table of contents - Dixie Soccer Club

Transcription

DIXIE SOCCER CLUB
Representative Team
Coaches and Managers Manual 2014
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Representative Teams Coaches and Managers Manual
TABLE OF CONTENTS
TITLE
Letter from the President
Leagues
Competitive Team
Club Registration Deadlines
Team Officials
Team Official Certifications
Technical Staff
Team Number
Team Name
Club Number
PHSA Team Registration Form (TRF)
Team Registration Procedures
Maintaining Dress Code
Team Bank Accounts
Coach Honorariums
Team Bond
Team/Parent Meetings
Coaching Certification
Team Sponsorship/Fundraising
REP Tryouts
Registration Books
Player Call-Up
Player Playing 1 Age Group Up
Parent Conduct
Recreational or Club Players (movement within club)
Guest Players
Trial Permit – TPF
Temporary Registration Permit – TRP
Transfers
Player Request to Leave Club Prior to End of Season
Player Release
Travel Permits
Application to Travel Procedure
Ontario Cup
Nationals
Outdoor Tournaments in USA (over Christmas Holidays)
Outdoor Tournaments in USA – (January 1st or later)
Gyms
Booking of Fields
Hershey/Iceland Fields
REP Coaches Meetings
Referee Fees
LTPD – Long Term Player Development
Closing Statement
Player Equipment Policy
Acceptance and Sign Off Form
Revised February 2014
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Letter from the President
To All Head Coaches, respective Team Officials and any of our Representatives.
This manual was carefully prepared to provide an overview and understanding of our general
rules, regulations, and other requirements and guidelines according to our Constitution regarding
issues that may arise on an ongoing basis as you manage your team.
Dixie Soccer Club is committed to act with integrity in performing all its duties to you and your
team. The Club will do its best to accommodate practice fields for all our teams. Field availability
is limited but we strive to provide for all teams. Field time may not be ideal for everyone, but we
will do our best to provide.
In return Dixie Soccer Club expects the highest standard of personal conduct from team officials
as well as its members (parents) and other representatives. Interactions must characterized by
courtesy, fair play, good faith and acting with the best interest of our players.
As we know Dixie Soccer Club went to great lengths, planning, hard work and expense to open our
new facility. In moving forward the Club needs your support in using the facility to the best
capacity to ensure we can continue to maintain stability at our Club.
In closing, being a World Cup year, I wish that everyone enjoys it. Being a multicultural Club,
everyone will have favourite but it is important that we respect and celebrate our differences.
Good Luck in your season and I hope you achieve all your goals.
Your President,
Lino Almeida
Dixie Soccer Club
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LEAGUES
League levels are classified as follows:
1. National – the top of the pyramid of play
2. Provincial – League designation LP. Division designation DP
3. Regional (Elite) – League designation LY, Division designation DY.
4. Multi-Jurisdictional District League – League designation LM, Division designation – DM
5. District League – League designation LD. Division Designation DD
6. Multi-Jurisdictional Club League – League designation LJ. Division designation DJ
7. Club League – League designation LC. Division designation DC.
8. Peel-Halton Development League
COMPETITIVE TEAM
PHSL rule indicates that 9 players out of the first 11 must reside in the Peel Halton District Area.
League rules may have earlier deadlines. Teams entering early tournaments should have all
players registered by April 15th. If a tournament is outside the District, each team must
complete an Application to Travel Form (OSA website), duly completed online and
forwarded to the club. Club will forward authorization by the District Association. This is an
OSA Rule (Section 7.0- Competitive Policy 11.3b). Teams ignoring this rule and submitting ATF
form at a later date will be fined. For any Exhibition Games, Hosting team will be responsible to
organize field and referees for that game.
CLUB REGISTRATION DEADLINES
First 11 players must be registered by MARCH 15. Rest of team can be registered up until end of
July. Payments for each registration are due at time of registration. ALL team registrations must be
received at the club office by March 15 from the Manager as a package. Please ensure package
includes registration form, book and payment. PLAYER WILL NOT BE REGISTERED IF ANY OF
THE 3 PIECES ARE MISSING.
TEAM OFFICIALS CERTIFICATIONS
A Team must have one Head Coach and one Assistant Coach with minimum for following
Certification completed before the season begins:
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Respect In Soccer -All competitive-level coaches must complete this program.
Make Ethical Decisions (MED)
All competitive-level coaches must complete this program
For more information about all Coaching Levels Requirements, Respect in Soccer and Make
Ethical Decisions, please go to OSA Website.
www.ontariosoccer.net/Coach/ResourcesForCoaches.aspx
A Head Coach is allowed to coach a maximum of one team and be an Asst. Coach on a second team
per season. All coaches must complete a Coaching Application form, an Administrator Application
form and a Registration book in order to sit on the player bench in a game situation. All Head
Coaches and Assistant Coaches must provide copies of their Coaching Certification, Respect in
Soccer and Make Ethical Decisions Course Completion Certificate and a valid Police Check (2 years
or less) with the completed coaching application form.
The OSA does not recognize the position Trainer as a team official.
The names of these officials are to be entered on the PHSA Team Registration Form and will be
the designated as the Team Contacts. This form is to be fully completed and forwarded to the Club
Administrator to be sent to PHSA with the initial team registration form. The Coaches and
Managers Registration forms together with the ITR team roster are to be attached before any player
registrations will be validated. Club Administration must be notified immediately of any changes to
team officials.
DUTIES OF A REP TEAM HEAD COACH - The Team Head Coach is solely responsible for
the entire aspect of his/her team including the activities and conduct of his/her team staff.
It is the Team Head Coach’s responsibility to ensure that all staff members and parents
abide by the Dixie Soccer Club rules, policies and by-laws. Coaches are ultimately
responsible for all aspects of the team including financial planning with the Manager.
DUTIES OF A TEAM MANAGER - The duties of the Team Manager include all administrative
tasks involved with the team (preparation of Team Package which includes registration
forms, player/coaches books and payments), financial reporting to both Club and Parents,
Check Requisition Forms, processing of Travel permits, travel itinerary, insurance,
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tournament applications and ordering of uniforms for all the players and coaching staff.
During the season communication with the players and parents is vital; therefore, Manager
must be involved in all the planning of the season with the Team Coach. The Team
Manager must handle conflicts that may arise within a team. Major issues which cannot be
resolved by the Team Manager and Head Coach must be brought to the attention of the
Dixie Soccer Club Boys/Girls Rep Directors. All other managers will be designated as
Assistant Manager.
Any individual involved with a team in any capacity must provide a valid Police check to be filed
with Dixie Soccer Club prior to any involvement with a team. Police Check applications are
available at the club office and can be processed, with no charge to the applicant, as cost will be
covered by Dixie Soccer Club’s affiliation with the Peel Halton Police. Application is to be dropped
off at designated Police Station. Upon receipt of results via mail to the applicant, results are to be
brought to the club office for confirmation. Copies of Police Check results are not to be given to
anyone as indicated in the Privacy Act. Failure of coaching staff to comply with above will result in
a $250.00 fine and discipline.
It is the duty of all coaches of girls’ teams to ensure that there is a female on the bench at ALL
TIMES. It is recommended that an emergency backup be arranged in case there is no team official
female is available.
TECHNICAL STAFF
Dixie Soccer Club employs highly experienced and qualified Technical Staff to assist with Player
Development. Technical Staff are available to assist/run team training sessions and are carded to sit
on the bench during games for most of the Competitive Teams. They will also be running Summer
Soccer Camps, clinics and a Winter Development Program for Competitive Players. Competitive
Teams are required to participate in Club operated academies, camps, clinics and programs.
TEAM NUMBER
The TEAM NUMBER is set by the Club Registrar. A team may keep the same # for each season it
plays for the club. A typical team number in PHSA will be TD25__XX. __ will be the two digit club
number, XX is the team number assigned by the Club Registrar, and can be numeric, alpha or alpha
numeric.
TEAM NAME
All Dixie Soccer Club teams are designated Dixie Athletics. All “A” teams will be distinguished as
Black and all “B” Teams will be Blue, for ages U13 and up. For age groups U12 and under, club will
allow team to choose an additional sub name along with the Dixie Athletics. Name is subjected to
Club Approval.
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CLUB NUMBER
Club numbers are assigned to all clubs affiliated to the OSA. This is used along with the team
number to clear identify team affiliation. Dixie Soccer Club, club number is 2519
PHSA TEAM REGISTRATION FORM (TRF)
A Team Registration Form will be issued and must be completed by the Team Manager or Head
Coach for each team for each season.
A Team Playing- Out Form is required for all teams playing outside the jurisdiction of the Club and
must be signed by a team official.
TEAM REGISTRATION PROCEDURE
In an effort to save time, while being as efficient and effective as possible, the following
procedure must be followed.
1. A Dixie Soccer Club Rep Player Registration Form must be completed for each player
on the team for each season. Please ensure that the liability disclaimer on the back
of the front sheet is signed. Once completed, forms must be submitted to the Club
Registrar in alphabetical order by LAST NAME. (see forms section for a copy of this
form)
2. The Head Coach and Asst Coach(s) must complete a PHSA Coaches Form (yellow)
for each team and for each season. Coaches must sign the front and back of the
form. If not, form will not be accepted and team registration delayed. (see forms
section for a copy of this form)
3. All Managers and Asst Managers must complete a PHSA Admin Form (green) for
each team for each season. All Admin staff must sign the front and back of the form.
If not, form will not be accepted and team registration delayed. (see forms section
for a copy of this form)
4. Team Registration Submission Form must accompany all team registrations. See
attached.
5. Completed Player Registration Book for each player and team official must be
provided to the Club Registrar in alphabetical order by LAST NAME. (See
Registration Books Section)
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6. Any incomplete registration forms, missing birth certificate, missing
signature, invalid pictures etc., will be returned for correction and will only be
accepted again once issues have been resolved.
MAINTAINING TEAM DRESS CODE
All Rep teams must play in the approved Club uniforms. Home Uniform and Away Uniforms
must be worn by teams as designated by the Club. All Team officials must wear Dixie
designated attire during practices and games.
PHDL – Peel Halton Development League U8 to U12
Home: Sky blue jersey/black shorts/black socks
Away: White jersey/ black shorts/ black socks
(black shorts and black socks interchangeable between home and away sets)
Training: Blue/black shorts/black socks
SRSL/OYSL - U13 and Up:
Home Uniform: Black-Blue Stripe/Black shorts/black socks
Away Uniform: White/White shorts/white socks
Third Set: Blue/Black shorts/black socks
Team and officials failing to comply will be subject to disciple fine and suspension of
permits.
1st Offence: $100.00
2nd Offence: 200.00
3rd Offence: $300.00
TEAM BANK ACCOUNTS
Each team must have only 1 team bank account managed by Dixie Soccer Club. The team must
maintain accurate records of all receipts and expenditures and must make these records available
for examination by the parents or Dixie Soccer Club when required. Forms must be completed and
must be on file with Dixie Soccer Club. See forms section of manual. All teams must submit to both
the Club and parents a financial statement at the end of both indoor and outdoor season: Indoor
statements by May 15th and outdoor statements by October 31st. Allocation of Fall Outdoor
Training fields will not be provided until statements are received by the club. As part of the new
club policy, each team will have an internal bank account with the Dixie Soccer Club and this will be
the only team account permitted. Effective March 1, 2013, all team accounts will be opened at
Dixie. All existing accounts must be closed by May 15, 2013. The club will provide financial
statements semi-annually, May 15th and October 31st.
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Procedures:
1. All Cheques are to be made payable to the Dixie Soccer Club.
2. Cheque Request Form (see attached) must be provided for each request and cheque will be
made available within 24 hours, excluding weekends.
3. All Cheque Request Forms must be signed by Coach and Manager.
All teams must pay $200.00 per calendar year for the maintenance of these accounts.
COACH HONORARIUMS
Club will acknowledge the amounts below for Head Coach to charge parents for gasoline expenses
related to games or practices. Parents are to be informed of these amounts and it is the Head
Coach’s and Manager’s responsibility to ensure, pre-season, that Parents acknowledge acceptance
of these amounts. We recommend getting written acknowledgement of these amounts:
1)Development Honorariums for teams U8 – U12
The amount of $1,000.00 – maximum for travel expenses only.
2)REP Honorariums for teams U13-U21
The amount of $1,500.00 – maximum for travel expenses only.
TEAM BOND
All teams are completely responsible for any fines incurred such as yellow/red cards and discipline
fines incurred by players/coaches or team parents and spectators. A Team Bond charge has now
been implemented beginning with the Outdoor 2014 Season. For teams U13 and older, a team
bond of $500.00 must accompany the Team Registration.
TEAM/PARENT MEETINGS
The REP Committee must be informed 72 hours in advance of any Team Meetings or information
sessions with Parents. A copy of an agenda for the meeting or of any topics to be discussed at the
meeting will be provided to the REP Committee.
A member of the REP Committee must be present at all meetings.
COACHING CERTIFICATION
All Coaches are responsible for the Certification and upgrading their qualifications at their own
cost. Effective immediately:
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For New Coaches – cost for the Learn to Train and Coaching for Life courses – 50% will be
reimbursed upon successful completion of the course and submission of a copy of Course invoice.
Remaining 50% of Course cost will be paid if the Coach remains with the club after two years.
For Coaches with Pre B Certification - $500 will be paid yearly on September 30.
For Coaches with Provincial Certification - $700 (only – not in addition to amount for Pre-B) will be
paid yearly on September 30.
For coaches with National Coaching Certification - $1,000.00 (only – not in addition to amounts for
Pre B and Provincial Coaching Certification) will be paid yearly on September 30.
TEAM SPONSORSHIP/FUNDRAISING
Any sponsorship obtained for the team are non-refundable. Funds are for team use and remain
with the team. Coaching Staff is responsible to ensure Parents are aware of this Club rule. All
Sponsorship cheques are to be made to Dixie Soccer Club and club will in turn credit the team
account. This is to ensure club acknowledges receipt of sponsorship funds.
REP TRYOUTS
Tryouts are mandatory for all age groups for all rep teams. Fall Tryout held in September of each
year will be organized by the club. Spring tryouts are the responsibility of the team during the field
time allotted to them prior to the beginning of the season. Coaches are urged to use the Club
website to communicate and advertise their tryout dates and times. – www.dixiesoccerclub.com.
REGISTRATION BOOKS
The registration book currently in use has the OSA crest on the outside cover and is called Player
Registration Book. The red book is used to identify all players, while the blue book is used for
administrators, coaches, team officials as required by the level of play and competition rules.
Books are to be prepared as per the following instructions. Improperly prepared books will not
be accepted at the District Office.
1. Photographs –A current good quality passport style photograph is required.
Photograph is to be cut to fit inside the space indicated on the inside cover of the player
registration book, and secured with glue.
DO NOT tape or staple photographs as they interfere with the registrar’s embossing and
date stamps.
DO NOT USE photocopies of photographs, photographs removed from old player books,
small photographs, or photographs on a hard thick plastic base as they cannot be
embossed.
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2.
3.
4.
5.
6.
7.
Photographs must be replaced every three registration years for youth players and
every five registration years for adults.
Membership Number / OSA Number – The registrant’s membership number should be
entered above or near the photograph. The Club Administrator or Registrar will be able
to provide the member # if not available.
Member’s Name and Date of Birth – The name of the registrant and date of birth must
be clearly printed in the spaces provided. When preparing a new book for youth
players, proof of birth must be available. The name in the book must be the same as on
the proof of birth to avoid multiple registrant numbers.
When completing the Player Registration Forms, Registration Books, etc., names
entered on the forms, books, etc., should be the same as on the proof of birth document
to avoid duplications in the system.
NOTE
A.
OSA & PHSA Rules do not require a proof of birth document to be
securely affixed to the player book.
B.
When checking date of birth, make sure it is not the date the birth
was registered.
C.
Also, check carefully the dates such as 02/ 11/ 1990 and 11/ 02/
1990. These dates can be mixed up to be the 2nd of November 1990
or the 11th of February 1990 and cause duplicates in the system.
Proof of Birth – It is the responsibility of the player to provide a proof of birth
document, acceptable to the District Registrar, when required or requested.
Acceptable Proof of Birth Documents - Birth Certificates; Passports; Drivers Licenses; an
OSA Player Registration Book with no blank validation pages.
Unacceptable Proof of Birth Documents - Municipal parks and recreation cards and
documents; letters from school or other persons; membership cards from other
organizations; documents not in English or French; documents where the birth date is
not perfectly clear, overwritten, tampered with or mutilated or Health Card.
Proof Birth- Language - Proof of birth documents must be in English or French. A
notarized translation is required for documents in all other languages. Check the Yellow
Pages (under “Translation and/ or interpreters” for translation services).
Proof of Birth is required when – (a) A youth player joins a club- to be checked by the
Club Registrar or a Club Official instructed by the Club Registrar. (b) When a youth
player requires a Player Registration Book. (c) Requested by the District Registrar. (d)
Presenting a Player Registration Book not previously validated by PHSA.
Name Changes - If the player’s name officially changed, the necessary documentation
must accompany the proof of birth before the name will be changed in the system.
Signature – The registrant / player to sign at the bottom of the page or near to a new
photograph when required. A team or club official’s signature is not acceptable.
Validation Page – The first validation page is used to enter team details, etc. Do not skip
pages as this can be missed at validation time.
a. Enter the team name – Dixie Athletics Year (xx’s)
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b. Enter age division – U8
c. Enter the club name – Dixie Soccer Club
d. Enter club number with your team number (2 numbers or letters) - 2519 b or g
year. Please note that for new player books, you will need to write the club
number beside the club name.
e. Enter the league and division where the team plays. – Many different options
depending on season or league e.g. OYSL, SRSL Div 1, HSZISL or Tournament
Team or HSZISL for Hershey indoor.
f. Administrators, coaches, etc. must enter their title above the thick black line.
g. Where a player is playing for a team entered in two leagues, a validation page is
to be completed for each league.
8. One Player One Book – Player’s Property – A player is only permitted to have one book.
This book is the property of the player and must be returned to the player on demand if
a team or club official holds the book.
Player with Book Changing Club – As the book is the property of the player, it is the
responsibility of the player to retrieve the registration book if held by a team or club
official. See section on Player Release for the procedure to retrieve player book.
9. Registrant Book Replacement- If all validation pages of the registration book are used or
the book is damaged, a new book with a new photograph is to be completed and sent to
the Office together with the old book that will be cancelled and new book validated.
PLAYER CALL- UP
All player movement between Rep Black and Blue must be carried out according to the following
Club Rules:
1. Rep “Black” coach is to contact Club Rep Director and provide player details and specific
game needed in order to request players from Rep “Blue” team.
2. Club Rep Director will then inform the Head Coach of the Blue team of the request.
3. Any Rep “Blue” player refusing the ‘call up’ will be subjected to a hearing, discipline or
both.
4. At no time should a Rep “Black” Coach approach a player directly, in which he/she is
interested in.
5. Rep “Blue” Coach must communicate with the Rep “Black” Coach before finalizing
roster.
6. Teams playing n SRSL are limited to a maximum of 5 call ups per player. After which
this player must either be signed to the team or not called for the remainder of the
season.
This rule does not apply to OYSL teams as there is unlimited call ups of SRSL Players.
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PLAYER PLAYING 1 AGE GROUP UP
PHSA and Dixie Soccer Club may allow in certain circumstances a player to play one year up from
their natural age group. Request must be forwarded to Rep Director in writing who will then
arrange for Rep Committee to assess the player. Decision made by Rep Committee is final.
It is the policy of Dixie Soccer Club that players play at their own designated age group but the club
will consider requests. If request is approved, a waiver must be signed by both parents and player
prior to any game being played at the older age group.
Note: These rules only apply to ages U13 and up. For players U12 and under, a formal PLAYING UP
permit must be prepared and submitted to PHSA
PARENT CONDUCT
Parent conduct is the responsibility of the coaching staff. All parents/spectators of the team are
subject to discipline either by Dixie Soccer Club or the appropriate league and OSA. The club will
also reserve the right to restrict attendance of individuals who are repeat offenders.
RECREATIONAL OR CLUB PLAYERS (Movement within the club)
Youth players are permitted to play league games in a higher age division or a higher level of play
for another team within the same club.
A player must meet the age requirements of the tournament when playing for another team within
the same club.
The following procedure must be followed to get a recreational player:
1. Obtain the player details – Jersey #, jersey color and age and gender.
2. Email the Director responsible (Boys or Girls) and copy the Rep Director with the
information from above, including your contact information.
3. The Director will make contact with the Divisional Convener or Team Coach to get the
player details and provide the Rep Coach details.
A Player Registration Book will be required. The name of the club league team must be written on
the Team line of the book validation page. Recreational player must be written under league or
session. NO sticker is required.
Teams are advised to have several club league players with validated registration books, ready to
be called up in case of injuries or vacations during the season.
OSA and PHSA do not have rules as to the number of players called up that may be used in a league
or tournament game or how many times a player may be used. Contact the league or tournament
hosts for details. Please refer to OSA Rules, section 7.0 Competition policy 13.6.1(b) Requirements
for Team Participation in Tournaments.
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GUEST PLAYERS
Registered Dixie Soccer Club players will not be permitted to play for any other Club as
Guest Players.
TRIAL PERMIT – TPF
A TPF entitles players not registered with the OSA in the current season to play a limited number of
games for a club and is subject to OSA Policy 5, Player Registration, and Section 16. Trial Permit,
League and Tournament Rules where applicable. The player will require a Player Registration
Book prepared as instructed. THE TPF shall be fully completed and signed by the Club Registrar in
the top left hand section of the form. This is required by PHSA.
A TPF allows a player to play two games in a 15 day period and a player is entitled to two trial
permits per season. The two 15 day periods shall not overlap. However, the player may only be
issued one trial permit to play for any one club.
A TPF is not permitted for Ontario Cup.
A TPF used in a tournament only entitles the player to play in two Tournaments games only – not
all the games in that tournament.
TEMPORARY REGISTRATION PERMIT – (TRP)
A TRP is required for a player who is registered in the current season with one club but wants to
play a limited number of games for another club. This is subject to OSA Policies, section 5, player
registration policies and section 14 & 18 league & tournament rules where applicable.
The player has to play in a higher age division or league classification for league play. For
tournaments, the player has to meet the age requirements of the tournament.
The form is to be signed by the releasing club. PHSA also requires the receiving club Registrar to
sign in the top left hand section of the form.
A player is entitled to three TRP per season. The TRP may be used for league games or three
tournaments or a combination of league and tournament games.
One TRP permits a player to play all games in a sanctioned tournament.
A recreational player or club league player will need a Player Registration Book if called up to
participate in a competitive league or tournament game.
TRP is not permitted for Ontario Cup.
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Failure of the applicant to provide documentation and fully completed forms, will result in the
forms not been signed.
A $10.00 cost is applicable for all TPF.
TRANSFERS
Transfers and the instructions are on the Transfer Form, and all concerned must be familiar with
the rules of Transfer (Reference – OSA Player Registration Policies, Section 5, and Policy 23). Also
appeals relating to transfers are referenced in OSA Policies, Section 9, and Appeals policy 12.
The Player shall give the Club notice in writing of his / her intent to transfer.
If a Club/Team official holds the book, the player should request the book be returned. If refused,
the player should inform the Club in writing, to the attention of the Club registrar with a copy to
PHSA. Included in the letter must be the name of the person refusing to return the book and the
date the request was made. Upon receipt the Club Registrar will arrange for the return of the book
to the player within seven days. If this fails then the District must be informed immediately.
A $50.00 cost is applicable for all transfer forms.
PLAYER S’ REQUEST TO LEAVE CLUB PRIOR TO THE END OF THE SEASON
If a player wants to leave the club before the season ends, the player should submit the request to
be released in writing to the Club Registrar. The Club Registrar will process a PHSA Player Release
Form, request the Player Registration Book, enter the release date and produce an updated Team
Roster (without the said player). The information (book, roster and release form) is then submitted
to the District where the validation pages will be cancelled. Once completed the player book and a
copy of the Release Form must be given to the player.
NOTE: A.
Player release may be delayed until all outstanding debt with the Club / Team is
resolved, and all club property returned.
B.
Return of the book to the player before the end of the season, does not release the
player from the club. The above release procedure must be completed.
C.
A new book will only be authorized, if the original is not returned after seven days,
providing the above procedures have been followed.
PLAYER RELEASE
All Club/ Team Officials holding membership books for players are reminded that the book is the
property of the player and must be returned to the player immediately upon request. Books must
be retained for players who do not register with the Club. These books must be returned to the Club
Registrar who will arrange the return to the player. Too often, the request by players to have their
books returned is denied. Sometimes this can result in a player unable to play for several weeks
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whilst numerous telephone calls are made between parents, officials of both clubs and the District
(which may or may not result in the return of the book).
The following procedure must be followed when a player is released from a team:
1. If a Team official holds the book, the player should request the book be returned.
2. If refused, the player should inform the Club in writing, to the attention of the Club
Registrar with a copy to PHSA.
3. Included in the letter must be the name of the person refusing to return the book and
the date the request was made.
4. Upon receipt the Club Registrar will arrange for the return of the book to the player
within seven days unless there are outstanding funds owed to the club. If this fails then
the District must be informed immediately.
5. NEW - All player release forms are subjected to a processing fee of $25.00 for each
Release Form submitted.
NOTE:
A.
Player release may be delayed until all outstanding debt with the club is resolved,
and all club property returned.
B.
Return of the book to the player before the end of the season does not release the
player from the club. The Release procedure must be completed.
C.
A new book will only be authorized if the original is not returned after seven days,
providing the above procedures have been followed.
A pro-rated refund minus (-) $100.00 administration fee only when players is released by
the Team Head Coach for reasons other than discipline.
TRAVEL PERMITS
All teams are responsible to apply online for travel permits at the time of applying for tournaments,
as long as the tournaments are outside Peel Halton District. Teams playing exhibition games
against teams outside of the District (Peel Halton) must obtain PHSA travel permits. Teams playing
exhibition games against other PHSA teams must obtain Club Permit as per PHSA.
Travel permits must be requested a minimum of 15 business days prior to a tournament in the USA
and 30 days for international tournaments. Requests are to be forwarded to Rep Director only.
Local Travel Permits must be submitted a minimum of 1 week prior to tournament.
Any team traveling requires proof of Insurance Coverage for every player and Team Official. A form
can be obtained at the Club Office. The following info must be included:
-
Player/Official
OSA #
Name of Insured
Relationship to player
Insurance company
Policy Number
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Dixie Soccer Club has the right to refuse a Travel Permit request by a team and Travel
Permits will not be issued to teams with outstanding disciplinary issues or owing fees.
APPLICATION TO TRAVEL PROCEDURE
Application to Travel approvals are required for all exhibition games & tournament that are outside
of Peel-Halton Soccer district boundaries. REP Teams registered with the Club 12 years of age and
under are not allowed to travel outside Canada. Teams travelling outside Canada must provide to
the Club satisfactory insurance for all players and coaching staff registered to the team. All travel
details must be provided to the Club including contacts abroad (Hotel #, Coach and Manager Cell #’s
and email address) before leaving Canada. See form attached.
Procedure:
 Application Forms can be accessed through the OSA website at www.soccer.on.ca.
 Click on Tournaments and Travel,
 Find the appropriate division.
 Select gender – boys or girls
 Double click on Tournament
 Click on Application to Travel (note all the tournament information will appear on the form)
 Fill in your team information
 Click SUBMIT
 Forward the completed form to Dixie Soccer Club for approval before processing
 Your form will take 2 weeks to process
 Your form has to be approved before applying to a tournament
Use the following format:


Use Outlook or Outlook Express and enter the following into the subject field:
ATF for Dixie Boys or Girls and age, tournament name, application #.
This must be sent to the Dixie Soccer Club, attention Lori Di Matteo at [email protected]

Your ATF must appear in the main body of the email and not as an attachment
This is done by:




Under edit
Select all
Copy
Paste this into the main body of the email
P a g e | 18
ONTARIO CUP
Indoor Ontario Cup:
All expenses are the sole responsibility of each team.
Outdoor Ontario Cup:
All Outdoor Ontario Cup applications must be approved by Rep Director prior to
submission to OSA. If approved, Outdoor Ontario Cup expenses (Registration Fee
and Referee Fees) will be subsidized by the Dixie S.C and OSA. Decision made by the
club is final.
A player shall NOT play for more than one team in Ontario Cup.
THE NATIONALS
National Club Championships in the Under 14, Under 16 and Under 17 divisions, however, please
note that it will be the winners of the Under 17 Girls and Under 17 Boys Tier 1 division that will
advance to the Under 18 National Championships.
Dixie Soccer Club has allocated funds to help subsidize teams that are travelling OUTSIDE of the
Province of Ontario to compete in the Nationals.
OUTDOOR TOURNAMENTS IN THE USA (Over the Christmas Holidays)
Teams going to the USA to participate in tournaments that commence on or before December 31
may take all players registered with the team for the current outdoor season.
Usually not all players registered to a team for the current season will attend these tournaments.
This means that the club has to register replacements.
As the cut off for registering players in the current outdoor season is September 30, clubs are
advised to register all teams and players participating in these tournaments for the next outdoor
season.
This process, complete with all documentation (player registration book, team registration form,
team official documentation and application to travel) must be submitted to the District Office
BEFORE November 30th of the current year.
OUTDOOR TOURNAMENTS IN THE USA COMMENCING JANUARY 1ST OR LATER
Teams / players, coaches, team officials going to tournaments in the USA commencing on or after
January 1, will have to be registered for the new outdoor season.
P a g e | 19
GYMS
Gym Permits, are obtained by the Dixie Soccer Club, for the use of Rep / select teams only. These
permits are distributed according to age group by the club. These permits are registered under the
Dixie Soccer Club name and therefore, are covered by club insurance.
NOTE: The Dixie Soccer Club will not be responsible for any incident occurring in a gym in
which the permit is under an individuals name rather that the Club’s name.
BOOKING OF FIELDS
All requests for fields must be emailed to the Fields Facilitator – Lori DiMatteo at
[email protected] at least 10 days prior to the date required. Failing the 10 days
notice, field permit may not be obtained in time. All requests must include the field name, the
date and the time required. Once fields are booked, confirmation will be forwarded. Field fee is to
be paid in full prior to the date of the permit.
If a team is unable to use a field that was requested, it is the responsibility of that team to find
another team that would be able to use the field on that date & time. Once this is final, the team that
booked the field must notify Club by email, copying the coach that has agreed to use the field. This
is very important as it ensures the permit is sent to the correct team.
There will be NO REFUNDS processed for fields that were not cancelled in time or fields that
were not used by the team.
HERSHEY/ICELAND FIELDS
Use of these facilities without written permission is prohibited. Team / Coaches failing to comply
will be subjected to discipline or fines according to City By-laws.
REP COACHES MEETING
A team official must represent the team at ALL Rep Meetings. Attendance will be taken at all
Dixie S.C. Rep Meetings. Any team not represented by a registered Team Official will be
subject to $100.00 fine. This will be enforced and implemented immediately. Fines will be
automatically deducted from the Team Bank Account. All funds collected from this
discipline will be used for the Daniela Spagnuolo Foundation, to assist families to subsidize a
portion of their registration.
P a g e | 20
REFEREE FEES
In order to receive referee fees for league games and Ontario Cup games, Request for Referee Fees
Outdoor, must be completed, signed by the Rep Director and must accompany league schedule and
Ontario Cup Schedule and forwarded to the Club Treasurer.
LTPD – LONG TERM PLAYER DEVELOPMENT
Effective 2012 and mandated by the CSA, the ages from U8 to U12 will be run as Development
League; meaning that there will be no standings or scores kept. Teams will play on Saturday
mornings as part of Soccer Festivals hosted by various clubs. As per OSA, all clubs are to mandate
their teams in these age groups to comply and participate. Furthermore, these teams are also
mandated to participate in Dixie Soccer Club organized Development Camps.
Closing Statement
Dixie Soccer Club holds the rights to all teams. Team Head Coach and Team Officials are agents of
Dixie Soccer Club. The Head Coach is ultimately responsible for all team affairs. Please follow the
rules and regulations listed.
P a g e | 21
Player Equipment Policy
Application of the CSA Guidelines in Ontario
“A player must not use equipment or wear anything that is dangerous to himself or another player
(including any type of Jewellery)” (Law 4).
Introduction:
This document clarifies the use of non-essential equipment that may or may not be worn by players
for games under the jurisdiction of the Ontario Soccer Association. For games played outside of the
OSA Rules and Regulations (e.g. USL, PDL, W League, Super Y) please consult the appropriate
referee manual.
JEWELLERY
All items of jewellery (necklaces, rings, bracelets, earrings, leather bands, rubber bands etc.) are
strictly forbidden and must be removed. Using tape to cover jewellery is not acceptable.
Loose beaded hair is also not permitted unless tied back or covered by a net.
Exceptions to this interpretation are:
 Smooth wedding bands, which, when the referee is convinced cannot be removed may be
taped. (not the CSA position but understand in recreational soccer it would be accepted)
 Medic Alert Bracelets are allowed. Where possible they should be the soft Velcro style
which does not present any danger. If the medical alert bracelet is the normal metal type it
should be either covered by a sweat band or taped. If taped the taping should be such that
the description of the medical problem is clearly visible.
PROTECTIVE EQUIPMENT
Modern protective equipment such as headgear, facemasks and knee and arm protectors made of
soft, lightweight padded material are not considered dangerous and are therefore permitted.
Hats: No hats are allowed on the field of play.
Exceptions to this are:
 The goalkeeper may wear a hat, or
 An outfield player may be permitted for medical reasons on the presentation of a letter
signed by a medical professional and validated by the District Association and a copy to the
OSA. In this circumstance:
a. the hat may not be a baseball cap, and Page 3 of 4 Revised – May 2009
b. If cap has a peak it must face forwards and have a soft peak, and
c. contains no metal or plastic parts
Bandanas: no bandanas are allowed. (This is not a CSA position but if you wish to keep it in then we
would not object)
Head protectors: Are allowed provided that its sole purpose is to protect the player physically and
it poses no danger to the individual or any other player. They must be made of soft, lightweight
padded material.
Eyeglasses: are allowed if they are sports spectacles and are safe for the players themselves and for
other players. Referees should show tolerance when authorizing their use, particularly for younger
P a g e | 22
players. Materials such as metal or glass are not acceptable. In recreational and house league games
referees are expected to show common sense and allow spectacles as long as the basic principles of
Law 4 are met.
ORTHOPAEDIC SUPPORTS, E.G. KNEE BRACES
FIFA Circular 863 states that the vast majority of commercially manufactured supports are safe to
use. Knee and arm protectors made of soft, lightweight padded material are not considered
dangerous. The major concern is not the ‘hardness’ of the equipment alone, rather than any part of
it can cut or wound another player. Any support must be safe for all players, and adequately padded
and covered if necessary.
CASTS
Hard plaster casts are considered to pose a danger to both the wearer and other players and are not
permitted to be worn. The practice of padding a hard plaster cast does not reduce the element of
danger.
Players wearing a soft, lightweight, cast will be permitted to play if the cast does not present a
danger to the individual or any other player. Any player who uses a cast to intimidate or injure an
opponent shall be cautioned or sent off depending on the nature of the player’s action.
PROSTHETICS
A player wearing a prosthetic device should be allowed to play providing the basic principles of
Law 4 are met.
FOOTWEAR
Referees are encouraged to incorporate a footwear inspection in the pre-match safety check of
players’ equipment. - Poorly maintained studs or blades on the sole of the boot can constitute a
danger. - When inspecting footwear, referees are to be alert to the possibility of the edge of the
blades or studs developing rough areas on either the plastic or metal used in their construction. These burrs can become very sharp and have been
the cause of lacerations to opponents. A referee who is concerned over the condition of blades or
studs should refuse their use until such time as the unsafe condition has been removed.
JERSEYS
All jerseys must have sleeves. The players may not roll the sleeves up or tie them at the shoulder
level.
QUESTIONS
The referee, Supervisor of Officials (if one has been appointed to the match/tournament) or Club
Directors will make the final decision as to the acceptability of any non-basic item of equipment.
If you have any questions relating to this document please send to [email protected] – a
response will be provided within 7 working days.
P a g e | 23
ACCEPTANCE AND SIGN OFF FORM
We, the Team Officials of _____________________________________________, have read, accepted and agreed to
(Print Team Name)
abide by the policies and procedures set out in this manual by Dixie Soccer Club
______________________________________________
_______________________________________________
______________________________________________
_______________________________________________
Head Coach Signature
Assistant Coach Signature
Assistant Coach Signature
Manager’s Signature
______________________________________________
Assistant Manager’s Signature
________________________________________________
Date
_________________________________________
Dixie Head Coach Signature
THIS FORM MUST BE COMPLETED AND FORWARDED TO CLUB REGISTRAR BY MARCH 1, 2014.

table of contents - Dixie Soccer Club

Transcription

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