Tarifs Paris 2010 Final ANGL.indd

GENERAL PROVISIONS - AUTONOMIC PARIS 2010
YOUR PROMOTION AND COMMUNICATION TOOLS
Features to be approved. Ask them to Ades Organisation.
1 Your web advertising - Limited offer - Only for 10 Exhibitors  1 banner 468 x 60 pixels (Exhibitors section)
 + 1 banner 144 x 50 pixels (on every page
of Autonomic Paris website random scrolling with other banners)
 + 1 advertising page (just click on both banners)
o
To
ls included
o
To
ls included
o
To
ls included
VISIBILITY
PROMOTION
ADVERTISING
in th pack
e
in th pack
e
in th pack
e
500 € TF

2 Your advertising page in the official catalogue of the fair
The official catalogue of Autonomic
Paris 2010 trade fair includes at least
150 pages. It lists the Exhibitors per
business segment and disability,
present
activities,
symposium,
conferences taking place during the
exhibition.
o
To
Insertion of your logo in the section presenting your company.
ls included
o
To
ls included
VISIBILITY
PROMOTION
in th pack
e
in th pack
e
in th pack
e





3 Your logo in the official catalogue
o
To
ADVERTISING
Official Catalogue
Impression : 10,000 copies
ls included
1 page
1/2 page
Outside back cover
Inside front cover
Inside back cover
o
To
ls included
o
To
ls included





o
To
1,260
720
3,473
2,635
2,112
ls included
VISIBILITY
PROMOTION
ADVERTISING
in th pack
e
in th pack
e
in th pack
e
€ TF
€ TF
€ TF
€ TF
€ TF
450 € TF

4 Your logo on visiting plan - Limited offer - Only for 10 Exhibitors Insertion of your logo marked with arrows up to your stand on :
 pocket plans for visitors
 plans – posted on large - sized boards in the exhibition hall
o
To
ls included
o
To
ls included
VISIBILITY
ADVERTISING
in th pack
e
in th pack
e

2,500 € TF

12,000 € TF
5 Your logo on invitations and exhibition posters - Limited offer - Only for 5 ExhibitorsInsertion of your logo with some arrows up to your stand :
 posters (400 x 600 mm size) : 30,000 copies
 invitations (100 x 210 mm size) : 300,000 copies
o
To
ls included
VISIBILITY
in th pack
e
6 Being a sponsor within Autonomic 2010 Newsletter - Limited offer - Only for 5 Exhibitors Insertion of your banner (468 x 60 pixels) with a link to your
website in Autonomic 2010 Newsletter.
At least : 12,000 emails
include
ols
d
To

VISIBILITY
1,200 € TF
in th pack
e
7 Your promotional document in the visitors mailing for the trade fair - Limited offer - Only for 3 Exhibitors -
Insertion of your advertising folded in the mailing sent to
visitors. Targeted mailing of about 40,000 national contacts
(institutions, professional organizations, former visitors of
Autonomic trade fairs in 2008 – 2009).
o
To
ls included

PROMOTION
6,800 € TF
in th pack
e
8 Insertion of your advertising in the official bag - Limited offer - Only for 5 ExhibitorsInsertion of a promotional document in the official bag.

2,800 € TF
9 Your logo on our thematic documents - Limited offer - Only for 5 Exhibitors -
For a more convenient visit 6 thematic documents
will be given to visitors with the visiting plan :
 “La Maison de l’Autonomie” (Autonomy’s House)
 Job area
 Cars – TIRM4 - Driving aids
 Conferences, Leisure activities, Sport,
Cultural and Sporting activities
Impression : 2,000 copies / document
800 € TF

website.
(In 2008 more than 6,000 preregistered visitors
on Internet).

1,000 € TF
11 Your advertisement on the official bag of the exhibition - Limited offer - Only for 2 Exhibitors Insertion of your advertisement on one side of the official bag given to visitors at the
entrance of the trade fair : 20,000 specimen.
4
TIRM : Transportation of Individuals with Reduced Mobility
Subtotal Tax free 3
Carry the amount over to page 3
1.2 - Title of the event
« Autonomic Paris 2010, Salon du Handicap et de
l’Autonomie »
1.3 - Promoters
Autonomic promoter is Ades Organisation.
1.4 - Organizer
The company, which has been given a mandate
by the Promoter to organize Autonomic Paris 2010
trade fair is the private company “Autonomie
Développement Services (ADES)” hereinafter called
“the Organizer”.
1.5 - Place, Date and Display times
Paris Expo - Porte de Versailles - Hall 4
Assembling : 6-8 June 2010
Opening : June 9th 2010 from 9.30 am to 6.30 pm,
June 10th 2010 from 9.30 am to 7.30 pm, June 11th
2010 from 9.30 am to 5.30 pm.
ARTICLE 2 - REGISTRATION – ADMISSION
– GUARANTEE
2.1 - With the exclusion of any other, the participation request to the trade fair is to be done through
the official registration agreement made by the
organizer and sent to the Exhibitor.
The application for admission entirely completed
and duly signed along with the planned payment is
to be sent back to Ades Organisation.
Each application for admission is considered by the
organizer, who is the only one competent to give a
ruling and confirm the registration by an admission
notice. There is no statutory law to admission.
The display contract concluded between the organizer and the Exhibitor will come into effect with
the admission notice.
The application for admission given on approval
will not be taken into consideration. Requests as
regards location, which will be as far as possible
taken into account, won’t be acknowledged as
conditions precedent to membership.
No exclusive right as regards equipment, product
or service displayed on the Trade fair shall be
granted to Exhibitors.
Exhibitors, who haven’t fulfilled their financial
liabilities towards the organizer or who haven’t
observed the condition precedent to membership,
technical directives or the trade fair regulation,
could see their participation to the exhibition
cancelled.
2.2 - The Exhibitor must inform the organizer of
any information or event occurred or revealed
since his registration, which might justify another
review of his registration.
The organizer has the right to ask at any time
any additional information regarding the above
mentioned and if need be to overturn an admission
approval given on false, incorrect information or
which became inaccurate.
The down payment paid remains acquired by the
organizer, who has the right to carry on the total
amount of the payment.
2.3 - The right resulting from registration is
personal and non-transferable. The registration
agreement does not give any admission right for
any later event.
10 E-mailing preregistered visitors - Limited offer - Only for 5 Exhibitors -
Invite in preview preregistered visitors to
come to your stand by an emailing process :
banner + advertising page + link to your
ARTICLE 1 - GENERAL PROVISIONS
1.1 - Preamble
Autonomic Paris trade fair is opened to french
and foreign organizations presenting technologies,
equipments or services promoting autonomy of
disabled or elderly people and whose production
range complies with the classification of items for
the trade fair.
The present regulation applies to all the Exhibitors,
their principals and their service providers.
By signing the registration agreement, Exhibitors
agree to every prescriptions.
The organizer on his own chooses the place, length,
opening and closing times of the event, the stand,
entrance rates, and also the closing date for registration. He determines on his own the class of
persons or companies admitted to exhibit and/or
visit the trade fair as well as the service or product
list displayed.
The organizer reserves the right – without participants being entitled to claim for compensation - to
decide at any time the shift, extension, postponement or anticipated closing of the exhibition
partially or completely without challenging the
registration agreement validity.

12,500 € TF
=................€
2.4 - Except exemption given by the organizer on
express request from them, groups can’t exhibit on
collective stand only if each company belonging to
the group has been individually accepted and has
committed to pay registration and insurance fees.
2.5 - By signing this application for admission
Exhibitors and advertisers from Autonomic Paris
2010 trade fair commit to abide by the current
regulation. In addition they commit to read and
fully abide by :
- the clauses of the “Règlement Général des Salons
de la Fédération Française des Salons Spécialisés2”
- prescriptions published by the “Parc des
Expositions“ notably as regards safety.
ARTICLE 3 - REGISTRATION AND PARTICIPATION
FEES
3.1 - The registration agreement shall contain –at
the risk of immediate denial- the down payment.
The nonpayment of one instalment to any due date
prevails forfeiture of right to display. The down
payment paid remains irrevocably acquired by the
organizer, who can use the stand to his liking.
However the organizer has the right to ask for the
due payment – in spite of the nonparticipation - for
any reason of the registered Exhibitor.
In case an Exhibitor – for any reason - would not
have taken up its stand on June 8th 2010 at 6 pm
he is considered as person resigning. Without
prejudice to any other measure undertaken and
at the Exhibitor’s own risk the organizer can use
the defaulted Exhibitor’s space without this former
shall claim any refund nor compensation even if
the stand is allocated to another Exhibitor.
3.2 - Stand rental rates
Tax free stand rental rates at Autonomic Paris 2010
are :
Registration fee 352 €
Bare stand area 269 €
FITTED STANDS :
Basic stand 48.25 € /sqm
Standard pack 112.75 €/sqm
Etoile pack stand 162.75 €/sqm
Azur pack stand 149.75 €/sqm
Corner 216 €
A minimum stand area is 9 sqms except stands for
associations, culture, leisure, holidays and international pavillons.
Equipped stands are compulsory for stands inferior
to 36 sqms.
Each sqm encroached upon will be taken into
account in full. The stand rate doesn’t include the
supply of partitioning walls between stands. The
Exhibitor is responsible for delimiting his stand. He
shall fit his stand with a clean partition wall similar
to the adjoining stands.
However bare stand rate doesn’t include floor covering nor connections (water, electricity, phone,
compressed air, …).
Rates for services are tax free and will be increased
according to the current VAT at the time of the
event.
Foreign Exhibitors who would like to get back the
VAT shall contact :
Service de Remboursement de la TVA aux entreprises étrangères (SR TVA) – 10, rue du centre – TSA 60
015 NOISY LE GRAND CEDEX
Tel : + 33 (0)1 57 33 84 00
Email : sr-tva.dresg@dgi.finances.gouv.fr
3.3 - Terms of payment
Payment of services can be done by check or by
bank transfer at the due dates stated below.
Claims about invoices must be done in writing
as soon as you receive them. No claim shall be
accepted later.
Receipt by the organizer of the application for
admission firmly commit the latter.
3.4 - Schedule of payments
All invoices related to services issued by the organizer are due and payable according to the planned
schedule:
- Admission fees : 20 % of the total amount inclusive of tax of orders along with the application for
admission,
- 40 % of the total amount inclusive of tax on
February 15th 2010
- 40 % of the total amount inclusive of tax on April
15th 2010
Payments mentioning the invoice number or the
title of the event Autonomic Paris 2010 are to be
made on behalf of “Société Ades Organisation” on
the following bank account :
BPVF
VELIZY
ENTREPR
:
18707
00023
0982197667869
3.5 - The exchange of unoccupied areas by the
organizer to harmonize the event doesn’t release
the Exhibitor of his financial liabilities.
In case a co-Exhibitor doesn’t take part to the
event all registration fees of the co-Exhibitor shall
be due by the permanent Exhibitor.
If a tax adjustment is carried out or a compulsory
liquidation has been asked for by the Exhibitor, the
organizer will be entitled to cancel the contract
without notice. The Exhibitor shall without notice
notify the organizer about the tax adjustment or
the compulsory liquidation.
3.6 - Terms of cancellation by the Exhibitor
Any cancellation request must be sent to the
organizer’s offices - ADES company - by registered
letter with acknowledgement of receipt. Requests
sent less than 60 days before the event will not be
reimbursed.
ARTICLE 4 - EXHIBIT SPACE ALLOCATION
The organizer draws up the plan of the event and
divides exhibit spaces.
The organizer has the right to modify - anytime he
considers it useful - for the event’s interest : the
floor area, the layout and the exhibit spaces area.
If for some obliged constraints the organizer has
the right – stating reasons - to allocate the Exhibitor
contrary to stipulation in the admission notice a
stand to another exhibit space or to slightly modify
its dimensions. He has the right to change entrances of the Exhibition Centre or entrance halls as
well as alleys.
In case the area allocated would not be available
for any reason not attributable to the organizer,
the Exhibitor has the right to ask for the reimbursement of the stand rental rate with the exception
of any damages request.
ARTICLE 5 - OCCUPANCY AND USE OF THE
STANDS
5.1 - The Exhibitor is not allowed – without the
written consent of the organizer - to let a third
party have a stand allocated free of charge or for
money. Similarly the Exhibitor cannot – in any kind
- display products or services or advertise for companies, which are not mentioned in the admission
notice except written consent and prior notice
from the organizer.
Except prior written consent from the organizer,
the Exhibitor cannot display on his exhibit space
other equipments, products or services than those
listed in the registration agreement and conform
to the products or services list established by the
organizer for the event.
5.2 - Co-Exhibitors
The written consent for welcoming a co-Exhibitor
shall be sent to the organizer by the Exhibitor
holding the admission notice. After approval by
the organizer of the co-Exhibitor, the permanent
Exhibitor should pay to the organizer registration
fees of the co-Exhibitor for an amount of 420.00 €
Tax free increased by the current VAT at the time
of the event.
The co-Exhibitor is subject to the same conditions
than the main Exhibitor.
The permanent Exhibitor mentioned in the admission notice will always be the debtor responsible of
the co-Exhibitor display rights.
The number of co-Exhibitor is limited to one per
9 sqms of stand area.
Co-Exhibitors are presented and classified in the
official catalogue of the fair.
5.3 - Technical services
Connections and water, electricity, gas and compressed air consumptions on individual stand are to
be ordered and paid directly to Paris Expo.
The organizer is authorized but not bound to check
the installations. The organizer may not be held
liable for damages caused by disruptions in fluid
supply.
The cleaning of each stand – at the Exhibitor’s
responsibility - must be done every day and be
completed for the opening of the event.
The stand must always be occupied as well during
opening hours to Exhibitors (including installation,
delivery and dismantling) and during the official
opening hours to visitors. The failure to respect this
clause could lead to an exclusion by the organizer.
No exhibit space shall be dismantled before the
official closing time of the fair.
ARTICLE 6 – CONTACT AND COMMUNICATION WITH
THE PUBLIC
6.1 - Official catalogue Autonomic Paris 2010
An official catalogue is published.
The organizer has the exclusive right of writing,
publishing and distribution - against payment or
for free - of the catalogue of the fair. Necessary
information to edit the catalogue will be given by
Exhibitors (under their supervision) and –at the risk
of not being inserted- within the terms set by the
organizer.
The Exhibitors of Autonomic 2010 can buy advertising surfaces within the catalogue. Except buying of
an advertising surface at a predetermined exhibit
space, the organizer is the only one who can judge
and decide of the positioning of advertisements
inside the catalogue.
The organizer cannot be held responsible of omissions or mistakes, which might occur.
The catalogue is being sold to visitors of Autonomic
Paris 2010 for the duration of the trade fair and
after on request. The selling price of the catalogue
is determined by the organizer.
Prices include the supply of advertisements to the
right format by the advertiser. Any intervention necessary to adapt the advertisements to insert them
in the catalogue will be invoiced additionally.
6.2 - The organizer has the exclusive signing right
in the hall of the trade fair.
ARTICLE 7 - INTELLECTUAL PROPERTY AND
OTHER RIGHTS
7.1 - Before the event the Exhibitor must manage
the copyright of materials, products or services exhibited (patents, brands, models…) in accordance
with provisions and prescribed rules in force. The
organizer accepts no responsibility in case of dispute with another Exhibitor or visitor.
7.2 - If Exhibitors should use music inside the event
they must directly deal with the SACEM3, even for
simple show or display of sound materials. The
organizer should accept no responsibility.
7.3 - Goods displayed
Any material or product not listed on the admission notice could not be displayed. Goods not
allowed could be removed by the organizer at the
Exhibitor’s expense. Objects displayed cannot be
June 9-10-11th 2010
evacuated for the duration of the event.
Paris Expo - Porte de Versailles
7.4 - Sales regulation
Exhibitors are only entitled to take order of goods
specified on the admission notice. Taking an order
is not subject to any taxation. Articles exhibited
can only be delivered after the closing of the
event. Statutory limitations must be respected.
ARTICLE 8 - INSURANCES – LIABILITY
8.1 - On behalf of each Exhibitor the organizer has
taken out an insurance covering goods exhibited
against theft and damages for a guaranteed capital
of 4,600 € per stand with a deductible of 229 € per
damage and per Exhibitor.
Only Exhibitors registered by name to the Trade
fair and having paid their registration fees will
benefit from this insurance.
The terms of this guarantee (clauses, guarantees,
deductibles and exclusions) are available on request. Request must be made to the organizer.
Each Exhibitor can get an insurance beyond the
amount of 4,600 € per stand. The Exhibitor must
fill in the form provided in the technical file.
8.2- Any possible damage, theft and disaster must
be directly reported to the Police, the Insurance
company and to the organizer.
8.3 - The organizer is not bound to look after exhibited goods or facilities. The organizer disclaims
any liability in case of loss or damage.
Safety measures taken by the organizer do not
restrict in any way this term. The organizer could
not be liable for that.
The Exhibitor is fully and exclusively responsible
for damages to equipments or to people caused by
himself, by people under his responsibility or for
any object or animal belonging to him or under his
care or for any element on his stand, decoration,
hanging or any other element on his stand including assembling, dismantling. Compliance with
the regulation are done under the full and entire
responsibility of the Exhibitor.
8.4 - Public liability insurance
The organizer has taken out on his behalf an
Organizer Public Liability Insurance. He has taken
on behalf of each Exhibitor an Exhibitor Public
Liability Insurance. These insurances include a
mutual waiver of recourse against the Exhibition
Centre and his insurance company.
The insurance does not cover any risk within
cafés and restaurants of the trade fair nor those
of special events not carried out by the organizer
himself.
ARTICLE 9 - VARIOUS CLAUSES
9.1 - Saving clauses – Calendar modifications
In case of unexpected events for which the organizer is not liable the organizer can :
1) Cancel the Trade fair, in which case the sums
already paid by participants remain acquired by
the organizer.
2) Decrease or increase the length of the Trade
fair, in which case Exhibitors shouldn’t avail themselves to a modification of the contract concluded
allowing them to be entitled to a reduction on their
participation fees.
3) Do not make any refund if the Trade fair - once
opened - should be interrupted for reasons beyond
his control.
9.2 - Owner’s right
The organizer fulfils the owner’s right within the
exhibition Hall during assembling, dismantling and
throughout the event.
9.3 - Negative prescription
Any claim from the Exhibitor to the organizer is
adeemed within 6 months. The statute of limitations starts to run as from the end of the month in
which falls the closing day of the Trade fair.
9.4 - Contract documents
Only documents written in French and notably the
hereby regulation shall be deemed authentic.
Translations in foreign languages have only an
indicative value.
9.5 - Place of performance and courts having
jurisdictions
For any mutual obligation the place of performance and the court having jurisdiction are
those of Paris or - if the organizer wants it so
- the Exhibitor’s head office. The law applied is
the French Law.
General rules for Trade fairs established by the
French federation of specialized trade fairs
2
SACEM : French association of composers and
music publishers to protect copyright and royalties.
3
Your organization
Corporate name : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Post Code : . . . . . . . . . . . . . . . . . . . . . . . . . Town : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Country : . . . . . . . . . . . . . . . . . . . . . . . . . . . Phone : . . . . . . . . . . . . . . . . . . . Fax : . . . . . . . . . . . . . . . . . . . . .
Website : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Email : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Managing director : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Phone : . . . . . . . . . . . . . . . . . . . . . . . . . . . . Email : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Stand manager : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Phone : . . . . . . . . . . . . . . . . . . . . . . . . . . . . Email : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activities – Main products : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Brands displayed : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Intra-Community VAT : |_|_| |_|_| |_|_|_| |_|_|_| |_|_|_|
You are :
 Administration
 Association
 Distributor
 Manufacturer




Supplier
Press
Service provider
Liberal profession




Public, parapublic sector
Commercial partnership
Trade association
Other . . . . . . . . . . . . . . . . . .
Billing address (if different from the above mentioned)
Corporate name : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Post Code : . . . . . . . . . . . . . . . . . . . . . . . . . Town : . . . . . . . . . . . . . . . . . . . . Country : . . . . . . . . . . . . . . . . . .
Co-Exhibitor (maximum 1 per 9 sqms)
Corporate name : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Post Code : . . . . . . . . . . . . . . . . . . . . . . . . . Town : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Country : . . . . . . . . . . . . . . . . . . . . . . . . . . . Phone : . . . . . . . . . . . . . . . . . . . Fax : . . . . . . . . . . . . . . . . . . . . .
Contact : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Email : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
For admission the application should be signed
In witness . . . . . . . . . . . . . . . . . . . .
Whereof . . . . . . . . . . . . . . . . . . . . .
I request my admission to Autonomic Paris 2010 Trade fair, which will take place June 9 to 11th 2010 in
Paris Expo, Porte de Versailles, Hall 4. I declare having read the General Terms of membership opposite
and I accept every clause totally without restriction. I enclose with my application for admission the
payment of my admission rights equals to 20 % of the total amount inclusive of tax of my participation
costs and being a substitute for a credit. I undertake to pay the balance on April 15th 2010 – otherwise I will lose my displaying rights. Without the first payment your file cannot be taken into account.
RIB1 : 18707 00023 09821976678 69 BPVF VELIZY ENTREPR
IBAN : FR76 1870 7000 2309 8219 7667 869
Code B.I.C. : CCBPFRPPVER
1
RIB : Slip giving official details of a bank account
 20 % with the application for
admission
 40 % of February 15th 2010
 40 % of April 4th 2010
You should send your application for admission and payments to Ades Organisation:
44 rue des Vignerons - F-94300 Vincennes
Phone : 33 (0)1 46 81 75 00 - Fax : 33 (0)1 46 81 77 00
Email : [email protected]
www.autonomic-expo.com
APPLICATION FOR ADMISSION
Specific conditions for associations ask us.
1) Booking of your area
Bare stand area
. . . . . . . . . sqm
x 269.00 €
Registration fee
=................€
=
Corner(s)
. . . . . . . . corner(s)
x 216.00 €
352.00 €
=..................€
(within availabilities and according to your final setting up)
. . . . . . . . . . . sqm
Optional carpet for bare stand area
x 9.80 €
=..................€
Technical specifications
162.75 €
Bare stand area : it means to put at your disposal your sqm on the ground without any other service. You can choose it without
facility from 36 sqms.
Registration fee :
- Insurance for the equipment displayed and stand equipments for an amount of 4,600 € + legal liability.
- Communication : Free supply of invitations and posters according to requirements from the Exhibitor. Presentation of the
Exhibitor in the official catalogue and on the website of the trade fair. Display of the organization’s name on the Exhibitors list.
The e-invitation and the press book will be put at your disposal.
- Badge : Maximum 10 customized
- Exhibitor’s area : personal access from Autonomic website.
Corners : preferential exhibit space, which will determine the number of main aisles around your stand.
Co-Exhibitor
number : . . . . . . . . . .
x 420.00 €
Subtotal Tax free 1
=..................€
=................€
BASIC Stand
. . . . . . . . . sqm
x 48.25 €
=..................€
STANDARD Pack
. . . . . . . . . sqm
x 112.75 €
=..................€
AZUR Pack
. . . . . . . . . sqm
x 162.75 €
=..................€
ETOILE Pack (from 36 sqms)
. . . . . . . . . sqm
x 149.75 €
=..................€
Swivel sign option 4 sides + Storeroom 2.25 sqms
1,650.00 €
Storeroom : 2.25 sqms (1.5 x 1.5 m). Storeroom of 1 sqm and 2 sqms. They are necessarily at the corner of your BASIC stand
or your STANDARD pack.
=................€
+
BASIC Stand
BASIC Stand
48.25 €
Tax free/sqm
PROMOTION Pack (Tools n°1+2+3+7)
6,000.00 € TF
=..................€
ADVERTISING Pack (Tools n°1+2+3+4)
3,000.00 € TF
=..................€
Subtotal Tax free 3
=................€
STANDARD Pack
Without the first payment your file cannot be
taken into account.
Total Inclusive of tax
. . . . . . . . . . . . . . . € Inc. of tax
Admission fee
. . . . . . . . . . . . . . . . € Inc. of tax
= 20 % of the total inclusive of tax
Non contractual picture - Plants and furniture not included
40 % of April 4th 2010
......................€
 Daily cleaning
 1 parking space per section of
18 sqms
ETOILE Pack
 1 lighting track of 3 spots per 9
sqms
 4 support arches in white
melamine partition walls and
suspended ceiling in translucent
Lexan partition wall
STANDARD Pack
112.75 €
Tax free/sqm
VAT 19.60 %
 Furniture credit: 20 € Tax free
/ sqm
1 Storeroom white melamine
2.25 sqms with 2 shelves and a
triple socket
STANDS READY FOR DISPLAY
4) Total amount of the order
40 % of February 15th 2010
 1 storeroom – 1 sqm (per 9
sqms) with two shelves + 1
triple socket
 Electrical connection
BASIC Stand
 Electrical connection
+
 Furniture credit: 20 € Tax free/sqm
 Daily cleaning
 1 parking space per section of 18 sqms
+
Bare stand
area
269.00 €
Tax free/sqm
 Swivel sign 1.20 x 1.20 m
with your logo. Height: 4.50 m.
Lighted with 4 halogen spots.
 Electrical connection
 Furniture credit : 15 € Tax free
/ sqm
 Daily cleaning
 Parking space per section of
18 sqms
Non contractual picture - Plants and furniture not included
=..................€
20 % with the application for admission
 White melamine partition
walls and 2 translucent Lexan
partition walls
 3 m high tower in translucent
Lexan partition walls
Tax free/sqm
Non contractual picture
12,000.00 € TF
. . . . . . . . . . . . . . . . € Tax free
 Aluminium frame (pebble
grey)
 Aluminium frame (pebble
grey)
 1 lighting track of 3 spots per 9 sqms
Total Tax free (1+2+3)
 Carpet imprint (choice of 2
colours)
Bare stand
area
269.00 €
 Pebble grey aluminium frame
 Does not include any service: electrical connection, water,
furniture, cleaning, parking…
Payment due dates
 Customized signing 1 m x 1 m
with your logo on both sides
Height: 3.50 m
 Carpet (choice of 4 colours)
Minimum area 36 sqms
 Steel blue carpet
 1 signing with the Exhibitor’s name
VISIBILITY Pack (Tools n°1+2+3+4+5+6)
 1 lighting track of 3 spots per
9 sqms
 Carpet 2 colours among a
sample of 4 colours
=..................€
Amount specified on page 5
AZUR Pack
Tax free/sqm
Compulsory up to 36 sqms
 White melamine partition walls
3) Communication
Tax free/sqm
+
Bare stand
area
269.00 €
STAND FITTINGS AND EQUIPMENT
=..................€
 1 sqm = 324 € /  2 sqms = 395 € /  2.25 sqms = 431 € = . . . . . . . . . . . . . . . . . . €
Subtotal Tax free 2
Optional carpet for bare stand : tufted carpet recovered with a protected film for bare stand without fitted stand from
36 sqms.
Co-Exhibitor : maxi 1 per 9 sqms. Registering a co-Exhibitor enables him to benefit from the services entitled by registration
fee. Any co-Exhibitor non registered won’t appear.
2) Stand equipement – compulsory up to 36 sqms
Optional storeroom + shelves
AZUR Pack
Non contractual picture - Plants and furniture not included
(from 36 sqms)
YOUR AREA
+
ETOILE Pack
149.75 €
Tax free/sqm
Bare stand
area
269.00 €
Tax free/sqm
APPLICATION FOR ADMISSION
Specific conditions for associations ask us.
1) Booking of your area
Bare stand area
. . . . . . . . . sqm
x 269.00 €
Registration fee
=................€
=
Corner(s)
. . . . . . . . corner(s)
x 216.00 €
352.00 €
=..................€
(within availabilities and according to your final setting up)
. . . . . . . . . . . sqm
Optional carpet for bare stand area
x 9.80 €
=..................€
Technical specifications
162.75 €
Bare stand area : it means to put at your disposal your sqm on the ground without any other service. You can choose it without
facility from 36 sqms.
Registration fee :
- Insurance for the equipment displayed and stand equipments for an amount of 4,600 € + legal liability.
- Communication : Free supply of invitations and posters according to requirements from the Exhibitor. Presentation of the
Exhibitor in the official catalogue and on the website of the trade fair. Display of the organization’s name on the Exhibitors list.
The e-invitation and the press book will be put at your disposal.
- Badge : Maximum 10 customized
- Exhibitor’s area : personal access from Autonomic website.
Corners : preferential exhibit space, which will determine the number of main aisles around your stand.
Co-Exhibitor
number : . . . . . . . . . .
x 420.00 €
Subtotal Tax free 1
=..................€
=................€
BASIC Stand
. . . . . . . . . sqm
x 48.25 €
=..................€
STANDARD Pack
. . . . . . . . . sqm
x 112.75 €
=..................€
AZUR Pack
. . . . . . . . . sqm
x 162.75 €
=..................€
ETOILE Pack (from 36 sqms)
. . . . . . . . . sqm
x 149.75 €
=..................€
Swivel sign option 4 sides + Storeroom 2.25 sqms
1,650.00 €
Storeroom : 2.25 sqms (1.5 x 1.5 m). Storeroom of 1 sqm and 2 sqms. They are necessarily at the corner of your BASIC stand
or your STANDARD pack.
=................€
+
BASIC Stand
BASIC Stand
48.25 €
Tax free/sqm
PROMOTION Pack (Tools n°1+2+3+7)
6,000.00 € TF
=..................€
ADVERTISING Pack (Tools n°1+2+3+4)
3,000.00 € TF
=..................€
Subtotal Tax free 3
=................€
STANDARD Pack
Without the first payment your file cannot be
taken into account.
Total Inclusive of tax
. . . . . . . . . . . . . . . € Inc. of tax
Admission fee
. . . . . . . . . . . . . . . . € Inc. of tax
= 20 % of the total inclusive of tax
Non contractual picture - Plants and furniture not included
40 % of April 4th 2010
......................€
 Daily cleaning
 1 parking space per section of
18 sqms
ETOILE Pack
 1 lighting track of 3 spots per 9
sqms
 4 support arches in white
melamine partition walls and
suspended ceiling in translucent
Lexan partition wall
STANDARD Pack
112.75 €
Tax free/sqm
VAT 19.60 %
 Furniture credit: 20 € Tax free
/ sqm
1 Storeroom white melamine
2.25 sqms with 2 shelves and a
triple socket
STANDS READY FOR DISPLAY
4) Total amount of the order
40 % of February 15th 2010
 1 storeroom – 1 sqm (per 9
sqms) with two shelves + 1
triple socket
 Electrical connection
BASIC Stand
 Electrical connection
+
 Furniture credit: 20 € Tax free/sqm
 Daily cleaning
 1 parking space per section of 18 sqms
+
Bare stand
area
269.00 €
Tax free/sqm
 Swivel sign 1.20 x 1.20 m
with your logo. Height: 4.50 m.
Lighted with 4 halogen spots.
 Electrical connection
 Furniture credit : 15 € Tax free
/ sqm
 Daily cleaning
 Parking space per section of
18 sqms
Non contractual picture - Plants and furniture not included
=..................€
20 % with the application for admission
 White melamine partition
walls and 2 translucent Lexan
partition walls
 3 m high tower in translucent
Lexan partition walls
Tax free/sqm
Non contractual picture
12,000.00 € TF
. . . . . . . . . . . . . . . . € Tax free
 Aluminium frame (pebble
grey)
 Aluminium frame (pebble
grey)
 1 lighting track of 3 spots per 9 sqms
Total Tax free (1+2+3)
 Carpet imprint (choice of 2
colours)
Bare stand
area
269.00 €
 Pebble grey aluminium frame
 Does not include any service: electrical connection, water,
furniture, cleaning, parking…
Payment due dates
 Customized signing 1 m x 1 m
with your logo on both sides
Height: 3.50 m
 Carpet (choice of 4 colours)
Minimum area 36 sqms
 Steel blue carpet
 1 signing with the Exhibitor’s name
VISIBILITY Pack (Tools n°1+2+3+4+5+6)
 1 lighting track of 3 spots per
9 sqms
 Carpet 2 colours among a
sample of 4 colours
=..................€
Amount specified on page 5
AZUR Pack
Tax free/sqm
Compulsory up to 36 sqms
 White melamine partition walls
3) Communication
Tax free/sqm
+
Bare stand
area
269.00 €
STAND FITTINGS AND EQUIPMENT
=..................€
 1 sqm = 324 € /  2 sqms = 395 € /  2.25 sqms = 431 € = . . . . . . . . . . . . . . . . . . €
Subtotal Tax free 2
Optional carpet for bare stand : tufted carpet recovered with a protected film for bare stand without fitted stand from
36 sqms.
Co-Exhibitor : maxi 1 per 9 sqms. Registering a co-Exhibitor enables him to benefit from the services entitled by registration
fee. Any co-Exhibitor non registered won’t appear.
2) Stand equipement – compulsory up to 36 sqms
Optional storeroom + shelves
AZUR Pack
Non contractual picture - Plants and furniture not included
(from 36 sqms)
YOUR AREA
+
ETOILE Pack
149.75 €
Tax free/sqm
Bare stand
area
269.00 €
Tax free/sqm
APPLICATION FOR ADMISSION
Specific conditions for associations ask us.
1) Booking of your area
Bare stand area
. . . . . . . . . sqm
x 269.00 €
Registration fee
=................€
=
Corner(s)
. . . . . . . . corner(s)
x 216.00 €
352.00 €
=..................€
(within availabilities and according to your final setting up)
. . . . . . . . . . . sqm
Optional carpet for bare stand area
x 9.80 €
=..................€
Technical specifications
162.75 €
Bare stand area : it means to put at your disposal your sqm on the ground without any other service. You can choose it without
facility from 36 sqms.
Registration fee :
- Insurance for the equipment displayed and stand equipments for an amount of 4,600 € + legal liability.
- Communication : Free supply of invitations and posters according to requirements from the Exhibitor. Presentation of the
Exhibitor in the official catalogue and on the website of the trade fair. Display of the organization’s name on the Exhibitors list.
The e-invitation and the press book will be put at your disposal.
- Badge : Maximum 10 customized
- Exhibitor’s area : personal access from Autonomic website.
Corners : preferential exhibit space, which will determine the number of main aisles around your stand.
Co-Exhibitor
number : . . . . . . . . . .
x 420.00 €
Subtotal Tax free 1
=..................€
=................€
BASIC Stand
. . . . . . . . . sqm
x 48.25 €
=..................€
STANDARD Pack
. . . . . . . . . sqm
x 112.75 €
=..................€
AZUR Pack
. . . . . . . . . sqm
x 162.75 €
=..................€
ETOILE Pack (from 36 sqms)
. . . . . . . . . sqm
x 149.75 €
=..................€
Swivel sign option 4 sides + Storeroom 2.25 sqms
1,650.00 €
Storeroom : 2.25 sqms (1.5 x 1.5 m). Storeroom of 1 sqm and 2 sqms. They are necessarily at the corner of your BASIC stand
or your STANDARD pack.
=................€
+
BASIC Stand
BASIC Stand
48.25 €
Tax free/sqm
PROMOTION Pack (Tools n°1+2+3+7)
6,000.00 € TF
=..................€
ADVERTISING Pack (Tools n°1+2+3+4)
3,000.00 € TF
=..................€
Subtotal Tax free 3
=................€
STANDARD Pack
Without the first payment your file cannot be
taken into account.
Total Inclusive of tax
. . . . . . . . . . . . . . . € Inc. of tax
Admission fee
. . . . . . . . . . . . . . . . € Inc. of tax
= 20 % of the total inclusive of tax
Non contractual picture - Plants and furniture not included
40 % of April 4th 2010
......................€
 Daily cleaning
 1 parking space per section of
18 sqms
ETOILE Pack
 1 lighting track of 3 spots per 9
sqms
 4 support arches in white
melamine partition walls and
suspended ceiling in translucent
Lexan partition wall
STANDARD Pack
112.75 €
Tax free/sqm
VAT 19.60 %
 Furniture credit: 20 € Tax free
/ sqm
1 Storeroom white melamine
2.25 sqms with 2 shelves and a
triple socket
STANDS READY FOR DISPLAY
4) Total amount of the order
40 % of February 15th 2010
 1 storeroom – 1 sqm (per 9
sqms) with two shelves + 1
triple socket
 Electrical connection
BASIC Stand
 Electrical connection
+
 Furniture credit: 20 € Tax free/sqm
 Daily cleaning
 1 parking space per section of 18 sqms
+
Bare stand
area
269.00 €
Tax free/sqm
 Swivel sign 1.20 x 1.20 m
with your logo. Height: 4.50 m.
Lighted with 4 halogen spots.
 Electrical connection
 Furniture credit : 15 € Tax free
/ sqm
 Daily cleaning
 Parking space per section of
18 sqms
Non contractual picture - Plants and furniture not included
=..................€
20 % with the application for admission
 White melamine partition
walls and 2 translucent Lexan
partition walls
 3 m high tower in translucent
Lexan partition walls
Tax free/sqm
Non contractual picture
12,000.00 € TF
. . . . . . . . . . . . . . . . € Tax free
 Aluminium frame (pebble
grey)
 Aluminium frame (pebble
grey)
 1 lighting track of 3 spots per 9 sqms
Total Tax free (1+2+3)
 Carpet imprint (choice of 2
colours)
Bare stand
area
269.00 €
 Pebble grey aluminium frame
 Does not include any service: electrical connection, water,
furniture, cleaning, parking…
Payment due dates
 Customized signing 1 m x 1 m
with your logo on both sides
Height: 3.50 m
 Carpet (choice of 4 colours)
Minimum area 36 sqms
 Steel blue carpet
 1 signing with the Exhibitor’s name
VISIBILITY Pack (Tools n°1+2+3+4+5+6)
 1 lighting track of 3 spots per
9 sqms
 Carpet 2 colours among a
sample of 4 colours
=..................€
Amount specified on page 5
AZUR Pack
Tax free/sqm
Compulsory up to 36 sqms
 White melamine partition walls
3) Communication
Tax free/sqm
+
Bare stand
area
269.00 €
STAND FITTINGS AND EQUIPMENT
=..................€
 1 sqm = 324 € /  2 sqms = 395 € /  2.25 sqms = 431 € = . . . . . . . . . . . . . . . . . . €
Subtotal Tax free 2
Optional carpet for bare stand : tufted carpet recovered with a protected film for bare stand without fitted stand from
36 sqms.
Co-Exhibitor : maxi 1 per 9 sqms. Registering a co-Exhibitor enables him to benefit from the services entitled by registration
fee. Any co-Exhibitor non registered won’t appear.
2) Stand equipement – compulsory up to 36 sqms
Optional storeroom + shelves
AZUR Pack
Non contractual picture - Plants and furniture not included
(from 36 sqms)
YOUR AREA
+
ETOILE Pack
149.75 €
Tax free/sqm
Bare stand
area
269.00 €
Tax free/sqm
GENERAL PROVISIONS - AUTONOMIC PARIS 2010
YOUR PROMOTION AND COMMUNICATION TOOLS
Features to be approved. Ask them to Ades Organisation.
1 Your web advertising - Limited offer - Only for 10 Exhibitors  1 banner 468 x 60 pixels (Exhibitors section)
 + 1 banner 144 x 50 pixels (on every page
of Autonomic Paris website random scrolling with other banners)
 + 1 advertising page (just click on both banners)
o
To
ls included
o
To
ls included
o
To
ls included
VISIBILITY
PROMOTION
ADVERTISING
in th pack
e
in th pack
e
in th pack
e
500 € TF

2 Your advertising page in the official catalogue of the fair
The official catalogue of Autonomic
Paris 2010 trade fair includes at least
150 pages. It lists the Exhibitors per
business segment and disability,
present
activities,
symposium,
conferences taking place during the
exhibition.
o
To
Insertion of your logo in the section presenting your company.
ls included
o
To
ls included
VISIBILITY
PROMOTION
in th pack
e
in th pack
e
in th pack
e





3 Your logo in the official catalogue
o
To
ADVERTISING
Official Catalogue
Impression : 10,000 copies
ls included
1 page
1/2 page
Outside back cover
Inside front cover
Inside back cover
o
To
ls included
o
To
ls included





o
To
1,260
720
3,473
2,635
2,112
ls included
VISIBILITY
PROMOTION
ADVERTISING
in th pack
e
in th pack
e
in th pack
e
€ TF
€ TF
€ TF
€ TF
€ TF
450 € TF

4 Your logo on visiting plan - Limited offer - Only for 10 Exhibitors Insertion of your logo marked with arrows up to your stand on :
 pocket plans for visitors
 plans – posted on large - sized boards in the exhibition hall
o
To
ls included
o
To
ls included
VISIBILITY
ADVERTISING
in th pack
e
in th pack
e

2,500 € TF

12,000 € TF
5 Your logo on invitations and exhibition posters - Limited offer - Only for 5 ExhibitorsInsertion of your logo with some arrows up to your stand :
 posters (400 x 600 mm size) : 30,000 copies
 invitations (100 x 210 mm size) : 300,000 copies
o
To
ls included
VISIBILITY
in th pack
e
6 Being a sponsor within Autonomic 2010 Newsletter - Limited offer - Only for 5 Exhibitors Insertion of your banner (468 x 60 pixels) with a link to your
website in Autonomic 2010 Newsletter.
At least : 12,000 emails
include
ols
d
To

VISIBILITY
1,200 € TF
in th pack
e
7 Your promotional document in the visitors mailing for the trade fair - Limited offer - Only for 3 Exhibitors -
Insertion of your advertising folded in the mailing sent to
visitors. Targeted mailing of about 40,000 national contacts
(institutions, professional organizations, former visitors of
Autonomic trade fairs in 2008 – 2009).
o
To
ls included

PROMOTION
6,800 € TF
in th pack
e
8 Insertion of your advertising in the official bag - Limited offer - Only for 5 ExhibitorsInsertion of a promotional document in the official bag.

2,800 € TF
9 Your logo on our thematic documents - Limited offer - Only for 5 Exhibitors -
For a more convenient visit 6 thematic documents
will be given to visitors with the visiting plan :
 “La Maison de l’Autonomie” (Autonomy’s House)
 Job area
 Cars – TIRM4 - Driving aids
 Conferences, Leisure activities, Sport,
Cultural and Sporting activities
Impression : 2,000 copies / document
800 € TF

website.
(In 2008 more than 6,000 preregistered visitors
on Internet).

1,000 € TF
11 Your advertisement on the official bag of the exhibition - Limited offer - Only for 2 Exhibitors Insertion of your advertisement on one side of the official bag given to visitors at the
entrance of the trade fair : 20,000 specimen.
4
TIRM : Transportation of Individuals with Reduced Mobility
Subtotal Tax free 3
Carry the amount over to page 3
1.2 - Title of the event
« Autonomic Paris 2010, Salon du Handicap et de
l’Autonomie »
1.3 - Promoters
Autonomic promoter is Ades Organisation.
1.4 - Organizer
The company, which has been given a mandate
by the Promoter to organize Autonomic Paris 2010
trade fair is the private company “Autonomie
Développement Services (ADES)” hereinafter called
“the Organizer”.
1.5 - Place, Date and Display times
Paris Expo - Porte de Versailles - Hall 4
Assembling : 6-8 June 2010
Opening : June 9th 2010 from 9.30 am to 6.30 pm,
June 10th 2010 from 9.30 am to 7.30 pm, June 11th
2010 from 9.30 am to 5.30 pm.
ARTICLE 2 - REGISTRATION – ADMISSION
– GUARANTEE
2.1 - With the exclusion of any other, the participation request to the trade fair is to be done through
the official registration agreement made by the
organizer and sent to the Exhibitor.
The application for admission entirely completed
and duly signed along with the planned payment is
to be sent back to Ades Organisation.
Each application for admission is considered by the
organizer, who is the only one competent to give a
ruling and confirm the registration by an admission
notice. There is no statutory law to admission.
The display contract concluded between the organizer and the Exhibitor will come into effect with
the admission notice.
The application for admission given on approval
will not be taken into consideration. Requests as
regards location, which will be as far as possible
taken into account, won’t be acknowledged as
conditions precedent to membership.
No exclusive right as regards equipment, product
or service displayed on the Trade fair shall be
granted to Exhibitors.
Exhibitors, who haven’t fulfilled their financial
liabilities towards the organizer or who haven’t
observed the condition precedent to membership,
technical directives or the trade fair regulation,
could see their participation to the exhibition
cancelled.
2.2 - The Exhibitor must inform the organizer of
any information or event occurred or revealed
since his registration, which might justify another
review of his registration.
The organizer has the right to ask at any time
any additional information regarding the above
mentioned and if need be to overturn an admission
approval given on false, incorrect information or
which became inaccurate.
The down payment paid remains acquired by the
organizer, who has the right to carry on the total
amount of the payment.
2.3 - The right resulting from registration is
personal and non-transferable. The registration
agreement does not give any admission right for
any later event.
10 E-mailing preregistered visitors - Limited offer - Only for 5 Exhibitors -
Invite in preview preregistered visitors to
come to your stand by an emailing process :
banner + advertising page + link to your
ARTICLE 1 - GENERAL PROVISIONS
1.1 - Preamble
Autonomic Paris trade fair is opened to french
and foreign organizations presenting technologies,
equipments or services promoting autonomy of
disabled or elderly people and whose production
range complies with the classification of items for
the trade fair.
The present regulation applies to all the Exhibitors,
their principals and their service providers.
By signing the registration agreement, Exhibitors
agree to every prescriptions.
The organizer on his own chooses the place, length,
opening and closing times of the event, the stand,
entrance rates, and also the closing date for registration. He determines on his own the class of
persons or companies admitted to exhibit and/or
visit the trade fair as well as the service or product
list displayed.
The organizer reserves the right – without participants being entitled to claim for compensation - to
decide at any time the shift, extension, postponement or anticipated closing of the exhibition
partially or completely without challenging the
registration agreement validity.

12,500 € TF
=................€
2.4 - Except exemption given by the organizer on
express request from them, groups can’t exhibit on
collective stand only if each company belonging to
the group has been individually accepted and has
committed to pay registration and insurance fees.
2.5 - By signing this application for admission
Exhibitors and advertisers from Autonomic Paris
2010 trade fair commit to abide by the current
regulation. In addition they commit to read and
fully abide by :
- the clauses of the “Règlement Général des Salons
de la Fédération Française des Salons Spécialisés2”
- prescriptions published by the “Parc des
Expositions“ notably as regards safety.
ARTICLE 3 - REGISTRATION AND PARTICIPATION
FEES
3.1 - The registration agreement shall contain –at
the risk of immediate denial- the down payment.
The nonpayment of one instalment to any due date
prevails forfeiture of right to display. The down
payment paid remains irrevocably acquired by the
organizer, who can use the stand to his liking.
However the organizer has the right to ask for the
due payment – in spite of the nonparticipation - for
any reason of the registered Exhibitor.
In case an Exhibitor – for any reason - would not
have taken up its stand on June 8th 2010 at 6 pm
he is considered as person resigning. Without
prejudice to any other measure undertaken and
at the Exhibitor’s own risk the organizer can use
the defaulted Exhibitor’s space without this former
shall claim any refund nor compensation even if
the stand is allocated to another Exhibitor.
3.2 - Stand rental rates
Tax free stand rental rates at Autonomic Paris 2010
are :
Registration fee 352 €
Bare stand area 269 €
FITTED STANDS :
Basic stand 48.25 € /sqm
Standard pack 112.75 €/sqm
Etoile pack stand 162.75 €/sqm
Azur pack stand 149.75 €/sqm
Corner 216 €
A minimum stand area is 9 sqms except stands for
associations, culture, leisure, holidays and international pavillons.
Equipped stands are compulsory for stands inferior
to 36 sqms.
Each sqm encroached upon will be taken into
account in full. The stand rate doesn’t include the
supply of partitioning walls between stands. The
Exhibitor is responsible for delimiting his stand. He
shall fit his stand with a clean partition wall similar
to the adjoining stands.
However bare stand rate doesn’t include floor covering nor connections (water, electricity, phone,
compressed air, …).
Rates for services are tax free and will be increased
according to the current VAT at the time of the
event.
Foreign Exhibitors who would like to get back the
VAT shall contact :
Service de Remboursement de la TVA aux entreprises étrangères (SR TVA) – 10, rue du centre – TSA 60
015 NOISY LE GRAND CEDEX
Tel : + 33 (0)1 57 33 84 00
Email : sr-tva.dresg@dgi.finances.gouv.fr
3.3 - Terms of payment
Payment of services can be done by check or by
bank transfer at the due dates stated below.
Claims about invoices must be done in writing
as soon as you receive them. No claim shall be
accepted later.
Receipt by the organizer of the application for
admission firmly commit the latter.
3.4 - Schedule of payments
All invoices related to services issued by the organizer are due and payable according to the planned
schedule:
- Admission fees : 20 % of the total amount inclusive of tax of orders along with the application for
admission,
- 40 % of the total amount inclusive of tax on
February 15th 2010
- 40 % of the total amount inclusive of tax on April
15th 2010
Payments mentioning the invoice number or the
title of the event Autonomic Paris 2010 are to be
made on behalf of “Société Ades Organisation” on
the following bank account :
BPVF
VELIZY
ENTREPR
:
18707
00023
0982197667869
3.5 - The exchange of unoccupied areas by the
organizer to harmonize the event doesn’t release
the Exhibitor of his financial liabilities.
In case a co-Exhibitor doesn’t take part to the
event all registration fees of the co-Exhibitor shall
be due by the permanent Exhibitor.
If a tax adjustment is carried out or a compulsory
liquidation has been asked for by the Exhibitor, the
organizer will be entitled to cancel the contract
without notice. The Exhibitor shall without notice
notify the organizer about the tax adjustment or
the compulsory liquidation.
3.6 - Terms of cancellation by the Exhibitor
Any cancellation request must be sent to the
organizer’s offices - ADES company - by registered
letter with acknowledgement of receipt. Requests
sent less than 60 days before the event will not be
reimbursed.
ARTICLE 4 - EXHIBIT SPACE ALLOCATION
The organizer draws up the plan of the event and
divides exhibit spaces.
The organizer has the right to modify - anytime he
considers it useful - for the event’s interest : the
floor area, the layout and the exhibit spaces area.
If for some obliged constraints the organizer has
the right – stating reasons - to allocate the Exhibitor
contrary to stipulation in the admission notice a
stand to another exhibit space or to slightly modify
its dimensions. He has the right to change entrances of the Exhibition Centre or entrance halls as
well as alleys.
In case the area allocated would not be available
for any reason not attributable to the organizer,
the Exhibitor has the right to ask for the reimbursement of the stand rental rate with the exception
of any damages request.
ARTICLE 5 - OCCUPANCY AND USE OF THE
STANDS
5.1 - The Exhibitor is not allowed – without the
written consent of the organizer - to let a third
party have a stand allocated free of charge or for
money. Similarly the Exhibitor cannot – in any kind
- display products or services or advertise for companies, which are not mentioned in the admission
notice except written consent and prior notice
from the organizer.
Except prior written consent from the organizer,
the Exhibitor cannot display on his exhibit space
other equipments, products or services than those
listed in the registration agreement and conform
to the products or services list established by the
organizer for the event.
5.2 - Co-Exhibitors
The written consent for welcoming a co-Exhibitor
shall be sent to the organizer by the Exhibitor
holding the admission notice. After approval by
the organizer of the co-Exhibitor, the permanent
Exhibitor should pay to the organizer registration
fees of the co-Exhibitor for an amount of 420.00 €
Tax free increased by the current VAT at the time
of the event.
The co-Exhibitor is subject to the same conditions
than the main Exhibitor.
The permanent Exhibitor mentioned in the admission notice will always be the debtor responsible of
the co-Exhibitor display rights.
The number of co-Exhibitor is limited to one per
9 sqms of stand area.
Co-Exhibitors are presented and classified in the
official catalogue of the fair.
5.3 - Technical services
Connections and water, electricity, gas and compressed air consumptions on individual stand are to
be ordered and paid directly to Paris Expo.
The organizer is authorized but not bound to check
the installations. The organizer may not be held
liable for damages caused by disruptions in fluid
supply.
The cleaning of each stand – at the Exhibitor’s
responsibility - must be done every day and be
completed for the opening of the event.
The stand must always be occupied as well during
opening hours to Exhibitors (including installation,
delivery and dismantling) and during the official
opening hours to visitors. The failure to respect this
clause could lead to an exclusion by the organizer.
No exhibit space shall be dismantled before the
official closing time of the fair.
ARTICLE 6 – CONTACT AND COMMUNICATION WITH
THE PUBLIC
6.1 - Official catalogue Autonomic Paris 2010
An official catalogue is published.
The organizer has the exclusive right of writing,
publishing and distribution - against payment or
for free - of the catalogue of the fair. Necessary
information to edit the catalogue will be given by
Exhibitors (under their supervision) and –at the risk
of not being inserted- within the terms set by the
organizer.
The Exhibitors of Autonomic 2010 can buy advertising surfaces within the catalogue. Except buying of
an advertising surface at a predetermined exhibit
space, the organizer is the only one who can judge
and decide of the positioning of advertisements
inside the catalogue.
The organizer cannot be held responsible of omissions or mistakes, which might occur.
The catalogue is being sold to visitors of Autonomic
Paris 2010 for the duration of the trade fair and
after on request. The selling price of the catalogue
is determined by the organizer.
Prices include the supply of advertisements to the
right format by the advertiser. Any intervention necessary to adapt the advertisements to insert them
in the catalogue will be invoiced additionally.
6.2 - The organizer has the exclusive signing right
in the hall of the trade fair.
ARTICLE 7 - INTELLECTUAL PROPERTY AND
OTHER RIGHTS
7.1 - Before the event the Exhibitor must manage
the copyright of materials, products or services exhibited (patents, brands, models…) in accordance
with provisions and prescribed rules in force. The
organizer accepts no responsibility in case of dispute with another Exhibitor or visitor.
7.2 - If Exhibitors should use music inside the event
they must directly deal with the SACEM3, even for
simple show or display of sound materials. The
organizer should accept no responsibility.
7.3 - Goods displayed
Any material or product not listed on the admission notice could not be displayed. Goods not
allowed could be removed by the organizer at the
Exhibitor’s expense. Objects displayed cannot be
June 9-10-11th 2010
evacuated for the duration of the event.
Paris Expo - Porte de Versailles
7.4 - Sales regulation
Exhibitors are only entitled to take order of goods
specified on the admission notice. Taking an order
is not subject to any taxation. Articles exhibited
can only be delivered after the closing of the
event. Statutory limitations must be respected.
ARTICLE 8 - INSURANCES – LIABILITY
8.1 - On behalf of each Exhibitor the organizer has
taken out an insurance covering goods exhibited
against theft and damages for a guaranteed capital
of 4,600 € per stand with a deductible of 229 € per
damage and per Exhibitor.
Only Exhibitors registered by name to the Trade
fair and having paid their registration fees will
benefit from this insurance.
The terms of this guarantee (clauses, guarantees,
deductibles and exclusions) are available on request. Request must be made to the organizer.
Each Exhibitor can get an insurance beyond the
amount of 4,600 € per stand. The Exhibitor must
fill in the form provided in the technical file.
8.2- Any possible damage, theft and disaster must
be directly reported to the Police, the Insurance
company and to the organizer.
8.3 - The organizer is not bound to look after exhibited goods or facilities. The organizer disclaims
any liability in case of loss or damage.
Safety measures taken by the organizer do not
restrict in any way this term. The organizer could
not be liable for that.
The Exhibitor is fully and exclusively responsible
for damages to equipments or to people caused by
himself, by people under his responsibility or for
any object or animal belonging to him or under his
care or for any element on his stand, decoration,
hanging or any other element on his stand including assembling, dismantling. Compliance with
the regulation are done under the full and entire
responsibility of the Exhibitor.
8.4 - Public liability insurance
The organizer has taken out on his behalf an
Organizer Public Liability Insurance. He has taken
on behalf of each Exhibitor an Exhibitor Public
Liability Insurance. These insurances include a
mutual waiver of recourse against the Exhibition
Centre and his insurance company.
The insurance does not cover any risk within
cafés and restaurants of the trade fair nor those
of special events not carried out by the organizer
himself.
ARTICLE 9 - VARIOUS CLAUSES
9.1 - Saving clauses – Calendar modifications
In case of unexpected events for which the organizer is not liable the organizer can :
1) Cancel the Trade fair, in which case the sums
already paid by participants remain acquired by
the organizer.
2) Decrease or increase the length of the Trade
fair, in which case Exhibitors shouldn’t avail themselves to a modification of the contract concluded
allowing them to be entitled to a reduction on their
participation fees.
3) Do not make any refund if the Trade fair - once
opened - should be interrupted for reasons beyond
his control.
9.2 - Owner’s right
The organizer fulfils the owner’s right within the
exhibition Hall during assembling, dismantling and
throughout the event.
9.3 - Negative prescription
Any claim from the Exhibitor to the organizer is
adeemed within 6 months. The statute of limitations starts to run as from the end of the month in
which falls the closing day of the Trade fair.
9.4 - Contract documents
Only documents written in French and notably the
hereby regulation shall be deemed authentic.
Translations in foreign languages have only an
indicative value.
9.5 - Place of performance and courts having
jurisdictions
For any mutual obligation the place of performance and the court having jurisdiction are
those of Paris or - if the organizer wants it so
- the Exhibitor’s head office. The law applied is
the French Law.
General rules for Trade fairs established by the
French federation of specialized trade fairs
2
SACEM : French association of composers and
music publishers to protect copyright and royalties.
3
Your organization
Corporate name : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Post Code : . . . . . . . . . . . . . . . . . . . . . . . . . Town : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Country : . . . . . . . . . . . . . . . . . . . . . . . . . . . Phone : . . . . . . . . . . . . . . . . . . . Fax : . . . . . . . . . . . . . . . . . . . . .
Website : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Email : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Managing director : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Phone : . . . . . . . . . . . . . . . . . . . . . . . . . . . . Email : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Stand manager : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Phone : . . . . . . . . . . . . . . . . . . . . . . . . . . . . Email : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activities – Main products : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Brands displayed : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Intra-Community VAT : |_|_| |_|_| |_|_|_| |_|_|_| |_|_|_|
You are :
 Administration
 Association
 Distributor
 Manufacturer




Supplier
Press
Service provider
Liberal profession




Public, parapublic sector
Commercial partnership
Trade association
Other . . . . . . . . . . . . . . . . . .
Billing address (if different from the above mentioned)
Corporate name : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Post Code : . . . . . . . . . . . . . . . . . . . . . . . . . Town : . . . . . . . . . . . . . . . . . . . . Country : . . . . . . . . . . . . . . . . . .
Co-Exhibitor (maximum 1 per 9 sqms)
Corporate name : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Post Code : . . . . . . . . . . . . . . . . . . . . . . . . . Town : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Country : . . . . . . . . . . . . . . . . . . . . . . . . . . . Phone : . . . . . . . . . . . . . . . . . . . Fax : . . . . . . . . . . . . . . . . . . . . .
Contact : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Email : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
For admission the application should be signed
In witness . . . . . . . . . . . . . . . . . . . .
Whereof . . . . . . . . . . . . . . . . . . . . .
I request my admission to Autonomic Paris 2010 Trade fair, which will take place June 9 to 11th 2010 in
Paris Expo, Porte de Versailles, Hall 4. I declare having read the General Terms of membership opposite
and I accept every clause totally without restriction. I enclose with my application for admission the
payment of my admission rights equals to 20 % of the total amount inclusive of tax of my participation
costs and being a substitute for a credit. I undertake to pay the balance on April 15th 2010 – otherwise I will lose my displaying rights. Without the first payment your file cannot be taken into account.
RIB1 : 18707 00023 09821976678 69 BPVF VELIZY ENTREPR
IBAN : FR76 1870 7000 2309 8219 7667 869
Code B.I.C. : CCBPFRPPVER
1
RIB : Slip giving official details of a bank account
 20 % with the application for
admission
 40 % of February 15th 2010
 40 % of April 4th 2010
You should send your application for admission and payments to Ades Organisation:
44 rue des Vignerons - F-94300 Vincennes
Phone : 33 (0)1 46 81 75 00 - Fax : 33 (0)1 46 81 77 00
Email : [email protected]
www.autonomic-expo.com
GENERAL PROVISIONS - AUTONOMIC PARIS 2010
YOUR PROMOTION AND COMMUNICATION TOOLS
Features to be approved. Ask them to Ades Organisation.
1 Your web advertising - Limited offer - Only for 10 Exhibitors  1 banner 468 x 60 pixels (Exhibitors section)
 + 1 banner 144 x 50 pixels (on every page
of Autonomic Paris website random scrolling with other banners)
 + 1 advertising page (just click on both banners)
o
To
ls included
o
To
ls included
o
To
ls included
VISIBILITY
PROMOTION
ADVERTISING
in th pack
e
in th pack
e
in th pack
e
500 € TF

2 Your advertising page in the official catalogue of the fair
The official catalogue of Autonomic
Paris 2010 trade fair includes at least
150 pages. It lists the Exhibitors per
business segment and disability,
present
activities,
symposium,
conferences taking place during the
exhibition.
o
To
Insertion of your logo in the section presenting your company.
ls included
o
To
ls included
VISIBILITY
PROMOTION
in th pack
e
in th pack
e
in th pack
e





3 Your logo in the official catalogue
o
To
ADVERTISING
Official Catalogue
Impression : 10,000 copies
ls included
1 page
1/2 page
Outside back cover
Inside front cover
Inside back cover
o
To
ls included
o
To
ls included





o
To
1,260
720
3,473
2,635
2,112
ls included
VISIBILITY
PROMOTION
ADVERTISING
in th pack
e
in th pack
e
in th pack
e
€ TF
€ TF
€ TF
€ TF
€ TF
450 € TF

4 Your logo on visiting plan - Limited offer - Only for 10 Exhibitors Insertion of your logo marked with arrows up to your stand on :
 pocket plans for visitors
 plans – posted on large - sized boards in the exhibition hall
o
To
ls included
o
To
ls included
VISIBILITY
ADVERTISING
in th pack
e
in th pack
e

2,500 € TF

12,000 € TF
5 Your logo on invitations and exhibition posters - Limited offer - Only for 5 ExhibitorsInsertion of your logo with some arrows up to your stand :
 posters (400 x 600 mm size) : 30,000 copies
 invitations (100 x 210 mm size) : 300,000 copies
o
To
ls included
VISIBILITY
in th pack
e
6 Being a sponsor within Autonomic 2010 Newsletter - Limited offer - Only for 5 Exhibitors Insertion of your banner (468 x 60 pixels) with a link to your
website in Autonomic 2010 Newsletter.
At least : 12,000 emails
include
ols
d
To

VISIBILITY
1,200 € TF
in th pack
e
7 Your promotional document in the visitors mailing for the trade fair - Limited offer - Only for 3 Exhibitors -
Insertion of your advertising folded in the mailing sent to
visitors. Targeted mailing of about 40,000 national contacts
(institutions, professional organizations, former visitors of
Autonomic trade fairs in 2008 – 2009).
o
To
ls included

PROMOTION
6,800 € TF
in th pack
e
8 Insertion of your advertising in the official bag - Limited offer - Only for 5 ExhibitorsInsertion of a promotional document in the official bag.

2,800 € TF
9 Your logo on our thematic documents - Limited offer - Only for 5 Exhibitors -
For a more convenient visit 6 thematic documents
will be given to visitors with the visiting plan :
 “La Maison de l’Autonomie” (Autonomy’s House)
 Job area
 Cars – TIRM4 - Driving aids
 Conferences, Leisure activities, Sport,
Cultural and Sporting activities
Impression : 2,000 copies / document
800 € TF

website.
(In 2008 more than 6,000 preregistered visitors
on Internet).

1,000 € TF
11 Your advertisement on the official bag of the exhibition - Limited offer - Only for 2 Exhibitors Insertion of your advertisement on one side of the official bag given to visitors at the
entrance of the trade fair : 20,000 specimen.
4
TIRM : Transportation of Individuals with Reduced Mobility
Subtotal Tax free 3
Carry the amount over to page 3
1.2 - Title of the event
« Autonomic Paris 2010, Salon du Handicap et de
l’Autonomie »
1.3 - Promoters
Autonomic promoter is Ades Organisation.
1.4 - Organizer
The company, which has been given a mandate
by the Promoter to organize Autonomic Paris 2010
trade fair is the private company “Autonomie
Développement Services (ADES)” hereinafter called
“the Organizer”.
1.5 - Place, Date and Display times
Paris Expo - Porte de Versailles - Hall 4
Assembling : 6-8 June 2010
Opening : June 9th 2010 from 9.30 am to 6.30 pm,
June 10th 2010 from 9.30 am to 7.30 pm, June 11th
2010 from 9.30 am to 5.30 pm.
ARTICLE 2 - REGISTRATION – ADMISSION
– GUARANTEE
2.1 - With the exclusion of any other, the participation request to the trade fair is to be done through
the official registration agreement made by the
organizer and sent to the Exhibitor.
The application for admission entirely completed
and duly signed along with the planned payment is
to be sent back to Ades Organisation.
Each application for admission is considered by the
organizer, who is the only one competent to give a
ruling and confirm the registration by an admission
notice. There is no statutory law to admission.
The display contract concluded between the organizer and the Exhibitor will come into effect with
the admission notice.
The application for admission given on approval
will not be taken into consideration. Requests as
regards location, which will be as far as possible
taken into account, won’t be acknowledged as
conditions precedent to membership.
No exclusive right as regards equipment, product
or service displayed on the Trade fair shall be
granted to Exhibitors.
Exhibitors, who haven’t fulfilled their financial
liabilities towards the organizer or who haven’t
observed the condition precedent to membership,
technical directives or the trade fair regulation,
could see their participation to the exhibition
cancelled.
2.2 - The Exhibitor must inform the organizer of
any information or event occurred or revealed
since his registration, which might justify another
review of his registration.
The organizer has the right to ask at any time
any additional information regarding the above
mentioned and if need be to overturn an admission
approval given on false, incorrect information or
which became inaccurate.
The down payment paid remains acquired by the
organizer, who has the right to carry on the total
amount of the payment.
2.3 - The right resulting from registration is
personal and non-transferable. The registration
agreement does not give any admission right for
any later event.
10 E-mailing preregistered visitors - Limited offer - Only for 5 Exhibitors -
Invite in preview preregistered visitors to
come to your stand by an emailing process :
banner + advertising page + link to your
ARTICLE 1 - GENERAL PROVISIONS
1.1 - Preamble
Autonomic Paris trade fair is opened to french
and foreign organizations presenting technologies,
equipments or services promoting autonomy of
disabled or elderly people and whose production
range complies with the classification of items for
the trade fair.
The present regulation applies to all the Exhibitors,
their principals and their service providers.
By signing the registration agreement, Exhibitors
agree to every prescriptions.
The organizer on his own chooses the place, length,
opening and closing times of the event, the stand,
entrance rates, and also the closing date for registration. He determines on his own the class of
persons or companies admitted to exhibit and/or
visit the trade fair as well as the service or product
list displayed.
The organizer reserves the right – without participants being entitled to claim for compensation - to
decide at any time the shift, extension, postponement or anticipated closing of the exhibition
partially or completely without challenging the
registration agreement validity.

12,500 € TF
=................€
2.4 - Except exemption given by the organizer on
express request from them, groups can’t exhibit on
collective stand only if each company belonging to
the group has been individually accepted and has
committed to pay registration and insurance fees.
2.5 - By signing this application for admission
Exhibitors and advertisers from Autonomic Paris
2010 trade fair commit to abide by the current
regulation. In addition they commit to read and
fully abide by :
- the clauses of the “Règlement Général des Salons
de la Fédération Française des Salons Spécialisés2”
- prescriptions published by the “Parc des
Expositions“ notably as regards safety.
ARTICLE 3 - REGISTRATION AND PARTICIPATION
FEES
3.1 - The registration agreement shall contain –at
the risk of immediate denial- the down payment.
The nonpayment of one instalment to any due date
prevails forfeiture of right to display. The down
payment paid remains irrevocably acquired by the
organizer, who can use the stand to his liking.
However the organizer has the right to ask for the
due payment – in spite of the nonparticipation - for
any reason of the registered Exhibitor.
In case an Exhibitor – for any reason - would not
have taken up its stand on June 8th 2010 at 6 pm
he is considered as person resigning. Without
prejudice to any other measure undertaken and
at the Exhibitor’s own risk the organizer can use
the defaulted Exhibitor’s space without this former
shall claim any refund nor compensation even if
the stand is allocated to another Exhibitor.
3.2 - Stand rental rates
Tax free stand rental rates at Autonomic Paris 2010
are :
Registration fee 352 €
Bare stand area 269 €
FITTED STANDS :
Basic stand 48.25 € /sqm
Standard pack 112.75 €/sqm
Etoile pack stand 162.75 €/sqm
Azur pack stand 149.75 €/sqm
Corner 216 €
A minimum stand area is 9 sqms except stands for
associations, culture, leisure, holidays and international pavillons.
Equipped stands are compulsory for stands inferior
to 36 sqms.
Each sqm encroached upon will be taken into
account in full. The stand rate doesn’t include the
supply of partitioning walls between stands. The
Exhibitor is responsible for delimiting his stand. He
shall fit his stand with a clean partition wall similar
to the adjoining stands.
However bare stand rate doesn’t include floor covering nor connections (water, electricity, phone,
compressed air, …).
Rates for services are tax free and will be increased
according to the current VAT at the time of the
event.
Foreign Exhibitors who would like to get back the
VAT shall contact :
Service de Remboursement de la TVA aux entreprises étrangères (SR TVA) – 10, rue du centre – TSA 60
015 NOISY LE GRAND CEDEX
Tel : + 33 (0)1 57 33 84 00
Email : sr-tva.dresg@dgi.finances.gouv.fr
3.3 - Terms of payment
Payment of services can be done by check or by
bank transfer at the due dates stated below.
Claims about invoices must be done in writing
as soon as you receive them. No claim shall be
accepted later.
Receipt by the organizer of the application for
admission firmly commit the latter.
3.4 - Schedule of payments
All invoices related to services issued by the organizer are due and payable according to the planned
schedule:
- Admission fees : 20 % of the total amount inclusive of tax of orders along with the application for
admission,
- 40 % of the total amount inclusive of tax on
February 15th 2010
- 40 % of the total amount inclusive of tax on April
15th 2010
Payments mentioning the invoice number or the
title of the event Autonomic Paris 2010 are to be
made on behalf of “Société Ades Organisation” on
the following bank account :
BPVF
VELIZY
ENTREPR
:
18707
00023
0982197667869
3.5 - The exchange of unoccupied areas by the
organizer to harmonize the event doesn’t release
the Exhibitor of his financial liabilities.
In case a co-Exhibitor doesn’t take part to the
event all registration fees of the co-Exhibitor shall
be due by the permanent Exhibitor.
If a tax adjustment is carried out or a compulsory
liquidation has been asked for by the Exhibitor, the
organizer will be entitled to cancel the contract
without notice. The Exhibitor shall without notice
notify the organizer about the tax adjustment or
the compulsory liquidation.
3.6 - Terms of cancellation by the Exhibitor
Any cancellation request must be sent to the
organizer’s offices - ADES company - by registered
letter with acknowledgement of receipt. Requests
sent less than 60 days before the event will not be
reimbursed.
ARTICLE 4 - EXHIBIT SPACE ALLOCATION
The organizer draws up the plan of the event and
divides exhibit spaces.
The organizer has the right to modify - anytime he
considers it useful - for the event’s interest : the
floor area, the layout and the exhibit spaces area.
If for some obliged constraints the organizer has
the right – stating reasons - to allocate the Exhibitor
contrary to stipulation in the admission notice a
stand to another exhibit space or to slightly modify
its dimensions. He has the right to change entrances of the Exhibition Centre or entrance halls as
well as alleys.
In case the area allocated would not be available
for any reason not attributable to the organizer,
the Exhibitor has the right to ask for the reimbursement of the stand rental rate with the exception
of any damages request.
ARTICLE 5 - OCCUPANCY AND USE OF THE
STANDS
5.1 - The Exhibitor is not allowed – without the
written consent of the organizer - to let a third
party have a stand allocated free of charge or for
money. Similarly the Exhibitor cannot – in any kind
- display products or services or advertise for companies, which are not mentioned in the admission
notice except written consent and prior notice
from the organizer.
Except prior written consent from the organizer,
the Exhibitor cannot display on his exhibit space
other equipments, products or services than those
listed in the registration agreement and conform
to the products or services list established by the
organizer for the event.
5.2 - Co-Exhibitors
The written consent for welcoming a co-Exhibitor
shall be sent to the organizer by the Exhibitor
holding the admission notice. After approval by
the organizer of the co-Exhibitor, the permanent
Exhibitor should pay to the organizer registration
fees of the co-Exhibitor for an amount of 420.00 €
Tax free increased by the current VAT at the time
of the event.
The co-Exhibitor is subject to the same conditions
than the main Exhibitor.
The permanent Exhibitor mentioned in the admission notice will always be the debtor responsible of
the co-Exhibitor display rights.
The number of co-Exhibitor is limited to one per
9 sqms of stand area.
Co-Exhibitors are presented and classified in the
official catalogue of the fair.
5.3 - Technical services
Connections and water, electricity, gas and compressed air consumptions on individual stand are to
be ordered and paid directly to Paris Expo.
The organizer is authorized but not bound to check
the installations. The organizer may not be held
liable for damages caused by disruptions in fluid
supply.
The cleaning of each stand – at the Exhibitor’s
responsibility - must be done every day and be
completed for the opening of the event.
The stand must always be occupied as well during
opening hours to Exhibitors (including installation,
delivery and dismantling) and during the official
opening hours to visitors. The failure to respect this
clause could lead to an exclusion by the organizer.
No exhibit space shall be dismantled before the
official closing time of the fair.
ARTICLE 6 – CONTACT AND COMMUNICATION WITH
THE PUBLIC
6.1 - Official catalogue Autonomic Paris 2010
An official catalogue is published.
The organizer has the exclusive right of writing,
publishing and distribution - against payment or
for free - of the catalogue of the fair. Necessary
information to edit the catalogue will be given by
Exhibitors (under their supervision) and –at the risk
of not being inserted- within the terms set by the
organizer.
The Exhibitors of Autonomic 2010 can buy advertising surfaces within the catalogue. Except buying of
an advertising surface at a predetermined exhibit
space, the organizer is the only one who can judge
and decide of the positioning of advertisements
inside the catalogue.
The organizer cannot be held responsible of omissions or mistakes, which might occur.
The catalogue is being sold to visitors of Autonomic
Paris 2010 for the duration of the trade fair and
after on request. The selling price of the catalogue
is determined by the organizer.
Prices include the supply of advertisements to the
right format by the advertiser. Any intervention necessary to adapt the advertisements to insert them
in the catalogue will be invoiced additionally.
6.2 - The organizer has the exclusive signing right
in the hall of the trade fair.
ARTICLE 7 - INTELLECTUAL PROPERTY AND
OTHER RIGHTS
7.1 - Before the event the Exhibitor must manage
the copyright of materials, products or services exhibited (patents, brands, models…) in accordance
with provisions and prescribed rules in force. The
organizer accepts no responsibility in case of dispute with another Exhibitor or visitor.
7.2 - If Exhibitors should use music inside the event
they must directly deal with the SACEM3, even for
simple show or display of sound materials. The
organizer should accept no responsibility.
7.3 - Goods displayed
Any material or product not listed on the admission notice could not be displayed. Goods not
allowed could be removed by the organizer at the
Exhibitor’s expense. Objects displayed cannot be
June 9-10-11th 2010
evacuated for the duration of the event.
Paris Expo - Porte de Versailles
7.4 - Sales regulation
Exhibitors are only entitled to take order of goods
specified on the admission notice. Taking an order
is not subject to any taxation. Articles exhibited
can only be delivered after the closing of the
event. Statutory limitations must be respected.
ARTICLE 8 - INSURANCES – LIABILITY
8.1 - On behalf of each Exhibitor the organizer has
taken out an insurance covering goods exhibited
against theft and damages for a guaranteed capital
of 4,600 € per stand with a deductible of 229 € per
damage and per Exhibitor.
Only Exhibitors registered by name to the Trade
fair and having paid their registration fees will
benefit from this insurance.
The terms of this guarantee (clauses, guarantees,
deductibles and exclusions) are available on request. Request must be made to the organizer.
Each Exhibitor can get an insurance beyond the
amount of 4,600 € per stand. The Exhibitor must
fill in the form provided in the technical file.
8.2- Any possible damage, theft and disaster must
be directly reported to the Police, the Insurance
company and to the organizer.
8.3 - The organizer is not bound to look after exhibited goods or facilities. The organizer disclaims
any liability in case of loss or damage.
Safety measures taken by the organizer do not
restrict in any way this term. The organizer could
not be liable for that.
The Exhibitor is fully and exclusively responsible
for damages to equipments or to people caused by
himself, by people under his responsibility or for
any object or animal belonging to him or under his
care or for any element on his stand, decoration,
hanging or any other element on his stand including assembling, dismantling. Compliance with
the regulation are done under the full and entire
responsibility of the Exhibitor.
8.4 - Public liability insurance
The organizer has taken out on his behalf an
Organizer Public Liability Insurance. He has taken
on behalf of each Exhibitor an Exhibitor Public
Liability Insurance. These insurances include a
mutual waiver of recourse against the Exhibition
Centre and his insurance company.
The insurance does not cover any risk within
cafés and restaurants of the trade fair nor those
of special events not carried out by the organizer
himself.
ARTICLE 9 - VARIOUS CLAUSES
9.1 - Saving clauses – Calendar modifications
In case of unexpected events for which the organizer is not liable the organizer can :
1) Cancel the Trade fair, in which case the sums
already paid by participants remain acquired by
the organizer.
2) Decrease or increase the length of the Trade
fair, in which case Exhibitors shouldn’t avail themselves to a modification of the contract concluded
allowing them to be entitled to a reduction on their
participation fees.
3) Do not make any refund if the Trade fair - once
opened - should be interrupted for reasons beyond
his control.
9.2 - Owner’s right
The organizer fulfils the owner’s right within the
exhibition Hall during assembling, dismantling and
throughout the event.
9.3 - Negative prescription
Any claim from the Exhibitor to the organizer is
adeemed within 6 months. The statute of limitations starts to run as from the end of the month in
which falls the closing day of the Trade fair.
9.4 - Contract documents
Only documents written in French and notably the
hereby regulation shall be deemed authentic.
Translations in foreign languages have only an
indicative value.
9.5 - Place of performance and courts having
jurisdictions
For any mutual obligation the place of performance and the court having jurisdiction are
those of Paris or - if the organizer wants it so
- the Exhibitor’s head office. The law applied is
the French Law.
General rules for Trade fairs established by the
French federation of specialized trade fairs
2
SACEM : French association of composers and
music publishers to protect copyright and royalties.
3
Your organization
Corporate name : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Post Code : . . . . . . . . . . . . . . . . . . . . . . . . . Town : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Country : . . . . . . . . . . . . . . . . . . . . . . . . . . . Phone : . . . . . . . . . . . . . . . . . . . Fax : . . . . . . . . . . . . . . . . . . . . .
Website : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Email : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Managing director : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Phone : . . . . . . . . . . . . . . . . . . . . . . . . . . . . Email : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Stand manager : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Phone : . . . . . . . . . . . . . . . . . . . . . . . . . . . . Email : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activities – Main products : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Brands displayed : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Intra-Community VAT : |_|_| |_|_| |_|_|_| |_|_|_| |_|_|_|
You are :
 Administration
 Association
 Distributor
 Manufacturer




Supplier
Press
Service provider
Liberal profession




Public, parapublic sector
Commercial partnership
Trade association
Other . . . . . . . . . . . . . . . . . .
Billing address (if different from the above mentioned)
Corporate name : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Post Code : . . . . . . . . . . . . . . . . . . . . . . . . . Town : . . . . . . . . . . . . . . . . . . . . Country : . . . . . . . . . . . . . . . . . .
Co-Exhibitor (maximum 1 per 9 sqms)
Corporate name : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Post Code : . . . . . . . . . . . . . . . . . . . . . . . . . Town : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Country : . . . . . . . . . . . . . . . . . . . . . . . . . . . Phone : . . . . . . . . . . . . . . . . . . . Fax : . . . . . . . . . . . . . . . . . . . . .
Contact : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Email : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
For admission the application should be signed
In witness . . . . . . . . . . . . . . . . . . . .
Whereof . . . . . . . . . . . . . . . . . . . . .
I request my admission to Autonomic Paris 2010 Trade fair, which will take place June 9 to 11th 2010 in
Paris Expo, Porte de Versailles, Hall 4. I declare having read the General Terms of membership opposite
and I accept every clause totally without restriction. I enclose with my application for admission the
payment of my admission rights equals to 20 % of the total amount inclusive of tax of my participation
costs and being a substitute for a credit. I undertake to pay the balance on April 15th 2010 – otherwise I will lose my displaying rights. Without the first payment your file cannot be taken into account.
RIB1 : 18707 00023 09821976678 69 BPVF VELIZY ENTREPR
IBAN : FR76 1870 7000 2309 8219 7667 869
Code B.I.C. : CCBPFRPPVER
1
RIB : Slip giving official details of a bank account
 20 % with the application for
admission
 40 % of February 15th 2010
 40 % of April 4th 2010
You should send your application for admission and payments to Ades Organisation:
44 rue des Vignerons - F-94300 Vincennes
Phone : 33 (0)1 46 81 75 00 - Fax : 33 (0)1 46 81 77 00
Email : [email protected]
www.autonomic-expo.com