MEETING INFORMATION 2016 - Swiss

MEETING INFORMATION 2016
A UNIQUE MEETING
AT A UNIQUE PLACE
WHO WE ARE…
Dismas Reiser
Dismas Reiser
Christian Burkhard
Food & Beverage Manager
Food & Beverage Coordinator
Tel. +41 41 854 54 54
Tel. +41 41 854 54 54
[email protected]
[email protected]
Christian Burkhard
-2-S. Seite 2
OUR HOTELS
Merlischachen, 8 km away from Lucerne, located directly on the lake Lucerne with a breathtaking
view over the lake and the mountains of Central Switzerland like Mt. Rigi, Mt. Pilatus and Mt. Titlis.
SCHLOSS-HOTEL
28 double rooms
7 junior Suites (Art Suites)
Swimming pool & sauna
2 meeting & event rooms
Schloss-Park at the lake
JAGD-SCHLOSS
25 double rooms
Sauna & jacuzzi
Roof terrace
2 meeting & event rooms
SWISS-CHALET BED&BREAKFAST
18 double rooms
SWISS-CHALET RESTAURANTS
Restaurant & Terrace Bränte
Restaurant & Terrace Cuisine Francaise
Chalet Bar – Wine, Cheese & Cocktails
4 meeting & event rooms
-3-S. Seite 3
CONTENTS
Swiss-Chalet Merlischachen
Room offers
Room size & costs
Your meeting “all-inclusive”
Technical equipment
Coffee breaks
Rooms
Activities
General terms and conditions
-4-S. Seite 4
ROOM OFFERS
Konzert
Seminar
Block
U-Form
Bankett
Cocktail
Schloss-Hotel
Ritter-Saal
40
25
20
29
-
70
Schloss-Stube
25
12
14
15
-
-
Group room
10
-
8
-
-
-
-
-
-
-
-
40
Turm Terrace
30
-
-
-
-
40
Schloss-Park
100
-
-
-
-
250
100
45
40
45
72
120
70
25
20
-
28
70
-
-
24
-
24
-
30
20
18
25
18
50
Weinkeller
-
-
-
-
-
30
Foyer Bar
-
-
15
-
-
40
Chalet Bar
-
-
-
-
-
60
Terrace Chalet Bar
-
-
-
-
-
10
-
12
14
15
38
-
Schloss-Gallery
Swiss-Chalet
House Trotte
Astrid Hall
Foyer Astrid Hall
Bacchus
Küfer Stube
Restaurant Bränte
Bränte left side
Bränte right side
existing restaurant seating for approx.. 30 persons, further seating on request
Terrace Bränte
existing restaurant seating for approx. 76 persons, further seating on request
Restaurant Cuisine Française
Buure Stube
existing restaurant seating for approx. 22 persons, further seating on request
Stübli
existing restaurant seating for approx. 14 persons, further seating on request
Merlischacher Stube
existing restaurant seating for approx. 26 persons, further seating on request
Richter Stube
existing restaurant seating for approx. 24 persons, further seating on request
Terrace Cuisine Française
existing restaurant seating for approx.. 36 persons, further seating on request
Jagd-Schloss
Waidmanns-Stube
24
15
10
15
-
30
Jäger Stube
50
20
15
25
-
50
Jagd-Schloss Lobby
-
-
10
-
-
20
Waidmanns Garten
-
-
-
-
-
30
50
-
-
-
-
120
Jäger Terrace
-5-S. Seite 5
ROOM SIZES & COSTS*
Room name
Floor
m2
lenght
width
hight
Minimum no. Of persons
½ day
1 day
to 4 h from 4 h
Schloss-Hotel
Ritter-Saal
GF
52
9.0
5.8
2.8
20
370.00
470.00
Schloss-Stube
GF
34
7.2
4.7
2.3
15
240.00
310.00
Group room
1st
15
4.5
3.3
2.2
5
110.00
140.00
Schloss-Galerie
1st
26
6.0
4.3
2.4
12
190.00
240.00
Turm Terrace
3rd
77
8.0
9.6
2.6
30
540.00
700.00
Schloss-Park
GF
1000
42.0
68.0
-
50
1050.00 1350.00
Astrid Hall
1st
115
14.6
7.9
2.5
40
810.00 1040.00
Foyer Astrid Hall
1st
61
11.0
5.5
2.5
20
430.00
550.00
Bacchus
1st
32
8.0
4.0
2.5
15
230.00
290.00
Küfer Stube
1st
40
8.0
5.0
2.4
15
280.00
360.00
Weinkeller
BM
53
10.0
5.3
2.1
20
370.00
480.00
Foyer Bar
2nd
32
10.0
3.2
2.8
15
230.00
290.00
Chalet Bar
2nd
120
15.0
8.0
2.4
30
840.00
900.00
1st
24
6.0
4.0
-
12
170.00
220.00
Bränte left
GF
37
8.0
4.6
2.3
20
260.00
340.00
Bränte right
GF
35
7.0
5.0
2.2
20
250.00
320.00
Terrace Bränte
GF
104
16.0
6.5
2.3
35
730.00
940.00
Buure Stube
1st
30
6.0
5.0
1.8
15
210.00
270.00
Stübli
1st
15
4.9
3.1
1.8
10
110.00
140.00
Merlischacher Stube
1st
36
6.0
6.0
2.0
20
260.00
330.00
Richter Stube
1st
28
7.0
4.0
2.1
20
200.00
260.00
Terrace Cuisine Française
GF
57
10.0
5.7
2.0
20
400.00
520.00
Waidmanns-Stube
GF
35
7.0
5.0
2.2
20
250.00
320.00
Jagd-Schloss Lobby
GF
70
7.0
10.0
2.2
30
490.00
630.00
Jäger Stube
3rd
55
10.5
5.2
2.4
20
390.00
500.00
Waidmanns Garten
GF
40
8.0
5.0
-
20
280.00
360.00
Jäger Terrace
3rd
360
24.0
15.0
-
50
Swiss-Chalet
House Trotte
Terrace Chalet Bar
Restaurant Bränte
Restaurant Cuisine Française
Jagd-Schloss
1050.00 1350.00
*Basically we charge the cost of renting the space according to the list.
Kindly note the following:

If you pre order a menu at a minimum of CHF 45.00 in advanced, we waive the renting cost for
the room. Please note the minimum number of persons on the list. If you are less than the
minimum number of persons, we charge the whole room fee.
-6-S. Seite 6

Group rooms can only be booked in conjunction with a conference package. Prices for group
rooms depend on the number and size of the group rooms. We will gladly submit you an
individual offer.

For exclusive rental of our foyers or rental of premises as an exhibition area special rates apply.
It’s a pleasure to provide you an individual offer.

Please note, that the measures are just a benchmark. Variations are possible.

Including in room and day rate

Pencil & paper

Pinboard

Flipchart

Beamer / LCD projector (mobile)

Beamer screen (mobile)

Free P-WLAN internet access
-7-S. Seite 7
YOUR MEETING „ALL-INCLUSIVE“
Included services
in our packages
„Rigi“
„Pilatus“
„Titlis“
Half day package
Full day package
Full day package
All-in-one
incl. overnight stay
Bookable from pax
2-7
From 8
2-7
From 8
2-7
From 8
From 8
65
70
90
94
349
369
399
Room rental main
conference room
Room rental group
room
Notepads & pens
Basic technical
equipment
WLAN
Unlimited conference
drinks (mineral water)
Nespresso coffee
machine in the room
Welcome coffee
Morning coffee break
Afternoon coffee break
Business-Lunch
3 – course menu
including 1 water
Overnight stay
(Schloss-Hotel or
Jagd-Schloss Hotel)
including breakfast
Aperitif in the Chalet
Bar
3 - course gala dinner
incl. mineral water
Price per person in
CHF
-8-S. Seite 8
Additional services
CHF
per person
Nespresso coffee machine in the room
8
Welcome coffee
12
3-course gala dinner including mineral water
50
Aperitif
30
Additional technical equipment
On request
TECHNICAL EQUIPMENT
TECHNICAL SUPPORT
Flipchart
35.00
Pinboard
30.00
Host case standard
including
Host case extended
65.00
LCD projector
50.00
TV with station
100.00
Speaker’s desk
150.00
P-WLAN internet access
including
Of course, you can pre order a comprehensive audio-visual equipment. Let us know your wishes,
and we will gladly prepare an individual offer.
Do you need technical support on site, we can organize this
FAX
Switzerland first page
3.00
Switzerland further pages
1.00
Abroad first page
5.00
Abroad further pages
1.00
COPIES
A4 black & white
0.30
A4 coloured
0.40
A3 black & white
0.40
A3 coloured
0.60
Overhead transparency black & white
2.50
Overhead transparency coloured
2.90
-9-S. Seite 9
COFFEE BREAKS
Our kitchen team daily provides a creative selection of various meals and drinks for you.
We spoil you with homemade smoothies, fresh sandwiches, homemade cakes, rolls, fresh fruits
and chocolates.
Thus, for every taste something.
-10-S. Seite 10
ROOMS
SCHLOSS-HOTEL 28 Double rooms, 7 junior suites (Art Suits)
Schloss-Hotel Deluxe
Schloss-Hotel Superior
Art-Suite
JAGD-SCHLOSS 25 Double rooms
Jagd-Schloss Deluxe
Jagd-Schloss Superior
Coach room
SWISS-CHALET BED & BREAKFAST 18 Double rooms
Standard
Economy
Stork room
All rooms are equipped with bath or shower, WC, radio, direct dial telephone, digital TV and minibar
except for the Economy rooms at the Swiss-Chalet. Price on request.
-11-S. Seite 11
ACTIVITIES
CLASSICAL CITY TOUR
You will experience important, humorous and interesting facts about Lucerne's history, churches,
bridges, towers and of course, the Chapel Bridge with the water Tower. Takes about 2 hours.
SIGHTSEEING BY CITYTRAIN
During a 40-minute tour by City train gain a view of the city of Lucerne. You determine the start and
finish. Operation period: April - October
FOXTRAIL
Cracking codes, solving puzzles, tracking trails. On land, on water, criss-cross through the area this is Fox Trail, the amazing way to explore a city. The weather-dependent experience encourages
creativity, arouses curiosity and strengthens the group dynamics. Time: 2-4 hours.
DISCOVER THE UNKNOWN
Special subject guide for Lucerne connoisseurs and the curious. Discover the "real Lucerne" on
intricate paths. In unknown, unadulterated Lucerne, opens up people's eyes and ears.
TRANSPORT MUSEUM SWITZERLAND
Switzerland's Museum of transport, with more than 3,000 exhibition objects on an area of 40,000
square meters, the most versatile Museum of transport and communication in Europe
MUSEUM OF ART IN LUCERNE
The French star architect Jean Nouvel has designed the rooms of ,,the museum of art,, on the top
floor of the Culture and Congress centre.
COLLECTION AND DONATION OF PICASSO “ROSENGART”
The most recent museum in Lucerne, the Rosengart collection, owes its importance to two unique
groups of works by Paul Klee and Pablo Picasso
GLETSCHERGARTEN
Rarely our history of earth is shown to us as it is in this museum. It is a journey of discovery from the
subtropical Palm Beach 20 million years ago turned into the glaciers of the last ice age 20,000
years ago.
-12-S. Seite 12
BOURBAKI PANORAMA
The Bourbaki Panorama has been housed in Lucerne since 1889. The internment of France’s
Eastern Army not only gave rise to the creation of this circular painting, but also to the fact that the
city of Lucerne is recorded as a hot-spot in the annals of war and internment of refugees; a story
that, in fact, continued long after the internment of the Bourbaki troops.
TREKKING - EXPEDITIONS AND TOURS LASTING SEVERAL DAYS IN HÖLLOCH
200km surveyed corridors the Hölloch is one of the largest cave systems in the world. Feel the
power of nature in this mysterious giant cave.
ENGELBERG / TITLIS 360 ° PANORAMA EXPERIENCE ON 3,020 METERS ABOVE SEA LEVEL
Let us take you into the world of three-thousand meters above sea level and the glaciers with
eternal ice. With a trip to 3,020 meters, the highest vantage point in Central Switzerland! Experience
the world's first Rotair, the first revolving aerial cable car in the world and enjoy a breath taking 360°
panorama.
E-BIKE TOUR OVER THE BÜRGENSTOCK
This trip is designed for electric bikes. The route leads you through the legendary Bürgenstock,
where even Audrey Hepburn, Sophia Loren, Charlie Chaplin and Sir Sean Connery enjoyed the
peace and the wonderful view.
SPECTACULAR 4 - LAKE HIKE - OBWALDEN
The amazing mountain scenery, the unique flora, the deep-blue mountain lakes and the breath
taking views of the Obwalden and Bernese Alps are only a few highlights of this hike.
GOLDEN ROUNDTRIP PILATUS
With the golden roundtrip you enjoy a boat trip on the Lake Lucerne and a spectacular trip with the
steepest gear-wheel mountain train of the world to 2132 meters over sea. The panoramic view over
the mountains of the Alps will fascinate you! With the gondola and the panorama-gondola your
next step is Kriens. From there, after a 5 minutes’ walk, you take the bus no. 1 back to Lucerne.
ROPE PARK RIGI IN KÜSSNACHT
Experience the rope park Rigi on 7 routes and about 4 km length with several possibilities to
change to another route. The levels vary and offer different challenges. The “Viper” route with a 20
meters high climbing track offers a real challenge even for real rope park pros.
IGLOO TOWN ENGELBERG TITLIS
In middle of the romantic landscape, in best position with a breathtaking view over the mountains
of central Switzerland you can find the Igloo town of Engelberg.
-13-S. Seite 13
CROSSBOW SHOOTING IN MERLISCHACHEN
Here you always hit the bull’s-eye! The ASV Merlischachen (the local crossbow association) offers
clubs and companies the opportunity of crossbow-shooting without previous experience. Follow
the path of Wilhelm Tell and travel back into the past. Experience something totally new. Shooting
is possible from April until October for groups up to 40 members. You will always be with a skilled
shooter. (Price on request, depending of the number of members)
-14-S. Seite 14
TERMS AND CONDITIONS
FOR MEETING AND HOTEL ROOMS
1.
Subject to the general terms and conditions
Purpose of these General Terms and Conditions (GTC) is the provision
of event space and hotel rooms as well as the provision of other
related to the execution of events agreed services by hotels SwissChalet Merlischachen AG.
5.
5.1
2.
Option dates
Option dates are binding on both parties. The Swiss-Chalet
Merlischachen AG hotels are entitled to dispose of after the option
data without any of the reserved event space and hotel rooms
elsewhere.
5.3
3.
3.1
Change in the number of participants and event time
The organizer is obliged to the Swiss-Chalet Merlischachen AG Hotels
to give the number of participants changes as early as possible. The
Swiss-Chalet Merlischachen AG hotels are always endeavor to
allocate unused reservations otherwise identical conditions. If
successful, the organizers are not calculated costs.
The exact number of participants is notify the hotel at least 48 hours
before the event. This information forms the basis of calculation.
Take more subscribers than reported in an event, the actual number
of participants is calculated. The Swiss-Chalet Merlischachen AG
hotels guarantee the provision of the services agreed to a number of
5% additional participants to the agreed terms.
Deviation of the number of participants by more than 10% of the
hotels are entitled to charge the agreed prices.
5.2
5.4
3.2
3.3
4.
4.1
4.2
5.5
6.
6.1
6.2
6.3
Cancellation by the organizer
A withdrawal of the contractor needed for effectiveness in writing.
If the event is completely canceled by the organizer, Swiss-Chalet
Merlischachen AG hotels charge the following cancellation fees:
Days before the event
Until 6 weeks before the events starts
7.
7.1
Cancellation fee
Free of costs
6 – 4 weeks before the event starts
30% of the booked
Service
27 days – 8 days before the event starts
50% of the booked
Service
7 days – 1 day before the event starts
70% of the booked
Service
1 day – 0 days before the event starts
100% of the booked
Service
7.2
7.3
7.4
4.3
4.4
If no amount of food and drinks was contractually agreed, the lowest
priced of the valid event offer 3-course meal is used as a basis for the
cancellation fee. The calculation of food sales is then according to the
formula: banquet menu price times the agreed number of persons.
The beverage revenue is calculated as 50% of food sales.
The contractor is free to prove that the hotel incurred no damage or
damage to the hotel were lower than the required compensation
package.
7.5
7.6
7.7
7.8
7.9
-15-S. Seite 15
Obligations of the Client / changes number of Rooms
The client and the Swiss-Chalet Merlischachen AG hotels arrange the
intended number of required hotel rooms in the order confirmation.
The Client is the Swiss-Chalet Merlischachen AG hotels at least five
days before the event, the fixed number of required hotel rooms
known.
If the effective number of required hotel rooms deeper than that
agreed in the order confirmation Rooms, compensation for unused
rooms still calculated based on the fixed number of rooms, unless the
Swiss-Chalet Merlischachen AG hotels were not required room rent
elsewhere.
If no timely notification of the definitive number of rooms, the
information from the order confirmation shall be definitive.
For no-shows, cancellations not made on time or early departures will
be charged 100% of the agreed price for the first / next night the
original residence
Room Availability, Delivery and Return
The contractor shall have no right to be provided specific rooms
unless the hotels have confirmed the provision of a specific room.
Reserved rooms are available to the contractor from 4 p.m. on the
agreed day of arrival.
On the agreed day of departure the rooms to be provided to hotels
cleared at 11 a.m. clock the latest. Late check-out must be arranged
at least one day with the Swiss-Chalet Merlischachen AG hotels. If the
room without consultation with the Swiss-Chalet Merlischachen AG
hotels longer indicated as 12 p.m. clock are used, the hotel can also
provide the damage incurred by them for the additional use of the
room until 16:00 clock the daily room rate calculation, from 4 p.m.
100 % of the full accommodation rate (list price). The contractor is
free to prove the hotels that this is caused little damage.
Obligations of the Client / change the number of participants
The client and the Swiss-Chalet Merlischachen AG hotels arrange the
intended number of event participants in the order confirmation.
The fixed number of event participants have the hotel no later than
the times listed in the following table shall be notified in writing
before the deadline to ensure careful preparation:
up to 15 persons 3 working days in advance;
from30-50 people 5 working days in advance;
50 persons 7 working days in advance.
The number of participants changes require the approval of the
hotels.
The calculation for services that makes the hotel on the number of
registered persons (such as food, drinks, etc.), the actual number of
persons charged with an increase of reported and contractually
agreed number of participants.
In the event of a reduction of the contractually agreed number of
participants, the provisions in paragraph 4.2.
Reducing the number of participants by more than 10% of the hotels
are entitled to increase the agreed prices reasonable and to exchange
the confirmed room.
If no timely notification of the final number of participants, the
information from the order confirmation shall be definitive.
Sub-letting of rooms and spaces is only permitted with the explicit
permission of the Swiss-Chalet Merlischachen AG hotels.
Under Spread Offers are always subject to change.
8.
8.1
8.2
8.3
9.
9.1
Food and Drinks
Food and drinks are always available from the Swiss-Chalet
Merlischachen AG hotels. Exceptions require the approval of the
hotel and a written agreement with the Swiss-Chalet Merlischachen
AG hotels. In this case, the hotel is entitled to charge a service fee
and corkage. Service fee and corkage form the subject of a separate
agreement.
The Swiss-Chalet Merlischachen AG hotels do not accept any liability
for the preservation of food to be taken after an event from the
hotels to the self eating outside the hotel.
The organizer known, not later than two weeks before the event
starts, the final menu and wine selection.
Beginning and end of the event
Beginning and end of the event will be agreed in the order
confirmation. Subsequent changes to the agreed times require the
approval of the Swiss-Chalet Merlischachen AG hotels.
Changed without the prior written consent of the hotels the agreed
start and end times of the event, the hotel may charge additional
costs of the service provision into account, unless the hotels fault.
10. Resignation of the hotel
10.1 The hotels are entitled to compensation for justifiable reason to
withdraw from the contract if, for example,
- Force majeure or other not by the hotels
Make the full fillment of the contract impossible circumstances
beyond.
- Room or events with misleading or false information
material facts are posted.
- The hotels have reasonable cause to believe that the
Use of the hotel's services might jeopardize the smooth
operation the safety or reputation of the hotel in public
can compromise, without which this the ruleor organization of the hotel is attributable.
- An unauthorized sub-letting is present.
- An official order.
10.2 If an agreed advance payment is not made after the lapse of a
reasonable grace period set by the hotel, the hotels are also entitled
to withdraw from the contract.
11. Liability for damages
11.1 Losses and damages
For damage or loss of inventory of fixed or mobile Swiss-Chalet
Merlischachen AG hotels that are caused during the event or the
construction, the organizer is liable without proof of debt by the
hotel. The Swiss-Chalet Merlischachen AG hotels may require
appropriate insurance.
11.2 Use of decorative materials
The use of decorations or other objects shall require the approval of
the Swiss-Chalet Merlischachen AG hotels. All decorative material
must conform to fire regulations (fire protection class 5.3). Brought
along by the principal decoration material, congress material, such as
documents, boxes, etc. must be picked up immediately after the
event again. Unclaimed decoration material, congress materials,
documents, boxes, etc. is disposed of at the expense of the customer
from the Swiss-Chalet Merlischachen AG hotels.
11.3 Rejection of liability for objects
For loss or damage not assume any liability the Swiss-Chalet
Merlischachen AG hotels. Should they be insured against fire, water,
theft, damage or any other danger, the organizer has to get the
insurance.
12.
Reimbursement of expenses
As far as the Swiss-Chalet Merlischachen AG hotels for the client
procure technical equipment or other services from third parties,
acting on behalf and for the account of the client. The Client
undertakes to replace the hotels, all expenses and uses which have
made proper execution of the hotels and to free the Swiss-Chalet
Merlischachen AG hotels of the liabilities incurred. The customer is
responsible for careful handling and proper return of the rented on
his behalf technical facilities.
13. Warranty
Faults on the application made by the Swiss-Chalet Merlischachen AG
hotels available technical facilities be resolved by the technical
service of the hotel and do not justify a reduction in the
remuneration. A fault cannot be rectified, the compensation will be
reduced by the amount of the rent for technical equipment. Further
claims are expressly excluded.
14.
Advertising
Newspaper advertisements and flyers that contain invitations to
events of any kind in the Swiss-Chalet Merlischachen AG hotels,
require the written consent of the hotel. If a publication without the
consent of the hotels and thereby adversely affecting the essential
interests of the hotels, the hotels reserve the right to cancel the
event. Resulting costs, loss of revenue and possible claims for
damages shall be borne by the organizers.
15. Terms of payment
15.1 Payments
The Swiss-Chalet Merlischachen AG hotels are entitled to request the
client to sign the
agreement after confirmation of order or an
amount of 30% of the expected payment as a prepayment. In addition,
40% of the expected
invoice amount is payable 6 weeks before arrival.
The final settlement
is due
the check-out.
For clients based / resident abroad up to 100% of the expected
compensation be provided as an advanced invoice.
15.2 Payments shall be due without any deduction within ten (10) days
after the date of the payment.
16. Liability for payment
16.1 If the client is not at the same time, the organizer, the organizer has
to sign the confirmation of order, and thus applies to the Swiss-Chalet
Merlischachen AG hotel opposite also as principal. In particular, the
organizer shall be liable jointly and severally with the principal for the
entire fee. This liability extends to additional, related services
participants of the event, unless expressly direct payment as been
agreed.
17. Final provisions, applicable law and jurisdiction
18.1 Changes or additions to the contract, the acceptance of these Terms
and Conditions for Hotel Accommodation should be made in written
form.
18.2 Swiss law applies to this contract.
18.3 The parties expressly agree that the exclusive jurisdiction
Merlischachen is jurisdiction. The place of performance for all
obligations arising from the contractual relationship is Küssnacht
-16-S. Seite 16
Merlischachen in January 2015