Super Index Register of Deeds - National Association of Counties

Register of Deeds
Super Index
Macomb County Clerk / Register of Deeds Carmella Sabaugh
MICHIGAN
The Challenge
How can the average
homeowner get a copy of
their real estate
documents?
Are Deeds already online?
Try looking up your own
deed right now...
Are Deeds already online?
Customers want to pay us
for their property records.
Are we making it easy?
Are Deeds already online?
If there was a land records
system the average homeowner
could actually use, that
generates revenue to pay for
itself, would your county be
interested?
Protecting the American Dream
Register of Deeds public records
Information = Property Rights
Homeowners:
Deeds
Mortgages
Liens
Macomb County, MI home sales +
HOME SALES
14th increase in the last
16 months.
+26.1% Macomb County
in October 2012.
Reduce the Risk of Fraud
60 Minutes video
http://www.macombcountymi.gov/clerksoffice/video/60-minutes/
Traditional way: USLandrecords.com
Traditional way: USLandrecords.com
● Has worked
● Results only as good as the index
● Index has changed over time
○ first name issue
○ wives not until 1992!
● Data entry inconsistency
● Cumbersome interface / can't sort
or see related documents
● .TIFF format cumbersome
The Challenge
● Cannot slow any other county
project.
● Cannot risk the security or
control of data.
● Must be financially sustainable.
Super Index - a new way to search
Other counties can do this too!
Super Index - deeds.macombgov.org
Super Index - deeds.macombgov.org
Super Index - deeds.macombgov.org
Super Index - deeds.macombgov.org
Super Index - deeds.macombgov.org
A link opens
an easy-touse PDF!
Super Index - Documents via Email!
Super Index - "self healing index"
Super Index - search delimiters
Super Index - new searches
grantor John Jones
Super Index - new searches
liber 0000A page 207
Super Index - new searches
11-06-400-051
Super Index - includes "entry book"
"[T]he single most
important step
undertaken in the
last several decades
by any register in this
state to stem the tide
of real estate fraud,”
General Counsel of a
major title company.
The magic of
"OCR."
Super Index - improves service
Get revenue from phone calls.
Easily E-mail document link!
Less work than mail-in
requests!
Super Index - Google Checkout
Keep a
close eye
on sales!
Super Index - up-sell opportunity
Super Index - Google Analytics
Super Index - deeds.macombgov.org
Super Index - deeds.macombgov.org
"This new records search
is amazingly useful and userfriendly," said Elizabeth E. Stubbs,
President, Macomb County
Probate Bar Association.
Super Index - deeds.macombgov.org
“I am very impressed with the index. It is extremely
fast and very useful. It is the best search database I
have seen for government records. It puts Macomb
in the forefront,” said Charles E. Turnbull, O’
Reilly, Rancilio, P.C.
“Great job on the Super Index. It is very well done
and extremely user friendly. Best search tool that I
have seen to date, “ said Robert C. Tunney, RCT
Forensic & Valuation Services, LLC.
Super Index - deeds.macombgov.org
“The super index is a real time saver! The index is
easy to navigate and the most helpful feature is the
ability to view thumbnails of a document before
purchasing the document,” said Jay R. LaBarge
from Bellanca, Beattie & DeLisle, P.C.
"This is a great tool for finding proper addresses for
parties of interest. I like the versatility of the search
parameters," said Paul Vreman, Macomb County
Treasurer Tax Collection Officer.
Super Index - deeds.macombgov.org
“The new Macomb County Register of Deeds Super
Index is much faster and easier to use than Land
Access. If you use Google, you’ll like the Super
Index. Try it now,” said Clark A. Andrews from O’
Reilly, Rancilio, P.C.
"This is great stuff! Once again the Macomb County
Clerk's/Register of Deed's office is providing the
public with a useful tech savvy resource to gain
easy access to public information, with the
convenience from one's home or office," said Bill
Sowerby, Clinton Township Treasurer.
Google Apps for Government /
Google Wallet
ACS Land Records / Xerox Company
Super Index - demo
Super Index Challenges
● Sustainability / cost
● Expand intuitive search capabilities
● Expand mobile capabilities
● Expand voice search
● Image / photo / Google Glass
● Repeat the success with other records
systems.
Super Index - macomb.govrcd.com
Questions? Macomb County, MI
Carmella Sabaugh
Clerk / Register of Deeds
Macomb County, Michigan
Questions? Macomb County, MI
Xerox Government Records
Bert Auburn
[email protected]
Phone: 214-956-6365
Google Apps for Government
Maggie Kuhlmann
[email protected]
Phone: 312.320.6348