Record of Proceedings: April 14, 2015 West Chester Township

Record of Proceedings:
April 14, 2015
West Chester Township Board of Trustees - Regular Meeting
Convene: President Lang convened the meeting at 6:04 p.m.
Roll Call: Mr. Lang, Mr. Welch, and Mr. Wong responded.
Pledge of Allegiance: Repeated by those present.
Citizen's Comments
There were no citizen's comments.
Presentations
Lakota West Women's Varsity Basketball- 2015 Ohio High School Athletic Association
Division r State Champions: The presentation began with a video tribute to the team's season,
followed by the introduction of Coach Andy Fishman, and Assistant Coaches Scott Barker and
Matt Lykins. Subsequently the following players were introduced: Danielle Wells, Blake
Fishman, Juliauna Howard, Nia Staples, Madisyn Oxley, Lauren Cannatelli, Arianne Whitaker,
Sarah Jones, Emily Haar, Christine Laritz, Lexi Wasan, Abby Prohaska, Ashley Holder, and
Claire Myree. Mr. Lang then read the Proclamation. The Fiscal Officer and each Trustee then
expressed their appreciation for and congratulations to the players and coaching staff. Coach
Fishman and Blake Fishman, on behalf of the players, expressed their appreciation for the
Proclamation as well as their thoughts and feelings about their championship season.
Action Items - For Appl'Oval by Motion
MOTION made by Mr. Wong, seconded by Mr. Welch, to approve the Trustee Meeting Minutes
of March 24, 2015. Discussion: none. Motion carried unanimously.
MOTION made by Mr. Welch, seconded by Mr. Wong, to approve payment of bills.
Discussion: none. Motion carried unanimously.
Mrs. Boyko submitted the following requisitions greater than $2,500:
Requisitions - Grcatcl' than $2,500.00
I. Adm
2. Adm
3. Adm
4. Fire
5. Police
$18, 621.44 Frost Brown Todd, LLC - Legal services through February 28, 2015
(various departments)
$12,250.00 HalTis Enterprise Resource Planning - Upgrade GEMS financial
accounting software (Crp #908)
$5,839.50 OnviSource - Renew annual service agreement for software and SUppOlt
for recording emergency conununications and certain land lines
$4,107.00 Sports Art America Inc. - Replace broken treadmill at Fire Station 73
$318,01l .50 Kings Ford - Purchase thilteen (13) 2016 Ford police utility vehicles
(CIP #929)
April 14, 2015
Page I of 4.
6. Police
$127,367.57 Camp Safety Equipment Company - Equip 20 16 police utility vehicles
to specifications (CIP #929)
7. Services $25,000.00 North Coast Products - Purchase pavement materials for in-house repair
of various Township streets
8. Services $20,000.00 Valley Asphalt Corporation - Purchase asphalt to repair various
township streets
MOTION made by Mr. Wong, seconded by Mr. Welch, to approve payment of requisitions 1
through 8. Discussion: none. Motion carried unanimously.
Personnel Items
Mrs. Boyko introduced the next item saying Chief Herzog recommended it as a means of
preserving institutional knowledge within the department, noting the new position is a civilian
posi tion rather than within the law enforcement ranks.
MOTION made by Mr. Wong, seconded by Mr. Welch, to accept the resignation of Steven
Oakes as sergeant with the West Chester Police Department effectively tenninating his collective
bargaining unit retirelrehire agreement and to hire Steven Oakes to the vacant full time civilian
position of Police Technician effective Apri l 27, 2015 at the hourly rate of $20.1 5 and waiving
the one (1) year probationary period. Discussion: Mr. Lang expressed his support for the motion
given preservation of institutional knowledge . Motion carried unanimously.
Business Items
Mrs. Boyko introduced the next item saying website hosting and design was last reviewed in
2009, and technology has changed such that staff would like to consider the redesign and hosting
of the Township website.
MOTION made by Mr. Wong, seconded by Mr.Welch, to advel1ise request for qualifications
(RFQ) for website redesign and hosting. Discussion: none. Motion cal'l'ied unanimously.
Mrs. Boyko introduced the next item saying the subject items were no longer needed or fit for
public lise.
MOTION made by Mr. Welch, seconded by Mr. Wong, to approve statutory Resolution No. 09
- 2015 finding five (5) 2008 Crown Victorias, one (I) 2008 Ford Expedition, two (2) 2009 Ford
Crown Victorias, one (I) 2009 Ford Expedition, and one (I) 2011 Ford Crown Victoria and
existing equipment for each vehicle are not needed or are unfit for public use; authorizing the
sale of said vehicles and existing equipment to camp safety equipment company; and crediting
the sale price of said vehicles and existing equipment to the purchase of additional necessary
equipment and to the reinstallation of some existing equipment and graphics to completely equip
ten (10) new police vehicles. Discussion: none. Motion carded unanimously.
MOTION made by Mr. Wong, seconded by Mr. Welch, to advertise for storm pipe replacement
bids (CIP #835). Discussion: none. Motion carried unanimously.
April 14, 2015
Page 2 of4.
Fi"st Rea ding of Resoluti ons & Reading of Eme"gcncy Resolutions
There were no first readings of resolutions or readings of emergency resolutions.
Citizen's C omments
Lynda O'Connor, 10048 Sprucewood Lane, speaking on behalf of the Lakota Board of
Education, expressed the School Board's appreciation for recognizing the Lakota West Girls'
Basketball Team, as well as the internship program being proposed with West Chester Township
for Lakota students.
Second Reading & Vote on Pending Resolutions & Votc on Emergen cy Resolu tions
There were no second readings & vote on pending resolutions, or vote on emergency reso lutions.
Discussion Items & Elected Official Comments
Mrs. Boyko initiated discussion regarding the permitting process for massage proprietors without
state licensure, a process initiated by a previous Board in 1996 and embodied in Resolution 1496. She said the intent at the time was to deter any such non-substantiated businesses. She said
she's recentl y asked the Board if they' d be interested in modifying those licensing procedures,
saying the Fiscal Officer is now responsible for processing administratively that permitting
process. They could re-assign the process to staff. She said the Board asked if it could just
prohibit unlicensed businesses. She posed that as a discussion item, adding that the Board
should act to either re-assign the processing, or completely prohibit unlicensed massage
businesses through the zoning process. The Board agreed to discuss the matter at the next
meeting.
.
Mrs. Boyko also said a member of the Lakota staff asked her if West Chester Township would
like to participate in an internship program, adding that it' s a program in which Lakota has
partnered local businesses in recent years. She added that it would be a one week program, four
hours per day, involving only four interns. She said she had agreed to participate and the Board
needed to execute an agreement, a draft of which she had previously provided to the Board. The
Board agreed Mrs. Boyko should sign the agreement.
Under Elected Official's Comments, Mr. Jones expressed his appreciation to the Trustees and
staff for getting the Lakota West Girls Basketball team there to receive the recognition they
deserve. He said such occasions are few and far between, and it's a great opportunity for
community to come together.
Mr. Wong also expressed his pride in the Lakota girls, noting how infrequent are these
occasIOns.
Mr. Lang echoed Mr. Wong' s conunents, adding that the Lakota East Baseball team won the
state championship a few years ago, and hoped we'd soon celebrate again. He noted "orange
barrel season" would soon arrive and asked for people to drive safely. He also expressed
appreciation for Lakota School Board President Lynda 0' Connor's presence that evening.
April 14, 2015
Page 3 of 4.
Adjournment
At 6:34 p.m ., Mr. Lang asked for a motion to adjown the Regular meeting and go into Executive
Session with legal counsel for the pW"jlose of considering and discussing the following: (1)
personnel matters: (a) contract negotiati ons for celtain collective bargaining wlit; (b) discipline,
termination, promotion, lliring, or transfer of candidates for employment or certain CUlTent public
employees, (2) Acquisition, sale, or swap of real property, (3) CUlTent and pending litigation.
Motion made by Mr. Welch, seconded by Mr. Wong. Discussion: none. Motion carried
unanimously, Mr. Lang added that the Board would not retwn.
Respectfully Submitted,
Appl'oved,
Bruce Jones, Iscal Officel'
George Lang, President
April 14, 20 15
Page 4 of4.