Sharon Sadler Top 5 Issues

AvoidViolationsandFines!
MyTop5Environmental
ComplianceIssues
CollegeandUniversityHazardousMaterial
ManagementConference
byAll4Inc.
SharonSadler|[email protected] |571-392-2595
August9,2016
www.all4inc.com|Philadelphia|Atlanta|Houston|WashingtonDC
Agenda
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Consequencesof
Non-Compliance
MyTop5Common
ComplianceIssues
CommonViolations
BestManagementPractices
Yourenvironmentalcomplianceisclearly ourbusiness.
OfficialWinnerofthe
"NotMyJob"Contest
Consequencesof
Non-Compliance
LeadingtoTrouble
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Doyouknowif…
• Youareregulated?
• Youwillberegulated?
• Youcomplywithyourstateand
Federalrules?
• Youarekeepingupwiththe
manyregulationsorrecent
changes?
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Yourenvironmentalcomplianceisclearly ourbusiness.
LeadingtoTrouble
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Doyouhavethe“I’lltakemychances…”or
“Whybothernow”mentality?
Doyouwanttocomplybuthaveinternal
constraints/insufficientresources?
Areyounotinvolvedinthatlargecapital
investmentproject?
Doyouunderstandregulationscitedinyour
permitsuchas:Permitteeshallensurethatthe
provisionsof20DCMR900pertainingtoengineidling
aremetatthefacility?
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Yourenvironmentalcomplianceisclearly ourbusiness.
ConsequencesofNon-Compliance
Non-compliancewith
environmentalregulations
canleadtofinesand project
delays,blemishpublic
image,and increased
regulatoryscrutiny
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Yourenvironmentalcomplianceisclearly ourbusiness.
ConsequencesofNon-Compliance
Maximum fine, for
example, under the Clean
Air Act (CAA):
$37,500 per day per
violation but that
may be increasing
soon
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Yourenvironmentalcomplianceisclearly ourbusiness.
ConsequencesofNon-Compliance
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https://echo.epa.gov/
Yourenvironmentalcomplianceisclearly ourbusiness.
Top5ComplianceIssues
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5.
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Installingequipmentoroperatingwithout
properpermitsorplans
Inadequaterecordkeepingandretention
Missingdeadlines– permitrenewal,reports,
planupdates,monitoring,etc.
Improperclassificationoffacility
Untrainedfacilitypersonnel
Yourenvironmentalcomplianceisclearly ourbusiness.
Regulations
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CAA(Refrigerants)
CAA(OtherStationarySources)
CleanWaterAct(SpillPrevention
andStorageTanks)
EmergencyPlanningandCommunity
Right-to-KnowAct(EPCRA)
ResourceConservationandRecovery
Act(RCRA)
Yourenvironmentalcomplianceisclearly ourbusiness.
CleanAirAct– Part1
TypicalAirEmissionsSources
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Ozone-depletingsubstances
(ODS)– primarilyrefrigerants
Boilers
Emergencygenerators,fire
pumps,waterpumps
Coolingtowers
Paintbooths
Welding
Asbestos
Yourenvironmentalcomplianceisclearly ourbusiness.
BasicRequirements
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ProhibitsintentionalventingofODSand
(most)U.S.EPA-approvedsubstitutesduring
service,repair,anddisposalofappliances
Airconditioningandrefrigeration(AC&R)
containingODS:techniciansmustbecertified
byaU.S.EPAaccreditedprogram
Yourenvironmentalcomplianceisclearly ourbusiness.
BasicRequirements
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PurchaseODSbycertified
technicians
UseU.S.EPA-approved
recovery/recyclingequipment
SubmitU.S.EPAcertification
formforrecovery/recycling
equipment
Completerequired
recordkeeping– inventory,
servicerecords,leakrate
calculations,etc.
Yourenvironmentalcomplianceisclearly ourbusiness.
BasicRequirements
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ProposedchangestoSection608areexpectedto
befinalizedJanuary2017
Keychangesinthedraftregulation:
• PullsomesubstitutesintothecurrentODS
recordkeepingrequirements
• Requireinspectionsforlargerequipment
• Requirerecordofrefrigerantrecoveryfordisposalof
equipmentwith5to50poundcharge
• Loweringtheleakratethresholds
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Yourenvironmentalcomplianceisclearly ourbusiness.
CommonViolations
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Continual“toppingoff”isindicative
ofaleakandconsideredtobe
knowinglyventing
LackofODSrecords
• Recovery/recyclingequipment
certification
• Annualizedleakratecalculations
• Servicerecordsforunitsthatcontain
50poundsormoreofODS
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Yourenvironmentalcomplianceisclearly ourbusiness.
CleanAirAct– Part2
TypicalAirEmissionsSources
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ODS– primarilyrefrigerants
Boilers
Emergencygenerators,fire
pumps,waterpumps
Coolingtowers
Paintbooths
Welding
Asbestos
Yourenvironmentalcomplianceisclearly ourbusiness.
TypicalAirEmissionsSources
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Yourenvironmentalcomplianceisclearly ourbusiness.
StationarySource- PermittingCriteria
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Considerations:
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Location
Size,age,typeofequipment
Intentofoperation
Individualequipmentandprojectemissions
Facility-wideemissions
Regulatorypolicies(statevs.Federal)
Permittingrequirementsandfeesvaryby
state,facility,andproject
Don’tforgetaboutthoseFederalregulations!
Yourenvironmentalcomplianceisclearly ourbusiness.
StationarySource- PermittingCriteria
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Permittingtemporaryunits
• Statemayrequirepermitsfor…
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Temporaryboilers(iftriggercapacity
threshold)regardlessofdurationonsite
Temporarygeneratorsusedto:
• Backuppeakshavingengines
• Provideprimarysourceofelectricity
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Temporaryemergencygenerators:
• Whenatonelocationatasiteforlongerthan
12months
• Iftriggerpermittingthroughpotential
emissions
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Customer’sdefinitioniswhat?
Yourenvironmentalcomplianceisclearly ourbusiness.
CommonViolations
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Installationofunpermittedequipment
requiringairqualitypermits
Exceedance
• Excessvisibleemissionsfromsmokestacks
• Emissionslimits
• Fuelsulfurlimits
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Noxiousodors
Replacementoflike-for-like
equipment(thatwasalready
permitted)withoutfollowingthe
properprocess
Yourenvironmentalcomplianceisclearly ourbusiness.
CommonViolations
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Incompleterecordkeeping
• Notusinga12-monthrollingtotalwhere
required
• Notrecordingreasonforoperationfor
eachtimeemergencygeneratoroperated
• Improperfuelcertification
• Lackrecordretention
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Notusingacertifiedengine
Missedreportingornotification
deadlines
Yourenvironmentalcomplianceisclearly ourbusiness.
CWA- SpillPrevention
andStorageTanks
StorageTanks
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Underground(UST)and/or
abovegroundstoragetank
(AST)registration
SpillPrevention,Controland
Countermeasure(SPCC)Plan
USToperatortraining
Flammablefuelstorage
permit
OilOperationsPermit
OperatingpermitforASTs
Yourenvironmentalcomplianceisclearly ourbusiness.
PollutionPrevention
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Definitionof“oil”includes,
butisnotlimitedto:
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Petroleum
Fueloil
Sludge
Syntheticoil
Mineraloil
Oilrefuse
Oilmixedwithwastes
Yourenvironmentalcomplianceisclearly ourbusiness.
CommonViolations
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Lackofcomplete,up-to-dateSPCCPlan,orfailure
toproperlyimplement
Incompleterecordkeeping– retainforthree(3)
years
InfrequentSPCCinspections
Failuretoregistertank,eitherinitiallyorwhen
repurposed,ifnecessary
Misseddeadlines
Empty55-gallonstoragedrumthatisnot
permanentlyclosed
Failuretoreportaspill
Yourenvironmentalcomplianceisclearly ourbusiness.
CommonViolations
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NothavingClassA,B,andCtrainedUSToperators
designatedforregulatedUST
Inadequatesecondary
containment
Untrainedoilhandling
personnel
Nospillkitorcleanupofspill
Novisualtankinspectionof
ASTinvault- asnoconfined
spacetraining
Yourenvironmentalcomplianceisclearly ourbusiness.
EmergencyPlanningand
CommunityRight-toKnowAct
EPCRA
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Purpose:
• Provideinformationaboutpotentialchemical
hazards
• Establishaframeworkforstateandlocal
emergencyplanningandresponse
• Encourageandsupportemergencyplanningatthe
stateandlocallevel
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BothOwnerandOperatorareresponsiblefor
compliance
Yourenvironmentalcomplianceisclearly ourbusiness.
ReportingRequirements
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Section302– EmergencyResponsePlanning
• ExtremelyHazardousSubstance(EHS)inanamountequalto
orgreaterthanitsThresholdPlanningQuantity(TPQ)atany
onetime
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Section304– EmergencyReleaseNotification
• ReleaseofaReportableQuantity(RQ)ofanyEHSorother
definedhazardoussubstances
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Sections311/312– HazardousChemicalInventory
Reporting
• IfthechemicalrequiresaSafetyDataSheet,thenit’sa
hazardouschemical
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Section313– ToxicReleaseInventoryReporting
• FacilitiesthatmeetSICcode,employeenumber,andrelease
quantitycriteria
Yourenvironmentalcomplianceisclearly ourbusiness.
CommonViolations
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Incompleterecordkeeping
• Retentiontimeisthree(3)years
• NotprovidingrequiredSDS
updates
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NotfilingTierIIannualreport(if
subjectbutdidn’trealizeit)by
March1st
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Failuretofileaccurately
Beingunawareofarelease
Yourenvironmentalcomplianceisclearly ourbusiness.
ResourceConservation
andRecoveryAct–
SubtitleC
HazardousWaste(HW)Categorization
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Isitalistedwaste?
Isitacharacteristicwaste?
HastheU.S.EPAoryourstateagency
designateditasHW?
Doyou sayitisHW?
Yourenvironmentalcomplianceisclearly ourbusiness.
TypicalWastes
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HW:
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Oil-basedpaintandpaintthinners
Certainconcentratedcleaningproducts
Spoiledgasoline
Crushedfluorescentlamps
UniversalWaste(UW):
• Mercurythermostats
• Intactfluorescentlamps
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RecycledWaste:
• Usedoil
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Yourenvironmentalcomplianceisclearly ourbusiness.
HWGeneratorClasses
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Statesmayvarybutyourfacilitycouldbeoneofthe
following:
• ConditionallyExemptSmallQuantityGenerators
(CESQG):lessthanorequalto100kg(220lbs.)
generatedpermonth
• SmallQuantityGenerators(SQG):greaterthan100kgor
(220lbs.)butlessthan1,000kg(2,200lbs.)generated
permonth
• LargeQuantityGenerators(LQG):greaterthanorequal
to1,000kg(2,200lbs.)generatedpermonth
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CertainHWhavelowerthresholdstotriggerthe
abovecategories(e.g.,>1kgofarsenic=LQG)
Yourenvironmentalcomplianceisclearly ourbusiness.
WasteManagementRequirements
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Identifywastes
ObtainU.S.EPAIDNumber
Labelanddatecontainer
Keeplidsclosed
Providesecondarycontainment
Conductinspectionsandretainlog
Disposeofitcorrectly
Trainstaff
Yourenvironmentalcomplianceisclearly ourbusiness.
CommonViolations
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Incompleterecords
• Three-yearretention(exceptcurrentpersonnel
trainingrecordsisuntilfacilityclosure)
• Manifests– notreturned,incompletesignatures,
nothavingU.S.DOT-trainedpersonsign
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Failureto:
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ObtainanEPAIDNumber
Identifywaste
Labelcontainersproperly
MoveHWfromsatelliteaccumulationpoints
withinrequiredtimeframe
• Properlydisposeofwastes
• Conductanddocumentinspections
Yourenvironmentalcomplianceisclearly ourbusiness.
BestManagement
Practices(BMPs)
BMPs
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Don’tjustfileawaythosepermitsand
plans!
Maintainrecordsinacentralized
location,accessiblebymorethanone
personintheeventofaninspection
Usetemplatescarefully– Statescanvary
andbemorestringentthanU.S.EPA
Implementfrequentquality
assurance/qualitycontrol(QA/QC)
reviewsystemtoensurecompliance
Yourenvironmentalcomplianceisclearly ourbusiness.
BMPs
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Conductmulti-mediacomplianceaudits
Conductawarenesstrainingonair
permitsandotherproactivetraining
• Routineair complianceauditsandtrainingatan
installationsignificantly reducedpermit
deviations reportedtothestateandU.S.EPA
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Includecopyoftrainingwithattendeelist
Revieweverydraftpermitandit’sok
toquestionpermitconditionsand
regulators!
Yourenvironmentalcomplianceisclearly ourbusiness.
BMPs
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Maintainaninventoryofrefrigerantcontainingequipment
Maintaindocumentationtoproveno
intentionalventingforservice,
maintenance,repairofallnon-hermetically
sealedunitscontainingrefrigerant–
regardlessofsize
Developelectronicleakratecalculation
spreadsheettoautomaticallycalculate
(ratherthanhand-writtenrecord)
Yourenvironmentalcomplianceisclearly ourbusiness.
BMPs
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Paycloseattentiontoshelf-life
dates– useoldestproducts
firstbeforeshelf-lifeexpires
Prepareadetailedhazardous
chemicalinventoryto
summarizemaximumamount
presentonsite
Yourenvironmentalcomplianceisclearly ourbusiness.
BMPs
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UtilizeexistingworkordersystemorOutlook
meetingrequeststoremindpersonnelof
inspections,recordkeeping,etc.
Developmanagementsystems
Watchforautomatic-purgingdatabasesthat
holdyourrecords
Third-partycontractors
• Maintainseparatecopyofalloperationsand
maintenance(O&M)records
• Haveaccesstoallcontractor-maintained
databases
• QAworkproducts
Yourenvironmentalcomplianceisclearly ourbusiness.
BMPs
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Useyourresourcestostayontopof
regulationsandrequirements!
• Professionalorganizations
• U.S.EPAwebsite,stateagencynotifications/
newsletters
• Consultantwebsites/newsletters/blogposts
• Trainingcourses
• Utilizinganenvironmentalconsultant
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Yourenvironmentalcomplianceisclearly ourbusiness.
SharonSadler|[email protected] |571-392-2595
www.all4inc.com|Philadelphia|Atlanta|Houston|WashingtonDC