international student briefing

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international student briefing
INTERNATIONAL STUDENT BRIEFING
WELCOME TO UCSI UNIVERSITY
(KUALA LUMPUR CAMPUS)
UCSI UNIVERSITY BRANCH CAMPUS


SOUTH WING KL CAMPUS
TERENGGANU CAMPUS

NORTH WING KL CAMPUS

2
SARAWAK CAMPUS
SOUTH WING KL CAMPUS
BUILDING DIRECTORY
3
NORTH WING KL CAMPUS
BUILDING DIRECTORY
AGENDA
WELCOMING OF NEW
INTERNATIONAL STUDENTS
FILLING UP OF FORMS
INTERNATIONAL STUDENT
BRIEFING
CERTIFY ORIGINAL
SCHOOL/COLLEGE/UNIVERSITY
TRANSCRIPTS(Admission’s Office)
ACTIVATE COURSE SELECTION & OBTAIN
ORIENTATION BOOKLET
OPENING OF BANK ACCOUNT
INTERNATIONAL OFFICE
(STRUCTURE)
INTERNATIONAL
OFFICE
INTERNATIONAL
SUPPORT TEAM
VISA
PROCESSING
UNIT
INTERNATIONAL OFFICE
(ORGANIZATIONAL CHART)
CHWAH TUOH
SENIOR DIRECTOR
JAFFAR
MANAGER
RITA
DORIS
GOVERNANCE &
POLICY
OPERATION UNIT
DATA
INTERNATIONAL
SUPPORT TEAM MANAGEMENT
KALA
YASH
DAVIS
JOHNSON
ENVILE
IQBAL
INTERNATIONAL OFFICE
Our Services
VPU
 New student visa application
 Renewal of student pass
IST
 International Student immigration
clearance and pick-up
 Transfer sticker application
 International Student post-arrival
briefing
 Student pass cancellation
 Insurance & claim matters
 Post graduate dependent pass
application
 Missing In Action (MIA) International
Student Cases
 Special pass application
 Detention Cases
 Overstay (invalid Student Pass) Cases
 Lost of passport
 Any matters relating to visa
processes & application
ADMINISTRATIVE OFFICES
ADMISSIONS OFFICE
STUDENT ENROLMENT CENTRE
REGISTRAR’S OFFICE
FINANCE OFFICE
QMS TICKETING SYSTEM
QMS TICKET STAND
Location :
Block A, Level 2
Corner left of Registrar’s Office
AVAILABLE OPTIONS
UNDERSTANDING
LETTER OF ADMISSION
(LOA)
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UNDERSTANDING
LETTER OF ADMISSION
(EPT)
You are required to undertake an ENGLISH PLACEMENT TEST
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UNDERSTANDING
VISA APPROVAL LETTER
(VAL)
13
UNDERSTANDING TYPE OF VISA / PASS
SINGLE ENTRY VISA
STUDENT PASS
ENTRY DATE
EXPIRY DATE OF THE ENTRY STAMP
NEW STUDENT VISA APPLICATION
PROCESS (POST-ARRIVAL)
Passed
WELCOME TO UCSI UNIVERSITY
Attend a medical
check-up upon
arrival with:
• Passport
• Passport-size
photo
• Medical
Examination Form
Submit your passport
at the VPU counter
the following day.
Failed
Student to settle all the
payment before submitting
passport
Insurance
Confirmati
on Letter
Do you know what
happens when you
fail?
CONTINUE WITH CLASSES
YAY!! FINALLY GOT MY
VISA !!
4/26/2016
Collect your
passport from
the VPU
counter, 4
weeks after
submission of
your passport.
NEW STUDENT VISA APPLICATION
PROCESS (POST-ARRIVAL) FAIL SCENARIO
Passed
WELCOME TO UCSI UNIVERSITY
Failed
Appeal
Process
RM 280
Failed
Return home
Student need to apply for special pass while
waiting for appeal process (entry stamp
valid only for a month)
Return home and get
necessary medical
treatment
Student must submit
4/26/2016
confirmed flight ticket to
return home as a proof.
EMGS-AXA HEALTHCARE CARD
INFORMATION
Card Usage:
Panel clinic
Maximum RM50.00 per visit (self pay)
For Panel Hospitals (Admission Only)
Lost or damaged card replacement
charges: RM 5.
For more information:
24 HRS HOTLINE : 1300 88 9979
GENERAL: 03-7843 9459
FAX: 03-7847 4304
http://educationmalaysia.gov.my/index.php/get
-started/medical-and-health-insurance.html
Kindly check the insurance coverage period (on the
card) to ensure that you have insurance coverage
up to the expiry date of your Student Pass.
17
EMGS website :
www.educationmalaysia.gov.my
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AXA -MEDICAL INSURANCE PACKAGES
AIA - HEALTHCARE CARD
INFORMATION







Card Usage:
UCSI Panel clinic / AIA Panel clinic
For Panel Hospitals (Admission Only)
Lost or damaged card replacement
charges: RM 10.
For more information:
24 HRS HOTLINE : 1300888860/70
Email : [email protected]
www.aia.com/AIAService
..
If you lose your Member ID card, please see Ms.Jennifer at International Office immediately on
Monday, Wednesday and Friday, 9.30am to 3.00pm.
iKAD – IDENTIFICATION CARD

Identification card for foreign students. Used in Peninsular
Malaysia.

iKad is NOT A REPLACEMENT of travel document.

Renewal on annual basis

Each iKad will contain the following information:

Student Photograph

Passport Number

Nationality of the student

Institution Name where the student is studying

Duration of the Student Pass

In the event that the iKad is lost or damaged, the following
fees will be charged from RM150 (first time), RM300
(second time) and RM500 (third time, and onward)

After the cancelation of the Student Pass or if the student
has graduated, the institution is required to return the
Ikad to EMGS. This is also applies to the students who are
changing their course or institution(variation)

Visit the Immigration Department website:
http://www.imi.gov.my/index.php/en/
STUDENT EMAIL
[email protected]
All official correspondence between the student and
the university will be strictly via official student
email address provided by the university. Personal
email responses will not be entertained.
INFORMATION
How to log in?
Login
:www.ucsiuniversity.edu.my
 CURRENT STUDENTS  UCSI
University Student Email System
Password
request:
www.ucsiuniversity.edu.my
CURRENT STUDENTS  IIS Student 
Help, I have forgotten my password!
Same
ID & password can be use for
IIS, WIFI, computer in laboratory and
student email.
IIS ONLINE PORTAL
INTERGRATED INFORMATION SYSTEM
INFORMATION

Update Malaysian mobile phone
number

Update student accommodation
addresses in Malaysia

Personal email address, for IIS
verification purposes

Parents/guardian’s contact
details and home addresses.
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UPDATING CONTACT DETAILS ON IIS
STUDENT PASS APPLICATION RENEWAL
Student MUST submit the required documents (renewal checklist items) to VPU 3 MONTHS BEFORE THE
STUDENT PASS EXPIRES with AT LEAST 18 MONTHS PASSPORT VALIDITY.
The RENEWAL application will not be approved if : The passport validity is less than 18 months;
 The class attendance is less than 80% ;
 The academic result is below the 2.0 CGPA;
 The student exceeded the programme duration;
 There is an outstanding fees;
 There is no course selection in the current semester
INFORMATION
 To appeal for the renewal application, you
should obtain a Supporting Letter from the
Dean of faculty with the official faculty
stamp
 Despite an Appeal Letter has been
submitted, the Immigration Department
might still reject the renewal application,
or, issue a FINAL or shorter period of
Student Pass.
or next semester, which is applicable
NOTE:
NO RENEWAL APPLICATION = NO INSURANCE COVERAGE
25
SAMPLE OF
RENEWAL
CHECKLIST
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STUDENT PASS APPLICATION
RENEWAL PROCESS
STUDENT SUBMITS DOCUMENTS TO VPU @UCSI
Documents Requested
- Passport Copy CTC
- Passport-size photo
- Educational Transcripts of
CGPA 2.0 and above
- Attendance Report of 80%
and above
- Supporting Letter from the
Dean/Director (if required)
Special Pass
(SP) is triggered
for late or
expired passes
Payment Requested
- EMGS Processing Fee
- Insurance Fee
- Immigration Fees
Student MUST submit the required documents
(renewal checklist items) to VPU 3 MONTHS BEFORE
THE STUDENT PASS EXPIRES with AT LEAST 18
MONTHS PASSPORT VALIDITY.
RENEWAL PROCESS COMPLETE
Actual passport is
only needed when
application
is
supported
and
ready to be sent to
the Immigration
4/26/2016
STUDENT PASS APPLICATION
RENEWAL PROCESS (REJECTION)
Return home
If the application is rejected, student
will have return home and apply for
New VAL should they decide to continue
studying in UCSI.
4/26/2016
WHAT HAPPENS WHEN STUDENTS
HAVE POOR ATTENDANCE & LOW CGPA
Request supporting letter from faculty in
order to support your renewal application.
The final decision of the renewal application
depends solely on Immigration of Malaysia
Consequences of poor attendance & low CGPA:
 Duration of student pass shortened (less than 1 year)
 Student will be deported back to their country
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LATE SUBMISSION AND OVERSTAY

Late Charge by UCSI University

If your Student Pass expires on the 16th of August 2016, you should submit it to
the VPU on the 16th of May 2016. Should you submit it on the 16th of July 2016,
you are late for 61 days.

So, RM30 x 61 days = RM1830 will be charged by the university.

Overstay (staying in Malaysia without a valid
Student Pass)

Will be fined;1st offence RM1000, 2nd Offence
RM3000

and/or detention (imprisonment).

Deportation
VARIATION
(APPLICATION OF NEW VAL)
MASTERS
FOUNDATION
FOUNDATION
DEGREE
DEGREE
MASTERS
 Variation refers to a situation where the student wishes to either
change:
• Their course of study, or
• Their institution of student.
 Students are ONLY ALLOWED to do a variation (in the same level –
from Degree to Degree, or, Foundation to Foundation) TWICE. On
their third attempt, it will be rejected.
 Kindly submit the application document and pay the EMGS
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Processing Fees ( Refer to Visa Processing
Unit )
PROGRESSION
(APPLICATION OF NEW VAL)
MASTERS
DEGREE
DOCTOR
MASTERS
FOUNDATION
DEGREE
•Refers to a situation where a student have
graduated from one level of study and would like
to move on to a higher level.
STUDENT PASS PROCESSING DURATION
NEW STUDENT PASS
ENDORSEMENT
• 4 WEEKS
RENEWAL OF STUDENT
PASS
• 3 MONTHS
TRANFER OF STUDENT
PASS (STICKER)
• 3 WEEKS
CANCELLATION OF
STUDENT PASS
• 2 WEEKS
SPECIAL PASS
APPLICATION
• 2 WEEKS
DEPENDENT PASS
• 2 MONTH
APPLICATION / RENEWAL
MATTERS TO BE DISCUSSED
WITH VPU PERSONNEL

Should you need to travel:

For an internship (Co-Op) outside of
Malaysia;

To renew your passport in your home
country;

To renew your Residence Pass in
Saudi Arabic, UAE, Qatar, etc..
OPENING OF BANK ACCOUNT
Original Passport
Letter of Admission
Visa Approval Letter
Cash RM250
USING ATM MACHINE
Carefully insert
your bank card into
the card slot
Cover the number
pad while keying in
the pin number
Once the money
comes out of the
dispenser, quickly
pull out the money.
Don’t be distracted.
Once the money is
out, quickly place it
the wallet and walk
away.
36
UCSI UNIVERSITY
(KUALA LUMPUR CAMPUS)
ROUTES AND PUBLIC
TRANSPORTATION SERVICES
ROUTES
38
UCSI Shuttle Bus
Operation Hour:
 Monday to Friday
7.00am – 8.20pm embarking from KL Campus
(South Wing), Block C
 Saturdays
7:00am – 1:20pm embarking from KL Campus
(South Wing)
TASIK SELATAN
LRT
(LRT, TBS, BTS)
UCSI
UCSI
(South Wing)
(North Wing)
The buses depart approximately every half an hour from South Wing to
Tasik Selatan LRT, and then to the North Wing.
39
BANDAR TASIK SELATAN (BTS) OR
TERMINAL BERSEPADU SELATAN (TBS)
40
BANDAR TASIK SELATAN
TRANPORTATION SERVICES

STAR LRT (AMPANG LINE)

KTM KOMUTER

KLIA TRANSIT & EXPRESS
41

INTERSTATE BUS SERVICES

RAPID KL INTERCITY BUS

PUBLIC TAXI SERVICES
NEARBY SHOPPING MALL


IKON CONNAUGHT
GIANT TAMAN CONNAUGHT

CHERAS LEISURE MALL

MIDVALLEY MEGAMALL
42
PERSONAL SAFETY, SECURITY & EMERGENCY
INFORMATION
 999 for Police / Hospital. For on
campus
emergencies,
kindly
contact the Hostel Officer or the
UCSI University Security at 039101-8880 Ext 3189.

Understand and follow the law
which governs this country.
 Do not drive without a valid
driver’s license.
 It is a capital offense to take or
sell drugs in this country.
 Always have your original passport/
iKad with you.
POLICE STATION & IMMIGRATION
CONTACT INFORMATION
PONDOK POLIS TAMAN CONNAUGHT
(Nearby South Wing)
Address: Jalan Cerdas, Taman Connaught, 56000,Wilayah
Persekutuan Kuala Lumpur,
Phone:+60 3-9101 3222
PONDOK POLIS TAYNTON VIEW
(Nearby North Wing Campus)
Address: 68, Jalan Dato Haji Harun Taman Taynton View
56000 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur
Phone:+60 3-91315022
PEJABAT IMIGRESEN KUALA LUMPUR
Address: 69, Jalan Sri Hartamas 1, 50480,
Wilayah Persekutuan Kuala Lumpur
Phone:+60 3-6201 2423
PEJABAT IMIGRESEN KUALA LUMPUR
Address: Level 1-7 (Podium) Block 2G4, Precint
2, Federal Government44Administration Centre,
62550, Putrajaya;
Phone: 603-88801000
FOR MEDICAL EMERGENCIES
(NEARBY HOSPITALS)
HOSPITAL UNIVERSITI KEBANGSAAN MALAYSIA (HUKM)
Address:Jalan Yaacob Latif, Bandar Tun Razak, 56000 Cheras,
Kuala Lumpur, Malaysia
Phone:+60 3-9145 5555
PANTAI HOSPITAL CHERAS
Address: 1, Jalan 1/96a, 56100 Kuala Lumpur, Malaysia
Phone:+60 3-9145 2888
HOSPITAL KUALA LUMPUR (HKL)
Address: Jalan Pahang, 50586 Kuala Lumpur, Malaysia
Phone:+60 3-2615 5555
RECOGNIZING IMPORTANT OFFICERS
ROYAL MALAYSIAN POLICE
IMMIGRATION/CUSTOMS
FIRE DEPARTMENT
TRAFFIC POLICE
IDENTIFYING POLICEMEN
ROYAL MALAYSIAN POLICE
IDENTIFICATION CARD
ON CAMPUS EMERGENCY CONTACT
48
OFFICE OPERATING HOURS
INTERNATIONAL OFFICE
Office hour: 9:00am to 6:00pm
Counter Services: 9:00am to 4:30pm
(document submission & passport collection)
9:00am to 5.00pm (general enquiries)
Phone: 03-9101 8880
Ext 3131 (New International Students)
Ext 3489 (Renewal)
Ext 3606 (New VAL)
HAVE AN AWESOME STUDENT LIFE
EXPERIENCE
@
WELCOME TO MALAYSIA AND ENJOY YOUR STUDENT LIFE
50
QUESTION & ANSWER
SESSION!!
MEDICAL EXAMINATION FORM
(POST ARRIVAL)
https://www.facebook.com/search/top/?q=io.ucsi