FCMC Clerk 2015 State of the Office Address

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FCMC Clerk 2015 State of the Office Address
• Mission Statement
• Vision Statement
• Strategic Goal
Proposed Budget
3% Vacancy Credit
Approved Budget
Actual
Expenditures
Returned to the City's General
Fund
Expended 99.42% of the Budget
$
$
$
11,913,499
328,555
11,584,944
$
11,517,462
$
67,482
2015 Budgeted Strength: 161 full-time employees
Current Strength: 155 full-time employees
Municipal Court Clerk’s Office 2015 General Fund
Personnel Services
Materials and Supplies
Services for Operations and Maintenance
$10,601,920
127,301
788,241
Total
$11,517,462
Municipal Court Clerk’s Office 2015 Special Revenue Fund
Personnel Services
Materials and Supplies
Services for Operations and Maintenance
Debt Principal Payments
Interest on City Debt
Transfer Out-Operating
$
352,216
45,958
727,212
260,000
14,975
14,975
Total
$ 1,415,336
46
45 M
44
42.8 M
42
40
39.8 M
$39 M
2014
2015
38
36
34
2012
2013
500000
450000
400000
350000
300000
250000
200000
150000
100000
50000
0
Cases
Revenue
2011
176726
440000
2012
197071
450000
2013
188058
430000
$100,000 = 10,000,000
2014
190765
400000
2015
179559
390000
Civil
2%
22%
3%
73%
Criminal
Environmental
Traffic
Rent, Trust, Mayors Court Transfers
• Collected $955,282.89 – (decrease of 3.5% from 2014)
• Continued generating past due notices in-house for payable
tickets
• Generate notices when a partial payment is received on a
payable ticket
• Bond money forfeited by the Court for 2015 - $51,046.00
(increase of 15%)
• Bond Forfeiture Judgments paid for 2015 - $20,345.65
• Continued Communication
• Cases to City Attorney’s Office
• Imaged Mail Logs
• Modified insurance letters - BMV
• Cross-trained staff
• Assisted with the end-of-the year file control
• Human Trafficking Expungements
• Citizen Filings
• New Restitution Entry
• Updated Retention Schedule
• New direct report process
• Answered an average of 17,615 calls in the phone
center per month
• Took in over 4,000 fingerprints by the month of
December
• Institute for Court Management Fellows Program Graduates
• “Assessing Electronic Filing Viability For the Franklin
County Municipal Court” – Obie Lucas
• “What if ? Issues in Assuming Mayor’s Court Jurisdiction”
– Matt Pendy
• FCSO Citizen’s Academy Graduates
• Laura Ricker
• Kellie Kunkler
• Mallory Nicodemus
• Courtney Corrova
• Mark Hanson:
• Renewed “OnBase Certified Workflow Administrator”
certification
• Received “Red Hat Certified System Administrator”
certification
• Hani Ammar:
• Completed Web Design training
• Aaron Hopkins
• Received certification as an Interaction Center Certified
Engineer
( 4)
FCMC Mandatory Leadership Training Classes
( 6) FCMC Deputy Clerk Mandatory Training Classes
(17) FCMC Deputy Clerks/Professional Development Classes
( 6) Communication/Personal Development Classes
( 4) Lunch & learn
• Scanning all sentencing/judgment entries
• New process for imaging continuance entries
• Attended various in-office training opportunities
• Began assisting the imaging department in breaking
down files
• Conducted a class entitled “Are You Really Listening?”
• New BMV Desk
• Transitioned two supervisors
• Explored the possibility of using a commercial
carrier for certified mail services
• Completed the bidding and review process for an
e-certified mail vendor
• Comprehensive training manual for Civil, including a
BMV training binder
• Continued logistical planning with OIS for the
transition to e-filing
• New “notice of court order” procedure
• Tracking costs
• Restitution Payment Program
• Three-deep accomplished in Rent, Trusteeship, Bail,
E-Pay, and the new Restitution Program
• Updated website for Rent Escrow and Trusteeship
Programs
• Bond Depositor Information Sheet translated to Spanish
• New Civil Restitution procedure
• New partial payment process
• Colleague Award Program (CAP Award)
 Directed and collaborated with Accounting/Finance for annual
audit process conducted by Plante Moran, 5th year zero infractions
 Assisted Criminal/Traffic with end-of-year case file control.
 Audited 21,000 Civil cases
 Monitored (5) five bank accounts for fraudulent bank activity
 E-filing for Civil deferred-fee cases

PCI Compliance

Renamed division to Audit and Internal Controls.

Audited 19,000 in the Criminal/Traffic cases

Re-engineered Civil Division processes and procedures

Accounting/Finance Division Audits
• E-filing project
• CourtView upgrade
• Server Refresh project
• Initiated Jury Plus web solution and web gen solution
• Neopost software upgrades
• Added new CourtView link for probation officers
• Upgraded City and County applications
• Prepared FCMC ‘swing-space’ (Renovation)
• Published arraignment docket website
• Expanded online services to include images
• Implemented an Extranet server
• 5100 Help Desk tickets completed
• Held Mayor’s Court Workgroup Meeting to Create Uniform
Transfer Process
• Secured Capital Improvement Funding for Technology Needs
– City of Columbus
• Continued professional development support for leadership
through the Ohio Supreme Court
• Prepared and submitted $1,081,419 in ordinances
• Processed over 176 Contracts
• Materials and Supplies: Scanners, Office
Supplies and File Folders
• Services: Banking, Case Management Services
(CourtView), Support Contracts
Financial Planning:
3-Year Financial Plan
Target Budget Adjustments
Budgets
2015 Budget:
General Fund Budget
Special Revenue Fund Budget
Collection Fund Budget
Franklin County Fund Budget
Capital Improvement Fund Budget
Special Income Tax Fund Budget
Total
Quarterly Reviews
General Fund Revenue Estimates
Proformas
$
$
$
$
$
$
$
$
14,226,105
11,584,944
1,661,932
255,000
124,229
500,000
100,000
14,226,105
• 3% Cost of Living increase for all employees
• 1% of current salary contributed to OPERS
• Health Insurance Premium increase
• City’s Health Insurance added a Catamaran as its
new Prescription Provider
•Equal Opportunity Employer
• Following guidelines set by Mayor Coleman
• Twenty-Six (26) New Hires
• Twenty-Seven (27) Departures
• Amendments to Deputy Clerk’s Handbook
•
Central Ohio Crime Stoppers
•
Provided Off-Site Assistance to Law Enforcement
•
FCSO - Country Fest & Rolling Stones Concert
• Prostitution Bust
• OSU Home Games
•
2015 Central Ohio Homeless Veteran’s Stand Down
Program
• Bringing the Courthouse to the Community
Marion Franklin Community Recreation Center
• Franklin County Environmental Court 3rd Open House
•
2015 Franklin County Justice Exposition and Health/
Wellness Fair
• Clerk’s Office sponsored Blood Drive - 39 donors
• 3.75% Cost of Living increase for all employees
• 1% of current salary contributed to OPERS
• Health Insurance Premium increase
The Franklin County Municipal Court Clerk’s Office will
continue to create and implement innovative initiatives
that will provide operational efficiencies while saving
valuable taxpayer dollars.

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