Page 4 - City of Karratha

Transcription

ORDINARY COUNCIL MEETING
AGENDA
NOTICE IS HEREBY GIVEN that an
Ordinary Meeting of Council will be held
in the Roebourne Hall
on the 18 July 2011 at 6.30pm
________________________
Collene Longmore
CHIEF EXECUTIVE OFFICER
No responsibility whatsoever is implied or accepted by the
Shire of Roebourne for any act, omission or statement or
intimation occurring during Council or Committee Meetings.
The Shire of Roebourne disclaims any liability for any loss
whatsoever and howsoever caused arising out of reliance by
any person or legal entity on any such act, omission or
statement or intimation occurring during Council or Committee
Meetings.
Any person or legal entity who acts or fails to act in reliance
upon any statement, act or omission made in a Council or
Committee Meeting does so at that persons or legal entity‘s
own risk.
In particular and without derogating in any way from the broad
disclaimer above, in any discussion regarding any planning
application or application for a license, any statement or
intimation of approval made by any member or Officer of the
Shire of Roebourne during the course of any meeting is not
intended to be and is not taken as notice of approval from the
Shire of Roebourne.
The Shire of Roebourne warns that anyone who has any
application lodged with the Shire of Roebourne must obtain
and should only rely on
WRITTEN CONFIRMATION
of the outcome of the application, and any conditions attaching
to the decision made by the Shire of Roebourne in respect of
the application.
Signed: _________________________
Ms C Longmore –Chief Executive Officer
DECLARATION OF INTERESTS (NOTES FOR YOUR GUIDANCE) (updated 13 March 2000)
A member who has a Financial Interest in any matter to be discussed at a Council or Committee Meeting, which will be
attended by the member, must disclose the nature of the interest:
(a)
In a written notice given to the Chief Executive Officer before the Meeting or;
(b)
At the Meeting, immediately before the matter is discussed.
A member, who makes a disclosure in respect to an interest, must not:
(c)
Preside at the part of the Meeting, relating to the matter or;
(d)
Participate in, or be present during any discussion or decision-making procedure relative to the matter, unless to
the extent that the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of the Local Government Act
1995.
NOTES ON FINANCIAL INTEREST (FOR YOUR GUIDANCE)
The following notes are a basic guide for Councillors when they are considering whether they have a Financial Interest in
a matter. I intend to include these notes in each agenda for the time being so that Councillors may refresh their memory.
1.
A Financial Interest requiring disclosure occurs when a Council decision might advantageously or detrimentally affect
the Councillor or a person closely associated with the Councillor and is capable of being measure in money terms.
There are exceptions in the Local Government Act 1995 but they should not be relied on without advice, unless the
situation is very clear.
2.
If a Councillor is a member of an Association (which is a Body Corporate) with not less than 10 members i.e. sporting,
social, religious etc), and the Councillor is not a holder of office of profit or a guarantor, and has not leased land to or
from the club, i.e., if the Councillor is an ordinary member of the Association, the Councillor has a common and not a
financial interest in any matter to that Association.
3.
If an interest is shared in common with a significant number of electors or ratepayers, then the obligation to disclose
that interest does not arise. Each case needs to be considered.
4.
If in doubt declare.
5.
As stated in (b) above, if written notice disclosing the interest has not been given to the Chief Executive Officer before
the meeting, then it MUST be given when the matter arises in the Agenda, and immediately before the matter is
discussed.
6.
Ordinarily the disclosing Councillor must leave the meeting room before discussion commences.
exceptions are:
The only
6.1 Where the Councillor discloses the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) or
the Local Government Act; or
6.2 Where the Minister allows the Councillor to participate under s.5.69(3) of the Local Government Act, with or
without conditions.
INTERESTS AFFECTING IMPARTIALITY
DEFINITION: An interest that would give rise to a reasonable belief that the impartiality of the person having the interest
would be adversely affected, but does not include an interest as referred to in Section 5.60 of the ‘Act’.
A member who has an Interest Affecting Impartiality in any matter to be discussed at a Council or Committee Meeting,
which will be attended by the member, must disclose the nature of the interest;
(a)
in a written notice given to the Chief Executive Officer before the Meeting; or
(b)
at the Meeting, immediately before the matter is discussed.
IMPACT OF AN IMPARTIALITY CLOSURE
There are very different outcomes resulting from disclosing an interest affecting impartiality compared to that of a financial
interest. With the declaration of a financial interest, an elected member leaves the room and does not vote.
With the declaration of this new type of interest, the elected member stays in the room, participates in the debate and
votes. In effect then, following disclosure of an interest affecting impartiality, the member’s involvement in the Meeting
continues as if no interest existed.
TABLE OF CONTENTS
ITEM
SUBJECT
PAGE NO
1
OFFICIAL OPENING ................................................................................................ 4
2
PUBLIC QUESTION TIME ........................................................................................ 4
3
RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE .................. 4
4
DECLARATIONS OF INTEREST ............................................................................. 4
5
PETITIONS/DEPUTATIONS/PRESENTATIONS ...................................................... 4
6
CONFIRMATION OF MINUTES AND BUSINESS ARISING FROM MINUTES OF
PREVIOUS MEETINGS ............................................................................................ 5
7
ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT DISCUSSION .............. 5
8
COUNCILLORS’ REPORTS ..................................................................................... 6
9
CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES ...................................... 7
10
FINANCIAL SERVICES ............................................................................................ 8
10.1
FINANCIAL STATEMENT FOR PERIOD ENDING 31 MAY 2011 ............................ 8
10.2
LIST OF ACCOUNTS JUNE 2011 .......................................................................... 26
10.3
MT WELCOME STATION – OUTSTANDING RATES ............................................ 45
11
COMMUNITY AND CORPORATE SERVICES ....................................................... 50
11.1
ANNUAL COMMUNITY ASSOCIATION DEVELOPMENT SCHEME ..................... 50
11.2
BULGARRA COMMUNITY CENTRE NAMING COMPETITION............................. 54
11.3
BULGARRA SPORTING PRECINCT - PUBLIC OPEN SPACE ADOPTION ......... 60
12
DEVELOPMENT, REGULATORY AND INFRASTRUCTURE SERVICES ............. 67
12.1
EXCISION OF PART RESERVE 32335 TO ENABLE SENIOR CITIZENS
ACCOMMODATION – REX WEBB PARK ............................................................. 67
12.2
NOMINATION OF COUNCILLORS TO PILBARA JOINT DEVELOPMENT
ASSESSMENT PANEL .......................................................................................... 72
12.3
WICKHAM SOUTH STAGE ONE – ROAD NAMES APPLICATION ...................... 77
12.4
PROPOSED MADIGAN ROAD EAST DEVELOPMENT PLAN .............................. 84
13
STRATEGIC PROJECTS ....................................................................................... 98
13.1
RESTRICTED ALCOHOL PRODUCT SALES AND SERVICE HOURS – TIEN TSIN
INNE
................................................................................................................. 98
13.2
INDOOR CRICKET FACILITY - BUDGET AMENDMENT .................................... 103
14
ITEMS FOR INFORMATION ONLY ...................................................................... 106
Ordinary Council Meeting – Agenda
15
MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .......................... 127
16
QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ....... 127
17
URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY
DECISION............................................................................................................. 127
18
MATTERS BEHIND CLOSED DOORS ................................................................ 130
18.1
TENDER G15 – 10/11 PROPERTY MANAGEMENT SERVICES ......................... 130
18.2
DEPARTMENT OF EDUCATION CAPITAL FUNDING AGREEMENT FOR
KARRATHA LEISURE COMPLEX ....................................................................... 136
18.3
TENDER G19-10/11 – KARRATHA YOUTH AND FAMILY CENTRE INDOOR
PLAY SPACE: ASSESSMENT OF TENDER ...................................................... 142
18.4
TENDER G17-10/11 ROEBOURNE COMMUNITY AQUATIC CENTRE AQUATIC
ENGINEER AWARD OF TENDER. ..................................................................... 146
18.5
TENDER G18-10/11 DAMPIER HIGHWAY STREETSCAPING LANDSCAPE
ARCHITECT AWARD OF TENDER. .................................................................... 152
18.6
PAM BUCHANAN FAMILY CENTRE – COMMUNITY CENTRE MANAGEMENT
EXPRESSION OF INTEREST. ............................................................................. 158
18.7
PAM BUCHANAN FAMILY CENTRE – TENANCY SPACES EXPRESSION OF
INTEREST. ........................................................................................................... 162
18.8
PLANNING APPLICATION – COMMENCEMENT OF HOME OCCUPATION –
HAIRDRESSING BUSINESS AT LOT 100, UNIT 10 / 58 NAIRN STREET
BULGARRA ......................................................................................................... 166
19
CLOSURE & DATE OF NEXT MEETING ............................................................. 175
Page 3
AGENDA
1
OFFICIAL OPENING
Cr Lockwood acknowledged the traditions of the Ngarluma people, on whose land
we are gathered here today.
2
PUBLIC QUESTION TIME
3
RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF
ABSENCE
Councillors:
Cr Nicole Lockwood [President]
Cr John Lally [Deputy President]
Cr Garry Bailey
Cr Harry Hipworth
Cr Ben Lewis
Cr Joanne Pritchard
Cr Evette Smeathers
Cr Sharon Vertigan
Cr Fiona White-Hartig
Staff:
Collene Longmore
Andrew Ward
David Pentz
Simon Kot
Ray McDermott
Ron Van Welie
Tishka Hanlon
Chief Executive Officer
Director Community and Corporate
Services
Director Development, Infrastructure
& Regulatory Services
Director Strategic Projects
Executive
Manager
Corporate
Services
Executive Manager of Works
PA to the CEO (Minute Taker)
Apologies:
Absent:
Leave of Absence:
Members of Public:
Members of Media:
4
DECLARATIONS OF INTEREST
5
PETITIONS/DEPUTATIONS/PRESENTATIONS
Page 4
6
CONFIRMATION OF MINUTES AND BUSINESS
ARISING FROM MINUTES OF PREVIOUS MEETINGS
RECOMMENDATION
That the Minutes of the Ordinary Meeting of Council held on 20 June 2011, be
confirmed as a true and correct record of proceedings.
7
ANNOUNCEMENTS
BY
WITHOUT DISCUSSION
PERSON
PRESIDING
1/06/2011
Nicole Lockwood meeting with Michael Simm
1/06/2011
Nicole Lockwood lunch with Argonaut Securities Pty Limited
1/06/2011
Nicole Lockwood meeting with Ray Patterson Department of
Transport
2/06/2011
Nicole Lockwood LGMA Women‘s conference, Perth
3/06/2011
Nicole Lockwood LGMA panel discussion, Perth
7/06/2011
Nicole Lockwood PDC Meeting, Tom Price
7/06/2011
8/06/2011
Nicole Lockwood PDC Dinner, Tom Price
Nicole Lockwood meeting with Niall Cummins
8/06/2011
Nicole Lockwood Banners in the Terrace Competition
13/06/2011
Nicole Lockwood meeting with Troy Pickard WALGA West, Perth
13/06/2011
13/06/2011
Nicole Lockwood meeting with Steve Wood, Perth
Nicole Lockwood meeting with Garry Prattley, Perth
14/06/2011
Nicole Lockwood working lunch with Landcorp Board and Executives
15/06/2011
Nicole Lockwood meeting with the owner of Port of Call
15/06/2011
Nicole Lockwood meeting with the KDCCI
15/06/2011
Nicole Lockwood meeting with Terry Flanagan
15/06/2011
Nicole Lockwood meeting with Ben Killigrew
19/06/2011
Nicole Lockwood CARE Clean Up
20/06/2011
Nicole Lockwood meeting with Rio Tinto
20/06/2011
Nicole Lockwood meeting with Vince Catania, Stephen Webster and
Chris Adams
22/06/2011
Nicole Lockwood meeting with Michael Deegan
22/06/2011
Nicole Lockwood NRAS meeting
24/06/2011
Nicole Lockwood meeting with Trish Frontier Services
27/06/2011
27/06/2011
Nicole Lockwood meeting with Sam Rigg, Perth
Nicole Lockwood working lunch with Landcorp and UDLA, Perth
28/06/2011
Nicole Lockwood meeting with Minister Grylls, Perth
28/06/2011
Nicole Lockwood working lunch with Amelia Yam, Perth
28/06/2011
29/06/2011
Nicole Lockwood meeting with WAPC, Perth
Nicole Lockwood meeting with Steve Wood, Perth
Page 5
8
COUNCILLORS’ REPORTS
Nil
Page 6
9
CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES
Nil
Page 7
10
FINANCIAL SERVICES
10.1
FINANCIAL STATEMENT FOR PERIOD ENDING 31 MAY 2011
File No:
JUN11
Responsible Executive Officer:
Executive Manager Corporate Services
Reporting Author:
Management Accountant
Date of Report:
5 July 2011
Applicant/Proponent:
Not applicable
Disclosure of Interest:
Nil
Attachment(s)
Confidential Accounts Receivable Report
PURPOSE
To provide Council with a summary of the financial position for the period 31 May 2011.
BACKGROUND
In accordance with the Local Government Act 1995 and Local Government (Financial Management)
Regulations 1996, a Statement of Financial Activity is required to be presented to Council as a
minimum requirement.
Regulation 34(4) states that a statement of financial activity, and accompanying documents, are to
be;
1) presented to the Council;
(a)
At the next ordinary meeting of Council following the end of the month to
which the statement relates; or
(b)
If the statement is not prepared in time to present it to the meeting referred
to in (a) above, to the next meeting of Council after that meeting; and
2) Recorded in the minutes of the meeting at which it is presented.
In accordance with Regulation 34 (5), a report must be compiled on variances greater than the
materiality threshold adopted by Council of $10,000.
With this report being composed at programme level, only a general comment can be made
regarding the variances.
Page 8
The following table is a summary of the Financial Activity Statement Report compared to the Budget
as at 31st May 2011:
Year to Date
Budget
Actual 1 July to
31 May 2011
Variance
Operating Expense
Current
Amended
Budget
(64,019,589)
(52,636,986)
(37,064,432)
15,572,554
Operating Revenue
87,511,591
78,401,020
81,634,388
3,233,368
(85,937,236)
(72,936,517)
(47,311,871)
25,624,646
51,929,428
41,024,290
10,161,046
(30,863,244)
10,053,806
5,469,396
3,721,402
(1,747,994)
404,914
404,914
404,914
0
(57,086)
(273,883)
11,545,447
11,819,330
Non Operating
Exp
Non Operating
Rev
Non Cash
Items Included
Restricted Surplus BFWD
09/10
Surplus/(Deficit) 10/11
The financial statements for the reporting period are submitted in the form of:
- Financial Activity Statement Report
- Operating and Capital Variance Commentary by Programme Area
- Net Current Asset Position
- Balance Sheet
- Cash and Cash Equivalent Note
- Schedule of Divisional Financial Activity
LEVEL OF SIGNIFICANCE
Financial integrity is of extreme significance to the viability of the Shire but also as custodian of
community assets and service provision. An ability to monitor and report in financial operations,
activities and capital projects is imperative to ensuring that financial risk is managed at acceptable
levels of comfort.
The ability for the Shire of Roebourne to remain financially sustainable is a significant strategy for a
region that is continually under pressure from the resources industry, private enterprise and State
Government obligations for the development of infrastructure and servicing needs.
COUNCILLOR/OFFICER CONSULTATION
Executive and Management have been involved in regular reviews of their operational and
departmental budgets and notifying the Financial Services team of trends and variances arising from
their operational areas.
COMMUNITY CONSULTATION
No community consultation is required.
STATUTORY IMPLICATIONS
Section 6.4 of the Local Government Act 1995 requires for the preparation of financial reports.
6.4.
Financial report
(1)
A local government is to prepare an annual financial report for the preceding
financial year and such other financial reports as are prescribed.
(2)
The financial report is to —
(a)
be prepared and presented in the manner and form prescribed; and
(b)
contain the prescribed information.
The prescribed format has been determined in Regulation 34 of the Local Government (Financial
Management) Regulations, 1996.
Page 9
POLICY IMPLICATIONS
The Shire‘s financial reporting is prepared in accordance with Accounting Policy CF1. This is
reviewed periodically to ensure compliance with legislative and statutory obligations.
FINANCIAL IMPLICATIONS
The report represents the financial position of the Council at the end of May 2011 with the current
budget in deficit to the value of $57,086.
STRATEGIC IMPLICATIONS
The Shire of Roebourne‘s Strategic Plan 2009 – 2013 provides:
Key Goal Two – Delivering Services
Objective Meeting the set service standards.
Initiatives Set service standards and regularly review to ensure they reflect the communities‘ priorities.
Continually review and streamline key work practices and work processes.
Priority 2009/10 - Establish work improvement groups within each division to review and streamline key
processes and practices.
Key Goal Three – Local Economy
Objective Developing a financially sustainable revenue stream
Encourage downstream processing and value adding
Initiatives Establish formal relationships with industry partners to maximise community benefit.
Priority 2009/10 - Establish formal relationships with industry partners to coordinate investment in our
communities
RISK MANAGEMENT CONSIDERATIONS
Astute financial management backed by strong internal controls, policies and monitoring will ensure
risks are assessed regularly and managed appropriately. Expenditure and revenue streams are
monitored against approved budgets by management and the financial team with material variances
being reported. It is incumbent on all managers that any perceived extraordinary variances that
have, or likely to have, had occurred are escalated immediately for consideration by Executive
and/or Council.
ISSUES
Economic Issues
There are no economic issues related to this matter.
Social Issues
There are no social issues related to this matter.
Environmental Issues
There are no environmental issues related to this matter.
Cultural & Heritage Issues
There are no Cultural & Heritage issues related to this matter.
IMPACT ON CAPACITY
There is no impact on capacity or resourcing to carry out the Officer‘s recommendation.
RELEVANT PRECEDENTS
This is a routine process alerting Council of the current financial position of the Shire of Roebourne.
DELEGATED AUTHORITY
Officers have delegations within their duties to procure, carry out or receive monies. There is no
delegation otherwise to receive these financial reports without being presented to Council.
VOTING REQUIREMENTS
Simple Majority
Page 10
OPTIONS:
Option 1
As per the Officers recommendation.
Option 2
That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and
Regulation 34 of the Local Government (Financial Administration) Regulations 1996, RESOLVES to:
1. RECEIVE the Financial Reports for the financial period ending 31 May 2011 and
2. APPROVE the following actions:
a. ______________________
b. ______________________
Option 3
That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and
Regulation 34 of the Local Government (Financial Administration) Regulations 1996, RESOLVES to
NOT RECEIVE the Financial Report for the financial period ending 31 May 2011.
CONCLUSION
Council is obliged to receive the monthly financial reports as per statutory requirements. Details in
regards to the variances and the commentary provided are to be noted as part of the report.
OFFICERS RECOMMENDATION
That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995
and Regulation 34 of the Local Government (Financial Administration) Regulations 1996,
RESOLVES to RECEIVE the Financial Reports for the financial period ending 31 May 2011.
Page 11
Shire Of Roebourne
Statement Of Financial Activity
for the period 1 July 2010 to 31 May 2011
Original
Budget
Amended
Budget
Year to Date
Amended
Budget
Year To Date
Actual
$10,000 or
more
$
$
$
$
$
General Purpose Funding (excluding Rates)
Governance
Law, Order And Public Safety
Health
Education and Welfare
Housing
Community Amenities
Recreation And Culture
4,415,287
94,283
251,007
80,532
150,337
3,837,429
12,000,193
9,895,765
5,083,610
328,357
267,689
94,578
150,337
3,839,442
10,752,678
23,512,455
4,659,886
283,461
257,073
92,134
137,865
2,653,613
9,981,781
20,898,180
5,995,114
195,986
324,363
65,874
74,293
1,917,925
11,308,141
20,392,773
(1,335,228)
87,475
(67,290)
26,260
63,572
735,688
(1,326,360)
505,407
Transport
Economic Services
Other Property And Services
22,640,687
1,294,988
60,100
23,071,304
1,555,579
197,363
20,699,245
1,443,367
191,076
20,501,109
1,661,508
577,315
198,136
(218,141)
(386,239)
54,720,608
68,853,392
61,297,681
63,014,402
(1,716,721)
(502,566)
(2,249,738)
(1,753,954)
(1,122,073)
(379,193)
(2,942,214)
(9,708,738)
(19,279,423)
(16,037,913)
(12,083,023)
792,620
(502,566)
(2,797,278)
(1,796,314)
(1,056,965)
(395,193)
(3,001,650)
(9,427,377)
(17,135,541)
(16,037,162)
(12,404,360)
534,817
(460,658)
(2,243,897)
(1,643,032)
(978,144)
(366,247)
(2,806,006)
(8,954,717)
(15,208,879)
(11,332,594)
(9,093,288)
450,476
(457,724)
(1,674,141)
(1,405,359)
(767,785)
(273,381)
(974,054)
(7,697,587)
(12,097,762)
(9,843,885)
(1,572,254)
(300,500)
-
(65,266,215)
(64,019,589)
(52,636,986)
(37,064,432)
(15,572,554)
5,926,756
6,033,850
4,852,597
2,889,317
1,963,280
5,173,492
0
0
0
18,066,500
745,977
0
7,751,338
1,302,865
1,604,135
0
0
1,198,000
19,521,304
4,359,188
4,799,201
0
0
16,110,640
1,438,377
0
0
0
582,965
0
0
3,679,262
0
0
0
0
1,421,931
1,497,700
3,360,824
10,627,105
2,219,920
1,302,865
1,604,135
(1,421,931)
14,612,940
0
5,126
1,434,380
5,523
(1,434,380)
-
Rate Setting Statement
Operating
Revenues (Sources)
Expenses (Applications)
General Purpose Funding
Governance
Law, Order And Public Safety
Health
Housing
Community Amenities
Recreation And Culture
Transport
Economic Services
Other Property And Services
Capital
Revenue
Proceeds From Disposal Of Assets
Tsf From Aerodrome Reserve
Tsf From Air conditioning Reserve
Tsf From MSIS Reserve
Tsf From Walkington Theatre Reserve
Tsf From Royalties for Regions Reserve
Tsf From Plant Replacement Reserve
Tsf From Dampier Drainage Reserve
Tsf From Infrastructure Reserve
Tsf From Waste Management Res
Tsf From Housing Reserve
Tsf From Parks, Ovals & Rec Facilities
Tsf From Information Technology Res
Tsf From Public Open Space Reserve
New Loans Raised
Tsf
From
Restricted
Cash
Unspent
Grants/Contributions
Repayments Of Self Supporting Loans
Repayments Of Interest Free Loans To Local
Groups
Page 12
0
5,601
0
0
0
18,066,500
745,977
0
5,690,632
2,015,446
1,604,135
0
0
1,421,931
17,918,482
0
5,601
0
0
0
11,210,070
0
0
5,899,182
1,302,865
1,604,135
0
101,536
101,536
93,071
61,397,504
57,963,278
45,876,887
100,908
13,050,363
(569,756)
(237,673)
(210,359)
(92,866)
(1,831,952)
(1,257,130)
(3,111,117)
(1,488,709)
(7,521,034)
750,976
32,826,524
Shire Of Roebourne
for the period 1 July 2010 to 31 May 2011
Expenses
Purchase Of Assets - Land
Purchase of Assets - Artwork
Purchase Of Assets - Buildings
Purchase Of Assets - Equipment
Purchase Of Assets - Furniture & Equip
Purchase Of Assets - Plant
Purchase Of Assets - Infrastructure
Loan Principal Repayments
Tsf To Aerodrome Reserve
Tsf To Air conditioning Reserve
Tsf To Dampier Drainage Reserve
Tsf To Plant Replacement Reserve
Tsf To Walkington Theatre Reserve
Tsf To Royalties for Regions Reserve
Tsf To Workers Compensation Res
Tsf To Infrastructure Reserve
Tsf To Waste Management Reserve
Tsf To Housing Reserve
Tsf To Parks, Ovals & Rec Facilities Res
Tsf To Aged Persons Home Reserve
Tsf To Information Technology Reserve
Tsf To Junior Sport Reserve
Tsf To Public Open Space Reserve
Tsf To Mosquito Control Reserve
Tsf To History & Cultural Publications
Reserve
Tsf To Underground Power Reserve
Tsf To Medical Services Assistance
Package Reserve
Interest Free Loan Principal
Tsf of Unbudgeted Muni Restricted Cash
Original
Budget
Amended
Budget
Year to Date
Amended
Budget
Year To Date
Actual
$10,000 or
more
$
$
$
$
$
(2,389,000)
0
(32,680,244)
(536,890)
(616,570)
(5,588,351)
(22,197,855)
(1,835,380)
(287,295)
0
(732)
(41,356)
(98)
(400,000)
(24,128)
(918,136)
(407,623)
(1,488,162)
0
(1,345)
0
(1,542)
(12,355)
(537)
(2,389,000)
0
(27,994,973)
(296,668)
(620,620)
(5,438,135)
(20,432,420)
(1,835,380)
(287,295)
0
(732)
(41,356)
(98)
(16,700,000)
(24,128)
(3,928,800)
(449,601)
(1,488,162)
0
(1,345)
0
(1,542)
(12,355)
(537)
(2,389,000)
0
(23,374,733)
(296,505)
(617,148)
(4,753,135)
(18,887,690)
(1,735,071)
(263,351)
0
(671)
(37,906)
(88)
(16,641,663)
(22,110)
(3,601,400)
(111,903)
(181,643)
(154)
(1,232)
0
(1,408)
(11,165)
(533)
(1,385,556)
0
(9,671,473)
(103,180)
(397,625)
(2,699,571)
(11,728,612)
(1,735,547)
(615,693)
0
(982)
(62,536)
(187)
(16,913,371)
(45,900)
(475,337)
(288,971)
(62,260)
0
(3,006)
0
(3,426)
(65,820)
(90)
(1,003,444)
(13,703,260)
(193,325)
(219,523)
(2,053,564)
(7,159,078)
352,342
24,630
271,708
23,790
(3,126,063)
177,068
(119,383)
54,655
-
(1,090)
(3,985,345)
(1,090)
(3,985,345)
(990)
0
(2,073)
0
-
(7,654)
0
0
0
(7,654)
0
0
(1,286,227)
(7,018)
0
0
(1,286,227)
(10,118)
0
(1,434,380)
(892,381)
1,434,380
(393,846)
(73,421,688)
(87,223,463)
(74,222,744)
(48,598,098)
(25,624,646)
7,798,569
(200,000)
7,798,569
(200,000)
3,030,005
0
2,527,533
0
Accrued Loan Interest
0
(234,685)
(234,685)
(234,685)
Accrued Salary & Wages
0
(269,410)
(269,410)
(269,410)
0
(3,506,519)
0
(3,578,613)
0
(2,413,206)
11,441
(1,706,889)
4,092,050
3,515,861
112,704
327,991
0
2,195,236
2,195,236
2,195,236
18,477,741
18,658,199
17,103,339
18,619,986
0
(57,086)
(273,883)
11,545,448
Income Set Aside As Restricted Funds
Adjustment For Non Cash Items
Depreciation
Amounts Set Aside To Provisions
Movement in Deferred Rates
(Profit) / Loss On Disposal Of Assets
Surplus Brought Forward 1 July
Amount Raised From Rates
Surplus / (Deficit)
This statement is to be read in conjunction with the accompanying notes.
Page 13
(1,516,647)
Operating revenue is above the year to date budget by $1,716,721 which represents a positive
variance of 2.80%.
Operating Expenditure is under the year to date budget by $15,572,554 which represents a
negative variance of 29.58%.
In accordance with the materiality threshold adopted by Council for the reporting of variances
by programme in the Statement of Financial Activity, the following comments are made to
provide an explanation of the above variances.
General Purpose Funding
Revenue
Revenue up of 28.65% ($1,335,228) due to additional interest on reserves Term Deposits
brought to account to May 2011 due to cash flow requirements on major projects $1,118,760.
Excess rates adjustment brought forward of $174,482. Additional Financial Assistance Grants
YTD of $218,441. Lower than Budget Ex Gratia rates contribution invoiced YTD $27,500.
Expenditure
Expenditure is showing a variance down of 0.64% ($2,934) which is an immaterial variance to
report.
Governance
Revenue
Revenue is down 30.86% ($87,475) which is due to actual variance on Income from Pilbara to
Parliament & lower interest on Debtors required to be charged YTD.
Expenditure
Expenditure is down 25.39% ($569,756) which is due to:
1) $302,089 down on Executive Services Office & Project Expenses, still to be completed.
2) $289,910 down on IT Software, Network Expenses, and Main Computer System upgrade due
to work still to be completed in June.
3) $85,000 down on Transformational employment costs budgeted YTD
4) $81,380 down on Non Statutory Donations – ACADs still remaining to be acquitted by 30 June
5) $71,708 down on Karratha Admin Building costs planned in Budget
6) $20,859 up on Employment Costs Corporate Services
7) $86,253 down on Employment Costs Executive due to vacancies, Exec PA, OHS Officer
8) $36,291 down on Office Expenses Corporate Services – Budget Increased in Budget Review
9) $57,628 down on Election & Council members meeting expenses YTD unspent
10) $27,969 down on YTD interest repayments on admin building loan due to 30 June 2010 accrual
11) $13,231 down on Leased office & plant expenses for corporate services
12) $518,123 up on Administration costs allocated less Depreciation not yet posted YTD
Law, Order and Public Safety
Revenue
Revenue is up by 26.18% ($67,290) which is due $102,540 income invoiced year to date
unbudgeted for Temporary WAPOL Vehicle storage contract less $20,000 not yet received on
Grants for community safety as expected.
1) $152,313 down on Anti Graffiti Initiatives & Community Safety Budget spread evenly over the
year commenced Qtr 2
2) $33,554 down on Animal control costs & admin allocated, Off-road vehicle signage & education
3) $22,640 down on Cyclone Preparation costs YTD
4) $17,526 down on Other control expenses Law, Order & Public Safety
Health
Revenue
Revenue is down by 28.50% ($26,260) which is due to contribution to medical services
package not received from contributors.
Page 14
1)
2)
3)
4)
Expenditure
$14,326 down on Office Expenses Health Department
$21,583 down on MSIS Employment– position was vacant
$26,394 down on MSIS Retention Payments
$96,446 down on Compliance Auditing & Inspections to occurred in third quarter
1)
2)
3)
4)
Revenue
Revenue is showing a variance of down 46.11% ($63,572) which was due to Freemasons Aged
person unit reimbursement not yet invoiced ($23,914). Also YTD contribution under budget for
Early Learning Specialist Scholarship ($38,477) Pilbara Iron made first contribution in
November.
Expenditure
Expenditure is showing a variance of down 25.36% ($92,866) which is due to:
$40,992 down on Early Learning Specialist Scholarship expenses as not commenced til 2nd qtr
$19,691 down on Aged Person‘s Homes Contribution YTD
$12,463 down on Schools Maintenance Assistance
$11,366 down on Depreciation & Building Mtce YTD on Day-care Centres
1)
2)
3)
4)
5)
6)
Housing
Revenue
Revenue is showing a variance down of 27.72% ($735,688) due to Profit not yet realised in
asset register on sale of staff housing $700,000 less additional rent on staff housing $6,305
year to date.
Expenditure
Expenditure is down 65.29% ($1,831,952) which is due to:
$130,919 up on Leased Housing due to paid one month in advance
$33,522 down on Interest expense on Staff Housing Loans due to 09/10 accrual
$60,588 down YTD on expenses budgeted for property management outsourcing
$99,529 down on Staff Housing Op & Mtce Costs Year to Date
$131,560 down on Depreciation year to date
$1,626,502 down on allocation of Staff Housing costs to be offset against Department Budgets
1)
2)
3)
4)
5)
6)
7)
8)
9)
Community Amenities
Revenue
Revenue has a variance up of 13.29% ($1,326,360) mainly due to:
$33,694 up on Subdivision Clearance Fees
$135,008 up on Liquid Waste Disposal fees
$228,953 up on Town Planning Fees
$1,350,178 up on budgeted Grants and Contributions ($1.1m received from Finbar towards
community projects to transfer to reserve in June & $250k from Pilbara Iron towards Planning
Compliance Officer funded position)
$83,446 down on Industrial/Commercial Refuse disposal Fees (due to closures & volume)
$147,491 down on Hazardous Waste disposal fees
$44,814 down on Income from Recycling
$57,500 down on Litter Initiatives Funding from Companies
$10,000 down on Contributions Economic Development from RDA
Page 15
Expenditure
Expenditure is showing a variance down of 14.04% ($1,257,130). The main variances are as
follows:
1) $ 283,346 down on Litter Control – reduced staff numbers
2) $150,710 down on Drainage Maintenance Costs
3) $54,240 down on Economic Development Employment Costs – To recode from Community
4) $32,845 down on Domestic Refuse Collection – vacant positions in this area
5) $35,870 down on Depreciation not yet posted for waste collection & landfill ops
6) $548,858 down on Refuse Site Maintenance & Refuse Site 7 Mile & Equipment Replacement
7) $236,111 down on Recycling – staff & plant insufficient to undertake
8) $47,810 down on Support Services Planning expenses
9) $30,164 down on Public toilet maintenance costs
10) $38,201 down on Strategic Planning Projects & Development – revised in Budget review
11) $133,051 up on Wickham Transfer station costs – to reallocate costing to 7Mile incorrectly
coded
12) $148,198 up on Planning Services Department employment costs year to date
Recreation and Culture
Revenue
Revenue has a variance down of 2.42% ($505,407). The variance is due to:
1) $224,000 up on Cossack Art Awards Contribution – Invoiced Rio Tinto in advance for 2011
2) $65,684 up on Contribution – St Luke‘s Oval monies returned for project under budget
3) $46,431 up on Lease fees from Telstra towers received.
4) $30,754 up on KEC Programme Income – Attendance has been better than expected.
5) $20,000 up on new grants received Unbudgeted for Dry Season Assistance Scheme
6) $702,042 down on Grants and Contributions – Bulgarra Community Facility due prior to 30
June
7) $54,340 down on Dept Education contribution to Ovals YTD Roebourne still to Invoice Dept
09/10
8) $16,317 down on Conservation of Cultural Heritage grant expected in 2011
9) $38,533 down on Special Youth Projects Income commenced October
10) $44,500 down on Walkington Theatre lottery west grant not yet invoiced
11) $25,000 down on Community Bus (Public Transport Project) income
12) $18,399 down on Roebourne Pool Income year to date
Expenditure
Expenditure has a variance of down 20.46% ($3,111,117). The main variances are as follows:
1) $239,653 down on Oval Mtce – occurs in end financial year season
2) $999,289 down on $1m Contribution to Roebourne Youth Centre as budgeted for Dec-10
3) $210,937 down on Parks & Gardens Mtce – due to staff shortages
4) $206,336 down on Karratha Entertainment Centre Expenses less maintenance than expected
5) $131,876 down on Cossack Operating Expenses – Jan-March Closure
6) $177,406 down on Playground Maintenance
7) $199,462 down on Effluent Tank Mtce – further works pending
8) $527,895 down on Karratha Education Leisure & Training Centre expenses
9) $100,000 down on Roebourne Pool Contrib. to Building Assets
10) $59,948 down on Open Space/ Drain Reserve Mtce
11) $103,000 down on Walking Paths Network expenses to undertake
12) $61,069 down on Depreciation not yet posted YTD on recreation assets
13) $74,311 down on hard-court maintenance
14) $66,302 down on pavilion & halls building costs
15) $59,973 down on Community Bus (Public Transport Project)
16) $77,091 down on providing Community Cultural Schemes expense lower than expected
17) $55,000 down on Contribution to St Luke‘s Oval
18) $37,559 down on Roebourne Aquatic Centre Expenses
19) $15,751 down on Cultural Planning & Development
20) $19,100 down on Junior Sport Development.
21) $82,767 down on Contribution to Walkington Theatre YTD (Additional $100k to be paid in June)
22) $497,933 up on Employment Costs Recreation, KEC, Community Development, and History
Officers
Page 16
23) $122,136 up on KAC Bldg Mtce – due to closures and tornado expenses
24) $42,365 up on Karratha Bowling /Golf facility expenses Year to Date
25) $14,814 up on NAIDOC week expenses – remaining wont be expended til June-11
1)
2)
3)
4)
5)
6)
Transport
Revenue
Revenue shows a variance down of 0.96% ($198,136). The main variances are as follows:
$836,488 down on Karratha Airport & Terminal income (revised in Budget Review due to
carpark)
$17,713 down on Local Govt Road Grants budgeted to be received earlier
$18,299 up on Road to Recovery Project Grants Year To Date
$391,941 up on Airport Reimbursement Income for additional income raised on contract
changes
$386,939 up on Tien Tsin Inne income
$14,000 up on Govt Grants Other than Roads – Bridge works assistance grant cfwd to 11/12
Expenditure
Expenditure has a variance of down 13.14% ($1,488,709) the main variances are due to
depreciation on infrastructure assets not yet applied and as follows:
1) $266,000 down on Contributions to Bridge works waiting on main Roads to complete & invoice
2) $159,019 down on Interest on Loan – Karratha Airport – due to reversal of 09/10 year 30 June
Interest Accrual YTD
3) $310,676 down on Footpath Mtce
4) $140,904 down on Airside Mtce
5) $137,330 down on Traffic Signs & Control costs
6) $150,570 down on Pastoral Access Rd Mtce
7) $122,143 down on Street Cleaning & Sign Mtce
8) $27,177 down on TTI Kiosk Expenses – due to different purchasing of alcohol range
9) $31,051 down on Other Roads Expenses
10) $59,837 down on planned Greening of Main Streets Costs – only banners purchased and
installed – Clean sweep
11) $45,448 down on Crossover Contributions
12) $20,464 down on Karratha Drainage Study
13) $25,000 down on Annual Contribution to WAPOL for Narcotic Dog Detection not yet paid
14) $13,750 down on Flight display system maintenance
15) $21,470 up on Depot Maintenance expenses YTD
16) $22,254 down on Airport Security Costs
17) $14,489 down on Roebourne Depot Maintenance
18) $44,364 up on Landside Mtce
19) $135,943 up on TTI Employment costs & Bar Expenses inline with increase in revenue
20) $184,105 up on Karratha Terminal Building Mtce
Economic Services
Revenue
Revenue has a variance up of 15.11% ($218,141). Building Licence fees higher than budget
year to date $196,637 and increased Camping Fees at 40 Mile Beach has been received year
to date.
Expenditure
Expenditure has a variance down of 82.71% ($7,521,034) due to Tourist Centre Contributions
not yet brought to Account by May of $24,235 as Budgeted less Overrun in employment costs
& office expenses Building $8,349. Also Apache Energy $145k contribution to 40 Mile Beach
not yet expended. Contribution to Underground Power budgeted YTD $7,306,470 – Not yet
paid pending funding agreement instalments finalisation with Horizon Power.
Page 17
Other Property and Services
Revenue
Revenue has a variance up of 202.14% ($386,239) which is mainly due to additional
unbudgeted revenue from supervision charge of subdivisions of $261,347 plus increased
Workers compensation & Insurance claims above budgeted Income of $124,015.
1)
2)
3)
4)
5)
6)
7)
Expenditure
Expenditure has a variance down of 166.71% ($750,976). This is mainly due to:
$956,191 up on plant costs & ABC allocations – over allocated as per Plant Reserves transfer.
$78,802 up on Workers Compensation & Insurance Claims expenses (offset by claims Income)
$162,724 up on Infrastructure employments costs Technical Services
$180,558 down on Employment costs due to vacancies in Waste
$110,784 down on Tech Serv & Waste Management – Design & Investigations
$93,057 down on Works Office Expenses
$30,500 down on Workshop Cleaning & Mtce costs Budget Year to Date.
Capital
Revenue
Capital Revenue shows a variance down of 71.55% ($32,826,524) - Transfers from Reserves
Year to Date under Budget of $17,692,918 (Royalties for Regions & Infrastructure) Entries
recorded to May 2011 below expected due to delay on Major Capital projects. This has been
offset by 09/10 Unspent Restricted Cash brought in. Proceeds from disposal of assets are
down by $1,963,280 Year to Date against Budget due to Staff Housing not sold. New Loan for
Underground power $14,612,940 not yet raised as expected 10/11. Loan 99 for Plant
Purchases of $1,497,700 budgeted for April; drawdown 13th May 2011.
Page 18
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
16)
17)
18)
19)
20)
21)
22)
23)
24)
25)
26)
27)
28)
29)
Capital
Expenditure
Capital expenditure shows a variance of down 34.52% ($25,624,646). This is mainly due to variances in the
following areas:
$1,003,444 down on Land purchases as forecast – Council Resolved not to approve BayntonWest lots
$8,630,338 down on New Staff Housing Baynton West - $5m order has been placed for construction of 12
houses.
$1,394,599 down on Baynton West & Bulgarra Family Centre Buildings – Reforecast in budget review.
$2,496,101 down on Airport LV Power & Water Infrastructure upgrade projects behind budget YTD
$11,673 on Playground Structures against Budgeted Expenditure Months revised to occur in May
$1,585,706 Parks – Infrastructure – Cattrall Park Upgrade $2.2m has commenced (architecture only year to
date, yet budget spread evenly over the year)
$1,809,433 down on Karratha Youth Centre Building Upgrade revised in Budget Review
$443,752 Landfill Operations– 7 Mile Liquid Waste Pond Redevelopment under YTD, Litter fencing, Road
works 7 Mile & Weighbridge budgeted evenly over the year.
$584,060 on various Public Toilets & Recreation Projects –underspent ytd on Portable toilet blocks & Bulgarra
Precinct-Electrical Upgrade, Softball Diamonds
$1,425,676 down on new Shire Portable Admin Building project now commenced cfwd to 11/12
$942,499 down on Bulgarra Oval upgrade projects – forecast spend aligned in Budget Review
$1,391,670 down on Various Plant & Equip/vehicle Purchases planned YTD– Orders now placed, Waste, Tech
Services, Day care Centres, Executive & Admin, Town planning, Health & Safety
$252,450 Community Safety – Infrastructure – CCTV & Security purchases to be scoped & tendered
$301,000 down on Roebourne Old Shire office improvements Project budgeted to occur Feb-11
$117,430 Furniture & Equipment Purchases – Computers Equipment Ordered arriving Jan-11
$380,145 Community Safety – Entry Statement Projects – Tendered & commenced cfwd 11/12
$347,401 Footpaths & Roads & Streets– Infrastructure
$66,702 Roebourne Hall aesthetic works to be completed – Orders placed & commenced
$80,000 Child Health Clinics – Millar‘s Well & Karratha Clinic Improvements not yet occurred
$64,639 down on Bulgarra Day care Centre upgrade
$443,752 down on Waste Bldg Improvements & Equipment purchases at 7 Mile
$342,762 down on Airport Equipment & Plant purchases
$184,570 down on Upgrade Effluent Systems
$51,622 down on Plant & Equipment Purchases – KAC, KEC & RAC orders placed YTD
$78,500 up on Karratha Airport Baggage Handling System & Check-In Building Projects due to timing
difference on expenditure. The baggage handling project capital has been completed in the first part of 10/11
Year. Internal Buildings Projects now commenced to cope with growth.
$12,819 Town Beautification projects – Pt Samson Entry Statement ahead of budget ytd
$41,812 up on Beaches – Infrastructure – John‘s Creek boat ramp car park extension
$252,656 up on Karratha Aquatic Centre Improvements YTD vs. Budgeted Monthly Expenditure
$2,331,135 up on Transfer to Reserves for 09/10 Interest Reversal & Interest brought to account YTD
Capital Expenditure YTD
Act v Budg 10/11
A$ 000
70,000
65,000
60,000
55,000
50,000
45,000
40,000
35,000
30,000
25,000
20,000
15,000
10,000
5,000
0
$64m 10/11
Original Budget
Actual
$23.3m
Jul
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Months
Rates
Variance shown is $694,976 down YTD after Annual Rates Notices & Budget Review Amendment .
Page 19
Shire Of Roebourne
for the period ending 31 May 2011
Note 1. Net Current Assets
Note
Year To Date
Actual
Brought
Forward
1 July
$
$
Current Assets
Cash and Cash Equivalents - Unrestricted
Net Trust Liabilities in Muni
Trust - ATM Floats
Trust - Medical Services Incentive Services
Cash and Cash Equivalents - Restricted - LSL & R4R
6,425,486
(855,230)
(1,684)
0
(0)
0
13,389
362,239
0
344,007
Cash and Cash Equivalents - Restricted - Reserves
Cash - Restricted Unspent Grants/Contributions
2
1
74,858,207
1,283,642
63,430,970
1,283,642
Cash - Restricted Unspent Loans
Trade and Other Receivables
1
3
942,220
5,193,579
942,220
9,286,635
0
236,166
217,625
300,542
89,313,245
74,950,411
1,623,363
5,998,043
0
86,042
2,546,615
1,821,589
Land held for Resale - Development Costs
Inventories
Total Current Assets
Current Liabilities
Trade and Other Payables
Bank Overdraft
Current Portion of Long Term Borrowings
Current Portion of Provisions
2,125,167
2,125,167
Total Current Liabilities
3,834,572
12,491,414
85,478,673
62,458,997
(74,858,207)
(63,430,970)
(1,283,642)
Take Out Fully Restricted Cash (Loans)
Take Out Restricted Cash (LSL)
(942,220)
(344,007)
(942,220)
(344,007)
Add Back Non Cash Provisions
Add Back Current Borrowings
2,125,167
86,042
2,125,167
1,821,589
11,545,448
404,914
Net Current Assets
Plus (Minus) Items To Be Excluded
Take Out Reserve Funds
Take Out Fully Restricted Cash (Grants/Contributions)
Net Current Asset Position
Note Explanation:
1)
Includes amounts received for:
- unspent loan monies
942,220
- PDC Hydrology Grant
40,000
- Waterways Grant-St Luke's Oval
45,455
- Roebourne Enhancement Scheme
- Roebourne Community Recreation Assoc inc
331,950
23,024
1,382,649
Page 20
Shire Of Roebourne
Statement Of Financial Activity (con’t)
2)
Reserves, Long Service Leave and Royalties for Regions (R4R – Karratha Leisure Centre) are Cash
Backed
3)
Includes Outstanding amounts invoiced for:
- Airlink Pty Ltd
180,745
- Alliance Airlines Pty Ltd
113,977
- Bristow Helicopters Australia
62,612
- Carr Civil Contracting
34,411
- DTMT Construction Co
33,841
- Department of Planning
110,961
- Instant Waste Management
95,526
- ISS Facility Services
46,597
- Landcorp
160,908
- Lyons & Peirce
370,157
- McMahon Services
50,015
- Ngarluma & Yindjibarndi
64,663
- Pilbara Iron Services
21,518
- Skywest Airlines Pty Ltd
219,635
- Tox Free (Karratha) Pty Ltd
225,341
- Transpacific Industrial Solutions
98,949
- Ziggy Contracting
23,853
Total Trade and Other Receivables (incl above)
4,062,232
Total Rates Debtors Outstanding
1,131,347
Rate Debtors Position with Comparative Yr
As at 31 May 2011
$'000
25,000
22,500
20,000
17,500
15,000
12,500
10,000
7,500
5,000
2,500
-
2009-10
2010-11
First 10/11 Rates
Due Date 31 Aug
Jul
Aug
Sep
Oct
Nov
Second & Third rates
instalments were Due
in Oct & Jan respectively
Dec
Jan
Months
Page 21
Feb
Mar
Apr
May
Jun
Shire Of Roebourne
Balance Sheet
Note 2: Balance Sheet
Current Assets
Cash On Hand
Cash and Cash Equivalents - Unrestricted
Cash and Cash Equivalents - Restricted (Trust)
Cash and Cash Equivalents - Restricted
Inventories
Total Current Assets
2010/11
$
20,330
8,631,019
1,414,970
75,220,446
5,186,750
236,166
90,709,681
Non Current Assets
Infrastructure
Property, Plant And Equipment
Total Non Current Assets
91,731
73,203,251
85,803,017
159,097,998
Total Assets
249,807,680
Current Liabilities
Bank Overdrafts
Trade and Other Payables
Trust Liabilities
Short Term Borrowings
Short Term Provisions
Total Current Liabilities
0
1,623,363
1,403,265
86,042
2,125,167
5,237,837
Non Current Liabilities
Long Term Borrowings
Long Term Provisions
Total Non Current Liabilities
17,864,724
167,490
18,032,214
Total Liabilities
23,270,050
Net Assets
226,537,629
Equity
Accumulated Surplus
Asset Revaluation Reserve
Reserves
139,998,413
11,681,010
74,858,207
Total Equity
226,537,629
Page 22
Shire Of Roebourne
Note 3: Cash and Cash Equivalents
$
Municipal Fund Bank
Cash On Hand
Westpac on call
Term deposits – Westpac / WATC
Reserves Fund Bank
Westpac on call & Term Deposits
Westpac -Maxi Reserve
Total Cash
Page 23
20,330
1,705,124
8,340,864
10,066,319
74,858,207
362,239
75,220,446
85,286,765
Shire Of Roebourne
by Divisions by Activities
Note 4
2010/2011
Budget
2010/2011
Amended
2010/2011
Year To Date
Amended
Budget
2010/2011
Actual To
Date
$
$
$
$
18,830,605
2,890,447
Note: Material Variance is Year to Date Amended Budget to Year to Date Actual ( => 10% or => $10,000)
CORPORATE & EXECUTIVE SERVICES
Net (Cost) Revenue to Council for Rates
Net (Cost) Revenue to Council for General Revenue
18,303,399
1,981,744
18,888,006
(864,746)
17,314,000
(792,704)
Net (Cost) Revenue to Council for Corporate Services
1,290,826
1,189,359
7,708,342
815,445
Net (Cost) Revenue to Council for Project Management
(111,850)
(43,147)
(41,827)
(31,080)
Net (Cost) Revenue to Council for Information Services
(536,389)
(592,814)
(577,999)
(272,407)
(19,690)
(19,690)
(19,690)
(14,786)
(458,706)
31,666
(523,025)
11,666
(508,595)
5,510
(440,141)
1,919
Net (Cost) Revenue to Council for Television & Radio Services
Net (Cost) Revenue to Council for Members of Council
Net (Cost) Revenue to Council for Emergency Services
Net (Cost) Revenue to Council for Cossack Infrastructure Project
(1)
(1)
(132,988)
(55,085)
(1,852,577)
(1,703,444)
(1,555,337)
(1,250,179)
Net (Cost) Revenue to Council for Vehicle Storage Temporary Contract
0
0
0
102,540
Net (Cost) Revenue to Council for Human Resources
0
0
0
(7,241)
Net (Cost) Revenue to Council for Public Affairs
Net (Cost) Revenue to Council for Corporate Compliance Services
0
0
(27,569)
0
(26,842)
0
(50,816)
(26,976)
Net (Cost) Revenue to Council for Executive Admin
Net (Cost) Revenue to Council for Transformational Process
Net (Cost) Revenue to Council for Staff Housing
Net (Cost) Revenue to Council for Public Services Overheads
0
(170,000)
(85,000)
(1,573)
(3,046,529)
(2,744,823)
(1,823,246)
(483,886)
0
(19,400)
(20,051)
563,770
COMMUNITY SERVICES
Net (Cost) Revenue to Council for Cossack Art Awards
Net (Cost) Revenue to Council for Tourism/Visitors Centres
Net (Cost) Revenue to Council for Aged Persons Housing
(54,493)
(79,713)
(65,285)
148,854
(499,139)
(499,139)
(459,208)
(419,023)
(62,168)
(62,168)
(45,975)
(25,312)
Net (Cost) Revenue to Council for Youth Development
(169,250)
(149,250)
(123,360)
(57,823)
Net (Cost) Revenue to Council for Other Culture
(163,919)
(148,819)
(172,772)
(64,048)
Net (Cost) Revenue to Council for Community Development
Net (Cost) Revenue to Council for Walkington Theatre
(848,311)
(354,777)
(765,085)
(459,001)
(712,756)
(428,102)
(918,922)
(389,835)
Net (Cost) Revenue to Council for Community Sponsorship
(650,211)
(657,771)
(457,434)
(294,567)
(80,781)
(71,881)
(176,004)
(95,853)
(201,032)
(203,432)
(197,266)
(96,385)
(1,457,533)
(1,342,493)
(1,301,234)
(1,118,505)
(859,140)
(186,505)
(865,687)
(246,786)
(1,558,299)
(318,205)
(875,644)
(188,330)
(1,219,486)
(1,132,826)
(1,045,420)
(988,804)
(494,211)
(517,211)
(474,768)
(328,239)
376,147
(256,493)
(394,713)
(490,466)
Net (Cost) Revenue to Council for Karratha Bowling & Golf
(352,745)
(352,745)
(327,313)
(381,208)
Net (Cost) Revenue to Council for Pavilions & Halls
(721,670)
2,200,467
(744,994)
(1,092,173)
(2,417,762)
(254,434)
(1,829,318)
(64,434)
(1,752,825)
(1,574,901)
(1,171,600)
(147,420)
Net (Cost) Revenue to Council for Medical Services
(105,930)
(105,930)
(96,559)
(70,220)
Net (Cost) Revenue to Council for Other Buildings
(288,353)
(188,353)
(487,387)
(24,334)
Net (Cost) Revenue to Council for Daycare Centres
Net (Cost) Revenue to Council for Child Health Clinics
Net (Cost) Revenue to Council for Karratha Entertainment Centre
Net (Cost) Revenue to Council for Karratha Aquatic Centre
Net (Cost) Revenue to Council for Roebourne Aquatic Centre
Net (Cost) Revenue to Council for Libraries
Net (Cost) Revenue to Council for Cossack Operations
Net (Cost) Revenue to Council for Ovals & Hardcourts
Net (Cost) Revenue to Council for Recreation Projects
Net (Cost) Revenue to Council for Playgrounds
Page 24
Shire Of Roebourne
Statement Of Financial Activity (con’t)
by Divisions by Activities
2010/2011
Budget
2010/2011
Amended
2010/2011
Year To Date
Amended
Budget
2010/2011
Actual To
Date
$
$
$
$
COMMUNITY SERVICES (con’t)
Net (Cost) Revenue to Council for Baynton West Family Centre
Net (Cost) Revenue to Council for Economic Development
0
(228,838)
0
(228,838)
0
(211,716)
0
(105,785)
399,417
(565,612)
(1,297,372)
190,640
(588,212)
(1,078,540)
178,276
(529,929)
(997,276)
370,216
(485,955)
566,632
0
(226,000)
(170,750)
(172,239)
DEVELOPMENT & REGULATORY SERVICES
Net (Cost) Revenue to Council for Building Control
Net (Cost) Revenue to Council for Health Services
Net (Cost) Revenue to Council for Town Planning
Net (Cost) Revenue to Council for Strategic Planning
Net (Cost) Revenue to Council for Community Safety
Net (Cost) Revenue to Council for Ranger Services
Net (Cost) Revenue to Council for Camping Grounds
INFRASTRUCTURE SERVICES
Net (Cost) Revenue to Council for Waste Collection
Net (Cost) Revenue to Council for Landfill Operations
Net (Cost) Revenue to Council for Waste Overheads
Net (Cost) Revenue to Council for Depots
Net (Cost) Revenue to Council for Vehicles & Plant
Net (Cost) Revenue to Council for Roads & Streets
Net (Cost) Revenue to Council for Parks & Gardens
Net (Cost) Revenue to Council for Drainage
Net (Cost) Revenue to Council for Footpaths & Bike Paths
Net (Cost) Revenue to Council for Effluent Re-Use Scheme
Net (Cost) Revenue to Council for Cemeteries
Net (Cost) Revenue to Council for Public Toilets
Net (Cost) Revenue to Council for Beaches, Boat Ramps, Jetties
Net (Cost) Revenue to Council for Roebourne Enhancement
Scheme
Net (Cost) Revenue to Council for Town Beautification
Net (Cost) Revenue to Council for Private Works &
Reinstatements
Net (Cost) Revenue to Council for Works Overheads
Net (Cost) Revenue to Council for Parks & Gardens Overheads
Net (Cost) Revenue to Council for Karratha Airport
Net (Cost) Revenue to Council for Tien Tsin Inne
Net (Cost) Revenue to Council for Other Airports
Net (Cost) Revenue to Council for Tech Services
Net (Cost) Revenue to Council for Tech Services Overheads
Page 25
(419,905)
(369,750)
(100,545)
(72,612)
(1,399,565)
(1,468,687)
(1,362,701)
(1,333,058)
30,090
30,090
19,090
186,170
(1,208,429)
2,954,795
0
(287,186)
2,872,365
(3,707,301)
(2,325,140)
(285,843)
(417,805)
(543,975)
(55,176)
(436,010)
(91,007)
(742,202)
1,835,082
0
(312,979)
2,795,644
(3,636,415)
(2,333,901)
(285,843)
(417,805)
(543,975)
(55,176)
(443,010)
(91,007)
304,144
1,178,570
(12,860)
(297,676)
1,975,141
(4,039,994)
(2,088,814)
(261,194)
(717,668)
(1,131,103)
(50,674)
(430,625)
(55,685)
240,628
2,832,587
830,010
(382,741)
1,497,530
(2,549,273)
(1,202,208)
(81,160)
(137,476)
(308,171)
(60,056)
(295,009)
(89,318)
0
(1,482,125)
0
(1,482,125)
0
(1,636,750)
0
(1,319,805)
1,589
0
0
3,734,595
375,284
(17,011)
248,784
(624,784)
4,589
0
0
4,150,757
(24,716)
(17,011)
199,345
(584,784)
4,872
(19,821)
(1,652)
3,664,723
(25,719)
(16,191)
178,846
(532,241)
(5,981)
1,033,333
753,763
3,243,533
246,123
(3,073)
(2,942,901)
(365,084)
10.2
LIST OF ACCOUNTS JUNE 2011
File No:
Financial Creditor Invoices
Reporting Author:
Creditors Officer
Date of Report:
30 June 2011
Not applicable
Nil
Attachment(s)
Nil
PURPOSE
To advise Council of payments made since the previous Ordinary Council Meeting.
BACKGROUND
Council has given delegated authority that allows the Chief Executive Officer to approve
payments from Council‘s bank accounts either via cheque or through electronic lodgement.
The level of significance for this matter is very high in ensuring trade creditors are
compensated for services they provide to the Shire. These services enable the Shire to
meet the needs and expectations of the community.
Officers have been involved in the approvals of any requisitions, purchase orders, invoicing
and reconciliation matters.
Payments are to be made in accordance with Part 6, Division 4 of the Local Government
Act 1995 and as per the Local Government (Financial Management) Regulations 1996.
Payments are to be made through the municipal fund, trust fund or reserve funds.
Payments are to be in accordance with approved systems as authorised by the CEO.
POLICY IMPLICATIONS
Staff are required to ensure that they comply under Council Policy CF6 – Purchasing Policy
and CF5 - Regional Price Preference Policy (where applicable) and that budget provision is
available for any expenditure commitments.
Payments are made under delegated authority and are within defined and approved
budgets. Payment is made within agreed trade terms and in a timely manner.
Page 26
Objective Meeting the set service standards.
Focussing on continuous improvement and best practice.
Initiatives Set service standards and regularly review to ensure they reflect the
communities‘ priorities.
Continually review and streamline key work practices and work
processes.
Priority 2009/10 Establish work improvement groups within each division to
review and streamline key processes and practices.
It is incumbent on the Shire to have good trade practices. As a leader in the community it is
important that good governance structures and controls are established. Having poor terms
of trade is likely to have increase risk of penalties, loss of quality services and contractors
and increase in dissatisfaction amongst the community. The reverse is the case with good
terms of trade.
ISSUES
Economic Issues
There are indirect benefits to the community with timely payments to the local economy.
Social Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
This is a monthly practice approved through delegation and policy direction.
DELEGATED AUTHORITY
Payments are made in accordance with agreed delegations provided to the CEO and staff
as per Delegation 8 – Payment from the Municipal Find and Trust Fund.
VOTING REQUIREMENTS
Simple Majority
Page 27
OPTIONS:
Option 1
As per Officers recommendation.
Option 2
That Council by Simple Majority pursuant to Sections 6.7 and 6.9 of the Local Government
Act, 1995 RESOLVES to:
1.
ACCEPT payments totalling $9,302,315.54 submitted and checked with
vouchers, being made up of :
a. Trust Vouchers 79-82 (Inclusive),
b. EFT10947 to EFT11513 (Inclusive),
c. Cancelled Cheque Vouchers 73115, 73819 and 73954
d. Cheque Vouchers 73975 - 74073 (Inclusive),
e. Direct Debits 13649.1,13736.1,13739.1,13739.2,13767.1 and
f. Payroll Cheques
with the EXCEPTION OF __(as listed)__
CONCLUSION
It has been a customary practice that whilst being a leader in the community that we meet
our terms of credit as established between suppliers and aspire to obtain discounts where
practicable. Payments have been approved by authorised officers in accordance with
agreed delegations and policy frameworks.
That Council by Simple Majority pursuant to Sections 6.7 and 6.9 of the Local Government
1.
ACCEPT payments totalling $9,302,315.54 submitted and
checked with vouchers, being made up of :
a. Trust Vouchers 79-82 (Inclusive),
b. EFT10947 to EFT11513 (Inclusive),
c. Cancelled Cheque Vouchers 73115, 73819 and 73954
d. Cheque Vouchers 73975 - 74073 (Inclusive),
e. Direct Debits 13649.1,13736.1,13739.1,13739.2,13767.1
and
f. Payroll Cheques.
i. as listed below:
Chq/EFT
79
80
81
82
EFT10947
EFT10948
Date
23.06.2011
23.06.2011
23.06.2011
23.06.2011
01.06.2011
01.06.2011
Name
Eaton Building
Shire Of Roebourne
Sealanes
Pindan Pty Ltd
Australian Taxation Office
Child Support Agency
Description
Bond Refund PA1966
Travel Assistance Trust Withdrawal - R Callow
Bond Refund Cat Trap
Bond Refund PA2049
Payroll Deductions
Payroll Deductions
EFT10949
EFT10950
02.06.2011
02.06.2011
Luthuluthu Productions
Amnet It Services
Roebourne Healthy Lifestyle Festival - Chooky Dancer
Project
Email Broadband - 09.06.11 - 09.07.11
EFT10951
02.06.2011
EFT10952
EFT10953
EFT10954
02.06.2011
02.06.2011
02.06.2011
Page 28
British American Tobacco
Australia Ltd
Shell
Company
Of
Australia
Reliance Petroleum
Seek Limited
TTI Kiosk Stock - Cigarettes
Fuel
Fuel
Job Advertising
Amount
5,240.21
287.14
30.00
41,660.89
146,815.29
290.01
20,000.00
79.00
2,506.74
8,655.57
23,582.53
1,694.00
Chq/EFT
EFT10955
EFT10956
EFT10957
EFT10958
Date
02.06.2011
02.06.2011
02.06.2011
02.06.2011
Name
Woolworths (WA) Ltd
Beverley White
Allied Pickford‘s - Karratha
All Seasons Karratha
Description
Cossack Kiosk Stock
Catering
Local History Removal Costs
Accommodation P. Jones 11.05.11 - 20.05.11
Amount
1,009.26
2,746.00
1,016.40
2,693.50
EFT10959
EFT10960
EFT10961
02.06.2011
02.06.2011
02.06.2011
Karratha First National
Real Estate
Chefmaster Australia
Chemsearch Australia
Shire Housing Rentals - Bond Top Up
Bin Liners
Yield Aerosol Penetrating Agent
360.00
1,226.35
1,417.94
EFT10962
EFT10963
EFT10964
EFT10965
02.06.2011
02.06.2011
02.06.2011
02.06.2011
Corporate
Express
Australia Pty Ltd
C-Direct P/L Prepaid
Transpacific Cleanaway
Chandler Macleod
EFT10966
EFT10967
EFT10968
EFT10969
02.06.2011
02.06.2011
02.06.2011
02.06.2011
Davis Langdon Pty Ltd
Excel Electronics
Forte Airport Management
Fox J
Stationery, Office Chair
TTI Kiosk Stock - Phone Cards
Wickham Library Waste Services
Waste Services Labour Hire
Baynton West Family Centre - Cost Management
Services
209B Richardson Way - Antenna Installation
Karratha Airport - Project Management
Reimbursement - WWC Check
EFT10970
EFT10971
EFT10972
EFT10973
02.06.2011
02.06.2011
02.06.2011
02.06.2011
GHD Pty Ltd
GFI Asia Pacific Pty Ltd
Hart Sport
Host Direct
Management Of SOR Capital Building Works - Job
Management Finalisation and Handover
Subscription Renewal - Mail Archiver 19.04.11 - 19.04.12
KEC - Sporting Goods
TTI Kiosk Stock
1,750.32
1,262.80
149.40
221.32
EFT10974
EFT10975
EFT10976
02.06.2011
02.06.2011
02.06.2011
State Budget Breakfast Ticket - J Lally
TTI Kiosk Stock - Magazines and Newspapers
TTI Kiosk Stock - Assorted Souvenirs
40.00
4,492.39
1,099.98
EFT10977
EFT10978
EFT10979
EFT10980
02.06.2011
02.06.2011
02.06.2011
02.06.2011
Karratha
&
Districts
Chamber Of Commerce
Karratha Newsagency
Karratha Visitors Centre
Karratha
Alternative
Carriers
Karratha Tavern
LRW'S Electrical
Lil's Retravision Karratha
EFT10981
EFT10982
EFT10983
EFT10984
02.06.2011
02.06.2011
02.06.2011
02.06.2011
Mercure Hotel - Perth
Midalia Steel
McCormack N
New Wave Caterers
Karratha Leisure Centre Meeting
End Caps
Reimbursement WWC Check
Catering
EFT10985
EFT10986
02.06.2011
02.06.2011
Point Samson Community
Association Inc
Water2Water
Bucks for Bags Programme
Admin Building - Service Water Filter
EFT10987
EFT10988
EFT10989
EFT10990
02.06.2011
02.06.2011
02.06.2011
02.06.2011
Pilbara
Iron
Company
(Services) Pty Ltd
Parry's Merchants
Roebourne Visitor Centre
Swan Earthmoving
Wickham Library Electricity
TTI Kiosk Stock
Roebourne Tourist Bureau March/April 2011 Contribution
Removal of Sand and Gravel
EFT10991
02.06.2011
EFT10992
EFT10993
EFT10994
02.06.2011
02.06.2011
02.06.2011
Signswest Stick With Us
Sign Studio
Shenton Enterprises Pty
Ltd
Stihl Shop Redcliffe
Te Wai Manufacturing
EFT10995
EFT10996
EFT10997
02.06.2011
02.06.2011
02.06.2011
Royal Life Saving Society
WA Inc
TNT Express
Truck Centre (WA) Pty Ltd
EFT10998
02.06.2011
EFT10999
02.06.2011
Topcon
Positioning
Systems (Aust) Pty Ltd
Landmark
Operations
Limited
02.06.2011
Blackwoods (Atkins Carlyle
Ltd)
EFT11000
Page 29
RAC - Transport Chlorine
TTI Kiosk Stock - Beer & Wines
Superstart Battery
TTI - Electrical Goods
2,303.96
1,920.00
329.45
19,765.90
8,125.51
220.00
12,970.87
50.00
1,683.00
12,926.34
138.75
89.95
Accommodation Design
603.00
50.38
50.00
235.00
1,360.00
7,399.10
6,350.46
17,132.40
38,030.08
7,920.00
Cossack Signage
2,183.50
RAC - Repair Magnum Pool Cleaner
Stihl Blower
Embroidering of Winter Jackets With Shire Logo
1,996.50
1,727.35
1,320.00
KAC - Lifeguard Re-Qualification - T Starling
Freight
Head Light Protectors/fuel filter
181.50
903.08
488.11
Replacement of Civil Cad USB
110.00
Quickbayt 2Kg Flybait
317.77
Electrical Tape
59.43
Chq/EFT
EFT11001
EFT11002
EFT11003
EFT11004
EFT11005
EFT11006
EFT11007
EFT11008
EFT11009
EFT11010
EFT11011
EFT11012
EFT11013
Date
02.06.2011
02.06.2011
02.06.2011
02.06.2011
02.06.2011
02.06.2011
02.06.2011
02.06.2011
02.06.2011
02.06.2011
02.06.2011
02.06.2011
02.06.2011
Name
Protector Alsafe
Dorma Automatics Pty Ltd
Artcraft Pty Ltd
AVP Commercial Pools
Airport Security Pty Ltd
Apple Store Perth City
Alliance Power And Data
BOC Limited
Beaurepaires
BC Lock & Key
Wickham Service Station
D Brierley
CJD Equipment
Description
Safety Boots
Karratha Airport - Scheduled Service of Doors
Signage
KAC - Task to Meet Compliance Standards
Karratha Airport - Security Identification Cards
Application For iPad
PUPP - Consultants Fees
Karratha SES - LPG Gas Bottle
Supply and Fit New Tyre
Karratha Airport - SOR Padlocks And Keys
Fuel
Refund Of Swimming Lessons - E Brierley
Cab Filter
Amount
428.47
2,073.50
1,259.50
18,832.00
240.00
540.95
36,514.50
110.00
4,489.91
5,938.26
318.54
80.00
2,238.46
EFT11014
02.06.2011
Centurion Transport Co Pty
Ltd
Freight
2,962.92
EFT11015
EFT11016
EFT11017
EFT11018
EFT11019
02.06.2011
02.06.2011
02.06.2011
02.06.2011
02.06.2011
Coca-Cola
(Holdings) Ltd
Coventry‘s
Chemform
P Conrau
K Cameron
TTI Kiosk Stock - Cool Drinks
UHF Radio
Washroom Cleaner
Incidentals - Microsoft Training Course
Staff Training Liquor Licensing Certificate - K Cameron
7,972.93
1,991.96
377.47
280.85
235.00
EFT11020
02.06.2011
EFT11021
02.06.2011
David Gray And Co Pty
Limited
Department
Of
Environment
&
Conservation
EFT11022
02.06.2011
EFT11023
EFT11024
Amatil
Weed Control Chemicals
754.25
7 Mile Waste - Licence Renewal
17,966.06
Digital Images International
Pty Ltd
Karratha Airport - Universal Display Controllers
27,720.00
02.06.2011
02.06.2011
Department Of Corrective
Services
E & MJ Rosher Pty Ltd
Litter Clean Up
H/Duty Torque Cushion Couplings
EFT11025
EFT11026
EFT11027
02.06.2011
02.06.2011
02.06.2011
Environmental Industries
H Eaton
Farinosi & Sons Pty Ltd
Cattrall Park Redevelopment - Progress Claim 1 Tender
G012-10/11
Reimbursement of CPA Subscription
Concrete Packs
EFT11028
EFT11029
EFT11030
02.06.2011
02.06.2011
02.06.2011
Fortesque Bus Service Pty
Ltd
Fire And Safety WA
Frogs Coffee Bean & Tea
KEC - Transport For School Holiday Activity Program
Pt Samson VBFB - Safety Equipment
TTI Kiosk Stock
5,940.00
2,417.75
874.43
EFT11031
EFT11032
02.06.2011
02.06.2011
Form Contemporary Craft
& Design
S Fehrman
Public Art Strategy - Consultancy Services
Refund Of Swimming Lessons - C Fehrman
7,821.00
100.00
EFT11033
02.06.2011
Gas City Pest Control
Millars Well Daycare - WO# 1335 Treat Tree For Active
Termites
EFT11034
02.06.2011
Geoff Ninnes Fong
Partners Pty Ltd
EFT11035
02.06.2011
Gavin Construction
KYFC - Design And Construction G03-10/11 Progress
Claim 2
60,949.32
14,498.00
1,056.00
990.00
236,711.57
684.23
734.40
121.00
&
KAC - Superintendant Representative During Upgrade
EFT11036
02.06.2011
GES Consulting
Karratha Leisure Complex
Services 29.04.11 - 20.05.11
EFT11037
02.06.2011
Home Hardware Karratha
General Hardware, Cossack Accom/Airport
EFT11038
EFT11039
EFT11040
EFT11041
02.06.2011
02.06.2011
02.06.2011
02.06.2011
Hitachi
Construction
Machinery
Hearing & Audiology
Karratha Smash Repairs
Karratha Auto Electrics
Fan Belt Set
Workcover Full Audio Assessment
Replace Front Door Glass & Windscreen
Supply and Install EBS
215.95
500.00
3,558.76
907.94
EFT11042
EFT11043
02.06.2011
02.06.2011
Kott Gunning
Komatsu Australia Pty Ltd
Karratha Leisure Complex - Legal Advice Relating to
Design & Construction
P8001 500 Hour Service
3,399.00
693.49
Page 30
-
Project
5,363.64
Management
501.34
Chq/EFT
EFT11044
EFT11045
EFT11046
EFT11047
Date
02.06.2011
02.06.2011
02.06.2011
02.06.2011
Name
Lyons & Peirce
Lo-Go Appointments
Landgate
C Longmore
Description
Karratha Airport - Water Cartage
Rates Training Mentoring and Support
Rural UV General Revaluation 2011/2012
Reimbursement - catering for EMG Meeting
Amount
2,136.75
2,803.09
1,203.51
217.00
EFT11048
EFT11049
EFT11050
02.06.2011
02.06.2011
02.06.2011
Macdonald
Johnston
Engineering
Moxham Motors
I Miller
Supply Miscellaneous Parts
Air Filter
Reimbursement For Healthy Dog Day Lunch
475.96
743.90
178.20
EFT11051
02.06.2011
Diploma of Project Management Block 1 And 2 - Course
Fees Materials And Enrolment Fee
711.00
EFT11052
EFT11053
EFT11054
02.06.2011
02.06.2011
02.06.2011
Managerial
Resource
Training
MM IT Consulting (WA) Pty
Ltd
Mammoet Australia Pty Ltd
P McMillan
EFT11055
02.06.2011
NW Communications & IT
Specialists
EFT11056
EFT11057
EFT11058
02.06.2011
02.06.2011
02.06.2011
EFT11059
EFT11060
02.06.2011
02.06.2011
EFT11061
EFT11062
EFT11063
EFT11064
02.06.2011
02.06.2011
02.06.2011
02.06.2011
Northwest Copier & Fax
Services
Broadcast Australia Pty Ltd
Noone Imagewear
Neverfail Springwater Pty
Ltd
OTS Landscaping Service
Fulton Hogan Industries
Pty Ltd (Pioneer Road
Services)
Pilbara Distributors
Pilbara Motor Group
Pilbara Tafe
EFT11065
EFT11066
02.06.2011
02.06.2011
EFT11067
Onsite Assistance: SAN/VMware/DR Implementation
Wet Hire of Crane - Unload Shipping Containers
Refund Of Swimming Lessons - L McMillan
10,851.85
1,481.15
80.00
7 Mile Waste - Supply & Installation UHF Antenna
4,869.80
Canon Printer
Facilities Leasing - SBS Mt Welcome Power Recovery
Uniforms - Ties
3,302.80
366.43
1,949.54
HR - Replacement Water Bottles
5 Kwong Close - Tree Lopping
28.25
715.00
Asphalt
Cossack Kiosk Stock
Air Filter
Walkington Theatre - March Contribution
6,019.20
258.30
46.54
70,962.93
Pilbara Newspapers Pty
Ltd (Pilbara Echo)
Roy Galvin & Co Pty Ltd
Printing - Karratha City Of The North Volume 1-3
Multigib Joint
16,508.36
304.81
02.06.2011
Ralph & Beattie Bosworth
Pty Ltd
Karratha Leisure Complex - Cost Management And
Quantity Surveying Consultancy Services
16,225.00
EFT11068
EFT11069
02.06.2011
02.06.2011
HOLCIM
(AUSTRALIA)
PTY LTD
Roebourne Dingo Hire
Back Beach - 150t Road Base
Removal of Sand and Gravel
EFT11070
EFT11071
EFT11072
EFT11073
EFT11074
EFT11075
EFT11076
02.06.2011
02.06.2011
02.06.2011
02.06.2011
02.06.2011
02.06.2011
02.06.2011
Amcap (Formerly Skipper
Truck Parts)
Statewide Bearings
Kmart Karratha
Stott & Hoare
Statewide Turf Services
Swoon Design Studio
Steel Cap Recruitment
Alternator
Tapers
Roebourne Library - General Materials
Legend CAT6 2M Network Cable
Mowing Various Locations
Design Community Update Advertisement
Admin Building Labour Hire
EFT11077
02.06.2011
Transpacific
Solutions
KAC - Mobile Vacuum Truck With Operator To Remove
Glass
02.06.2011
State Library of WA (Office
of Shared Services)
Dampier Library - Lost And Damaged Books
EFT11079
02.06.2011
UFL Airports Australia Pty
Ltd
Karratha Airport - Stage 2 Replacement Seating Final
Balance Payment
20,301.60
EFT11080
02.06.2011
UDLA
Cattrall Park Redevelopment - Stage 4 Landscape Works
Administration Including Disbursements
594.00
EFT11081
EFT11082
02.06.2011
02.06.2011
J Verbeek
Westrac Equipment Pty Ltd
2011 Pilbara Pulse
Reimbursement
Filters & parts
EFT11083
EFT11084
EFT11085
EFT11086
02.06.2011
02.06.2011
02.06.2011
02.06.2011
Wickham Newsagency
Wormald Australia Pty Ltd
Wurth Australia Pty Ltd
Downer Edi Works Pty Ltd
Publications Purchased For Roebourne Library During
2010
Karratha Airport Fire Panels Testing - May 2011
Workshop Consumables
Road Repairs To Coolawanyah Road
EFT11078
Page 31
Industrial
7,284.52
3,960.00
1,790.99
580.10
313.00
2,578.40
14,328.26
437.25
8,076.93
3,218.60
11.00
Economic Summit - J Verbeek
220.00
1,237.43
168.90
389.82
350.06
36,992.97
Chq/EFT
Date
Name
Description
EFT11087
EFT11088
EFT11089
02.06.2011
02.06.2011
02.06.2011
A Ward
S Winnie
Yakka Pty Ltd
Karratha Leisure Centre Expenses - Belmont Site Tours A Ward
Refund Of Swimming Lessons - S Winnie
Uniforms
EFT11090
EFT11091
EFT11092
02.06.2011
07.06.2011
09.06.2011
Ltd
Skipper Trucks
Philip Morris Limited
IT - Onsite Assistance With
Implementation - Week 1
Hooklift Truck Plus 5 Hookbins
EFT11093
09.06.2011
Sandover Pinder Pty Ltd
Shire Of Roebourne Office Refurbishment - Professional
Services Disbursements And Consultants Fee's
5,275.60
EFT11094
EFT11095
EFT11096
09.06.2011
09.06.2011
09.06.2011
S Vertigan
Woolworths (WA) Ltd
K Christensen
Conference Expenses - LGMA Women In Local
Government
KEC - Cleaning and Sanitary Items For Crèche
Home Ownership Allowance
193.25
200.87
572.00
EFT11097
09.06.2011
Dept Of Housing & WorksDouglas Rent **
Payroll Deductions
250.00
EFT11098
EFT11099
EFT11100
EFT11101
09.06.2011
09.06.2011
15.06.2011
15.06.2011
Dept Of Housing & WorksHughes Rent ***
T Swetman
Payroll Deductions
Payroll Deductions
Payroll Deductions
920.00
555.00
154,827.71
290.01
EFT11102
EFT11103
EFT11104
EFT11105
EFT11106
EFT11107
EFT11108
09.06.2011
13.06.2011
13.06.2011
13.06.2011
13.06.2011
13.06.2011
13.06.2011
Karratha Contracting Pty
Ltd
Patrick McClure
D Pentz
R Van Welie
A&B Leather & Canvas
Avis Australia Car Hire
Karratha Airport - Control Tower And Lighting Cubicle
Interface Work
City of the North Meeting Expenses - 14.06.11
Mack Granite 6x4 Day Cab Prime Mover x 2
Monthly Perth Meetings Expenses
Landcorp / City of North Meeting Expenses
Karratha Airport - Wind Socks
Car Hire G Shoemark
104,748.63
409.55
534,763.00
325.95
93.70
1,844.00
80.59
EFT11109
13.06.2011
Allied Pickford‘s - Karratha
Uplift Roebourne Library & Deliver to Shire Building
Roebourne
5,276.70
EFT11110
13.06.2011
Australia Ltd
13.06.2011
J Brown
Development of Management Plan for Karratha Leisure
Centre
EFT11112
EFT11113
EFT11114
13.06.2011
13.06.2011
13.06.2011
Corporate
Express
Australia Pty Ltd
Chandler Macleod
Stationery
Wickham Library Waste Service
EFT11115
EFT11116
13.06.2011
13.06.2011
James
Cutfield
T/As
Signature Music
Esplanade Hotel Fremantle
KYFC - Audio Installation Consultancy
Staff Training - Accommodation
EFT11117
13.06.2011
Educational
Pty Limited
KEC - Craft Supplies for School Holiday Program
EFT11111
EFT11118
EFT11119
EFT11120
EFT11121
EFT11122
13.06.2011
13.06.2011
13.06.2011
13.06.2011
13.06.2011
EFT11123
13.06.2011
EFT11124
EFT11125
EFT11126
EFT11127
EFT11128
EFT11129
EFT11130
13.06.2011
13.06.2011
13.06.2011
13.06.2011
13.06.2011
13.06.2011
13.06.2011
Page 32
Amount
244.90
80.00
265.66
SAN/VMware/DR
9,207.37
332,990.95
1,116.41
786.94
4,235.00
3,305.00
133.98
26,452.88
1,210.00
841.00
Experience
GHD Pty Ltd
Harvey World Travel
G Harlen
Hathaway's Lubricants
Karratha Florist
Karratha
&
Districts
Chamber Of Commerce
Karratha
Alternative
Carriers
Karratha Tavern
M Joyce Crane Hire
Midalia Steel
WALGA (Marketforce)
New Wave Caterers
Poolmart Karratha
Stage One - Bulgarra Community Centre Tender
Assessment Design Development Review
Staff Flights
Cancelled EFT
Transmission Oil
TTI Kiosk Flowers May 2011
KDCCI State Budget Breakfast - F White-Hartig
Transport Mower
TTI Kiosk Stock - Beer and Wines
Shire Depot - Crane Hire to Lift Hook Bins
Galvanized Pipe
Advertising - Dampier Highway Streetscaping Tender
Catering
KAC - Hydrochloric Acid
457.82
29,358.29
4,895.09
2,393.45
525.00
40.00
209.00
9,300.07
185.85
456.82
2,898.21
220.00
632.60
Chq/EFT
Date
Name
Description
Amount
EFT11131
EFT11132
EFT11133
EFT11134
EFT11135
13.06.2011
13.06.2011
13.06.2011
13.06.2011
13.06.2011
Sign Studio
TNT Express
The Retic Shop
Atom Supply
Karratha Airport Carpark Upgrade - Nearing Completion
Sign
Freight
Replace Clutch Assembly
Bermad Coil
Sledge Hammer,Screws Washers and Nuts, Container
682.00
1,882.98
6,839.68
5,545.59
307.53
EFT11136
EFT11137
13.06.2011
13.06.2011
A Noble & Son Ltd - WA
Division
Protector Alsafe
Chain
Uniforms
77.00
4,471.37
EFT11138
13.06.2011
Attorney-General's
Department
Karratha Airport - Auscheck Lodgements
1,539.00
EFT11139
EFT11140
13.06.2011
13.06.2011
Assured
Waterside
Apartments
Staff Training Accommodation
Karratha Airport - Aviation Security Identification Cards
EFT11141
EFT11142
EFT11143
EFT11144
13.06.2011
13.06.2011
13.06.2011
13.06.2011
Amlec House Pty Ltd
BOC Limited
BC Lock & Key
Boundaries WA
EFT11145
EFT11146
EFT11147
EFT11148
13.06.2011
13.06.2011
13.06.2011
13.06.2011
BEST Consultants
BT Equipment Pty Ltd
Budget Rent A Car
BGC Contracting
CRA Lighting And CCTV Audit - Balance Of Payment 2/3
Fixed Fee
Mixer Torch Cut Tip
Dampier Pavilion - Supply Padlocks And Keys
Karratha Airport - Fencing For Baggage Area
Bulgarra
Oval
Electrical
Upgrade
Contract
Administration
Fuel Filter Long
Hire Vehicle - P Jones 11.05.11 - 20.05.11
Blue Metal Aggregate
EFT11149
EFT11150
13.06.2011
13.06.2011
Brooks Hire Service Pty
Ltd
Black Olive Catering
Waste Services - Dry Hire And Demobilisation Costs
For Articulated Dump Truck
NAIDOC Festival - Cooking Demonstration By M Olive
EFT11151
13.06.2011
CJD Equipment
2000hr Service on
Accommodation
EFT11152
13.06.2011
Coates Hire Operations
Bulgarra Community Centre - Hire of Toilet Block Holding
Tank And Pump
16,456.87
EFT11153
EFT11154
EFT11155
13.06.2011
13.06.2011
13.06.2011
Coca-Cola
Amatil
(Holdings) Ltd
Coventry's
Coda Studio Pty Ltd
TTI Kiosk Stock - Cool Drinks
Repairs To Pressure Washer
BWFC - Contract Administration
5,047.76
512.30
18,396.87
EFT11156
13.06.2011
EFT11157
EFT11158
EFT11159
EFT11160
EFT11161
13.06.2011
13.06.2011
13.06.2011
13.06.2011
13.06.2011
David Gray And Company
Pty Limited
Department
Of
Environment
&
Conservation
E & MJ Rosher Pty Ltd
Bradken Mining
Firey Productions
EFT11162
13.06.2011
Hitachi
Machinery
498.00
440.00
29,865.00
626.31
1,882.52
1,852.98
4,609.00
355.24
634.06
475.20
14,465.00
1,925.00
Volvo L70F Loader with Travel &
4,395.00
Diazinon
1,705.00
Waste Services - Controlled Waste Tracking Forms
Auxiliary Valve Kit
Grader Blade
Karratha City of the North - Film Shoot
Cossack Gaol - Termite Treatment
39.00
2,734.60
1,990.99
3,872.00
121.00
Construction
Air conditioner Filter
752.50
EFT11163
EFT11164
EFT11165
EFT11166
13.06.2011
13.06.2011
13.06.2011
13.06.2011
Horabin's Trust
Lo-Go Appointments
Professional Development Session - Bullshift With
Andrew Horabin
Replace Windscreen
Supply and Fit Electrical Brake Control
Rates Training Mentoring and Support - V Schwidden
EFT11167
EFT11168
13.06.2011
13.06.2011
Liftmec Pty Ltd
Landgate
Transport CAT Dump Truck Shire Depot To 7 Mile Waste
Site
Gross Rental Valuations 16.04.11 - 13.05.11
726.00
1,525.90
EFT11169
EFT11170
13.06.2011
13.06.2011
LGIS Risk Management
Moxham Motors
Bulgarra Community Centre - Review Of OSH Tender
Documentation And Provide Written Report
Air Filter
3,168.00
186.00
EFT11171
13.06.2011
EFT11172
13.06.2011
Page 33
Media Monitors Australia
Pty Ltd
Managerial
Resource
Training
19,800.00
1,122.00
800.50
2,393.97
Media Monitoring
540.29
Staff Training Diploma Of Project Management
711.00
Chq/EFT
Date
Name
EFT11173
EFT11174
EFT11175
EFT11176
EFT11177
13.06.2011
13.06.2011
13.06.2011
13.06.2011
13.06.2011
Orica Australia Pty Ltd
Pirtek
Pilbara Motor Group
Pilbara Copy Service
Description
Bulgarra WWTP - Service Fee For 920kg Chlorine
Cylinder
5 Kwong Close - Installation Of Reticulation
Air Operated Oil Pump
Mud Flaps
Waste Services - Copier Charges May 2011
Amount
EFT11178
EFT11179
13.06.2011
13.06.2011
Pilbara Newspapers
Ltd (Pilbara Echo)
Pilbara Earthmoving
Advertising - Twilight Tunes
Wet Hire D7 Dozer
418.00
11,083.60
EFT11180
EFT11181
13.06.2011
13.06.2011
40 Mile Beach Access Road - Hire Of Prime Mover And
Semi End Tippers
Removal of Excess Sand and Gravel
35,640.00
8,448.00
EFT11182
EFT11183
13.06.2011
13.06.2011
Quarrian Pty Ltd T/As G &
S Transport
RENE
Engineering
Services
RPS Planning
Repair Damages To Tipper
Transient Workforce Accommodation Policy
11,237.60
36,087.78
EFT11184
EFT11185
EFT11186
EFT11187
EFT11188
13.06.2011
13.06.2011
13.06.2011
13.06.2011
13.06.2011
Truck Parts)
Statewide Bearings
Kmart Karratha
465.45
11.00
35.00
17,130.02
3,298.69
EFT11189
13.06.2011
Syme Marmion & Co
Air Cleaner
Trigger Safety
KEC - Electrical Goods
Mowing Various Locations
Depot Labour Hire
Voluntary
Development
Contribution
Project
Consultancy Services and Disbursements April - May
2011
EFT11190
13.06.2011
Shelf Cleaning
Pty Ltd
Cleaning Of PCYC Hall Roebourne
4,282.50
Professional Services And Disbursements - Visit
Karratha And Port Hedland Airports - To Be On Charged
To Town Of Port Hedland
6,435.94
1,255.22
3,162.50
3,466.25
44.77
162.09
Pty
23,919.97
Services
EFT11191
13.06.2011
EFT11192
13.06.2011
Sanders
Turner
Ellick
Architects
Tradelink
Plumbing
Supplies
EFT11193
EFT11194
EFT11195
EFT11196
13.06.2011
13.06.2011
13.06.2011
13.06.2011
Tox Free (Karratha) Pty Ltd
Versatile Building Products
Woolworths (WA) Ltd
EFT11197
EFT11198
EFT11199
13.06.2011
13.06.2011
13.06.2011
EFT11200
13.06.2011
WA Library Supplies
Beverley White
World's Best Products Pty
Ltd
EFT11201
EFT11202
13.06.2011
15.06.2011
Ziggy Contracting
Pindan Pty Ltd
Relocation Of Playground Hunt Way Pavilion to Bulgarra
Sporting Precinct
BWFC Progress Claim No 4 Construction
23,980.00
797,782.55
EFT11203
EFT11204
EFT11205
EFT11206
15.06.2011
15.06.2011
15.06.2011
15.06.2011
C Jones
Woolworths (WA) Ltd
E Wright
Skipper Trucks
Conference Expenses C Jones - NW Pool Managers
Conference
Cossack Café Kiosk Stock
Conference Expenses - Mosaic Software Training
Tandem Axle 6x4 Tip Truck
328.80
1,307.71
389.50
201,329.80
EFT11207
20.06.2011
Association Inc
Refund Bond Hire
300.00
EFT11208
20.06.2011
Australian
Human
Resources Institute
Staff Training - Investigating Workplace Misconduct
420.75
20.06.2011
Australia Ltd
1,239.77
EFT11210
EFT11211
EFT11212
20.06.2011
20.06.2011
20.06.2011
Corporate
Express
Australia Pty Ltd
Chandler Macleod
IT - CA Total Defence For Endpoint Premium Edition Subscription Renewal
KTA Airport Bin Services
4,095.30
1,893.16
9,699.87
EFT11213
20.06.2011
James
Cutfield
Signature Music
Production & Coordination of Twilight Tunes 04.06.11
3,355.00
EFT11209
Page 34
Karratha Golf Course - Gibault Multi Joint with Bolt
Bulgarra WWTP - Pump Out Treated Waste Water
Sumps
Cossack Gaol - Aluminum Plank Padlock and Adhesive
500 Hour Service Kit
TTI Kiosk Stock
357.09
1,819.31
2,024.68
1,259.07
698.80
Karratha Airport - Fire System Testing On Hydrant
Pumps April 2011
Wickham Library - Library Trolleys And Stationery
Catering
1,711.16
1,357.25
1,594.00
Graffiti Removal - Safewipe Kits
5,344.00
T/As
Chq/EFT
EFT11214
EFT11215
Date
20.06.2011
20.06.2011
Name
Excel Electronics
Fox J
Description
9 Sing Place - Align Antenna/TV
Dampier Library - DVD Series
Amount
132.00
39.84
EFT11216
20.06.2011
S Giltrow
Reimbursement Flights Re Training 26.06.11 - 02.07.11
137.05
95.00
4,001.64
53,326.71
4,385.91
13,605.90
446.82
EFT11217
EFT11218
EFT11219
EFT11220
EFT11221
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
G Harlen
Karratha Florist
Karratha Newsagency
Karratha Visitors Centre
Karratha Tavern
G Harlen Reimbursement - Catering Development
Contributions Officers Session 26/05/11
Roebourne Dawn Service - Wreath
TTI Kiosk Stock - Newspapers and Magazines
Shire Funding - May / June 2011
TTI Kiosk Stock - Beer & Wines
EFT11222
20.06.2011
Landmark Engineering &
Design
Supply & Freight Of Montego Information Shelter Weatherproof Display Panel Colour Maroon
EFT11223
EFT11224
20.06.2011
20.06.2011
Leisure Institute Of WA
Aquatics (Inc)
M Joyce Crane Hire
LIWA North West Seminar Registration - M Van Derwalt
Crane Hire For Unloading Hook Bins From Trailer
EFT11225
EFT11226
20.06.2011
20.06.2011
EFT11227
EFT11228
EFT11229
EFT11230
20.06.2011
20.06.2011
20.06.2011
20.06.2011
EFT11231
20.06.2011
EFT11232
EFT11233
EFT11234
EFT11235
EFT11236
EFT11237
EFT11238
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
WALGA (Marketforce)
North West Realty
TJM Pilbara/North West
4WD
Parry's Merchants
Poinciana Nursery
Swan Earthmoving
St
John
AmbulanceKarratha
Shell
Company
Of
Australia
Reliance Petroleum
Sealanes
TNT Express
Visimax
Yaandina Family Centre
EFT11239
EFT11240
20.06.2011
20.06.2011
Worksense
Workwear
Atom Supply
EFT11241
20.06.2011
Blackwoods (Atkins Carlyle
Ltd)
Gloves
EFT11242
EFT11243
EFT11244
EFT11245
EFT11246
EFT11247
EFT11248
EFT11249
EFT11250
EFT11251
EFT11252
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
Computelec Pty Ltd
Protector Alsafe
A & P Transport
Abco Products
Avdata Australia
BOC Limited
BP Roebourne
BC Lock & Key
P Bommer
SYMC Backup Exec 2010 Server WIN - Server Renewal
1st Year
Waste Management - Uniforms
Chook Food
5L Ecozyme B+
Karratha Airport - Avdata Billing Charges May 2011
Karratha Airport - Security Identification Cards May 2011
Barrel Heating Tip and Mixer Torch Cut
Fuel
Roebourne Basketball Courts - Key Cutting
Fuel
Reimbursement - Hangers for Staff Uniforms
932.76
2,949.24
40.00
369.07
1,055.02
240.00
232.28
699.18
222.20
441.58
44.75
EFT11253
20.06.2011
Bowman And Associates
Pty Ltd
Preparation - Study The Effects on Waste Services and
The City of The North Plan
15,400.00
EFT11254
EFT11255
20.06.2011
20.06.2011
Ltd
Freight
Karratha Airport - Hire Portable Lighting Towers
1,415.44
16,083.56
EFT11256
EFT11257
20.06.2011
20.06.2011
EFT11258
20.06.2011
EFT11259
20.06.2011
Page 35
Safety
90.00
360.31
Preparation Of Procurement Documentation For Plant
Disposal Tender Process
Storage Unit Rental For Local History Office - 1 Day
3,684.34
12.80
GPS Crossover Unit
TTI Kiosk Stock
75 Bags of Soil Improver
Remove Material from Dampier Roads
1,174.00
8,690.20
960.00
2,640.00
Waste Services Staff Training - Senior First Aid Training
Diesel WE 07.06.11 OD 0
Fuel
Cossack Kiosk Stock
KAC - Swim Teacher Number Bibs
Freight
ID Wallets
Community And Cultural Grant CC/01/OCT10
180.00
8,826.22
35,922.39
160.64
141.60
670.06
410.20
1,000.00
&
Coca-Cola
Amatil
(Holdings) Ltd
Coventry's
Cabcharge Australia Pty
Ltd
Comgroup Australia Pty
Ltd
Uniforms
Reflective Traffic Cones
TTI Kiosk Stock - Soft Drinks
Fuel Filter
Cabcharge Vouchers
Two Way Radio System - Base Rental 01.07.11 30.09.11
12.93
1,869.75
305.18
2,241.64
1,128.66
533.06
2,815.49
Chq/EFT
Date
Name
Description
Amount
EFT11260
20.06.2011
Chamber Of Commerce &
Industry WA
HR - Industrial Relations Advice
1,373.63
EFT11261
EFT11262
20.06.2011
20.06.2011
Coda Studio Pty Ltd
Creating Communities
BWFC Progress Bill April 2011 - Mechanical Electrical
Hydraulics Civil & Structural Consulting Services
Youth Development Strategic and Implementation Plan
EFT11263
EFT11264
EFT11265
20.06.2011
20.06.2011
20.06.2011
Daysafe
Training
And
Assessing
Ezdigital
Conduct Haul Truck Operations Assessment
Digitization of Archive Audio Tapes
Araldite, broom, brushcutter line, cut off disc
3,200.00
7,538.90
143.62
EFT11266
20.06.2011
Fortesque Bus Service Pty
Ltd
Sunday Bus Service - May 2011
4,221.00
EFT11267
EFT11268
20.06.2011
20.06.2011
Fire
And
Emergency
Services Authority
Karratha Airport - Annual Monitoring Fee
Basset Road Unit 8 - Inspect and Report On Termites
826.84
374.00
EFT11269
EFT11270
EFT11271
EFT11272
EFT11273
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
**DO NOT USE** - Gemini
Medical Centre - Karratha
Insight Callcentre Services
Keyspot Services
322.00
244.70
467.61
660.00
102.00
EFT11274
EFT11275
EFT11276
20.06.2011
20.06.2011
20.06.2011
Karratha Comlec
Karratha Party Hire
Waste Services Staff Vaccinations
Cossack - Various Hand Tools
Insight Call Centre Services - May 2011
Windscreen Replacement
Staff Recognition Trophy - A Wright
KTA Airport - Identify Line at MDF for Fire Alarm
Monitoring
Twin Core ,Circuit Breaker, Labour
Karratha Airport - Hire Of Tables And Chairs
EFT11277
EFT11278
EFT11279
20.06.2011
20.06.2011
20.06.2011
KPMG Australia
Lyons & Peirce
Landgate
Develop Community Strategic Plan and Assist with ISP
Process.
Bulgarra Oval Portable Toilets - Pump Out
Planning - Online Transaction Summary May 2011
25,147.10
905.50
76.00
EFT11280
EFT11281
20.06.2011
20.06.2011
A.B. Loveridge
Review of the Contractor OSH Compliance Guidelines
and Tender Specifications
TTI Kiosk Stock - Stubbie Holders
1,584.00
264.00
EFT11282
20.06.2011
Macdonald
Engineering
Cylinder Rephasing L/H
1,473.25
EFT11283
EFT11284
20.06.2011
20.06.2011
Murphy Perkins Spray
Services
Emerge Associates
Karratha Airport - Line Stripping Tips
Permanent Play Structures - Progress Claim
871.20
2,983.63
EFT11285
EFT11286
20.06.2011
20.06.2011
Services
NS Projects
Waste Management - Drum Unit
Karratha Leisure Complex - RDAF Funding Application
321.28
5,500.00
EFT11287
20.06.2011
EFT11288
20.06.2011
Neverfail Springwater Pty
Ltd
Narrak
Emergency
Management Solutions Pty
Ltd
EFT11289
EFT11290
EFT11291
EFT11292
EFT11293
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
North
West
Volleyball
Association Incorporated
Pirtek
Pilbara Motor Group
Pilbara Copy Service
Cossack Cafe Stock - Ice Creams
Hose Assembly
IPF Rectangular 130W Light
Karratha Airport - Photocopier Service
1,448.00
411.53
1,171.84
219.21
114.85
EFT11294
EFT11295
EFT11296
20.06.2011
20.06.2011
20.06.2011
Pilbara Newspapers Pty
Ltd (Pilbara Echo)
Pilbara Earthmoving
Advertising - Naidoc Week
7 Mile Waste - Wet Hire Of Bulldozer
Removal of Excess Sand and Gravel
886.60
11,586.30
12,760.00
EFT11297
EFT11298
EFT11299
EFT11300
EFT11301
EFT11302
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
Truck Parts)
Kmart Karratha
Swoon Design Studio
Tradelink
Plumbing
Rear Brake Shoe Kit
Dampier Library - DVD's & Books
Weed Spraying Shire Offices and Surrounding Area
Design Strategic Objectives Advertisement
PVC Pipe
1,179.90
492.25
78,381.98
1,958.00
25,681.60
226.19
Page 36
12,602.57
178.75
132.00
638.58
233.75
Johnston
Hire of Freestanding HC Water Cooler and Fortnightly
Bottle Replacements
Facilitate - Karratha Airport Emergency Exercise
28.25
11,396.00
Chq/EFT
Date
Name
Supplies
Description
EFT11303
20.06.2011
Total Eden Pty Ltd
Poly Flex Tube
20.06.2011
Toland Pty Ltd
Conservation Plan Dalgety House and Union Bank
Building - Claim 3
7,095.00
EFT11305
EFT11306
20.06.2011
20.06.2011
The General Mat Company
Pty Ltd
The Temp Fence Shop
TTI Kiosk - Food Production Mats
Heavy Duty Panel Pipe Welded Mesh
1,412.40
3,036.00
EFT11307
EFT11308
EFT11309
20.06.2011
20.06.2011
20.06.2011
Talent2 Pty Ltd
Woolworths (WA) Ltd
Consultancy
Services
Performance
Development and Implementation
KEC - Various General Maintenance Items
Dampier Library - DVD's
EFT11310
EFT11311
EFT11312
EFT11313
EFT11314
EFT11315
EFT11316
EFT11317
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
20.06.2011
Wurth Australia Pty Ltd
Downer Edi Works Pty Ltd
West-Sure Group
Beverley White
Webset Security
T Woolley
Yakka Pty Ltd
KTA Airport - Fire System Testing on Hydrants and
Pumps - June 2011
Carburettor Cleaner
KTA Waste Disposal Site - Supply & Lay Asphalt
Karratha Airport - Cash In Transit Service
Catering
Karratha Airport - Security Services June 2011
Reimbursement - Twinrix Vaccination Cost - T Woolley
Uniforms
1,377.76
87.78
96,597.25
2,359.50
1,690.00
25,289.00
72.95
1,351.51
EFT11318
EFT11319
EFT11320
EFT11321
EFT11322
EFT11323
EFT11324
21.06.2011
21.06.2011
21.06.2011
21.06.2011
21.06.2011
21.06.2011
21.06.2011
Karratha First National
Real Estate
Karratha City Real Estate
J Lymbery
North West Realty
Pilbara Real Estate
Ray White Real Estate
LJ Hooker Karratha
Shire Leased Housing -Rentals
25,285.00
5,214.29
7,691.42
24,507.14
17,163.69
24,373.05
5,633.33
EFT11325
21.06.2011
Peter
Hunt
Architect
Superannuation Fund No 2
Shire Leased Office Space -Rentals
87.35
489,908.10
548,697.86
EFT11304
Amount
65.04
Review
17,875.00
1,116.07
1,006.96
2,711.03
EFT11326
EFT11327
EFT11328
22.06.2011
22.06.2011
22.06.2011
R Van Welie
Griffin Civil
Landcorp / City Of The North Additional Meeting
Expenses
Articulated Dump Truck
Karratha Airport Car Park Expansion - Progress Claim 13
EFT11329
EFT11330
EFT11331
23.06.2011
23.06.2011
23.06.2011
Ltd
B Fort
G Wilkes
Karratha Airport - Low Voltage Power Upgrade Progress
Claim 2
Bond Refund - P2336
Bond Refund - PA1949
91,711.07
5,000.00
2,500.00
EFT11332
EFT11333
23.06.2011
24.06.2011
S Murphy
K Christensen
Conference Expenses North West Pool Managers
Seminar
328.80
572.00
EFT11334
24.06.2011
Dept Of Housing & Works
Payroll Deductions
250.00
EFT11335
24.06.2011
Dept Of Housing & Works
Payroll Deductions
920.00
EFT11336
EFT11337
24.06.2011
24.06.2011
Shire of Roebourne Social
Club
T Swetman
Payroll Deductions
912.00
555.00
EFT11338
EFT11339
24.06.2011
28.06.2011
Fire
And
Emergency
Services Authority
Avis Australia Car Hire
2010/2011 ESL Quarter 4 Levy
Staff Car Hire - P McClure
EFT11340
28.06.2011
ARRB GROUP
Introduction To Geotechnical Investigation And Design 30.08.11 P Heekeng
EFT11341
28.06.2011
Australia Ltd
EFT11342
28.06.2011
EFT11343
EFT11344
28.06.2011
28.06.2011
Page 37
Corporate
Express
Australia Pty Ltd
Commander
Australia
Limited
Chandler Macleod
Admin Office - Stationery
Monthly Network Charges - 21/06/11 - 20/07/11
105,879.40
241.75
975.70
2,154.96
126.36
158.00
18,551.48
Chq/EFT
EFT11345
EFT11346
EFT11347
Date
28.06.2011
28.06.2011
28.06.2011
Name
Harvey World Travel
Hathaway's Lubricants
Host Direct
Description
Staff Flights
Engine Oil
TTI Kiosk Stock - Glass Washing Baskets
EFT11348
EFT11349
28.06.2011
28.06.2011
Karratha
&
Districts
Chamber Of Commerce
Karratha Newsagency
KDCCI State Budget Breakfast
KEC Magazine Subscription
EFT11350
28.06.2011
Karratha Earthmoving
Sand Supplies
Wet Hire Semi Tipper For Gravel Cartage At 40 Mile
Beach Rd
EFT11351
28.06.2011
EFT11352
EFT11353
28.06.2011
28.06.2011
Karratha Arts & Learning
Centre
Les
Mills
Aerobics
Australia
Midalia Steel
EFT11354
28.06.2011
EFT11355
EFT11356
EFT11357
&
Amount
355.01
1,996.24
98.12
40.00
127.70
19,635.00
KEC - Kiln Firings For Arts Program
235.00
KEC - Monthly Contract Fee - Bodypump June 11
Galvanized Sheeting
555.37
434.17
Market Creations Pty Ltd
2011 Cossack Art Award - Develop & Implement Online
Guest RSVP
858.00
28.06.2011
28.06.2011
28.06.2011
Norwest Sand & Gravel Pty
Ltd
Oem Group Pty Ltd
Philip Morris Limited
Waste Services Hire of Loader
Repairs
EFT11358
EFT11359
28.06.2011
28.06.2011
Association Inc
Perth Irrigation Centre
Half Day Hall Hire Fee - Seniors Activities
Irritrol Valves
670.00
228.00
EFT11360
28.06.2011
Roebourne
School
300.00
Contribution For Supply Of Designs For Roebourne
Banner Project
500.00
District
4,977.50
769.10
1,102.12
High
EFT11361
28.06.2011
Roebourne Art Group
EFT11362
EFT11363
28.06.2011
28.06.2011
EFT11364
EFT11365
EFT11366
28.06.2011
28.06.2011
28.06.2011
Sign Studio
Reliance Petroleum
Shenton Enterprises Pty
Ltd
Sealanes
EFT11367
EFT11368
EFT11369
28.06.2011
28.06.2011
28.06.2011
EFT11370
EFT11371
EFT11372
EFT11373
EFT11374
EFT11375
EFT11376
EFT11377
EFT11378
EFT11379
EFT11380
EFT11381
EFT11382
EFT11383
EFT11384
NAIDOC Week Banner
Shire Depot Diesel
1,881.00
23,251.05
KAC - Robotic Cleaner Replacement Parts And Service
Admin Office - Tea Coffee & Milk
Waste Services - Embroidery Of Jackets
3,648.60
348.00
2,320.20
Visimax
Whelans
Atom Supply
Local Government Functions And General Infringement
Books
Feature Survey For Roebourne Aquatic Centre
Spacecase
124.80
8,580.00
1,383.69
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
A Noble & Son Ltd - WA
Division
Auslec
Protector Alsafe
Abco Products
Artcraft Pty Ltd
L Alexander
AVP Commercial Pools
Apple Store Perth City
BOC Limited
Bunzl Ltd
BC Lock & Key
Budget Rent A Car
Benara Nurseries
L McGlenchy
Pinlock Latch Hooks & Chains
Galvanized Pit Lids
Uniforms
Walk Behind Carpet Extractor
Guide Signs And Brackets
Staff Airfares
KAC - Upgrade And Renovation - Final Progress Claim
2011 Community Survey Prize - iPad 2
Cylinder of Acetylene
Brag Box Wipers
Bulgarra Tennis Club - Repair Locks
Fuel
Vehicle Hire - Employment Candidate
Supply Of Various Native And Exotic Plants
40 Mile Caretaker Fuel Reimbursement
102.78
5,203.00
164.08
11,056.68
811.25
567.71
141,029.71
729.00
90.45
116.47
361.35
551.27
123.24
2,252.84
693.27
EFT11385
EFT11386
28.06.2011
28.06.2011
Ltd
Freight
Karratha Airport - Hire 2 Portable Toilets & 1 Pie Warmer
125.79
767.80
EFT11387
EFT11388
EFT11389
28.06.2011
28.06.2011
28.06.2011
Coca-Cola
(Holdings) Ltd
Coventry's
Chemform
TTI Kiosk Stock - Soft Drinks
Distilled Water
Washroom Cleaner
Page 38
Amatil
2,753.31
173.95
358.77
Chq/EFT
Date
Name
Description
Amount
EFT11390
28.06.2011
Centaman Systems
KEC & KAC CENTAMAN Annual Support & License
01/07/11 - 30/06/12
5,486.80
28.06.2011
Carpet Hotline Commercial
Roebourne Library - Supply And Install Wool Commercial
Carpet
12,045.00
EFT11392
EFT11393
28.06.2011
28.06.2011
Daysafe
Training
Assessing
Dirtz Trax N Trailz
7 Mile Waste - Conduct Compactor
Assessment
Construction Of Bulgarra BMX Track
1,750.00
26,069.00
EFT11394
EFT11395
EFT11396
EFT11397
28.06.2011
28.06.2011
28.06.2011
28.06.2011
ESS Bay Village (Compass
Group)
Ezdigital
Chubb Fire Safety Ltd
Council Meeting Catering - 16/05/11 Peninsula Palms
Digitised Oral History Tapes And CD's - Freight
Cossack - Garden Tools
Shire of Roebourne Fire Audit
EFT11398
28.06.2011
Admin Office - Connect Existing Partial Barriers and
Treat Inner Wall Of Store
1,270.50
14,553.00
138.26
687.71
7,931.00
EFT11391
And
Operations
1,421.00
326.26
52.28
16,817.57
EFT11399
EFT11400
EFT11401
EFT11402
28.06.2011
28.06.2011
28.06.2011
28.06.2011
GES Consulting
Hydramet
Handy Hands Pty Ltd
Karratha Leisure Centre - Project Management 23/05/11
- 17/06/11
TTI - Ladder & Stanley Knives
Filter for Analyser
Wickham Golf Course - Mow Front and Back 9
EFT11403
28.06.2011
P Heekeng
Reimbursement For Professional Membership Engineers
Australia 2011-12
324.50
EFT11404
EFT11405
28.06.2011
28.06.2011
Impay Pty Ltd (Karratha
Motors)
Karratha Comlec
Pick Up & Transport Mitsubishi Lancer 1AHZ571 Pt
Sampson to Depot
Karratha Airport - Repair Hertz Phone Lines
185.00
198.00
EFT11406
28.06.2011
Kott Gunning
Karratha Leisure Centre - Legal Advice 16/05/11 08/06/11
1,215.28
EFT11407
EFT11408
28.06.2011
28.06.2011
Kathy Doesburg
Ernie Dingo
Landgate
NAIDOC Master of Ceremony Fee 20% Pre-Payment Karratha Festival - E Dingo
Urban UV Revaluation 2010/2011
1,200.00
140.00
EFT11409
28.06.2011
Consultant Airfare - Critical Incident Debriefing 24/02/11
R Mitchell
1,019.90
EFT11410
EFT11411
28.06.2011
28.06.2011
Macdonald
Engineering
Mcintosh & Son
Belt Assy Rotagrab
Blade
EFT11412
28.06.2011
Mary Jeavons Landscape
Architects
Consultancy Services - Bulgarra Master Plan Public
Open Space Development
15,428.38
EFT11413
28.06.2011
Ltd
Onsite Assistance: SAN/VMware/DR Implementation Week 3/4
23,266.56
28.06.2011
Melbourne
School
Course Fees - Leading for Organisational Impact C
Longmore 27/06/11 - 01/07/11
9,379.00
28.06.2011
NW Communications & IT
Specialists
Radio Aerial
EFT11416
EFT11417
EFT11418
EFT11419
EFT11420
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
Services
North West Tree Services
Pilbara Motor Group
Meter Readings for C652 09/10 Financial Year
Hillcrest Park - Prune Various Trees
Retic Repairs
Cossack Cafe Stock
Air Filter
EFT11421
EFT11422
28.06.2011
28.06.2011
Pilbara Newspapers
Ltd (Pilbara Echo)
Pilbara Earthmoving
Advertising - Pilbara Echo NAIDOC Idol
7 Mile Waste - Wet Hire Of Dozer
550.00
9,702.00
EFT11423
28.06.2011
HOLCIM
PTY LTD
40t Rock
2,303.46
EFT11424
EFT11425
EFT11426
EFT11427
EFT11428
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
Truck Parts)
Kmart Karratha
Somerset
EFT11414
EFT11415
Page 39
(OBH)
Johnston
Business
575.56
60.75
76.87
46,424.58
12,265.00
1,567.50
185.64
243.11
Pty
(AUSTRALIA)
Hose Rad Lower
Wickham Library - DVD's
Accommodation - D Pentz 13/06/11 - 15/06/11
Mowing Of Karratha Open Areas
Depot Labour Hire
1,916.16
584.75
510.00
16,012.35
1,844.05
Chq/EFT
Date
Name
EFT11429
28.06.2011
EFT11430
EFT11431
28.06.2011
28.06.2011
Syme Marmion & Co
Tradelink
Plumbing
Supplies
T-Quip
EFT11432
28.06.2011
Transpacific
Solutions
EFT11433
28.06.2011
Description
Amount
Community Funding Partnership - Preparation of Funding
Report
3,900.00
PVC Pipe and Plumbing Supplies
Fuel/Water Separator Filter
756.66
85.45
Industrial
Toland Pty Ltd
KAC - Mobile Vacuum Truck With Operator
Dalgety House & Union Bank Building
Conservation
2,623.50
30,719.15
5,500.00
709.50
246.20
140.15
1,209.24
341.00
1,460.00
Plans
7,095.00
EFT11434
EFT11435
EFT11436
EFT11437
EFT11438
EFT11439
EFT11440
EFT11441
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
28.06.2011
Tigerturf Australia Pty Ltd
Talent2 Pty Ltd
UDLA
Wickham Newsagency
Woolworths (WA) Ltd
Wraight's Lawn Care
Beverley White
Roebourne Undercover Courts - Resurfacing of
Hardcourts Stage 2
Consultancy Service - D Zwart
Cattrall Park Upgrade Stage 4 Consultancy Fees
20A Shadwick Drive - Miscellaneous Maintenance Items
Wickham Library Magazines & Newspapers - May 2011
TTI Kiosk Stock
20A Shadwick Drive - Replace Retic Control Panel
Catering
EFT11442
EFT11443
EFT11444
EFT11445
28.06.2011
28.06.2011
29.06.2011
29.06.2011
Youth Of The Decade 2010
(YOTHD 10)
Yakka Pty Ltd
NAIDOC Coordination and Events Management - Stage
1
Uniforms
Payroll Deductions
Payroll Deductions
15,000.00
369.58
153,636.27
290.01
EFT11446
29.06.2011
O'Donnell Griffin
Bulgarra Sporting Precinct Electrical & Floodlighting
Upgrade - Claim 4 May 2011
270,030.53
EFT11447
EFT11448
29.06.2011
29.06.2011
Cooper & Oxley Builders
Pty Ltd
Design and Construction Of Bulgarra Community Centre
- Progress Claim 3
Payroll Deductions
39,511.38
988.60
EFT11449
29.06.2011
WA
Local
Govt
Superannuation Plan
Superannuation Contributions
EFT11450
29.06.2011
EFT11451
29.06.2011
BAY MEDIA AUSTRALIA
PTY LTD
Jupps
Carpet
Court
Karratha
KEC - Replace Carpet Portable Stages
622.00
EFT11452
EFT11453
29.06.2011
29.06.2011
Corporate
Express
Australia Pty Ltd
Core Entertainment
Brother Labelling Machine Tape
Hire Of Sound Equipment - Anzac Day
180.75
500.00
EFT11454
29.06.2011
Educational
Pty Limited
KEC - School Holiday Program
297.88
169,355.70
Pt Samson Entry Statement Banner
9,332.62
Experience
Karratha Drainage Specifications - Develop Drainage
Guidelines
KEC - Blood Pressure Monitor
TTI Kiosk Stock - Magazines and Newspapers
EFT11455
EFT11456
EFT11457
29.06.2011
29.06.2011
29.06.2011
EFT11458
EFT11459
EFT11460
EFT11461
29.06.2011
29.06.2011
29.06.2011
29.06.2011
GHD Pty Ltd
Hart Sport
Karratha Newsagency
Karratha
Alternative
Carriers
S Kot
LRW'S Electrical
Lil's Retravision Karratha
EFT11462
EFT11463
EFT11464
EFT11465
29.06.2011
29.06.2011
29.06.2011
29.06.2011
Local
Government
Managers Australia
N Lockwood
Poolmart Karratha
Water2Water
LGMA Corporate Council Member
2011/2012
Leaving Dinner F Cechner - Councillors
KAC - Hydrochloric Acid Drum Exchange
7B Petersen Court - Water Filter Service
EFT11466
EFT11467
EFT11468
29.06.2011
29.06.2011
29.06.2011
Dampier Park Exeloo Water Rates Quarter Ending
30/06/11
TTI Kiosk Stock
Cossack - Bush Food Books
EFT11469
EFT11470
29.06.2011
29.06.2011
Pilbara
Iron
Company
(Services) Pty Ltd
Parry's Merchants
Roebourne Visitor Centre
Shell
Company
Of
Australia
EFT11471
29.06.2011
Worksense
Workwear
Page 40
Safety
Bulgarra WWP - Transport Chlorine Gas Cylinders
Directors Electricity Subsidy - S Kot
Cossack - Replace Pump
TTI - Electrical Goods x Hot water Urn
3,837.24
202.50
12,251.47
247.50
676.99
870.05
298.00
Subscription
Fuel
Supply Pillows & Bedding for Chooky Dancer Project
1,600.00
1,849.47
266.00
825.00
73.46
12,577.25
63.00
2,930.99
250.00
&
Uniforms
67.22
Chq/EFT
EFT11472
EFT11473
Date
29.06.2011
29.06.2011
Name
Atom Supply
Protector Alsafe
Description
Bahco 8 Wrench
Towelette Moist Uvex
EFT11474
EFT11475
29.06.2011
29.06.2011
The Artists Foundation Of
WA T/As Artsource
Archival Survival Pty Ltd
Cossack Art Awards 2011 - Completion of Monthly Tasks
Local History - Boxes Type 18
34,100.00
3,855.27
EFT11476
EFT11477
EFT11478
29.06.2011
29.06.2011
29.06.2011
Ausnet Industries
Bunzl Ltd
BC Lock & Key
Roebourne Oval - Supply Netting And Posts / Sleeves
For AFL Back Nets
Toilet Tissue
Karratha Airport - 50 Repinning
11,337.70
1,783.26
1,774.30
EFT11479
EFT11480
EFT11481
EFT11482
29.06.2011
29.06.2011
29.06.2011
29.06.2011
BEST Consultants
Budget Rent A Car
CJD Equipment
Lighting Design - Nickol West Skate Park Tambrey Oval
& Kevin Richards Oval
Car Hire - Mosaic Training
Cutting Edge
Karratha Golf Course - Hire Turf Cutter
17,628.70
207.42
2,316.60
188.10
EFT11483
EFT11484
EFT11485
29.06.2011
29.06.2011
29.06.2011
EFT11486
EFT11487
29.06.2011
29.06.2011
Coca-Cola
Amatil
(Holdings) Ltd
Centaman Systems
Creating Communities
Department
Of
Environment
&
Conservation
Felton Industries Pty Ltd
EFT11488
EFT11489
EFT11490
EFT11491
EFT11492
29.06.2011
29.06.2011
29.06.2011
29.06.2011
29.06.2011
Geografia
Garden Hogs
Hydramet
Karratha Glass Service
Shire of Roebourne Public Open Space Survey Payment 1
6 McRae Court - Garden Cleanup
RAC - Annual Service Of Major Chlorination System
Shire Housing - Cyclone Screens
Repair Windscreen
EFT11493
EFT11494
29.06.2011
29.06.2011
Macdonald
Engineering
Native Gold
Cylinder Rephasing R/H
TTI - Assorted Jewellery
2,249.94
4,325.00
EFT11495
EFT11496
29.06.2011
29.06.2011
North West Tree Services
T Newman
17 Mosher Way - Trim Trees to Clear HP Mains &
Service Line
Focus Group Sessions - T Newman
1,364.00
675.00
EFT11497
EFT11498
EFT11499
29.06.2011
29.06.2011
29.06.2011
Pilbara Motor Group
Pilbara Tafe
Roy Galvin & Co Pty Ltd
Toyota Hilux Dual Cab Tray Back Ute With Canopy (Less
Trade In 17192.00)
Walkington Theatre Contribution - May 2011
Arcus Wall Mounted Drinking Fountain Unit
81,100.72
46,652.48
1,959.87
EFT11500
EFT11501
EFT11502
EFT11503
EFT11504
29.06.2011
29.06.2011
29.06.2011
29.06.2011
29.06.2011
Scott McPhail Painter &
Decorators
Syba Signs Pty Ltd
Swoon Design Studio
T-Quip
Cossack Bond Store - Remove Rust and Repaint All
Metal Work
Wickham Library - Welcome Mat
Shopping Centre Display Laminated Panels
Depot Labour Hire
Mower Blades, bolts
25,040.00
205.70
1,512.50
2,061.68
204.20
EFT11505
EFT11506
EFT11507
EFT11508
EFT11509
29.06.2011
29.06.2011
29.06.2011
29.06.2011
29.06.2011
State Library of WA (Office
of Shared Services)
Woolworths (WA) Ltd
Beverley White
A Ward
Wickham Library - Recoveries Of Lost And Damaged
Books
20A Shadwick Dve - Gate Latch & Sliding Door Set
KEC - School Holiday Program
Pt Samson Seniors Activity Morning Tea & Lunch
Directors Electricity Utility Allowance
34.10
91.04
156.03
400.00
471.17
EFT11510
EFT11511
EFT11512
29.06.2011
29.06.2011
29.06.2011
K Wood
Yakka Pty Ltd
L Johnston
Reimbursement Of Relocation Flight Sydney - Karratha
13.05.11 - K Wood
Uniforms
Travel Assistance Trust Withdrawal
540.71
824.12
300.00
EFT11513
73115
30.06.2011
07.09.2010
Bulgarra Oval - Fabrication & Erection Of Two Player
Dugouts & One Umpire Dugout - 2nd Progress Claim
Cancelled Cheque
116,159.85
-797.50
73819
73954
06.04.2011
20.05.2011
Page 41
Amount
235.07
170.48
TTI Kiosk Stock - Cool Drink
Centaman Training
Youth Development Strategic and Implementation Plan
4,232.95
1,430.00
9,854.23
7 Mile WWTP - Application For Works Approval
Bulgarra Tennis Courts - Aluminum Park Setting
843.00
4,358.20
3,344.00
10,400.00
20,982.12
52,899.00
71.50
Johnston
Ltd
P Battle
Leighton Contractors Pty
Ltd
T Xu
Cancelled Cheque
Cancelled Cheque
-135.00
-80.00
Chq/EFT
Date
Name
Description
73975
73976
73977
73978
02.06.2011
02.06.2011
02.06.2011
02.06.2011
Telstra Corporation Ltd
73979
02.06.2011
Choice
ISDN Video Conference Telephone Expense - 14/05/11 13/06/11
Cancelled Cheque
Electricity Usage
Water Consumption
Wickham Library - Choice Computer Subscription
Renewal
73980
02.06.2011
Department For Planning &
Infrastructure
Vehicle Registration
73981
73982
02.06.2011
02.06.2011
Karratha BMX Club
73983
02.06.2011
Pot Shot Hotel Resort
KAC - Accommodation
Conference S Murphy
73984
02.06.2011
Wickham
Community
Association (Inc)
Community Safety - BBQ Hire 11/05/11
73985
02.06.2011
Angus And
Karratha
Gifts For Delegates Of The EU Civic Reception 30.05.11
329.85
73986
73987
73988
02.06.2011
02.06.2011
02.06.2011
Australian
Breastfeeding
Association
Isolated
Members NW
S Burgmans
N Dewson
Community And Cultural Grant - Grant Feb 2011
Refund For Swimming Lessons - S Burgmans
Refund Class Fees Due To Cancellation - D Macin
400.00
160.00
64.00
73989
73990
73991
02.06.2011
02.06.2011
02.06.2011
Ngarluma And Yindjibarndi
Foundation Ltd
Northwest Shedmasters
J Peaker
2011 NAIDOC Ieramugadu Football Carnival Contribution Towards Skip Bins And Toilets
Refund For Overpayment Of Building And Planning Fees
Refund Of Swimming Lessons - J Peaker
73992
73993
73994
02.06.2011
09.06.2011
09.06.2011
Woodhouse
Legal
Solicitors & Legal Consul
Legal Advice - Deed Of Variation For Avis Lease
Karratha Airport
Cancelled Cheque
Mobile Phone Accounts
McLeods & Co Barristers
And Solicitors
Y Xu
Shire Of Roebourne
Shire Of Roebourne
Legal Advice Regarding Illegal Occupation Of Caravans
Refund Swimming Lesson - A Nichols
Payroll Deductions
Payroll Deductions
Horizon Power
Water Corporation
73999
74000
74001
74002
13.06.2011
13.06.2011
13.06.2011
13.06.2011
74003
74004
74005
13.06.2011
13.06.2011
13.06.2011
Salvation Army
Horizon Power
Water Corporation
Chadson Engineering Pty
Ltd
City Of Mandurah
Harvey Norman
74006
13.06.2011
Rendezvous
Observation City
74007
74008
74009
74010
13.06.2011
15.06.2011
15.06.2011
16.06.2011
74014
74015
74016
20.06.2011
20.06.2011
20.06.2011
Page 42
144,747.81
2,021.80
100.00
Costs
Pool
2,000.00
Management
1,600.00
40.00
Robertson
09.06.2011
09.06.2011
09.06.2011
09.06.2011
16.06.2011
20.06.11
20.06.11
654.15
932.10
Sports Funding Grant Scheme Feb 2011 - Purchase New
Progate Start Ramp Control System
Cancelled Cheque
73995
73996
73997
73998
74011
74012
74013
Amount
Hotel
Woodhouse
Legal
Solicitors & Legal Consul
Horizon Power
Landcorp
LINK (Local Information
Network Karratha) Inc.
The Other Place
Annual Community Sponsorship 2010/2011 - Salvation
Army
Megalink Telephone Charges 01.05.11 - 31.05.11
Electricity Usage
Water Consumption
Calibrate And Clean Pool Testing Equipment
KEC - Recoup LSL - P Millar
7 Mile Waste - Radio
Accommodation
Conference
2,700.00
76.96
240.00
1,677.50
9,241.87
612.40
80.00
1,996.15
1,062.68
3,000.00
1,130.55
37,931.19
25,375.90
446.05
6,692.46
95.00
LGMA Women In Local Government
Lease Preparation For Northwest Aviation Services
Cancelled Cheque
Cancelled Cheque
Electricity Usage
Return Of Funding RE Pedestrian/Cycleway Directional
Signage
Cancelled Cheque
Cancelled Cheque
LINK - Community & Cultural Grant Scheme July 2010
Karratha Airport Fax Line Charges
Repair Of P Stevens Framed Indigenous Artefacts
350.00
1,551.00
2,692.53
110,000.00
1,000.00
93.00
50.00
Chq/EFT
Date
Name
Description
74017
74018
20.06.2011
20.06.2011
3
Hutchison
Telecommunications Aust.
Horizon Power
SES Messaging Service
Cancelled Cheque
74019
20.06.2011
74020
74021
74022
74023
20.06.2011
20.06.2011
20.06.2011
20.06.2011
Wickham
Community
Association (Inc)
Chadson Engineering Pty
Ltd
Harvey Norman
Jason Signmakers
S Jeayes
74024
20.06.2011
Karratha Emergency Relief
Organisation
KERO - Annual Community Sponsorship 2010/2011
3,000.00
74025
74026
20.06.2011
20.06.2011
And Solicitors
Orbits Softball Club
Legal Advice
Refund Unused Light Tokens - Orbits Softball Club
8,427.65
156.00
74027
20.06.2011
Dept Of Planning
Infrastructure - Plates
SOR Plates - 350R D Lloyd
74028
20.06.2011
Roebourne
Shelter (inc)
74029
74030
20.06.2011
20.06.2011
74031
74032
74033
74034
74035
74036
74037
20.06.2011
22.06.2011
22.06.2011
23.06.2011
23.06.2011
24.06.2011
24.06.2011
Raiders Boxing Club
St Vincent De Paul Society
Leighton Contractors Pty
Ltd
Shire Of Roebourne
Horizon Power
Australia Post
Horizon Power
Shire Of Roebourne
Shire Of Roebourne
74038
74039
24.06.2011
24.06.2011
Australian Services Union
(Asu/Meu Div.)
Lgrceu
Payroll Deductions
Payroll Deductions
74040
28.06.2011
Dampier
Association
Annual Community Association Development Scheme
Funding 2010/2011 - Dampier Lions Park Upgrade
56,250.20
498.34
175.00
Annual Community Sponsorship 2010/2011 - Purchase
New Community Bus
Palintest Chlorine Free Photograde DPD1 Tablets
Camera
Entrance Sign - Waste Facility 7 Mile
Refund of Swimming Lessons S Jeayes
Amount
203.16
12,100.00
64.35
309.00
778.80
160.00
&
Sobering-up
Community
Community Sponsorship - Roebourne Sobering Up
Centre
Sport Funding Grant - Raiders Boxing Club - October
2010
Annual Community Sponsorship 2010/2011
Refund Planning Fee - Applicant Withdrew P2476
Petty Cash
Electricity Usage
Postage May 2011
Electricity Usage
Payroll Deductions
Payroll Deductions
150.00
6,050.00
2,000.00
4,645.69
135.00
1,026.95
3,365.07
1,584.19
21,932.41
1,996.15
2,398.49
354.60
87.00
74041
74042
28.06.2011
28.06.2011
First Steps Playgroup
Karratha Baptist Church
First Steps Playgroup - Community And Cultural Grant
CC/03/OCT/10 - Equipment Purchases
Hall Hire
74043
74044
28.06.2011
28.06.2011
Youth Care West Pilbara
P Battle
Annual Community Sponsorship 2010/11 - Youth Care
West Pilbara
Cossack Art Sales - Wadijarri Dreaming #12
2,000.00
797.50
74045
74046
74047
28.06.2011
28.06.2011
29.06.2011
And Solicitors
Target Australia Pty Ltd
Australian Super
Legal Services - Pilbara Underground Power Funding
Agreement
Wickham Library - DVD's
759.00
250.42
2,169.44
74048
74049
74050
74051
74052
74053
29.06.2011
29.06.2011
29.06.2011
29.06.2011
29.06.2011
29.06.2011
Colonial
First
State
Firstchoice Super
Amp Life Limited
Axa Australia
Health Super
HostPlus Superannuation
LG Super
1,048.35
536.48
555.10
675.72
309.19
343.66
74054
74055
74056
29.06.2011
29.06.2011
29.06.2011
139.40
170.03
588.84
74057
74058
74059
29.06.2011
29.06.2011
29.06.2011
1,253.64
833.23
1,984.88
Page 43
PBTL
Lifetime
Superannuation Fund
Mtaa Superannuation Fund
MLC Nominees Pty Ltd
Navigator Australia Limited
(Aviva
Investment
Services)
Rest Superannuation
Westscheme
Chq/EFT
Date
Name
Description
Amount
74060
74061
29.06.2011
29.06.2011
RAC Annual Community Association Funding 2010/2011
- Launch of Juluwarlu's Cultural Shed
KAC - Air Re-Fill For Pool Cleaning
2,475.00
45.00
29.06.2011
Juluwarlu Group Aboriginal
Corporation
Karratha Adventure Sports
Karratha
Senior
High
School
74062
74063
74064
74065
74066
74067
74068
74069
74070
74071
29.06.2011
29.06.2011
29.06.2011
29.06.2011
29.06.2011
29.06.2011
29.06.2011
29.06.2011
29.06.2011
Roebourne District High
School
St Lukes College
Tambrey Primary School
Horizon Power
Water Corporation
Wickham Primary School
Bunning's Group Limited
Horizon Power
Roebourne High School - NAIDOC Week Donation
St Luke's - NAIDOC Week Donation
Shire President Phone/Internet
Tambrey Primary School - NAIDOC Week Donation
Electricity Usage
Water Consumption
Wickham Primary School - NAIDOC Week Donation
Treated Pine Logs
Electricity Usage
605.00
605.00
515.69
605.00
4,432.83
592.90
605.00
272.32
1,374.52
74072
29.06.2011
A Cheeseman
A Cheeseman Australia Day 2011 Awards Prize - Citizen
of the Year
2,000.00
310,728.98
Karratha Senior High - NAIDOC Week Donation
605.00
74073
30.06.2011
Shire Of Roebourne
Transfer Of Retention To Trust - Griffin Civil Karratha
Airport Expansion
DD13649.1
10.05.2011
Westpac Corporate Credit
Cards
Flights, Accommodation, Fuel etc
22,622.51
DD13736.1
09.06.2011
Westpac Corporate Credit
Cards
18,373.53
17.06.2011
Western
Treasury Corp
15,446.26
16.06.2011
15.06.2011
Commonwealth Bank Of
Australia
SG Fleet Australia Pty Ltd
Loan 93 repayment
Vehicle Leases
82,258.98
1,852.22
8,405,528.23
09.06.11
13.06.11
23.06.11
27.06.11
27.06.11
29.06.11
29.06.11
29.06.11
29.06.11
29.06.11
Shire of Roebourne
Shire of Roebourne
Shire of Roebourne
Shire of Roebourne
Shire of Roebourne
Shire of Roebourne
Shire of Roebourne
Shire of Roebourne
Shire of Roebourne
Shire of Roebourne
Payroll FE 08.06.11
Wages
Payroll FE 22.06.11
Wages
Wages
Wages
Wages
Wages
Wages
Wages
446,351.59
2,442.46
444,375.53
DD13739.1
DD13739.2
DD13767.1
Australian
Total Payments
Page 44
511.65
483.68
1,328.50
120.20
113.47
860.64
199.59
896,787.31
9,302,315.54
10.3
MT WELCOME STATION – OUTSTANDING RATES
File No:
RV.11
Director Community and Corporate Services
Reporting Author:
Date of Report:
04 July 2011
Mt Welcome Pastoral Company Pty Ltd
Nil
Attachment(s)
Summary of Rates
PURPOSE
To consider the write-off of outstanding rates arrears relating to the Mt Welcome Station
and providing a pastoral concession.
BACKGROUND
Mount Welcome Station consists of multiple properties being A5107, A5717, A1373,
A1375, A1376, A1377, A1378, A1379, A1399 and A1404.
Until the end of the 2009/2010 financial year, rates for Mount Welcome Station, had
historically continued to accrue in arrears along with penalty interest for a decade or more.
In order to resolve the issue of outstanding rates several repayment plan options were
provided to Mt Welcome Pastoral Company during the period of 2008 to 2010 without
resolution.
A final attempt to resolve the matter by a proposed repayment plan was made by Council‘s
administration (under delegation June 2010) on the basis that Council would consider the
write off of penalty interest and provide Pastoral Concessions (for properties A5107 and
A5717 for Financial Years prior to 2010/2011) to Mount Welcome Pastoral Company upon
receipt in full by 30 June 2011 of $212,551.36 that comprised of the following amounts:
1. Rates Arrears (including ESL and ESL Penalty) $181,783.12
2. 2010/11 Rates Levied
$ 30,768.24
Page 45
The Mount Welcome Pastoral Company paid a total amount of $232,054.61 by 30 June
2011. The requested schedule of payments as follows:
Date
Description
30/06/2010 1st Payment
01/07/2010 Receipt
31/08/2010 2011/12
Rates Due
11/10/2010
12/10/2010
13/10/2010
31/12/2010
16/06/2011
30/06/2011
Receipt
Receipt
Receipt
2nd Payment
Receipt
3rd Payment
Original
Instalment
Plan
$60,000.00
Amended
Instalment
Plan
$30,000.00
Payments
Received
$19,573.25
$ 5,000.00
$30,768.24
$30,768.24
$30,404.81
$ 2,454.38
$93,960.06
$60,000.00
$75,000.00
$80,662.11
$61,783.12
$212,551.36
$76,783.12
$212,551.36
$232,054.61
The additional amount paid relates to the 30 June 2010 repayment of $19,573.25 which will
remain as a credit against assessment A5107 and A5717.
Any outstanding amounts relating to Emergency Services Levies (ESL) shall remain
payable by Mount Welcome Pastoral Company as it is a State Government Levy collected
by Local Government.
A write off of Rates Arrears (excluding ESL and ESL Penalty) of $193,087.31 would be
required to represent the full extinguishment of outstanding penalty interest.
Appropriate allocations for Doubtful Debts have been made within Council‘s balance sheet
over past financial year‘s to remove any impact on rates revenue within 2011/12 financial
year.
Consultation has taken place over the period rates have been outstanding on Mt Welcome
Station. Meetings have been held for several years between the Chief Executive Officer of
Council and the Mt Welcome Pastoral Company.
Local Government Act 1995 Section 6.12(c) provides for the Power to defer, grant
discounts, waive or write off debts An Absolute Majority is required should a write off be
approved.
Local Government Act 1995 Section 6.47 provides for the application of Concessions
within Subdivision 4 Payment of Rates and Service Charges. An Absolute Majority is
required should a concession be permitted.
POLICY IMPLICATIONS
There are no policy implications.
Page 46
An amount of $193,087.31 would be required to be written off representing penalty interest
accrued on the assessments comprising Mt Welcome Station being A5107, A5717, A1373,
A1375, A1376, A1377, A1378, A1379, A1399, A1404. Penalty interest provides Council
with compensation for lost interest earnings and additional administration expense in
recovering outstanding rates.
Concessions of $49,192.91 representing $46,829.19 for assessment A5107 and $2,363.71
for assessment A5717 are provided for consideration by Council for financial years prior to
2010/11.
Appropriate allocations for Doubtful Debts have been made within Council‘s balance sheet
over past financial year‘s to remove any impact on rates revenue within the 2011/2012
financial year budget.
There are no strategic implications.
There are no risk management considerations applicable.
ISSUES
Economic Issues
Social Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
There are no relevant precedents related to this matter.
DELEGATED AUTHORITY
Delegation 9 – Payment of rates by Instalments or Special Arrangement. The Chief
Executive Officer is permitted to agree with a ratepayer to alternate payment methods
when experiencing financial hardship.
VOTING REQUIREMENTS
Absolute Majority
Page 47
OPTIONS:
Option 1
Option 2
That Council by Absolute Majority RESOLVES to:
1.
WRITE OFF in accordance with section 6.12(c) of the Local Government
Act 1995 $193,087.31 of outstanding rates on properties comprising Mt
Welcome Pastoral Station being A5107 $193,008.49, A5717 $63.70 and
A1373 $15.12; and
2.
NOT provide a pastoral concession of 28.5% for Rates to Mt Welcome
Pastoral Company for the financial period prior to 2010/2011.
Option 3
1.
NOT provide a write off of penalty interest; and
2.
PROVIDE in accordance with section 6.47 of the Local Government Act
1995 a CONCESSION to properties comprising Mt Welcome Pastoral
Station being A5107 $46,829.19 (28.5% of Rates) and A5717 $2,363.71
(28.5% of Rates).
Option 4
That Council by Simple Majority pursuant to section 2.7 of the Local Government Act 1995
RESOLVES to:
1.
NOT provide a write off of penalty interest; and
2.
NOT provide a pastoral concession of 28.5% to Mt Welcome Pastoral
Company by way of a write off of rates arrears for financial years prior to
2010/2011 on properties A5107 and A5717 for the financial period prior to
2010/2011.
CONCLUSION
The write off of the equivalent of Penalty Interest totalling of $193,008.49 under section
6.12(c) of the Local Government Act 1995 and provision of Concession of $49,192.91
under Section 6.47 of the Local Government Act 1995 will bring to finalisation a long
outstanding rates issue.
1.
2.
Page 48
WRITE OFF in accordance with section 6.12(c) of the Local
Government Act 1995 $193,087.31 of rates on properties comprising
Mt Welcome Pastoral Station being A5107 $193,008.49, A5717 $63.70
and A1373 $15.12; and
PROVIDE in accordance with section 6.47 of the Local Government
Act 1995 a CONCESSION to properties comprising Mt Welcome
Pastoral Station being A5107 $46,829.19 (28.5% of Rates) and A5717
$2,363.71 (28.5% of Rates).
ATTACHMENT 1 – SUMMARY OF RATES
Page 49
11
COMMUNITY AND CORPORATE SERVICES
11.1
ANNUAL COMMUNITY ASSOCIATION DEVELOPMENT SCHEME
File No:
GS.41
Director Community & Corporate Services
Reporting Author:
Manager Economic and Community Development
Date of Report:
01 07 2011
Local Shire community associations
Nil
Attachment(s)
Annual Community
Scheme Applications
Association
Development
PURPOSE
For Council to endorse applications for financial assistance received from the Dampier
Community Association, Karratha Community Association, Roebourne Advisory
Committee, Wickham Community Association; and the Point Samson Community
Association for the Annual Community Association Development Scheme.
BACKGROUND
In recognition of the important role that Community Associations play and their ability to
forge communities through a variety of events and projects, Council has committed to the
provision of support and assistance through the Annual Community Association
Development Scheme.
Council will allocate funds on an annual basis for the purpose of contributing to named
Community Associations. Community Associations are required to present a detailed
project brief to Council, depicting project intent, benefit and costing. Funds will be allocated
to Associations through a set payment plan detailed in the project proposal.
The intention of the funding is to offer financial assistance to facilitate Community
Associations in coordinating and delivering strategic, high quality community programs,
events and/or services which provide direct benefit to their community.
The ACADS Scheme provides significant funding assistance to facilitate Community
Associations in coordinating and delivering strategic, high quality community programs,
events and/or services which provide direct benefit to their community. It is a key strategy
in the Shire‘s objectives of facilitating inclusive and engaged communities and building
capacity, capability and partnerships across the community.
Consultation has taken place with Councillors within their role on the various Community
Associations.
Page 50
The Community Development team have liaised with each of the Community Associations
to offer support and assistance in completing the applications.
There are no statutory implications.
POLICY IMPLICATIONS
Policy number CS19 - Annual Community Association Development Scheme is relevant to
this matter. The Scheme makes provision for projects from Dampier, Roebourne,
Wickham, Point Sampson and Karratha communities to receive funding on the basis that
the infrastructure project provides benefit to their direct community.
The expenditure is in accordance with the 2011/12 Budget from 314200 Non- Statutory
donations. $100,000 per annum is allocated to each community association in each town.
The Shire‘s Strategic Plan 2009-2013, Key Goal One – Communities is relevant to this
matter. It is a key strategy in the Shire‘s objectives of facilitating inclusive and engaged
communities and building capacity, capability and partnerships across the community.
ISSUES
Economic Issues
Social Issues
The provision of funding to Community Associations will assist in building the capacity of
associations in coordinating and delivering strategic, high quality community programs,
events and/or services which provide direct benefit to their community
The funding will provide a significant benefit to all residents within the various towns,
however particularly for indigenous residents in the Town of Roebourne with support for
cultural events and youth activity associated with the Lights On Project.
IMPACT ON CAPACITY
There is an impact on the capacity to carry out the Officer‘s recommendation due to
additional time required to effectively liaise with the community associations and seek fully
costed and worked submissions .This applies particularly in the case of the Roebourne
Advisory Committee, with the lack of a quorum for the last three successive meetings,
which has impacted on the Community Development Team‘s workload and ability to
progress action items especially as it relates to actioning the ACADS.
RELEVANT PRECEDENTS
Page 51
DELEGATED AUTHORITY
There are no delegated authorities relevant to this matter.
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
As per Officer‘s recommendation.
Option 2
RESOLVES to:
1. MODIFY the amount and/or submissions received as per Council‘s
determination.
Option 3
RESOLVES to:
1. DEFER the matter pending further information from officers on specific
projects.
Page 52
CONCLUSION
The Dampier, Wickham, Point Samson and Karratha Community Associations and the
Roebourne Advisory Committee have submitted their applications for the Annual
Community Association Development Scheme. These have been collated by officers and
presented for Council approval. The projects, activities and events are consistent with the
values and strategies contained within the Shire‘s Strategic Plan 2009-2013.
That Council by Simple Majority pursuant to Section 3.1 of the Local Government
Act, 1995 RESOLVES to endorse the funding for the Community Associations under
policy CS19 - Annual Community Association Development Scheme for:
Annual Community Association Development Scheme 2011/2012
Applicant
Project
Funding
Category
Total Cost
of Project
Funding
Requested
Additional
Funding
Secured
Dampier
Community
Association
- Hampton Oval lighting
- Jurat Park upgrade
- Windy Ridge Playground Dampier Sports
Club upgrade
- Relocate and upgrade Hampton Beach
Playground including fencing
- Completion of Dampier Lookout upgrade
with tourist information map
- Relocate CDA notice board and upgrade
to lockable cabinet.
Various
$200 000
$200 000
In kind from
Rio Tinto in
the form of
labour
and
equipment
support
Karratha
Community
Association
Annual Karratha Community Fun Walk
2012
Community
Event
$34 550
$18 875
$15 675
Roebourne
Advisory
Committee
- Public Toilets in Century Park, Roe Street
($70,000)
- Community Events/Projects ($20,000)
and Lights On Project ($10,000)
Various
$100 000
$100 000
Nil
Wickham
Community
Association
Purchase of digital projection equipment
and new seating for Wickham picture
garden theatre
Facility
Development
$100 000
$100 000
Nil
Point
Samson
Community
Association
Community
Hall
maintenance
and
enhancement project. In addition, costs for
Annual community grants have been
included as they were unsuccessful via the
grant process.
Facility
Development
$84 308
$84 308
Nil
Page 53
11.2
BULGARRA COMMUNITY CENTRE NAMING COMPETITION
File No:
CP.167
Reporting Author:
Manager Community Facilities
Date of Report:
29 June 2011
Community Facilities
Nil
Attachment(s)
Council Policy CS9
PURPOSE
To advise Council of public submissions following community engagement regarding the
naming of the Bulgarra Community Centre, and for Council to adopt an official name for the
facility currently known as the Bulgarra Community Centre.
BACKGROUND
Council adopted a revised policy CS9 (Naming Buildings, Parks and Reserves) in March
2011, allowing more flexibility in the naming of new facilities, this policy is attached for
information.
Officers engaged the wider community through a naming competition during the months of
May and June 2011 in relation to the facility currently under construction on Hunt way in
Bulgarra, this facility is currently know as the Bulgarra Community Centre. The Bulgarra
Community Centre is due for completion in early 2012, and the current project is at the
stage where signage and naming is vital for project momentum. The information was
dispersed through local media outlets and through distribution lists held by Shire of
Roebourne officers.
The significance of Naming of the Bulgarra Community Centre is related to community
engagement, perception and any potential recognition by a previous resident who provided
the community with notable service.
Nil
Community Consultation has taken place in the form of a public naming competition.
Officers advertised through local mediums and distribution lists for a period of 1 month,
with submissions closing early June. Only one (1) submission was received through the
community consultation, Shire officers have included additional naming options for council
to consider.
Page 54
Proposed Name
Applicant
Frank
Butler Aimee
Community Centre
Troy
Reasoning
See below
Bulgarra Community SoR
Centre
Bulgarra
Sporting SoR
Club
Bulgarra Community SoR
and Function Centre
Location, Purpose
Criteria inline with CS9
- Made a
Significant
contribution to
local sporting
groups.
- Resided in the
area.
Location, Purpose
Location, Function
Location, Function
Location Function
Location Function
Additional Information on Frank Butler
Frank Butler and his family moved to Karratha in 1972. His most notable achievement was
the 1975 WA Citizen of the Year (Sport) for his commitment to sport in regional WA. This
has put him the similar category to other award winners – Thomas Hoad, Barry Cable and
Ric Charlesworth. Frank was the founding President of the Karratha Sport and Recreation
Club in 1976. He was involved in generating funding through submission of grants and
heavily involved in design and construction. Frank is the number 1 life member and this is
recognised by a plaque over the entry.
Frank was also a valuable contributor to the development of Bulgarra Oval – many hours of
hard labour planting seeds for grass. He was a contributor to the design and construction
and was also involved in delivery of lights to Pegs Creek Oval.
The Cardinals Football Club was started in 1979 and Frank was the founding
member/driving force in the development of this club based at the Bulgarra Oval. He was a
committee member with the Club until he left Karratha in 1986, and is a life member. The
reason behind Frank developing this club was his son Craig, did not have a club to play for
and he was keen to see a football club take on juniors and develop through the seniors.
Frank was also the President and committee member for the North Pilbara Football
League, in particular to encourage junior development. At this time the league covered
areas such as Goldsworthy/Shae Gap and across the Pilbara.
From 1977 to 1982 Mr Butler was the President and committee member for the Parent and
Student council for the one and only Karratha school, and his main agenda was to develop
junior sporting groups.
Frank was one of the creators of the Karratha Bowling Club, designing and constructing the
bowling greens with Bob Day and Archie Alladyce.
Not only did Frank Butler bring commitment and devotion to sport in Karratha he also has
left a family legacy with his family being heavily involved in sporting groups across the
town. His family have gone onto becoming life members of the Karratha Netball
Association, Karratha/Dampier Teeball Association, Wickham/Roebourne Teeball
Association and also the Karratha and King Bay Horse and Pony Club.
Sadly, Frank died in 2005.
Page 55
POLICY IMPLICATIONS
Naming is within accordance of Council Policy CS9 (Naming Buildings, Parks and
Reserves), as detailed in the table above.
There are no financial implications.
The construction and successful operation of the Bulgarra Community Facility is a key
initiative of the Shire of Roebourne Strategic Plan 2009-13.
ISSUES
Economic Issues
Social Issues
Socially, the impact of Councils decision will influence community connection with the
facility. A selection based on function, location or purpose, may be easier for the
community to identify, however a name which holds weight in the community and honours
a past resident who made a significant contribution could also create far more interest, and
sense of ownership and place with several community groups.
IMPACT ON CAPACITY
There will be no future impact on capacity
RELEVANT PRECEDENTS
Council has previously both rejected and accepted submissions through public naming
competitions. Council has also seen benefit in naming facilities which describes a facilities
location, function and purpose, additionally Council has considered names which lend
themselves to the marketability of a facility.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
Page 56
OPTIONS:
Option 1
That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act, 1995
RESOLVES to name the facility located on Hunt Way Bulgarra as the Frank Butler
Community Centre
Option 2
RESOLVES to advise Officers of an alternative name.
CONCLUSION
Shire officer‘s have engaged the wider community through a naming competition in relation
to the facility currently known as the Bulgarra Community Centre. The Community Centre
is due for completion in early 2012. Officers have included naming options which were
submitted by the community and options which promote location and functional description
for Council‘s consideration.
Act, 1995 RESOLVES to name the facility located on Hunt Way Bulgarra as the Frank
Butler Community Centre.
Page 57
ATTACHMENT 1 - COUNCIL POLICY CS9
Page 58
Page 59
11.3
BULGARRA SPORTING PRECINCT - PUBLIC OPEN SPACE ADOPTION
File No:
DT/3/8; DP/1/1; PK.2
Reporting Author:
Date of Report:
29 June 2011
Nil
Attachment(s)
Bulgarra Playground Concept
Bulgarra BMX Documentation
PURPOSE
To seek Council‘s endorsement of the proposed Public Open Space Development within
the wider Bulgarra Sporting Precinct.
BACKGROUND
Council has received several reports regarding the developments within the Bulgarra
Sporting Precinct, as identified through both the Karratha 2020 Vision and Community Plan
(endorsed at the February 2009 OCM) and the subsequent Bulgarra Precinct Master Plan
(endorsed at the August 2009 OCM) developed by CCS Strategic Management.
The latest iterations of the Master Plan development has indicatively shown potential space
for passive Public Open Space development, without detailing specifics of what the space
is to include. To date, Council reports have shown a high level concept plan citing the
following components for inclusion;
-
BMX Park
Regional Playground
Passive Open Space (green space)
Officers engaged Mary Jeavons Landscape Architect to prepare detailed concept plans,
and coordinate community consultation workshops, this work was carried out through the
months of April, May and June 2011.
The Bulgarra Public Open Space Development is significant on several levels. Council
should consider future costing and implications in regards to asset maintenance and capital
replacement, whilst noting the importance and need of this development from a community
perspective.
Nil
Page 60
Community Consultation has taken place regarding the wider POS Development at the
Bulgarra Sporting Precinct. The details of the consultation sessions are below in table 1.
Purpose
Location
Date/Time
Advertising
Mediums
BMX
Park On
Site
– 18th April 2011 at Schools
Consultation
Bulgarra Oval
4pm
Local
Newspaper
Playground
Pegs Creek Hall 18th April 2011 at Local
Development
– KCH host
6:30pm
Newspaper
Community
Distribution
Lists
Number of
Attendees
0
7
POLICY IMPLICATIONS
This costing is broken into several separable portions, with the ability to deliver
components based on funds and land availability.
BMX Component
o Part 1 (Jump Track Only)
$50,000.00
o Part 2 (Pump track and surround amenities)
$97,000.00
Playground/POS
o Stage 1
o Stage 2
o Additional Works
o Projected Maintenance (52 weeks)
$511,270.00
$308,700.00
$ 50,000.00
$ 25,000.00
Contingencies
$101,718.44
Estimated cost for the total development (ex GST)
$1,118,902.84.
Council has approved funds through the Bulgarra Sporting Precinct Project, coordinated by
the Shire‘s Strategic Projects Department. The BMX component and Stage 1 of the POS
development are currently budgeted for over the 2010/11 and 2011/12 financial years with
a total of $740,000.00 allocated to works and a further $60,000.00 allocated to design.
Officers will investigate alternative funding opportunities to complete the wider project over
the coming years.
This development is in line with the Shire‘s Public Open Space Strategy, which indicates a
―Regional‖ space and playground is required within the Bulgarra suburb.
Page 61
ISSUES
Nil
Economic Issues
Social Issues
This Development, once completed, will provide residents with a social amenity, play and
meeting space. Council should consider the benefits the local residents will experience with
a development of this size.
IMPACT ON CAPACITY
There will be future impact on Council, in particular the Shire‘s Parks and Gardens
department to maintain the additional green space and play equipment.
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
Option 2
RESOLVES to:
1. REJECT the Bulgarra POS Development Master Plan, and;
2. ADVISE Officers of an alternative approach.
CONCLUSION
Council has approved various Master Plan iterations of the wider Bulgarra Sporting
Precinct. This report provides a detailed concept plan for the POS development portion of
the Precinct Master Plan, Officers recommend Council adopt the revised Master Plan as
attached with the BMX and Public Open Space adjustments.
Page 62
Act, 1995 RESOLVES to endorse the Bulgarra Public Open Space Development and
BMX proposal as per the revised Master Plan provided in Attachment 2
Page 63
ATTACHMENT1 - BULGARRA PLAYGROUND CONCEPT
Page 64
Page 65
ATTATCHMENT 2 - BULGARRA BMX DOCUMENTATION AS PER MASTER PLAN
Page 66
12
DEVELOPMENT,
REGULATORY
12.1
EXCISION OF PART RESERVE 32335 TO ENABLE SENIOR CITIZENS
ACCOMMODATION – REX WEBB PARK
File No:
LP.60
Director Development, Regulatory and
Infrastructure services
Reporting Author:
Manager Strategic Planning
Date of Report:
4 July 2011
Shire of Roebourne and LandCorp
Nil
Attachment(s)
Site survey
AND
PURPOSE
For Council to consider requesting the Department of Regional Development and Lands to
excise part of Crown reserve 32335 (Rex Webb Park) and creation of a new reserve to be
vested in the Shire of Roebourne for the purpose of ‗Accommodation‘ to enable the
relocation of the existing city centre senior citizens accommodation village.
BACKGROUND
In November 2009 the state government launched its Pilbara Cities Vision, being ―to build
vibrant cities that offer economic and social sustainability from one generation to the next;
places that people will choose to live on a permanent and intergenerational basis; and with
quality accommodation and services in line with other major Australian cities‖ marked a
major turning point.
In response to this vision, the Shire produced (in partnership with LandCorp), the ―Karratha
City of the North Strategic Plan‖ (KCN Plan). The KCN Plan consists of three parts being
the ―Implementation Plan‖, the ―City Growth Plan‖ and the ―City Centre Master Plan‖.
The City Centre Master Plan illustrates how the existing town centre can be modernised
and transformed into a vibrant and attractive city centre. The vision is to promote a variety
of residential, retail, commercial, civic and community amenities. It encompasses great
urban design outcomes; a high quality public realm; diverse residential development
providing more choice; and an increased density and scale of mixed-use developments.
In implementing the KCN City Centre Master Plan, modifications and upgrades to the city
centre infrastructure is required. This will primarily consist of modifications and upgrades to
the public road network (including some road realignments) and associated utilities
infrastructure, streetscapes, drainage reserves and public open space. One key element of
a new city centre is a realigned and modified Sharpe Avenue required in order to create a
‗main street‘. The existing Sharpe Avenue is proposed by the Master Plan to be extended
to the north between the future Pelago development and south to Dampier Highway. The
proposed southern extension will require the relocation of the existing senior citizens
Page 67
accommodation village. Construction of the first stage of the city centre infrastructure works
program is due to commence in November, therefore; the relocation of the existing village
is of critical importance.
LandCorp has been nominated as the project manager for the proposed relocation of the
village. Discussions with the senior citizens determined that a new facility should
incorporate single, detached dwellings within walking distance to the city centre. Land north
of Richardson Way in Bulgarra was originally identified by Council‘s administration as being
the preferred alternate site, however; site development constraints due to potential
localised rainfall and storm surge flooding may render the site unviable in the short term.
The next suitable site was determined to be land south of Gregory Way, Bulgarra (Rex
Webb Park). Rex Webb park is largely unused and surplus to the communities needs as
confirmed by the Shire‘s recent parks rationalisation study. The land has also been
identified as possible for residential infill development by the Pilbara Cities ‗Lazy Lands‘
project.
In order for the site to be available for development should the project be formally
confirmed including funding, management responsibilities, and detailed design, the portion
of Crown reserve 32335 should be excised from the parent reserve and vested in the Shire
for the purpose of ‗Accommodation‘ with power to lease up to 21 years (standard period
permissible under the Land Administration Act 1997). ‗Accommodation‘ grants Council the
future flexibility for dwellings to be occupied by people other than senior citizens i.e. staff or
service workers. This potential would obviously be subject to future negotiations with
relevant authorities after the relocated residents have moved on. Creating a new reserve
does not obligate the Council to anything other than granting the certainty that an
alternative senior citizens village site is available.
It is important to make the distinction between the actual physical relocation of the senior
citizens accommodation village and the purpose of this report which is only to request the
Department of Regional Development and Lands to excise a portion of reserve 32335 from
the parent reserve and create new reserve for the purpose of ‗Accommodation‘ with power
to lease up to 21 years. Detailed planning of a future village is yet to be undertaken.
The relocation of the existing senior citizens accommodation village is deemed to be of
utmost significance to the Council as it is critical to enable the full implementation of the
City Centre Master Plan and overall revitalisation of the city centre.
By creating a new reserve will provide an option for Council to provide a suitably located
parcel of land to whichever entity is determined to develop and manage a new senior
citizens accommodation village. Vesting the reserve to the Shire grants the Council the
best flexibility to manage any future development of the site in a timely fashion, including
having the ability to exempt the requirement for planning approval under the Town
Planning Scheme.
No formal consultation has occurred between the Shire‘s administration and Councillors.
The existing residents of the senior citizens accommodation village were briefed at the
Shire administration office earlier in the year. Once further planning is undertaken
regarding the funding and feasibility of the relocated accommodation, it is recommended
that another briefing session is arranged. Any future development proposal over the site
should be advertised in accordance with the provisions of the Shire of Roebourne Town
Planning Scheme No. 8.
Page 68
The Department of Regional Development and Lands must undertake the process of
excising the portion of Crown reserve and creation of a new reserve in accordance with the
provisions of the Land Administration Act 1997.
POLICY IMPLICATIONS
There are no Council policy implications.
It is undetermined at this stage if any financial obligations will be placed on the Shire for the
future relocation of the senior citizens accommodation village, although indications are that
construction of the new dwellings will be State funded. Terms of any future leases or
management of dwellings has also yet to be determined.
The relocation of the senior citizens accommodation village is critical to enable the
implementation of the Karratha City of the North City Centre Master Plan by providing land
to construct the southern extension of Sharpe Avenue to Dampier Highway.
There is no risk to Council with regard simply to the request to the Department of Regional
Development and Lands for the excision of part reserve 32335.
ISSUES
Economic Issues
There are no economic implications related to the request to the Department of Regional
Development and Lands for the excision of the part reserve and creation a new reserve.
Pilbara Cities have already undertaken a site survey as part of the Lazy Lands proposal.
Payment of any future administration or survey costs will be administered by LandCorp.
Social Issues
There are no social issues related to the request to the Department of Regional
Development and Lands for the excision of part Reserve 32335 and creation of a new
reserve. Any future development proposal over the land will be adequately advertised to
potentially affected land owners. The existing residents of the senior citizens
accommodation village will be adequately consulted with when solid options are presented
for their relocation.
LandCorp may be required to undertake a heritage clearance in accordance with section
18 of the Aboriginal Heritage Act 1972 it any significant heritage features are located on the
land.
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
There are no delegated authorities relevant to this matter
Page 69
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
Option 2
That Council by Simple Majority RESOLVES:
1. Not to request the Department of Regional Development and Lands
to excise a portion of reserve 32335 from the parent reserve and
create new reserve for the purpose of ‗Accommodation‘ with power
to lease up to 21 years;
2. To request the Chief Executive Officer to continue sourcing an
alternate parcel of land for the relocation of the existing senior
citizens accommodation village.
CONCLUSION
Excising the portion of land from the parent Crown Reserve 32335 and creation of a new
reserve to be vested in the Shire for the purposes of ‗Accommodation‘ with power to lease
up to 21 years will enable the Council the flexibility and site certainty to further negotiate
and plan (in association with LandCorp) the future relocation of the existing senior citizens
accommodation village. In resolving to request the Department of Regional Development
and Lands to create a new reserve, Council endorses the site as a suitable location for
senior citizens accommodation.
Creating a new reserve does not obligate the Council to anything other than granting the
certainty that an alternative senior citizens village site is available.
It is recommended that the Council request the Department of Regional Development and
Lands to excise a portion of reserve 32335 from the parent reserve and create new reserve
for the purpose of ‗Accommodation‘ with power to lease up to 21 years.
That Council by Simple Majority RESOLVES to request the Department of Regional
Development and Lands to excise a portion of reserve 32335 from the parent reserve
and create new reserve for the purpose of ‘Accommodation’ with power to lease up
to 21 years.
Page 70
ATTACHMENT 1 - SITE SURVEY
Page 71
12.2
NOMINATION OF COUNCILLORS TO PILBARA JOINT DEVELOPMENT
ASSESSMENT PANEL
File No:
GR.19
Director Development Infrastructure and
Regulatory Services
Reporting Author:
Manager Statutory Planning
Date of Report:
22 June 2011
NA
Nil
Attachment(s)
1.
Letter: Development Assessment Panels
(DAPS) – Member Training Session for
Pilbara JDAP 21/06/2011
PURPOSE
For the Council to nominate two members and two deputy members to the Pilbara Joint
Development Assessment Panel (JDAP).
To advise the JDAP members of the need to register for upcoming member training.
BACKGROUND
The Pilbara JDAP is due to commence operation on 1 July 2011. At the ordinary
Council meeting of 16 May 2011 the Council resolved as follows:
“That Council:
1. Nominates Cr John Lally and Cr Sharon Vertigan to the Development
Assessment Panel with Cr White-Hartig and Cr Smeathers as Deputy
Members.
2. Advise the Department of Planning of the nominations by June 13th
2011.”(Resolution No. 151628).
Cr Vertigan has since advised she is no longer available to sit on the panel. Cr
White-Hartig has indicated she is available to take up the position as panel
member. This will leave Cr White-Hartig‘s position as deputy member unfilled. The
Council must now nominate Cr White-Hartig to membership of the panel and seek
nominations from the Council to fill the deputy position.
The State Government requires that two members and two deputy members from the
Council‘s elected representatives are appointed to the JDAP.
Page 72
A report advising the Council of the need to nominate members to the Development
Assessment Panel was considered at the Ordinary Council Meeting of 16 May 2011.
Planning and Development Act 2005
Planning and Development (Development Assessment Panel) Regulations 2011
POLICY IMPLICATIONS
Incidental costs and sitting fees are available to Development Assessment Panel members
provided the member is not prevented from claiming fees by section 31(6) of the Planning
and Development (Development Assessment Panels) Regulations 2011. Councillors
should be aware of the limitations to the ability to claim payment for services to the panel
which are set out in Clause 31 (6) of the Development Assessment Panel Regulations
2011.
If the Council chooses not to nominate elected representatives to the panel, the
Department of Planning will appoint members of the public to the positions.
There are no relevant risk management considerations.
ISSUES
Economic Issues
There are no economic issues related to the nomination of elected representatives to the
JDAP.
Social Issues
There are no social issues related to the nomination of elected representatives to the
JDAP.
There are no environmental issues related to the nomination of elected representatives to
the JDAP.
There are no Cultural & Heritage issues related to the nomination of elected
representatives to the JDAP.
IMPACT ON CAPACITY
Members of the JDAP will be required to hear and decide Development Applications as
and when the need arises.
Members will be required to attend training prior to sitting on the panel. That training will
be held at Port Hedland on Friday 15 July 2011. Members are required to read a number
of documents in preparation for the training. Those documents are available on the
Development Assessment Panel website.
Page 73
There will be an initial time commitment associated with preparing for and attending the
training and an ongoing time commitment associated with preparing for and attending
panel meetings.
In considering nominations to the JDAP the Council should prefer those members who
have a particular interest and or skill in the Development Assessment process and who are
most likely to be available to attend the panel meetings. Due to the administrative
complexities of making changes to the panel membership, it is also recommended that
councillors consider their intentions to stand for election in the new term before offering
themselves for selection.
RELEVANT PRECEDENTS
There are no precedents relevant to this matter.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
As per Officer recommendation.
Option 2
Refuse to nominate Shire of Roebourne elected representatives for appointment to the
Pilbara Joint Development Assessment Panel.
CONCLUSION
The Pilbara Joint Development Assessment Panel is due to commence operation from 1
July 2011. Councils are required to nominate two members and two deputy members to
the panel. One of the members nominated at the Ordinary Council Meeting of 16 May 2011
has advised they are no longer available to sit on the panel. The Council must now
nominate replacement panel members and advise the Department of Planning of the
same. Membership of the JDAP involves compulsory attendance at ‗member training‘ on
15 July 2011.
OFFICER RECOMMENDATION
That Council by Simple Majority pursuant to section 3.5 of the Local Government
1.
2.
3.
4.
Page 74
Nominate Cr White-Hartig to membership of the Joint
Development Assessment Panel (JDAP)
Nominate a deputy member to the JDAP.
Advise the Department of Planning of the nominations.
Advise the Department of Planning that nominated members
will attend the training to be held in Port Hedland on 15 July
2011.
ATTACHMENT 1 - LETTER: DEVELOPMENT ASSESSMENT PANELS (DAPS)
– MEMBER TRAINING SESSION FOR PILBARA JDAP 21/06/2011
Page 75
Page 76
12.3
WICKHAM SOUTH STAGE ONE – ROAD NAMES APPLICATION
File No:
RD.46
Infrastructure Services
Director
Reporting Author:
Manager Statutory Planning
Date of Report:
4 July 2011
Taylor Burrell Barnett
Nil
Attachment(s)
Taylor Burrell Barnett Letter 14 June 2011
Development,
Regulatory
and
Subdivision Plan showing Road Names
REPORT PURPOSE
For the Council to consider the appropriateness of the road names proposed for Wickham
South Stage One.
Background
In anticipation of development approval for the Stage 1 civil subdivision works the applicant
seeks that the Council considers the proposed road names.
The applicant has consulted with the Geographic Names Committee and are advised that
the proposed names are appropriate and consistent with the Geographic Names
Committee Principles, Guidelines and Procedures.
The Council endorsed the Wickham South Development Plan on (insert date). A
development application has been lodged with the Shire for approval to undertake civil
subdivision works for Stage 1 of Wickham South.
Road names are required prior to subdivision being released.
This report constitutes consultation with elected representatives.
The proposal has been referred to the Technical Services staff have not raised any issues
with the proposed names.
The applicant advises they have consulted with the Geographic Names Committee and
Ngarluma Aboriginal Corporation.
Page 77
POLICY IMPLICATIONS
There are no financial implications.
ISSUES
Economic Issues
Social Issues
The Shire of Roebourne Council has a list of preferred road names. However, the
applicant on behalf of their client seeks that the existing native flora theme be approved so
as to be consistent with the established names in Wickham. The applicant offers the
following further explanation for the choice of names:
It was considered an opportunity to build upon the existing plant theme in Wickham.
In this regard, there were very few options on the Shire‘s list for plant names.
The Geographic Names Committee Guidelines state a preference for aboriginal
names which is partly met as many of the plant names are aboriginal.
The majority of names on the Shire‘s list relate to pearling luggers from Cossack
and Point Samson, which are not complimentary to the existing Wickham Street
names and the history of Wickham.
The applicant proposes a departure from the native flora theme with respect to two names
(Jones and Clemence) which are intended as a tribute to former employees who lived in
the Town and made significant community contributions, but have now passed.
“Ros Jones played an important role in Wickham and the larger Pilbara community.
She was a great contributor to the Teeball, Softball and Scout organisations. Bob
Clemence was a long time Wickham resident; an employee in the main workshop;
an organiser of Wickham Little Athletics for many years; and was actively involved
with Scouts and the Wickham Picture Gardens. Despite these tow proposed road
Page 78
names not being consistent with the general theme, the Geographic Names
Committee has provided its „in principle‟ support.”
The following road names are proposed:
Birdwood Road
Bottlebrush Road
Buffel Road
Clemence Road
Ganyji Road
Gurlimba Road
Halgania Turn
Hibiscus Road
Jirriny Road
Jones Road
Mangrove Road
Mardirra View
Marruwa Road
Melaleuca View
Murnungu Drive
Snappygum Bend
Thalgu Entrance
Thayimarra Road
Whitegum Parkway
Winyarrangu Road
Wirrangkura Road
Yammarrara Road
Yigara Road
Yirringan Parkway
These road names were previously approved by Landgate in 1980, however the road
layout has been modified to be consistent with the approved Development Plan and
Townsite Structure Plan, resulting in the modification of the location of the named roads.
Rio Tinto has consulted with the Ngarluma group to obtain its approval of proposed road
names. Ngarluma has not objected to the proposed names. While not available at the time
of writing this report, the applicant advises that Ngarluma‘s confirmation is forthcoming and
will be tabled at the Council meeting.
At present, the northern end of Ganyji Road (northern side of Thalgu Entrance) will be a
cul-de-sac before reaching Jacaranda Place (refer to draft civil engineering designs for
pavement detail). This road may be subject to possible future extension through the
connection of the existing loop road (e.g. Jacaranda Place, Oleander Place etc.) along the
western side of the recreation grounds, at which time naming of the connected loop roads
associated with Ganyji Road will be addressed by the Shire. The Geographic Names
Committee has requested that the Shire make specific reference to this possibility in its
approval and to the possible future extension of Carse Street into Wickham South to
acknowledge the possible future connection, in accordance with the Structure Plan.
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
Page 79
OPTIONS:
Option 1
Option 2
RESOLVES to:
1. REFUSE approve the road names proposed for Wickham South Stage
One.
2. REQUIRE the applicant to submit amended road names for
consideration.
CONCLUSION
The applicant has proposed road names for roads to be established through the first Stage
of subdivision in Wickham South. The names have been agreed to in principle by the
Geographic Names Committee. Ngarluma Aboriginal Corporation has been advised of the
proposed names and has not objected.
That Council, subject to evidence that the Ngarluma Aboriginal Corporation is
satisfied with the proposed road names, by Simple Majority pursuant to Section 3.5
of the Local Government Act, 1995 RESOLVES to:
1.
2.
3.
4.
Page 80
Approve the proposed road names for Wickham South Stage
One as follows.
Birdwood Road
Bottlebrush Road
Buffel Road
Clemence Road
Ganyji Road
Gurlimba Road
Halgania Turn
Hibiscus Road
Jirriny Road
Jones Road
Mangrove Road
Mardirra View
Marruwa Road
Melaleuca View
Murnungu Drive
Snappygum Bend
Thalgu Entrance
Thayimarra Road
Whitegum Parkway
Winyarrangu Road
Wirrangkura Road
Yammarrara Road
Yigara Road
Yirringan Parkway
Refer the Council approved road names to the Geographic
Names Committee for final approval.
Acknowledge the likely future extension of proposed Ganyji
Road through the connection of the existing loop road (e.g.
Jacaranda Place, Oleander Place etc.) along the western side of
the recreation grounds and need to address the naming of the
connected loop roads associated with Ganyji Road at that time.
Acknowledge the likely future extension of Carse Street into
Wickham South to acknowledge a likely future connection, in
accordance with the approved Town Centre Structure Plan.
ATTACHMENT 1 - TAYLOR BURRELL BARNETT LETTER 14 JUNE 2011
Page 81
Page 82
ATTACHMENT 2 - SUBDIVISION PLAN SHOWING ROAD NAMES
Page 83
12.4
PROPOSED MADIGAN ROAD EAST DEVELOPMENT PLAN
File No:
P2501
Director
Development,
Reporting Author:
Senior Statutory Planning Officer
Date of Report:
5 July 2011
TPG – Town Planning and Urban Design
Nil
Attachment(s)
Madigan Road Development Plan
Regulatory
and
PURPOSE
For the Council to consider the final adoption of the proposed Madigan Road East
Development Plan. Should Council decide to adopt the plan any resolution would also
include forwarding the Development Plan to the Western Australian Planning Commission
(WAPC) for final endorsement in accordance with the Shire of Roebourne Town Planning
Scheme No.8 (TPS8). The Development Plan upon adoption from Council and
endorsement by the WAPC would become the guiding document for a substantial
residential development/subdivision over this parcel of land.
BACKGROUND
The Madigan Road East Development Plan was submitted to the Shire in October 2010.
The land, the subject of this Development Plan is zoned as Urban Development and is
indicated on the Scheme maps as Development Area 12. For any development to occur in
land zoned ‗Urban Development‘ a Development Plan is required to be submitted to and
adopted by the Shire and finally endorsed by the WAPC. A Development Plan does not
grant approval for subdivision works to begin but provides an overarching plan for the
guidance of subdivision development over a site.
The land parcel the subject of this Development Plan is located south of Dampier Road
and the Karratha Cemetery. Madigan Road borders the site to the west and Madigan
Creek borders the site to the east. The Karratha Hills contain the site to the south. The
proposed Development Plan is across a land area of approximately 67.7 hectares and
would provide for approximately 1250 dwellings within a range of housing types and
densities. The Development Plan provides for a mix of low to medium density development
with a three storey medium density component to the centre of the land area revolving
around a small ground level commercial centre. A portion of the site directly adjacent to the
southern boundary of the cemetery is proposed to enable Transient Workforce
Accommodation (TWA) that would be required to be designed to integrate with the
surrounding residential areas with an outward appearance the same as that of surrounding
residential development. This will be controlled by the requirement to prepare and endorse
a Detailed Area Plan for this land area. Should Landcorp find that the land is not taken up
as TWA development, it would be developed as residential allotments.
The Development Plan proposes that a number of land parcels with medium density
zonings and the parcel for TWA development require the preparation and endorsement of
Page 84
DAP‘s. This is to ensure that the development on these sites contains responsive quality
residential design.
The proposal provides traffic linkages to Dampier Road, Madigan Road and three road
linkages across Madigan Creek to Baynton West. Drainage networks, stormwater
management, public open space, pedestrian linkages and cultural heritage issues have all
been investigated in detail.
In accordance with the Scheme the proposal was referred to the WAPC on 18 November
2010. The WAPC responded to the Shire on 20 December 2010. The WAPC‘s response
simply stated that they had had discussions with the applicant (TPG Town Planning
Consultants on behalf of Landcorp).
TPS8 requires that the submitted Development Plan be advertised for public comment
within 60 days of receiving. TPS8 also states that that this is to be done once appropriate
information for advertising is submitted. The Development Plan was advertised in the Local
newspaper on 30 March 2011 and following this on the 6 April 2011. The reason this was
not advertised within the 60 days was that the applicant had not provided what was
considered sufficient and appropriate information for advertising and following additional
meetings with Shire staff some revisions were also considered necessary for the Shire to
deem the Development Plan appropriate for advertising.
Following the 21 day advertising period no submissions were received by the public. The
Development Plan was also referred to relevant Government Departments, service
authorities and agencies. Responses from these organisations have filtered through to the
Shire sporadically and the final response was not received by the Shire until 4 July 2011.
Refer to the table of responses in the ‗Community Consultation‘ section below. The Shire
requires these responses to make any final considerations as to whether the Development
Plan requires revisions. All submissions have been received and the Development Plan
has been reconsidered in light of these submissions. Some minor alterations have been
undertaken however, these are not significant and it has been considered that they do not
warrant readvertising.
The Development Plan as presented in the attachment to this agenda item has been well
considered by Shire staff during and following consultation in accordance with TPS8 and is
recommended for final adoption by the Shire. It should be noted that should the Council
resolve to adopt the Development Plan as presented or with some further minor
modifications the plan will be forwarded to the WAPC for final endorsement. The WAPC
prior to endorsing the plan may request that additional modifications be required.
The progression of the Development Plan through adoption by Council and endorsement
by the WAPC would allow for the progression of the subdivision of this parcel of land and
provide a significant number of residential allotments within the Karratha Townsite. This
would provide additional housing that is clearly in demand within Karratha at this time. The
development of such a significant land area would have consequences in the medium term
for the Shire in so far as maintenance of infrastructure including, roads, drainage systems,
footpaths and open space. Additionally, a greater number of rateable residential dwellings
and a small component of commercial properties would have to be considered within Shire
budgeting processes.
Page 85
This report constitutes consultation with Councillors. No previous Councillor contact has
been made.
Consultation has taken place with relevant internal departments including, Building, Health,
Infrastructure and Community Facilities and Recreation.
No public submissions have been received following community consultation.
The
proposal was advertised in the local newspaper on 30 March 2011, for a period of 21 days.
The proposed Development Plan was referred to all relevant Government Departments,
service authorities and agencies. Submissions from most of these agencies have been
received.
Submitter
Horizon Power
Summary
No issues with the proposal
and
Horizon
Power‘s
Technical Services group
has cleared the proposal.
Department of Regional Both the Pilbara Cities and
Development and Lands
State
Land
Services
branches of RDL have seen
the proposal. State Land
Services and therefore RDL
have no objections to the
proposed
Development
Plan.
Department of Environment The DEC has no specific
and Conservation (DEC)
concerns in regard to the
impacts of this proposal on
Priority
Ecological
Communities within
the
vicinity of the site.
Water Corporation
Page 86
Comments
Acknowledged as supported
DEC noted that should the
proposal
proceed
to
subdivision
stage
the
proponent is required to
adhere to the provisions of
the
Environmental
Protection
(Clearing
of
Native
Vegetation)
Regulations 2004.
Cannot support the proposal It is recognised Water
at this point in time due to Corporation
is
having
water supply constraints.
difficulty
supporting
the
majority of developments
Also, although there is within the Karratha townsite
wastewater planning for this at this point in time due to
area, currently there is no water supply and waste
wastewater
treatment water capacity issues.
capacity and won‘t be until
at least mid 2014.
This is not considered a
reason to delay the adoption
of the Development Plan as
the
Development
Plan
provides the overarching
guidelines for subdivision
development on this land.
Stages of subdivision will not
be able to be cleared and
granted approval by the
WAPC until connections to
these services is known to
be possible and/or imminent.
These services can be
provided however, it is a
matter of timing in regard to
when they will be available.
Department of Indigenous Recognised that there are a Acknowledged
Affairs (DIA)
number
of
Aboriginal
Heritage sites on the It
has
since
been
Register that intersect with determined that a Section 18
the site.
is only required if the sites
are
proposed
to
be
DIA
recommended
that disturbed. The proposed
Landcorp submit a notice Development
Plan
and
under Section 18 of the subsequent subdivision will
Aboriginal Heritage Act, not disturb the sites.
1972 to obtain consent to
use the land from the The Ngarluma Native Title
Minister.
Holders are aware of the
proposal and were part of
DIA
advises
that
the the consultative group for
proponent
advises
the site investigations. Landcorp
Aboriginal community and/or have presented information
Native Title Claimants about to the Shire that indicates
their current work programs that all parties to the Burrup
to ensure the community is and
Maitland
industrial
aware of the project.
Estates Agreement will be
consulted in the preparation
of a Cultural Heritage
Management Plan that is
currently being prepared in
anticipation of progressing to
the
initial
stages
of
subdivision.
Pilbara
Development Concern about a disconnect The separation is due to
Commission (PDC)
between this proposal and Madigan Creek dissecting
the existing Baynton West these two land areas. Three
subdivision.
road connections will be
made traversing this creek.
These will allow pedestrian
connection as well.
Has
Page 87
traffic
management These issues have been
been considered in the considered with consultation
proposal in regard to future of MRWA.
residents
connecting
to
Madigan Road.
In relation to the potential for
TWA development to the
north west corner of the site,
the PDC believes that TWA
development should not be
located
on
main
thoroughfares
such
as
Madigan
Road
unless
developed so as not to
appear as mining camp, that
the accommodation has a
limited life as a TWA and the
TWA accommodation can
be converted to normal
residential use?
These issues have been
considered
within
the
Development Plan and the
Plan requires that any TWA
appear to the public domain
as a standard residential
development
and
that
internal roads are created to
be able to convert and
connect to the main road
network to Shire standards.
PDC raised the issue of The overhead powerlines to
what becomes of the the southern end of the
overhead powerlines.
development are proposed
to be removed and placed
underground.
Concern that the cemetery The cemetery has capacity
has the ability to provide for well into the future at its
a growing population.
current land area.
PDC has asked, has there
been space identified for
community
infrastructure
such as child care?
Department of Water (DoW)
The current approach for Acknowledged as supported
conveyance of stormwater is
supported by the DoW.
DoW is satisfied that the
Page 88
The
Baynton
West
subdivision has included a
Family Centre which is
within close proximity to the
site. It is also noted that a
DAP for Lot 365 Wagari
Drive is currently being
amended and would permit
the development of a child
care facility. This site would
be within 400m walking
distance of many future
homes in this proposal and
is connected by a proposed
neighbourhood road.
proposal can proceed to
next
stage
of
development/subdivision
approval.
DoW will provide further
comment on the UWMP at
subdivision approval stage.
Main
Roads
Australia
Western The ―Left in Left out‖ off
Dampier
road will
be
permitted to be a ―left in‖
only. The
need for a
―left out‖ will be considered
post completion of Stage 1A
of this development
and
current Dampier Road works
by Main Roads WA. There
is a
need
for
better
connectivity via the existing
local road network between
the
proposed
development and Balmoral
Road roundabout.
The restrictions imposed by
the MRWA limitation to left
in only will not adversely
affect the development as
consideration of traffic flow
at each ingress and egress
will be considered at the
subdivision stage. A left turn
into Dampier Road is likely
to be supported by MRWA
once lights are placed at the
Madigan Road intersection.
Traffic modelling shows that
even if those lights are not
provided, alternative traffic
routes
within
the
development
will
be
adequate.
Town Planning and Development Act, 2005
Shire of Roebourne Town Planning Scheme No.8
POLICY IMPLICATIONS
No internal policies will be impacted upon as a result of this proposed Development Plan.
The Development Plan does contain the requirement to prepare Detailed Area Plans
(DAP‘s) to guide residential development in various areas of the site. These DAP‘s would
be developed and considered in accordance with TPS8 at a later stage, following final
endorsement of the Development Plan by the WAPC.
The proponent will be required to pay the relevant planning fees associated with the
assessment of this proposal. The proposal, should it be endorsed and proceed to
development stage, would see the imposition of rates to property owners which would be
required to be considered within Council‘s budgeting processes. Ongoing maintenance of
public infrastructure as a result of the subdivision will also need to be considered.
The recently endorsed City Growth Plan (CGP) provides the strategic land use planning for
the Shire across the next 20 years. This parcel of land is ‗earmarked‘ for residential
development within the CGP. The proposal is considered to meet the aims and objectives
for this land area as presented within the CGP.
Page 89
There are no risk management considerations applicable as the proposed Development
Plan has been considered in accordance with the process for the preparation and
implementation of a Development Plan as outlined in TPS8.
ISSUES
Nil
Economic Issues
The progression of the Development Plan through to the subdivision stages and then
development and sale of dwellings has its ultimate aim in fulfilling the current demand for
housing within the townsite of Karratha. The addition of new housing stock of varying form
(single dwellings, grouped dwellings and multiple dwellings) and a mix of lot sizes will
provide for a varied range of demographic. Further, it will assist in alleviating the current
demand for housing and the high property values within Karratha.
The proposal, should it proceed to development stage, would provide jobs directly related
to those involved in bulk earthworks initially and then those in the construction industry for
the development of infrastructure and dwellings. The jobs provided are considered to be
significant and the multiplier effects to other service and trade industries would create
further employment.
The proposal, should it be endorsed and proceed to development stage, would see the
imposition of rates to property owners which would be required to be considered within
Council‘s budgeting processes. Ongoing maintenance of public infrastructure as a result of
the subdivision will be a service that will create costs to the Shire.
Social Issues
The proposed Development Plan would provide the basis for residential development for
approximately 1250 dwellings. This brings with it the need to meet the social requirements
of the resultant population.
The provision of educational facilities for the children that would reside in the future
Development Plan area has been considered. No schools are proposed within the
Development Plan area.
The Development Plan states that the Department of Education and Training (DET) have
advised, via correspondence to Landcorp that the Baynton West Primary School, which
comprises a site of 4.5 hectares, has provision to be developed in the future to a facility
approximately 1.5 times the size of a typical primary school to enable it to specifically cater
for new residents within the Development Plan area as well as the Baynton community.
The City Growth Plan estimates that should the population of Karratha expand to 20,000
an additional primary school would be required within the townsite. This proposal will not
push the population to this threshold and it is not considered that land area for an
additional primary school is required within this proposal.
The City Growth Plan identifies that as the population of Karratha expands an additional
public high school is unlikely to be required until the population exceeds 20,000 people and
approaches 35,000 people. It is known that high school facilities will be relocating in the
foreseeable future to the educational site where the present TAFE is located. This will bring
secondary schooling within close proximity of this proposed Development Plan area
catering for the needs of future residents. In addition the St Luke‘s secondary school is
located within relatively close commuting distance being located in Baynton. It is not
Page 90
considered that land area for an additional secondary school is required within this
proposal.
It is noted that the Family Centre in the heart of Baynton West is currently under
construction and will serve the greater community beyond Baynton West. This facility is
located approximately 1km from the centre of the Development Plan site. Vehicular and
pedestrian access from Baynton West to the Development Plan area is provided with three
linkages as is outlined in greater detail under the heading Environmental Issues below. In
addition, it is also noted that a Detailed Area Plan (DAP) for Lot 365 Wagari Drive is
currently being amended and would permit the development of a child care facility on this
lot. This lot is within 400m walking distance of many future homes in this Development Plan
proposal and is connected by a proposed neighbourhood road.
Residents of a new subdivision of a land area of this size would expect provision of public
open space and this is a requirement of State Planning Polices. Public Open Space has
been provided in the form of passive and active open space areas. The layout of the
development provides for two larger open space areas proposed to contain play equipment
and areas with space for activities such as kicking footballs and other casual sporting
pursuits.
The proponent considers that formal playing fields are well catered for at a district level at
nearby Baynton West (junior playing field), Nickol (Tambrey Oval) and the soon to be
developed Leisure Centre Complex and associated playing fields. The consolidation of a
large amount of open space within the two ‗park‘ areas to the east of the centre of the
development and to the south east corner of the site have been considered by Council staff
and supported by infrastructure services. The consolidation of most of the required open
space, in accordance with the relevant state planning policy, will reduce Shire maintenance
costs into the future and will provide sufficient open space to provide for active use, within
easy walking distance to all residents.
In addition a smaller ‗park‘ is proposed adjacent to the south of the local centre of the
development. This park will provide a focal point within the centre of the development
nearer to the higher density development proposed and enhances local identity and sense
of place. This park has an area of 4015m2 and can be utilised for passive recreation and is
proposed to be provided with quality landscaping and seating and shade areas.
The plan was referred to Community Development for comment. Initially officers
considered that the proposed open space and made comment to reduce ―pocket park‖
scenarios and increase the larger passive spaces to accommodate ―active‖ organised
sports activities. More recently officers expressed their dissatisfaction with the proposed
open space as shown on the revised plan as a previous heritage feature in the centre of
the main open space area had not been identified at the time of their initial consideration
and its presence reduces the ability to use that space for active recreation. With that
knowledge officers now require reconsideration of the amount and configuration of open
space.
Officers have further requested that a cash contribution in lieu of open space is required
where the open space provisions cannot be met.
As the cash in lieu mechanism is a function of the subdivision approval process the ability
to take it is triggered at the subdivision stage but only if the open space identified in the
subdivision application is not in accordance with the approved development plan. For that
reason the development plan should accurately set out the open space requirement and
should not be approved until such time as the open space requirement is fully understood.
Page 91
Flora and Fauna
Vegetation studies have shown that Priority 1 – Priority Ecological Communities (PEC‘s)
may occur within the vicinity of the site. The proposal was referred to the Department of
Environment and Conservation (DEC). The DEC have stated that the vegetation
communities on site are unlikely to form part of the Priority 1 PEC and in this respect the
DEC has no specific concerns in regard to the impacts of the proposal on PEC‘s within the
area.
The proponent has undertaken a search of the DEC‘s Threatened and Priority Fauna
database and the Western Australian Museum database to identify potential scheduled and
threatened species in the region. A search of the Commonwealth Environment Protection
and Biodiversity Conservation (EPBC) Act 1999 was also undertaken to identify species of
national environmental significance. The DEC raised no issues with the proposal in regard
to outcomes of these investigations.
Stormwater Drainage
A detailed Local Water Management Strategy was prepared for the proposed development
area. Storm water is proposed drain from the west to east across the site through open
drainage channels and public open space areas to Madigan Creek bordering the east of
the site. This largely follows the current natural flow trends of the site to Madigan Creek.
Madigan Creek is proposed to be retained in its natural condition.
The Shire‘s Infrastructure Department is satisfied that the drainage and stormwater
management has been well considered and is satisfied that proposed levels of fill and
methods of stormwater disposal to Madigan Creek are appropriate and will provide a safe
residential environment through the mitigation of impacts associated with floods and storm
surge. Further detail of stormwater management will be required to be provided through the
subdivision assessment process.
Geotechnical Investigations
A geotechnical report has been completed by Coffey Geotechnics Pty Ltd. The report
confirms that the site is currently classified H (Highly reactive clay) with the potential for
deep soil moisture changes but can be upgraded to Class M (Moderately reactive clay) by
the placement of between 1-1.2m of controlled fill over the clay. Under the Building Code of
Australia (BCA), footings for buildings can be designed for the H soil classification and this
occurs commonly throughout the state.
Contamination
The proponent has undertaken a search of the Contaminated Sites Register. The search
showed that there are no registered sites located within or near the site.
Existing Waste Water Treatment Plant
On the western side of Madigan Road is the Water Corporations Waste Water Treatment
Plant. The nearest point of the boundary of the treatment plant is located approximately
510m from the nearest boundary of the site. In discussions with the Water Corporation it
has been indicated that a 500m buffer is the standard minimum to residential development.
Through the subdivision process the Water Corporation may require additional
investigations into odour modelling and any mitigation measures that may be required.
Page 92
Services
The Development Plan provides the basis for future residential development which will
require the provision of essential services of water, sewer and power.
During the consultation process the Water Corporation (WC) were referred the proposed
Development Plan and provided comment. The WC stated that they cannot support the
proposal at this point in time due to water supply constraints to the town of Karratha. Also,
although there is wastewater planning for this area, currently there is no wastewater
treatment capacity for any of the stages of this proposed Development Plan and won‘t be
until at least mid 2014. Although the WC has highlighted the lack of capability in their
system at this point in time, this is not considered a reason to prevent the progression of
the Development Plan to final endorsement. The Development Plan does not allow
Development to occur in regard to progressing subdivisional stages of development but
rather provides the base guide for the layout of development and the type of land uses and
residential densities across the site. It is known that the WC are capable of providing the
Infrastructure however, it is a matter of timing. Landcorp are currently in discussions with
WC to resolve the issue in a timely manner. It is unlikely any stages of the subdivision
would be cleared for approval by the WAPC until such services could be provided or the
provision of these services was imminent.
During the consultation process Horizon Power were referred the proposed Development
Plan and provided comment. Horizon Power stated that they have no issue with the
proposal and the resulting subdivision going ahead and that their Technical Services group
has cleared the proposal. The Development Plan proposal includes the undergrounding o
the existing power lines to the southern end of the site.
Road Reserve widths have been provided with adequate space for the addition of
telecommunications facilities and these matters will be assessed in greater detail at any
future subdivision stage of the proposed development of this site.
Traffic Management
Traffic modelling, analysis and assessments have been undertaken by the proponent to
determine volumes of traffic that would be generated by the proposed subdivision and to
determine existing and future traffic volumes on Dampier and Madigan Roads.
The Development Plan proposes a number of linkages with the surrounding major road
networks of Madigan Road and Dampier Road (both of these roads being under the control
of Main Roads WA (MRWA)). There is a proposed vehicle connection to Dampier Road.
This connection is for a left in left out connection only. Main Roads will not accept any right
turning from this proposed intersection with Dampier Road. MRWA will not permit this
intersection if Council maintain the existing entrance to the Cemetery from Dampier Road.
That is, to provide the new proposed intersection from the residential development to
Dampier Road the current entrance from Dampier Road to the cemetery is required to be
removed.
Investigations have been undertaken to determine alternative access to the cemetery and
Landcorp has sought agreement from MRWA for an entrance/exit point to the cemetery
from Madigan Road whereby a right turn could be achieved when exiting the cemetery
back onto Madigan Road. The Shire‘s Infrastructure unit has been involved in these
investigations and is satisfied that a new alternative access point of this nature is
appropriate to service the cemetery. Landcorp has been informed that the Shire would be
supportive of such a proposal. It is considered that the proposed intersection connecting
this development to Dampier Road is appropriate to provide for a high level of legibility
through the subdivision from vehicular traffic and to improve traffic flow within the locality.
Page 93
MRWA, in their letter of 4 July 2011 provided a number of comments regarding impacts on
the Dampier Highway. Most of the comments relate to matters that will be addressed at
the detailed design stage through subdivision approval. However the following comment is
relevant to the development plan now being considered.
“1.
The “Left in Left out” off Dampier road will be permitted to be a “left in” only. The
need for a “left out” will be considered post completion of Stage 1A of this
development and current Dampier Road works by Main Roads WA. There is a
need for better connectivity via the existing local road network between the
proposed development and Balmoral Road roundabout.”
It is likely that once the lights are built at Madigan Road the speed limit will drop at which
point Main Roads are expected to support a ‗left out‘ to Dampier Road. Based on the
proposed timing for the Dampier Road duplication works, by the time Stage 1 is built the
lights should be in, the speed limit dropped to 60 or 70kph. It‘s only when the speed limit is
80kph that it is a concern.
It is not considered necessary to require the Development Plan to be amended to reflect
the limitation noted by MRWA as the matter will be considered at each stage of subdivision
and if the circumstances are not conducive to the associated traffic flow the subdivision will
not be supported by MRWA or the Shire of Roebourne.
With regard to the long term impacts on the whole development area, Transcores traffic
modelling confirms that even in the event that the lights don‘t go in at the Madigan Road
intersection, the speed limit remains as it is currently and a ‗left out‘ is never permitted, the
movement network proposed is still adequate.
Two connections are proposed to Madigan Road and these connections will continue
through the development and ultimately connect into Baynton West to the east of the site.
Both of these intersections with Madigan Road are proposed as left and right turns in and
out of the site. The main thoroughfare will be to the centre of the site and will pass through
the centre of the proposed commercial component of this development and link through to
Baynton West. This link will be an all weather crossing over Madigan Creek and will
provide safe access during flood events. The connection with Baynton West to the
southern extremity of the site will be a floodway crossing. The road network within the
existing Baynton West and this site is such that internal access to the central all weather
crossing will be achievable from all residential allotments. A third connection, which will be
a floodway crossing, through to Baynton West is provided at the northern end of the site.
These three connections will also provide for pedestrian access and are considered
adequate to provide legibility within the site and between the two residential areas of
Baynton West and this subdivision. The three connections are also considered adequate to
provide for safe and efficient local traffic flow. The Shire‘s Infrastructure unit is satisfied with
the proposed internal road network and connections to Baynton West, Dampier Road and
Madigan Road.
Page 94
A search of the Heritage Council of Western Australia (HCWA) database showed no state
listed buildings or places across the site. There are no sites of European heritage located
within the site and listed on the Shire‘s Municipal Heritage Inventory. The proponent has
had a consultant undertake investigations of the site in relation to Aboriginal cultural
heritage and a detailed report that covered this site was prepared outlining three sites
within the Development Plan area and two that are located just outside the north eastern
boundary of the site. The investigations within this report were undertaken involving
Ngarluma consultants as listed within the report. It is understood from discussions with staff
of the Department of Indigenous Affairs (DIA) that the site has previously been investigated
by members of other local Aboriginal communities. There are currently seven different
reports concerning investigations on this site and the five registered sites outlined in the
most recent report and identified in the Development Plan are currently what are known to
exist on the site. It is considered that investigations of this site have been thorough
considering those involved in past and present investigations and the number of reports
associated with this site.
There are three aboriginal heritage sites within the boundary of the Development Plan area
and there are two sites located on the fringe of the eastern boundary but outside of the site
area area. The two sites within the site boundary will not be disturbed by any works
associated with future subdivision on this site as the lot and road layouts have been
designed to avoid the sites and the sites are located within the two larger public open
space areas. The sites located on the eastern side of the boundary and outside of the site
will not be impacted upon by development. At subdivision stage these would likely be made
conditions of any approval granted. In any case it is illegal to disturb or damage these sites
under the Aboriginal Heritage Act, 1972. A Cultural Heritage Management Plan (CHMP) is
currently being prepared and Landcorp has engaged the Ngarluma Aboriginal Corporation
(NAC) to undertake this. The NAC will ensure that all of the Burrup and Maitland Industrial
Estate Agreement (BMIEA) parties will have the opportunity to be consulted in regard to
the CHMP. The CHMP will be required to be submitted to Council prior to any stage of
subdivision on this site being cleared by the Shire for approval by the WAPC.
It is considered that the layout of the proposed Development Plan provides appropriate
protection to Aboriginal cultural heritage sites in this area and that the proponent has
adequately considered these matters and undertaken appropriate consultation in this
regard.
IMPACT ON CAPACITY
There is no impact on capacity or resourcing to carry out the Officer‘s recommendation
other than standard processing of the proposal through to the WAPC for final endorsement,
should Council resolve to adopt this Development Plan.
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
Page 95
OPTIONS:
Option 1
Option 2
That Council by Simple Majority RESOLVES to:
1. ADOPT the Madigan Road East Development Plan.
Option 3
That Council by Simple Majority RESOLVES to:
1.
REFUSE to adopt the proposed Madigan Road East Development Plan.
CONCLUSION
The site of the proposed Madigan Road East Development Plan is zoned Urban
Development (Development Area 12) and requires adoption by the Shire and endorsement
by the WAPC of a Development Plan over the area in accordance with TPS8 to enable
future subdivision and development to occur across the site. The development plan has
undergone a number of revisions throughout this process to arrive at a lot layout, zoning
scheme, drainage and road network that is supported by both the Shire‘s Infrastructure and
Planning units. The proposal has been advertised in accordance with TPS8 and any
submissions have been considered when reviewing the Development Plan that is
presented with this report.
It is recommended that Council resolve to adopt the Madigan Road East Development Plan
in accordance with TPS8 and forward the Development Plan to the WAPC for final
endorsement.
Act, 1995 RESOLVES to ADOPT the Madigan Road East Development Plan following
any modifications considered necessary, including the provision and extent of
active open space, and grant delegation to the CEO to undertake these
modifications.
Page 96
Page 97
13
STRATEGIC PROJECTS
13.1
RESTRICTED ALCOHOL PRODUCT SALES AND SERVICE HOURS – TIEN TSIN
INNE
File No:
Synergysoft File Reference Number
Reporting Author:
Manager Tien Tsin Inne
Date of Report:
30 June 2011
Manager Tien Tsin Inne
Nil
Attachment(s)
Nil
PURPOSE
To consider the outcomes of the trial to remove full strength beer, spirits from service and
the reduced operating hours for alcohol sales at the Tien Tsin Inne
BACKGROUND
At its ordinary meeting held 20th September 2010, Council resolved to
1. Amends the bar opening times of the Tien Tsin Inne within the Karratha Airport
Terminal from 11:30am Monday – Sunday, effective 1 November 2010.
2. Delegates authority to the Chief Executive Officer to amend the bar opening hours as
required to service changes to the Karratha Flight schedule
3. Endorses a review of the product range within the Tien Tsin Inne to remove fullstrength beer and spirits, and that this is trialled for a period of six months, with a
review to come back to Council after this period.
4. Designates the Karratha Airport terminal building as a smoke-free area, effective 1
November 2010.
At the June 2011 Council meeting, Airport Management Staff provided Council with an
overview of the income at the Tien Tsin Inne (TTI) for the past 6 months.
In the six months prior to removal of full-strength beer and spirits the total alcohol income
was
MAY 10
JUNE 10
JULY 10
AUG 10
SEP 10
OCT 10
TOTAL
$149,067.55
$150,126.45
$159,079.98
$159,234.64
$174,605.00
$156,974.24
$949,087.86
In the six months since reduction to mid strength beer the total alcohol income was:
Page 98
NOV 10
DEC 10
JAN 11
FEB 11
MAR 11
APRIL 11
TOTAL
$ 90,024.40
$ 93,278.68
$ 67,710.90
$ 73,033.35
$105,139.59
$ 95,243.17
$451,471.07
The figures represent a reduction in income of $497,617.76 or $2,719 average per
day for the 6 month trial. The total income reduction needs to also factor the reduced
ability for customers to access alcohol sales which were also reduced by 4 hours and 15
minutes per day being from 7.15am to 11.30am.
In reporting this issue at the September 2010 meeting it was noted that past sales of alcohol
between the hours of 7:15am-10:30am averaged $1,450 per day. The past figures were
based on sales for 3 hours and 15 minutes, not 4 hours and 15 minutes as was resolved by
Council. As a result it is fair to say that the trial period has also resulted in a greater
reduction in sales than would otherwise occurred if the trial had not been implemented
however the significance of the impact is skewed by the reduction in operating times.
The matter is considered a significant matter as the matter will have implications for the
present and future social, economic, environmental and cultural well being of the Shire.
The matter was raised at the Airport Advisory Group meeting held on the 29th May 2011
however no definitive direction on the matter was resolved.
The matter has been discussed with the Karratha Airport User Group meetings with
stakeholders.
The matter has been discussed with QANTAS management who had previously
implemented mid strength and no spirit policies.
The TTI receives continuous requests from transient workers and the general public
requesting consideration to amending the time that alcohol is available for sale to 10.30am.
The majority of issues and complaints received by TTI and Airport Management staff have
occurred prior to the current 11.15am flight when passengers have arrived at the terminal at
10.30am. TTI management support the amendment to the time that alcohol sales are
available to 10.30am which would both reduce complaints and increase sales.
Page 99
In support of this approach it is noted that the opening times of other venues that serve
alcohol are
Karratha International 12 noon
Karratha Tavern 10am
All Seasons 11am
Tambrey 11am weekdays & 10am weekends
Port Hedland Airport 7am
The broader community consultation has occurred on the matter
The Shire of Roebourne is the holder of the Special Liquor Licence at the TTI and operates
in accordance with the State Liquor Licence Act 1988. The licence conditions were not
amended during the trail period hence there is no statutory implications associated with this
matter.
Under the Aviation Transport Security Act 2004, airlines must report breaches of security to
the Security Contact Officer. The Security Contact Officer has a responsibility to reports
these breaches to the Office of Transport Security within 24hrs. Most reports received are
from people making inappropriate comments while boarding and of these reports the
majority were represented by people who had consumed alcohol.
The Security Contact Officer believes that the fact that we are not receiving the reports now
can be attributed to the letter that was sent to the resource companies in relation to drinking
and behaviour at the check in or screening point along with the restrictions to alcohol
products sold.
POLICY IMPLICATIONS
Council has allocated $1,080,000 in the 2011/12 Budget for bar sales at the TTI. The budget
estimate reflects the anticipated continuation of the trial and opening hours and is based on
income received during the trial period.
Any amendment to the opening times or types of alcohol on sale is likely to increase
revenues and necessitate a budget review throughout the 2011/ 2012 financial year.
The provision of services at the TTI is aligned with Councils Strategic Plan Key Goal 2 Delivering Services, Objective 4 Priority 2
The Shire‘s Security Contact Officer has reported a reduction in the number of issues
throughout the trail period. Previous issues were reported weekly by contract security
screening staff, TTI staff and airline personnel.
The adverse impact to the trial period has been the increase in illegal drinking and littering of
alcoholic bottles in the car park. This matter will continue to be addressed through Airport
staff and security contractors. It is considered probable that some of these instances of
complaints and illegal drinking would be reduced in the amendment to the time that alcohol
is served.
Page 100
ISSUES
Nil
Economic Issues
Social Issues
The significant reduction in alcohol related incidents at the airport and on flights is providing
a safer environment for airport users. The restriction also sends a strong message to the
community and visitors that responsible alcohol management is supported by the Shire.
A continuation of the restrictions along with increased promotion and ongoing management
will ensure the positive impacts continue. The suggested earlier opening time of 10.30am is
in line with standard opening times and should not detract from the positive gains to date.
Signage, regular checks of the car park area and issuing infringement notices may assist in
minimising the street drinking issue.
IMPACT ON CAPACITY
There is no impact on capacity or resourcing to carry out the Officer‘s recommendation. The
TTI staff currently commence duties at 7am and any change to the time that alcohol service
is commenced can be accommodated within the staff roster.
RELEVANT PRECEDENTS
The restriction of alcohol sales to mid strength beer and no spirit was introduced by
QANTAS in 2010. The Shires trial period has clearly resulted in a reduction in antisocial
behaviour at the Karratha Airport and its continuation is endorsed by the Karratha Airport
Management team.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
Page 101
OPTIONS:
Option 1
As per officers recommendation
Option 2
That Council note the outcomes of the trial period and resolve to revert to the sale of full
strength beer and spirits at the Tien Tsin Inne.
Option 3
That Council adopt a combination of options as outlined above.
CONCLUSION
Based on the information above and with consideration to the social and security
responsibilities of the Shire, Council officers recommend that Council adopt on a permanent
basis the practice of not selling full strength beers and spirits.
With regard to the times of sale of alcoholic drinks, based on customer feedback the Tien
Tsin Inne considers the amended opening time to 10.30am week days as reasonable.
That Council:
1.
Resolve to permanently adopt the practice of not selling full strength beer and
spirits at the Tien Tsin Inne.
2.
Resolve to amend the operating times for the service of alcohol to commence
at 10.30am for each day of the week.
Page 102
13.2
INDOOR CRICKET FACILITY - BUDGET AMENDMENT
File No:
CP.185
Reporting Author:
Strategic Projects Administration Coordinator
Date of Report:
29 June 2011
Strategic Projects Administration Coordinator
Nil
Attachment(s)
Nil
PURPOSE
For Council to consider an amendment of $9,500 to the 2011/12 Annual Budget for the
installation of handrails at the Indoor Cricket Facility.
BACKGROUND
The Tambrey Indoor Cricket Association approached Council in early 2007 seeking financial
support for a proposed relocation of their facility. Council resolved to develop a new
outdoor/indoor cricket facility similar to the design at the Tambrey Centre on the unused
bowling green adjacent to the Karratha Country Club.
The Indoor Cricket Facility at the Karratha Country Club was completed March 2011 and has
enjoyed regular use by the community since. The installation of the handrails is the final
activity required to complete the Indoor Cricket Facility.
A delay occurred in receiving quotes for the supply and installation of the handrails and final
landscaping and as a result this activity was not able to be completed in the 2010/11 Budget
year and was not considered in the 2011/12 Annual Budget deliberations prior to adoption.
The amount of $9,500 has a relatively insignificant impact on the 2011/12 Annual Budget
and Forward Financial Plan when compared with the reduction of risk to Council as a result
of accident and potential public liability insurance claims due to insufficient safety measures.
The handrails and landscaping are within the original scope of works as approved by
Community Facilities and Council in the project planning stage.
Community consultation has been previously undertaken as the handrails and landscaping
were contained in the Indoor Cricket Centre scope approved by the user groups and
Community Facilities.
Page 103
As per Local Government Act 1995 section 6.8 changes to budgets need to be authorised in
Advance by resolution.
A local government is not to incur expenditure from its municipal fund for an additional
purpose except where the expenditure –
1. (a) is incurred in a financial year before the adoption of the annual budget by the
local government;
2. (b) is authorised in advance by resolution; or
(c) is authorised in advance by the mayor or president in an emergency.
Council is required to consider the budget amendment to enable this aspect of the Indoor
Cricket Centre Project to proceed.
POLICY IMPLICATIONS
CE1 – Financial Request for Unbudgeted Items applies.
Approval of this budget amendment will result in an increase in Capital Expenditure of
$9,500 to job number 933426 Construct Indoor Cricket.
The provision of this facility is in accordance with Council‘s Strategic Plan 2009-2013:
Key Goal One - Communities
Objective:
Providing a range of appropriate facilities that reflect the demography
of the communities.
The installation of handrails and landscaping to the Indoor Cricket Facility will assist to
mitigate the potential risk for accidental injury that may be caused by the absence of safety
rails.
ISSUES
Economic Issues
Social Issues
The installation of handrails and landscaping will effectively complete this facility providing a
safer environment for users to engage in recreational activities.
IMPACT ON CAPACITY
The proposed works will be undertaken by an external contractor and as such there is no
impact on capacity or resourcing to carry out the Officer‘s recommendation.
RELEVANT PRECEDENTS
Page 104
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
As per Officer recommendation
Option 2
That Council does NOT APPROVE the amendment to the 2011/12 Annual Budget and
handrails are not installed to the Indoor Cricket Facility.
CONCLUSION
The handrails and landscaping are the final activity required to complete the Construct
Indoor Cricket Facility project. The time delay in achieving this was out of the Council
Officer‘s control and has resulted in the work not being carried out in the 2010/11 Budget,
the year in which the funds were attributed.
While the facility has been in use since March 2011 the final addition of the handrails and
landscaping will complete the project and reduce the potential risk of accidents that may
otherwise occur.
That Council by Absolute Majority pursuant to Section 6.8 of the Local Government
Act 1995 RESOLVES to increase the capital expenditure budget of job number 933426
Construct Indoor Cricket Facility to $9,500.
Page 105
14
ITEMS FOR INFORMATION ONLY
INFORMATION ONLY ITEMS - JUNE 2011
Responsible Officer:
Author Name:
PA to the CEO
Nil
REPORT PURPOSE
To advise Council of the information items for June 2011.
Background
None
Issues
None
Options
None
Policy Implications
There are no relevant policy implications pertaining to this matter.
Legislative Implications
There are no relevant legislative implications pertaining to this matter.
Financial Implications
There are no financial implications resulting from this report.
Conclusion
None
Voting Requirements
Simple.
RECOMMENDATION
That Council note the following information items:
14.1
Shire President’s Mail – June 2011
14.2
Register of Documents Stamped with the Shire’s Common Seal
14.3
Councillor Representatives on Organisations
14.4
Tabled Correspondence
14.5
Budget Amendments for period ending 30 June 2011
14.6
Non-Statutory Donations for period ending 30 June 2011
14.7
Building Statistics – June 2011
14.8
Planning Decisions Issued – 31 May – 1 July 2011
14.9
Community Safety Coordinator – Projects Update
Page 106
14.1
SHIRE PRESIDENT’S MAIL – JUNE 2011
Author Name:
PA to the CEO
Nil
REPORT
Incoming correspondence for the Shire President
Date
From
07/06/2011 NGARLUMA
&
FOUNDATION LTD
Subject Details
YINDJIBARNDI NGARLUMA YINDJIBARNDI FOUNDATION - (NYFL) LOOKING AT FEASIBILITY OF ESTABLISHING A TYRE
RECYCLING FACILITY IN THE PILBARA
07/06/2011 SHIRE OF CARNARVON
THANK YOU FROM SHIRE OF CARNARVON PROVIDING ASSISTANCE AND SUPPORT TO
COMMUNITY DURING RECENT FLOOD CRISIS
09/06/2011 CECHNER
TENDER RESIGNATION - COUNCILLOR FAY CECHNER
- 31 MAY 2011
10/06/2011 BUSWELL
RECREATIONAL BOATING FACILITIES SCHEME ROUND 16 APPLICATIONS FOR FUNDING - JOHN'S
CREEK BOAT RAMP ABLUTION UNIT - WORKS
PROJECT GRANT OF $37,295 APPROVED - MINISTER
FOR TRANSPORT TROY BUSWELL MLA
14/06/2011 SHIRE OF CARNARVON
THANK YOU FROM SHIRE OF CARNARVON - FOR
CONTRIBUTING $30,325.17 TO THE LORD MAYOR'S
RELIEF FUND
14/06/2011 WOODSIDE ENERGY LIMITED
REFERENCE SOR LETTER DATED 13 APR4IL 2011 KARRATHA LEISURE COMPLEX - PARTNERSHIP
PROPOSAL - RIO TINTO NOT PRESENTLY IN A
POSITION TO COMMIT TO INVESTING IN THE
KARRATHA LEISURE COMPLEX
16/06/2011 EUROPEAN UNION (DELEGATION TO DELEGATION OF EUROPEAN UNION (EU) AUSTRALIA)
ECONOMIC AND COMMERCIAL COUNCELLORS EXPRESS APPRECIATION TO NICOLE LOCKWOOD
AND COLLEAGUES AT ROEBOURNE COUNCIL FOR
HOSPITALITY IN HOSTING A CIVIC FUNCTION IN
THEIR HONOUR - ANDREA NICOLAJ FIRST
COUNCELLOR
22/06/2011 GEORGE
Page 107
REQUEST ASSISTANCE FROM SHIRE OF ROEBOURNE
- THE GREAT CO2 RACE - VEHICLE LECTRIC - 28
AUGUST 2011
22/06/2011 WESTERN
AUSTRALIAN
GOVERNMENT ASSOCIATION
23/06/2011 DIABETES WA
LOCAL PROPOSED AMENDMENTS TO THE WALGA
CONSTITUTION - REVIEW OF THE STRUCTURE AND
EFFECTIVENESS OF STATE COUNCIL AND ZONES INVITATION TO FIGHT DIABETES - INVITATION
FROM DIABETES WA TO TAKE ON THE ROLE VICE
PATRON OF DIABETES WA
24/06/2011 MINISTER FOR LOCAL GOVERNMENT GM IMPACT OF 2011 - 2012 BUDGET ON LOCAL
(JOHN) CASTRILLI MLA
GOVERNMENT REFORM - CONFIRMATION OF
GOVERNMENT'S $10.5 MILLION COMMITMENT TO
SUPPORTING LOCAL GOVERNMENTS ENGAGED IN
REFORM - JOHN CASTRILLI MLA
Page 108
14.2
REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE
COMMON SEAL
Author Name:
PA to the CEO
Nil
REPORT PURPOSE
To advise Councillors of documents, as listed below, that have been stamped with the
Common Seal of the Shire of Roebourne since the last Council Meeting.
DATE
14/06/2011
15/06/2011
22/06/2011
29/06/2011
DOCUMENT
Bulgarra Community Centre Financial Assistance Agreement for Royalties
for Regions project country local government fund 2010/2011
Cleaning Permit application KTA Leisure Complex
Grant agreement between The department of Local Government and The
Shire of Roebourne – Local Government Reform Program Long Term
Financial Planning
Transfer of Land – 27,29,31,&33 Roe Street, Roebourne Ngarluma And
Yindjibarndi Foundation LTD
Page 109
14.3
COUNCILLOR REPRESENTATIVES ON ORGANISATIONS
Author Name:
PA to the CEO
Nil
REPORT
Below is the listing of Councillor Portfolios and Representatives on Organisations within the
Shire of Roebourne, both internal and external groups.
External Committees:
EXTERNAL COMMITTEE
Nor West Jockey Club Committee
Pilbara Regional Council (PRC)
Pilbara Regional Road Group
DIVISION & STAFF MEMBER
[if applic]
Community and Corporate Services
COUNCILLOR
Cr Fiona White-Hartig
Cr Lockwood & Cr Hipworth,
Cr White-Hartig & Cr Smeathers as
proxies
CEO & Infrastructure Services
Cr Lockwood & Cr Hipworth
Resource Industry Advisory Group
Chief Executive Officer, Community
and Corporate Services,
Development and Regulatory
Services & Infrastructure Services
Cr Lally, Cr White-Hartig &
Cr Hipworth
Visitor Centre(s) Committees
Cr Hipworth & Cr Bailey
Walkington Theatre Management
Committee
Cr Smeathers
West Pilbara Communities for
Children Consortium
Cr Vertigan & Cr Smeathers as
proxy
Roebourne Advisory Group
Cr Bailey, Cr White-Hartig & Cr
Pritchard
Internal Portfolio’s:
INTERNAL PORTFOLIO’S
COUNCILLOR
Cr Lewis, Cr Smeathers, Cr Vertigan & Cr Pritchard
Financial Services
Cr Lally & Cr Lockwood
Development and Regulatory Services
Cr Bailey, Cr Hipworth & Cr White-Hartig
Cr Hipworth & Cr Lally
Page 110
Page 111
14.4
TABLED CORRESPONDENCE
Author Name:
PA to the CEO
Nil
REPORT
Tabled correspondence for Councillors information:
Date
From
Subject Details
07/06/2011 DEPARTMENT OF PLANNING
07/06/2011
08/06/2011
08/06/2011
08/06/2011
DEVELOPMENT ASSESSMENT PANELS (DAPS) APPLICANTS BROCHURE AND FORMS 1 AND 2 DEPARTMENT OF PLANNING - DAPS SCHEDULED TO
COMMENCE ON FRIDAY 1 JULY 2011 - ATTACHED COPIES
OF APPLICANTS BROCHURE
WESTERN AUSTRALIAN LOCAL GOVERNMENT LANDGATE ADVISE THAT DRAFT STANDARD DR
ASSOCIATION
AS/NZS4819 - RURAL AND URBAN ADDRESSING IS OPEN
FOR PUBLIC COMMENT - COMMENT REQUIRED BY
FRIDAY 8 JULY - WALGA
HON SIMON CREAN MP
THANK YOU FROM THE HON SIMON CREAN MP TO
COLLENE LONGMORE FOR ACCEPTING INVITATION TO
PARTICIPATE IN NEW MINISTERIAL ADVISORY COUNCIL
ON REGIONAL AUSTRALIA
TONY CHARTERS & ASSOCIATES
INVITATION TO COLLENE LONGMORE - INAUGURAL
TOURISM AND EVENTS EXCELLENCE CONFERENCE (TEE)
TO BE HELD 5 - 7 SEPTEMBER 2011
TONY CHARTERS & ASSOCIATES
INVITATION TO COLLENE LONGMORE - INAUGURAL
TOURISM AND EVENTS EXCELLENCE CONFERENCE (TEE)
TO BE HELD 5 - 7 SEPTEMBER 2011
10/06/2011 HON WENDY DUNCAN
17/06/2011
17/06/2011
17/06/2011
20/06/2011
ROYALTIES FOR REGIONS - REQUEST FEEDBACK AND
IDEAS ON REGIONAL EVENTS - HON WENDY DUNCAN
MLC - NATIONALS
MURUJUGA ABORIGINAL CORPORATION
INVITATION
FROM
MURUJUGA
ABORIGINAL
CORPORATION TO COLLENE LONGMORE - NEXT BOARD
OF DIRECTORS MEETING TO BE HELD AT THE PILBARA
TAFE ON THURSDAY 23 JUNE 2011
WESTERN AUSTRALIAN LOCAL GOVERNMENT WALGA PLEASED TO ADVISE ESTABLISHMENT OF A NEW
ASSOCIATION
PREFERRED SUPPLIER CONTRACT FOR AUDIT SERVICESNEW SERVICES EFFECTIVE FROM 1 JULY 2011
DEPARTMENT OF SPORT AND RECREATION ENCLOSED BOOKLET - STRATEGIC DIRECTIONS FOR THE
WA
WESTERN AUSTRALIAN SPORT AND RECREATION
INDUSTRY 2011-2015 (SD5)
WESTERN AUSTRALIAN LOCAL GOVERNMENT PROSTITUTION LEGISLATIVE REFORM - GREEN BILL
ASSOCIATION
OUTLINING CHANGES TO PROSTITUTION LAWS HAS
BEEN RELEASED FOR PUBLIC COMMENT - PROSTITUTION
BILL 2011 HAS BEEN DEVELOPED AS AN INSTRUMENT
FOR DISCUSSION AND COMMENT - COMMENTS
REQUESTED BY FRIDAY 15 JULY 2011
Page 112
20/06/2011 WESTERN AUSTRALIAN LOCAL GOVERNMENT PROFORMA WASTE LOCAL LAW - WALGA WORKING
ASSOCIATION
WITH A PARTNERSHIP WITH THE DEPARTMENT OF
ENVIRONMENT AND CONSERVATION TO DEVELOP A
PROFORMA - WALGA SEEK COMMENT ON THE DRAFT
VERSION OF THE LAW - BY 22 JULY 2011
21/06/2011 WA ELECTORAL COMMISSION
LOCAL GOVERNMENT ORDINARY ELECTIONS - 15
OCTOBER 2011 - REQUEST PREPARE ROLL - LOCAL ROLL
REQUEST FORM - REQUEST RETURN - 15 JULY 2011
23/06/2011 LOCAL GOVERNMENT MANAGERS AUSTRALIA LOCAL GOVERNMENT MANAGERS ASSOCIATION (LGMA)
- COUNCIL MEMBERSHIP 2011 / 2012 - ATTACHED
INVOICE $1600
23/06/2011 NATIONAL NATIVE TITLE TRIBUNAL
APPLICATION - REGISTRATION OF INDIGENOUS LAND
USE AGREEMENT - RTO - NATIVE TITLE ACT 1993 INDIGENOUS LAND USE AGREEMENT - RTIO NGARLUMA
INDIGENOUS LAND USE AGREEMENT - 11 MAY 2011
27/06/2011 WESTERN AUSTRALIAN LOCAL GOVERNMENT INFOPAGE - FOR NOTING - UPDATE ON REFORMS TO
ASSOCIATION
HOME AND COMMUNITY CARE (HACC) - WALGA
30/06/2011 WA ELECTORAL COMMISSION
REQUEST TO LEAVE VACANCY UNFILLED UNTIL OCTOBER
2011 - RESIGNATION - COUNCILLOR FAY CECHNER - 31
MAY 2011 - WEST AUSTRALIAN ELECTORAL
COMMISSION
04/07/2011 DEPARTMENT OF LOCAL GOVERNMENT AND NOMINATIONS OPEN FOR REGIONAL ACHIEVEMENT
REGIONAL DEVELOPMENT
AND COMMUNITY AWARDS -2011 - NOMINATIONS
CLOSE ON TUESDAY 23 AUGUST 2011
04/07/2011 UNIVERSITY OF WESTERN AUSTRALIA
THE UNIVERSITY OF WESTERN AUSTRALIA - SEEK
SUPPORT OF SOR - ASPIRE UWA - BY 15 JULY 2011
Page 113
14.5
BUDGET AMENDMENTS FOR THE PERIOD ENDING 30 JUNE 2011
File No:
JUN11
Author Name:
Nil
REPORT
To provide Council with a report on adopted amendments to the original budget and the
anticipated effect of those amendments on the surplus/deficit position at the end of the year.
Shire Of Roebourne
Budget Amendments
For The Period Ending 31 May 2011
Date Of
Meeting
Res
Number
Account
Number
Description
Expenditure
Increase /
(Decrease)
$
Income
Increase /
(Decrease)
$
Original Budget Closing Estimate
19-Jul-10
15219
314200
20-Sep-10
151292
314772
20-Sep-10
151292
314207
20-Sep-10
151293
404411
20-Sep-10
151297
308705
20-Sep-10
151297
308205
20-Sep-10
151301
332503
20-Sep-10
151301
332504
15-Oct-10
15-Nov-10
151354
151395
460204
various
15-Nov-10
151379
206000
06-Dec-10
151442
Various
06-Dec-10
20-Dec-10
151442
151454
Various
Various
Page 114
Lions
Club-FeNaClNG
children's
activities
Karratha Community Celebration Income
not Budgeted 10/11
Karratha
Community
Celebration
Expense not Budgeted 10/11
Write-off Commercial Rubbish Debt by
Alvar Distributors Pty Ltd
Lottery West Grant Conservation of
Cultural Heritage Create Income account
Lottery West Grant Conservation of
Cultural Heritage Create Expense
account
Reallocate
Budget
Capital
Funds
Cossack
Reallocate
Budget
Capital
Funds
Cossack
Commit Contribution to funding Narcotic
Detection Dog Operations new activity
st
1 Quarter Budget Review Amendments
Chief Executive Officer Remuneration
Review
Reallocate
Budget
Capital
fundsBulgarra Sporting Precinct amendments
Reallocate
Budget
Capital
fundsBulgarra Sporting Precinct amendments
Debtors Write-offs December 2010
10,000
New
Surplus
/(Deficit)
$
0
(10,000)
120,000
110,000
129,000
(19,000)
564
(19,564)
37,590
37,590
18,026
(19,564)
18,000
(1,564)
18,000
(19,564)
(15,500)
25,000
(4,064)
(29,064)
21,120
(50,184)
339,433
(389,617)
(339,433)
3,465
(50,184)
(53,649)
20-Dec-10
151448
20-Dec-10
151448
Adjustment of Opening Surplus/(Deficit)
after Audit carried forward 1 July 2010
Restricted Surplus Accrued Interest on
Loan & Salaries & Wages, Unspent Loan
& LSL Cash Backed 30 Jun 10 Cfwd
2,195,236
1,790,322
351,265
Contd.
Date Of
Meeting
Res
Number
Account
Number
20-Dec-10
151469
20-Dec-10
151473
20-Dec-10
151478
20-Dec-10
151478
Various
933400/
933402
933402/
338851
20-Dec-10
151484
911002/
911051
14-Feb-11
151505
Various
14-Feb-11
21-Mar-11
151517
151546
933806/
934050
various
432506/
432856
21-Mar-11
151572
various
18-Apr-11
151597
314200
18-Apr-11
151599
18-Apr-11
151599
460506/
946008
460506/
946015
18-Apr-11
18-Apr-11
151603
151603
460506/
946014
946007
18-Apr-11
151603
946004
18-Apr-11
151603
206009
16-May-11
151619
330200
16-May-11
151619
312200
Page 115
Description
Memorandum of Understanding-Recycled
Water Supply (effluent re-use scheme)
Budget Amendments to undertake kerb
maintenance works in Roebourne new
Job number 642803
Reallocate surplus funds to new account
for Roebourne Hall aesthetic works
Contribute additional $75,000 funding for
Roebourne Hall aesthetic works
Reallocate New Portable Admin Bldg Car
park works $25,800 from 911002 to new
Job 911051 to record capital asset under
correct category
Budget Amendments Agenda Item
Various Account and Job Reallocations
Reallocate $15,000 to allow the Bulgarra
Precinct electrical upgrade expenses to
be recorded correctly
nd
2 Quarter Budget Review Amendments
Amendment of $170,000 for the
2010/2011 Financial Year to achieve the
transformational process (New account
250000)
To reallocate $10,000 from provision of
community organisations seed funding to
the Shire President‘s Flood Appeal
Quotation received to Install CCTV
system for management and security of
the paid parking system, reallocated from
946015 project
As above – Extent of GSE area not
required as originally proposed
Car park upgrade and assoc. Works
required budget variation to reflect the
revised project budget – reallocated from
airport projects
As Above
As Above Increase Car park Project to
revised Budget
Include a provision of $10,000 to
undertake
the
independent
audit
investigation into the process and
financial management of the Karratha
Airport Car Park project
Reduce 10/11 annual budget by
$98,660.44 being annual contrib. To
TAFE and reallocate funds in relation to
Karratha Library to offset costs incurred
by Walkington Theatre
Reallocate funds of $104,224.46 to
support ongoing operations of the
Walkington Theatre for remainder 10/11
to deliver a min of 4 to 6 Movies and 1
event per mth
Expenditure
Increase /
(Decrease)
Income
Increase /
(Decrease)
New
Surplus
/(Deficit)
200,000
200,000
351,265
100,000
100,000
351,265
0
75,000
351,265
75,000
0
351,265
351,265
113,000
93,000
331,265
15,000
(11,241,248)
15,000
(11,619,599)
331,265
(47,086)
170,000
170,000
(47,086)
10,000
10,000
(47,086)
50,000
(97,086)
(50,000)
(47,086)
(1,000,000)
(572,747)
1,047,086
1,619,833
1,572,747
(47,086)
10,000
(57,086)
(98,660.44)
41,574.44
104,224.46
(62,650.0
2)
16-May-11
151619
340210/
340209/
340207
16-May-11
151620
943802/
438856
Reallocate $5,564.02 from various
community development programs to
account 312200 to offset costs incurred
by the Walkington Theatre
John‘s Creek Carpark upgrade budgeted
capital not required as relinquished
responsibility to Dept of Transport
Totals
Current Budget Position is a Deficit of
Page 116
(5,564.02)
(486,458)
(8,528,687)
(57,086)
(486,458)
(8,585,773)
(57,086)
(57,086)
Page 117
14.6 NON STATUTORY DONATIONS FOR PERIOD ENDING 30 JUNE 2011
File No:
JUN11
Author Name:
Nil
REPORT
To provide Council with a summary of Non Statutory Donations made during the specified
period.
Shire Of Roebourne
Non Statutory Donations
For The Period Ending 30 June 2011
Contribution-Dampier
Contribution-Pt Samson
Contribution-Roebourne
Contribution-Wickham
FeNaCLNG Children's activities
FeNaCLNG Fireworks display
Hampton Harbour Boat & Sailing Club
Juluwarlu Aboriginal Corporation
Juluwarlu Aboriginal Corporation-c/fwd 2009/10
Karratha Baptist Church Craft Group-c/fwd 2009/10
Karratha Districts Chamber of Commerce & Industry
Karratha Emergency Relief Assoc
Link Inc
Lotteries House Insurance
Nor West Jockey Club
Not for Profit Organisations-commence operations
Pilbara Community Legal Services
Roebourne Sobering-Up Shelter
SAFE Karratha
Salvation Army-Red Shield Appeal
Shire President‘s Flood Appeal
St John Ambulance Sub Centre Roebourne
St Vincent de Paul - waste collection reimbursement
Wickham Community Association
Youthcare West Pilbara
Page 118
Original
Budget
$
200,000
100,000
100,000
100,000
0
12,000
5,000
50,000
18,100
16,891
2,500
3,000
5,303
4,552
8,000
50,000
4,000
5,500
21,530
3,000
0
9,000
4,576
11,000
2,000
2,000
737,952
Amended
Budget
Actual
$
$
200,000
86,143.55
100,000
25,000.00
100,000
67,092.66
100,000
54,545.45
10,000
12,000
5,000
50,000
47,276.44
18,100
5,673.24
16,891
14,484.55
2,500
2,272.73
3,000
3,000.00
5,303
4,854.32
4,552
4,175.82
8,000
40,000
4,000
5,500
5,500.00
21,530
22,542.40
3,000
3,000.00
10,000
10,000.00
9,000
13,771.84
4,576
4,223.35
11,000
11,000.00
2,000
2,000
2,000.00
747,952 386,556.35
Page 119
14.7
MONTHLY BUILDING STATISTICS – JUNE 2011
File No:
GR.27
DIRECTOR DEVELOPMENT REGULATORY AND
Reporting Author:
MANAGER BUILDING SERVICES
Date of Report:
30 JUNE 2011
MANAGER BUILDING SERVICES
NIL
Attachment(s)
Monthly
Page 120
Approval
Summary
2011
and
201
Page 121
Page 122
14.8
PLANNING DECISIONS ISSUED - 31 MAY - 1 JULY 2011
File No:
TA/1/1
Director Development, Regulatory and Infrastructure
Services
Author Name:
Directorate Administration Officer
Nil
REPORT PURPOSE
To advise Council of the following planning and WAPC subdivision decisions issued for the
above period.
APPL.
#
P2378
DECISION
OWNER
APPLICANT
APPROVED
DELEGATE
NORTHWESTERLY
TWO PTY LTD
P2395
APPROVED
DELEGATE
LANDCORP
P2416
APPROVED
DELEGATE
KARRATHA
CITY
HOLDINGS PTY LTD
P2453
APPROVED
DELEGATE
WA
AUTHORITY
P2496
APPROVED
DELEGATE
SHIRE
ROEBOURNE
P2507
APPROVED
DELEGATE
P2518
MCMULLEN
NOLAND
PARTNER
GREG ROWE
ASSOC
ADDRESS
&
55 GARDUGARLI
DRIVE,
BAYNTON
12-42 WELCOME
RD, KARRATHA
DEVELOPMENT
15
ROE
ST,
ROEBOURNE
DEVELOPMENT
HAVEN DESIGNS
7-17 WELCOME
RD, KARRATHA
DEVELOPMENT
SHAUN READ
SHAUN READ
15
LADY
DOUGLAS WAY,
PEGS CREEK
R-CODE
VARIATION
APPROVED
DELEGATE
JOHN KELSALL
12 WINYAMA RD,
BAYNTON
DEVELOPMENT
P2519
APPROVED
DELEGATE
RALPH KELLER
32 WINYAMA RD,
BAYNTON
DEVELOPMENT
P2520
APPROVED
DELEGATE
JOHN KELSALL
20 WINYAMA RD,
BAYNTON
DEVELOPMENT
P2521
APPROVED
DELEGATE
JOHN KELSALL
15 MARNIYARRA
LOOP, BAYNTON
DEVELOPMENT
P2522
APPROVED
DELEGATE
RALPH KELLER
30 WINYAMA RD,
BAYNTON
DEVELOPMENT
P2523
APPROVED
DELEGATE
PILBARA IRON CO
SERVICES
PORTACCOMM
BUILDING
SYSTEMS
PORTACCOMM
BUILDING
SYSTEMS
PORTACCOMM
BUILDING
SYSTEMS
PORTACCOMM
BUILDING
SYSTEMS
PORTACCOMM
BUILDING
SYSTEMS
ROBE
RIVER
MINING PTY LTD
LOT
791
PT
SAMSONROEBOURNE
RD, WICKHAM
DEVELOPMENT
P2524
APPROVED
DELEGATE
SHAMROCK
HOLDINGS PTY LTD
KILLARNEE CIVIL &
CONCRETE
LOT
1031
MARDIE
RD,
KARRATHA
INDUSTRIAL
ESTATE
DEVELOPMENT
Page 123
LAND
OF
&
53
FALCON
PARADE, NICKOL
APPLICATION
TYPE
SUBDIVISION/
AMALGAMATION
KARRATHA
CITY
HOLDINGS
PTY
LTD
KEVIN PALASSIS
DEVELOPMENT
DEVELOPMENT
SIXTEEN (16) LOT BUILT
STRATA
SEVENTY
TWO(72)
MULTIPLE DWELLINGS &
ANCILLARY WORKS
PROPOSED
STORAGE
FACILITIES
PROPOSED
ART
CENTRE
FOR
ROEBOURNE
ART
GROUP & ANCILLARY
WORKS
PROPOSED
ADMINISTRATION
OFFICE & ANCILLARY
WORKS
PROPOSED BOAT PORT
LOCATED IN THE FRONT
SETBACK WITH A WALL
LOCATED
ON
THE
BOUNDARY
PROPOSED
DEVELOPMENT SINGLE
DWELLING
PROPOSED
DEVELOPMENT SINGLE
DWELLING
PROPOSED
DEVELOPMENT SINGLE
DWELLING
PROPOSED
DEVELEOPMENT
SINGLE DWELLING
PROPOSED
DEVELOPMENT SINGLE
DWELLING
PROPOSED
DEVELOPMENT
ADDITIONAL
TRANSPORTABLE
OFFICES
PROPOSED
DEVELOPMENT
WORKSHOP & OFFICE
BUILDING & ANCILLARY
WORKS
P2526
APPROVED
DELEGATE
EWP PROPERTIES
NORTH
WEST
SHED MASTERS
LOT
2580
AUGUSTUS DR,
KARRATHA
INDUSTRIAL
ESTATE
14
AUSTEN
LOOP, NICKOL
DEVELOPMENT
P2529
APPROVED
DELEGATE
WOODSIDE ENERGY
RYAN JOHNSTONE
P2530
CANCELLED
NYLTAC
PTY LTD
SAVILLS PROJECT
MANAGEMENT
5-15
SHARPE
AVE, KARRATHA
DEVELOPMENT
P2531
APPROVED
DELEGATE
SHIRE
ROEBOURNE
NORTHWEST
SHEDMASTERS
L32
KARASEK
WAY, GAP RIDGE
DEVELOPMENT
P2533
APPROVED
DELEGATE
DAMPIER SALT PTY
LTD
NATHAN HYLAND
677
DOLPHIN
WAY, BULGARRA
DEVELOPMENT
P2535
APPROVED
DELEGATE
WA
AUTHORITY
WHELANS
L301
DAMPIER
RD, BAYNTON
SUBDIVISION/
AMALGAMATION
P2537
APPROVED
DELEGATE
APPROVED
DELEGATE
BROADHURST
BOTT
ARCHITECTS
CAROLINE
STEVENSON
29 CRAWFORD
WAY,
ROEBOURNE
17
BRUSHTAIL
ST, BAYNTON
DEVELOPMENT
P2543
NORTHWEST
PROPERTY
PROJECTS
LLOYD TAYLOR
P2544
APPROVED
DELEGATE
WOODSIDE ENERGY
LTD
DC
PROJECTS
SERVICES
PTY
LTD
1-5 DIXON
NICKOL
ST,
DEVELOPMENT
P2545
APPROVED
DELEGATE
WOODSIDE ENERGY
LTD
DC
PROJECT
SERVICES
PTY
LTD
2-6
PARTON
CLOSE, NICKOL
DEVELOPMENT
P2546
APPROVED
DELEGATE
DBNGP
LAND
ACCESS MINISTER
STREICHERCOUGH
JOINT
VENTURE
LOT
CINDERS
BURRUP
DEVELOPMENT
P2547
APPROVED
DELEGATE
JUDITH ANDREWS
MARK COTTRELL
&
JUDITH
ANDREWS
LOT
161
FLINDERS CRES,
DAMPIER
R-CODE
VARIATION
P2552
APPROVED
DELEGATE
DEPARTMENT
HOUSING
WHELANS
SUBDIVISION/
AMALGAMATION
P2557
APPROVED
DELEGATE
ROBE RIVER IRON
ASSOCIATES
MONADELPHOUS
P2558
APPROVED
DELEGATE
ROBER RIVER IRON
ASSOCIATES
MONADELPHOUS
24B
FRINDERSTEIN
WAY,
PEGS
CREEK
LOT 65 LAMBERT
IND/AR,
WICKHAM
LOT 65 LAMBERT
IND/AR,
WICKHAM
ASSETS
OF
LAND
OF
&
176
RD,
R-CODE
VARIATION
DEVELOPMENT
DEVELOPMENT
DEVELOPMENT
PROPOSED
DEVELOPMENT
OFFICE/WORKSHOP
ANCILLARY WORKS
TWO(2) SHADE SAILS
WITH
REDUCED
PRIMARY
STREET
SETBACK OF 500MM
PROPOSED
DEVELOPMENT
BUSINESS
BANKING
CENTRE
PROPOSED EXTENSION
(LEAN-TO)
TO
AN
EXISTING HELICOPTER
HANGER
PROPOSED
OUTBUILDING
ASSOCIATED WITH A
GROUPED DWELLING
SUBDIVISION
CLEARANCE
BAYTON
WEST
STAGE
8A
DEPOSIT PLAN 66689
WAPC136245
PROPOSED
DEVELOPMENT 2X3 BED
MOBILITY DWELLING
HOME OCCUPATION –
ONLINE
PARTY
SUPPLIES STORE
PROPOSED
DEVELOPMENT
OF
PATIO
TO
EXISTING
GROUPED DWELLING
PROPOSED
DEVELOPMENT
OF
PATIO
TO
EXISTING
GROUPED DWELLINGS
PROPOSED
DEVELOPMENT
TEMPORARY BUILDINGS
TO
SUPPORT
OPERATIONS OF A PIPE
STORAGE YARD
TWO(2) STOREY PATIO
AT
REDUCED
SECONDARY
STREET
SETBACK
SUBDIVISION
WAPC
#144342
PROPOSED
DEVELOPMENT
TEMPORARY FACILITIES
PROPOSED
DEVELOPMENT
TEMPORARY FACILITIES
Note – Determinations of Subdivision/Amalgamation applications made by the Western Australian
Planning Commission
Page 124
&
14.9
COMMUNITY SAFETY COORDINATOR – PROJECTS UPDATE
File No:
Nil
Director Development And Regulatory Services
Author Name:
Community Safety Coordinator
Nil
REPORT PURPOSE
To provide Council with an update of the Community Safety Coordinators projects to date.
PROJECT
General
Town
Entry
Statements
Graffiti
Litter
Alcohol
Page 125
ACTIVITIES
COMMENT/FOLLOW UP
EXPENDITURE/BUDGET
Purchased esky for CARE from
‘Casual for a Cause’ funding.
Budget report, annual report
completed.
Met w/Acting Ranger
Coordinator re off-road vehicle
project.
Working w/CARE on Tidy Town
submission focusing on
Hearson’s Cove graffiti clean
up & litter clean ups.
Organised free tv promotion
for local events.
Finalised budget for 2011/12.
Report to CE on Hedland
Personnel proposal.
Logo completed.
Infrastructure now managing
construction & installation.
UDLA payment for May.
Order flags/stamps for
Cleansweep.
No budget implications.
Regular updates from
Infrastructure.
UDLA $1265.00
Kits delivered to Corrections,
Roebourne school, Millars
Well Primary.
Removal from Frinderstein
Way Park, Dodd Court
Playground, KEC.
Underpasses project
completed.
Reviewed graffiti report
spreadsheet.
Contributed to report on
urban art projects.
F/up letters to all Business
Blitz locations.
Wrote to Dept. of Transport re
condition of John’s Creek.
CARE clean up Dampier
Highway 19/6. 230 bags
collected.
Capt Clean Up visit to schools
scheduled for week of 25 July.
Planning for Great Northern
Clean Up in Sept.
Assisted with covered loads
media release.
Attended WPAM meeting –
Deliver more kits to
schools.
Consider Walkways as next
major project.
Roebourne Hall $35k.
Underpasses $55k.
F/up response from DOT.
Nil
Considering sending letter
Nil
Management
CCTV
Eyes on the Street
Neighbourhood
Watch
Crime & Safety
Greening Project
Page 126
application for funding for
holiday programme aimed at
older teens.
Provided street drinking
posters for Roebourne Police.
Feedback provided to Airport
report.
Feedback given to Liquor
Accord Strat plan.
Researched D&A policy.
Final feedback given on report.
Cost/benefit analysis being
added.
Copy provided to Horizon
Power.
Further community interest in
training discussed w/Police.
Next BBQ scheduled for 26
July.
to local papers asking to
minimise photos of alcohol
in social pages.
Final version of report due
15 July.
Invite Horizon to
Cleansweep discussion on
report.
schedule further training
for Aug. onwards.
Assistance offered if
required.
Final payment for audit
$29865.00.
Responded to Wickham crime
& safety letter.
Application for funding for
variable message road sign
from Roadwise.
Discussions w/OCP re Crime &
Safety Plan. They are
reviewing our plan.
Met w/Dampier Comm. Assoc.
Garden project for Cossack
confirmed.
Point Samson project @ info
bay awaiting quotes.
Police signs to be installed
by Corrections.
Thank you to councillors
who attended BBQ.
Crime & Safety month in
Oct – plan events/media.
Nil
F/up with each group as
projects progress.
$6512.00 for Cossack.
Nil
Nil
15
MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN
GIVEN
Nil
16
QUESTIONS BY MEMBERS OF WHICH DUE NOTICE
HAS BEEN GIVEN
Nil
17
URGENT BUSINESS APPROVED BY THE PERSON
PRESIDING OR BY DECISION
Nil
Page 127
Page 128
Page 129
18
MATTERS BEHIND CLOSED DOORS
18.1
TENDER G15 – 10/11 PROPERTY MANAGEMENT SERVICES
File No:
G15 – 10/11
Reporting Author:
Manager Corporate Compliance
Date of Report:
28 June 2011
Allgold Holdings Pty Ltd, trading as LJ Hooker
Karratha
Foundation Housing Limited
Yangan Pty Ltd, trading as Ray White Real Estate
Karratha
Nil
Attachment(s)
Confidential Evaluation Report and Attachments
PURPOSE
To assess submissions received for the management of the Shire‘s staff housing portfolio
and appoint a suitable service provider.
BACKGROUND
The Shire initially sought quotes to provide rental management services for a twelve month
period to its residential housing stock at its Council meeting of 19 July 2010.
COUNCIL RESOLUTION
Res No : 15203
MOVED : Cr Smeathers
SECONDED : Cr Vertigan
That requests for quotation be sought for the provision of rental management services for Councils
portfolio of residential buildings from Local Property management providers.
CARRIED
FOR : Cr Lockwood, Cr Lally, Cr Lewis, Cr Bailey, Cr Cechner, Cr Pritchard, Cr Smeathers, Cr Vertigan, Cr
White-Hartig
AGAINST : Nil
Quotations closed on 9 September 2010 where it was discovered that the quotes received
exceeded the tender threshold. Following this realisation, the decision was to go out to
tender.
Tender G15 – 10/11 was developed for Property Management Services and was managed
through WALGA‘s Procurement Consultancy Service. Tender details were available
through the Tenderlink website.
The scope and specifications of the tender advertised was:
Specification
The Shire of Roebourne is seeking Quotations for a twelve month period from suitably
qualified Property Management firms that are considered competent to undertake the
Page 130
management of the Shire of Roebourne residential properties leased to Shire employee‘s
contingent to their contract of employment.
Scope of work
Background
The Shire of Roebourne currently has 55 houses that are owned outright and are utilised for
Shire employee (53) and medical (2) staff housing. The Shire also leases privately owned
properties to on lease to employees on a as needs basis. The shire is currently leasing 20
properties of this nature and this number fluctuates on demand.
The allocation of a Shire property is contingent to the contract of employment and as such
no tenancy checks are required.
The Shire has been undertaking the management of the properties utilising Shire staff and
building contractors.
The Shire collects all rents through the payroll system and there would be no requirement to
undertake this task by a respondent or to remit funds to the principal.
Scope of works
The main scope of works includes but is not limited to;
Page 131
i.
Manage and provide specialist advice to ensure the tenancies are maintained in a
proper, efficient and reputable manner in accordance with the Shire‘s policies and
the residential tenancy act.
ii.
Assist with the establishment, of long term maintenance schedules to facilitate the
Shires future long term planning and budgeting for each residential property.
iii.
Prepare and execute all the Shire requirements in regard to leasing premises to
employees and medical staff in Shire owned housing in accordance with the
residential tenancy act and Shire policy and guidelines.
iv.
Undertake inspections of the premises and provide to the Shire property condition
reports on a regular basis (6 monthly) and additional inspections as required
v.
Advise the Shire of a significant damage to the property as soon as reasonably
practicable
vi.
On behalf of the Shire complete, serve and receive all applicable forms and
notices required in accordance with the residential tenancies act or regulations
under that act.
vii.
Ensure the premises are maintained in working order and where necessary
promptly organise repairs with the Shire Building Maintenance Contractor and
replace in accordance with authorisation limits all glass heating cooling lighting
electrical and plumbing equipment which may be damaged, worn out or fail for any
reason.
viii.
Assist the Shire in relation to the provision of information for any insurance claims
and any insurance matter in respect of the premises
ix.
Keep accurate records of the premises and record such other information
necessary for the purposes of this agreement.
x.
Undertake on behalf of the Shire maintenance contracts in accordance with an
agreed scope of works and manage those contracts in an efficient and effective
manner.
xi.
Be the contact for all properties and manage all repairs as identified in the annual
scope of works for individual properties and organise ad-hoc repairs as they occur.
xii.
Be the main contact for all issues in regard to properties that the shire has privately
leased for employee housing.
Advertising of the tender commenced as from 19 March 2011 in the West Australian.
Tenders closed at 3pm on 28 April 2011. Submissions were to be completed online using
the Tenderlink service.
Three submissions were received prior to the close of tenders:
Allgold Holdings Pty Ltd, trading as LJ Hooker Karratha
Foundation Housing Limited; and
Yangan Pty Ltd, trading as Ray White Karratha.
The Tender Assessment and Evaluation Review Panel comprised of three members:
Henry Eaton
Manager Corporate Compliance, Shire of Roebourne
Susan Bowman
Corporate Compliance Officer, Shire of Roebourne
Craig Grant
Procurement Consultant, WALGA
The submissions were assessed against compliance, qualitative criteria and price. All
submissions were compliant and ready for consideration.
The qualitative criterion was weighted on the basis of:
Demonstrated Capacity and Experience
Personnel
Contract Management
35%
35%
30%
The attached confidential report details the submissions received and their individual
evaluation scores.
At the Council meeting of 20 June 2011 Council resolved:
Res No : 151679
MOVED : Cr Pritchard
SECONDED : Cr Lally
That Council:
1.
Nominate Foundation Housing as the preferred tenderer;
2.
Enter into negotiations with Foundation Housing;
3.
Report back to Council at the Ordinary Council Meeting to be held on 18 July
2011 on the outcome of negotiations.
CARRIED
FOR : Cr Lockwood, Cr Lally, Cr Bailey, Cr Pritchard, Cr Smeathers, Cr Vertigan,
AGAINST : Nil
Foundation Housing were asked to provide additional commentary on operational matters.
Their responses are contained within the Confidential Report.
The matter of housing is significant as an influencing factor in the recruitment and retention
of skilled staff. The ability to outsource the service will ensure continuity in a role that has
proven to be difficult to otherwise fill in past administrative roles.
Consultation has taken place on this matter with Council at the June 2011 Council meeting
and with staff in the Executive, Human Resources, Building Maintenance and Compliance
teams.
Tender procedures were followed and submissions to the tender were received from the
public. Advertising commenced on 19 March 2011 and tenders then closed on 28 April
2011 using the Tenderlink service.
Page 132
Tenders were called in accordance with Part 4 of the Local Government (Functions and
Administration) Regulations and section 3.57 of the Local Government Act 1995.
3.57.
Tenders for providing goods or services
(1)
A local government is required to invite tenders before it enters into a contract of a prescribed
kind under which another person is to supply goods or services.
(2)
Regulations may make provision about tenders.
POLICY IMPLICATIONS
The project expenditure proposed is in accordance with the budget. Refer to the
confidential supplementary report for specific financial information.
The Shire of Roebourne‘s Strategic Plan 2009 – 2013 provides:
Key Goal One – Communities
Objective Building capacity, capability and partnerships across the community.
Initiative Increase the attractiveness of the streetscape amenity and foster pride in maintaining a higher
standard of the upkeep of homes, businesses and public space throughout the Shire.
Priority 2009/10 - Review the Shire‘s built inventory to ensure facilities are modern, functional and meet
community expectations.
Objective Implementing an asset register to identify opportunities to upgrade existing infrastructure.
Increasing the profile of the organisation to attract high quality candidates and ensuring Human
Resource policies reflect best practice.
Meeting the set service standards.
Initiatives Set service standards and regularly review to ensure they reflect the communities‘ priorities.
Continually review and streamline key work practices and work processes.
Priority 2009/10 - Focus on improving service standard delivery and the development of Asset Management
Plans for parks and gardens, Shire buildings and Shire housing.
Establish work improvement groups within each division to review and streamline key
processes and practices.
Key Goal Three – Local Economy
Objective Facilitating an increase in affordable housing in the Shire
Creating opportunities for growth and diversification for local business.
Initiatives Establish formal relationships with industry partners to maximise community benefit.
Build effective new working relationships to facilitate an increase in the level of affordable
housing.
Priority 2009/10 - Establish formal relationships with industry partners to coordinate investment in our
communities
Page 133
The decision to appoint an external provider has some elements of risk associated with the
degree of management and service that can otherwise be provided in-house. Otherwise
the intention to perform an in house service is more problematic from a resourcing and
corporate knowledge perspective. An in-house service has been an ongoing concern
because of regular turnover in staff resulting in a continuous loss in productivity and a
workload that is often unforgiving for a single person to balance with other core functional
duties.
A restructure could be considered within the building maintenance department to support
this service with the need for an additional resource (or two) to deal specifically with the
ongoing need for requisitions for maintenance work and updating asset management
system databases.
The lowest risk at present is the engagement of a short term contract for a property
manager that is outsourced that manages after hour call outs, maintenance requests,
property inspections on a regular routine basis with inspections also when tenants vacate
premises and new tenants move in. Being outsourced, the onus is on the contractor to
ensure they have the services in place to manage the contract properly as per our
specifications which would be no different had we performed the tasks ourselves.
ISSUES
Economic Issues
There are no specific economic issues related to this matter.
Social Issues
IMPACT ON CAPACITY
In the event that the tender is accepted and provided to an external provider, there will be
some remaining impact on staff in supporting this engagement by way of appointing new
incoming and skilled staff to available homes as well as managing the contract for the
duration of its term. There will also be a remaining need to process maintenance invoicing
and asset management database inputting.
Should the tender not be accepted, then additional resourcing is required of at least one
person if not two to deal with maintenance requests, property condition reporting and asset
management database inputting.
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
Page 134
OPTIONS:
Option 1
Option 2 - Deferral
That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act
1995 RESOLVES to DEFER any further decision pending further information from officers.
Option 3 – Alternative submission
1995 RESOLVES to:
1. NOT ACCEPT Foundation Housing Ltd; and
2. ACCEPT the submission from _______________ at the agreed price as identified
in the Confidential Attachment.
Option 4 – Not accept any Submission
1995 RESOLVES to:
1.
NOT ACCEPT any submission for Tender G15-10/11 Property
Management Services.
CONCLUSION
Additional information has been received to the satisfaction of the CEO and Officers to
proceed with the favourable consideration of the submission.
1.
2.
CONFIRM and ACCEPT the appointment of Foundation Housing Ltd as the
successful party to deliver Tender G15-10/11 Property Management Services
to the Shire of Roebourne for the period of 1 year commencing 1 August
2011;
ACCEPT the agreed price as identified in the Confidential Attachment.
Page 135
18.2
DEPARTMENT OF EDUCATION CAPITAL FUNDING AGREEMENT FOR
KARRATHA LEISURE COMPLEX
File No:
CP.223
Director Strategic Projects and Business
Reporting Author:
Date of Report:
28 June 2011
Department of Education
Nil
Attachment(s)
CONFIDENTIAL Draft Capital Funding Agreement
CONFIDENTIAL Draft KLC Risk Management Plan
PURPOSE
To seek Councils consideration to enter into a Capital Funding Agreement with the Minister
for Education for the construction of Joint Use Facilities as a part of the Karratha Leisure
Complex.
BACKGROUND
Since August 2010, when the Shire formally ceased its involvement in the (then) Karratha
Education Leisure and Training Precinct project, Council Officers have continued to work
closely with the Department of Education (DoE) seeking support to secure a funding
agreement for facilities that could contribute and enhance the Karratha Leisure Complex.
The DoE provided the Shire with a facility brief that was approved by Council and
incorporated into the Shires tender for the Design and Construction of the Karratha Leisure
Complex. These facilities have now been incorporated into the schematic design of the
Complex.
In March 2011 the Shire engaged Kott Gunning Lawyers to prepare a Capital Funding
Agreement for negotiation with the DoE and its legal representation, the State Solicitors
Office. The final draft agreement has been circulated for internal review, agreed to by the
DoE and the State Solicitors Office and is now presented to Council for consideration.
Consideration to enter into the Capital Funding Agreement with the Minister for Education
will have a significant impact on the Karratha Leisure Complex project in terms of its
financial viability, scope, timing and ongoing operating cost implications for Council.
The key benefit of the agreement is that it enables the Shire to partner a further state
government agency to deliver significant community assets under a joint funding
agreement. The agreement sets agreed design requirements, timeframes and capital cost
contributions that will form the responsibility of the Shire to deliver. The agreement further
articulates the need to develop an ongoing funding agreement for the operations of the
joint use facilities.
Page 136
By entering into the agreement the Shire is providing a binding commitment to the Minister
for Education that it will construct the joint use facilities in accordance with the terms and
conditions of the agreement.
The development of the funding agreement has been discussed regularly at the Karratha
Leisure Complex Project Reference Group. Shire officers representing Corporate and
Community Services and Strategic Projects have reviewed the draft funding agreement.
The agreement has been subject to regular consultation with the Department who have
agreed to the terms and conditions outlined in the final draft.
The Principal of the Karratha Senior High School and various staff have been consulted
throughout the design process for the facility. As part of this process the facilities that are to
be jointly funded have been negotiated with the aim to achieve the optimum functional
benefits in regards to location and ease of operation of the joint use facilities.
At its Ordinary Council Meeting in April 2011, Council resolved to award the contract for the
Design and Construction of the Karratha Leisure Complex to Pindan Pty Ltd. The contract
between both parties requires Pindan to design the full Masterplan stage of the project
which includes those joint use facilities included in the agreement and to construct those
facilities that it could reasonably fund.
Forming part of the contract the Shire provided a Statement of Intent to articulate the
Shires position to attract funding to the project. The Statement includes the following detail
in part:
The extent of capital funds sourced will guide the extent of construction however the Shire
provides a guarantee to expend $33,000,000 in the first stage. It is the Shires preference to
construct the full master plan however full funding is not available at this time to enable this
option to be guaranteed.
As outlined to Council at its April Meeting, the committed funding to the KLC project
included the proposed $9m from the Department of Education. It was on this basis that the
contractual commitment to the value of works to proceed in any event was made.
POLICY IMPLICATIONS
There are no policy implications pertaining to this matter.
Council has established a project budget of $65m to construct the KLC project in its
entirety. To date Council has secured $20.3m from the State Government and has
prepared a series of funding applications and partnership proposals to attract additional
funding to the project.
The Capital Funding Agreement provides Council with a further $9m funding commitment
to deliver infrastructure for both state and community benefit. The KLC project Quantity
Surveyor, Ralph Beattie Bosworth, has undertaken a value assessment of the facilities
included in the agreement and determined that the contribution reflects a sound
contribution to the infrastructure and associated project costs.
Page 137
The Capital Funding Agreement also requires the development of a joint use agreement to
fund the ongoing operations of joint use facilities which provides a significant benefit in
reducing Councils net operating cost of the facility.
Council has included provision to enter in to the Capital Funding Agreement within its
2011/12 Budget. The Agreement provides for an $8m contribution from the Department of
Education in the 2011/12 financial year.
The Agreement will also assist to leverage further capital funding to the KLC project.
The Karratha Leisure Complex is identified as a priority in the Shire of Roebourne Strategic
Plan.
At its Ordinary Meeting in April 2011, Council resolved to award the contract for the Design
and Construction of the Karratha Leisure Complex to Pindan Pty Ltd. The contract requires
the design of the full Masterplan stage of the project which includes those joint use facilities
included in the agreement.
Under the separable portions contract with Pindan, the Shire is obligated to advise of the
extent of facilities to be constructed as soon as practical. The security of the further $9m in
funding reduces Councils risk in regard to having to fund a minimal build program.
The major risk in entering into the agreement is the inability of the Shire to meet the
timeframe in delivering the project. This risk is in part mitigated by the commitment to
construct those facilities in the first stage however the design of the facility may require a
Shire funding contribution to complete the extent of the development that is desirable from
an operational and structural perspective. For example whilst the funding provides for one
indoor court, it would make sense to construct the balance being two further indoor courts
to maximise community benefit and reduce the risk of cost increases and potential facility
down time whilst additional structures were added in further stages.
The Shire engaged the services of Kott Gunning Lawyers to prepare the legal agreement
on its behalf. Kott Gunning has reviewed each version of the Agreement and has
recommended the Agreement, from a legal perspective, for Shire endorsement.
A full copy of the draft KLC project risk management plan is attached for Council reference.
ISSUES
Economic Issues
The economic benefits of the funding agreement with the Minister for Education are
significant. The Agreement sets out both a capital funding commitment and sets the
platform to the development of a significant joint use operating agreement that will provide
guaranteed income to the Shire to offset the cost of operations.
The ability for the Shire to accommodate the Education Departments requirements will
greatly enhance utilisation of the Centre, its facilities and programs.
Page 138
Social Issues
The funding agreement provides for significant social benefits.
The funding agreement enables the Shire to construct facilities for both the Departments
and broader communities‘ benefit that may otherwise not have been constructed. These
facilities including Ovals and indoor courts will alleviate current demand pressures on
facilities in Karratha and support the growth and development of community clubs and
associations in the Shire.
As detailed in the Agreement, the following accommodation is to be provided within the
Complex for sole Ministerial use:
Staff Studies
Kitchenette/reprographics
Hall
Hall / Sports / Oval Storage
Staff Change Room and WC
40 m2
7 m2
608 m2
80 m2
10 m2
As detailed in the Agreement, the following accommodation is to be provided within the
Complex for joint use:
1 AFL Size Reticulated Oval
Male Change Room
Female Change Room
Universal Access Toilet with shower
Male Student Toilets
Female Student Toilets
Cleaners store
70 m2
70 m2
10 m2
12 m2
12 m2
4 m2
The current schematic design accommodates all of the facility requirements outlined above
and is in the process of being approved by the Department.
There are no Cultural & Heritage issues related to the Shire entering in to tis Funding
agreement.
IMPACT ON CAPACITY
There is no significant impact on capacity or resourcing to carry out the Officer‘s
recommendation.
Should the agreement be endorsed by Council, the Shires Strategic Projects Department
has the capacity and to administer the funding agreement.
Page 139
RELEVANT PRECEDENTS
The Shire of Roebourne has a history of entering into joint use agreements with the
Department of Education. Existing Joint Use Agreements include the Shire of Roebourne
Oval Agreement which covers the KEC Oval, Pegs Creek Oval, Millars Well Oval and
Tambrey Oval.
More recently a Capital Funding Agreement was entered into for the construction of the
Roebourne Primary School Oval with a further Joint Use Agreement now in place.
The Shire of Roebourne operates the Roebourne pool under a Joint Use Agreement with
the Department of Education.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
That Council AGREE to enter into the Capital Funding Agreement for the Karratha Leisure
Complex Joint Use Facilities with the Minister for Education.
Option 2
That Council AGREE to enter into the Capital Funding Agreement for the Karratha Leisure
Complex Joint Use Facilities with the Minister for Education as amended.
Option 3
That Council RESOLVE not to proceed with the Capital Funding Agreement for the
Karratha Leisure Complex Joint Use Facilities with the Minister for Education at this stage.
CONCLUSION
The Capital Funding Agreement for the Karratha Leisure Complex Joint Use Facilities with
the Minister for Education represents a significant benefit to the Shire of Roebourne in
delivery of the Karratha leisure centre project.
The Agreement has been prepared and scrutinised by the Shires legal representatives and
internal Shire officers and is recommended to Council to agree to endorse and execute the
agreement.
That Council AGREE to enter into the Capital Funding Agreement for the Karratha
Leisure Complex Joint Use Facilities with the Minister for Education.
Page 140
Page 141
18.3
TENDER G19-10/11 – KARRATHA YOUTH AND FAMILY CENTRE INDOOR
PLAY SPACE: ASSESSMENT OF TENDER
File No:
CP.99/CM50/Doc ID NCR2397
Reporting Author:
Senior Project Officer, Strategic Projects
Date of Report:
2 July 2011
Strategic Projects
Nil
Attachment(s)
CONFIDENTIAL Tender Assessment Report
PURPOSE
To seek Council‘s endorsement of the recommendation by the Director Strategic Projects
regarding assessment of Tender G19-10/11 Karratha Youth and Family Centre – Indoor
Play Space.
BACKGROUND
The Youth Shed concept was endorsed by Council as a priority project at the February
2010 Ordinary Council Meeting. Further, on 20 September 2010 Council resolved to:
1. Request Regional Development and Lands excise a portion of Reserve 36458 as
marked on the attached plan and request the purpose of the reserve, under a newly
created management order to the Shire, be Community Purpose with power to lease.
2. Agree to call tenders for the design and construction of the Karratha Youth and
Families Centre in accordance with the Functional Design Brief as approved by the
Chief Executive Officer.
3. Agree to implement the procurement of the Karratha Youth and Families Centre
through a design and construct form of contract utilising Australian Standards AS49022000 General terms and conditions of contract for Design and Construct and the
appropriate form of agreement.
4. Appoint the Chief Executive Officer, Director of Strategic Projects, Councillors Lewis
and Smeathers as members of the Project Tender Evaluation Panel.
At the Ordinary Council Meeting of May 2011, Council resolved to:
1. ENDORSE the scope of works as outlined in the attached Principle Project
Requirements for the tender for the design, construction and installation for the Karratha
Youth and Family Centre Indoor Play Space.
2. AUTHORISE the Chief Executive Officer to invite tenders for the appointment of a
Contractor in accordance with the terms and conditions and for the scope of services as
outlined in Principals Project Requirements for the Karratha Youth and Family Centre
Indoor Play Space as set out in Attachment 1 subject to the approval of funding.
Page 142
Tenders for the Indoor Play Space were subsequently advertised on 11 June 2011 in The
West Australian newspaper.
Two tenders were received by the closing date.
The installation of functional Indoor Play Equipment at the Karratha Shed will have a
significant positive impact on the community.
Of particular importance is the identified need for spaces for families and youth as
identified in the 2004 Youth Action Plan and reiterated in the Youth Strategic Plan review in
2007.
The brief for the Indoor Play Space was agreed at the Project Reference Group meeting 11
April 2011. This Group comprises of Councillors, Manager Recreation Facilities,
Community Development staff and members from the Strategic Projects Directorate.
Community feedback over a number of years has clearly identified the need for additional
activities and spaces for families and youth. The 2009 Community Survey identified the
provision of youth and family spaces as the second highest priority of the Shire (37% of
respondents).
Tenders were called in accordance with Section 3.57 of the Local Government (Functions
and Administration) Regulations.
POLICY IMPLICATIONS
There are no policy implications aside from previous decisions taken by Council to
construct the Youth Shed inclusive of an Indoor Play Space.
Council has allocated a budget of $4.7m for this project, inclusive of a notional allocation of
$600,000 for the provision of indoor play equipment. There are no further financial
implications.
The development of the Youth Shed, including the Indoor Play Space, has been identified
as a strategic project of Council.
Objective: Providing a range of appropriate facilities that reflect the demography of the
communities.
There are critical lead times for the design, fabrication and construction of the Indoor Play
Space equipment. Installation will need to be coordinated with practical completion
timelines for the Youth Shed building.
ISSUES
Page 143
Economic Issues
The provision of indoor play equipment forms a key component of the functionality of the
complex and is considered to be a primary income generator for the Youth Shed. Failure
to deliver a functional Indoor Play Space may impede this revenue source.
Social Issues
The provision of an Indoor Play Space is unique within the Shire of Roebourne and
provides a level of amenity not previously afforded to residents and visitors to the area.
IMPACT ON CAPACITY
The consideration of this tender is critical to the capacity of the Youth Shed to be fully
operational. Failure to provide a functional fit out may impede on its attractiveness to users
and may diminish immediate and future revenue.
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
OPTION:
That Council consider the recommendation of the Director Strategic Projects contained
within the confidential supplementary report for the assessment of Tender G19-10/11
Karratha Youth and Family Centre – Indoor Play Space.
CONCLUSION
The need for youth and family spaces has been clearly identified as a need and a priority
for the community over consultation and planning within the last 10 years.
The success and appeal of the Youth Shed Indoor Play Space to the community is reliant
on a functional design and construction that captures the requirements of the users.
Tenders were invited for the design, supply and installation of Indoor Play Equipment for
the Youth Shed. During the advertising period, nine sets of tender documentation were
issued. At the close of tenders two submissions were received.
The submissions have been evaluated in accordance with legislative and policy
requirements and a confidential assessment report is attached for your consideration.
That Council CONSIDER the recommendation of the Director Strategic Projects
contained within the confidential supplementary report for the assessment of Tender
G19-10/11 Karratha Youth and Family Centre – Indoor Play Space.
Page 144
Page 145
18.4
TENDER G17-10/11 ROEBOURNE COMMUNITY AQUATIC CENTRE AQUATIC
ENGINEER AWARD OF TENDER.
File No:
CP.233/CM.47
Reporting Author:
Project Manager, Strategic Projects
Date of Report:
27 June 2011
Strategic Projects
Nil
Attachment(s)
CONFIDENTIAL TENDER ASSESSMENT REPORT
PURPOSE
To seek Council's endorsement of a successful tenderer for Tender G17-10/11 Roebourne
Community Aquatic Centre Redevelopment – Aquatic Engineer.
BACKGROUND
At the meeting of Council held on 16 May 2011 it was resolved vide Item 14.3, Resolution
151636:
That Council, with respect to the proposed Roebourne Community Aquatic Centre
Redevelopment project resolves to:
1. ENDORSE the Roebourne Community Aquatic Centre Redevelopment Consultancy
and Design Brief as outlined in Attachment 1.
2. ENDORSES the methodology of appointing an Aquatic Engineer on the basis of a
definitive STOP/GO point being the completion of the Master Plan and, in the event the
project is progressed with a further STOP/GO point at the conclusion of the tender
process.
3. AUTHORISES the Chief Executive Officer to invite tenders for the appointment of a
consultant in accordance with the Roebourne Community Aquatic Centre
Redevelopment Consultancy & Design Brief.
4. APPOINTS Geoffrey Allen Whyte Project Manager as Client Representative in the
terms of AS4122-2000 General terms and conditions for the appointment of consultants
subject to compliance with all Council Procurement Policies and Procedures and the
Local Government Act and Regulations.
5. ESTABLISH the Roebourne Community Aquatic Centre Project Reference Group to
have oversight of the project and further nominates Cr Bailey to Chair the Project
Reference Group.
Tenders were duly advertised in The West Australian on 21 May 2011 and The Pilbara
News on 25 May 2011. Tenders closed at 2:00pm on 15 June 2011 and at the conclusion
of the advertising period, thirteen (13) sets of tender documents had been issued.
Page 146
The project, in the context of Council Policy CE8-Significant Decision Making Policy, falls
into the following categories:
“Significant”, in relation to any issue, proposal, decision or other matter, means that the
issue, proposal, decision, or other matter has a high degree of significance.
The Roebourne Community Aquatic Centre is a key facility within the Roebourne townsite
and provides an invaluable community resource, particularly for young people.
Being associated with the Roebourne High School it provides an important educational
facility.
“Strategic asset”, in relation to the assets held by the Shire, means a group of assets that
the Shire needs to retain if it is to maintain its capacity to achieve or promote any outcome
the Council determines to be important to the current or future well being of the community.
The Roebourne Community Aquatic Centre is presently constructed on Department of
Education land. A key element of the project is to resolve ownership and financial
relationships with the State Government.
The Tender Assessment Panel included:
Councillor Garry Bailey
Simon Kot, Director Strategic Projects
Andrew Ward, Director Community and Corporate Services
Henry Eaton, Manager Corporate Compliance.
Geof Whyte, Project Manager Strategic Projects provided technical and administrative
support.
The Roebourne Community Aquatic Centre Project Reference Group has not been
convened to consider the Assessment Panels recommendation due to time constraints.
Community consultation is to occur following the adoption of the Officer‘s recommendation
in accordance with Clause 4.5.4 of the Request for Tender which states:
The Aquatic Engineer will be required to present the Concept Plan (and any other sketch
options) to a community meeting to be held in Roebourne with the prime objective of
obtaining community input into the design decision.
The community consultation will be in two parts:
Consultation 1
This will be held at the Roebourne Primary School and will provide
the opportunity for the prime users of the facility to express their
opinions.
Consultation 2
This will be held in the evening and focus on the youth and adults
within the community. This will also include several of the key service
organisations in the town.
There will also be a presentation to the Roebourne Advisory Committee.
The Principals staff will lead these consultations and make all appropriate arrangements for
their conduct.
Page 147
POLICY IMPLICATIONS
The various policy implications have been specifically addressed within the report.
There are no financial implications as there are sufficient budget allocations to meet the fee
obligations within the proposed contract.
The Roebourne Community Aquatic Centre Redevelopment is not specifically provided for
in the 2009/13 Strategic Plan.
Objective:
Providing a range of appropriate facilities that reflect the demography of the
communities.
Council has a legal and moral obligation to ensure that the Roebourne Community Aquatic
Centre is maintained and operated in such a manner as to ensure compliance at all times
with the relevant statutory requirements. The present situation is that it is problematic that
the plant in particular can be adequately maintained in a functional condition for any length
of time.
ISSUES
Economic Issues
Funding and other related issues form an important part of the Concept Planning stage of
the project.
Social Issues
The Roebourne Community Aquatic Centre is an important social hub within Roebourne
townsite. In addition the Roebourne Community Aquatic Centre provides health and
educational benefits to the young people of the town and to the general community.
The issue of the possibility of recycling the backwash water for irrigation purposes will be
investigated during the design process, particularly to examine the related health and
secondary treatment issues.
Page 148
IMPACT ON CAPACITY
The project will be managed from within the existing staff resources of the Strategic
Projects Directorate with cross directorate input at the Roebourne Community Aquatic
Centre Project Reference Group level and on an ―as requested‖ basis.
Impacts on financial capacity will be assessed and reported upon during the design and
documentation stages to fully enable Council to take informed decisions as to whether or
not to proceed with the project.
The Request for Tender specifically provides for the Consultant to provide specialist advice
and graphics to support funding and other applications.
RELEVANT PRECEDENTS
The project has complied with the Project Initiation and implementation Guidelines and has
been the subject of Executive Management Group scrutiny and decision.
DELEGATED AUTHORITY
151636:
That Council, with respect to the proposed Roebourne Community Aquatic Centre
Redevelopment project resolves to:
4
APPOINTS Geoffrey Allen Whyte Project Manager as Client Representative in the
terms of AS4122-2000 General terms and conditions for the appointment of
consultants subject to compliance with all Council Procurement Policies and
Procedures and the Local Government Act and Regulations.
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
As per the recommendation of the Director Strategic Projects as outlined in the Confidential
Assessment and Recommendation Report.
Option 2
(Functions and Administration) Regulations RESOLVES not to proceed with the
acceptance of tenders for Request for Tender G17-10/11 Roebourne Community Aquatic
Centre Redevelopment-Aquatic Engineer.
CONCLUSION
Tenders have been invited for the redevelopment of the Roebourne Community Aquatic
Centre in accordance with the Request for Tender approved by Council at its meeting held
on 16 May 2011.
During the course of the advertising period, thirteen sets of tender documents were issue
and at the close of tenders one submission was received.
The submission has been evaluated in accordance with legislative and policy requirements
and a confidential assessment report is attached hereto.
Page 149
(Functions and Administration) Regulations RESOLVES to ENDORSE the
recommendation of the Director Strategic Projects as contained in the Confidential
Evaluation and Recommendation Report attached for Request for Tender G17-10/11
Roebourne Community Aquatic Centre Redevelopment – Aquatic Engineer.
Page 150
Page 151
18.5
TENDER G18-10/11 DAMPIER HIGHWAY STREETSCAPING LANDSCAPE
ARCHITECT AWARD OF TENDER.
File No:
CP.245
Director Development & Regulatory Services
Reporting Author:
Project Manager, Strategic Projects
Date of Report:
27 June 2011
N/A
Attachment(s)
CONFIDENTIAL Tender Assessment Report
PURPOSE
To seek Council's endorsement of a successful tenderer for Tender G18-10/11 Dampier
Highway Streetscaping – Landscape Architect.
BACKGROUND
151635:
That with respect to the Dampier Highway Streetscaping project Council resolves to:
1
2
3
4
5
6
7
ENDORSE the Landscape Architect Consultancy & Design Brief as set out in
Attachment.
ESTABLISH the Dampier Highway Streetscaping Project Reference Group to have
oversight of the project and further nominates Cr (insert) to Chair the Project
Reference Group.
APPOINTS Geoffrey Allen Whyte Project Manager as Client Representative in the
terms of AS4122-2000 General terms and conditions for the appointment of
consultants subject to compliance with all Council Procurement Policies and
Procedures and the Local Government Act and Regulations.
APPOINTS Geoffrey Allen Whyte Project Manager as Superintendent in the terms of
AS4000-1997 General terms and conditions of contract or such other Australian
Standards form of contract as deemed applicable subject to compliance with all
Council Procurement Policies and Procedures and the Local Government Act and
Regulations.
NOTES the costs if the project will be met from an anticipated grant of $2,000,000 to
be funded by Royalties for Regions.
AUTHORISES the Chief Executive Officer to invite tenders for the appointment of a
Landscape Architect in accordance with the terms and conditions and for the scope of
services as outlined in Landscape Architect Consultancy & Design Brief as set out in
Attachment 1 subject to the approval of the Royalties for Regions Grant Application.
AUTHORISE the creation of a new Capital Job Number to enable correct recording of
costs involved with the process of inviting tenders.
Tenders were duly advertised in The West Australian on 21 May 2011 and The Pilbara
News on 25 May 2011. Tenders closed at 2:00pm on 15 June 2011 and at the conclusion
of the advertising period, twenty four (24) sets of tender documents had been issued.
Page 152
The project, in the context of Council Policy CE8-Significant Decision Making Policy, falls
into the following categories:
“Significant”, in relation to any issue, proposal, decision or other matter, means that the
issue, proposal, decision, or other matter has a high degree of significance.
Dampier Highway, between Searipple Road and west of Balmoral Road, represents the
major southern transport route through the Karratha townsite. It is has important transport
implications both for local, commercial and tourist traffic and, to a large extent, represents
the ―face of the town‖.
The proposed works will add to the recent central verge improvements undertake by Main
Roads WA.
The Tender Assessment Panel included:
Councillor Sharon Vertigan
David Pentz, Director Planning & Regulatory Services
Ron Van Welie, Executive Manager Infrastructure Services.
Geof Whyte, Project Manager Strategic Projects provided technical and administrative
support.
Community Consultation is fully detailed in Clause 4.5.6 of the Request for Tender which
reads as follows:
Community Consultation
The Landscape Architect will be required to present the Master Plan to a community
meeting to be held in Karratha with the prime objective of obtaining community input into
the design decision.
The community consultation will be in two parts:
Consultation 1
Consultation 2
Will take the form of Breakfast type forum and will provide the
opportunity for the business community to express their opinions.
This will be held in the evening and will be open to the community for
their input.
The Principals staff will lead these consultations and make all appropriate arrangements for
their conduct.
A presentation will also be made to the Dampier Highway Streetscaping Project Reference
Group following the consultations with a view to formulating the future direction to be taken.
POLICY IMPLICATIONS
The various policy implications have been specifically addressed within the report.
Page 153
There are no financial implications as there are sufficient budget allocations to meet the fee
obligations within the proposed contract.
The Karratha City of the North Plan calls for an integrated strategic approach to the
development of Karratha as a City of the North (ref page 14).
The Shire of Roebourne has identified a range of community initiatives to be implemented
in Karratha from 2009 – 2013 in supporting the development of community facilities and
services.
Those of relevance to the development of the City Centre include:
Increasing the attractiveness of the streetscape amenity and foster pride in maintaining a
higher standard of the upkeep of homes, businesses and public space throughout the
Shire.
The Damper highway Streetscaping project satisfies both the local and state governments‘
objectives.
The Project Management Plan and the Request for Tender calls for appropriate Risk
Assessments to be conducted throughout the course of the project.
Key issues identified in the project initiation process included:
1. It is perceived that a significant constraint to any public art or landscape plan for the
roundabouts will be meeting MRWA conditions and gaining their approval.
2. The Shire of Roebourne reaching agreement with MRWA for the ongoing maintenance
and reasonability of land under MRWA control.
Main Roads WA has endorsed the text of the Request for Tender and will be consulted
throughout the project.
ISSUES
Economic Issues
The project is fully funded as per job number 644207 Dampier Highway Streetscape.
Social Issues
The completion of the project will generate important social impacts in assisting in
promoting pride in the town as a whole and in encouraging the upgrading of other
streetscapes in the town.
It will also have a positive impact on the image of the town that is taken away by tourists
which, by word of mouth, will encourage additional people to visit.
Page 154
The opportunities and implications for use of treated effluent water for plantings will
investigated during the design process in order to reduce the environmental impact where
possible.
Discussions have been entered into with the Water Corporation to consider the project as a
pilot example of water wise urban landscaping.
IMPACT ON CAPACITY
The project will be managed from within the existing staff resources of the Strategic
Projects Directorate with cross directorate input at the Dampier Highway Streetscaping
Project Reference Group level and on an as requested basis.
RELEVANT PRECEDENTS
The project has complied with the Project Initiation and implementation Guidelines and has
been the subject of Executive Management Group scrutiny and decision.
DELEGATED AUTHORITY
151635:
That with respect to the Dampier Highway Streetscaping project Council resolves to:
4
APPOINTS Geoffrey Allen Whyte Project Manager as Superintendent in the terms of
AS4000-1997 General terms and conditions of contract or such other Australian
Standards form of contract as deemed applicable subject to compliance with all
Council Procurement Policies and Procedures and the Local Government Act and
Regulations.
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
As per the recommendation of the Director Development and Regulatory Services as
outlined in the Confidential Assessment and Recommendation Report.
Option 2
(Functions and Administration) Regulations RESOLVES not to proceed with the
acceptance of tenders for Request for Tender G18-10/11 Dampier Highway Streetscaping
– Landscape Architect.
Page 155
CONCLUSION
Tenders have been invited for the Dampier Highway Streetscaping Landscape Architect in
accordance with the Request for Tender approved by Council at its meeting held on 16
May 2011.
During the course of the advertising period, twenty four (24) of tender documents were
issue and at the close of tenders three submissions were received.
The submission has been evaluated in accordance with legislative and policy requirements
and a confidential assessment report is attached hereto.
(Functions and Administration) Regulations RESOLVES to ENDORSE the
recommendation of the Director Development & Regulatory Services as contained in
the Confidential Evaluation and Recommendation Report attached for Request for
Tender G18-10/11 Dampier Highway Streetscaping – Landscape Architect.
Page 156
Page 157
18.6
PAM BUCHANAN FAMILY CENTRE – COMMUNITY CENTRE MANAGEMENT
EXPRESSION OF INTEREST.
File No:
CP.187; CP.189
Reporting Author:
Date of Report:
29 June 2011
Nil
Attachment(s)
Confidential
Report
Evaluation
and
Recommendation
PURPOSE
To appoint a tenant to the Community Centre Management within the Pam Buchanan
Family Centre.
BACKGROUND
In relation to the Community Centre Module, Council resolved under resolution number
151396, at the November 2010 OCM to;
1. Approve criteria as detailed in the report for selecting a Community
organisation to operate and mange the Community Centre module, through
an EOI process. (Management Agreement) for a lease term of 1 year & 1
year.
2. Delegate authority to the Chief Executive Officer to negotiate lease fees
with potential tenants in order to obtain an optimal balance of cost recovery
and community benefit, with a further report presented to Council once
negotiations have been finalized by the CEO.”
The decision by Council is highly significant as it relates to Council‘s ability to cover costs
associated with operating and funding life cycle maintenance associated with the Pam
Buchanan Family Centre. In additional to this issue, Council‘s decision is also significant as
they will directly select the services which are to be delivered for the wider community from
this facility. Officers suggest Council would assess other services provided throughout the
Pam Buchanan Family Centre, and attempt to align and spread the type of services
families in the region can access.
Nil
Page 158
Officers engaged the community and wider market through a competitive Expression of
Interest process. This process was conducted through the month of June and formally
closed on Wednesday 29th of June. The community centre module weighted criteria was
directed towards organisations that could provide complementary services at the Pam
Buchanan Family Centre. The weighted criteria were;
1.
Relevant Experience (25%)
a. Details of similar work;
b. Demonstrate sound judgement and discretion; and
c. Demonstrate competency and proven track record of achieving outcomes.
2.
a.
b
c.
d.
e.
3.
Key Personnel skills and experience (25%)
Their role in the performance of the contract;
Curriculum vitae;
Membership to any professional or business association.
Qualifications, with particular emphasis on experience of personnel in
projects of a similar requirement; and
Any additional information.
Respondents Resources (25%)
Respondents should demonstrate their ability to supply and sustain the
necessary;
a. Plant, equipment and materials; and
b. Any contingency measures or back up of resources including personnel
(where applicable).
3. Demonstrated Understanding (25%)
a. A project schedule/timeline (where applicable);
b. Provision of Operational budget as per section 2.9.1 of the EOI;
c. Demonstration of methodology to centre operation (i.e. how will your
organisation operate the centre, market programs etc..); and
d. A demonstrated understanding of the scope of work.
Submissions were received by the following organisation(s);
-
Karratha Community House Inc (KCH)
A confidential evaluation report is attached for Council‘s perusal.
Expressions of Interest were called in accordance with Section 3.57 of the Local
Government (Functions and Administration) Regulations.
POLICY IMPLICATIONS
Page 159
Council will receive an annual financial return through a proposed lease fee. This is
detailed in the Confidential Evaluation Report.
The construction and successful operation of the Baynton Family Centre is a key initiative
of the Shire of Roebourne Strategic Plan 2009-13.
ISSUES
Economic Issues
Social Issues
The selection of a tenant for the Community Centre Module will impact on services offered
to the community. The Community Centre space will be a highly utilised module, booked
and hired by a wide variety of community, not for profit and commercial groups. The area
should remain a social facility and meeting hub, for families and services. Council should
understand the impact on the community following thee selection of a tenant and consider
potential fincial returns with services offered and the benefit to the community.
IMPACT ON CAPACITY
There will be a mild impact on capacity, Community Facilities Department will be required
to follow through the process and organise lease documents and will be the point of
contact regarding access to the facility during the fitting out stage. These works have been
factored into annual work plans.
RELEVANT PRECEDENTS
There is no relevant precedents in relation to this matter.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
Page 160
OPTIONS:
Option 1
That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act,
1995 RESOLVES to: endorse the recommendation of the Director Community and
Corporate Services as contained in the Confidential Evaluation and Recommendation
Report attached for Expression of Interest EOI09-2011.
Option 2
1995 RESOLVES to:
1. REJECT officers recommendation as per the Confidential Evaluation
Report; and
2. ADVISE officers of alternative direction.
CONCLUSION
Shire officer‘s have engaged the wider community through a competitive EOI process. One
(1) submission was received and officers have evaluated the submission which is included
as a Confidential attachment.
Act, 1995 RESOLVES to ENDORSE the recommendation of the Director Community
and Corporate Services as contained in the Confidential Evaluation and
Recommendation Report attached for Expression of Interest EOI09-2011.
Page 161
18.7
PAM BUCHANAN FAMILY CENTRE – TENANCY SPACES EXPRESSION OF
INTEREST.
File No:
CP.187; CP.189
Reporting Author:
Date of Report:
29 June 2011
Nil
Attachment(s)
Confidential
Report
Evaluation
and
Recommendation
PURPOSE
To appoint tenants to the Not for Profit office spaces within the Pam Buchanan Family
Centre.
BACKGROUND
In relation to the three (3) not for profit office spaces, Council resolved under resolution
number 151396, at the November 2010 OCM to;
1. Approve criteria for selecting not for profit groups to lease office spaces
(x3) (Community Lease) for a lease term of 1year & 1 year;
2. Delegate authority to the Chief Executive Officer to negotiate lease fees
with potential tenants in order to obtain an optimal balance of cost
recovery and community benefit, with a further report presented to
Council once negotiations have been finalized by the CEO.”
The decision by Council is highly significant as it relates to Council‘s ability to cover costs
associated with operating and funding life cycle maintenance associated with the Pam
Buchanan Family Centre. In additional to this issue, Council‘s decision is also significant as
they will directly select the services which are to be delivered for the wider community from
this facility. Officers suggest Council would assess other services provided throughout the
Pam Buchanan Family Centre, and attempt to align and spread the type of services
families in the region can access.
Nil
Page 162
Officers engaged the community and wider market through a competitive Expression of
Interest process. This process was conducted through the month of June and formally
closed on Wednesday 29th of June. The tenancy spaces (as per Council resolution) were
targeted at Not for Profit organisations, and the weighted criteria was directed towards
organisations who could provide complementary services at the Pam Buchanan Family
Centre. The weighted criteria were;
1.
Local Provider (40%)
a. Is your business a local provider?
b. Provide a history of your organisations time in the Pilbara and its
achievements, or as a minimum, Respondents should provide a current
commitment schedule and plant/equipment schedule in an attachment.
2.
Benefit for the Community (60%)
a. Describe partnerships your organisation has built within the community.
b. Explain how your business and its purpose correlates to the Family Centre
and is potential tenants (i.e. playgrounds, café, infant health etc..).
Submissions were received by the following organisations;
c. Anglicare
d. Local Information Network Karratha (LINK) Inc.
e. OZHELP Foundation Ltd
A confidential evaluation and recommendation report is attached for Council‘s perusal.
Expression of Interest were called in accordance with Section 3.57 of the Local
Government (Functions and Administration) Regulations.
POLICY IMPLICATIONS
There are no policy implication.
Officers have proposed a lease fee for the Tenancy Spaces through the EOI process. The
lease fee was derived from current market analysis of Not for Profit office spaces within
Karratha. Council should understand their decision will affect endorsed lease fee income
budgets for the 2011/12 financial year, if Council endorses options which propose
alternative lease fees.
The construction and successful operation of the Baynton Family Centre is a key initiative
of the Shire of Roebourne Strategic Plan 2009-13.
ISSUES
Economic Issues
Page 163
Social Issues
The ethos of the Pam Buchanan Family Centre is to create a holistic, integrated facility,
catering for a wide range of family services. Council should consider the ―best fit‖ for the
tenancy spaces based on the type of service an organisation proposes to deliver, and the
ability for the organisation and its services to integrate with other providers in the Pam
Buchannan Family Centre.
IMPACT ON CAPACITY
There will be a mild impact on capacity, Community Facilities Department will be required
to follow through the process and organise lease documents and will be the point of
contact regarding access to the facility during the fitting out stage. These works have been
factored into annual work plans.
RELEVANT PRECEDENTS
There is no relevant precedents relating to this matter.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act,
1995 RESOLVES to: endorse the recommendation of the Director Community and
Corporate Services as contained in the Confidential Evaluation and Recommendation
Report attached for Expression of Interest EOI10-2011.
Option 2
1995 RESOLVES to: ;appoint tenancy offices to the following organisation(s).
a. ___________
b. ___________
c. ___________
CONCLUSION
Shire officer‘s have engaged the wider community through a competitive EOI process.
Three (3) submissions were received and officers have evaluated all submissions which
are included as a Confidential attachment.
Page 164
Act, 1995 RESOLVES to: endorse the recommendation of the Director Community
and Corporate Services as contained in the Confidential Evaluation and
Recommendation Report attached for Expression of Interest EOI10-2011.
Page 165
18.8
PLANNING APPLICATION – COMMENCEMENT OF HOME OCCUPATION –
HAIRDRESSING BUSINESS AT LOT 100, UNIT 10 / 58 NAIRN STREET
BULGARRA
File No:
P2532
DIRECTOR
Reporting Author:
PLANNING OFFICER
Date of Report:
1 JULY 2011
KERRI ROAD
NIL
Attachment(s)
1. Aerial Location Map
2. Site Plan
3. Photo of car parking area
4. Confidential Email - Objection 21/06/2011
DEVELOPMENT
STATUTORY
AND
PURPOSE
For Council to consider and make determination on an application for Planning Approval
for a Home Occupation – Hairdressing Business, to commence at Lot 100, Unit 10 / 58
Nairn Street Bulgarra.
BACKGROUND
The Shire of Roebourne Planning Department has received Planning Application P2532 for
a ‗Home Occupation‘ to establish a hair dressing business in a residential (R30) zone.
A site inspection was carried out on 2 June 2011 to determine the suitability of the site for
the proposed activity. The following observations are noted:
1. There are only two spaces on the site for vehicles to park
2. The car parking spaces are in close proximity to the neighbouring dwelling.
3. The business is proposed to be located in a dwelling that is part of a grouped dwelling
development for which there is no additional parking on the road adjacent to the proposed
dwelling.
Adjoining property owners and occupiers were notified of the proposal and invited to
comment on potential effects resulting from proposal. One submission was received
objecting to the proposed home occupation on the grounds that it would result in additional
noise and unlawful parking of vehicles. (see attachment 4 copy of Objection received
21/06/2011).
Concerns regarding the limited on-site car parking were raised with the applicant who
advised by email that there was an option to create an additional car parking space for
resident vehicles to the rear of the existing carport.
Page 166
The application was referred to the Council‘s Environmental Health Officer who advised
that the health requirements for the site could be met and the premises would be subject to
inspection prior to the business commencing.
The proposed activity if granted will adversely affect residential amenity for neighbouring
and surrounding properties in the vicinity of the proposed Home Occupation.
The application was referred to Environmental Health Services for comment. Comments
received back stated that the proposal meets Health Department requirements. There
were no environmental health reasons given to refuse the application.
The application was advertised on 10 June 2011 to owners and occupiers of neighbouring
properties likely to be affected by the activity. Submissions were called for over a period of
14 days. One objection to the application was received from the occupant of the house
immediately to the north of the subject residence. The submission is attached as a
confidential attachment.
Planning and Development Act 2005
POLICY IMPLICATIONS
Shire of Roebourne Town Planning Scheme No.8
Local Planning Policy DP4 – Home Occupations
Application fee of $135.00 received by the Shire of Roebourne on receipt of this application
for planning approval on 23 May 2011.
Allowing for lower standards of Residential amenity brings the brings the integrity of the
Town Planning Scheme into question.
ISSUES
Economic Issues
The Council has indicated a strong desire to provide additional opportunities for small low
impact business activities to operate on Residential properties. This initiative was
entrenched through the recent Omnibus Amendment 18 to the Town Planning Scheme
No.8 which saw the introduction of more permissive Home Business provisions to the
Scheme. The intent of the provision is to enable low impact business activities to occur on
residential sites provided the adverse effects of the proposal are avoided. In declining to
grant approval to the application the applicant will be denied the opportunity to operate a
hairdressing business from home and may be faced with high rental costs if commercial
premises are to be secured.
Page 167
Social Issues
The Shire of Roebourne Town Planning Scheme No. 8 sets out the following residential
objective for Karratha:
“Enhance the high level of residential amenity within Karratha in both existing suburbs and
the residential expansion areas.”
The Shire of Roebourne Local Planning Policy DP 4 – Home Occupations sets out the
following objectives:
“Protect the amenity and character of residential neighbourhoods”
“Maintain an appropriate level of safety in residential streets”
The double carport on the applicant‘s property is the only available car parking area for the
direct use by vehicles associated with the subject dwelling. Two car parking spaces are
required to be provided with a dwelling (as outlined in the Residential Design Codes).
Those two spaces are intended for use by the occupants of the dwelling and incidental
visitors to the property. In order to establish a business activity on the site it is considered
necessary for the applicant to demonstrate that appropriate parking can be provided on site
or outside the property.
In this case it is not considered appropriate to dedicate either of the existing car parking
spaces to the business use due to their proximity to the objectors bedroom which falls
immediately to the north of the carport.
While the applicant has offered to provide an additional car parking space on site to the
rear of the carport this action would result in three carparking spaces in close proximity to
the objectors bedroom. The objector would be likely to experience additional noise from
engines and car doors closing as the result of that action.
The property is located near a bend in Nairn Street. The road itself is narrow and there are
a number of existing crossovers which restrict parking within the carriageway as it would be
dangerous to vehicle and pedestrian traffic.
Were approval to be granted without addressing the parking requirement it is considered
likely that a lack of car parking for the business related activity would lead to illegal parking
within the road reserve that would impact on the visual amenity and safety for neighbouring
properties and pedestrians and other road users in the vicinity of the site.
Permitted Baseline
It is acknowledged that the residents of the subject dwelling could make as many vehicle
trips as they wished from the site and that the associated noise would not be controlled by
the Scheme or local policies unless that noise exceeded residential noise standards.
However, allowing a business to be run from the site will ensure that vehicle related noise
levels increase. That increase will be in additional to any noise associated with the
permitted activities occurring on the property. For that reason it is considered that allowing
a Hairdressing Business to establish at Lot 100 unit 10 /58 Nairn Street Bulgarra, will cause
adverse amenity effects for the objector and for the neighbourhood over and above those
that are considered to be acceptable in a residential area.
The existing carparking spaces associated with the subject dwelling are next to the
objectors bedroom. The objector who is a shift worker would experience increased
incidents of vehicle related noise from additional vehicle activity on the site.
Page 168
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
The application is assessed on its merits and does not rely on any known precedents.
Should the Council choose to grant approval to the proposal, a precedent would be set in
respect of any proposal demonstrating all the same circumstances as this proposal.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
Page 169
OPTIONS:
Option 1
Option 2
That Council by Simple Majority RESOLVES to
1. APPROVE application P2532 for a Home Occupation at Lot 100 Unit 10 / 58 Nairn Street
subject to the following conditions:
a. The Home Occupation (Hairdressing Business) shall not operate outside of
the hours of 8:00 am to 6:00 pm on Monday to Friday and 8:00 am to 5:00 pm
on Saturday.
b. All vehicles associated with the hairdressing activity shall be parked within
the legal boundaries of the site at all times.
c. The existing parking bay immediately adjacent to the approval holders
dwelling shall be dedicated for client parking and a sign shall be erected
within the carport advising that this is reserved for client parking.
d. Only one client with a vehicle may be present on the site at any one time.
Appointments shall be staggered to ensure that client appointments do not
overlap
Note: No vehicle shall be parked within council road reserve.
CONCLUSION
The protection of residential amenity is articulated in the Town Planning Scheme No. 8 and
Local Planning Policy DP4. It is considered that allowing a hairdressing business to
establish within the subject dwelling will lead to unacceptable adverse effects on residential
amenity for the adjoining neighbour and will have adverse visual and traffic safety impacts
for the area in general.
That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act, 1995
RESOLVES to:
1.
REFUSE to grant approval to application P2532 for a Home
Occupation at Lot 100 Unit 10/58 Nairn Street for the following
reasons:
a. There is insufficient on-site parking to provide for the activity.
b. Providing an additional parking space within the boundaries of the
subject property will increase vehicle related noise which is the
subject of an objection.
c. Nairn Street is not suited to parking within the carriageway.
d. An objection has been received from an adjoining neighbour that
sets out valid concerns with regard to increased noise on the site.
Page 170
e. The business activity is likely to increase the incidence of illegal or
unsafe parking in Nairn Street.
f.
The application does not meet the residential objectives for
Karratha set out in the Town Planning Scheme No. 8 or the
objectives for Home Occupations set out in Local Planning Policy
DP4 – Home Occupations.
g. Conditions of approval can not adequately address the adverse
effects of the activity on residential amenity.
Page 171
ATTATCHMENT 1 AERIAL LOCATION MAP
The
close
proximity of the
car
parking
area and the
neighbouring
property
can
be seen here
he
The proposed Home Occupation – Hairdressing
Business is at Unit 10 / 58 Nairn Street Bulgarra which
is located here
Page 172
ATTACHMENT 2 SITE PLAN
Page 173
LEGEND
Car parking spaces
Area of road reserve
(potential area for unlawful
parking)
The car parking
area on the subject
site is in close
proximity of the
neighbouring
properties bedroom
window
The gates at the
front of the carport
that can be opened
and cars driven
through for extra
parking
Page 174
19
CLOSURE & DATE OF NEXT MEETING
15 August 2011
Page 175

Page 4 - City of Karratha

Transcription

Similar documents

AVS24 2.4 GHZ Wireless Audio/Video Sender

`VOICES`

A golden opportunity to A golden opportunity to

Partenavia P68C, VH-PUZ

Techniques and hints to aid in your job search

cuby news february 2015

Which websites are maximising their market share?

Starhaven VAIRBELL 201604 - Shire of Starhaven

Esperus Systems Ltd

Reinvigorating Writing booklet