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The Minutes of the Regular Session of the County CommiSs16n""bfMingo County,
West Virginia was held on Tuesday, September 16, 2014 at 4:30 p.m. in the
Commission Courtroom, Room 136, First Floor, Courthouse, Williamson, West
Virginia were approved as presented this the\5:l_ day of OcJnkfv
,2014.
ENTER:
Greg Smith, President
ORDER:
Ronnie L. Blankenship, Commission
STATE OF WEST VIRGINIA
COUNTY OF MINGO, to-wit:
The County Commission of Mingo County met in Regular Session on
Tuesday, September 16, 2014, at 4:30 p.m. in the Commission Courtroom,
Room 136, First Floor, Courthouse, Williamson, West Virginia. Present for the
meeting were Commissioners Greg Smith and Ronnie Blankenship.
Commissioner John Mark Hubbard was absent.
A quorum being present and the public being duly notified, the meeting
was called to order at 4:30 p.m. by Commissioner Smith.
Minutes
Tina Abbott presented the following Minutes for approve and to be placed
on record:
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•
September 3, 2014 (Regular Session)
September 5,2014 (Special Session)
Commissioner Smith made a Motion to approve the Minutes as presented
and place on record. Commissioner Blankenship seconded. The vote was 2
yes. Motion carried.
Impropers
Real Estate and Personal Property deemed by investigation to be
improper was presented for authorization of the same to be stipulated on the
Land Books and Personal Property books on behalf of the Assessor's office.
Commissioner Smith made a Motion to approve the Impropers as
presented being approved and signed by the Prosecuting Attorney and the
Assessor. Commissioner Blankenship seconded. The vote was 2 yes. Motion
carried.
Mingo County PSD: Request financial assistance
JB Heflin, Mingo County PSD General Manager, appeared before the
Commission. Heflin requested financial assistance with reimbursement for
expenses incurred repairing the Breeden water line. Heflin stated the amount
needed is $8,861.10.
Commissioner Smith made a Motion to approve the reimbursement
amount requested, $8,861.10, to the Mingo County PSD. Commissioner
Blankenship seconded. The vote was 2 yes. Motion carried.
Region 2: Environmental Review Report Ben Creek Water
Mike Webb, Region 2, appeared before the Commission. Webb
presented the environmental review report for the Ben Creek Water Project to
satisfy the Small City Block Grant funds. Webb stated they will request the funds
be released after the comment period. Webb presented the documentation to
the Commission for signature. Webb stated this basically says that anything
done on this project will be put back as was found or better and all guidelines will
be followed. Webb stated the comment period ends October 3,2014.
Commissioner Smith stated that the Commission will address any
comments made up to October 1sl at the regular session meeting scheduled for
that date and make a decision at that time regarding those documents.
Commissioner Smith made a Motion to approve the environmental
assessment for the Ben Creek Water Project as submitted by Region 2 Planning
& Development and authorize the Commission President to sign the appropriate
documents upon the condition that discussions will take place concerning the
public comments at the October 1sl meeting. Commissioner Blankenship
seconded. The vote was 2 yes. Motion carried.
Town of Gilbert: Vivian Livingood, Mayor
Request Financial Assistance with Sidewalk Project
Mayor Livingood stated that she previously appeared before the
Commission concerning Phase 2 of the Sidewalk Project for the town and it is the
most extensive phase because it is a very narrow area that will need connected
but this will be very beneficial to the town. Livingood stated the Commission
previously agreed to do a letter of commitment for $10,000 and the project is a
$300,000 project with the town needing to raise $60,000 of that. Livingood
stated $240,000 will come from the Dept. of Transportation grant. Livingood
stated she is going to try her best to raise these funds and will need the letter
soon.
Commissioner Smith made a Motion to reaffirm the Commission's prior
commitment to the Town of Gilbert for phase 2 of the sidewalk project of $10,000
upon obtaining all funding to complete the project. Commissioner Blankenship
seconded. The vote was 2 yes. Motion carried.
Request Financial Assistance withTrail-Fest 2014
Livingood requested financial assistance with the upcoming Trail-Fest for
the Town of Gilbert.
Commissioner Smith made a Motion to make a $2,000 contribution for the
Town of Gilbert's Trail-Fest. Commissioner Blankenship seconded. The vote
was 2 yes. Motion carried.
Lenore K-8 Football: Request financial assistance
Fred Russell, Lenore K-8 Football coach, appeared before the
Commission. Russell requested financial assistance from the Commission to
help purchase a football sled. Russell stated the total cost is $3,231 and he has
approximately half of the funds raised.
Commissioner Smith stated that the County Commission can only donate
to a 501-C-3 non-profit organizations and Lenore K-8 Football does not qualify.
Commissioner Smith suggested that Russell approach the Board of Education
since most of the county's tax dollars go them and they should be funding the
athletic programs.
Commissioner Smith made a Motion to send a letter to the Mingo County
BOE asking to support the Lenore K-8 in their efforts to purchase a football sled
for their program use and courtesy copy the BOE board members.
Commissioner Blankenship seconded. The vote was 2 yes. Motion carried.
Wharncliffe Volunteer Fire Dept.: Request FY 2015 allotment
No one appeared.
Commissioner Smith made a Motion to table this matter. Commissioner
Blankenship seconded. The vote was 2 yes. Motion carried.
House of Hope: Request financial assistance
No one appeared.
Cox Wrecker Service: Request reinstatement to 911 call list
Commissioner Smith stated that Mr. Cox has been ill and requested to be
placed on the next agenda.
Circuit Clerk Office: Storage Space
Grant Preece, Circuit Clerk and Camilla Ellis, Chief Deputy appeared
before the Commission.
Commissioner Smith stated it was his understanding that Preece had went
to the old Williamson High School building and looked at a room to be used as
potential storage space. Commissioner Smith asked Preece if that room would
be adequate space for the Clerk's needs. Preece stated yes but there are two
rooms he would like to request use of.
Commissioner Smith asked Preece if he would consider allowing some of
the historical documents to be securely displayed in the museum that will be
housed in the same building. Preece stated he would have to speak with the
Supreme Court and get permission for use of the documents for that purpose.
Ellis stated they also need 20 new filing cabinets. Commissioner Smith
asked what the cost of that would be because there are budget constraints right
now. Glen Rutledge suggested contacting the Supreme Court and asking if they
will assist with any of these items like the filing cabinets and rent for storage
space, the historical records, etc.
Preece asked about getting a secure lock for the storage space.
Commissioner Smith stated he would have maintenance to get that changed and
give the keys to Preece. Commissioner Smith informed Preece that the
Commission cannot guarantee that they will always have this space for use it
may need to be moved in the future.
Commissioner Smith made a Motion to allow the Circuit Clerk's office
access to two rooms at the old Williamson High School for storage space.
Commissioner Blankenship seconded. The vote was 2 yes. Motion carried.
Approve Polling Place Agreements for November General Election
Commissioner Smith made a Motion to approve the polling place
agreements as presented for the upcoming November General Election and
further authorize the Commission President to sign the same. Commissioner
Blankenship seconded. The vote was 2 yes. Motion carried.
Approve Election Officials for November General Election
Commissioner Smith made a Motion to approve the election officials for
the November General Election as presented. Commissioner Blankenship
seconded. The vote was 2 yes. Motion carried.
Estate of Sidney Grant Norman: Petition to Admit LW& T of Sidney Grant
Norman to Probate & to Appoint Levi Norman as Administrator Cum
Testamento Annexo
Commissioner Smith stated he has a conflict with this matter and
requested the matter to be placed on the next agenda, October 1st.
Orders & Settlements
Orders & Settlements were presented on behalf of the County Clerk's
office for approval and to be placed on record.
Commissioner Smith made a Motion to approve the Orders & Settlements
as presented and place on record. Commissioner Blankenship seconded. The
vote was 2 yes. Motion carried.
Correspondence on Record
Leigh Ann Ray presented the following correspondence to be placed on
record:
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•
Payroll Tax Receipt (September 15, 2014)
Resignation of Stephanie Austin effective September 15,2014
Commissioner Smith made a Motion to place the correspondence
presented on record. Commissioner Blankenship seconded. The vote was 2
yes. Motion carried.
Grants: Leigh Ann Ray, Grants Coordinator
Mingo County Housing Authority
Ray presented a Program Income Report for the Mingo County Housing
Authority for the 2014 fiscal year and the resolution authorizing signature. Ray
stated this is from a Small Cities Block Grant that they had a few years ago and
they still generate income from it and they must file an annual report on the
income.
Commissioner Smith made a Motion to approve the Program Income
Report as presented and further authorize the Commission President to sign the
accompanying documents. Commissioner Blankenship seconded. The vote was
2 yes. Motion carried.
Accounts Payables
Commissioner Smith made a Motion to approve the accounts payables, as
monies are made available. Commissioner Blankenship seconded. The vote
was 2 yes. Motion carried.
Public
DAVE BOGGS
Dave Boggs resident at Elmer Brown Drive appeared before the
Commission under the "Public" and stated he is requesting assistance with the
bridge and gaining safe access to Elmer Brown Drive.
Commissioner Smith recommended setting up a meeting with the DOH,
Railroad and Emergency Services representatives to further discuss this matter
and determine what resolution can be made.
Personnel
Ambulance Personnel
Matter to be placed on the October 15t agenda.
Transfer Lowell Sparks to Work Crew Supervisor
Commissioner Smith made a Motion to go into Executive Session to
discuss personnel matters. Commissioner Blankenship seconded. The vote was
2 yes. Motion carried.
Upon return from Executive Session, Commissioner Smith stated no
action was taken while in Executive Session.
Commissioner Smith stated that Lowell Sparks has been working with the
Commission on litter control and the Day Report Center and has requested to be
moved to the Commission full time.
Commissioner Smith made a Motion to approve moving Lowell Sparks to
the County Commission full-time as a work program supervisor at $22,000/year
effective September 17, 2014. Commissioner Blankenship seconded. The vote
was 2 yes. Motion carried.
County Commission
Commissioner Smith stated that Connie Ellis has been working as a
custodian for the Commission as a temporary full-time employee and has been a
very good employee.
Commissioner Smith made a Motion to hire Connie Ellis as a full-time
employee with benefits effective September 17, 2014 at $1 g,OOO/year.
Commissioner Blankenship seconded. The vote was 2 yes. Motion carried.
Commissioner Smith made a Motion to make the following changes to the
court marshal's/bailiffs salaries to restructure: Larry Croaff ($31,011), Ronnie
Martin ($26,000), Brian Haney ($25,400), Nathan Hatfield ($24,610), Dusty
Scarberry ($22,000), Brandon Maynard ($22,000), Jearlene Maynard ($22,000),
Kyle Morrison ($21,000), Billy Sammons ($21,000). Commissioner Blankenship
seconded. The vote was 2 yes. Motion carried.
Commissioner Smith stated the Mickey Gollihue's (bailiff) salary was
previously adjusted on an individual basis.
Adjourn
Commissioner Smith made a Motion to adjourn from the September 16,
2014 Regular Session. Commissioner Blankenship seconded. The vote was 2
yes. Motion carried.
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