air flughotel iceland keflavik

COSMICS / CIRCCREX
Prestwick, March 2015
Pre-Detachment Briefing Presentations
24th February 2015
Updated to v2 26 February 2015
Logistics - Doug Anderson (FAAM)
Science: ISMAR – Chawn Harlow (Met Office)
Science: Cold Air Outbreak – Richard Cotton (Met Office)
Science: CIRCCREX – Jon Murray (Imperial College)
COSMICS / CIRCCREX
Prestwick, March 2015
Pre-Detachment Briefing – Logistics
Doug Anderson
24th February 2015
What’s covered?
Location(s)
Schedule
Who’s who?
Accommodation
Transport
Airport, Security & Passes
Health & Safety
Overnight Trips
Kiruna, Sweden
Keflavik, Iceland
Don’t forget to bring ...
After work entertainment
COSMICS / CIRCCREX LOCATION
Originally Goose Bay or St John’s
X St John’s – ruled out soon after
recce due to high incidence of fog
which could compromise 1/3 of
flights
X
X Goose Bay – looked promising
X
but change of staff after recce and
long delays in getting info from
new staff eventually meant a
change of location
COSMICS / CIRCCREX LOCATION
Now Prestwick, also, possibly incorporating
Keflavik, Iceland & Kiruna, Sweden, March 2015
.
Keflavik
Prestwick
Cranfield
Kiruna
Schedule
Thu 26 Feb –
- Load 146 pack-up
Mon 2 Mar - Load FAAM van pack-up
- TAFTS load & drive van to Prestwick
Tue 3 Mar - FAAM (SC/CC) and Met Office
(CH/RC) vans drive to Prestwick
Wed 4 Mar - Start of Detachment
- 146 transit to Prestwick AM
- Collect Prestwick passes for some
Thu 5 -Tue 24 Mar - Potential flying days
Tue 24 Mar - If no (or after) flight, pack-up 146 & vans
Wed 25 Mar - 146 and FAAM pack-up van to
Cranfield (SC/tbc), others to Exeter/Manchester
End of Detachment
- Possible single pilot only flight
On arrival at Prestwick
Unpack vans & aircraft
Set up IT in hotel
Airport brief @ Prestwick
Aviation Services (PAS)
Troon
Prestwick
(formerly Landmark)
Collect security passes
Ground power in hangar pm
Welcome briefing (Marine Hotel Gailes Suite, time
tbc)
Flying
Hours available: Up to 100 COSMICS / 36 CIRCCREX
Expected no. of flights: ~ 14 singles, 1-4 doubles (Iceland, Sweden)
Weekend working: yes
Early / Late flying: yes
Double flights: possibly
Suitcase flights: yes, Iceland or Sweden
Night flying: yes
Sondes: yes (80 & 31)
Hard-down days: yes
Flight crew duty rest days
– 1 in 7 and
– 2 consecutive in 14
Who’s who?
PI – COSMICS: Chawn Harlow & Richard Cotton (Met Office),
- CIRCCREX: Juliet Pickering, Co-I Keith Bower (Manchester)
FAAM Detachment Manager - Doug Anderson
Directflight Project Pilot - Ian Ramsay-Rae
Directflight Ops / Detachment Manager - David Simpson
Prestwick Ground Handling – Kevin Brock, PAS - Executive
Contact name: Kevin Brock
Prestwick Aviation Services - Executive
Glasgow Prestwick Airport
Prestwick
KA9 2PQ
Tel. 01292 511260
Fax. 01292 511106 (Until further notice).
If you are sending anything please let Kevin
know so he can let his Ops Team know to
expect your delivery.
Accommodation - Marine Hotel, Troon
Marine Hotel
8 Crosbie Road,
Troon
Ayrshire
KA10 6HE
Phone: 01292 314444
http://www.thehotelcollection.co.uk/hotels/marine-hotel-troon/
~10 minutes / 4.5 mi to airport (car)
~10 minutes to town centre (bus)
~25 minutes / 1.3 mi walk to town centre
 Who Pays?
– FAAM pays B & B for Met Office, FAAM, DFL,
Avalon, (and Universities, who will be billed back)
 Individuals pay for “extras” (dinner, bar etc.)
Hotel facilities
Gailes Suite (Conference Room)
– Internet access via network
– Skype phones
– Wifi throughout hotel (do not sign in to the hotel
free wifi - use the vouchers the hotel gives us)
Restaurant and bar
– Breakfast included
– 25% discount on meals & drinks at the bar and
restaurant
Bedrooms & facilities
Safes in all rooms
Tea/coffee making facilities in rooms (no fridge)
Complimentary multigym, pool, squash court & sauna
Marine Hotel Locations
Unlockable
entrance
Gailes
Suite
Side
entrance
Fire
Assembly
Area
Gym/side
entrance
Main
Car
Park
Bar & Restaurant
Route through hotel
to Gailes Suite
Main entrance & Reception
Work
Transport
– Hire cars
• Pick up and drop off at PAS
• Bring your driving licence!!
• 1 car to/from Manchester
– Hire vans
• One way hire to/from Cranfield/Prestwick
• One way hire to/from Exeter/Prestwick
• One way hire to/from Imperial/Prestwick
- Fuel Cards
Available from Detachment Manager
Social
– Hire cars: within reason (i.e. not to drive home)
– Bus: passes hotel every 15 minutes to/from town centre
– Train: stations at airport & Troon (40 mins to Glasgow, 15 mins to Ayr)
Location: Hotel, Airport, Stations
Police
speed
check
hotspots
Marine
Hotel
Train
Stations
Airport
Prestwick
Aviation Services
maybe now 01292 511260
Prestwick
Aviation
Services
Prestwick Airport
Polar Hangar
– BAe146 parking
– Access via 2 security gates
pass required!
– We may be able to access
the hangar via a rear door.
 Prestwick Aviation Services
–
–
–
–
Office with internet
Pre-flight briefings
Kitchen area
Pack-up in corner of hangar.
Alternate store: 2 mins walk
– Hangar: 5 mins walk
Airport Security Passes
Current valid passholders (can escort up to 5 people) :
David Simpson
Douglas Anderson
Steve Able
Peter Chappell
Matt Gascoyne
Dave Tiddeman
Ian Ramsay-Rae
Angela Dean
Clare Lee
Mark Robinson
Charlie Chan
Paul Barrett
Paul McCormick
Duncan MacLeod
Sean Brennan
Maureen Smith
Chris Woods
Robert Voaden
Steve Cowan
Stuart Fox
Gaynor Ottaway
John Kitchen
Dean Warrillow
Franco Marenco
Jeff Norwood-Brown
Graeme Nott
Ian Rule
Axel Wellpott
Andrew Wilson



NEW PASS :
Jon Murray
Joss Kent
Alan Woolley
Stephane Bauguitte
Keith Bower
Stewart Heath
 ASAT Brief by PAS on arrival
to the ID unit with the completed application form.


http://www.glasgowprestwick.com/business/property/documents/IDPassApplicationNotes.pdf


PASS RENEWAL:
?
Airport Security Passes
Passes from 2013 are no longer valid – the system has changed.
Many FAAM, Directflight & Avalon staff already have new passes and can escort up to
5 people.
1.
A new photo to be taken at the ID unit
Submission of old card (Landmark Aviation have most of those).
2.
An Airside Safety Awareness Training (ASAT) certificate
(Airport Security will provide a presentation before issuing a pass).
3.
Passport or both parts of your driving license to be taken to the ID unit
with the completed application form.
4.
A letter for each individual from Directflight giving GPA security
authorisation to issue a card on behalf of Directflight.
David Simpson will take you up to the security ID unit and support everyone
through the process to ensure that it is quick, simply and easy all round. Time
TBC. This may have to be done smaller in groups.
http://www.glasgowprestwick.com/business/property/documents/IDPassApplicationNotes.pdf
Working at the Airport
High Viz jackets, fastened, must be worn on
the ramp
Stay within the aircraft foot print
If other aircraft moving either stay on a/c or
keep clear
Always carry DFL pass and Passport!
Conform to normal airport security procedures
(no liquids, sharp instruments etc.)
Be aware of F.O.D.
– do not drop rubbish on ramp
– if you see any, pick it up and
put in the F.O.D. bins.
Detachment Health & Safety
Be prepared
–
–
–
–
–
–
The aircraft may be parked outside on non-flying days
Bring warm and waterproof clothing
Don’t fly or drive if unwell or overtired
Prestwick, Scotland - March (avg max = +9 ºC, avg min = +2 ºC)
Keflavik, Iceland - March (avg max = +3.2 ºC, avg min = -1.8 ºC)
Kiruna, Sweden - March (avg max = -4.5 ºC, avg min = -11.8 ºC)
If you are concerned
– Tell somebody ASAP
– Raise issues at post-flight De-briefs or daily meetings
H&S Committee
– FAAM Detachment Manager
– Directflight Detachment Manager
– PI
Overnight Trips
At least one trip to either Keflavik, Iceland or Kiruna, Sweden is anticipated.
Please make sure you have the following ready:
 Directflight pass
 Passport
 Appropriate clothing for wet and cold weather

SMALL bag with overnight clothing for a couple of nights
(Your main case and most of its contents can be left in your room at the Marine
hotel but take a small bag for your subset of clothing for the short trips as they
will go in the hold. There is not enough space for everybody to carry big laptop
bags which also contain clothing into the cabin.)
COSMICS / CIRCCREX
Kiruna, Sweden, March 2015
.
Keflavik
Prestwick
Cranfield
Kiruna
Transport in Kiruna
Hire cars / people carriers
Organised when we know we are going
Bring your Driving Licence
Parking
All parking has plug-in power to keep engines from
freezing
– Hotels: Outdoor car parks
– Airport: Car park 100m from hangar
Remember to unplug before driving off!
23
Kiruna Environs
Kiruna
The Mine
Airport
24
Accommodation: Hotel Locations
Arctic Eden
Kebne
Vinterpalatset
Restaurants, shops and
entertainment in this
area
25
Accommodation: Hotel Info
Hotel Arctic Eden
Kiruna
Föraregatan 18
98134 Kiruna
Sweden
Tel: +46 980 61186
Fax: +46 980 61181
Email: [email protected]
www.hotelarcticeden.se
Hotel Vinterpalatset
Järnvägsgatan 18,
Kiruna 981 21
Tel: +46 980 67770
Fax: +46 980 13050
Email : [email protected]
www.vinterpalatset.se/index_eng.htm
Hotel Kebne
Konduktörsgatan 7
98134 Kiruna
Sweden
Tel: +46 980 68180
Fax: +46 980 68181
E-mail: [email protected]
www.hotellkebne.com/index2.htm
26
Hotel Facilities
Wi-fi (free)
NO Tea/coffee in rooms
•
Arctic Eden Meeting room
- Flight planning
- Science discussions
- Data processing
•
Notice board in each hotel with crew list,
times etc.
Restaurant, bar
Good gym (Arctic Eden)
Sauna and sunbed in others
27
Kiruna - Airport
8km drive from hotels to
airport
Visitor
car park
~100m walk from car park to
Arctic Arena hangar
Swipe access on car park gate
and hangar
Always carry your airport pass!
Main Entrance
Security
barriers
28
Kiruna - Airport
Visitor
car park
Main Entrance
Security
barriers
29
Arena Arctica Hangar Layout
30
Working at Kiruna Airport
1 of 2
Pack-up Storage
- Between flights, in hangar, near or in conference room
Refreshments
- In the Terminal, 2 minute drive from hangar
- Can arrange sandwiches delivered to hangar
Refreshing
- Toilets and washing machines in hangar
Pre-flight
- Inside the Arena Arctica hangar
- Preflight 2 1/2 hours
- Briefing in hangar conference room at T/O - 1 h 15 m. All tools off by this time
- Space limited in cabin for stowage of coats, bags etc.
- Aircraft with all aboard towed out at T/O - 30 minutes
- Help may be needed to move aircraft ground power cable as 146 pulled out
Security
- Airport Security passes issued on arrival
- CCM cabin security sweep T/O - 45 minutes
31
Working at Kiruna Airport
Conform to normal airport security procedures (ie. no liquids,
sharp instruments etc. if flying)
Always carry Airport security pass
DFL pass and Passport required to fly
Outside
– Engineers may be outside for up to 30 mins while fuel is
topped up and engines started
– Hi-viz jackets must be worn on the ramp (FAAM has some
spares but bring your own if you have one)
– Stay within the aircraft foot print
– Be aware of F.O.D. do not drop rubbish. If you see any, pick
it up and put in the F.O.D. bins
Post flight
– Be aware of other aircraft moving (i.e. if the beacon is on,
stay on the 146 or stay on the walk way
– The 146 will refuel before being moved back into hangar
– Post flight will be 1 hour or as required (outside)
32
2 of 2
Longyearbyen (Svalbard) Airport
Plan is to refuel only, not stay overnight
However, be prepared
Always bring overnight bag (put in hold)
Svalbard is much colder than Kiruna (typically
high -13C, low -20C)
Hi-viz jackets must be worn outside
33
Comms and Costs
Mobile Phones
– Same system as UK (GSM 900 / 1800 MHz)
– We will be there such a short time we will not issue local SIM
cards
– Skype phone may be available in conference rooms at airport
Exchange rate
– £1 = approx 13 Swedish Krona (SEK)
Prices
– Food at least half as much again as the UK to eat out
– Supermarket prices not so bad
– Wine and spirits more expensive by comparison (~double)
34
Health and Safety Precautions
• Low temperatures
+ add wind chill
<0 C
The main risk is the cold
Stay indoors and travel by car where possible
When outdoors keep skin covered
It can be very slippy under foot, tread carefully and take your time
Don’t go out alone. Let people know where you are going and when
you expect to return
20 survival sets stored on aircraft for emergency use only
Individuals should bring their own personal cold weather clothing
(trousers, jacket, boots, gloves & hat)
35
COSMICS / CIRCCREX
Keflavik, Iceland, March 2015
.
Keflavik
Prestwick
Cranfield
Kiruna
COSMICS / CIRCCREX
Keflavik, Iceland, March 2015
The NASA ER-2 will be based in
Keflavik and we will share their
hangar if we visit.
Details of FBO :
Southair Iceland,
Building 787
Hanger number 831
235 Keflavik Airport
Iceland
Tel: +354 863 3446
Fax: +354-425-5523
Keflavik Airport / POBox 123 /
IS 232 Iceland
Iceland General Info
Visas are not required by visitors to Iceland
Most people speak English but much signage, particularly in shops, is only in Icelandic.
The Iceland Telephone Directory states that volcanic eruption gives the highest risk of
national emergency.
GMT is used throughout the year.
Iceland has a very high standard (and cost) of living.
Currency: The Iceland Krona (ISK) exchange rate is about 204. ISK = £1.
Credit cards are widely accepted and there are plenty of ATMs.
Banks are open 0915-1600 Monday-Friday.
Electrical Supplies: Generally 230V, 50Hz, European (round pin) standard plugs.
Hangar 885 (possibly not the one we will be using) appeared to be 115V, 60?Hz, US
(flat pin) standard plugs
Iceland Hotels
Hotels: In 2007 there are two hotels in Keflavik that offer suitable facilities for FAAM,
Hotel Keflavik (http://www.kef.is/)
+354 420 7000
+354 420 7002
[email protected]
www.kef.is
Icelandair Flughotel (http://www.icelandairhotels.com/en/hotels/keflavik)
Icelandair Hotel in Keflavik
Hafnargata 57
230 Keflavik
Booking phone: 444 4000
Hotel phone: 421 5222
Fax: +354 444 4001
[email protected]
Don’t forget to bring ...
•Directflight pass
•Prestwick Airport Pass (if you have one)
•Passport
•Driving Licence (both parts)
•Appropriate clothing for wet (and very cold weather, for a Kiruna trip)
•SMALL bag with overnight clothing for a couple of nights (the hold will be
full of boxes with little spare capacity for large bags)
•European to UK mains adaptor (for overseas trips)
•Hi Viz vest/jacket
•Ear defenders/earplugs (airports can be noisy places, we have a supply of
earplugs if you forget)
Detachment Feedback & Debrief
 Feedback will be collected via the Survey Monkey website.
 Link will be sent out soon. The basic questions are noted below so please start
collating your comments now in a text or Word document to paste in at the
end of the detachment.
 Debrief to take place on Tue 14 April @ 1400L
1. How did you find the FAAM application and planning process?
Excellent - Good - Satisfactory - Poor - Unacceptably poor - Not involved in this
process
Please make any further comments here
7. Do you have any further comments about the conduct of the campaign?
2. If you were involved with this, how did you find the Directflight application and
planning process?
9. If you used the Detachment Information Pack was it useful
3. If you were involved with this, how did you find the aircraft configuration planning?
3. Management of the Campaign
1. How were the aircraft access, accommodation and facilities?
8. Did you use the Detachment Information Pack booklets (containing the Pre
Detachment Logistics and Science briefs and FAMILs 01, 02, 03 & 04)?
Yes/No
Yes/No
10. Is there any other information that could usefully be included (the information is
compiled before the detachment so anything included has to be available a week
before detachment start).
11. What were the best and worst things about the detachment?
2. How were the instrument support and availability?
4. Post Campaign Comments
3. How good was data provision during the campaign?
1. How good has data archiving and availability been?
4. How well did the flights meet the scientific objectives?
2. How good was the scientific value of the campaign?
5. Were the hotel accommodation, catering and transport up to the job?
3. How good was the overall support to your work?
6. How well was information about flying and transport communicated (via the website,
reception notices, word of mouth/meetings and texts?
1.
Please add any final comments here
After work entertainment
The hotel has a reasonably well equipped gym, pool, sauna and squash courts on
site.
Matt is keen to organise film evenings.
Badminton etc are alternatives in Ayr (talk to Alan)
There are plenty of cinemas, music venues etc in Irvine, Ayr and Glasgow.
There is at least on quiz night in Troon (talk to Alan to find out more)
Chawn has suggested alternatives to the hotel gym facilities:
Those serious about maintaining/building fitness while on detachment might
consider joining me here: http://www.basixgym.com/
Evening board games. This can be a sober or less sober event, I enjoy both serious
competition and giggles.
Laundry Facilities
The Marine Hotel has a by item laundry service. This should return your items the
next morning if submitted on a weekday.
For £7 per machine you gat leave a bag of laundry to be washed and dried then
collected later the same day from the Darley Laundry & Dry Cleaners in Troon.
Any questions?
Schedule
Thu 20 Nov - Pilot Currency Flight
.
-Pilot currency flights with science power
-No direct input from science crew
-2 x 2 ½ hour flights
-Break of about an hour between flights to fix minor instrument problems
-Transit from Cranfield at FL050 or FL100 (depending on destination)
-Profile to 50 feet followed by 100 feet run for max of 10 min
-Climb to carry out 45 degree orbits at 500 feet and 1000 feet
-Transit home
-The sortie is to be planned round achieving low level flying – clear air over sea
to reach 50 feet above sea level.
Slide Title
Text here
Presentation Title
Subtitle
Author