June 22, 2015 Notebook-

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June 22, 2015 Notebook-
ALLEN COUNTY COUNCIL MEETING AGENDA
MONDAY, JUNE 22, 2015
8:30 AM
CALL TO ORDER:
PRESIDENT, TOM HARRIS
APPROVAL OF MINUTES:
MAY 28, 2015
FINANCIAL REPORT:
AUDITOR, TERA KLUTZ
UNEMPLOYMENT RATE:
Allen County
Indiana
Illinois
Michigan
Ohio
National
March
5.7%
5.9%
6.3%
5.7%
5.4%
5.6%
April
4.3%
4.6%
5.5%
4.8%
4.6%
5.1%
TOTAL APPROPRIATIONS REQUESTED IN THE GENERAL FUND:
TOTAL APPROPRIATIONS REQUESTED IN OTHER FUNDS:
$20,947
$5,187,804
ECONOMIC DEVELOPMENT
Harris
Consideration of a resolution approving Compliance with
Statement of Benefits and what action to pursue for those
companies that are not in compliance.
Consideration of amending the Procedures for the Allen
County Tax Phase-In Program.
Redevelopment Commission Treasurer Report
DEPARTMENT 05 - SHERIFF
Harris/B Brown
Consideration of a salary ordinance establishing the pay for a
Sheriff Deputy, SHO 1/2, $45,573.
Consideration of a salary ordinance reclassifying the Administrative
Assistant, OSS 4/6, $38,545 at 37.5 hours per week to Field
Service Officer, POLE 4/6, $51,246 at 40 hours per week.
Consideration of a salary ordinance establishing the pay for an
IDACS Coordinator and Forensic Scientist, POLE 4/2, $42,565
at 40 hours per week.
DEPARTMENT 47 - BUILDING MAINTENANCE
L Brown
Consideration of a salary ordinance establishing the pay
for a Utility Specialist, LTC 4/2, $36,083.
APPROPRIATION IN COUNTY GENERAL FUND:
100-4701-419.15-07
100-4701-419.12-01
100-4701-419.12-02
UTILITY SPECIALIST
FICA
PERF
$17,625
$1,348
$1,974
$20,947
1
DEPARTMENT 90 - COMMUNITY CORRECTIONS
Harris
APPROPRIATION IN 2015-2016 COMMUNITY CORRECTIONS BUDGET:
1. APPROPRIATION FOR 2015-2016 STATE GRANT FUND 234:
2. APPROPRIATION FOR 2015-2016 TRANSITION FUND 235:
3. APPROPRIATION FOR 2015-2016 PROJECT INCOME
FUND 236:
$3,151,800
$434,090
$1,601,914
$5,187,804
TRANSFER WITHIN COMMUNITY CORRECTIONS FUND 234:
FROM:
4. 234-9005-423.29-99
5. 234-9001-423.31-13
6. 234-9002-423.31-13
OTHER SUPPLIES
CONTRACTUAL
CONTRACTUAL
$53,000
$22,000
$75,000
$150,000
EXTRA DEPUTY HIRE
$150,000
TO:
7. 234-9001-423.11-03
DISCUSSION AND OTHER BUSINESS TO COME BEFORE COUNCIL:
2016 General Fund Budget Projections
RECENT and/or UPCOMING MEETINGS:
LIAISON REPORTS:
PUBLIC COMMENTS:
Approval to waive the second reading on any matter approved today for which it may be
deemed necessary for the County Council meeting of June 22, 2015.
The County Council will meet at 8:30 am Wednesday, July 15, 2015 in the Discussion Room
of Citizens Square to discuss 2016 General Fund Department Allocations.
The next County Council regular meeting will be held at 8:30 am Thursday, July 16, 2015
in the Discussion Room of Citizens Square.
Allen County does not discriminate because of disability in the admission to, or treatment or employment in, its
programs or activities. The Human Resources Director has been designated to coordinate compliance with
nondiscrimination requirements contained in Section 35.107 of the Department of Justice regulations. Information
concerning the provisions of the Americans with Disabilities Act, and the rights provided therein, and Allen
County's ADA policy is available from the ADA Coordinator. Suggestions on how the County can better meet the
needs of persons with disabilities may be submitted to the ADA Coordinator at: Human Resources Department
200 E. Berry Street, Suite 380, Fort Wayne, In. 46802 or by phone at (260)449-7217.
3
ALLEN COUNTY
FINANCIAL REPORT FOR
COUNTY GENERAL FUND
May 31, 2015
June 18, 2015
Meeting
Fund - 100
ESTIMATE
CASH BALANCE AT 1/1/15
ACTUAL
10,068,932
ESTIMATED REVENUES FOR 2015:
10,068,932
ACTUAL REVENUES TO DATE:
Percentage of Collections:
2015 Property Tax
60,626,758
Less Circuit Breaker Credit
(7,147,412)
Total Property Taxes charged
53,479,346
Less Allowance for Uncollected Property Tax
(1,069,587)
Miscellaneous
19,573,190
TOTAL CASH & ESTIMATED REVENUES:
71,982,949
Total Percentage of Collections
82,051,881
ACTUAL CASH YEAR TO DATE:
ESTIMATED DISBURSEMENTS:
2015 Budget
2014 Encumbrances
Additional Appropriations
TOTAL BUDGETED APPROPRIATION
30.42%
34.49%
18,443,870
42.65%
8,347,792
37.22%
26,791,662
36,860,594
ACTUAL DISBURSEMENTS:
73,276,127
28,520,505
696,251
135,422
74,107,800
Replenish Cash Reserve
(3,000,000)
Capital Expenses
(1,600,000)
Percentage of Disbursements
38.49%
Rainy Day Fund Cash Flow Loan
AMOUNT LEFT FOR APPROPRIATION
3,344,081
ACTUAL CASH BALANCE YTD:
28,520,505
6,500,000
14,840,089
FOR CONSIDERATION TODAY:
APPROPRIATIONS
20,947
6/5/2015
12:48 PM
County General Miscellaneous Revenue Explanations
May 2015
41.67% of Year Elapsed
Revenue Source
Annual
Estimate
Percent
Actual
Explanation
OTHER TAXES:
Financial Institutions Tax
Two equal installments June and December.
252,910
0.00%
0
3,840,709
31.36%
1,204,258
Commercial Vehicle Excise Tax
362,183
56.15%
203,372
Riverboat Wagering Tax Rev
441,308
0.00%
0
INTERGOVERNMENTAL REVENUES:
Indirect Costs - Child Support
335,000
24.93%
83,524
Received Quarterly
90,535
100.12%
90,645
Received 1x per yr
1,600,000
34.14%
546,227
ACJC/Trans Child Care
230,000
36.33%
83,549
Youth Serv/Regular Child Care
350,000
48.37%
169,278
20,000
53.88%
10,775
Two Distributions per year
0
0.00%
11,347
Received Quarterly-Law repealed effective 1/1/13
1,203,483
48.23%
580,499
Examination of Records
30,000
0.00%
0
SSI Payments
45,000
53.33%
24,000
660,000
52.32%
345,340
Collections deposited monthly
1,525,000
50.82%
775,055
Collections deposited monthly
392,700
48.88%
191,960
Paid Quarterly from Cable Vendors
Treasurer
200,000
1.84%
3,671
Recorder
900,000
37.92%
341,316
Collections deposited monthly
1,350,000
49.34%
666,093
Made up of different fees, including tax warrants at
5/30 $39,654.42 .
100,000
47.14%
47,135
Vehicle License Excise Tax
Emerg Prep/Civil Def-Fed Match
Care of Federal Prisoners
Liquor Excise Tax Dist-ABC
Inheritance Tax-County Share
Public Defender Reimbursement
Distributed April, June, October & December
Two equal installments May and December.
Full year distribution received in August.
Varies monthly depending on prisoners
Per Diem fees received monthly, except out-ofcounty contracts pay full year in first quarter
Varies monthly depending on youths housed
Received Quarterly
Two Distributions per year
Receive monthly from Social Security Admin
LICENSES AND PERMITS:
Department of Planning
Building Department
Cable Franchise License Fees
CHARGES FOR SERVICES:
Sheriff
Surveyor
Auditor
406,500
273.20%
1,110,559
Tax Sale Fees receipted with December Settlement
Summer months usually yield higher collections
Copy, Notary, Payroll Processing fees and
Ineligible Deductions Fund annual transfer of unused
balance in the amout of $1,108,164.00.
County General Miscellaneous Revenue Explanations
May 2015
41.67% of Year Elapsed
Revenue Source
Annual
Estimate
Percent
Actual
Explanation
Data Processing
300,000
64.11%
192,336
Data file fees monthly / final Qtr of year receive
"settle up" Data sharing costs from City of Ft Wayne /
Joint Permit Brd 50% reimb from City of Ft Wayne
N.I.R.C.C.
700,000
52.16%
365,146
Reimbursed from Feds as it is spent and invoiced
1,200,000
46.98%
563,753
Collections deposited monthly
1,456,000
22.31%
324,845
Reimbursed from State as it is spent and invoiced
445,712
0.00%
0
40,000
91.45%
36,580
150
4.67%
7
2,000
42.53%
851
Interest
145,000
72.64%
105,335
Received monthly
Rental of County Property
350,000
37.19%
130,178
Received monthly.
Co. Misc. - Non-identified Rev
149,000
78.29%
116,658
Miscellaneous one time revenue
50,000
42.27%
21,136
Unclaimed Surplus Tax
200,000
1.18%
2,367
Property Tax Refund Reimb
200,000
0.00%
0
19,573,190
42.65%
8,347,792
Clerk
MISCELLANEOUS REVENUE:
Child Support Exp Budget Reimb
Election Expense Reimburse
Reimbursements
Copy Machine Charges
Telephone Reimbursement
Miscellaneous Reimbursements, i.e. Commissary
part-time salaries
All other Departments copy fee charges
Payphone commissions
OTHER FINANCING SOURCES:
Sale of Real & Personal Property
TOTAL
Unclaimed Surplus is moved to General Fund in
December of each year.
County is reimbursed from units at Settlement for tax
refunds paid throughout the year.
Eliminate refunds above the estimated revenue to
calculate a more accurate picture of collection rate.
Less Property Tax Refunds
Total Miscellaneous Collections
Proceeds from sale of county owned property
19,573,190
42.65%
8,347,792
ALLEN COUNTY
FINANCIAL REPORT FOR
COIT Public Safety
May 31, 2015
June 18, 2015
Meeting
Fund - 120
ESTIMATE
CASH BALANCE AT 1/1/15
ACTUAL
546,718
ESTIMATED REVENUES FOR 2015:
546,718
ACTUAL REVENUES TO DATE:
Percentage of Collections:
COIT Public Safety distributive shares
2,898,088
41.67%
1,207,537
Miscellaneous
TOTAL CASH & ESTIMATED REVENUES:
237
2,898,088
Total Percentage of Collections
3,444,806
ACTUAL CASH YEAR TO DATE:
ESTIMATED DISBURSEMENTS:
2015 Budget
41.67%
1,207,773
1,754,491
ACTUAL DISBURSEMENTS:
2,897,147
686,346
Additional Appropriations
TOTAL BUDGETED APPROPRIATION
2,897,147
AMOUNT LEFT FOR APPROPRIATION
547,659
Percentage of Disbursements
23.69%
ACTUAL CASH BALANCE YTD:
686,346
1,068,145
FOR CONSIDERATION TODAY:
APPROPRIATIONS
6/5/2015
12:49 PM
ALLEN COUNTY
FINANCIAL REPORT FOR
COIT DISTRIBUTIVE SHARES
May 31, 2015
June 18, 2015
Meeting
Fund - 121
ESTIMATE
CASH BALANCE AT 1/1/15
ACTUAL
646,414
ESTIMATED REVENUES FOR 2015:
646,414
ACTUAL REVENUES TO DATE:
Percentage of Collections:
COIT distributive shares
Miscellaneous
TOTAL CASH & ESTIMATED REVENUES:
14,227,196
2014 Encumbrances
5,971,499
223,000
61,342
14,450,196
Total Percentage of Collections
15,096,610
ACTUAL CASH YEAR TO DATE:
ESTIMATED DISBURSEMENTS:
2015 Budget
41.97%
41.75%
6,032,842
6,679,256
ACTUAL DISBURSEMENTS:
14,515,195
6,642,757
9,192
Additional Appropriations
TOTAL BUDGETED APPROPRIATION
AMOUNT LEFT FOR APPROPRIATION
14,524,387
572,223
Percentage of Disbursements
45.74%
ACTUAL CASH BALANCE YTD:
6,642,757
36,498
FOR CONSIDERATION TODAY:
APPROPRIATIONS
6/5/2015
12:52 PM
ALLEN COUNTY
FINANCIAL REPORT
HIGHWAY FUND
May 31, 2015
June 18, 2015
Meeting
Fund - 250
Department - Highway
ESTIMATE
CASH BALANCE AT 1/1/15
ACTUAL
5,577,736
ESTIMATED REVENUES FOR 2015:
5,577,736
ACTUAL REVENUES TO DATE:
Percentage of Collections:
Sur Tax Distribution
Wheel Tax Distribution
Highway Fees
MVH State Distribution
Miscellaneous/Other
TOTAL CASH & ESTIMATED REVENUES:
1,982,670
43.75%
867,406
410,570
54.31%
222,994
441,000
46.94%
206,998
7,744,025
45.34%
3,510,929
156,000
115.81%
180,664
46.48%
4,988,990
10,734,265
Total Percentage of Collections
16,312,001
ACTUAL CASH YEAR TO DATE:
ESTIMATED DISBURSEMENTS:
2015 Budget
2014 Encumbrances
Additional Appropriations
TOTAL BUDGETED APPROPRIATION
AMOUNT LEFT FOR APPROPRIATION
10,566,726
ACTUAL DISBURSEMENTS:
10,773,789
3,935,233
3,429,354
1,608,858
15,812,001
500,000
Percentage of Disbursements
24.89%
REMAINING CASH BALANCE YTD:
3,935,233
6,631,493
FOR CONSIDERATION TODAY:
APPROPRIATIONS
UNAPPROPRIATIONS
6/5/2015
12:57 PM
ALLEN COUNTY
FINANCIAL REPORT FOR
Sur/Wheel Tax Bridge Fund
May 31, 2015
June 18, 2015
Meeting
Fund - 252
Department - Highway
ESTIMATE
CASH BALANCE AT 1/1/15
ACTUAL
3,748,725
ESTIMATED REVENUES FOR 2015:
3,748,725
ACTUAL REVENUES TO DATE:
Percentage of Collections:
Interlocal Agreements
Miscellaneous
TOTAL ESTIMATED CASH:
1,495,972
30,000
1,525,972
Total Percentage of Collections
5,274,697
ACTUAL CASH YEAR TO DATE:
ESTIMATED DISBURSEMENTS:
59.76%
894,000
155.59%
46,676
61.64%
940,676
4,689,401
ACTUAL DISBURSEMENTS:
2015 Budget
1,495,972
2014 Encumbrances
3,768,982
278,813
Additional Appropriations
TOTAL BUDGETED APPROPRIATION
AMOUNT LEFT FOR APPROPRIATION
5,264,954
9,743
Percentage of Disbursements
5.30%
REMAINING CASH BALANCE YTD:
278,813
4,410,587
FOR CONSIDERATION TODAY:
APPROPRIATIONS
UNAPPROPRIATIONS
6/5/2015
1:00 PM
ALLEN COUNTY
FINANCIAL REPORT
LOCAL ROAD AND STREET
May 31, 2015
June 18, 2015
Meeting
Fund - 255
Department - Highway
ESTIMATE
CASH BALANCE AT 1/1/15
ACTUAL
2,163,308
ESTIMATED REVENUES FOR 2015:
2,163,308
ACTUAL REVENUES TO DATE:
Percentage of Collections:
LRS Distributions
Federal Reimb/Misc
TOTAL ESTIMATED CASH:
1,396,514
46.32%
646,878
100,000
100.39%
100,395
49.93%
747,272
1,496,514
Total Percentage of Collections
3,659,822
ACTUAL CASH YEAR TO DATE:
ESTIMATED DISBURSEMENTS:
2,910,580
ACTUAL DISBURSEMENTS:
2015 Budget
1,541,513
2014 Encumbrances
1,615,281
575,413
Additional Appropriations
TOTAL BUDGETED APPROPRIATION
AMOUNT LEFT FOR APPROPRIATION
3,156,794
503,028
Percentage of Disbursements
18.23%
REMAINING CASH BALANCE YTD:
575,413
2,335,167
FOR CONSIDERATION TODAY:
APPROPRIATIONS
UNAPPROPRIATIONS
6/5/2015
1:01 PM
ALLEN COUNTY
FINANCIAL REPORT FOR
REASSESSMENT 2017
May 31, 2015
June 18, 2015
Meeting
Fund - 261
Department - Co. Assessor
ESTIMATE
CASH BALANCE AT 1/1/15
ACTUAL
696,678
ESTIMATED REVENUES FOR 2015:
696,678
ACTUAL REVENUES TO DATE:
Percentage of Collections:
2015 Property Tax
518,518
Less Circuit Breaker Credit
(62,532)
Total Property Taxes charged
455,986
Less Allowance for Uncollected Property Tax
(9,120)
Miscellaneous
40,109
486,975
TOTAL CASH & ESTIMATED REVENUES:
1,183,654
ESTIMATED DISBURSEMENTS:
2015 Budget
2014 Encumbrances
30.45%
Total Percentage of Collections
34.62%
157,881
33.68%
13,508
35.19%
171,389
ACTUAL CASH YEAR TO DATE:
868,067
ACTUAL DISBURSEMENTS:
595,009
192,319
0
Additional Appropriations
TOTAL BUDGETED APPROPRIATION
595,009
Percentage of Disbursements
32.32%
AMOUNT LEFT FOR APPROPRIATION
588,645
REMAINING CASH BALANCE YTD:
192,319
675,748
FOR CONSIDERATION TODAY:
APPROPRIATIONS
UNAPPROPRIATIONS
6/5/2015
1:06 PM
ALLEN COUNTY
FINANCIAL REPORT FOR
Board of Health Fund
May 31, 2015
June 18, 2015
Meeting
Fund - 285
Department - Health
ESTIMATE
CASH BALANCE AT 1/1/15
ACTUAL
2,830,513
ESTIMATED REVENUES FOR 2015:
2,830,513
ACTUAL REVENUES TO DATE:
Percentage of Collections:
2015 Property Tax
2,419,752
Less Circuit Breaker Credit
Total Property Taxes charged
Less Allowance for Uncollected Property Tax
Miscellaneous
30.45%
(286,084)
2,133,668
3,661,211
Total Percentage of Collections
6,491,724
ACTUAL CASH YEAR TO DATE:
ESTIMATED DISBURSEMENTS:
2015 Budget
2014 Encumbrances
736,762
48.82%
766,586
(42,673)
1,570,216
TOTAL CASH & ESTIMATED REVENUES:
34.53%
41.06% 1,503,347
4,333,861
ACTUAL DISBURSEMENTS:
4,602,342
1,662,581
20,559
Additional Appropriations
TOTAL BUDGETED APPROPRIATION
4,622,901
Percentage of Disbursements
35.96% 1,662,581
AMOUNT LEFT FOR APPROPRIATION
1,868,823
REMAINING CASH BALANCE YTD:
2,671,280
FOR CONSIDERATION TODAY:
APPROPRIATIONS
UNAPPROPRIATIONS
6/5/2015
1:15 PM
ALLEN COUNTY
FINANCIAL REPORT
Cumulative Capital Development
May 31, 2015
June 18, 2015
Meeting
Fund - 321
Dept - Commissioners
ESTIMATE
CASH BALANCE AT 1/1/15
ACTUAL
4,916,287
ESTIMATED REVENUES FOR 2015:
4,916,287
ACTUAL REVENUES TO DATE:
Percentage of Collections:
2015 Property Tax
2,659,068
Less Circuit Breaker Credit
Total Property Taxes charged
2,337,028
Less Allowance for Uncollected Property Tax
(46,741)
Miscellaneous
515,430
TOTAL CASH & ESTIMATED REVENUES:
30.42%
(322,040)
2,805,717
Total Percentage of Collections
7,722,004
ACTUAL CASH YEAR TO DATE:
ESTIMATED DISBURSEMENTS:
34.61%
808,896
97.18%
500,917
46.68% 1,309,813
6,226,099
ACTUAL DISBURSEMENTS:
2015 Budget
5,000,000
2014 Encumbrances
1,172,232
1,130,719
Additional Appropriations
TOTAL BUDGETED APPROPRIATION
6,172,232
Percentage of Disbursements
18.32% 1,130,719
AMOUNT LEFT FOR APPROPRIATION
1,549,773
REMAINING CASH BALANCE YTD:
5,095,380
FOR CONSIDERATION TODAY:
APPROPRIATIONS
UNAPPROPRIATIONS
6/5/2015
1:17 PM
ALLEN COUNTY
FINANCIAL REPORT
CEDIT
May 31, 2015
Meeting
June 18, 2015
Fund - 329
Dept - Commissioners
ESTIMATE
CASH BALANCE AT 1/1/15
ACTUAL
15,458,874
ESTIMATED REVENUES FOR 2015:
15,458,874
ACTUAL REVENUES TO DATE:
Percentage of Collections:
CEDIT Tax
6,764,569
41.67%
Miscellaneous (Commissioners)
Federal/State Project Reimb-Highway
237,090
1,000,000
7,764,569
TOTAL CASH & ESTIMATED REVENUES:
2,818,570
23,223,443
ESTIMATED DISBURSEMENTS:
Total Percentage of Collections
56.96%
569,571
46.69%
3,625,231
ACTUAL CASH YEAR TO DATE:
19,084,104
ACTUAL DISBURSEMENTS:
2015 Budget, Encumbrances and Additional Appropriations:
Highway
12,394,441
563,409
Planning
255,808
81,377
7,472,609
121,020
Commissioners
TOTAL BUDGETED APPROPRIATION
20,122,858
AMOUNT LEFT FOR APPROPRIATION
3,100,585
Percentage of Disbursements
3.81%
REMAINING CASH BALANCE YTD:
765,806
18,318,299
FOR CONSIDERATION TODAY:
APPROPRIATIONS
UNAPPROPRIATIONS
6/5/2015
1:37 PM
ALLEN COUNTY
FINANCIAL REPORT
MAJOR BRIDGE FUND
May 31, 2015
June 18, 2015
Meeting
Fund - 340
Dept - Highway
ESTIMATE
CASH BALANCE AT 1/1/15
ACTUAL
3,467,757
ESTIMATED REVENUES FOR 2015:
3,467,757
ACTUAL REVENUES TO DATE:
Percentage of Collections:
2015 Property Tax
Less Circuit Breaker Credit
Total Property Taxes charged
1,715,099
(201,666)
1,513,433
Less Allowance for Uncollected Property Tax
(30,269)
Miscellaneous
126,053
TOTAL CASH & ESTIMATED REVENUES:
30.40%
1,609,217
Total Percentage of Collections
5,076,974
ACTUAL CASH YEAR TO DATE:
ESTIMATED DISBURSEMENTS:
34.45%
521,370
69.39%
87,466
37.83%
608,836
4,076,593
ACTUAL DISBURSEMENTS:
2015 Budget
1,646,274
2014 Encumbrances
2,784,039
1,409,989
Additional Appropriations
TOTAL BUDGETED APPROPRIATION
AMOUNT LEFT FOR APPROPRIATION
4,430,313
646,662
Percentage of Disbursements
31.83%
REMAINING CASH BALANCE YTD:
1,409,989
2,666,604
FOR CONSIDERATION TODAY:
APPROPRIATIONS
UNAPPROPRIATIONS
6/5/2015
1:22 PM
ALLEN COUNTY
FINANCIAL REPORT FOR
COUNTY BOND FUND
May 31, 2015
June 18, 2015
Meeting
Fund - 401
Department - Auditor
ESTIMATE
CASH BALANCE AT 1/1/15
ACTUAL
1,727,258
ESTIMATED REVENUES FOR 2015:
1,727,258
ACTUAL REVENUES TO DATE:
Percentage of Collections:
2015 Property Tax
Less Circuit Breaker Credit
Total Property Taxes charged
4,480,530
4,480,530
Less Allowance for Uncollected Property Tax
(89,611)
Miscellaneous
332,300
TOTAL CASH & ESTIMATED REVENUES:
4,723,219
Total Percentage of Collections
6,450,477
ACTUAL CASH YEAR TO DATE:
ESTIMATED DISBURSEMENTS:
2015 Budget
2014 Encumbrances
33.73%
33.73%
1,511,479
32.29%
107,298
34.27%
1,618,777
3,346,035
ACTUAL DISBURSEMENTS:
4,379,525
943,219
0
Additional Appropriations
TOTAL BUDGETED APPROPRIATION
4,379,525
Percentage of Disbursements
21.54%
AMOUNT LEFT FOR APPROPRIATION
2,070,952
REMAINING CASH BALANCE YTD:
943,219
2,402,816
FOR CONSIDERATION TODAY:
APPROPRIATIONS
UNAPPROPRIATIONS
6/5/2015
1:23 PM
ALLEN COUNTY
FINANCIAL REPORT FOR
Rainy Day Fund
May 31, 2015
June 18, 2015
Meeting
Fund - 736
Department ESTIMATE
CASH BALANCE AT 1/1/15
Commissioners
ACTUAL
13,208,131
ESTIMATED REVENUES FOR 2015:
13,208,131
ACTUAL REVENUES TO DATE:
Percentage of Collections:
Community Corrections loan repayment
Interest/Miscellaneous
Highway loan repayment
17,852
16,000
131.97%
21,115
320,000
100.00%
320,000
106.84%
358,967
336,000
TOTAL CASH & ESTIMATED REVENUES:
13,544,131
ESTIMATED DISBURSEMENTS:
2015 Budget
Total Percentage of Collections
ACTUAL CASH YEAR TO DATE:
13,567,099
ACTUAL DISBURSEMENTS:
0
2014 Encumbrances
Additional Appropriations
TOTAL BUDGETED APPROPRIATION
Temporary Loan to County General
AMOUNT LEFT FOR APPROPRIATION
1,700,000
1,700,000
(6,500,000)
5,344,131
Percentage of Disbursements
0
Temporary Loan to County General
REMAINING CASH BALANCE YTD:
(6,500,000)
7,067,099
FOR CONSIDERATION TODAY:
APPROPRIATIONS
UNAPPROPRIATIONS
6/5/2015
1:24 PM
2015-06-22-01
RESOLUTION NO. _______________
ALLEN COUNTY COUNCIL
RESOLUTION APPROVING 2015 PAY 2016 REAL AND PERSONAL PROPERTY
COMPLIANCE WITH STATEMENT OF BENEFITS (CF-1) FORMS
WHEREAS, the Allen County Council has approved Statement of Benefits (SB-1) forms
for the following property owners that are located within “Economic Revitalization Areas" under
I.C. 6-1.1-12.1, to wit:
Attached hereto as "Exhibit A" and as a part herein; and
WHERAS, property owners whose Statement of Benefits (SB-1) form was approved
after June 30, 1991 who file a deduction application under Sections 3 and 4.5 of I.C. 6-1.1-12-1
must file a Compliance with Statement of Benefits Form (CF-1) with the Allen County Auditor
and the Allen County Council showing information on the extent to which there has been
compliance with the approved Statement of Benefits for the project; and
WHEREAS, property owners in Exhibit A have filed Compliance with Statement of
Benefit Forms with the Allen County Auditor’s Office and the Department of Planning Services
in 2015; and
WHEREAS, the Allen County Council established criteria for the review of applications
for Economic Revitalization Area designations and Statement of Benefits and designated the
Department of Planning Services as the entity for the administration, application, processing,
monitoring of Economic Revitalization Areas and Statement of Benefits, and the evaluation of
compliance forms submitted by applicants under Resolutions 84-5-31-6, 87-9-28-1, 92-4-16-3,
00-9-14-2 and 09-1-15-01; and
WHEREAS, the Allen County Council has defined substantial compliance in a
Compliance Policy adopted under Resolution No. 2003-12-11-3; and
WHEREAS, under I.C. 6-1.1-12.1-5.9, within forty-five (45) days after receipt of the
CF-1 Form, the Allen County Council may determine whether or not the property owner has
substantially complied with the Statement of Benefits; and
WHEREAS, the Department of Planning Services has previously provided the Allen
County Council with an annual report on property owners that filed Compliance with Statement
of Benefits Forms and their substantial compliance.
NOW, THEREFORE, BE IT RESOLVED, that the Allen County Council, based on
the CF-1 forms filed by the applicants listed in Exhibit A, and the review of said forms by the
Department of Planning Services, and without an independent investigation to determine the
truth or accuracy of the statements found therein, hereby approves the Compliance with
Statement of Benefits Forms, and finds that the property owners are in substantial compliance.
BE IT FURTHER RESOLVED, that the President of the Allen County Council is
hereby authorized to execute such Compliance with Statement of Benefits Forms as are
necessary to comply with the state requirements.
BE IT ALSO RESOLVED, that if any part, parts, clause or portion of this Resolution
shall be adjudged invalid or unconstitutional, such invalidity or unconstitutionality shall not
affect the validity or constitutionality of this Resolution as a whole or any other part, clause or
portion of this Resolution.
ADOPTED this 22nd day of June, 2015, by the County Council of Allen County, Indiana.
______________________________
Tom Harris, President
Allen County Council
ATTEST:
_______________________________
Tera K. Klutz, Auditor
Allen County, Indiana
Exhibit A
Company
Allied Building Co, LLC
Android Industries
Apollo Design Technology, Inc
Citadel Realty
D&W Fine Pack
Exel Inc
Feenix LLC
General Mills LLC
General Motors
General Motors
General Motors
General Motors
General Motors
Invesness Point Property LLC
IOM Health / Lutheran Hosp
Jack Cooper Transport
JCR Enterprises LLC
Long Term Care Investments III, LLC
Lutheran Musculoskeletal Center
Michelin North America
Michelin North America
Michelin North America
Omnisource Corporation
One Resource Group
Ortho Hosp At Parkview North ASC
Parkview Health System Inc
Precimed / Greatbatch
Primco Inc
Quikcut Incorported
Quikcut Incorported
Romines Investments LLC
Saratoga Porato Chips LLC
SDI LaFarga LLC
Silverado Properties LLC
Vera Bradley Designs, Inc
Vera Bradley Designs, Inc
Vera Bradley Designs, Inc
Vera Bradley Designs, Inc
Vera Bradley Designs, Inc
Waterfurnace International Inc
Alternate Name
Neurospine / Pain
Crown Enterprises
IOM Health Systems
formerly C&M
Parkview Health Systems
Rockefeller FW
Petroleum Traders
BF Goodrich
BF Goodrich
BF Goodrich
ONE
Greatbatch Medical
MDRN Realty, LLC
BA Romines Sheetmetal Inc
Ground Effects / ICON
Resolution #
05-07-21-1
2014-04-19-02
06-03-16-1
08-07-17-2
2014-11-25-01
2012-04-19-01
08-07-17-2
2011-04-15-01
2004-5-18-1
2004-10-19-1
05-11-17-01
2009-06-18-3
2010-12-16-2
05-09-15-01
05-04-21-03
2014-02-20-01
2012-08-16-1
2011-08-11-04
05-04-21-03
05-16-02-1
08-07-10-1
2011-01-20-02
06-08-16-01
08-07-17-3
09-01-15-03
2012-02-16-01
2011-02-24-01
06-04-20-1
2011-05-19-01
2013-06-13-01
06-06-15-2
2010-7-5-3
2011-04-21-2
2013-12-19-02
05-09-15-03
2011-06-16-1
2011-10-20-01
2013-08-15-01
2013-08-15-02
2013-07-18-3
Allen County Redevelopment Commission
2014 TIF District Activities Report
Fund #
2014
2014 Revenues Expenditures
Balance
December 2014
Amount Paid on
Bonds / Loans Maturity Date of
during 2014
Bonds / Loans
Total Paid on
Outstanding
Obligations
Balance of
Outstanding
Obligations
EDA Name
Allocation Area
Fund Name
Bandalier
Bandalier
Bandalier TIF Fund
806
$19,315.42
$0.00
$24,280.85
$0.00
None
$0.00
$363,342.00
Bluffton Road East
Bluffton Road East
Bluffton Road East TIF Fund
807
$42,503.50
$0.00
$64,724.48
$0.00
None
$0.00
$1,404,308.00
Bluffton Road East
Brookwood
Brookwood TIF Fund
808
$0.00
$0.00
$61,586.18
CASAD East
Casad East
Casad East TIF Fund
399
$145,182.45
$231,852.31
$690,323.65
Fort Wayne Assembly Fort Wayne Assembly Fort Wayne Assembly TIF Fund
410
$0.00
$0.00
$201,919.01
General Motors
General Motors
GM 2005 General Account
405
$861,322.09
$1,110,000.00
$441,263.05
General Motors
General Motors
GM 2005B Bond Principal and Interest
406
$0.00
$273,030.00
$147,515.66
General Motors
General Motors
GM 2005B Reserve Account
407
$0.00
$0.00
$230,907.37
General Motors
General Motors
GM 2005A Bond Principal and Interest
408
$0.00
$821,090.00
$418,496.72
General Motors
General Motors
GM 2005A Reserve Account
409
$0.00
$0.00
$152,801.00
Greatbatch Medical
Greatbatch Medical
Greatbatch Medical
841
$80,622.42
$0.00
$80,629.87
I-469/Bluffton Road
Nestle
Nestle II TIF Bond Fund
336
$210,872.10
$0.00
$496,083.22
I-469/Bluffton Road
Nestle
Nestle II Bond Principal and Interest
403
$0.00
$0.00
$378.55
I-469/Bluffton Road
Nestle
Nestle II Reserve Account
404
$0.00
$0.00
$89.08
Jackson Industrial
Jackson Industrial
Jackson Industrial TIF Fund
822
$0.00
$0.00
$87,886.05
Lincoln Industrial
Lincoln Industrial
Lincoln Industrial TIF Fund
333
$166,954.39
$0.00
$247,778.36
Oak Crossing
Oak Crossing
Oak Crossing TIF Fund
809
$244,077.27
$50,000.00
$246,287.97
Silverado
Zubrick Road
Zubrick Road TIF Fund
823
$26,351.64
$0.00
$49,018.53
Silverado
Zubrick II
Zubrick Road II TIF Fund
824
$36,619.81
$0.00
$43,976.57
Uniroyal Goodrich
Uniroyal Goodrich
Uniroyal Goodrich TIF Fund
780
$96,335.98
$149,040.57
$49,144.11
Vera Bradley
Vera Bradley
Vera Bradley TIF Fund
810
$128,778.86
$100,000.00
$138,736.06
$273,030.00
Nov. 2020
$2,158,051.00
$1,710,000.00
$821,090.00
Nov. 2020
$5,964,784.00
$4,955,000.00
$0.00
$905,144.00
$4,263,536.00
$0.00
2019
$0.00
$650,000.00
None
$254,000.00
$1,405,753.00
None
$39,000.00
$83,000.00
$149,040.57
None
$360,432.57
$1,289,567.43
$100,000.00
None
$405,000.00
$998,226.44
2023
Paid Off
$50,000.00
Bandalier
Taxpayer Name
Westwood Lumber Sales Inc
Dodane Properties I LLC
DM & CR LLC
SDI Lafarga LLC
Board Of Commissioners
OmniSource Corporation
JCR Enterprises LLC
Sdi Lafarga Llc
Parcel Number
02-14-08-200-005.000-046
02-14-08-200-005.002-046
02-14-08-200-005.003-046
02-14-08-200-010.000-046
02-14-08-200-010.001-046
02-14-08-200-010.002-046
02-14-08-200-005.004-046
02-046-1612002
Base AV
Incremental AV
12,070
1,030
1,830
33,070
2,040
42,460
93,870
851,270
0
0
3,130
61,370
610
25,290
0
32,870
Bluffton Road East
Taxpayer Name
Allen County Redevelopment Comm
Jenkins Heather
ARC GMFTWIN001 LLC
Allen County Redevelopment Comm
Allen County Redevelopment Comm
Board of Commissioners
Board of Commissioners
Parcel Number
02-17-15-151-001.000-059
02-17-15-151-002.000-059
02-17-15-300-001.000-059
02-17-15-300-002.000-059
02-17-15-300-003.000-059
02-17-15-151-001.001-059
02-17-15-300-001.001-059
Base AV
0
40
95,160
0
0
0
0
Incremental AV
0
760
2,421,030
0
0
0
0
Brookwood
Taxpayer Name
Brookwood Airport Park Llc
SPGP LLC
Allen County
Douglas W Brown Properties Llc
Ecenbarger LLC
Douglas W Brown Properties Llc
Brookwood Airport Park Llc
Parcel Number
02-17-10-100-001.000-059
02-17-10-100-001.001-059
02-17-10-100-001-002-059
02-17-10-100-001.004-059
02-17-10-100-001.005-059
02-17-10-100-001.006-059
02-17-10-100-001.007-059
Base AV
0
0
0
0
0
0
0
Incremental AV
19,100
153,900
0
283,800
404,100
22,500
71,500
Casad East
Taxpayer Name
Parcel Number
Superior Aluminum Alloys Llc
02-14-09-100-001.000-046
Allen County Redevelopment Comm. 02-14-09-100-001.002-046
Paulding Putnam Electric
Cooperative
New Haven City Of
Superior Aluminum Alloys Llc
Base AV
Incremental AV
0
3,877,700
0
0
0
0
0
3,300
0
3,991,380
02-14-09-100-001.003-046
02-14-09-100-002.000-046
02-046-1699031
Fort Wayne Assembly
Taxpayer Name
Crown Enterprises Inc
Crown Enterprises Inc
Crown Enterprises Inc
Crown Enterprises Inc
Parcel Number
02-16-17-300-002.000-048
02-16-17-300-003.000-048
02-16-17-300-004.000-048
02-16-17-300-005.000-048
Base AV
0
0
0
0
Incremental AV
11,600
10,500
5,700
3,617,570
General Motors
Taxpayer Name
General Motors Corporation
General Motors Llc
Parcel Number
02-16-17-100-003.000-048
02-048-1710020
Base AV
Incremental AV
50,344,770
20,487,570
111,774,150
30,122,550
Greatbatch
Taxpayer Name
Sweetwater Holdings LLC
Precimed Inc
Sweetwater Holdings LLC
Board of Commissioners
Precimed Inc
Parcel Number
02-07-19-400-005.000-065
02-07-19-400-005.003-065
02-07-19-400-005.004-065
02-07-19-400-005.005-065
02-065-2913007
Base AV
Incremental AV
129,000
0
79,950
780,270
12,400
0
0
0
0
371,830
I-469 / Bluffton Road
Taxpayer Name
CLF Fort Wayne LLC
Parcel Number
02-17-21-200-001.000-059
Base AV
Incremental AV
0
17,782,800
Base AV
Incremental AV
125,000
1,285,900
8,500
7,900
94,000
22,300
Jackson Industrial
Taxpayer Name
Waterfurnace International
F & B Enterprises Llc
Jackson Mary Alice Trs of Jackson
F & B Enterprises Llc
Waterfurnace International
Jackson James S Trs
Parcel Number
02-17-05-100-002.000-059
02-17-05-100-003.000-059
02-17-05-100-005.000-059
02-17-05-100-005.001-059
02-17-05-100-006.000-059
02-17-05-100-007.000-059
0
0
0
0
0
0
Lincoln Industrial
Taxpayer Name
Cross Properties LLC
Allen County of
Fort Wayne City Of
Brunswick Corporation
C & M Fine Pack Inc
C & M Fine Pack Inc
C & M Fine Pack Inc
Omnisource Corp
Vicksburg Pike Llc
Lincoln Parkway Llc
Yost Norma J
Hilgeman Gary H & Pamela E
Hilgeman Gary H & Pamela
Hilgeman Pamela E
Hilgeman Gary H & Pamela E
Keystone Realty LTD
Keystone Realty LTD
Lincoln Parkway Llc
Tippmann Fort Wayne West
Tippmann Vincent P
Lifeline Youth & Family Services
6932 Gettysburg Llc
6932 Gettysburg Llc
Wildwood Realty Company
6930 Gettysburg Llc
Lincoln Parkway LLC
Allen County of
L P F P Inc
Sumpter Properties LLC
Fort Wayne Plastics Inc
Sumpter Properties LLC
Rieke Eric T
Trzynka Richard & Penny
Linderer Family Living Trust
Bluffton Road Properties LLC
Roush Renee
Nichols John
Dellinger Danny O
Nichols John
Briggs Warren L & Ruth Ann
Parcel Number
02-11-01-100-001.000-038
02-11-01-100-001.001-038
02-11-01-100-002.000-038
02-11-01-100-003.000-038
02-11-01-100-004.000-038
02-11-01-100-005.000-038
02-11-01-100-006.000-038
02-11-01-100-007.000-038
02-11-01-100-008.000-038
02-11-01-202-001.000-038
02-11-01-202-002.000-038
02-11-01-203-001.000-038
02-11-01-203-002.000-038
02-11-01-203-003.000-038
02-11-01-203-004.000-038
02-11-01-203-005.000-038
02-11-01-203-006.000-038
02-11-01-203-007.000-038
02-11-01-227-001.000-038
02-11-01-227-002.000-038
02-11-01-251-001.000-038
02-11-01-251-002.000-038
02-11-01-251-003.000-038
02-11-01-252-001.000-038
02-11-01-252-002.000-038
02-11-01-276-001.000-038
02-11-01-276-001.001-038
02-11-01-276-002.000-038
02-11-01-276-003.001-038
02-11-01-276-004.000-038
02-11-01-276-004.001-038
02-11-01-276-005.000-038
02-11-01-276-006.000-038
02-11-01-276-007.000-038
02-11-01-276-008.000-038
02-11-01-276-009.000-038
02-11-01-276-010.000-038
02-11-01-276-011.000-038
02-11-01-276-012.000-038
02-11-01-276-013.000-038
Base AV
Incremental AV
270,770
70,630
0
0
0
0
4,052,110
133,190
95,330
27,970
117,100
34,400
5,023,770
5,485,230
1,184,610
44,790
1,718,300
0
689,830
2,770
1,916,000
235,040
296,990
87,610
335,800
21,900
36,200
21,000
97,330
26,870
480,140
43,260
208,400
86,500
1,393,180
68,020
5,228,330
140,870
134,770
120,530
0
0
0
0
1,455,070
57,730
1,271,840
34,460
2,154,660
184,540
1,207,560
381,740
0
0
14,440
160
46,280
37,020
2,179,410
72,390
60
24,840
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
Lincoln Industrial (Cont.)
Taxpayer Name
Lee Brian J
Doyle Patrick F & Colleen S
B & K LLC
Doyle Patrick F & Colleen S
B & K LLC
Carolus Ross & Anne
Kurtz Robert
Linderer Family Liv Trst
Nelson Craig & Linda
Miller David Eugene & Darlene
Lepper Lowell L & Carol
Shultz Lynn R
Shultz Lynn R
Blackburn & Green Real Estate Llc
Barney Robert & Debra
Haffner Timothy J & Diane
Ash Realty Group LLC
Smith Rocky K & Teresa A
Muhler Joseph C Ii & Cheryl M
Smith Rocky K & Teresa A
Nichols John M
Bus Garage LLC
Waterfront Investment Group LLC
Spine Real Estate Holdings II LLC
Hahn Richard L & Sandra M
Shields Timothy E & Beth M
Nader Michael J & Margaret A
Shields Timothy E & Beth M
DelPriore Mark A
Swihart Thomas A & Carol A
Akey Donald J
Bradford Charles H Jr
Akey Donald
Skyline Capital Llc
Arata Jane A L/Est & Trs of a
Revocable Trust Agreement
Skyline Capital Llc
Arata Jane A L/Est & Trs of a
Revocable Trust Agreement
Graves James
Parcel Number
02-11-01-276-014.000-038
02-11-01-276-015.000-038
02-11-01-276-016.000-038
02-11-01-276-017.000-038
02-11-01-276-018.000-038
02-11-01-276-019.000-038
02-11-01-276-020.000-038
02-11-01-276-021.000-038
02-11-01-276-022.000-038
02-11-01-276-023.000-038
02-11-01-276-024.000-038
02-11-01-276-025.000-038
02-11-01-276-026.000-038
02-11-01-276-027.000-038
02-11-01-276-028.000-038
02-11-01-276-029.000-038
02-11-01-276-030.000-038
02-11-01-276-031.000-038
02-11-01-276-032.000-038
02-11-01-276-033.000-038
02-11-01-276-034.000-038
02-11-01-276-036.000-038
02-11-01-276-037.000-038
02-11-01-276-038.000-038
02-11-01-276-039.000-038
02-11-01-276-040.000-038
02-11-01-276-041.000-038
02-11-01-276-042.000-038
02-11-01-276-043.000-038
02-11-01-276-044.000-038
02-11-01-276-045.000-038
02-11-01-276-046.000-038
02-11-01-276-047.000-038
02-11-01-276-048.000-038
Base AV
Incremental AV
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
15,100
19,100
18,540
23,060
18,540
23,060
18,540
23,060
18,540
23,060
18,540
23,060
18,540
23,060
43,200
38,400
18,540
23,060
24,730
25,570
49,340
43,960
24,730
25,570
18,540
23,060
43,200
38,400
02-11-01-276-049.000-038
02-11-01-276-050.000-038
18,540
18,540
23,060
23,060
02-11-01-276-051.000-038
02-11-01-276-052.000-038
18,540
18,540
23,060
23,060
Lincoln Industrial (Cont.)
Taxpayer Name
Fort Wayne City Of
Cross Properties LLC
C & M Fine Pack Inc
Tippmann Vincent P
Tippmann Vincent P
Sumpter Properties LLC
Sumpter Properties Llc
Fort Wayne Plastics Inc
Parcel Number
02-11-02-226-002.000-038
02-11-02-226-003.000-038
02-11-02-226-004.000-038
02-12-06-100-002.000-068
02-12-06-100-003.000-068
02-12-06-100-004.000-068
02-12-06-100-004.001-068
02-12-06-100-005.000-068
Base AV
0
177,220
265,770
30,360
4,080
1,690
32,350
18,050
Incremental AV
0
146,780
1,030
16,240
2,120
2,110
39,650
24,550
Oak Crossing
Taxpayer Name
K & H Realty Corporation
Indiana State of
Malori Ft Wayne LLC
Board of Commissioners
K & H Realty Corporation
Dupont & Tonkel Partners LLC
Parcel Number
02-02-36-476-001.000-057
02-02-36-476-001.001-057
02-02-36-476-001.002-057
02-02-36-476-001.003-057
02-02-36-476-002.000-057
02-02-36-476-001.004-057
Base AV
Incremental AV
79,970
276,630
0
0
15,020
1,494,980
0
0
55,350
70,950
56,420
9,431,380
Uniroyal Goodrich
Taxpayer Name
Uniroyal Goodrich Tire Co
Uniroyal Goodrich Tire
Uniroyal Goodrich Tire
Krauter Nicholas D & Brittni
Uniroyal Goodrich Tire
Northern Indiana Fuel &
Uniroyal Goodrich Tire Co
Michelin North America Inc
Parcel Number
02-09-24-100-002.000-054
02-09-24-100-006.000-054
02-09-24-200-006.000-054
02-09-24-200-006.001-054
02-09-24-300-001.000-054
02-09-24-300-001.001-054
02-09-24-400-007.000-054
02-054-2292027
Base AV
0
12,880,560
0
600
52,350
1,400
0
42,861,990
Incremental AV
0
1,472,480
0
0
135,550
0
67,500
3,666,970
Vera Bradley
Taxpayer Name
Vera Bradley Designs Inc
Parcel Number
02-16-21-100-001.000-048
Base AV
Incremental AV
0
6,933,930
Base AV
Incremental AV
0
1,418,870
Base AV
Incremental AV
0
1,153,420
Zubrick
Taxpayer Name
Vera Bradley Designs Inc
Parcel Number
02-16-20-200-001.004-048
Zubrick II
Taxpayer Name
BS Land LLC
Parcel Number
02-16-20-200-001.005-048
SALARY ORDINANCE
2015
Consideration of a salary ordinance establishing the pay for an employee within
the budget of the Sheriff’s Department 100-0501-421
TITLE
APPROP
Sheriff Deputy
16-74
16-75
WHEREAS:
CLASSIFICATION
SHO 1/2
SALARY
$45,573/Non-Exempt
The Allen County Council is apprised of the need to set the
salary ordinance for the Sheriff Deputy and is in concurrence
with this need.
NOW THEREFORE: BE IT ORDAINED BY THE ALLEN COUNTY COUNCIL:
SECTION 1. The salary, wages and other compensation paid this position
within the budget of the Allen County Sheriff’s Department is
established as described above.
SECTION 2. No additional funds are needed.
THIS ORDINANCE READ, CONSIDERED AND ADOPTED BY THE MEMBERS
OF THE ALLEN COUNTY COUNCIL ON THE 22nd DAY OF JUNE, 2015.
MEMBERS OF THE ALLEN COUNTY COUNCIL
AYE
NAY
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
ATTEST:__________________________________________
TERA K. KLUTZ, ALLEN COUNTY AUDITOR
SECRETARY, EX-OFFICIO
AMENDED SALARY ORDINANCE
2015
Consideration of a salary ordinance reclassifying the pay for an employee within
the budget of the Allen County Sheriff’s Department 100-0501-421
TITLE
FROM/TO
APPROP
Administrative
14-76
Assistant/
Field Service Officer
CLASSIFICATION
FROM/TO
OSS 4/6
POLE 4/6
SALARY
FROM/TO
HOURS
FROM/TO
$38,545
37.5/40
$51,246
Non-Exempt
WHEREAS: The Allen County Council is apprised of the need to amend the
salary ordinance for the Field Service Officer and is in concurrence with this
need.
NOW THEREFORE: BE IT ORDAINED BY THE ALLEN COUNTY COUNCIL:
SECTION 1. The salary, wages and other compensation paid this position
within the budget of the Allen County Sheriff’s Department is
established as described above.
SECTION 2. No additional funds are needed.
THIS ORDINANCE READ, CONSIDERED AND ADOPTED BY THE MEMBERS
OF THE ALLEN COUNTY COUNCIL ON THE 22nd DAY OF JUNE, 2015.
MEMBERS OF THE ALLEN COUNTY COUNCIL
AYE
NAY
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
ATTEST:__________________________________________
TERA K. KLUTZ, ALLEN COUNTY AUDITOR
SECRETARY, EX-OFFICIO
SALARY ORDINANCE
2015
Consideration of a salary ordinance establishing the pay for an employee within
the budget of the Sheriff’s Department 100-0501-421
TITLE
APPROP
IDACS Coordinator
Forensic Scientist
WHEREAS:
16-76
CLASSIFICATION
POLE 4/2
SALARY
$42,565/Non-Exempt
The Allen County Council is apprised of the need to set the
salary ordinance for the IDACS Coordinator/Forensic
Scientist and is in concurrence with this need.
NOW THEREFORE: BE IT ORDAINED BY THE ALLEN COUNTY COUNCIL:
SECTION 1. The salary, wages and other compensation paid this position
within the budget of the Allen County Sheriff’s Department is
established as described above.
SECTION 2. No additional funds are needed.
THIS ORDINANCE READ, CONSIDERED AND ADOPTED BY THE MEMBERS
OF THE ALLEN COUNTY COUNCIL ON THE 22nd DAY OF JUNE, 2015.
MEMBERS OF THE ALLEN COUNTY COUNCIL
AYE
NAY
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
ATTEST:__________________________________________
TERA K. KLUTZ, ALLEN COUNTY AUDITOR
SECRETARY, EX-OFFICIO
SALARY ORDINANCE
2015
Consideration of a salary ordinance establishing the pay for an employee within
the budget of the Allen County Building Maintenance 100-4701-419
TITLE
Utility Specialist
APPROP
CLASSIFICATION
15-07
LTC 4/2
SALARY
$36,083
Non-Exempt
WHEREAS: The Allen County Council is apprised of the need to set the salary
for the Utility Specialist and is in concurrence with this need.
NOW THEREFORE: BE IT ORDAINED BY THE ALLEN COUNTY COUNCIL:
SECTION 1. The salary, wages and other compensation paid this position
within the budget of the Allen County Building Maintenance
is established as described above.
SECTION 2. Additional funds are needed.
THIS ORDINANCE READ, CONSIDERED AND ADOPTED BY THE MEMBERS
OF THE ALLEN COUNTY COUNCIL ON THE 22nd DAY OF JUNE, 2015.
MEMBERS OF THE ALLEN COUNTY COUNCIL
AYE
NAY
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
ATTEST:__________________________________________
TERA K. KLUTZ, ALLEN COUNTY AUDITOR
SECRETARY, EX-OFFICIO
----- ---------
COUNTY COUNCIL
ADDITIONAL APPROPRIATION REQUEST FROM
THE GENERAL FUND:
DEPARTMENT:
LINE ITEM NUMBER:
REQUESTED AMOUNT:
$ •..
j;Oi1'17
FOR LINE ITEM UNDER CONSIDERATION, YTD EXPENDITURES & ANTICIPATED EXPENDITURES:
;~i3092;Z8"···
.
.".• :-, i
<iii
HOW WILL THIS APPROPRIATION BE USED?
SPECIFIC COST OF ITEM AND HOW WAS THIS COST DETERMINED?
HOW DOES THIS FIT INTO THE STRATEGIC PLAN?
IS THIS A RECURRING EXPENSE?
WILL OTHER EXPENDITURES BE NECESSARY?
DISCUSSED WITH LIAISON?
LIAISON'S NAME:
Laij)/13r01i,ini"i· "iiiY..".
DATE REVISED 10/18/20ro
Allen COWlty
•
201 W. Superior St. Fort Wayne. IN • 48602
(260) 449 - 7252 • (260) 449 - 7308 (fax)
May 29, 2015
Dear Allen County Council Members,
Allen County Community Corrections has completed documentation for the fiscal year beginning
July 1,2015. Enclosed please find two items to be placed on Allen County Council's June 18,2015
agenda. First, submitted with supporting documentation is the Appropriation Request from Funds
Other Than the General Fund in the amount of $5,187,804 representing the first (1st) year of the
2015-2017 biennium's Fund 234, State Base Grant. Included is the appropriation breakdowns for
funds 234 (State Base Grant), 235 (Community Transition Program), and 236 (Home Detention
Fund - User Fees/Project Income).
The formal state Intent to Award and Grant Agreement document #D25-16-002, signed by the
Allen County Auditor has been induded for your reference. These documents outline and confirm
the State Base Grant aliocation for the Fiscal Year 2016 totaling $3,151,800.
The remaining amounts of the appropriation request are as follows:
• Fund 235 Community Transition Program in the amount 01'$434,090
• Fund 236 Project Income Fund in the amount of $1,601,914
This makes for a combined total budget appropriation package equaling $5,187,804.
The second item submitted for Council's June 18, 2015 agenda is a Request for Transfers Within
Fund But Between Series form. Allen County Community Corrections is requesting a transfer
within Fund 234 State Base Grant from the 200 Supplies Series and the 300 Services Series to the
100 Personnel/Fringe Series in the amount of $150,000. This request references the current fiscal
year beginning July 1, 2014 through June 30, 2015. The approved lOOC Transfer/Additional
Appropriation form is attached for your reference.
If you were to have any questions prior to the council meeting pertaining to these documents, please
contact me at 449-4543 and I will be happy to assist.
S1: 11)j+~IV~
r
:::::{LUens
Senior Finance Manager
Allen County Community Corrections
(260) 449-4543 (direct)
cc: Kimberly Churchward, Executive Director
STATE OF INDIANA
Department of Correction
lndi'''1t~'rn!!'~t Center - Smull . .
• . ... .. '.
302 W. WlI.llin~ton1;i.'rel!Pl:a1<!il!ll»polis. [ndi"n.4{i20QI~~~Phone; (317)233-6984 • Fax; (317)23!:7i798 • Wcbsite;www.in.gov/idocl
Michael R. Pelle.
Gove_rnor
.•. .,.,..
'&tJd!~lIIllII' .
Commiss_iollcr
May 4, 2015
Re: Intentto Award
Allen County Community Corrections Director:
The Indiana Department of Correction is pleased to announce Allen County Community
Corrections has been awarded State funding for Community Corrections for fiscal year
2015-2016.
The award for July 1, 2015. through June 30, 2016 will be $3,151,800.00 for the base grant
allocation.
When payments are disbursed in July 2015, your agency will receive an advance of 25% of
the total annual amount plus the first month's payment. After the 25% is deducted the
remaining funds will be divided into 12 equal allotments.
Starting with this grant, FY2016, the Indiana Department of Administration is moving to a
one signature document. In the coming year, the contract process will become paperless. At
this time we are requiring the signature ofthe county auditor to execute the contract. In the
future the county may register additional signers, but only one registered signature will be
required.
Congratulations on this grant award. We look forward to working with you on Community
Corrections initiatives during the upcoming year.
Sincerely,
/])d~t/,-{L~)!?;tti
fi. . . -
Deborah Braun
Director of Community Corrections
Cc:
Allen County Community Corrections Advisory Board Chairperson
EOE
GRANT AGREEMENT
EDS #mS-16-002
This Grant Agreement (this "Grant Agreement"), entered into by and between the Indiana Departmelll¢
of Correction (the "State") and the Board of County Commissioners and Auditor of Allen County
(the "Grantee"), is executed pursuant to the. terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as folIows:
1. Purpose of this Grant Agreement; Grant Funds.
The purpose of this Grant Agreement is to enable the State to award a grant of$3,151.800.00 to the
Grantee for eligible costs of the services or project (the "Project") described in Exhibits A and B of this
Grant Agreement, which are incorporated fulIy by reference. The funds shall be used exclusively in
accordance with the provisions contained in this Grant Agreement and in confonnance with Indiana Code
§1H 2-2-1 establishing. the authority to make this Grant, as well as any rules adopted thereunder. The
funds received by the Grantee pursuant to this Grant Agreement shall be used only to implement the
Project or provide the services ill confonnance with this Grant Agreement and for no other purpose.
2. Representations and Warranties of the Grantee..
A. The Grantee expressly represents and warrants to.the Statetbat it is statutorily eligible to
receive these Grant funds and that the information set forth in its grant applicationis 1rue,complete and
accurate. The Grantee expressly agrees to promptly repay all funds jIilid to it under this GrantAgreement
should it be detennined either that it was ineligible .to receive the funds, or it made any material
misrepresentation onits grant application.
B. The Grantee certifies by entering into this Grant Agreement that neither it nor its principals are
presently debarred, suspended, proposed for debannent, declared ineligible or voluntarily excluded from
entering into this Grant Agreement by any federal or state department Or agency. The term ''principal'' for
purposes of this Grant Agreement is defined as an officer, director, owner, partner; key employee or other
person with primary management or supervisory responsibilities, or a person who has a critical influence
on or substantive control over the operations of the Grantee.
3. Implementation of and Reporting on the Project.
A. The Grantee shall implement and complete the Project in accordance with ExhibitA lIIId with
the plans and specifications contained in its Grant Application, which is on file with the State and is
incorporated by reference. Modification ofiheProject shall require prior written approval ofthe State.
B. The Grantee shall submit to the State written progress reports until the completion ofthe
Project. These reports shall be submitted on a monthly basis and shall contain such detail of progress or
perfonnance on the Project as is requeted by the State;
C. The Grantee agrees to comply with the Special Conditions outlined in Exhibit C attached to
this Grant Agreement as "Special Conditions for Community Corrections Grants" which is fully
incorporated herein and made a part bereof. Any inconsistency between this Grant Agreement and the
Special Conditions Supplement shall. be resolved by giving precedence to the Special Conditions for
Community Corrections Grants.
Page'1. 8f'IJ
1/2014
4. Term. This Grant Agreement commences on 1 July 2015 and shall remain in effect through 30 June
2016. Unless otherwise provided herein, it may be extended or renewed upon ihe written agreement of the
parties and in conformance with IC §5-22-17-4, and as permitted by the state or federal law governing
this Grant.
S. IGramt Funding.
A. The State shall fund this grant in the amount of$3,151,800.00 The approved Project Budget
is set forth as Exhibit B of this Grant Agreement, attached hereto and incorporated herein. The Grantee
shall notspend more than the amount for each line item in the Project Budget without the prior written
consent of the State, nor shall the Project costs funded by this Grant Agreement and those funded by any
local andlor private share be changed or modified without the prior written consent of the State.
B. The disbursement of grant funds to the Grantee shall not be made until all documentary
materials required by this Grant Agreement have been received and approved by the State and this Grant
Agreement has been fully approved by the State.
C. Failure to complete the Project and expend State, local andlor private funds In accordance with
this Grant Agreement may be considered a material breach, and shall entitle the Departmlll1t to impose
sanctions against the Grantee including, but not limited to, suspension of all grant payments, andIor .
suspension of the Grantee's participation in State grant programs until such time as all material breaches
are cured to the State of Indiana's satisfaction. Sanctions ll;lay also include repayment of all Department
funds expended that are not in the scope of this Ptojectorthe budget.
6. Payment of Claims.
A. Unless otherwise authorized by statute and agreed to in this Grant Agreement, all payments
shall be made 35 days in arrears in conformance with State fiscal policies and procedures and, as required
by IC §4-13·2-14.8, by electronic funds transfer to the financial institution designated by the Grantee in
writing. If advance payment of a portion of the grant funds is permitted by statute, and the State agrees to
provide such advance payment, it shall be made only upon submission of a proper claim setting out the
intended purposes of those funds. After such funds have been expended, Grantee shall provide State with
a reconciliation of those expenditures.
.
B. Requests for payment will be processed only upon presentation of a Claim Voucher in the
form deSignated by the State. Stich Claim Vouchers must be submitted with the budget expenditure report
detailing disbursements of state, local andlorprivate funds byproject budget line items.
. C. The State may require evidence furnished by the Grantee that substantial progress has been
made toward completion of the Project prior to making the frrst payment under this Grant. All payments
are subject to the State's determination that the Grantee's performance to date conforms with the Project
as approved, notwithstanding any other provision of this Grant Agreement.
D. Claims shall be submitted to the State within IS calendar days following the end of the month
in which work on or for the Project was perfurmed. The State has the discretion, and reserves the right, to
NOT pay any claims submitted later than 15 calendar days following the end of the month in which the
services were provided. All final claims and reports must be submitted to the State within 45 calendar
days after the expiration or tenilination of this agreement. Payment for claims sUbmitted after that time
may, at the discretion of the State, be denied. Claims ml!)' be submitted on a monthly basis only. If Grant
.J'age2df!J
7/2014
funds have been advanced and are unexpended at the time that the final claim is submitted, all such
unexpended grant funds must be returned to the State.
E. Claims must be submitted with accompanying supportive documentation as designated by the
State. Claims submitted without supportive documentation will be returned to the Grantee and not
processed for payment. Failure to comply with the provisions of this Grant Agreement may result in the
denial· of a claim for payment.
7.lI'roject Monitoring by the Stote. The State may conduct on-site or off-site monitoring reviews of the
Project during tbe term of this Grant Agreement and for up to ninety (90) days after it expires or is
otherwise terminated. The Grantee shall extend its full cooperation and give full access to the Project site
and to relevant documentation to the State or its authorized designees for the purpose of determining,
among other things;
A. whether Project activities are consistent with those set forth in Exhibit A, the. grant
application, and the terms and conditions of the Grant Agreement;
B. the actual expenditure of state, local and/or private funds expended to date on the Project is in
conformity with the amounts for each Budget line item as set forth in. Exhibit B .and that
unpaid costs have been properly accrued;
C. that Grantee is making timely progress with the Project, and that its project managelDent,
financial management and control systems, procurement systems and methods, and overall
performance are in conformance with tbe requirements set forth in this Grant Agreement and
are fully and accurately reflected in Project reports submitted to the State.
8. Audits and Matntenanee of Reeords.
A. GraIitee shall submittoanaudit of fonds paid through this GrantAgreement, and shall make .
all books, accounting records and other documents available at all reasonable times during the terin of this
Grant Agreement and for a period of three (3) years after final payment for inspection by the State or its
authorized designee. Copies shall be furnished to the State at no cost.
B. If required by applicable provisions of the Office of Management and Budget Circular A-133
(Audits of States, Local Governments, and.Non-Profit Organizations), following the expimtion of this
Grant Agreement, the Grantee shall armnge for a financial and compliance audit of funds provided by the
State pursuant to this Grant Agreement. Such audit is to be conducted by an independent public or
certified public accountant (or as a:pplicable, the Indiana State Board of Accounts), and performed in
accordance with Indiana State Board of Accounts publication entitled "Uniform Compliance Guidelines
for Examination of Entities Receiving Financial Assistance from Governmental Sources," and applicable
provisions oftbe Office of Management and Budget Circulars A-133 (Audits of States, Local
Governments, and Non-Profit Organizations). The Grantee is responsible for ensuring that the audit and
any management letters are completed and forwarde4 to the State in accordance with the tenns ofthis
Grant Agreement. Audits conducted pursuant to this paragraph must be submitted no later than nine (9)
months follOwing the close of the Grantee's fiscal year. The Grantee agrees to provide the Indiana State
Board of Accounts and the State an original of all financial and compliance audits. The audit shall be an
audit of the actual entity, or distinct portion thereof that is the Grantee, and not of a parent, member, or
subSidiary corporation of the Grantee, except to the extent such an expanded audit may be determined by
the Indiana State Board of Accounts or the State to be in the best interests of the State. The audit shall
include a statement from the Auditor that the Auditor has reviewed this Gmnt Agreement and that the
Grantee is not out of compliance with the financial aspects·oflbis'GhUrt~·
Page 3 of9
7/2014
9. CompHance with Laws.
A. The Grantee shall comply with all applicable federal, state and local laws, rules, regulations
and ordinanCes, and all provisions required thereby to be included herein are hereby incorporated by
reference. The enactment or modification of any applicable state or federal statute or tbe promulgation of
rules or regulations thereunder after execution of this Grant Agreement shall be reviewed by the State and
..the Grantee to detennine whether the provisions of this Grant Agreement require fonm!.! modification.
B. The Grantee and its agents shall abide by all ethical requirements that apply to persons who
have a business relationship with the State as set forth in IC §4-2-6, et seq., IC §4-2-7, et seq., the
regulations promulgated thereunder, and Executive Order 04-08, dated April 27, 2004. If the Grantee is
not familiar with these ethical requirements, the Grantee should refer any questions to the Indiana State
Ethics Commission, or visit the Inspector General's website at http://www.in.gov/ig!. If the Grantee or
its agents violate any applicable ethical standards, the State may, in its sole discretion, tenninate this
Grant immediately upon notice to the Grantee. In addition, the Grantee may be subject to penalties under
IC §§ 4-2-6, 4-2-7, 35-44.1-1-4, and under other applicable laws.
C. The Grantee certifies by entering into this Grant Agreement that neither it nor its principal(s) is
presently in arrears in payment of taxes, pennit fees or other statutory, reguIatoryor judiCially required
payments to the State. The Grantee agrees that any payments currentiy due to the State may be withheld
from payments due to the Grantee. Additionally, payments may be withheld, delayed, or denied and/or
this Grant suspended until the Grantee is current in its payments and has submitted proof of such payment
to the State.
D. The Grantee warrants that it has no current, pending or outstanding criminal, civil, or
enforcement actions initiated by the State, and agrees that it will· immediately notify the State of any such
actions. During the tenn of such actions, the Grantee agrees that the State may suspend funding for the
Pr()ject. If a valid dispute exists as to the Grantee's liability or guiltin any action initiated by the State or
its agencies, and the State decides to suspend funding to the Grantee, the Grantee llIilysubmit, in writing,
a request for review to the Indiana Department of Administration (IDOA). A detennination by IDOA
shall be binding on the parties. Any disbursements that the State may delay, withhold, deny, or apply
under this section shall not be subject to penalty or interest.
E. The Grantee warrants that the Grantee and any contractors perfonning work in conneciion with
the Project shall obtain and maintain all required pennits, licenses, registrations, and approvals, and shall
comply with all health, safety, and environmental statutes, rules, or regulations in the performance of
work activities for the State. Failure to do so may be deemed a material breach of this Grant Agreement
and grounds for immediate termination and denial of grant opportunities with the State.
F.TheGranteeaffirms thaI, if it is an entity described in Ie TitIe23. it is properly registered and
owes no outstanding reports to the Indiana Secretary of State.
G. As required by IC §5-22-3-7:
(J)The Grantee and any principals of the Grantee certify that:
(A) the Grantee, except for de minimis andnonsystematic violations, has not
violated the terms of:
(i)JC §24-4.7 [Telephone Solicitation Of Consumers);
(Ii) IC §24-5-12 [Telephone Solicitations]; or
(iii)IC §24;c5:.L4 [Regulation of Automatic Dialing Machines);
--IYage 4 of 9
7/2014
in the previous three hundred sixty-five (365) days, even ifIC 24-4.7 is
preempted by federal law; and
(B) the Grantee will not violate the terms ofIC §24-4.7 for the duration of this
Grant Agreement, even if IC §24-4.7 is preempted by federal law.
(Z)The Grantee and any principals of the Grantee certifY that an affiliate or principal of
the Grantee and any agent acting on behalf of the Grantee or on behalf of an affiliate or
principal of the Grlmtee, except for de minimis and nonsystematic violations,
(A) has not violated the terms ofIC §24-4.7 in the previous three hundred sixtyfive (365.) days, even inC §Z4-4.7 is preempted by federal law; and
.
(B) will not violate the terms of IC §Z4-4.7 for the duration of this Grant
Agreement even ifIC §24-4.7 is preempted by federal law.
10. Drug-Free Workplace Certification. This clause is required by Executive Order 90-5 and applies to
all individuals and private legal entities who receive grants or contracts from State agencies. This clause
was modified in 2005 to apply only to Contractor's employees within the State of Indiana and cannot be
further mOdified; altered or changed.
As required by Executive Order No. 90-5, April 12, 1990,issued by the Governor of Indiana, the Grantee
hereby covenants and agrees to make a good faith effort to provide and maintain a drug-free workplace.
Grantee will give written notice to the State within ten (10) days after receiving actual notice thatthe
Grantee, or an employee of the Grantee in the State of Indiana, has been convicted of a criminal drug
violation occurring in the workplace. False certification or violation of the certification may result in
• sanctions including, but not limited to, suspension of grant payments, termination ofthe Grant andlor
debarment of grant opportunities with the State of Indiana for up to three (3) years.
In addition to the provisions of the above paragraphs, if the total amount set forth in this Grant Agreement
is in excessof$Z5,OOO.OO, the Grantee certifies and agrees that it will provide a dnlg-free workplace by: .
A. Publishing and providing to all of its employees a statement notifYing them that the unlaWful
manufacture, distribution, dispensing, possession or use of a controlled sullstance is
prohibited in the Grantee's workplace and specif'ying the actions that will be taken against
employees for violations of such prohibition; and
B. Establishing a drug-free awareness program to inform its employees of(\) the dangers of
drug abuse in the workplace; (Z) the Grantee's policy of maintaining a drug-free workplace;
(3) any available drug counseling, rehabilitation, and employee assistance programs; and (4)
the penalties that may be imposed upon an employee for drug abuse violations occurring in
the workplace; and
C. NotifYing all employees in the statement required by subparagraph (A) above that as a
condition of continued employment the employee will (I) abide by the terms ofthe
stateinent; and (Z) notifY the Grantee of any criminal drug statute conviction for a violation
o.ccurring in the workplace no later than five (5) days after such conviction; and
D. NotifYing in writing the State within ten (10) days after receiving notice from an employee
under subdivision (C)(Z) above, or otherwise receiving actual notice of such conviction; and
E. Within thirty (30) days after receiving notice under subdivision (C)(Z) above of a conviction,
imposing the fOllowing sanctions or remedial measures on any employee who is convicted of
drug abuse violations occ.urring in the workplace: (1) take appropriate personnel action
Page 50f9
7/2014
against the employee, up to and including termination; or (2) require such employee to
satisfactorily participate in a drug abuse assistance or rehabilitation program approved for
such purposes by a federal, state or local health, law enforcemen~ or other appropriate
agency; and
F. Making a good faith effort to maintain a drug·free workplace through the implementation of
subparagraphs (A) through (E) above.
U. Employment Eligibility Verification. As required by IC §22·5·1.7, the Grantee hereby swears or
affirms under the penalties of peljury that:
A. The Grantee has enrolled and is participating in the E-VerilY program;
B. The Grantee has provided docwnentation to the State that it has enrolled and is participating
in the E·Verify program;
C. The Grantee does not knowingly employ an unauthorized alien.
D. The Grantee shall require its contractors who perform work under this Grant Agreement to
certify taGrantee that the contractor does not knowingly employ or contract with an
unauthorized alien and that the contractor has enrolled and is participating in the E-Verify
program. The Grantee shall maintain this certification throughout the duration of the term of a
contract with a contractor.
The State may terminate for default if the Grantee fails to cure a breach of this provision no later than
thirty (30) days after being notified by the State.
12. FundillgCaneeHation. When the Director of the State Budget Agency makes a written determination
that funds are not appropriated or otherwise available to support continuation of perfonnance ofthis
Grant Agreement, itshall be canceled. A determination by the Director of the State Budget Agency that
funds are not appropriated or otherwise available to support continuation of performance shall be final
and conclusive.
13. Governing Law. This Grant Agreement shall be governed, construed, and enforced in accordance
with the laWs of the State ofJndiana, without regard to its conflict oflaws rules. Suit, if any, must be
brought in the State of Jndiana.
14. Information Technology Accessibility Standards. Any information technology related proouets or
services purchased, used or maintained through this Grant must be compatible with the principles and
goals contained in the Electronic and Jnformation Technology Accessibility Standards adopted by the
Architectural and Transportation Barriers Compliance Board under Section 508 of the federal
Rehabilitation Act of 1973 (29 US.C. §794d), as amended. The federal Electronic and Jnformation
Technology Accessibility Standards can be found at: http://www.access·board.gov150B.hlm.
15. Nondiscrimination. Pursuantto the Jndiana Civil Rights Law, specifically including IC §22·9·1·1O,
and in keeping with the purposes of the federal Civil Rights Act of 1964, the Age Discrimination in
Employment Act, and the Americans with Disabilities Act, the Grantee covenants that it shall not
discriminate against any employee or applicant for employment relating to this Grant with respect to the
hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to
employment, because of the employee or applicant's: race, color, national origin, religion, sex, age,
page.60f'J
7/2014
disability, ancestry, status as a veteran, or any other characteristic protected by federal, state, or local law
("Protected Characteristics"). Furthermore, Grantee certifies compliance with applicable federal laws,
regulations, and executive orders prohibiting discrimination based on the Protected Characteristics in the
provision of services.
The Grantee understands that the State is a recipient of federal funds, and therefore, where applicable,
Grantee and any subcontractors shall comply with requisite affirmative action requirements,· including
reporting, pursuant to 41 CFR Chapter 60, as amended, and Section202 of Executive Order 11246.
,
1Ii. Notice to Parties. Whenever any notice, statement or other communication is required under this
Grant, it shall be·sent by first class mail or via an established courier I delivery service to the following
addresses, unless otherwise specifically advised.
A. Notices to the State shall be sent to: (Include contact name anellor title,name of agency &
address)
Bruce Lemmon, Commissioner
302 W. Washington Street
RoomE334
Indianapolis, IN 46204
B. Notices to the Grantee shall be .sent to: (Include contact name andlor title, name of grantee&
address)
Kim Churchward
Allen County Community Corrections
201 West Superior
Ft. Wayne, IN 46802
C. As required by IC §4,13-2~14.8, payments to the Grantee shall be made via electronic funds
transfer in accordance with instructions filed by the Grantee with the Indiana Audlitor of
State.
17. Order of Preeedence. Any inconsistency or ambiguity in this Grant Agreement shall be resolved by
giving precedence in the following order: (1) this Grant Agreement (2) the Community Corrections Grant
Act Procedural Manual (maintained online at www.in.gov/idoc), (3) exhibits prepared by the State, (4)
exhibits prepared by Grantee; (5) Invitation to Apply for Grant; and (6) the .Grant Applicatiori.
18. Termination for Breach.
A. Failure to complete the Project and expend State, local andlor private funds in accordance with
this Grant Agreement may be considered a material breach, and shall entitle the State to suspend grant
payments, and suspend the Grantee's participation in State grant programs until such time as all material
breaches are cured to the State's satisfaction.
B. The expenditure of State or federal funds other than in confonnance with the Project or the
Budget may be deemed a breach. The Grantee explicitly covenants that it shall promptly repay to the
State all funds not spent in conformance with this Grant Agreement.
19. Termination for Convenience. Unless prohibited by a statote or regulation relating to the award of
the grant, this Grant Agreement may be terminated, in whole or in part, by the State whenever, for any
reason, the State determines that such termination is in the best interest oftbe State. Termination shall be
effected by delivery to the Grantee of a Tennination Notice, specifying the extent to which such
termination becomeseft'ective, The6Amtee shall be pOl!IPensiiteiffor CQliJPletionof the Pr9jeet properly
Page 7 of9
7/2014
done prior to the effective date of termination. The State will not be liable for work on the Project
performed after the effective date of termination. In no case shall total payment made to the Grantee
exceed the original grant.
.
20. Feder...1and State Third-Party Contract Provisions. Removedfor lack ofrelevance.
21. HIPAA Compliance. If this grant involves services, activities or products subject to the He.;>.lth
Insurance Portability and Accountability Act of 1996 (HIPAA), the Grantee covenants that it will·
appropriately safeguard Protected Health Information (deffned in 45 CFR ·160.1 03), and agrees that it is
subject to, and shall comply with, the provisions of 45 CFR 164 Subpart E regarding use and disclosure
of Protected Health Information.
22. Licensing Standards. The Grantee, its employees and subcontractors shall comply with all
applicable licensing standards, certification standards, accrediting standards and any other laws, rules, or
regulations governing services to be provided by the Grantee pursuant to this Contract. The State will not
pay the Grantee for any services performed when the Grantee, its employees or subcontractors are not in
compliance with.such applicable standards, laws, rules, or regulations. If any license, certification or
accreditation expires or is revoked, or any disciplinary action is taken against an applicable license,
certification, or accreditation, the Grantee shall notify the State immediately and the State, at its option,
may immediately terminate this Grant Agreement.
23. Ownership of Documents and Materials. All documents, records, programs, data, ·film, tape,
articles, memoranda, and other materials not developed or licensed by the Grantee prior to execution of
this Grant Agreement, but specifically developed under this Grant Agreement shall be considered "work
for hire" and the Grantee transfers any ownership claim to the State and all such materials will be the
property of the State. Use of these materials, other than related to contract performance by the Grantee,
withoUt the prior written consent of the State, is prohibited. During the perfonnimce of this Grant
Agreement, the Grantee shall be responsible for any loss of or damage to these materials developed for or
supplied by the State and used to develop or aSsist in the services provided while t!te materials are in the
possession of the Grantee. Any loss or damage thereto shall be restored at the Grantee's expense. The
Grantee shaIJ provide the State fulI, immediate, and unrestricted access to the work product during the
tenn of this Grant Agreement.
24. State Boilerplate Affirmation Clause. I swear or affirm under the penalties of perjury that I have not
altered, modified or changed the State's Boilerplate clauses (as defined in the 2014 OAG/IDOA
Professional Services Contract Manual) in any way except for the following clauses which are named
below:
3. Implementation of and Reporting on the Project. Amended toreftrence Exhibit C, the
Special Conditions.
17; Order of Precedence: Revised to reference the Community Corrections Grant Act
Procedural Manual and to remove reftrences to laws pertaining to federal fonding
2Q. Federal and. State Third-Party Contract Provisions. Removedfor lack ofrelevance.
21. HIPAA Compliance. Addedfrom State Contracts Boilerplate
22. Licensing Standards. Added from State Contracts Boilerplate
23. Ownership of Documents and Materials. Addedfrom State Contracts Boilerplate
Page8of9
7/2014
Non-CoHusion, Acceptance
The undersigned attests, subject to the penalties for perjury. thot the undersigned is the Grantee, or that
the undersigned is the properly authorized representative, agent, member or officer of the Grantee.
Further, to the undersigned's knowledge, neither the undersigned nor any other member, employee,
representative, agent or officer of the Grantee, directly or indirectly, has entered into or been offered any
sum of money or other consideRltion for the execution of this Grant Agreement other than that which
appears up6n'the face hereof.·:
In Witness Wbereof, Grantee and the State have, through their dUly authorized representatives; entered
into this Gr8nt Agreement. The parties, having read and understood the foregoing terms of this Grant
Agreement, do by their respective signatures dated below hereby agree to the terms hereof.
Grantee
By:
Indiana Department of Correction
..Ii ., '
By: _____________________
'\D(
k(D\
r.(vf:z. ttllfVl CCVt1~
Name and Title, Printed
..
Date:
<t,'fo.--
Bruce Lemmon
Commissioner
r.;-- I " - I <:
Date: ____________
Approved by:
Indiana Department of Administration
Approved by:
State Budget Agency
By: ;--~---".--:__._--------'(for)
Jessica Robertson,' Commissioner
By: -==-0:::---=------- (for)
Brian E. Bailey, Director
Date:_ _
Date: __________
Approved by:
Indiana Office of Technology
~:
~-
..
Paul Baltzell, Chief Information Officer
(~
Date: .---------Approved as to Form and Legality - Office of tbe Attorney General:
Form approval has been granted by the
OffICe ofthe Attorney General pursuant to
Ie 4-13-2-14.3(3) on AprlI 29,2015.
FA 15-17
This document prepared by Jennifer Anderson, Assistant Director of Grants and Contracts for the Indiana
Department ofCorrectioo
Le.zal Review: ...___
Page 9 of9
7/201.4
ExhibitC
Page 1 of.5
Special Conditions for Community Corrections Grants
1. Community Corrections Advisory Board'
Grantee agrees to establish and maintain a Community Ccrrecticns Advisory Board
(CCAB) pursuant to IC 11-12-2-2 and this Grant Agreement A Ccmmunity Corrections
Advisory Board shall:
.
I.
formulate the corrections plan and the application for financial aid;
2.
observe and coordinate the operation of conimunity corrections programs
in the county;
3.
make an annual report to the county executive or in a county having a
consolidated city, the city-county council containing an evaluation of the
effectiveness of programs receiving financial aid under IC 11-12
concerning compliance with the standards adopted by the Deparbnent
underiC 11-12-2-5;
4.
recommend to the county executive or, in a county having a consolidated
city, the city-county council, the approval .or disapproval of agreements
with units oflocal government or non-governmental agencies that desire
to participate in the community corrections plan;
5.
review recommendations from the program. director for utilization of user
fees and determine the most appropriate.use .of same, subject to
department approval;
6.
ensure that .programs receiving financial Bid are in compliance with· IC 1112-2-5.
7.
adopt bylaws for the conduct of its oWn business;
8.
hold a regular meeting atl~t one (l) time every three (3) menthsand at
other times as needed to conduct all. necessary business. Date of regular
meetings shall be establiShed at the first meeting .of each year;
9.
comply with the public meeting and notice requirements under
IC 5-14-1.5;
10.
conduct business in a manner established in the board bylaws;
11.
cause written minutes of the meetings to be recorded;
12.
provide the Department with a copy of the minutes by the tenth working
day following the end of each quarter;
13.
ensure that no individual board member .or duly appointed desiguee is
permitted.by bylaw to cast more than One vote .on any resolution or other
matter to come before the board. The total number of votes 'shall not
exceed the total number of board members (including designees) present
at the time of vote.
2. Procedural Manual
Grantee agrees to comply with all policies as outlined within the Procedural Manual. The
Department will notify all grantees of changes or revisions to the Procedural Manual.
Grantees shall have thirty (30) days from the date the notification is issued to review and
comply with said changes. If compliance with Procedural Manual revisions will require
longer than the 'allotted period, grantees must submit a reasonable plan for compliance to
1fre Department no later than thirty (30) days following the-notification of revisions.
ExhibifC
Page 2 of 5
3. Reporting
Grantee agrees to submit progress and other reports to Department in accordance with
Department procedures, .rules and regulations and in precise fonnats and timeframes
prescribed by Department. Agencies that submit incomplete data, data in the wrong
. format, or who do not submit data by the stated deadlines will be subject to holds on their
funding until such issues are rectified.
Grantee agrees to furnish Department with an annual report which shall contain an
evaluation of the· activities of the program, recommendations for improvement,
modification, or discontinuance of the program or such other data which Department
might reasonably require. The annual report shall be submitted to the Department no later
than sixty (60) days following the end of the State's fiscal year.
<i. Funding
The Department may. authorize, in advance, the transfer or re-allocation of funds pursuant·
to written procedures established by the Department if such changes .are determined by
the Department to be in the best interests of the Project.
.
If Grantee is recipient of a Conimunity Corrections Grant from Department for the next
grant cycle, in lieu of returning unexpended funds to the Slate at the end of the project a
sum equal ID,sDch fi,mds not expended or encumbered from this grant may be subtracted
from the new grant and the funds remaining with Grantee maybe used in furtherance
. therecf.
5. Accounting: Non Co-mingling of Funds
Grantee shall establish a separate fund to be known as the "Community Corrections
Grant Fund" for the purpose of receiving and disbursing funds pursuant to this Grant
Agreement. This fund shall be used only for furids received pursuant to this Grant
Agreement and shall not be co-mingled with any other funds received by the County
Corrections Agency. Disbursement records shall be kept in a manner prescribed by the
Department and the State Board of Accounts and shall be available to the Department
and/or the State Board of Accounts upon request. Grantee further agrees that Project
income (i.e. user fees or other income derived from the operation of a Community
Corrections Program funded bya state grant) shall be disbursed only in furtherance of the
approved community corrections program and only with the prior IIPproval of the
Department in accordance with Procedural Bulletin #20 (available at
http://www.in.gov/idocl2824.htm). A separate fund shall be established for Project
income and identified as the "Community Corrections Project Income Fund."
Expenditures frain· this fund shall be accounted for in the' same manner as all other
expenditures of Community Corrections grant money.
6. ACCOUnting: Maintenance of Records
The Grantee agrees to maintain records and accounts consistent with accounting
principles as prescribed by the State Board of Accounts and the Department. The Gnintee
ExhibifC
Page 3 of5
. additionally agrees to provide for such fiscal control as is necessary to assure proper
disbursing of, and accounting for, Project grant funds.
Grantee agrees to establish and maintain within the agency responsible for program
implementation a daily ledger in such form as approved by the State Board of Accounts.
Said daily ledger shall include receipts, expenditures and balances -by category and line
item corresponding to the budget of the approved application for funds. Such a ledger
shall be in addition to, and not a substitute for, any and all fiscal and other records of the
Auditor of County. Further, said ledger shall be used to account for funds regardless of
source (state grant, program user fees, etc.).
7. Audits
Accounts and supporting documentation relating to expenditures will be adequate to
permit an accurate and expeditious audit. Grantee agrees to allow upon request, audits by
the State Board of Accounts or the Department. Such audits will be performed in
accordance with compliance guidelines established by the State Board of Accounts and.
the Department.
8. Payments
The grant shall be divided by the number of months in the grailt period. Said funds shall
be paid monthly in arrears as soon as the regular fiscal procedures·ofthe State of Indiana
shall permit. The De~ent may not advance more than twenty-five percent (25%) of
the .amount of the grant. The Department shall only distribute those funds necessary to
fund the Community Corrections plan (as defmed in Ie §11-12-2-4)
All claims for payment hereunder must be certified to the Department by the Auditor of
the County.
.
All grant payments shall be made payable to the Auditor of the County. For multi-county
Community Corrections agencies, grant payments shall be made payable to the Auditor
of the county named as the fiscal contact for the grant.
9. Subcontractors
All subcontracts funded through this grant agreement, or subcontracts with entities that provide
goods or services to progmms funded through this grant agreement, shall be subject to all the
conditions and requirements contained herein, including but not limited to inspections, audits,
licensing, professional standards, and accounting standards and procedures. All contracts issued
by the grantee related to this Project, as detailed above, must contain a clause specifYing this
requirement.
10. Standards and Licensing
Domiciliary care programs shall be conducted in such a manner as to meet the standards
promulgated by the State Board of Health, the State Fire Marshal and the Fire Prevention
and Building Safety Commission, and other applicable standards and statutes. Any
facilities so used shall be subject to inspection in the same manner as all other facilities
and programs which are supported by public funds.
ExhibitC
Page4of5
All programs involving residential care shall be governed by applicable licensing,
inspection, and other supervisory requirements imposed by law.
All programs of referral shall be required to meet all State and Federailicensing
requirements.
".
All court supervised programs, including any form of specialized probation services shall
meet standards prescribed by the Probation Standards and Practices Committee as
promulgated by the Judicial Conference.
U. Project Monitoring
Grantee agrees to allow Department to inspect its program activities and examine the
records of the Community Corrections Fund at reasonable times and intervals.
In addition to project monitoring requirements stated in the Grant Agreement, grantee
shall Make available upon request a detailed listing of all Project costs by Project budget
line item which are accrued yet unpaid, ifany.
12. Work Release Center Inspections
If a stand-alone Work Release Center is operated, the facility must have.an inspection
completed by the Indiana Association of Community Correction Act Counties (IACCAC)
Residential Advisory Committee, the Indiana Department of Correction, or an outside
agency approved in advance by either the Department of Correc.tion orthelACCAC
Residential Advisory Committee to conduct inspectionsofsucb facilities. Inspections
.must be completed ona bi-annualbasis at minimum. Grantee must forward an electronic
copy ofthe inspection report to the Deparlment within forty~eight (48) hours. of receiving
it'If the inspection report requires that improvements or revisions be made to the
program, facility, or any of the components thereof, a plan of correction must be
submitted electronically to the Department within twenty-four (24) hours of submission
to the agency performing the inspection. Docu!1lentatiOn·.of aild results from any f611owup inspections must be submitted electronically to the Department within forty-eight (48)
hours of receipt by the Grantee.
13. Evidence-Based Practices
Grantee shall implement and utilize evidence-based practice models. Such evidence-based
practices must be based on the Eight Principles of Effective Intervention which are:
• Assess Actuarial RisklNeeds
• Enhance Intrinsic Motivation
• Tilrget Interventions
• Skill Train with Directed Practice
• Increase Positive Reinforcement .
• Engage Ongoing Support in Natural Communities
• Measure Reievant Processes/Practices
• Provide Measurement Feedback
Exhibit C
PageS of5
IS. Assessments
Grantee will certify the appropriate staff in the Indiana Risk Assessment System (IRAS) and
Indiana Youth Assessment System (IYAS) as applicable for completing primary risk and needs
assessments according to the policies adopted by the Judicial Conference of Indiana and Indiana
Department of Correction. Assessment data for all IRAS aitd IYAS assessments will be entered
into the Incite application provided by the Iudicial Automation andTechno\Qgy Committee. .
16. Property Rights
All fixed assets purchased with funds provided through this Grant Agreement or generated
through Projeet income remain the property ofthe Community Corrections program. These fixed
assets are not the property of any other entity that may be assigned said assets. Disposal of fixed
assets must be done in a manner consistent with the county policy. Ifthe county does not have a
formal policy for disposal of fixed assets, the State of Indiana policy must be followed.
COUNTY COUNCIL
ADDITIONAL APPROPRIATION REQUEST FROM
FUNDS OTHER THAN THE GENERAL FUND:
DEPARTMENT:
AIIenCottJ\tyComtnunity Corrections
LINE ITEM NUMBER:
AMOUNT REQUESTED: $ 5,187,804
CURRENT FUND BALANCE:
EXPECTED ANNUAL REVENUE:
IS REVENUE ON PACE TO MEET EXPECTATIONS?
STATUTORY GUIDELINES:
HOW WILL THIS APPROPRIATION BE USED?
Fiscal. Year 201~·$P:'t6)Q~~t~tjo~s ...
SPECIFlC COST OF ITEM AND HOW WAS THIS COST DETERMINED?
Historicar~n!l·aRtic.ip!ft~dRee.ds;, .; ..
.
.".
',~ ""~,f;':"',,' <--," :', """';;' >",;"".«
HOW DOES THIS FlT INTO THE STRATEGIC PLAN?
WAS THIS A PART OF THE STRATEGIC PLAN? IF NOT, WHY NOT?
IS THIS A RECURRING EXPENSE?
WILL OTHER EXPENDITURES BE NECESSARY?
DISCUSSED WITH LIAISON?
LIAISON'S NAME:
1W.TholIl~s Hart;ls
DATE REVISED I O/loS/20 I ()
Allen County Community Corrections
FY 2016 Budget Breakdown by Fund & Series
Title
State Grant/PSC
Fund 234
100 Series
200 Series
300 Series
400 Series
$
$
$
$
2,638,317
96,277
417,206
-
Total Fund 234
Fund 235
$ 3,151,800
Transition
100 Series
200 Series
300 Series
400 Series
$
$
$
$
434,090
-
-
Total Fund 235
Fund 236
$
434,090
Project Income
100 Series
200 Series
300 Series
400 Series
$
$
$
$
1,458,062
79,000
64,852
Total Fund 236
$ 1,601,914
Fund XXX
100 Series
200 Series
300 Series
400 Series
$
$
$
$
Total Fund XXX
-
$
Total Fiscal Year 2016 Budget
-
$ 5,187,804
Fund 234 State Grant
Appropriation #
Title
100-Series
9001 - State Grant
1103
$
Part Time
1107
Overtime
1201
Fica
$
1202
Perf
$
1203
Unemployment
$
1204
Workers Compensation
$
1220
Health
$
1221
Life
$
Executive Director
1301
$
1302
Home Detention Field Coordinator
$
1304
Case Manager
$
1305
Clinical CBT Coordinator
1306
Clinical Coord. Mental Health
1307
Case Manager Section Chief
1309
Senior Finance Mgr
$
1310
Home Detention Officer
1311
Depu ty Director
$
1313
Intake Specialist
$
Placement Coordinator
1318
Director of Programs
1319
1320
System/Technology Coordinator
$
1321
Case Manager
Ast. Deputy Director Operations & Personnel
1323
1324
Case Manager
1325
Security Officer
$
Total
262,001
98,560
117,771
25,000
10,000
283,801
2,000
42,754
38,870
44,036
35,910
48,090
20,970
25,936
19,674
Fund 234
Appropriation #
100·Series
9001 . State Grant
1326
1327
1328
1329
1330
1332
1333
1334
1335
1336
1337
1338
1339
1340
1341
1342
1345
1347
1349
1350
1351
1352
1353
1355
1357
1358
1359
1360
1361
1363
Title
Total
Case Manager/Prob Solver Courts Coordinator
$
28,322
Systems Administrator
Case Manager
$
22,018
Case Manager Referral
Personnel Manager
24,779
$
Family Service Investigator
$
29,733
Home Detention Officer
Case Manager
Case Manager
Security Coordinator
4,278
$
Finance Assistant
Communication Section Chief
$
9,911
Staff Development Mgr
$
42,808
General Op Manager
$
58,936
Addictions Counselor
$
11,222
Case Manager Section Chief
Deputy Asst. Director
$
61,812
Home Detention Officer
$
40,305
Home Detention Officer
$
3,111
Crew Supervisor
Electronic Monitoring Dispatcher
Addictions Counselor
$
24,778
Electronic Monitoring Dispatcher
Investigations Coordinator
Case Manager - Intake
Operations Coordinator
Shift Supervisor
MH Section Chief
Case Manager Section Chief
Substance Abuse Counselor
Fund 234
Appropriation #
lOO-Series
9001 - State Grant
1365
1366
1367
1368
1369
1370
1371
1372
1373
1374
1375
1376
1377
1378
1379
1380
1381
1382
1383
1384
1385
1386
1389
1390
1392
Total
Title
$
34,603
$
$
35,690
38,684
$
$
$
$
15,092
44,949
5,071
5,071
$
13,670
$
25,936
$
$
32,962
39,941
$
$
$
13,616
38,039
44,949
I$
1,825,659
Finance Deputy
Case Manager
Home Detention Officer
Crew Supervisor
Electronic Monitoring Dispatcher
Case Manager
Case Manager Employment Specialist
Electronic Monitoring Dispatcher
Test Assess & Programs Section Chief
Community Service & Program Specialist
Data Entry Clerk
Case Manager Section Chief
Case Manager
Case Manager Intake
Public Relations Manager
Psychologist
Communication Coordinator
Operations Section Chief
MH Clinician
Programs Facilitator
Security Officer
Shift Supervisor
Community Projects Coordinator
Programs Facilitator
Quality Assurance
SubTotal Fund 234 -- 100 Series (9001)
I
Fund 234
Appropriation #
Title
tOO-Series
9002 - Other Adult (PSC)
1103
Part Time
1201
Fica
1202
Perf
1220
Health
Life
1221
1304
Case Manager
1305
Clinical CBT Coordinator
1307
Case Manager Section Chief
1318
Placement Coordinator
Case Manager
1321
1326
Case Manager/Prob Solver Courts Coordi
1329
Case Manager Referral
Case Manager
1335
Finance Assistant
1337
Staff Development Mgr
1339
1350
Crew Supervisor
1356
Case Manager
Case Manager - Intake
1357
Operations Coordinator
1358
1359
Shift Supervisor
1360
MH Section Chief
Case Manager Section Chief
1361
1366
Case Manager
Crew Supervisor
1368
Case Manager
1370
Case Manager Employment Specialist
1371
Case Manager Section Chief
1376
1380
Psychologist
Communication Coordinator
1381
Operations Section Chief
1382
MH Clinician
1383
Programs Facilitator
1384
Security Officer
1385
Community Projects Coordinator
1389
Programs Facilitator
1390
Operations Coordinator
1391
SubTotal Fund 234 -- 100 Series (9002)
Total Fund 234 -- 100 Series
Total
$
36,160
43,800
$
$. 60,076
$ 135,231
1,000
$
$
61,812
$
$
$
35,345
38,039
56,643
$
$
44,789
22,018
$
$
33,990
39,217
$
$
$
49,401
47,195
38,039
$
$
22,018
38,039
$
9,846
I $ 812,658 I
I $ 2,638,317 I
Fuud 234 State Graut
Appropriation #
Title
200-Series
9001 - State Grant
2101
Office Supplies
2103
Stationary & Printing
2201
Gasoline/Oil
2204
Tires/Tubes
2205
Uniforms
2399
Repairs & Parts
2912
Drug Test Supplies
2915
Forensic Tools
2999
Other Supplies
SubTotal Fund 234 -- 200 series (9001)
Fund 234
Appropriation #
Title
200-Series
9002 - Other Adult (PSC)
Office Supplies
2101
Stationary & Printing
2103
Gasoline/Oil
2201
2204
Tires/Tubes
Uniforms
2205
Repairs & Parts
2399
2912
Drug Test Supplies
2915
Forensic Tools
2999
Other Supplies
SubTotal Fund 234 -- 200 Series (9002)
Total Fund 234 -- 200 Series
Total
$
$
$
$
$
$
$
$
$
20,600
11,700
23,000
3,000
4,700
15,600
4,300
12,000
$
94,900
-
Total
$
$
$
$
$
$
$
$
$
1,377
-
-
-
-
1,3771
Fund 234 State Grant
Appropriation #
Title
300-Series
9001 - State Grant
3113
Contractual
3202
Postage
Travel
3203
Telephone/Internet
3204
Other Communications
3299
Liability Insurance
3402
~aintenance (BI)
3607
Other Repairs/Parts
3699
Building Rental
3703
3705
Equipment Leases
Vehicle Leases
3707
Electronic ~onitoring (BI)
3709
Drug Screening
3908
Testing & Evaluations
3940
3941
Employment Academy
Transitional Housing
3942
Schools & Seminars
3970
~isc. Services
3999
SubTotal Fund 234 -- 300 Series (9001)
Fund 234
Appropriation #
Title
300-Series
9002 - Other Adult (PSC)
Contractual
3113
3203
Travel
Other Repairs/Parts
3699
Equipment Leases
3705
Electronic ~onitoring
3709
Drug Screening
3908
Employment Academy
3941
Transitional Housing
3942
SubTotal Fund 234 -- 300 Series (9002)
Total Fund 234 -- 300 Series
Total
$
$
$
$
83,900
750
7,500
10,200
$
74,500
$
$
4,306
40,000
$
$
13,650
138,000
$
3,000
I$
375,806
I
Total
$
$
$
$
$
-
35,400
6,000
41,400
I
Fund 235 Transition
Appropriation #
100-Series
9001 - State Grant
1103
1107
1201
1202
1203
1204
1220
1221
1307
1333
1334
1338
1341
1342
1351
1352
1353
1355
1360
1382
Title
Part Time
Overtime
Fica
Perf
Unemployment
Workers Compensation
Health
Life
Case Manager Section Chief
HD Officer
Case Manager
Communication Section Chief
Addictions Counselor
Case Manager Section Chief
Electronic Monitoring Dispatcher
Addictions Counselor
Electronic Monitoring Dispatcher
Investigations Coordinator
MH Section Chief
Operations Section Chief
Total Fund 235 Transition -- 100 Series
Total
$
27,662
$
$
23,446
31,229
$
$
$
$
$
$
$
$
72,000
925
47,195
44,436
38,039
39,644
44,949
39,787
$
24,778
Fund 236 Project Income
Appropriation #
Title
Total
100-Series
9001
1103
1107
1201
1202
1203
1204
1220
1221
1301
1302
1304
1305
1306
1307
1309
1310
1311
1313
1318
1319
1320
1321
1323
1324
1325
Part Time
$ 127,094
Overtime
Fica
78,959
$
Perf
$ 101,366
Unemployment
Workers Compensation
Health
$ 243,500
2,090
Life
$
42,754
Executive Director
$
20,930
Home Detention Field Coordinator $
Case Manager
Clinical CBT Coordinator
Clinical Coord. Mental Health
Case Manager Section Chief
Senior Finance Mgr
$
22,959
$
44,436
Home Detention Officer
Deputy Director
$
28,244
Intake Specialist
$
20,969
Placement Coordinator
$
23,564
Director of Programs
System & Technology Coordinator $
25,935
Case Manager
As!. Deputy Director Operations & Personnel
Case Manager
Security Officer
$
19,674
Fund 236
Appropriation #
100-Series
9001
1326
1327
1328
1329
1330
1332
1333
1334
1335
1336
1337
1338
1339
1340
1341
1342
1345
1347
1348
1349
1350
1351
1352
1353
1355
1356
1357
1359
1360
1361
1363
Title
Total
Case Manager/Prob Solver Courts Coordinator
28,321
Systems Administrator
$
22,018
Case Manager
$
32,956
Case Manager Referral
$
24,776
Personnel Manager
$
19,822
Family Service Investigator
$
Home Detention Officer
Case Manager
Case Manager
43,250
Security Coordinator
$
Finance Assistant
22,018
$
Communication Section Chief
Staff Development Mgr
As!. Deputy Director Public Affairs $
6,548
Addictions Counselor
Case Manager Section Chief
Deputy Ass!. Director
Home Detention Officer
44,436
Home Detention Officer
$
41,325
Home Detention Officer
$
Crew Supervisor
Electronic Monitoring Dispatcher
Addictions Counselor
Electronic Monitoring Dispatcher
35,934
$
Investigations Coordinator
Case Manager
Case Manager - Intake
Shift Supervisor
Mental Health Section Chief
Case Manager Section Chief
Substance Abuse Counselor
Fund 236
Appropriation #
100-Series
9001
1365
1366
1367
1368
1369
1370
1371
1372
1373
1374
1375
1376
1377
1378
1379
1380
1381
1382
1383
1384
1385
1386
1388
1389
1390
1391
1392
Title
Total
Finance Deputy
Case Manager
$
Home Detention Officer
$
Crew Supervisor
Electronic Monitoring Dispatcher
Case Manager
$
Case Manager Employment Specialist
$
Electronic Monitoring Dispatcher
Programs Section Chief
Community Service & Program Spe $
$
Data Entry Clerk
Case Manager Section Chief
$
Case Manager
Case Manager Intake
Programs Coordinator
$
Psychologist
$
Communication Coordinator
Security Coordinator
MH Clinician
Programs Facilitator
Security Officer
Shift Supervisor
Shift Supervisor
$
Community Proiects Coordinator
Programs Facilitator
Operations Coordinator
Quality Assurance
Total Fund 236 -- 100 Series
40,407
42,321
22,018
22,639
28,736
28,736
43,636
38,907
25,935
40,849
1$ 1,458,0(12
Fund 236 Project Income
Appropriation #
Title
200-Series
9001
2101
Office Supplies
2201
Gasoline/Oil
2204
Tires/Tubes
2205
Uniforms
2399
Repairs & Parts
2999
Other Supplies
Total Fund 236 -- 200 Series
Total
$
$
$
$
$
$
1$
-
-
-
-
Fund 236 Project Income
Appropriation #
Title
300-Series
9001
3101
Legal
3113
3202
3203
3204
3303
3402
3607
3703
3705
3707
3709
3903
3999
Total
$
12,000
$
500
Liahilitv l11'Uldll""
$
14.000
Hnilrlino: Rent
r pa<~<
'"''I'
v'ehicle r pa<p.<
,;, Monitoring
Client
Other Services
$
'12.'100
{
1al ,-,"111"'"
Travel
1
inn
Total Fund 236 -- 300 ..M .~o I"$:i~
Fund 236 Project Income
Appropriation #
Title
400-Series
9001
4363
4305
4306
""()".
Total
~,
Hnn;n~pnt
Work Crew D4'
Other EO!
~'~I
~iD
: $45,000
$
$
$
10
R~~
4~
non
-
;l$i7,852
(2) ~?
nnn
TOW Fund 236 -- 400 Series
...•.~
COUNTY COUNCIL
REQUEST FOR TRANSFERS WITHIN FUND
BUT BETWEEN SERIES
DEPARTMENT:
NAME OF FUND:
IDOCState·BaseGrant
TOTAL AMOUNT TO BE TRANSFERRED:
$l§O,Gdd;,iii \i.j',i.,.
FROM LINE ITEM:
$
,;53,000
AMOUNT
$75;000
22,000
TO LINE ITEM:
$
75,000
·22;000
$
150,000
$
$
WHY IS THIS NEEDED?
\,H'I"~F
Grant's funds prior to June 30, 2015. By doing this
oJlj;.Proiect Income '8 deficit balance.
PROJECTED EXPENDITURE FOR TRANSFER-OUTLINE ITEM:
Series lOO.PersonnelmIi\ige.exp~)lses.
IS THERE SUFF1CIENT FUNDING FOR FUTURE NEEDS AFTER TRANSFER?
Yes.
i;;~~~;~~,~O .~nd 300 series funds that will not be readily spent
DISCUSSED WITH LIAISON?
LIAISON'S NAME:
DATE REVISED 5115/09
TRANSFER/ADDITIONAL APPROPRIATION FORM
Grant Program county: Allen County
FY of Funds: July 1, 2014 - June 30, 2015
1. TRANSFER OF APPROPRIATION.
From Minor Point # Minor Point Name
299
Misc Supplies-Food
335
Prof. Contracts-KH
Amount
$53,000
$97,000
TOTAL
$150,000
2. To Minor Point #
100
Minor Point Name
Personnel/Fringe
Amount
$150,000
Fund (ST. ST-CTP, PI)
ST
ST
Fund (ST, ST-CTP, PI)
ST
TOTAL
3. REQUEST FOR ADDITIONAL APPROPRIATION
Minor Point #
Minor Point Name
Amount
-
Fund (ST-CTP, PI)
TOTAL
JUSTIFICATION:
With the closing of the Kelley House in January, we have some 200 and 300 series funds
that wiII not be readily spent without some realigning of those appropriated fund lines. It
is our absolute need to spend 100% of the moc Base Grant's funds prior to 6/30/15. In
order to do this we are submitting a request for the transfer of these 200 and 300 series
funds into the 100 series of funds. By doing this we will be able to further reduce and
possibly eliminate OUI' Project Income's deficit balance.
m 'hward, Director
Date: May 15, 2015
0
Date: May 15, 2015
Advisory Board Approval: X Yes
No
Kim Churchward
From:
Sent:
To:
Cc:
Subject:
Attachments:
Braun, Deborah L < [email protected]>
Wednesday, May 27, 2015 5:07 PM
Kim Churchward
Banschbach, Kristen (DOC)
transfer request
201505271714.pdf
Approved
Debbie Braun
Director of Community Corrections
Work: (317) 232-5779
Cell:
(317) 460-7063
-----Original Message----From: [email protected] [mailto:[email protected]]
Sent: Wednesday, May 27, 2015 5:15 PM
To: Braun, Deborah L
Subject: Message from "RNP0026735A5DCF"
This E-mail was sent from "RNP0026735A5DCF" (Aficio MP 5002).
Scan Date: 05.27.2015 17:14:55 (-0400)
Queries to: [email protected]
1
ALLEN COUNTY
FINANCIAL REPORT FOR
COMMUNITY CORRECTIONS
May 31, 2015
June 22, 2015
Meeting
Fund - 234
Department - Comm Correct
ESTIMATE
CASH BALANCE AT 1/1/15
ACTUAL
196,949
ESTIMATED REVENUES FOR 2015/16:
196,949
ACTUAL REVENUES TO DATE:
Percentage of Collections:
14/15 Grant Award Outstanding
14/15 PRI Grant Outstanding
15/16 Grant Award
1,566,534
47.41%
742,750
290,625
83.33%
242,188
3,151,800
Miscellaneous
TOTAL ESTIMATED CASH:
430
5,008,959
Total Percentage of Collections
5,205,908
ACTUAL CASH YEAR TO DATE:
ESTIMATED DISBURSEMENTS:
14/15 Outstanding Budget
Outstanding Encumb.
19.67%
985,368
1,182,316
ACTUAL DISBURSEMENTS:
1,612,837
1,174,220
8,906
0
Additional Appropriations
TOTAL BUDGETED APPROPRIATION
AMOUNT LEFT FOR APPROPRIATION
0
1,621,743
3,584,165
Percentage of Disbursements
72.40%
REMAINING CASH BALANCE YTD:
1,174,220
8,096
FOR CONSIDERATION TODAY:
APPROPRIATIONS
3,151,800
UNAPPROPRIATIONS
6/10/2015
2:15 PM
ALLEN COUNTY
FINANCIAL REPORT FOR
TRANSITIONS FUND
May 31, 2015
June 22, 2015
Meeting
Fund - 235
Department - Comm Correct
ESTIMATE
CASH BALANCE AT 1/1/15
ACTUAL
(68,606)
ESTIMATED REVENUES FOR 2015/16:
(68,606)
ACTUAL REVENUES TO DATE:
Percentage of Collections:
14/15 Grant Award Outstanding
344,397
15/16 Grant Award
434,090
TOTAL ESTIMATED CASH:
778,487
Total Percentage of Collections
709,881
ACTUAL CASH YEAR TO DATE:
ESTIMATED DISBURSEMENTS:
14/15 Budget
47.21%
162,575
20.88%
162,575
93,969
ACTUAL DISBURSEMENTS:
275,791
204,874
Outstanding PO's
0
0
Additional Appropriations
0
0
TOTAL BUDGETED APPROPRIATION
275,791
Percentage of Disbursements
204,874
AMOUNT LEFT FOR APPROPRIATION
434,090
REMAINING CASH BALANCE YTD:
(110,904)
FOR CONSIDERATION TODAY:
APPROPRIATIONS
434,090
UNAPPROPRIATIONS
6/10/2015
2:16 PM
ALLEN COUNTY
FINANCIAL REPORT FOR
HOME DETENTION
May 31, 2015
Meeting
June 22, 2105
Fund - 236
Department - Comm Correct
ESTIMATE
CASH BALANCE AT 1/1/15
ACTUAL
(313,404)
ESTIMATED REVENUES FOR 2015/16:
(313,404)
ACTUAL REVENUES TO DATE:
Percentage of Collections:
14/15 Outstanding Revenue Estimate
1,052,898
83.33%
15/16 Revenue Estimate
1,601,914
0.00%
TOTAL ESTIMATED CASH:
2,654,812
Total Percentage of Collections
2,341,408
ACTUAL CASH YEAR TO DATE:
ESTIMATED DISBURSEMENTS:
2014/15 Budget
877,419
33.05%
877,419
564,015
ACTUAL DISBURSEMENTS:
739,255
624,255
Outstanding Encumb.
0
0
Additional Appropriations
0
0
TOTAL BUDGETED APPROPRIATION
AMOUNT LEFT FOR APPROPRIATION
739,255
1,602,153
Percentage of Disbursements
84.44%
REMAINING CASH BALANCE YTD:
624,255
(60,240)
FOR CONSIDERATION TODAY:
APPROPRIATIONS
1,601,914
UNAPPROPRIATIONS
6/10/2015
2:51 PM
PERSONNEL COMMITTEE OF THE ALLEN COUNTY COUNCIL
TIME:
8:30 a.m.
DATE:
Wednesday, June 3, 2015
LOCATION:
Citizens Square
HR Training Room, Room 375
MEMBERS:
Councilman Roy Buskirk
Councilman Tom Harris
Councilman Larry Brown
AGENDA:
Allen County Community Corrections
1) Reclassification of existing positions (5 positions) and change of hours
Case Manager PAT III/2 $37,662 ($19.3138/hr) 37.5 hours/week to a Case
Manager PAT IV/2 $45,208 ($21.7348/hr) 40 hours/week
Reclassification of positions approved 3-0 and a representative will be present at
County Council on a future date.
Appropriation Line Numbers: 236-9001-423.13-24
234-9001-423.13-21
234-9002-423.13-56
235-9001-423.13-34
234-9001-423.13-71
No additional funding for 2015 or 2016 requested
will be funded from a grant
2) Reclassification of existing position and change of hours
Case Manager PAT III/3 $39,545 ($20.2795/hr) 37.5 hours/week to a Case
Manager PAT IV/3 $47,470 ($22.8216/hr) 40 hours/week
Reclassification of positions approved 3-0 and a representative will be present at
County Council on a future date.
Appropriation Line Number: 236-9001-423.13-66
No additional funding for 2015 or 2016 requested
will be funded from a grant
3) Reclassification of existing position and change of hours
Case Manager PAT III/4 $41,522 ($21.2934/hr) 37.5 hours/week to a Case
Manager PAT IV/4 $49,841 ($23.9627/hr) 40 hours/week
Reclassification of positions approved 3-0 and a representative will be present at
County Council on a future date.
Appropriation Line Number: 236-9001-423.13-77
No additional funding for 2015 or 2016 requested
will be funded from a grant
4) Reclassification of existing positions (4 positions) and change of hours
Case Manager PAT III/5 $43,598 ($22.3581/hr) 37.5 hours/week to a Case
Manager PAT IV/5 $52,334 ($25.1608/hr) 40 hours/week
Reclassification of positions approved 3-0 and a representative will be present at
County Council on a future date.
Appropriation Line Number: 236-9001-423.13-70
236-9001-423.13-28
234-9001-423.13-04
234-9002-423.13-35
No additional funding for 2015 or 2016 requested
will be funded from a grant
5) Reclassification of an existing position and change of hours
Case Management Section Chief PAT IV/2 $42,383 ($21.7348/hr) 37.5
hours/week to Case Management Section Chief PAT V/2 $49,687 ($23.8880/hr)
40 hours/week
Reclassification of positions approved 3-0 and a representative will be present at
County Council on a future date.
Appropriation Line Number: 236-9001-423.13-76
No additional funding for 2015 or 2016 requested
will be funded from a grant
6) Reclassification of existing positions (2 positions) and change of hours
Case Management Section Chief PAT IV/4 $46,727 ($23.9627/hr) 37.5
hours/week to Case Management Section Chief PAT V/4 $54,780 ($26.3366/hr)
40 hours/week
Reclassification of positions approved 3-0 and a representative will be present at
County Council on a future date.
Appropriation Line Number: 236-9001-423.13-61
235-9001-423.13-07
No additional funding for 2015 or 2016 requested
will be funded from a grant
7) Reclassification of existing position
Kelly House Manager PAT III/4 $41,522 ($21.2934/hr) 37.5 hours/week to a
Finance Assistant OSS IV/4 $ ($18.1013/hr) 37.5 hours/week
Reclassification of positions approved 3-0 and a representative will be present at
County Council on a future date.
Appropriation Line Number: 234-9005-423.13-37
236-9001-423.13.37
No additional funding for 2015 or 2016 requested
Maintenance Department
1) Addition of an existing position
Utility Specialist LTC IV/2 $36,083 ($17.3478/hr) 40 hours/week
New position approved 2-1 and a representative will be present at the June 18,
2015 County Council Meeting.
Appropriation Line Number: New appropriation number requested
Additional funding for 2015 and 2016 requested
Requested effective June 18, 2015
Sheriff Department
1) Addition of existing positions (2 positions)
Police Officer SHO I/2 $45,573.42 ($21.36/hr) 40 hours/week
Reclassification of position approved 3-0 and a representative will be present at
the June 18, 2015 County Council Meeting.
Appropriation Line Number: New appropriation line number requested
No additional funding requested for 2015, but
requesting additional funding for 2016
EACS reimbursement will start in 2016
Requested effective June 18, 2015
2) Reclassification of an existing position and change of hours
Administrative Assistant OSS IV/6 $38,545 ($19.77/hr) 37.5 hours/week
to Field Service Officer POLE IV/6 $51,246 ($24.64/hr) 40 hours/week
Reclassification of position approved 3-0 and a representative will be present at
the June 18, 2015 County Council Meeting.
Appropriation Line Number: 100-0501-421.14-76
New appropriation line number requested
No additional funding requested for 2015, but
additional funding for 2016 requested
Requested effective June 18, 2015
3) New position
IDACS Coordinator and Forensic Scientist POLE IV/2 $42,565
($20.4641/hr) 40 hours/week
New position approved 3-0 and a representative will be present at the June 18,
2015 County Council Meeting.
Appropriation Line Number: New appropriation number requested
No additional funding requested
Requested effective June 18, 2015
Other Business:
As needed
Allen County does not discriminate because of disability in the admission to, treatment or employment in, its programs or activities. The
Human Resources Director has been designated to coordinate compliance with nondiscrimination requirements contained in Section 35.107 of
the Department of Justice regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided
thereafter, and Allen County’s ADA Policy, are available from the ADA Coordinator. Requests for assistance or suggestions on how the
County can better meet the needs of those persons with disabilities may be submitted to the ADA Coordinator at: Human Resources
Department, Suite 380, 200 East Berry Street, Fort Wayne, Indiana 46802, or by telephone at 260-449-7217, TDD 260-449-3392.