Wanted: Calgary Stampede Parade Pacers!

June 2013
Volume 6, Issue 10
Wanted: Calgary Stampede Parade Pacers!
Upcoming Workshops
Environmental Roudtable:
Understanding Sustainability
Date: June 4 th, 2013
PIP: Transit Planning
Date: June 8 th, 2013
Heritage Roundtable: Forgotten
Landscapes Forum
Date: June 13 th, 2013
Understanding Planning with
Bruce Cooper
Date: June 17 th, 2013
As you know, The Federation of Calgary Communities will once again be
pacing this year’s Calgary Stampede Parade on Friday, July 5 th, 2013 for
the third year in a row! For every entry in the parade Calgarians will see
a proud community volunteer “pacer” alongside in their white cowboy
hat, water bottle holster, and shoulder sash highlighting the name of their
community. Check an item off your bucket list and sign up to be part of it
today!
Need a better idea of what a pacer looks like, or how much fun they have?
Check out our 2012 Calgary Stampede Parade album on Facebook here.
Trudy Thistlethwaite, a pacer in the 100 th anniversary parade last July,
said that “being a pacer as part of last year’s parade was one of the best
moments of my life!! I would relish the opportunity to get more involved
this year!”
As you hear us say many times, there are over 20,000 volunteers in the
community association network, making it the largest volunteer movement
in the city! That is definitely something to be proud of, and what better
way to own that pride than to be one of the 149 proud “pacers” walking
the parade route representing the community association network in front
of hundreds of thousands of Calgarians cheering you on!
Administrator’s Networking
Session #3: Senior Service
Providers
Date: June 19 th, 2013
Orientation to the Planning
Proccess & Issues
Date: June 19 th, 2013
This Month’s Inserts
Car2Go
Vital Signs Survey
Southwood Day
Habitat Systems Inclusive Play
Calgary Eats
Canada Day Events
Beaupre Arists Guild Show and Sale
Calgary John Howard Society
Alberta Cancer Foundation Calendars
Planning and Development Dispatch
There are still pacer positions waiting to be filled on a first come, first
serve basis!
If you or someone you know is interested in taking part in The Calgary
Stampede Parade on Friday, July 5 th, 2013, please contact Rebecca Dakin
by Friday, June 14 th at [email protected] or
(403) 244-4111 ext. 204.
DISCLAIMER: The Federation produces ‘Get Engaged!’ to increase awareness and to provide thought provoking information. This newsletter and its
advertisements are not intended to prescribe products or services, but solely to provide you with information to help you make informed decisions.
Engage. Belong. Inspire. Be part of it!
In This Issue...
Wanted: Stampede Parade Pacers
1
A Message From the Federation
2
Workshops and Events
3
Member Services Corner
4
Community Q & A
6
Financial Audits & Bookkeeping
7
Building Safe Communities
8
Urban Planning Update
9
Federation Sponsors & Staff
11
1
A Message from The Federation
Leslie Evans, Executive Director
[email protected]
Hello Everyone,
As summer approaches, I hope you and your family will have time for some much needed rest and relaxation.
Here at the Federation, we are busy gearing up for the fall. We have two summer students this summer, Robert
Massey and Nha Pham. Robert is a Communications Officer who will be working with Rebecca on our overall
communications strategy. Hopefully in September you will see some of the results. Back again for the second year
is Nha Pham. Nha is a Database Designer and will be completing some work on our audit and communications
database that he started last year.
Paul Meunier, our Member Services Coordinator, is also returning to school in the fall. But no fears, Paul will
remain part-time to facilitate his great workshops (including the one where he wears his “turkey” hat) and to
answer your questions. Paul is an incredible resource to our members and I am very happy that we are able to
hold onto him!
Don’t forget to answer our annual “Member Satisfaction Survey”. It closes on Monday, July 15 th, 2013. The
responses you provide us are used to help us understand if we are meeting your needs and how we might rethink
some our services to better serve you. We have some gift cards up for grabs for completing the survey! It only
takes 10 minutes to have your say, and more importantly help us help you. Please complete it today by clicking
here.
Finally, all I can say is “giddy up” and sign up to represent your community in the Calgary Stampede Parade on
Friday, July 5 th, 2013! This is an item you definitely want to check off your bucket list. We also want you to “be
part of it” and attend our golf tournament on Friday, August 16 th, 2013 at The Canal at Delacour golf course for
only $149! Even if you’re not a golfer we invite you to come out and join us for dinner for only $30. Both are sure
to be a lot of fun with some great prizes available to be won!
Have a great summer and don’t forget, if you need help or support, we are just a phone call or email away.
Cheers,
Leslie Evans
Federation of Calgary Communities
2
Workshops & Events
Register at www.calgarycommunities.com
Environmental Roundtable: Understanding
Sustainability
Date: Tuesday, June 4 th, 2013
Time: 7:00pm - 9:00pm (sign-in starts at 6:30pm)
Location: Water Centre: 625 - 25 th Avenue SE
Details: Join us for the last Environmental Roundtable event of the
season! We we will look into what sustainability means, as well as projects
in Calgary that are creating a more sustainable city and communities.
Speakers will touch on various aspects of sustainability. Dr. Mike Quinn
from Mount Royal University will focus on sustainability principles. We
will also have a speaker from the Office of Sustainability, The City of
Calgary talk about imagineCalgary and a speaker describe deGrowth!
PIP: Transit Planning (Elective Course)
Date: Saturday, June 8 th, 2013
Time: 9:00am - 12:00pm
Location: Braeside Community Hall: 11024 Braeside Drive SW
Details: Learn how Calgary’s Transit system is planned and what makes
bus and LRT services successful. This session is hands on and covers land
use integration, equity, and community planning.
Heritage Roundtable: Forgotten Landscapes Forum
Date: Thursday, June 13 th, 2013
Time: 7:00pm - 9:00pm (sign-in starts at 6:30pm)
Location: Fort Calgary: 750 – 9 th Avenue SE
Details: While the events at Fort Calgary remained firmly in the minds
of Calgarians, the landscape was once forgotten. Fort Calgary CEO, Sarah
Gruetzner, will share the story about Fort Calgary and the rediscovery of
this heritage landscape. Archaeologist Brian Vivian will speak about the
park area and neighbouring landscape of the once forgotten Paskapoo
Slopes. City of Calgary landscape architect, Michelle Reid, will speak
about once forgotten heritage streetscapes newly recognized on the
City’s heritage inventory. Come hear about a heritage circus in Balmoral
and Renfrew, Elbow Park’s Garden Crescent, and other once forgotten
community heritage landscapes located in 15 Calgary communities!
Understanding Planning Implementation with Bruce
Cooper
Date: Monday, June 17 th, 2013
Time: 7:00pm - 9:00pm (sign-in starts at 6:30pm)
Location: Winston Heights-Mountview Community Hall: 520 27 th Ave NE
Details: This is a free session from Bruce Cooper (City of Calgary) aimed at
community members with a good understanding of the planning process
or those who have an interest in receiving higher-level instruction on
certain topics related to the development permit process. The session
will cover matters such as: why rules of the land use bylaw are sometimes
relaxed (and other times not), what criteria apply to decision-making,
why different types of development permit applications are handled
differently at the City, and how “community character” may factor into
the process. Bruce, who provides instruction to planners at The City, is
an authority on permit application processes. There will be time to ask
questions and network with other community representatives.
Administrator’s Networking Session #3: Senior
Service Providers
Date: Wednesday, June 19 th, 2013
Time: 10:00am - 1:00pm
Location: Wildwood Community Association: 4411 Spruce Drive SW
Details: Join us for a networking opportunity that explores the work of
peer organizations, and an inside look at the specific target groups they
serve. Session #3 will introduce organizations that work with seniors
groups, and the programs and services they provide to meet the needs
of seniors in our communities.
Orientation to the Planning Process & Issues
Date: Wednesday, June 19 th, 2013
Time: 7:00pm - 9:00pm
Location: Federation of Calgary Communities: 1609 - 14 th Street SW
Details: This small-group workshop reviews the Community Guide to
the Planning Process and gives participants an opportunity to discuss
planning related issues with community association colleagues and
Federation planners. The Guide is available free online or $25 for a
hardcopy binder.
Engage. Belong. Inspire. Be part of it!
3
corner
•
•
•
•
•
How often and where should we meet?
How will we run our meetings?
With whom and how will we communicate?
What administrative systems will we require?
Will we require outside advice on legal, planning
and financial matters?
• What are our legal responsibilities?
• What decision-making and problem-solving
techniques will we use?
Paul Meunier, Member Services
[email protected]
Not-for-profit organizations are continuously recruiting
new board members, and volunteer orientation is a
critical step in the process of welcoming (and educating)
these leaders to the organization they have stepped up
to govern. There are a variety of tactics organizations can
use to help new directors get their bearings; however
it is important that a consistent orientation process
be established to help new directors feel welcomed,
informed and prepared for the term ahead.
The below excerpt is from a document titled “Tips, tools
and resources designed to get your board into top gear
quickly” by The Department of Wellness, Culture and
Sport, Government of New Brunswick, Canada:
What is Board Orientation:
Board orientation is a process to thoughtfully provide
board members with the precise information they
need on their role in the organization. The purpose of
board orientation is to provide important information
about the organization and about the board’s roles
and responsibilities. It also serves to build a working
relationship among board members that promotes
ongoing support and comes to an agreement on how
they will carry out their work. It is important to ask the
question: what do the members of the board need to
know in order to do their job as best they can[?]
Why is Board Orientation Important:
Board orientation is important and required so that
board members can find answers to critical questions:
• What skills and knowledge do each of us bring to
the table?
• What do we need to know and learn?
• How will we function as a board?
• Using what principles will we operate?
• What resources are available?
Orientation of New Board Members:
No matter how well-qualified your new board members
are, it will take some time to get them up-to-speed and
feeling comfortable as members of your team. There
are steps you can take to move this process along.
Conducting an orientation session of the entire board
shortly after the election is essential. It should occur
well in advance of the first board meeting and can be
as short as two to four hours or as long as a [day-long]
special retreat… It is important to spend time going
over background material about the organization and
bring them up-to-date on the issues facing the board.
(This is often overlooked and new board members may
be caught off guard.) Also, be sure to allow plenty of
time for questions and answers.
What to Consider and Include:
In planning your orientation, keep in mind that the
experience levels of Board members will vary greatly.
Some will have served on previous boards – some will
have not. Levels of interest and expertise will also
differ. The following are some key aspects to consider
as part of the Board orientation:
• Hold a meeting with the Board Chairperson /
President, Executive Director, and new board
members. The purpose of the meeting is to set the
standard for conduct and achievement required
from board members, as well as to highlight
the vision of the organization that the board is
endeavouring to achieve.
• Have new board members present themselves and
their interests – what they hope to offer the board,
and what they hope to gain as board members.
• Provide some of the history and evolution of the
organization and review interim and long term
goals.
• Bring members up-to-speed on issues and
challenges facing the organization; and, discuss
any key trends that could impact and affect the
organization.
Federation of Calgary Communities
4
• Provide board members with information on
organizational policies and procedures.
• Outline roles and responsibilities of staff and
contrast those with the roles and responsibilities
of the board. This is an excellent opportunity to
address the potentially difficult issues surrounding
overlapping or unclear lines of responsibility.
• Consider assigning a mentor – a senior member of
the board is assigned to tutor a new member in the
operations of the board.
• Consider incorporating teambuilding exercises for
the board as part of the orientation process.
• Plan a visit and tour of any of the organization’s
offices and facilities, ideally led by the Executive
Director or an experienced board member.
Effective orientation for new board members includes
a board handbook and manual that clearly describes
the organization and outlines the responsibilities of
board members.
Preparing an Effective “Quick Reference Board
Handbook”
A board handbook should be developed and provided to
all members of the Board to use as a quick reference on
a number of topics. The content of a “Quick Reference
Board Handbook” might include:
• A description of the organizations Vision, Mission
and Goals
• Definition of commonly use terms
• An organizational chart
• A description of programs and services
• A description of the board’s role
• A “job” or position description for Board
Members
• Terms of reference for the Executive Committee
(President,
Vice-president,
Treasurer
and
Secretary)
• Staff structure and description of major roles
• List of committees (with statement of purpose for
each)
• Statement of board policies. (Make reference to
policies provided in Board Manual)
• Paragraph on Directors’ Liability Insurance
• A quick description on meeting procedures (i.e.
Using Roberts Rules of Order)
Sample Board Orientation Checklist
Here are items to consider in developing an
orientation session for new board members. Much of
this information will be covered in the board manual,
but should be reviewed with new board members to
ensure they are comfortable with the information.
Provide General Information
• History of the organization
• Organizational / Board / Staff structure
• Copy of constitution & by-laws
• Vision & mission of the organization
• Strategic priorities, goals and objectives
• Summary of the programs and services
• List of board members / staff and their contact
information
Roles and Responsibilities
• Reviewed Board member’s role
• Reviewed Executive’s / Officers’ role
• Reviewed staff roles
• Reviewed committees and their roles
• Discussed expectations for and of new board
members
Policies and Procedure
• Provided new members with board policies and
procedures
• Reviewed board policies and procedures with new
board members
Financial Management
• Discussed budget process
• Provide current year’s budget
• Provided a copy of up-to-date audited financial
statements
• Provided a copy of most recent annual report
Other Information
• Provided copies of minutes from previous Board
meetings
• Gave a tour of facilities and offices
• Provided brochures and other promotional
materials
• Had new board members sign required paper
work (i.e. Oath of Confidentiality, Memo of
Understanding regarding roles and responsibilities
etc.)
To view the full article please click here.
Engage. Belong. Inspire. Be part of it!
5
Community Q & A
You Asked Us:
We are looking to get an Automated External Defibrillator (also called an AED) for our facility. Do you know if
there is any program we can get one through or where we would look to get one?
Answer:
Purchasing an AED
According to Alberta Health Services, an Automated External Defibrillator (AED) must be purchased, not rented,
before a training opportunity can be pursued.
• The Alberta Health Services affiliate MAS (Major Account Solutions) can assist with the purchasing of an AED.
They can be reached by calling 1-877-692-6644. MAS isable to discuss the purchasing of an AED and help
make further arrangements.
• A list of additional vendors can also be found here.
Training Opportunities After Purchasing an AED
Alberta Health Services partners with the Heart and Stroke Foundation for training, as Heart and Stroke sets the
standards for CPR/AED’s, however other organizations (e.g. Red Cross, St John Ambulance, etc) have training
opportunities as well.
AED training averages between $50 - $80/person. The price of a course is dependent upon the level and combination
of training being sought (e.g. CPR, First Aid, AED, etc).
Other contacts for training opportunities include:
•
•
•
•
•
•
Heart and Stroke Foundatio n
Canadian Red Cross
St. John Ambulanc e
Alberta Health & Safety Trainin g Institute
Health Education Inc .
Titan Health Trainin g
Other Information
The Heart Safe Community, Public Access to Defibrillation (PAD) Program from Alberta Health Services provides
additional information, including: goals of the program, benefits of registering with the Heart Safe Community,
questions to ask an AED vendor, and more.
For more information please call 1-866-786-1440 or click here.
The Heart Safe Community also has an excellent website with common Q&A information. Click here.
**It also is recommended you speak with your insurance provider to inquire if your insurance rates might be
affected with the addition of an AED at the organization’s facility.
Federation of Calgary Communities
6
Report
expenditures. If you don’t have an overall budget,
this is where you would discuss spending on upcoming
events and projects. Try to make a mini budget for
each event that you have on the calendar. Don’t forget
to make a motion for these things so the rest of the
board takes responsibility.
Nancy Murdoch, Auditor
[email protected]
Treasurer’s Reports for Board Meetings
Every month the board of directors at your organization
look to you, the treasurer, to keep them in touch with
what is going on financially in the organization. The
entire Board is responsible for the financial well being
of the organization and so they must be in the know.
If you are keeping current with the financial records
you should print out financial statements from your
accounting program for the board. If you can, send
them a few days early so the rest of the board has
time to look them over. If you normally write up your
records right before the audit or if you are months
behind in your bookkeeping, financial statements will
not provide too much useful information.
Your treasurer’s report should be broken down to deal
with some key items in order to keep the other board
members informed:
• The funds that you have
• What you are going to do with those funds
• Plans to get more funds and what to do with them
• Compliance
• Other items: internal controls, risks, succession
planning, etc.
The Funds That You Have: These are your bank balances.
Your casino balance is restricted so you should let
the board know when the funds have to be spent by
and what you can spend them on. Your general bank
balance may contain restricted grant funding so the
board needs to know how much of the grants are still
to be spent, when they must be spent by and when the
reports are due. They also need to know what balance
remains in the general bank that is unrestricted.
What You Are Going To Do With the Funds That You
Have: If you have a budget, this is where you would
compare budget amounts to actual revenue and
Plans to Get More Funds and What You Will Do
With Them: Here is where you would discuss grant
applications and approvals, your casino application
and upcoming casino dates. Discuss possible new
grants and projects, new events and how they will be
funded. Make motions to apply for grants, approve
mini budgets for new events, etc.
Compliance: It is very important to understand what
your current bylaws state as well as knowing your
reporting requirements for your annual return, GST,
payroll deductions, tax or charity returns and funding
reports. Any reports that have gone out or are pending
should be brought to the attention of the board. Since
it is their responsibility as well to ensure that these
things go out, it will give them confidence that things
are moving as they should. At this point in your report
you may need to make a motion to approve drafts
of the audited financials. You may want to discuss
the differences between employees and contractors
and what the risk is if you are not remitting source
deductions to CRA. If your bylaws need some revisions,
this is where you would discuss revisions to the finance
portion of the bylaws. Have revisions ready for when
the new bylaws go to the members at the next AGM.
Other Items: Discuss your internal controls and how to
make things safer and better financially. Discuss the
risks that your organization faces and how to mitigate
them (insurance coverage, better lighting, new locks,
security camera, the list goes on). Succession planning
is very important, especially in the treasurer position.
If you can identify individuals in your community with
financial experience ahead of time, you won’t be under
the gun if you have to step down for some reason.
It is important that you make motions around any board
decisions so that everyone takes on the responsibility.
Quantify amounts wherever possible in your report.
Make sure that your report is included within the
official minutes or attached as a separate page. Last
but not least, make sure there is a motion to accept
your report so that there is a record that the board has
read and dealt with everything in it. This shows due
diligence for you and for the other board members.
Engage. Belong. Inspire. Be part of it!
7
BUILDING SAFE
COMMUNITIES
Bulletin
Stephanie Sokolowski
Building Safe Communities Coordinator
[email protected]
Around the Block: Let’s Walk!
June is a great time for getting out into your community
and walking is a great way to get out there! Walking
has many benefits – getting to know your neighbours,
know what is happening around you, fresh air, exercise
and socialization.
Below are some safety tips for walking in and around
your community:
1. Tell someone where you are going, which route
you are taking, and when you will be back.
2. Be aware of your surroundings.
3. Listen to your instincts. Something that doesn’t
look or seem right probably isn’t.
4. Walk facing the traffic.
5. Stay away from shrubbery, darkened doorways,
and alleys.
6. Avoid using headphones so you are aware of the
sounds around you.
7. Wear brightly colored, light reflective clothing.
8. Walk in well-lit areas.
9. Bring a friend or your dog with you for company.
10.Have fun!
One of the best ways to prevent crime in your
neighbourhood is to know your neighbours and have
them know you. With a walking group made up of a
few neighbours or friends, you can be alert, aware,
and in contact with your community. Walking in groups
is not only fun, but it also increases the presence of
community members on the streets and pathways
which is a deterrent for crime.
Here are some easy tips to organize a walking group in
your community:
• You only need a few keen neighbours to get the
walking group started
• Advertise your walking group through: word-ofmouth, your community association website,
bulletin boards in the community, community
newsletters and local businesses
• Have the meeting in a public place such as a park,
your community association, a local business,
coffee shop, or consider hosting the meeting in
someone’s home
• Consider the community’s need/interest for a
walking group. For example, communities near
to downtown and who mainly walk to work or for
shopping, may not be interested in the group
• When and where will you walk? How long will the
walks be?
• Where will you gather to start the route? Will you
have one route or multiple routes?
• How will you communicate which route you are
doing?
• How are walks scheduled? (For example, every
Monday night at 7:00pm)
• Who does your group want to targeted? (For
example, families, seniors, or moms)
• How will members be contacted?
• Will you require R.S.V.P’s or will interested people
just show up?
• Name your walking group
• With a larger group, create a leadership team to
make key decisions.
For more information on walking alone or starting
a community walking group, please check out our
Around The Block: Let’s Walk! guide by clicking here.
Federation of Calgary Communities
8
Update
heritage landscapes located in 15 Calgary communities!
Time also for networking and refreshments. Sign-in
starts at 6:30 pm at Fort Calgary 750 – 9 th Avenue SE.
Register here.
Natasha Kuzmak, Urban Planner
[email protected]
Karly Morgan, Urban Planner
[email protected]
Environmental Roundtable: Understanding
Sustainability - June 4 th!
Join us for the last Environmental Roundtable event
of the 2012/13 season. At this event we will look
into what sustainability means, as well as projects in
Calgary that are creating a more sustainable city and
communities. Speakers will touch on various aspects
of sustainability. Dr. Mike Quinn from Mount Royal
University will focus on sustainability principles,
Christina Fuller from the Office of Sustainability, The
City of Calgary talk about imagineCalgary and Conrad
Schmidt will describe deGrowth! Sign-in starts at 6:30
pm and the event runs from 7-9 pm. The event will
take place at the Water Centre, 625 25 th Avenue SE.
Snacks will be provided! Please RSVP here by June 2.
Partners in Planning: Transit - June 8 th
Learn how Calgary’s Transit system is planned and what
makes bus and LRT services successful. This session is
hands on and covers land use integration, equity, and
community planning. Registration begins at 8:30am
with coffee and donuts at the Braeside Community
Hall on Braeside Drive SW. This is the last PIP of the
season - see you there! Learn more and register here.
Community Heritage Roundtable - June 13 th
Fort Calgary CEO, Sarah Gruetzner, will share the
story about Fort Calgary and the rediscovery of this
heritage landscape. Archaeologist Brian Vivian will
speak about the park area and neighbouring landscape
of the once forgotten Paskapoo Slopes. City of Calgary
landscape architect, Michelle Reid, will speak about
once forgotten heritage streetscapes newly recognized
on the City’s heritage inventory. Come hear about a
heritage circus in Balmoral and Renfrew, Elbow Park’s
Garden Crescent, and other once forgotten community
Understanding Planning Implementation with Bruce
Cooper - June 17 th
This is a free session from Bruce Cooper (City of
Calgary) aimed at community members with a good
understanding of the planning process or those who
have an interest in receiving higher-level instruction
on certain topics related to the development permit
process. The session will cover matters such as:
• Why rules of the land use bylaw are sometimes
relaxed (and other times not)
• What criteria apply to decision-making
• Why different types of development permit
applications are handled differently at the City
• How “community character” may factor into the
process
Bruce, who provides instruction to planners at The
City, is an authority on permit application processes.
There will time to ask questions and network with
other community representatives. This is ideal for
building on the PIP offering: The Basics of Planning
Implementation. Sign-in starts at Winston Heights/
Mountview on 27 th Avenue, NE at 6:30 pm, session
begins at 7 pm. To register click here.
Orientation to the Planning Process/Issues - June 19 th
This small group workshop reviews the Community
Guide to the Planning Process and gives participants
an opportunity to discuss planning related issues with
community association colleagues and Federation
planners. The Guide is available free online or $25
for a hardcopy binder. The workshop begins at 7pm
on June 19 th at the Federation offices at 1609 - 14 th
Street, SW. To register click here.
Community-Led Planning Opportunities
The Federation of Calgary Communities has two
opportunities available for communities to partner
with students and professors on real-world community
planning and design projects. As such, we are
soliciting applications from communities interested
in taking an active role in creating a vision or plan
in their neighbourhoods. Take a look at the below
opportunities and be sure to review the attachments
if you are interested in participating in either of these
exceptional opportunities:
Engage. Belong. Inspire. Be part of it!
9
Update
Community Visioning with Urban Studies Students - For
the past four years, the Federation has collaborated with
individual communities and the Urban Studies program
at the University of Calgary to develop community
visions for future neighbourhood development. We
are now taking proposals for next year’s communities.
Community visioning is a chance for local stakeholders
to envision the potential that surrounds them through
a collaborative grassroots process. This is a proactive
step towards developing guidelines and priorities for
future development. To take a look at this year’s project
click here. For more information and to complete an
application click here.
Planning and Design with the Faculty of Environmental
Design - We are pleased to celebrate our second year
in partnering with the Faculty of Environmental Design
(EVDS), University of Calgary. EVDS is an interdisciplinary
graduate school, which brings together architecture,
urban design, urban planning and general environmental
design. It is our intent to coordinate planning and
design projects between community applicants and
EVDS. EVDS has several 13-week courses that would be
suitable for community projects. These courses explore
physical planning and design, public engagement,
project management, community planning, urban
design, landscape planning and ecological design, and
housing, neighbourhood change and equity. We are
accepting general planning and design applications from
communities and hope to partner the applications with
appropriate courses, as is determined by professors.
Applications from communities for fall semester courses
are due August 1st. If you have any questions, contact
Natasha at [email protected].
For more information, click here
and to access the
application form, click here (though if you would prefer
the document in Word, give me shout and I will pass it
on).
Commercial On-Street Parking Implementation
Curb side parking in commercial districts went to
Transportation and Transit Committee for implementation
and will commence policy implementation on July 1st.
This policy covers any parking on the street where the
use is commercial at street level, including buildings
with residential uses. On-street parking in residential
areas will be reviewed in the fall. The Federation will
continue to follow this review and notify communities
about engagement opportunities as they arise.
Transforming Planning
The Transforming Planning Working Group is well on
its way to creating Version 1.0 of the new system
planning outline! Over the last few weeks, the Working
Group hosted three stakeholder workshops that were
well attended by City staff, as well as community and
development industry reps. Roles and responsibilities,
as they relate to some new functions in the system,
including GUIDE/ALIGN, LEARN and EXPLORE were
key topics. Moving ahead, the Working Group is
going to incorporate the information collected from
the workshops and finalise the outline of the system
for the end of June. This work will head to Planning
and Urban Development Standing Policy Committee
on July 17 th. This is a public forum, so if you would
like to comment, consider attending. For the most
recent Bi-weekly update, click here. If you would
like to chat about how this work may affect your
community or if you have questions, please contact
Natasha at engageinplanning@calgarycommunities.
com.
The City is Going Electronic – Residential ePermit
starting with Contextual Singles and Semis!
Development & Building Approval (DBA) is working
towards bringing residential permits online over
the course of 2013. The City is working on creating
a start-to-finish online service for contextual
single and semi-detached residential permits, from
application to final inspection that will maintain The
City’s high standards of safety. Further to joining
the 21st Century through the use of electronic
media, The City hopes to join the development
permit with the building permit. This means that the
building permit application will be made using the
same plans as the DP! This should result in fewer
instances of construction not being done according
to plan, something that has been a thorn in the
side of communities for a while. Though DBA is
testing this new process and ironing out any bugs
using contextual developments throughout 2013,
they hope to propose that this system be applied
to discretionary applications as well in 2014. This
would mean that communities could respond to
applications online. In the future, customers will be
able to submit an application online, upload required
documents and track the progress of their application
using a single project number. If you have comments
or questions, please contact Gordon Yorke at gordon.
[email protected].
Federation of Calgary Communities
10
Federation Sponsors, Staff, and Board Members
The Calgary Society of Community Opportunities (CSCO) is seeking two new
board members for the upcoming two year term starting in June 2013!
Founded in 1987, CSCO is a leader in providing day program services for adults with
developmental disabilities. Individuals with PDD (Persons with Developmental Disabilities)
funding enjoy social, recreational, educational and vocational activities at little or no cost
to them. CSCO owns adaptive recreation equipment as well as two wheelchair equipped
buses and a truck to transport participants and equipment on outings of their choice.
CSCO has just completed a feasibility study to grow and diversify the organization.
We are moving forward with recommendations and could use business development
and marketing expertise on our board. Our board operates in an advisory capacity and
has 10, 2 hour evening meetings per year.
You can find out more about us by calling Debbie at (403) 253-3454 ext. 223 or
visitng our website at www.cscocalgary.com.
Federation Sponsors
Platinum:
Bronze:
Friends:
Donor Choice Program:
GET engaged! Deadlines
Issue
Deadline
September.....................................August 22
October...................................September 19
Submissions accepted until 4:00pm.
Federation Staff & Services
Executive Director
Leslie Evans
Director
of Community
Engagement
Barbara Payette
Urban Planning
Natasha Kuzmak
Karly Morgan
Communications &
Community Relations
Rebecca Dakin
Robert Massey
Member Services
Paul Meunier
Building Safe
Communities
Stephanie Sokolowski
Reception
Lori Winder
Bookkeeping
Gary Zhang
Vince Ma
Ronnie Ma
Financial Audits
& Accounting
Heidi Brauer
Nancy Murdoch
Keryn Sulimma
Manuel Soriano
Brian Catibog
Lamya Mulla
Sophie Khatkar
Sophia Wu
Vivian Zhao
Get Engaged Editor
Rebecca Dakin, Communications & Community Relations
[email protected]
(403) 244-4111 ext. 204
Engage. Belong. Inspire. Be part of it!
Board of Directors
President
Vice President
Treasurer
Secretary
Director
Director
Director
Director
Director
Director
Director
Director
Past President
Robin Elford
Cecilia Chen
Kelly Leveque
Tara Prudhomme
Mark Ellis
Olga Knight
Ryan Martinson
Peter Rishaug
Ned Shillington
Michael Wilhelm
Titan Xie
Andrew Yan
Melanie McDonald
11
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HOW WOULD YOU CONNECT THESE DOTS?
YOUR WAY IS JUST AS VITAL AS SOMEONE ELSE’S.
TAKE THE CALGARY FOUNDATION’S
2013 CALGARY’S VITAL SIGNS SURVEY
AND SHARE YOUR OPINIONS ON HOW OUR CITY IS
DOING IN THESE KEY INDICATOR AREAS:

Neighbourhoods

Food

Learning

Environment & Sustainability

Citizen Engagement

Health & Wellness

Getting Around

Economy

Arts & Culture

Living Standards

Aging Population

Housing

Safety

Immigrant Newcomers

Sports & Recreation

SIGN UP HERE:
•
SURVEY ENDS: July 10, 2013
www.thecalgaryfoundation.org
SOUTHWOOD DAY
MARKET IN THE PARK AND SPRING FESTIVAL
MEMBERS FROM ALL COMMUNITIES ARE WELCOME!
Aenean a magna vel pede vestibulum rhoncus.
Nulla cursus orci quis tortor.
CRAFT FAIR AND FLEA MARKET IN ANDERSON PARK
8:30AM TO 11:30AM
@110 Avenue and Sacramento Drive SW
SPRING FESTIVAL AT COMMUNITY HALL GROUNDS
2PM TO 5PM
@ 11 Sackville Drive SW
SATURDAY
JUNE 15
SOUTHWOOD DAY
A FULL DAY OF ACTIVITY!
MORNING MARKET
AFTERNOON FESTIVAL
The afternoon festival will include:
Live Music – Face Painting – Petting Zoo – Bouncers – Street Painting
Skateboard Park – Food Trucks – Barbecue
On Location: City Departments – Artists – Organizations – Businesses
A Higher Level of Inclusive Play™
Inclusive playgrounds must meet the needs of everyone in the community. Landscape Structures
does this by welcoming all ages and abilities to the playground for multigenerational fun and
sensory-stimulating activity. Learn more about bringing inclusive play to your community at
playlsi.com or call 1.866.422.4828.
Habitat Systems, your local distributor of Landscape Structures playground
equipment, has worked with hundreds of groups across Western Canada.
Visit us at www.habitat-systems.com to see playground project examples.
CALGARY
EATS!
SPRING FORWARD INTO COMMUNITY ACTION
JUNE 12, 2013
6-9pm
Hillhurst Sunnyside
Community Association
1320 5 Ave NW
LIGHT REFRESHMENTS!
RSVP TODAY!
http://calgaryeats.eventbrite.ca
B UI LDI NG A R E S I L I E N T, S USTAINABL E F OOD SYST EM TOGE TH E R !
A community event enabling Calgarians to come together, collaborate & start working
on projects in the spirit of CALGARY EATS! Food System Assessment & Action Plan.
Do you want to:
- put forward your food project ideas & work with others to realize them?
- or join in on existing projects that need more support?
Are you interested in:
- connecting with others & sharing your passion for food?
Then join us!
And remember to take part in the HSCA Farmers’ Market activities from 3pm onwards
This community event is made possible by the Calgary Food Committee and the generous donation of time and
space from the HSCA’s Community Food Program
1
6
RIVERFRONT
STAGE
R
RIVERWALK
M
7
front
7 Ave SW
Olympic
Plaza
E
EV SHOW
& SHINE
EV
Riverside
Stage
3 St SE
R
O
O
M
1 St SE
T
A
S
T
I
N
G
10
EV STREET
FAIR
7 Ave SE
1 St SW
ont
on T
rail
N
Edm
POWWOW
2 St SW
4 St SW
5 St SW
6 St SW
3 St SW
9 Ave SW
11 am –e5rwpm
alk
8
6 Ave SE
Stephen Avenue Walk
EV
EXPERIENCE
R iv
4 Ave SE
11
8 Ave SW
12
5 Ave SE
4
DOWNTOWN
CALGARY
r NE
1 St SE
Centre St S
1 St SW
5 Ave SW
11 am – 5 pm
Ave S
E
CALGARY
EATS!
5 Ave SW
6 Ave SW
rial D
East Village Street Fair
City Hall
Future Home of
National Music Centr
e
9 Ave SE
BROWN’S
F OOD S ERVICE
E QUIPMENT
S ALES L TD.
9 Ave SE
6 St SE
River
12. East Village
Experience Centre
Noon – 5 pm
emo
k
1 pm to 5 pm
7. Calgary Eats!
3
wal
10.EV Show & Shine
11.Powwow
11 am – 6 pm
SE
2 St SW
3 St SW
4 St SW
6.RiverWalk
iv e
r
CHINATOWN
5 St SW
3. River Front Stage
8. EV Street Fair
9. Fort Calgary
9 am – 4 pm
10:45 pm ish
6 pm – 11 pm
3 Ave SW
6 St SW
5.Fireworks
5 St SE
lk
wa
FIRE
WORKS
2 Ave SW
4 Ave SW
2. Food Truck Round-up
Noon – 4 pm
11 am – 11 pm
5
FOOD TRUCK
ROUNDUP
2 Ave SW
4. Stephen Avenue Walk
11 am – 10:30 pm
Rive
r
2
1. Prince’s Island Park
4 St
Prince’s Island
4 St SE
Enmax
Stage
3 St SE
Dominion
Stage
Macleod Trail SE
1
Stage
9
FORT
CALGARY
St Patrick’s
Island
3.
Riverfront Stage
6 pm – 11 pm
Join us for a great evening of live
music and savour the fares of the
food trucks.
Noon – 5 pm
Bring your blanket and picnic
with us on Riverfront Avenue!
Local and regional foods for sale
at this unique food hub.
Noon – 4 pm
EV Riverside Stage
Stephen Avenue Walk
Canada Day on Stephen Avenue
will feature the Canadian Artist
for the Poor Art Walk.
2 Ave SW
N
5 Ave SW
5 Ave SW
6 Ave SW
Latino Rocks!
Family entertainment while you
sit for “a bite & a beer.”
River
front
Ave
4 Ave SE
6 Ave SE
7 Ave SW
Designated Pickup
and Dropoff Areas
EV Street Fair
4.
Join us from 11-5 for freezies &
to discover everything about the
East Village!
Route 567 Canada Day Free Shuttle
Eau Claire Ave SW
8.
All kinds of Family Fun! Craft
and artisan vendors, children’s
activities. With Apostles Harley
Davidsons, great music & street
eats!
East Village
Experience Centre
The sounds of the drum will
resonate through the air of
downtown Calgary as Olympic
Plaza & Municipal Plaza come alive
with the heartbeat of the nations.
8 Ave SW
Olympic
Plaza
11 Ave SE
6 St SE
Experience Chinatown’s
culturally rich offerings!
Calgary Eats!
Presenting entertainment
featuring plenty of our special
guests. The stage is in the hub of
our Canada Day celebrations.
5 St SE
Chinatown
7.
Fort Calgary Stage
4S
t NE
Must see and eat! Food trucks
and DJ entertainment.
1 pm to 5 pm
4 St SE
11 am – 11 pm
Celebrate with many activities
and entertainment while
enjoying Calgary’s award
winning pathway system and
walkable riverfront sites.
12.
Powwow
Way
Food Truck Roundup
11 am – 6 pm
11.
Macleod Tr SE
2.
RiverWalk
CalgaryCanadaDay.ca
#OCanadayyc
Fort
Calgary
9 Ave SE
see inset
Olympic
6.
11 am – 10:30 pm
FREE pancake breakfast— first
come, first served! Children’s
activities include jump houses,
pony rides and petting zoo!
Outdoor events are free, indoor
admission 50% off.
Calgary’s premier classic car
show! North American beauties
& imports at Historic Fort Calgary.
Bring family, old & young for this
spectacular car show.
3 St SE
Prince’s Island hosting many
celebrated local performers, allages activities, and great food.
1.
9 am – 4 pm
Macleod Tr SE
Prince’s Island Park
World Class fireworks from the
Centre Street bridge will create
stellar viewing opportunities for
audiences on both sides of the
Bow River after the sun goes
down!
EV Show & Shine
Fort Calgary
1 St SE
10:45 pm ish
10.
9.
4 St SW
Fireworks
5 St SW
5.
6 St SW
City of Calgary
our city,
our country,
our celebration
Fort Calgary
Parking lot
Parking lot
Calgary Transit
9 Ave SE
BEAUPRE ARTISTS GUILD
SHOW AND SALE
The Beaupre Artists Guild invites you to their annual Show and Sale on Saturday, June 22 and Sunday,
June 23 from 10:00 a.m. to 4:00 p.m. at Beaupre Community Hall. Come and see what our
accomplished artists have created over the past year. Free admission and parking. Free draw for an
original piece of artwork. Relax and enjoy refreshments in the “Bistro.” Take a drive to the country and
bring the family. Visa/MC, cash and cheques accepted. For further information call 403-932-7361.
Beaupre Hall is located just 15 minutes west of the Town of Cochrane. Take Highway 1A west to
Highway 40, turn right (north), drive one kilometre. You will see Beaupre Hall on the right hand side of
Highway 40.
The Calgary John Howard Society has an ongoing need for reasonably affordable, yearly rental
accommodations. We are a Housing First initiative that provides vulnerable people with stable, sustainable housing
solutions.
What we Offer
An opportunity to join others in being part of a bigger change that is happening towards a more resilient and
sustainable Calgary. While we cannot offer perfection, it is our desire to protect your investment to ensure that
you receive long-term, stable rental income; which means that:





Rent is paid every month;
Damages are taken care of;
You have access to support from a dedicated, professional team;
We work with you to find a suitable tenant for your space; and
We sign long term leases with the option to renew.
What we do
We help individuals who have been involved with the criminal justice system and are at risk of, or are currently,
experiencing homeless find permanent housing. Our staff provide each client with comprehensive care, including:





Case work;
Assistance finding and maintaining accommodation;
Social development guidance;
Opportunities to enhance their social skills; and
Other support services as they re-establish themselves into the community.
Who we are
Our mission is “promoting positive change through humane, just, and informed community responses to crime and
its effects.”
We are excited to work with Landlords to help secure their income, without taking unnecessary risks, while
providing an opportunity to assist some of the most vulnerable members of our population in becoming selfsustaining and contributing members of society.
If you are interested in partnering with an agency that has a long history of social justice and an excellent
reputation for fairness and integrity to restore lives, prevent crime, and strengthen our community built on 60
years of service in Calgary please contact Bryan Sali at [email protected] or 403-536-8127.
www.cjhs.ca
The Alberta Cancer Foundation is a movement of everyday heroes who honor those lost to cancer, stand with those
facing cancer, and build a better future free from cancer. We are asking you to step up and be one of those heroes!
I invite you to support the Alberta Cancer Foundation by participating in the 2014 Calendars.
Can you help out with a split fundraising project?
We are looking for large community groups and businesses associations across Alberta who may want to partner
with us on a project to help raise funds and awareness about our Patient Care Financial Assistance Programs and
funds raised will help families with financial aid while dealing with cancer treatments. L&L Studios is creating
educational and informational calendars for the Alberta Cancer Foundation. We create baby, pet, car and motorcycle
calendars and would like your help with a split fundraising project.
Group Participation with a Split Fundraiser
Should your group or association choose to participate and sell the calendars we will provide the members with
copies of the calendars they can sell in small or large quantities. A split fundraiser with the Alberta Cancer Foundation
calendars will split part of the proceeds with your association and part of the proceeds would go towards the Alberta
Cancer Foundation. The calendars would be sold for $25 dollars, with $10 going to your group, $10 going to the
Alberta Cancer Foundation, and $5 towards the slush fund that would help cover some of the overhead costs.
Association Sponsorship
Should your association choose to also be recognized in the calendar for a small donation of only $50 per
association group, we could create a calendar with a basic listing in it of all the associations that participated in this
fundraiser. Having your own placement in the calendar is optional, but if you should decide to do so as a federation of
associations we would also put in a full advertising page as well as a basic listing. The advertising page for your
federation of communities would have information about who you are, and any other message you would like to share
with the public. (You do not have to sponsor to participate with selling the calendars).
Business Sponsorships
Business sponsorship combined with community involvement is the key to making this project successful. Should you
know of some businesses in Calgary who might like to sponsor this fundraising project that helps out not only the
Alberta Cancer Foundation, but also your own communities, please pass along this information:
Here are some suggested sponsorship amounts.
Keep in mind you may offer your own suggested sponsorship amount for our consideration.



Basic Listing Sponsorship: Your business name, website, contact person and phone number in a listing with
other categorized businesses: $50 (Lists are at the back pages of the calendar)
Bottom Banner (in a calendar month): Get more notice with a banner space 2 inch hight by 6 inches long with
your logo and advertising space: $850
Business Card Sized Ad or Coupon Ad--full color --(in center fold of calendar): $550

Full page 8x10 full color with your own message or portfolio or advertisement: $2000 (there will also be
a page reserved for your association free of cost to your organization should your choose to participate and
encourage your members to at least become part of the Basic Listing Sponsorship--which is optional for for
your members to decide on).
Your participation will be associated with a great cause! Thank you for considering sponsoring the Alberta Cancer
Foundation and supporting your local communities! We appreciate your support!
Please contact Lisa by phone at 780-637-0131.
Lisa Dibble
Community Initiatives Coordinator
780-637-0131
[email protected]
Planning & Development
DISPATCH
June 2013
In this issue:
photo: Josh Berglund
Parade Bleachers
New Requirements
Transforming Planning
|2|
Heavy Roll Plans
New Requirements
Update
Site Safety Plans
|4|
How Are We Doing?
|4|
Customer Satisfaction Survey
New Requirements
Dispatch - A New Look
|5|
Pilot Project
|3|
Building Envelope Inspections
And more of it
|2|
Cell Tower Video
|5|
Watch and Learn More
|3|
Parade Bleachers
In the past, we allowed the
construction of bleachers along
parade routes without building
permits. As a result of the main stage
collapse at the Big Valley Jamboree
in Camrose on August 1st 2009,
the Alberta Government issued
a notice to all local authorities
recommending the inspections
of temporary structures in the
interest of public safety.
Bleachers are considered to be
a building under the Alberta
Building Code. Starting January
1st, 2013, the City of Calgary began
requiring building permits for
bleachers.
With the Stampede
Parade coming up, we’d
like to remind you to
apply for your building
permit to ensure the
safety of the public.
When applying for your permit, use
the Special Functions/Temporary
Use
Complete
Application
Requirement List (CARL). You’ll
need to make sure you have three
sets of drawings that show the
location of the bleachers as well as
structural drawings prepared and
stamped by an engineer.
If you plan on putting up bleachers
within a road rights-of-way, you’ll
also need a permit from Roads
giving you permission to do so.
You can apply for your roads
bleacher permit online.
If you have any questions, call our
Planning Support Centre at
(403) 268-5311.
Dispatch - A New Look
As you’ve probably noticed, this issue of
Dispatch looks a little different than previous
issues. Here in DBA, we’re working on
becoming paperless, and we thought that the
Planning & Development Dispatch should be
too! As a result, the new look is interactive
and designed specifically for you to enjoy
without printing.
You’ve told us how much you like the
Planning & Development Dispatch, and so
we’ve decided to start publishing an issue
every month. CARL updates will still be
published quarterly, and you’ll find these
updates in this newsletter.
We want to keep you informed and we
encourage feedback. If there is something
you would like to see included, please send
your comments to:
[email protected]
DID YOU KNOW?
140 appointments
2, the
week. In 201
are available for our customers each
average wait time for customers who booked
, 46 seconds.
appointments was 3 minutes
ent
Save time and book your eAppointm
today!
|2|
Example above: CARL updates will still be issued
quarterly in February, May, August & November.
You’ll find them within that month’s issue of
Dispatch. They’ll also be posted on calgary.ca.
Cell Tower Video
DBA – Antenna Services, with the assistance of our
Creative Services team, recently created a video
about the cell tower approval process in Calgary.
The video provides information about how cell tower
submissions are made to the City, how decisions
regarding these proposals are made, who has the
ultimate jurisdiction when dealing with these
structures, and how the public can provide input to
the decision making process.
Watch the Cell Tower Video to learn more.
Customer Service is Everything!
Our Biennial Customer Satisfaction Survey
Here in DBA we recognize the importance of being customer-centric and
providing excellent customer service to our clients.
To help us find out how our customers think we’re doing, Ipsos Reid is in the
process of conducting a survey on our behalf. In May and June, customers will
be randomly contacted so that we hear from a representative sample of our
various lines of service. We appreciate the time our customers take to provide
us with this valuable feedback, which will be used to help us determine how
to make improvements going forward.
|3|
Transforming Planning Update
your best ideas in our online Dialogue for a New Planning System:
calgary.ca/transformingplanning
Transforming Planning was launched in June 2012 by The City of
Calgary to undertake a broad-scale review of the planning process.
Transforming Planning is working with all stakeholders – City
staff, industry, communities and citizens – to design and deliver a
high-performance planning system that will help build a vibrant,
prosperous, and sustainable city for everyone.
If you are a homeowner, builder or developer, consider working
with our collaborative Pilot Project to process your application
within a working model of tomorrow’s planning system.
Submissions to the Pilot Project are ongoing. Please contact Lynn
McKeown at (403) 268-8795 for more information and review our
Pilot Project page for more information.
You can shape Calgary’s future by participating. Check our Stay connected: sign up for bi-weekly updates
website to register for upcoming workshops and events or give us
[email protected] and follow us on
Twitter @nextCITYyyc.
Heavy Roll Plans
To provide a safe working environment for City staff and to ensure
smooth processing of building permit applications, applicants
must consider the size and weight of the drawings they submit.
Larger building permit plans are difficult to move and prepare for
circulation and examination.
Development & Building Approvals has reviewed what size of
building permit plans staff at our 3rd floor front counter will accept.
Submitted building permit drawings (roll plans) are required to
be:
• Limited to a diameter of 20 centimerers (8 inches) OR
• Limited to less than 11.5 Kilograms (25 pounds) per
roll
• Divided into smaller rolls according to the different
types such as architectural, electrical, mechanical and
structural in cases where one large roll plans is greater
than 20 centimerers (8 inches) OR 11.5 Kilograms (25
pounds)
• No glued/taped bindings on drawings, paper binding
with staples accepted.
|4|
at
Building Envelope Pilot Project
As an outcome of the Quality of Construction study completed by
Municipal Affairs and The City of Calgary, The City will be piloting
adding building envelope inspections to our current inspection
process for single family homes.
DID YOU KNOW?
During the pilot project (June 2013 – September 2013),
Current counter
The City will be working with industry to
learn and understand how we can be most
effective in integrating this inspection with
minimal impact to current construction
processes.
wait times are
available online.
and
Come see us during non-peak times
g
minimize your wait time. By ensurin
te
ple
in advance that you have a com
application, you can
As a part of our engagement process, a survey has been sent out
to those who have signed up to eVoice. As well, we recently held
a focus group to work with industry to ensure minimal impact to
construction timelines.
help reduce wait
times for everyone.
Throughout the pilot, The City will still focus on ensuring all
projects are meeting safety code requirements.
We will share further information regarding the progress of the
pilot project as more information becomes available.
Site Safety Plans
Starting June 19th, public protection site safety plans must be
submitted at the time of application for construction, demolition,
or major alterations of a façade on all buildings five storeys or
greater, or those designated as a high building per article 3.2.6 of
the Alberta Building Code. The permit and site safety plan must be
posted at the construction site until completion or occupancy has
been granted. No construction or demolition should occur until
the plan has been approved and posted.
If you would like more information, please visit the Site Safety
page on Calgary.ca where you can view an interactive site safety
plan, informational video, and find out more.
These plans are intended to increase public safety around
construction sites at all times. We have worked closely with the
construction industry in Calgary to determine plan requirements
and to develop a review process.
We hope this new requirement improves the safety of all Calgarians
who come in contact with construction sites.
|5|