall give its
decision within the period stipulated under item 6 in Appendix 7 of this
Agreement.
(a)
The CQS may request all the necessary and relevant information which
are in the possession of the Government required for purposes of
(b)
the CQS pursuant to clause 6.3(a) of this Agreement shall not relieve the
CQS of any of the CQS’s obligations under this Agreement.
21
6.4.
(c)
data, report, map, photograph, plan, drawing, record or other information
either as to the accuracy or sufficiency or as to how the same should be
interpreted and the CQS, when he makes use of and interprets the same,
shall do so entirely at his own risk and it shall not constitute a breach of
obligation on the part of the Government under clause 6.3(a) of this
Agreement if such data, report, map, photograph, plan, drawing, record
or information is not accurate or sufficient for the purpose of performing
the CQS's obligation under this Agreement.
(d)
Where necessary, the Government shall assist the CQS to obtain, free
of charge, unimpeded access to all land in respect of which access is
required for the performance of the Services. The Government shall
not be responsible for any damage to such land or any property
thereon resulting from such access.
Payment to the CQS for Services
(a)
shall pay or reimburse to the CQS the Contract Price subject to the ceiling
consulting fee, the ceiling out of pocket expenses or any other agreed
and approved amount as revised from time to time, and in situation
where the actual costs incurred in the performance of the Services
does not exceed the ceiling consulting fee and the ceiling out of pocket
expenses, downward adjustments can be made in accordance
with Appendix 6A, Appendix 6B and Appendix 6C. The payment shall
exclude the Government Service Tax, which amount shall be paid
by the Government to the Royal Malaysian Customs Department
through the CQS upon the CQS giving proof of the Service Tax License.
A copy of the Service Tax License is attached in Appendix 11 of
this Agreement.
(b)
Appendix 12 upon the CQS furnishing to the Government all relevant
drawings, design, reports, records and data when submitting request
for payment.
(c)
Payment to the CQS shall be made within thirty (30) days upon
receiving the proper invoices, vouchers and other appropriate
supporting materials from the CQS and be deposited to the account of
the CQS as specified under item 7 in Appendix 7.
(d)
the CQS is reasonably disputed or reasonably subject to question by
the Government, the Government shall within thirty (30) days after
receipt of the invoice by the GR inform the CQS in writing of all items
under dispute or subject to question. Payment by the Government of
the remainder of the invoice shall not be withheld on such grounds.
22
6.5.
(e)
Except as otherwise agreed between the Government and the CQS,
payments in respect of all fees and expenses incurred by the CQS shall
be made in Ringgit Malaysia.
(f)
If the CQS intends to claim any additional payment pursuant to any
clause of this Agreement, the CQS shall within ninety (90) days of the
occurrence of such event or circumstances or instructions give notice in
writing to the GR of its intention for such claim and submit full
approval of the Government. If the CQS fails to comply with this clause,
the CQS shall not be entitled to such claim and the Government shall
be discharged from all liability in connection with the claim.
(g)
Deliverables and a final account, identified as such, have been submitted
by the CQS and approved as satisfactory by the Government.
Any amount which the Government has paid or caused to be paid in
excess of the costs actually incurred shall be reimbursed by the CQS
to the Government within thirty (30) days after receipt by the CQS of
notice thereof.
Withholding Payment
(a)
The Government may by giving written notice to the CQS, and without
prejudice to any other rights the Government may have under this
Agreement, withhold payments to the CQS under this Agreement, upon
the occurrence and continuance of any of the following events:
(i)
the CQS commits any breach of the terms and conditions of this
Agreement; or
(ii)
(iii)
successful carrying out of the Project or the accomplishment of
the purposes of this Agreement; or
(iv) any failure of the CQS to deliver the Services to the satisfaction of
the Government.
(b)
The CQS may apply to the Government, within fourteen (14) days after
receiving notice referred to in clause 6.5(a) to review the decision to
withhold payments by submitting documents and other evidence to
conclusive.
23
7.0
7.1.
(a)
records or material compiled or prepared by the CQS in the course of
this Agreement shall be the absolute property of the Government
throughout their preparation and at all times thereafter. The
Government shall have the sole and exclusive right, title and ownership
to the documents.
(b)
The CQS shall deliver all the plans, statistics and supporting records or
material compiled or prepared in the course of this Agreement to the
Government upon the Contract Expiry Date or earlier termination of this
Agreement. The CQS shall not use any information in the documents
for purposes unrelated to this Agreement without the prior written
consent of the Government save and except where the same is
required by law or any other regulatory authority or for the purposes of
the CQS’s quality performance review processes.
(c)
The CQS shall not publish alone or in conjunction with any other
person any articles, photographs or other illustration relating to the
Services unless with the prior written consent of the Government.
(d)
PART D
DISPUTE RESOLUTIONS
8.0
8.1.
DISPUTE RESOLUTION
(a)
resolved between the Parties may be referred to the appointed GR.
(b)
such dispute with all fairness and endeavour to achieve the best possible
solution for the Parties.
(c)
If the Consultant:
(i)
24
(ii)
8.2.
(a)
(i)
Chairman;
(ii)
(b)
8.3.
The Dispute Resolution Committee shall meet and endeavour to achieve
an amicable settlement between the Parties in respect of any matter
referred to it.
Arbitration
(a)
Kuala Lumpur Regional Centre for Arbitration using the facilities and
the system available at the Centre.
(b)
(c)
25
(d)
award and paid.
(e)
(f)
(g)
(h)
laws of Malaysia.
PART E
9.0
SUSPENSION
9.1.
(a)
The GR may at any time instruct the CQS to suspend part or all of the
Services by the giving the CQS due notice in writing.
(b)
Upon receipt of such instruction, the CQS shall suspend part or all of
the Services for such time and in such manner as specified in the
(c)
During the suspension period, the CQS shall continue to perform his
obligations under the Agreement which is not affected by the instruction
to suspend, including the obligation to effect and maintain insurance.
(d)
The GR may instruct the CQS to resume the Services at any time
thereafter. Upon receipt of such instruction the CQS shall resume the
Services and the parties shall jointly examine the Services affected by
26
the suspension. The CQS shall make good any deterioration or defect
in or loss of the Services which has occurred during the suspension. The
CQS shall also take all necessary actions to mitigate the expenses
incurred.
9.2.
Extension of Time
(a)
(b)
9.3.
(i)
(ii)
fails to take all necessary action to mitigate the expenses
incurred.
(a)
10.0
If the CQS suffers delay and/or incurs expenses in complying with the
instruction under clause 9.1 and in resumption of the Services, and if
such delay and/or expenses was not foreseeable by the CQS, the CQS
shall give notice for extension of time. PROVIDED THAT the CQS shall
not be entitled to such extension if the suspension is due to a cause
attributable to the CQS and the CQS shall not be entitled to payment of
loss and expenses if the CQS−
(ii)
by the Government and the CQS shall be ascertained in
given written notice of withholding of payments to the CQS under this
Agreement, the Government may by written notice to the CQS terminate this
Agreement.
10.2. Default by the CQS
(a)
In the event the CQS without reasonable cause −
27
(i)
regularly and diligently with the performance of its obligations under
this Agreement;
(ii)
Agreement;
then the Government shall give notice in writing to the CQS specifying the
default and requiring the CQS to remedy such defaults within fourteen (14) days
from the date of such notice. If the CQS fails to remedy the relevant default
within such period or such other period as may be determined by the
Government, the Government shall have the right to terminate this Agreement
at any time thereafter by giving notice to that effect.
(a)
(i)
the CQS goes into liquidation or a receiver is appointed over the
assets of the CQS or the CQS makes an assignment for the benefit
of or enters into an arrangement or composition with its creditors or
stops payment or is unable to pay its debt; or
(ii)
any of the CQS’s director is prosecuted for any offences; or
(iii)
successful carrying out of the Services or the accomplishment of
the purposes of this Agreement,
then the Government shall have the right to terminate this Agreement
forthwith by giving notice to that effect.
(a)
(b)
The CQS shall hence forth −
(i)
28
(ii)
(iii)
documents, specifications and similar materials to the
Government save and except its own working papers and archival
copy of any advice, reports or opinion of which are retained to
support any advise opinion or report that the CQS may provide; and
(iv) allow a third party to enter into an agreement with the
Government or any person deemed necessary by the
Government for the purpose of carrying out or completing the
Services.
(c)
(i)
be entitled to claim against the CQS for any losses and/or
damages suffered as a result of the termination; and
(ii)
and the CQS shall pay to the Government all cost and expenses
incurred by the Government in completing the Services in excess
of the costs and expenses which would have been paid to the
CQS to complete the Services had this Agreement not been
terminated.
Party which have accrued prior to the date of termination of this Agreement and
the obligations under this Agreement shall continue even after the termination
of this Agreement in respect of any act, deed, matter or thing happening prior
to such termination of this Agreement.
11.0
TERMINATION BY THE CQS
(a)
If the Government without reasonable cause fails to perform or fulfil
any of its obligations which adversely affects the CQS’s obligations
under this Agreement, then the CQS may give notice in writing to the
Government specifying the default and the Government shall remedy the
relevant default within fourteen (14) days after receipt of such notice
or such extended period as agreed by the Parties.
(b)
period or such other extended period as agreed by the Parties, the
CQS shall be entitled to terminate this Agreement at any time by giving
29
11.1. Consequences of Termination by the CQS
Upon such termination, the CQS shall accept the following undertaking by the
Government as full and complete settlement of all claims for payment under
(a)
of the Services and other payments which has become due and owing to
the CQS, pay the CQS all costs incurred in accordance with this
Agreement.
(b)
The CQS shall −
(i)
(ii)
materials belonging to the CQS, its employees, servants and agents
and make good all damage caused by such removal or such
detachment; and
(iii) at no cost, deliver to the Government all documents relevant to
the Project as are in the possession of the CQS who shall be
Government.
(c)
12.0
CQS shall not be entitled to any form of losses including loss of profit,
(a)
Notwithstanding any provisions of this Agreement, the Government
may terminate this Agreement by giving not less than fourteen (14)
days notice to that effect to the CQS (without any obligation to give any
(b)
(c)
(i)
(ii)
the CQS shall be entitled to compensation in accordance with
clause 14 which shall be determined by an independent auditor
appointed by the Government after due consultation with the CQS
in respect of the appointment of the independent auditor.
“interest of national security”, “the Government policy” and “public policy”
shall be solely made and determined by the Government and
30
such determination shall for all intent and purposes be final and
conclusive and shall not be open to any challenge whatsoever.
13.0
14.0
(a)
Without prejudice to any other rights of the Government, if the CQS, its
personnel, servants or employees, is convicted by a court of law for
corruption or unlawful or illegal activities in relation to this Agreement or
any other agreement that the CQS may have with the Government, the
Government shall be entitled to terminate this Agreement at any time
by giving immediate written notice to that effect to the CQS.
(b)
(i)
(ii)
the Government shall be entitled to all losses, costs, damages
and expenses (including any incidental costs and expenses)
incurred by the Government arising from such termination.
FORCE MAJEURE
14.1. Events
(a)
(b)
(c)
(d)
(e)
unrest or other industrial disturbances (affecting the performance of
this Agreement) which are not the fault of the CQS or its employees,
31
non-availability or insufficient of fund or lack of financing on the part of the CQS
to perform its obligations under this Agreement.
thereof and measures being taken by the Party so affected to reduce the
severity of such event and subsequently the cessation of such event. If either
Party does not agree that an Event of Force Majeure has occurred then the
dispute shall be referred to the GR for a decision.
If an Event of Force Majeure has occurred and either Party reasonably
considers such Event of Force Majeure applicable to it to be of such severity
or to be continuing for a period of more than six (6) months then the Parties
may mutually terminate this Agreement.
14.5. Delay
(a)
completion of any obligation under this Agreement shall be extended
by the amount of the delay caused by such Event of Force Majeure. If
the Parties do not agree as to the duration of the delay, the disagreement
(b)
forthwith take steps to discuss the circumstances and the consequences
of such event and shall consider how best to achieve the objectives
of this Agreement in such circumstances and shall, if
32
appropriate, give consideration to any amendment of this Agreement
and the terms and conditions of such amendments.
14.6. Restoration
the delivery of the Services or any part thereof has been affected, the CQS shall
restore such Services to what it was immediately prior to the occurrence of that
Event of Force Majeure at its own expenses. Where as a result of such
restoration the CQS is able to demonstrate that it has incurred substantial
costs affecting the Services, the CQS may apply to the Government
for such remedies to enable the Company to recover the costs of such
restoration.
14.7. Insurance
Notwithstanding any other Clause, the CQS shall ensure that whenever
THAT such Events of Force Majeure are reasonably and practicably
insurable.
PART F GENERAL
PROVISIONS
15.0
AMENDMENT
Parties or its duly authorised representatives. The provision in respect of
such amendment, variation or modification thereof shall be supplemental to and
be read as an integral part of this Agreement which shall remain in full force
and effect as between the Parties.
16.0
NOTICES
(a)
or permitted to be given or made under this Agreement shall be in writing
in Bahasa Malaysia or English language and delivered to the address or
facsimile number of the Government or the CQS, as the case may
be, shown below or to such other addresses, or facsimile numbers as
either party may have notified the sender and shall unless otherwise
specified herein deemed to be duly given or made, in the case of
delivery in person, when delivered to the recipient at such address or by
facsimile transmission, when the recipient’s facsimile number is shown
on the sender’s print-out for the transmission
33
regarding the date, time and transmission of all pages, as specified
under item 10 in Appendix 7 of this Agreement.
(b)
17.0
GOVERNING LAW
courts of Malaysia.
18.0
19.0
(a)
The CQS shall comply with all applicable laws and regulations in
regulating or relating to the conduct, trade, business of it’s profession
and shall be fully and solely liable for the provisions of the Services.
(b)
The CQS shall comply with relevant policies, procedures and
regulations of the Government in carrying out the Services.”.
SEVERABILITY
20.0
and none of them shall have any authority to bind the other in any way nor shall
this Agreement be construed to constitute any party the agent of the other
party.
21.0
ADVERTISEMENT
No advertisement in respect of this Agreement shall be published by the CQS
or with the CQS’s authority in the newspaper, magazine or in any forms of
advertisement without prior written approval of the Government.
22.0
TIME
34
23.0
The CQS shall solely bear the stamp duties, legal costs and fees in the
24.0
25.0
INCOME TAX
(a)
The CQS and Personnel, including any expatriate personnel and/or
foreign Associated Consultant(s) for the Services shall submit the
necessary tax returns as required by the Director-General of Inland
(b)
(c)
26.0
(a)
Agreement, then the terms and conditions of this Agreement shall prevail
over the Appendices; or
(b)
in the Appendices of this Agreement, the GR and CQS shall reach a
mutual understanding to resolve the ambiguity or discrepancy.
WAIVER
continuing, succeeding or subsequent breach of any provision or other
provision of this Agreement.
27.0
CQS. The duplicate copy shall be kept by the CQS.
35
28.0
SUCCESSORS BOUND
PART G
SPECIAL PROVISIONS
INSERTED BY THE RELEVANT AGENCY WITH THE APPROVAL OF
THEIR RESPECTIVE LEGAL ADVISORS. OTHERWISE THIS PAGE TO BE
LEFT AS SUCH ABOVE ]
- None -
36
THE GOVERNMENT
) ……………………(Signature)……………..
In the presence of:
……………………………….............
Name of witness :
NR IC No. :
THE CQS
) ………………….(Signature)………………
In the presence of:
…………………………………………
Name of witness :
NR IC No. :
37
1.0
TYPES OF PROFESSIONAL SERVICES
(a)
The professional services to be provided by the CQS shall consist of
any or a combination of the following:
(i)
-
(ii)
For building works
For civil engineering works
For mechanical and electrical works
-
For interior design works
For landscaping works
(iii) Additional Professional Services
-
During pre-contract and during post-contract
(b)
The CQS shall provide basic professional services for any of the
following types of works:
TABLE I: BUILDING WORKS
Category A
Category B
Category C
Residential – Terrace and link houses, Semi Detached
houses, Detached houses, Cluster houses not exceeding
4 levels, Shop houses not exceeding 4 ½ levels inclusive
of mezzanine floor, Flats not exceeding 5 levels
All other buildings not included in Category A, including
but not limited to Residential – Condominiums, Hotels, Motels, Palaces, etc
Commercial and Office – Multi storey car parks, Office,
Cinemas, etc
Educational - Hostel, Schools, Universities, Colleges,
Museums, etc
Transportation – Airport terminals, Hangars, Marinas, etc
Production – Warehouses, Factories, Abattoirs, etc
Sports – Sports Complex, Stadiums, etc
Religious – Mosques, Crematoriums, Churches, Temples,
etc
Medical – Hospitals, Medical Centres, Clinics, etc
Military& Security – Army Camps, Police stations, etc
Any other buildings of exceptional character and
complexity
Extension,
alterations,
adaptation,
modifications,
renovation, conservation and restoration and associated
demolition works.
38
TABLE II: CIVIL ENGINEERING WORKS
Category I
Category II
General civil engineering works e.g. roads, drains,
earthworks, water reticulation etc.
Reinforced concrete works, structural steelwork and
building forming part of the civil engineering contract
e.g. bridges, jetties, ports etc
TABLE III: MECHANICAL AND ELECTRICAL WORKS
Mechanical
and
Electrical
Works
Works normally included as part of the building works
or civil engineering e.g. Electrical low tension and high
tension, Telephone and communication system, Air
conditioning and ventilation, Lift, Fire protection,
Security system, CCTV, Hospital equipment, Audio
visual, IT system etc
2.0
BASIC PROFESSIONAL SERVICES
2.1
Basic Professional Services For Building Works, Civil Engineering
Works And Mechanical and Electrical Works, Interior Design Works or
Landscaping Works Which Are Included In One Tender
The basic professional services for building works, civil engineering works and
mechanical and electrical works, interior design works or landscaping works
which are included in one tender to be provided by the CQS shall be as follows:
(a)
preparing preliminary estimates and cost plans including up to 4
revisions of preliminary estimates and cost plans due to amendments
to layout and scope of works;
(b)
preparing bills of quantities and other tender documents necessary for
the calling of tenders excluding mechanical and electrical works,
interior design works or landscaping works (The specifications of the
works to be incorporated in the tender documents shall be prepared
and submitted by the respective consultant to the CQS);
(c)
preparing tender reports and contract documents, including pricing of
bills of quantities or pricing and agreeing schedule of rates, in
collaboration with mechanical and electrical consultants, interior
designers or landscape consultants for their respective works;
(d)
valuing works in progress for interim valuations/certificates including
measurement of variations excluding mechanical and electrical works,
interior design works or landscaping works and including the verifications
and incorporation of the amounts recommended by the consultants for
their respective works; and
(e)
preparing final accounts for the whole works including the incorporation
of the final accounts prepared by the mechanical and electrical
39
consultants, interior designers or landscape consultants for their
respective works.
3.0
ADDITIONAL PROFFESSIONAL SERVICES
3.1.
Additional professional services during pre-contract
The additional professional services to be provided by the CQS during precontract shall be any or a combination of the following:
3.2.
(a)
preparing feasibility studies including income/expenditure cash flow;
(b)
preparing preliminary estimates and cost plans beyond the fourth
revision;
(c)
preparing documents and reports for pre-qualification of contractors;
(d)
redrafting conditions of contract to meet requirements of the
Government;
(e)
pricing of bills of quantities for negotiated tenders including pricing and
agreeing schedule of rates if the CQS is not appointed to undertake the
basic professional services for the same project;
(f)
preparing and analyzing of prices and attending negotiation meeting;
(g)
preparing cost analysis based on the accepted contract sum;
(h)
preparing tender price index based on the accepted contract sum; or
(i)
any other professional services provided for in this agreement.
Additional professional services during post-contract
The additional professional services to be rendered by the CQS during postcontract shall be any or a combination of the following:
(a)
Re-measuring the whole or part of the building and associated works
due to re-planning of internal layout arising from a change of use,
repositioning of the building (if re-measuring is required) and redesign
of the structural elements in the works;
(b)
Re-measuring works for contracts based on provisional bills of
quantities;
(c)
specific contractual advice on conditions of contract;
(d)
services for management contracting;
(e)
services arising out of determination of the contractor's employment;
40
(f)
continuing professional services on a protracted basis (after DLP);
(g)
attending post-contract meetings beyond the original completion date
of the project (Contractor’s Extension of Time and Liquidated And
Ascertained Damages period);
(h)
evaluating loss and expense and other contractual claims submitted by
the contractor;
(i)
preparing bills of quantities and other tender documents for defects and
outstanding works to be carried out by a separate contractor and
valuation of defective works to be omitted from the contract sum of the
defaulting contractor;
(j)
professional services for making good of works damaged by fire etc;
(k)
preparing costs analysis based on the final contract sum;
(l)
resident quantity surveying site staff as agreed by the Government; or
(m)
any other professional services provided for in this agreement.
41
1.0
PAYMENT FOR PROFESSIONAL SERVICES
The CQS in performing the Services described in Part A shall be paid in
accordance with any or all of the following modes of payment:
(a)
Payment On the Basis Of Scale of Fees (Payment depending upon the
Cost of Works)
-
(b)
2.0
For Basic Professional Services (for Building Works, Civil
Engineering Works and Mechanical & Electrical Engineering Works)
Payment On The Basis Of Time Cost (Payment depending upon time
spent)
-
For Basic Professional Services (for Interior Design Works and
Landscaping Works)
-
For Additional Professional Services
(c)
(d)
Other Payments
PAYMENT ON THE BASIS OF SCALE OF FEES
The CQS in performing the Basic Professional Services described in Part A subparagraph 1.0 (a) (i) shall be paid in accordance with the Scale Of Fees, which
amount shall be derived from the product of the total cost of the Works times
the percentage determined from the Scale of Fees for the relevant works.
2.1
Definition Of Cost Of Works
(a)
“Cost of Works” means the total cost incurred by the Government for
the Works, however incurred, of all builders works, all specialists’ or subcontractors works, services, installations and equipment designed,
specified or allowed for and forming an integral part of the Project
including:
(i)
a market value of any labour, materials, manufactured goods,
machinery or other facilities provided by the Government;
(ii) the full benefit accruing to the Contractor from the use of construction
plant and equipment belonging to the Government which the
Government has required to be used in the execution of the Works;
42
(iii)
the market value of materials, manufactured goods and
machinery incorporated in the Works;
(iv) price variations arising from fluctuation of prices; and
(v)
(b)
approved Contractor’s claims for additional preliminaries due to
the extension of time which have been derived from the priced
preliminaries but shall not include:

operating equipment or machinery that are not an integral or
essential part of the Works;

administrative expenses incurred by the Government;

all consultancy fees incurred by the Government;

interest on capital incurred during construction;

the costs of raising money required for the construction of the
Works; and

costs of land and way leaves.
The cost of works for the purpose of calculating the fees shall be
derived as follows:
(i)
for works which have not been tendered, the costs of works shall
be the latest estimate of costs prepared by the CQS and accepted
by the Government;
(ii)
for works tendered but not executed, the lowest bona fide tender
received less contingency sum, prime cost and/or provisional
sums for architectural, structural and civil works which do not
require the CQS to carry out any measurements; and one third (1/3)
of the prime costs and/or provisional sums for the works under the
Mechanical and Electrical included in the tender documents;
provided that in any event the total fees of the CQS shall not be
reduced by more than one sixth (1/6) of the CQS’s total fees;
(iii)
for works tendered and executed, the original contract sum, less
contingency items and one third (1/3) of the prime costs and/or
provisional sums for the works under the Mechanical and
Electrical included in the tender documents; provided that in any
event the total fees of the CQS shall not be reduced by more than
one sixth (1/6) of the CQS’s total fees; and
(iv)
for completed works, the cost of works shall be the final cost of
works as per the final account or the original contract sum including
variations whichever is the greater (except those variations incurred
as a result of deficiency or default in services by the CQS); and in
both cases to deduct one third (1/3)of the costs of the works under
the Mechanical and Electrical, provided
43
that in any event the total fees of the CQS shall not be reduced by
more than one sixth (1/6) of the CQS’s total fees.
(v)
2.2
In addition to (iv) above, for works executed by a subsequent
contractor arising from the determination of the employment of the
previous contractor, the cost of works for calculation of fees in
respect of Stage (2) of Basic Services - Preparation of Bills of
Quantities and other tender documents and Stage (3) of Basic
Services – Preparation of tender report and preparation of
contract documents,
shall be based on the net value of the
uncompleted portion of partially completed sections or elements
of the works which have been re-measured due to the determination
of the employment of the previous Contractor.
Scale of Fees for Basic Professional Services for Building Works
(a)
The fees payable to the CQS for basic professional services for
building works shall be in the tables as follows:
TABLE IV: FEE PAYABLE FOR BUILDING WORKS (CATEGORY A)
No. of units of same design
st
1
Fee Payable
RM1,000 or 1.5% of total cost of works of each unit
whichever is higher
nd
th
2
to 10
th
11
st
51
1.25% of total cost of works
th
to 50
and above
to 100
st
101
th
TABLE V: FEE PAYABLE FOR BUILDING WORKS (CATEGORY B)
Total cost of works
Fee Payable
RM1,000,000 and below
RM15,000 Or 3.00% of total costs of works whichever
is higher
RM1,000,001 – RM3,000,000
RM30,000 + 2.75% in excess of RM1 million
RM3,000,001 – RM5,000,000
RM5,000,001 – RM7,500,000
RM7,500,001 – RM10,000,000
RM188,750 + 1.80% in excess of RM7.5 million
RM10,000,001 – RM20,000,000
RM20,000,001 – RM50,000,000
RM50,000,001 – RM100,000,000
RM100,000,001 – RM250,000,000
RM1,403,750 + 1.10% in excess of RM100 million
Over RM250 million
RM3,053,750 + 1.00% in excess of RM250 million
44
TABLE VI: FEE PAYABLE FOR BUILDING WORKS (CATEGORY C)
Total cost of works
Fee Payable
RM17,500 or 3.50% of total costs of works
whichever is higher
RM1,000,001 – RM3,000,000
RM3,000,001 – RM5,000,000
RM5,000,001 – RM7,500,000
RM7,500,001 – RM10,000,000
RM10,000,001 – RM15,000,000
RM15,000,001 – RM25,000,000
Over RM25 million
(b)
Where consultants are appointed by the Government for Mechanical
and Electrical works, for the purpose of calculating the fees of the
CQS, no deduction whatsoever shall be made on the cost of works where
measurement is required for such professional services.
If no
measurement is required, a reduction of one third (1/3) of the cost of
those works under Mechanical and Electrical works shall be made for the
cost of works in calculating the fees of the CQS, provided that in any
event, the total fees of the CQS shall not be reduced by more than one
sixth (1/6) of the CQS’s total fees.
(c)
For Categories B and C, where there is more than one unit of buildings
of the same design in all respects to be repeated in the construction of
subsequent units on the same site and under a single building contract
for which standard type of drawings, specifications and bills of
quantities and other documents are used, the fees payable for the Stage
(2) - Preparation of bills of quantities and other tender documents
shall be reduced as follows:
TABLE VII: FEE PAYABLE FOR REPETITIVE BUILDINGS
(CATEGORY B&C)
Building unit for the
original unit
full fees
nd
unit
65% of full fees
rd
unit
55% of full fees
th
unit
45% of full fees
th
unit and subsequent units
40% of full fees
2
3
4
5
(i)
Fees payable
The calculation of full fees for preparation of bills of quantities and
other tender documents for original unit of repetitive buildings
shall be as follows:
45
FFOU
=
cost
RB
of x
no. of RB
FBPS
x
PBQ
Cost of
Works
Where,
2.3
(a)
FFOU is full fees of original unit for preparation of bills of
quantities and other tender documents for original unit of
repetitive buildings;
(b)
Cost of RB is cost of repetitive buildings inclusive of
original unit (excluding works under the Mechanical and
Electrical Consultants);
(c)
No. of RB is total units of repetitive buildings inclusive of
original unit;
(d)
FBPS is fees for full basic professional services;
(e)
PBQ is percentage breakdown of fees for preparation of
bills of quantities and other tender documents;
(ii)
The definition of buildings of ‘same design in all respects’ shall
mean that the buildings are same in design, shape, size, storey
height and total height;
(iii)
The reduced fees for repetitive buildings shall be applicable for
repetitive buildings in a project as defined;
(iv)
The reduced fees for repetitive buildings is only applicable to the
Stage (2) - Preparation of bills of quantities and other tender
documents as in Part B –Schedule of Fees as the case maybe
whereas fees payable for other stages of professional services shall
be paid in full.
Scale of Fees for Basic Professional Services for Civil Engineering
Works
The fees payable to the CQS for basic professional services for civil
engineering works shall be as follows:
46
TABLE VIII: FEE PAYABLE FOR CIVIL ENGINEERING WORKS
(CATEGORY I)
Total cost of works
Fee Payable
RM3,000,001 – RM5,000,000
whichever is higher
RM5,000,001 – RM7,500,000
RM7,500,001 – RM10,000,000
RM10,000,001 – RM20,000,000
RM20,000,001 – RM50,000,000
Over RM50 million
TABLE IX: FEE PAYABLE FOR CIVIL ENGINEERING WORKS
(CATEGORY II)
Total cost of works
Fee Payable
whichever is higher
RM1,000,001 - RM3,000,000
RM3,000,001 - RM5,000,000
RM5,000,001 - RM7,500,000
RM7,500,001 - RM10,000,000
RM10,000,001 - RM20,000,000
RM20,000,001 - RM50,000,000
Over RM50 million
(a)
Where the CQS is engaged to provide quantity surveying professional
services for building works (including external works) in a civil
engineering project the respective scale of fees for building works shall
apply.
(b)
Where more than one category of civil engineering works are involved
then the scale of fees for the category of civil engineering works with
the highest total value shall be applicable.
Where the CQS is engaged to provide quantity surveying professional
services for the whole of a civil engineering project, the fee in respect
of any building works and including related external works of which the
bills of quantities is prepared based on the standard method of
measurement of building works (SMM) published by the Institution of
(c)
47
Surveyors, Malaysia for building works shall be based on the scale of
fees for building works.
2.4
Fees for more than one category of buildings in building works or civil
engineering works
Where there is more than one category of buildings in either building works or
civil engineering works, the scale of fees for the category of buildings with the
highest total value shall be applicable.
2.5
Fees payable for Mechanical and Electrical works
Where the CQS is appointed to provide full basic professional services for
Mechanical and Electrical works on its own, the fees payable shall be as follows:
TABLE X: FEE PAYABLE FOR MECHANICAL AND ELECTRICAL WORKS
Total cost of works
2.6
Fee Payable
whichever is higher
RM1,000,001 - RM3,000,000
RM3,000,001 - RM5,000,000
RM5,000,001 - RM7,500,000
RM7,500,001 - RM10,000,000
RM10,000,001 - RM20,000,000
Over RM20 million
Fees Payable For Interior Design Works And Landscaping Works
Where the CQS is appointed to provide full basic professional services for
landscaping works and interior design works on its own, the fees payable shall
be on the basis of time cost.
2.7
Additional Fees For Contracts Based On Provisional Bills of Quantities
(a)
Where provisional bills of quantities have to be prepared for the calling
of tenders and the bills of quantities for the original scope of works and
normal variation under the contract have to be re-measured, the fees
for Stage (2) - Preparation of bills of quantities and other tender
documents shall be increased by 35%.
(b)
The entitlement for the additional fees due to the re-measurement of
the provisional bills of quantities is subject to the following:
(i)
the CQS is appointed for full basic professional services;
48
(ii)
2.8
3.0
before commencing on the measurements of provisional bills of
quantities, the CQS must obtain written approval from the
Government since the Government has to bear the additional
fees.
Fees for CQS appointed for partial services
(a)
If a CQS is appointed for pre-contract professional services only stage
(1), (2) & (3), the total fees is 65% of the total fees for full basic
professional services.
(b)
If a CQS is appointed for post contract professional services only stage
(4) & (5), the total fees is 35% of the total fees for full basic
(c)
In addition to the provision in sub-paragraph (b) above, the CQS shall
be paid an additional 10% of the total fees for full basic professional
services for the preparatory works prior to commencement of his
(d)
If a CQS is appointed for stage (5) preparation of final accounts which
may also involve part of stage (4) valuation of works in progress including
variation works, the total fees is 25% of the total fees for full basic
PAYMENT ON THE BASIS OF TIME COST
The CQS who has rendered any of the Basic Professional Services or the
Additional Services described in Part A sub-paragraph 1.0(a)(ii) and (iii) shall
be paid in accordance with Payment On The Basis Of Time Cost as follows:
(a)
Remuneration shall be determined on the basis of time actually spent
and a rate specified in respect of the CQS’s personnel, where such
rate shall be calculated based on basic salary times an appropriate
multiplier as approved by the Government.
(b)
The Government shall not be responsible for payment of the above
remuneration to the CQS’s Personnel who are on annual leave or sick
leave.
(c)
The CQS shall not be entitled to any payment in respect of time spent
by secretarial staff or by staff engaged on general accountancy or
administration duties in the CQS’s office.
(d)
The CQS shall be entitled for other payments, where applicable, as
described in paragraph 4.0 and 5.0.
49
4.0
DISBURSEMENTS / REIMBURSIBLES
The CQS shall in all cases be reimbursed by the Government for the
disbursements actually as approved by the Government.
5.0
OTHER PAYMENTS
5.1.
Payment for re-measurement of works due to alteration or modification
of design
(a)
5.2.
If after the completion by the CQS of his basic professional services
under paragraph 2 of Part A –Professional Services at any time after
execution of an agreement between the CQS and the Government, any
measurement whether completed or in progress or any specification or
other document prepared in whole or in part by the CQS required to be
modified or revised by reason of instructions received by the CQS from
the Government or others acting on behalf of the Government or by
reason of circumstances which could not have been reasonably foreseen
by the CQS, the CQS shall be paid an additional payment by the
Government for making any necessary modification or revision and for
any consequential reproduction of documents and the fees due will be
based on subparagraph 6.1 (a) Stage (2) Part B – Schedule of Fees as
the case may be, of the gross value of measured omissions and on the
gross value of measured additions, both gross values added to the cost
of works to calculate the fees provided such modification or revision
be limited to the following:
(i)
Re-measurement of the whole or part of the works due to either
re-planning of internal layout or repositioning of the structure or
due to change of use of building or structure; and
(ii)
Re-design of any structural element in the works.
Payment when works are damaged or destroyed
If at any time before completion of the Works, any part of the Works or any
materials, plant or equipment whether incorporated in the Works or not are
damaged or destroyed, resulting in additional services being required by the
Government to be carried out by the CQS, provided always such damage was
not due to the negligence on the part of the CQS, then the CQS shall be paid
by the Government payment on the basis of time cost for the additional works
together with any reimbursements as provided in paragraphs 3.0 and 4.0 of this
Schedule.
5.3.
Payment Following Termination Or Suspension By The Government
(a)
In the event of the termination of this Agreement (unless such
termination shall have been occasioned by the default of the CQS) or the
suspension of the Project by the Government, the CQS shall be
50
paid the following sums (less the amount of payments previously made
to the CQS):
(i)
a sum deducible from the percentage of work completed up till the
time of termination or suspension; and
(ii)
amounts due to the CQS under any other paragraph of this
Schedule.
provided that the CQS shall accept the said payments by the
Government as full and complete settlement of all his claims for payment
under or arising out of this Agreement.
(b)
In the event that the CQS is required to recommence its Services for
the Project suspended by the Government, the CQS shall be paid for the
performance of its Services the sum payable to the CQS under
paragraph 2.0 and/or paragraph 3.0 of this Schedule, whichever may
be applicable, the payments under sub-paragraphs 5.3(a)(i) and (ii) of
this Schedule being treated as payments on account.
(c)
Where the tendering of the Project (or any part thereof) is likely to be
delayed for more than twelve (12) months or postponed at the request of
the Government, the CQS shall be paid according to the Scale of fees
described paragraph 2.0 of this Schedule but the cost of works applicable
shall be the estimated cost of works (or any relevant part thereof) and
agreed to by the Government at the time of completion of the particular
stage of professional services.
(d)
Where the Project is suspended or postponed after the tenders have
been called the fees payable to the consulting Quantity Surveyor shall
be computed based on the lowest bona fide tender received.
(e)
Where tenders are recalled and the Project is subsequently resumed,
the fees payable to the CQS shall be as follows:
(i) for stages of professional services under sub-paragraph 6.1(a) Stage
(1), (2) and (3) under Part B – Schedule of Fees as the case
may be; the fees shall be as computed in sub-paragraph
5.3(d) of this Schedule, and
(ii)
(f)
for stages of professional services under sub-paragraph 6.1(a)
Stage (4) and (5) listed under Part B – Schedule of Fees to be
computed based on the contract sum for the works at the time of
resumption and in accordance with the definitions of “cost of works”.
If the CQS is required to provide any additional professional services in
connection with the resumption of his professional services in
accordance with sub-paragraph 2 above, the CQS shall be paid in
respect of the performance of such additional professional services on
51
the basis of Time Cost and any appropriate reimbursement in
accordance with paragraph 4.0 of this Schedule.
5.4.
Payment Following Termination by the CQS
If there is a termination by the CQS of his Services (unless the termination
had been occasioned by the default or negligence of the CQS), the CQS shall
be entitled to be paid the sums specified in sub-paragraphs 5.3(a)(i) and (ii) of
this Schedule less the amount of payments previously made to the CQS.
6.0
STAGES OF PAYMENTS OF FEES
(a)
The fees payable to the CQS for every stage of basic professional
services, shall be as follows:
TABLE XI: STAGE OF CQS BASIC PROFESSIONAL SERVICES
Stage of basic professional services
1
Preparation of preliminary estimates and cost estimates and
cost plans
Preparation of bills of quantities and other tender documents
2
Fee payable
10%
48%
3
(i) Preparation of tender reports
(ii) Preparation of contract documents
4
Valuation of works in progress for interim valuation/ certificates
including measurement of variations
Preparation of final accounts
20%
FULL BASIC PROFESSIONAL SERVICES
100%
5
3%
4%
15%
(i)
The CQS shall be entitled to payments at intervals to be mutually
agreed upon by the CQS and the Government in proportion to the
Basic Services rendered so that the total fees paid at the completion
of each of the stages shall be equal to the percentages
as set out in Table XI.
(ii)
Unless otherwise specified or mutually agreed beforehand
between the Government and the CQS in this Agreement, the fee
apportioned to each stage shall be paid in full, even if, under the
circumstances in a particular case, the CQS is not required to
perform some of the Services listed under that stage in Paragraph
2.0 in Part A - Schedule of Services.
(b)
Where the payment is based on Time Cost, the proportions of the total
fee for the Works to be paid to the CQS shall be based on the completion
of deliverables or on a pro-rated monthly basis or any other agreed
stages of payment.
(c)
Payment for resident quantity surveying site staffs shall be paid on a
monthly basis.
52
(d)
Payment for disbursement / reimbursable shall be made on a monthly
basis upon submission of receipts and invoices where applicable.
[THIS PAGE IS INTENTIONALLY LEFT BLANK]
53
APPENDIX 1
1. Project Brief
(a)
(b)
(c)
Basic Services
Additional Services
Site Supervision (if applicable)
54
APPENDIX 2
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT
IMPLEMENTATION
[CQS’S TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATIONTO BE INSERTED BY RELEVANT AGENCY]
55
APPENDIX 3
EXECUTED BY THE CQS - TO BE INSERTED BY RELEVANT AGENCY]
56
APPENDIX 4
APPENDIX 4 : CERTIFICATE OF REGISTRATION WITH PROFESSIONAL
BOARD
57
APPENDIX 5
No.
Deliverables Stages
Details
Due Date of
Submission
1.
2.
58
APPENDIX 6A
59
APPENDIX 6B
60
APPENDIX 6C
61
APPENDIX 7
Item
Clause of
Agreement
Description
Remarks
1.
3.1
Commencement date
2.
3.1
Contract period
3.
3.1
4.
3.2(b)
terms and condition for extension
of the contract period
5.
1.1(i),
5.16(c),
6.1(a) &
8.1(a)
(GR)
…… designation/(s) to be inserted
by Agency
6.
6.2(b)
give decision
7.
6.4(c)
CQS’s bank account details for
purposes of payment
Agency
Name: …………….
…..months after the expiry of DLP
or …..months after the issuance of
certificate of making good defects
(CMGD) whichever is later
8.
5.5(e)
9.
5.3(b)
10.
Period for CQS to submit
statement of final account for the
Services and supporting
documentation to GR
Damages:
LAD = % BLR x Fees
100
365
RM100/- per day)
Address:
Fax No. :
Tel. No :
Email :
16(a)
b) For the CQS
b) Name of Firm :
Address :
Fax No. :
Tel No.:
Email :
62
APPENDIX 8
No
Deliverable stages
List of activities
Period of
Implementations
according to
activities
Start Date
(according
to
activities)
End Date
(according
to
activities)
OR
GANTT CHART
63
APPENDIX 9
APPENDIX 9 : CQS’S PERSONNEL
No
Name of
Personnel
(inclusive
of owner &
principal)
Role in
Team
Number of
Years of
Working
Experience
Age
Employment
Status with
the firm
(Permanent/
Temporary)
Full Name of
Highest
Academic
Qualification
(specify
name of
university)
Professional
Certificates (list
name of
certificate and
membership no.
(if any))
64
APPENDIX 10
APPENDIX 10 : CQS’S PERSONNEL TIME INPUT SCHEDULE
(IF APPLICABLE)
No.
Name of
Personnel
Involved in each
stages
Total Time Input by
each personnel and
according to
deliverable stages
Start Date
(work commenced by
each personnel)
End Date
(work ended by each
personnel)
1
etc
etc
etc
65
APPENDIX 11
APPENDIX 11 : CQS’S SERVICES TAX LICENSE
66
APPENDIX 12
67
FOR .............................................................................
CONTRACT NO. : .....S.p..e.c..if.y..c.o..n.t.r.a.c..t.n..u.m..b..e.r..................
BETWEEN
AND
………………………………………………………….
Company registration no with Suruhanjaya Syarikat Malaysia (local company). If
foreign companies specify its registration number in its country)
(COMPANY NO. :................................................................................................)
TABLE OF CONTENTS
1.0
2.0
3.0
DEFINITIONS AND INTERPRETATIONS.................................................................. 6
1.1.
Definitions .................................................................................................... 6
1.2.
Interpretations ............................................................................................. 7
1.3.
Entire Agreement......................................................................................... 8
APPOINTMENT AND CONSIDERATION .................................................................. 8
EEFECTIVE DATE AND DURATION OF THIS AGREEMENT................................... 8
3.1.
Contract Period............................................................................................ 8
3.2.
4.0
5.0
6.0
Extension of Contract Period ..................................................................... 9
CONSULTANT’S REPRESENTATIONS AND WARRANTIES ................................. 10
CONSULTANT’S OBLIGATIONS............................................................................. 11
5.1.
Quality of Services .................................................................................... 11
5.2.
Timeliness of Services .............................................................................. 11
5.3.
Consequences of Delay ............................................................................ 12
5.4.
Instructions by The Government .............................................................. 12
5.5.
Consultant’s Personnel............................................................................. 12
5.6.
Information and Records .......................................................................... 13
5.7.
Liability....................................................................................................... 13
5.8.
Indemnity ................................................................................................... 14
5.9.
Confidentiality............................................................................................ 14
5.10.
Notice of Delay........................................................................................... 16
5.11.
Assistance in Arbitration Inquiry or Litigation ........................................ 16
5.12.
Situation Beyond Control Of Consultant ................................................. 16
5.13.
Prohibition on Association ....................................................................... 17
5.14.
Prohibition on Conflicting Activities ........................................................ 17
5.15.
Independent Consultant............................................................................ 17
5.16.
Technology and Knowledge Transfer ...................................................... 17
5.17.
Intellectual Property Rights ...................................................................... 17
GOVERNMENT’S OBLIGATIONS ........................................................................... 18
6.1.
Appointment of GR.................................................................................... 18
6.2.
Obligation to give instructions, decisions, etc. without delay ............... 19
6.3.
Obligation to Supply Relevant Information and Assistance................... 19
6.4.
Payment to the Consultant for Services .................................................. 20
6.5.
Withholding Payment ................................................................................ 21
7.0
GOVERNMENT’S RIGHTS ...................................................................................... 21
7.1.
Proprietary Rights of The Government in Relation to Documents......... 21
8.0
DISPUTE RESOLUTION ......................................................................................... 22
8.1.
Dispute Resolution by Government Representative ............................... 22
8.2.
Dispute Resolution Committee................................................................. 23
8.3.
Arbitration .................................................................................................. 23
2
9.0
10.0
SUSPENSION ......................................................................................................... 24
9.1.
Suspension and Resumption of Services................................................ 24
9.2.
Extension of Time...................................................................................... 25
9.3.
Consequences of Mutual Termination ..................................................... 25
TERMINATION BY THE GOVERNMENT ................................................................ 25
10.2.
Default by the Consultant ......................................................................... 25
10.3.
Events of Default ....................................................................................... 26
10.4.
Consequences of Termination by the Government ................................ 26
11.0
TERMINATION BY THE CONSULTANT.................................................................. 27
11.1. Consequences of Termination by the Consultant ................................... 27
12.0
13.0
14.0
15.0
TERMINATION ON NATIONAL INTEREST ............................................................ 28
TERMINATION ON CORRUPTION, UNLAWFUL OR ILLEGAL ACTIVITIES ......... 29
PAYMENT UPON SUSPENSION AND TERMINATION.......................................... 29
FORCE MAJEURE ................................................................................................. 30
15.1. Events ........................................................................................................ 30
16.0
17.0
18.0
19.0
20.0
21.0
22.0
23.0
24.0
25.0
26.0
27.0
28.0
29.0
15.2.
Notification of Force Majeure ................................................................... 30
15.3.
Termination by Force Majeure .................................................................. 31
15.4.
Consequences of Termination due to Event of Force Majeure .............. 31
15.5.
Delay........................................................................................................... 31
15.6.
Restoration ................................................................................................ 31
15.7.
Insurance ................................................................................................... 32
AMENDMENT .......................................................................................................... 32
NOTICES ................................................................................................................. 32
GOVERNING LAW .................................................................................................. 32
COMPLIANCE WITH LAWS AND REGULATIONS.................................................. 33
SEVERABILITY ....................................................................................................... 33
RELATIONSHIP OF THE PARTIES......................................................................... 33
ADVERTISEMENT................................................................................................... 33
TIME ........................................................................................................................ 33
COSTS AND STAMP DUTY .................................................................................... 33
INCOME TAX........................................................................................................... 33
SCHEDULES AND APPENDICES ........................................................................... 34
WAIVER................................................................................................................... 34
CUSTODY OF AGREEMENT .................................................................................. 34
SUCCESSORS BOUND .......................................................................................... 34
SPECIAL PROVISIONS ..................................................................................................... 35
SIGNATORIES TO THE AGREEMENT .............................................................................. 36
APPENDIX 1 : TERMS OF REFERENCE .......................................................................... 37
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATION.............. 38
APPENDIX 3 : LETTER OF ACCEPTANCE ....................................................................... 39
APPENDIX 4 : DELIVERABLES ......................................................................................... 40
APPENDIX 5A : SUMMARY OF TOTAL CONSULTING COST .......................................... 41
APPENDIX 5B : CONSULTING FEES ................................................................................ 42
APPENDIX 5C : OUT OF POCKET EXPENSES ................................................................ 43
APPENDIX 6 : SCHEDULE OF AGREED ITEMS ............................................................... 44
3
APPENDIX 7 : SERVICES IMPLEMENTATION SCHEDULE ............................................. 45
APPENDIX 8 : CONSULTANT’S PERSONNEL.................................................................. 46
APPENDIX 9 : CONSULTANT’S PERSONNEL TIME INPUT SCHEDULE ........................ 47
APPENDIX 10 : CONSULTANT’S SERVICES TAX LICENSE............................................ 48
APPENDIX 11 : SCHEDULE OF PAYMENT ...................................................................... 49
4
“RECITALS”
Date (day)
Month and year
THIS AGREEMENT is made on …………..day of …………………
BETWEEN
am…
e of…
Go…
ver…
nm…
ent…
Ag…
enc…
y …..
whose address is at …
……….………..(hereinafter referred to as “the Government”)
of the first part;
AND
Na…
me…
of…
the…
so…
le p…
rop…
rieto
rsh…
ip/p
art…
ner…
ship…
/bo…
dy …
cor…
pora
te,…
(wh
ich…
eve…
r is…
ap…
plic…
abl…
e) ,
…
…
…
…
…
Su
ruh
an
jaya
Sy
arik
at
Mal
ays
ia
R
eg
istra
tio
n
N
o./
Min
istry
of
Fin
anc
e
R
eg
istra
tion
……………………………………………………………………,
a
body
corporate
incorporated under the Companies Act 1965 having its registered office at
ec…
ify f…
ull a…
dd…
ress………hereinafter referred to as “Consultant”) of the other part.
…Sp…
The Government and the Consultant shall individually be referred as the “Party” and
WHEREAS
(A)
The Government is desirous of obtaining consultancy services (hereinafter
referred
to
as
“the
Services”)
necessary
for
pecify full name of the research
…S…
………………………………………hereinafter referred to as "the Project").
(B)
The Consultant has submitted its proposal to the Government on the scope for
the Services and both Parties have agreed on the scope of Services as per
the Terms of Reference specified in Appendix 1 and Technical Documents in
(C)
In furtherance of such intention, the Government has agreed to appoint the
Consultant and the Consultant has agreed to such appointment to provide the
Services necessary for the effective implementation of the Project. A copy of the
te issued by Government
Letter of Acceptance dated …D.a…
…… … ………...... is attached in
5
PART A
GENERAL
1.0
1.1.
Definitions
Under this Agreement, unless the context otherwise requires the following words
and expressions used under this Agreement shall have the following meanings:
(a)
(b)
“Consultant” means a company incorporated under the Companies Act
1965 in Malaysia and having its registered address at
pec…
ify f…
ull …
add…
res…
s ……;
…S…
(c)
(d)
3.1 herein;
(e)
be submitted to the Government by the Consultant as particularly
specified in the Terms of Reference in Appendix 1 of this Agreement;
(f)
“Government’s Representative (“GR”) means the person under item 5 in
Appendix 6 or such other person as may be appointed from time to
time by the Government and notified in writing to the Consultant to carry
out the duties of the GR and the person so designated or appointed
may be described by position;
(g)
which the Government has engaged the Consultant to perform in
accordance with the Terms of Reference, Technical Documents and
Deliverables as specified in Appendices 1, 2 and 4;
(h)
“Steering Committee” means the committee, comprising of Government
officials whose main function is to provide directions, review, consider
and approve the Deliverables;
6
(i)
1.2.
“Technical Committee” means the committee, comprising of Government
officials who will monitor the progress and implementation of the Services
and provide input and feedback to the findings or recommendations of
the Consultant.
Interpretations
requires:
(a)
legislation shall include any statutory modification or re-enactment of, or
any legal or legislative provision substituted for and all legal or statutory
instruments issued under the legislation or provisions;
(b)
(c)
(d)
(e)
(f)
(g)
(h)
include any supplemental written agreement thereto as may be
executed and be in force from time to time or any time;
(i)
(j)
(k)
(l)
7
1.3.
(m)
(n)
(o)
should be done or agreement reached or consent given, such reference
shall be deemed to be read as including the expression "or any other
period agreed in writing between the Parties from time to time";
(p)
any reference to a “day”, “week”, “month” or “year” is a reference to that
day, week, month or year in accordance with the Gregorian calendar.
Entire Agreement
2.0
The Government hereby appoints the Consultant and the Consultant accepts
the appointment to provide the Services for a consideration of Ringgit
Spe…
cify…
to…
tal c…
ost…
in …
wor…
d fo…
rma
t
Sp…
ecif…
y to…
tal …
cos…
t in…
num
r fo…
rm…
at ..) as the ceiling
……
…
only (RM…
…be…
Sp…
ecif…
y co…
nsu
ltin…
g fe…
e i…
n w…
ord…
form
Sp…
eci…
fy c…
ons…
ultin
g f…
ee in
um…
ber …
form
…
…
…at only (RM…
…
…n…
…at……) as the
pec…
ify …
out…
of p…
ock…
et …
exp…
ens…
es …
in w…
ord…
for…
ma…
t ………………………………….. only
Ringgit …S…
pe…
cify…
ou…
t of …
poc…
ket…
exp
en…
ses…
in num
be…
r fo…
rma…
t )
(RM…S…
…
……
as
the
ceiling
out
of
pocket
terms and conditions set forth in this Agreement as per the Letter of
Da…
te i…
ssu…
ed…
by…
Go…
ve…
rnm…
en…
t ……. (as specified in Appendix 3
Acceptance dated ……
of this Agreement).
3.0
3.1.
Contract Period
(w…
ee…
k/m
on…
th…
/ye…
ar)…………………… as
This Agreement shall be for a period of……
…
8
Period”) commencing from
S…
pe…
cify…
st…
art…
da…
te …(hereinafter
referred to as
“Commencement Date”) and shall expire on the date stated under item 3 in
Appendix 6 (hereinafter referred to as the “Contract Expiry Date”) unless
9
terminated earlier in accordance with the provisions of Part E of this
Agreement.
3.2.
(a)
The Consultant shall, upon it becoming reasonably apparent that the
progress of the Services is delayed, apply in writing to the Government
for the approval of extension of the Contract Period. The Consultant
shall further furnish to the Government relevant information as to the
causes of delay together with a revised Services Implementation
Schedule and estimated revised cost (if any), for the approval of the
Government.
(b)
consider such application. In the event the Government agrees to
extend the contract period, the Parties may, as soon as reasonably
practicable, negotiate the terms and conditions of such extension
Spe…
cif…
y p…
eri…
……
Expiry Date.
10
PART B
CONSULTANT’S REPRESENTATIONS, WARRANTIES AND OBLIGATIONS
4.0
CONSULTANT’S REPRESENTATIONS AND WARRANTIES
The Consultant hereby represents and warrants to the Government that –
(a)
(b)
Malaysia (MOF);
(c)
the Consultant shall keep current all such registrations and ensure their
validity throughout the duration of this Agreement;
(d)
the Consultant has the legal capacity to enter into and perform its
obligations under this Agreement and to carry out the Services as
(e)
the Consultant has taken all necessary actions to authorize the entry
into and performance of this Agreement and to carry out the Services
(f)
Consultant of this Agreement nor any transactions contemplated by this
(i)
(ii)
assets;
(g)
is presently current or pending or, to its knowledge, threatened, which is
likely to have a material adverse effect upon it or its ability to perform its
financial or other obligations under this Agreement;
(h)
(i)
Consultant and is enforceable in accordance with its terms and
conditions;
(j)
11
and the Consultant acknowledges that the Government has entered into this
Agreement in reliance on its representations and warranties as aforesaid.
5.0
CONSULTANT’S OBLIGATIONS
5.1.
Quality of Services
5.2.
(a)
The Consultant shall maintain a professional standard of service and
in the discharge of the professional services agreed to be performed
under this Agreement in the best interests of the Government and, in so
far as their duties are discretionary, shall act fairly between the
(b)
The Consultant shall have sufficient knowledge of the project and other
regulations relating to the project, and shall advice the Government
accordingly in matters affecting the implementation of the project.
(a)
The Consultant shall prepare a draft services implementation schedule
incorporating the key dates specified for carrying out the Services which
shall be in accordance with the requirements of the Terms of
(b)
(c)
The Consultant shall provide the Government scheduled progress
reports in such form and details as prescribed in the Terms of
Reference.
(d)
The Consultant shall undertake to provide status updates through
reports and presentations relevant to the Services as required by the
Government and attend all deliberations and meetings of the Technical
Committee and Steering Committee.
(e)
The Consultant shall take remedial action as advised by the Technical
Committee and Steering Committee as deemed appropriate and shall
prepare the final reports, incorporating the issues raised for the
consideration and approval of the Steering Committee.
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5.3.
5.4.
5.5.
(a)
If the Consultant fails to deliver any Deliverables by the due date(s)
agreed by both parties as specified in Appendix 4 of this Agreement
without reasonable cause, the Consultant shall pay Liquidated and
Ascertained Damages (LAD) to the Government for the delay. The
period of delay shall be calculated beginning from the scheduled
delivery date and ending on the actual date as delivered and submitted
to the Government.
(b)
every stage of deliverables based on the formula specified under item
10 in Appendix 6 of this Agreement.
(a)
The Consultant shall comply with all instructions issued by the
Government in regard to matters expressly empowered under this
Agreement. The Consultant shall follow the Government procedures so
far as possible and shall obtain prior approval in writing from the
Government of any departures from such procedures. Nothing in this
clause shall be deemed to affect the responsibilities of the Consultant in
(b)
The Consultant shall attend or be represented at all meetings convened
by the Government to which the Consultant may be summoned, and shall
advise and assist the Government on all matters relating to the Services.
Consultant’s Personnel
(a)
The Consultant shall provide efficient, suitably qualified and
experienced Personnel and acceptable to the Government to carry out
the Services.
(b)
The Services shall be carried out by the Consultant’s Personnel as
specified under Appendix 8 hereof within the time and stage as specified
in the Service Implementation Schedule in Appendix 7.
(c)
The Project Manager of the Consultant as specified in Appendix 8 shall
be responsible for the management of the Consultant’s Personnel for
the Services as well as to act as liaison between the Consultant and the
Government.
(d)
There shall be no changes or substitutions in the Consultant’s
Personnel set forth in Appendix 8 without the prior written approval of
the Government. If for any reason beyond the reasonable control of the
Consultant, it becomes necessary to replace any of the Consultant’s
Personnel, the Consultant shall forthwith provide as a replacement, a
13
person of equivalent or better qualification and experience to the
Government at no additional cost to the Government of which the
Government shall consider without undue delay.
5.6.
5.7.
(e)
In the event the number of Consultant’s Personnel as specified in
Appendix 8 is reduced without the prior written approval of the
Government, the Government shall have the right to deduct the
Consulting Fee based on Consultant’s Personnel Time Input Schedule
as specified in Appendix 9.
(f)
The Consultant shall ensure that any changes, substitution or
replacement of Personnel shall not affect the term and the
implementation for the provision of the Services.
(a)
The Consultant shall furnish the Government such information in
relation to the Services as the Government may from time to time
reasonably request.
(b)
The Consultant shall keep accurate, systematic and up-to-date records
and accounts in respect of the provision of the Services in such form
and details as is customary in the profession or as may be required by
the Government from time to time as shall be sufficient to establish
incurred.
(c)
The Consultant shall permit the GR from time to time to inspect their
records and accounts relating to the Services and to make copies thereof
and shall permit the Government or any person authorized by the
Government, from time to time, to audit such records and accounts during
the performance of the Services.
(d)
Consultant may be required by the Government to submit a report
detailing probable cause and remedial action. References shall be
made to all kept records and accounts.
Liability
The Consultant agrees that it shall provide the Services under this Agreement
in good faith and hereby warrants that the Services provided under this
Agreement meet the professional standards for consultancy in the relevant field.
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5.8.
Indemnity
The Consultant agrees with the Government that –
(a)
the Consultant shall perform all of its obligations under this Agreement
at its own risk and releases, to the fullest extent permitted by law, and
shall indemnify and keep the Government and their agents and
servants from all claims and demands of every kind resulting from any
accident, damage, injury or death arising from carrying out of the
Services except where such accident, damage, injury or death is
caused or contributed to by any act or omission or negligence of the
Government or its agents and servants and the Consultant expressly
agrees that in the absence of any such act, omission or negligence as
aforesaid the Government shall have no responsibility or liability
whatsoever in relation to such accident, damage, injury or death.
(b)
the Consultant shall indemnify and keep the Government indemnified
from and against all actions, suits, claim or demands, proceedings,
losses, damages, compensation, costs (legal cost) charges and
expenses whatsoever to which the Government shall or may be or
become liable in respect of or arising from •
(c)
5.9.
(i)
the negligent use or act, misuse or abuse by the Consultant or the
Consultant’s Personnel, servants, agents or employees appointed
by the Consultant in the performance of the Services; or
(ii)
contributed to by carrying out the Services by the Consultant to
any person and not caused by the negligence or willful act, default
or omission of the Government, its agents or servants; or
(iii)
neglect, breach or default of the Consultant or the Consultant’s
Personnel, servants, agents or employees; and
the obligations under this clause shall continue after the expiry or earlier
termination of this Agreement in respect of any act, deed, matter or
thing happening before such expiration or termination of this
Agreement.
Confidentiality
(a)
Government, the Consultant shall not at any time communicate to any
person or body or entity any confidential information disclosed to the
Consultant for the purpose of the provision of the Services or
15
discovered by the Consultant in the course of this provision and
performance of the Services; nor make public any information as to the
recommendations, assessments and opinions formulated in the course of
or as a result of the provision and performance of the Services; nor make
or cause to be made any press statement or otherwise relating
to the Services; nor make use of the Deliverables for the purposes other
than that stipulated in this Agreement and the foregoing obligations shall
not be rendered void by suspension, termination or expiry of this
Agreement for whatsoever cause.
(b)
(i)
is or becomes generally available to the public other than as a
result of a breach of an obligation under this clause;
(ii)
(iii)
(iv) is in possession of the Consultant without restriction before the
date of receipt from the other party subject to the right of the
Government to re-classify certain information as confidential.
(c)
In the event that the Consultant receives a request to disclose all or any
part of any confidential information under the terms of a valid and
effective subpoena or order issued by a court of competent jurisdiction,
judicial or administrative agency or by a legislative body or committee,
such disclosure by the Consultant shall not constitute a violation of this
Agreement provided that•
(i)
the Consultant promptly notifies the Government of the existence,
terms and circumstances surrounding such request;
(ii)
the Consultant consults with the Government on the advisability of
taking available legal steps to resist or narrow, such request; and
(iii) the Consultant exercises its best efforts to obtain an order or other
(d)
16
In the event the Consultant encounters any delay in obtaining the required
assistance and information set forth in clause 5.6(a), the Consultant shall
notify the Government of such delay and its duration and the Government, at
its absolute discretion, may grant an appropriate extension of time and other
consideration appropriate for provision of the Services.
The Consultant shall, if so required by the Government, within the period of work
before completion, assist and advise the Government with regard to any matter
or thing which may be the subject of arbitration, inquiry or litigation and if and
when so required by the Government shall attend and give evidence or
after the completion of Services, if so required by the Government, the
Consultant shall assist in any manner whatsoever and advise the Government
under the same conditions of engagements as are applicable generally to this
Agreement, subject always to −
(a)
the right of the Consultant to recover its time and cost in attending to
this request, such time and cost to be negotiated separately with the
Government; and
(b)
the right of the Consultant to take appropriate measures to safeguard
and protect its interest.
5.12. Situation Beyond Control Of Consultant
(a)
The Consultant shall immediately inform the Government in writing of
any situation or the occurrence of any event beyond the reasonable
control of the Consultant, which makes it impossible for the Consultant
to carry out its obligations hereunder.
(b)
and outstanding to the Consultant in accordance with clause 14.0 within
thirty (30) days from the date of termination of this Agreement.
(c)
17
The Consultant agrees that during and after the conclusion or termination of this
Agreement, the Consultant shall limit its role for the Project to the provision
of the Services and hereby disqualifies itself from the provision of goods or
services in any capacity for the Project including bidding for any part of the
Project except as the Government may otherwise agree or request the
Consultant.
No Personnel of the Consultant assigned to the Services under this
Agreement nor the Consultant’s staff, subsidiary or associate shall engage,
directly or indirectly, either in his name or through his then employer, in any
business or professional activities connected to the Services or Project and
neither shall the Consultant’s Personnel be so engaged directly or indirectly,
either in his name or through the Consultant in any such other conflicting
business or professional activities.
Nothing contained herein shall be construed as establishing or creating between
the Government and the Consultant the relationship of master and servant or
principal and agent. The position of the Consultant performing the Services is
that of an independent consultant.
(a)
If the Consultant appoints foreign professionals, the Consultant shall
endeavour to ensure that the employees of the Government are trained
or exposed to the expertise of such foreign professionals pursuant to a
programme for technology and knowledge transfer.
(b)
Pursuant to clause 5.14(a) above, the Consultant shall provide training
for a minimum of ...S..p.e..c.if.y..n.u..m..b.e.r..o.f.g..o.v.e..rn..m..e.n.t..o.f.fi.c.e..r ....oficials nominated by the
the Project.
(c)
The Consultant shall allow the employees of the Government to be
involved in the study and implementation of the Project commencing from
the Commencement Date of this Agreement until the Contract Expiry
Date.
(a)
in and become the sole property of the Government free and clear
18
of all liens, claims and encumbrances. The Consultant shall not during
or at any time after completion on the Services or after the expiry or
termination of this Agreement, in any way, question or dispute the
ownership of the Government.
(b)
The Consultant agrees to grant to the Government free from all
royalties, fees and other charges, all licenses in respect of intellectual
property rights now or hereafter owned or controlled by the Consultant
or in respect of which the Consultant has or will have the right to grant
licenses of any design, plans, calculations, drawings, developed or
used for or incorporated in the Services or any part thereof.
(c)
The Consultant shall defend and indemnify the Government from and
against all claims, costs, damages, charges and proceedings whatsoever
for or on account of infringement of any intellectual property rights in
respect of any design, plans, calculations, drawings, documents,
plant, equipment, machinery, material, methods or processes developed
or used for or incorporated in the Services except where such
infringement results from compliance with
the Government’s
instructions in accordance with this Agreement.
(d)
or other monies which the Consultant may be liable to pay to the
persons entitled to such intellectual property rights shall be reimbursed
by the Government.
PART C
GOVERNMENT’S RIGHTS AND OBLIGATIONS
6.0
6.1.
Appointment of GR
(a)
exercise its right under this Agreement, and the GR shall have the
power to carry out such obligations and exercise such rights on behalf
of the Government, except for the provisions under clause 10.0, 12.0 and
13.0 which are expressly reserved to the officer authorized as named in
the signatories to this Agreement or any other officer authorized under
19
(b)
6.2.
6.3.
The Consultant shall comply with all instructions issued by the GR in
regard to matters expressly empowered to the GR to issue under this
Agreement.
(a)
Government or the GR shall be in writing. However the GR may, where
necessary issue oral instructions, notifications, consent or approvals
and such oral instructions, notifications, consents or approvals shall be
followed in writing not later than seven (7) days thereafter.
(b)
If the Consultant requires a decision from the Government for the
performance of its Services under this Agreement, the Consultant shall
submit its request in writing to the GR and the GR shall give its decision
within the period stipulated under item 6 in Appendix 6 of this
Agreement.
(a)
The Consultant may request all the necessary and relevant information
which are in the possession of the Government required for purposes of
(b)
the Consultant pursuant to clause 6.3(a) of this Agreement shall not
relieve the Consultant of any of the Consultant’s obligations under this
Agreement.
(c)
data, report, map, photograph, plan, drawing, record or other
information either as to the accuracy or sufficiency or as to how the same
should be interpreted and the Consultant, when he makes use of and
interprets the same, shall do so entirely at his own risk and it shall not
constitute a breach of obligation on the part of the Government under
clause 6.3(a) of this Agreement if such data, report, map, photograph,
plan, drawing, record or information is not accurate or sufficient for
the purpose of performing the Consultant's obligation under this
Agreement.
(d)
Where necessary, the Government shall assist the Consultant to obtain,
free of charge, unimpeded access to all land in respect of which access
is required for the performance of the Services. The Government shall
not be responsible for any damage to such land or any property thereon
resulting from such access.
20
6.4.
Payment to the Consultant for Services
(a)
shall pay or reimburse to the Consultant the Contract Price subject to
the ceiling consulting fee, the ceiling out of pocket expenses or any
other agreed and approved amount as revised from time to time, and in
situation where the actual costs incurred in the performance of the
Services does not exceed the ceiling consulting fee and the ceiling out
of pocket expenses, downward adjustments can be made in
accordance with Appendix 5A, Appendix 5B and Appendix 5C. The
payment shall exclude the Government Service Tax, which amount
shall be paid by the Government to the Royal Malaysian Customs
Department through the Consultant upon the Consultant giving proof of
the Service Tax License. A copy of the Service Tax License is attached
(b)
Appendix 11 upon the Consultant furnishing to the Government all
relevant drawings, design, reports, records and data when submitting
request for payment.
(c)
Payment to the Consultant shall be made within thirty (30) days upon
receiving the proper invoices, vouchers and other appropriate
supporting materials from the Consultant and be deposited to the account
of the Consultant as specified under item 7 in Appendix 6.
(d)
the Consultant is reasonably disputed or reasonably subject to question
by the Government, the Government shall within thirty (30) days after
receipt of the invoice by the GR inform the Consultant in writing of all
items under dispute or subject to question. Payment by the Government
of the remainder of the invoice shall not be withheld on such grounds.
(e)
Except as otherwise agreed between the Government and the
Consultant, payments in respect of all fees and expenses incurred by
the Consultant shall be made in Ringgit Malaysia.
(f)
If the Consultant intends to claim any additional payment pursuant to
any clause of this Agreement, the Consultant shall within ninety (90) days
of the occurrence of such event or circumstances or instructions give
notice in writing to the GR of its intention for such claim and submit full
approval of the Government. If the Consultant fails to comply with this
clause, the Consultant shall not be entitled to such claim and the
Government shall be discharged from all liability in connection with the
claim.
21
(g)
6.5.
Deliverables and a final account, identified as such, have been
submitted by the Consultant and approved as satisfactory by the
Government. Any amount which the Government has paid or caused to
be paid in excess of the costs actually incurred shall be reimbursed by
the Consultant to the Government within thirty (30) days after receipt by
the Consultant of notice thereof.
Withholding Payment
(a)
The Government may by giving written notice to the Consultant, and
without prejudice to any other rights the Government may have under
this Agreement, withhold payments to the Consultant under this
Agreement, upon the occurrence and continuance of any of the
following events:
(i)
the Consultant commits any breach of the terms and conditions of
this Agreement; or
(ii)
(iii)
successful carrying out of the Project or the accomplishment of the
purposes of this Agreement; or
(iv) any failure of the Consultant to deliver the Services to the satisfaction
of the Government.
(b)
The Consultant may apply to the Government, within fourteen (14) days
after receiving notice referred to in clause 6.5(a) to review the decision
to withhold payments by submitting documents and other evidence to
conclusive.
7.0
7.1.
(a)
records or material compiled or prepared by the Consultant in the
course of this Agreement shall be the absolute property of the
Government throughout their preparation and at all times thereafter.
The Government shall have the sole and exclusive right, title and
ownership to the documents.
22
(b)
The Consultant shall deliver all the plans, statistics and supporting
records or material compiled or prepared in the course of this
Agreement to the Government upon the Contract Expiry Date or earlier
termination of this Agreement. The Consultant shall not use any
information in the documents for purposes unrelated to this Agreement
without the prior written consent of the Government save and except
where the same is required by law or any other regulatory authority or for
the purposes of the Consultant’s quality performance review processes.
(c)
The Consultant shall not publish alone or in conjunction with any other
person any articles, photographs or other illustration relating to the
Services unless with the prior written consent of the Government.
(d)
PART D
DISPUTE RESOLUTIONS
8.0
8.1.
DISPUTE RESOLUTION
(a)
resolved between the Parties may be referred to the appointed
GR.
(b)
such dispute with all fairness and endeavour to achieve the best
possible solution for the Parties.
(c)
If the Consultant:
(i)
fail to receive a decision from the GR within seven days (7) days
after being requested to do so; or
(ii)
23
8.2.
(a)
(i)
Chairman;
(ii)
(b)
8.3.
The Dispute Resolution Committee shall meet and endeavour to
achieve an amicable settlement between the Parties in respect of any
matter referred to it.
Arbitration
(a)
Kuala Lumpur Regional Centre for Arbitration using the facilities and the
system available at the Centre.
(b)
(c)
(d)
24
award and paid.
(e)
(f)
(g)
(h)
laws of Malaysia.
PART E
9.0
SUSPENSION
9.1.
(a)
The GR may at any time instruct the Consultant to suspend part or all of
the Services by the giving the Consultant due notice in writing.
(b)
Upon receipt of such instruction, the Consultant shall suspend part or
all of the Services for such time and in such manner as specified in the
(c)
During the suspension period, the Consultant shall continue to perform
his obligations under the Agreement which is not affected by the
instruction to suspend, including the obligation to effect and maintain
insurance.
(d)
The GR may instruct the Consultant to resume the Services at any time
thereafter. Upon receipt of such instruction the Consultant shall resume
the Services and the parties shall jointly examine the Services affected
by the suspension. The Consultant shall make good any deterioration
or defect in or loss of the Services which has occurred during the
suspension. The Consultant shall also take all necessary actions to
mitigate the expenses incurred.
25
9.2.
Extension of Time
(a)
(b)
9.3.
(i)
(ii)
fails to take all necessary action to mitigate the expenses incurred.
(a)
10.0
If the Consultant suffers delay and/or incurs expenses in complying with
the instruction under clause 9.1 and in resumption of the Services, and
if such delay and/or expenses was not foreseeable by the Consultant, the
Consultant shall give notice for extension of time. PROVIDED THAT the
Consultant shall not be entitled to such extension if the suspension is
due to a cause attributable to the Consultant and the Consultant shall not
be entitled to payment of loss and expenses if the Consultant−
(ii)
by the Government and the Consultant shall be ascertained in
given written notice of withholding of payments to the Consultant under this
Agreement, the Government may by written notice to the Consultant terminate
this Agreement.
10.2. Default by the Consultant
(a)
In the event the Consultant without reasonable cause −
(i)
regularly and diligently with the performance of its obligations
under this Agreement;
26
(ii)
Agreement;
then the Government shall give notice in writing to the Consultant specifying
the default and requiring the Consultant to remedy such defaults within
fourteen (14) days from the date of such notice. If the Consultant fails to remedy
the relevant default within such period or such other period as may be
determined by the Government, the Government shall have the right to
terminate this Agreement at any time thereafter by giving notice to that effect.
(a)
(i)
the Consultant goes into liquidation or a receiver is appointed over
the assets of the Consultant or the Consultant makes an assignment
for the benefit of or enters into an arrangement or composition with
its creditors or stops payment or is unable to pay its debt; or
(ii)
any of the Consultant’s director is prosecuted for any offences; or
(iii)
successful carrying out of the Services or the accomplishment of the
purposes of this Agreement,
then the Government shall have the right to terminate this Agreement forthwith
by giving notice to that effect.
(a)
(b)
The Consultant shall hence forth −
(i)
(ii)
27
(iii)
documents, specifications and similar materials to the Government
save and except its own working papers and archival copy of any
advice, reports or opinion of which are retained to support any
advise opinion or report that the Consultant may provide; and
(iv) allow a third party to enter into an agreement with the Government
or any person deemed necessary by the Government for the
purpose of carrying out or completing the Services.
(c)
(i)
be entitled to claim against the Consultant for any losses and/or
damages suffered as a result of the termination; and
(ii)
and the Consultant shall pay to the Government all cost and
expenses incurred by the Government in completing the Services
in excess of the costs and expenses which would have been paid
to the Consultant to complete the Services had this Agreement not
been terminated.
Party which have accrued prior to the date of termination of this Agreement
and the obligations under this Agreement shall continue even after the
termination of this Agreement in respect of any act, deed, matter or thing
happening prior to such termination of this Agreement.
11.0
TERMINATION BY THE CONSULTANT
(a)
If the Government without reasonable cause fails to perform or fulfil any
of its obligations which adversely affects the Consultant’s obligations
under this Agreement, then the Consultant may give notice in writing to
the Government specifying the default and the Government shall
remedy the relevant default within fourteen (14) days after receipt of such
notice or such extended period as agreed by the Parties.
(b)
period or such other extended period as agreed by the Parties, the
Consultant shall be entitled to terminate this Agreement at any time by
giving notice to that effect.
11.1. Consequences of Termination by the Consultant
Upon such termination, the Consultant shall accept the following undertaking by
the Government as full and complete settlement of all claims for payment under
28
(a)
of the Services and other payments which has become due and owing
to the Consultant, pay the Consultant all costs incurred in accordance
with this Agreement.
(b)
The Consultant shall −
(i)
(ii)
materials belonging to the Consultant, its employees, servants and
agents and make good all damage caused by such removal or such
detachment; and
(iii) at no cost, deliver to the Government all documents relevant to the
Project as are in the possession of the Consultant who shall be
Government.
(c)
12.0
Consultant shall not be entitled to any form of losses including loss of
profit, damages, claims or whatsoever upon termination of this
Agreement.
(a)
Notwithstanding any provisions of this Agreement, the Government may
terminate this Agreement by giving not less than fourteen (14) days
notice to that effect to the Consultant (without any obligation to give any
(b)
(c)
(i)
(ii)
the Consultant shall be entitled to compensation in accordance
with clause 14 which shall be determined by an independent auditor
appointed by the Government after due consultation with the
Consultant in respect of the appointment of the independent auditor.
“interest of national security”, “the Government policy” and “public
policy” shall be solely made and determined by the Government and such
determination shall for all intent and purposes be final and conclusive and
shall not be open to any challenge whatsoever.
29
13.0
14.0
(a)
Without prejudice to any other rights of the Government, if the
Consultant, its personnel, servants or employees, is convicted by a
court of law for corruption or unlawful or illegal activities in relation to
this Agreement or any other agreement that the Consultant may have
with the Government, the Government shall be entitled to terminate this
Agreement at any time by giving immediate written notice to that effect
to the Consultant.
(b)
(i)
(ii)
the Government shall be entitled to all losses, costs, damages and
expenses (including any incidental costs and expenses) incurred
by the Government arising from such termination.
PAYMENT UPON SUSPENSION AND TERMINATION
(a)
If this Agreement is suspended or terminated under clauses 9.0, 11.0 or
15.0, the amount to be paid in so far as such amounts or items have not
already been covered by payments on account made to the Consultant
shall be the value of all Services carried out up to the date of
suspension or termination.
PROVIDED THAT such amount to be paid by the Government shall be
confined only to the payment as are clearly and expressly stated in the
above.
(b)
On suspension or termination, the Consultant shall be paid all fees and
expenses commensurate with the Services performed by the
Consultant up to the date of suspension or termination which may then
be due. The payments made for fees and expenses shall be deemed as
full and final payment for the Services up to the date of suspension or
termination.
(c)
If this Agreement is resumed, any payment of fees under this clause,
except in respect of abortive work that has to be re-done, shall be taken
as payment on account towards the fees payable under this Agreement.
(d)
Upon suspension or termination of this Agreement, the Consultant shall
within the period specified under item 8 in Appendix 6 of this
Agreement submit to the GR a statement of final account and
supporting documentation showing in details the value of Services carried
out in accordance with this Agreement.
(e)
Within the period specified under item 9 in Appendix 6 of this
Agreement, the GR shall verify the statement of account and its
30
supporting documentation and evaluate the Services carried out and
shall issue the final account for the Services.
(f)
15.0
Consultant shall not be entitled to any form of losses including loss of
profit, damages, claims or whatsoever upon termination of this
Agreement.
FORCE MAJEURE
15.1. Events
(a)
(b)
(c)
(d)
(e)
unrest or other industrial disturbances (affecting the performance of this
Agreement) which are not the fault of the Consultant or its employees,
non-availability or insufficient of fund or lack of financing on the part of the
Consultant to perform its obligations under this Agreement.
31
thereof and measures being taken by the Party so affected to reduce the severity
of such event and subsequently the cessation of such event. If either Party does
not agree that an Event of Force Majeure has occurred then the dispute shall
be referred to the GR for a decision.
If an Event of Force Majeure has occurred and either Party reasonably considers
such Event of Force Majeure applicable to it to be of such severity or to be
continuing for a period of more than six (6) months then the Parties may mutually
terminate this Agreement.
15.5. Delay
(a)
completion of any obligation under this Agreement shall be extended by
the amount of the delay caused by such Event of Force Majeure. If the
Parties do not agree as to the duration of the delay, the disagreement
(b)
forthwith take steps to discuss the circumstances and the
consequences of such event and shall consider how best to achieve
the objectives of this Agreement in such circumstances and shall, if
appropriate, give consideration to any amendment of this Agreement and
the terms and conditions of such amendments.
15.6. Restoration
the delivery of the Services or any part thereof has been affected, the Consultant
shall restore such Services to what it was immediately prior to the occurrence
of that Event of Force Majeure at its own expenses. Where as a result of such
restoration the Consultant is able to demonstrate that it has
32
incurred substantial costs affecting the Services, the Consultant may apply to
the Government for such remedies to enable the Company to recover the
costs of such restoration.
15.7. Insurance
Notwithstanding any other Clause, the Consultant shall ensure that whenever
THAT such Events of Force Majeure are reasonably and practicably insurable.
PART F GENERAL
PROVISIONS
16.0
AMENDMENT
Parties or its duly authorised representatives. The provision in respect of such
amendment, variation or modification thereof shall be supplemental to and be
read as an integral part of this Agreement which shall remain in full force and
effect as between the Parties.
17.0
18.0
NOTICES
(a)
or permitted to be given or made under this Agreement shall be in
writing in Bahasa Malaysia or English language and delivered to the
address or facsimile number of the Government or the Consultant, as
the case may be, shown below or to such other addresses, or facsimile
numbers as either party may have notified the sender and shall unless
otherwise specified herein deemed to be duly given or made, in the
case of delivery in person, when delivered to the recipient at such address
or by facsimile transmission, when the recipient’s facsimile number
is shown on the sender’s print-out for the transmission regarding the
date, time and transmission of all pages, as specified under item 11 in
(b)
GOVERNING LAW
courts of Malaysia.
33
19.0
20.0
(a)
The Consultant shall comply with all applicable laws and regulations in
regulating or relating to the conduct, trade, business of it’s profession and
shall be fully and solely liable for the provisions of the Services.
(b)
The Consultant shall comply with relevant policies, procedures and
regulations of the Government in carrying out the Services.”.
SEVERABILITY
21.0
and none of them shall have any authority to bind the other in any way nor
shall this Agreement be construed to constitute any party the agent of the
other party.
22.0
ADVERTISEMENT
No advertisement in respect of this Agreement shall be published by the
Consultant or with the Consultant’s authority in the newspaper, magazine or in
any forms of advertisement without prior written approval of the Government.
23.0
TIME
24.0
The Consultant shall solely bear the stamp duties, legal costs and fees in the
25.0
INCOME TAX
(a)
The Consultant and Personnel, including any expatriate personnel
and/or foreign Associated Consultant(s) for the Services shall submit
the necessary tax returns as required by the Director-General of Inland
34
26.0
(b)
(c)
The Government agrees to reimburse the foreign
Associated
27.0
(a)
Agreement, then the terms and conditions of this Agreement shall
prevail over the Appendices; or
(b)
in the Appendices of this Agreement, the GR and Consultant shall
reach a mutual understanding to resolve the ambiguity or discrepancy.
WAIVER
continuing, succeeding or subsequent breach of any provision or other provision
of this Agreement.
28.0
Consultant. The duplicate copy shall be kept by the Consultant.
29.0
SUCCESSORS BOUND
35
PART G
SPECIAL PROVISIONS
INSERTED BY THE RELEVANT AGENCY WITH THE APPROVAL OF THEIR
RESPECTIVE LEGAL ADVISORS. OTHERWISE THIS PAGE TO BE LEFT
AS SUCH ABOVE ]
- None -
36
THE GOVERNMENT
) ……………………(Signature)……………..
In the presence of:
……………………………….............
Name of witness :
NR IC No. :
THE CONSULTANT
) ………………….(Signature)………………
In the presence of:
…………………………………………
Name of witness :
NR IC No. :
37
APPENDIX 1
1. Project Background
38
APPENDIX 2
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATION
[CONSULTANT’S TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATIONTO BE INSERTED BY RELEVANT AGENCY]
39
APPENDIX 3
EXECUTED BY THE CONSULTANT - TO BE INSERTED BY RELEVANT AGENCY]
40
APPENDIX 4
No.
Deliverables Stages
Details
1.
2.
41
Due Date of
Submission
APPENDIX 5A
42
APPENDIX 5B
43
APPENDIX 5C
44
APPENDIX 6
Item
Clause of
Agreement
Description
Remarks
1.
3.1
Commencement date
2.
3.1
Contract period
3.
3.1
4.
3.2(b)
Period for negotiation of the terms
and condition for extension of the
contract period
5.
1.1(c),
5.12(c),
6.1(a) &
8.1(a)
6.
7.
8.
9.
10.
11.
Government’s Representative (GR)
…… designation/(s) to be inserted by
Agency
6.2(b)
Period for the Government to give
decision
…… days to be inserted by Agency
6.4(c)
Consultant’s bank account details
for purposes of payment
Name: …………….
14(d)
Period for Consultant to submit
statement of final account for the
Services and supporting
documentation to GR
………….months from the date of
suspension or termination
14(e)
Period for GR to verify the
statement of account and supporting
documentation.
………….. months from the date of
receipt from the Consultant
5.3(b)
Formula for calculation of Liquidated
and Ascertained Damages:
LAD = % BLR x Fees
100
365
(subject to a minimum of RM100/per day)
Address:
Fax No. :
Tel. No :
Email :
17(a)
b) For the Consultant
45
b) Name of Firm :
Address :
Fax No. :
Tel No.:
Email :
APPENDIX 7
No
Deliverable stages
List of activities
Period of
Implementations
according to
activities
OR
GANTT CHART
46
Start Date
(according
to
activities)
End Date
(according
to
activities)
APPENDIX 8
APPENDIX 8 : CONSULTANT’S PERSONNEL
No
Name of
Personnel
(inclusive
of owner &
principal)
Role in
Team
Number of
Years of
Working
Experience
Age
47
Employment
Status with
the firm
(Permanent/
Temporary)
Full Name of
Highest
Academic
Qualification
(specify
name of
university)
Professional
Certificates (list
name of
certificate and
membership no.
(if any))
APPENDIX 9
APPENDIX 9 : CONSULTANT’S PERSONNEL TIME INPUT SCHEDULE
(IF APPLICABLE)
No.
Name of
Personnel
Involved in each
stages
Total Time Input by
each personnel and
according to
deliverable stages
Start Date
(work commenced by
each personnel)
1
etc
etc
etc
48
End Date
(work ended by each
personnel)
APPENDIX 10
APPENDIX 10 : CONSULTANT’S SERVICES TAX LICENSE
49
APPENDIX 10
APPENDIX 11 : SCHEDULE OF
PAYMENT
[BREAKDOWN OF SCHEDULED PAYMENT BY STAGES/PHASES OR
MONTHS- TO BE INSERTED BY RELEVANT AGENCY]

Perolehan Perkhidmatan Perunding

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