(281) 985-6100 Fax (281) - Aldine Independent School

Transcription

ATHLETIC DEPARTMENT
M.O.CAMPBELL EDUCATIONAL CENTER
1865 ALDINE BENDER
HOUSTON, TEXAS 77032-3011
Phone (281) 985-6100
Fax (281) 985-6111
www.aldine.k12.tx.us
2009-2010
__________________________________________________________________
BOARD OF EDUCATION
Dr. Viola Garcia, President
Dr. Alton Smith, Vice-President
Rose Avalos, Secretary
Merlin Griggs, Board Member
Steve Mead, Board Member
Marine Jones, Board Member
Rick Ogden, Board Member
__________________________________________________________________
CENTRAL OFFICE ADMINISTRATION
Dr. Wanda Bamberg ........................................….............Superintendent of Schools
Dr. Archie Blanson......................................................…….....Deputy Superintendent
Priscilla Ridgway…...................Assistant Superintendent of Curriculum & Instruction
Dr. Keith Clark…...……............................….......Assistant Superintendent of Finance
Jonathan Hantke..................….............Assistant Superintendent & General Counsel
Ken Knippel ..............................................Assistant Superintendent of Administration
Ben Wilson..…....Assistant Superintendent of Community & Governmental Relations
Todd Davis….…..........................................................................Area Superintendent
Margarita Byrum..........................................................................Area Superintendent
Ann Hazzan….............................................................................Area Superintendent
Pat Leon-Wade .................................................................... .....Area Superintendent
Dr. Rosalinda Rodriguez…………………...........….................... Area Superintendent
Deon Samuel.................................................................................Director of Athletics
Sandra Mader.....................................…..........................Director of Athletic Services
Johnnie Carter...……………………………………………..Director of Athletic Services
Maria Rodriguez ...............................................................................Athletic Secretary
Laura Frazier......................................................................Athletic Services Secretary
Jeff Laird……....................................................Director of Performing Arts Education
Tommy Piotrowski.....................................................Central Facilities Athletic Trainer
Aldine Independent School District
14910 Aldine Westfield Road
Houston, Texas 77032
(281) 449-1011
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Changes Made to 2009-2010 Handbook
Page
Page
___ – MEDIA WITH COACHES
__ – PARENT
Page ___
– GOLF PRACTICE
Page ____ – DISCIPLINE OF STUDENT ATHLETES
Page ___
Page
Page
– REQUEST FOR LOSS OF SCHOOL TIME
___ – COACHING SCHOOL
__ – ATHLETIC INSURANCE
Page ___
– TRANSPORTATION
Page ____ – AWARDS
Page ___
– PHYSICAL EXAMINATION
Page ____ – GRADE CHECK PROCEDURES
Page ___
– STUDENT INSURANCE
Page ____ – PHYSICAL FORM
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CONTENTS
SCHOOL CALENDAR.......................................................................................... 5
ACADEMIC ELIGIBILITY DATES......................................................................... 7
PROCEURES FOR VERIFYING ELIGIBILITY ..................................................... 9
UIL CALENDAR ................................................................................................. 10
FOREWORD ...................................................................................................... 14
PHILOSOPHY .................................................................................................... 15
CODE OF ETHICS ............................................................................................. 16
OBJECTIVES OF ALDINE I.S.D. ATHLETIC DEPARTMENT ........................... 23
ATHLETIC PROGRAM EMPHASIS/ACADEMIC FOCUS.................................. 25
I. GENERAL DUTIES AND RESPONSIBILITIES
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
The Coach - A Leader................................................................................... 26
Coaching Responsibilities ............................................................................. 26
U.I.L. Guidelines for Coaches' Game Responsibility..................................... 27
Coaching Relationships ................................................................................ 28
Coaching Guidelines ..................................................................................... 30
Philosophy of Practice .................................................................................. 31
Coaching Appraisal and Accountability......................................................... 32
Professional Improvement and Advancement .............................................. 33
Supervision of Athletes................................................................................. 34
Discipline of Athletes .................................................................................... 34
The Athletic Program .................................................................................... 37
II. ADMINISTRATIVE GUIDELINES
A.
B.
C.
D.
E.
F.
G.
Budget........................................................................................................... 38
Request for Loss of School Time .................................................................. 38
Professional Development………………………………………………………..39
Meals ............................................................................................................ 39
Scouting ........................................................................................................ 40
Requesting Checks ....................................................................................... 40
Administrative Procedures ............................................................................ 41
1. Medical Supervision ................................................................................. 41
2. Banquets .................................................................................................. 41
3. In-Service Meetings.................................................................................. 41
4. Videotaping of Events............................................................................... 41
5. Maintenance ............................................................................................. 41
6. Officials..................................................................................................... 42
7. Pass Gate Privileges for Athletes ............................................................. 42
8. Recruiting ................................................................................................. 42
9. Tax Exemptions........................................................................................ 42
10. Telephone Call ………………………………………………………………….42
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H. Participation in Different Sports and Off-Season……………………………... 42
I. Athletic Insurance and Injuries ....................................................................43
J. Athletic Equipment.................................................................. ......... ....…...44
K. Security of Athletic Personal Property.........................................................46
L. Required Duties at District Events ...............................................................46
M. Scheduling Policies and Procedures ..........................................................47
N. Teaching and Coaching - A Composite Contract .........................................47
O. Transportation for Athletic Teams................................................................48
P. Awards and Lettering Procedures ...............................................................49
Q. Booster Club Guidelines .............................................................................51
R. Fund Raising Policies .................................................................................52
S. Dietary Supplement.....................................................................................53
T. Game Requisition………………………………………………………………...53
U. Regional THSCA Meeting...........................................................................53
III.
A.
B.
C.
D.
E.
F.
POLICIES GOVERNING PARTICIPATION IN SPORTS
Participation ................................................................................................53
Physical Examination and Parent Consent .................................................53
Academic Eligibility .....................................................................................54
Residence Check........................................................................................56
Student/Athlete and Parent Handbook ........................................................56
Professional Acknowledgment Form ...........................................................56
IV. PROCESSES FOR CLEARING A STUDENT-ATHLETE FOR ATHLETIC
PARTICIPATION ..............................................................................................57
V. ATHLETIC TRAINING PROGRAM
A. Middle School Training Program .................................................................59
B. Personnel....................................................................................................59
C. Responsibilities ...........................................................................................60
D. Insurance Coverage....................................................................................64
E. Forms..........................................................................................................64
F. Procedures ...................................................................................................65
G. Transporting Injured Athletes.......................................................................67
H. Ozone Plan .................................................................................................67
I. Lightning Safety............................................................................................67
J. Heat Policies.................................................................................................69
K. HIPAA Policy and Position Statement..........................................................69
L. Steroid Policy ...............................................................................................70
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VI. DISTRICT FORMS - Available from Central Athletic Office
A. Athletic Document Folder
1. Athlete Information
2. Parent or Guardian Permit
Medication Permit
Helmet Warning
3. Acknowledgment of Rules
4. Physical Form
5. Steroid Acknowledgement – Parent/Student
B. Equipment Requisition
C. Request for Bus Transportation
D. Middle School Game Results
E. High School Game Results
F. New Student Questionnaire - UIL
G. Check Requisition
H. Request for loss of School Time
I. Banquet Check Request
J. Professional Acknowledgement Form
K. Travel Procedures, Expense Report & Mileage Chart
L. Scouting Reimbursement Form
M. Schedule Planner
N. Student Meal Form
O. Coach’s Evaluation
P. Coordinator’s Evaluation
Q. Trainer’s Evaluation
R. Sample Tournament Letter and Bracket
S. Inventory
T. Student Insurance
U. UIL – Team Eligibility Form
V. UIL – Individual Tem Form
W. Previous Athletic Participation Form
X. Eligibility Status Report
Y. Student Travel Release
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Athletic Department
The purpose of the following chart is to assist you with questions you may have concerning
athletics. Just as you assign areas of responsibility to your staff to accomplish your
campus goals, each person working in the athletic department is assigned some specific
areas to concentrate on. While anyone in athletics will do all they can to assist you, by
contacting the person "assigned to" that area you will be able to receive more complete
information in less time. "Information Location" gives a key to where written information
concerning that area will be found.
Abbreviations used in chart:
DS- Deon Samuel
SM – Sandra Mader
JC – Johnnie Carter
MR – Maria Rodriguez
LF – Laura Frazier
C & CR - U.I.L. Constitution and Contest Rules
19-5A - District 19-5A Policy Manual
CAH - Coaches Athletic Handbook
SAH - Student Athlete Handbook
SBP - School Board Policies Book
Adm. H - Administrative Handbook
SH - Student Handbook
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Athletic Information Chart
AREA
INFO. LOCATION
Academic Eligibility
CAH p.54,SAH p.2
Acknowledgment of Rules
CAH p.64
Awards
CAH p.49-50,SAH p.15
Banquets
CAH p.41, I
Bids
Booster Club Guidelines
CAH p.51,AdmH p.5.24
Budget
CAH p.38
Checks - Athletics
CAH p.40
District 19-5A
19-5A
Drugs and Athletics
SAH p.12
Entry Fee
CAH p.40
Equipment
CAH p.44, B
Field Maintenance
Game Workers
Injuries
CAH p.43
Insurance - Athletic
CAH p.43,SBP p.7040
Insurance - Student
SBP p.7040
Inventories CAH p.44, S
Aldine ISD Middle School League
MB Donaldson Relays
Loss of School Time
CAH p.38, H
Meals/Travel
CAH p.39, K
NCAA Regulations
SAH p.17-18
Notary
Officials
Parent Consent
CAH p.53
Participation
CAH p.53,54,SAH p.10
Physical Exam
CAH p.53,SAH p.10
P.E. Substitution Courses
SBP p.5016
Playoff Negotiations
Professional Acknowledgment Form CAH p.56, K
Purchase Orders
Recreation Program
Adm. H p.5.10
Residence Verification
Scheduling Athletic Contests
CAH p.47,AdmH p.16.1
Scheduling Athletic Facilities
Scouting
CAH p.40
Security of Personal Property CAH p.46
Security at Stadiums
Sports Offered
CAH p. 37, SAH p.9
Ticket Sales
Adm. H p.16.2
Tobacco Free Policy
SBP p.3083
Transportation - Athletic
CAH p.48,C
U.I.L. Rules
C & CR
YMCA
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ASSIGNED TO
DS,SM
DS
SM
DS
DS,SM
SM,DS
DS,SM
LF
JC, SM
DS, JC
SM
JC
JC
LF,DS
DS,TP
DS,TP
DS,TP
SM,JC
SM,JC
DS,SM,JC
SM
MR
DS,SM,JC
LF
DS,SM,JC
DS
DS
DS.TP
DS
DS, SM, JC
DS
DS, MR
JC
DS
DS,SM,JC
DS
DS
DS
AISD
DS,SM,JC
DS
DS
JC
DS,SM,JC
JC
Sport Supervision Assignment
Football - High School, Middle School
Volleyball - High School, Middle School
Boys Basketball - High School, Middle School
Girls Basketball - High School, Middle School
Boys Soccer - High School, Middle School
Girls Soccer - High School, Middle School
Cross-Country
Boys Track - High School, Middle School
Girls Track - High School, Middle School
Tennis - High School, Middle School
Baseball
Softball
Swimming
Golf
Athletic Trainers
Cheerleaders
Drill Team
Turkey Trot
Health
Physical Education
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DS, JC, SM
SM,DS
DS,JC
DS,JC
DS,JC
DS,JC
DS,SM
DS,JC,SM
DS,JC,SM
SM
SM,DS
SM,DS
SM
SM
DS,JC,SM
Dr. Sharon Sterchy
Dr. Jeff Laird
Dr. Sharon Sterchy
Dr. Sharon Sterchy
Dr. Sharon Sterchy
ALDINE INDEPENDENT SCHOOL DISTRICT
2009 – 2010 SCHOOL CALENDAR
August 24 (Monday)
September 7 (Monday)
October 9 (Friday)
October 12 (Monday)
November 23-27 (Monday-Friday)
December 21-Jan. 1 (Monday -Friday)
January 14 (Thursday)
January 15 (Friday)
January 18 (Monday)
January 19 (Tuesday)
February 15 (Monday)
March 15-19 (Monday-Friday)
April 2 (Friday)
May 31 (Monday)
June 4 (Friday)
FIRST DAY OF INSTRUCTION
LABOR DAY HOLIDAY
Staff Development Day (Student Holiday)
COLUMBUS DAY
THANKSGIVING HOLIDAY
MID WINTER BREAK
End of first semester (90 instructional days)
Staff Development Day (Student Holiday)
MARTIN LUTHER KING HOLIDAY
Beginning of second Semester
PRESIDENT’S DAY HOLIDAY
SPRING BREAK
GOOD FRIDAY HOLIDAY
MEMORIAL DAY HOLIDAY
End of second semester (87 instructional
days)
LAST DAY OF INSTRUCTION
STAFF DEVELOPMENT DAY
June 4 (Friday)
June 5 (Friday)
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Academic Eligibility for Extra-Curricular Activities
2009 – 2010
Six Weeks Grading Periods - Fall Semester
Important Dates:
Monday, August 24
First Day of Class – All students must have been promoted from
previous grade level to be eligible for competition.
Friday, October 2
End of first six weeks grading period of school year; eligibility
checked for all students.
Friday, October 9
1. Students not passing all classes as of 10/2/09 become ineligible
for competition at the end of the school day.
2. Students not eligible for competition at the beginning of the
school year and passed all classes as of 10/2/09 become eligible
for competition at the end of the school day.
Monday, October 26
End of three week evaluation period; grades checked only on
students not passing all classes at the end of the previous six
weeks grading period.
Monday, November 2
Suspended students regain eligibility if passing all classes at the
end of the three week evaluation period, - 10/26/09
Friday, November 13
End of six weeks grading period; eligibility checked for all students
Friday, November 20
1. Students not passing all classes as of 11/13/09 become
ineligible for competition at the end of the school day.
2. Suspended students regain eligibility if passing all classes as of
11/13/09.
Friday, December 11
students not passing all classes at the end of the previous six
weeks grading period.
Friday, December 18
Suspended students regain eligibility if passing all classes at the
end of the three week evaluation period, - 12/11/09.
December 18- January 2 All students are eligible beginning the end of the school day
12/18/09 through 1/2/10
Thursday, January 14
End of six weeks grading period; eligibility checked for all students
Thursday, January 21
1. Students not passing all classes as of 1/14/10 become ineligible
for competition the end of the school day.
2. Suspended students regain eligibility if passing all classes
as of 1/14/10.
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Academic Eligibility For Extra-Curricular Activities
Six Weeks Grading Periods - Spring Semester 2009-2010
Friday, February 5
students not passing all classes at the end of the previous
six weeks grading period.
Friday, February 12
Suspended students regain eligibility if passing all classes at
the end of the three week evaluation period, - 2/5/10.
Friday, February 26
End of six weeks grading period; eligibility checked for all
students.
Friday, March 5
ineligible for competition at the same time as the end of the
school day.
as of 2/26/10.
March 12 - 20
All students are eligible beginning the end of the school day
3/12/10 through 3/20/10.
Friday, March 26
Friday, April 2
Suspended students regain eligibility at the same time as the
end of the school day if passing all classes at the end of the
three week evaluation period, - 3/26/10.
Friday, April 16
End of six weeks grading period; eligibility checked for all
students.
Friday, April 23
ineligible for competition at the same time as the end of the
school day.
as of 4/16/10.
Friday, May 7
Friday, May 14
Suspended students regain eligibility the end of the school
day if passing all classes at the end of the three week
evaluation period, 5/7/10.
Thursday, June 4
End of school year, all students are eligible during summer
months.
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FOREWORD
Because the Board of Trustees and the Administration realize the importance of an excellent
athletic program and the value it gives to our students, much careful thought is given to
continually improving the athletic programs in our schools. This handbook has been written with
this in mind. It will display our desire to have an overall program second to none. We further feel
that such a program should be under constant evaluation, and when needed, changes and
improvements initiated.
Athletic activities provide opportunities for teaching sportsmanship and citizenship. Proper
attitudes and a competitive nature should result from participation in a good program. These
traits will be invaluable to the individual student who must be able to meet the challenges of our
complex society.
It must be remembered that a good athletic program must be an integral part of the total school
program. Academic achievement must remain the number one concern of the student, the
teacher, the coach, and the administrator. The athletic program will work toward the district’s
vision “To Produce the Nation’s Best.”
In proper perspective, participation in athletics develops the bodies and minds of students to
greater levels of efficiency. It gives self-confidence and a sense of accomplishment. Leadership
qualities are discovered and developed that are so necessary to the future welfare of the nation.
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PHILOSOPHY
Athletics is an integral part of our secondary education process. It has been for
centuries a form of viewing entertainment for our adult population and is becoming an almost
engulfing part of our elementary age children’s out-of-school activities.
The development of “school spirit” is one of the most important contributions an athletic program
can make toward a successful and smooth operation of a school. It generates a justified and
necessary sense of belonging to the school. Meaningful participation returns many dividends, not
the least of which is the making of lasting friendships and the elimination of prejudices, when
political, and economic or ethnic backgrounds shrink to insignificance. The team spirit does
remarkable things for participants and observers alike.
Athletics in our society provides one of the finest ways in which our young people can develop
into responsible men and women. The athletic program should assume its rightful place in a total
school program and make its’ vital contributions to the development of youth. Participation in
athletics means more than competition between two individuals or two teams. It teaches fair play,
sportsmanship, understanding, appreciation of team work, and the fact that hard work leads
toward success.
No student is obligated to take part in athletics, nor is this required for graduation. It should be
stressed that it is a privilege, not a right. Since it is a privilege, the coach should have the
authority to revoke the privilege when rules are not complied with.
The special standards for athletes will provide the security of authority which youth need. The
athlete knows what can and cannot be done, realizing that the school and the coaches want
everyone to reach their very best achievement level, not only in athletics, but in their lives as well.
Athletics provides for competition. Competition is an essential part of all life and should be
provided for in the curriculum of our schools. Human nature is competitive and in all aspects of
life, people compete. We compete for grades in school, for jobs in our profession, for social
prestige. Under the competitive system, all individuals have the opportunity to develop their
potential in fields that they might choose and by hard work and initiative to attain their goals.
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CODE OF ETHICS FOR COACHES
The following is a copy of the Code of Ethics of the Texas High School Coaches Association.
Some minor alterations have been necessary to adapt this code to the needs of the Aldine
Independent School District. The code is the effort of the Committee on Ethics of the
Committee on Ethics of the Texas High School Coaches Association.
The inclusion of the code in this manual serves a two-fold purpose. First, continued referral to
the code can serve to remind a coach of the fact that athletic contests belong not to the coach
who is striving to win, but to those who are competing. It is only through this realization and
upon this basis that athletic competition in the public schools can be called a beneficial,
worthwhile and necessary element of the total educational program.
The second purpose for the inclusion of this code is to encourage the individual coach to adhere
to the principles in the conduct of the coaching profession in order to assist in the enhancement
of the public reputation of that profession. This is done both directly and indirectly. Adherence
to principles of conduct are not always on display to the public but over a period of time the total
effect of integrity shows through and does not in the final analysis go unnoticed.
CODE OF ETHICS FOR TEXAS HIGH SCHOOL
COACHES ASSOCIATION
Purpose of the Code of Ethics
The code of ethics of the Texas High school Coaches Association is to protect and promote the
best interest of the high school athletic program. In the coaching profession, the primary purpose
of a Code of Ethics is to clarify and distinguish ethical and approved professional practices from
those which are detrimental and harmful.
Its secondary purpose is to emphasize the cause and values of the athletic program in the state
of Texas. Applied to the coaching profession, ethics will help develop a standard of character in
which the public trust and confidence. The success of these principles and standards
emphasized in the Code is dependent upon those for whom they have been prepared – the
Texas high school coaches.
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U.I.L. ATHLETIC CODE
By accepting this plan, the coaches of each school pledge themselves to act in the spirit of
the "Athletic Code" and to foster this spirit among the players.
The athletic code means to play the game in the spirit of fairness and clean sportsmanship; to
observe all rules and not resort to trickery in equipping or preparing players. It means to
accept decisions of officials without protest; to see that officials are extended protection and
courtesy by the player; to treat your opponents as your guests, and to put clean play and real
sportsmanship above victories. It means the ability to win without boasting and to lose
without grudge. Victory is no great matter. The important thing in sports is striving to excel
and the good feeling it fosters between those who play fair and have no excuse when they
lose.
The development and recreative aspects of athletics should be strongly emphasized in all
contests. It shall be considered dishonorable and contrary to good sportsmanship to withhold
evidence against any player or school without presenting the same to the proper committee
or to the school administration concerned.
U.I.L. Sportsmanship Rules
The U.I.L. rules of sportsmanship require all fans to refrain from shouting comments at
referees, coaches, and the opponent’s players. Only positive comments should be directed
toward you team’s players. Fans who choose not to follow these guidelines will be asked to
leave the gym.
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OBJECTIVES OF ALDINE INDEPENDENT SCHOOL DISTRICT
ATHLETIC DEPARTMENT
A.
Develop attitudes that must be a part of each individual for success in athletics and life.
Specific attitudes to be stressed:
1. Pride in performance
2. Sacrifice and preserving application
3. Compete to win. The purpose is to win and to dilute the will to
win is to destroy the purpose of athletic contests
4. The good of the team comes before individual glory and desire
5. To receive an education is the main reason the athletes go to
school; athletic participation is second.
B.
Further in athletes an appreciation for optimum health and physical fitness.
The
importance of proper rest, good eating habits, and cleanliness should be stressed at every
opportunity.
C.
Encourage athletes to grow spiritually, physically, mentally, and socially.
take strength and courage.
This
will
D.
Base all teaching and learning situations on a sound progressive educational
approach.
E.
Constant evaluation and improvement of coaching techniques must be in evidence if
the athletic program is to be outstanding. Each coach in the athletic program should
develop and improve each year. Listed below are traits that can be both measured and
self-evaluated by the administrator:
1. Dedication to the profession
2. Willingness to work and make personal sacrifices
3. Ability to inspire pupils
4. Ability to carry out details
5. Knowledge of the game being taught
6. Ability to be consistent each day
7. Ability to get along with other teachers, principals, and other coaches
8. Neatness of dress on and off the field
9. Willingness to grow professionally
10. Ability to evaluate player personnel
11. Ability to maintain discipline
F.
Develop all programs in such a manner that the end result will be one of unity,
harmony, and success. Mass participation is to be emphasized and
encouraged
below the high school varsity levels.
G.
Constantly attempt to motivate athletes to be better students.
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H.
Cultivate in all athletes, below the high school varsity level of competition, a
strong desire to be a Mustang, Eagle, General, or Cougar. It should be
emphasized
that this is the greatest athletic honor they can receive.
I.
Instill in all athletes the desire to represent their schools and community in a
manner that will make school administrators, teachers, parents, and all the
community proud of them.
J.
Emphasize to athletes at all levels of competition, the realization that athletic
competition is a privilege that carries definite responsibilities with it.
K.
To attain success in athletics, the participants must train their mind and body to
respond instantly and effectively to the multitude of situations that arise during the
course of play. This, of course, parallels learning to succeed in later life.
L.
Some youngsters should not participate in competitive athletics due to physical and
emotional makeup. Reasonable efforts should be made to locate and identify students
in the junior high schools who have interest, desire, ability, and the heart to participate.
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Athletic Program Emphasis
In all sports, on all levels, 7th grade through varsity, these three areas will be
emphasized:
- High Participation - provide as many opportunities possible for as
many students as possible to be involved in athletics.
- Strong Work Ethics - teach what it means to "work hard", in the
classroom, in athletics, in life.
- Discipline - being a good citizen regardless of who your colleagues
are or your audience is.
District Focus for 2009-2010
1) We believe each student can learn at or above grade level and will have equal opportunity to
do so.
2) We believe Aldine ISD can achieve higher levels of performance through clearly defined goals
that set high expectations for student achievement.
3) We believe in the value of parents as the first and best teachers and that the community must
actively participate in the development of all children.
4) We believe in the value of each employee, in his/her personal and professional growth, and in
empowering each one to be accountable to make decisions aligned with the vision of the
school district.
5)
We believe all environments should be supportive, safe, and secure.
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I.
A.
GENERAL DUTIES AND RESPONSIBILITIES
The Coach - A Leader
1. The coach who is willing to take a personal interest in each young person he/she
comes in contact with can influence the destiny of the nation. In our work we can
influence and effect the lives and character of young people. We can teach true
values and real meaning of a successful life. We can teach the proper mental attitude
and the vital role it plays in the development of successful life habits. The crucible may
be the football field, the basketball court or track; the ingredients--courage, honesty,
self-confidence, determination, the will to win and the love of God---but the inspiration
must come from the one who leads. That is the role of the coach.
2. A coach is a leader and a leader's job is to reach predetermined goals through
other people. The key to successful leadership is the relationships that exist between
the coaches themselves, between the coaches and the parents, the community in
general, the school faculty, and finally and most importantly-between the coaches and
the players.
3. Leadership involves genuine, solid relationships with all people, but success in
coaching lies first of all in the coaches' relationship to the players. It is absolutely
essential to establish and maintain a consistent philosophy toward the players and how
they will be treated.
4. Successful leaders must develop a system of values with which they can live in
openness and with the assurance that he/she is maintaining private, personal integrity
as well as good public relations.
B.
Coaching Responsibilities
1. Each coach is responsible for implementing the before mentioned
objectives and standards.
2. Coaches are responsible for preparing the athletes to meet the demands of
competitive sports with safety.
3. The coach should prepare each athlete by teaching individual and team skills, game
rules and strategy, and by developing the athlete's ability to cope with the
psychological aspects of competition.
4. Coaches should emphasize that training is a prerequisite for achieving top
performance and that athletes are leaders, representing their school and community.
5. Coaches should be concerned with the image they personally project and the
relationship they establish with (a) the athlete, (b) the faculty and administration, and (c) the
people in the community.
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6. The coach should make every effort to encourage good relationships between
his/her team and the team against whom they are competing.
7. The coach should be familiar with all UIL Rules and sport specific rule books.
8. Coaches should encourage and assist with collegiate scholarships at all levels.
9. Head Coaches should report scores, statistics and any other information
pertinent to promoting the student-athletes in a positive manner. DO NOT share
information with the media in regard to any injury or serious issue. Contact the
athletic director immediately.
10. Coaches who receive additional days must report before school begins on the
designated date assigned by Human Resources.
C.
U.I.L. Guidelines for Coaches' Game Responsibility
1. The attitude of the coach is the key to the conduct of the players. Many times the
coach is also responsible for the conduct of spectators. Because so much depends
upon the coach, attention should be given to the following matters:
a. Coaches should conduct themselves in such a manner that will be an example for both
the players and the fans.
b. Coaches should not allow themselves to reach the point of becoming angry. They are
mature and so must conduct themselves.
a. The coach should avoid appearances on the playing area. This tends to create tension
among spectators.
b. The coach should teach respect for officials by accepting their decisions.
c. A coach should not scream at officials or players. This is disturbing to all and serves no
part of coaching or leadership.
d. The coaches of each team should be sure that they leave the field of play in a group
immediately after the final whistle has blown.
e. The coach should show respect for the opposing coach by being courteous at all times.
2. Ejection of a coach
a. Should a coach be ejected from a game by an official, the coach should report
this to the athletic director and campus coordinator immediately.
b. Consequence for the ejection is according to UIL guidelines. Minimum penalty
can be public reprimand and one year’s probation
or private reprimand, one game suspension, and one year probation.
c. Subsequent violation while on probation will require the coach to appear before
the state executive committee.
25
D.
Coaching Relationships
1. Staff
a. The athletic director and the head coach should help each achieve their
personal goals. This does not mean that he will always please the coach. It does mean that
a constant effort is being made to establish a program where coaches have an opportunity to
work at and to achieve their goals.
b. Each coach should use all of their potential to make the program and the team more
successful.
c. The attitudes of the coaches are the major determinants of our
success. You set the pace for the athletes who are looking to you for leadership.
Therefore, a positive, winning attitude shows up in these areas:
(1) Preparation for all practices
(2) Preparation of charts for teaching or motivational aids
(3) Constant probing of one's thinking to assure that we are covering all phases
needed for competition
(4) Willingness to devote time tirelessly to all phases of coaching
(5) Attitude at practices which indicates real enjoyment of coaching. Patient,
demanding persistence is the key.
d. Be loyal and complementary of fellow coaches.
e. Disputes between coaches should never occur in front of the team.
Disagreements are to be voiced during coaches' meetings - we must all be together to
accomplish our common goal.
f. Be prompt for all department and coaches meetings. This
indicates a professional attitude and consideration for others involved.
g. All coaches should know thoroughly the head coach's system.
It is each coach's responsibility to know the techniques being used by the high school
staff. It is important that there be a continuity and a progression in the skills that we teach.
26
2. Parents
a. Do not comment on the ability of a player in front of a parent
and avoid comparisons.
b. If a parent or any adult has a complaint, the best approach is to
talk face to face - rather than on the phone. Don't make the
person an enemy, but try to turn them into a friend of the
program. Do not approach the players or coaches during a contest.
c. Don't hesitate to refer parents to the head coach or athletic
director, but first inform them of the situation.
3. Community
a. Remember that many people are acquainted with you in the
community. Your actions should be a positive influence on the
of those who observe you.
lives
b. Constantly strive to gain good community support. We cannot
maintain a successful program without it.
4. Faculty
a. Develop good relationships with the faculty and administration.
We need their support. Try to "win over" anyone who might be
against our program - maybe by asking advice, etc..
b. Once in a while you may encounter a person in another
department who will attempt to hurt the program with their
comments. Don't lower yourself to their level by being critical always have favorable comments about them.
5. Players
a. The push, the drive, and the enthusiasm of a team comes from
the coach. Remember that players reflect the coaches' attitude
and
goals.
b. Players must respect you. This respect must be earned. In the
long run it comes to the coach who consistently puts the welfare of
the
player first. This concern will pay dividends in respect and
effort of the part of
those you coach.
27
c. Expressed approval by a respected coach is a powerful
motivating force. Even though praise is more important than
criticism, if a player needs to be pushed, don't hesitate or wait for
another coach to do it. The small things in discipline must be
shared by all coaches.
d. Don't knock the squad. You would not like anyone else being
critical of your team. You cannot afford to "get down" on them,
are all we have.
they
e. Quitting - Players should be encouraged to finish every sport
they start. However, athletics is not for everyone. Use good
judgment and take time to talk to everyone who leaves the
program.
f. A coach may dismiss a player from the squad. This should be
an "overnight" decision. It should not be made in a time of anger,
but
only after careful thought and deliberation. It should first be
discussed with
your head coach or athletic director.
Do not leave a contest without notifying the head coach.
g. Written campus and team rules should be given to players and
parents before the sport season begins.
E.
Coaching Guidelines
1. Success in any organization is directly related to the degree of
commitment on the part of those who make up the organization.
2. Commitment to athletic participation is a direct result of the atmosphere created
within the program. The following are guidelines to help the coach produce a sound,
positive environment where high resolve and success can best be achieved.
a. Develop mutual respect - Proper motivation and proper mental
attitude starts with mutual respect, the players' respect for the
coach and coaches' respect for the player and the team. Mutual
respect starts with the coach being sincerely interested in each
players' total well being.
b. Be yourself - don't try to imitate or coach like someone else.
c. Don't confuse your players. Be sure they understand exactly
what you want. They cannot play with confidence and
aggressiveness if they are confused.
d. Keep assignments simple. "Simple" means what you can teach
and the players can learn.
28
e. Teach by repetition - the average person retains 62% of what he has gone
over 6 times.
f. Plan for everything and stay with your plan. Many hours of
preparation are required to develop a good, sound plan for
coaching your team.
g. Be consistent in your discipline and in your method of coaching
as well.
h. Never mistreat a player and be careful about getting "down" on
them. Do not ridicule or "pick on" slow learners. Players generally
perform the way the coach expects them to.
i. Do not use profanity or allow your squad to.
j. Talk to players after you "get on" them during practice. We have an
obligation to not let any player leave questioning their talent or their value as a
person.
k. Be an example for your players - they will think and act like you do.
(1) Have pride in yourself, your profession, and your school.
(2) Be a worker. Players will know it is important to you and
will follow your lead.
I. Work with every person on the squad. Each player has a
contribution to make to the team and must believe that they are
important to the team.
F.
Philosophy of Practice
1. Be properly dressed out and on time for all practices.
2. Don't relax during calisthenics, stretching, warm-up. It is all
Important or we should not be doing it.
3. Time is the only thing all schools have in common. We must get more
done
(repetitions) in the time we have. Have drills (equipment,
personnel) set up
beforehand. Practice time outside the school day is
limited to 8 hours per school
week. The school week is from the first
bell on Monday until the dismissal bell on
Friday. Holidays are
excluded from this limitation. Golf Practice should be
held three times a week at the golf course. Send Director of Athletic Services a monthly
schedule.
4. Give attention to every player on the team. Do not allow anyone to go
unnoticed.
29
5. Go through locker rooms after practice - talk or joke with players.
6. Do not allow things to lay around in dressing room. Everything has a
place. Create pride in everything we do.
proper
7. Do not run off right after practice. Be available to discuss the workout.
8. Do not accept anything less than perfection. Do not overlook a thing.
9. HUSTLE - Enthusiasm breeds enthusiasm! Remember that work at
every
level, both yours and the players', has some drudgery. Make a
conscious effort to
keep your enthusiasm high.
10. Strive to improve your team and each individual in 1 phase - Focus
Area each day. You must have a seasonal (long range) and a daily
(short range) goal.
11. Keep your poise and confidence on and off the field. It will transmit
your players.
to
12. Give your players "little secrets" to help them.
13. If you are tired, pray for strength.
14. Remember, players don't care how much you know, until they know how much
you care!
G.
Coaching Appraisal and Accountability
1. Although a coach may feel uncomfortable with the word "evaluation",
they
should expect to be accountable for the program for which their leadership has been
entrusted by the school district. Every effort should be made by the athletic director to
assist the coach in every way possible. One of the most important ways he can help
the coach is through pointing out areas of strength and areas of weakness or concern.
2. The underlying purpose of a coach's appraisal is improving the instruction our athletes
receive. Other purposes of this appraisal system include:
a. Creating a climate to achieve individual improvement and
advancement.
b. Affording opportunity to identify and give recognition to quality
coaching and instruction.
c. Identifying the need for means of improving the quality of
performance of a total staff.
d. Providing the information required to support a coach against
accusations, which question his ability to coach.
30
e. Providing for exchange of ideas and creating an avenue of
communication between the coach and athletic director.
f. Providing the school administration with assurance that quality
coaching is a responsibility shared by the willingness to be
accountable for the quality of performance.
H.
Professional Improvement and Advancement
1. The qualifications will vary with the specific duties of the job available. The
following characteristics however, are considered highly valuable to a coach,
regardless of specific job qualifications. Any prospective applicant will be evaluated
in these areas:
a. Industriousness - In coaching as in most worthy endeavors,
there are few short cuts. The industrious coach is one who realizes
that a
lot of extra time and effort is required to gain the small bit of
excellence that is
the margin of difference between the champion
and the runner up.
b. Preparation - A planned system for personal and professional
improvement will lead to improved knowledge of the game and
better methods of teaching and motivation. Without this kind of
preparation, opportunity will only make a person look foolish.
c. Positive Attitude - Believes the job can be done and looks for
ways that it can be accomplished rather than reasons why it cannot
The attitude reflects cheerfulness and patient persistence
toward
of honest mistakes.
be.
correction
d. Creative Thinking - Ideas result from man's attempt to solve a problem or to
improve an old method of doing something. The creative coach will be
continually checking, evaluating and trying to modify or improve their system of
coaching with new ideas. The willingness to personally assume responsibility for
thinking out an assignment and creatively attacking problems in all phases of the
program is the difference between the average coach and the outstanding
coach. The average coach acts only on direct assignment while the creative
thinker recognizes problem areas and works toward their solution.
e. Loyalty - To staff, to school, and to the athletic department.
Support all
decisions and keep all staff problems and materials confidential. This type of
person realizes he/she is working for themselves and their family as well as for
the school system and that his/her own fortunes will be influenced by the
success or failure of the program that they are presently a part of.
2. The best way to tell what a person will do in the future is to see what he/she is
doing now. In other words, the person who will make the best high school track or
basketball coach is the coach who is doing the best job in
lower grade levels now.
The best head coach is probably the best assistant coach at the present time.
I.
Supervision of Athletes
31
1. At all times in which athletes are in our care, proper supervision is not
option. It is an unquestionable responsibility.
an
2. There is no such thing as an unsupervised practice, game, dressing
room,
or wait. This is nothing more than failure to supervise. Whether
it is before, during,
or after practices or games, athletes in a coaches
charge are to be under
supervision.
3. Time is valuable. We never have enough time to teach all we would
to. Proper planning of every minute we have with our athletes will
not
performance, but will help assure full-time supervision.
J.
only
like
help
Discipline of Athletes
1. A student is not required to take part in athletics nor is it required for
graduation. Therefore, athletics is a privilege; and consequently,
the high ideals and standards are violated, this privilege can be
revoked.
Independent School District athlete will act with pride
and dignity.
when
Aldine
2. The general philosophy of the Aldine Independent School District
Athletic
Department is that we will attempt to help an individual who makes
a
"mistake";
however, if a "mistake" is repeated, the welfare of
the team must take priority. (A
"mistake" may mean violation of training rules, missing practice, poor attitude, etc.)
Written campus and team rules should be given to players and parents before the sport
season begins.
3. Coaches have the right to discipline or remove athletes on their individual teams;
coaches should exercise sound judgment in evaluating specific penalties, keeping in
mind the welfare of the team, as well as the individual.
Above all, coaches must
be consistent with their discipline. Praise Loudly and Criticize Softly
with
4. No coach should dismiss a boy or girl from a team until discussing it
the head coach and campus coordinator as well as allowing a twenty-four hour evaluation
period,
except with extenuating circumstances.
5. Assessing Discipline Penalties: The general guidelines for assessing
discipline penalties in athletics are the same as those found in the district's Discipline
Management Plan. When imposing discipline, district personnel shall adhere to the
following general guidelines:
a. Discipline shall be administered when necessary to protect
students, school employees, or property, and to maintain essential
order. Coach must contact the parent/guardian.
32
b. Students shall be treated fairly and equitable. Discipline shall
be based on a careful assessment of the circumstances of each
case. Factors to consider shall include:
1. Seriousness of the offense
2. Student's age
3. Frequency of misconduct
4. Student's attitude
5. Potential effect of the misconduct on the school
environment
c. Athletes are highly visible representatives of the school. Strong
consideration is given to the potential effect of the misconduct
the school and athletic program when assessing discipline
penalties.
on
6. Unsportsmanlike Conduct During Athletic Contests: We have a great opportunity in
athletics to teach young people how to properly handle themselves when confronted
with circumstances that appear difficult to them. When improper conduct is displayed
we must respond and not miss a “teachable moment”.
Our players need to understand that if during an athletic event, they do not handle a
situation properly there will be additional consequences. The same consequences
apply to all athletes.
a. Receiving a penalty for improper player conduct: the player will be removed
from the contest and will not reenter the contest until a coach has conferred with
that player and:
1.
2.
3.
4.
Discussed how the situation should have been handled
The effect of the conduct on the team
Expectation on handling future similar circumstances
Additional consequences should this conduct happen again
When the coach has evidence that the behavior has been corrected, the player
may reenter the contest.
b. Leaving team area and confronting an opponent:
1.
Leaving the team area to handle unusual situations is the
responsibility of the coach. Any player’s improper conduct of leaving the
team area will be handled as stated above in (a). This could be a situation
where a player enters the playing area, but immediately returns on the
first order by the coach and no confrontation with another participant
occurred.
33
2. Should a player confront another participant, with or without physical
contact, the player will be immediately removed from the contest and
suspended from contest participation until the incident can be reviewed
with the athletic director.
c. Ejection from a game by an official:
1. Minimum penalty should a player be ejected from a game
that
player will be disqualified from participation in the next
scheduled game.
2. A more stringent consequence for ejection can be assigned
to a player that might include sitting out of two or more
scheduled
games, suspension from the team, or termination
from the team.
3. A player ejection must be reported to the athletic director
campus coordinator immediately.
34
and
K. THE ATHLETIC PROGRAM
1. Sports Offered on the High School level: Grades 9 - 12
a. Football - 5A
b. Volleyball - 5A
c. Boys Basketball - 5A
a. Varsity
a. Varsity
a. Varsity
b. Junior Varsity
b. Junior Varsity
b. Junior Varsity
c. Sophomore
c. Freshman A & B
c. Sophomore
d. Freshmen - A&B
d. Freshmen - A&B
d. Girls Basketball - 5A
a. Varsity
b. Junior Varsity
c. Freshmen A&B
e. Boys Track - 5A
a. Varsity
b. Junior Varsity
c. Freshmen
f. Girls Track - 5A
a. Varsity
b. Junior Varsity
g. Baseball - 5A
a. Varsity
b. Junior Varsity
c. Sophomore
h. Softball - 5A
a. Varsity
b. Junior Varsity
c. Sophomore
i. Soccer - 5A
a. Varsity Boys & Girls
b. Junior Varsity Boys & Girls
c. Freshmen Boys & Girls
j. Cross Country - 5A
a. Varsity Boys
b. Varsity Girls
c. Jr. Var. Boys
d. Jr. Var. Girls
e. Freshmen Boys
k. Swimming - 5A
a. Varsity Boys
b. Varsity Girls
l. Tennis - Fall & Spring 5A
a. Varsity Boys
b. Varsity Girls
m. Golf - 5A
n. Athletic Student Trainers
a. Varsity Boys
b. Varsity Girls
2. Sports Offered on the Middle School Level: Grades 7 - 8
a. Football
a. 7th Grade-A,B&C
b. 8th Grade-A,B&C
b. Volleyball
a. 7th Grade-A&B
b. 8th Grade-A&B
c. Boys Track
a. 7th Grade
b. 8th Grade
d. Girls Track
a. 7th Grade
b. 8th Grade
e. Boys Basketball
a. 7th Grade- A,B&C
b. 8th Grade- A,B&C
f. Girls Basketball
a. 7th Grade- A,B&C
b. 8th Grade- A,B&C
g. Tennis
a. 8th Grade – Boys
b. 8th Grade – Girls
h. Boys Soccer
a. 7th Grade
b. 8th Grade
i. Girls Soccer
a. 7th Grade
b. 8th Grade
3. Powerlifting is not an athletic sport. It is a club activity. All request for
equipment, travel, transportation, etc., will go to the building principal.
35
II. ADMINISTRATIVE GUIDELINES
A. Budget
It is the responsibility of the Athletic Director to prepare the athletic budget for all
sports each year. Each sport head coach should study budget appropriations
for their sport and exercise good judgment in all requests. No equipment or
supplies may be purchased without approval of the Athletic Director. All
requests must be submitted to the Athletic Director's office for approval and
processing. Expenditures are approved by Athletic Directors based on program
needs. Coaches should remember that equipment requisitions are requests for
purchases and not approval for purchase. We will not expand funds just
because they are allowed in the budget. Again, expenditures are approved
based on program needs.
B. Request for Loss of School Time
Anytime a coach anticipates loss of school time for a contest or clinic, a request
form must be presented to the central athletic office. The form must be complete
with all information asked for and signed by the principal. Substitutes are paid at
the campus level. (Appendix H)
The following guidelines are for class time missed:
1. Golf - Head coach, limit of (8) eight days for any one employee
during the year to be out for tournaments. Any additional dates are to
supervised by the trainer, another coach, or teacher.
2. Tennis - Head coach, limit of (2) two days missed in the fall and (4)
two days missed in the spring to coach teams competing in
tournaments.
3. Football - Head coach, may miss (2) two days to attend clinic. The offensive
coordinator and the defensive coordinator may miss (2) two days each, to attend
clinics. Other football coaches will not miss school time to attend clinics unless it
is approved by the building principal.
4. Basketball, Volleyball, Softball, Tennis, Track, Cross-Country,
Swimming, Soccer, Baseball - Head coach, may miss (2) two days
during the year. These days may be used to attend clinics or state tournament.
(Not both)
5. Campus coordinator may miss (2) two days to attend clinic or conference.
C.
Professional Development
36
be
Each coach is required to accrue a minimum of 20 hours of professional development in
athletics for the school year (July – June). This may be obtained by attending the Texas High
School Coaches Association (THSCA) or Texas
girls Coaches Association (TGCA)
coaching school or a sport specific clinic in the summer. Coaches eligible for travel expenses to
summer coaching clinics include all high school coaches, middle school coordinators and first
assistant,
and two girls’ coaches per middle school campus. (Coaches who coach
student-athletes in their designated sport will attend that particular coaching school in the
summer. This will enhance every opportunity to promote our student-athletes in that
particular association for state recognition as well as build relationships with other
coaches.)
Coaches eligible for travel expenses to a sport specific or state tournament (not both) clinic
during the school year are high school head coaches only.
Membership is required for all head high school baseball, basketball, football,
soccer,
softball, volleyball coaches in the THSCA and/or the TGCA. Coaches
will pay their own
membership fees.
Membership is required for all tennis, swim, and golf coaches to their sport
specific
organization (i.e. – tennis/TTCA, swim/TISCA, golf/TGCA). Coaches will pay their own
membership fees.
Membership is required to these organizations to enhance professional growth for
coaches and to allow our students to be nominated for specific recognitions
within each
organization (i.e. – all state academic, all-state team, etc.).
Proof of membership to TGCA, THSCA, TTCA, TISCA, or TGCA (golf) is required before
approval is given to attend a sport specific clinic.
Expenses for attending coaching school or a sport specific clinic include:
1. Two nights in a hotel (2 per room). (Appendix K) $85.00 per night
2. Up to six meals ($72)
3. Mileage to clinic at $.55 per mile and four (4) per car, 1 person will be paid for
mileage (using district mileage chart)
4. Summer Clinic Fee
All requests for travel expenses must be approved by the Athletic Director prior to
attending coaching school or a sport specific clinic.
D. Meals
1. Teams should be fed on trips outside of the Aldine Independent
School District when a pre-game or post-game meal is not feasible to
be eaten at home.
2. When traveling to an away game, which has not been announced
as a meal being paid for by the school, athletes should purchase their
own meals.
3. Teams traveling to play-off games outside the district will be allocated
$8.00 per student or coach for a meal.
37
E. Scouting
1. All middle school coaches are required to scout. Each scout team
should be assigned a head scout by the high school head coach.
2. It is the responsibility of the head coach to submit to the athletic
director a scouting schedule for the season. Head coaches should
request a check for the amount of travel reimbursement. Scouts are
allowed per diem rates as set in the personnel travel policy.
3. A Scouting Reimbursement Form is to be sent with the check request.
(Appendix L) Coaches are to ride together when scouting the same game.
F. Requesting Checks
a. High School - fill out pink check request, give it to trainer to type,
next day pick it up from her. (Appendix G)
b. Middle School fill out a pink check request form and give it
to Laura Frazier.
1. All Checks
a. Submit 2 copies on File Maker Pro check requisition forms.
b. A minimum of two (2) weeks is required to process checks.
c. Receipts are required on all checks, made out in a coaches’
name.
d. Receipts should be turned in within one week after the
event or season to bookkeeper.
e. Neglectful handing or misuse of public funds is against the
law. Check requests without receipts, one week after the close
of the sports season will be questioned. The head coach will
present to the athletic office one or more of the following:
1. Receipts totaling to the amount of the check.
2. A written response as to how the money was spent and
why receipts are not available.
3. Money to equal the unreceipted amount.
f. When we do this, we have documentation of the proper
handling of public money distributed through the athletic office to
coaches.
2. Specific checks
a. Entry Fees - Checks will be made out to the sponsoring
school or school district. Name and date of event must be on the
request. An invitation letter or other document stating the amount
of the fee is to be included with the check request.
b. Student Meals - Receipts must designate number and/or
dollar amount of coaches meals and number and/or dollar
amount of meals for athletes. Turn in receipts to bookkeeper
as soon as possible. A student meal signature form (Appendix N)
be
turned in for all student meals.
c. Coaches Travel - Receipts for registration, hotel, meals and/or
money returned should meet or exceed the amount requested.
An Expense report form must be completed (Appendix K)
38
will
d. Banquet – Sports combined for a banquet should request one
check for combined monies. The banquet form must accompany
the check request. Date of event must be on the request. A copy
of your meal receipt needs to be turned into athletic department
immediately after your banquet. (See Appendix I)
G. Administrative Procedures
1. Medical Supervision - It is our policy that an ambulance be at every home varsity
football game. Trainers will provide first aid coverage for all high school home contests
and will coordinate with personnel from other districts to assure coverage at away
games. Middle School football games will be covered by E.M.T.'s
2. Banquet - Schools will set the date for award banquets. The Central
Athletic
Office will be consulted to avoid any date conflicts. Any other
banquet, picnic, etc., tha
is not a budgeted item and school sponsored is
prohibited and would be in violation o
U.I.L. rules.
3. Aldine Independent School District Faculty and In-Service Meetings - To be
excused from these meetings a coach must obtain prior approval from his principal for
in-building meetings and permission from the program director of their teaching
assignment for district meetings.
4. Filming or Video Taping of Athletic Events - Any contest to be filmed for a
school must have the athletic director's approval and be a budgeted item.
a. Videotaping/Filming by Schools
(1) It is a violation to film or videotape a non-conference or
district athletic contest in which your school or team in not
competing unless prior consent of the two schools involved has
been obtained.
(2) A school does not have to obtain permission to film or tape a
non-conference or district contest in which it is competing.
However, the film or video may not be utilized until after the
contest has been completed.
(3) Films and videotapes become the property of the school
doing the filming unless by district rule or by consent of the
schools involved in the contest.
b. Videotaping/Filming by Individuals
Any individual taping or filming must have permission from the schools
involved in the contest and may not obstruct the view of other
spectators of the contest.
c. Commercial Uses
Use of the film or tapes for commercial purposes must be approved by
all schools involved in the contest.
5. Facility Maintenance - Each coach will be responsible for checking to see
that
all areas of his coaching responsibilities are clean and kept in proper
working
order. All maintenance requests should be channeled through the athletic director's office or
building assistant principal.
39
6. Officials - It is the responsibility of all school representatives to see that
officials are extended protection and courtesy by the players, school
personnel, and laymen. Any coach who receives an official reprimand from
an
official such as ejection from the game for unsportsmanlike conduct shall
submit
in
writing factual data stating cause and reason for their action to
the athletic
director the day after the incident.
7. Pass Gate Privileges for Athletes - Athletes whose sport is in season will have pass
gate privileges only at home games of their sport, by proper identification either by their
coach or by an athletic pass. On occasions when proper identification cannot be made,
the athlete is expected to pay to see the contest.
8. Recruiting by Colleges and Universities - No person in the athletic department
should, in any way, attempt to direct an Aldine ISD athlete to a particular college or
university. Upon request for help by the athlete's parents or by the athlete, the coach
may attempt to aid the player to enter the college or university of their choice, by using
all recruiting tools available to the coaching staff. Every head coach is required to use
the online Assistant
Coach Recruiting Program provided by the athletic department.
9. Tax Exemptions - These numbers are furnished by the business office and each
coach is responsible to see that they are used.
10. Telephone Calls - By careful planning and using some foresight, long distance
calls can be held to a minimum. Organize your information or questions prior to placing
the call and keep it concise and brief. All calls should be limited to (3) three minutes.
Each head coach of a sport should strive to anticipate routine matters, which could
easily be handled by mail, fax or e-mail.
H.
Participation in Different Sports and the Off-Season Programs
1. Realizing that the coach of each sport is primarily interested in
their sport and anxious to get all the participation they can, we
must practice the following policy: Every boy and girl is allowed to
try
out in any sport that they desire. A coach is not to influence
a player to
give up participation in one sport to participate in one
sport alone. That
choice is to be left up to the player alone. The
philosophy that one sport
compliments another is a sound one.
2. For the athletes who are not participating in other sports, a complete
off-season program shall be maintained throughout the school year.
3. Any athlete who quits a team or is dropped from the team for
disciplinary reasons will not be permitted to work out with another until
after the close of the season of the sport, which was left. This athlete
forfeit their award in the sport they left.
I.
Athletic Insurance and Injuries
40
will
1. An athlete who is sent to a physician or hospital by a trainer
will be given a Student Accident Claim Form (if the student has
student insurance).
a. trainer fills out Part I - School report
b. claimant or parent fills out Part II
2. The student insurance requires the parent to use their
hospitalization insurance policy to pay as much of the medical
and hospital bill as the policy covers.
3. All bills for athletic injuries will be billed to the parents by the
doctor, hospital, etc. It is the responsibility of the parent to
execute the necessary claim forms.
4. The student insurance will cover athletic injuries as stated in
the benefits section of the policy. The student insurance must be
purchased by the parents in order to be covered by this policy.
Insurance or Waiver:
a. The Aldine Independent School District is not liable for injury to
students and/or school personnel.
b. Each athletic participant in grade 7 - 12 must be adequately covered
by a family insurance policy or must purchase the accident insurance
available through the school. This is a University Interscholastic League
and Aldine School District rule.
c. If parents desire to have their personal insurance bear
responsibility, a Waiver must be signed and thus assume all
responsibility for medical expenses.
d. The student insurance will cover athletic injuries as stated in the
benefits section of the policy. The student insurance must be purchased
by the parents in order to be covered by this policy.
e. In all instances, the family insurance must be used along with the
student coverage to obtain the best possible coverage. The family
insurance is the primary carrier and the student or football insurance
carrier is secondary. In other words, your insurance must pay on the
bills before the football or student insurance will pay. This applies only
to students with family insurance in addition to football or student
accident insurance. If you have no other insurance, the student or
football insurance is the primary carrier.
f. It should be understood that the student insurance offered through the
school is not a 100% coverage for accidents. Parents should read the
limitation and benefits carefully. These are printed on the insurance
enrollment forms. Return the envelope with the premium, but keep the list
of benefits for future reference.
g. The student insurance is a $25,000.00 coverage policy. In the event
both the family coverage and the student coverage has paid all they will,
the Aldine School District has purchased excess Medical Accident
Insurance coverage. The contract provides medical indemnity benefits
after a $25,000.00 deductible has been satisfied for each accident.
5. Transporting Injured Athletes
41
In the event of sickness or injury to a student requiring transportation to a
medical facility away from the site of a school activity, that student, if not
accompanied by a family representative, will be accompanied by an adult school
district representative. The school district representative will remain with the
student until supervision is released to an adult family representative. The
school district teacher, sponsor, or coach directing the student’s activity at the
same time of the incident shall follow-up on the medical status of the student as
soon as possible and the findings shall be reported to the building Principal and
Athletic Director.
J. Athletic Equipment
1. General Statement
The head coach of each sport is responsible for all equipment used in their
sport. Definite efforts by the athletic director, in cooperation with the head
coaches, have been made and will continue to be made, to standardize the
equipment used in the system. New items and requests of the coach are
considered. Most athletic equipment is purchased on bids; it is the responsibility
of the athletic director to determine the specifications, brands, etc. for all
equipment needed. Before any equipment or supplies are purchased regardless
of the revenue source, approval of the Athletic Director is required. This includes
all practice, game, and items used by a team member at anytime he/she
represents the team.
2. Equipment Inventories
a. It is the responsibility of the head coach, with the cooperation of the athletic
director, to take a complete inventory in each sport at the end of the season.
The inventory sheet will show the equipment on hand before the start of the
season, quantity purchased for the year, the ending inventory of each item and
the coaches' request for purchase. The inventory is to be filed in the athletic
office with the coach retaining a copy. This information is used in determining
the amount of equipment to be purchased for the next year. An itemized list of
equipment in need of repair will be returned with the inventory.
b. Football Helmet Inventory Records are to be kept current. Record
forms will be furnished by the athletic office.
c. Weekly Football helmet check sheets should be kept on file in the
Trainers office.
3. Request for Equipment
a. The request for new equipment is made by the head coach in each sport.
District requisition forms are to be used. These forms must show all
information necessary to place the order; quantity, description, brand preferred,
color, logo art work and cost of each item. Uniform descriptions must be highly
detailed. One set (2 copies, original + 1) of requisition forms are to be turned in
for each vendor.
b. When equipment is needed, the coach will make the request on a requisition
to the athletic director. If approved, the athletic director will follow the purchasing
42
procedure as provided in the school district's policy in purchasing the requested
equipment. Equipment may be exchanged only with the approval of the athletic
director. It is the responsibility of the head coach to exercise good judgment in all
requests. No equipment may be purchased without approval of the Athletic
Director. All requests must be submitted to the Athletic Director's Office for
approval and processing. Expenditures are approved by Athletic Directors' based
on program needs. Coaches should remember that equipment requisitions are
requests for purchase, and not approval for purchase. We will not expand funds
just because they are allowed in the budget. Again, expenditures are approved
based on program needs.
c. Equipment to be repaired, must be submitted by list to the athletic
director for approval. He will determine the how, when, and where
these repairs are to be made.
d. Equipment will not be given away to anyone or destroyed without the
direct consent of the district athletic office.
e. It is the responsibility of all coaches to see that equipment is kept clean and
in good repair. Dressing rooms and storage rooms should be orderly and clean
at all times. At the close of each season all clothing, shoes, etc. should be
thoroughly cleaned and properly stored to insure that it will be in good condition
for the next season.
4. Purchasing
a. No equipment can be purchased except by purchase order. Any
equipment ordered or received by a coach without prior authorization by
the central athletic office will be the financial responsibility of the coach
placing the order.
b. Equipment ordered from the district budget will be given a
purchase order number by the central office. Invoices should be
returned to the office issuing the number.
c. All Athletic equipment is to be delivered to Central Receiving. Any
exceptions must have an athletic director’s approval.
K. Security of Athletes' Personal Property
1. When a personal item is taken from a student/athlete, the first question
that
is asked by the parents is usually "What was done to protect their
property?".
The
execution of a well-designed plan to provide security
for personal items will not only
curtail theft, but will also be a positive
public relations move both before and after a
loss.
2. Spend some time working with the coaches of all sports in your building
analyze and improve security for personal property of coaches and
athletes.
43
to
3. Listed below are some areas to consider. You will need to look at your
present facilities and put into operation a plan that suits the facility.
a. What steps are being taken now to secure personal property? Is the present
plan working? How could the present plan be improved?
b. Look at each dressing room. Who uses it and when? Who is responsible to
unlock, supervise dressing out, lock-up when exiting, unlock to get dressed,
supervise getting dressed, lock-up when all have gone?
c. How are personal valuables (wallets, watches, rings) secured?
d. Will your plan demonstrate a real concern for protecting the property
of your athletes?
L. Required Attendance and Duties of Coaches
1. All coaches should be available to attend contests in which teams
representing their school participate unless such contests occur during
the normal practice hours of an in-season sport that they are assigned
coach.
to
2. All coaches assigned to coach a sport must be in attendance at all
practice sessions in which their teams participate. A coach should
never leave his/her team practicing by themselves.
3. All coaches will be subject for assignment to work at track meets or any other
athletic events deemed necessary by the office of the athletic director. (This is
not "extra" - this is required.)
4. Coaches will attend training for the following: emergency action planning,
CPR, recognizing symptoms of catatstrophic injuries, including head and neck
injuries, concussions, asthma attacks, heat stroke, cardiac arrest and injuries
requiring use of an AED.
M. Scheduling Policies and Procedures
1. General - In construction of schedules, the primary aim is to arrange
schedules for each sport which will provide the most equitable competition
possible within the framework of respective sports budgets and consistent with
the objectives of the overall sports program and
applicable
U.I.L.
regulations.
2. Responsibility and Approval
It is the responsibility of the head coach, working with the athletic director to
prepare a tentative non-district schedule. Schedules will be submitted as far in
advance as possible. In cases of conflicts in scheduling, the final decision will
be made by the athletic director.
3. Factors to be considered in scheduling
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a. Balance between the number of home and away games. Assignment
of dates and sites of games in district complexes will be made by the
central athletic office.
b. Proper spacing between home and away games.
c. Travel - games or contests are to be within a 50 mile radius of the
school. Exceptions must be approved by the Athletic Director.
d. Class absences required for each contest are to be within
district policies.
e. Balance between outstanding, average and weak opponents.
f. Dates for play-offs.
g. Number of games, matches, or tournaments allowed by U.I.L.
Contests in all sports are limited to a maximum of one event
during the school week.
N. Teaching and Coaching - A Composite Contract
1. All coaches in the Aldine Independent School District will be employed under
a composite contract. This contract will include teaching assignments and
coaching assignments. If a coach resigns from their coaching duties it will be
automatic they resign from their teaching assignment. If a coach is not
recommended for re-employment as a teacher by their principal then it will
be understood they will not be re-employed as a coach. If the athletic
director dismisses a coach then he will not be recommended by the principal.
The principal and athletic director will work closely on these matters.
2. As a rule, only those Aldine ISD employees signed to a yearly fulltime contract onto which a supplement can be added are eligible to receive a
supplement for coaching. Instructional aides, para-professionals, and hourly
rate workers are not eligible to coach under this rule.
a. There are two exceptions:
1. Special Olympic coaches must be employees of the
district but not necessarily contracted.
2. Associate coaches must be full-time employee of the
district but not necessarily contracted.
3. All coaches are required by Aldine ISD to maintain current CPR,
First Aid, and AED Training Certification.
4. Adding a coach: There may be specific situations that require adding
a coaching position that is not listed on the assignment sheet.
Sophomore / Freshman Soccer – Girls
Sophomore / Freshman Softball
The following criteria will apply:
1. Incoming numbers must reflect the need for an additional team.
2. The team must exist for 2 years.
3. The team must have a complete schedule (10 games minimum).
4. The final decision will be made by the Athletic Director.
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5. All first year coaches and any coach who is not a full-time employee of the
school district to complete the NFHS Fundamentals of Coaching Course
prior to their participation as a coach for any UIL member school.
O. Transportation for Athletic Teams
1. School bus trips must be approved by the athletic office and the
transportation office. Buses will be scheduled at the beginning of each sport
season. Coaches not receiving confirmation of a bus at least one week prior to
the game should contact transportation. Special requests or requests for
changes in bus schedules must be made by contacting
the
athletic
director. All requests should be made by the 10th of the month proceeding the
contests. Requests are to be on district bus requisition forms. Four (4) copies
for each date a bus is needed should be turned into the athletic office. Separate
requests are needed for each bus for each date. Coaches will be paid for
driving a bus at the same rate as regular drivers.
2. A coach must travel to and from athletic contest on the bus with the
athletes.
3. Clean and gas up buses after each trip.
4. Due to the limited number of drivers for extra-curricular trips, it has
become necessary for coaches to provide drivers for their trips. All coaches will
Need to acquire a CDL.
To assure that we arrive to our competition on time, all sports will furnish their
own drivers.
5. At least two (2) coaches on each middle school campus will hold
current certification as bus drivers. All coaches will need a CDL.
6. Bus driver certification classes will be given by the Transportation
Department. Only certified drivers are to handle buses. Yearly physicals are
required for all drivers.
7. School Buses will be used for transporting athletes to all athletic
events. Coaches may not drive student-athletes in their own personal vehicles.
an exemption must be approved by an Athletic Director.
8. Any paperwork needed for payment as a bus driver must be turned
into the Transportation Department within seven (7) calendar days from
the date of the run.
Persons requesting payment after 7 days are to turn in the needed paperwork to the central athletic office along with a written explanation as why
it is late.
Transportation will return any late paperwork sent to them to the central
athletic office for approval.
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Request for
P. Awards and Lettering Procedures
1. Eligibility for Awards - Guidelines for awards are found in the Administrative
Policies Handbook and are given below. Check eligibility for awards on each
athlete before ordering. Limitation of awards: no member school of this league
(U.I.L.) shall be permitted to issue (and no pupil shall be permitted to receive)
awards for participation in interschool competition in excess of $70.00 (or
equivalent in value) during his high school enrollment in the same school;
except that additional symbolic awards not to exceed $10.00 each may be
presented for each additional interschool activity."
a. Varsity Awards
Award
Eligible
(A) Jacket
1. Freshman, Sophomore, Junior, Senior
2. The first time to letter in a sport.
3. ONLY ONE JACKET IN HIGH SCHOOL
CAREER, unless an individual attends more
than one high school.
(B) Letter
1. Eligible players who already have a jacket
2. May elect to receive a plaque instead
(C) Plaque 1. Freshman, Sophomore, Junior, Senior who
already has a jacket in any sport
b. Sub-Varsity Awards
Framed Certificates - designating sports and levels
(Middle School, Freshman, Sophomore – certificates)
(Junior Varsity – foil certificates)
2. Award Rule Recommendations - Major awards will be made in the
first year earned. In case of injury, or unusual circumstances while
participating during the season, the decision should be left to the
coaches in regard to the award. Any letterman, to be eligible for an
award, must complete the season in the sport involved.
a. Football – Students who play football must compete in 16 quarters in varsity
competition, and compete for the entire season to receive a letter jacket.
Must participate in 16 quarters to receive a varsity
award.
b. Track - Students competing in these sports must be on varsity level and place first,
second, or third in a major meet or place at district and compete for the entire season
to receive a letter jacket Must place first, second, or third in a major meet or place in a
district meet.
c. Volleyball, Soccer, Basketball, Baseball and Softball – Students
competing in these sports must be on varsity level. Students must
participate in 50% of all games, one half I district, and must play for the
47
entire season to receive a letter jacket. Must play in one-half of the season
games; one-half of which must be in district play.
d. Tennis - Must place first, second, or third in a major meet or place in a
district meet. Swimming – Place in top 6 in the district meet individually or
on a relay team. Must participate on the varsity level and place first, second,
third in a major meet or place in a district meet, and compete for the entire
season to receive a letter jacket.
e. Golf - (1) must play in one-half of the year's tournaments.
- (2) must play on the first team in a zone or district meet.
f. Cross Country - Must place in top 25% in district meet, or
must accumulate 2 1/2 points multiplied by the number of meets
on the schedule.
g. Trainers/Managers - must have worked in a trainer/manager
capacity for at least 2 years.
Note: In all sports, a student must complete the season in that sport before
being eligible for any award and be in good standing. The head coach will make
recommendation on awards for any student who has met the requirements
above or extenuating circumstances that may occur.
3. Coaches Awards - There will be no award for coaches, such as
jackets, blankets, letters, etc.
4. Ordering - Requisitions are to contain the following information for any jacket
or letter ordered: company name, pricing, names of athletes, any requests for
service bars on letters, sizes for jackets, and quantity of each item ordered.
5. Graduation Cords - A student who competes on a team for four years and be
in good standing is eligible to receive a graduation cord for athletics. This cord
represents four years of participation on one team. If a student participates on
two or more teams for four years, he/she will only receive one cord.
Q.
Booster Club Guidelines - The philosophy of the League mandates that the
superintendent is solely responsible for the entire League program. All
activities, events, and personnel are under their jurisdiction and direction.
Many communities have music, activity, or athletic booster clubs.
These associations offer valuable assistance to the local schools in areas of fund
raising, voluntary help, and substantial fan support at League contests.
* Sport head coaches with booster clubs are required to provide the club
leadership with the district booster club handbook.
Booster clubs, in order to operate within the League rules and within the
laws, should consider the following conditions:
1.
The superintendent or principal of the public schools has veto power
over the booster clubs. The superintendent or designated administrator
should be an ex-officio member of all booster organizations.
48
state
2.
Fund raising projects are subject to state law in the same way the PTA
and other school related organizations are subject. Non-profit status
through IRS might have to be obtained.
3.
In order to avoid violation of the Amateur Rule, money given to the
school cannot be earmarked for any particular request. Certainly, the
booster club can suggest or recommend how it would like the money
spent, but the club cannot require the superintendent to spend the
money in any certain way. The gift of cash or other valuable
consideration would be to the school to use at its discretion.
4.
Booster clubs have no authority to direct a coach, band director or
sponsor of League events in any of their duties. The schedule of
contests, the rules for participation, the method of earning letters, and all other
criteria dealing with the interschool programs are under the jurisdiction of the
local school administration.
5.
The booster club cannot give the coach or sponsor a "petty cash" fund
or miscellaneous fund to use at their discretion. This would allow
money to be spent without the approval of the local school board or the
superintendent as the policies of the school board would dictate.
6.
It would be contrary to League rules for a booster club or any outside
organization to give a coach, band director, or sponsor of any League
event more than $300 per year as any type of incentive or award. It
would
be counter to the Constitution and Contest Rules for any school
district
to
hire a coach based on the total number of games that they
might win.
The
salary for a sponsor, director, or coach must be set at
the beginning of
the year without any additional promise of pay for a
good season or winning
championships.
7.
When booster clubs are organized, it is a good policy to have more than
one person handling the funds and signing for checks.
8.
An auditing committee should be set up by the booster club to have a
annual audit or seasonal audit. Periodic financial statements should be
made to the general membership. These financial statements should
be to the point and cover all receipts and expenditures in an itemized
form.
9.
Careful minutes should be taken at each meeting. These minutes
should be kept on file at a place provided by or approved by the school
administration.
10.
Community-wide sales campaigns must be studied carefully to insure
that
the projects sponsored provide dollar value for items sold, and to insure that
most of the money raised stays at home; otherwise, outright donations are often
more rewarding than letting the major part of the money go to outside promoters
in fund raising schemes.
49
11.
All meetings of booster clubs should be public meetings. Sometimes a clique of
community members decides to have a project and meets in a small selective
group to plan or discuss that particular project. If this activity is in the initial
stages, it needs the input of all members. Even though all members cannot be
present or will not come they need the opportunity to do so.
12.
It is not the purpose of the school athletic program to serve as a training ground
for college athletics. We hope that some athletes will develop enough skills and
proficiencies to continue to play in college - and that some will receive financial
aid to do so. However, for the majority, this will not be the case. Booster clubs,
therefore, shall direct and concentrate their efforts toward the high school
program so that all athletes shall benefit from their support.
R. Fund Raising Policies
1.
Any fund raising activity must be approved and scheduled through the
building principal.
2.
Groups will work with the principal to assure that district policies are
followed.
3.
No athlete will solicit funds door to door or on the street.
4.
Funds intended for specific athletic needs must be approved by Director
of Athletics.
S. Dietary Supplements
School District Coaches are not to in any way encourage student-athletes to take
any dietary supplements. Student-athletes should be counseled on proper diet and
exercise as a means to promote better performance. Student-athletes that require
dietary supplements should do so only under the advice of a physician.
T. Game Requisitions
1. Game requisitions should be completely filled out before returning to Jonese.
a. Teams, date, site, and levels are to be written on game requisitions.
b. No more than one game worker is to be written on the line provided. Use more forms if
necessary.
c. Print all information clearly.
2. All game requisitions are to be hand carried (no inter-office mail) to the athletic office
within 7 days of the contest.
U. Regional THSCA Meeting
50
At the THSCA Regional Meeting held the first Saturday in February all-star basketball and
baseball players are selected. In order for our coaches to attend this meeting, the athletic
department stipulates that there will be no practices prior to noon on that Saturday.
III.
Policies Governing Participation in Sports
A.
Participation: The athletic program is well rounded offering sound and
interesting sports for all students. Participation in any or all sports is
voluntary on the part of a student. Each student will be allowed to
try
out in any sport desired (with an athletic physical on file), provided they comply
with all rules, both local and league. Students who are capable, mentally and
physically, will be encouraged to participate in more than one sport.
Each team member will be given the opportunity to participate, with the amount
of playing time to be determined by the coaches, based on skills, attitude,
desire, effort and the needs of the team. Athletes are assigned to one of the
squads operating in the
sport. They may be
moved from one squad to
another by the head coach. No student can participate on a freshman squad
who is not eligible for four (4) years competition under League Rules. They
must be assigned to a higher squad. Seniors (last year of eligibility) must be
assigned to the varsity squad.
B.
Physical Examination and Parent Consent: The University
Interscholastic League and the Aldine Independent School District
require that we have on file (each year) a medical examination
certificate signed by a physician, granting their permission for the
student to participate in any or all sports. (Appendix A-4) This includes practice
and competition. Blank forms for this purpose are furnished by the athletic
department.
Athletes enrolled in any athletic class or sport will have
completed paperwork into the athletic trainer by the end of the first three weeks
of school. This paperwork includes parent approval to participate, physical,
insurance or waiver, and acknowledgment of rules. Trainers and managers will
have all paperwork completed. The head
coach
of
each
sport
is
responsible to see that all required paperwork is returned to the athletic trainer
on time. The athletic trainer will activate the student-athlete in the Rank One
System. No student/athlete may participate or be issued equipment until
completed paperwork has been turned into the athletic trainer. Also, the trainer
must have on file a UIL Parent & Student Agreement Acknowledgement Form
for Anabolic Steroid Use and Random Steroid Testing for every student-athlete.
(Appendix A-5) All forms can also be found on web site www.aldine.k12.tx.us
C.
Academic Eligibility
1. A student in grade seven through twelve (7-12) may
participate in extracurricular activities on or off campus at
the beginning of the school year only if the student has
earned the cumulative number of credits in state approved
courses indicated in this subsection.
a. Beginning at the seventh grade year - have been
promoted from the sixth grade to the seventh grade.
51
b. Beginning at the eighth grade year - have been
promoted from the seventh grade to the eighth grade.
c. Beginning at the ninth grade year - have been
promoted from the eighth grade to the ninth grade.
d. Beginning at the 10th grade year - at least five credits
toward graduation.
e. Beginning at the 11th grade year - at least ten credits
toward graduation.
f. Beginning of the 12th grade year - at least fifteen credits toward
graduation.
* All credits must count toward state graduation requirements. Students
may earn no more than two units of credit in Physical Education toward
state graduation requirements.
2.
In order to be eligible to participate in an extracurricular activity
event for a grading period following the initial six weeks period of a
school year, a student must not have a recorded grade
average
lower than 70 on scale of 0 to 100 in any course for that preceding
grading period. A student who receives a grade below 70 is suspended
from participation in Extracurricular activities for three weeks, and for
three week intervals thereafter if all grades are not above 70. A
suspended student may practice or rehearse with other students for an
extracurricular activity but may not participate in competition or other
public performance.
3.
Grading procedures for extracurricular eligibility
a.
Use the cycle grade to determine eligibility. The cycle grade
(six weeks or nine weeks grade) will be used to determine
eligibility for extracurricular activities at the end of a grading
period. Semester or term grades are used in determining the
number of credits earned, not for determining eligibility for the
next grading period.
In the following example the student is eligible:
6 Wks Exam Semester
71
55
68
In the following example the student is ineligible:
6 Wks Exam Semester
68
88
72
52
b.
If a student, because of no fault of his own, cannot get in required
work by the end of the grading period, the teacher will give the
student an “I” (Incomplete) until the work is completed. The
student must arrange with his teacher to complete his work within
seven calendar days. The student is responsible to submit the
work within seven calendar days, and the teacher is responsible
to change the grade from “I” to a numeric grade using the District
Policy and following campus grade change procedures. If a
numeric passing grade is not updated within the seven day period
the student will remain ineligible through the next grading period.
b.
NG (no grade), denied credit for a course (usually due to the
90% attendance requirement) is not a cycle grade is posted
in the term or semester section of the grade record. The
student should receive a numerical grade for the cycle (term
or semester) which is used to determine eligibility.
D.
Residence Check
Coaches will work to assure that athletes are residents of their school
attendance zone. No credibility will be given to rumors or opinions as to
the place of residence of any particular student athlete. Coaches will make
home visits of all varsity squad members that have not been visited
previously (former year or another sport) before the season begins. A copy
of the visit records will be sent to the central athletic office.
E.
Student/Athlete and Parent Handbook
It is the responsibility of each sport head coach to provide an A.I.S.D. Student/Athlete
and Parent Handbook to all of his/her athletes. Athletes will be instructed to share the
handbook information with the parents.
F.
The U.I.L. "Professional Acknowledgment Form" (Appendix J) is to be filled
in
and notarized, at the beginning of a high school coach's employment
with the
district. It is to be returned to the central athletic office.
53
54
14
V.
ATHLETIC TRAINING PROGRAM
ALDINE INDEPENDENT SCHOOL DISTRICT
A.
Middle School Training Program
Each high school’s athletic trainers also oversees all Middle School athletic
training needs for selected middle schools. The middle school coaches
set aside an area of the coaches office as the training room.
An assistant coach at the middle school is assigned to assist the high
school trainer at the middle school. Supplies for the middle school athletic
training program are purchased along with the high school training room
supplies. It is the responsibility of the high school trainer to distribute these
supplies in a timely and conservative fashion.
Assignments:
Aldine Sr. – Stovall, Grantham
Eisenhower – Hoffman, Shotwell
MacArthur – Hambrick, Aldine Middle
Nimitz – Teague, Plummer
B.
Personnel
1. Director of Athletics
The Director of Athletics is responsible for the total functioning of all
athletic programs in AISD, including the athletic training program. All
athletics personnel are responsible to the Director of Athletics.
2. Director of Athletic Services
The Director of Athletic Services is in charge of all physical plants and
purchasing programs.
3. Campus Coordinators
Each Campus coordinator is responsible for all athletics on the respective
campus including the athletic training programs.
4. Central Facilities Athletic Trainer
A Licensed Athletic Trainer will be assigned to the Central Athletic Facilities.
This Athletic Trainer will coordinate all aspects of the Athletic Training Program.
Included in these duties will be scheduling of all athletic event coverage and the
Management of the First Aid Supply bid. The Central Facility Athletic Trainer
provides medical care for injured athletes, and is responsible to the Director of
Athletics and a Team Physician.
14
5. Campus Athletic Trainers
Each high school athletic trainer must be licensed by the Texas Department of
Health and hold a valid CPR and First Aid card. The high school athletic trainers
are responsible for the medical care for their athletes on his her campus, and are
responsible to the campus coordinator and team physician.
6. Team Physicians, Orthopedic Specialist, or Athletes Physician
1. Each high school has a team physician that is responsible for all injuries
occurring in the athletic department for his school. Also several orthopedic
specialist serve the Aldine ISD for orthopedic related problems. At times
the athlete chooses to see his own physician, at that time his physician
assumes all responsibilities of the team physician for that athlete.
C.
Responsibilities
The high school trainer has the following responsibilities:
1. Coordinate the efforts of the team physician, coach and athletic trainer
to the common goal of the medical care of the athlete.
2. Administer a program to provide emergency care, treatment, and
rehabilitation of injured junior and senior high athletes under the direction
and supervision of the team physician.
3. Established specific procedures to be carried out by a coach and/or
student athletic trainer for the prevention of injuries and in the event
emergency care of an athlete is needed.
4. See all the junior and senior high athletes with significant injuries. See all
the junior and senior high athletes requesting to see the athletic trainer or
team physician.
5. Refer all athletes with injuries which indicate a need to see a physician
to the team physicians.
6. Be responsible for communication with parents, physicians, and
coaches concerning injured athletes. Keep the injured athlete's
coach informed of the athlete's playing status.
7. Organization of the athletic physical to be held between April and
August. Proper communication with all athletes and coaches involved
is essential
8. Be responsible for the use of therapeutic modalities, under the team
physician's direction, in the treatment and rehabilitation of injuries.
15
9. Maintain records of all physicals, helmet inspection check sheet,
acknowledgment of rules form, insurance envelopes or insurance waiver
and emergency cards. Sport head coaches will be provided written
notification of athletes who have all paperwork complete and on file.
10. Maintain records on athletic injuries, referrals to physicians, and
treatments given.
11. Administer over the counter medicines under the direct supervision
of the team physician.
12. Be responsible for application of devices such as strapping,
bandaging, and braces designed to prevent or protect against injury.
13. Furnish the individual's insurance information to the physician
and/or hospital presenting a bill. Verify all medical bills for payment
and submit to the insurance carrier.
14. Conduct a program to be presented each year to all junior and
senior high coaches and student trainers to inform of procedures to
be followed.
15. Visit the middle school to observe and advise in any activity
that could prevent injuries to athletes.
16. Educate student trainers proper techniques of protective and
preventive taping.
17. Provide a student trainer program that will enable student trainers
to continue athletics training at a university or college.
18. Assist in the placement of graduating student trainers in university
or college athletic training programs.
19. Turn in projected bid lists to the Director of Athletic Services at
the end of football season.
20. Requisition athletic training supplies for all sports for the next school
year. This should be turned in to the Director of Athletic Services by January
of the current year.
21. If during the school year the trainer runs out of athletic training
supplies, contact the athletic director to purchase supplemental supplies. The
emergency purchase of athletic training supplies must be authorized by the
athletic director and requires the signature of the business manager.
22. Maintain training room in a clean and organized manner.
16
23. Meet with school and community groups to explain the athletic
training system in Aldine I.S.D.
24. Serve as a consultant to coaches on conditioning programs,
off-season programs, diet etc.
25. Serve as a consultant on athletic equipment
26. Be in attendance at all varsity football games and other home athletic
events in accordance with the assigned event coverage schedule. The
priority coverage guidelines are outlined below.
Priority Coverage for Athletic Events
At different times during the year there are athletic events that occur
simultaneously, at these times the athletic trainer will cover the sport with the
highest priority. High profile games and play-off games will override the
priority list in some instances. It is understood that it is an impossibility for the
athletic trainer to be in attendance at all athletic events, at those times it is
the responsibility of the coach to care for the injured athlete. All athletic
events held at any of the central athletic complexes will be covered by a
trainer.
FALL
1. Football
2. Volleyball
3. Cross-Country
4. Team Tennis
5. Golf
WINTER
SPRING
1. Soccer
2. Basketball
3. Swimming
1. Baseball
2. Softball
3. Track
4. Tennis
5. Golf
The team physician has the following responsibilities:
1. The team physician has complete control over any injuries occurring
in Aldine I.S.D. athletics. The athletic trainer will use his/her discretion as to
which injuries need to be referred to the team physician.
2. The team physician has complete control over all treatments,
rehabilitation, referrals to specialists, etc. The athlete can be referred
to any specialist the team physician prefers. The athletic trainers prefer
that most referrals go to the orthopedic specialist. The team orthopedic
specialist usually has more experience with athletic injuries, and the athletic
trainer has a better working relationship with them.
3. The team physician is the final authority to decide if an athlete can
participate, or when participation can begin following an injury.
17
4. The team physician must keep records of all the athletes seen, and the
diagnosis and treatment of that injury.
5. Establish a plan for the use of therapeutic modalities, standard training
room protocol for injured athletes and the administering of over the
counter medicines by the athletic trainer.
6. The team physician can help the athletic trainers stay abreast of
current trends in sport medicines and help them become more
knowledgeable in areas of first aid, treatments, prevention, and rehabilitation.
7. The team physician will give aid in administering physicals each year.
8. The team physician or appointed physician must attend all home
football games and any other athletic events that are possible.
9. The team physician needs to keep the athletic trainer, coach, and parents
informed as to how the injury is progressing. In most cases informing the
athletic trainer is sufficient. The athletic trainer will inform the parent and
coach.
The team orthopedic specialist has the following responsibilities:
1. The team orthopedic specialist will become completely responsible for
the athlete at the time the athlete is referred by the team physician.
2. The team orthopedic specialist will decide if an athlete can participate or
when participation can begin following an injury.
3. The team orthopedic specialist must keep records of all athletes seen,
and the diagnosis of that injury.
4. Establish a plan for the use of therapeutic modalities standard training
room protocol for the injured athlete and the administering of over the
counter medicines by the athletic trainer.
5. The team orthopedic specialist can help the athletic trainer stay abreast
of current trends in sports medicine and help him become more
knowledgeable in areas of first aid, treatment, and rehabilitation.
6. The team orthopedic specialist will give aid in administering physicals
each year.
7. The team orthopedic specialist will attend as many home varsity games
as his schedule will allow.
8. The team orthopedic specialist needs to keep the athletic trainer, coach
and parents informed as to how the injury is progressing. In most cases
18
informing the athletic trainer is sufficient. The athletic trainer will inform the
coach and parents.
D.
Insurance Coverage
The Aldine Independent School District is not liable for injury to the
students or school personnel. Each athletic participant in grades 7 - 12
must be adequately covered by family insurance policy or must purchase
the accident insurance available through the school. If the parents desire
to have their personal insurance bear full responsibility they must sign a
waiver and thus assume full responsibility for all medical expenses.
E.
Forms
1. Football Helmet Inspection Check List
This form is to be used by the football coaches to verify that
helmet is in proper repair.
2. Acknowledgment of Rules
This form must be read and signed by the athlete, and the athlete's
parents. This form must be turned in before the athlete is issued any
equipment or works out.
3. U.I.L. Physical
This form must be filled out by the athlete's parent, then signed by the
parent and athlete, then taken to the team physician for the athletes
pre-participation physical. This form must be turned in before the athlete is
issued any equipment or works out.
4. Insurance Envelope or Insurance Waiver
Each student athlete must purchase the school insurance with the insurance
envelope or have his parents sign the insurance waiver and have it
notarized.
5. Injury Status Sheet
This form is to be completed by the athletic trainer at the end of each day. Its
purpose is to show the playing status of each injured player and show their status
for the upcoming game.
6. Daily Treatment Record
This form is a record of all treatments that were given to athletes for the day.
19
7.
Squad List
Squad Lists are to be maintained on the Rank One System. Athletic Trainers at
the High Schools and Head Coaches at Middle Schools are responsible for
clearing the student-athletes in the Rank One System once all required
documents have been received. Once the student-athletes have been activated,
it is the sport head coach’s responsibility to build his/her squad list on the Rank
One System and maintain it accurately.
8. UIL Parent/Student Steroid Agreement and Acknowledgement
This form is required to be on file before participation begins. It outlines the
dangers involved with steroid use, and is an acknowledgement by both student
and parent that they agree to participate in the UIL Random Steroid Testing
Program.
F.
Procedures
General Procedure For Management of The Injured Athlete
1. Every student desiring to participate in the programs of the Athletic
Department of the Aldine Independent School District must present a completed
UIL physical, acknowledgment of rules, steroid testing acknowledgment,
emergency card, insurance envelope or insurance waiver before he can be
issued equipment or participate in any athletic period, practice, scrimmage or
game. At the senior high schools, only the Athletic Trainer can approve an
athlete for participation. This is done by activating the student-athlete in the
Rank One System. At the middle schools, the Sport’s head coach is responsible
for approving all athletes for participation. Only student-atheltes that have been
cleared for participation will be activated in the Rank One System. F a student is
not activated, they are not eligible to be placed on a roster or be issued
equipment.
2. These forms should be kept in the athlete's file in the athletic trainers
office.
3. When the athlete is injured in the absence of the athletic trainer the
athlete's coach or student athletic trainer (if the coach feels the injury is
minor) is responsible to:
a. Render first aid
b. Call the athletic trainer
c. Send the athlete to the high school training room with his parent
or accompany him yourself. A female parent or coach should
20
accompany each female athlete.
d. In cases of extreme emergency send the athlete directly to the
hospital emergency room by way of ambulance, and contact the
athletic trainer as soon as possible.
e. In the event of sickness or injury to a student requiring
transportation to a medical facility away from school or away from
the site of a school activity, that student, if not accompanied by a
family representative, will be accompanied by an adult school
district representative. The school district representative will
remain with the student until supervision is released to an adult
family representative. The school district teacher, sponsor, or
coach directing the student's activity at the same time of the
incident shall follow-up on the medical status of the student as
soon as possible and the findings shall be reported to the building
principal.
4. When an athlete is injured in the presence of the athletic trainer he/she
will direct the first aid procedures at his discretion.
5. When the athlete is referred to the high school training room an entry is
made in the daily treatment report. This record is for future reference.
6. Referral is made to the team physician for diagnosis and treatment
unless the injury is apparently "minor".
7. If the athlete has purchased the school accident insurance a completed
insurance claim form is sent with the athlete to the team physician. This form
contains information on the injury as well as insurance information.
8. The team physician will then discuss the injury with the athletic trainer
when a treatment and rehabilitation program will be outlined for this
particular injury. A projected date that the athlete may return to activity is
also established.
G. Transporting Injured Athletes:
In the event of sickness or injury to a student requiring transportation to a
medical facility away from school or away from the site of a school activity,
that student, if not accompanied by a family representative, will be
accompanied by an adult school district representative. The school district
representative will remain with the student until supervision is released to an
adult family representative. The school district teacher, sponsor, or coach
directing the student’s activity at the same time of the incident shall follow-up
21
on the medical status of the student as soon as possible and the findings
shall be reported to the building principal and the Athletic Director.
H.
Ozone Plan Levels and Protocols:
Green – Measured values range from 0 to 79 ppb. Ozone levels in this range are
considered healthy. No Restrictions for outdoor participation.
Yellow – Measured values range from 80 to 124 ppb. Ozone levels in this range are
considered moderate. No Restriction for outdoor participation.
Orange – Measured values range from 125 to 164 ppb. Ozone levels in this range are
considered unhealthy for sensitive groups. Students-Athletes with Respiratory Problems
are to be monitored closely and given plenty of opportunity to rest as needed during
outdoor activity.
Red – Measured values range from 165 to 204 ppb. Ozone levels in this range are
considered unhealthy. Student-Athletes with Respiratory Problems may not participate.
All others are to be monitored closely and given plenty of opportunity to rest as needed
during outdoor activity.
Purple – Measured values range 205 ppb and higher. Ozone levels in this range are
considered very unhealthy. All outdoor activities will be suspended.
I.
Lighting Safety:
Lighting may be the most frequently encountered severe storm hazard endangering
physically active people each year. Millions of lightning flashes strike the ground
annually in the United States, causing nearly 100 deaths and 400 injuries. Three
quarters of all lighting casualties occur between May and September, and nearly four
fifths occur between 10:00 AM and 7:00 PM, which coincides with the hours for most
athletic events.
Recommendations for Lightning Safety
1.
Establish a chain of command that identifies who is to make the call to remove
individuals from the field.
2.
Name a designated weather watcher (A person who actively looks for the signs of
threatening weather and notifies the chain of command if severe weather becomes
dangerous).
3.
Have a means of monitoring local weather forecast and warnings.
4.
Designate a safe shelter for each venue. See example below.
5.
use the Flash-to-Bang count to determine when to go to safety. By the time the
flash-to-bang count approaches thirty seconds all individuals should be already
inside a safe structure. See method of determining Flash-to-Bang count below.
6.
Once activities have been suspended, wait at least thirty minutes following the last
sound of thunder or lightning flash prior to resuming an activity or returning
outdoors.
22
7.
8.
9.
10.
Avoid being the highest point in an open field, in contact with, or proximity to the
highest point, as well as being on the open water. Do not take shelter under or
near trees, flagpoles, or light poles.
Assume that lightning safe position (crouched on the ground weight on the balls of
the feet, feet together, head lowered, and ears covered) for individuals who feel
their hair stand on end, skin tingle, or hear “crackling” noises. Do not lie flat on the
ground.
Observe the following basic first aid procedures in managing victims of a lightning
strike:
• Activate local EMS
• Lightning victims do not “carry a charge” and are safe to touch.
• If necessary, move the victim with care to a safer location.
• Evaluate airway, breathing, and circulation, and begins CPR if necessary.
• Evaluate and treat for hypothermia, shock, fractures, and/or burns.
All individuals have the right to leave an athletic site in order to seek a
safe structure if the person feels in danger of impending lightning activity,
without fear of repercussions or penalty from anyone.
Definitions
Safe Shelter:
1.
A safe location is any substantial, frequently inhabited building. The
building should have four solid walls (not a dug out), electrical and
telephone wiring, as well as plumbing all of which aid in grounding a
structure.
2.
The secondary choice for a safer location from the lightning hazard is a
fully enclosed vehicle with a metal roof and the windows completely
closed. It is important to not touch any part of the metal framework of the
vehicle while inside it during ongoing thunderstorms.
3.
It is not safe to shower, bathe, or talk on landline phones while inside of a
safe shelter during thunderstorms (cell phones are ok).
Flash-to-Bang:
To use flash-to-bang method, begin counting when sighting a lightning flash.
Counting is stopped when the associated bang (thunder) is heard. Divide this
count by five to determine the distance to the lightning flash (in miles). For
example, a flash-to-bang count of thirty seconds equates to a distance of six
miles. Lightning has struck from as far away as 10 miles from the storm center.
Postpone or suspend activity if a thunderstorm appears imminent before of
during an activity or contest (irrespective of whether lightning is seen or thunder
heard) until the hazard has passed. Signs of imminent thunderstorm activity are
darkening clouds, high winds, and thunder or lightning activity.
J.
Heat Policies
23
1. All AISD coaches are required to be certified in CPR/First Aid/Automated
External Defibrilators. Our Athletic Trainers are certified instructors for the
American Red Cross, and annually certify our coaching staffs in SPORT
SAFETY according to the American Red Cross guidelines. This training
includes a module that deal with heat related illnesses and their
signs/symptoms.
2. Water is available at all times during all practices. Players are free to pick up
water and return to their work group.
3. At the end of one hour of practice, a group or team water break will be
scheduled. The break will last 20-30 minutes. During that time, the team will
be removed to a shaded area or indoors. Players will be allowed water,
Gatorade, electrolyte tablets, ice, and cold wet towels to help cool down.
Equipment such as helmets and shoulders pads should be removed. Coaches
and Athletic Trainers are to stay with the players during this break and
observe them for signs and symptoms of heat illnesses.
4. Each campus has the necessary supplies available to provide for these
policies. Each has adequate water coolers, cups, and water bottles.
5. Cross country workouts will be restricted to courses that allow for better
supervision.
K.
HIPAA Policy and Position Statement:
The medical information privacy sections of the Health Insurance Portability and
Accountability Act (HIPAA) do not apply to the medical information or medical
histories kept by the Aldine Independent School District (AISD) regarding its
student-athletes.
Every effort will be made to maintain strict confidentiality of these medical
records. However, an open line of communication must be maintained between
all AISD employees determined to have legitimate educational interests and the
student-athlete’s parent/guardians. This is done in order to protect and provide
for the well being and safety of the student-athlete.
Therefore, it is the position of the Aldine I.S.D. Athletic Department that under the
Family Educational Rights and Privacy Act (FERPA). Any and all medical records
kept by the AISD Athletic Department will be regarded as educational information
about the student-athlete, and may be shared with fellow AISD faculty, staff, and
administration, including team affiliated physicians. The disclosure must be
made to a person who is reasonably able to prevent or lessen a serious and
imminent threat to the health and safety of the student-athlete.
The Aldine Independent School District, its faculty, staff and Board of Trustees
will be held harmless as a result of breech of perceived breech of HIPAA Medical
Information Privacy Codes, and will additionally maintain its governmental right to
sovereign immunity under the law as a state entity.
Effective April 14, 2003.
24
L.
Steroid Policy:
In order to raise awareness of the ill effects of steroids, we have enclosed a fact
sheet to post or distribute to students and parents. The facts enclosed speak for
themselves, and students need to know that these drugs are not a quick answer
for better performance. Moreover, any gains made as a result of steroid use
quickly disappear when use is stopped, while damage done to organs, joints and
the rest of the body may be permanent. Millions of athletes have focused on
proper diet, exercise and rest and have excelled without their use.
25

(281) 985-6100 Fax (281) - Aldine Independent School

Transcription

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