How to Request TA through the TA Request Process In

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How to Request TA through the TA Request Process In
How to request Tuition Assistance through the Tuition
Assistance Request process in GoArmyEd
This instructional video explains how to request Tuition Assistance through the Tuition
Assistance request process in GoArmyEd.
Step
Screenshot
1.
Welcome to this video tutorial on how to
request tuition assistance using the
tuition assistance request form.
This training applies to those Soldiers
who have completed less than six
semester hours at their home school or
nine semester hours at any school.
If at anytime you need to stop this video,
select the pause button.
2.
From your GoArmyEd homepage, select
the “Request TA” button in the Smart
Links section.
3.
A pop-up message appears indicating
that you will be required to complete a
Course Planner in GoArmyEd to track
your academic progress after you
complete six semester hours at your
home school.
Select the “OK” button to continue with
the TA Request process or the “Cancel”
button for more information on Course
Planner.
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4.
If the quarterly online Statement of
Understanding screen appears, carefully
read the information concerning the use
of Tuition Assistance.
5.
Scroll down the screen and enter your
password in the “Password” field to
acknowledge that you agree to the terms
of using Tuition Assistance.
Select the “Submit” button to proceed.
6.
The Select classes to add screen
appears.
There are multiple ways to request
Tuition Assistance in GoArmyEd based
on your school choice and degree plan.
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7.
If the school field is the only field with an
asterisk, you can register for a class
directly in GoArmyEd.
On your GoArmyEd homepage, select
the “View Reference Documents” link
in the Training Resources Section.
Scroll to the resource titled “How to
enroll in a Class through GoArmyEd”
to view the video or select the PDF to
access Step-by-step Instructions.
8.
If ALL the fields are marked with an
asterisk (*), continue to view this video.
You must complete all the fields and your
Request TA form must be completed in
GoArmyEd.
Enter the class subject in the “Subject”
field and the class catalog number in the
“Catalog Number” field.
9.
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10.
Select the calendar icon for the “Start
Date” field to configure the class start
date correctly.
11.
Select the “Next” button.
12.
One of two screens will appear.
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13.
The Student Information section is prepopulated.
Students requesting TA from a school
that does not use a student’s SSN, enter
your School issued Student Identification
number in the “School Student ID” field
on the Request TA form.
14.
The School Information section is prepopulated.
15.
Scroll to the Class Information section.
If you found the class you wanted in the
search function, the class information is
populated based on your search.
If you did not use the search function or
did not find the class, only the Subject
and Catalog number will be populated.
Select the calendar icon to choose the
date to populate the “Start/End Date”
field.
Enter the Class Section.
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Enter the Class Title.
Select the instruction mode from the
“Instruction Mode” drop-down menu.
If the instruction mode is classroombased, you will be required provide
additional information.
16.
Scroll to the Upload Cost and/or Course
Enrollment Verification Information
section.
Enter a Title and Description of the
document in the “Title” and
“Description” fields.
17.
You are required to upload
documentation of the cost of your tuition
and fees in this section in order to submit
the Request TA form.
Valid cost verification WILL include one
or more of the following:
 itemized receipt or screenshot from
an online account with the school
 current invoice from the school, or
 statement of tuition and fees specific
to your enrollment or account with the
school
Tuition and fees must be listed
separately. The course start date and
number of credit hours is also required
for each request.
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18.
Select the “Cost Verification
Information and Example” link to view
a sample of what is required.
19.
You can upload the document directly
from your computer and attach it to the
TA Request or
Upload the document to eFile so it
appears when you select the “Search
eFile” button to attach it to your TA
Request.
If you need help in using eFile, view the
training video titled “How to upload a
document to eFile.” Make sure to
select the transaction type “Cost and/or
Course Enrollment Verification”.
To attach the document to the TA
Request from your computer, select the
“Add Attachment” button.
20.
Note: All Personally Identifiable
Information (PII) must be removed before
uploading a document to eFile. Please
ensure your document does not contain
any information such as social security
number (SSN), date of birth, place of
birth, mother’s maiden name and
medical records.
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21.
Select the “Browse” button to locate the
document on your computer.
22.
Once you locate the document, select it
so it is highlighted.
23.
Select the “Open” button.
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24.
The selected document will appear in the
field.
25.
Select the “Upload” button.
26.
The document is now attached to the TA
Request.
27.
Next, scroll to the Class Cost Section.
If your school uploads Tuition Rates then
the “Unit” and “Unit Cost” fields will be
pre-populated.
If your school does not upload Tuition
Rates into GoArmyEd you will be
required to enter in the units in the
“Unit” field and unit cost in the “Unit
Cost” field.
NOTE: If you submit a TA Request with
$0 in the "Unit Cost" field, the TA
Request will be automatically approved
as there are no costs to the
Army. You will be responsible for the
entire cost of the class. If this is not what
you intended update the Unit Cost field.
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28.
If applicable, enter applicable cost in the
“Additional TA-eligible Fees” and
“Additional Soldier Fees” fields.
29.
Select the “Calculate Cost” button.
30.
Despite the availability of TA funds, if you
would like to NOT use TA and instead
pay for ALL costs for this class yourself,
select the checkbox.
Select the “Calculate Cost” button.
31.
A pop-up will appear ensuring that you
want to pay the full cost of this class
without using TA.
If you want to continue select the “Yes”
button.
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If you do not want to pay the full cost,
select the “No” button and you will be
returned to your original Request TA
page.
32.
If you selected the “Yes” button, the
following pop-up will appear reminding
you that you have chosen to pay 100%
of this class cost.
Once you select the “Submit” on your
TA Request form, it will automatically be
approved.
You will still need to provide a copy of
your approved TA Authorization form to
your school.
Select the “OK” button to return to your
Request TA form.
If you did not select the option to pay for
this class yourself, a message appears
stating the TA amount may be adjusted
based on the approved class level.
33.
Select the “OK” button.
34.
The Class, Army and Soldier Cost fields
have been calculated based on the
information you entered. You will be
responsible for paying your school the
amount listed in the “Original Soldier
Cost” field.
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35.
If you intend to use other funding such as
State/Outside Funding and Chapter 33
(Post 9/11) select what applies and enter
the applicable amounts in the fields.
36.
In the TA Request status section, the
status of your TA Request is Pending
and is updated as it is reviewed.
37.
Please note the Invoice Details and
Grade Information Sections are
completed by the school.
38.
Select the “Submit” button to submit
your TA Request.
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39.
If you select the “Submit” button and
there are $0 in the “Unit Cost” field a
pop-up will appear advising you that the
TA Request will be automatically
approved as there are no costs to the
Army. If you continue with this process
you will be responsible for the entire cost
of the class.
If this is not what you intended, select the
“Cancel” button and update the Unit
Cost field. Select the “Calculate Cost”
button followed by the Submit button to
have your request reviewed by an Army
counselor for approval.
The Account Information screen
appears. Review the information and
update any fields if applicable.
40.
41.
Select the “Account Information
Verified” button.
42.
Depending on if your school uploads
tuition rates one of two messages will
appear.
A message stating your request has
been submitted for review.
OR
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A message stating that your request has
been auto-approved.
Regardless, of the message that appears
you will be notified of the TA request
status through email.
Select the “OK” button.
43.
Another message appears stating
changes to Army Cost will be reflected
on your TA Details screen within one
hour.
Select the “OK” button.
44.
If you want to submit an additional
Request Tuition Assistance Form, select
the “Yes” button.
45.
If not, select the Close link to return to
your GoArmyEd homepage.
46.
If your TA request is approved, you will need to print the Army Tuition Assistance
Authorization, submit it to your school, and enroll in the class directly with the school. For
information on printing the form, view the “Printing Approved Tuition Assistance
Request” video.
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47.
Please take a few moments to review these frequently asked questions on how to request
Tuition Assistance using a Request Tuition Assistance form.
48.
Thank you for taking the time to view this
video. If you need further assistance,
view additional instructional videos and
related training documents on the
GoArmyEd Reference Documents Page
OR
Contact the GoArmyEd Helpdesk at
1-800-817-9990, 7 am to 7 pm Eastern
time, Monday thru Friday.
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