COUNCIL AGENDA

Transcription

COUNCIL AGENDA

The Corporation of the Town of Ajax
COUNCIL
Tuesday October 15, 2013.
In-Camera at 4:00 p.m. - River Plate Room
Open Meeting at 7:00 p.m. - Council Chambers
Council Chambers, Town Hall
65 Harwood Avenue South
AGENDA
1.
Call To Order
2.
Disclosure of Pecuniary Interest
In-Camera
3.
Authority to Hold a Closed Meeting and Related In-Camera Session
- A matter of advice subject to solicitor-client privilege, including communications necessary for
that purpose [Sec. 239 (2)(f), Municipal Act, 2001, as amended]
3.1
Duffin Creek Water Pollution Control Plant Outfall Environmental Assessment
Open Meeting (7:00 p.m.)
4.
5.
Adoption of Minutes
4.1
In-Camera Meeting September 23, 2013 (circulated separately)
- Any discussion will require an In-Camera Session
4.2
Regular Meeting
September 23, 2013 ..................................................................... 4
Delegation and Presentations / Public Hearings
5.1
Presentation
Ajax Public Library Summer 2012 Writing Contest Winners
- Joel Sutherland, Information Assistant
TD Summer Reading Club Short Story Contest
- JK - Grade 3: "Alien Attack" by Andrew McGuire (Grade 2)
- Grades 4-6: "A Slave's Escape" by Ryan Arff (Grade 5)
- Grades 7-8: "The Bathroom Chronicles" by Misti Worden
(Grade 7)
- Best of Contest: "The Bus Ride Out of Hand" by Anthony
Mercado (Grade 3)
Teens Write! Fiction & Poetry Contest
- Fiction: "Go" by Jenny Gong (Grade 10)
- Poetry: "Illuminated Children" by Alisha Sharma (Grade 12)
5.2
Delegation
Youth Engagement Advisory Committee Update
- Robbie Prochilo, Community Recreation Coordinator - Youth and
Adults
- Tianna Gomes, Youth Engagement Advisory Committee
Member
5.3
Proclamation
Ontario Public Library Week – October 20-26, 2013
- Phill White, Chair of Ajax Library Board
5.4
Proclamation
Local Government Week - October 20-26, 2013
- Sarah Moore, Committee Coordinator
6.
Correspondence ....................................................................................................................... 10
7.
Reports
8.
9.
7.1
Community Affairs & Planning Committee Report
October 7, 2013 ............... 18
7.2
General Government Committee Report
October 10, 2013
(circulated separately)
7.3
Advisory Committee Reports
May and June, 2013 ........ 20
7.4
Departmental Reports
None
7.5
Ajax Public Library Board Update
Fall 2013 .......................... 48
Regional Councillors’ Reports
8.1
Regional Councillor S. Collier ............................................................ circulated separately
8.2
Regional Councillor C. Jordan ........................................................................................ 50
Business Arising From Notice of Motion
9.1
10.
Regional Councillor Jordan - Review of Veridian Corporation and Veridian Connections Inc. Board Structure ........................................................................................................ 58
By-Laws
89-2013
90-2013
91-2013
92-2013
Part Lot Control PLC5/13 Hampstock Developments Inc. .................................. 60
New Council Code of Conduct ............................................................................ 63
Appointment of Law Enforcement Officers - Mobile Support Services ............... 74
Appointment of Law Enforcement Officers - Paragon ......................................... 75
11.
Notice of Motion
12.
Other Business
13.
Question Period
14.
New Business, Notices and Announcements
15.
Confirming By-Law
16.
Adjournment
93-2013
Minutes of the Meeting of the
Council of the Corporation of the Town of Ajax
Held in the Council Chambers of the Town Hall on
Monday, September 23, 2013 at 4:30 p.m.
Present:
Mayor
Regional Councillors
- S. Parish
- S. Collier
- C. Jordan
- M. Crawford
- R. Ashby
- J. Dies
- P. Brown
Councillors
1.
Call to Order
Mayor Parish called the meeting to order at 4:30 p.m. in the River Plate Room.
2.
None
3.
Authority to Hold a Closed Meeting and Related In-Camera Session
Moved by:
P. Brown
Seconded by: S. Jordan
That Council convene In-Camera pursuant to Section 239 (2) (f) of the Municipal Act, 2001,
as amended, to discuss a matter of advice subject to solicitor-client privilege, including
communications necessary for that purpose.
CARRIED
In-Camera (4:32 p.m.)
3.1
Duffin Creek Water Pollution Control Plant Outfall Environmental Assessment
Rise from In-Camera
Moved by:
S. Collier
Seconded by: J. Dies
That Council rise from the In-Camera session. (6.30 p.m.)
CARRIED
4
Town of Ajax Council – September 23, 2013
Recess Motion
Moved by:
M. Crawford
Seconded by: R. Ashby
That Council recess and reconvene in open session at 7 p.m., in the Council Chambers,
for completion of the regular meeting agenda.
CARRIED
Open Meeting (7:00 p.m.)
4.
Adoption of Minutes
Moved by:
R. Ashby
Seconded by: M. Crawford
That the Minutes of the regular meeting of Council held on September 9, 2013 be adopted.
CARRIED
5.
Delegation and Petitions/Public Hearings
5.1
National Seniors Day – October 1, 2013
Lisa Warth, Community Development Coordinator and Reg Lawrance, Ajax Senior, provided
a brief history of National Seniors Day in Canada, and highlighted the many contributions of
Ajax Seniors to the community. Members of Council were thanked for their continued
dedication to serving seniors in Ajax, and were invited to several National Seniors Day
celebrations taking place in the community. On behalf of Council, Mayor Parish proclaimed
October 1st 2013 as National Seniors Day in Ajax.
5.2
Customer Service Week – October 7-11, 2013
Louise Soulliere, Customer Service Coordinator, provided information on upcoming events
and initiatives in recognition of Customer Service Week. It was noted that the events this
year will focus on “internal feedback”. On behalf of Council, Mayor Parish proclaimed
October 7-11th as Customer Service Week in the Town of Ajax.
5.3
Merger Exploration Process - Rouge Valley Health System and The
Scarborough Hospital
Rik Ganderton, President and CEO of Rouge Valley Health System, presented with respect
to the ongoing exploration of a potential merger between the Rouge Valley Health System
and the Scarborough Hospital. It was emphasized that at current, no decision has been
made as to whether or not to merge the hospitals, and that a merger would not result in a
hospital being closed. A review of the benefits and risks of a potential merger between TSH
and RVHS is currently underway. The timelines associated with community consultation and
a final decision on a merger were reviewed.
5
Members of Council made several inquiries related to how a merger could affect patients
and hospital staff. Mr. Ganderton explained that initial changes would be at a management
or governance level, and would likely be unnoticeable and have little to no impact on
patients, within the first 1-2 years. It is possible that various mechanisms for cost
containment including staff reductions may be explored at the Ajax hospital, however, this
will occur regardless of whether or not there is a merger. Mr. Ganderton also emphasized
that the hospital intends to keep pace with growth in Ajax, and that there is a great deal of
room for growth in terms of volume of service. With respect to breadth of service, it was
noted that the Rouge Valley Health System already offers an impressive breadth of services
which will not be reduced as a result of a merger.
Further discussion took place surrounding the various benefits and drawbacks of a merger,
the driving causes behind merger discussions, and the popularity of mergers as a method
for cost containment within other LHINs. The process by which a final decision will be made
was overviewed; it was noted that the final decision rests with the Minister of Health.
Various avenues by which residents can submit their input on this matter were highlighted,
including several ‘telephone town halls’ and other community meetings. Members of Council
and the community were encouraged to visit www.leadingforpatients.ca for further
information and to submit formal comments.
6.
Correspondence
None
7.
Reports
7.1
Community Affairs & Planning Committee Report
Moved by:
P. Brown
Seconded by: J. Dies
That the Community Affairs & Planning Committee Report dated September 16, 2013 be
adopted.
CARRIED
7.2
General Government Committee Report
None
7.3
Advisory Committee Reports
None
6
7.4
Departmental Reports
Item 7.4.2 regarding a Contract Award for Solar Lighting was separated for discussion. D.
Meredith, Director of Operations and Environmental Services, explained the reasons for
soliciting bids via an RFP process versus a simple tender process.
Moved by:
C. Jordan
Seconded by: P. Brown
That the Departmental Reports dated September 23, 2013 be adopted, with the exception
of item 7.4.4 “2014 Meeting Schedule and Committee Chair and Vice-Chair Appointments”.
CARRIED
7.4.4
2014 Meeting Schedule and Committee Chair and Vice-Chair
Appointments
Moved by:
P. Brown
That the meeting schedule contained in Item 7.4.4 be amended to change the
tentative dates for a special Council meeting for Strategic Planning from Dec 10
& 11 to Dec 3 & 4.
CARRIED
Moved by:
J. Dies
That Item 7.4.4 “2014 Meeting Schedule and Committee Chair and Vice-Chair
Appointments” be adopted, as amended
CARRIED
7.5
Ajax Public Library Board Report
None
8.
Regional Councillors’ Reports
Regional Councillors Jordan and Collier reviewed their reports as contained in the agenda
package, highlighting various Regional matters.
Moved by:
R. Ashby
That the Regional Councillor’s Reports dated September 23, 2013 be received for
information.
CARRIED
7
9.
Business Arising from Notice of Motion
None
10.
By-laws
Moved by:
R. Ashby
That By-law numbers 83-2013 to 87-2013 be read a first and second time.
CARRIED
Moved by:
P. Brown
Seconded by: S. Collier
That By-law numbers 83-2013 to 87-2013 be read a third time and passed.
CARRIED
11.
Notice of Motion
None
12.
Other Business
None
13.
Question Period
None
14.
New Business - Notices & Announcements
Councillor Crawford noted an upcoming Community Meeting to be hosted by herself and
Councillor Collier.
15.
Confirming By-Law
Moved by:
J. Dies
Seconded by: S. Collier
That By-law number 88-2013 being a by-law to confirm the proceedings of the Council of
the Corporation of the Town of Ajax at its regular meeting held on September 23, 2013 be
read a first and second time
CARRIED
8
Moved by:
C. Jordan
That By-law number 88-2213 be read a third time and passed.
CARRIED
16.
Adjournment
Moved by:
M. Crawford
Seconded by: R. Ashby
That the September 23, 2013 meeting of the Council of the Town of Ajax be adjourned.
(8:05 p.m.)
CARRIED
______________________________
Mayor
_____________________________
D-Clerk
9
TOWN OF AJAX
REPORT TO COUNCIL
TO:
Mayor and Members of Council
FROM:
M. de Rond, Clerk
DATE:
October 15, 2013
SUBJECT:
Items of Correspondence
The following items of correspondence are attached for Council’s information:
i)
Town of Ajax: Proclamations issued by the Mayor’s Office .................................... 11
ii)
Ministry of Citizenship and Immigration: June Callwood Outstanding
Achievement Award for Voluntarism in Ontario ........................................................ 12
iii)
Region of Durham: 2008-2018 Growth Trends Data ................................................. 13
M. de Rond
Clerk
MdR/lb
10
MEMO
TO:
Mayor and Members of Council
FROM:
Linsey Joseph
DEPARTMENT:
Legislative and Information Services - Legislative Services
SUBJECT:
PROCLAMATIONS ISSUED BY THE MAYOR'S OFFICE
DATE:
October 10, 2013
The following Proclamations have been issued during the month of September 2013.
Name of Person/Group(s)
Title of Proclamation
Date(s) Proclaimed
Lisa Warth TOA
Town of Ajax Fire
TOA Office of the CAO
Cheryl Green
Sarah Moore
Donna Bright
National Seniors’ Day
Fire Prevention Week in Ajax
Customer Service Week
World Diabetes Day
Local Government Week 2013
Ontario Public Library Week
Corrective Services Canada
Restorative Justice Week
October 1, 2013
October 6-12, 2013
October 7-11,2013
November 14, 2013
October 20-26, 2013
October 20-26, 2013
November 17-24,
2013
Linsey Joseph
Legislative & Information Services
/CC
* flag
11
12
The Regional Municipality of Durham
To:
The Planning & Economic Development Committee
From:
Commissioner of Planning and Economic Development
Report No.: 2013-P-63
September 24, 2013
Date:
SUBJECT:
Monitoring of Growth Trends, File: D01-02-01
RECOMMENDATION:
THAT Commissioner’s Report No. 2013-P-63 be received for information.
REPORT:
1.
PURPOSE
1.1
This report is the second biannual report monitoring growth trends in Durham.
It presents historical population and household data for the Region, as well as
the local municipalities for the 2008 to 2013 period, including short-term
forecasts for the 2013 to 2018 period. The data is provided for the end of
May, to correspond with the timing of the Census, and for December calendar
year-end. The population and household information presented in this report
is intended for use in various planning studies and programs, as well as other
Regional and agency initiatives.
2.
HISTORICAL POPULATION AND HOUSEHOLD ESTIMATES
2.1
The population and household estimates, presented in Attachment 1, are
based on:


2.2
Statistics Canada Census information for 2006 and 2011, including an
estimate for net undercoverage 1 , for Census years; and
Canada Mortgage and Housing Corporation (CMHC) monthly housing
completion data for non-Census years.
The semi-annual population estimates presented in Attachment 1, indicate
that the Region’s mid-year annual population growth increased by 7,330
1
Net undercoverage refers to the net population counts that are missed during the Census enumeration
due to persons with no usual residence, incorrect questionnaires, missed dwellings, away from home, etc.
13
Page No. 2
persons from 2012 to 2013, which represents a growth rate of 1.15%.
Comparatively, the annual population growth for the five-year period from
2008-2013 is 1.01%. The trend in overall population growth for Durham is
increasing slightly. This is reflective of the slow recovery that has been
experienced since the economic downturn in 2008-2009.
2.3
The semi-annual household estimates presented in Attachment 1, indicate
that the Region’s mid-year annual household growth increased by 3,080
households from 2012 to 2013, which represents a growth rate of 1.42%.
Comparatively, the annual household growth for the five-year period from
2008-2013 is 1.29%, also reflecting the economic recovery since 2009.
3.
SHORT-TERM GROWTH FORECASTS
3.1
The short-term growth forecasts for population and households (refer to
Attachment 2) are based on housing production estimates provided by the
area municipalities, and an analysis of:



past trends;
anticipated servicing or land constraints; and
estimates of the timing and anticipated annual housing occupancy across
the Region.
The forecasts make no allowances for unpredictable factors such as changes
in economic conditions affecting residential growth (e.g. significant increases
in mortgage rates, building trade strikes, etc.).
3.2
The short-term forecasts indicate that Durham’s current population (May,
2013) is expected to increase from 646,985 to approximately 654,200 by the
middle of 2014, and then grow to approximately 713,600 by the middle of
2018 (refer to Attachment 2). This represents an average annual growth rate
of 2.0% between 2013 and 2018. This forecast assumes an increased rate of
growth in Pickering towards the end of the period, as the Seaton community
develops.
3.3
Similarly, the current number of households in Durham is expected to
increase from 219,660 to approximately 222,730 by the middle of 2014, and
245,480 by the middle of 2018 (refer to Attachment 2). This represents an
average annual growth rate of 2.3% between 2013 and 2018.
14
Page No. 3
4.
CONCLUSION
4.1
Planning & Economic Development Committee and Regional Council will
continue to be kept apprised of emerging population and household data
through regular updates of this information.
4.2
A copy of Commissioner’s Report No. 2013-P-63 will be forwarded to the
Area Municipalities, the Durham Regional Police Services, the Local Health
Integration Network and the School Boards in Durham.
A.L. Georgieff, MCIP, RPP
Commissioner of Planning and Economic Development
Attachments:
1.
2.
Semi-annual Population Estimates, 2008-2013 and Semi
annual Household Estimates, 2008-2013.
Short-term Population Forecast, 2013-2018 and Short-term
Household Forecast, 2013-2018.
15
Attachment 1
Semi-annual Population Estimates, 2008-2013
(May and December)
Population Estimates
Year
Ajax
Clarington
Oshawa
Pickering
Scugog
Uxbridge
Whitby
DURHAM
2008 (Dec)
108,135
12,160
85,670
153,180
92,195
22,700
21,280
123,100
618,415
2009 (May)
109,035
12,095
86,080
153,700
92,615
22,670
21,365
124,310
621,865
(Dec)
110,060
12,010
86,675
154,025
92,700
22,635
21,425
125,070
624,600
2010 (May)
110,740
11,955
86,870
154,340
92,560
22,605
21,430
125,610
626,110
(Dec)
113,005
11,835
87,650
155,435
92,525
22,585
21,475
126,425
630,940
2011 (May)
114,105
11,805
88,025
155,760
92,370
22,555
21,470
127,040
633,130
(Dec)
114,830
11,780
89,030
156,610
92,340
22,510
21,510
128,310
636,915
2012 (May)
115,505
11,760
89,410
156,905
92,880
22,475
21,510
129,205
639,655
(Dec)
117,120
11,730
90,680
157,290
93,955
22,445
21,545
130,145
644,910
2013 (May)
117,835
11,715
90,990
157,650
94,120
22,415
21,540
130,720
646,985
Sources:
Brock
Statistics Canada (Including Annual Demographic Statistics - May 2006 and 2011).
CMHC monthly housing completions data.
Durham Region Planning and Economic Development Department.
Note:
"May" denotes end of May; "Dec" denotes end of December (Year End).
Semi-annual Household Estimates, 2008-2013
(May and December)
Household Estimates
Year
Oshawa
Pickering
Scugog
Uxbridge
Whitby
DURHAM
2008 (Dec)
33,065
4,400
28,755
57,450
28,870
7,965
7,210
39,650
207,365
2009 (May)
(Dec)
33,365
33,715
4,390
4,375
28,950
29,230
57,710
57,920
29,070
29,195
7,965
7,975
7,250
7,285
40,060
40,325
208,755
210,020
2010 (May)
(Dec)
33,945
34,675
4,365
4,335
29,350
29,695
58,105
58,610
29,220
29,310
7,980
7,995
7,300
7,335
40,520
40,805
210,785
212,760
2011 (May)
(Dec)
35,040
35,295
4,335
4,340
29,880
30,305
58,795
59,210
29,330
29,420
8,000
8,005
7,345
7,375
41,020
41,455
213,745
215,410
2012 (May)
(Dec)
35,530
36,065
4,345
4,350
30,490
31,010
59,390
59,625
29,665
30,110
8,005
8,015
7,390
7,420
41,765
42,090
216,580
218,690
36,310
4,355
31,175
59,830
30,235
8,020
7,430
42,295
219,660
2013 (May)
Sources:
Note:
Ajax
Brock
Clarington
Statistics Canada (May 2006 and 2011).
CMHC monthly housing completions data.
Durham Region Planning and Economic Development Department.
"May" denotes end of May; "Dec" denotes end of December (Year End).
16
Attachment 2
Short-term Population Forecast, 2013-2018
(May and December)
Year
Ajax
2013 (Dec)
119,800
Brock
11,700
Clarington
Oshawa
Pickering
Scugog
Uxbridge
Whitby
DURHAM
91,700
158,400
94,400
22,400
21,600
131,600
651,600
2014 (May)
120,500
11,700
92,400
158,900
94,500
22,400
21,600
132,100
654,200
(Dec)
121,700
11,700
93,800
160,000
94,900
22,400
21,600
133,000
659,100
2015 (May)
123,000
11,700
94,600
160,500
95,300
22,300
21,600
133,800
662,800
(Dec)
125,400
11,700
96,000
161,500
96,200
22,300
21,600
135,100
669,800
2016 (May)
126,400
11,600
96,700
162,000
100,400
22,400
21,700
135,900
677,100
(Dec)
128,200
11,600
98,100
163,000
108,000
22,400
21,700
137,400
690,500
2017 (May)
129,300
11,600
98,900
163,500
111,100
22,500
21,700
138,300
696,900
(Dec)
131,200
11,600
100,400
164,500
116,600
22,500
21,700
140,000
708,500
11,600
101,200
165,000
118,200
22,600
21,700
141,000
713,600
2018 (May)
132,400
Source:
Durham Region Planning Department.
Notes:
1. Based on estimates provided by the area municipalities, and an analysis of:
past trends; anticipated servicing or land constraints; and estimates concerning the proposed
Seaton community.
2. The short-term forecasts presented herein are based on the most recently available development
information and a specific methodology suited for short-term forecasts, and may vary from the
longer-term forecasts presented in Regional Official Plan Amendment No. 128.
3. Population forecasts are rounded to the nearest 100.
Short-term Household Forecast, 2013-2018
(May and December)
Year
2013 (Dec)
Ajax
36,960
Brock
4,360
Clarington
Oshawa
Pickering
Scugog
Uxbridge
31,500
60,210
30,430
8,040
7,460
Whitby
42,620
DURHAM
221,570
2014 (May)
37,190
4,370
31,820
60,480
30,550
8,050
7,480
42,800
222,730
(Dec)
37,610
4,380
32,390
60,960
30,770
8,060
7,500
43,120
224,800
2015 (May)
38,050
4,390
32,720
61,230
30,990
8,070
7,520
43,370
226,340
(Dec)
38,820
4,400
33,290
61,710
31,390
8,090
7,550
43,820
229,070
2016 (May)
39,160
4,410
33,620
61,980
32,850
8,110
7,570
44,100
231,800
(Dec)
39,750
4,420
34,210
62,460
35,450
8,160
7,590
44,620
236,660
2017 (May)
40,110
4,430
34,550
62,730
36,540
8,190
7,610
44,940
239,100
(Dec)
40,760
4,440
35,150
63,210
38,490
8,240
7,640
45,520
243,440
41,170
4,450
35,500
63,480
39,120
8,260
7,660
45,840
245,480
2018 (May)
Source:
Durham Region Planning Department.
Notes:
1. Based on estimates provided by the area municipalities, and an analysis of:
past trends; anticipated servicing or land constraints; and estimates concerning the proposed
Seaton community.
2. The short-term forecasts presented herein are based on the most recently available development
information and a specific methodology suited for short-term forecasts, and may vary from the
longer-term forecasts presented in Regional Official Plan Amendment No. 128.
3. Household forecasts are rounded to the nearest 10.
17
TOWN OF AJAX
REPORT OF THE COMMUNITY AFFAIRS AND PLANNING COMMITTEE
For consideration by the Council of the Town of Ajax on October 15, 2013
The Community Affairs and Planning Committee met at 7:00 p.m. on October 7, 2013
Present:
Regional Councillor S. Collier, Chair
Regional Councillor C. Jordan
Councillor M. Crawford
Councillor R. Ashby
Councillor J. Dies
Councillor P. Brown
Mayor Parish
____________________________________________________________________________
1.
Call to Order (7:00 p.m.)
Chair Collier called the meeting to order.
2.
None
3.
Adoption of Minutes
Moved by:
J. Dies
That the Minutes of the Community Affairs and Planning Committee Meeting held on
September 16, 2013 be adopted.
CARRIED
18
Community Affairs & Planning Committee October 7, 2013 ________________________________________________________________________________________ 4.
Public Meetings
4.1
Site Plan Application SP23/12 (144 Rossland Road East) &
Site Plan Application SP24/12 (75 Lake Driveway East)
SCADA Telecommunication Towers
Regional Municipality of Durham
Moved by:
C. Jordan
Seconded by: S. Parish
5.
1.
That Site Plan Application SP23/12, submitted by the Regional Municipality of
Durham, proposing to erect an 18 metre high monopole telecommunication tower
located at 144 Rossland Road East be supported, subject to the proponent
finalizing all required drawings for the installation, to the satisfaction of the Town
of Ajax; and
2.
That Site Plan Application SP24/12, submitted by the Regional Municipality of
Durham, proposing to erect an 8.2 metre high building mounted tri-pole
telecommunication tower located at 75 Lake Driveway East be supported,
subject to the proponent finalizing all required drawings for the installation, to the
satisfaction of the Town of Ajax.
CARRIED
Presentations
None
6.
Reports
None
7.
Adjournment (7:40 p.m.)
Moved by:
M. Crawford
Seconded by: S. Parish
That the October 7, 2013, meeting of the Community Affairs and Planning Committee be
adjourned.
S. Collier, Chair
19
MINUTES
Active Transportation & Trails Advisory Committee
May 23, 2013
River Plate Room, Town Hall
Meeting No. 4
Committee Members:
Regional Councillor Shaun Collier
Reg Lawrance, Co-Chair
Richard Cooke
Stu Logan
Marjorie Middleton
Joanne Nightingale
Ed Russell
Staff:
Ranjit Gill, Senior Transportation Planner
Catherine Bridgeman, Capital Projects Manager
Sarah Moore, Committee Co-ordinator
Guest:
Cheryl Dick, Festivals & Event Assistant
Julianna Petrovich, Traffic Analyst
Erica Warsh, Active Transportation Coordinator
Regrets:
Kim Lendvay, Ute Sack, Katheryne Jackson, Michael Jakubcak
1. Call to Order
Co-Chair Lawrance called the meeting to order at 6:15 p.m.
Mr. Gill introduced Ms. Erica Warsh as the Town’s new Active Transportation Coordinator.
Roundtable introductions were made.
2. Disclosure of Pecuniary Interest
None
3. Approval of Minutes
Moved by:
Seconded by:
S. Collier
M. Jakubcak
That the Minutes of the Active Transportation & Trails Advisory Committee Meeting held on
March 28, 2013 be adopted.
CARRIED
4. Presentations/Discussion Items
20
Active Transportation and Trails Advisory Committee
May 23, 2013
Page 2
4.1
Trailfest 2013
Ms. Cheryl Dick, Festivals & Events Assistant, led discussion relative to the final details for
the June 9, 2013 Trailfest event. The event will include a 30km ride with the Mayor, a 12km
Tour d’Ajax, and a 4km walk along the waterfront trail. For the 2013 event, staff will be
coordinating participant registration and sign-in. Upon sign-in, participants will be given a
coloured wrist band to indicate which activity they are a part of, as well as a t-shirt.
Based on previous event experience, the Committee indicated the need to have the
participant sign-in list in alphabetical order and to perhaps have more volunteers present to
help avoid long lineups. Members also suggested that t-shirts be sorted by size for easier
distribution. It was noted that sign-in for the walk and rides could be coordinated at separate
tables to help alleviate the volume.
Ms. Dick noted that the event will be emceed and the Committee emphasized the need for
scheduled announcements throughout the event. New route signage will be posted along
the ride routes and will include large printed signs on A-frames with the entire route map.
The walk route will highlight the Paradise Beach area improvements.
A bike corral will again be included in the event, and due to past success, will be
incorporated into all future outdoor Town events. Ms. Dick provided a brief overview of the
communications and noted that local business Debbie’s Café will be providing free morning
coffee and tea at the event.
The Committee discussed setting up an information table at the event. Mr. Lawrance
volunteered to lead the walk and Ms. Middleton will sweep. Regional Councillor Collier will
lead the Tour d’Ajax ride and Mr. Logan will sweep. Ms. Dick will sweep the Mayor’s ride.
Members proposed including clearer indication of streets on the ride route maps. A trail
check in advance of the event will ensure that the ride route is safe and clear. Participants
will be entitled to a free BBQ lunch provided by the Ajax Rod and Gun Club. Members
encouraged staff to contact SNAP! Ajax and the News Advertiser to cover the event. The
Committee information booth could be set up near the food area. Ms. Middleton offered to
man the information table with the assistance of other Members.
4.2
2013 Bicycle Facilities
Ms. Julianna Petrovich, Traffic Analyst, presented information relative to upcoming projects
involving cycling facilities. She discussed a traffic calming study being undertaken for
Pickering Beach Road which will include review of bike lanes. Details were provided relative
to a forthcoming public meeting on May 28, 2013, at which information on the study area
and options for improvements would be presented and discussed. A second meeting will be
held in June 2013 to present the proposed design for public feedback.
S. Collier entered the meeting. (6:55 p.m.)
Ms. Petrovich noted that in 2013, sharrows will be installed on Ravenscroft Road, Sherwood
Road and Emperor Crescent. Bike lanes will be painted on Pickering Beach Road. Members
inquired how cyclists are to maneuver roundabouts. Ms. Petrovich indicated that cyclists are
21
May 23, 2013
Page 3
to merge into the single lane of traffic with vehicles or are encouraged to use crosswalks.
She noted that future projects will include installation of cycling network signage and
painting of bike lanes on Williamson Drive West in 2014, and Williamson Drive East in 2015.
Bike lanes will able be added to the Bayly Street boulevard trail between Shoal Point Road
and Halls Road. Halls Road to Seaboard Gate (Whitby) will be reviewed in 2016 as the trail
development will provide for continued connectivity.
Mr. Gill indicated that implementation of the Pedestrian Bicycle Master Plan is moving ahead
of schedule. He noted that as new developments are constructed, developers are
encouraged by the Town to install cycling and trail facilities to assist with connecting the
Town’s active transportation network.
4.3
Active Transportation to Schools Advocacy
The Committee discussed the social and cultural challenges that exist relative to seeing
more students walk or bike to school instead of being driven. Safety and convenience were
identified as two possible factors attributing to resistance. Mr. Gill identified the opportunity
for the Committee to take part in advocating for safe and active routes to schools, as it
aligns with the Committee’s mandate, Community Safety Strategy and Strong
Neighbourhoods Strategy. Discussion with local school boards to identify resources,
promote and implement such a program will be required.
Mr. Gill discussed several pilot programs as best practice examples, including York Region’s
Safe Routes to School Travel Planning program. “Walk to School Wednesday’s” was
another initiative noted that could assist with building comport and confidence in walking or
cycling to school. Including transportation costs and potential savings in communications of
safe routes to school initiatives was noted.
Members agreed that participation in developing and advocating for a Safe Routes to
School initiative should be identified on the work plan.
Moved by:
Seconded by:
E. Russell
R. Cooke
That the Active Transportation & Trails Advisory Committee support the Town’s review and
development of a Safe Routes to School Planning initiative and advocacy program.
CARRIED
4.4
Monthly Trail Walks
Mr. Cooke and Ms. Middleton provided summaries of the April and May monthly walks they
led. Ms. Middleton noted that she had started to solicit interest from participants in a sign-up
to be informed of future events. Members discussed opportunities for targeted
communications beyond the Town’s website and community pages.
Ms. Warsh agreed to look after the email list and to create a formal sign-up sheet to collect
contact information.
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May 23, 2013
Page 4
Ms. Middleton noted that she continues to display posters throughout Town facilities and the
community. Sportcheck and Canadian Tire were identified as additional locations to post
flyers. Ms. Warsh noted that Facebook, Twitter and the Town’s electronic signs may also be
possible avenues for additional communications.
Members were encouraged to participate in monthly hikes even if they were not scheduled
to lead.
5. Standing Items
5.1
Work Plan
The Committee agreed to expand work plan item 4 (Active and Safe Routes to School) to
reflect support for the Town’s review and development of an active/safe routes to school
program. Mr. Gill provided details relative to work plan item 13 (Car Free Day/Bike to Work
Day) noting that Monday May 27, 2013 is Bike to Work Day. He and Ms. Warsh discussed
potential for implementing a car-free day/open-street festival in 2014. Councillor Collier
proposed piloting the imitative with one of the existing Town events.
5.2
Durham Trails Coordinating Committee Update
Mr. Cooke advised that the committee will be meeting in the coming weeks and further
details would be provided following the meeting.
6. Correspondence
None
7. Update from Council
Regional Councillor Collier provided details of Council’s recent visit to the Audley Recreation
Centre, noting the building is fully accessible, will strive for LEED Gold certification and
connects with the Town’s trail system.
Notice of upcoming repaving of a portion of the Waterfront Trail between Harwood Avenue
and Rotary Park was identified for May/June 2013.
8. New Business
8.1
TRCA Sunny Days for Conservation Gala
Mr. Cooke thanked the Town for the opportunity to attend the TRCA Sunny Days for
Conservation Gala on behalf of the Committee. He provided a summary of the event and
encouraged other Members to attend should the opportunity present itself in the future.
8.2
PanAm 2015
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May 23, 2013
Page 5
Mr. Cooke discussed a recent presentation to Council relative to PanAm 2015. He noted
that availability of grant funding opportunities had been identified. Opportunities for active
transportation initiatives such as Trailfest, and possible implementation of a Bixi bike rental
system were discussed. Mr. Cooke identified PanAm 2015 as an opportunity for the Town to
use funding for improvements to active transportation routes to the event venue. Staff
advised that they are participating in several steering committees relative to PanAm and will
bring forward the proposed suggestions as planning progresses.
8.3
Trail Development Update
Co-Chair Lawrance discussed trail development progress in the A9 area in north-west Ajax.
He provided updates relative to the construction of the Shoal Point Road bridge, which will
allow for off-road trail connectivity. It is anticipated that construction could commence as
early as June 2013. Work on the Audley Road trail, south of Bayly Street, was noted.
8.4
Greenwood Conservation Lands Maser Plan Update
Co-Chair Lawrance provided an update on the approval of the Greenwood Conservation
Master Plan. He indicated that the TRCA Board of Directors had approved the Master Plan
and is now awaiting approval from Ajax and Pickering Councils.
8.5
Hike for Hospice
Mr. Cooke reminded Members about the Annual Hike for Hospice, as a great opportunity to
cross-promote active transportation and partner with community groups.
9. Adjournment
Moved by:
Seconded by:
S. Collier
J. Nightingale
That the May 23, 2013 Meeting of the Active Transportation & Trails Advisory Committee be
adjourned (8:15 p.m.).
CARRIED
24
MINUTES
Heritage Advisory Committee
June 5, 2013
Meeting No. 6
Committee Members:
Councillor Joanne Dies
Brian Lampole
Eric Huang
Antonella Inglesi-Grossi
Malcolm MacTaggart, Chair
Beverley Briggs
Staff:
Christy Chrus, Senior Planner
Brenda Kriz, Records Manager & FOI
Sarah Moore, Committee Coordinator
Guests:
Bob Martindale, Community Heritage Ontario
Regrets:
Denise Koh-McLeod, Victoria Shaw
1. Call to Order
Co-Chair MacTaggart called the meeting to order at 6:05 p.m.
None
Moved By:
Seconded By:
B. Lampole
E. Huang
That the May 1, 2013 Meeting Minutes of the Heritage Advisory Committee be approved.
CARRIED
With consent of all Members present, Item 4.3 Draft Pickering Village Community
Improvement Plan was brought forward.
4. Presentation/Discussion
4.3
Draft Pickering Village Community Improvement Plan
Ms. Chrus outlined the draft Pickering Village Community Improvement Plan which is
intended to provide financial incentives for properties located within Pickering Village,
including the proposed Heritage Conservation District area. A public meeting will be held on
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June 5, 2013
Page 2
June 20, 2013 at the Ajax Public Library Main Branch. Ms. Chrus summarized potential
financial incentive programs which may include a façade improvement grant program, sign
grant program, redevelopment (municipal) tax rebate program, planning and development
fees rebate program, development charge exemption/reduction program and/or reduced
parkland dedication program.
Mr. Bob Martindale entered the Meeting. (6:10 p.m.)
Members inquired how draft incentives were developed. Ms. Chrus indicated that she had
reviewed several municipal best practices, communications and consultation theory relative
to community improvement plans. The implementation of a Pickering Village Community
Improvement Plan will be dependent on adoption of the plan by Council and 2014 budget
approval.
4.1
Community Heritage Ontario Update
Mr. Bob Martindale, Community Heritage Ontario (CHO), reviewed the organization’s
mission and his role on the voluntary board of directors. He noted that he is seeking the
Committee’s support to continue as the Town of Ajax/ Ajax Heritage Advisory Committee
representative. Mr. Martindale shared several recent CHO achievements including creation
of a CHO conference website, continued publication of the CHO newsletter, redevelopment
of the CHO website, as well as strengthening relationships with stakeholder groups such as
Ontario Heritage Trust and the Ontario Historical Society.
Goals for the board’s coming year were identified to include development of local
workshops, continued partnerships and establishment of a youth and heritage group. Mr.
Martindale acknowledged the Town’s excellent commitment to heritage as demonstrated
through initiatives such as Doors Open, designation of a Heritage Conservation District, and
participation in community events such as the JAM Festival.
Members posed several questions relative to the structure and composition of the volunteer
CHO board of directors.
Moved By:
Seconded By:
J. Dies
B. Lampole
That Bob Martindale be appointed to the Community Heritage Ontario board of directors on
behalf of the Town of Ajax/Ajax Heritage Advisory Committee for a two year term.
CARRIED
4.2
Duffins Creek Mystery
Mr. Martindale provided details relative to an article included in the agenda package that
references a mysterious rock on the bank of the Duffins Creek, south of Clements Road.
The origin and purpose of the rock is still unknown to this day, however there is speculation
that it may have first been part of a Jesuit altar over 300 years ago.
The Committee expressed interest in pursuing the mystery of the rock and appropriately
locating it. Mr. Martindale was requested to keep the Committee informed of any information
relative to the rock that surfaces.
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June 5, 2013
Page 3
4.4
Drat Pickering Village Heritage Conservation District Plan
Ms. Chrus informed the Committee that the Draft Pickering Village Heritage District will be
presented to the General Government Committee on June 20, 2013.
4.8
Membership Update (& Impact on Pickering Village JAM)
Ms. Moore regretfully informed the Committee of the recent resignation of Mr. Bachmeier
and Ms. McCulloch. As a result, Ms. Chrus noted that she is looking for a replacement to
represent the Committee on the Heritage Conservation District Community Advisory
Committee.
Moved By:
Seconded By:
E. Huang
B. Briggs
That Brian Lampole be appointed to represent the Heritage Advisory Committee on the
Pickering Village Heritage Conservation District Community Advisory Committee.
CARRIED
Members discussed participation at the JAM Festival in lieu of recent member resignation.
Mr. Huang volunteered to cover Mr. Bachemier’s shift and pick up the display materials.
4.5
Markham Heritage Estates Subdivision
Ms. Chrus delivered a presentation relative to a heritage estate subdivision that acts as a
“last resort” for relocation of heritage homes. The site includes 42 lots, of which only nine
remain vacant. The houses located within the subdivision range from construction in the
1800s-1910.
Heritage property owners pay for the relocation costs to move their house to the subdivision
and relocated it on a lot purchased below market value.
Ms. Chrus advised that each building within the subdivision is designated under Part IV of
the Ontario Heritage Act. The subdivision also has its own separate zoning by-law and
certain aspects of the property aesthetics must be maintained (detached garage, cedar
shake roofing, and natural/native plant species). The houses in the surrounding community
development have been regulated to maintain that they are not built beyond the height of
the heritage homes.
Ms. Chrus identified the area as a trendy community with homes now selling for over $1
million. Members inquired whether the homeowners’ subdivision has its own community
development association. The Committee discussed this idea as an example of good
planning, just as are adaptive ways to reuse designated buildings for a new purpose (Old
Post Inn and the McKay House).
4.6
Jonathan Harwood Talk – Event opportunity June 2014
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June 5, 2013
Page 4
Ms. Kriz provided an update relative to the donation of Sir Henry Harwood’s uniform. She
noted that the uniform to be received will be his daily uniform which he wore up until his
retirement in 1945. The uniform will be put on permanent display at Town Hall and Ms. Kriz
noted that the mannequin and display case have been ordered.
Details were also provided relative to Mr. Jonathan Harwood’s visit to Ajax in June 2014. Mr.
Harwood has prepared a one-hour lecture on the Battle of the River Plate, events leading up
to the war and the lasting legacy. He has expressed interest in participating in a public event
that could possibly be held to coincide with the official unveiling of the uniform display.
Ms. Kriz expressed interest in involving local students to take part in such an event;
however the proposed date in June conflicts with exam periods. The Committee discussed
the proposed June 14, 2014 event opportunity and details such as possible venues such as
Council Chambers or the St. Francis Centre. The event could include heritage displays and
invitations to community groups such as local high schools, the Legion and cadet groups.
B. Lampole exited the Meeting. (7:30 p.m.)
Ms. Kriz agreed to contact Mr. Harwood to determine whether he is available for more than
one presentation, which could allow for multiple sittings, depending on the interest received.
4.7
Lax Family Visit – June 2013
Ms. Kriz summarized a recent visit to Ajax by members of the Lax family, relatives of River
Plate veteran, William Lax.
5.
Correspondence
None
6.
Update from Council
Councillor Dies provided details for several upcoming community events including the
Pickering Village JAM Festival, ARC Grand Opening, Trailfest and Home Week. She
inquired whether members of the Active Transportation & Trails Advisory Committee may be
interested in participating in the search and origin of the mysterious rock on the shore of
Duffins Creek.
7.
Standing Items
7.1
Work Plan
This item was not discussed in detail.
7.2
Heritage Register Evaluation (Ontario Reg. 9/06)
28
June 5, 2013
Page 5
8.
New Business
8.1
Pickering Public School Plaque Unveiling Update
Ms. Chrus confirmed that the Pickering Public School Plaque unveiling is scheduled for
Saturday, September 7, 2013 at 11:00 a.m. and will be followed by a reception at the Village
Community Centre. The locates for the proposed plaque site have been completed and the
plaque has been ordered. Ms. Chrus mentioned that the Request for Quotation for the
Heritage Designation Report will go out in early June.
8.2
Pictorial History Book Update
Ms. Kriz indicated that the Request for Proposal for an editor for the Pictorial History Book
had not received any interest or bids, therefore opportunities to single-source an editor are
being investigated. Mr. Huang noted that he may be able to provide contacts for editors to
be considered.
9.
Adjournment
Moved By:
Seconded By:
J. Dies
E. Huang
That the June 5, 2013 Meeting of the Heritage Advisory Committee be adjourned. (8:00
p.m.)
CARRIED
29
MINUTES
Recreation & Culture Advisory Committee
June 12, 2013
Meeting No.6
Committee Members:
Councillor Marilyn Crawford
Jessica Black
Jennifer Brown
Paula Greaves
Jeremy de Mel, Co-Chair
Shirley Merith
Kristie Pratt
Baldish Toor
Chantel Escoffery
Staff:
Joanne Wood, Manager – Neighbourhood Programs and Active
Living
Guests:
Robert Gruber, Manager – Community & Cultural Development
Cayla Da Silva, Community Development Coordinator
Kevin Smith, Active Living Coordinator
Laiba Fatima, Youth Engagement Advisory Committee Member
Regrets:
Nicole Barrett, Gilbert Estridge
1. Call to Order
Co-Chair de Mel called the meeting to order at 6:00 p.m.
None
Moved by:
Seconded by:
K. Pratt
P. Greaves
That the Minutes of the Recreation & Culture Advisory Committee Meeting held on May 8,
2013 be adopted.
CARRIED
30
June 12, 2013
Page 2
With consent of all Members present, Item 4.2 Sports & Physical Activity Strategy Update
was brought forward.
4.2
Sports & Physical Activity Strategy Update
Mr. Kevin Smith, Active Living Coordinator, provided a summary of recent and ongoing
initiatives implemented from the Sports & Physical Activity Strategy. He discussed several
community activities and programs promoting an active lifestyle, including availability of
snowshoes from the Town, the “I Can…” challenge, the “Ajax is Walking” program, the
“Grade 5 Action Pass” program, and “Run Ajax” the annual waterfront marathon.
Mr. Smith discussed community partnership programs such as development of a cardiac
rehabilitation walking program and Safe Routes to School initiative. Participation in events
such as the annual Health Expo, 50+ Lifestyle show, community “Fit for Heart” event, as well
as cross promotion of additional physical activity resources throughout the region that assist
with the Town’s community outreach.
Members posed several questions relative to the Town’s snowshoe program, participation in
and eligibility for the “Grade 5 Action Pass” program, location of community partnership
programs at the Ajax Community Centre, and general communications strategies for the
physical activity programs and opportunities discussed.
Mr. Smith distributed promotional I Can…Get Active mini Frisbees to Members.
4.1
Youth Week 2013/Youth Engagement Advisory Committee Update
Ms. Laiba Fatima, Youth Engagement Advisory Committee Member, reviewed recent
activities coordinated by the YEAC including Youth Week and Encourage Me Ajax Day. She
noted that participation in afterschool youth programming at J. Clarke Richardson
Collegiate/Notre Dame Catholic High School continues to rise. She noted that the Audley
Recreation Centre will include a new youth space. Ms. Fatima discussed the Encourage Me
Ajax program that resulted in selection of 20 community youth ambassadors. During
Encourage Me Ajax Day, a community mural was created by youth to be sent to a school in
Kenya, Africa.
Ms. Fatima provided a summary of future YEAC activities to come and shared the design for
the YEAC member t-shirt. Members commended the YEAC on their accomplishments and
thanked Ms. Fatima for her update.
4.3
Connecting Neighbours Portal
Mr. Robert Gruber, Manager of Community and Cultural Development, introduced Ms. Cayla
Da Silva as the Town’s new Community Development Coordinator. provided an overview of
the Connecting Neighbours website which provides residents with various resources to
assist with connecting neighbours and communities.
Mr. Gruber noted that the development of the Strong Neighbourhood Strategy provides the
opportunity to review the portal to ensure it is a useful to for the community.
31
June 12, 2013
Page 3
The committee posed question relative to the neighbourhood activity kit and communication
of its availability. The portal was identified to be too formal and suggestions were made to
simplify the language and layout.
Members proposed adding features to the portal to include elements such as videos,
examples of existing neighbourhood activities to encourage others to take initiative, online
fillable forms, inclusion of the Taste of Ajax listing, a monthly blog to be written by various
community neighbourhood ambassadors, as well as an interactive map or postal code
search in order to identify one’s neighbourhood catchment area. Community awareness and
communication of the portal was also discussed. Members were encouraged to send any
further suggestions to Mr. Gruber through Ms. Moore.
5. Standing Items
5.1
2013 Work Plan
5.2
Recreation & Culture Departmental Update
Ms. Wood provided details relative to several forthcoming events including the two-year Pan
Am Countdown Baseball/Softball Showcase, opening on=f the Memorial outdoor pool and
Canada Day Celebration. The release date for the Fall Parks and Recreation Guide was
shared.
Members inquired about attendance at the June 8, 2013 Audley Recreation Centre Grand
Opening. Ms. Wood noted the event was well attended. Ms. Moore thanked those Members
who participated as volunteers.
6. Correspondence
M.s Greaves shared information relative to a discussion held with a local CIBC contact
regarding community sponsorship opportunities.
Councillor Crawford discussed the recent Trailfest event and Pickering Village JAM Festival.
She provided a summary of a recent presentation to Council relative to Metrolinx funding
and requested a copy be circulated to the Committee. An update on Fair Representation for
Regional Council was shared. Recent changes to the Road Occupancy/Road Closure Bylaw were noted.
8. New Business
8.1
Monthly Walk Information
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June 12, 2013
Page 4
Ms. Brown requested that information relative to the Active Transportation Advisory
Committee monthly walks be circulated to the Committee.
9. Adjournment
Moved by:
Seconded by:
K. Pratt
J. Brown
That the June 12, 2013 Meeting of the Recreation & Culture Advisory Committee be
adjourned (8:00 p.m.).
CARRIED
33
MINUTES
Accessibility Advisory Committee
June 19, 2013
Meeting No.6
Committee Members:
Councillor Pat Brown
Marcia Bowen
Barb Dowds
Donna Mullings
Vincent Plouffe, Co-Chair
Kathreen Smith Co-Chair
Michel St-Arneault
Staff:
Guests:
Laura Tegelberg, Community Recreation Coordinator
Ranil Fernando, Capital Projects Coordinator
Juliana Petrovich, Traffic Analyst
Regrets:
Sepelene Deonarine, Camille Gooden, Julia Stevenson
1.
Call to Order
Co-Chair Plouffe called the meeting to order at 6:00 p.m.
2.
None
3.
Approval of Minutes
Moved by:
Seconded by:
B. Dowds
M. St - Arneault
That the Minutes of the Accessibility Advisory Committee Meeting held on May 15, 2013, be
adopted.
CARRIED
4.
Presentation/Discussion Items
4.1
Recreation & Culture Inclusion Services Overview & Updates
Ms. Laura Tegelberg, Community Recreation Coordinator, presented information about the
inclusion services and assistance provided for recreation programming in the form of
enhanced staffing and adaptive equipment.
34
Members posed several questions relative to staff accessibility training for accommodations,
as well as feedback received from parents. Discussion took place around the possibility of
offering public swim times specifically allocated to parents and children with disabilities, to
provide for a quieter, lower-ratio swim environment.
With respect to the 2013 summer programming season, information was provided with
respect to enhanced staffing, community outreach opportunities, and improved service
through additional staff training and effective volunteer management.
Committee members acknowledged that the training received by youth staff is an excellent
mechanism for accessibility public education and awareness that will carry forward with
them in their future endeavors.
4.2
Pickering Beach Road Traffic Calming: Emperor Street Pedestrian Crossing
Mr. Ranil Fernando, Capital Projects Manager and Ms. Julianna Petrovich, Traffic Analyst
presented an overview of traffic calming elements to be implemented on Pickering Beach
Road, including modifications to pedestrian crossings at Emperor Street. Installation of
bump-outs and hatched bike lanes are proposed to reduce driver speed.
Staff and the Committee discussed improvements to roundabouts in order to provide
increased driver awareness. Elements such as pavement markings, reflectors around the
skirt of the roundabout and medians, physical extension of the median, as well as signage
which will include a flashing yellow beacon to indicate the presence of a roundabout were
highlighted
Committee members provided the following feedback:
• ramp and curb cut access at pedestrian crossings should be colour identified and
aligned with the path of travel in order for mobility devices to negotiate directional
turns at a 90°angle.
• concerns relative to accessibility barriers for pedestrians when crossing roundabouts
• emphasized the need for improved, additional, larger, beaconized signage identifying
roundabouts to drivers and pedestrians through the retrofit process.
4.3
ARC Event Summary/Debrief
Ms. Moore thanked Ms. Bowen, Ms. Smith, Ms. Mullings and Ms. Stevenson for their
participation with the Accessibility Awareness booth at the Audley Recreation Centre Grand
Opening Event. The booth was identified as a successful initiative, and over 100 individual
demonstrations of visual impairment simulation were provided. The Committee expressed
interest in continuing to participate in public awareness/education opportunities at Town
events.
Ms. Moore shared a slide show including several photos from recent AAC initiatives and
activities such as the ARC Grand Opening Celebration, Toronto Accessibility Advisory
Committee Forum, and National Access Awareness Week Proclamation.
4.4
Toronto Accessibility Advisory Committee Forum Summary
35
Those Members who attended the Toronto Accessibility Advisory Committee Forum
provided details of the event. It was noted that two resource documents obtained at the
Forum would be circulated to the Committee:, a Guide to Conducting Accessible Public
Meetings and a Guide to Accessible Public Engagement.
4.5
Regional AAC Chairs Group Update
Ms. Smith provided a summary of discussion from the June Regional AAC Chairs Group
Meeting. She provided details of the annual Joint AAC Forum, which will be held September
24, 2013 at the Region. Members discussed interest in a nomination for the Regional
Accessibility Award and inquired about eligibility requirements.
Moved by:
Seconded by:
P. Brown
M. Bowen
That Kathreen Smith be nominated for the 2013 Regional Accessibility Award.
CARRIED
4.6
Possible Committee Initiative
In the interest of time, this item was deferred to the September 18, 2013 Meeting.
4.7
Website Updates
Ms. Moore identified the intent to update the content on the Accessible Ajax pages of the
Town’s website. Members were encouraged to take time to review the current content and
propose ideas for changes and updates. Additionally, she identified plans to develop an
accessibility resources repository for staff on the internal network. Feedback was sought
from Members as to relevant content, links and documents to include.
4.8
Regional Accessibility Award Nomination
This item was discussed during Item 4.5.
5.
Standing Items
5.1
2013 Work Plan
Ms. Moore reviewed minor updates to the work plan included completion of initiatives and
time line updates.
5.2
Site Plan Application Review
Members requested that information relative to site plan applications be circulated via email
for review and comment.
36
6.
Correspondence
6.1
Notice of Completion of the Church Street EA
With consent of all Members present, the item of correspondence identified on the June 19,
2013 Meeting agenda was received for information.
7.
Update from Council
Councillor Brown provided an update on Council’s approval of establishing a Heritage
Conservation District in Pickering Village. She discussed information relative to fundraising
initiatives in support of a Bomb Girls D.I.L Monument in Pat Bayly Square.
8.
New Business
8.1
Upcoming AAC Chairs Group Meeting
Ms. Smith indicated that she will be absent from the August 7, 2013 Regional AAC Chairs
Group meeting and inquired whether any other Member would be interested in attending on
the Committee’s behalf.
9.
Adjournment
Moved by:
Seconded by:
B. Dowds
M. St-Arneault
That the June 19, 2013 meeting of the Accessibility Advisory Committee be adjourned (8:10
p.m.).
CARRIED
37
MINUTES
Youth Engagement Advisory Committee
June 19, 2013
Large Board Room, Ajax Community Centre
Meeting No. 31
Committee Members:
E. Harrison
E. McConnach
B. Sinnott
H. Hosking
Regrets:
A. Gomes
E. Halls
A. Karalasingam
T. Gomes
L. Fatima
M. Aref
R. Sinnott
1.
Call to Order
Chair R. Prochilo called the meeting to order at 6:40 p.m.
With consent of all Members present, the meeting proceeded without quorum
2.
None
3.
Approval of Minutes
With consent of all Members present the regular minutes of the Youth Engagement Advisory
Committee held on May 8, 2013 were approved.
4.
4.1
Councilor Joanne Dies – Saving the Ajax Water Front
Councilor Dies gave a presentation on the Ajax Water Front and the issue with the Sewage
Plant. Councillor Dies and committee members Pickering Ajax Citizens Together Protecting
Our Water (PACT POW) are looking to spread awareness and campaign to protect the
water front.
38
Youth Engagement Advisory Committee
June 19, 2013
Page 2
Youth are encourage to support this campaign by taking part in the May Day Rally on
August 17th which will include guest speaker Elizabeth May (Green Party Leader). More
information can be found on the Towns website www.ajax.ca.
4.2
New Term & Project Ideas
Committee members discussed the term that was, any new project ideas for the next term.
New members will be interviewed the week of June 24, 2013.
Members will complete the work plan up to December and new members will move forward
with a 2014 work plan. Current projects for the fall include a Youth Survey (as part of the
Recreation & Culture Master Plan).
6.
Update from Council
None
7.
New Business
None
8.
Adjournment
With consent of all Members present, the June 19, 2013 meeting of the Youth Engagement
Advisory Committee was adjourned (7:30 p.m.)
39
MINUTES
Diversity & Community Engagement
Advisory Committee
June 26, 2013
Meeting No. 6
Committee Members:
Councillor Renrick Ashby (exited at 8:00 p.m.)
Denise Burnett (entered 7:00 p.m.)
Lee Harrison, Chair
Jennifer Hirlehey
Roxanne Horwitz (entered 7:00 p.m.)
Glenda Jones
Mohamed Karatella
Judy Paty (entered 7:00 p.m.)
Staff:
David Forget, Manager, Quality Service & Special Projects
Cayla Da Silva, Community Development Coordinator
Guests:
Tracey Vaughan-Barrett, Director of Recreation & Culture
Robert Gruber, Manager of Community & Cultural Development
Regrets:
Natasha Prasad, Sobia Ahmad, Regional Councillor Colleen
Jordan, Deborah Thompson, Bernadette Santiago
1.
Call to Order
Co-Chair Harrison called the meeting to order at 6:45 p.m.
With consent of all Members present the Meeting proceeded without quorum and approval
of the Minutes was deferred.
2.
None
4.
4.1
Social Infrastructure Fund
Ms. Tracey Vaughan-Barrett, Director of Recreation and Culture, presented introductory
information relative to the Social Infrastructure Fund. The fund will build on existing levels of
service and/or create additional capacity in the community to address areas of
demonstrated need, by providing community groups and agencies the opportunity to apply
for project funding. Eligibility and fund criteria as well as the application and evaluation
process were discussed.
40
Diversity & Community Engagement Advisory Committee
June 26, 2013
Page 2
The process time line for the Fund will include the opportunity for several advisory
committees to review and provide feedback on project applications. Ms. Vaughan-Barrett
noted that the Social Infrastructure Fund also aligns with the Strong Neighbourhood
Strategy, as it will assist neighbourhood groups in creating capacity at the local level.
Ms. Burnett, Ms. Paty and Ms. Horwitz entered the meeting (7 p.m.).
Discussion took place surrounding the timing of committee’s review of submitted
applications, and the ability of the committee to influence the final selection of initiatives.
Questions were posed relative to communication of availability of the Fund, funding
allocation over the first three years of the project, as well as the process for
community/neighbourhood groups to apply for funding for local community events.
3. Approval of the Minutes
3.1
April 24, 2013 Minutes
Concerns and offence were identified regarding wording of the April 24, 2013 minutes
discussion of Item 8.2 Future Guest Speakers. The Committee participated in an in-depth
discussion on the meeting conversation that took place. For the benefit of those members
who were absent, details of the conversation were clarified at length.
Ms. Moore encouraged Members to provide feedback if the minutes did not accurately
reflect the nature of the conversation that took place. The importance of having a quorum of
members in attendance at meetings was emphasized.
Councillor Ashby exited the Meeting (8:00 p.m.).
The Committee reviewed the intent of the conversation held on April 24, 2013 relative to
inviting cultural/faith based community organizations to present to the Committee. Members
came to a consensus that no offence or mal intent had been intended by the discussion on
April 24, 2013.
Moved by:
Seconded by:
G. Jones
D. Burnett
That the second paragraph of Section 8.2 Future Guest Speakers of the April 24, 2013
Meeting Minutes be amended to remove the first sentence, and;
That the second sentence be revised to read ‘…indicated that it may be appropriate for the
Committee to attend an event hosted by the Muslim community to offer support and to
learn more about their culture.’
CARRIED
Moved by:
J. Paty
Seconded by:
D. Burnett
That the Minutes of the Diversity & Community Engagement Advisory Committee Meeting
held on April 24, 2013, be adopted as amended.
41
June 26, 2013
Page 3
CARRIED
Members were encouraged to maintain objectivity during discussions and to be mindful of
connotation, context and perceptions during conversations that may be open to
misinterpretation. It was requested that Members forward suggestions for future guest
presenters to Co-Chair Harrison
3.2
May 22, 2013 Minutes
Moved by:
Seconded by:
J. Hirlehey
D. Burnett
That the Minutes of the Accessibility Advisory Committee Meeting held on May 15, 2013, be
adopted.
CARRIED
4.2
DRAFT Advisory Committee Questionnaire
Ms. Moore noted that a review of the advisory committees’ structure and appointment
process will be undertaken over the summer. A draft questionnaire was presented, intended
for current members to complete in order to obtain qualitative performance measures of the
advisory committees, in relation to recruitment, composition and value.
Members noted the importance in conducting the proposed survey and briefly discussed
additional questions for inclusion.
Ms. Burnett exited the Meeting (8:30 p.m.) and quorum was lost.
Members discussed the importance of increasing the profile of the Committee both internally
(with staff) and externally (in the community). In the interest of time, Members were
encouraged to provide additional feedback to Ms. Moore via email.
5.
Standing Items
5.1
Work Plan
Mr. Forget reviewed several new updates and additions to the Committee work plan
included in the agenda package.
6.
Correspondence
None
7.
Update from Council
42
June 26, 2013
Page 4
None
8.
New Business
8.1 Community Events
Details were shared relative to several forthcoming community summer events including a
Durham Caribbean Picnic, as well as Canada Day celebrations.
9.
Adjournment
With consent of all Members present, the June 26, 2013 Meeting of the Diversity &
community Engagement Advisory Committee was adjourned at 8:45 p.m.
43
MINUTES
Active Transportation & Trails Advisory Committee
June 27, 2013
Meeting No. 5
Committee Members:
Richard Cooke
Reg Lawrance
Kim Lendvay
Stu Logan
Joanne Nightingale
Ute Sack
Staff:
Erica Warsh, Active Transportation Coordinator
Sarah Moore, Committee Co-ordinator
Regrets:
Regional Councillor Shaun Collier, Michael Jakubcak, Marjorie
Middleton, Catherine Bridgeman
1. Call to Order
Co-Chair Lendvay called the meeting to order at 6:30 p.m.
None
Moved by:
Seconded by:
R. Lawrance
S. Logan
That the Minutes of the Active Transportation & Trails Advisory Committee Meeting held on
May 23, 2013 be adopted.
CARRIED
4.1
Trailfest 2013 Debrief
Mr. Lawrance and Mr. Cooke screened a video created to summarize the 2013 Trailfest
event. Ms. Warsh presented results of a follow-up survey that she conducted with event
participants. The majority of respondents found the length of the two rides and walk to be
favorable and positive feedback was received relative to the bike corral and entertainment.
Suggestions for improvement in the 2014 event included responses such as having the
44
June 27, 2013
Page 2
emcee explain the rules of the road, requiring all cyclists to wear helmets, improving the
sound system, starting the longer ride first before the family ride, separating the cycling and
walking routes for safety reasons, and to break up the walking participants into smaller
groups. A copy of the survey results was shared with Ms. Stacy Toole, Festivals & Events
Coordinator.
Ms. Warsh shared a video filmed by a participant in the Mayor’s ride via helmet camera.
Members encouraged adding both videos screened to the Town’s YouTube channel and
proposed that a follow-up article in the News Advertiser could highlight the event’s success.
4.2
Sharrow Information Campaign
Details were discussed regarding a proposed communication/education campaign relative to
sharrows. Ms. Warsh presented a door hanger that will be distributed to residents in the
areas where sharrows are painted in order to reinforce the notion that cyclists and motorists
have equal rights to use the road. Information will also be advertised in the News Advertiser
Community Pages, Ajax Today, online and through social media. The campaign will be
presented to the General Government Committee for approval on July 4, 2013.
Members commented on the visual impact of the door hanger and agreed that it will be an
effective educational tool.
Moved by:
Seconded by:
U. Sack
J. Nightingale
That the Town of Ajax ‘Sharrow the Road’ information campaign be endorsed.
4.3
CARRIED
Active Transportation Website Content
Ms. Warsh reviewed updated content and formatting for several online web pages relating to
active transportation and trails on the Town’s website. She identified several new features to
be added including trails etiquette and information on Ajax as a bike-friendly community.
Members proposed suggestions for additional resources and documents to post and
commended Ms. Warsh on her efforts.
4.4
Monthly Trail Walks Update
Ms. Nightingale provided an overview of the June 22, 2013 moonlight walk, noting low
attendance as a result of inclement weather.
Ms. Warsh noted that communications for the July 6, 2013 walk had been forwarded for
inclusion in the News Advertiser Community Pages, as well as for display on Town facility
T.V.s. Members enquired whether notice of the monthly walks could be included on the
Town’s portable signage as well.
4.5
ARC Grand Opening Participation Summary
45
June 27, 2013
Page 3
Members who participated as event volunteers and those who set up the Active
Transportation information booth at the Audley Recreation Centre grand opening event
shared a summary of the event noting it to be attended by thousands of participants. Great
interest from the public in the Trailfest event and the committee’s new active transportation
& trails mailing list was demonstrated.
4.6
Election of Committee Co-Chairs: September 2013 – June 2014
Ms. Moore, Mr. Lawrance and Co-Chair Lendvay reviewed the role of the Committee Chair.
Interest from Members was solicited in relation to rotating the Co-Chair roles for the
remainder of the term.
Moved by:
Seconded by:
R. Cooke
S. Logan
That Marjorie Middleton and Joanne Nightingale be appointed Committee Co-Chairs
effective September 2013 until the remainder of the term.
CARRIED
4.7
TransCanada Trail Concept Plan for Greenwood Conservation Lands
Mr. Lawrance circulated copies of the TransCanada Trail Concept Plan for the Greenwood
Conservation Lands site and discussed several restoration elements including realignment
of trail staircases, trail realignment and construction of accessible viewing and fishing
platforms.
5. Standing Items
5.1
Work Plan
The Committee reviewed several completions and revisions to the work plan. Ms. Warsh
provided an update on the development of an Active & Safe Routes to School pilot project
proposed for Southwood Park Public School.
5.2
Durham Trails Coordinating Committee Update
Mr. Cooke provided a summary of the recent Durham Trails Coordinating Committee noting
an anticipated review of the new Regional Trails website in September. He provided details
relative to an invitation for the Committee to present information on the Ajax Trail system to
the DTCC in September. Ms. Warsh expressed interest in participating.
6. Correspondence
None
None
46
June 27, 2013
Page 4
8. New Business
8.1
Committee Membership
Ms. Moore advised the Committee that Mr. Russell and Ms. Jackson tendered their
resignation from the Committee. The Committee membership remains strong and two
vacancies will not impede committee business. Advertisement of the vacancies will be
included in upcoming recruitment campaigns.
8.2
Pickering Beach Road Traffic Calming
Details were provided relative to retrofits and traffic calming elements on Pickering Beach
Road. Additional information on the project is available on the Town’s website.
9. Adjournment
Moved by:
Seconded by:
J. Nightingale
R. Lawrance
That the June 27, 2013 Meeting of the Active Transportation & Trails Advisory Committee
be adjourned (8:20 p.m.).
CARRIED
47
Ajax Public Library Board
Council Update
Fall 2013
A New Look for the Library's Main Branch
Linkage to Town of Ajax Strategies
Service Delivery & Governance
Ajax's libraries are busy places. Last year, there were over 400,000 in person visits to the library's three
branches. The main branch opened almost 11 years ago and that level of traffic resulted in a lot of wear-andtear on the carpet and furnishings.
This year the library launched a multi-year plan to update the Main Branch. A lot of work was completed this
summer, including: removing older/less popular books to make room for newer books, new carpets, new
paint, the first floor has been reconfigured to create a more open and inviting space, and the shelving height
has been lowered so the books are more accessible and the environment is open and brighter.
There's still more work to be done this year to change the layout of the first floor to create a more open
children's area and soft seating area. Next year, the focus will be more painting and replacement of the
service desks, signage within the library, and some furnishings.
There's More than Books - Marketing the Library
Sense of Community - Ensure Active Use of Public Spaces
Although today's libraries still have books, they offer their community many other things, such as: internet
stations, programs for children and older adults and newcomers, social clubs, workshops for job seekers,
community events, and much more. Increasing people's awareness about what the library has to offer is a
challenge for libraries everywhere.
While the Ajax Library has a large and loyal following, a key priority is to increase awareness and usage of the
library to ensure it's delivering value to the community. Despite having only one part-time marketing
resource, over the past year the library has developed more focused advertising, improved its paper
newsletter and e-mail newsletters, and used social media such as Facebook and Twitter to spread the word.
While there's more work to be done, usage of the library has increased this year by about 10%!
Quick Facts - Summer Programs
Sense of Community - Support Youth
The summer is a busy time for youth programming. In addition to the
TD Summer Reading Club that had over 2,600 participants, the list below
shows a sampling of the other programs:





Reading Buddies (142 participants)
Ride to Read Partnership with Durham Transit (Enrollment up 7%)
Visits to Daycares (155 participants)
Family Video Game Party
Village Branch Truck Days with Fire Services (100 participants)
48
Page 1
Ajax Public Library Board Council Update
Passport To Healthy Lifestyle
Sense of Community - Support Seniors
In partnership with CARP, the second annual Healthy
Lifestyle show was held on June 15th at the Main
Branch. Several hundred members of the public had
the opportunity to interact with 16 vendors and
community groups and learn how to achieve a
healthy balance in their lives. The show included
topics such as Nordic Pole Walking, chiropractic
health, balanced nutrition, ‘hospitals’, diabetes, and
Alzheimer’s.
The feedback from the attendees and the vendors
has been very positive and CARP is looking forward
to the next show in 2014!
Ajax's Books On Wheels
Accessibility
Sense of Community - Support Seniors
Fall 2013
Library Board Activities
The Library Board's Continuous
Development
Service Delivery & Governance
One of the Library Board's key areas of focus is to
ensure it's continuously developing its skills and
knowledge. Each month a session is arranged to
educate the Board about a particular topic such as
advocacy or the needs of community groups such as
the Welcome Centre, seniors, or teens.
At least once per year, the Library Board has arranged
an education session and invited Board members from
each of the Durham Region Libraries. Starting this fall,
the Ajax Library Board has joined with the other
Durham Region Libraries to collaborate and jointly
plan future education sessions and foster knowledge
sharing between the Library Boards.
To ensure the library's resources are available to as
many Ajax residents as possible, the library offers
delivery of library materials to the homes of individuals with restricted mobility. For example, a senior that
can no longer drive, an individual recovering from surgery, or someone with accessibility challenges. In the
past, this service was called the Visiting Library Service (VLS) but as part of a marketing campaign to increase
awareness and usage of the service, it's being renamed "Books On Wheels." The campaign kicks off this fall.
Creating Library Champions
Sense of Community - Support Youth
Once again this year, TD Financial Group, Toronto Public Library, and
Library and Archives Canada sponsored the TD Summer Reading Club for
children across Canada. As part of this, the Ajax Library collaborated with
other Durham Region libraries to launch the "Library Champion" campaign.
Participants who completed Level 4 of the TD Summer Reading Club
received a Library Champion lawn sign. The sign included logos of the four
participating libraries (Ajax, Oshawa, Whitby, and Pickering).
Ajax's TD Summer Reading Club has grown rapidly from 1,456 participants
in 2011 to 2,618 participants and over 17,000 books read in 2013!
Looking Forward - What's Happening Next
A series of Job Search Workshops will be offered throughout the fall. Topics include resume building,
interview preparation, and setting educational goals. Strategic Development & Economic Prosperity
The eBook and eAudio Collections are being updated and will be launched this fall. This will mean shorter
wait times for titles and an easier to use system for downloading eBooks. Service Delivery & Governance
The Online Catalogue is being upgraded and launched this fall. The new catalogue will have a more user
friendly look and will include a number of social media features that will allow library users to post reviews,
make recommendations, and share their "favorites list" with other library users. Service Delivery & Governance
49
Page 2
Regional Councillor Report
Submitted by:
Date:
Colleen Jordan, Regional Councillor Wards 3 & 4
Oct. 15, 2013
Regional Council - Oct. 9, 2013
French Languages Services Act
Numerous delegations urged Council to designate the Durham geographic area under
the French Languages Services Act. Designation would require all Regional services
be available in the French language. A staff report indicated that the cost impacts are
unknown as the Province has not provided information regarding the level of funding
different Ministries would provide.
The Region delivered an amendment to not consider designating the Region under the
French Language Services Act until information has been received from the various
Provincial Ministries regarding funding formulas for provincial programs.
Incinerator Environmental/Monitoring Program Review
A number of delegations were received regarding the environmental monitoring
program developed to monitor stack emissions and air and soil conditions when the
incinerator is operational. Delegations asserted that the monitoring program was
inadequate and requested improvements based on what is currently being done in other
jurisdictions. Local Clarington councillors urged the Region to adopt the
recommendations approved by Clarington Council to install continuous sampling of
mercury and continuous monitoring of all total particulate matter at the incinerator stack.
Amendments to install equipment to provide for the continuous monitoring of mercury
and particulate matter were defeated. One additional stack test annually and one
additional ambient air monitor was approved.
Five-Year Economic and Financial Forecast (2014-2018) and Guidelines for the
2014 Regional Business Plans and Property Tax Budget
Council approved a 2014 property tax guideline to not exceed an increase of 2.35%
(after assessment growth) compared to the 2013 budgets. These guidelines provide
guidance for Departments, police services and conservation authorities to develop their
budgets. Adjustments can be made during the budget approval process.
50
Red Light Cameras
Council approved a motion that staff report back on the results of a needs/cost benefit
study in order for Council to re-evaluate the installation of red light cameras. This report
is to be brought back in time to inform the 2014 budget process.
Waste Reduction
The Ontario Electrical Stewardship (OES) recognized Durham Region as one of the top
ten collectors of e-waste in Ontario. The Region has collected a total of 74,000
kilograms of e-waste through their waste management facilities and special collection
days. OES will continue to partner with the Region to develop programs to improve
electronic waste collections into the future.
EcoJustice Great Lakes Sewage Report Card 2013 and Works Report Sept. 4,
2013
Please see attached correspondence received by the Region concerning Works Report
2013-W-89. In their letter, EcoJustice expressed concern that the Works Report was
misleading by interpreting the Ecojustice Report Card as providing an evaluation of the
impact of the Duffin Creek Water Pollution Control Plant on the open waters of Lake
Ontario, and in particular its contribution to the growth of algae.
A motion to refer the letter to the Duffins Creek Water Pollution Control Plant Outfall
Environmental Assessment process and to post the letter on the EA website was
defeated by Regional Council on a vote of 16 to 11. The correspondence was then
referred to Works Committee.
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53
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57
The Corporation of the Town of Ajax
October 15, 2013
Notice of Motion
Introduced by: Regional Councillor Jordan
WHEREAS the Veridian Corporation board’s “Framework for Effective Governance” states the
Board shall apply leading practices and perform their governance role with the sole aim of
significantly enhancing the value of the Corporation’s outcomes for its shareholders, customers,
employees and the communities in which the Corporation operates; and,
WHEREAS the Board, its composition and evaluation is central to corporate governance and
corporate success; and
WHEREAS the 2012 Ontario Distribution Sector Review Panel report made numerous
recommendations to improve sector efficiencies, including mergers that would create larger and
fewer regional distributors; and,
WHEREAS the Panel report also recommended that Boards be sized to have directors with an
appropriate range of skills and experience, and that appointments be prioritized based on the
qualifications required to meet the management and oversight of an electricity distribution utility;
and,
WHEREAS while being the smallest of Ontario’s five Large Distributors, Veridian has more
Board members and municipal council representatives than any of its comparators; and,
WHEREAS the recent Guelph Hydro survey of 12 small, medium and large Local Distribution
Companies further confirms the composition of the Veridian Board is larger and may be costing
more than is necessary; and,
WHEREAS results of this survey show that Veridian serves 116,232 customers with 14
Directors while larger utilities who serve between 145,000-237,000 customers have between 610 Directors; and,
WHEREAS Veridian reported aggregate board and committee expenditures in 2012 of
$459,603 – the highest of all the Board’s surveyed which averaged $191,698 in 2012; and,
WHEREAS Veridian will be hosting a special Governance Committee meeting on October 29,
2013 to review and discuss Corporate Structure and Board Composition;
THEREFORE BE IT RESOLVED that Veridian’s Governance Committee Review of Corporate
Structure and Board Composition include, but not be limited to:

The need for two separate Corporate entities and boards - Corporate and Connections

Reduction in size of the board to ensure optimal efficiencies and effectiveness

A comparison of Boards of similar sized Local Distribution Companies (LDC) in the
areas of annual stipend paid to each director, political representation and overall
governance costs
58



Best practices in board appointments, specifically political representation versus
appointment of board members based on corporate qualifications and skills;
Number of committees
Director retainer amounts
BE IT FURTHER RESOLVED the Governance Committee report back to the shareholders no
later than March 31, 2014 or earlier, if possible, for consideration at the 2014 Annual General
Meeting;
AND FURTHER THAT a copy of this resolution be circulated to the City of Pickering, the City of
Belleville, the Municipality of Clarington, Veridian Corporation and all members of the Veridian
Board.
59
THE CORPORATION OF THE TOWN OF AJAX
BY-LAW NUMBER 89-2013
A By-law to designate certain lands as not being subject to Part Lot Control.
[PLC5/13: Hamptstock Developments Inc; Lot 166 and Block 190 on Registered Plan of 40M2347, and; Block 162 on Registered Plan 40M-2390].
Whereas, Hamptstock Developments Inc, has requested relief from the provisions of
Section 50 (5) of the Planning Act, R.S.O. 1990, as amended, with respect to Part Lot Control
for certain lands.
AND WHEREAS Council is authorized to pass this By-law under Section 50 (7) of the
Planning Act, R.S.O. 1990, as amended;
AND WHEREAS Council deems it expedient to pass this By-law granting relief from Part
Lot Control with reference to the subject lands;
NOW THEREFORE The Council of the Corporation of the Town of Ajax enacts as
follows:
1.
That Subsection 5 of Section 50 of the Planning Act, R.S.O. 1990 shall be deemed not
to apply to the following lands within a Registered Plan of subdivision registered in the
office of Land Titles at Whitby in the Region of Durham:


2.
Lot 166 and Block 190 on Registered Plan 40M-2347, and;
Block 162 on Registered Plan 40M-2390.
This by-law shall be in force and effect for a period of two (2) years, ending October 15,
2015.
READ a first time and second time this
October 15, 2013.
READ a third time and passed this
October 15, 2013.
_______________________________
Mayor
_______________________________
D-Clerk
60
Schedule “A” to By-law No. 89-2013
Lot 166 and Block 190 on Registered Plan of 40M-2347
61
Schedule “B” to By-law No. 89-2013
Block 162 on Registered Plan 40M-2390
62
Being a By-law to establish a Code of Conduct for members of Council
WHEREAS the Municipal Act, 2001 authorizes municipalities to establish a Code of Conduct for
Members of Council;
AND WHEREAS the establishment of a Code of Conduct for Members of Council is consistent
with the principles of transparent and accountable local government;
NOW THEREFORE, the Council of the Corporation of the Town of Ajax enacts as follows:
1. That the attached Appendices to Bylaw 90-2013 form part of this by-law;
2. That the attached Appendices to Bylaw 90-2013 be commonly referred to as the
“Council Member Code of Conduct”;
3. That By-law 89-2004 be rescinded; and
4. That this by-law come into force and take effect immediately upon the final passing
thereof.
READ a first and second time this
Fifteenth day of October, 2013
READ a third and time and passed
this Fifteenth day of October, 2013.
______________________________
Mayor
_____________________________
D-Clerk
63
Appendix A to Bylaw 90-2013
1. Purpose/Overview
The Code of Conduct for Council (hereafter the “Code”) serves as a guide to Members of
Council (the “Members”) in the individual conduct of their official duties, helping to ensure
that the Members share a common basis for acceptable conduct. It also serves to protect
the public interest and encourage high ethical standards among the Members. The Code
represents general standards; it supplements, but does not replace Members’ roles,
responsibilities, actions, and behaviors required by various statutes, by-laws and policies.
The Code does not replace personal values or ethics held by individual Members.
The Code identifies the public’s expectations of the Members and establishes guidelines for
appropriate behavior. The key principles that underlie the Code are as follows:
a. Members shall serve and be seen to serve their constituents in a conscientious and
diligent manner;
b. Members shall perform their functions with integrity, accountability, and
transparency, avoiding the improper use of the influence of their office, and conflicts
of interest, both real and apparent;
c. Members shall perform their duties of office in a manner that promotes public
confidence and will bear close public scrutiny;
d. Members shall seek to serve the public interest by upholding both the letter and the
spirit of the laws and policies established by the Federal Parliament, Ontario
Legislature, and Town Council.
2. Statutory Provisions regulating Conduct
The Code is supplemental to the existing statutes governing the conduct of Members,
including but not limited to the following:
a.
b.
c.
d.
e.
Municipal Act, 2001, as amended;
Municipal Conflict of Interest Act; as amended
Municipal Elections Act, 1996, as amended;
Municipal Freedom of Information and Protection of Privacy Act; as amended and
The Criminal Code of Canada, as amended.
3. Definitions
a. “Clerk” means the Clerk of the Corporation of the Town of Ajax or the Clerk’s
designate;
b. “complaint” means an alleged contravention of the Code;
c. “confidential” means:
i. Information in the possession of, or received in confidence by the Town, that
the Town is prohibited from disclosing, or has decided to refuse to disclose,
under the Municipal Freedom of Information and Protection of Privacy Act;
ii. A matter that has been debated or discussed at a meeting closed to the
public, unless the matter is subsequently discussed in Open Council or it is
authorized to be released by Council;
iii. Reports of consultants, draft documents and internal communications, which,
if disclosed may prejudice the reputation of the Town, its officers and
employees, or its effective operation;
iv. Information concerning litigation, negotiation, or personnel matters.
d. “employee” means a person employed by the Town of Ajax including those on a
personal services contract and volunteers, but does not include Members.
e. “family member” means
i. Spouse, including but not limited to common-law spouse and same-sex
partner;
ii. Child, mother, father, sibling, grandchild, grandparent, aunt, uncle, niece or
nephew;
iii. Parent-in-law or sibling-in-law
64
iv. Step-parent, step-sibling, or step-child
v. Parent or child in a relationship where the role of the parent has been
assumed.
f. “gifts and benefits” means any cash or monetary equivalent, fee, object of value,
service, travel and accommodation, or entertainment;
g. “office” means the authority and duties attached to the position of being an elected
Member;
h. “pecuniary interest” means an interest that has a direct or indirect financial impact, as
defined under the Municipal Conflict of Interest Act., including:
i. Any matter in which the Member has a financial interest;
ii. Any matter in which the Member is a shareholder, director, or senior officer or
holds a controlling interest in a corporation that does or does not offer its
securities to the public, and such a corporation has a financial interest;
iii. Any matter in which the Member is a partner of a person or is in the
employment of a person that has a financial interest; and
iv. Any matter in which a parent, spouse, same sex partner or any child of the
Member has a financial interest, if known to the Member;
i. “Town Property” means items, services, or resources which are the property of the
Town of Ajax including but not limited to: materials, equipment, vehicles, facilities,
technology, intellectual property, city-owned images, logos, and supplies;
j. The terms “child”, “parent”, and “spouse” shall have the same meanings as in the
Municipal Conflict of Interest Act, 1990.
4. Application
This Code applies to all Members including the Mayor.
5. Roles and Obligations (as per Municipal Act, 2001, as amended)
a. Role of Council
i.
to represent the public and to consider the well-being and interests of the
municipality;
ii.
to develop and evaluate the policies and programs of the municipality;
iii.
to determine which services the municipality provides;
iv.
to ensure that administrative policies, practices and procedures and
controllership policies, practices and procedures are in place to implement
the decisions of council;
v.
to ensure the accountability and transparency of the operations of the
municipality, including the activities of the senior management of the
municipality;
vi.
to maintain the financial integrity of the municipality; and
vii.
to carry out the duties of council under the Municipal Act or any other Act
b. Role of Head of Council
i.
to act as chief executive officer of the municipality;
ii.
to preside over council meetings so that its business can be carried out
efficiently and effectively;
iii.
to provide leadership to the council;
iv.
to provide information and recommendations to the council with respect to the
role of council described above
v.
to represent the municipality at official functions; and
vi.
to carry out the duties of the head of council under the Municipal Act or any
other Act
c. Role of Officers and Employees
i.
to implement council’s decisions and establish administrative practices and
procedures to carry out council’s decisions;
ii.
to undertake research and provide advice to council on the policies and
programs of the municipality; and
iii.
to carry out other duties required under the Municipal Act or any other Act
and other duties assigned by the municipality.
65
6. Communications and Media Relations
a. Members will accurately and adequately communicate the decisions of Council, even
if they disagree with the decision of Council. Members shall show respect for the
decision-making process of Council. Information concerning adopted policies,
procedures and decisions of the Council shall be conveyed openly and accurately.
This does not preclude Members from expressing differing or dissenting opinions
related to decisions of Council, or future issues which may come before Council.
b. Members acknowledge that official information related to decisions and resolutions
made by Council will normally be communicated to the community by the Council as
a whole or the Mayor as Head of Council or by his or her designate.
7. Open, transparent government
a. Members will promote behavior and actions conducive to an open and fair exchange
of ideas;
b. Members will be advocates for the public process, and will ensure decisions are
made in an open, transparent and democratic manner;
c. Members will promote public consultation and involvement in the decision-making
process.
8. Customer Service Excellence
a. All communications will be handled in a courteous and respectful manner. An
objective and impartial attitude will be maintained in dealing with all citizens as they
have a right to present their views.
9. Confidential Information
Members have access to confidential information by virtue of their position with the Town of
Ajax.
a. No Member shall disclose or release by any means to any member of the public, any
confidential information acquired by virtue of their office, in either oral or written form,
except when required by by-law or authorized by Council;
b. No Member shall use confidential information for personal or private gain, or for the
gain of relatives or any person or corporation.
c. No Member shall disclose the content of a matter that has been discussed at or the
substance of deliberations of an in-camera meeting, except for content that has been
authorized by Council to be released to the public;
d. The obligation to keep information confidential is a continuing obligation even if the
Member ceases to be a Member.
10. Conflict of Interest/Pecuniary Interest
a. Members will not engage in any business transactions or have financial or other
personal interests which are inconsistent with the impartial discharge of their civic
obligations;
b. All Members shall be aware of their obligation under the Municipal Conflict of Interest
Act and shall disclose any potential conflicts under the Act to Council in accordance
with the Act.
11. Gifts, benefits, services and hospitality
a. In order to preserve the image and integrity of the Town of Ajax, business gifts to
Members are discouraged. The Town recognizes that moderate hospitality is an
accepted courtesy of a business relationship. However, Members should not accept
any gift, benefit, service, entertainment or hospitality which could be seen to
compromise their decision on a matter or create any obligation or special
consideration by an individual, group or organization;
b. There will be no solicitation of gifts, benefits, services or hospitality in recognition of
the fulfillment of the Member’s official duties;
c. If the refusal of any gift or act of hospitality will strain the Town’s business
relationship, the Mayor or Chief Administrative Officer may accept it on behalf of the
municipality with the appropriate acknowledgment;
66
d. Generally, the Mayor or Chief Administrative Officer will be the official recipient of
those gifts afforded to the Town for ceremonial, symbolic, protocol or official
business purposes. Members will turn over such a gift to the Mayor or Chief
Administrative Officer. Wherever possible, ceremonial, symbolic, protocol or official
business gifts should be presented at a meeting of Council;
e. This section does not preclude Members from accepting:
i. Token gifts, souvenirs, mementos, or hospitality received in recognition for
service on a committee, for speaking at an event, or for representing the
Town at an event;
ii. Political contributions that are otherwise offered, accepted, and reported in
accordance with the Municipal Elections Act or other applicable law;
iii. Food and beverages at meetings, banquets, receptions, ceremonies, or
similar events;
iv. Food, lodging, transportation, entertainment provided by other levels of
government, by other local governments, or by local government boards or
commissions;
v. A stipend from a board or commission that the Councillor serves on as a
result of an appointment by Council;
vi. Reimbursement of reasonable expenses incurred in the performance of their
office, and the performance of activities connected with municipal
associations;
vii. Gifts of a nominal value that are received as an incident of protocol or social
obligation that normally and reasonably accompany the responsibility of the
office;
viii. Services provided without compensation by persons volunteering their time
for an election campaign.
f. Members will be required to exercise their personal judgment of the provisions within
this section;
12. Council/Staff working relationships
a. Members are elected legislators and representatives of their constituents. Staff are
ultimately accountable to the Chief Administrative Officer, and are responsible for
implementing the decisions of Council, and ensuring the efficient and effective
operation of municipal services;
b. Members and staff will work cooperatively based on shared values of honesty, trust,
mutual respect, and leadership for continuous improvement;
c. Members are encouraged to contact staff to answer questions, identify concerns or
request services that are normally available to any Ajax resident;
d. Where a Member’s request for information or service is outside the employee’s realm
of responsibility, approved work plan, or available resources, the employee will
inform the Member and their direct supervisor and/or Department Head, for an
appropriate and timely response to their request for information or services;
e. Members shall be respectful of the fact that staff are charged with making
recommendations that reflect their professional expertise and corporate perspective
without undue influence from any individual Member or group of Members.
13. Municipal Resources/Use of Town Property, and Election Campaign Work
a. Unless otherwise approved by the appropriate Department Head and/or the Chief
Administrative Officer, Members will only use Town property, facilities, purchasing
provisions, equipment, supplies and services for activities associated with the
discharge of their official duties;
b. Town Property and Town Resources, including facilities, purchasing provisions,
equipment, supplies, and services will not be used for any election campaign
activities unless such services are available to all candidates. All Members are
expected to comply with the Municipal Elections Act, 1996, and the Town of Ajax
Corporate Operating Procedure 076, “Use of Corporate Resources for Election
Purposes”;
67
c. No Member shall use information gained in the execution of his or her duties that is
not available to the general public for any purpose other than his or her official
duties.
14. Improper Use of Influence
a. No Member shall use the influence of her or his office for any purpose other than for
the exercise of her or his official duties;
b. Examples of prohibited conduct include the use of one’s status as a Member to
improperly influence the decision of another person to the private advantage of
oneself, a family member, or associate (business or otherwise); This would include
attempts to secure preferential treatment beyond activities in which Members
normally engage on behalf of their constituents as part of their official duties. Also
prohibited is the holding out of the prospect or promise of future advantage through a
Member’s supposed influence within Council in return for present actions or inaction;
c. For the purposes of this section, “private advantage” does not include a matter:
i. That is of general application;
ii. That affects a Member or her/his family member or associate as one of a
broad class of persons;
iii. That concerns the remuneration or benefits of a Member as authorized by
Council.
15. General Conduct
a. As a representative of the Town, every Member has the duty and responsibility to
treat members of the public, one another, and staff appropriately and without abuse,
bullying, or intimidation, and to ensure that the municipal work environment is free
from discrimination and harassment;
b. A Member shall not use indecent, abusive, or insulting words or expressions toward
any other Member, any member of staff, or any member of the public. A Member
shall not speak in a manner that is discriminatory to any individual based on that
person’s race, ancestry, place of origin, creed, gender, sexual orientation, age,
colour, marital status, or disability;
c. During Council and Standing Committee meetings, Members shall conduct
themselves with decorum and in accordance with the Town’s Procedural By-law.
16. Compliance, Enforcement, and Penalties
a. All Members shall be aware of and comply with this Code.
b. Members are accountable to the public through the election process. Between
elections, they may become disqualified and lose their seat if convicted of an offence
under the Criminal Code of Canada, for failing to declare a conflict of personal
interest under the Municipal Conflict of Interest Act, or for being convicted of a
corrupt practice under the Municipal Elections Act.
c. In addition to any other consequence imposed by law, Members found to have
breached this Code may be subject to discipline, including return of a gift or benefit,
removal from a Local Board or committee, a reprimand, or where applicable,
suspension of remuneration paid for his/her services as a Member for a period up to
90 days, should such penalties be recommended by an Integrity Commissioner and
imposed by Council;
d. There shall be no expectation upon the Clerk to recommend the imposition of any of
the penalties listed in clause 16c. Any contravention which warrants the imposition of
a penalty will be handled by an Integrity Commissioner;
e. Any individual, including members of the public, town employees, and Members who
has reasonable grounds to believe that a Member has breached a provision of the
Code, may proceed with a complaint. Complaints must be submitted within six weeks
of the matter becoming known to the individual and no more than six months after
the alleged violation occurring. No action will be taken on a complaint received
beyond these deadlines;
f. A complainant does not have to pursue the informal complaint process set out in the
following section prior to pursuing the formal complaint process.
68
17. Complaint Procedures
a. Procedure – Informal Complaint
Any individual who has identified or witnessed behavior or activity by a Member that
appears to be in contravention of the Code may address their concerns in the
following manner:
i. Advise the Member that their behavior or activity appears to contravene the
Code;
ii. Encourage the Member to stop the prohibited behavior or activity;
iii. If applicable, confirm to the Member your satisfaction or dissatisfaction with
the response received to the concern identified;
iv. Keep a written record of the incidents including dates, times, locations, other
persons present, and any other relevant information including steps taken to
resolve the matter;
v. If not satisfied with the response received through the informal process, an
individual may proceed with a formal complaint through the Town Clerk as
outlined in the following section.
b. Procedure – Formal Complaint
Any individual who has identified or witnessed behavior or activity by a Member that
appears to be in contravention of the Code may address their concerns through the
following formal complaint procedure:
i. All formal complaints must be made using the Town’s Complaints Form
(Appendix B) and shall be dated and signed by the complainant, and filed
with the Town Clerk;
ii. The complainant must include an explanation as to why the issue raised may
be a contravention of the Code and any evidence in support of the allegation
must be included with the Complaints Form. Any witnesses in support of the
allegation must be identified on the Form;
iii. The Complaint Form must identify the name of the Member alleged to have
breached the Code, the section of the Code allegedly contravened, the date,
time, and location of the alleged contravention and any other information as
required on the Form;
iv. Upon receipt of a formal complaint, the Clerk shall assess the complaint to
determine whether (a) it can be resolved without the engagement of an
integrity commissioner, and/or (b) whether the complaint violates another
piece of legislation and should be dealt with outside of the Code; if neither
applies, the Clerk shall arrange for the engagement of an integrity
commissioner to handle the complaint;
v. If upon review, the Clerk is of the opinion that the complaint is frivolous,
vexatious or not made in good faith, the Clerk will not proceed with engaging
an Integrity Commissioner, and shall communicate this position in writing to
the complainant and the Member identified on the Complaint Form.
c. Response to Complaints outside of jurisdiction
If the complaint received by the Clerk is deemed not to be a complaint with respect to
non-compliance with the Code, the Clerk shall advise the complainant in writing as
follows:
i. Criminal Matter – if the complaint is an allegation of a criminal nature
consistent with the Criminal Code of Canada, the complainant shall be
advised that pursuit of such an allegation must be made through the
appropriate police service;
ii. Municipal Conflict of Interest – If the complaint is an allegation with respect to
matters under the Municipal Conflict of Interest Act, the complainant shall be
advised to review the matter with their own legal counsel;
iii. Municipal Freedom of Information and Protection of Privacy – if the complaint
is more appropriately addressed under the Municipal Freedom of Information
and Protection of Privacy Act, the Clerk shall have the matter reviewed under
that Act;
69
iv. Other – if the matter is covered by other policies or legislation, the
complainant will be advised and directed to proceed in a manner as
considered appropriate by the Clerk.
d. Procedure – Complaints to be handled by Integrity Commissioner
Should the Clerk determine that a complaint requires engagement of an Integrity
Commissioner under Section 17 b. iv, the following process shall be followed:
i. The Clerk shall engage a qualified and reputable integrity commissioner of
his/her choosing, and refer the matter to him/her;
ii. If upon review of the complaint, the Integrity Commissioner is of the opinion
that the complaint is frivolous, vexatious, or not made in good faith, or that
there are no or insufficient grounds for an investigation, the Integrity
Commissioner will not conduct an investigation and shall communicate this
position in writing to the complainant and the member identified in the formal
complaint.
iii. If at any time, following the receipt of a formal complaint or during the
investigation process, the Integrity Commissioner believes that an opportunity
to resolve the matter may be successfully pursued without a formal
investigation, and both the complainant and the member agree, efforts may
be made to achieve an informal resolution.
iv. If the Integrity Commissioner determines that a formal investigation is
required, he/she shall proceed with an investigation, subject to the Integrity
Commissioner’s ability to elect to exercise the powers of a commissioner
under the Public Inquiries Act.
v. The Integrity Commissioner will provide a copy of the complaint to the
member who is the subject of the complaint, with a request that a written
response to the allegation be provided to the Integrity Commissioner.
vi. During an investigation, the Integrity Commissioner may review any
submitted materials, speak to anyone, enter any town work location relevant
to the complaint, and access and examine any other documents or electronic
materials necessary to complete the investigation.
vii. The Integrity Commissioner may make interim reports to the General
Government Committee if necessary. Upon completion of the investigation,
the Integrity Commissioner shall present a report to the General Government
Committee outlining the findings of the investigation, the terms of any
resolution, and any recommended action including but not limited to the
imposition of penalties. At this time, any member of Council, including the
member who is the subject of the complaint, shall have an opportunity to
address and speak to the report submitted by the Integrity Commissioner.
viii. In the event of a violation, an Integrity Commissioner may recommend that
Council impose either or both of the following two penalties specified under
Bill 130, Municipal Statute Law Amendment Act, 2006: a reprimand, and the
suspension of remuneration paid for his/her services for a period up to 90
days. Additionally, an Integrity Commissioner may also recommend that
Council impose either or both of the following penalties: return of a gift or
benefit, and removal from a Local Board or committee;
ix. Council shall have the sole authority to impose or not impose the penalties
recommended by an Integrity Commissioner.
e. Records and Review
i. The Clerk shall maintain a comprehensive record of all formal complaints
submitted with respect to the Council Code of Conduct, and the details and
decisions associated with each complaint.
ii. In rendering any judgment or decision with respect to a Code of Conduct
complaint or violation, the Clerk, Council and the Integrity Commissioner
(where applicable) shall consult the comprehensive record of formal
complaints and decisions rendered with a view to maintaining consistency in
the application of the Code.
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18. Interpretation
a. Members seeking clarification on any part of this Code may consult with the Town
Clerk.
19. Regular Review
a. The Council Code of Conduct shall be reviewed at least every five years, with such
review to include a written report providing a review of best practices among Ontario
municipalities and recommending any changes, if necessary, to the Ajax Council
Code of Conduct. Should substantive changes be recommended, a public meeting
will be scheduled to invite comment on the entire Code of Conduct prior to passing
thereof.
71
Appendix B to Bylaw 90‐2013 Complaint Form/Affidavit AFFIDAVIT OF ______________________________________________ [Full Name].
I, ___________________________________________________ [Full Name], of the City/Town, etc. of
_____________________________
[Municipality
of
Residence]
in
the
Province
of
Ontario, MAKE OATH AND SAY/AFFIRM:
1. I have personal knowledge of the facts as set out in this affidavit, because [Insert reasons, e.g. I
work for…. I attended a meeting at which….]:
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
2. I have reasonable and probable grounds to believe that a member of the Town of Ajax Council,
____________________________________[specify name of member], has contravened section(s)
______________________________________[specify sections] of the Code of Conduct for
Members of Council, the particulars of which are as follows:
[Set out the statements of fact in consecutively numbered paragraphs in the space provided, with each
paragraph confined as far as possible to a particular statement of fact. If more space is required, please
use the attached Schedule “A” form. If you wish to include exhibits/evidence to support this complaint,
please refer to the exhibits as Exhibit “A”, “B”, etc. and attach them to this affidavit.]
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
This affidavit is made for the purpose of requesting that this matter be reviewed and for no other purpose.
Sworn (or affirmed) before me at the
_________________________________ [City/Town],
In the province of Ontario, on
_________________________________ [date]
________________________________ [commissioner’s signature]
A commissioner for taking affidavits,
Affix Commissioner’s stamp here.
)
)
)
)
)
)
)
) ____________________________
[Complainant’s signature ] Please note that signing a false affidavit may expose you to prosecution under Sections 131 and 132 or 134 of the
Criminal Code, R.S.C. 1985 c. C-46, and also to civil liability for defamation. 72
Complaint Form/Affidavit Schedule A ‐ Additional Information [to accompany Complaint Form/Affidavit] Appendix B to Bylaw 90‐2013 If more than one page is required, please photocopy this blank page and mark each additional page as 2 of
2, 2 of 3, etc. at the bottom right corner.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
This is Schedule “A” referred to in the Affidavit of ____________________________________ [Full Name].
Sworn (or affirmed) before me at the
_________________________________ [City/Town],
In the province of Ontario, on
_________________________________ [date]
_________________________________ [commissioner’s signature]
A commissioner for taking affidavits,
Affix Commissioner’s stamp here.
73
)
)
)
)
)
)
)
) ____________________________
[signature of complainant ] Page ____ of _____ THE CORPORATION OF THE TOWN OF AJAX
Being a By-Law to appoint By-law Enforcement Officers for certain purposes
(Parking Regulations - 55 Falby Court)
WHEREAS pursuant to the provisions of section 15 of the Police Services Act, R.S.O. 1990,
chapter P.15, as amended, a municipal Council may appoint persons to enforce the By-laws of the
municipality who shall be Peace Officers for the purpose of enforcing the municipal By-laws;
NOW therefore the council of the Corporation of the Town of Ajax enacts as follows;
1.
The following persons are hereby appointed as Municipal Law Enforcement Officers in and
for the Town of Ajax and are hereby authorized to enter at all reasonable times upon the
lands known as 55 Falby Court, in the Town of Ajax, in the Regional Municipality of Durham,
in order to ascertain whether the provisions of the current Town of Ajax Traffic By-law, as
amended, are obeyed and to enforce or carry into effect the said By-law;
Andrew Lewis
George Czovek
Joshua Fernandes
Mohammad Jabur
David Radford
Hafidh Ben Barka
Manpreet Dhaliwal
Stuart Zemp
Erika Franco Ramirez
John Rogers
Michael McGee
Winston Alexis
2.
The authority granted in Section 1 hereto is specifically limited to that set out in Section 1,
and shall not be deemed, at any time, to exceed the authority set out in Section 1.
3.
These appointments shall expire upon those persons set out in Section 1 ceasing to be an
employee of Mobile Support Services, or upon Mobile Support Services ceasing to be an
authorized agent of 55 Falby Court.
Fifteenth day of October, 2013.
__________________________
Mayor
____________________________
D-Clerk
74
Being a By-Law to appoint By-law Enforcement Officers for certain purposes (Parking
Regulations – 314 Harwood Avenue South, DCC#34 [44 Falby Court],DSCC#213 [Oakins Lane
& Lavan Lane], DCC#37 [Robbie Crescent, Chamberlain Court & Paramore Court], DSCC#210
[Annable Lane, Boone Lane, Clegg Lane, Collis Lane, Naylor Lane, Pottle Lane, Rolfe Lane &
Wilkie Lane], DSCC #177 [Spraggins Lane & 1-31 Pennefather Lane], Somerset Plaza [1961,
1965, 1971, 1979, 1989, 1991, 1993 & 1995 Salem Road North], DSCC#243 [Martinworth
Lane], Westney Heights Plaza [15 Westney Road North & 260 Kingston Road West], and
Harwood Plaza [280 – 350 Harwood Avenue South])
WHEREAS pursuant to the provisions of section 15 of the Police Services Act, R.S.O. 1990,
chapter P.15, as amended, a municipal Council may appoint persons to enforce the By-laws of the
municipality who shall be Peace Officers for the purpose of enforcing the municipal By-laws;
NOW therefore, the Council of the Corporation of the Town of Ajax enacts as follows;
1.
The following persons are hereby appointed as Municipal Law Enforcement Officers in and
for the Town of Ajax and are hereby authorized to enter at all reasonable times upon the
lands known as 314 Harwood Avenue South, DCC#34 [44 Falby Court], DSCC#213 [Oakins
Lane & Lavan Lane], DCC#37 [Robbie Crescent, Chamberlain Court & Paramore Court],
DSCC#210 [Annable Lane, Boone Lane, Clegg Lane, Collis Lane, Naylor Lane, Pottle Lane,
Rolfe Lane & Wilkie Lane], DSCC #177 [Spraggins Lane & 1-31 Pennefather Lane],
Somerset Plaza [1961, 1965, 1971, 1979, 1989, 1991, 1993 & 1995 Salem Road North],
DSCC#243 [Martinworth Lane], Westney Heights Plaza [15 Westney Road North & 260
Kingston Road West], and Harwood Plaza [280 – 350 Harwood Avenue South] in the Town
of Ajax, in the Regional Municipality of Durham, in order to ascertain whether the provisions
of the current Town of Ajax Traffic By-law, as amended, are obeyed and to enforce or carry
into effect the said By-law;
Stavrakis Panayiotous
Nick Koitsopoulos
Sandra Hunt-Mimra
Danny King
Paul Long
2.
The authority granted in Section 1 hereto is specifically limited to that set out in Section 1,
and shall not be deemed, at any time, to exceed the authority set out in Section 1.
3.
These appointments shall expire upon those persons set out in Section 1 ceasing to be an
employee of Paragon Security, or upon Paragon Security ceasing to be an authorized agent
of 314 Harwood Avenue South, DCC#34 [44 Falby Court], DSCC#213 [Oakins Lane &
Lavan Lane], DCC#37 [Robbie Crescent, Chamberlain Court & Paramore Court],
DSCC#210 [Annable Lane, Boone Lane, Clegg Lane, Collis Lane, Naylor Lane, Pottle Lane,
Rolfe Lane & Wilkie Lane], DSCC #177 [Spraggins Lane & 1-31 Pennefather Lane],
Somerset Plaza [1961, 1965, 1971, 1979, 1989, 1991, 1993 & 1995 Salem Road North],
DSCC#243 [Martinworth Lane], Westney Heights Plaza [15 Westney Road North & 260
Kingston Road West], and Harwood Plaza [280 – 350 Harwood Avenue South].
4.
By-law Number 80-2013 is hereby repealed.
___________________________
Mayor
____________________________
D-Clerk
75
TOWN OF AJAX
REPORT OF THE GENERAL GOVERNMENT COMMITTEE
For consideration by the Council of the Town of Ajax on October 15, 2013
The General Government Committee met at 2:00 p.m. on October 10, 2013
Present:
Councillor M. Crawford, Chair
Regional Councillor S. Collier
Regional Councillor C. Jordan
Councillor R. Ashby
Councillor J. Dies
Councillor P. Brown
Mayor Parish
__________________________________________________________________________________
1.
Call to Order (2:00 p.m.)
Chair Crawford called the meeting to order.
2.
None
The General Government Committee recommends as follows:
3.
Adoption of In-Camera Minutes
Moved by: P. Brown
That the Minutes of the In-Camera meeting of the General Government Committee held on
September 5, 2013 be adopted.
CARRIED
4.
Consent Agenda
Members separated items 4.8 and 4.10 for discussion.
4.1
2014 Corporate & Legislative & Information Services Fees
Moved by: S. Collier
That the recommended Corporate and Legislative and Information Services fees be approved,
effective January 1, 2014, and that the appropriate By-law be presented to Council.
CARRIED
General Government Committee October 10, 2013
______________________________________________________________________________________________ 4.2
2014 Finance Department User Fees
That the recommended Finance Department fees, effective, January 1, 2014, be approved and
that the appropriate by-law be presented to Council. CARRIED
4.3
2014 Planning and Development Services Annual Fee Review
1.
That the fees for Planning applications be revised for 2014 as identified in Appendix ‘A’ to
this report.
2.
That Engineering and Design Services fees be revised for 2014 as identified in Appendix
‘B’ to this report;
3.
That Schedule ‘B’ (Application Fees) of Tree Protection By-law 137-2006 be deleted;
4.
That Section 24.2 of Sign By-law 27-2009 be amended by replacing the words “fee of
$500.00” with the words “requisite fees as required by the Town of Ajax Fee By-law as
may be amended from time to time”;
5.
That Items 2 and 3 within Schedule ‘A’ (Road Occupancy/Road Closure By-law Permit
Fees) of Road Occupancy/Road Closure By-law 59-2013 be deleted.
CARRIED
4.4
2014 Operations and Environmental Services User Fees
That the recommended Operations and Environmental Services fees, effective January 1, 2014
be approved.
CARRIED
4.5
2014 Recreation & Culture Fees
That the recommended Recreation & Culture fees be approved, effective January 1, 2014, unless
otherwise noted, and that the appropriate by-law be presented to Council.
CARRIED
4.6
2014 Fire and Emergency Service Fees
That the recommended Fire & Emergency Service fees, effective January 1, 2014, be approved
and that the appropriate by-law be presented to Council.
CARRIED
______________________________________________________________________________________________ 4.7
Completed Capital Accounts, July 31, 2013
That in accordance with the requirements of the Capital Fund By-law 110-2005, the following
transfers to/from reserves/reserve funds be made from capital accounts closed as of July 31,
2013.
Transfer To
Capital Projects Reserve
Infrastructure Reserve (Slots)
($326,512.80)
Transfer From
$38,444.34
Net
($288,068.46)
($69,933.08)
($69,933.08)
Building Repair Reserve
($165,833.88)
($165,833.88)
Total
($562,279,76)
$38,444.34
($523,835.42)
CARRIED
4.8
Art in Public Spaces Policy Revisions
Moved by: J. Dies
That Council approve the amendments to the Art in Public Spaces Policy.
CARRIED
4.9
License Agreement Extension for Rock Oasis Inc.
1. That the Mayor and Clerk be authorized to enter into a License Agreement for rental space at
the Ajax Community Centre with the Ajax Rock Oasis Inc. for a period of five (5) years and
four (4) months, effective September 1, 2013 and expiring December 31, 2018.
CARRIED
4.10
Durham Regional Council Representation Update
Amendment
Moved by: S. Parish
That the recommendation be amended by adding the following clause:
“And that the Clerk prepare a report that recommends a specific question, or questions, for
Durham Regional Council to place on the 2014 municipal election ballots regarding the
appropriate size of Regional Council and the method that should be used to distribute seats on
Regional Council, to be brought back to GGC in November of 2013.”
CARRIED
______________________________________________________________________________________________ Motion as Amended
Moved by: C. Jordan
1. That the report “Durham Regional Council Representation Update” be received for
information.
2. And that the Clerk prepare a report that recommends a specific question, or
questions, for Durham Regional Council to place on the 2014 municipal election
ballots regarding the appropriate size of Regional Council and the method that
should be used to distribute seats on Regional Council, to be brought back to GGC
in November of 2013.
CARRIED
4.11
Amend November 2013 Council Meeting Schedule
That the regular meeting of Council scheduled for November 11, 2013 be cancelled and that a
special meeting of Council be held on November 7, 2013, immediately following the General
Government Committee meeting.
CARRIED
5.
Presentations / Discussion
5.1
Greenwood Conservation Lands - Master Plan
1.
That Council endorse the Greenwood Conservation Lands-Master Plan, prepared by the
Greenwood Conservation Lands Public Advisory Committee and the Conservation Lands
Group, Toronto And Region Conservation.
2.
That Council authorize staff to enter into discussion with Toronto And Region
Conservation to develop a management agreement that includes the existing Greenwood
Conservation Area and the Brock South Lands.
CARRIED
5.2
Community Group Affiliation Policy Review
Moved by: R. Ashby
That Council approve the amendments to the Community Group Affiliation Policy.
CARRIED
______________________________________________________________________________________________ 5.3
Pan Am Ajax Local Host Committee
With the consent of all members present, a friendly amendment was made to the staff
recommendation.
Moved by: C. Jordan
That Council endorse the Pan Am Ajax Local Host Committee program, subject to a
modification that designates a seat for one representative from each of the Town's seven
main citizen advisory committees.
CARRIED
6.
Departmental Updates
P. Allore provided updates on a retirement home development proposal at 200 - 240 Old
Harwood Avenue, a major expansion of the Intact Insurance business on Westney Road S., and
upcoming infrastructure work on Lake Driveway associated with the rain gardens project in that
area.
T. Vaughan provided notice and details of the upcoming launch of the Town's new Social
Infrastructure Funding program.
Councillor Jordan noted that the Bomb Girls campaign has issued a newsletter and that a major
donation has pushed the campaign fund raising to date to approximately $165,000.
7.
Adjournment (4:00 p.m.)
Moved by: S. Parish
That the October 10, 2013 meeting of the General Government Committee be adjourned.
CARRIED
M. Crawford, Chair
Regional Councillor Report
Submitted by:
Shaun Collier, Regional Councillor Wards 1 & 2
Date:
October 15, 2013
Finance – October 1, 2013
Council – October 9, 2013
Finance
The Five-Year Economic and Financial Forecast (2014-2018) was presented and the Guideline
for the 2014 Regional Business Plans and Property Tax Budget was discussed. The proposed
2014 Property Tax Guideline is 2.35% after assessment growth. This represents an impact of
approximately $56 for an average residential property taxpayer. Approval of the property tax
guideline will provide for major capital works to be financed and reflect mainly status quo
operational budgets.
Council
This was an exceptionally long meeting in excess of eight hours. We received over twenty
delegations on both the Region being designated under the French Language Services Act and
the Energy From Waste (EFW) Environmental Monitoring Program Review.
Council voted to not designate the Region under the French Language Services Act. Designation
would ensure that services would be offered at all Regional departments in both official
languages. Although it was generally accepted that designation would be a good thing, the
uncertainty of cost and lack of a funding commitment from the Province resulted in the Staff
recommendation to not designate. The term “writing a blank cheque” was used often. An
amendment moved by Mayor Parish allowed this matter to be looked at again should the
Province agree to cover the costs that would result from the designation.
The Guideline for the 2014 Regional Business Plans and Property Tax Budget was approved by
Council at 2.35%. Recorded vote 23-3.
Red light cameras were discussed at the last Works committee meeting. Red light cameras are
used in Toronto and several other Municipalities across Ontario to increase safety at busy
intersections. An updated report on red light cameras was approved on a recorded vote of 23-3
and will be brought back to Council prior to the 2014 budget process.
The EFW Environmental Monitoring Program Review was approved on a recorded vote of 15-8.
The many delegations and, in my opinion, contradictory reports from the consultant raised many
concerns about the monitoring plan. The Region proposed three ambient air monitoring stations
and one stack test per year. The ambient monitoring stations are only tested every six days. It
was felt by many of the delegates, and I agreed, that the best way to monitor pollutants such as
pm2.5 and mercury is to continuously monitor the emissions at the stack. The actual cost of
continuous stack monitoring was unknown so a referral motion moved by Councillor Diamond
and seconded by myself was introduced to put off the final decision until a report could be
brought back on the actual costs. After much debate the referral motion was lost 16-7. One
additional ambient air monitoring station and one additional stack test per year were approved.

COUNCIL AGENDA

Transcription

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