Agenda PDF

Transcription

Agenda PDF

WACO INDEPENDENT SCHOOL DISTRICT
REGULAR SCHOOL BOARD MEETING
Waco ISD Conference Center
115 S. 5th Street
Waco, Texas
Thursday, August 25, 2011
Dinner 6:30 p.m.
Open Meeting 7:00 p.m.
AGENDA
I. CALL TO ORDER
II. ESTABLISHMENT OF QUORUM
III. OPEN MEETING
IV. OPENING STATEMENT
V. MOMENT OF SILENCE
VI. PLEDGE OF ALLEGIANCE
VII. SPECIAL RECOGNITION
VIII. PUBLIC HEARING ON BUDGET/TAX RESOLUTION
IX. AUDIENCE FOR GUESTS
X. CONSENT AGENDA
A. Approve 2010-2011 Budget Amendments
3
B. Approve 2011-2012 Fund Balance Designations
12
C. Approve Bid Award for Custodial Supplies- Warehouse Stock
14
D. Approve Bid Award for Plumbing Services
30
E. Designate Computers, Monitors, Televisions, Printers, Scanners and
Miscellaneous Equipment as Surplus Property
33
F. Approve Interlocal Cooperation Agreement and Fiscal Contract with
McLennan County Challenge Academy
44
G. Approve Waco High School Reconstitution Plan
60
H. Approve Local Policies Second Readings
1. EIA
64
2. EIE
67
3. DEC
73
I. Approve 2011-2012 PDAS Appraisers
80
J. Approve Renewal of Group Term Life Insurance Contract with MetLife
82
K. Approve Recommendation to Implement Premier Social Security Alternative
Plan for Part-Time, Seasonal and Temporary Employees
84
L. Approve District Goals for 2011-2012
86
M. Approve Reallocation of Funding to Hire Systems and Control Coordinator
96
N. Approve Reducing District Contribution for Group Health Insurance and
101
Alternative Health Insurance Flexible Spending Account
XI. DISCUSSION AND POSSIBLE ACTION
A. Consider Gifts/Grants to Waco ISD
102
B. Consider Adoption of the 2011-12 Budget
104
C. Consider Resolution Adopting the Tax Rate for the 2011 Tax Year
106
D. 2012 Employer Group Health and Prescription Insurance Options
109
E. Approve 2011-2012 Student Code of Conduct
111
XII. REPORTS AND DISCUSSION
A. Report On TAKS (Part II) (15 minutes)
112
B. Consortium for Learning: WISD Advanced Academics and Baylor University
(Dr. Susan Johnson 7:30)
129
C. Update on Impact of SB-100 on Local Board of Trustee Elections
130
D. Hats Off!
XIII. ANNOUNCEMENTS
XIV. ADJOURNMENT
Waco Independent School District
Board of Trustee Meeting Agenda Item
Date:
August 25, 2011
Contact Person: Sheryl Davis
RE: X-A Approve 2010-2011 Budget Amendments
=================================================================
Background Information:
The Texas Education Agency has established additional requirements for school
district budget preparation. As part of these requirements, a school district must
amend the official budget before exceeding a functional expenditure category, i.e.,
instruction, administration, etc., in the total district budget. Attached are copies of the
proposed amendments to the Official Budget identifying details of the requests. The
following summarizes the effect of these amendments by functional category.
Summary:
Amendment #054: General Fund – Federal Revenue
This amendment will increase federal revenues to match projected E-Rate discounts for
this year. The corresponding increases in expenditures will be utilized for related costs.
Source of Funds:
Use of Funds:
Fund Balance Effect:
TEA Code Function Description
$277,562.44 Federal Revenue
$277,562.44 Data Processing expenditure function
None
Amendment #055: North Waco Elementary School
This amendment will reallocate budgeted funds for social work extra-duty to instruction
for miscellaneous contracted services. The adjustment is required to appropriately
reclassify the budget to the proper expenditure codes per TEA accounting guidelines.
Source of Funds:
Use of Funds:
$1,300.00 Social Work expenditure function
$1,300.00 Instruction expenditure function
None
Amendment #056: Mountainview Elementary School
This amendment will reallocate budgeted funds for health services, counseling supplies
and staff development employee travel and education service center purchases and
instructional supplies to maintenance for extra-duty. The adjustment is required to
appropriately reclassify the budget to the proper expenditure codes per TEA accounting
guidelines.
Source of Funds:
Use of Funds:
$1,994.00 Health Services, Counseling, Staff Development
and Instruction expenditure functions
$1,994.00 Maintenance expenditure function
None
3
Amendment #057: A.J. Moore Academy
This amendment will reallocate budgeted funds for extracurricular student travel to
maintenance for extra-duty. The adjustment is required to appropriately reclassify the
budget to the proper expenditure codes per TEA accounting guidelines.
Source of Funds:
Use of Funds:
$2,321.21 Extracurricular expenditure function
None
Amendment #058: General Fund – Other Local Revenue
This amendment will increase other local revenues to match rebate for energy
conservation measures installed at Lake Waco Montessori and Waco High School. The
corresponding increases in expenditures will be utilized for related costs.
Source of Funds:
Use of Funds:
$30,245.98 Other Local Revenue
None
Amendment #059: General Fund – Final Amendment
This amendment will reallocate budgeted funds for various functions to cover projected
functional over expenditures. The Texas Education Agency requires a school district to
amend the official budget before exceeding a functional expenditure category, i.e.,
instruction, administration, etc., in the total district budget.
Source of Funds:
Use of Funds:
$110,000.00 Various expenditure functions
$110,000.00 Various expenditures functions
None
Amendment #060: General Fund – Maintenance Projects
This amendment will reallocate budgeted funds for facilities and acquisition and
construction building purchase and improvements to maintenance contracted building
repair. The adjustment is required to appropriately reclassify the budget to the proper
expenditure codes per TEA accounting guidelines.
Source of Funds:
Use of Funds:
$842,384.00 Facilities Acquisition and Construction
expenditure function
None
Fiscal Implications:
There is no effect on fund balance.
Administrative Recommendation(s):
The administration recommends that the Board of Trustees approve the budget
amendments, as presented.
4
5
6
7
8
9
10
11
Date:
August 25, 2011
RE: X-B Resolution Committing Fund Balance
=================================================================
Policy CE (Local), approved by the Board on August 25, 2010, allows for the
commitment and assignment of fund balances for specific purposes. Attached
is a resolution to commit an estimated $1,747,485 of unassigned general
operating fund balance for the following purposes:
x
$1,261,547, remaining from the sale of the Irving Lee property, to be used
for future facilities renovations
x
$485,938 accumulated from the sale of buses to be used for future bus
replacement.
Committed amounts may be adjusted pending final expenditures at August
31, 2011.
This resolution decreases the unassigned fund balance by $1,747,485.
Administrative Recommendations:
The Administration recommends approval of the Resolution committing
unassigned general operating fund balance in the amount of $1,261,547 for
future facilities renovations and $485,938 for future bus replacements.
12
RESOLUTION COMMITTING FUND BALANCE
OF THE WACO INDEPENDENT SCHOOL DISTRICT
The Board of Trustees of the Waco Independent School District being convened in
Regular Session at its regular meeting place within the boundaries of the Waco
Independent School District, on the 28th day of August, 2011.
WHEREAS, Governmental Accounting Standards Board Statement Number 54
provides guidance regarding the allocation of fund balance by governmental entities; and
WHEREAS, the Board of Trustees of the Waco Independent School District have
determined that a portion of the unassigned general operating fund balance should be
allocated toward future capital needs of the District;
NOW THEREFORE, BE IT RESOLVED BY THE WACO INDEPENDENT SCHOOL
DISTRICT BOARD OF TRUSTEES:
That One Million Two Hundred Sixty-One Thousand Five Hundred Forty Seven
dollars of the unassigned general operating fund balance be committed for future
facilities renovations.
BE IT FURTHER RESOLVED:
That Four Hundred Eighty Five Thousand Nine Hundred Thirty Eight dollars of the
unassigned general operating fund balance be committed for future bus replacements.
INTRODUCED AND PASSED by the Waco Independent School District Board of
Trustees, this day 28th of August, 2011.
_____________________________________________
Pat Atkins
President, Board of Trustees
_____________________________________________
Angela Tekell
Secretary, Board of Trustees
13
Date:
RE:
August 25, 2011
X-C Bid Award for Custodial Supplies – Warehouse Stock
=================================================================
Sealed bids, Bid # 11-0893, Custodial Supplies – Warehouse Stock has been
received and tabulated for the purpose of awarding warehouse stock items for
custodial supplies. Fifteen bids were received for these items and have been
awarded by line item as indicated on the attached bid tabulation.
The cost of these items will be charged to our warehouse inventory account and
are subsequently charged to the appropriate campus/department budget as
ordered.
The Administration recommends that the bid award for Custodial Supplies –
Warehouse Stock be awarded, as presented
14
Custodial Supplies - Warehouse Stock
Organization:
Waco ISD Purchasing
Bid Request Number:
11-0992 Addendum 2
Title:
Bid Type:
Competetive Sealed Bid
Responding Suppliers:
Name
City
State
Tukwila
Wa
Amsan
Dallas
Tx
BAIN PAPER COMPANY
WACO
Ammex Corporation
Calico Industries, Inc.
Destination
SBE, LOC
15
Annapolis Junction
Md
Clark Security Products
Pasadena
Ca
LOC
Gulf Coast Paper Co., Inc
Victoria
Tx
SBE
Interboro Packaging
Montgomery
NY
Jan-Pak Supplies
Fort Worth
Tx
Atlanta
Ga
Dallas
Tx
LOC
PASCO BROKERAGE, INC.
PLANO
Tx
DBE
Plak Smacker
Chicago
Il
Pyramid School Products
Tampa
Fl
Milwaukee
Wi
Temple
Tx
Brooklyn
Ny
Lowe?s Home Centers, Inc.
Olmsted-Kirk Paper Co
Share Corporation
Smith Supply Co.
Unipak Corporation
1 of 15
DBE
SBE
Bid Expiration: 8/31/2012
Waste Basket, office type, metal,
Line 1
approximately 16 gallons, prefer black
Name
QTY
UOM
Unit Price
Extended
144
ea
$
15.98
$
2,301.12
144
ea
$
16.90
$
2,433.60
144
ea
$
17.94
$
2,583.36
144
ea
$
23.16
$
3,335.04
Smith Supply Co.
144
ea
$
83.98 $
12,093.12
Recommendation
X
Rubbermaid Brute or approved equal - Mobile barrel, 32 gallon on wheels.
16
Lids required. You must enter on all inclusive price for barrels, lids and
Line 2
Name
wheels
QTY
UOM
Unit Price
48
ea
$
34.87 $
1,673.76
48
ea
$
37.64 $
1,806.72
48
ea
$
43.95 $
2,109.60
48
ea
$
51.91 $
2,491.68
Amsan
48
ea
$
60.06 $
2,882.88
48
ea
$
63.30 $
3,038.40
BAIN PAPER COMPANY
48
ea
$
84.77 $
4,068.96
Smith Supply Co.
48
ea
$
184.08
Extended
$
Recommendation
X
8,835.84
2 of 15
Line 3
Brooms, straw janitor type, wooden handle
Name
QTY
UOM
Unit Price
Extended
288
EA
$
3.69 $
1,062.72
288
EA
$
4.24 $
1,221.12
288
EA
$
4.60 $
1,324.80
288
EA
$
4.85 $
1,396.80
Lowe‘s Home Centers, Inc.
288
EA
$
5.71
$
1,644.48
Amsan
288
EA
$
7.20 $
2,073.60
Smith Supply Co.
288
EA
$
8.21
2,364.48
$
Recommendation
X
17
Rubbermaid 1580 or approved equal - Plastic mop bucket with wringer.
Line 4
Large on wheels
No Award Recommendation
Name
QTY
UOM
Unit Price
Extended
48
EA
$
34.35 $
1,648.80
Amsan
48
EA
$
34.60 $
1,660.80
48
EA
$
37.91
$
1,819.68
48
EA
$
37.98 $
1,823.04
48
EA
$
42.94 $
2,061.12
48
EA
$
47.50 $
2,280.00
BAIN PAPER COMPANY
48
EA
$
65.99 $
3,167.52
Smith Supply Co.
48
EA
$
76.36 $
3,665.28
48
EA
$
78.00 $
3,744.00
3 of 15
Recommendation
Line 5
Cloth, white rages (white sheeting) used for general cleaning 10 lb per
box. Will be ordered in 100 box increments.
18
Name
QTY
UOM
800
box
$
6.92 $
5,536.00
BAIN PAPER COMPANY
800
box
$
7.21
$
5,768.00
800
box
$
7.84 $
6,272.00
Jan-Pak Supplies
800
box
$
9.38 $
7,504.00
Amsan
800
box
$
10.38
$
8,304.00
800
box
$
12.50
$
10,000.00
800
box
$
13.74
$
10,992.00
Line 6
Unit Price
Extended
Recommendation
X
Johnson & Sons, Inc. - 16.5 oz cans - Disinfectant and air sanitizer.
Clean scent "OUST" kills 99.9% of germs and virus. Will order in 300 can
Specified Brand no longer available - No Recommendation
Name
QTY
UOM
Unit Price Extended
2000
CAN
$
1.75
$
3,500.00
2000
CAN
$
2.40 $
4,800.00
2000
CAN
$
Recommendation
48.20 $ 96,400.00
4 of 15
Line 7
Tuffmate # 1550 or approved equal - Size small gloves, all leather, top
grain cowhide premium A/B grade driver style, keystone thumb, gunn out,
hemmed cuff rolled and sewn leather, adjustable ball and tape fastener
Name
QTY
UOM
Unit Price
Extended
24
Pair
$
3.40 $
81.60
24
Pair
$
4.70 $
112.80
24
Pair
$
4.79 $
114.96
Recommendation
X
Tuffmate # 1550 or approved equal - Medium Size Gloves, all leather, top
19
Line 8
Name
hemmed cuff rolled and sewn leather, adjustable ball and tape fastener.
QTY
UOM
Unit Price
Extended
36
Pair
$
2.50 $
90.00
36
Pair
$
4.70 $
169.20
36
Pair
$
4.81
$
Recommendation
X
173.16
5 of 15
Line 9
Tuffmate # 1550 or approved equal - Size Large: Gloves, all leather, top
hemmed cuff rolled and sewn leather. adjustable ball and tape fastener
Name
QTY
UOM
Unit Price
Extended
24
Pair
$
2.50 $
60.00
24
Pair
$
4.70 $
112.80
24
Pair
$
4.83 $
115.92
Recommendation
X
Tuffmate # 1550 or approved equal - Size X-Large: Gloves, all leather,
top grain cowhide premium A/B grade driver style, keystone thumb, gunn
20
out, hemmed cuff rolled and sewn leather. adjustable ball and tape
Line 10
Name
fastener
QTY
UOM
Unit Price
Extended
24
Pair
$
2.50 $
60.00
24
Pair
$
4.70 $
112.80
24
Pair
$
4.79 $
114.96
6 of 15
Recommendation
X
Tuffmate # 1550 or approved equal - Size XX-large Gloves, all leather,
top grain cowhide premium A/B grade driver style, keystone thumb, gunn
out, hemmed cuff rolled and sewn leather. adjustable ball and tape
Line 11
fastener
Name
QTY
UOM
Unit Price Extended
Recommendation
No Bid Responses - No Recommendation
Size Medium Yellow household latex embossed grip on palm and fingers,
12" length, 18 mil, flock lined, packed in individual generic poly bag per
Line 12
pair
21
Name
QTY
UOM
Unit Price
Extended
250
Pair
$
0.44 $
110.00
250
Pair
$
0.60 $
150.00
Amsan
250
Pair
$
0.60 $
150.00
250
Pair
$
0.61
$
152.50
Ammex Corporation
250
Pair
$
0.97 $
242.50
Smith Supply Co.
250
Pair
$
1.08
$
270.00
BAIN PAPER COMPANY
250
Pair
$
66.90 $
16,725.00
Recommendation
X
Size Large Yellow household latex embossed grip on palm and fingers, 12"
Line 13
length, 18 mil, flock lined, packed in individual generic poly boag per pair
7 of 15
Name
QTY
UOM
Unit Price
Extended
250
Pair
$
0.44 $
110.00
250
Pair
$
0.49 $
122.50
Amsan
250
Pair
$
0.60 $
150.00
250
Pair
$
0.60 $
150.00
250
Pair
$
0.61
$
152.50
Ammex Corporation
250
Pair
$
0.97 $
242.50
Smith Supply Co.
250
Pair
$
1.08
$
270.00
BAIN PAPER COMPANY
250
Pair
$
66.90 $
16,725.00
Recommendation
X
22
Tuffmate # 1700 or approved equal - Size Large Glove disposable
industrial grade latex, 5 mil thickness ambidextrous, 100 gloves per
Line 14
dispenser box, lightly powdered.
Name
QTY
UOM
Unit Price
Extended
600
box
$
4.19
$
2,514.00
Interboro Packaging Corporation
600
box
$
4.79 $
2,874.00
600
box
$
4.90 $
2,940.00
600
box
$
6.40 $
3,840.00
Plak Smacker
600
box
$
6.73 $
4,038.00
8 of 15
Recommendation
X
Line 14 Cont'd
QTY
UOM
Unit Price
Extended
Amsan
600
box
$
7.03 $
4,218.00
Smith Supply Co.
600
box
$
8.59 $
5,154.00
Ammex Corporation
600
box
$
8.75 $
5,250.00
Recommendation
Tuff-Mate # 225 or approved equal - Safety goggles, direct side
ventilation meets or exceeds ANSI 287.1 1999 standards with adjustable
Line 15
23
Name
elastic straps
QTY
UOM
Unit Price
Extended
84
Pair
$
1.18 $
99.12
84
Pair
$
2.04 $
171.36
Recommendation
X
Mop on stick, rayon 24 oz., 60" wooden handle (Deck) ordered in 144
Line 16
increments
Name
QTY
UOM
Unit Price
Extended
1440
EA
$
3.24 $
4,665.60 Required Sample not sent
1440
EA
$
3.38 $
4,867.20
BAIN PAPER COMPANY
1440
EA
$
5.06 $
7,286.40
Smith Supply Co.
1440
EA
$
7.28 $
10,483.20
1440
EA
$
7.85 $
11,304.00
9 of 15
Recommendation
Required Sample not sent
X
Line 16 Cont'd
QTY
UOM
1440
EA
$
7.94 $
11,433.60
1440
EA
$
8.49 $
12,225.60
1440
EA
$
9.45 $
13,608.00
Line 17
Unit Price
Extended
Recommendation
Mop heads, 24 oz rayon
24
Name
QTY
UOM
Unit Price Extended
Amsan
432
EA
$
2.15
$
928.80
432
EA
$
2.60 $
1,123.20
432
EA
$
3.74 $
1,615.68
432
EA
$
3.99 $
1,723.68
432
EA
$
4.19
$
1,810.08
432
EA
$
4.40 $
1,900.80
432
EA
$
4.85 $
2,095.20
Smith Supply Co.
432
EA
$
9.51
$
4,108.32
Gulf Coast Paper Co., Inc (Alt 1)
432
EA
$
4.43 $
1,913.76
10 of 15
Recommendation
X
Line 18
Name
Rubbermaid or qpproved equal - Dust pan with aluminum handle "lobby"
25
QTY
UOM
Unit Price
Extended
72
EA
$
5.98 $
430.56
72
EA
$
6.05 $
435.60
72
EA
$
6.24 $
449.28
72
EA
$
6.52 $
469.44
72
EA
$
9.90 $
712.80
Amsan
72
EA
$
10.56
$
760.32
Smith Supply Co.
72
EA
$
10.71 $
771.12
72
EA
$
13.78
$
992.16
BAIN PAPER COMPANY
72
EA
$
17.65
$
1,270.80
Recommendation
X
Johnson Diversey Soap- foam select antibacterial soap containers per case
Line 19
6 @ 800 mil. No substitutions
Name
QTY
UOM
Unit Price
Extended
1500
cs
$
45.47 $ 68,205.00
Jan-Pak Supplies
1500
cs
$
46.84 $ 70,260.00
1500
cs
$
59.00 $ 88,500.00
1500
cs
$
64.98 $ 97,470.00
Amsan
1500
cs
$
85.06 $ 127,590.00
11 of 15
Recommendation
X
Baywest Roll towels. 12 rolls per case. 8" wide, 450 linear ft. roll. 12
Line 20
rolls per case. No substitutions
Name
BAIN PAPER COMPANY
QTY
UOM
2000
cases
Unit Price
$
Extended
33.99 $ 67,980.00
Recommendation
X
Merfin Item # 212 Double roll jumbo toilet tissue. No substitutions. 12
rolls per case, must be on pallet for delivery. Orders will be placed in 100
Line 21
case increments
26
Name
QTY
UOM
2000
cases
Unit Price
$
Extended
26.00 $ 52,000.00
Recommendation
X
Trash can liners, BLACK ONLY, small high density 8 micron or better,
black 30 X 37 minimum. 1000 per case. Weight must be printed on box.
Must be on pallets. Will order as needed 100 case increments. Delivery
Line 22
must be confirmed by Warehouse Supervisor.
Name
QTY
UOM
Unit Price
Extended
Unipak Corporation
800
Cases
$
12.60
$
10,080.00
800
Cases
$
14.72
$
11,776.00
BAIN PAPER COMPANY
800
Cases
$
14.78
$
11,824.00
800
Cases
$
18.35
$
14,680.00
Amsan
800
Cases
$
19.85
$
15,880.00
Jan-Pak Supplies
800
Cases
$
20.68 $
16,544.00
12 of 15
Recommendation
X
Line 22 Cont's
QTY
UOM
Unit Price
Extended
800
Cases
$
27.72 $
22,176.00
Jan-Pak Supplies (Alt 1)
800
Cases
$
16.48
13,184.00
$
Recommendation
Trash can liners 40 to 45 gallon, BLACK ONLY. 12 micron or better.
Black. 250 per case. Must be on pallets. Will be ordered as needed.
Weight must be on box. Delivery to be confirmed with Warehouse
Line 23
Supervisor
27
Name
QTY
UOM
Unit Price
Extended
Unipak Corporation
800
Cases
$
11.95 $
9,560.00
800
Cases
$
13.11
$
10,488.00
800
Cases
$
16.51 $
13,208.00
800
Cases
$
17.72
$
14,176.00
BAIN PAPER COMPANY
800
Cases
$
19.40
$
15,520.00
Amsan
800
Cases
$
20.69 $
16,552.00
Jan-Pak Supplies
800
Cases
$
20.81
16,648.00
800
Cases
$
25.30 $ 20,240.00
Share Corporation
800
Cases
$
39.99 $
31,992.00
(Alt 1)
800
Cases
$
14.98
$
11,984.00
Gulf Coast Paper Co., Inc (Alt 1)
800
Cases
$
20.58 $
16,464.00
$
Recommendation
X
13 of 15
Gards or approved equal - Sanitary napkins 4", 250 per case. Individually
Line 24
Name
wrapped.
28
QTY
UOM
Unit Price Extended
12
Cases
$
25.24 $
302.88
Amsan
12
Cases
$
26.27 $
315.24
12
Cases
$
28.65 $
343.80
12
Cases
$
37.85 $
454.20
BAIN PAPER COMPANY
12
Cases
$
38.84 $
466.08
Smith Supply Co.
12
Cases
$
47.21
$
566.52
Share Corporation
12
Cases
$
69.00 $
828.00
Recommendation
X
Gards or approved equal - Sanitary naplins 8", 250 per case, individually
Line 25
Name
wrapped
QTY
UOM
Unit Price
Extended
12
Cases
$
29.94 $
359.28
12
Cases
$
36.47 $
437.64
12
Cases
$
46.50 $
558.00
Amsan
12
Cases
$
51.25
$
615.00
Smith Supply Co.
12
Cases
$
54.47 $
653.64
BAIN PAPER COMPANY
12
Cases
$
64.41
$
772.92
Share Corporation
12
Cases
$
98.00 $
1,176.00
14 of 15
Recommendation
X
Line 26
Name
Share Corporation
Line 27
Name
Foaming Hand Sanitizer - Non Alcoholic, 1250 ml, 6 per case
QTY
UOM
20
cs
Unit Price
$
107.46
Extended
$
2,149.20
29
UOM
10
cs
$
40.48 $
404.80
BAIN PAPER COMPANY
10
cs
$
51.03
$
510.30
Share Corporation
10
cs
$
64.00 $
640.00
Smith Supply Co.
10
cs
$
81.29
812.90
Name
Share Corporation
X
W.O.W. Stainless Steel Cleaner, 16 oz spray bottles. 4 per case.
QTY
Line 28
Recommendation
Unit Price
Extended
$
Recommendation
X
Thumbs up - # 2 jar
QTY
UOM
30
EA
Unit Price
$
17.75
Extended
$
532.50
15 of 15
Recommendation
X
Date:
RE:
August 25, 2011
X-D Bid Award for Plumbing Services
=================================================================
Competitive sealed bids, Job Order Contract # 10-0885, have been previously
opened and evaluated for the purpose of awarding a contract for Plumbing
Services. There were two proposals submitted for this bid. After the proposals
were evaluated, the Maintenance Department recommended that Whites
Plumbing be awarded the Job Order Contract as the primary vendor and
McNamara Custom Services be awarded as the secondary vendor. However,
Whites Plumbing failed to provide the required documentation set forth in the
bid specifications, and as a result, their contract was terminated. The next low
bidder, McNamara Custom Services, Inc., was contacted and has agreed to
accept this bid award at his original bid price. McNamara Custom Services,
Inc. has been one of our Job Order Contractors for many years and the
Maintenance Department has been please with their service.
The cost of these services will be charged to the appropriate contracted services
budget
The Administration recommends that the Job Order Contract for Plumbing
Services with Whites Plumbing be terminated and awarded to McNamara
Custom Services, Inc., as presented.
30
Bid Number JOC # 11-0885
Title
Plumbing Services
Open Date 4/28/2011 4:05:32 PM Central
Close Date 5/19/2011 2:00:00 PM Central
Responding Suppliers
Name
City
Response Submitted
Contact Information
McNamara Custom Services,
Waco
5/19/2011 12:04:30 PM Central
Oscar Garza
Designation
[email protected]
Inc.
254-836-4304
31
fax: 254-836-4222
Whites Plumbing
waco
5/18/2011 4:50:48 PM Central
James White (254) 716-8849
[email protected]
Line 1
LOC
Hourly Rate of Pay for Master Plumber to perform services
Name
Price
Whites Plumbing
Extended
$
45.00
$
45.00
McNamara Custom Services, Inc $
75.00
$
75.00
Line 2
Hourly Rate of Pay for Journeyman Plumber
Name
Price
Extended
Whites Plumbing
$
35.00
$
35.00
65.00
$
65.00
1 of 2
Expiration: 5/31/2012
Line 3
Hourly Rate of Pay for other help. Please describe the type of help.
Name
Price
Extended
Whites Plumbing
$
$
15.00
Note to Buyer
15.00 the help of all Plumbing repairs and maint. & repairs
Apprentice
Line 4
Price
McNamara Custom Services, Inc
Whites Plumbing
50.00
Extended
1.5 all overtime and holiday's shall be at the rate of time and a half.
1.5
$
25.00
Note to Buyer
$
25.00
32
Percentage mark-up which will be added to your materials cost.
Name
percentage
Whites Plumbing
15%
McNamara Custom Services, Inc
30%
Line 6
$
Please list the multiplier for Weekend and Holiday
Name
Line 5
50.00
Hourly Rate of Pay for equipment rental, if needed.
Name
Whites Plumbing
Price
Extended
Note to Buyer
$
25.00
$
25.00
65.00
$
65.00 Camera / Locater:
$150.00 per day.
Jet Machine: $150.00
per day.
Sewer Machine - 7/8
cable size: $45.00 per
call.
2 of 2
Expiration: 5/31/2012
Date: August 25, 2011
RE: X-E Designate Computers, Monitors, Televisions, Printers
and Miscellaneous Equipment as Surplus Property
=================================================================
The District has one-hundred forty six (146) items for disposal. Of these items,
one hundred thirty one (131) are computers, monitors and printers. These will
be sent to the Texas Department of Criminal Justice. Computer hard drives
have been erased of all data. Televisions will go to Goodwill for disposal.
Barcode numbers have been recorded and equipment will be removed from the
District’s fixed assets records.
None
The Administration recommends that the attached list of equipment be
declared surplus as presented.
33
Code*
D= Donated DI= Disposed
Lost
ST= Stolen S= Salvaged
A=Auctioned
Inventory Removal Record
Barcode #
Federal
Property
Description
Make
Model #
Serial #
CODE *
No
Stainless steel three
door cooler
Hobart
A
33904
No
Double Oven
Groen
33917
No
Hyper Steamer
10186
No
Oven
No
Stainless steel prep
table
No
Hot water heater
AO Smith
No
Cooler
Herrick
8314
34
10683
33800
Date Declared
Surplus
A.J. Moore
August 8, 2011
A
Child Nutrition
August 8, 2011
Groen
A
Child Nutrition
August 8, 2011
Vulcan
A
Child Nutrition
August 8, 2011
Child Nutrition
August 8, 2011
A
Child Nutrition
August 8, 2011
A
Child Nutrition
August 8, 2011
Child Nutrition
August 8, 2011
Child Nutrition
August 8, 2011
Child Nutrition
August 8, 2011
Child Nutrition
August 8, 2011
Child Nutrition
August 8, 2011
Child Nutrition
August 8, 2011
Child Nutrition
August 8, 2011
Child Nutrition
August 8, 2011
A
Convection Steamer Cleveland
A
No
Stainnless steel dish
washer
A
No
Stainless steel three
compartment sink
A
No
Stainless steel L
shaped sink
A
No
Stainless steel
A
No
Stainless steel 6 door
Hobart
cooler
A
No
Single deck
convectin oven
A
No
Miscellaneous
kitchen equipment
A
No
Campus/
Department
L=
Hobart
1 of10
Code*
Lost
A=Auctioned
Barcode #
Federal
Property
Description
Make
Model #
Serial #
CODE *
Campus/
Department
L=
Date Declared
Surplus
No
Miscellaneous
kitchen equipment
A
No
Miscellaneous
kitchen equipment
A
No
Metal picnic tables
No
Computer
Emac
G8516371SCF
DI
Dean Highland
August 25, 2011
No
Computer
Emac
YM323814NMO
DI
Dean Highland
August 25, 2011
31383
No
Computer
Emac
DI
Dean Highland
August 8, 2011
31206
No
Computer
Emac
DI
Dean Highland
August 8, 2011
27650
No
Computer
Emac
DI
Dean Highland
August 8, 2011
31391
No
Computer
Emac
DI
Dean Highland
August 8, 2011
27154
No
Computer
DI
Dean Highland
August 8, 2011
10510
No
Television
S
Dean Highland
August 8, 2011
No
Television
S
Dean Highland
August 8, 2011
No
Miscellaneous
fencing materials
Maintenance
August 8, 2011
N/A
No
MONITOR
Dell
E772C
CN09M5566418025R01LW
S
Technology Storage
August 18, 2011
22878
No
Projector
Philips
SV1 LC4413
WR12024169966423
S
Technology Storage
August 18, 2011
22889
No
Projector
Philips
SV1 LC4413
WR12024169966726
S
Technology Storage
August 18, 2011
22869
No
Projector
Philips
SV1 LC4413
WR12024169966521
S
Technology Storage
August 18, 2011
27062
No
Camera
Dukane
28A202
H3604011453
S
Technology Storage
August 18, 2011
none
No
Monitor
Dell
M783s
CN0M91334760966EFZ5R
S
Technology Storage
August 18, 2011
33778
14781
35
221-33330468
A
2 of10
Child Nutrition
August 8, 2011
Child Nutrition
August 8, 2011
Child Nutrition
August 8, 2011
Code*
Lost
A=Auctioned
Barcode #
Federal
Property
Description
Make
Model #
Serial #
CODE *
Campus/
Department
L=
Date Declared
Surplus
36
none
No
Monitor
Dell
e772c
CN09M5566418025R023J
S
Technology Storage
August 18, 2011
28571
No
Document camera
Avermedia
280
04646 3120
S
Technology Storage
August 18, 2011
none
No
Monitor
Dell
E773s
MX0N81754760568LBKB8
S
Technology Storage
August 18, 2011
none
No
Monitor
Dell
M783s
CN0M91334760966EFYZT
S
Technology Storage
August 18, 2011
none
No
Monitor
M783s
MX0J94744760567AB7AH
S
Technology Storage
August 18, 2011
9486
No
Desktop
Apple
imac
RN92259LGUX
S
Technology Storage
August 18, 2011
3240
No
printer
Apple
CA415KZQ1GJ
S
Technology Storage
August 18, 2011
7501
No
printer
HP
MY92A1B15XFB
S
Technology Storage
August 18, 2011
7412
No
printer
HP
MY9471B0XRFB
S
Technology Storage
August 18, 2011
7599
No
printer
HP
MY9471B0ZHFB
S
Technology Storage
August 18, 2011
7409
No
printer
HP
MY92A1B16ZFB
S
Technology Storage
August 18, 2011
8278
No
printer
HP
SG9811W03ZFB
S
Technology Storage
August 18, 2011
7457
No
printer
HP
MY92A1B16DFB
S
Technology Storage
August 18, 2011
9635
No
printer
HP
MY9471B100FB
S
Technology Storage
August 18, 2011
8286
No
printer
HP
MY92A1B11HFB
S
Technology Storage
August 18, 2011
9598
No
printer
HP
MY9471B0YRFB
S
Technology Storage
August 18, 2011
10940
No
printer
Epson
A6R1254470
S
Technology Storage
August 18, 2011
7399
No
printer
HP
SG9811W044FB
S
Technology Storage
August 18, 2011
3147
No
printer
GCC
Elite
91607691EDP
S
Technology Storage
August 18, 2011
No
Monitor
Dell
Monitor
CN0M9133476095CEBKAC
S
Technology Storage
August 18, 2011
No
Monitor
Dell
Monitor
CN0M9133476095CEBK9X
S
Technology Storage
August 18, 2011
Deskjet 895
Deskjet 895
Stylus
3 of10
Code*
Lost
A=Auctioned
Barcode #
Federal
Property
Description
Make
N/A
No
Monitor
Dell
N/A
No
monitor
dell
9704
No
printer
23776
No
25091
Model #
Serial #
CODE *
Campus/
Department
L=
Date Declared
Surplus
37
MX0J94744760567AB7DQ
S
Technology Storage
August 18, 2011
e773s
MX0J947447605673B6XN
S
Technology Storage
August 18, 2011
elite
#N/A
91507307EDP
S
Technology Storage
August 18, 2011
printer
hp
4600dn
JPBKC32454
S
Technology Storage
August 18, 2011
No
scanner
brother
Mfc-8420
U60660E3J130607
S
Technology Storage
August 18, 2011
7537
No
PRINTER
HP
895CXI
MY9471B0VWFB
S
Technology Storage
August 18, 2011
3183
No
PRINTER
ELITE
01201072HTL
S
Technology Storage
August 18, 2011
8289
No
PRINTER
HP
895CXI
MY9471B0YXFB
S
Technology Storage
August 18, 2011
N/A
No
MONITOR
HP
D2806B
KR64886173
S
Technology Storage
August 18, 2011
9558
No
Desktop
Apple
IMAC
RN922590GUX
S
Technology Storage
August 18, 2011
9480
No
printer
Epson
980
CYE1023073
S
Technology Storage
August 18, 2011
9487
No
printer
Epson
980
CYE1023076
S
Technology Storage
August 18, 2011
9645
No
printer
HP
895CXI
MY92A1B16MFB
S
Technology Storage
August 18, 2011
7533
No
printer
HP
895CXI
MY92A1B16BFB
S
Technology Storage
August 18, 2011
9690
No
Desktop
Apple
IMAC
YM0443BJJWQ
S
Technology Storage
August 18, 2011
3792
No
printer
Epson
740I
BUY1170650
S
Technology Storage
August 18, 2011
9642
No
printer
Epson
740I
BUY1315236
S
Technology Storage
August 18, 2011
7474
No
printer
HP
895CXI
MY9471B0ZKFB
S
Technology Storage
August 18, 2011
NONE
No
printer
HP
895CXI
MY92A1B165FB
S
Technology Storage
August 18, 2011
7432
No
printer
HP
895CXI
MY92A1B16SFB
S
Technology Storage
August 18, 2011
7428
No
printer
HP
895CXI
MY92A1B16QFB
S
Technology Storage
August 18, 2011
4 of10
Code*
Lost
A=Auctioned
Barcode #
Federal
Property
Description
Make
Model #
Serial #
CODE *
Campus/
Department
L=
Date Declared
Surplus
38
9579
No
printer
HP
895CXI
MY9471B0XYFB
S
Technology Storage
August 18, 2011
9588
No
printer
HP
895CXI
SG9361W0M1FB
S
Technology Storage
August 18, 2011
7647
No
printer
Apple
STYLEWRITER
CG351ZUSC89
S
Technology Storage
August 18, 2011
3249
No
printer
Apple
STYLEWRITER
CG350PVNC89
S
Technology Storage
August 18, 2011
7604
No
printer
Apple
STYLEWRITER
CG350RK1C89
S
Technology Storage
August 18, 2011
7404
No
printer
HP
895CXI
MY9471B0X5FB
S
Technology Storage
August 18, 2011
27294
No
printer
Epson
C40UX
DKNY222721
S
Technology Storage
August 18, 2011
27296
No
printer
Epson
C40UX
DKNY222744
S
Technology Storage
August 18, 2011
9607
No
printer
Epson
740I
BUY1315213
S
Technology Storage
August 18, 2011
9631
No
printer
HP
895CXI
MY9471B0ZDFB
S
Technology Storage
August 18, 2011
27297
No
printer
HP
99CSE
MY21V1B1NJLH
S
Technology Storage
August 18, 2011
27295
No
printer
Epson
C40UX
DKNY222730
S
Technology Storage
August 18, 2011
9589
No
printer
HP
895CXI
MY92A1B16JFB
S
Technology Storage
August 18, 2011
9626
No
printer
HP
895CXI
MY9471B0ZFFB
S
Technology Storage
August 18, 2011
7631
No
printer
GCC
ELITE 12
91507302EDP
S
Technology Storage
August 18, 2011
40828
No
printer
DELL
1720
HLQX7D1
S
Technology Storage
August 18, 2011
printer
Apple
LASERWRITER
320
CA419N6T1GJ
S
Technology Storage
August 18, 2011
No
MONITOR
DELL
E773C
CN0J92356418073R07B0
S
Technology Storage
August 18, 2011
N/A
No
MONITOR
DELL
M783S
S
Technology Storage
August 18, 2011
N/A
No
MONITOR
DELL
E773C
S
Technology Storage
August 18, 2011
N/A
No
MONITOR
DELL
M783S
S
Technology Storage
August 18, 2011
8362
No
5 of10
Code*
Lost
A=Auctioned
Barcode #
N/A
25683
23732
3180
8332
Federal
Property
Description
Make
Model #
Serial #
CODE *
No
MONITOR
DELL
M783S
MY0N8176476035ANBQA3
S
No
DOCUMEMT
CAMERA
ELMO
EV-2000Af
400823
S
No
scanner
EPSON
1660 PHOTO
ETAW089349
S
PRINTER
OKIDATA
MICROLINE 320 001B2597832
S
ID MAKER
DATACARD
IMAGECARD
EXPRESS
3481
S
No
39
No
Campus/
Department
L=
Date Declared
Surplus
Technology Storage
August 18, 2011
Technology Storage
August 18, 2011
Technology Storage
August 18, 2011
Technology Storage
August 18, 2011
Technology Storage
August 18, 2011
23859
No
PRINTER
HP
C9661A
JPBGB34477
S
Technology Storage
August 18, 2011
8227
No
PRINTER
HP
895CXI
MY9471B0Z7FB
S
Technology Storage
August 18, 2011
29967
No
DESKTOP
DELL
280
64DTP61
S
Technology Storage
August 18, 2011
27222
No
DESKTOP
DELL
60
H91FP41
S
Technology Storage
August 18, 2011
27224
No
DESKTOP
DELL
60
1B1FP41
S
Technology Storage
August 18, 2011
27391
No
DESKTOP
DELL
80PMT41
S
Technology Storage
August 18, 2011
29042
No
DESKTOP
DELL
162XF51
S
Technology Storage
August 18, 2011
27389
No
DESKTOP
DELL
41PMT41
S
Technology Storage
August 18, 2011
29963
No
DESKTOP
DELL
C4DTP61
S
Technology Storage
August 18, 2011
29965
No
DESKTOP
DELL
84DTP61
S
Technology Storage
August 18, 2011
29961
No
DESKTOP
DELL
44DTP61
S
Technology Storage
August 18, 2011
30009
No
DESKTOP
DELL
FK7ZS61
S
Technology Storage
August 18, 2011
29041
No
DESKTOP
DELL
60
C52XF51
S
Technology Storage
August 18, 2011
27221
No
DESKTOP
DELL
60
3B1FP41
S
Technology Storage
August 18, 2011
280
6 of10
Code*
Lost
A=Auctioned
Barcode #
Federal
Property
Description
Make
Model #
Serial #
CODE *
Campus/
Department
L=
Date Declared
Surplus
9484
No
PRINTER
EPSON
980N
CYE1023079
S
Technology Storage
August 18, 2011
2465
No
PRINTER
HP
895CXI
MY926192DTFB
S
Technology Storage
August 18, 2011
515/13496
No
Computer/monitor
Apple
Power Mac G3 XB8220DPCTA
S
Technology Storage
August 18, 2011
40
521/13550
No
Computer/monitor
Apple
Power Mac G3 XB8222UWCTA
S
Technology Storage
August 18, 2011
511
No
Computer/monitor
Apple
Power Mac G3 XB821920CTA
S
Technology Storage
August 18, 2011
523
No
Computer/monitor
Apple
Power Mac G3 XB82232KCTA
S
Technology Storage
August 18, 2011
574/2001
No
Computer/monitor
Apple
Power Mac G3 TY8220TRCT9
S
Technology Storage
August 18, 2011
502/13493
No
Computer/monitor
Apple
Power Mac G3 XB8220CRCTA
S
Technology Storage
August 18, 2011
517/13513
No
Computer/monitor
Apple
Power Mac G3 XB8220DGCTA
S
Technology Storage
August 18, 2011
576/2007
No
Computer/monitor
Apple
Power Mac G3 TY82206LCT9
S
Technology Storage
August 18, 2011
809/2002
No
Computer/monitor
Apple
Power Mac G3 TY83731CCT9
S
Technology Storage
August 18, 2011
600/13487
No
Computer/monitor
Apple
Power Mac G3 TY8201P7CT9
S
Technology Storage
August 18, 2011
498/13551
No
Computer/monitor
Apple
Power Mac G3 XB8220CVCTA
S
Technology Storage
August 18, 2011
504/13497
No
Computer/monitor
Apple
Power Mac G3 XB8220F2CTA
S
Technology Storage
August 18, 2011
500/13327
No
Computer/monitor
Apple
Power Mac G3 XB8220CJCTA
S
Technology Storage
August 18, 2011
13381
No
Computer/monitor
Apple
M1640
L042442E3H9
S
Technology Storage
August 18, 2011
Computer/monitor
Apple
Power Mac
5400/200
TY71429F9QE
S
Technology Storage
August 18, 2011
Computer/monitor
Apple
Power Mac
5200/75LC
SO549CBN6LC
S
Technology Storage
August 18, 2011
Computer/monitor
Apple
powermac
5200/75LC
SO5346DJ5NP
S
Technology Storage
August 18, 2011
22806/13572
13472
13528
No
No
No
7 of10
Code*
Lost
A=Auctioned
Barcode #
Na
6448
12811
12801
41
1600/2779
Na
Federal
Property
No
No
No
No
No
No
Description
Make
Model #
Serial #
Desktop
IBM
PC300PL
03K9548
Desktop
Dell
Optiplex
GX110
JWQ6601
Desktop
Dell
Optiplex
GX110
8TY7901
Desktop
Dell
Optiplex
GX110
4TY7901
Desktop
Tangent
NA
2001198
Desktop
Dell
Dimension
XPSR350
FZVJ8
CODE *
Campus/
Department
L=
Date Declared
Surplus
S
Technology Storage
August 18, 2011
S
Technology Storage
August 18, 2011
S
Technology Storage
August 18, 2011
S
Technology Storage
August 18, 2011
S
Technology Storage
August 18, 2011
S
Technology Storage
August 18, 2011
25195
No
Desktop
Compaq
Deskpro
9833BYP2D273
S
Technology Storage
August 18, 2011
Na
No
Desktop
Tandon
Plus
AAM00A400529
S
Technology Storage
August 18, 2011
1872/13504
No
Server
Tangent
Na
319106
S
Technology Storage
August 18, 2011
Laptop
Apple
MacPowerboo
FC6174854FV
k 5300 Series
S
Technology Storage
August 18, 2011
Laptop
Apple
Powerbook
400mhz
QT0350NVHDR
S
Technology Storage
August 18, 2011
Laptop
Apple
Powerbook
400mhz
QT0472KGK35
S
Technology Storage
August 18, 2011
2081010585
12689
6958/2489
No
No
No
6582/3833
No
Laptop
Apple
M6411
UV04502UJKU
S
Technology Storage
August 18, 2011
4700
No
Laptop
Apple
M2453
UV0060S1HZU
S
Technology Storage
August 18, 2011
7533/25539
No
Laptop
Apple
M6411
UV11204HJQ5
S
Technology Storage
August 18, 2011
5507/2484
No
Laptop
Apple
M2453
UV0180FEHZT
S
Technology Storage
August 18, 2011
8 of10
Code*
Lost
A=Auctioned
Barcode #
Federal
Property
Description
Make
Model #
Serial #
CODE *
Campus/
Department
L=
Date Declared
Surplus
42
23246
No
Laptop
Apple
iBook
UV3060A9N4Q
S
Technology Storage
August 18, 2011
26877
No
Laptop
Apple
iBook
UV3420WKPBM
S
Technology Storage
August 18, 2011
22860
No
Laptop
Apple
iBook
UV2501MJN4P
S
Technology Storage
August 18, 2011
21181
No
Laptop
Apple
iBook
UV2251Z2M4R
S
Technology Storage
August 18, 2011
Na
No
Laptop
Apple
iBook
UV127011LLD
S
Technology Storage
August 18, 2011
27483
No
Laptop
Apple
iBook
UV41908DR74
S
Technology Storage
August 18, 2011
26963
No
Laptop
Apple
iBook
UV4100QJPH2
S
Technology Storage
August 18, 2011
24228
No
Laptop
Apple
iBook
UV32106CNDF
S
Technology Storage
August 18, 2011
6386/13346
No
Television
magnavox
rs960
86311801
S
Technology Storage
August 18, 2011
Na
No
Television
Phillips
pa9032
39199991
S
Technology Storage
August 18, 2011
Na
No
Television
RCA
27v530t
e206c80qp
S
Technology Storage
August 18, 2011
13380
No
Television
magnavox
rs960
86311820RS1960W101
S
Technology Storage
August 18, 2011
6394\13458
No
Television
magnavox
rs960
86311794RS1960W101
S
Technology Storage
August 18, 2011
17973\
No
Television
Zenith
tbr1920
4n004592
S
Technology Storage
August 18, 2011
24386
No
Television
Toshiba
27a43
3582548675
S
Technology Storage
August 18, 2011
Na
No
Television
RCA
27v530t
CA469E206C8106
S
Technology Storage
August 18, 2011
Na
No
Television
RCA
27v530t
CA469E206C80RR
S
Technology Storage
August 18, 2011
Na
No
Television
Sylvania
srt2227x
V27366881SRT2227X
S
Technology Storage
August 18, 2011
13042/13313
No
Television
RCA
f20536eh
49344
S
Technology Storage
August 18, 2011
Na
No
Television
Slylvznia
srt2223
V51231904SRT2223
S
Technology Storage
August 18, 2011
20866\
No
Television
GE
35gt690
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S
Technology Storage
August 18, 2011
9 of10
Code*
Lost
A=Auctioned
Barcode #
Federal
Property
Description
Make
Model #
Serial #
CODE *
Campus/
Department
L=
Date Declared
Surplus
24763
No
Television
Toshiba
27a43
Na
S
Technology Storage
August 18, 2011
Na
No
Television
Sanyo
ds19390
B0020244937537
S
Technology Storage
August 18, 2011
43
10 of10
Date:
August 25, 2011
RE: X-F Interlocal Cooperation Agreement and Fiscal Agent Contract
with McLennan County Challenge Academy
=================================================================
The attached Interlocal Cooperation Agreement establishes the McLennan
County Challenge Academy as a provider of Alternative Education Programs for
area school districts pursuant to V.T.C.A. Education Code, Chapter 37 and the
Interlocal Cooperation Act, V.T.C.A. Government Code, Chapter 791. The
initial agreement creating the McLennan County Challenge Academy was
executed in December, 1995. Waco ISD must renew this agreement as a
participating district.
The funding structure, as outlined in the Memorandum of Agreement (MOU),
has been modified to fully fund the program while better accommodating
placements in the Logue Juvenile Detention Center. Districts will pay an
annual participation fee of $1500, discretionary placements at the Challenge
Academy will be charged at $77.00 per each day of attendance and placements
at the detention center will be charged at $37.50 per each day of attendance.
District’s choosing not to pay the annual participation fee will be charged
$100.00 per each day of attendance at the Challenge Academy.
Waco I.S.D. entered into an agreement to serve as fiscal agent of the McLennan
County Challenge Academy effective August 1, 2006. This agreement, between
Waco I.S.D. and the McLennan County Juvenile Board, must also be renewed
annually.
All costs associated with these agreements will be paid by participating
districts as outlined in the agreement. As fiscal agent, Waco I.S.D. receives a
fee equivalent to six percent (6%) of total expenditures.
The administration recommends the Board of Trustees approve the Interlocal
Cooperation Agreement and Fiscal Agent Contract, as presented.
44
MCCA MOU Page 1
2011-2012
INTERLOCAL COOPERATION CONTRACT/MEMORANDUM OF UNDERSTANDING
FOR THE OPERATION
OF THE McLENNAN COUNTY CHALLENGE ACADEMY
TO PROVIDE
ALTERNATIVE EDUCATION PROGRAMS
This Interlocal Cooperation Contract/Memorandum of Understanding is made by and between
the McLennan County Juvenile Board, Waco ISD (as fiscal agent and as a participating school
district), and each of the independent school districts of McLennan County, Texas who are signatories
to this agreement as set forth below, pursuant to V.T.C.A. Education Code, Chapter 37 and the
Interlocal Cooperation Act, V.T.C.A. Government Code, Chapter 791 upon the following terms and
conditions:
(1)
Purpose: The purpose of this Agreement is to govern and operate the McLennan County
Challenge Academy (hereinafter “Academy”) and to provide education services including a
juvenile justice alternative education program (JJAEP), and an Alternative Education Program
(AEP) for students, school districts and the juvenile board in McLennan County, Texas
pursuant to V.T.C.A. Education Code Chapter 37.
(2)
Governance: The Academy shall operate independent and apart from the parties to this
agreement and shall not be a political subdivision, subsidiary, joint venture, or partnership of
McLennan County or the McLennan County Juvenile Board. The governance of the Academy
shall be as set forth in Attachment “1” titled Governance Structure for the McLennan County
Challenge Academy, and the laws of the state of Texas, including but not limited to the Texas
Education Code and regulations of the State Board of Education and/or the Texas Juvenile
Probation Commission. All terms and conditions in Attachment “1” are incorporated by
reference herein and made a part hereof, the same as if copied into this contract verbatim.
(3)
Services, Terms, Rights and Duties: The general services, terms, rights and duties addressed
and/or created hereby are as set forth in Attachment “2” hereto, which is incorporated by
reference herein. McLennan County and the Juvenile Board shall not, and do not by the
execution of this Agreement assume any responsibility to participate financially, legally or
otherwise in the education process and the business of the school districts and their students
except for those obligations specifically mandated by statute involving certain expelled
students or adjudicated delinquents.
(4)
Payment for Services: Payment for services hereunder will be made from current revenues of
the paying party. Payment for services shall be made as set forth in Attachment “2”. The
parties understand, acknowledge and agree the payments provided for in Attachment “2” are in
an amount which will fairly compensate McLennan County Challenge Academy and Waco
ISD, as fiscal agent for the services provided hereunder.
(5)
Term: This Agreement shall become effective August 1, 2011 and shall remain in force unless
terminated by the mutual agreement of the parties.
45
MCCA MOU Page 2
(6)
Authorization: This agreement has been authorized by the McLennan County Juvenile Board
and by the Board of Trustees of each school district who is a party to the agreement.
McLENNAN COUNTY
JUVENILE BOARD
WACO ISD (Fiscal agent and
Participating School District)
By:
By:
(Name)
(Title)
(Name)
Date:
Date:
AXTELL ISD
BOSQUEVILLE ISD
By:
By:
(Name)
(Title)
(Name)
Date:
Date:
BRUCEVILLE-EDDY ISD
CHINA SPRING ISD
(Title)
By:
By:
(Name)
(Title)
(Name)
Date:
Date:
CONNALLY ISD
CRAWFORD ISD
By:
(Title)
By:
(Name)
Date:
(Title)
(Title)
(Name)
Date:
46
(Title)
MCCA MOU Page 3
GHOLSON ISD
HALLSBURG ISD
By:
By:
(Name)
(Title)
(Name)
Date:
Date:
LORENA ISD
MART ISD
By:
(Title)
By:
(Name)
(Title)
(Name)
Date:
Date:
McGREGOR ISD
MIDWAY ISD
By:
(Title)
By:
(Name)
(Title)
(Name)
Date:
Date:
MOODY ISD
RIESEL ISD
By:
(Title)
By:
(Name)
(Title)
(Name)
Date:
Date:
ROBINSON ISD
LA VEGA ISD
By:
(Title)
By:
(Name)
(Title)
Date:
(Name)
Date:
WEST ISD
By:
(Name)
(Title)
Date:
VALLEY MILLS ISD
By:
(Name)
(Title)
Date:
47
(Title)
MCCA MOU Page 4
Attachment “1”
GOVERNANCE STRUCTURE
FOR THE
McLENNAN COUNTY CHALLENGE ACADEMY
On or about December 1, 1995, an interlocal agreement defining the responsibilities and duties of the
eighteen (18) public schools of McLennan County and the McLennan County Juvenile Board was
signed bringing into existence the McLennan County Challenge Academy (MCCA or Academy). This
collaboration created and is operating an alternative education program (AEP) and a Juvenile Justice
Alternative Education Program (JJAEP).
The Academy’s Governance Board
MCCA will be governed by a Governance Board as set forth below:
A thirteen (13) member Governance Board of the McLennan County Challenge Academy shall be
formed and constituted as follows:
Chairperson: The chairperson of the McLennan County Juvenile Board (or an appointed
representative thereof) shall serve as a chairperson for the MCCA Governance Board.
The
chairperson of the MCCA Governance Board shall have a vote. Said vote may be counted as two
votes in the event of a tie vote in order to break the tie.
Member-McLennan County Juvenile Probation Department: The Chief Probation Officer of the
MCJPD or his/her designee shall serve as a voting member of the MCCA Governance Board.
Member Fiscal Agent ISD: The Superintendent of Schools or his/her designee for the district serving
as fiscal agent for the MCCA shall serve as a voting member of the MCCA Governance Board. The
fiscal agent for 2011-2012 is Waco ISD.
Member-La Vega ISD: The Superintendent of Schools of La Vega ISD or his/her designee shall serve
as a voting member of the MCCA Governance Board.
Member-Midway ISD: The Superintendent of Schools of Midway ISD or his/her designee shall serve
as a voting member of the MCCA Governance Board.
Member Zone I: One Superintendent annually elected from the schools in Zone I shall serve, or shall
designate someone to serve, as a voting member of the MCCA Governance Board. The ISDs in Zone I
are: Bosqueville ISD, Gholson ISD, West ISD, and Connally ISD.
Member Zone II: One Superintendent elected from the schools in Zone II shall serve, or shall designate
someone to serve, as a voting member of the MCCA Governance Board. The ISDs in Zone II are:
Robinson ISD, Axtell ISD, Mart ISD, Hallsburg ISD, and Riesel ISD.
48
MCCA MOU Page 5
Member Zone III: One Superintendent elected from the schools in Zone III shall serve, or shall
designate someone to serve, as a voting member of the MCCA Governance Board. The ISDs in Zone
III are: China Spring ISD, Crawford ISD, McGregor ISD, Lorena ISD, Bruceville-Eddy ISD, and
Moody ISD.
Member At-Large Representing the Minority Community: Two representatives from the Hispanic
community of McLennan County shall be named by the Chairman of the Juvenile Board. Each
representative will serve a one-year term as a voting member of the MCCA Governance Board.
Member At-Large Representing the Minority Community: Two representatives from the AfricanAmerican community of McLennan County shall be named by the Chairman of the Juvenile Board.
Each representative will serve a one-year term as a voting member of the MCCA Governance Board.
Member At-Large Representing McLennan County: One voting member of the MCCA Governance
Board shall be selected annually from the residents of McLennan County. The Chairman of the
Juvenile Board shall select this representative. The representative will serve a one-year term as a
voting member of the MCCA Governance Board.
The thirteen (13) member Governance Board shall serve as the legally constituted governing body for
the McLennan County Challenge Academy. Those members who are annually appointed or elected
shall be so elected or appointed by November 1 of each calendar year. The Chairperson of the
Governance Board may cast a tie-breaking vote if the ISDs in any Zone otherwise cannot select a
superintendent to represent the Zone on the Board. The one-year term for those members shall run
from November 1 of the current year to October 31 of the following year.
The Academy’s Governance Board shall meet at the call of the Chairperson, the Superintendent of the
fiscal agent, or upon the written request of any two members of the Board delivered to the
Chairperson. The Board shall conduct business, act and proceed in accordance with the laws of the
state of Texas including the Texas Education Code, the Texas Family Code, the policies, rules,
regulations, and standards of the Texas Juvenile Probation Commission, the regulations of the State
Board of Education, and the policies, rules and regulations adopted by the Academy’s Governance
Board. The Board shall conduct business in accordance with the Roberts Rule of Order unless
inconsistent with this Governance Structure, state laws or policies, rules or regulations adopted by the
Board.
Seven members of the Board must be present to constitute a quorum. The board shall act or proceed
by and through resolutions, motions or orders adopted or passed by the Board and the affirmative votes
of a majority of all members of the Board shall be required to adopt or pass a motion, resolution or
order.
The duties of the Academy’s Governance Board shall include but not be limited to:
(1)
The selection and recommendation for employment of the MCCA Director of Operations. The
Director of Operations will become legally employed by the fiscal agent, Waco ISD, and must
be formally approved by the Waco ISD Board of Trustees. Employees of the MCCA shall be
governed by the policies and procedures of the employing school district.
(2)
The approval of Operating Policies and Procedures for MCCA.
49
MCCA MOU Page 6
(3)
The approval of an annual operating budget including the establishment of annual per student
rate charged to each member school district for students served by the MCCA and
reimbursement to the fiscal agent for its expenses in acting as fiscal agent.
(4)
The approval of a McLennan County Student Code of Conduct. As set out in the Texas
Education Code, Chapter 37, this overarching Student Code of Conduct shall be approved by
the Juvenile Board and shall become the guiding code of conduct for the placement of students
in the MCCA.
(5)
The approval of contractual or unbudgeted purchases necessary to the effective operation of the
MCCA.
(6)
Other policies or procedures as appropriate to the governance of the MCCA and as necessary to
obtain approval of the Texas Juvenile Probation Commission.
50
MCCA MOU Page 7
Attachment “2”
SERVICES, DUTIES, COMPENSATION AND FUNDING,
OPERATIONS, RIGHTS, AND RESPONSIBILITIES
1.
Funding of Academy.
(a)
Funding for Juvenile Justice Alternative Education Program (JJAEP): Pursuant to §37.011 of
the Education Code, the Juvenile Board is required to provide a JJAEP for students who have
been found to have engaged in conduct described in §37.007 and §37.0081 of the Education
Code. The Academy will meet this requirement for the Juvenile Board by providing a JJAEP
as part of the Academy system. For those students whose expulsion was discretionary
(§37.007 (b), (c), (f), and §38.0081 of the Education Code), the JJAEP placement shall be
funded by the ISD receiving ADA funding and if the student is not enrolled, the residing
address determines the school district responsible for funding the student placed in the JJAEP
based on a rate established by the Academy's Governance Board. For those students placed by
the ISD as registered sex offenders (§37.301-§37.311 of the Education Code) the placement
shall be funded by the ISDs having students placed in the JJAEP based on a rate established by
the Academy's Governance Board. For those students adjudicated for delinquent conduct who
are judicially placed in the JJAEP, the placement shall be funded by the ISDs having students
placed in the JJAEP based on a rate established by the Academy's Governance Board. The
established daily rate for the JJAEP for the 2011-2012 school year is $77.00 per day for each
day the student is in attendance. For those students whose expulsion was mandatory (§37.007
(a), (d), and (e) of the Education Code), the JJAEP placement shall be funded by the McLennan
County Juvenile Board with funds provided contractually through the Texas Juvenile Probation
Commission. The revenue source for the JJAEP shall be kept separately by the fiscal agent. In
addition to any other funding or payment obligations under this Agreement, if any, all school
districts who are party to this Agreement shall pay an annual participation fee of $1,500 dollars
to support program operations. If a school district does not pay the annual participation fee of
$1,500 dollars by the annual deadline established by the Academy’s Governance Board, then
the established daily rate for the JJAEP for the 2011-2012 school year for that school district
shall be $100.00 per day for each day the student is in attendance.
(b)
Funding for Alternative Education Programs (AEP): Programs for students residing in the
Logue Juvenile Detention Center will be provided at the Logue Center in accordance with the
existing practice of providing education programs and staff at the detention facility, at the
expense of and with the cooperation of the Independent School Districts (hereinafter "ISD").
Each ISD shall allocate and pay to the Academy for the provision and operation of the AEP a
daily sum determined pursuant to a rate adopted by the Academy's Governance Board (subject
to adjustment by the MCCA Governance Board within said year) during each calendar year of
this Agreement. The rate established, and the sum arrived at by application thereof, must be at
least equal to the amount required by Chapter 37, Education Code. The established daily rate
for the AEP (Logue Detention Center) for the 2011-2012 school is $37.50 per day for each day
the student is in attendance. Each ISD shall be billed monthly for every day of attendance by
the ISDs' students enrolled in the Academy. AEP placement shall be funded by the ISD
receiving ADA funding. If the student is not enrolled, the residing address determines the
school district responsible for funding the student placed in the AEP. In addition, La Vega ISD
makes available to MCCA Title One, Part D, Sub Part 2 funds for instructional materials.
51
MCCA MOU Page 8
(c)
Payments. Monthly payments shall be made to the Waco ISD, as the fiscal agent for the
Academy (or any successor Fiscal Agent) not later than the tenth (l0th) day of the month
following the date of billing. The payment should be sent to the Assistant Superintendent for
Business and Support Services at Waco ISD, P.O. Box 27, Waco, Texas, 76703. Deficiency
payment after adjustment shall be sent to the same officer and address.
(d)
Failure to Pay -- Remedies. In addition to any other remedy available in law or in equity, the
Academy shall have the right to refuse to accept students from an ISD if the ISD responsible
fails to timely pay amounts due and owing hereunder and continues to fail and/or refuse to pay
such amounts after ten (10) days' notice and opportunity to cure.
(e)
No Authority to Bind. The Academy's Governance Board, the parties to this Agreement, the
fiscal agent or any officer, employee or agent of any of them shall have no power or authority
to bind any party hereto to any obligation made or incurred by any of them or to any obligation,
financial or otherwise, arising from their acts or omissions. Any expenditure or obligation with
regard to the Academy, beyond that required to be paid hereunder by the ISDs for AEP and
JJAEP services to be provided at the Academy, shall not be a responsibility or obligation of any
party hereto unless such expenditures or obligations are approved by that party's governing
body.
2.
Services.
(a)
Juvenile Justice Alternative Education Programs and Alternative Educational Programs. The
Academy will provide AEP and JJAEP programs in accordance with Chapter 37 of the
Education Code and the standards and regulations of the State Board of Education and the
Texas Juvenile Probation Commission. An operations manual and a code of conduct shall be
created and adhered to which must be approved by the Academy's Governance Board. The
policies and codes for the JJAEP must also be approved by the Juvenile Board. All such
policies and codes of conduct are also subject to prior approval of any state agency, board or
commission to which such matters are directed to be submitted for approval by Chapter 37 of
the Education Code and/or the regulations promulgated thereunder, or under the terms of the
grant for this project, or pursuant to any other applicable federal, state, or local law or
regulation.
(b)
Supervision and Monitoring of Students in the JJAEP. Expelled or delinquent juveniles may be
placed in the Academy’s JJAEP only after approval of such program or programs by a vote of
the Juvenile Board. In the event of such approval, the Juvenile Board, by and through the
Juvenile Probation Department, will provide probation and/or detention officers to monitor the
students in the JJAEP. The extent and nature of said monitoring shall lie in the discretion of
the Juvenile Board and/or the Chief Probation Officer of the Juvenile Probation Department
and shall be subject to availability of existing staff of the Juvenile Probation Department. The
provision of these officers is not a guarantee of the security of teachers, Academy personnel or
other students. Likewise, these officers are provided solely for the JJAEP, and are not intended
to provide detention or security services in any other program.
(c)
Supervision and Monitoring of Students in the AEP. Students placed in the AEP at the Logue
Center will be supervised and monitored by detention officers provided by the Juvenile
Probation Department, in accordance with the standards of the Texas Juvenile Probation
Commission.
52
MCCA MOU Page 9
(d)
Mandatory and Discretionary Grounds for Expulsion. (Subject to legislative change) If a
student commits an offense that falls under §37.007(a), (d), or (e), then the ISD by law must
expel the student, and the grounds for expulsion are considered mandatory. Mandatory
offenses are outlined in the student handbook and Chapter 37 of the Texas Education Code.
If a student is expelled from school for an offense that falls under §37.007(b), (c), or (f), then
the grounds for expulsion are considered discretionary. Discretionary offenses are outlined in
the student handbook.
Serious and persistent misconduct defined. (Subject to legislative change) Section
37.007(c) of the Education Code allows "serious or persistent misconduct" as a basis for
discretionary expulsion from a school district AEP into the JJAEP. A student may be expelled
for engaging in serious or persistent misbehavior that violates the District’s Student Code of
Conduct, while placed in a DAEP. The District defines “persistent” as two or more violations
of the Student Code of Conduct in general or repeated occurrences of the same violation.
In an emergency, the principal or the principal’s designee may order the immediate expulsion
of a student for any reason for which expulsion may be made on a non-emergency basis.
(e)
Term of Placement for the JJAEP. Each student’s term of placement should be clearly
expressed as a number of days in the expulsion letter prepared by the expelling ISD. The term
of placement will be a flexible term and may be lengthened or shortened according to the
policies and procedures outlined in the Student Code of Conduct.
(f)
Expelled Students over the Age of 16. Although a student expelled on or after his/her 17th
birthday will not enter the Academy through the juvenile probation department, such a student
may be served by the JJAEP. If the student is expelled on a mandatory basis, he/she must be
ordered into the JJAEP by the adult probation department as a condition of probation. The
student will remain in the JJAEP for the term of placement described in (e) above, unless
otherwise ordered by the adult probation department. If the student is expelled on a
discretionary basis, he/she may attend the JJAEP, remaining in the program for the term of
placement described in (e) above. However, the Academy reserves the right to return a student
expelled on a discretionary basis to the ISD if the student persistently refuses to abide by the
Academy’s Student Code of Conduct.
(g)
Special Education Services. Students with disabilities who are placed in the JJAEP or AEP will
be afforded education services determined by a duly constituted Admissions Review and
Dismissal (ARD) Committee to be appropriate for the student to receive a free and appropriate
public education as defined by Federal and State Laws. Each ISD will continue to serve as the
LEA for each of their students. Each ISD shall remain responsible for making available the
special education services necessary to implement the student’s Individual Education Plan.
Both those educational and non-educational services to be provided in accordance with the
student’s Individual Education Plan and/or Individual Transition Plan which are not statutorily
required to be provided by the JJAEP shall be provided by the school district. The expelling
ISD shall provide the JJAEP with reasonable notice of the manifestation ARD and a
representative of the JJAEP may participate in the meeting to the extent that the meeting relates
to the student’s placement in the program. A JJAEP representative shall be given an
opportunity to attend ARD meetings held for all students currently enrolled. If the Director of
Operations has concerns that a student’s academic or behavioral needs cannot be met in the
53
MCCA MOU Page 10
program, written notice will be sent to the student’s home ISD requesting an ARD to reconsider
the placement of the student in the program.
(h)
Students on Medical Leave. If a student is diagnosed by a physician as physically unable to
attend the Academy due to a medical disability, the Academy shall inform the ISD and shall be
responsible for securing documentation from the physician. Provision of homebound
educational services or other services required by a medical disability shall be the responsibility
of the ISD.
(i)
Truancy. Expelled students are expected to attend as required by the compulsory attendance
law, pursuant to section 25.085 of the TEC. Pursuant to TEC Section 25.093, the attendance
officer of the student’s home ISD shall file a complaint against the parent or guardian in the
justice of the peace court or municipal court of the political subdivision in which the parent
resides or in which the school is located if the parent or guardian fails to require the child to
attend school as required by law.
(j)
Transportation. The Academy will not provide transportation services. Member districts have
the option of providing transportation services. Each party will bear the responsibility or
liability for its own transportation services, and neither the Academy nor any other party hereto
shall have any responsibility or liability therefore.
(k)
Transition Services for JJAEP Students. When a student is within 20 days of completion of, or
release from, the program, the student begins the process of transition back to the ISD.
Academy services which address the transition process include academic counseling,
vocational counseling, and individual counseling (when indicated). Academy staff shall notify
the school district one week prior to the student's scheduled return to the campus. Academy
staff also facilitates referrals to community agencies and in-school programs when indicated.
The Academy will not make decisions regarding the retention or promotion of a student
returning to an ISD.
(l)
Maximum Enrollment for the JJAEP. Maximum enrollment for the JJAEP is 90 students. The
JJAEP reserves the right to temporarily exceed the maximum enrollment. The JJAEP will
guarantee a minimum number of slots for each participating district as set forth in Attachment
“3”. Slots not utilized may be temporarily filled by students from other participating districts.
In the event of overcrowding, the JJAEP reserves the right to return any discretionary student to
his or her home district prior to the completion of their term of placement.
(m)
Exceptions to Enrollment and Withdrawal of Discretionary Students. Discretionary students
will not be enrolled in the JJAEP or withdrawn to return to their home campus during the two
weeks prior to the end of the spring semester nor during any week students of their grade level
have state testing scheduled. Discretionary students will not be withdrawn to return to their
home campus during the two weeks prior to the end of the fall semester.
(n)
Expulsion Packet Requirements. Prior to the enrollment of a student into the JJAEP, the ISD in
which the student resides shall provide to MCCA a copy of:
x
x
x
The order of expulsion including reason for expulsion and term of placement;
Parent contact information;
Birth certificate;
54
MCCA MOU Page 11
x
x
x
x
x
x
x
x
x
x
x
Attendance and disciplinary records;
Special programs information and appropriate records showing transfer to MCCA
including, but not limited to, 504, Special Education, and ESL;
Transfer grades/average for each class;
Current transcript for high school students;
Graduation plan for high school students;
Most recent report card;
Social Security card or state issued number;
Immunization record;
Police offense report if applicable;
State assessment scores;
Home language survey.
(o)
Placement of Registered Sex Offenders. (Subject to change by legislation) Students may be
placed by the ISD as registered sex offenders according to §37.301-§37.311 of the Education
Code. The placing ISD may substitute the expulsion letter with a letter of placement.
3.
Administrative Expenses of Fiscal Agent. The fiscal agent shall be reimbursed for actual,
reasonable and necessary administrative expenses at a rate of six percent of the operating
budget. The fiscal agent shall receive no fee or profit for its activities hereunder other than
such expense reimbursement and the promise of each of the parties hereto to cooperate in this
project.
4.
Insurance. Nothing herein shall waive or reduce the sovereign immunity of the parties hereto,
or broaden the limited waiver of immunity provided by the Texas Tort Claims Act. However,
the fiscal agent shall, after approval of the Academy's Governance Board, purchase a policy or
policies of liability insurance covering the Academy and its Governance Board from liability
for acts, omissions or conditions in the operation of the Academy. The policy or policies should
cover civil rights and related claims in addition to negligence claims. The parties hereto shall be
named as additional insureds. The policy or policies shall be in at least the amount of $500,000,
and shall be written on a "claims-made" basis. The premiums for such policy/policies shall be
paid out of the AEP and JJAEP funding to the extent not paid from other funding sources, and
to the extent such funding is sufficient to cover the costs of the programs and pay the
premiums. If sufficient funds are not available to pay the premiums, the ISDs shall pay the
premiums based on a formula to be determined by the Academy's Governance Board and
submitted to, and approved by the governing bodies of the parties hereto. Adequate provision
shall be made for property insurance for building(s) in which the Academy conducts its
operations unless the building(s) are leased, and the Academy is not required to provide such
insurance or accept the risk of loss under the lease terms. Premiums for such insurance shall be
funded in the same manner as set out above with regard to liability insurance.
5.
Funding of other necessary expenses/obligations. To the extent that other approved expenses
or obligations are incurred in, or are necessary for, the operation of the Academy, that exceed
general funding and available grant funding, these expenses or obligations shall be paid by the
ISDs on a pro rata basis based on the number of days of student participation in the program by
each respective ISD as determined by the Governance Board of the Academy.
6.
Assets Upon Dissolution. If a party withdraws from the cooperative agreement, it shall waive
its right to retake or recover any assets (or the value thereof) it has provided to the Academy, or
55
MCCA MOU Page 12
for its operations, until such time as the Academy ceases to operate, or ceases to use such assets
in its operations. Upon complete dissolution of the Academy, contributed assets shall be the
property of the entity which made the contribution. All other assets will be divided by value on
the basis of the proportionate funding of the Academy (including the provision of matching
funds). For example, if one ISD has paid 25% of the funding of the Academy since its
inception, it would be entitled to 25% of the non-contributed assets of the Academy operations.
The distribution may be in kind, or the assets may be liquidated and sold with the proceeds,
after satisfaction of any remaining obligations of the Academy, being distributed on the same
basis. The manner of distribution and the plan for proportionate share distribution shall be
mediated if the parties cannot reach an agreement thereon. The mediation shall be binding, and
shall be conducted by a representative of the Texas Education Agency assigned by the Agency,
or an agreed mediator if a TEA representative is not assigned to mediate the matter after a
request to the TEA therefor.
Caveat: Assets procured with grant funds shall be the sole property of the Juvenile Probation
Department of McLennan County upon dissolution, except to the extent that the grant or
applicable law requires otherwise.
7.
Grant Funding: A separate contract between the fiscal agent and the Juvenile Board will be
entered into with regard to the administration of the grant funding procured by the Juvenile
Board from the Criminal Justice Division of the Governor of the State of Texas. All parties
agree that the fiscal agent shall provide the grant administration and shall be reimbursed for the
costs incurred by it in doing so by the ISDs in the same manner as it is reimbursed for other
administrative expenses, unless the grant funding provides for reimbursement of such expenses.
The parties also agree that all "matching funds" required under the terms of the grant are to be
paid/contributed to the project by the ISDs on agreed proportionate basis from funds generated
from student attendance, and that the Juvenile Board shall not be responsible for providing such
matching funds. It is further agreed that the grant funds and matching funds shall be used only
for the purposes set forth in the grant, and grant application, and shall not be used in any other
manner except with the express prior approval of the Juvenile Board, the Governance Board of
the Academy, and the Grantor Agency.
56
MCCA MOU Page 13
Attachment “3”
MIMIMUM NUMBER OF JJAEP SLOTS FOR EACH PARTICIPATING DISTRICT*
Axtell
Bruceville Eddy
Bosqueville
China Spring
Connally
Crawford
Gholson
Hallsburg
LaVega
Lorena
Mart
McGregor
Midway
Moody
Riesel
Robinson
Valley Mills
Waco
West
TJPC Mandatory
2
2
1
4
6
1
1
1
6
3
1
3
14
1
1
5
1
38
3
6
*In order to receive a dedicated minimum number of JJAEP slots, the respective school district must
have timely paid the$1,500 participation fee.
57
2011-2012
CONTRACT
FOR WACO INDEPENDENT SCHOOL DISTRICT
TO SERVE AS FISCAL AGENT
OF THE MCLENNAN COUNTY CHALLENGE ACADEMY
This Contract is made by and between the Mclennan County Juvenile Board
(“Juvenile Board”) and Waco ISD for Waco ISD (“Fiscal Agent”) to serve as fiscal
agent, pursuant to V.T.C.A. Education Code, Chapter 37, of the McLennan County
Challenge Academy (“Academy”) upon the following terms and conditions:
1. Term: This contract shall take affect and Fiscal Agent shall begin to perform its
duties as Fiscal Agent under this contract on September 1, 2011. The term of the
Contract shall be for one (1) year, ending on August 31, 2012. In the event Fiscal
Agent does not intend to serve as Fiscal Agent for the following year (September
1, 2012 through August 31, 2013) by renewal of this Contract or execution of a
new contract with the Juvenile Board, Fiscal Agent shall so notify the Chairman
of the Juvenile Board no later than June 1, 2012.
2. Scope: Pursuant to Section 37.011(e) Fiscal Agent shall provide personnel and
services for the Academy so that the Academy may provide alternative education
programs (AEPs), including a juvenile justice alternative education program
(JJAEP), for students, school districts, and the juvenile board in McLennan
County, Texas pursuant to V.T.C.A. Education Code Chapter 37 consistent with
and in accordance with the terms and provisions of the Interlocal Cooperation
Contract made by and between the McLennan County Juvenile Board, Waco ISD
(as fiscal agent and as a participating school district), and each of the independent
school districts of McLennan County, Texas for 2011-12. In accordance with the
Interlocal Cooperation Contract, all personnel of the Academy shall be employees
of the Fiscal Agent including the Director of Operations of the Academy, whose
employment shall be approved by the fiscal agent board of trustees, the
McLennan County Juvenile Board, and the McLennan County Challenge
Academy Governance Board.
3. Duties and Obligations: Both Fiscal Agent and Juvenile Board understand that
each of the parties to this Agreement, respectively, have duties and obligations
imposed upon them and required of them by applicable laws and regulations
related to the Academy (in their respective roles of Fiscal Agent and Juvenile
Board). Accordingly, both Fiscal Agent and Juvenile Board represent and agree
with each other that they will timely and properly perform any duties and
obligations that might be imposed or required of them under such laws or
regulations. Neither Fiscal Agent or Juvenile Board by entering in to this Contract
is assuming or agreeing to perform any duties or obligations not specifically
provided for in this Contract, the Interlocal Cooperation Contract, or applicable
laws or regulations.
4. Payment for Services: Fiscal Agent shall be paid for its services as provided for
in the Interlocal Cooperation Contract on a monthly basis.
58
5. Authorization: This Agreement has been authorized by the McLennan County
Juvenile Board and by the Board of Trustees of Waco ISD.
McLennan County Juvenile Board
Waco ISD
By:_________________________
By:______________________________
Date:________________________
Date:_____________________________
59
Date: 25 August 2011
Contact Person: Ms. Womack
RE: X-G. Waco High School Reconstitution Plan
================================================================
In 2010, Waco High School was rated Academically Unacceptable under the
state accountability system for the third year in a row. For a school that is
rated Academically Unacceptable, Year 3, state law requires that the Campus
Intervention Team (CIT) assigned to the school develop and implement a school
improvement plan and a plan for reconstitution of the school
The Reconstitution Plan for Waco High School has been reviewed by the
Campus Principal, the External Campus Intervention Team Member, and the
Internal Campus Intervention Team Member.
The Reconstitution Plan includes several changes that provide detail about how
the District seeks to go about implementing staffing changes and additional
academic program changes.
Fiscal Implications: None at this time.
Administration recommends the BOT adopt the Reconstitution Plan as
presented.
60
2010-2011
Reconstitution Plan
(Supplement to the School Improvement Plan)
Campus Name: Waco High School
LEA Name: Waco ISD
Campus Number: 161-914-002
CDN: 161-914
Final Version Approval
(For use by REVIEWER only):
Date: 8/11/2011
Targeted Reconstitution Focus Areas
19 TAC §97.1051(7), §97.1064, and TEC §39.107
Reconstitution Determinations
Actions Planned or Taken
select approval status
Resources
and Persons Responsible
Staff Changes/Retention (principal and other
educators)
The principal has resigned. The recommendation for a
replacement would be to find a condidate with strong
leadership skills, experience as a head principal, and strong
data data-driven instruction background.
The Principal has been replaced with an internal candidate with
strong leadership skills. The Associate Principal and two Assistant
Principals have resigned. These will also be replaced with
candidates possessing strong leadership skills. Three math
teachers have been replaced and the new teachers are in training.
An additional ELL tester has been trained to provide appropriate
testing. Ongoing evaluation of current personel will continue.
Campus Redesign that Provides a Rigorous and
Relevant Academic Program
The district adopted C-Scope curriculum and has trained
the faculty in its implementation. Implementation does
not appear to be consistent.
C-Scope curriculum will continue to be utilized in all core content
The principal of Waco HS and the district director
areas. August Inservice will include a comprehensive training for
of curriculum.
consistent implementation of CSCOPE and its components focusing
on impleneting with fidelty. The Campus Administration will utilize
the CSCOPE walkthroughs with curriclulum checkpoints
Continuing use of curriculum. Ongoing.
Campus Redesign that Provides Personal Attention
and Guidance
More direct oversight of the progress of At Risk students
and Graduation support for At Risk students was needed.
A more structured approach to data and data analsyis is
needed.
Data Walls will be incorporated at each grade level to insure a
The Principal of Waco HS
higher degree of data analysis and teacher accountability. The Data
Walls will allow teachers to view student trends individually.
Students that are the most critical stage will be given an additional
contact person. We will utilize the Texas Early Warning System to
identify students much earlier than the traditional identification
timeline.
Continuation of the current emphasis and the importance of a
strong counseling staff has been recognized. Improvement in the
counseling area is an ongoing point of emphasis. The principal has
made arrangements to have ongoing professional development for
all counselors.
Hiring action is complete. Training of
personnel is complete. Both counselors
are working to insure the tracking and
support for graduation.
Continued evaluation of the current faculty is ongoing. Retention of The Principal, Assistant Principals, Instructional
high quality teachers is an area of emphasis. Recruitment of quality Specialists, and Department Heads.
replacement is becoming an area of focus for the summer
timeframe. Financial constraints are being monitored to retain the
best teachers.
On-Going
Campus Redesign that Provides High Expectations for High Expectations for all students was introduced by the
All Students
principal in the 2010-11 school year plan and is
continously being emphasized to the faculty, counselors
and students.
Campus Redesign that Addresses Curriculum and
Instructional Changes
The curriculum has been selected and the faculty trained.
Evaluation of classroom teachers is ongoing to insure high
quality instruction. Math teaching is an area of high
emphasis as the campus has weaknesses in the testing of
this area.
61
The Principal of Waco HS will continue to make
staffing decisions with the support of district
personnel and recommendations of the CIT.
Timelines
Ongoing with recommendations for
continuance of current supervisory
personnel by July31, 2011.
This will be an on-going activity.
Professional development will take place
monthly.
2010-2011
2nd Yr AU Reconstitution Plan
19 TAC §97.1051(7), §97.1064, and TEC §39.107
Resources
Timelines
Campus Redesign that Addresses Structural and
Managerial Innovations
The deficiency in graduation rate identified the need to
have more direct monitoring of progress by specific subpopulations. Testing levels of Special Education students
led to high failure rates. Graduation rates for Special
Education and LEP students need significant improvement.
Close monitoring of testing levels and accommodations have been The principal of Waco HS with input from the CIT.
implemented. The new Director of Special Education for the district The district position of director of special
has been briefed on the status at Waco HS. Changes are being
education has been filled.
made to special Ed and ELL staff and class configurations to respond
to the students in greatest need.
On-Going
Campus Redesign that Addresses Sustained
Professional Development
All Professional Development must be aligned to the
campus and district goals.
On-Going
Campus Redesign that Addresses Financial
Commitment
Financial commitment by the disctrict is currently
adequate to support the initiatives by the campus. Long
term financial decision are in question based on the state
budget shortfall and impending decisions by the
legislature. A technology audit for both software and
hardware are necessary to ensure high degrees of
effectiveness and efficiency
The need for more support for students and faculty was
identified and the coordinator of student services was
hired. Additional support will be provided by the At Risk
counselor and the Graduation Rate Coach.
The principal will ensure that the selection of professional
development for Waco High School is aligned to expected outcomes
as listed under the campus and district goals.
The district is committed to support Waco HS to the extent possible The Superintendent of Waco ISD
within planned available resources.
The necessary personnel have bee hired and are on duty. Refining
their roles and responsibilities will be an on-going activity. These
positions are necessary to accurately track and support
improvement in the completion rate of all populations.
On-going
Campus Redesign that Addresses Enhanced Parental
and Community Involvement
The new Superintendent of Waco ISD
started on 28 February 2011
The principal has appointed Instructional Specialists in the
four core areas starting with this school year to improve
the level and depth of instruction. These should be
retained to keep the campus on its recovery path.
The effectiveness of these specialists has been substantiated by
The principal of Waco HS with Waco ISD funding
improved instruction through higher teacher motivation and quality support.
of instruction. The instructional specialists should be continued to
support the improvement necessary in completion rate.
Additionally, the Instructional Specialists will meet with the district
Content Specialists every three weeks to review data and make
determinations about curricular or instructional adjustments.
Campus Redesign that Addresses Structural and
Managerial Innovations
Waco HS needs to be determined by the district as the top
priority under the federal CAP for TAKS(M). A higher
degree of visibility and accountability is required by the
assistant principals.
The district and principal need to make the early decision
for Waco HS in student- teacher ratio in math not to
exceed 25:1 to continue provide improvement in this core
area.
An early decision on staffing requirements and priority in
selecting teachers from the pool of available teachers
needs to be made for Waco HS.
The Superintendent listed Waco High as the first campus on the CAP The Superintendent of Waco ISD
Must be completed by the end of the TEA
list for AYP ranking. The Asssitant Principal and Instructional
period (15 June 2011)
Specialist positions need to be restructured to include mandatory
walk-throughs.
The district and Waco HS principal will adjust priorities within the
The Superintendent of Waco ISD and the Principal For the 2011-12 school year
school and the district to support the average 25:1 math ratio for
of Waco HS
Waco HS for the period of its recovery from AU/Formerly AU status.
Campus Redesign that Addresses Staff
Changes/Retention
Campus Redesign that Addresses Staff
Changes/Retention
The district will return eligible teachers of Waco HS to Waco HS
The Superintendent of Waco ISD
from the pool of teachers made when earlier staffing decisions were
calculated based on the 28:1 ratio.
2 of 3
62
On-going
Summer of 2011
2010-2011
2nd Yr AU Reconstitution Plan
19 TAC §97.1051(7), §97.1064, and TEC §39.107
Resources
Timelines
Campus Redesign that Provides Personal Attention
and Guidance
The summer school limit on credit recovery credits must
not be artificially predetermined but should be based
solely on the students capability to be present for and
complete the course work.
The district is evaluating policy and planned decisions in order to
support Waco HS needs to assist students in meeting their
graduation requirements by August 31, 2011 for the 2011 cohort.
Additionally, students that are in credit recovery outside of their
normal schedule when school starts will have additional time to
receive credit in order to catch up with their class.
The Superintendent of Waco ISD
June 2011 for the summer of 2011
The principal and staff need to participate in the "Lead
Your School" program to continue to provide growth
across the campus.
The "Lead Your School" personnel are scheduled to come to Waco
HS for the initial training.
The Superintendnet ad district staff and the
Principal of Waco HS
On-going
3 of 3
63
Contact Person: Dr. Bonny Cain
RE: X-H (1). Proposed Policy Revisions to EIA(LOCAL)-Guidelines for Grading,
Second Reading
================================================================
EIA(Local) specifies that the results of six week assessments shall be included
as a grade in the computation of six week grades and serve as benchmarks. As
the policy is stated, teachers must administer a comprehensive six weeks
assessment, regardless of where they are in the curriculum and without regard
to subject or grade level. This has the effect of the school calendar driving
instruction. Administration will set forth guidelines in the administrative
regulations to provide teachers with more flexibility while still maintaining
instruments that provide teachers with data to respond to necessary
curriculum or instructional adjustments.
There are no fiscal implications on the current budget.
The administration recommends that the Board of Trustees approve the revisions to
policy EIA (Local) GUIDELINES FOR GRADING as presented.
64
Waco ISD
161914
ACADEMIC ACHIEVEMENT
GRADING/PROGRESS REPORTS TO PARENTS
RELATION TO
ESSENTIAL
KNOWLEDGE AND
SKILLS
EIA
(LOCAL)
The District shall determine instructional sequences that relate to
the essential knowledge and skills for grade-level subjects or
courses. These sequences shall address the skills needed for
successful performance in the next grade or next course in a sequence of courses.
Assignments, tests, projects, classroom activities, and other instructional activities shall be designed so that the student’s performance indicates the level of mastery of the essential knowledge
and skills and other designated District objectives. The student’s
mastery level shall be a major factor in determining passing or failing of a subject or course.
GUIDELINES FOR
GRADING
PROGRESS
REPORTING
INTERIM REPORTS
The Superintendent or designee shall ensure that each campus or
instructional level develops guidelines for teachers to follow in determining grades for students. These guidelines shall ensure that
grading reflects a student’s relative mastery of an assignment and
that a sufficient number of grades are taken to support the grade
average assigned. The following guidelines for grading shall be
clearly communicated to students and parents:
1.
Reteach/reassess shall be an option for students at all grade
levels as set forth in administrative regulations.
2.
Results of six-week assessments shall be included as a grade
in the computation of six-week grades as set forth in administrative regulations and shall serve as benchmarks to determine reteach activities/intervention programs, curriculum revisions, and instructional modifications/adjustments.
3.
Standards for the appropriate use of grammar, spelling, and
punctuation shall be established for all grade levels according
to grade-level Texas Essential Knowledge and Skills (TEKS)
as set forth in administrative regulations.
4.
A student shall be permitted a reasonable opportunity to redo
an assignment or retake a test for which the student received
a failing grade.
Grade reports shall be issued every six weeks on a form approved
by the Superintendent or designee. Performance shall be measured in accordance with this policy and the standards established
in EIE.
Interim progress reports shall be issued for all students with an average grade of less than 70 after the third week of each grading
period. Supplemental progress reports may be issued at the
teacher’s discretion.
DATE ISSUED: 11/5/2009
UPDATE 86
EIA(LOCAL)-X
1 of 2
65
Waco ISD
161914
GRADING/PROGRESS REPORTS TO PARENTS
CONFERENCES
ACADEMIC
DISHONESTY
EIA
(LOCAL)
In addition to conferences scheduled on the campus calendar, conferences may be requested by a teacher or parent as needed.
Teachers shall request conferences with parents to discuss subject
or course failures at the end of each six-week period.
Students found to have engaged in academic dishonesty shall be
subject to grade penalties on assignments or tests and disciplinary
penalties in accordance with the Student Code of Conduct. Academic dishonesty includes cheating or copying the work of another
student, plagiarism, and unauthorized communication between
students during an examination. The determination that a student
has engaged in academic dishonesty shall be based on the judgment of the classroom teacher or another supervising professional
employee, taking into consideration written materials, observation,
or information from students.
UPDATE 86
EIA(LOCAL)-X
ADOPTED:
66
2 of 2
RE: X-H (2). Proposed Policy Revisions to EIE(LOCAL)-Promotion and Retention,
Second Reading
================================================================
With the implementation of new English Language Arts and Reading TEKS as
well as the increased standards in the state assessment, elementary teachers
and principals have requested a change in grading policy to separate the
reading and language arts grades. Two separate grades will allow equal weight
for both subjects and will prevent the possible masking effect of one subject.
The administration recommends that the Board of Trustees approve the revisions to
policy EIE (Local) PROMOTION AND RETENTION, as presented.
67
Waco ISD
161914
RETENTION AND PROMOTION
PROMOTION AND
RETENTION —
GRADES 1 AND 2
EIE
(LOCAL)
Students in grades 1 and 2 shall be promoted only on the basis of
demonstrated proficiency of the grade-level subject matter based
on the Texas Essential Knowledge and Skills (TEKS) and meeting
attendance requirements [see FEC].
Demonstrated proficiency for students in grades 1 and 2 shall be
defined as attaining a grade of at least 70 on a scale of 100 as reflected by final report card averages demonstrating mastery of curriculum in:
1.
Mathematics,
2.
A combined average in reading and language arts, Reading
3.
Language arts, and
4.
A combined average in science and social studies.
Students in grades 1 and 2 who fail to meet the promotion standards as stated above shall be retained.
PROMOTION AND
RETENTION
STANDARDS —
GRADES 3–8
In addition to any requirements regarding instrument performance
set out in EIE(LEGAL) for students in grades 5 and 8, students in
grades 3–8 shall be promoted on the basis of demonstrated proficiency of the grade-level subject matter based on the TEKS and
meeting attendance requirements. [see FEC]
Demonstrated proficiency for students in grades 3–6 (elementary)
shall be defined as attaining a grade of at least 70 on a scale of
100 as reflected by final report card averages demonstrating mastery of curriculum in:
1.
Mathematics,
2.
A combined average in reading and language arts, Reading
and
3.
Language arts,
4.
A combined average in science and social studies.
Students in grades 3–6 (elementary) who fail to meet the promotion
standards as stated above shall be retained.
Demonstrated proficiency for students in grades 6–8 (middle
school) shall be defined as attaining a grade of at least 70 on a
scale of 100 as reflected by final report card averages demonstrating mastery of curriculum in:
1.
Mathematics,
2.
English language arts,
LDU 2011.01
EIE(LOCAL)-X
1 of 3
68
Waco ISD
161914
EIE
(LOCAL)
3.
Either science or social studies, and
4.
A combined average of 70 in all other courses, including the
remaining science or social studies not counted above.
Students in grades 6–8 (middle school) who fail to meet the promotion standards as stated above shall be retained.
ATTENDANCE
REQUIREMENT
To be promoted, a student must be in attendance 90 percent of the
days the class is offered. [See FEC]
LIMITED ENGLISH
PROFICIENT
STUDENTS
In assessing students of limited English proficiency (LEP) for mastery of the essential knowledge and skills, the District shall be flexible in determining methods to allow the students to demonstrate
knowledge or competency independent of their English language
skills in the following ways:
1.
Assessment in the primary language.
2.
Assessment using ESL methodologies.
3.
Assessment with multiple varied instruments. [See EHBE]
EARLY NOTICE OF
STUDENTS AT RISK OF
RETENTION
At the end of each of the first three six-week grading periods, the
parent(s)/guardian(s) shall be notified via the student report card if
the student’s progress is not sufficient to predict that the student
will meet the promotion standard for the grade level.
RETENTION —
PARENT
NOTIFICATION
Parent(s) or guardian(s) of a student who is in danger of retention
shall be notified by conference and by letter of the student’s possible retention within two weeks of the end of the fourth six-week
grading period. The parent(s)/guardian(s) shall receive final notification of the student’s retention within ten working days of the receipt of the assessment results in grades 3, 5, and 8 (effective the
2007–08 school year.) Receipt of the retention notification shall be
documented by the parent’s or guardian’s signature. However,
students who fail to meet the grade-level requirements and the test
score requirements shall be retained even if the parent(s) or guardian(s) fail to receive the required notification.
EXTENDED-YEAR
PROGRAM
The District shall provide an opportunity to participate in the extended-year program for all students in grades 1–8 who do not
meet one or more of the state- and Board-approved standards for
promotion.
LENGTH OF THE
EXTENDED-YEAR
PROGRAM
A minimum of four hours of instruction constitutes an instructional
day. The extended-year program shall consist of a maximum of 30
additional instructional days.
ATTENDANCE
Students in grades 1–8 who fail to meet all District promotion requirements by the end of the regular school year shall be required
LDU 2011.01
EIE(LOCAL)-X
2 of 3
69
Waco ISD
161914
EIE
(LOCAL)
to attend the summer extended-year program. Attendance for students enrolled in the extended-year program shall be enforced in
the same manner as during the regular school year.
EXTENUATING
CIRCUMSTANCES
Any exceptions to the provisions detailed above for an individual
student must be approved in writing by the Superintendent prior to
the start of the extended-year program.
CREDIT BY
EXAMINATION WITH
PRIOR INSTRUCTION
Students who have been denied credit or promotion for any reason
may use credit by examination with prior instruction to demonstrate
mastery in any subject in elementary grades or to earn credit in any
academic course at the secondary level. [See EEJA]
RETENTION
INTERVENTIONS
If a student is retained in grades 1–8 or fails to meet the minimum
standard on any TAKS subject area, the student shall receive intensive support. An individualized plan of acceleration shall be developed and implemented for each such student who is retained in
grades 1–8.
NOTIFICATION OF
PERFORMANCE ON
STATE ASSESSMENTS
Parents shall be notified of student performance on all state assessments.
CREDITS REQUIRED
FOR HIGH SCHOOL
CLASSIFICATION
The following credits shall be required for students to be classified
at the identified levels, beginning with students who entered grade
9 in the 2009–10 school year:
Sophomore
6 credits
Junior
12 credits
Senior
18 credits
Graduate
22 or 24 credits required on the specified
graduation plan, passing score on all
parts of the exit-level TAKS
All students in grade 9 must be scheduled into core academic
courses required for reclassification to sophomore status. Grade 9
students with middle school credit for high school courses may be
scheduled into the next level course.
All students who fail one or more core courses and still meet credit
requirements for the next grade-level status must reenroll in the
failed core courses to advance to the next grade level.
Students in grade 9 must be provided tutorials when progress reports reflect failing grades in core academic courses required for
reclassification to sophomore status.
LDU 2011.01
EIE(LOCAL)-X
ADOPTED:
70
3 of 3
RE: X-H (2). Proposed Policy Resolution for EIE(LOCAL), Second Reading
=================================================================
TEA’s transition to STAAR plan calls for standards for grades 3 through 8 to be
established in the fall of 2012, which is several months after students have
taken the first round of assessments in Spring 2012. Because of this timeline,
the Student Success Initiative (SSI) promotion requirements will not include
use of the STAAR results in the 2011-2012 school year only.
To suspend the local policy provision requiring students to pass the grade 5 and
8 assessments, the Board of Trustees may adopt a resolution to that effect. If
the BOT chooses not to adopt a resolution, Waco ISD will need to revise school
policy twice. We will need to remove the provision for the 2011-2012 school
year and add the requirement back in for the 2011-2013 school year.
The administration recommends that the Board of Trustees approve the resolution to
policy EIE (Local), as presented.
71
RESOLUTION OF THE BOARD TO SUSPEND PORTIONS OF EIE(LOCAL) FOR THE
2011–12 SCHOOL YEAR ONLY
WHEREAS, Title 19, Chapter 101 of the Texas Administrative Code and section
28.0211(a) of the Texas Education Code require students in grades 5 and 8 to meet the
passing standards on the applicable state-mandated assessment instruments for those
grade levels to be promoted to the next grade.
WHEREAS, the Waco ISD EIE(LOCAL) policy requires students in grades 5 and 8 to
satisfy the above stated promotion standards in addition to local standards of promotion
to be promoted to the next grade.
WHEREAS, state passing standards for the STAAR grade 5 and 8 examinations will not
be established for the 2011–12 school year but only raw score data will be available.
NOW THEREFORE BE IT RESOLVED that the Board of Trustees of Waco ISD shall
suspend for the 2011–12 school year only the portions of EIE(LOCAL) that require
students in grades 5 and 8 to meet the passing standards on the applicable statemandated assessment instruments for those grade levels to be promoted to the next
grade.
Adopted this 25th day of August, 2011, by the Board of Trustees.
___________________________________________________
President
_________________________________________________________
Secretary
72
Board of Trustee - Meeting Agenda Item
RE:
Contact Person: Elaine Botello
X-H(3). Consider Revisions to DEC (Local) Compensation and Benefits –
Discretionary Leave, Local Leave, and Sabbatical Leave
(Second Reading)
===================================================================
Discretionary Leave - Revisions are being recommended to policy DEC (Local)
to clarify discretionary leave. Discretionary leave (also known as personal
business days) may be approved by the campus principal or department
supervisor. The employee must provide written notice at least three days in
advance. In deciding whether to approve or deny state personal leave, the
supervisor or designee shall not seek or consider the reasons for which an
employee requests to use leave. The District is recommending that the
principal/supervisor notify the employee within 48 hours from the date of the
request of whether or not the requested discretionary leave is granted.
Local Leave - As Waco ISD continues to look for ways to find additional savings
to balance the budget, Administration is recommending local leave days be
reduced from five days to three days. This option was recommended through
the input portal during the time the District was seeking input to resolve the
District’s anticipated budget shortfall. Employees are automatically granted five
State days annually. If the local leave days are reduced to three days, employees
can be granted up to eight days annually (5 State days and 3 Local days). Days
granted could vary depending on the employee’s employment start date and/or
the employee’ separation date since the days will be prorated.
Sabbatical Leave – This provision in policy DEC (Local) has not been used in several
years. Administration recommends the removal of this section at this time.
Potential cost savings of $65,000
Administration recommends the policy of revisions of DEC(Local) as presented.
73
Waco ISD
161914
COMPENSATION AND BENEFITS
LEAVES AND ABSENCES
DEFINITIONS
FAMILY
DEC
(LOCAL)
For the purposes of state sick leave accrued before May 30, 1995,
and local sick leave, the term “immediate family” shall include:
1.
Spouse.
2.
Son or daughter, including a biological, adopted, or foster
child, a son- or daughter-in-law, a stepchild, a legal ward, or a
child for whom the employee stands in loco parentis.
3.
Parent, stepparent, parent-in-law, or other individual who
stands in loco parentis to the employee.
4.
Sibling, stepsibling, sibling-in-law.
5.
Grandparent and grandchild.
6.
Any person who may be residing in the employee’s household
at the time of illness or death.
For purposes of the Family and Medical Leave Act, the definition of
spouse, parent, son or daughter, and next of kin are found in DECA(LEGAL).
FAMILY
EMERGENCY
The term “family emergency” shall be limited to natural disasters
and life-threatening situations involving the employee or a member
of the employee’s immediate family.
WORKDAY
A “workday” for purposes of earning, use, or recording shall mean
the number of hours per day equivalent to the employee’s usual
assignment, whether full-time or part-time.
AVAILABILITY
The District shall make paid leave for the current year available for
use at the beginning of the school year.
The District shall not approve paid leave for more workdays than
have been accumulated in prior years plus those to be earned during the current year. Any absences beyond available paid leave
shall result in deductions from the employee’s pay.
EARNING LEAVE
An employee shall not earn leave when he or she is in unpaid status. An employee using full or proportionate paid leave shall be
considered to be in paid status.
When an employee has used more leave than he or she has
earned, the District shall deduct the cost of unearned leave days
from the employee’s final paycheck for the year or from the last
paycheck after the employee ceases to be employed by the District.
RECORDING
Leave shall be recorded as follows:
LDU 2009.03
DEC(LOCAL)-X
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Policy Revision Recommendation
August 2011
74
Formatted: local:1
Waco ISD
161914
LEAVES AND ABSENCES
ORDER OF USE
DEC
(LOCAL)
1.
Leave shall be recorded in half-day increments for all exempt
employees and must be reported in the automated reporting
system.
2.
Leave shall be recorded in one-hour increments for all nonexempt employees and shall be reflected in the employee
time management system.
3.
If the employee is taking intermittent FMLA leave, leave shall
be recorded in one-hour increments.
4.
If the employee chooses to offset leave against workers’
compensation benefits, leave shall be recorded in the amount
used.
Earned compensatory time shall be used before any available paid
state and local leave. [See DEA]
Unless an employee requests a different order, available paid state
and local leave shall be used in the following order, as applicable:
CONCURRENT USE OF
LEAVE
1.
Local leave.
2.
State sick leave accumulated before the 1995–96 school year.
3.
State personal leave.
When an absent employee is eligible for FMLA leave, the District
shall designate the absences as FMLA leave.
The District shall require the employee to use temporary disability
leave and paid leave, including compensatory time, concurrently
with FMLA leave.
An employee receiving worker’s compensation income benefits
may be eligible for paid or unpaid leave. An absence due to a
work-related injury or illness shall be designated as FMLA leave,
temporary disability leave, and/or assault leave, as applicable.
MEDICAL
CERTIFICATION
An employee shall submit medical certification of the need for
leave if:
1.
The employee is absent more than five consecutive workdays
because of personal illness or illness in the immediate family;
2.
The employee requests FMLA leave for the employee’s serious health condition or that of a spouse, parent, or child; or
3.
The employee requests FMLA leave for military caregiver
purposes.
LDU 2009.03
DEC(LOCAL)-X
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August 2011
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Waco ISD
161914
LEAVES AND ABSENCES
DEC
(LOCAL)
In each case, medical certification shall be made by a health-care
provider as defined by the FMLA. [See DECA(LEGAL)]
The District may require a doctor's note or medical certification as
a result of a questionable pattern of absences or when deemed
necessary by the supervisor or Superintendent.
Note:
STATE PERSONAL
LEAVE
For District contribution to employee insurance during
leave, see CRD(LOCAL).
For purposes of this section, each employee shall earn state personal leave up to the statutory maximum of five workdays annually
at the rate established in administrative regulations.
The Board requires employees to differentiate the manner in which
state personal leave is used:
NONDISCRETIONARY
1.
Non-discretionary use of leave shall be for the same reasons
and in the same manner as state sick leave accumulated before May 30, 1995. [See DEC(LEGAL)]
Non-discretionary use of leave also includes leave for wellbaby care within the first year after birth, adoption, or placement of a child.
DISCRETIONARY
USE
LIMITATIONS
REQUEST FOR
LEAVE
DURATION OF
LEAVE
2.
Discretionary use of leave is at the individual employee’s discretion, subject to limitations set out below.
The employee shall submit a written request for discretionary use
of state personal leave to the immediate supervisor or designee
three days in advance of the anticipated absence. Discretionary
personal leave shall be granted on a first-come, first-served basis,
with a maximum of ten percent of campus employees in each category permitted to be absent at the same time for discretionary
leave. In deciding whether to approve or deny state personal
leave, the supervisor or designee shall not seek or consider the
reasons for which an employee requests to use leave. The supervisor or designee shall, however, consider the effect of the employee’s absence on the educational program or District oper ations, as well as the availability of substitutes. Use of discretionary
personal leave shall be considered granted unless the principal or
designee notifies the employee to the contrary within 24 48 hours
of receipt of the request.
Discretionary personal leave shall not exceed three consecutive
days., except in extenuating circumstances as determined by the
Superintendent.
LDU 2009.03
DEC(LOCAL)-X
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August 2011
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Waco ISD
161914
LEAVES AND ABSENCES
SCHEDULE
LIMITATIONS
DEC
(LOCAL)
Discretionary leave shall not be allowed on the day before a school
holiday, the day after a school holiday, days scheduled for end-ofsemester or end-of-year exams, days scheduled for statemandated assessments, or professional or staff development days.
Requests for discretionary personal leave outside the schedule limitations stated above must be approved by the Superintendent or
designee.
LOCAL LEAVE
All employees shall earn three five equivalent workdays of paid local sick leave per school year in accordance with administrative
regulations.
Local sick leave shall accumulate to a maximum of 120 equivalent
workdays.
Local leave shall be used according to the terms and conditions
applicable to state sick leave, except as otherwise provided by this
policy.
Local sick leave may also be used for first-year care following the
birth or adoption of an employee’s son or daughter or the placement of a child with the employee for foster care.
SCHOOL
INVOLVEMENT
LEAVE
District employees may request school involvement leave during
working hours for:
1.
Parental involvement; and
2.
Authorized school volunteer purposes.
“School involvement leave” shall be defined as leave used strictly
for participating in parent conferences or in District volunteer programs as approved by the employee’s supervisor.
An employee may use this type of leave for up to eight hours per
year from August through May of each school year. Any school
activity that requires the employee to participate for eight hours in
one day shall not be included under school involvement leave.
School involvement leave shall not be cumulative, shall not accrue
from month to month, and shall be subject to supervisory approval.
SABBATICAL LEAVE
A certified contract employee who has been employed with the District for at least five years, and who wishes to take an unpaid leave
of absence for personal professional development reasons, may
request such leave in writing. If approval of the leave is recommended by the immediate supervisor and approved by the Superintendent, leave may be granted for up to one school year and only
LDU 2009.03
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Waco ISD
161914
LEAVES AND ABSENCES
DEC
(LOCAL)
once within any five-year period. An employee on such leave shall
maintain accrued local sick leave benefits and may continue to participate in the District group health insurance under the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA). [See
CRD]
The employee shall notify the Superintendent in writing of his or
her intent to return to work for the following school year by May 15
of the school year in which the sabbatical leave is taken. An employee returning to the District following the leave of absence shall
be placed in the same position held immediately before the leave.
If, however, the employee fails to notify the Superintendent by
May 15 of his or her intent to return to work the following year, this
agreement shall be terminated and eligibility of the employee to
maintain accrued local sick leave shall also be terminated.
BEREAVEMENT
(FUNERAL) LEAVE
Use of state leave and/or local sick leave for death in the immediate family shall not exceed five workdays per occurrence, subject
to the approval of the District.
FAMILY AND MEDICAL
LEAVE
For purposes of the employee’s entitlement to FMLA, the 12-month
shall be defined as July 1 through June 30.
TWELVE-MONTH
PERIOD
The District shall require employees to use family and medical
leave concurrently with paid leave and with temporary disability
leave if applicable.
COMBINED LEAVE
FOR SPOUSES
If both spouses are employed by the District, the District shall limit
FMLA leave for the birth, adoption, or placement of a child, or to
care for a parent with a serious health condition, to a combined total of 12 weeks. The District shall limit military caregiver leave to a
combined total of 26 weeks. [See DECA(LEGAL)]
INTERMITTENT
LEAVE
The District shall not permit use of intermittent or reduced schedule
FMLA leave for the care of a newborn child or for the adoption or
placement of a child with the employee. [See DECA(LEGAL) for
use of intermittent or reduced schedule leave due to a medical necessity.]
CERTIFICATION OF
LEAVE
If an employee requests leave, the employee shall provide certification, as required by FMLA regulations, of the need for leave.
[See DECA(LEGAL)]
FITNESS-FOR-DUTY
CERTIFICATION
If an employee takes FMLA leave due to the employee’s own serious health condition, the employee shall provide, before resuming
work, a fitness-for-duty certification. If the District will require certification of the employee’s ability to perform essential job functions,
LDU 2009.03
DEC(LOCAL)-X
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August 2011
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Waco ISD
161914
LEAVES AND ABSENCES
DEC
(LOCAL)
the District shall provide a list of essential job functions to the employee with the FMLA designation notice.
END OF SEMESTER
LEAVE
If a teacher takes leave near the end of the semester, the District
may require the teacher to continue leave until the end of the
semester. [See DECA(LEGAL), LEAVE AT THE END OF A SEMESTER]
FAILURE TO
RETURN
If, at the expiration of FMLA leave, the employee is able to return to
work but chooses not to do so, the District may require reimbursement of premiums paid by the District during the leave. [See DECA(LEGAL), RECOVERY OF BENEFIT COST]
TEMPORARY
DISABILITY LEAVE
Any full-time employee whose position requires educator certification by the State Board for Educator Certification or by the District
shall be eligible for temporary disability leave. The maximum
length of temporary disability leave shall be 180 calendar days.
[See DBB(LOCAL) for temporary disability leave placement and
DEC(LEGAL) for reinstatement.]
An employee’s notification of need for extended absence due to
the employee’s own medical condition shall be forwarded to the
Superintendent or designee as a request for temporary disability
leave.
Note:
WORKERS’
COMPENSATION
PAID LEAVE OFFSET
COURT
APPEARANCES
Workers’ compensation is not a form of leave. The
workers’ compensation law does not require the continuation of the District’s contribution to health insurance.
[See CRD(LOCAL) regarding payment of insurance contribution during employee absences.]
An absence due to a work-related injury or illness shall be designated as FMLA leave, temporary disability leave, and/or assault
leave, as applicable. [See CRE]
An employee eligible for workers’ compensation income benefits,
and not on assault leave, may elect in writing to use available partial-day increments of paid leave to make up the difference between the employee’s income benefits and the pre-injury wage.
[See CRE]
Absences due to compliance with valid subpoena or for jury duty
shall be fully compensated by the District and shall not be deducted from the employee’s pay or leave balance.
LDU 2009.03
DEC(LOCAL)-X
ADOPTED:
6 of 6
August 2011
79
RE: X-I. Approve Teacher Appraisers for 2011-2012 School Year
===================================================================
The Board of Trustees approves staff designated to conduct teacher appraisals each
school year. The list of appraisers is attached for Board approval. Additional names
will be presented for approval at a later date as appraisal training is completed.
none
The administration recommends approval of the staff members listed to serve as
teacher appraisers.
80
NEW TO BE APPROVED TEACHER APPRAISERS FOR 2011 - 2012
Armard Anderson
Diana Picazo
Krystal Wilson
8/18/11
81
RE: X-J. Renewal of Group Term Life Insurance Contract with MetLife
===================================================================
The District has offered group term life insurance through MetLife since 2006.
MetLife will continue to offer a $10,000 basic term life and AD&D policy at a rate o
$1.06 per employee per month. This benefit is currently funded by Waco ISD and
offered at no cost to the employee. Employees will continue to have the option to
purchase additional supplemental life insurance.
MetLife is also providing employees with an open enrollment period to voluntarily
increase the amount of their supplemental term life insurance. The guaranteed issue
amount for the supplemental term life insurance will be raised from $50,000 to
$100,000 per employee (see attachment). These voluntary options will be offered to
employees at reasonable and comparable rates.
The basic term life and supplemental term life premium rates are guaranteed not to
increase through December 31, 2012.
The insurance premium cost is included in the 2011-2012 budget.
The Administration recommends the Board of Trustees approve the renewal with
MetLife for group term life insurance effective January 1, 2012. The Administration
also recommends the Board of Trustees approve the continuation of the group term
life insurance premium contribution of $1.06 per employee per month.
82
MetLife Group Term Life Insurance
Proposed Supplemental (Voluntary) Coverage
Plan Year 2012
Term Life and
Optional AD & D Coverage Combined
Monthly Premium
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
100,000
1.96
3.92
5.88
7.84
9.80
11.76
13.72
15.68
17.64
19.60
83
Board of Trustee Meeting Agenda
RE: X-K. Recommendation to Implement Premier Social Security Alternative
Plan for Part-Time, Seasonal and Temporary Employees
===================================================================
In 1990, the Omnibus Budget Reconciliation Act was passed. Government entities
who exercised their Social Security Section 218 exclusion allowance were provided
the option of giving their part-time, seasonal and temporary employees a meaningful,
defined contribution retirement alternative to Social Security.
Waco ISD exercised this option, however elected to continue contributions to Social
Security. Currently, all part-time employees including substitutes, temporary, and
seasonal workers (temporary custodial and cafeteria workers; summer warehouse
workers; stadium workers) contribute 4.2% (will return to 6.2% in January of 2012)
of their pay to social security, with the District matching the contribution. By
exercising the exclusion allowance, Social Security contributions for these employees
(employees not eligible to participate in TRS) and the District would be eliminated,
with the employees instead making a contribution to a defined contribution plan with
a guaranteed return. Medicare contributions of 1.45% would continue.
The Premier Social Security Alternative Plan is structured as an Internal Revenue
Code Section 457 plan. Therefore, there is no 10% penalty assessed if employees
take a distribution of their account balance before age 59½. Administration is
provided by MidAmerica, through First Financial Administrators, Inc. at no cost to
the employee or district.
After-tax 6.2% Social Security contributions are replaced with 7.5% pre-tax employee
contributions (7.5% pre-tax is approximately equivalent to 6.2% after-tax). Earnings
in a pre-tax account accumulate more rapidly since payment of taxes on the
contributions and earnings are deferred. Employees earn market rate of return on
their accounts and are 100% vested in the full account value with no penalty for
withdrawal upon termination from employment.
The Social Security Regulations require that participants in a Social Security
Alternative program always receive 100% of their principal contributions plus
84
interest. Therefore, all contributions are invested in a guaranteed fixed annuity with
AUL, one of the world’s largest financial services institutions. The annuity has a
guaranteed minimum rate of return of 3.5% and credits interest at market rates.
There are no surrender charges or fees to employees if they take a distribution from
their account.
Implementing the Social Security Alternative program for part-time, seasonal and
temporary employees would save the district $65,000 to $70,000 on average per
calendar year. These employees would experience minimal change in their takehome pay and would have access to their contributions and interest upon retirement
or separation from the district.
Administration recommends implementation of the Premier Social Security
Alternative program for all part-time, seasonal and temporary employees (positions
not eligible to contribute to TRS) by executing plan documents and signing fixed
annuity contracts with MidAmerica, effective January 1, 2012.
85
Date: ___August 25, 2011
Contact Person: __Dr. Bonny Cain_
RE: X-L. Approve District Goals for 2011-2012
===================================================================
Attached are final superintendent goals based on Board feedback from
the July 21st and August 18th Board workshops.
That the Board approves the goals for the 2011-2012 school year.
86
87
88
89
90
91
92
93
94
95
Date:
August 25, 2011
RE: X-M. Reallocation of Funding to Hire Systems and Control
Coordinator
=================================================================
The proposed budget for the 2011-12 fiscal year currently has funding for the
position of Internal Auditor. The administration would like to utilize this
budget to fund a Systems and Control Coordinator.
This position would play a key role in the district’s risk management, ensuring
full compliance with regulations, identifying problems, evaluating risk and
devising procedures. While still performing many of the tasks of the Internal
Auditor, the primary function of the position would be to solve organizational
information problems and requirements by analyzing requirements and
designing system controls and protocols.
Job duties of the Systems and Control Coordinator would include:
x determine operational objectives by studying business functions, gathering
information; evaluating output requirements and formats;
x improve
systems by reviewing current practices and designing
modifications, as indicated;
x recommend controls by identifying problems and writing improved
procedures;
x maintain system protocols by writing and updating procedures; and
x provide
references for users by writing and maintaining user
documentation; providing support and training to users.
This position would report to the Superintendent to ensure that the individual
is sufficiently independent of the activities audited and not hampered in their
ability to be objective. Copies of job descriptions for both the current internal
auditor and the proposed systems and control coordinator are attached.
It is anticipated that the funding of this position will result in a financial
savings to the district by reducing costs and increasing revenues due to the
implementation of improved procedures and increased efficiencies.
The administration recommends approval to redirect budgeted fund for an
Internal Auditor to hire the Systems and Control Coordinator, as presented.
96
1350
JOB DESCRIPTION
Job Title:
Internal Auditor
Wage/Hour Status: Exempt
Reports to:
Superintendent and/or Board
of Trustees
Pay Grade/Days:
A04 / 226
Date Revised:
January 2004
Dept./School: Administration Bldg.
Primary Purpose:
Plan, direct, and implement an internal audit program to ensure compliance with
accountability standards, laws, regulations, and policies. Examine the effectiveness of the
district’s system of internal control.
Qualifications:
Education/Certification:
Bachelor’s degree in accounting, management, finance, or business
CPA or CIA or comparable experience
Valid Texas driver’s license (class C)
Meet insurability criteria
Special Knowledge/Skills:
Strong analytical, organizational, communication, and interpersonal skills
Ability to plan and conduct financial and management audits
Knowledge of generally accepted accounting principles
Understanding of TEA FASRG
Ability to implement policy and procedures
Ability to interpret data
Ability to use personal computer to produce required reports
Experience:
Five years auditing experience
Major Responsibilities and Duties
1.
Review the reliability and integrity of financial and operating information and the means used
to identify, measure, and classify such information.
2.
Review departmental records, reports, documentation, and operating procedures to ensure
compliance with federal and state law, State Board of Education rule, local board policy, and
administrative procedures.
3.
Review the economy and efficiency with which resources are employed, identify
opportunities to improve operating performance, and recommend solutions to assist
compliance with district policy, applicable regulatory requirements, generally accepted
accounting principles (GAAP), and sound business practices.
4.
Review the means of safeguarding assets and verify the existence of such assets.
97
Internal Auditor
5.
Review financial operations and programs to ascertain whether results are consistent with
established objectives and goals and whether the operations and programs are being
implemented as planned.
6.
Serve as liaison for and coordinate activities of independent outside auditors and state
agencies.
7.
Perform fieldwork in accordance with the audit process.
8.
Compile, maintain, file, and present all physical and computerized reports, records, and other
documents required.
9.
Comply with policies established by federal and state law, State Board of Education rule, and
local board policy in the area of internal auditing.
10.
Establish goals and objectives for the internal audit department and develop and manage the
department budget.
11.
Perform compliance audits and review on state and federal grants, activity funds,
transportation, food service, and other district programs to assure compliance with applicable
federal and state laws and regulations and board policy.
12.
Perform training for Board and audit/finance committee members and district personnel to
promote understanding of financial information, effective and efficient use of assets and
resources, adherence to policies, laws and regulations and appreciation of internal controls
and their application to the operations.
13.
Comply with all district routines and regulations.
14.
Maintain a positive and effective relationship with supervisors.
15.
Effectively communicate with colleagues.
Supervisory Responsibilities:
None.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain objectivity.
The Waco Independent School District does not discriminate on the basis of race, color, national origin, sex,
disability, or age in its programs, activities, hiring, and employment practices. For inquiries regarding nondiscrimination policies, contact: Director of Human Resources (254-755-9415), Director of Student Services
(254-755-9516) or Director of Special Education (254-755-9430); P.O. Box 27, Waco, Texas, 76703.
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98
XXXX
JOB DESCRIPTION
Job Title:
Systems and Controls Coordinator Wage/Hour Status: Exempt
Reports to:
Superintendent
Dept./School: Administration Building
Pay Grade/Days:
104 / 226
Date Revised:
August 2011
Primary Purpose:
Assess the effectiveness of internal controls, accuracy of financial records and efficiency of
operations by identifying problems, evaluating risk, analyzing requirements and designing
system controls and protocols to ensure full compliance with laws, regulations, standards and
district policies.
Qualifications:
Education/Certification:
Bachelor’s degree in accounting, management, finance, or business
Certified Public Accountant or Certified Internal Auditor, preferred
Valid Texas driver’s license (class C)
Meet insurability criteria
Special Knowledge/Skills:
Strong analytical, organizational, communication, and interpersonal skills
Ability to plan and conduct financial and management audits
Knowledge of generally accepted accounting principles
Understanding of the Texas Education Agency FASRG
Ability to implement policy and procedures
Ability to interpret data
Ability to use personal computer to produce required reports
Experience:
Five years auditing or governmental accounting experience
Major Responsibilities and Duties
1.
Review the reliability and integrity of financial and operating information and the means used
to identify, measure, and classify such information.
2.
Determine operational objectives by studying business functions, gathering information and
evaluating output requirements and formats.
3.
Review financial operations and programs to ascertain whether results are consistent with
established objectives and goals and whether the operations and programs are being
implemented as planned.
4.
Review the economy and efficiency with which resources are employed, identify
opportunities to improve operating performance, and design solutions to ensure compliance
while promoting sound business practices.
5.
Perform compliance audits on grants, activity funds, and other district programs to assure
compliance with applicable federal and state laws and regulations and policy.
99
Internal Auditor
6.
Review departmental records, reports, documentation, and operating procedures to ensure
accuracy and compliance in required state and federal reporting.
7.
Review the means of safeguarding assets and verify the existence of such assets.
8.
Maintain system protocols and provide references for users by writing procedures,
maintaining user documentation and providing support and training.
9.
Comply with all district routines and regulations.
10.
Maintain a positive and effective relationship with supervisor, management and other staff
members.
11.
Effectively communicate with colleagues.
Supervisory Responsibilities:
None.
Working Conditions:
Mental Demands / Physical Demands / Environmental Factors:
Maintain objectivity.
The Waco Independent School District does not discriminate on the basis of race, color, national origin, sex,
disability, or age in its programs, activities, hiring, and employment practices. For inquiries regarding nondiscrimination policies, contact: Director of Human Resources (254-755-9415), Director of Student Services
(254-755-9516) or Director of Special Education (254-755-9430); P.O. Box 27, Waco, Texas, 76703.
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RE: X-N. Reduce District Contribution for Group Health Insurance and
Alternative Health Insurance Flexible Spending Account
===================================================================
As a result of the current budget constraints, Administration is forced to recommend
that the employer contribution toward group health insurance be reduced from
288.18 per month to $259.36 per employee per month.
Administration is also recommending the alternative flexible spending account
benefit that is offered to employees who waive health insurance be reduced from
$1200 per year to $600 per year.
This would be a potential cost avoidance of $784,000.
The proposed district contribution toward the insurance premium cost is included in
the 2011-2012 budget.
Administration recommends that the district contribution for employee health
insurance be reduced by 10 percent - $288.18 per month to $259.36 per month due.
Administration also recommends that the Flexible Spending Health Insurance
Alternative plan be reduced from $100 per month to $50 per month.
101
RE:
Contact Person: Amber George
XI-A. Gifts and Grants to Waco ISD
================================================================
Waco ISD received a grant in the amount of $4,845 from Texas Association of
Public Schools (TAPS). The TAPS 2011 Risk Management Grant funds will be
used for 75 user licenses for online defensive driving training for employees
that drive District vehicles and staff training videos addressing bullying and
sexual harassment. Sue Pfleging, Coordinator of Risk Management, Benefits
and Recruitment, is the Grant Manger
Waco High School’s Athletic Department received an anonymous gift of $5,000
credit to Nike. Nike Athletic Equipment may be purchased with this credit.
Athletic Director, Johanna Denson, is the contact person for the amazing
contribution to our Athletic Department.
None
The administration recommends acceptance of this gift to Waco ISD.
Report of Gifts to Waco ISD
•
The total amount in gifts and grants benefiting the District for the month
of July is $13,683.88.
Respectfully submitted by,
Amber George
Waco ISD, Development & Community Partnerships
102
Development and Community Partnerships
Gifts and Grants
July 2011
DateGift
Name
07/19/2011 David Dial
Organization
Campus
500.00 Waco High
GiftNotes
Waco High Football
500.00
500.00 Waco High
Waco High Football
500.00
500.00 Waco High
Waco High Football
161.70 Stars
6 books at 26.95 each
Donation for Waco High
Football
Water for freshman
academy
Freshman Academy foodsupplies
paint & paint supplies
Cash
500.00
07/19/2011 Mrs. Camille Johnson
Camille Johnson Real
Estate
Southwest Sports
07/19/2011 Southwest Sports
Medicine & Orthopedics Medicine & Orthopedics
07/25/2011 Sam Wyly-Entrepreneur Sam Wyly-Entrepreneur
Item
Service
Total Gifts
161.70
08/10/2011 Bosque Chicken
Bosque Chicken
250.00
250.00 Waco High
08/11/2011 Waco Coca- Cola
Waco Coca- Cola
195.00
195.00 Waco High
08/11/2011 McLennan Community
College
08/15/2011 Columbus Avenue
Baptist Church
McLennan Community
College
Columbus Avenue Baptist
Church
1,000.00
1,000.00 Waco High
7/20/11 Anonymous
TAPS
732.18
732.18 Brook Avenue
5,000.00
Texas Assoc of Publc
Schools
4,845.00
8/17/11
Total Gifts and Services
103
$
Gift for Nike Athletic
Waco High Athletics
5,000.00
Equipment
4,845.00 Human Resources - Admin Defensive Driving, Sexual
Harrassment and Bullying
Training
13,683.88
Date:
August 25, 2011
RE: XI-B. Adoption of the 2011-12 Budget
=================================================================
In accordance with Section 44.002 of the Education Code, the Superintendent has
caused to be prepared a proposed budget covering all estimated revenue and proposed
expenditures of the district for the 2011-12 fiscal year. Under rules adopted by the State
Board of Education, the annual official budget includes the general, food service and debt
service funds. The proposed budget was presented to the Board of Trustees at a
specially-called meeting on August 11, 2011.
The proposed General Fund budget of $112,742,711, National School Breakfast and
Lunch Fund budget of $9,079,645 and Debt Service Fund budget of $16,153,102 are
presented on the attached schedule.
The Budgets were prepared under the following assumptions:
x
ADA estimated at 13,795
x
Local net taxable property values certified at $4,151,340,394
x
Maintenance and Operations Tax Rate of $1.040000/$100 of assessed value
x
Interest and Sinking Tax Rate at $0.320998/$100 of assessed value
No general compensation increase is included in the 2011-12 proposed budget. The
Teacher salary schedule was frozen at 2010-11 levels and employees paid on that
schedule will receive the same salary for the 2011-12 school year. Equity adjustments,
as identified in the TASB salary study, of $87,558 are included, as appropriate.
Adoption of the proposed budget provides funding for operations for fiscal year 2011-12.
The administration recommends consideration and approval of the 2011-12 Official
Budget: General Fund, $112,742,711, National School Breakfast and Lunch Fund,
$9,079,645 and Debt Service Fund, $16,153,102.
104
PROPOSED BUDGET
2011-12
National
School Lunch
Debt
General
& Breakfast
Service
Memorandum
Fund
Fund
Fund
Total
Revenues:
Local and Intermediate Source Revenue
$
State Program Revenue
Federal Program Revenue
Total Revenues
41,514,994
800,530
$ 12,472,375
64,297,913
$
56,500
3,680,727
4,025,335
8,222,615
-
12,247,950
9,079,645
$ 16,153,102
$ 135,070,989
$
$
$ 109,838,242
$
$
$
$
54,787,899
68,035,140
Appropriations:
Instruction
59,078,787
-
-
59,078,787
Instructional Resources and Media Services
Instructional Staff Development and Curriculum
Development
1,068,363
-
-
1,068,363
2,592,599
-
-
2,592,599
Instructional Leadership
2,501,024
-
-
2,501,024
School Leadership
8,452,363
-
-
8,452,363
Guidance, Counseling and Evaluation Svcs
3,025,324
-
-
3,025,324
744,599
-
-
744,599
Health Services
1,100,322
-
-
1,100,322
Student Transportation
2,636,332
-
-
2,636,332
-
8,723,645
-
8,723,645
Extracurricular Activities
3,432,023
-
-
3,432,023
General Administration
3,510,063
-
-
3,510,063
15,193,744
356,000
-
15,549,744
Security and Monitoring Services
1,794,020
-
-
1,794,020
Data Processing Services
2,361,815
-
-
2,361,815
Community Services
658,387
-
-
658,387
Debt Service
971,326
-
15,523,237
16,494,563
-
-
-
-
200,000
-
-
200,000
Social Work Services
Food Services
Plant Maintenance and Operations
Facilities Acquisition and Construction
Payments to Shared Services Arrangement
Payments to Juvenile Justice Alternative Education
Program
Payments to Tax Increment Fund
Other Intergovernmental Charges
Total Appropriations
Excess (Deficiency) of Estimated Revenues Over
Appropriations
-
542,732
629,865
2,898,543
$ 16,153,102
610,210
$ 137,975,458
$
$
(2,904,469)
$
(2,904,469)
$
31,217,133
$
9,079,645
$
$
-
(2,904,469)
-
$
Fund Balance, beginning of year
Fund Balance, end of year
-
610,210
$ 112,742,711
Other Financing Sources/(Uses)
Net Change in Fund Balance
542,732
2,268,678
(2,904,469)
$
30,033,958
$
27,129,489
-
$
-
$
3,090,538
997,107
$
997,107
-
-
3,090,538
34,121,602
Non-spendable Funds:
Inventories
250,000
200,000
-
450,000
-
3,090,538
3,090,538
Restricted Funds:
Retirement of Long-term Debt
-
National School Lunch and Breakfast Program
797,107
797,107
Committed Funds:
Construction
Capital Expenditures for Equipment
1,261,547
1,261,547
485,938
-
-
485,938
98,438
-
-
98,438
200,000
24,833,566
-
-
200,000
24,833,566
Assigned Funds:
Construction
Encumbrances
Unassigned Fund Balance
$
105
$
$
$
Date:
August 25, 2011
RE: XI-C. Resolution Adopting the Tax Rate for the 2011 Tax Year
=================================================================
Annually, the Board of Trustees must determine the property tax rate necessary to
provide sufficient local revenues to fund the adopted budget for the succeeding fiscal
year. The tax rate must be in two parts: (1) an Interest and Sinking Fund (I&S) tax rate
is determined to levy sufficient taxes required to service the interest and principal
requirements for the District’s outstanding bonded debt;
(2) a Maintenance and
Operations (M&O) tax rate is determined to meet the District’s share of the general
operating fund budget. All legal requirements for setting the 2011 tax rate have been
accomplished except for the formal adoption of the resolution establishing the tax rate.
The administration is recommending no increase in the Maintenance and Operations rate
of $1.040000/$100 assessed value and a proposed Interest and Sinking rate of
$0.320998/$100 assessed value for 2011. The 2010 Interest and Sinking rate was
$0.324750/$100 assessed value. The proposed rate is a decrease of $0.003752 from the
prior year. Earnings on investments and State facilities funding will also be utilized in
funding the District’s 2011-12 debt service.
The District may not set the 2011 tax rate above the $1.360998/$100 assessed value
published in the attached public notice. The Resolution to adopt the 2011 tax rates is
also attached.
The proposed tax rate will generate funds for the General Fund and the Debt Service
Fund budgets adopted by the Board of Trustees.
The administration recommends adoption, by resolution, of the proposed 2011 tax rates,
of $1.040000/$100 assessed value for Maintenance and Operations and
$0.320998/$100 assessed value for Interest and Sinking for a total 2011 tax rate of
$1.360998/$100 assessed value.
106
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Waco, Texas
August 25, 2011
A RESOLUTION ADOPTING THE TAX RATE FOR THE 2011 TAX YEAR
BE IT RESOLVED by the Board of Trustees of the Waco Independent School District that:
The tax rate for the 2011 tax year is hereby set and adopted and a tax levied on the taxable property
in the District as follows:
(a)
(b)
For Maintenance and Operations,
For payment of Principal and Interest on
Bonds (Interest and Sinking Fund),
TOTAL TAX RATE FOR 2011,
$ 1.040000 for each $100.00 valuation;
$ 0.320998 for each $100.00 valuation
$ 1.360998 for each $100.00 valuation.
This year’s tax levy to fund maintenance and operations expenditures does not exceed last year’s
maintenance and operations tax levy.
BE IT FURTHER RESOLVED that for the 2011 tax year, each adult is entitled to an exemption of
$15,000.00 of the appraised value of his/her resident homestead. An adult who is disabled or is 65 years of
age or older is entitled to an additional exemption of $10,000.00 of the appraised value of his/her residence
homestead. “Disabled” means under a disability for purposes of payment of disability insurance benefits
under Federal Old-Age, Survivors and Disability Insurance. The exemptions herein made and confirmed are
both the Maintenance and Operations and the Interest and Sinking Fund Rates.
BE IT FURTHER RESOLVED that the appointment of the tax assessor-collector for the County of
McLennan, Texas, as the tax assessor-collector for the Waco Independent School District is hereby ratified
and confirmed. The Secretary of the Board is directed to notify the assessor-collector of the tax rate herein
adopted by transmitting a true and correct copy of this Resolution to the assessor-collector. The assessorcollector is hereby authorized to assess and collect the taxes for the Waco Independent School District at the
above rate and to deposit the proceeds to the account of the District in accordance with law.
The resolution was adopted and passed by the Board of Trustees of the Waco Independent School
District at a public meeting called for that purpose pursuant to statutory notice at the school Administration
Building, 115 S. 5th Street, Waco, Texas, with a quorum of the Board present and voting on this 25th day of
August, 2011.
Pat Atkins, President
Board of Trustees
ATTEST:
Angela Tekell, Secretary
108
RE: XI-D. 2012 Employer Group Health and Prescription Insurance Options
===================================================================
A meeting with Scott & White Health Plan (SCOTT AND WHITE), the District’s current
insurance carrier, was held on August 2, 2011 to discuss the health plan renewal for
the 2011-2012 school year. During the meeting SCOTT AND WHITE indicated a
37%+ increase to the current plan designs beginning January 1, 2012. The increase
is due to high utilization by our employees in the first 6 months of the plan and an
expected increase in utilization for the summer months (June, July, August) as most
employees have medical procedures performed while they are off work. SCOTT AND
WHITE also reviewed historical data from our experience with Blue Cross Blue Shiel d
(BCBS) in 2009 and 2010. While 2009 showed utilization under 100%, 2010
utilization was over 120%. SCOTT AND WHITE was instructed to explore various
plan design changes to allow us some additional plan options at better rates. Scott
and White was also told to consider a possible reduction in the district contribution
for health insurance from $288.18 per month to $259.36 per month due to budget
constraints. Scott and White was told the district would like to continue to offer a
"free" plan option for employees if possible. Scott and White suggested that TRSActive Care may be our best option.
The District’s health insurance utilization has not improved over the past several
years and does not appear to show signs of improvement. With health care reform
laws increasing regulations in 2013 and 2014, even plans with low utilization will
experience increases to their plans and be forced to either increase premiums and
the amount employees pay or change the plan design to put more of the burden on
the employee. The district solicited proposals in 2010 and received only three
qualified proposals from Blue Cross Blue Shield, Scott and White and Humana.
Premiums were up with each carrier and benefits were reduced.
For the upcoming plan year Scott and White proposed a basic plan with a higher
deductible ($5500) and higher copayments. This proposed basic plan would be at a
lower premium than the current (2011) basic plan however, the current basic plan
has a $2500 deductible. The other option that Administration proposed to Waco ISD
employees was the TRS Active Care Plan. Administration presented these options to
Waco ISD employees and solicited feedback through a survey instrument. Results
indicated that more than 60 percent of the employees who responded to the survey
prefer to stay with the current carrier, Scott and White, irrespective of the increased
deductible and copayments. As of Monday, August 22, 2011, the same date the
August 25, 2011 Board of Trustee regular meeting agenda was posted, the District
109
was still awaiting additional renewal offers from Scott and White. If Scott and White’s
renewal is favorable, the district will proceed with the recommendation as presented
below. If Scott and White’s renewal is not favorable, the District will solicit
competitive proposals through a formal RFP and this agenda item will be pulled from
the August 25, 2011 Board agenda.
The recommended district contribution toward the insurance premium cost is
included in the 2011-2012 budget.
A recommendation to decrease the district contribution by 10 percent was presented
under the consent agenda.
Administration recommends approval to renew the group health insurance coverage
and prescription benefit with Scott and White Health Plans effective January 1, 2012.
110
Date: 25 August 2011
RE:
Contact Person: Dr. Jack Henderson
XI-E. Approve 2011-2012 Student Code of Conduct
================================================================
Review of the Student Code of conduct is an annual activity requiring approval
by the Board of Trustees. The Student Code of Conduct committee met on July
27, 2011.
A Model Code of Conduct was provided by Texas Association of School Boards
(TASB) to districts as a guide to follow when updating the Student Code of
Conduct. Following the Model Code of Conduct as a guide, appropriate
sections specific to the local district were incorporated into the model.
The Board was given a copy of the Code at last week’s workshop. As it was
provided for the workshop agenda at the last minute, the attorney was unable
to review it. Since then, the attorney is suggesting many changes and is
correcting errors. Thus, the Board will be sent a final copy electronically as
soon as these changes can be incorporated. I apologize that this occurred.
Please know that a new structured plan with definite timelines is being put into
place so such as this will not happen again.
None at this time.
The Administration recommends approval of the revised 2011-2012 Student
Code of Conduct as presented.
111
Contact Person: Ms. Womack
RE: XII-A. 2011 District and Campus AYP ratings
================================================================
A report will be presented to the Board regarding AYP ratings.
112
Accountability Update
Board of Trustees Meeting
August 11, 2011
113
Two Accountability Systems: Measures
STATE (AEIS)
• Performance
• Completion Rate
Or
• Dropout Rate
114
FEDERAL(AYP)
• Performance
• Participation
• Graduation Rate
Or
• Attendance Rate
Two Accountability Systems: Indicators
FEDERAL(AYP)
STATE (AEIS)
• TAKS-ELA/Reading, Math,
Writing, Science, Social Studies
• TAKS-ELA/Reading, Math,
Science
• Grades 3-8, 9, 10, Exit
•
• Groups-All Students, Hispanic,
African American, White, and
Economically Disadvantaged
• Groups-All Students, Hispanic,
African American, White,
Economically Disadvantaged,
Special Education, and Limited
English Proficient
• ELL Progress
Grades 3-8, 10
• Commended
• Additional Indicator-Completion
Rate or Dropout Rate
115
• Additional IndicatorGraduation Rate or Attendance
Two Accountability Systems: Indicators
STATE (AEIS)
FEDERAL (AYP)
• TAKS
– All tests
• TAKS
– All tests
• TAKS Accommodated
– All tests
• TAKS Accommodated
– All tests
• TAKS Modified
– All tests
• TAKS Modified
– All tests (subject to 2% cap)
• TAKS Alternate
– All tests
• TAKS Alternate
– All tests (subject to 1% cap)
116
Two Accountability Systems: Student Groups
STATE (AEIS)
FEDERAL (AYP)
• All Students category
• All Students category
• Student Groups
– 30 Students AND 10%
OR
– 50 Students
• Student Groups
– 50 Students AND 10%
OR
– 200 Students
117
State System
Federal System
TAKS and TAKS Accommodated:
TAKS,TAKS Accommodated, 2% Proficient
TAKS-Modified, and 1% Proficient TAKSAlternate:
Grades 3-11
Grades 3-8, 10
Reading, Writing, ELA, Math,
Science, Social Studies
Reading, ELA, Math
All Students
African American Students
Hispanic Students
White Students
All Students
African American Students
Hispanic Students
White Students
Students
Students
Special Education Students
Limited English Proficient
Students
118
Two Accountability Systems: Standards
STATE (AEIS)
• Exemplary - 90%
• Recognized – 80%
• Acceptable
FEDERAL(AYP)
• Meets AYP
ELA/Reading – 80%
Math – 75%
ELA/Reading - 70%
Writing, Social Studies - 70%
Math – 65%
Science – 60%
• Unacceptable
119
• Does not meet AYP
120
121
122
123
124
125
126
127
128
Date: __August 25, 2011________
RE:
Contact Person: _Dr. Bonny Cain_
XII-B. Consortium for Learning: WISD Advanced Academics and Baylor
University
===================================================================
Dr. Susan Johnson from Baylor University will present the plan for evaluating
services in GT cluster classrooms grades one through five, explaining the purpose,
procedures and expected outcomes.
129
Date:
August 25, 2011
RE: XII- C. Update on Impact of SB100 on Local Board of Trustee
Elections
=================================================================
As meetings to discuss options and implications of Senate Bill 100, as passed
in the 82nd legislative session, occur with representatives from the McLennan
County Elections Office, the City of Waco, and McLennan Community College,
staff will update the Board of Trustees.
Report only.
The report is presented for information, only.
time.
130
No action is required at this

Agenda PDF

Transcription

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