Table of Contents - Las Vegas Motor Speedway

Hospitality Guide
February 27 – March 1, 2009
www.lvms.com
Hospitality Package Contents
First, we would like to thank you for choosing Las Vegas Motor Speedway for your
hospitality event. We know there are many options or events that would allow you to
entertain your employees, clients, or customers but we know that Las Vegas Motor
Speedway will provide you with the best experience. As we move forward in the planning
process, please do not hesitate to ask for anything—we may be able to help.
THE ITEMS IN YOUR HOSPITALITY PACKAGE SHOULD BE:
•
Grandstand Tickets
•
Pre-Race Pit Passes: In order to enhance your guests’ Hospitality Experience, you will
be provided one (1) pit pass for each guest. This pass allows a one-time entry to the pit
area. Pit Access times and instructions follow.
•
Hospitality Village Passes: Each guest must display this credential at all times. This
pass provides access to the Hospitality Village compound. For the race, this pass must
be accompanied by a grandstand ticket. Each guest must have a Hospitality Village
Pass (including children) and be prepared to have them “Scanned” upon entry.
•
Hospitality Parking Passes: This pass should be visibly affixed to the lower driver’s
side corner of the windshield of each automobile before entering the speedway.
•
Hospitality Worker Passes: Depending on the size of your party, you will receive the
following worker credentials: (additional credentials may be granted by LVMS
discretion)
50-100 guests
= 4 passes
110-200 guests
= 6 passes
210-300 guests = 8 passes
310+ guests
= 10 passes
•
Facility Map: Included as Appendix B of the Hospitality Guide
•
Traffic Plan: Traffic plans for hospitality bus parking, driver appearance route and
vehicle parking are included. On Wednesday, February 18, 2009, Las Vegas Motor
Speedway will hold a Transportation Luncheon in Vegas Clubhouse #1 (Elevator 8)
at the Speedway, where the complete traffic plan will be outlined. (Please call 702-6328169 for exact location.) We strongly recommend you, a representative of your group or
contracted transportation vendor attend.
2
Table of Contents
Hospitality Package Contents.............................................................................................. 2
Brief Description of Sections ............................................................................................... 5
Section One: Schedules, Dates, Times & Deadlines .......................................................... 6
Section Two: Preparation For The Event .......................................................................... 7
Hospitality Village Hours of Operation ............................................................................. 7
Pit Area Dress Code ........................................................................................................... 7
Pre-Race Pit Access............................................................................................................ 7
Pre-Race Pit Tour Route..................................................................................................... 8
Food and Beverage Service ................................................................................................ 8
Security............................................................................................................................... 8
LVMS Security Request From ........................................................................................... 9
Show Cars......................................................................................................................... 10
Driver Appearance............................................................................................................ 10
Section Three: Hospitality Inclusions ............................................................................... 11
Tent Furnishings............................................................................................................... 11
Audio/Visual Equipment .................................................................................................. 11
Souvenir Programs ........................................................................................................... 11
Decor ................................................................................................................................ 11
Golf Carts ......................................................................................................................... 11
Section Four: Parking ........................................................................................................ 12
Hospitality Vehicle Parking—Lot #6 ............................................................................... 12
Hospitality Bus Parking Instructions (See Map in Appendix B) ..................................... 12
Handicapped Parking Instructions—Lot #6 ..................................................................... 13
Section Five: Hospitality Village Guests........................................................................... 14
Pre-Race Setup ................................................................................................................. 14
Contact Information—Race Day...................................................................................... 14
Restroom Facilities........................................................................................................... 14
Section Six: Frequently Asked Questions......................................................................... 15
How Do I Receive My Pit Tour Passes? .......................................................................... 15
How Do I Contact My LVMS Account Executive?......................................................... 15
Where is Lost & Found?................................................................................................... 15
Where Can I Get a Taxi? .................................................................................................. 15
Where Can I Receive Medical Attention?........................................................................ 15
Where are Pay Phones? .................................................................................................... 15
Where are the ATM Machines? ....................................................................................... 15
Are Coolers or Bottles Permitted?.................................................................................... 15
Are Pets Permitted? .......................................................................................................... 16
Where is the Gift Shop? ................................................................................................... 16
Can I access the Neon Garage? ........................................................................................ 16
Where Can I Find Additional Information? ..................................................................... 16
3
Appendix A: Forms ............................................................................................................ 17
Appendix B: Maps & Directions ....................................................................................... 21
Hospitality Parking For—Autos (parking pass required)................................................. 22
Hospitality Parking For—Buses (parking pass required)................................................. 23
Las Vegas Area Map ........................................................................................................ 24
Facility Overview Map..................................................................................................... 25
Appendix C: Upgrade Guidelines ..................................................................................... 28
Upgrage Guidelines and Information ............................................................................... 29
The Ordering Process ....................................................................................................... 29
LVMS Approved Vendor List.......................................................................................... 30
4
Brief Description of Sections
Section One: Schedules, Dates, Times & Deadlines
page 6
This section provides specific deadline information in addition to official schedules.
Section Two: Preparation for the Event
page 7
This section provides instructions and suggestions, guidelines, and information for
event planning.
Section Three: Hospitality Inclusions
page 11
This section provides a description of what can or will be included in your rental of
a hospitality space at Las Vegas Motor Speedway.
Section Four: Parking
page 12
This section provides instructions and suggestions to make your arrival at the
Hospitality Village as quick and timely as possible.
Section Four: Hospitality Village Guests
page 14
This section provides instructions, suggestions, guidelines, and information for use
during the event.
Section Five: Frequently Asked Questions
page 15
This section provides answers to frequently asked questions about Las Vegas Motor
Speedway and the city of Las Vegas.
Appendix A: Forms
page 17
This section provides forms which are referenced throughout the Hospitality Guide.
Appendix B: Maps & Directions
page 21
This section provides links to maps of the city of Las Vegas with the route to Las
Vegas Motor Speedway, and our facility.
Appendix C: Upgrade Guidelines
page 28
This section provides information on Las Vegas Motor Speedway policy regarding
tent upgrades (floral, balloons, sound systems, TVs, radio scanners). Included is a
list of Las Vegas Motor Speedway-approved vendors for each of these categories.
5
Section One: Schedules, Dates, Times & Deadlines
February 2, 2009 - Deadline for all Hospitality Upgrades, orders and changes.
February 9, 2009 - Deadline for Levy Restaurants Hospitality menu orders.
February 18, 2009 - Las Vegas Motor Speedway Transportation Luncheon. For
additional information, please call 702.632.8169.
RACE DATES & GATE/START TIMES (ALL TENTATIVE)
•
Friday, February 27, 2009--NASCAR Qualifying Day
Gates Open: 9:00 AM
Friday Pre-Race Pit Access: All Day
NASCAR Sprint Cup Series Qualifying: 3:10 PM
NASCAR Nationwide Series Qualifying: 5:10 PM
•
Saturday, February 28, 2009--NASCAR Nationwide Series “Sam’s Town 300”
Gates Open: 8:00 AM
Saturday Hospitality Village Open: 8:00 AM
Saturday Pre-Race Pit Access: 8:00 AM – 12:30 PM
Green Flag: 1:30 PM
Saturday Hospitality Village Closes – 1 hour after Green flag
•
Sunday, March 1, 2009--NASCAR Sprint Cup Series “Shelby 427”
Gates Open: 7:00 AM
Sunday Hospitality Village Open: 7:00 AM
Sunday Pre-Race Pit Access: 7:00 AM – 12:30 PM
Green Flag: 1:30 PM
Sunday Hospitality Village Closes –1 hour after Green flag
All times are tentative & subject to change
6
Section Two: Preparation For The Event
All Clients must return the Hospitality Upgrade Order Form (pg. 14-15) - even if upgrades
are not required for your guests. Deadline is February 2, 2009.
HOSPITALITY VILLAGE HOURS OF OPERATION
Date
Event
Village Open
Sat. Feb. 28, 2009
Sam’s Town 300
8:00 AM
Sun. Mar. 1, 2009
Shelby 427
7:00 AM
Village Closed
1 hour after green flag
1 hour after green flag
PIT AREA DRESS CODE
Las Vegas Motor Speedway and NASCAR will enforce the following NASCAR dress
code: Shoulders must be covered at all times. Closed-toe shoes are required. Long pants
are required. Children under 18 are not permitted in the pit area at any time.
PRE-RACE PIT ACCESS
• With your hospitality order are Pre-Race Pit Passes equal to the total number of guests.
• Pre-Race Pit Passes/Hospitality Passes must be visible at all times.
• Pre-Race Pit Tours may be conducted according to the schedule listed below: No tours
will be permitted during or after these events. The pre-race pit pass is attached to the
hospitality village credential.
• Please limit tour group sizes to no more than thirty.
• Pit tours are restricted to Pit Lane only.
• Each hospitality group is responsible for their own tour guides.
Date
Saturday, Feb. 28, 2009
Sunday, Mar. 1, 2009
From
8:00 AM*
7:00 AM*
To
12:30 PM*
12:30 PM*
*IMPORTANT NOTE: These times are subject to change pending
notification of final official schedule from NASCAR.
LVMS will be using a BAR CODE Ticket system in HOSPITALITY VILLAGE.
Please note that every person who enters Hospitality Village will have their ticket
scanned. If you wish to reenter after exiting the gate:
PLEASE MAKE SURE YOU HAVE YOUR TICKET
SCANNED UPON ENTERING AND EXITING HOSPITALITY VILLAGE.
Please note: Neon Garage access is not included with Hospitality Village passes but
may be purchased through your Account Executive.
7
PRE-RACE PIT TOUR ROUTE
SATURDAYFrom the Hospitality Village:
• Exit Hospitality Village through the south gate near Speedway Blvd.
• Proceed to the Tickets/Gift Shop building.
• Load onto the “Speedway Tram” that will give you access to the Pedestrian Tunnel off
of Checkered Flag Blvd near Turn 2.
• Proceed through “pedestrian tunnel located off Checkered Flag Blvd.”
• Conduct your pit tour from behind the pit wall.
• Return to Hospitality Village at conclusion of tour using the same tram
SUNDAYFrom the Hospitality Village:
• Exit Hospitality Village through the south gate near Speedway Blvd.
• Follow Signage
• Cross Speedway Blvd. and follow GREEN STRIPE across Midway
• Display Credential & Ticket to Enter Designated Gate.
• Proceed straight ahead to Pit Tour entrance, near Earnhardt Terrace, marked with
signage and green stripe on the ground.
• Descend the stairs to track level.
• Display Pre-Race Pit Tour pass to gain access on to track.
• Bear left along track apron to pit lane entrance
• Conduct your pit tour from behind the pit wall
• Return to Hospitality Village at conclusion of tour
FOOD AND BEVERAGE SERVICE
Levy Restaurants Sports & Entertainment will provide all food service at Las Vegas Motor
Speedway.
Kurt Mattingly
Email:
[email protected]
Office:
702.632.8302
Please note that you may not bring any outside food or beverages
into your Hospitality Area. THERE WILL BE NO EXCEPTIONS.
SECURITY
To arrange for private security, at your hospitality tent, please use the following Security
Request form and return via fax to 702.632.8222. The DEADLINE TO ARRANGE
SECURITY is Monday, February 2, 2009. Advance payment is required.
Changes to Security requests after this deadline are not guaranteed and subject to additional
fees.
Please note that any items left in the hospitality area (e.g.: banners, flags, programs,
decorations) are the sole responsibility of the client. Las Vegas Motor Speedway is NOT
responsible for any personal belongings left in your hospitality area.
8
LVMS SECURITY REQUEST FROM
Date of Request:
____________________________
# of Guards Requested:
_______________
Type: Armed
$35/hr
Event: ______________________________________________
or
Unarmed
$27/hr
Date Needed:
Date Needed:
Date Needed:
Date Needed:
________________________
________________________
________________________
________________________
Hours: ________________________
Hours: ________________________
Hours: ________________________
Hours: ________________________
Location:
____________________________________________________________
____________________________________________________________
Specify Duties:
________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Client Guard working for:
________________________________________________
Client Contact Number:
________________________________________________
Please return via fax to your Account Executive @ 702.632.8222
***************************Internal Use**********************************
Requested by: __________________________________________
Department:
EXT: _______
__________________________________________
Acknowledged:
__________________________________________
Will Hanzel
Please sign and return to person requesting security
9
SHOW CARS
If you intend to bring a show car, you must either have indicated so on your Hospitality
Order Form or in writing to your Las Vegas Motor Speedway Account Executive. Show
cars must be delivered during specific delivery times:
Date
Friday, Feb. 27, 2009
Saturday, Feb. 28, 2009
From
3:00 PM
3:00 PM
To
8:00 PM
8:00 PM
Show Car Trucks and Trailers must have a Lot 6 Parking Pass –
They will not be permitted to remain in Hospitality Village.
Anyone delivering a Show Car should contact Paul Woody at [email protected] to make
a delivery appointment. Cars should be delivered by appointment only.
DRIVER APPEARANCE
A time-saving route is available for transporting drivers from the infield to your hospitality
tent, on Saturday and Sunday. Please see the “Driver Appearance Map” in Appendix B. This is the only approved route.
If you are planning a Driver Appearance, an “Official Vehicle” credential is required
please contact your LVMS representative by, February 2, 2009 to arrange delivery. In
order to enhance any scheduled driver appearances, we recommend the use of a PA system.
10
Section Three: Hospitality Inclusions
TENT FURNISHINGS
Included with the price of your hospitality tent are the following items:
•
•
•
•
•
•
•
Seating for 75% of total guests
Registration tables and chairs
Linens
White picket fencing
Tent identification sign
19” TV
Umbrella Sets
Additional furnishings such as seating for 100% of guests, additional registration tables,
colored linens, etc. can be ordered in Appendix A on the Hospitality Upgrade Order Form
under Additional Tent Furnishings. Advance payment is required
AUDIO/VISUAL EQUIPMENT
Additional items such as big screen television, sound system, CD player, stage, podium,
etc. are available to upgrade the overall appearance of your hospitality tent. Items and
prices are located in Appendix A on the Hospitality Order Form under Additional Tent
Furnishings. For any questions or custom orders, contact your account executive.
Note: Additional electrical outlets will need to be ordered for Audio/Visual equipment.
Electrical can be ordered in Appendix A on the Hospitality Order Form under Electrical.
SOUVENIR PROGRAMS
Souvenir programs are available for purchase. Please refer to the Hospitality Upgrade
Order Form included in Appendix A for pricing. Programs must be ordered no later than
February 2, 2009. All program orders must be paid in advance. Programs will be
delivered to your Hospitality area.
DECOR
Many Hospitality clients choose to upgrade their Hospitality area with other attractions
(floral, balloons, audio/visual equipment, souvenir programs, and scanners). In Appendix
C, Las Vegas Motor Speedway-approved vendors for each of these categories are listed,
including contact names and numbers. Only the vendors listed will be granted access.
Please select your upgrade vendors from the choices provided in Appendix C.
GOLF CARTS
Golf cart rental inquiries should be directed to Speedway Motorsports Inc. Asset
Management. Forms can be obtained by contacting:
Melinda Teynor
[email protected]
Phone: 704.363.8516
Fax: 704.455.9319
Please note: Neon Garage access is not included with Hospitality Village passes but
may be purchased through your account executive.
11
Section Four: Parking
HOSPITALITY VEHICLE PARKING—LOT #6
Entrance
• Display, in lower driver’s side corner of the front windshield Lot #6/ Hospitality Village
Parking Credential.
• All private vehicles with Lot #6/Hospitality Village parking passes must arrive at the
Speedway via Interstate 15
• From Las Vegas, follow Interstate 15 North to Exit 54 (Speedway Blvd.)
• From Exit 54, proceed straight (crossing Speedway Blvd.) and travel under the
LVMS marquee.
• Follow traffic officer direction to Lot #6/Hospitality Village Parking.
**It is important to understand that the Exit route will be different from the Entrance route
Exit
• Follow signs and traffic officer direction to GATE 8. Stay in LEFT lane.
• Exit Gate 8 by turning LEFT (NORTH) onto Las Vegas Blvd.
• Proceed on Las Vegas Blvd. & follow signs to Interstate 15
HOSPITALITY BUS PARKING INSTRUCTIONS (SEE MAP IN APPENDIX B)
All buses enter GATE 8 off of Las Vegas Blvd.
On February 19, 2009, Las Vegas Motor Speedway is expected to announce a dedicated bus
route that all buses should follow to Gate 8. A special credential, required for access to this
route, will be distributed at this meeting. Please ensure a representative from your party or
hired bus company is present at the transportation meeting. If your representative is unable
to attend, please contact Dawn Mc Dow, LVMS Credentials Coordinator at 702-632-8211.
Before arriving at Las Vegas Motor Speedway, please make sure your buses have the
Hospitality Bus parking credential displayed in the driver side window. To travel on the
time-saving dedicated bus route, all buses must have a Parking Permit clearly displayed in
the windshield. Please Note – The Hospitality Parking Pass and Special Dedicated Route
Bus Pass are NOT the same.
Entrance
Follow these instructions to reach Hospitality Bus Parking:
• From Las Vegas Boulevard, enter Gate 8 onto Speedway Boulevard.
• Proceed along Speedway Boulevard—follow directional signage—
to Charter/Hospitality Bus Parking.
Exit
• From Charter/hospitality Bus Lot, Exit LEFT onto Speedway Boulevard.
• Follow traffic officer directions for lane assignment.
12
HANDICAPPED PARKING INSTRUCTIONS—LOT #6
Entrance
• Display HANDICAP PLACCARD in lower driver’s side corner of the front windshield.
• All HANDICAP vehicles must arrive at the Speedway via Interstate 15
• From Las Vegas, follow Interstate 15 North to Exit 54 (Speedway Blvd.)
• From Exit 54, proceed straight (crossing Speedway Blvd.) passing under the LVMS
marquee.
• Follow traffic officer direction toward Lot #6
• Upon arrival at LOT #6, proceed through the RIGHT GATE into HANDICAP
PARKING LOT
• Failure to follow the above instructions will result in you being directed to the general
parking lot.
**It is important to understand that the Exit route will be different from the Entrance route
Exit
• Follow signs and traffic officer direction to GATE 8. Stay in LEFT lane.
• Exit Gate 8 by turning LEFT (NORTH) onto Las Vegas Blvd.
• Proceed on Las Vegas Blvd. & follow signs to Interstate 15
13
Section Five: Hospitality Village Guests
PRE-RACE SETUP
Pre-race setup and decoration should be completed the night before the event during
normal service hours. If perishable decorations, or other pressing needs, demand final
preparation be made on the morning of the event, the following schedule will be in effect:
Friday – February 27
•
3:00pm – 8:00pm Nationwide Hospitality Setup
Saturday – February 28
•
•
•
•
•
6:00am Village open to WORKERS ONLY (Worker credential is required for access)
7:00am All Vehicles must be removed from village and placed in the Hospitality
Parking Lot (Lot #6, Parking Pass is required)
8:00am Hospitality Village OPEN TO GUESTS
2:30pm (approximately 1 hour after green flag) – Hospitality Village Closed
3:00pm – 8:00pm Cup Hospitality Setup
Nationwide HOSPITALITY clients are responsible for removal of decorations immediately
after Hospitality Village closes.
Sunday – March 1
•
•
•
•
6:00am Village open to WORKERS ONLY (Worker credential is required for access)
6:30am All Vehicles must be removed from village and placed in the Hospitality
Parking Lot (Lot #6, Parking Pass is required)
7:00am Hospitality Village OPEN TO GUESTS
2:30pm (approximately 1 hour after green flag) – Hospitality Village Closed
Desert mornings in Las Vegas can be very cool, we recommend proper attire.
CONTACT INFORMATION—RACE DAY
Security:
Will Hanzel—702.210.3013
Las Vegas Motor Speedway Account Executives:
Craig Cochran—702.210.5015
Paul Woody—702.210.4541
Naysan Gray—702.210.2876
Tara Barkis—702.210.4190
Aaron Crowley—702.210.2936
RESTROOM FACILITIES
Restroom facilities are located at the south end of Hospitality Village, near Speedway Blvd.
14
Section Six: Frequently Asked Questions
HOW DO I RECEIVE MY PIT TOUR PASSES?
Pit Tour Passes are attached, as a stub, to the Hospitality Credential.
HOW DO I CONTACT MY LVMS ACCOUNT EXECUTIVE?
You may contact Peggy Salyers at 702.632.8254, or call the phone listed below.
Craig Cochran
Paul Woody
Naysan Gray
Tara Barkis
Aaron Crowley
702.632.8177
702.632.8285
702.632.8236
702.632.8263
702.632.8284
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
WHERE IS LOST & FOUND?
The Lost & Found booth is located at the end of the Pedestrian tunnel under the
grandstands. Contact the LVMS switchboard (702.644.4444) or receptionist on the ground
floor of the Administration Building.
WHERE CAN I GET A TAXI?
The Taxi & Limo station is located at Gate B just off of Speedway Boulevard to the
Southwest of the Administration Building.
WHERE CAN I RECEIVE MEDICAL ATTENTION?
LVMS Medical Centers are located inside the Spectator Gates B and under the Earnhardt
Terrace, identified by the medical Red Cross. In case of emergency ask your VIP Services
Representative, uniformed police or security, or any LVMS staff member to alert
emergency personnel via radio.
WHERE ARE PAY PHONES?
Pay phones are located in the following areas:
Administration Building:
Grandstand Level:
Mezzanine Level:
Infield:
North side, outside and inside the lobby.
Sections 1-G, 3-J, and 4-L
Sections 2-V, 2-R,2-O, 2-K, 2-H, and 2-D.
Neon Garage area
TDD: There is a handicapped-accessible TDD unit available at the grandstand end of the
pedestrian tunnel located near Elevator #4.
WHERE ARE THE ATM MACHINES?
ATM machines are located at the bottom of Elevator Tower 5, and in the lobby of the
Administration Building, and in the infield in the Neon Garage area.
ARE COOLERS OR BOTTLES PERMITTED?
No. Coolers and food/ beverage are not permitted to be brought into the Super Speedway or
Hospitality Village at any time.
15
ARE PETS PERMITTED?
No. Animals, with the exception of helper animals for the handicapped, are not permitted in
the Hospitality Village, Suites, or SuperSpeedway.
WHERE IS THE GIFT SHOP?
In addition to the many midway vendors, a full range of motorsports apparel and gifts are
available at Speedway World: the official gift shop of Las Vegas Motor Speedway.
Speedway World is located in the bottom of the LVMS Administration Building Near Gate
C (marked TICKETS/GIFT SHOP).
CAN I ACCESS THE NEON GARAGE?
Please note: Neon Garage access is not included with Hospitality Village passes but
may be purchased for $149 each through your account executive.
WHERE CAN I FIND ADDITIONAL INFORMATION?
The official web site of Las Vegas Motor Speedway is www.lvms.com. Refer to it often
for up-to-the-minute information. Be sure to use the on-line Visitor Guide for helpful tips.
You are also more than welcome to contact the Fan Assistance Hotline at 702.632.8006.
16
Appendix A: Forms
17
2009 Hospitality Upgrade Order Form
Advance Payment Required
Deadline: February 2, 2009
Return via fax to: 702-632-8222
All clients must return form regardless of upgrade orders.
CONTACT NAME:
COMPANY:
TELEPHONE:
FACSIMILE:
ADDRESS:
CITY:
Email address:
STATE:
ZIP:
ON-SITE CONTACT INFORMATION
Name
Company
Cell #
Authorized Signature(s)
Pager #
HOSPITALITY INFORMATION
Standard seating is 75% of total number of paid guests.
For seating greater than 75% contact your Las Vegas Motor Speedway Account Executive.
Nationwide Series
# of Guests
# of Buses
Tent ID Sign
Show Car
Sprint Cup
# of Guests
# of Buses
Tent ID Sign
YES
NO
Show
YES
NO
Car
Show cars must be delivered between the hours of 3PM and 8PM the night
before the event or no later than one hour before hospitality gates open.
Show Cars to be delivered by appointment only
18
ADDITIONAL TENT
FURNISHINGS
Item
Souvenir Programs
Registration Table (includes
linens)
60" Round Table (includes
linens)
Chairs
Big Screen TV
Qty
Price
$10ea
$50ea
Total
$30ea
$2.00ea
$450 ea
$135ea
Stages (per 3 x 6' section)
w/step
PA
System
$200,
$350,
$450+
$200
$100
$149ea
Wireless Mic's
CD Player
Neon Garage Passes
ELECTRICAL
DAY
Additional 110
outlets
QTY
PRICE
$120ea
TOTAL
Special Request
Notes
Advance Payment Required
19
LAS VEGAS MOTOR SPEEDWAY CREDIT CARD AUTHORIZATION FORM
Date:
Requested By:
Customer:
Address:
City:
State:
Zip:
CREDIT CARD AUTHORIZATION
Master Card
Discover
Visa
Am Ex
Account Number:
Exp. Date:
CARDHOLDERS BILLING ADDRESS
Address
City
Phone Number
State
Zip
Fax Number
I authorize NEVADA SPEEDWAY, LLC dba LAS VEGAS MOTOR SPEEDWAY to
charge my credit card in the amount of $_________________________________
for the purchase of __________________________________________________.
Card Holder’s Signature
Cardholder’s Name (Print)
ADVANCE PAYMENT REQUIRED
Return Form via FAX to Sales & Marketing @ 702-632-8222
20
Appendix B: Maps & Directions
21
HOSPITALITY PARKING FOR—AUTOS (PARKING PASS REQUIRED)
NASCAR 2009 WEEKEND: FEBRUARY 25 – MARCH 1, 2009
Schedule of Events:
Wednesday, February 25
Thursday, February 26
Friday, February 27
Saturday, February 28
Dirt TrackDirt TrackSpeedwaySpeedway-
Sunday, March 1
Speedway-
Las Vegas Dirt Classic (WoO)
Las Vegas Dirt Classic.(WoO)
Qualifying for all NASCAR Series.
Sam’s Town 300, NASCAR Nationwide
Series race.
Shelby 427, NASCAR Sprint Cup Series race.
In order to minimize traffic delays please follow the traffic and parking procedures
listed below. Your cooperation is greatly appreciated.
Entrance
• Display Hospitality Village/Lot #6 Parking Credential in lower driver’s side corner of
the front windshield.
• All private vehicles with Lot #6/Hospitality Village parking passes must arrive at the
Speedway via Interstate 15
• From Las Vegas, follow Interstate 15 North to Exit 54 (Speedway Blvd.)
• From Exit 54, proceed straight (crossing Speedway Blvd.) and travel under the LVMS
marquee.
• Follow traffic officer direction to Hospitality Village /Lot #6
• Failure to follow the above instructions will result in you being directed to the general
parking lot.
**It is important to understand that the Exit route will be different from the Entrance route
Exit
• Follow signs and traffic officer direction to GATE 8. Stay in LEFT lane.
• Exit Gate 8 by turning LEFT (NORTH) onto Las Vegas Blvd.
• Follow signs to Interstate 15
Important – You must follow the designated transportation routes as they will be under
the continuous watch of the Nevada Highway Patrol and the Las Vegas Metropolitan Police
Department. These Public Safety officers will strictly enforce these routes. Your
cooperation is appreciated.
22
HOSPITALITY PARKING FOR—BUSES (PARKING PASS REQUIRED)
NASCAR 2009 WEEKEND: FEBRUARY 25 – MARCH 1, 2009
Schedule of Events:
Wednesday, February 25
Thursday, February 26
Friday, February 27
Saturday, February 28
Dirt TrackDirt TrackSpeedwaySpeedway-
Sunday, March 1
Speedway-
Las Vegas Dirt Classic (WoO)
Las Vegas Dirt Classic.(WoO)
Qualifying for all NASCAR Series.
Sam’s Town 300, NASCAR Nationwide
Series race.
Shelby 427, NASCAR Sprint Cup Series race.
In order to minimize traffic delays please follow the traffic and parking procedures
listed below. Your cooperation is greatly appreciated.
All buses enter GATE 8 off of Las Vegas Blvd.
On February 19, 2009, Las Vegas Motor Speedway will announce a dedicated bus route
that all buses should follow to Gate 8. A special credential will be distributed at this
meeting. Please ensure a representative from your party is present at the transportation
meeting. If your representative is unable to attend, please contact Dawn McDow, LVMS
Credentials Coordinator at 702.632.8211.
Before arriving at Las Vegas Motor Speedway, please make sure your
buses have the Hospitality Bus parking credential displayed in the driver
side window. To travel on the time-saving dedicated bus route, all buses
must have a Parking Permit clearly displayed in the windshield .
Entrance
Follow these instructions to reach Hospitality Bus Parking:
• From Las Vegas Boulevard, enter Gate 8 onto Speedway Boulevard.
• Proceed along Speedway Boulevard—follow directional signage—
to Charter/Hospitality Bus Parking.
Exit
• From Charter/hospitality Bus Lot, Exit LEFT onto Speedway Boulevard.
• Follow traffic officer directions for lane assignment.
23
LAS VEGAS AREA MAP
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FACILITY OVERVIEW MAP
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Appendix C: Upgrade Guidelines
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UPGRAGE GUIDELINES AND INFORMATION
Following, please find a listing of Las Vegas Motor Speedway-approved vendors for each
of the major upgrade categories, including contact names and numbers. Each of these
vendors will be credentialed for entry onto Las Vegas Motor Speedway property. It is
important to note that any vendor who is not listed as a Las Vegas Motor Speedwayapproved vendor will not be permitted access to our facility. Please select your upgrade
vendors from the choices provided below.
If at any time you are dissatisfied with the service you receive from any of these vendors,
please do not hesitate to let us know. We strive to assure quality for our guests, and would
want to know if any of our associates had delivered sub-par service. Likewise, if you feel
you have received exemplary service from any of these vendors, please let us know. We’ll
be sure to continue to recommend them to our clients.
THE ORDERING PROCESS
This system simplifies the upgrade ordering process by facilitating direct contact with our
vendors with competitive pricing. The end result will be clearer orders, made at reduced
rates.
Of the choices offered, each is happy to discuss your specific upgrade needs and provide
costs for comparative shopping. When you’ve made your decisions, place your orders
directly to the vendors. As race time approaches, each of these will report to the Guest
Services department the number and size of their orders when they make their requests for
credentials for delivery. Despite the thorough organization of this process, we urge each
client to re-confirm his order directly with the vendor no later than two weeks before the
event.
Vendors will provide direct billing. We urge our clients to confirm the terms of payment.
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LVMS APPROVED VENDOR LIST
FLORAL
Name
Contact
Location
Phone
Tropical Images
Any
California
800.575.7673
Flowers by Michelle
Michelle/
Shelly
Las Vegas
800.798.1847
Southern Race
Day Promotions
Nelda Neal
Georgia
770.979.4238
[email protected]
Name
Contact
Location
Phone
Tropical Images
Any
California
800.575.7673
Southern Race
Day Promotions
Nelda Neal
Georgia
770.979.4238
[email protected]
Name
Contact
Location
Phone
Flag to Flag
Rick Farrell
North Carolina
704.424.4300
Name
Contact
Location
Phone
LVMS Operations
Will Hanzel
Las Vegas
702.632.8142
Fax: 702.632.8126
BALLOONS
SCANNERS
OVERNIGHT SECURITY
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