Evidence for B1 - Buckinghamshire County Council

Buckinghamshire County Council
Pothole Fund Application – Supporting Evidence
Section B1
Evidence
B1-A-i – MTP process (DfT only)
B1-B-i - Buckinghamshire County Council Press release 4657 – issued
7th March 2014; 2014/15 road treatment programme announced.
B1-B-ii - Buckinghamshire County Council Press release 4651 – issued
7th March 2014; Working together to ditch the problem.
B1-B-iii – Working together to ditch the problem postcard
B1-B-iv – Working together to ditch the problem poster
B1-B-v – Working together to ditch the problem letter of enforcements to
riparian owner
B1-C-i – Ringway Jacobs history diagram
B1-C-ii – TfB preferred surfacing materials (Jean Lefebvre)
B1-C-iii – Road surfacing choices leaflet
B1-C-iv – Network bulletin – Members Briefing and tours
B1-C-v – Chess Valley choices
B1-C-vi – HMEP Footways Lifecycle Planning toolkit outputs
B1-C-vii – Footways condition map
B1-D-i – Permit operational review meeting notes – 14th January 2014
B1-D-ii – Member bulletin – permit scheme consultation
B1-D-iii – Service bulletin – New Road Works permit scheme
B1-E-i – Member bulletin Infrared joint repair
B1-E-ii – Parish Fact sheet – Jetpatcher repairs
B1-E-iii – Jetpatcher postcard
B1-E-iv – Agenda – Pothole gangs quality training
B1-E-v – Pothole training photo
B1-F-i – Highways Guidance Manual – current DfT only
B1-F-ii – Highway Maintenance Inspection Policy – draft DfT only
B1-F-iii – Inspection regime schedule
B1-G-i – National Transport Awards entry
B1-G-ii – Service bulletin – Operational Hub
B1-G-iii – Photo of Operational Hub
B1-G-iv – Article from Bucks Examiner-16th January 2014
B1-G-v – PDAs in use photo
B1-H-i – Report It screen shot
B1-H-ii – Network Bulletin – TfB Staff on tour
B1-H-iii – Parish Factsheet – Pothole factsheet
B1-I-i – CMP postcard survey
B1-I-ii – NHT survey report
B1-I-iii – Residents Tracker survey results DfT only
Pages
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21 – 25
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28 – 32
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34 – 38
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43 – 44
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47 – 63
64 – 79
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Buckinghamshire County Council Press release 4657 – issued 7th March 2014
2014/15 road treatment programme announced
Transport for Buckinghamshire’s (TfB) is ready to get going on the forthcoming
'We’re Working on it' road treatment programme.
43 new schemes chosen by County Councillors will be treated as part of the next
phase of the programme. The roads to be worked on have been individually
assessed over the winter by TfB's team of engineers to find the most suitable and
cost effective way to repair each road. The roads will either be surfaced, surfaceddressed or micro-surfaced. The selected roads are currently in the process of being
programmed, with work scheduled to take place between April 2014 and March
2015. A further 23 roads from last year's programme will also be completed.
In addition to the roads selected by County Councillors, an increased budget of
approximately £6 million has been allocated to treat a number of strategic routes
across Buckinghamshire. These routes are still to be confirmed; however, a fourstaged approach is being considered and sites are still being identified.
Just in Time – using technical data to identify preventative treatment on roads which
are on the edge of further deterioration meaning that a more significant and
expensive treatment would be required.
Predict and Prevent – Identify roads which provide the best value for money when
considering the cost and the benefit to the condition of the road in the long term.
Minimum Service – Targeting key pothole sites across the county based on
recorded condition and performance. The minimum level of service would be set
initially based on the available budget and then raised progressively until an
acceptable level is achieved.
Route Strategy – Choosing key routes to be progressively improved over a period
with the right treatments at the right time.
Janet Blake, Cabinet Member for Planning and Transportation said: "With a budget
of £65 million having been confirmed for road and footway repairs over the next four
years and following the wettest winter on record, it is good news that we can make a
positive start on repairing some of the damage that has been caused to our county’s
roads."
A full list of the roads confirmed for treatment so far is available on TfB’s website at:
http://www.transportforbucks.net/Were-working-on-it.aspx
Further programme detail including dates will be published as soon as it is available.
5
Buckinghamshire County Council Press release 4651 – issued 7th March 2014
Working Together to Ditch the Problem
With the recent heavy rainfall causing flooding across Buckinghamshire, Transport
for Buckinghamshire (TfB) is launching a campaign aimed at encouraging
landowners to play their part in clearing ditches on their land.
Janet Blake, Cabinet Member for Planning and Transportation at Buckinghamshire
County Council is leading the campaign to encourage local landowners and farmers
to get on board and carry out their duty to clear ditches to assist water flow away
from land and roads.
The campaign – Working together to Ditch the Problem' provides benefits for the
whole community. Local farmer Michael Turner from Great Brickhill is one farmer
who appreciates the benefits of ditch clearance and commented: "There’s definitely a
benefit to clearing ditches, as the drains are then able to clear water from the fields.
This is particularly good for land which has crops growing. Good drainage means
good productive fields."
Flooding is a complex issue, with many factors that contribute to the problem and
many different solutions which need to be put in place to resolve it. Maintaining
ditches is one of these solutions and Buckinghamshire County Council will be
working on other solutions with the range of stakeholders throughout the County.
Janet said: "Working together to Ditch the Problem is aimed at landowners. We're
sending posters to Parish Councils to display and the National Farmers Union is
sending a postcard with key messages out to its farmer members but we know that
we need to work with other parties to reduce the flooding problems we've all recently
experienced."
What is TfB doing?
The TfB team of Local Area Technicians (LATs) works closely with its local
communities who highlight areas of concern to them and discuss how issues may be
overcome. The cyclical gully cleansing programme has been suspended and the
LATs are currently working from a map of known historical and recent event flooding
sites, using it to carry out surveys. During March they'll establish what work needs to
be carried out which may be anything from gully and soakaway clearance to clearing
highway property ditches.
The strategic flooding team at Buckinghamshire County Council works with
landowners and liaises with the Environment Agency (EA) to ensure that
6
watercourses are kept flowing. They grant consent on works to watercourses, and
also have enforcement powers that they can exercise if necessary. They also remind
landowners that ditches should be maintained in a manner that enables the natural
environment to thrive.
Janet Blake continued: "We don’t want to go down the enforcement route unless
essential, we want landowners, local communities, and the EA to work with
Buckinghamshire County Council, leading the way - working together lets Ditch the
Problem."
7
12
Condition
Moderate Defects reflective cracks and minimal fretting / deformation, otherwise sound
Flexible Composite (Greater than 40mm surfacing on Concrete or Lean Mix)
Surface Post Treatment
Predominantly Rural 50‐70MPH
Course Life
Resurface 50mm surface course HRA & Chippings SC2 or SC3 (no initial Crack Repair and Joint seal). Saw cut 5‐10 yrs
100% overband
and seal.
Resurface 50mm surface course HRA & Chippings SC2 or SC3 preceded by Armour Screed Recessed Crack Repair and Joint seal. Saw cut and Seal.
7‐15 yrs
Strengthen 100mm HRA & Chippings SC2 or SC3 and AC20 HDM Bin or HRA60/20 Bin PMB BC1 or BC3 7‐15 yrs
preceded by Armour Screed Recessed Crack Repair and Joint seal. Saw cut and Seal.
More severe Defects, wider reflective cracking and moderate Strengthen 100mm HRA & Chippings SC2 or SC3 and AC20 HDM Bin or HRA60/20 Bin PMB BC1 or BC3 7‐15 yrs
deterioration Possible preceded by 100kN x 100kN composite geogrid. Saw cut and Seal.
need for pavement Strengthen 100mm HRA & Chippings SC2 or SC3 and AC20 HDM Bin or HRA60/20 Bin PMB BC1 or BC3 10‐15 yrs
investigation
PMB preceded by Armour Screed Recessed Crack Repair and Joint seal & 100kN x 100kN composite geogrid
Saw cut and Seal.
Poor Condition / Severe Resurface 50mm surface course HRA & Chippings SC2 or SC3 mm with Flexiplast System
10‐20+yrs
defects Specialist treatment needed‐ discuss Asset Team Pavement investigation required Strengthen 100mm HRA & Chippings SC2 or SC3 and AC20 HDM Bin or HRA60/20 Bin PMB BC1 or BC3 with 10‐20+yrs
Flexiplast System
100% overband
100% overband
70% overband
70% overband
50% overband
Covered Concrete (40mm or less on Concrete or uncovered concrete suitable for covering) Mainly Urban Surface Post Treatment
Estate Roads 30‐40MPH
Course Life
Minor Surface defects‐ Gripfibre without crack repair and joint seal
4‐8 yrs
100% Overband
Reflection Cracks only)
5‐10 yrs
100% Overband
Gripfibre with Armour Screed Recessed Crack Repair and Joint seal
Resurface 40mm surface course SMA10 Dense Surf SC7 preceded by Armour Screed Recessed Crack Repair and Joint seal. Saw cut and Seal.
5‐10 yrs
100% overband
Gripfibre with Armour Screed Recessed Crack Repair and Joint seal with a Percentage (5‐20%) Concrete Reconstruction Moderate Reflective crack Resurface min 30mm SMA 6 Dense Surf PMB SC8 with double Bond coat (no initial Crack Repair and Joint severity
seal). Saw cut and Seal.
8‐15yrs
100% Overband
4‐8 yrs
100% Overband
Resurface min 30mm SMA 6 Dense Surf PMB SC8 with double Bond coat with Armour Screed Recessed Crack Repair and Joint seal. Saw cut and Seal.
Resurface with Milepave proprietary grouted macadam, SC9 with inlaid joint repairs, saw cut and Seal 7‐12 yrs
100% Overband
10 + yrs
100% Overband
Resurface SC7 or SC8 40 mm with Flexiplast System
10‐20+yrs
50% Overband
Resurface SC7 or SC8 40 mm with Flexiplast System some Concrete Reconstruction
10‐20+yrs
50% Overband
Full Reconstruction
15‐20yrs+
Condition
Uncovered Concrete (to be left uncovered) Predominantly Urban industrial estate roads
Good (Reflection Cracks /joints only)
Structurally unsound / joints in poor condition
Fine Milling and Joint Seal
Localised Concrete Repairs / Reconstruction and Seal Joints
14
Lifecycle
Use of HRA35/14 F Surf Design mix with either PMB or 40/60 pen binder. Selection depends on severity
Use of HRA35/14 F Surf Design mix with either PMB or 40/60 pen binder. Selection Surface Treatment or depends on severity Binder course could be joint / crack repairs either AC20 HDM Bin 40/60 or HRA60/20 Bin dependent on condition. PMB depending on defect severity
Specialist. Discuss with Asset team. Cores Surface course needed
replacement
Use of HRA30/14 F Surf Design mix with either PMB or 40/60 pen binder, or SMA10 Dense Surf Des depends on traffic loading / speed / defect severity
50% overband
Condition
Some slab movement ‐ wide open cracks Specialist treatment needed‐ discuss Asset Team Pavement investigation required
Comments
Surface Post Treatment
Course Life
5‐10yrs Joint repairs / overbanding
10‐15yrs Joint repairs / overbanding
Comments
Lifecycle (Too thin for Geogrid)
Overband in Yr 1 or 2
Only where asophlt cover is sufficent.
Could have the saw cut & seal deferred until the cracks propagate to the surface
Less likely to be used unless concrete is in poor condition
Sawcut could be omitted initially provided this is done when cracks show through
Installer offers 7 year guarantee some overbanding needed by yr 7
Surface Treatment or joint / crack repairs dependent on condition. Surface course replacement
SMA 10 Dense surf or SMA6 Dense Surf is recommended ~60mm overall thickness needed
Comments
Lifecycle
Under consideration. Refer to Asset Team if Repeat Treatment exposed concrete is considered Dependent on Condition
advantageous
Page 2 INTERIM Advice Note 154/12
Revision of SHW Clause 903, Clause 921 and Clause 942
PROPOSED TfB SPECIFIC CHANGES TO THIS TABLE IN BLUE
Annex B: Clause 921 Table 9/3
Clause 921
Table 9/3SR Requirements for Initial Texture Depth for TfB Road Network Trunk Roads including Motorways
Road Type
Surfacing Type
High speed roads
Posted speed limit ≥ 50 miles/hr
(80 km/hr)
Hot applied thin surface course systems to Clause 942 with an
upper (D) aggregate size of 14mm, and other negatively
textured surfacings
Hot applied thin surface course systems to Clause 942 with an
upper (D) aggregate size of 10mm and other negatively
textured surfacings
Hot applied thin surface course systems to Clause 942 with an
upper (D) aggregate size of 6mm and other negatively
textured surfacings
Cold applied ultra thin surface course systems to Clause 942
Chipped hot rolled asphalt, surface dressing,
Microasphalt and all other surfacings
Thin surface course systems to Clause 942 with an upper (D)
aggregate size of 14mm or less
Chipped hot rolled asphalt, surface dressing, Microasphalt
and all other surfacings
Hot applied thin surface course systems to Clause 942 with an
upper (D) aggregate size of 10mm and other negatively
textured surfacing
Chipped hot rolled asphalt, surface dressing and all other
surfacings
Hot applied thin surface course systems to Clause 942 with an
upper (D) aggregate size of 10mm and other negatively
textured surfacings
Hot applied thin surface course systems to Clause 942 with
an upper (D) aggregate size of 6mm
Chipped hot rolled asphalt, surface dressing and all other
surfacings materials
Thin surface course systems to Clause 942 with an upper (D)
aggregate size of 10mm or less and other negatively textured
surfacings
Lower speed roads
Posted speed limit ≤ 40 miles/hr
(65 km/hr)
Roundabouts on high speed
roads
Posted speed limit ≥ 50 miles/hr
(80 km/hr)
Roundabouts on lower speed
roads
Posted speed limit ≤ 40 miles/hr
(65 km/hr)
Urban Roads
Posted speed limit ≤ 30 miles/hr
( 50 km/hr)
Average per 1,000m section, mm
Minimum
1.3
Maximum
1.8
Average for a set of 10
measurements, mm
(minimum)
1.0
1.1
1.6
0.9
1.0
1.5
0.9
1.5
1.5
2.0
2.0
1.2
1.2
1.0
1.5
0.9
1.2
1.7
1.0
1.1
1.6
0.9
1.2
1.7
1.0
1.1
1.6
0.9
1.0
1.5
0.9
1.0
1.5
0.9
0.8
1.3
0.6
TfB Preferred Surfacing Materials Version 9 with Notes for Guidance ISSUED DRAFT 25 2 13
20
Page 8 of 8
Plane and Patch
Stuctural Haunching
When a road is too badly damaged for either micro surfacing or surface dressing
to be effective we may need to replace the whole surface. Resurfacing treats
larger areas of road than can be done by an individual pot hole repair team and
can range from a short length up to several hundred metres. Longer lengths or
road can take several days to complete.
There are three different materials that we currently use for resurfacing
operations and it is important that we use the right material for the road in
question. We continually monitor which materials are best for our roads taking
into account the scale of repair and road usage. Currently we use:• Hot Rolled Asphalt (HRA) – this is the most expensive material to lay. The
material is durable and flexible giving it the longest life expectancy of the
materials, typically between 10 and 20 years.
• Thin Surface Course Systems (TSCS) – this is a hard wearing, easy to lay
material suitable for heavily used roads, but should only be laid where a solid
foundation already exists. It lasts for between 8 and 15 years.
• Close Graded Macadam (CGM) – this is the cheapest material, on average,
to lay but is not as durable as the other materials. It is ideal for more lightly
trafficked roads or as a patch prior to surface dressing and lasts between 10
to 16 years in these circumstances.
Sometimes the road has failed completely and needs to be dug up and
rebuilt. Both surface dressing and micro surfacing can sometimes be
combined with small scale structural improvements such as haunching
when a small area of the road being treated needs more substantial
repair. By doing this we can treat the worse sections of road and
then use the more cost effective treatments to cover larger areas.
Reconstruction is very expensive and time consuming and is only used
where no other treatment can be used.
24
Cost
Life
Time
£14 - £36/m2
8 - 20 years
March - November
5
Resurfacing involves
digging out (planing)
the worst affected areas
or the road surface
and laying hot rolled
material.
6
Cost
Life
Time
£82/m2
18 years
March - November
Haunching is a treatment
generally aimed at
targeting edge failures
by digging out and
replacing the road
structure right down to
the foundation.
7
8
DRAFT
Buckinghamshire County Council
Permit Scheme Operational Review Meeting
Tuesday, 14 January 2014, County Hall, Aylesbury
Present:
Kevin Allen
Clare Bailey
Robin Chivers
Anna Coles
Sarah Davis
Andy Fripp
Richard Herneman
Hugh Randall
Ian Sharp
Vicki Stewart
David Suddards
Catherine Sykes
Sarah Widdows
Christine Williams
Robin Williams
(KA)
(CB)
(RC)
(AC)
(SD)
(AF)
(RH)
(HR)
(IS)
(VS)
(DS)
(CS)
(SW)
(CW)
(RW)
Transport for Buckinghamshire
Western Power Distribution
Network Rail
Transport for Buckinghamshire
Transport for Buckinghamshire
Virgin Media
Openreach
Streetworks Solutions Ltd
Buckinghamshire County Council
Affinity Water
Anglian Water
Southern Gas Networks
Transport for Buckinghamshire
Transport for Buckinghamshire
Openreach
Apologies:
Thames Water Utilities Ltd
1.
Welcome and Attendance Sheet
Hugh Randall welcomed everyone to the meeting and asked for the
attendance sheet to be completed.
2.
EToN 6
Discussion took place on the EToN 6 upgrade, points covered included:
•
•
•
•
•
•
The big impact EToN 6 will have on processes.
Buckinghamshire County Council went live with EToN 6 and the
permit scheme at the same time. At that point only one utility
company was sending EToN 6 applications/notices.
The Section 81 process will require an Operational District Code put
into place.
Traffic management/traffic light applications can be included.
Attachments can be added.
Bucks CC is live and ready to test in a live environment if anyone
needs to.
The utility companies were asked if/when they are intending to upgrade to
EToN 6:
Openreach – already live
Affinity Water – already live
1
34
DRAFT
Virgin Media – to check
Anglian Water – upgrading this weekend
South Gas Networks – not going live yet.
Network Rail – unless every authority is doing it, we are not going to do it.
3.
Performance Figures
Copies of two reports were handed out - SWR Standard Permit Responses
Details Report (Refusals) and SWR Standard Permits Responses CrossTab Report. These showed that 84.6% permit applications had been
granted, 15.4% refused and no applications deemed. FPN’s had been
issued for 4.5% of granted permits.
HR explained that:
•
•
•
•
•
•
•
Extensive training and support was given to the team before and
after the scheme went live.
The aim is to deal with applications quickly.
All applications are dealt with by following a process. The whole
process is followed before a response is sent, which enables all
issues to be identified and included in the first refusal.
Initially, some applications for immediate works were refused. This
is no longer happening.
The team do not want to refuse permits, if you have any queries
please call the permit line (01296 383848).
Contact details must to be supplied.
Some works have been found to be plotted incorrectly, it is important
that co-ordinates are correct on application
Details of Fixed Penalty Notices (FPN’s) were included on the SWR
Standard Permits Responses Cross-Tab Report. A total of 71 (1.5%)
FPN’s have been issued for breach of permit conditions and 29 (6.6%) for
working without a permit.
A number of FPN’s have been issued for breach of mandatory condition
IM1 for immediate activities. Promoters are not telephoning the permit line
to notify us about immediate works. It is important we know where works
are taking place, not only for co-ordination purposes, but so that Members
can be kept informed. It is also a legal requirement.
AC advised that:
•
•
•
•
During the working day three permit officers are available.
During out of working hours a voice mail message is recorded every
evening, with a different PIN.
Every call is recorded on a spreadsheet.
The immediate application should include the PIN number. The
number can be put in the text box, or in EToN, can be included in the
agreement.
Other breach of permit conditions that FPN’s have been issued for include:
2
35
DRAFT
•
•
•
No permit number displayed on site.
No information boards being displayed.
Incorrect traffic management details.
HR asked for information to be feedback to works co-ordinators/
operations/planners.
Other items discussed include:
•
•
•
Permit number prefix being displayed.
Timing conditions.
Working without a permit – unattributable works.
AC to send RH details of the two FPN’s issued to BT for working without a
permit.
AC
The most FPN’s for working without a permit have been issued for TfB
works.
KA asked if the reports can to be circulated to TfB. This was agreed.
4.
Permit Authority Issues
Items discussed include:
1. Wrong scheme conditions being used, e.g. using London condition
codes – applications were refused because we cannot agree to
someone else’s conditions.
2. Copying and pasting from previous permits, so old dates are given.
3. Descriptions given that are not sufficiently clear – do not allow us to
access the application adequately.
4. Un-ticking the Traffic Sensitive (TS) box when work is during TS
times – during discussion it was mentioned that some systems
automatically un-tick the box and this issue has been raised at
national level.
5. Incorrect use of Out of Hours marker when works are not being
carried out after the working day or at weekends – if this box is ticked
we should be putting in timing conditions.
6. Not providing any specific conditions at all when work is complex – if
major works it may be necessary for a site visit to be arranged.
7. Using the wrong BH code for the specific condition type.
8. Inadequate communication on times that the work will take place,
e.g. not specifying times for out of hours work – already discussed.
9. Not using correct condition codes for the condition text provided - we
usually try to telephone to ask the promoter if they would like to
change it.
10. The permit is refused, the SU ring and advise that they have
programmed the works to start. The permit is still refused. Not
enough notice – the permit has not been re-submitted and the SU
3
36
SD
DRAFT
telephoned to ask for an early start, which was refused.
11. Own work is using realistic conditions and contacting if unsure on
anything. – if unsure of anything please telephone the permit line.
12. No issues with Western Power.
SW advised that there is no need for mandatory conditions to be put on the
application, as it is considered they are mandatory and will be complied
with.
5.
Works Promoter Issues
HR asked if there were any issues the works promoters wanted to raise:
•
Openreach - When we fill permits out – are we doing over kill?
Dates, timings, traffic management, conditions, no excavation, no
one has refused any of our permits. - Carry on, we can never have
too much information.
•
Virgin Media – Nothing but good feedback. Spreadsheet you gave I
will take away and try to address. Thank you for that, no issues.
•
Western Power Distribution – No issues, response times good.
One issue related to works initially being sent in as a notice, but this
was a training issue with new bodies in the team.
•
Anglian Water – Nothing from us either.
•
Southern Gas Networks – 5 FPN’s – training issue. Will try to put
conditions through in a bit more detail. Not sure on EToN if you can
see all of them or just the changes. Sometimes we are repeating
ourselves. Communications struggle is with the operations on site.
•
National Rail – No Issues. One permit, the more detail people can
give on the ground.
•
PAC Service Planning, Bucks CC – No issues.
•
Openreach – Nothing major, thank you for your help.
•
TfB – Nothing. Can we send an internal message out, good and bad
news.
•
Streetworks Solutions Ltd – No issues.
•
Affinity Water - The permit scheme conditions document on the web
site is still in draft format. When will the final document be available?
Discussion to place about the query raised about local condition
BH13 – We are not responsible for public transport. You cannot
comprise a condition that is not part of your scheme. – This condition
was put in because we did have an instance where works were
going on for 18 months. As a result of the works the normal bus
4
37
DRAFT
could not access and they changed it from a normal size bus to a
shuttle bus. Still not part of the conditions. You cannot say you will
provide an alternative bus; you cannot make it a condition that is part
of the scheme, and it is not a permit condition. …… The permit
refusals document is still in draft form as well.
We will arrange for this to be changed.
SD
SW advised that dates when we would not want you to work are likely to be
if there are events in the town or during the Christmas embargo.
HR advised that the F4 button could be used for each authority’s conditions.
6.
Next Meeting?
It was agreed another meeting would be useful and could be held mid/end
of March 2014.
7.
Any Other Business
(a) AC advised that as a result of our internal processes more attention
is being paid to notices. Comments are being sent where works
have been plotted incorrectly, so that the co-ordinates can be
amended when the works are registered.
(b) AC asked if SU’s can ensure they notify us, before contacting the
lighting team, when arranging works that involve switching off traffic
lights.
(c) HR thanked everyone for attending.
8. It was noted that the meeting was of value and that further meeting should
be arrange. It was suggested Permit Scheme performance meetings could
follow the quarterly Local HAUC meetings in the future.
Date if next meeting –
Friday 4 April 2014
Mezz Room 3
10am – 12.00
County Hall, Walton Street,
Aylesbury
HP20 1UY
5
38
All to
note
All to
note
CAT 1 Pothole Gangs Quality – Tuesday 15th April 2014
Due to the continued perception of poor quality repairs on potholes and our own
findings on site audits this induction is to reinforce with the frontline gangs what is
expected of them. We will also take the opportunity for the gangs to discuss any
further improvements they may be able to suggest in the whole process.
Agenda as follows:
•
•
•
•
•
•
•
Introduction by JMcL
Materials background –Andy Simms (Jean Lefebvre)
All gangs inducted into existing pothole repair specification.
Each gang will then carry out a pothole repair under supervision
Supervisor allocated to the gang will take notes for comparison against
current spec, especially for exceptions
Feedback and discussion session on exceptions and improvements.
Andy Simms/JMcL will take away all the notes from the days session and the
pothole spec will be amended if required.
During the session we will also use permanent cold lay material as well as hot
materials and also varying tack coat materials-the representative from Viafix and
Stirling Lloyd will be invited to discuss improved tack coat materials, permanent cold
lay, joint sealing etc.
The objective for the day will be for all gangs to be consistent in pothole repairs
across the County to a high standard to enhance the service delivery of pothole
repairs.
45
46
Introduction
Innovative Technologies for the efficient delivery of routine and reactive highway maintenance
operations are being used by Ringway Jacobs, with proven benefits in delivery across the
Transport for Buckinghamshire (TfB) contract, the longest running contract within the group.
Since 2009 the provision of transport in Buckinghamshire has been delivered through a public/
private partnership between Ringway Jacobs and Buckinghamshire County Council, now well
known as Transport for Buckinghamshire. Private sector investment has enabled the provision of
the latest technology to ensure effective and efficient planning of operational delivery.
Vehicle tracking
With the Health and Safety of staff being a key priority for
Ringway Jacobs, all vehicles were initially tracked to ensure
supervisors and managers could determine the whereabouts of
all employees if their work involved driving TfB vehicles. The
additional benefit to tracking vehicles was an assurance of
good driver behaviour with speed limits adhered to allowing for
efficient use of fuel. The gritting vehicles were tracked over
the winter months and these trackers included the names of
the 25 gritters which were displayed on the Service Information
Centre (SIC).
PDAs
The use of Personal Digital Assistance
(PDAs) for work delivery was the next
technological application to be utilised.
All gangs have a personal PDA and
programming of work is delivered to
the operational staff via these PDAs.
As the operatives arrive at their work
site, photographs are taken on the PDA
before and after the work is carried out.
Photographs are timed and pinpointed via
GPS signal. New scheduling software is
now utilised to plan the work depending
on the timescale and prioritisation of the
task to be carried out. If an emergency
requires the operatives to be diverted away from their current activity to alternative work then the
programme is automatically changed to ensure the gangs are sent to the next nearest tasks that
are needing to be carried out. In this way mileage of the vehicles is kept to a minimum and the
working time maximised.
All operatives have had thorough training to ensure use of the devices is fully understood and
used to their full potential. The photograph function has greatly assisted with the insurance claims
process providing additional evidence of where defects on the highway are both reported and
claimed against us.
812
Time Management
As well as being more efficient in the allocation of work
and the use of Operative time, we are able to react faster
to emergencies as we know the exact location of each
gang and the equipment that is carried by them. The
gang is then easily deployed in the most efficient manner
to rectify the problem.
The use of these new technologies has enabled TfB to
share the whereabouts of operatives and the work that is
being carried out on a daily basis, with the public through
its online Service Information Centre.
Benefits to the industry and society
Staff were initially reticent about being asked to use the PDAs but are now able to appreciate the
benefits. Through the trial of new technology on the TfB contract we were able to explore the
best equipment and the best systems to improve the service for Buckinghamshire and roll out
on the other Ringway Jacobs contracts including Cheshire East Highways and Essex Highways.
Introduction of these systems from the beginning of a contract has meant that operatives are
used to working with the new technology from day one with all the relevant training provided.
The particular benefits to the industry are that TfB is able to share its knowledge of lessons
learned, major successes and best practice among local authorities.
Twitter
TfB utilises Twitter to get its numerous messages out to its
1115 followers who include all local media. The press in turn
publicise issues such as road closures or other important
matters affecting the highway.
Service Information Centre (SIC)
Using these new technologies and making this
available to the general public via the SIC has
allowed for transparency of service delivery. This
has had a positive impact on the reputation of
the services we deliver. The technology wasn’t
installed to provide information to the public but
this has been a useful side benefit.
At its peak the SIC was receiving over 135 000
hits on the site showing how much interest there
was in tracking gritting machines.
All daily Tweets are also listed on the SIC so those
without access to a smart phone do not miss out on these messages.
823
85
89
Why it’s not possible to just repair all the roads fully….
Having received a large investment, a higher number of our roads are able to receive a more
substantial repair, however we don’t have the budget to treat all roads requiring it. In addition to
this, each scheme takes time and our programme of repairs is full as we are limited to the time of
year we can carry out such treatments. Each local councillor prioritises the roads in their area that
are in need of treatment, advised by our engineers and possibly after discussion with their parishes.
These can then be added to our programme. This maintenance programme addresses a relatively
small percentage of the roads that require a treatment to either repair or prolong its life. This means
that in the short term we need to try and maintain the roads to a safe standard, making repairs to
existing defects as best as possible.
We would ideally like to be able to fix all the roads across the county, but hopefully this factsheet
has shown why this is simply not feasible. With the help of the public, we are doing our best to keep
roads to an acceptable standard, aware that an investment of more money and time is needed. Talk
to your Local Area Technician if you would like to discuss road repairs further.
How are we doing so far?
1st March 2013
During February, we saw another significant snowfall, and were out gritting 20 times, bringing
the total so far over the winter season to 71.
As a result of the cold weather, there has been an increase in the number of road defects.
We expect this trend to continue until the end of March, and our maintenance operatives are
working hard to repair them.
In addition to this, our operatives have been out clearing drains, repairing streetlights and
working on other larger scale schemes and projects. For a more detailed monthly statistics
update, a short video can be viewed on our website – www.buckscc.gov.uk/transport.
As we look towards Spring, TfB has a programme of larger scale road treatment works planned.
Your local County Councillor has been involved in identifying the roads most in need of repair or
maintenance, and these treatments, alongside routine works such as drain clearance, smaller
road repairs, grass cutting, street light repairs and general area maintenance will be taking
place over the coming months.
92
Location of Works and site number:
Location of Works and site number:
Date Survey card issued:
Date Survey card issued:
Transport for Buckinghamshire (TfB) has recently completed road treatment works outside
your property and we now need your help in monitoring and if necessary improving our
service to you. Delivering a large countywide road treatment programme involves a lot of
work, and we are constantly looking for ways in which we can improve our service. We do our
utmost to be as considerate as we can to those directly affected by our works, and we would
like to hear your feedback.
Transport for Buckinghamshire (TfB) has recently completed road treatment works outside
your property and we now need your help in monitoring and if necessary improving our
service to you. Delivering a large countywide road treatment programme involves a lot of
work, and we are constantly looking for ways in which we can improve our service. We do our
utmost to be as considerate as we can to those directly affected by our works, and we would
like to hear your feedback.
Please assist us by completing this freepost survey and answering the following questions
about how satisfied you are with the road treatment work that was carried out in your area.
Alternatively you can complete this survey online:
http://www.transportforbucks.net/Survey.aspx
Please assist us by completing this freepost survey and answering the following questions
about how satisfied you are with the road treatment work that was carried out in your area.
Alternatively you can complete this survey online:
http://www.transportforbucks.net/Survey.aspx
Thank you for your co-operation
Thank you for your co-operation
Please indicate your satisfaction level by marking on the bar for each question below, with 5
being very satisfied and 1 being very dissatisfied.
Please indicate your satisfaction level by marking on the bar for each question below, with 5
being very satisfied and 1 being very dissatisfied.
V.Dissatisfied
V.Satisfied
V.Dissatisfied
V.Satisfied
Advance Information about the works?
1
2
3
4
5
Advance Information about the works?
1
2
3
4
5
Delays and disruption caused by work
in progress?
1
2
3
4
5
Delays and disruption caused by work
in progress?
1
2
3
4
5
Courtesy/Co-operation of the
workforce?
1
2
3
4
5
Courtesy/Co-operation of the
workforce?
1
2
3
4
5
Your safety through the Site?
1
2
3
4
5
Your safety through the Site?
1
2
3
4
5
The quality of the finished work?
1
2
3
4
5
The quality of the finished work?
1
2
3
4
5
Overall how satisfied were you with
the works?
1
2
3
4
5
Overall how satisfied were you with
the works?
1
2
3
4
5
Additional comments:
Additional comments:
For BCC use
For BCC use
Return Number:
Return Number:
93
TfB KPI
Performance Indicators
KBI 01 Overall - Local
KBI 02 Overall - National
KBI 03 Ease of Access (All)
KBI 04 Ease of Access (Disabilities)
KBI 05 Ease of Access (no car)
PTS06C KBI 06 Local Bus Services
KBI 07 Loacl Bus Services (BVPI 104)
PTS09M KBI 08 Local Transport Information (BVPI 103)
KBI 09 Taxi Mini Cab Services
KBI 10 Community Transport
KBI 11 Pavements and Footpaths
KBI 12 Pavements and Footpaths (Aspects)
KBI 13 Cycle Routes and Facilities
KBI 14 Cycle Routes and Facilities (Aspects)
KBI 15 Rights of Way
KBI 16 Satisfaction Rights of Way (Aspects)
STM03C KBI 17 Traffic Levels and Cogestion
KBI 18 Management of Road Works
KBI 19 Traffic Management
CR01C
KBI 20 Road Safety Locally
KBI 21 Road Safety Environment
KBI 22 Road Safety Education
CM17.1C KBI 23 Condition of Highways
KBI 24 Highway Maintenance
KBI 25 Street Lighting
KBI 26 Highway Enforcement Obstructions
AM18.1M TCBi 01 Advance Warding of Road Works
94
Jul-08
51.25
51.3
74.23
68.87
70.44
50.62
45.25
42.01
65.05
56.59
51.79
52.41
44.95
43.71
59.79
52.95
41.82
46.5
51.07
55.22
49.5
46.07
32.51
48.65
62.26
47.62
Jul-09
51.33
51.48
77.56
71.55
74.71
54.45
48.65
41.63
64.78
56.2
51.61
54.78
48.37
46.04
56.46
54.31
45.06
47.98
52.48
55.71
50.88
44.05
31.33
47.28
58.04
47.75
Jul-10
51.23
51.31
74.62
68.36
65.19
53.17
51.41
41.6
67.11
55.81
50.93
53.23
47.99
44.22
58.94
54.61
45.46
45.41
52.73
55.55
50.71
48.63
27.63
44.43
56.13
45.65
Jul-11
52.19
52.32
77.28
73.35
73.51
59.01
54.82
49.92
67.13
57.91
53.28
57.09
49.28
51.62
58.49
57.02
47.13
51.65
54.44
57.53
53.3
51.35
21.43
44.96
58.85
52.64
61.27
Three Year Average
Jul-12
51.08
51.24
77.33
73.96
68.32
55.13
52.38
44.73
64.52
57.51
53.73
55.71
46.98
47.32
58.66
54.91
45.55
53.58
53.36
56.99
53.34
48.51
23.99
45.08
57.83
50.46
60.7
51.50
51.62
76.41
71.89
69.01
55.77
52.87
45.42
66.25
57.08
52.65
55.34
48.08
47.72
58.70
55.51
46.05
50.21
53.51
56.69
52.45
49.50
24.35
44.82
57.60
49.58
60.99
95
08.09,10 09,10,11 10,11,12 11,12,13
3 year Avg 3 year avg 3 year avg 3 year avg
Performance Indicators
KBI 01 Overall - Local
KBI 02 Overall - National
KBI 03 Ease of Access (All)
KBI 04 Ease of Access (Disabilities)
KBI 05 Ease of Access (no car)
PTS06C KBI 06 Local Bus Services
KBI 07 Loacl Bus Services (BVPI 104)
PTS09M KBI 08 Local Transport Information (BVPI 103)
KBI 09 Taxi Mini Cab Services
KBI 10 Community Transport
KBI 11 Pavements and Footpaths
KBI 12 Pavements and Footpaths (Aspects)
KBI 13 Cycle Routes and Facilities
KBI 14 Cycle Routes and Facilities (Aspects)
KBI 15 Rights of Way
KBI 16 Satisfaction Rights of Way (Aspects)
STM03C KBI 17 Traffic Levels and Cogestion
KBI 18 Management of Road Works
KBI 19 Traffic Management
CR01C
KBI 20 Road Safety Locally
KBI 21 Road Safety Environment
KBI 22 Road Safety Education
CM17.1C KBI 23 Condition of Highways
KBI 24 Highway Maintenance
KBI 25 Street Lighting
KBI 26 Highway Enforcement Obstructions
AM18.1M TCBi 01 Advance Warding of Road Works
Jul-08
51.25
51.3
74.23
68.87
70.44
50.62
45.25
42.01
65.05
56.59
51.79
52.41
44.95
43.71
59.79
52.95
41.82
46.5
51.07
55.22
49.5
46.07
32.51
48.65
62.26
47.62
Jul-09
51.33
51.48
77.56
71.55
74.71
54.45
48.65
41.63
64.78
56.2
51.61
54.78
48.37
46.04
56.46
54.31
45.06
47.98
52.48
55.71
50.88
44.05
31.33
47.28
58.04
47.75
Jul-10
51.23
51.31
74.62
68.36
65.19
53.17
51.41
41.6
67.11
55.81
50.93
53.23
47.99
44.22
58.94
54.61
45.46
45.41
52.73
55.55
50.71
48.63
27.63
44.43
56.13
45.65
08-10
09-11
10-12
Rights of Way Satisfaction Three Year Average 53.95667
55.31
55.51
96
Jul-11
52.19
52.32
77.28
73.35
73.51
59.01
54.82
49.92
67.13
57.91
53.28
57.09
49.28
51.62
58.49
57.02
47.13
51.65
54.44
57.53
53.3
51.35
21.43
44.96
58.85
52.64
61.27
Jul-12
51.08
51.24
77.33
73.96
68.32
55.13
52.38
44.73
64.52
57.51
53.73
55.71
46.98
47.32
58.66
54.91
45.55
53.58
53.36
56.99
53.34
48.51
23.99
45.08
57.83
50.46
60.7
Jul-13
50.9
51.1
77.1
67.7
72.2
54.7
53.3
45.2
65.7
56.5
52.5
55.7
46.2
49.3
60.4
55.3
46
52.8
54.8
56.4
53.6
49.6
19.2
45.2
60.02
48.4
51.27
51.36
75.47
69.59
70.11
52.75
48.44
41.75
65.65
56.20
51.44
53.47
47.10
44.66
58.40
53.96
44.11
46.63
52.09
55.49
50.36
46.25
30.49
46.79
58.81
47.01
0.00
51.58
51.70
76.49
71.09
71.14
55.54
51.63
44.38
66.34
56.64
51.94
55.03
48.55
47.29
57.96
55.31
45.88
48.35
53.22
56.26
51.63
48.01
26.80
45.56
57.67
48.68
61.27
51.50
51.62
76.41
71.89
69.01
55.77
52.87
45.42
66.25
57.08
52.65
55.34
48.08
47.72
58.70
55.51
46.05
50.21
53.51
56.69
52.45
49.50
24.35
44.82
57.60
49.58
40.66
51.39
51.55
77.24
71.67
71.34
56.28
53.50
46.62
65.78
57.31
53.17
56.17
47.49
49.41
59.18
55.74
46.23
52.68
54.20
56.97
53.41
49.82
21.54
45.08
58.90
50.50
40.66