DEF SOFTWARE PRODUCT CATALOGUE 2009

Transcription

DEF SOFTWARE PRODUCT CATALOGUE
2009
T 0191 519 7246
defsoft.co.uk
DEFSOFT / PRODUCT CATALOGUE - 2009
DEF SOFTWARE HAS BEEN WORKING WITH UK
COUNCILS, ON DISTRICT, COUNTY AND UNITARY LEVELS,
FOR OVER A QUARTER OF A CENTURY.
WE HAVE USED THIS EXTENSIVE EXPERIENCE TO
DEVELOP A RANGE OF PRODUCTS THAT ENHANCE
BUSINESS PROCESSES AND AID BEST PRACTICE
PERFORMANCE WHILST MEETING EFFICIENCY TARGETS,
ALL OF WHICH ARE ESSENTIAL TO THE MODERN PUBLIC
SECTOR ORGANISATION.
The flexibility to have any of the
following included in your bespoke system...
Development Control
(including Appeals and Enforcements)
Building Control (Unitary and District)
Legal Agreements
Affirm II
Additional Web Importer Module
Templates
Register Hosting
Document Handling
eConsults Phase 1
Trapeze Licenses – Scanning complete
with separator page logic
eConsults Phase 2 Web Service
Trapeze Licenses – Measure and Print
eConsults Phase 2 Web Form
Search Screen Manipulation
eNeighbours Phase 1
Escrow
eNeighbours Phase 2 Web Service
PlanWeb / Web Based GIS Viewing Link
eNeighbours Phase 2 Web Form
Additional User Licenses
1APP Integrated Connector
Audit Log Report
Internal Consultee Tab
Sybase Anywhere to MS SQL Server Conversion
Copy Neighbours From One Application to Another
Search Facility on Responses Tab
Crystal Reports Viewer
Validation / Checklist Screen
Schemes Tab and Outstanding
Schemes Search
XML Exporter
Additional XML Exporter Module Templates
XML Web Importer
MVM Export Report
Ad-hoc Query Builder
Variant One Off Letters
GIS Connector (Arc GIS, MapInfo, Cadcorp, SIA)
Auto Save Letters
Link To Web Based DIP
Onsite Consultancy
Alert / Reminder Agent
PDF Conversion Agent
defsoft.co.uk
MAIN MODULES
Legal Agreements
This module has been designed to ensure that local
planning authorities handle the obligations and
financial implications of section 106 and section 278
agreements. From initial enquiry through to
completed project, the Legal Agreements module
will track and manage every part of the process,
ensuring that all work is completed and finances
received and forwarded as stated.
Cost £10000 (includes 2 days training)
Annual Maintenance £2000
Affirm II
Now in its second incarnation, the Affirm module has
been designed to manage the transition, processes
and intricacies of the Section 38 Road Adoption, part
adoption and APC procedures with ease of use and
efficiency in mind. It provides a logical system that
automates processes and enables effective analytical
reporting whilst ensuring that milestones are met.
Cost £3000 (including 1 user licence)
defsoft.co.uk
MAIN MODULES (CONT)
Development Control (including Appeals and Enforcements)
At the heart of the MasterGov XP suite, the
development control module (MasterPlan) has been
designed to deal with the full life cycle of a planning
application from initial receipt to determination of the
application. Supporting all application types and the
latest in planning legislation, this module covers every
aspect of a planning application.
Cost £12000
Building Control (Unitary and District)
The building control module (MasterBuild) is the
perfect companion for the development control
module. The module handles the full life cycle of a
building control submission through to production of
the final certificate. The module handles the concepts
of work items and individual inspections for them.
Cost £10000
defsoft.co.uk
PLANNING ENHANCEMENTS
eConsults Phase 1
eConsults Phase 2 Web Service
In this era of electronic delivery, people continue to
demand electronic information. Your consultees are
no different. This enhancement allows you to email
your once paper documents to consultees so that
they can consult based upon an electronic
representation of your data. This saves in postage
and printing costs.
This add-on is a link between your own web site and
the MasterGov XP back office suite. It allows data
captured from your own forms to be automatically
imported, the purpose being to take consultee
representation and directly import it into the
database. This saves time and therefore money and
ensures the element of human error is removed.
Cost £1500
Cost £1500 (Web form not included)
eConsults Phase 2 Web Form
eNeighbours Phase 1
Following on from the eConsults web service, if you
don’t have a web form or don’t have the resources to
produce one, DEF Software can fill the gap between
your online planning register and aforementioned
web service.
The eNeighbours option does for the members of the
public what eConsults does for your consultees.
Instead of posting thousands of letters each year,
why not email them? You will not only save money
but provide your customers with an excellent level of
service.
Cost £1000
Cost £1500
defsoft.co.uk
PLANNING ENHANCEMENTS (CONT)
eNeighbours Phase 2 Web Service
Why type in all those responses from members of the
public when this web service can take input from the
web and import directly into the back office
database? This is a major time saving addition to the
MasterGov XP suite.
Cost £1500 (Web form not included)
eNeighbours Phase 2 Web Form
1APP Integrated Connector
Need a web form to capture the public
representations and pass them on? Once again DEF
Software can fill the gap left by a lack of IT
resource.
With 1APP now standard in England and Wales all
applications will be received in the standard
application format. You will already be taking
advantage of the Planning Portal application
submission system so why not go fully integrated
with this automated connector? With more and more
applicants / agents submitting electronically this is an
opportunity to make significant cost savings.
Cost £1000
Cost £3000
defsoft.co.uk
Internal Consultee Tab (also known as the Countryside tab)
All local planning authorities have to consult both
internal and external bodies. This enhancement
allows internal departments to enter data directly into
MasterGov XP in a controlled manner, allowing that
department far more control and freeing up more of
the planner’s time.
Cost £2500
Copy Neighbours from One Application to Another
Sometimes when applications have a common
geographical link it is useful to reuse the list of
neighbours to consult. Of course this could be very
time consuming to populate by hand. This copy
facility can copy all responses in the list from the
current application to any other simply by entering the
destination application number.
Cost £1500
defsoft.co.uk
Search Facility on Responses Tab
With a lot of planning applications the list of public
consultees can stretch to thousands. As such, finding
individual records can prove to be tricky. The optional
search facility allows the user to quickly search by
name or address and be taken to the first matching
record. All matching records will be highlighted.
Cost £1000
Validation / Checklist Screen
Most planning departments have some form of paper
checklist, a place to quickly get access to the key
pieces of data. Well why not have one as an
electronic list? A tailored screen to show whatever
data your authority considers key.
Cost £1500
defsoft.co.uk
Schemes Tab and Outstanding Schemes Search
Want to keep tighter control of those conditions you
would like to monitor? Now you can with this
additional tab page. Once you determine the
application you will be asked if you would like to
create schemes. These schemes can then be
monitored.
Cost £1500
MVM Export Report
For those customers that utilise MVM’s land charges
product, having updated planning data is paramount.
This report and export file option allows the MVM
system to be updated with current information.
Cost £1500
defsoft.co.uk
BUILDING CONTROL ENHANCEMENTS
Submit-A-Plan
If you have Resolution’s Submit-A-Plan and would like
the benefits of being linked with your MasterBuild
module then this is the add-on to have. This two way
link allows incoming submissions into the back office
whilst allowing MasterBuild users to open associated
technical documents stored in DataSpace.
Cost £3000
Competent Persons Import
MVM Export Report
All building control departments have to process
competent persons data and there’s a lot of it.
This handy enhancement takes the XML data files
provided by FENSA, NICEIC, CORGI etc and imports
the data directly into the database. This of course
saves a lot of time and eradicates human error.
For those customers that utilise MVM’s land charges
product, having updated planning data is paramount.
This report and export file option allows the MVM
system to be updated with current information.
Cost £3000
Cost £1500
defsoft.co.uk
E-GOVERNMENT OPTIONS
Online Register ASP
Providing electronic information to the public and
consultees has never been more important.
A searchable online register that has been corporately
branded can deliver all the relevant data and
associated attachments. No need to print and send
plans in the post again. Ongoing cost savings
delivered whilst improving overall customer service.
Cost £2500 (Priced per core module)
XML Exporter
Additional XML Exporter Module Templates
Getting data to the web in a safe and controlled way
can be difficult. This module allows the authority to
take their data and attachments out of the back office
for use with other DEF Software products or own
content management system.
Don’t want to stop at an online Planning delivery?
You can export Building Control, Appeals and
Enforcements.
Cost £3000 (Including planning templates)
Cost £1000 (each)
defsoft.co.uk
E-GOVERNMENT OPTIONS (CONT)
XML Web Importer
Additional Web Importer Module Templates
If you haven’t got an online content management
solution and require an online solution then this
module will import your exported XML into a
database and store any associated files. These can
then be used by either your own register pages or
DEF Software’s.
Don’t want to stop at an online Planning delivery?
You can export Building Control, Appeals and
Enforcements.
Cost £2000 (Including planning templates)
Cost £1000 (each)
Register Hosting
Additional Register Hosting per Module
Want the benefits of an online register but your IT
resource is either too expensive or unavailable?
We can host the whole thing in our server farm.
Need to host more than Planning?
No problem - we can host Building Control, Appeals
and Enforcements.
Annual Maintenance £1500 (includes planning)
Annual Maintenance £750 (each)
defsoft.co.uk
CROSS MODULE ENHANCEMENTS
New Tab Page
Images Module
As each of our MasterGov XP systems is tailored to
the authority we do get subtle differences in
functionality between sites. This often means that
authorities may have extra tab pages.
These additional pages can be purchased at any time.
The Images module allows you to store links to the
associated files within each application and module.
These files can be quickly accessed by selecting the
appropriate one from the onscreen display. Files can
also be printed from here.
Cost £1500 (average)
Cost £2000
Document Handling
Handling the volume of the documents that come
through any Planning department can be very time
consuming. If you don’t have an expensive document
management system what is the alternative? Built
around Onstream Trapeze, the document handling
add-on for Images allows you to scan directly into
MasterGov, index documents in one screen without
having to open individual applications and convert
scans into PDF documents. This option can also
import groups of files which is especially useful if you
have received a CD full of scans from a bureau
service.
Cost £6000
defsoft.co.uk
CROSS MODULE ENHANCEMENTS (CONT)
Trapeze Licenses – Scanning c/w separator page logic
This Onstream Trapeze license is required for
scanning. It includes the page separator logic to allow
multiple documents to be scanned at the same time.
Cost £610 (each)
Trapeze Licenses – Measure and Print
This Onstream Trapeze license is required for using
Trapeze as a viewer from the Images module.
Trapeze allows the user to scale and measure as well
as allowing printing at a set scale.
Cost £275 (each)
defsoft.co.uk
Search Screen Manipulation
Although MasterGov XP is tailored per site,
sometimes individual users want to customise things.
This handy addition allows the end user to change the
layout of the search screen grids. Columns can be
added, hidden and resized. The row height can also
be set. At any time the user can reset the grid back to
default.
Cost £1000
Escrow
DEF Software offer Escrow services through NCC
Group. Once the agreement is in place we will
deposit a copy of your code with NCC. We will then
periodically update this code set.
Cost £1200
defsoft.co.uk
PlanWeb / Web Based GIS Viewing Link
Whether you use MapInfo, ArcGIS or other GIS
product, you will appreciate the cost of licenses. If
you have a web based viewing tool such as PlanWeb,
ArcIMS or other, why not leverage that investment
with a link to MasterGov XP? This provides an
effectively free viewer for case officers.
Cost £2500
Additional User Licenses
Need more concurrent user licenses?
No problem. You can purchase as many as you need
whenever you need them. No group purchases.
If you want just one you can purchase just one.
Cost £600
defsoft.co.uk
Audit Log Report
MasterGov XP logs changes to data via an internal
audit log. If you would like to get easy access to this
data then this report is perfect. Filter by application
number, user id, tab page or date.
This is the perfect way to appease the auditors.
Cost £1500
Sybase Anywhere to MS SQL Server Conversion
Although a great database product, Sybase ASA is
not always well supported by ICT. If you would like to
move to an industry recognised platform then why
not upgrade to SQL Server 2000 / 2005?
Cost £3600 (including 1 day on site)
defsoft.co.uk
Crystal Reports Viewer
Report generation is an important aspect of any
computer system. Although MasterGov XP has a
whole range of standard reports, sometimes a
bespoke report is required. This plug-in allows normal
users to run pre-written Crystal Reports from directly
within MasterGov XP. What’s more you can have
MasterGov XP pre fill the key parameter when dealing
with reports for a single application.
Cost £3000
Ad-hoc Query Builder
There are times when you need to access data but
not in a formatted report. This is what the ad-hoc
query builder does so well. Use the graphical
interface to build up the data that is required and then
execute the query. The raw data can then be saved as
an Excel spreadsheet, XML or CSV file.
Cost £1000
defsoft.co.uk
Search Screen Criteria Save
Variant One Off Letters
We all know that the search screens within
MasterGov XP are an excellent way to produce basic
database queries. The results can be seen on screen,
diverted to MS Word or even saved as an MS Excel
spreadsheet. The only thing missing was the ability to
save and then reload the contents of the search
criteria.
MasterGov XP has long had the concept of a one off
letter, a miscellaneous letter to the applicant or agent.
Until now this was fixed to one letter category per
module. Now you can have multiple one letters per
module. Simply assign a letter type prior to creating
the letter and it will use the master document of your
choice. What’s more, you can then merge these
documents into other letters.
Not anymore. With the new search screen criteria
save option you can store the criteria used in a search
as a file to be used at a later date. Common searches
can be stored and reused again and again. Therefore
making efficiency savings and promoting accuracy of
searches. The new option is available to all tabbed
module search screens and is simple to use.
Cost £1000
Cost £500
GIS Connector (Arc GIS, MapInfo, Cadcorp, SIA Datamap)
If you have a GIS system then you want to leverage
the most from your investment. A GIS link to
MasterGov XP will allow you to digitise your
application and return back a wealth of geospatial
data such as constraint layers and coordinates.
You can also return local neighbours for use with
letter production. This will save the planners a huge
amount of time.
Cost £5500
defsoft.co.uk
Auto Save Letters
MasterGov XP provides a lot of control to the user
when it comes to letter production. This
enhancement takes that control even further. You can
assign a letter as being marked for saving and when
it’s produced the resulting letter will be automatically
saved. A link to the document will also be stored in
the Images module.
Cost £1000
Link to Web Based DIP
If you have a document management system that has
a web based interface, why not link it to MasterGov
XP? Allow users to link to the associated documents
by simply clicking on a hyperlink on the MasterGov
XP edit screen.
Cost £2500
defsoft.co.uk
MISCELLANEOUS
Onsite Consultancy (per day)
Development Time (per day)
If you need someone from DEF Software to come to
you for training, project discussions or for any other
reason then these days can be purchased as and
when you need them.
Can’t find what you’re looking for in the product
catalogue? DEF Software are happy to undertake
bespoke development to your specification at an
agreed daily rate.
Cost £800
Cost £600
Alert / Reminder Agent
We all know the scenario. You have scheduled some
work in MasterGov XP but haven’t had the time to put
the same information into your calendar to schedule a
reminder. The result is you miss a very important
date! Alternatively, a certain task must be started
once another is complete but without trawling
through all the data on the system you have no way
of knowing and as a result the work is delayed.
DEF Software’s Reminders & Alerts Agent for MasterGov XP has been designed to specifically address
these issues. With this Agent messages are sent via
email or by SMS to the applicant, agent or case
officer. You don’t even need to be in the application to
receive your reminders. The whole process is
managed in an ‘always on’ service that continuously
reads the MasterGov XP database.
Cost £3000
defsoft.co.uk
MISCELLANEOUS (CONT)
PDF Conversion Agent
Today’s challenge is sharing electronic documents
amongst applications, employees, departments,
suppliers and customers. By automatically creating
PDFs from documents our software allows this to be
done easily. The conversion agent monitors the
Images module to convert documents to PDF based
upon pre-configured rules.
The agent can also monitor network folders for files
and even read a dedicated mail box so that the user
can email the document requirements.
The processed documents are then emailed back
automatically.
Cost £3000
defsoft.co.uk
DEF Software Limited
The Quadrus
Woodstock Way
Boldon Business Park
Boldon
Tyne & Wear
England
NE35 9PF
T 0191 519 7246
E [email protected]
defsoft.co.uk

DEF SOFTWARE PRODUCT CATALOGUE 2009

Transcription

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