image conference

Transcription

image conference

42
I M AG E
CONFERENCE
ND
ANNUAL
EXHIBITOR PROSPECTUS
THE RECRUITMENT GAME …“WE’RE ALL IN!”
JULY 12-15, 2016 THE COSMOPOLITAN OF LAS VEGAS LAS VEGAS, NV
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THE RECRUITMENT GAME
. . . “WE’RE ALL IN!”
IMPORTANT
DEADLINES
April 1
EARLY BIRD DISCOUNT
FOR EXHIBIT SPACE
May 13
ADVERTISEMENT
ARTWORK DUE
COMPANY DESCRIPTION
FOR FINAL PROGRAM DUE
DEADLINE TO SUBMIT EXHIBIT
AND SPONSORSHIP
APPLICATION AND PAYMENT
THE RECRUITMENT GAME . . . “WE’RE ALL IN!”
The NAHCR 42nd Annual IMAGE Conference is the single most
important conference targeted specifically to health care recruiters.
By exhibiting at the 42nd Annual IMAGE Conference, you will
gain a competitive edge in the health care recruitment industry.
Your company will be introduced to more than 275 health care
recruitment professionals in our exhibit hall and throughout the
conference. We hope you will be part of this unique conference.
This Exhibitor Prospectus provides details on registering your company as an exhibitor, as well as the numerous ways your company can increase its message to health care recruiters with our
sponsorship and advertising opportunities. These sponsorship and
advertising opportunities present valuable exposure and incentive
to extend your reach to these professionals.
June 10
DEADLINE TO SUBMIT NAMES
OF BOOTH REPRESENTATIVES
June 20
HOTEL CUT-OFF DATE
FOR ROOM RESERVATIONS
What attendees
say about
the IMAGE
Conference:
2
NAHCR VISION
NAHCR will be the preeminent organization for health care recruitment.
NAHCR MISSION
NAHCR provides health care recruitment professionals education,
networking and resources to become strategic business partners within
a dynamic health care environment.
“Outstanding conference! If HR
Recruiters have only one meeting
they are able to attend, this is
the one. Wonderful key note
speakers every time, and hot
topics in the world of recruitment
always on the agenda.”
“Please put this event in your
calendars! Every recruiter should
be part of this great event on
how to make you and your
organization shine!”
“Outstanding quality individuals
and experience throughout.”
2016 Exhibitor Schedule At-A-Glance
NAHCR will be increasing exhibit hall traffic this year with some new, exciting
ideas. We hope you will join us in Las Vegas! (Program is subject to change)
Wednesday, July 13
9:00 a.m. – 3:00 p.m.
Exhibitor Set-Up
4:45 p.m. – 5:45 p.m.
President’s Welcome, Awards
Presentations & Sponsor/
Exhibitor Recognition
5:45 p.m. – 7:45 p.m.
Exhibit Hall Opening Reception
All exhibits must be completely set by
3:00 p.m. on Wednesday, July 13.
There are no exceptions. Exhibits not
set by 3:00 p.m. will be set by Viper
Tradeshow Services at the exhibitor’s
expense.
Thursday, July 14
7:00 a.m. - 8:00 a.m.
Vendor Demo Breakfast
1. 7:15 a.m. – 7:35 a.m.
2. 7:40 a.m. – 8:00 a.m.
3:45 p.m. – 4:30 p.m.
Connection Break
in the Exhibit Hall
Attendees by Position
4:30 p.m.
Exhibit Hall Closes and
Exhibitors Move Out
Friday, July 15
8:00 a.m. – 9:00 a.m.
Vendor Demo Breakfast
3. 8:15 a.m. – 8:35 a.m.
4. 8:40 a.m. – 9:00 a.m.
Exhibits may NOT be dismantled
prior to 2:00 p.m. on Thursday, July
14. All exhibits must be dismantled
and ready for shipment by 6:30 p.m.
Exhibits that have not begun dismantling by 3:00 p.m. will be dismantled
by Viper Tradeshow Services at the
exhibitor’s expense.
10:25 a.m. – 11:15 a.m.
Connection Break
in the Exhibit Hall
Vice President
Division Manager
Manager
Recruiter/Talent/Acquisition
Number of Years in Practice
1-5 Years
6-10 Years
11-20 Years
21-30 Years
31+ Years
12:15 p.m. – 2:00 p.m.
Lunch with Exhibitors
2:00 p.m. – 2:30 p.m.
Prize Drawings
“The ability to network with so
many creative, enthusiastic and
like-minded individuals is a great
benefit! We have no organization
like NAHCR in Canada so this
is a fantastic opportunity to
meet and discuss successes
and concerns with so many
professionals.”
Who attends
the IMAGE
Conference?
“This is one of the best
conferences that I have been
to! It was packed with useful
information and timely topics!
Nice job!”
“The enthusiasm and connected
feeling throughout the conference
has given me inspiration and a
renewed passion for what I do!”
100% of attendees said they would recommend
this conference to their colleagues.
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Marketing At-A-Glance
NAHCR offers a variety of cost-effective opportunities to increase your organization’s visibility and attendee awareness.
NAHCR’s conference advertising, sponsorship, event marketing and exhibiting are some of the best-priced branding opportunities in the industry. Review the different levels of sponsorship and the conference marketing options and select the combination that maximizes your exposure and effectively builds your brand. The NAHCR staff is eager to assist you in your selection,
as most opportunities are available on a first-come, first-serve basis.
EXHIBIT BOOTH SPACE
The exhibit hall is located in Gracia Ballroom. The Welcome Reception, Thursday
Refreshment Break and Thursday Lunch will be located in the exhibit hall to increase
attendee traffic. See page 3 for a Schedule at-a-Glance.
Your exhibit booth fee includes the booth space rental and two full-meeting registrations. Security will be provided when the exhibit hall is closed. The exhibit space is a 10’
x 10’ area for you to display and/or demonstrate your company’s products and services. See page 13, section 9 for booth construction guidelines. Each 10’ x 10’ booth
comes with 8’ high back pipe and drape and 3’ high side pipe and drape. All other
items (e.g., booth furnishings, carpet, floral) should be ordered through the official
service contractor, Viper Tradeshow Services. See page 7 for more details. The exhibit
hall is carpeted.
Exhibit Fees
Members
$1,750 per 10’ x 10’ booth
before April 1, 2016
$2,000 after April 1, 2016
Non-Members
$2,150 per 10’ x 10’ booth
before April 1, 2016
$2,400 after April 1, 2016
PRE-CONFERENCE REGISTRATION MAILING LIST –
START MARKETING YOUR ORGANIZATION NOW WITH THE COMPLIMENTARY PRE-CONFERENCE MAILING LIST!
You can reach the NAHCR attendees before they even arrive in Las Vegas. All exhibitors will receive the pre-conference and
post-conference registration mailing list complimentary with their booth registration. The pre-conference registration mailing list
will be emailed by approximately June 24, 2016. The post-conference registration mailing list will be mailed by approximately
August 19, 2016.
SPONSORSHIP LEVELS
Conference sponsorship is the most effective way to show your potential/current customers that you support their profession and
their membership organization! We offer many different levels of sponsorship with various levels of recognition, including A La
Carte Sponsorships. Please note: NAHCR will coordinate all sponsored functions and ordering of all promotional items.
DIAMOND
($20,000)
2 Available
PLATINUM
($15,000)
2 Available
GOLD
($10,000)
2 Available
Complimentary 10’ x 10’ Exhibit Booth
2
1
1
Additional Conference Registrations
2
2
1
1
Advertisement in IMAGE Conference
Final Program Book
1 Full-Page,
B&W
1 Full-Page,
B&W
½ Page,
B&W
½ Page,
B&W
Extensive Recognition in all Print
Materials and on NAHCR Website
X
X
X
X
X
Verbal Acknowledgement at Opening
Session and Recognition on Signage
Throughout Annual Conference
X
X
X
X
X
Acknowledgement of Support in
Association Publications
X
X
X
X
X
SPONSORSHIP LEVEL
4
SILVER
($7,500)
3 Available
BRONZE
($5,000)
4 Available
Marketing At-A-Glance
Your financial support allows NAHCR to continue to provide exceptional conferences and provide you the best value for your
investment along with great exposure with multiple media. NAHCR offers a two-tiered approach to sponsorships: 1) Choose a
sponsorship level; and 2) Select an activity/item under the sponsorship level, if desired, by checking the box next to the sponsorship item desired. Please contact Debbie Jennings to discuss additional sponsorship opportunities at [email protected].
DIAMOND LEVEL – $20,000
Two Sponsorships Available
PLATINUM LEVEL – $15,000
Benefits
Two complimentary 10’ x 10’ exhibit booths in prime
location of exhibit hall
Two additional complimentary conference registrations
One complimentary full-page, black and white advertisement in the IMAGE Conference Final Program Book
Extensive recognition as a Diamond Level Sponsor in all
print materials and on NAHCR website
Verbal acknowledgement at the Opening Session and
recognition signage throughout the IMAGE Conference
Acknowledgement of support in association publications
Benefits
One complimentary 10’ x 10’ exhibit booth
Two additional complimentary conference registrations
One complimentary full-page, black and white advertisement in the IMAGE Conference Final Program Book
Extensive recognition as a Platinum Level Sponsor in all
Activity/Item options
1. Exhibit Hall Opening Reception
2.Networking Luncheon
3.Evening Reception
4.Networking Lounge with Mobile Device Charging
Station
GOLD LEVEL – $10,000
SILVER LEVEL – $7,500
Three Sponsorships Available
Benefits
One complimentary 10’ x 10’ exhibit booth
One additional complimentary conference registration
Extensive recognition as a Gold Level Sponsor in all
One complimentary half-page, black and white advertisement in the IMAGE Conference Final Program Book
Benefits
One additional complimentary conference registration
Extensive recognition as a Silver Level Sponsor in all
print materials and on NAHCR webwsite
One complimentary half-page, black and white advertisement in the IMAGE Conference Final Program Book
Activity/Item Options
5.Thursday Lunch with Exhibitors
6.Kick-Off IMAGE Reception
7. Refreshment Breaks (Four available)
8.Networking Breakfast
9. Photobooth in the Exhibit Hall
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Marketing At-A-Glance continued
A LA CARTE SPONSORSHIPS
BRONZE LEVEL – $5,000
Four Sponsorships Available
Benefits
Extensive recognition and signage as a Bronze
Level Sponsor
Verbal acknowledgement at the Opening
Session and recognition signage throughout
the IMAGE conference
Acknowledgement of support in association
publications
10. Twitter Feed Screens
11. Closing Session Speaker
12. Opening Session Speaker
13. Conference Tote Bags
ACCEPTABLE
ADVERTISEMENT
ARTWORK FORMATS:
Ad Format: For maximum
quality, it is best to submit
your ad in PDF format.
Choose “press quality” from
the Adobe PDF conversion
settings and edit the compatibility to Acrobat 7.0.
Logo: We encourage you to
send your logo saved as an
Adobe Illustrator EPS file.
Prior to sending, please convert all fonts to outlines.
Photos and Graphics: To
ensure a high-quality end
product, all photos and
graphics must be high
resolution (at least 300
dpi) in TIF or JPG format.
Images downloaded from
the Internet are typically low
resolution and not suitable
for printing.
6
Benefits
Recognition in IMAGE Conference Program Book, event signage and
product display (if applicable)
 16. Conference Mobile App – $3,500
Provide attendees a mobile app for smartphones to personalize their
IMAGE Conference planning schedule, review exhibitor information,
post conference photos and Tweet about the conference. Sponsorship
of the app includes a banner recognizing your company.
 17. Flash Drives – $3,000
 18. Padfolios – $3,000
Your company logo featured on padfolios for all conference attendees. NAHCR will provide these.
 19. Vendor Demo – First-come, first-serve – $2,500
 Thursday 7:15 a.m. – 7:35 a.m.
 Thursday 7:40 a.m. – 8:00 a.m.
 Friday 8:15 a.m. – 8:35 a.m.
 Friday 8:40 a.m. – 9:00 a.m.
(20-minute sessions)
 20. Badge Lanyards – $1,000
 21. Registration Packet Flyer – $500
Advertising Opportunities
The NAHCR IMAGE Conference Final Program Book is distributed to all individuals registered for the IMAGE Conference (approximately 275). This program book includes meeting
timetables, exhibitor descriptions and other essential information. The program book is 5.5”
x 8.5” format with glossy cover and matte text pages. To advertise, please complete the form
on pages 9-10 and submit your ad to [email protected] by May 13, 2016. It is the
advertisers responsibility to submit your ad by the due date.
FINAL PROGRAM BOOK ADVERTISING PRICES AND AD SPECIFICATIONS –
PROGRAM BOOK SIZE IN 2016 (5.5” X 8.5”)
Space
Dimensions (Cut)
Dimensions
(Bleed)
Rate
Back Cover (4-color)
8 ¼” tall x 5 ¼” wide
8 ¾” tall x 5 ¾“ wide $2,500
Inside Front Cover (4-color)
8 ¼” tall x 5 ¼“ wide
8 ¾” tall x 5 ¾“ wide $2,000
Inside Back Cover (4-color)
8 ¼” tall x 5 ¼“wide
8 ¾” tall x 5 ¾“ wide $2,000
Full Page, Black & White
7.875” tall x 4.625” wide N/A
$1,000
Half Page, Black & White
4” tall x 5 ¼” wide
$500
Cover ads are sold on a first-come, first-serve basis.
N/A
Exhibit Opportunities
BOOTH REQUEST & ASSIGNMENTS
AFFILIATE EVENTS
NAHCR reserves the right to exercise sole discretion in the
acceptance or refusal of exhibit space applications. Booth
assignments will not be made until after the deadline
date of May 13 and full payment has been received.
Booth space will be assigned to Sponsors and Institutional
Members first; remaining booths will be assigned on a firstcome, first-serve basis in order of date received. Requests for
space cannot be accepted by telephone; applications may be
emailed to [email protected]. You will receive email confirmation of your booth assignment.
All affiliate events must be approved by NAHCR and must not
conflict with IMAGE conference events. For more information
contact the NAHCR Executive Office at [email protected].
BOOTH PRICING & INFORMATION
Members
$1,750 per booth before April 1, 2016
$2,000 after April 1, 2016
Non-Members $2,150 per booth before April 1, 2016
$2,400 after April 1, 2016
Final deadline for all exhibit space applications and
payment is May 13, 2016.
Each 10’ x 10’ Booth Includes:
Booth space rental
Two full-meeting registrations
Attendance of any Educational Session is included with
the two full-meeting registrations (except Pre-Conference
sessions)
8’ back pipe and drape and 3’ high side pipe and
drape
Company listing and 35-word description included in
Conference Final Program Book
Pre- and Post-Conference Registration Mailing List
OFFICIAL SERVICE CONTRACTOR
Viper Tradeshow Services is the official service contractor
for the 42nd Annual IMAGE Conference. Once your booth
number has been assigned, your information will be forwarded
to Viper Tradeshow Services, and instructions for downloading
the Exhibitor Service Kit and online ordering information will
be sent to you. All booth services should be ordered from the
Viper Tradeshow Services exhibitor kit, including:
These items are not included in your booth rental and
may be ordered from Viper.
Furnishings (tables, chairs, wastebaskets, etc.)
Additional Carpet
Material Handling
Floral
Cleaning
The show colors are black and silver, and the exhibit hall is
carpeted.
The Cosmopolitan of Las Vegas WILL NOT accept advance
direct shipments to the hotel. ALL EXHIBITOR SHIPMENTS
MUST BE SHIPPED IN ADVANCE TO VIPER’S WAREHOUSE.
No show site shipping without permission and a specific
appointment with Viper is permitted.
Shipment fees to the warehouse include delivery to the hotel,
delivery to your booth, storage of empties and return of empties at the close of the event.
Exhibitor Service Kits will be sent approximately May 20,
2016. Questions regarding material handling, shipping or
booth furnishings should be directed to Belinda Schlueter,
Exhibit Coordinator at Viper Tradeshow Services, at 816-5871882 or via email at [email protected]; web:
www.vipertradeshow.com.
Most booth furnishings may be ordered online, and instructions will be included in the Exhibitor Service Kit.
The following services must be ordered and paid for directly
through the hotel, using the order forms supplied in the
Exhibitor Service Kit:
Electrical
Internet
Audio/Visual
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Exhibit Hall Floor Plan
8
THIS IS A FILLABLE FORM. PLEASE TYPE THIS FORM TO AVOID DATA ENTRY ERRORS. THANK YOU.
Exhibit, Sponsorship & Advertising Form
STEP ONE: COMPANY INFORMATION. This is the information that will be used for your company’s listing in the
IMAGE Conference Final Program. Please type or print legibly.
Company Name:_______________________________________________________________________________________________________
Address:______________________________________________________________________________________________________________
City/State/Zip:_________________________________________________________________________________________________________
Company Phone:__________________________________________________ Fax:_________________________________________________
Company Website:______________________________________________________________________________________________________
Product/Services Description (35-word limit):
Company Contact (For sending booth confirmation and other exhibitor-related correspondence only. Not for publication.)
Contact Name:___________________________________________________ Phone:_______________________________________________
Email:________________________________________________________________________________________________________________
STEP TWO: EXHIBIT SPACE
Authorized Signature: ____________________________________________________Date:________________________________________
By signing this Exhibit Space Contract I agree that I have read and understand the Rules and Regulations on page 13 governing the NAHCR
IMAGE Conference, and that my company and its representatives agree to abide by them. I will share this information with the company
representative(s) who will be on-site.
Select Your Exhibit Booth
Members
 $1,750 per 10’ x 10’ booth before April 1, 2016
 $2,000 after April 1, 2016
Non-Members
 $2,150 per 10’ x 10’ booth before April 1, 2016
 $2,400 after April 1, 2016
Exhibit Booth Total $_________
0
Booth Preferences
Booth choices: 1.______________ 2.______________ 3.______________ Number of 10’ x 10’ booths requested: _______
List any potential exhibitor(s) you wish to be near:____________________________________________________________________________
List any potential exhibitor(s) you DO NOT wish to be near: ___________________________________________________________________
Exhibit Staff
You will receive a form to submit your exhibit booth staff names by May 23, and it will be due by June 10.
Application deadline is May 13, 2016
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STEP THREE: CONFERENCE SPONSORSHIP
STEP SEVEN: METHOD OF PAYMENT
Level of Support:  Diamond
 Silver
All funds must be submitted on a U.S. bank in U.S. funds.
NAHCR does not accept purchase orders or invoice for services.
NAHCR Tax ID: 75-1650774.
 Platinum
 Bronze
 Gold  A La Carte
Number of activity(s) you wish to support (see assigned # beside
item under sponsorship levels on pages 5-6): ___________________
A La Carte Total $_________
Conference Sponsorship Total $_________
0
 Check made payable to NAHCR – check #__________
Charge payment to the following credit card:
 Visa
 MasterCard
 Amex
 Discover
______________________________________________________
STEP FOUR: ADVERTISING
Credit Card Number
This section does not apply to sponsor-included advertising.
Expiration Date
______________________________________________________
Ad Selection and Price (Book size is 5.5” x 8.5”)
Name as it appears on Card
 Back Cover (color)
$2,500
 Inside Front Cover (color) $2,000
 Inside Back Cover (color)
$2,000
 Full Page, B/W
$1,000
 ½ Page, B/W
$500
______________________________________________________
Signature STEP EIGHT: SUBMIT APPLICATION
Please return the Registration Form and total amount due to:
Advertising Total $_________
0
STEP FIVE: TRIVIA QUESTION
Do you have a trivia question about your company you would like
included in a new game that will be utilized to help generate more
exhibit hall traffic (and drive traffic directly to your booth)? Provide
a trivia question here, along with the answer, and we will include it
in a new game.
Question:
Date
Mail: NAHCR Executive Office
P.O. Box 14365
Lenexa, KS 66285-4365
Overnight Courier Only:
NAHCR Executive Office
18000 W. 105th St.
Olathe, KS 66061
Fax: Fax completed registration form with credit card
payment to 913-895-4652.
Questions? Contact the NAHCR Executive Office at
913-895-4627 or [email protected].
Answer:
Deadline for submission and
payment: May 13, 2016.
Booths will not be assigned without full payment.
STEP SIX: TOTAL FEES
Payment is due in full with the application form.
Exhibit Booth Total
$__________
0
Conference Sponsorship Total
$__________
0
Advertising Total
$__________
0
 I am aware that my photo may be taken during
the conference and may be published on NAHCR
social media sites, the website and in publications
to promote NAHCR and the IMAGE Conference.
TOTAL PAYMENT ENCLOSED$__________
0
PRINT
10
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RESET
Past Exhibitors Include*
ADVANCE Healthcare Network
AHACareerCenter.org
Mankuta Gallagher &
Associates, Inc.
American Medical Technologists
MD Linx
ANA Nurse’s Career Center
Medefis, Inc.
Anthony J. Jannetti Inc.
Micron Systems, Inc.
AppVault
Mindworks Communications/
Slack Incorporated
Association Career Network
B.E. Smith, Inc.
Bayard Advertising
Beyond.com
BountyJobs, Inc.
CareerBuilder
Certified Healthcare
Certiphi Screening, Inc.
CKR Interactive
Cornerstone on Demand
DiversityNursing.com
Doximity
Exclusive Healthcare
Placement, Inc.
ExperiencedRN
Findly
Fusion Marketing Group
GroupOne Services Inc.
HealthCareerWeb.com
HealthcareSource
HEALTHeCAREERS Network
HealthJobsNationwide.com
HireRight
Indeed
Jobs2web
Katon Direct
LEAN Human Capital, LLC
LWW/Wolters Kluwer Health
MadDash E-Media
Montage
Moore & Associates
Morgan Hunter HealthSearch
NAS Recruitment Communications
National Healthcare
Career Network
National Student Nurses’
Association
Nurse.com
NurseTogether.com
Peoplemenders.com
Pre-Check
RXinsider, Ltd.
Scrubs Magazine
Shaker Recruitment Advertising
& Communications
Shiftwise
Simply Hired
SkillSurvey, Inc.
SLACK Incorporated
Springer Publishing
Talent Plus
TalentWise, Inc.
TMP Worldwide
Tweet My Jobs
Universal Background
Screening, Inc.
*Not a comprehensive list
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Hotel & Transportation Information
THE COSMOPOLITAN OF LAS VEGAS
3708 Las Vegas Blvd. S., Las Vegas, NV 89109
Telephone: 702-698-7000
Home to the 42nd Annual NAHCR IMAGE Conference, The
Cosmopolitan of Las Vegas is just 3 miles from the Las Vegas
Airport and on the world famous Las Vegas Strip.
The Cosmopolitan is the most original destination in the heart of
The Las Vegas Strip. This unique luxury resort & casino is unlike
any other. Enjoy oversized residential-styled living spaces with
private terraces and breathtaking views of the Las Vegas skyline.
Dining is reinvented with a one-of-a-kind restaurant collection
featuring world class chefs making their Vegas debut including
David Myers, Scott Conant and José Andrés along with authentic dining options by famed restaurateurs Costas Spiliadis, The
One Group and brothers Bruce & Eric Bromberg. Stylish design
and art engage cultural sensibilities while a vibrant nightlife scene
captivates perceptions. The Pool District offers panoramic views
and unrivaled service, allowing guests to choose between three
distinct pool experiences. Combine it all with an eclectic mix of
hand-selected boutiques, a 100,000 square-foot casino featuring first-of-their-kind casino cabanas, Marquee Nightclub &
Dayclub and the serenity of Sahra Spa & Hammam to redefine
your luxury resort experience.
Internet Access: NAHCR is pleased to provide complimentary wireless Internet access in the NAHCR meeting space.
Check-In/Check-Out: Check-in at 3:00 p.m. and checkout at 11:00 a.m. Early check-in and late check-out requests will
be accommodated on a request basis and should be directed to
the hotel.
NAHCR
Conference Hotel Rates: The IMAGE
Conference hotel rate is $173 single/double, $203 triple and
$233 quad occupancies. The conference rate will be honored
three nights pre/post of the conference dates based on hotel
availability. The deadline to make your hotel reservations
is June 20, 2016.
Please support NAHCR by making your reservations at the headquarters hotel.
The Cosmopolitan of Las Vegas is the official housing provider
for the 2016 NAHCR IMAGE Conference. NAHCR has worked
diligently with the hotel to establish a room block and negotiate
an optimum room rate for its attendees and exhibitors where all
NAHCR associated functions will be held. Attendees are encouraged to stay at the host hotel so that NAHCR and its members can
benefit from the hotel’s reduced costs that in turn, lead to keeping
registration costs and exhibit fees down for the participants.
Make your reservations now by booking online at
https://resweb.passkey.com/go/SNAHC6 or by calling 855435-0005 and reference the group name 2016 NAHCR Annual
IMAGE Conference and your group code, SNAHC6.
Hotel description courtesy of The Cosmopolitan of Las Vegas.
Transportation: More than 10 taxi companies provide service to and from the airport and locations throughout Las Vegas.
The hotel is 3 miles from the airport.
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NAHCR EXHIBITOR RULES & REGULATIONS
By applying for exhibit space, your company agrees to comply with all rules and regulations outlined below and further agrees to abide by the decisions of NAHCR
exhibit management with respect to interpretation of these rules. Please be sure that the company representatives attending the conference are aware of and
adhere to these rules.
1. Exhibit Representatives. Each exhibitor is entitled to two complimentary
full-meeting registrations (does not include pre-conference workshops). Each
additional exhibit hall only badge is $75. Exhibit hall only passes do not provide
access to educational sessions.
2. Assignment of Space. Space assignments will be made based on the
following criteria: Sponsorship level, Institutional member, booth size and
commitment date. Every effort will be made to respect the exhibitors’ space
choices whenever possible, but NAHCR’s (hereafter known as “exhibit
management”) decision shall be final. Exhibit management reserves the right
to transfer assignments when such action is deemed to be in the best interest
of the total exhibit effort. Viper Tradeshow Services submits the exhibit hall
floor plan to all appropriate authorities for approval in advance of the show
dates. However, NAHCR reserves the right to relocate booths if required by fire
department regulations. NAHCR will make every effort to contact any affected
exhibitors in advance of relocation.
3. Payment. Full payment of exhibit fees or sponsorship is required with this
contract. Please make checks payable to: NAHCR, P.O. Box 14365, Lenexa, KS
66285-4365, USA. All telephone inquiries 913-895-4627; FAX 913-895-4652.
International funds must be submitted on a U.S. bank in U.S. equivalents.
4. Refund for Cancellation. Should the exhibitor be unable to occupy and
use the exhibit space contracted for, he or she shall promptly notify exhibit
management in writing. All sums paid by the exhibitor, less a service charge of
$250, will be refunded. No refunds will be made after May 13, 2016.
5. Eligible Exhibits. Exhibit management reserves the right to determine the
eligibility of any company or product for inclusion in the exhibition.
6. Booth Equipment and Services. Each 10’ x 10’ exhibit space includes a 8’
back drape and 3’ high side drape. All other items (i.e., table, chairs, etc.) can
be purchased through the official decorating company. Show colors are black
and silver, and the exhibit hall is carpeted.
7. Contractor Service Information. In the best interest of the exhibitors, exhibit
management has selected Viper Tradeshow Services, contact person Belinda
Schlueter at 816-587-1882, to serve as official contractors to provide various
services to the exhibitors. It is agreed that the exhibitor will abide by and comply
with the rules and regulations concerning local unions having agreement
with the exhibition facility or with authorized contractors employed by exhibit
management. Complete information, instructions and electrical work, and
cleaning, etc. will be included in the Exhibitor Service Kit, to be distributed after
space has been confirmed. An Exhibitor Service Center will be maintained on
the exhibit floor until the opening of the exhibit hall to facilitate service requests
from exhibitors. Absolutely no shipments may be sent in advance to the hotel.
The Cosmopolitan of Las Vegas WILL NOT accept advance direct shipments
to the hotel. ALL exhibitor shipments must be shipped in advance to Viper’s
warehouse. Shipment fees to the warehouse include delivery to the hotel,
delivery to the booth, storage of empties and return of empties at the close of
the event. The Exhibitor Service Kit will provide you with shipping instructions.
8. Security. Security will be provided during the hours that the exhibit hall is not
open by exhibit management during the show, beginning on the day of setup
until tear down. However, each exhibitor should make provisions to safeguard
his/her goods from the time they are placed in the booth until the time they are
removed. Exhibit management will not be responsible for loss or damage due
to any cause. All Exhibitors must wear the official exhibitor’s name badge for
admission to and while in the exhibit hall.
9. Booth Construction and Arrangement. Exhibits shall be arranged so
as not to obstruct the general view, nor hide the exhibits, of others. Plans for
specially-built displays not in accordance with regulations are to be submitted
to exhibit management before construction is ordered. Regular and speciallybuilt back walls, including signs, may not exceed an overall height of 10’. The
maximum booth height of 10’ may extend out ½ the depth of the booth from
the back wall. Height limitation of the display in the balance of the area is 36”,
except for product and equipment on display which in itself may exceed this
height. It is expressly agreed by the exhibitor that in the event he or she fails to
install his or her products in his or her exhibit space, or fails to pay the space
rental at the time specified, exhibit management shall have the right to take
possession of said space and lease some or any part thereof to such parties and
upon such terms and conditions as it may deem appropriate.
10. No dismantling will be permitted before closing time. No exhibitor shall have
the right prior to closing of the exhibition to pack or remove articles in exhibit
without permission from, and approval in writing by, exhibit management.
Violation will result in a $250 fine. Please allow adequate time when making
your travel plans.
11. Use of Exhibit Space. Exhibitors agree not to assign or sublet any space
allotted to them without written consent of exhibit management, nor to display
or advertise goods other than those manufactured or carried by them in
the regular course of business. No persons, firm or organization not having
contracted with exhibit management for the occupancy of space in the exhibit
will be permitted to display or demonstrate its products, processes or services,
distribute advertising materials in the halls or corridors, or in any other way
occupy or use the facilities for purposes inconsistent with these regulations.
12. Exhibitor Representative. Each exhibitor must name at least one person to
be his or her representative in connection with the installation, operation and
removal of the exhibit. Such representative shall be authorized to enter into
such service contracts as may be necessary, and for which the exhibitor shall
be responsible.
13. Restrictions. Exhibit management reserves the right to restrict exhibits which
are objectionable because of noise, glaring or flashing lights, method of
operation, or any other reason, and also to prohibit or evict any exhibit which, in
the opinion of exhibit management, may detract from the general character of
the exhibit. This reservation includes persons, things, conduct, printed matter or
anything exhibit management judges to be objectionable. In the event of such
restriction or eviction, exhibit management is not liable for any refund of any
amount paid hereunder. No display material exposing an unfinished surface to
neighboring booths will be permitted. Demonstrations must be so located that
crowds collected will be within the exhibitor’s space, and not blocking aisles
or neighboring exhibits. Contests of any kind must first be approved in writing
by exhibit management. Photographing and videotaping within the exhibit hall
is prohibited except by the official NAHCR photographer unless requested in
writing to exhibit management for approval.
14. Exhibitor Activities. Exhibitor agrees not to schedule or conduct any
outside activity, including, but not limited to, receptions, seminars, symposia
and hospitality suites that are in conflict with the official program of NAHCR,
whether such activities are held at or away from the hotel, except with written
approval of exhibit management. Exhibitor will submit to exhibit management
by May 13, 2016, any program exhibitor intends to hold at, or in conjunction
with, its exhibit, for written approval as to time and place.
15. Responsibility. If the exhibitor fails to comply in any respect with the terms of
this agreement, exhibit management shall have the right, without notice to the
exhibitor, to offer said space to another exhibitor, or to use said space in any
other manner. This shall not be construed as affecting the responsibility of the
exhibitor to pay the full amount specified by the contract.
16. Compliance. The exhibitor assumes all responsibility for compliance with all
pertinent ordinances, regulations and codes of duly authorized local, state and
federal governing bodies concerning fire, safety, health; together with the rules
and regulations of the operators and/or owners of the property wherein the
exhibit is held. Cloth decorations must be flameproof. Wiring must comply with
fire department and underwriters’ rules.
17. Liability. NAHCR, Viper Tradeshow Services, The Cosmopolitan of Las Vegas
and Applied Measurement Professionals, Inc., their agents or employees, shall
not be responsible for any loss, theft, or damage to the property of the exhibitor,
his or her employees or representatives. Further, exhibit management will not
be liable for damage or injury to persons or property during the term of this
agreement from any cause whatsoever by reason of the use or occupancy of the
exhibit space by the exhibitor or his assigns, and the exhibitor shall indemnify
and hold harmless exhibit management from all liability, which might ensue
from any cause whatsoever. If the exhibitor’s materials fail to arrive, the
exhibitor is nevertheless responsible for all amounts due hereunder. Exhibitors
are advised to carry special insurance to cover exhibit material against damage
and loss, and public liability insurance against injury to the person or property
of others.
18. Cancellation or Termination of Exhibition. In the event that the premises
where the exhibition is to be held shall, in the sole determination of exhibit
management, become unfit or unavailable for occupancy, or shall be
substantially interfered with, by reason of picketing, strike, embargo, injunction,
act of war, act of God, fire or state of emergency declared by any government
agency or by reason of any municipal, state or federal law or regulation or by
reason of any other occurrence beyond the control of exhibit management,
exhibit management may cancel or terminate the exhibition. In the event of
such cancellation or termination, the exhibitor waives any and all claims the
exhibitor might have against exhibit management for damages or expenses
and agrees to accept in complete settlement and discharge of all claims against
exhibit management the exhibitor’s prorated share of the total amount paid
by all exhibitors less all costs and expenses incurred by exhibit management
in connection with the exhibition, including a reserve for future claims and
expenses in connection therewith. In case exhibit management shall for any
reason determine to cancel or terminate the exhibition, the exhibitor waives
all claims the exhibitor might have against exhibit management for damages
or expenses and agrees to accept in complete satisfaction and discharge of
all claims against exhibit management a refund of all amounts paid by the
exhibitor to exhibit management in accordance with this agreement.
19. Management. Exhibit management reserves the right to interpret, amend and
enforce these regulations as it deems appropriate to ensure the success of the
exhibition.

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