PISMO BEACH COUNCIL AGENDA REPORT

PISMO BEACH COUNCIL AGENDA REPORT
SUBJECT/TITLE:
ACTIVITY REPORTS FOR APRIL 2008
RECOMMENDATION:
Receive reports by roll call vote to Consent Calendar
EXECUTIVE SUMMARY:
The attached monthly department reports are for your information
FISCAL IMPACT:
Not Applicable
OPTIONS:
Not Applicable
ATTACHMENTS:
1. City Clerk/Administration (Grigsby/Rice)
2. Conference and Visitors Bureau (Brasile)
3. Administrative Services Department (Edes)
4. Community Development Department (Bloom)
5. Public Works and Engineering (Delzeit)
6. Police Department (Cortez)
Prepared by: Associated Departments
Meeting Date: May 20, 2008
City Manager Approval:
Agenda Item: 4.E
Page 1
CITY CLERK ACTIVITY REPORT
APRIL 2008
City Clerk’s Office Activities
• City Council support:
¾ Prepared Agendas for City Council meetings.
¾ Prepared Agenda & Minutes for Parking Committee meetings.
¾ Prepared Agenda for Special Events Committee meeting.
¾ Prepared Council Calendar for upcoming January meetings and events.
•
y
•
City Clerk’s Office projects and activities:
¾ Mailed FPPC Statements of Economic Interests forms for designated
employees and Boardmembers to the Fair Political Practices Commission.
¾ Recorded documents with the County Recorders Office.
¾ Hosted the Volunteer Banquet. There were 150 attendees.
¾ Finished preparing the May/June/July issue of the Clam Chronicle.
¾ Interviews for the Office Assistant position were conducted.
¾ Staff attended the “High Performance Government: Effective Governing
Body and Staff Relations” workshop.
¾ Assisted in 3 bid opening for Janitorial Services, Beachcomber Stairs
Project, and Weed Abatement Contract
¾ Staff attended the Annual City Clerks Association Conference in
Bakersfield.
¾ Staff attended the SLO County City Clerks Luncheon in Atascadero.
Special Event Committee Meeting:
¾ Art in the Park @ Dinosaur Caves – May to Oct 2008
¾ “City to the Sea” ½ Marathon will be back in Oct. 2008
¾ Just Cruzin’ Productions – Car Show June 20-22, 2008
¾ Aids Life Cycle – June 4, 2008
¾ Shell Beach Farmers Market – April through Nov. 2008
¾ Jubilee by the Sea Jazz Festival – Oct. 23-27, 2008
¾ St. Anthony’s Celebration – August 16-18, 2008
¾ Stride with the Tide – August 9, 2008
Ongoing administrative/records-management activities:
¾ Handled agenda and minute preparation/review, follow-up, filing, indexing
and scanning of agenda materials for regular, special and closed session
City Council and Redevelopment Agency meetings.
¾ Updated the City’s web pages as needed.
¾ Updated the City’s Cable Government Channel 20 as needed.
¾ Records Management – The Records Management system continues to be
updated for user-friendly service. This also includes LaserFiche updates.
¾ Processed/prepared, contracts/agreements, proclamations, ordinances
and resolutions including indexing, copying, distribution and filing.
¾ Processed and followed-up on public records requests, complaints, etc.
Agenda Item: 4.E
Page 2
¾ Processed claims, depositions and other Risk Management matters.
¾ Received Passport Applications.
Agenda Item: 4.E
Page 3
CITY MANAGER’S OFFICE ACTIVITY REPORT
APRIL 2007
5
Met with Councilmembers to discuss various topics of interest
5
Met with Warren Addison regarding Memorial Day Ceremony
5
Met with Les Davidson regarding the Car Show
5
Attended the Promenade IV dedication ceremony
5
Attended the Volunteer Appreciation Dinner
5
Met with Bruce Corsaw regarding personnel issues
5
Met with Mayor and Supervisor Lenthall
5
Met with representatives from Mid State Solid Waste & Recycling Services
5
Participated in FEMA assessment of City EOC operations
5
Met with Human Resources Officer on numerous personnel and recruitment
issues
5
Met with City Attorney and Public Works Director on Visitors Information Kiosk
5
Attended City Management Training with Professor, John Nalbandian
5
Met with Finance Department concerning Paid Parking Revenues
5
Met with Finance Department on Revenue Projections for Fiscal Year 08-09
5
Examined feasibility of creating additional parking on Price Street
5
Participated in Traffic Safety Committee meetings
Agenda Item: 4.E
Page 4
CONFERENCE & VISITORS BUREAU
MONTHLY ACTIVITY REPORT - APRIL 2008
Upcoming Events
A press release was sent out announcing National Tourism Day, May 14th. We will be
celebrating with a cake & lemonade reception, from 1:30 - 3 pm, on our historic Pismo pier,
as part of National Tourism Week. Invitations were given to City Council & hoteliers.
We placed an ad for the first sand castle contest, “Can You Dig It?” to be held in Pismo Beach
on May 3rd. The CVB Board hopes this off-season event continues to become an annual one.
Purchased cases of “Wine & Waves” etched wine glasses, at a reduced cost with the Chamber
of Commerce, for their Taste of Pismo event on April 27th, and for us to use as promotional
giveaways.
California Welcome Center
Although Spring Break fell on a different month this year, we still had 19,797 guests, which
means that 660 daily guests came through the center, learning about Pismo Beach, the region
and the State. The most often asked question is where to stay and where to eat.
Website Update
Digital Networks tracking website domains held in reserve have been evaluated and some now
eliminated, due to non-use, saving $165 per year.
Central Coast Tourism Council
Conducted the Central Coast Tourism Council’s Monthly Membership Meeting via Conference
Call.
Finalized the authorization for the CCTC new logo for additional exposure at Travel Industry
Association’s (TIA) Premier International Marketplace, Pow Wow, to be held in Las Vegas the
end of May.
Media Reports
Finalized preparations for the Live Radio Remote here, 17 area businesses were promoted.
Shot new aerial footage of Pismo Beach to have incorporated into our existing DVD, as well as
for use in The Winemakers final shooting…speaking of, the “Finale Dinner” is still pending.
Communicated with the CA Travel & Tourism Commission's (CTTC) filming contractor, Blaise
Media, about filming here in Pismo Beach on May 9th for future film footage for the State
Tourism Office. They may possibly use some of our new aerial footage, as well.
Agenda Item: 4.E
Page 5
Pismo CVB / Charter / Modesto’s Sunny 102 Radio Promotion is being planned. “Escape to the
Coast” will air each Friday, with a drawing on live radio for an IPOD and a trip to Pismo Beach
and wine tasting, along with other prizes.
Los Angeles KPLA, Channel 5, filmed a feature in the sand dunes called "Destinations on One
Tank of Gas, Pismo Beach" which will air the end of April. It showed a Hummer tour, a family
ATV-ing and water sports, emphasizing how people can still have fun in today's economy.
Miscellaneous
Pismo Beach hotels again received their monthly website page view report. This important
report demonstrates how many web viewers looked at their link website from our
www.ClassicCalifornia.com. The letter with this report, asked the owners to inform their guest
services employees to inform their hotel guests of the new downtown parking situation.
Conducted a site inspection of the Quality Inn, formerly the Rose Garden. They now serve a
continental breakfast and are a member of Choice hotels.
Received bids on additional needed copies of the new award-winning Parks, Trails & Beach
Access Guide, our Pismo Parks & Recreation Department produced.
Booked the Basin Street Regulars band, Clam Chowder, for the Annual Volunteer Dinner.
Took inventory of our promotional t-shirts in storage and placed the new order with the Business
Improvement Group (BIG), to purchase at a discounted rate, for both organizations.
Sent Herb Sparrow, of The Group Travel Leader, our CVB's outreach to groups, as he is writing
an article for leisure group leaders on CVB's innovative services. We take a lot of pride in our
homemade salt water taffy buckets, postage-paid postcards and Pismo-label bottled water, and
a Pismo t-shirt for the group leader. The groups love them and often return.
Promotional pens have been ordered for use at International Pow Wow and the upcoming
Sunset Magazine Celebration Trade Show in June in Menlo Park, as well as other venues.
Received bids on the new proposed 4 color, folded Monarch Butterfly brochure for promotion of
the off-season.
Meetings Attended
Attended the Special Events Committee, which passed the first sandcastle contest in Pismo
Beach in a long time. The CVB Board voted to support it with press releases and advertising in
the valley. Hope you grab your shovels & family members to participate on May 3rd.
Attended Good Morning San Luis Obispo by the SLO Chamber and passed out “Can You Dig
It?” sandcastle contest fliers.
Attended the San Luis Obispo Chamber of Commerce' Mixer at Shore Cliff Lodge & Pelican
Point.
Attended the Pismo Beach Chamber of Commerce' Mixer at Dolphin Bay Resort.
Agenda Item: 4.E
Page 6
Held a CVB Special Board Meeting to discuss our CVB/City Council Joint Meeting on May 6th.
Advertising-Generated Information Request Leads
Source
Periodicals
Sunset Magazine
Travel 50 & Beyond Magazine
Westway’s Magazine
Los Angeles Times Travel Section
Los Angeles Times Magazine
Conde Nast Traveler
National Geographic Traveler Magazine
Budget Travel
Annual Guides
California Visitors Guide
Internet / Telephone / Mail
www.ClassicCalifornia.com
Telephone / Mail
TOTAL
Total
FY YTD
25
218
4,081
3,592
189
46
212
1,073
1,513
590
305
3,533
77
20
1,528
273
645
16,630g
Website Analytics
Total User Sessions
Average Daily Visitors
Pay Per Click
Current Month
121,893
4,063
4,690
Prior Month
123,841
3,995
3,636
Requesting Assistance & Pismo Beach Information
SkyWest Magazine, Boise Idaho, planning a feature on Pismo for our July/August edition.
Kokomo Howard County Public Library, Kokomo, Indiana
Promotional Materials Provided
Sent 250 Pismo Beach Visitor Guides to Jan Doets America Tours of the Netherlands.
City Manager & 2 City Councilmembers delivered 4 boxes of Pismo Beach Visitor & Meeting
Guides to the Vandenberg Air Force Base Public Affairs Office for us, for our incoming troops.
Agenda Item: 4.E
Page 7
Delivered welcome gifts to Pismo Lighthouse Suites for the 135 women of Westlake Village
Calvary Community Church Women’s Weekend Retreat.
130 Visitor & Meeting Guides were mailed to all Pismo Beach lodging, restaurants, and area
attractions and golf courses and wineries listed within the publication, as a way of showing
our marketing efforts and appreciation of their businesses being an asset to our city.
Prepared Welcome Packets for Southwest Teton International RV’ers, 40 people in 20 coaches,
staying at Pismo Creek RV Resort.
Prepared Welcome Packets for Group Family Motor Coach Association (GFMCA), the Dolphin
Club from Santa Barbara, 46 coaches, staying at Pismo Coast Village.
Information Requests
•
Chaplin wedding, Sacramento
•
Johnson family reunion, West Covina
•
Castillo family reunion, August 2008, approximately 500 attending, mostly from Texas
•
Komfort Kruisers, 25 coaches, Thousand Oaks and Southern CA
•
Powerhouse Visitor’s Center, Kingman, AZ (one box of 180 Pismo Visitor Guides)
Agenda Item: 4.E
Page 8
ADMINISTRATIVE SERVICES DEPARTMENT
ACTIVITY REPORT - APRIL 2008
Administration:
CPI: On Wednesday, April 16, 2008, the US Bureau of Labor Statistics released its
latest Consumer Price Index (“CPI”) report – for March 2008. For the Los Angeles –
Riverside – Orange County area, the percent change in the CPI for the twelve
months ended in March 2008 was 3.28% - down from the 3.84% increase recorded
for the period ending one-year ago in March 2007, and up slightly from the 3.11%
increase for the 12 months ended last month in February 2008.
The BLS is scheduled to release its CPI report for April 2008 on Wednesday, May 14,
2008 on its website: www.bls.gov/cpi/home.htm.
TOT: As reference, when Easter occurred in March in 2002 and 2005, after being in
April the preceding year(s), TOT for the “March with Easter” averaged 23% more than
the preceding “March without Easter”. For March 2008 rentals (with Easter and Spring
Break), the City has received $490,000 in TOT payments to date from 40 of the 42
“TOT Agents” that remit TOT to the City. Taking all the above into account, an Almost
Final Estimate suggests that TOT for March 2008 (with Easter) likely will be about
$494,000 – about $76,000 or 18% more than the $418,000 total for March 2007 (without
Easter). While such a 18% increase from “same month last year” is generally great
news, it also is noted that TOT for “April without Easter” has averaged about 6% below
the prior April. Furthermore, it is noted that the two-month sum of TOT for “March with
Easter” and “April without Easter” has averaged 6% above the prior year sum of “March
without Easter” and “April with Easter”.
Looking forward, if the two-month sum of March / April 2008 does amount to 6% more
than the sum of March / April 2007, the two-month increase for 2008 over 2007 would
be about $50,000. If that does occur for March / April 2008, and if TOT for the two
months of May and June 2008 is the same as in May and June 2007, then TOT for FY
08 will total about $6.2 million, or $300,000 more than the $5.9 million Actual for FY 07
(Also, it would be $350,000 more than the $5.85 million originally Budgeted for FY 08).
If so, the above described $6.2 million would be slightly above the estimate of
$6,150,000 TOT for FY 08 that was included in the “Adjusted Budget” estimate for FY
08 shown at the February 5 City Council Meeting.
Agenda Item: 4.E
Page 9
Sales Tax Revenues: Three months ago, the City’s sales tax consultant, HdL,
estimated that Sales Tax Revenues would be $73,000 below the City’s Budget for FY
08, and $169,000 below Budget for FY 09. On April 29, HDL provided updated
projections that reflect further declines for both Fiscal Years. The updated estimates
show a further decrease of $24,000 - for a total decrease of $97,000 from the Budgeted
FY 08 Sales Tax Revenues; and for FY 09, a further decrease of $43,000 - for a total
decrease of $212,000 from Budgeted FY 09 Sales Tax Revenues. These latest HDL
projections suggest Sales Tax Revenues will be about $2.3 million in FY 08, and also
$2.3 million in FY 09.
These HdL reductions in projected Sales Tax Revenues, totaling $309,000 for the two
Fiscal Years combined, are troublesome, but not totally unexpected, given recent trends
in SLO County, the State and the U.S. as a whole. In view of these trends, it would be
prudent to be cautious about operating expenses and even capital expenditures in the
balance of FY 08 and in FY 09, and in Financial planning beyond FY 09.
Five-Year Forecast: Finance staff compiled and discussed City financial information
with consultant Bill Statler, who has been developing an updated General Fund FiveYear Forecast. The new Forecast will be presented at the May 20 City Council Meeting.
Finance and Accounting:
In April, the City received the 2nd Property Tax installment payment for FY 08, this
payment totaling $1,235,000: $652,000 in General Fund revenues; $303,000 for RDA;
$278,000 for Water Tax; and $2,300 for Assessment District payments. With this
payment, the General Fund Property Tax revenues continue to be consistent with
budget projections for FY 08. Compared to the same period in 2007, Property Tax
revenues received through April 2008 are 4.9% higher.
We received a letter from the State of California informing us that Assembly Bill (AB) 7,
Chapter 5, Statutes of 2007-08 Extraordinary Session, suspends the Highway Users
Tax (HUT) apportionment for a five (5) month period beginning with the March
collections scheduled to be paid on April 30, 2008, and continuing thru the July
collection period to be paid September 2, 2008. AB 7 States that the HUT payments
will commence with the September 30, 2008, payment at which time the State
Controller’s Office (SCO) will resume the normal monthly payments. The City of Pismo
Beach receives approximately $14,000 per month in HUT revenues. The shortfall for
Pismo Beach in FY 2008 will be approximately $70,000. We use the HUT revenues to
fund the electricity costs for Street Lights in Pismo Beach. The City will need to make a
determination on how we will fund the shortfall of $70,000. The funding options include
Prop 1B monies or the City’s General Fund. We’ll need to do a staff report to identify
the funding source. The SCO will continue to calculate the apportionment for each
month that payments are suspended and provide the payment amounts on the SCO
website. SCO will allow us to accrue the HUT payment amounts for the 2008 fiscal year
in the HUT Fund.
Agenda Item: 4.E
Page 10
On Monday, April 21st, the application for the Federal Department of Justice Bulletproof
Vest Grant was submitted to the Federal Department of Justice. This grant funds 50%
of the costs of bullet proof vest purchases made by the City of Pismo Beach. The City
of Pismo Beach has been in this program since 1999. A payment request was sent in
for $2,100 for vests purchased in FY 2007.
The City received Promenade 4 progress payment #10 in the amount of $211,494 from
the State of California. The Final payment of $393,000 should arrive in May.
Letters were mailed to outside agencies that typically request City funding each year.
These letters provide information on the upcoming budget meetings that culminate with
Council decisions on budget adjustments at the Mid-Cycle Review in August.
Risk Management: The Wastewater vehicle that was stolen from the Yard on April 20
- and totaled / burned along CA Rte 166 near Taft - is in storage in Taft. CJPIA will
send an Insurance Claims Adjuster to investigate the vehicle, and will reimburse the
City (net of Deductibles) for losses related to the vehicle, and tools that were in it.
Computer Systems: On April 30, the Computer Information System Staff Committee
(“CISCom”) discussed plans to begin assembling information in preparation for the
Computer Network Assessment to be done on May 13-14 by CIO Solutions (CIO), the
same company that did a prior assessment for the City in 2002.
#
#
#
Agenda Item: 4.E
Page 11
ADMINISTRATIVE SERVICES DEPARTMENT STATISTICAL ACTIVITY REPORT
FOR THE MONTH OF APRIL 2008
April
March
February
Accounts Payable
Invoices entered / Checks issued:
615 / 399
559 / 344
778 / 451
New purchase orders issued:
18
8
15
New contract purchase orders issued:
2
3
3
Change Orders / Amended PO's Issued:
3
4
5
Total dollar amount of all P/O's issued:
Total Invoices paid:
Total Voids processed:
Total Voids:
Business License
Business License certificates issue
Bus Lic Adjustments (Change Orders = )
Payroll
New employees entered:
Terminations processed:
Checks issued:
Automatic Deposit Transactions:
Total gross salary:
Total net salary:
Employee file maintenance (Changes):
Retro-pay calculations:
Utility Billing
Utility bills (Shell Beach Area):
Utility bills (Downtown Area):
Delinquent notices (Shell Beach Area):
Delinquent notices (Downtown Area):
Cash receipts:
Customer accounts paid:
ACH- Direct Payments from Customer Accounts
Water Lock-outs/Meters set:
Meter change outs/Change Orders:
Closing bills/Billing Adjustments:
Tenant deposits/Delinquent Closed Invoices:
Write-Off - Uncollectible
$898,877
$1,807,126
$3,239
6
$154,236
$955,354
$1,045,936 $2,373,398
$2,098
$734
2
2
55
0
51
0
48
0
1
1
27
223
5
1
32
218
5
1
32
218
$484,044
$319,899
28
3
$481,679
$318,200
26
3
$482,867
$320,373
25
4
2,004
2,514
186
$369,121
1,893
260
11 / 7
7 / 37
43 / 3
14 / 14
0
2,506
211
219
$332,911
1,979
339
15 / 2
2 / 41
34 / 42
19 / 5
0
$384,080
1,951
256
16 / 6
6 / 43
38 / 33
14 / 13
0
Agenda Item: 4.E
Page 12
Community Development Department
Planning and Recreation Division
April 2008 Activity Report
Planning
Administration/Public Service
Permit tracking system - Continued use of the permit tracking system.
¾ Contract Planning services – Ongoing administration
¾ Planning Division web page – continued update
¾ Agendas and packets – preparation/distribution, 2 Planning Commission, 1 PRBC
meetings.
¾ Planning Commission resolutions – copying/filing, 2 meeting.
¾ Coastal Notices – 4 Prepared/mailed
¾ Public Hearing Notices mailed: two meetings for Planning Commission
¾ New planning permit applications: Received 15; set up files.
¾ Routed 5 new plans for review and comment from other departments
¾ Public Inquiries – between 5 staff members, responded to approximately 450 – 600
public inquiries by phone and at the public counter.
¾ Recreation division assistance by phone and at the counter - with Hall/Park
Rental information, receiving payments and class registrations
Parks, Beach Access and Open Space Planning
¾ Dinosaur Caves Park and Ira Lease Park – Awaiting engineering division preparation
of bid documents and advertisement.
Future Annexations
¾ Cottonwood sphere of Influence amendment and annexation application – no action
at this time. Awaiting property owners to respond to City’s 2002 letter of project
incompleteness.
¾ King and Thille property sphere of influence amendment application – LAFCO
approved Sphere of Influence amendment, future annexation request is anticipated.
¾ The Preserve – Discussions with staff have resumed, contracts prepared for
environmental work and planning services.
¾ Spanish Springs - LAFCO approved Sphere of Influence amendment, environmental
review, specific plan and annexation application submitted. Multiple property owners
collectively met with staff to review and discuss.
Development Proposals
Plan checks and staff level projects – 15
Planning Commission pending applications851 Hanford
¾ 140 Addie
¾ 362 Santa Fe
¾ 366 Santa Fe
¾ 665 Hanford
¾ 351 Pismo
¾ 110 Oak Park Road – General Plan amendments and a 25 lot subdivision
¾ 555 Cypress, Retail/Commercial/Residential mixed use project
¾ 1127 Shell Beach Road mixed use project
¾ 690 Dolliver – mixed use project
Agenda Item: 4.E
Page 13
¾
¾
¾
¾
0 Price Canyon – 24 lot resubdivision
2 James Way – 24,000 s.f. medical campus
1000 Bello – Communication tower
361 Pomeroy – Mixed use project, commercial/residential
¾ 2900 Shell Beach Road – 31 unit residential subdivision
Recreation
Special Events:
Pismo Beach Youth Theater – ongoing rehearsals for the eight Wizard of Oz
shows presented in May with about 100 children in two casts at the Pismo Beach Vets
Hall. Theater is operated by Olivia Domingues-Miller with ongoing rehearsals at the
Pismo Beach Vets Hall. Her credits include CATS, Peter Pan, A Chorus Line, Romeo &
Juliet, Chicago, Jesus Christ Superstar, Anything Goes and many more. She’s taught
dance or directed theatrical productions at the Great American Melodrama, The Studio
of Performing Arts, Central Coast Gymnastics, Bellevue Santa Fe Charter School, SLO
Little Theater, and local schools. She started Pismo Beach Youth Theater 5 years ago,
and it is the most successfully operated youth theater operating out of a Recreation
department in San Luis Obispo County.
Stride with the Tide – August date, making contact with local running club to see
if they would like to host, organize and staff. Funding budgeted.
Sr. activities:
Monthly dance continues – April dance was attended by approximately 90 people.
second monthly dance has been added to May, with May dances held on May 5 and
May 22. Continuing plans for Sr. bus trips/coordinating with local tour company, looking
into movies for Seniors, other Senior activities.
Upcoming summer camps and classes set up in April
The Activity guide was prepared in April for the summer, the updated guide is now
available on the City’s web site.
Baseball: Requests for funding and assistance for improvements at the Pismo Beach
Sports complex were received from Arroyo Grande Valley Babe Ruth and Beach Cities
Little League.
Agenda Item: 4.E
Page 14
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Agenda Item: 4.E
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Agenda Item: 4.E
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Agenda Item: 4.E
Page 18
PUBLIC WORKS AND ENGINEERING DEPARTMENT
ACTIVITY REPORT – APRIL 2008
Traffic Safety Committee Meeting: The Committee met and discussed the following
items:
1. Downtown congestion: recommendations will be made to the City Council
2. Request for a green curb at 330 Main St: The request was denied. There is
adequate parking on the street and in two nearby public parking lots.
3. Request for additional red curbing on A Avenue: The request was denied.
There is adequate red curbing and sight distance. No safety hazards were
identified.
4. Request from Pismo Beach Florist for a yellow curb on Price Street: The
request was denied. There is adequate public parking in the vicinity and creation
of yellow curbing would deprive other businesses of parking.
5. Request from Phyllis Borba for additional speed limit signs on Dolliver
Street: We agree that additional speed limit signs are desirable and are
coordinating with Caltrans to have them installed.
6. Mayor Pro-Tem’s Question about the dates of traffic signal warrant studies
on Dolliver/Ocean View: The dates of the traffic signal warrant studies that
were done by Caltrans are: July 19, 2001; June 5, 2003 and June 6, 2007.
7. Request for a stop or yield sign at the intersection of Indio/Florin: The
request was denied. Two legs of this intersection are a dead-end; the traffic
volumes are relatively low; the traffic speeds are relatively low; there is no history
of accidents; and the sight distance is adequate.
Water Resources Advisory Committee: The biggest current issue is the quagga
mussel. These are fresh water mussels from eastern Europe. They have invaded the
Great Lakes and are spreading across the US. They have now been found in the
Colorado River and certain California lakes. They are prolific breeders. Besides the
ecological impact, they clog water systems. Millions of dollars are spent on water works
facilities in maintenance due to this problem. The WRAC is very concerned about this
issue. Boats are currently being inspected at Lake Lopez and Santa Margarita Lake.
Lopez Technical Committee Meeting: The Lake is now 75% full. 4 Million gallons per
day is being released from the dam for creek habitat. A reply letter was received from
the National Marine Fisheries that committed to working with us to process the Habitat
Conservation Plan.
Bus Stop Improvements at the Prime Outlets: The final reinforced concrete for the
RTA bus stop expansion was completed this month. The contractor has received a
punchlist for minor corrections to be completed for acceptance of the construction work.
The bus stop will be reopened for service when the concrete has cured and laboratory
testing shows that it has reached full strength.
Agenda Item: 4.E
Page 19
CONCRETE POUR FOR NEW BUS STOP
Public Works- City received $1,026 for scrap metal recycled from the Corporation
Yard. Cash was taken to Finance for deposit. Attended training on blood borne
pathogens, fire extinguishers, heat stress and hearing conservation.
Parks Crew – Completed Ford Field and James Way Slope projects. A few punch list
items need to be addressed before final acceptance is completed. Aerated and
fertilized Dinosaur Caves lawn areas. Hebicide applications in right-of-ways to control
spring weeds. Irrigation turned back on due to favorable weather conditions. Trenched,
installed conduit and wires for controllers on James Way Slope. Installed new batteries
in irrigation controllers on James Way Slope. Maintenance workers attended a Rain
Master controller class in San Luis Obispo.
Agenda Item: 4.E
Page 20
Water Division – Abandoned 1” air-vac at 911 Price. Repaired 1” service line to Vista
Del Mar Lift Station. Repaired ¾” service line at 801 Fresno. Replaced bearings on
Pacific Estates #1 boost pump. Painted Pacific Estates booster station and discharge
line at Well #5. Overlay at Well #5 site. Herbicide spraying at reservoirs to control
spring weeds.
Wastewater – Electrical fire at Vista Del Mar lift station caused station to run on
standby power for 13.5 hours. Power was restored by PG&E and station is operating
normally. Fire originated in PG&E meter enclosure. PG&E power failure at Sunset and
Palisades lift stations. Backup generators operated facilities until power was restored.
Batch plant was set up at the Corporation Yard for street slurries. Supervisor and
Superintendent attended a seminar on utilizing chlorine dioxide for disinfection.
Submitted annual APCD emissions inventory report. Replaced influent flow meter.
Ordered replacement carbon media for Addie’s odor control.
Streets/Government Buildings- Installed handrails at Pismo Vet’s Hall. Painting in
progress on the pier. Plank replacements on the pier in progress. Installed paid
parking kiosks and signs. Inspected fire extinguishers. Installed Classic California and
Flag banners. City Hall and Police Department requests. Painted end street barricades
in Shell Beach. Checked all lighting in and outside government buildings.
Motor Vehicle Repair- Engine 64’s transmission was repaired under warranty.
Warranty saved the City approximately $12,000. Service and repairs to Public Works,
City Hall, Police and Fire vehicles. All vehicle repairs and services are to be directed to
Henson in Public Works.
Capital Improvements
•
BEACHCOMBER STAIRWAY: Project plans and specifications were completed
and the project was advertised for bidding on March 22nd. The bids were opened in
April, Souza and Petersen Construction was the apparent low bidder with a bid of
$347,780. Work is schedule to begin in mid May.
Agenda Item: 4.E
Page 21
•
PISMO OAKS LIFT STATION: Raminha Construction started on the project on
Friday, March 7. Actual work on site did not start for several weeks until all lift
station components were approved, ordered and received by the contractor.
Mobilization at the site (on James Way) has begun. The contractor has abandoned
the existing well and began clearing the site.
•
2007-2008 STREET MAINTENANCE PROJECT: The project was completed
except for striping by the end of March. Most of the punch list items are complete.
Staff is working to complete the project closeout and final acceptance.
•
4th STREET SIDEWALK: The project was advertised for bidding and the bid
date is set at May 15th.
•
James Way Underpass/Sidewalk: The project design and Caltrans permitting
are complete. The project is ready to bid but is being put on hold pending staff
availability.
•
Floodplain Management Ordinance: Staff completed work on a revised City
floodplain management ordinance to comply with new FEMA requirements. The new
ordinance must be adopted before the new Flood Insurance Rate Maps become
effective in August. The first reading of the ordinance is tentatively scheduled for
June 3rd.
•
Heights Water System Upgrade: Staff received a design peer review memo
from Boyle Engineering and is reviewing the recommendations. Design work is on
hold while staff evaluates different options for supplying adequate pressure, flow and
storage in the heights.
•
Eagle Scout Project: The project consists of a new light in the parking lot at
Dinosaur Caves Park. Staff has been working with the Eagle Scout, Mike McBirnie,
to create the specifications for the installation. Work started in late April and should
be complete by early May.
•
SHELL BEACH FIRE STATION: Much of the interior and exterior finish work
progressed this month and the project is on track to be completed within the
approved contract days. A ribbon cutting for the new station is scheduled for May
27th at 11 am.
•
TRACT 2554 (Loughead): The contractor resumed construction this month and is
expected to complete all infrastructure improvements this summer.
•
911 PRICE: A pedestrian protection structure was completed along the project
frontage was installed this month allowing the street and sidewalk in the area to be
reopened while work on the building is being completed. The contractor is working
to complete pavement repairs on Pismo Avenue, which should be completed by the
middle of May.
Agenda Item: 4.E
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DEVELOPMENT REVIEW ACTIVITIES:
During the month of March, project development review staff performed plan checks on
12 single-family homes. Engineering staff issued 13 encroachment permits during the
month and responded to 231 requests for information, worked on 3 special projects and
performed 73 field inspections during the month.
Overtime---As of April 2008
Engineering
Government Buildings
Park Department
Streets Department
Water Department
Wastewater Department
MV Operations
- 0%
-20%
-52%
-37%
-90%
-93%
- 0%
Public Works and Engineering Total Dollar Overtime---Budget Amount:
Amount Expended
$100,200.00
$ 73,064.20
Amount Remaining
$ 27,136.00
Agenda Item: 4.E
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PISMO BEACH POLICE DEPARTMENT
MONTHLY REPORT
April 2008
MONTHLY OVERVIEW
1. Police Department staff attended the City's Volunteer Banquet on the evening of April 4th.
2. Chief Cortez chaired the monthly San Luis Obispo Criminal Justice Administrators Association
meeting on April 9th.
3. The Chief attended a Dress Code policy workshop presented by Liebert, Cassidy, Whitmore in
Cambria on April 9th.
4. On Apr. 11th, the Chief and Cmdr. Norton attended the Promenade IV dedication.
5. On Apr. 15th the Police Department held a 'Coffee With The Cops' event at the Pismo Beach
Mobile Home Park. There were about 20 people in attendance. The Chief, both Commanders,
and the Detective Sergeant attended for the PD. We provided an overview of crime in Pismo
Beach, a caution about an expected jump in crime due to the weak economy, and discussed
fraud prevention tips. The residents asked lots of questions, and this was a very successful
event.
6. Over Apr. 16th & 17th, the PD Command Staff attended a training class in San Luis Obispo
entitled, 'High Performance Government: Effective Governing Body and Staff Relations.' This
was a very beneficial presentation.
7. On Apr. 17th the Chief did several media interviews regarding his proposed retirement later this
year.
8. On Apr. 17th many members of the Police Department attended the countywide Dispatcher
Appreciation Dinner in San Luis Obispo to recognize and honor our Dispatchers. These folks
have one of the most difficult jobs in law enforcement and its great that we have an opportunity to
recognize their efforts.
9. On Saturday, Apr. 19th, the Chief spoke at the monument dedication ceremony honoring Harold
Hatley at Grover Heights Park.
10. Several special assignment positions were recently filled within the Police Department. Officer
Kyle White has been selected to serve a 3-year term as a motorcycle officer, and Officer Shane
McDonald has been selected to serve as a Field Training Officer.
11. On Monday, June 2nd, the Police Department will be conducting its first annual 'Rookie Run.'
The Rookie Run is a 5 mile run that will begin at Shell Beach Road and El Portal and continue
into the downtown area where we'll have a short presentation welcoming our new police trainees
at the Pomeroy Street plaza. The run will then continue from downtown to the Police
Department. We're doing this run as a way to welcome our new cadets into our department and
their new profession, to provide them with a rite of passage from cadet to police officer, and to
introduce our new rookies to the community. All are welcome to join us for the entire 5 mile
distance, or to join the route anywhere along the way.
Agenda Item: 4.E
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TRAINING SUMMARY
1. Officer Alan Darrow attended a week-long Firearms Instructor Course in preparation for his
assignment as the Department’s range master.
2. Detective Chris Trimble and Reserve Officer Tom Owen attended a week-long Arrest and
Control Instructor course in preparation for their assignment as the Department’s trainers in
this area.
3. Officer Julee VanDusen attended the fourth of five sessions in the Leadership Development
Program hosted by Allan Hancock College.
4. Lead Dispatcher Elvia Ramos and Dispatcher Erin Kramer attended a week-long conference
hosted by the California Tactical Dispatchers Association. Presenters included Dispatchers
who dispatched during the 9/11 tragedy in New York.
5. Sergeant Steve Weir and Detective Chris Trimble attended the monthly County SWAT
training.
CRIME STATS AND ANALYSIS
See attached reports.
OVERTIME & SALARY
Total OT Budgeted FY 07/08
Total OT Spent YTD
Percentage OT Spent YTD
=
=
=
Total Salary Budgeted FY
=
Total Salary Spent YTD
=
Percentage Salary Spent YTD =
$155,000
$133,634
86%
$2,278,569
$1,795,629
79%
Agenda Item: 4.E
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