March 2014 Minutes - Evonne Hoback, McMinn County TN Clerk

Transcription

Page Number 030
McMinn County Commission
Minutes - Regular Session
April 21, 2014
The McMinn County Board of Commissioners met in Regular Session on April 21, 2014, at 7:30 pm, in
the Blue Room of the McMinn County Courthouse.
1. CALL TO ORDER
The meeting was called to order by Chairman David Crews.
2. INVOCATION
The Invocation was given by Commissioner J W McPhail.
3. PLEDGE TO THE FLAG
The Pledge to the Flag was led by Commissioner Scott Curtis.
4. ROLL CALL
Roll Call was taken by Evonne Hoback, McMinn County Clerk, as recorded:
Scott Curtis - Present
Dale Holbrook - Present
Tim King - Present
Roger Masingale - Present
Matt Mason - Present
J. W. McPhail - Present
Bob Powers - Absent
Tad Simpson - Present
Charles Slack - Present
Chairman David Crews - Present
5. APPROVAL OF MINUTES
Copies of the Minutes of the Regular Session on March 17, 2014 were provided to the McMinn County
Commissioners.
MOTION made by Commissioner Holbrook, and seconded by Commissioner King, to approve the
minutes of March 17, 2014.
Motion carried by voice vote.
6. APPROVAL OF BIDS AND PURCHASES
A. A Resolution to Approve Extension of the Annual Waste Tire Processing Bid.
Mr. Luallen presented resolution #14-022, along with a letter of recommendation from Stan Moses
Landfill Supervisor and letter from Liberty Tire Recycling.
RESOLUTION NO. 14-022
A RESOLUTION TO APPROVE EXTENSION OF THE ANNUAL
WASTE TIRE PROCESSING BID
WHEREAS, in order to properly perform the essential operations of county government goods and services must
often be let for bid; and
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April 21, 2014
Resolution No. 14-022 (con’t)
WHEREAS, the current bid allows for extension of the contract upon agreement of both parties; and
WHEREAS, Stan Moses, McMinn County Landfill Supervisor has requested to extend the current agreement for
bidding the annual requirements of waste tire processing for the period of July 1, 2014 through June 30, 2015; and
WHEREAS, Stan Moses, McMinn County Landfill Supervisor recommends the bid contract be renewed for
another year to Liberty Tire Recyclers at the same rate of last year being $91.00 per ton.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY,
TENNESSEE, MEETING IN REGULAR SESSION THIS THE
21ST DAY OF APRIL, 2014, that this
Commission does hereby approve the recommendation of the landfill supervisor.
(Orig signed by John M. Gentry)
McMinn County Mayor
Attest:
(Orig signed by Evonne Hoback)
County Clerk
MOTION made by Commissioner Simpson, and seconded by Commissioner Slack, to approve this
resolution.
B. A Resolution to Approve and Award the Bid for Turn-Out Gear for McMinn County Rural Fire
Department.
Mr. Luallen presented resolution #14-023, along with a letter of recommendation from Scott Thompson
McMinn County Fire Chief and bid summary sheet and did have Emergency Service Committee Approval.
A RESOLUTION TO APPROVE AND AWARD THE BID FOR
TURN-OUT GEAR FOR MCMINN COUNTY RURAL
FIRE DEPARTMENT
WHEREAS, in order to properly perform the essential operations of county government, goods and services must
WHEREAS, the McMinn County Rural Fire Chief Scott Thompson has requested the purchase of turn-out gear,
in order to properly carry out the functions of the department; and
WHEREAS, McMinn County has followed the proper procedures in securing the bids; and
WHEREAS, Scott Thompson, McMinn County Rural Fire Chief has recommended the bid be awarded to
NAFECO, of Decatur, AL, the only and low bidder meeting specifications; and
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN
COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL 2014,
that this Commission does hereby approve the recommendation of the Rural Fire Chief.
McMinn County Mayor
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April 21, 2014
Attest:
County Clerk
MOTION made by Commissioner Holbrook, and seconded by Commissioner King, to approve this
resolution.
C. A Resolution to Approve and Award the Annual Bid for Crushed Stone.
Mr. Luallen presented resolution #14-024, along with a letter of recommendation from Stan Moses
Landfill Supervisor and Bid Summary Sheet.
A RESOLUTION TO APPROVE AND AWARD THE ANNUAL
BID FOR CRUSHED STONE
WHEREAS, the McMinn County Solid Waste Manager, Stan Moses, requests the purchase of crushed stone for
the period of May 1, 2014 through April 30, 2015, in order to properly carry out the functions of the department; and
WHEREAS, Stan Moses, McMinn County Solid Waste Manager has recommended the bid be awarded to
Bluegrass Materials of Calhoun, TN, the low bidder meeting specifications.
TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL 2014, that this Commission
does hereby approve the recommendation of the Solid Waste Manager.
McMinn County Mayor
Attest:
County Clerk
MOTION made by Commissioner Masingale, and seconded by Commissioner Simpson, to approve this
resolution.
D. A Resolution to Approve and Award the Annual Micro-Paving Bid for State Aid Roads.
Mr. Luallen presented resolution #14-025, along with a letter of recommendation from Randall
Moss Highway Commissioner and Bid Summary Sheet.
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April 21, 2014
A RESOLUTION TO APPROVE AND AWARD THE
ANNUAL MICRO-PAVING BID FOR STATE AID ROADS
WHEREAS, Randall Moss, McMinn County Highway Commissioner has recommended the bid be awarded to
the low bidder, Hudson Construction Company of Chattanooga, TN, for the bid period of April 1, 2014 through
September 30, 2014.
does hereby approve the recommendation of the Highway Commissioner.
McMinn County Mayor
Attest:
County Clerk
MOTION made by Commissioner Holbrook, and seconded by Commissioner Slack, to approve this
resolution.
E. A Resolution to Approve and Award the Annual Micro-Paving Bid for Various County Roads.
ANNUAL MICRO-PAVING BID FOR VARIOUS COUNTY ROADS
the low bidder, Hudson Construction Company of Chattanooga, TN, for the bid period of April 1, 2014 through
September 30, 2014.
does hereby approve the recommendation of the Highway Commissioner.
McMinn County Mayor
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April 21, 2014
Attest:
County Clerk
MOTION made by Commissioner King, and seconded by Commissioner McPhail, to approve this
resolution.
F. A Resolution to Approve a Bid Contract Extension with Erosion Solutions for Pumping and Hauling
of Landfill Leachate.
Mr. Luallen presented resolution #14-027, along with a letter of recommendation from Stan
Moses Landfill Supervisor and letter from Erosion Solutions.
A RESOLUTION TO APPROVE A BID CONTRACT EXTENSION WITH EROSION
SOLUTIONS FOR PUMPING AND HAULING OF
LANDFILL LEACHATE
WHEREAS, in order to properly perform the essential operations of county government as prescribed by law,
goods and services must often be let for bid; and
WHEREAS, the leachate bid provides an option to be extended for an additional year; and
WHEREAS, the McMinn County Landfill Supervisor has requested to extend the contract for pumping and
hauling of landfill leachate to the current vendor, Erosion Solutions, for the period of July 1, 2014 through June 30, 2015;
and
WHEREAS, Erosion Solutions has agreed to extend the current bid for the additional period with no increase in
price; and
WHEREAS, Stan Moses, McMinn County Landfill Supervisor, has recommended the bid be extended twelve
(12) months at the current price, $.049 per gallon, to Erosion Solutions.
TENNESSEEE, MEETING IN REGULAR SESSION ON THIS THE 21st DAY OF APRIL, 2014 THAT THE
COMMISSION DOES HEREBY APPROVE THE BID CONTRACT EXTENSION WITH EROSION
SOLUTIONS, based upon the recommendation of the Landfill Supervisor.
AND FURTHERMORE RESOLVES to grant, authority to the County Mayor or his designee to carry out
the duties of said contract.
McMinn County Mayor
Attest:
County Clerk
MOTION made by Commissioner Slack, and seconded by Commissioner Simpson, to approve this
resolution.
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April 21, 2014
G. A Resolution to Approve and Award the Semi-Annual Liquid Asphalt Bid.
SEMI-ANNUAL LIQUID ASPHALT BID
WHEREAS, Randall Moss, McMinn County Highway Commissioner requests the purchase of liquid asphalt for
the period of May 1, 2014 thru October 31, 2014, in order to properly carry out the functions of the department; and
WHEREAS, Randall Moss, McMinn County Highway Commissioner recommends the bid be awarded to the
vendor with the lowest bid price per item meeting specifications (see attached letter).
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN
COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL,
2014, that this Commission does hereby approve the recommendation of the Highway Commissioner.
McMinn County Mayor
Attest:
County Clerk
MOTION made by Commissioner Masingale, and seconded by Commissioner Slack, to approve this
resolution.
H. A Resolution to Approve and Award the Annual Road Striping Bid.
Moss Highway Commissioner and Bid Summary Sheet
ANNUAL ROAD STRIPING BID
WHEREAS, the McMinn County Highway Department requested to purchase road striping for the period of May
1, 2014 through April 30, 2015, in order to properly carry out the functions of the department; and
Page Number 036
April 21, 2014
the low bidder, Highway Markings of Knoxville, TN.
does hereby approve the recommendation of the McMinn County Highway Commissioner.
McMinn County Mayor
Attest:
County Clerk
resolution.
I. A Resolution to Approve and Award the Annual Bid of Hot Mix.
Moss Highway Commissioner and Bid Summary Sheet
ANNUAL BID OF HOT MIX
WHEREAS, the McMinn County Highway Department requested to purchase hot mix for the period of May 1,
2014 through April 30, 2015, in order to properly carry out the functions of the department; and
the low bidder who will be determined by availability at the plant and haul bill of McMinn County trucks at time of
purchase.
COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21ST DAY OF APRIL 2014,
that this Commission does hereby approve the recommendation of the Highway Commissioner.
McMinn County Mayor
Attest:
(Orig signed by Evonne Hoback
County Clerk
Page Number 037
April 21, 2014
MOTION made by Commissioner McPhail, and seconded by Commissioner Curtis, to approve this
resolution.
J. A Resolution to Approve and Award Bid for Uniform Rental Services for McMinn County
Employees.
Mr. Luallen presented resolution #14-031, along with letters of recommendations from
department heads, Stan Moses Landfill Supervisor, Randall Moss Highway Commissioner, Scott McDowell
Maintenance Supervisor and Bid Summary Sheet attached.
RESOLUTION 14-031
RESOLUTION TO APPROVE AND AWARD BID FOR UNIFORM RENTAL SERVICES
FOR MCMINN COUNTY EMPLOYEES
WHEREAS, in order to properly perform the essential operations of county government, goods and
services must often be let for bid; and
WHEREAS, the McMinn County Departments utilizing uniform services requests the uniform rental be
let for bid; and
WHEREAS, the Department Heads from the departments involved recommends the bid be awarded to
Cintas Corporation of Chattanooga, TN, the low bidder meeting specifications as indicated on the letters of
recommendation (see attached).
COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL, 2014,
that this Commission does hereby approve the recommendation of the McMinn County Supervisors and
Department Heads.
McMinn County Mayor
Attest:
County Clerk
MOTION made by Commissioner Holbrook, and seconded by Commissioner Slack, to approve this
resolution.
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April 21, 2014
K. A Resolution to Approve and Award the Bid of a Diesel Tractor for McMinn County Airport.
Mr. Luallen presented resolution #14-032, along with a letter of recommendation from County
Mayor John Gentry and Bid Summary Sheet attached and did have Airport Committee Approval. Mayor Gentry
said that there is a state grant for this.
A RESOLUTION TO APPROVE AND AWARD THE BID OF A DIESEL TRACTOR FOR MCMINN
COUNTY AIRPORT
WHEREAS, the McMinn County Mayor’s Office has requested the purchase of a Diesel Mowing Tractor in the
amount of $ 22,999.00 in order to properly carry out the functions of the department; and
WHEREAS, John Gentry, McMinn County Mayor has recommended the bid be awarded to Dooley Tractor
Company of Athens, TN, the low bid meeting specifications.
TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL, 2014, that this Commission
does hereby approve awarding the bid of a Diesel Mowing Tractor in the amount $ 22,999.00 to Dooley Tractor
Company.
McMinn County Mayor
Attest:
County Clerk
resolution.
7. REVIEW AND APPROVAL OF CONTRACTS
A. A Resolution to Approve Audit Fee Proposal with Henderson Hutcherson & McCullough, PLLC.
Mr. Luallen presented resolution #14-033.
A RESOLUTION TO APPROVE AUDIT FEE PROPOSAL
WITH HENDERSON HUTCHERSON & MCCULLOUGH, PLLC
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April 21, 2014
WHEREAS, in order to properly perform the essential operations of county government McMinn County enters
into a contract each year for auditing services; and
WHEREAS, Henderson Hutcherson & McCullough submitted a proposal of $39,900 for the FY 2014 – 2015 for
McMinn County Fiscal and Fee Offices; and
WHEREAS, Henderson Hutcherson & McCullough appears to have the necessary qualifications to provide the
annual financial and compliance audit for Fiscal Year 2013 - 2014; and
WHEREAS, McMinn County Finance Director, Jason Luallen recommends McMinn County enter into contract
with Henderson Hutcherson & McCullough to perform its annual financial and compliance audit due to past experience
with this group.
TENNESSEE, MEETING IN REGULAR SESSION THIS THE
21st
DAY OF APRIL, 2014, that this
Commission does hereby approve the above audit fee proposal with Henderson Hutcherson & McCullough.
McMinn County Mayor
Attest:
County Clerk
MOTION made by Commissioner McPhail, and seconded by Commissioner Simpson, to approve this
resolution.
B. A Resolution to Approve a Contract with Wiley Electronics to Provide NDB Maintenance service
for the McMinn County Airport.
Mr. Luallen presented resolution #14-034, and copy of the Maintenance Service Contract attached. Ths
did have Airport Committee Approval.
Resolution No. 14-034
A RESOLUTION TO APPROVE A CONTRACT WITH WILEY ELECTRONICS TO PROVIDE NDB
MAINTENANCE SERVICE FOR THE McMINN COUNTY AIRPORT
WHEREAS, the McMinn County Airport has a non-directional beacon (NDB) which requires a Federal
Aviation Administration verified technician to inspect and service; and
WHEREAS, McMinn County’s previous NDB inspector/technician passed away; and
WHEREAS, McMinn County desires to secure the services of Wiley Electronics, a FAA verified and
approved NDB technician to inspect and service our NDB for a fee of one hundred and forty dollars
($140.00) per month; and
WHEREAS, Wiley electronics may also provide PAPI and REIL lighting specific service at McMinn
County’s request at the rate of forty dollars per hour; and
Page Number 040
April 21, 2014
WHEREAS, Wiley Electronics fees are approved for fifty percent (50%) reimbursement from the
Tennessee Division of Aeronautics.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
McMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21ST DAY
OF APRIL 2014, that this Commission does hereby approve the contract with Wiley Electronics to
NDB inspection and service, as well as service when needed on the PAPI’s and REIL’s subject to the
said terms of the contract, and further authorizes the County Mayor to execute any and all documents
necessary to fulfill the intent of this resolution.
McMinn County Mayor
Attest:
County Clerk
MOTION made by Commissioner King, and seconded by Commissioner Masingale, to approve this
resolution.
8. APPROVAL OF BUDGET AMENDMENT
Fund: General Fund #101
Mr. Luallen presented the following budget amendments, a copy of which was provided to each
Commissioner and did have School Board Approval.
Fund: General Fund #101,
DEPARTMENT
Date: April 17, 2014
ACCOUNT
FOLIO
DEBIT
CREDIT
Direct Federal Revenue
Public Safety Partnership
47710
10,398.00
Special Patrols
Law Enforcement Equipment
54120-716
10,398.00
Explanation: To budget revenue and Expenditures related to joint allocation grant with City of Athens from 2012 and 2013 Byrne Grants
State of Tennessee
Other Public Safety Grants
46290
40,000.00
Sheriff
Overtime
54110-187
20,400.00
Sheriff
Other Equipment
54110-790
30,000.00
19,600.00
Explanation: To budget revenue and expenditures related to 2014 Governor’s Highway Safety Office grant with State of Tn.
Dept. of Transportation.
MOTION made by Commissioner McPhail, and seconded by Commissioner Masingale to approve these budget
amendments.
Scott Curtis - Aye
Dale Holbrook - aye
Tim King - Aye
Roger Masingale - Aye
Matt Mason - Aye
J. W. McPhail - Aye
Bob Powers - Absent
Tad Simpson - Aye
Charles Slack - Aye
Chairman David Crews - Aye
Motion carried by roll call vote, as recorded:
Page Number 041
April 21, 2014
(Con’t)
Mr. Luallen presented three General Purpose School budget amendments, a copy of which was provided to each
Commissioner.
Fund: Federal Projects # 142, Title I #104
Date: March 21, 2014
DEPARTMENT
ACCOUNT
FOLIO
DEBIT
CREDIT
Regular Instruction Program
Instructional Supplies
71100-429
369.19
Regular Instruction Equipment 71100-722
369.19
71100-429
350.00
350.00
71100-429
150.00
150.00
Regular EducationProgramSupport
In Service/Staff Development 722110-524
300.00
Explanation: To adjust line items of supplies/materials, Equipment, and Staff Development.
MOTION made by Commissioner Simpson, and seconded by Commissioner Slack, to approve these
budget amendments.
Motion carried by roll call vote, as recorded:
Scott Curtis - Aye
Dale Holbrook - aye
Tim King - Aye
Roger Masingale - Aye
Matt Mason - Aye
J. W. McPhail - Aye
Bob Powers - Absent
Tad Simpson - Aye
Charles Slack - Aye
Chairman David Crews - Aye
9. COMMENTS FOR THE AUDIENCE
None.
10. RESOLUTIONS
A. A Resolution to Approve the Selection of PDC Consultants, LLC as Project Engineers for Future
Improvement Projects at the McMinn County Airport.
Mr. Gentry presented Resolution # 14-035. This did have Airport Committee Approval.
A RESOLUTION TO APPROVE THE SELECTION OF PDC CONSULTANTS, LLC AS PROJECT
ENGINEERS FOR FUTURE IMPROVEMENT PROJECTS
AT THE McMINN COUNTY AIRPORT
WHEREAS, McMinn County, as a recipient of federal aviation funds is required to conduct an open
search every five years for professional engineering services for future projects at the McMinn County Airports;
and
WHEREAS, McMinn County properly issued a Request for Qualifications for Professional Airport
Services; and
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April 21, 2014
WHEREAS, these services may include, but not be limited to general consulting, environmental
assessment, justification studies, grant administration, funding procurement, planning and programming,
engineering design, land surveying, resident engineering, architectural design, construction and associated
services; and
WHEREAS, County Mayor John Gentry, Commission and Airport Committee Chairman David Crews,
and former County Engineer and aeronautics engineer Robert Beene interviewed three engineering firms
interested in providing said services, PDC Consultants, Coradino Group and Allen and Hoshell; and
WHEREAS, while each firm presented strengths and weaknesses, it was the consensus of the group to
recommend the selection of PDC Consultants, LLC of Franklin, Tennessee based on the principal members’ in
depth knowledge of the McMinn County Airport and its past projects by performing past environmental
assessments, project management, master planning and project administration; and
WHEREAS, the engineering services shall be for a period not to exceed five years commencing from
the date of the first project contract date; and
WHEREAS, McMinn County shall reserve and maintain the right to select another professional
engineering service provider if it contends it holds more core competency in a specific field to perform one of
the improvement projects without voiding the five year contract with PDC Consulting, LLC.
McMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21ST DAY OF
APRIL 2014, that this Commission does hereby approve the selection of PDC Consultants, LLC of Franklin,
Tennessee to perform professional airport services for future improvement projects at the McMinn County
Airport, and further authorizes the County Mayor to execute any and all documents necessary to fulfill the
intent of this resolution.
McMinn County Mayor
Attest:
County Clerk
MOTION made by Commissioner Slack, and seconded by Commissioner McPhail, to approve this
resolution.
B. A Resolution to Grant an Easement to Mr. Ted Quintard Through McMinn County Forest Property .
Mr. Gentry presented Resolution #14-036. This did have Forestry Committee Approval.
A RESOLUTION TO GRANT AN EASEMENT TO MR. TED QUINTARD
THROUGH McMINN COUNTY FOREST PROPERTY
WHEREAS, McMinn County owns certain property along County Roads 4, 5 and 20, known as the
County Forest; and
WHEREAS, at the extreme western edge of the property Mr. Ted Quintard has requested an easement
with a maximum width of fifteen feet, seven and one half feet on both sides of the centerline of the existing
driveway; and
Page Number 043
April 21, 2014
WHEREAS, this undocumented easement has reportedly been in existence prior to the establishment
of the County Forest and never became an issue until the property utilizing the easement was refinanced; and
WHEREAS, the McMinn County Forestry Board has met on two occasions to address this request, and
in consultation with the County Attorney recommends the easement be granted: and
WHEREAS, the easement shall run from County Road 5 to the boundary of Mr. Quintard’s property,
and shall not exceed fifteen feet in width.
APRIL, 2014, that this Commission does hereby approve the recommendation of the McMinn County Forestry
Committee to grant an easement to Mr. Ted Quintard for the purpose of accessing his property adjacent to the
McMinn County Forest, and authorizes the County Attorney and County Mayor to prepare or sign any
documents necessary to execute the purpose of this resolution.
McMinn County Mayor
Attest:
County Clerk
MOTION made by Commissioner McPhail, and seconded by Commissioner Slack, to approve this
resolution.
C. A Resolution to Approve the Application Regarding Funding and Placement of a Rural Fire Hudrant.
Mr. Gentry presented Resolution #14-037. Did have Emergency Services Committee Approval.
Page Number 044
April 21, 2014
McMinn County Mayor
Attest:
County Clerk
MOTION made by Commissioner Slack, and seconded by Commissioner Masingale, to approve this
resolution. (Commissioner Simpson abstained from the vote)
Page Number 045
April 21, 2014
D. A Resolution to Approve Matching Funds for Water Line Extension Project to County Road 440.
Mr. Gentry presented Resolution #14-038 with letter from Athens Utilities Board attached.
RESOLUTION NO.14-038
A RESOLUTION TO APPROVE MATCHING FUNDS FOR WATER LINE EXTENSION PROJECT TO
COUNTY ROAD 440
WHEREAS, in recognition of the critical need for safe, potable drinking water, McMinn County has established
a water fund to assist with the extension of public water to their unserved citizens; and
WHEREAS, citizens living along County Road 440 have requested water service and have complied with Athens
Utilities Board’s water extension policy; and
WHEREAS, Athens Utilities Board requests that McMinn County provide a 20% match for this project which
consists of approximately 2,000 feet of 6-inch water line; and
WHEREAS, there is a fire hydrant proposed for the project that will add $3,000 to the project’s cost; and
WHEREAS, project engineers have estimated the total cost of the water line extension project to be $24,000; and
WHEREAS, McMinn County has agreed to pay 20% of the funds necessary to extend water lines into unserved
areas of the county in order to encourage the extension of these important utilities to county residents; and
NOW THEREFORE BE IT RESOLVED that the McMinn County Commission agrees to provide $4800,
which is twenty percent (20 %) matching funds, to assist with the extension of water lines to serve these homes.
BE IT ADDITIONALLY RESOLVED that the McMinn County Commission, meeting in regular session on the
21st day of April 2014, authorizes the Mayor to enter into agreements and execute documents necessary to carry out the
intent of this resolution.
McMinn County Mayor
Attest:
County Clerk
MOTION made by Commissioner Slack, and seconded by Commissioner Masingale, to approve this resolution.
(Commissioner Simpson abstained from the vote)
E. A Resolution to Approve the Selection of the Firm of Barge Waggoner Sumner and Cannon to
Prepare a Recreation Master Plan for Cooke Park.
Mr. Gentry presented Resolution #14-039. This did have Recreation Advisory Board Approval. The
funding will come from funds set aside for recreation.
Page Number 046
April 21, 2014
A RESOLUTION TO APPROVE THE SELECTION OF THE FIRM OF
BARGE WAGGONER SUMNER AND CANNON TO PREPARE A
RECREATION MASTER PLAN FOR COOKE PARK
WHEREAS, McMinn County owns and operates Cooke Memorial Park for the recreational use and
enjoyment of its citizens, and
WHEREAS, Cooke Park, in its current condition and layout, no longer adequately conforms to
appropriate American with Disabilities Act standards and generally acceptable standards for league/tournament
play; and
WHEREAS, the McMinn County Commission accepted the recommendation of the Citizens
Recreation Advisory Board to solicit an architectural/engineering firm to prepare a master plan for the park; and
WHEREAS, qualifications from ten firms were received and analyzed with the top three firms, Lose
and Associates, Barge Waggoner Sumner and Cannon and Michael Versen and Associates being selected for
presentations before members of the Citizen Recreation Advisory Committee, County Commission Recreation
Committee, County Mayor and County Planner; and
WHEREAS, the committee, after much discussion, selected Barge Waggoner Sumner and Cannon
based on their experience with similar projects, multi-disciplinary staff, and proximity to the facility; and
WHEREAS, this Commission authorizes the County Mayor to negotiate a professional fee with Barge
Waggoner Sumner and Cannon not to exceed twenty thousand dollars.
APRIL 2014, that this Commission does hereby approve the selection of Barge Waggoner Sumner and Cannon
to perform professional services for the purpose of preparing a master plan for Cooke Park and further
authorizes the County Mayor to execute any and all documents necessary to fulfill the intent of this resolution.
McMinn County Mayor
Attest:
County Clerk
MOTION made by Commissioner McPhail , and seconded by Commissioner King, to approve this resolution.
F. A Resolution to Institute Special Rates for the Disposal of Residential Cleanup Materials at the
McMinn County Sanitary Landfill, Effective April 21-26, 2014 and to Designate that week as “Cleanup, Fix-up,
Sparkle Week” in McMinn County.
Mr. Gentry presented Resolution #14-040.
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April 21, 2014
A RESOLUTION TO INSTITUTE SPECIAL RATES FOR THE DISPOSAL OF RESIDENTIAL
CLEANUP MATERIALS AT THE McMINN COUNTY SANITARY LANDFILL, EFFECTIVE
APRIL 21-26, 2014 AND TO DESIGNATE THAT WEEK AS "CLEANUP, FIX-UP, SPARKLE
WEEK" IN McMINN COUNTY
WHEREAS, the McMinn County Commission is authorized to set disposal rates for various
materials at the McMinn County Sanitary Landfill; and
WHEREAS, this Commission wishes to charge no tipping fees for the disposal of residential
cleanup materials at the McMinn County Sanitary Landfill during "Cleanup, Fix-up, Sparkle Week,"
as a promotion for this annual activity; and
WHEREAS, the Keep McMinn Beautiful, and other municipal and commercial entities in
McMinn County wish to schedule their annual beautification promotions during the week of April
21-26, and this Commission wishes to designate that week as "Cleanup, Fix-up, Sparkle Week" in
2014; and
WHEREAS, the County Mayor and Landfill Supervisor will provide suitable public notice,
supervision, and monitoring for this activity.
NOW, THEREFORE, BE IT RESOLVED, BY THE COMMISSION OF MCMINN COUNTY,
TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21ST DAY OF APRIL 2014, that this
Commission authorizes the disposal of residential cleanup materials at no charge at the McMinn
County Sanitary Landfill during April 21-26, 2014, and formally designates that week as "Cleanup,
Fix-up, Sparkle Week" in McMinn County, and calls upon all its citizens to join in this worthy
observance.
BE IT FURTHER RESOLVED, that this Commission directs the County Mayor to promote, monitor,
and supervise this activity in accordance with established operational and regulatory guidelines.
McMinn County Mayor
Attest:
County Clerk
MOTION made by Commissioner Slack, and seconded by Commissioner Simpson, to approve this resolution.
G. A Resolution to Approve the Emergency Repair of Sinkholes at the McMinn County Airport.
Mr. Gentry presented Resolution #14-041. This did have Airport Committee Approval.
Page Number 048
April 21, 2014
A RESOLUTION TO APPROVE THE EMERGENCY REPAIR OF SINKHOLES AT THE MCMINN
COUNTRY AIRPORT
WHEREAS, several small sinkholes have developed at the McMinn County Airport between the
taxiway and runway; and
WHEREAS, while posing no imminent threat, the sinkhole demands repair to prevent future safety
issues arising; and
WHEREAS, McMinn County has preliminary approval to apply for a ninety-five: five (95:5)
Emergency Repair Grant from the Tennessee Department of Transportation, Division of Aeronautics to repair
the sinkholes; and
WHEREAS, McMinn County Mayor John Gentry requests approval to both apply for said grant and
permission to award the work should quotes be acquired from contractors in excess of $10,000 to perform the
emergency sinkhole repairs.
THEREFORE, BE IT RESOLVED BY THE MCMINN COUNTY BOARD OF
COMMISSIONERS MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL, 2014, that
the McMinn County Mayor be granted authority to apply for an Emergency Repair Grant and also to award and
execute such contract should the emergency repairs to the airport sinkholes be in excess of $10,000.00, the
public welfare requiring it.
McMinn County Mayor
Attest:
County Clerk
MOTION made by Commissioner Slack, and seconded by Commissioner Masingale, to approve this resolution.
H. A Resolution to Recognize National Corrections Officers Week.
Sheriff Joe Guy presented Resolution #14-042.
RESOLUTION No. 14-042
A RESOLUTION TO RECOGNIZE NATIONAL CORRECTIONS OFFICERS WEEK
WHEREAS, National Corrections Officers Week was established by President Ronald Reagan in 1984 to
recognize the professional contributions of corrections officers nationwide; and
WHEREAS, Corrections Officers provide a necessary and vital contribution to the local, state, and Federal
judicial systems, including jails, prisons, and community corrections, which would be incomplete without the
valiant efforts exhibited on a daily basis by these brave men and women; and
WHEREAS, Corrections Officers in McMinn County are sworn deputy sheriffs, charged with the statutory
duties of jail operations and management, including safety, inmate transportation, nutrition, healthcare,
recreation, conflict resolution, inmate behavior modification, and standards enforcement, 24 hours a day, 365
days each year; and
Page Number 049
April 21, 2014
WHEREAS, these brave men and women provide a vital public service by securing arrested and convicted
inmates in a safe environment, by supporting the functions of the other divisions of the Sheriff’s Office, and by
maintaining a high level of professionalism and dedication to the Sheriff’s Office and to the public.
COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21ST DAY OF APRIL, 2014,
does approve this resolution to recognize May 5-10, 2014 as National Corrections Officers Week, and further
recognizes the contributions of our local corrections officers and the service they render for the citizens of
McMinn County.
McMinn County Mayor
Attest:
County Clerk
MOTION made by Commissioner Simpson, and seconded by Commissioner Slack, to approve this resolution.
11. ELECTIONS, APPOINTMENTS AND CONFIRMATIONS
None.
12. REPORTS FROM COMMITTEES, COUNTY OFFICIALS, COMMENTS FROM COMMISSIONERS
A. Commissioner King.
Commissioner King said he went to one of the weekly meetings at the Justice Center and was
impressed by the construction on the new expansion there.
B. Emergency Services Committee—Commissioner Simpson
Emergency Services Committee met before Regular Session and sent Resolutions # 14-023 & 14037 to the Commission.
C. County Attorney—Vance Baker
Mr. Baker informed the commission that the school lawsuit has been received in the Court of
Appeals. The school will have 30 days to file their briefing then the County will have 30 days to file
their briefing.
D. McMinn County Property Assessor Keith Price
Mr. Price read a letter that he had sent to the County Commission. The letter explained the progress
he has made in the office since his appointment in November 2013. (Copy on file in working papers)
13. COMMENTS FROM THE COUNTY MAYOR
A. Justice Center Expansion. Mr. Gentry said the Jail construction is still ahead of schedule and on
budget. Mr. Gentry said that later he will set a time so that everyone that wants to take a walk through can.
Page Number 050
April 21, 2014
(Con’t)
B. Recreation Board Mr. Gentry said that Parkstown Park in South Etowah is once again viable and the
restoration was completed without the need for outside help. The improvements at Parkstown Park were done
“in-house.”
C. VA Clinic. Mr. Gentry said that he appreciated everyone’s patience and support working with the
VA. Mr. Gentry said that he hoped the clinic would add more services later. There was an overwhelming
amount of veterans that signed up for services.
14. APPROVAL OF NOTARY APPLICATIONS
The following notary applications were submitted to the County Clerk's Office:
Notary Applications for April 2014
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Jennifer L. Adkins
Sandra S. Blankenship
Carolyn D. Burris
Juanita Marie Cagle
Terry L. Elliot
Jessica Fitch
Misty Harmon
Melissa G. Hutson
Michelle M. Millsaps
Joy C. Muir
Elissiah D. Mullins
Rita Christine Quarles
MOTION made by Commissioner McPhail, and seconded by Commissioner King,
to approve these notary applications.
15. ANY OTHER BUSINESS THAT MAY LEGALLY COME BEFORE THE COMMISSION
None.
16. ADJOURNMENT
There being no other business, Chairman Crews declared the Commission meeting adjourned at
7:58 pm.
____________________________
EVONNE HOBACK
McMinn County Clerk
Attest:
__________________________________
Deputy
(date)

March 2014 Minutes - Evonne Hoback, McMinn County TN Clerk

Transcription

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