SECHELT DOWNTOWN BUSINESS ASSOCIATION

Hackett Park Food Vendor Information – Canada Day 2015
March 30, 2015
Plans for the Sechelt Canada Day Parade and Hackett Park Craft Fair are well underway and we hope you’ll want
to be involved this year. The Canada Day celebrations will take place on Wednesday, July 1, 2015. The theme of
this year’s celebrations is “Sechelt – Many People, One Community”.
Enclosed with this letter is an application form to register as a Food Vendor booth at Hackett Park. Please note the
following timelines for the craft fair – this information applies to Food Vendors as well:
 Tuesday, June 30, 3:00 – 8:30 p.m. – Food Vendor setup. Access to the food vendor area will be off Dolphin
Street via the gateway just left of the tennis courts. There will be security on duty overnight to keep an eye
on things. Any product left on site is at your own risk.
 Wednesday, July 1 – Food Vendors MUST return to Hackett Park by 8:00 a.m. Free coffee and muffins
courtesy of the SDBA will be provided 8:00-8:30 a.m. for vendors only – coupons handed out on June 30.
No vehicles will be allowed into the craft fair area on July 1. Food vendors will have limited access into
the food vendor area via the access road above the tennis courts off Dolphin Street.
 10:45 a.m. to 12:45 p.m. – Access to and from Hackett Park will be restricted because of the Canada Day
Parade.
 11:30 a.m. to 4:30 p.m. – Craft Fair open.
 11:30 a.m. to 4:00 p.m. – Entertainment at the main stage.
 12:00 p.m. (approximately) – Official opening ceremony and dignitaries at the downtown stage located at
The Dock on Cowrie Street.
Please complete the enclosed form and return to the SDBA office by Friday, May 29, to be eligible for the Early
Bird Discount. Please note that fees increase as we get closer to Canada Day.
Note: When submitting a Food Vendor Application to the SDBA, food vendors MUST include a copy of
their current Food Services Permit (valid for off-premises food service), or a copy of their completed
Temporary Food Services Application as submitted to Vancouver Coastal Health
(www.vch.ca/media/VCH-temporary-food-services-application-form-jan-2015.pdf).
Please note: All Hackett Park craft and food booths will be featured in pre-event print advertising provided we
have your paid application by Tuesday, June 9, 2015.
Enclosed is a map of Hackett Park with booth locations indicated. Please indicate on your application your
preferred locations – lettered booths are for food/beverage service. We will do our best to place you where you
want to be, no guarantees. Please note that the ground slopes in some areas, and may be uneven, especially under
the trees. A confirmation will be sent to the e-mail address supplied by you on your application form as soon as
your application is processed by the SDBA, confirming your booth letter and other details.
We are looking forward to celebrating Canada Day with you this year. Please call the SDBA office if we can be of
further assistance to you.
Kerry Jenkins
SDBA Administrator
604- 885-9611 (SDBA office)
604-885-2733 (SDBA fax)
e-mail: [email protected]
Canada Day in Sechelt
Wednesday, July 1st, 2015
Theme: “Sechelt – Many People, One Community”
Hackett Park Food Vendor Application Form
Business / Organization Name:
Contact Person’s Name:
Address:
Postal Code:
Contact Phone Number:
Cell Number:
Contact Email (required):
Food Service Type:
Examples – Hot Dogs, Donuts, Ice Cream, Barbeque, Coffee, etc.
Preferred Booth Location: First Choice:
Second Choice:
Third Choice:
Other Choices:
Refer to the accompanying Hackett Park map for booth locations. Food Service booths are the lettered booths. Booth locations are assigned on
a first-come, first-served basis - the organizers will do their best to place you where you want to be, no guarantees.
Special Requests:
Very Important: All food vendors must have a valid Food Services Permit from Vancouver Coastal Health. If you do not have a current Food
Services Permit valid for off-premises food service, you must apply for Temporary Food Services Permit. The application form is available at
www.vch.ca/media/VCH-temporary-food-services-application-form-jan-2015.pdf. A copy of your current Food Services Permit (valid for offpremises food service) or a copy of your completed Temporary Food Services Application as submitted to Vancouver Coastal Health MUST be
submitted to the SDBA with this application form. If the application for a temporary food service permit is made by June 16, 2015, and is
complete, the VCH $30 application fee is waived.
Fees Enclosed with Application:
Cash, Cheque, or Money Order
Sorry, the application form will not be processed until the Food Services Permit or
Temporary Food Services application and the applicable fee is received at the SDBA office
Regular Fees:
-$50.00 if paid by Friday, May 29
-$60.00 if paid by Tuesday, June 9
-$75.00 if paid after Tuesday, June 9
SDBA Member & Non-Profit Organization Fees:
-$30.00 if paid by Tuesday, June 9
-$45.00 if paid after Tuesday, June 9
Paid fees are not refundable after June 16, 2015.
Note: Very important – Setup at Hackett Park is on Tuesday, June 30, between 3:00 and 8:30 p.m. Security will be on duty
overnight to watch the booths. Vendors MUST be back on site by 8:00 a.m. on Wednesday, July 1. Food vendor vehicles will
have limited access via the access road above the tennis courts off Dolphin Street. For vendors ONLY, there will be free coffee
and muffins courtesy of the SDBA from 8:00-8:30 a.m. on Wednesday, July 1 at Hackett Park – coupons handed out June 30.
Note: The names of all vendors registered and paid by Tuesday, June 9, will be included in the newspaper
advertising for the Hackett Park Craft Fair. Check here  if you do NOT wish to be included in this advertising.
Deliver form and fees to: SDBA, 203 Royal Bank Building, 5760 Teredo Street, Sechelt
Or mail form and fees to: SDBA, PO Box 442, Sechelt, BC, V0N 3A0
Office Use Only
Date / Time Application Received:
Date / Time Fees Received:
Fee Amount Paid: $
-Cash -Chq / MO