October 27, 2009 - Citrus County School District

Transcription

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SANDRA "SAM" H1MMEL - SUPERINTENDENT OF SCHOOLS
MtTOSJilfl^S
LOUISA. MIELE
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'OUVtty
DISTRICT 1 - HERNANDO
"Where Learning
is the Expectation
and Caring is a Commitment"
VIRGINIA BRYANT
DISTRICT 2 - CRYSTAL RIVER
PATRICIA DEUTSCHMAN
DISTRICT 3 - FLORAL CITY
BILL MURRAY
DISTRICT 4-LECANTO
October 20, 2009
LINDA B. POWERS
DISTRICT 5-INVERNESS
ADMINISTRATIVE HEARING,
SPECIAL MEETING AND WORKSHOP: 9:00 A.M.
OF THE
CITRUS COUNTY SCHOOL BOARD
OCTOBER 27, 2009
AGENDA:
ADMINISTRATIVE HEARING: 9:00 A.M.
SPECIAL MEETING
Opening Exercise
I.
ADOPTION OF AGENDA AS RECOMMENDED BY THE
SUPERINTENDENT
II.
CITIZEN COMMENTS
III.
BUSINESS SERVICES, KENNY BLOCKER
A.
Human Resources
1)
Approve Instructional and Support Recommendations
B.
Budget Update
IV.
SCHOOL SUPPORT SERVICES, MIKE MULLEN
A.
Facilities and Construction, Alan Burcaw
1)
Approve the architect's Design Development Documents
and the construction manager's Design Development
Estimate for Crystal River High Sitework, Renovations,
Remodeling and Additions (copy available in Facilities)
B.
Approve Inverness Middle School Locker Furnishing and
Installation
V.
ATTORNEY, LEGAL MATTERS
VI.
A N Y OTHER BUSINESS THAT NEEDS TO C O M E BEFORE T H E
SCHOOL BOARD
1007 West Main Street • Inverness, Florida 34450-4698
TEL: (352) 726-1931 • SUNCOM:]647-1011 • TDD: (352) 726-6086
Equal Opportunity Employer
VII.
ADJOURNMENT
Any person requiring reasonable accommodation at this meeting
because of a disability or physical impairment should contact the
Superintendent's Office at 726-1931, ext. 2206, prior to the date of the
scheduled School Board Meeting. The Citrus County School Board
TDD #352/726-6086.
WORKSHOP
I.
MISCELLANEOUS TOPICS
A.
Annual Testing Schedule (copy to be distributed)
B.
Policy Review
II.
ADJOURNMENT
BOARD INFORMATION
(No Board Action Requested)
School Support Services, Mike Mullen
1)
School Support Services, Quarterly Report - October 2009
PERSONNEL INFORMATION
(INSTRUCTIONAL)
SCHOOL BOARD MEETING OCTOBER 27,2009
APPOINTMENTS FOR 2009-2010:
RECOMMENDATIONS FOR OUT-OF-FIELD TEACHERS 2009-2010:
Certification Area
Out-of-Field Assignment
LEAVE OF ABSENCE REQUESTS FOR 2009-2010:
RESIGNATIONS FOR 2009-2010:
RESIGNATIONS FROM DROP 2009-2010:
RETIREMENTS FOR 2009-2010:
RETIREMENTS TO DROP 2009-2010:
SUPPLEMENTS (ATHLETIC AND OTHER) 2009-2010:
Crystal River High:
Steve Blake-Community Member-Assistant Basketball Boys
Alex Posta-Community Member-Boys Soccer Assistant
SUPPLEMENTS (ESOL) 2009-2010:
SUPPLEMENTS (PEER TEACHER) 2009-2010:
SUSPENSIONS/TERMINATIONS 2009-2010:
LINE OF DUTY:
ADDITIONAL DAYS:
ADDITIONAL PERSONNEL FOR SUMMER SCHOOL 2010:
A-Additions D-Deletions C-Changes N-New R-Replacement
PERSONNEL INFORMATION
(SUPPORT)
SCHOOL BOARD MEETING OCTOBER 27,2009
APPOINTMENTS FOR 2009-2010:
Lisa Edel-SSC-District Secretary (R)
LEAVE OF ABSENCE REQUESTS FOR 2009-2010:
RESIGNATIONS FOR 2009-2010:
RESIGNATIONS FROM DROP 2009-2010:
RETIREMENTS FOR 2009-2010:
RETIREMENTS TO DROP 2009-2010:
SUSPENSIONS/TERMINATIONS 2009-2010:
LINE OF DUTY:
ADDITIONAL DAYS:
ADDITIONAL PERSONNEL FOR SUMMER SCHOOL 2010:
A-Additions D-Deletions C-Changes N-New R-Replacement
10/26/09
REQUESTS FOR SCHOOL BOARD AGENDA
School Board Meeting
Requested for October 27, 200974,
_, Department of Support Services
Requested by Mike Mullen
Additional contactfs)/originatorAlan Burcaw Department of Facilities and Construction
Document Title Crystal River High Sitework, Renovations, Remodeling and Additions
Board Action Required:
Presentation/Recognition
Information
Consideration/Approval Approve the architect's Design Development Documents
and the construction manager's Design Development Estimate for Crystal River High
Sitework, Renovations, Remodeling and Additions
(This wording should be your actual motion to appear on the agenda)
Backup Materials: attached
available in district office
X
other
Executive Summary / Highlight:
(See Next Page)
Strategic Goals:
Strategies Include:
•
1. All students will develop a foundation of knowledge
and skills through a rigorous and relevant curriculum
that exceeds local, state, and national expectations,
closes all performance gaps, and helps all students
realize their full potential.
IH 2. Schools will be safe and secure for all individuals and
will provide students the opportunity to participate in a
school community that creates a caring environment
committed to building positive relationships.
D Innovative and research-based curriculum and
program delivery systems;
• Emphasis on at-risk and special groups of learners
(including gifted);
D Staff development, recruitment, and retention of
workforce;
• Data systems (technology);
• Allocation of resources (human, physical,
technological, financial);
• Career preparation;
B
D Community Connections
Other/Operational Activity
Financial Impact to the District:
None
Amount Budgeted $33,000,000 Additional Amount Requested
Funding Source:
Personnel:
Estimated Salary
Pay grade/level
Benefits
Financial Impact reviewed by:
(Form Board Approved 7/10/07)
4479
hour
day
Terms of Position
annual
As directed by the school board at the May 26, 2009 meeting, the design documents
delineate a project planned with an approximate $26,400,000 construction budget for the
first phase. Phase one increases the school's student capacity from 1,535 to 1,729; phase
two is planned to decrease the student capacity to 1,312.
BRPH, the project's architect, will present a summary of the design development
documents. This is the second of three design phases that will be presented to the school
board for approval. The next phase, construction documents is currently scheduled for
school board approval this coming February.
The architects design development documents and the construction manager's design
development budget estimate are available for review in the Facilities and Construction
office.
REQUESTS FOR SCHOOL BOARD AGENDA
Requested for October 27. 2009
School Board Meeting.
(I
_, Department of School Support Services
Requested by Mike Mullen
Additional contact(s)/originator John Colasanti
Document Title Inverness Middle School Locker Furnishing and Installation
Board Action Required:
Presentation/Recognition
Information
Consideration/Approval Inverness Middle School Locker Furnishing and Installation
(This wording should be your actual motion to appear on the agenda)
Backup Materials: attached_
available in district office
other
Executive Summary / Highlights:
Work to include furnishing and installation of Magnum KD Lockers to complete locker change
out.
Strategic Goals:
Strategies Include:
•
•
•
•
1. All students will develop a foundation of knowledge
and skills through a rigorous and relevant curriculum
that exceeds local, state, and national expectations,
closes all performance gaps, and helps all students
realize their full potential.
2. Schools will be safe and secure for all individuals and
will provide students the opportunity to participate in a
school community that creates a caring environment
committed to building positive relationships. .
•
•
•
•
•
D
Other/Operational Activity
Innovative and research-based curriculum and
program delivery systems;
Emphasis on at-risk and special groups of learners
(including gifted);
Staff development, recruitment, and retention of
workforce;
Data systems (technology);
Allocation of resources (human, physical,
technological, financial);
Career preparation;
Community Connections
Financial Impact to the District: $ 73,870.88
Amount Budgeted $ 135,000.00
Additional Amount Requested.
Funding Source: 415B
Personnel:
Estimated Salary_
Pay grade/level
Benefits
Financial Impact reviewed by:_
(Form Board Approved 7/10/07)
hour
day_
annual
jm>
SANDRA "SAM" HIMMEL - SUPERINTENDENT OF SCHOOLS
"Where Learning is the Expectation
And Caring is a Commitment"
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LOUIS A. MIELE
DISTRICT 1 - HERNANDO
VIRGINIA BRYANT
DISTRICT 2 - CRYSTAL RIVER
PATRICIA DEUTSCHMAN
DISTRICT 3 - FLORAL CITY
BILL MURRAY
DISTRICT 4 - LECANTO
LINDA B. POWERS
DISTRICT 5 - INVERNESS
MEMO TO: School Board Members
FROM:
Gail Grimm Sfrgj
DATE:
October 14, 2009
RE:
Policy Revisions
The Policy & Forms Committee reviewed the attached revised policies and we
would like to present them to you at the October 27, 2009 School Board
Workshop.
© 5.32, Zero Tolerance For School Related Crimes and Victimization
® 9.30, Community Use of Facilities
Thank you.
1007 West Main Street • Inverness, Florida 34450-4698
TEL: (352) 726-1931 • SUNCOM: 647-1011 • TDD: (352) 726-6086
Equal Opportunity Employer
DRAFT
10/13/09
CHAPTER 5.00 - STUDENTS
ZERO TOLERANCE FOR SCHOOL RELATED CRIMES AND
VICTIMIZATION
5.32*
It is essential that schools be safe and orderly to provide environments that foster
learning and high academic achievement. It is tho goal of State Education One of the
State Education goals is to provide an environment that is drug-free and protects
students' health, safety, and civil rights.
The goal emphasizes the personal
responsibility of students and the necessity of involving all stakeholders, including
parents, in achieving this goal. Although education and prevention are the preferred
means of achieving safe schools, there must be a clear statement of policy that
violence in schools will not be permitted. Zero tolerance shall be the rule on school
related violence, crime, and the use of weapons as part of a comprehensive approach
to reducing school violence and crime in the Citrus County School District. This is not
to include petty acts of misconduct and misdemeanors including, but not limited to,
minor fights or disturbances.
I.
II.
This policy implements the State Board of Education's Zero Tolerance Policy as
outlined in Florida Statutes, including:
A.
Victimization of students;
B.
Felony or misdemeanor as defined by Florida Statutes, Section 775.08;
C.
Substance abuse which is defined in Section 984.03, Florida Statutes as
"using, without medical reason, any psychoactive or mood-altering drug,
including alcohol, in such ajnanner as to induce impairment resulting in
dysfunctional social behavior."
As part of a comprehensive approach to reducing school violence and crime, the
School District will:
A.
Invoke the most severe consequences provided for in the Code of Student
Conduct in dealing with students who engage in violent criminal acts on
school property, on school-sponsored transportation, or during schoolsponsored activities;
B.
Notify a local law enforcement agency when an adult or a student
commits the offenses listed in paragraph (2) Section III, on school
property, on school-sponsored transportation, or at school-sponsored
activities?. Petty acts of misconduct and misdemeanors are not required
to be reported to law enforcement, including disorderly conduct, disrupting
a school function, simple assault or battery, affray, theft of less than
$300.00, trespassing, and vandalism of less than $1,000.00:
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CITRUS 5.32*
C.
III.
IV.
Adopt guidelines for facilitating Facilitate active communication and
cooperation between schools and law enforcement agencies and the
Department of Juvenile Justice in sharing information that will help school
officials make the best possible decisions regarding students' educational
services and placement.
Students found to have committed the following offenses on school property,
school-sponsored transportation, or during a school-sponsored activity shall
receive the most severe consequences provided for by School Board Policy:
A.
Homicide (murder, manslaughter);
B.
Sexual battery;
C.
Armed robbery;
D.
Aggravated battery;
E.
Battery or aggravated battery on a teacher or other school personnel;
F.
Kidnapping or abduction;
G.
Arson;
H.
Possession, use, or sale of any firearm or other weapon;
I.
Possession, use, or sale of any explosive device;
J.
Bomb throat
J.
Bomb threat or mMaking a threat or false report as defined in Chapter
790, Florida Statutes section 790.162 and 790.163 respectively, involving
school or school personnel's property, school transportation or a school
sponsored activity.
Prior to taking such action against any student, the School Board shall ensure
that appropriate due process procedures are followed. If a student committing
one of the offenses outlined in paragraph (2) Section III, is identified as disabled
a student who has a disability and participating in a program for exceptional
students, then school personnel shall follow procedures in SBER 6A-6.0331
FAC. This provision shall not remove a School Board's discretion in cases
where mitigating circumstances may affect decisions on disciplinary action.
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CITRUS 5.32*
V.
The School District shall ensure that all students and their families are aware of
this policy. Such communications to families shall be consistent with equal
access provisions of SBER 6A-6.0908(2). The School Board will ensure that all
school personnel are aware of the School Board's zero tolerance policy on
school violence.
VI.
The School Board may assign more severe consequences than normally
authorized for violations of the Code of Student Conduct when the offender
appears motivated by hostility toward the victims' real or perceived race, religion,
color, sexual orientation, ethnicity, national origin, political beliefs, marital status,
age, social and family background, linguistic preference, or disability.
VII.
School officials will ensure that local law enforcement authorities are notified as
soon as possible when one of the offenses listed in paragraph (2) Section III, is
committed on school property, on school-sponsored transportation, or during a
school-sponsored activity. Additionally, if the offense involves a victim, school
officials shall notify the victim and the victim's parents or legal guardian if the
victim is a minor of the offense and of the victim's right to press charges against
the offender. School personnel shall cooperate in any investigation or other
proceedings leading to the victim's exercise of rights as provided by law.
VIII.
The school principal shall monitor the administration of discipline of students to
ensure that discipline is administered equitably without regard to real or
perceived race, religion, color, sexual orientation, ethnicity, ancestry, national
origin, political beliefs, martial status, age, social and family background,
linguistic preference, or disability. Annually, the principal shall review school
discipline data with the school advisory council in developing school
improvement plans to maintain a safe and healthy school environment that
protects the civil rights of all students.
IX.
The authority of the teacher and other instructional personnel to discipline violent
and disruptive students shall be consistent with the provisions of the Code of
Ethics (SBER 6B-1.001, FAC.) and the Principles of Professional Conduct of the
Education Profession in Florida (SBER 6B-1006, FAC), School District's Code of
Student Conduct, and schools' policies.
X.
School administrators shall provide the following upon request by school
personnel:
A.
Information as to the disposition nature of their referrals to the
administration for violation of classroom or school rules;
B.
Assistance in behavior management if student(s) becomes uncontrollable
or in case of emergency; and
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CITRUS 5.32*
C.
XI.
Training and other assistance to improve skills in behavior management,
violence prevention, conflict resolution, and related areas.
Upon receipt of notification from law enforcement, the Department of Juvenile
Justice, the Office of the State Attorney, or the court system that a public school
student has had certain types of conduct with the juvenile justice system, the
©Superintendent or designee, within 24 hours of such notice, shall provide such
information to student services personnel, school resource officoro, and tho who
will notify the administration where the student is enrolled. The administration
will notify the student's immediate teachers. Immediate teachers are those in
whose courses or classrooms the student in question is currently enrolled. The
above notification is required if the public school student has:
A.
Been taken into custody for a dolinquont act, a violation of law which
would bo a folony if committed by an adult, felony or a crime of violence;
B.
Been charged with a felony; or a dolinquont act that would bo a folony if
committed by an adult;
C.
Been adjudicated delinquent for an offonco that would bo a folony if
committod by an adult, a felony;
D.
Had adjudication withheld for a dolinquont act that would bo a folony if
committod by an adult; or felony; or
E.
Been found guilty of a felony.
XII.
The principal m (and director of an off-site program in which the student may be
assigned, if applicable) shall assure ensure that the information on that student
does not become a part of the student's permanent record and is not shared with
school personnel who do not have a need to know. In sharing the information,
all school personnel shall adhere to confidentiality provisions contained in
applicable state and federal laws and regulations.
XIII.
The principal or other authorized school official may use a student's juvenile
justice information, in conjunction with other relevant information, to review a
student's current educational placement and need for services, and to protect
the safety of other students and school personnel. Such placement decisions
shall be made in accordance with School Board policies and state laws and
regulations governing the placement alternative.
XIV.
Following appropriate due process procedures, a student who has been charged
with a delinquent act that would bo a folony if committod by an adult, whether it
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CITRUS 5.32*
occurred on or off the school property, may be assigned to an alternative
program or receive alternative educational services. Such assignment may be
made upon the determination that the student is eligible according to federal or
state program criteria, and:
A.
The nature of the offense is such that the student poses a threat to the
safety of the other students or personnel at the school;
B.
The student's safety is at risk by remaining in school with other students;
or an alternative educational placement will better meet the educational,
emotional, and social needs of the student.
XV.
If a principal has reason to believe that a student may have a criminal record, the
principal is authorized to request and receive information on the criminal history
of a public school student from a local law enforcement agency. Procedures for
the request, receipt, maintenance, retention, and use of such information shall
be specified in approved School Board policioo accordance to Florida Statute
and shall be included in a cooperative agreement with an appropriate local law
enforcement agency.
XVI.
A student who possesses, uses, handles, or transmits a weapon or dangerous
instrument, as defined by Chapter 700 Florida Statutes, including, but not limited
to a gun, starter pistol, cap gun, any replica of a weapon, knife, razor, explosive,
ico pick, club, or paddle metallic knuckles, slunqshot, tear gas gun, chemical
weapon or device on the school grounds, in the school building, on a school bus,
or in an automobile or vehicle parked on school grounds or adjacent thereto,
shall be suspended or expelled from school, with or without continuing
educational services.
STATUTORY AUTHORITY:
LAW(S) IMPLEMENTED:
1006.13, 1001.41, 1001.42, F.S.
120.57(1), 775.08, 790.162, 790.163, 1001.42,
1001.43, 1001.54, 1003.31, 1006.08,
1006.09, 1006.13, 1012.28, F.S.
STATE BOARD OF EDUCATION RULE(S):
HISTORY:
©EMCS
Revised: 10/11/04
6A-1.0404, 6A-6.03311
ADOPTED: 03/09/2004
REVISION DATE(S): 02/08/2005
FORMERLY: 7.10(4), 7.53(1)
Page 5 of 5
CITRUS 5.32*
DRAFT
09-30-09
CHAPTER 9.00 - SCHOOL-COMMUNITY RELATIONS AND INTERLOCAL
AGREEMENTS
COMMUNITY USE OF FACILITIES
I.
9.30*+
Purpose
School property, facilities, and equipment are intended primarily for school
educational purposes and for the benefit of students. No other use shall
interfere with these purposes. The school principal or site-based administrator
shall approve or deny a request for the use of school property, facilities, and
equipment by any groups or individuals, and shall be responsible for
safeguarding such property, facilities, and equipment.
After providing for regular school programs, the School Board may permit the
use of educational facilities and grounds to eligible nonschool groups and
organizations. Such nonschool use of educational facilities shall take place only
after the execution and delivery of all required forms and documentation. The
School Board shall adopt a fee schedule for use of facilities. The fee schedule is
to be applied in a uniform manner and is designed to cover all costs.
II.
Eligibility of Users
Educational facilities and grounds shall be made available for use by schoolbased, school-related, government/association, and community groups and/or
organizations.
III.
Conditions for Use
The following conditions shall be observed:
A.
The school principal or site-based administrator will verify that the school
facility or equipment will not be in use by the school or educational site
during the time of the organization's request.
B.
The organization requesting to use educational facilities or grounds must
complete and submit to the school principal or site-based administrator all
required forms and documentation at least ten (10) working days in
advance of use.
C.
Fees will be collected based on the Board approved fee schedule for
nonschool related organizations and groups.
D.
Individual site administrators may impose additional guidelines specific to
their site, such as areas of parking, food in the facility, or security needs.
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CITRUS 9.30*+
AGREEMENTS
IV.
V.
Use by School-related Organizations and Groups
A.
There shall be no charge for the use of school facilities and equipment to
eligible and approved groups or organizations related to and connected
with the school, students or activities, and events directly related to the
operation or support of the school or District operations.
B.
Custodial services shall be rendered at no charge to school-related
groups if use of the facilities occurs during hours normally covered by
school custodians and if the event or activity does not create additional
need for custodial services. The regular cafeteria manager or designee
must operate school kitchens.
C.
Charges will be assessed for all labor, fringes, or services not normally
covered and will be in accordance with the Board approved fee schedule.
D.
Any poroon or group sponsoring any activity that has potential hazards
shall moottho insurance requirements.
D.
The school principal ©f site-based administrator, or designee shall be on
the school grounds during the hours of use of the facilities.
Use by Nonschool Related Organizations and Groups
A.
All applicable forms, documentation, and insurance requirements must be
completed and submitted to the school principal or site-based
administrator at least ten (10) days in advance.
B.
There shall be a charge for the use of school facilities, personnel and
equipment according to the approved fee schedule described in the
Administrative Guidelines for this policy, unless waived by the school
principal or site-based administrator and approved by tho Suporintondont
or dosignoo.
C.
Payment for estimated fees shall be made at least five (5) days in
advance by check and made payable to the School Board of Citrus
County.
D.
The school principal or site-based administrator, or designee, shall be on
the school grounds during the hours of use of the facilities.
(See
guidelines regarding specific Marine Science Station exceptions).
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CITRUS 9.30*+
AGREEMENTS
VI.
VII.
Religious Services
A.
All applicable forms, documentation, and insurance requirements must be
completed and submitted to the school principal or site-based
administrator at least ten (10) working days in advance.
B.
There shall be a charge for the use of school facilities and equipment
according to the approved fee schedule described in the Administrative
Guidelines for this policy, unless waived by the school principal or sitebased administrator and approved by the Superintendent or designee.
C.
Use of property, facilities, and equipment for the purpose of religious
worship services, shall be in accordance with the following:
1.
Use will be on a temporary basis and shall not exceed twelve (12)
months.
2.
There shall be no expense to the School Board.
3.
All applicable forms, documentation, and insurance requirements
must be satisfied by the organization prior to any use.
4.
Use must be by an organization intending to construct or utilize its
own facility.
Restrictions Regarding Use of Equipment and Facilities
A.
No property or equipment shall be used for any of the following purposes
loss specifically approved by tho Suporintondont or dosignoo:
4?=—Commorcial uso or poroonal gain;
©EMCS
Sr1.
Programs involving any form of gambling or any illegal activity;
3.
Private teaching, oxcopt by accroditod institutions of higher
learning, including piano, guitar, dance, etc;
2.
Activities in violation of any School Board adopted regulation,
policy, or administrative guideline;
3.
Partisan political meetings.
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CITRUS 9.30*+
AGREEMENTS
B.
No school equipment may be removed from the facilities or school
property by any outside group or organization without the prior approval of
the Superintendent or desiqnee.
BrC. The use of alcoholic beverages or illegal drugo of any kind is prohibited.
G?D. Smoking is not permitted in School Board facilities or on School Board
property.
E.
VIII.
IX.
School kitchens and food service equipment must be operated by the
regular cafeteria manager or approved designee.
Application and Required Documents
A.
Organizations or groups must complete all applicable forms at least ten
(10) working days prior to the use of the facilities or equipment.
B.
An application must be completed and forwarded to the school principal or
site-based administrator for the use of any facilities or surrounding areas,
such as parking lots. The application must be on the Citrus County Use of
Facility Request form. The school principal or site-based administrator will
approve or deny the request and notify the agency or organization of the
decision.
C.
Upon receiving an approved application, the agency or organization will
complete all additional forms and documentation, such as the insurance
verification, and the Use of Facility Agreement.
D.
The school principal or site-based administrator must receive a payment
by check for the estimated fees at least five (5) working days prior to the
use of the facilities, or equipment.
Fee Schedule
A.
The fees for nonschool related users are designated in the Administrative
Guidelines. These fees will be reviewed and adjusted as needed ovory
B.
The school principal or site-based administrator shall determine the
personnel necessary for providing services, supervision, and protection of
property. Charges for extra cQustodial or staff services are not included
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CITRUS 9.30*+
AGREEMENTS
in the basic facility usage fee?i oxcopt whon additional services aro
needed or when the use of the facility occurs outside normal hours when
a representative of the School Board is not on the school campus.
C.
Charges for extra custodial or staff services shall bo assessed. The
school principal or site based administrator shall dotormino the personnel
necessary for providing services, supervision, and protection of property.
The School Board shall employ and pay all School District personnel from
assessed fees. Such pay shall be in accordance with the employee's
hourly rates and may be subject to overtime requirements.
D.
Tho School Board shall employ and pay all School District personnel from
assessed foes. Such pay shall bo in accordance with the employee's
iy rate.
Other Personnel
A.
School kitchens must be operated by tho regular cafeteria manager or
approved desk
B.
A qualified food service employee shall operate food service equipment
X.XI. Damage
Any organization or facility user will be held responsible for any damage to
facilities or equipment.
XI.^H^Insurance
Tho organization or group using tho facility must submit a Certificate of
tesuranco for Commercial Liability in tho minimum amount of five hundred
thousand dollars ($500,000) for tho entire duration of tho use. Tho Certificate of
Insurance will name tho Citrus County School Board as an additional insured
and will moot all requirements specified on tho Use of Facility Request form and
tho Use of Facility Agreement. Users shall provide a certificate of insurance
evidencing general liability coverage under an occurrence basis policy, with
minimum limits of one million dollars ($1,000,000) per occurrence and two million
dollars ($2,000,000) aggregate, combined single limit covering bodily injury,
property damage, personal injury, premises, operations, products, completed
operations, independent contractors, and contractual liability. There shall be no
exclusions for contracted liability. Coverage must be written by a carrier that has
and maintains a rating of "A" or better and a financial size category of "VII" or
better according to A.M. Best Company. The School Board of Citrus County,
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CITRUS 9.30*+
AGREEMENTS
Florida/School District of Citrus County, Florida shall be named as an additional
insured for claims arising out of any facility use under this policy,
XII.X444^Falsification and Delinquent Payment
Delinquent payment or falsification of application or insurance certification will be
grounds for denial of use.
XIII.XIV. Persons Under the Influence or in Possession of Alcohol or Drugs.
Persons having possession of, or under the influence of, intoxicating beverages,
and/or hallucinogenic drugs or combinations of drugs having hallucinatory
effects, marijuana, or under the influence of inhalant or other drugs or
combinations of drugs or materials expressly prohibited by federal, state, or local
laws shall not be allowed to be in and upon School Board property or at School
Board functions and shall be considered as trespassers if they fail to leave said
functions or property after warning.
XIV.XA^Expenditure of Funds Collected
The school principal or site-based administrator shall be responsible for
collecting all fees assessed for the use of his/her facility. The fees and all
appropriate documentation will be forwarded to the District Finance Office to
cover any expenses incurred by the District for its use. Tho remaining funds will
bo roturnod to tho school for thoir discretionary use. Fees for supplies and paper
products will be returned to the schools. Primary uoo of thoso remaining funds
should bo for maintonanco and upkoop of tho facilitioo utilized.
STATUTORY AUTHORITY:
1001.41, 1001.42, F.S.
LAW(S) IMPLEMENTED:
106.15, 1001.33, 1001.43,
1001.51,1013.10, F.S.
HISTORY:
©EMCS
ADOPTED: 03/09/2004
REVISION DATE(S): xx/xx/xxxx
FORMERLY 4.6(1)
Page 6 of 6
CITRUS 9.30*+
Citrus County
School Support Services
Quarterly report
October 2009
Facilities, Maintenance, Safety, Technology & Planning Updated as of March 30, 2009.
Description of
the Project
Start date
End
Date
Cost of
>roject
facilities &
Construction or
Vlaintenance
Comments about the projects:
nformation is as of October 1, 2009 unless otherwise noted.
All Timelines are tentative and are based on past experiences as
well as conversations with construction managers, contractors,
architects and engineers. There are many factors outside of the
control of the Facilities & Construction Department that influence
the projected dates for each project.
Crystal River
High School
4479
Estimated
June 2010
Estimated
August
2012
33,000,000
Facilities &
Construction
• The school board approved educational specifications and a
revised educational plant survey recommendation, October
2008.
• The school board approved the architect agreement, October
2008.
• The school board approved the construction manager selection,
November 2008.
• The school board approved the construction manager agreement,
January 2009.
• The school board approved schematic documents and an
estimated 52 million dollar construction budget (65 million
dollar project budget), March 2009.
• BRPH returned in April to discuss cafeteria solutions and
"Green" design standards. The school board approved basing
compliance with the Energy -Efficient and Sustainable
Buildings Florida Statute on the Florida Green Building
Coalition rating system.
• As of March 2009, Mr. Blocker is working on bonding details to
fund the project.
• The school board approved reducing the project budget to 33
million dollars, May 2009.
o The school board is scheduled to approve the design
development documents and construction manager's estimate at
the October 2009 special meeting.
Crystal River
Primary School
4480
Estimated
April 2010
April 2007
New Fuel Tanks
& Associated
Systems at 3 Sites
4465
Estimated
August
2011
10,426,915
147,188
(closeout)
Facilities &
Construction
Facilities &
Construction
• The school board approved a school plant survey
recommendation, September 2008
• The school board approved the architect agreement and
educational specifications, October 2008
• The school board approved the construction manager selection,
November 2008
• At the December 2008 board meeting the school board tabled
the direction of this project until January 2009
• At the January 2009 meeting the school board directed BRPH to
move forward with a 7 million dollar construction target.
• Schematic documents and an estimated 7.5 million dollar
construction budget were approved by the school board, March
2009. Staff pointed out that the current plan needed a new
survey approved by FDOE to remove the PE building. Board
members directed BRPH to enhance the design of the new front
of the school.
• The superintendent requested FDOE allow the district to remove
the current PE building. In April 2009 staff received a letter
denying the request. The superintendent directed staff to have
BRPH correct the design to keep the PE building as FDOE
directed.
• BRPH returned in April to discuss "Green" design standards.
The school board approved basing compliance with the Energy —
Efficient and Sustainable Buildings Florida Statute on the
Florida Green Building Coalition rating system.
• At the June 2009 meeting the school board approved the design
development documents and construction manager's estimate of
approximately 8.5 million dollars.
• The school board is scheduled to approve construction
documents at the November 2009 meeting.
When closeout documents are submitted and approved, final
payment will be made.
Crystal River
Middle Buildings
2, 3 & 1 3
Renovations
4495 & 4502
May 2009
Lecanto Middle
Access Road
Improvements
4484
District Services
Center Building
200 HVAC
4496
January
Marine Science
2009
Station Museum
4486
June 2009
Lecanto High
Main Electrical
Improvement
4493
June 2008
Hernando
Elementary
School Reroofmg
4483
January
Lecanto
Transportation
2009
Site Work and
Addition
4487
June 2009
Floral City
Elementary, Rock
Crusher
Elementary and
Inverness Primary
Reroofing
4489
September
2008
1,304,992
Facilities &
Construction
143,967
(closeout)
Facilities &
Construction
325,000
Facilities &
Construction
The school board approved the engineer agreement, June 2009.
The school board is scheduled to approve the construction
documents and bidding the project at the October 2009 meeting.
119,312
(closeout)
Facilities &
Construction
227,304
(closeout)
Facilities &
Construction
181
Facilities &
Construction with
support of
Maintenance
Facilities &
Construction
Maintenance coordinated the construction phase. Project has
reached completion. We did receive a check from insurance
company for damages that occurred during construction. We have
not received a final bill from the contractor as he is attempting to
get relief from the liquidated damages. Mr. Bradshaw is involved
with this issue.
The bid award was approved by the school board at the December
9, 2008 meeting. Liquidated damages are currently being assessed.
Facilities &
Construction
September 610,717
2009
759,087
(closeout)
The school board approved the architect agreement for buildings 3
and 13 in May 2009 and approved adding building 2 by addendum
in September 2009. The school board is scheduled to approve the
construction documents and bidding the project at the February
2010 meeting.
Inverness Primary
Playground
Modifications
4490
Kitchen HVAC
March 2009
Upgrade at
Lecanto Primary
4491
May 2009
Crystal River
Middle Fire
Alarm Upgrade
4492
Crystal River
Middle Building
2 HVAC Upgrade
4498
Kitchen HVAC
Upgrade at Rock
Crusher
Elementary
4499
Crystal River and
Lecanto Bus
Garages Fire
Alarm Upgrade
4500
630,197
Facilities &
Construction
147,494
(closeout)
Facilities &
Construction
The engineer presented three options to the school board in April
2009. The board approved option one with the addition of a
decorative fence. With school board approval the project will be
bid for construction during the summer of 2010.
235,889
(closeout)
Facilities &
Construction
500,000
Facilities &
Construction
The school board approved the engineer agreement, July 2009. The
school board is scheduled to approve the construction documents
and bidding the project at the January 2010 meeting.
94,846
Facilities &
Construction
and bidding the project at the January 2010 meeting.
40,591
Facilities &
Construction
and bidding the project at the November 2009 meeting.
Maintenance Projects:
Project Status Quarterly Report
SCHOOL
PROJECT
STATUS
COST
Crystal River Bus Compound
Security Cams
Complete
$20,113.13
Crystal River Middle
Paint Facia & Ceiling 800 Bldg.
Complete
$3,077.44
Paint Overhead Door Auditorium
Complete
$115.50
Floral City Elementary
Insulation bldg. 100
Complete
$11,565.51
Forest Ridge Elementary
Painting Covered Play Area
Complete
$13,640.03
Hernando Elementary
Reroof
Complete
$412,000.00
Hemando Elementary
Door in Room 115
Complete
$12,860.10
Inverness Bus Compound
Security Cams
Complete
$19,147.90
Inverness Middle
Re-do Parking Tidwell 600 bldg.
Complete
$5,800.00
Lecanto Bus Compound
Security Cams
Complete
$19,872.35
Lecanto High School
Paint Rear of Buildings
Complete
$18,882.08
Lecanto High School
Paint Courtyard Metal Ceiling
Complete
$32,223.96
Lecanto Middle School
Fill in hole in Cafeteria
Complete
$14,417.00
T.R.C.
Paint Masonry & Metal Surfaces
Complete
$6,811.56
Central Ridge Elementary
Door Fobs Security
In Progress
$20,341.40
Central Ridge Elementary
Playground, stripe bus loop
In Planning
$26,118.92
Citrus High School
Seal and Striping Parking Lot
Planning
Citrus High School
Door Fobs Security
In Progress
$16,107.20
Citrus Springs Elementary
Circle Track/ Strips bus loop
In Planning
$748.16
Citrus Springs Elementary
Door Fobs
In Progress
$15,702.20
NOTE
Tid
Tid
Citrus Springs Middle
Cap track & long jump
n Planning
$69,748.08
Door Fobs Security
n Progress
$27,729.40
CREST
Paint 100 Building
n Progress
$7,509.00
CREST
Paint 200 Building
n Progress
$11,848.00
Security Cams
n Planning
Crystal River High
(9) Door Replacements
In Progress did 3 Hold 6
Security Cams
Planning
Circle Track
In Planning
$56,701.40
Door Fobs
In Progress
$21,683.00
Circle Track
In Planning
$23,195.00
Door Fobs
in Progress
$5,598.80
Stripe bus loop,
In Planning
$19,628.00
Door Fobs
In Progress
$12,266.40
Security Cams
In Planning
Hernando Elementary
Cap Running Track, Playground work
In Planning
$15,705.50
Hemando Elementary
Door Fobs
In Progress
$14,191.40
Homosassa Elementary
Stripe Bus Loop for running
In Progress
$499.94
Door in Media Center office
Planning
Door Fobs
In Progress
$14,057.20
Inverness Middle
Re-Stripe Bus Loop
In Planning
$1,890.20
Inverness Middle
Door Fobs
In Progress
$15,205.40
Inverness Primary
Door Fobs
In Prodress
$11,592.40
Lecanto High School
Paint Locker Rooms
In Progress
$22,016.00
Lecanto High School
4 Doors with Fob's
In Progress
$22,048.48
Door Fobs
In Progress
$9,975.60
Ben
Ben
Ben
Ben
Ben
Tid
Circle Track
In Planning
$41,987.95
Lecanto Primary
Door Fobs
In Progress
$13,876.40
Lecanto Primary
Circle Track
In Planning
$33,968.00
Pleasant Grove Elementary
Stripe Parent loop for track
In Planning
Door Fobs
In Progress
$12,601.40
Rock Crusher Elementary
Circle Track
In Planning
$22,685.00
W.T.I
4 Security Cams
In Planning
Total to Date
SCHOOL
PROJECT
STATUS
$11,119.50 Ben
Tid
Tid
Ben
Tid
$587,225.83
COST
NOTE
Crystal River Middle School
Lockers (Student)
Purchase Order
$96,170.20
Complete
Crystal River Middle School
Balcony Railing System
Purchase Order
$48,187.50
Complete
Purchase Order
$133,582.10
Complete
District Wide Carpet
Replacement
Inverness Middle School
Wood Floor Gym
Purchase Order
$70,980.00
Complete
Lecanto High School
Wood Floor Gym
Purchase Order
$89,700.00
Complete
Marine Science Station
Observation Tower
Purchase Order
$48,906.00
Complete
WTl
Plasma Cutter Exhaust
Purchase Order
$17,945.00
Complete
District Service Center
Relocate 4 ton HVAC Unit
Purchase Order
$12,887.60
Scheduling
District Wide Backflow
Purchase Order
(Engineering)
$15,110.00
Developing Bid
Spec's
$33,820.00
In Progress
$3,220.00
In Progress
DSC 300 Bldg
Emergency Generator Relocation
Purchase Order
Woodworking exhaust renovation
Engineering
6th Grade Lockers
Pricing
Lecanto High School
HVAC Replacement Weight Room,
Locker Room, Field House
Purchase Order
$332,793.00
In Closeout
Lecanto High School
Installation of VAV Boxes - rooms 119B
/213
Purchase Order
$7,905.00
Scheduling
Install New RTU room 132
Purchase Order
$30,156.00
Christmas Break
Student Service Center
HVAC upgrade room 311
Purchase Order
$9,250.00
Start 10/19/09
TRC
New RTU / Engineering
Purchase Order
$5,700.00
In Progress
TRC
Emergency Generator Relocation
Purchase Order
$32,058.00
In Progress
WTI
Installation of VAV Boxes - room 912
Purchase Order
$3,845.00
Scheduling
WTI
Law Enforcement Remodel / 200 Bldg
Engineering / PRICING
Total to date
$992,215.40
Maintenance Work Orders
Type of Work Order
Total
Manns
73
Appliance repair
15
Asphalt/ Parking
8
Athletic fields
32
Automation (energy Management)
88
HVAC
583
Filters
10
Carpentry
113
Ceiling repairs
5
Ceramic tiles
1
Flooring
13
Concrete
7
Doors
70
Keys /locks
186
Electrical
153
Exhaust fans
29
Lights
293
Phones
2
PA systems
48
Plumbing
272
Painting
90
Playgrounds
5
Grounds
101
Glass / windows
23
Fence
21
Roof repairs
75
Signage
8
Tree service
4
Welding
9
Sewage treatment facilities
134
Pest control
99
Miscellaneous
82
2652
Fiscal year
Miscellaneous
Pest control
i]
2
—
39
r
Sewage treatment facilities
1
Welding
Tree service
Signage
Roof repairs
13
Fence
21
Glass/windows
23
5
101
Grounds
Playgrounds
Painting
90
72
Plumbing
PA systems
Phones
3*
B
2
293
Lights
jnSeriesi
Exhaust fans ] 2!
Z]1 53
Electrical
Keys / locks
Doors
C oncrete
•
I
Zl
186
'0
7
Flooring | 13
Ceramic tiles
1
Ceiling repairs
5
i 11 j
Carpentry
Filters
10
5E
HVAC
Automation (energy Management
88
Athletic fields 33
Asphalt/ Parkin
8
Appliance repa
|1
Alarm
n
•'Z
0 100 200 300 400 500 600 700
10
Energy Savings Report:
MONTH
SAVINGS
JULY
$64,705.49
$30,225.96
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBUARY
MARCH
APRIL
MAY
JUNE
GRAND TOTAL
$94,931.45
1
|
Month
|
KWH (08-09)
MM
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBUARY
MARCH
APRIL
MAY
JUNE
2,766,021
3,012,522
2,070,484
2,698,746
Grand Total
5,778,543
4,769,230
Total reduction Kwh
Percent reduction
1,009,313
17.47%
11
Technology Department
Month
July 2009
August 2009
September 2009
Work Orders Completed
355
619
696
Description of Project
Universal Services
Administration Company
(USAC) Selective Review
(E-Rate)
Start Date
Ongoing
E-Rate Administration
Ongoing
E-Rate Year 12
Ongoing
Monitored Embarq WideArea Network
Ongoing
Microsoft Settlement Funds
Completed
Electronic Imaging and
Scanning Project
Ongoing
Data Center Storage /
Backup System Upgrades
In progress
End Date
Comments about the project:
We are still waiting to hear from USAC on the disposition of our selective review for
the 2008-2009 E-rate program year. To date we have no information on the outcome or
status of this review, and we are in active communication with USAC requesting this
information. We have heard indirectly (through Ginny Brown-Waite's office) that we
should start receiving funding again as USAC has finished investigating our role in the
situation with E-Rate Consulting. We have not heard directly from USAC in this
regard, however.
Monitored E-Rate processes and deadlines during this quarter. E-rate Year 10 (07-08)
ended June 30, 2008. Monitoring and administering 08-09 program year which started
July 1, 2008. We are actively watching and waiting for reimbursement funds that will
be arriving from E-Rate Year 10.
We have completed the application process for E-Rate Year 12 2009-2010. We are
current on timelines and deadlines related to this application process. We are actively
watching and waiting for confirmation that we have been approved for this program
year (Funding Commitment Decision Letter).
We continue to monitor our Embarq fiber-based wide-area network. We did experience
one significant network outage this quarter due to a fiber cut on the Embarq
hifrastructure. The issue was resolved and we are working with Embarq to ensure we
receive all financial compensation / credit related to this outage within the terms of our
Service Level Agreement. Our new wide-area network continued to be extremely
reliable and it is well serving the needs of our district and schools. .
Since our last report, our district has received all of the Microsoft Settlement Funds we
were eligible for.
Staff worked with departments to provide training on electronic imaging into our Fortis
system. Departments (Student Records, HR, Finance) are making progress and they
are successfully scanning and storing documents in the system.
Staff continued work on the Storage Area Network (SAN) system in our data center.
This included the deployment of 5 new VMware servers which will be used to begin a
physical server consolidation project at the TRC.
12
ata Center Server Upgrades In progress
'istrict data backup
lfrastructure and processes
Ongoing
chool Data Backup
Ongoing
erver Deployment
Completed
erver Deployment Model
In progress
'ortis / DocAccel
In progress
Network Infrastructure
'lanning
In progress
iquitrac Server
squitrac Print Management
Completed
In progress
Application Servers
Completed
)istrict Exchange / Outlook
mail system
In progress
nBoxer Email Appliance
On-going
Staff has identified a need for Layer 3 network switches to accommodate our new
network storage capacity. And there is also a need to have some spares on hand as
these switches are a critical component of our network backbone.
Monitored data backup process and validity of data backed up. Work continues on
investigating and prototyping our future backup and recovery strategy, implementation
and operational procedures.
Work continued on a virtual SAN strategy at the school level to improve our disk
utilization at each school. This work also includes the investigation of a new backup
and recovery strategy for the schools.
Built three new Virtual Hosts and three Microsoft Windows guests for each
SuccessMaker application at FRE, CRE, and LPS.
Worked on a new server infrastructure design for the High and Middle Schools. This
will upgrade server capacity while significantly reducing the space, power and cooling
requirements for each school. In addition, working on a server evolution plan for the
Elementary Schools to improve performance and reduce down time.
Created new Fortis / DocAccel application to facilitate scanning of Scantron
documents to share folder.
Worked on a new VLAN/IP addressing plan for the future. With all the new IP
attached equipment (including computers, PDA's, servers, network equipment and
now VoIP phones, security cameras, power, lock, HVAC, intercom, and Freezer
controls) our schools are rapidly running out of available IP addresses. This new plan
must also take into account new security and performance considerations.
Built, installed, and configured server for Equitrac Print Management System.
Staff spent considerable time working on the configuration and implementation of the
Equitrac Print Management software system. Deployment will include District
Services Center and related satellite sites including Transportation centers.
Build application servers for Casas and TopsPro software systems for use at WTI.
Built and deployed VMWare Consolidated Backup Server. Worked with Plato to
rebuild Stratacache Cache server housed in district.
Staff continued to monitor and evaluate these systems to maximize reliability and
performance. There have been no significant downtimes or outages this quarter and our
email system has been functioning with much higher levels of reliability thanks to the
efforts of our staff.
Monitored and tested the function of our InBoxer Email Appliance to ensure that it is
working and available when needed. There have been some issues with reliability and
function of our InBoxer Email Appliance this quarter, and staff has been working with
the vendor to get these issues resolved.
13
WebSense Internet Filter
On-going
District Web-based Calendar
Completed
FAIR Assessment Testing
Ongoing
Inventory of Teacher
Technology Skills Survey
Student Tool for Technology
Literacy
Data Connection between
CCSB and Sheriffs Dept.
In progress
Internet Access
Completed
CRP / CRH Renovation
In progress
In progress
In progress
New Staff
Board Meeting Broadcasts
Ongoing
Server Deployment
Completed
Computer Systems
On-going
RFP Development
Microsoft Windows Updates
In progress
On-going
Staff determined the need to move the WebSense Internet filter to a new computer
server. It has been running on a PC running Win 2003 Server and the hard drive is full
which causes periodic problems. We are also in the process of upgrading this software
to the latest version. This software is required to keep our district compliant with
federal Children's Internet Protection Act (CIPA) requirements.
Did final development and implementation of district web-based calendar:
ittp://www.citrus.kl2.fl.us/calendars/ School representatives were trained on the use
of this calendar at the Technology Resource Center.
Supported district and schools in FAIR assessment testing initiative from technical and
infrastructure perspective.
Did preparation work needed to facilitate state DOE provided Inventory of Teacher
Technology Skills survey with our teachers.
Did preparation work needed to facilitate state DOE provided Student Tool for
Technology Literacy survey with our middle schools.
TRC staff continued to work out the technical details for a data circuit connection
between our school district and the Sheriffs Department. Worldng on System Disaster
Recovery model to include the EOC's hardened Data Center.
Converted Internet access to FIRN3 network. Increased our Internet speed to 50 Mbps.
Now that CCSB is solely responsible for its web filtering, worldng on a plan to
enhance our current web filtering platform. This enhancement will allow us to better
understand (and control) the traffic flow to and from the internet.
Worked to support the renovation efforts at both Crystal River Primary and High
Schools. This includes the planning for the communication requirements for portables
as well as working through the first stage renovation design requirements.
Assimilated new staff positions: Network Specialist, District Technology Specialist,
and Systems Support Specialist. We have been fortunate to hire some very capable and
qualified individuals as part of technology team.
Deployed broadcast video solution for internal viewing of the School Board Meetings.
Deployed Video on Demand solution for Viewing past School Board Meetings from
the Internet. Working to complete the documentation for the monthly video update
process.
Deployed three new VMware Servers and upgraded the Ethernet Switches to support 3
new deployments of the Success Maker application.
Deployed new/replacement desktop and notebook computer systems at district and
schools based on work orders.
Started developing an RFP for selecting a future cabling Vendor.
Used district Microsoft update server to update Microsoft Windows operating systems
on district computers/
14
District network
On-going
infrastructure monitoring and
evaluation, and support
Educational Technology
On-going
Council
District computer repair
On-going
Representation on district
On-going
energy committee,
representing technology
program areas and providing
related information for
committee consideration.
Representation on district
On-going
safety and security
committee, representing
technology program areas
and providing related
information for committee
consideration.
Description of Project
Start Date
Continued operational responsibilities: work orders for new network drops, repairing
and moving old network drops, repairing, upgrading, re-purposing servers and handling
network, server and district level application issues.
Director of Technology and Information Services met with this district group for
program information sharing and coordination.
End Date
Comments about the project:
Accounts Payable Direct
Deposit
Adult Transcript
Complete
Functional for employee and vendor payments including child support.
On-going
Aesop Substitute Tracking
System
Attendance Reports
Cost Reporting
District Virtual School
On-going
DOE Staff Database
Changes for 2009-10
Doe Staff Database Survey 6
On-going
DOE Student Database
Changes for 2009-10
On-going
The DOE has decided to mandate that all school districts provide an electronic
transcript for adult students. FASTER will cutover to their new system November 14th.
Implement a new automated substitute tracking system. Training has been scheduled
and data files are being finalized.
Provide weekly attendance reports to Risk Management
Provide student and staff data to the cost reporting system and assist finance staff.
Establish controls for District Virtual School (7001) and work with Research and
Accountability to obtain student information from the virtual schools
Work with CrossPointe and district staff to implement DOE Staff Database changes for
2009-10 and update procedures accordingly.
Staff Demographic records were transmitted six times for Survey 6. They are used to
populate the PMRN system for FAIR testing.
Work with CrossPointe and school staff to implement DOE Student Database changes
for 2009-10 and update procedures accordingly.
Survey 1 week was July 13th-17th and final updates were due by September 30th.
15
On-going
Complete
On-going
Complete
Complete
urvey 1
)0E Student Database
iurvey 2
)0E Student Database
Survey 4
) 0 E Student Database
survey 5
Survey 6
ERO-CrossPointe HR Staff
Development Interface
ESOL Teacher Reporting
FTE Audit
On-going
Complete
Complete
Complete
Complete
On-going
On-going
Graduation Rate Corrections
Complete
Load FCAT Scores
On-going
Major Areas of Interest
On-going
Migrant Tracking System MSIX
Out-of-Field & Highlyqualified Teacher Tracking
P AVA Processing
On-going
Review CrossPointe Report
Views
School Accountability
Report Data
Software Maintenance and
Implementation Procedures
Student Scheduling
On-going
Student Task Calendar
Reviewing
Teacher Technology Survey
On-going
On-going
On-going
On-going
On-going
Complete
Survey 2 week is October 12th—16Ul and is due October 30th. Preliminary runs have
Deen occurring since September 21 st to prepare and cleanse data.
Make final corrections - state processing ended July 17th.
Survey 5 was due by August 7th. Survey 5 includes dropouts, graduates, vocational
student schedules, and other end-of-year status records.
Student Demographic records were transmitted six times for Survey 6. They are used
for student counts and to load students into the PMRN system for FAIR testing.
The CrossPointe-ERO interface was updated due to a new release of the ERO System.
Develop reports of teachers without ESOL certification.
Assist Human Resources, Transportation, and school staff with FTE audit reports and
data.
Work with school staff to review and correct data for the graduation rate cohort — 4
years of 3 formats
We are completing the loading of scores for tests in Citrus County and implementing a
process to enter transfer scores.
We still need to complete the course table with the list of majors that apply to each
course.
Develop a process to transmit migrant student records through FASTER to MSDC new state requirement
Human Resources and school staff are utilizing the local reports created to review the
out-of-field and highly qualified teachers.
Refining the process to move transactions between CrossPointe Finance and Solvlt
Systems to pay purchase orders through P-Cards.
Work with CrossPointe to improve the School Views so users can create the reports
they need using the Reports OnLine AdHoc Reporting tool.
Work with the Research & Accountability and school staff to provide data to assist in
the school reports.
We have reviewed and update our software maintenance procedures.
Work with all schools to complete student scheduling process, including CREST,
REN, AES, and CCA
The task calendar has been updated for 2009-10 and we are asking for suggestions for
improvements.
Provide teacher and student data for the DOE Teacher Technology Survey.
16
Data
Vocational Course Codes
WDIS Surveys F & G
WTI Attendance
Enhancements
On-going
On-going
On-going
We are continuing to work with WTI staff to schedule their students using the new
course codes which make it much more difficult to schedule the vocational programs.
Instead of reporting one program, now 6 or more courses are reported. The courses are
often taken in different orders by students at different times.
Final updates are due October 15th.
CrossPointe Student local enhancements have been provided to facilitate hourly
attendance for WTI. WTI is also beginning to track daily attendance in CrossPointe for
DOE reporting.
17
[ealth and Safety Environmental Projects
Project Description
Site
Location
Cost
Cost strip
Status
Playground
CRE
Play equipment
$1,260.36
435 E
COMPLETED
Playground
FRE
Play equipment
$2,998.66
435 E
COMPLETED
TOTAL
$4,259.02
Relocate lift from CREST
To CR Bus Garage
$3,287.56
6100
COMPLETED
Remove duct work
IPS
$997.50
4270
COMPLETED
Bleacher Inspections
Districwide
$6,800.00
6100
Oct15-16
TOTAL
$11,085.06
TOTAL
$15,344.08
18
)epartment of Planning and Growth Management:
ntergovernmental Projects:
•
Impact Fee Update - The Board of County Commissioners selected Duncan and Associates for the Impact Fee Update. The following is a
summary of the status of this project:
September 27, 2009 - Data transmitted to the consultant for review
September 29, 2009 — Kickoff meeting with the consultant
Staff requested at least one optional meeting between the Consultant and the School Board so that a presentation can be made if the School Board
wants one by the Consultant in addition to the presentation by staff.
The plan is for the rough outline to go to the new 28 member Stakeholders Advisory Group (SAG) which has been established by the BCC.
The review process will include the PDRB in addition to the SAG.
The School Board will receive a presentation prior to consideration by the BCC.
The tentative schedule is for the Impact Fee Report to be ready by November 2009 with an adoption timetable of 9 to 12 months.
The Consultant also agreed to visit the Chronicle Editorial Board and provide a detailed summary to print prior to the final hearing.
•
Concurrency Management — Staff is coordinating with the County and cities on a number of projects including the Crystal River High School
Renovation Project and the Crystal River Primary School Renovation Project as well as potential new school sites. Most current development
activity involves nonresidential projects. The following is a summary of intergovernmental coordination meetings to address concurrency
related issues:
October 8, 2009 - Long Range Planning Committee (School District Staff)
October 29, 2009 — Interlocal Working Group (Government Agencies)
•
•
District Work Plan Status — The 2009-10 District Work Plan was approved by the Board on September 8, 2009 and transmitted to DOE on
September 28, 2009. Work will begin on the 2010-11 District Work Plan in January 2010 based in part on input from the Long Range
Planning Committee and the Interlocal Working Group.
Long Range Transportation Plan — The Board of County Commissioners is in the process of creating a 2035 Long Range Transportation
Plan. This plan will become very important when the County establishes its first MPO (Metropolitan Planning Organization), which is
19
expected soon after the 2010 US Census, is complete. This plan will determine the future priorities for Federal and State funding of our
county transportation system, which includes roads, bicycle/ pedestrian facilities, as well as public transportation. This Plan may also become
a key component of the impact fee structure (depending on the option chosen) and it will have a significant impact on how the School District
plans for transportation needs and new facilities. Staff will continue to monitor and contribute to this process as appropriate.
•
GIS - Geographic Information System - Staff has had some initial discussions with the newly formed BCC GIS Department regarding
sharing information for mapping and public safety applications. One example of a current product that has potential applications for the
Transportation Department is live map of all traffic accidents that are under investigation. This would allow for the timely rerouting of busses
and notification of parents if necessary. The County is working with the constitutional offices to gage what kinds of products and services
may be needed at this time.
Staff is coordinating with the GIS Department and Edulog to look at the feasibility of merging the new GIS Base Map with the Edulog
System. This base map is used by the Transportation Department for routing busses and by the Planning Department for attendance boundary
planning.
A meeting is scheduled at the EOC for November 18, 2009 to discuss opportunities for interagency coordination on the County Geographic
Information System.
•
Hurricane Shelter Generator Maintenance and Emergency Vehicle Repair - Staff is working with the County Public Works Department
to update the interlocal agreements as needed to address storm and recovery preparedness. A draft agreement, or agreements, will be prepared
for consideration by the School Board and the Board of County Commissioners in the near future.
Property Acquisition Projects:
Staff is currently working with property owners to potentially acquire land for the renovation of existing schools as well as two future school sites.
The status of these land acquisition projects is as follows:
•
Crystal River Primary Site (2.8 acres +/-) - complete
•
Inverness Middle School (3 acres +/-) — A future renovation project has been proposed to address traffic circulation issues at IMS. One
parcel has been made available to the District but the parcel appraised below the offering price. A meeting was held with the CCSO and
School Staff on September 24, 2009 and it was agreed that the CCSO would coordinate with FDOT on a traffic safety assessment. An
engineering study will be conducted to identify options for improving the parent drop off and parking situation at IMS. PGM Staff will also
continue to consider land acquisition options as appropriate.
20
•
Elementary Sites in Pine Ridge Community - We are considering two sites at this time for the next elementary school. One is a 13.69-acre
site inside the Pine Ridge Community next to the fire station on Elkam Blvd. The other is a 20-acre site on the southern parameter of the
community that has the potential of being collocated with a future YMCA with access primarily from CR-486. This is a medium priority need
for a projected timeline of 7-10 years. An appraisal has been completed on this parcel and staff is looking at various development factors that
could impact this site including transportation improvements, utilities, and plans for an electrical substation.
Since the last update PGM Staff met with the Pine Ridge Property Owner's Association on August 19,2009 and received input on the proposed
location. Based on the input, the owner and PGM Staff decided to relocate the site to another area of the parcel to mitigate resident concerns
regarding potential traffic impacts to the Pine Ridge Community. A follow-up meeting with the POA Board of Directors is scheduled for
October 8,2009 to verify that the new location is acceptable. The next step will be a legal description of the property and appraisal.
® Elementary Site in Citronelle Area — We are considering a site in the Citronelle area for a future elementary school. The site has primary
access from CR-495 (N. Citrus Av) and close proximity to W. Dunklin Street. This is a low priority need for a projected timeline of 10-15
years. This site has been placed on hold until the Pine Ridge site is identified.
Utility / Road/ Infrastructure Projects:
•
Floral City Elementary Sanitary Sewer - Staff is working with the City of Inverness and County Water Services Department to extend
central sewer to Floral City Elementary if it is cost effective. The County conducted a field survey and detailed cost estimate for consideration.
Based on the findings it will be necessary for the County to fund approximately one third of the project to make it cost effective for the School
District. In exchange, the utility would have additional capacity to serve other users in this area. The County has advised staff that the County
funding portion for this project has been delayed until at least the 2010-11 Budget Year.
•
New Access Road for Crystal River High School and Sidewalk on NE 8 th Avenue - Staff is working with the City of Crystal River and the
County Department of Public Works to permit a third access into the Crystal River High School Campus. This will extend from W. Turkey
Oak Drive and connect to NE 8th Avenue. It will be used primarily for student parking and buses entering from the East when completed as
part of the Crystal River High School Renovation but it will also be used for construction vehicles during the construction process. This project
is being proposed in conjunction with the Crystal River High School Renovation Project. The sidewalk extension is being done as part of a
City Public Works project and it should be completed by 2010.
•
Sidewalks/ Bike Paths for Central Ridge Elementary and Citrus Springs Middle School - This grant application was approved and the
project is currently in the design phase. PGM coordinated with County Engineering staff on project design review on October 1,2009.
The project schedule calls for construction to begin in June 2010 and last for approximately three months.
21
•
Sidewalks/ Bike Paths for Forest Ridge Elementary School - A Safe Routes to School FDOT Grant Application was submitted prior to April
15, 2009 by the School District and the County to secure funding for sidewalks, bike paths, and a cross walk in Beverly Hills to serve Forest
Ridge Elementary and the Central Ridge Library. The projected funding amount is $974,904.00). We have not received formal approval on
this to date but the project area is being surveyed by FDOT and preliminary design is underway.
Long Range Planning:
LRPC - Long Range Planning Committee Meeting (School District Staff) is scheduled for October 8, 2009 and the following items are on the
agenda:
1. Update on Enrollment and Projected Enrollment
•
•
®
®
Current Enrollment Counts
2009-10 Work Plan Enrollment Projections
Potential Elementary School Boundary Changes for 2010
Review Tentative Schedule if Boundary Changes are Necessary:
2. Status of Crystal River Primary Project
3. Status of Crystal River High Project
4. Update on Pine Ridge Properties Under Consideration for Elementary School Site
5. Safe Routes to School Projects (sidewalk and bicycle improvements)
•
Citrus Springs Application Status
•
Beverly Hills Application Status
6. Update on Impact Fee Review Process
7. Ozello Island School Site Update
8. Out of Zone Process — We are considering going to a paperless out of zone review process and considering what kinds of tools can be created
to assist principals in the decision making process — Discussion
9. Inverness Middle School Traffic Circulation Issues
22
ILWG - Interlocal Working Group Meeting (County and City Staff) is scheduled for October 29, 2009 and the following items are on the agenda:
1. Current Projects
•
Status of Crystal River Primary School Renovation Project
•
Status of Crystal River High School Renovation Project (capacity reduction)
•
Status of land acquisition for new elementary school in Pine Ridge Area (projected mid term need) NOTE: CR-486 as been appraised and suitability
is being determined.
•
Floral City Elementary Sewer Project (to allow for fixture capacity expansion)
•
Land acquisition for new elementary school north of Ciystal River (Citronelle Area) - projected long term need) - NOTE: This project is on hold.
•
Inverness Middle School Traffic Circulation Issues — Options Being Explored
2. Safe Routes to School Projects (sidewalk and bicycle improvements)
• Citrus Springs Application Status
•
Forest Ridge Application Status
3. Update on impact fee changes.
4. Future Concurrency Service Area Modifications (to go to less than district wide as required by Ch 163 F.S.) - Discussion
23

October 27, 2009 - Citrus County School District

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