Planner Package

Meeting Planner Package
DC Metro
where people and productivity meet
™
Meeting Spaces
Convene’s specialized room designs support the unique needs of
small, medium, and large meetings to maximize their productivity
and effectiveness.
Studio
Hub
Forum
Capacity: 20 and under
Capacity: 20 –150
Capacity: 150 – 400
Small Format Meetings
Studios support small meetings
of up to 20 participants and
include resources that promote
successful decision making and
idea generation.
Medium Format Meetings
Hubs are medium sized multipurpose rooms that are flexible
to host 20–150 participants.
Their design facilitates intense
engagement and collaboration.
Large Format Meetings
Forums support large format
meetings by anticipating
presentation and training programs
complex audiovisual requirements.
Social Spaces
Community Areas
These transformative spaces flex
to support the activities that
happen before, in-between, and
after your program, including
registration, dining, networking,
receptions and events.
Services
Hosting successful meetings and receptions is effortless
with Convene’s vertically integrated services.
Culinary
Technology
Production
Design
We studied the art of serving
large groups and curate fresh,
seasonal menus to satisfy every
palate and personality while
providing an enjoyable and
healthful dining experience.
State-of-the-art technology
comes standard with all meeting
packages. Other services
include on-site support,
production, broadcasting, and
free high-speed Wi-Fi.
Dedicated on-site production
managers help coordinate more
successful meetings and events.
From planning to logistics and
execution, they have you covered.
Human Centered Design aligns
every detail of our environment to
better support your experience.
Meeting Packages
Washington DC/
Northern VA
convene.com
888.730.7307
The easiest place to host a better meeting.
Convene integrates all the elements of a successful
meeting, with package pricing for 2–200 participants
that simplifies planning and eliminates cost overruns.
Packages include:
Meeting Space
Boardroom, Studio, Hub
and Lounge meeting spaces
with multiple room
configurations serve the
unique needs of small,
medium, and large groups.
Nourish Café
Technology
Culinary
Production
Unlimited fresh-ground
gourmet coffee, espresso,
specialty teas, iced teas,
soft drinks, bottled water,
health bars, savory and
sweet chips, biscotti, and
indulgent chocolates.
Meeting spaces contain all
essential state-of-the-art,
user-controlled technology,
including free Wi-Fi and
on-site professional tech
support. Refer to Technology
offerings for more details.
Culinary team curates fresh
seasonal menus provided
by Founding Farmers of
Washington DC to satisfy
every palate while providing
enjoyable and healthful
dining experiences.
On-site production team
coordinates planning from
initial contact through day-of
logistics, allowing for smooth
execution and greater
flexibility.
Select the best package based on your culinary needs.
Basic Package
Standard Package
Premium Package*
Most Popular
Most Popular
10% off Technology Enhancement
Nourish Café – See details above
Nourish Café – See details above
Nourish Café – See details above
Nourish Café – See details above
Breakfast Package
Continental Breakfast – Cold
AM
AM
Continental Breakfast –
Cold & Hot
Continental Breakfast –
Cold & Hot
1 Breakfast Enhancement
Essential Package
Up to 2 hours
AM
PM
Nourish Café – See details above
Continental Breakfast
Lunch Package
Up to 2 hours
Lunch – Cold
3 Seasonal Salads
3 Sandwiches
1 Dessert
PM
Lunch – Cold & Hot
3 Seasonal Salads
3 Sandwiches
1 Hot Entrée
1 Dessert
Break
PM Break
Nourish Café – See details above
Basic Lunch – 2 Seasonal
Salads, 3 Sandwiches, 1 Dessert
PM
Lunch – Cold & Hot
3 Seasonal Salads
3 Sandwiches
2 Hot Entrées
1 Dessert
Breaks
AM Break
PM Break
All prices are per person. 10 person minimum for Breakfast and Lunch Packages. All prices are subject to a 23% administrative fee, and applicable to local city and/or state taxes.
Room rental and promotional offers may apply. *Premium Package includes 10% off any single Technology Enhancement.
V42716BV
Technology
convene.com
888.730.7307
Technology included in every Meeting Package.
As part of our packages, our meeting spaces come
standard with essential state-of-the-art, user-controlled,
built-in technology and equipment.
Packages include:
Free Wi-Fi
High speed Wi-Fi is available
at no extra charge for every
participant.
State-of-the-Art
All technology and
equipment, both standard
and enhanced, are
guaranteed to be the highest
quality products available.
Tech Consultation
Expert technology advisors
are available to ensure
that all of your technology
equipment needs are met.
Single Tech Source
In addition to all standard
technology, we can supply
a broad spectrum of
specialized state-of-the-art
equipment.
Whatever your meeting size, we anticipate your technology needs.
Technology
Included with Packages
•
Cisco infrastructure high-speed
Wi-Fi
•
Built-in projection or flat panel
•
In-room office supplies
•
Wireless presentation remote
•
Whiteboard/Post-it® flip chart
easel and markers
•
In-room (house) audio
•
Lectern or presentation table
•
Wired internet connection to
lectern or presentation table
Audio
Enhancements
•
•
Advanced audio conferencing –
call for pricing
– Telephone interface unit
– 12-channel mixer
– Phone line
– Headset phone
Audio recording – call for pricing
to 8 wired microphones
– 12-channel mixer
– Up
•
Polycom speaker phone
•
4-channel mixer
•
12-channel mixer
•
Lectern with microphone
•
Tabletop microphone
•
Wireless handheld microphone
or lavaliere
Video
Enhancements
•
Video conferencing
conferencing HD codec
– Unmanned wide shot to capture
the entire meeting
– Wired high-speed internet
connection
•
Speaker timer
•
Additional plasma screen
•
Laptop
•
Wired internet connection
(per line)
Web conferencing
– Web conferencing suite
– Laptop with built-in webcam
– Laptop audio interface
– Wired internet connection
•
B&W printer (18-25ppm)
•
Additional whiteboard/Post-it®
fl ip chart easel and markers
– Video
•
•
•
Miscellaneous
Enhancements
Videography – call for pricing
– One HD camera
– One camera operator to allow
full movement/coverage of
speaker or audience
Seamless video switcher
•
Easel for signage
Dedicated Technology
Specialist
Assisting in facilitating complex
meeting programs involving multiple
audiovisual components or multiple
locations (4-hour minimum)
1800 Tysons Corner | 1st Floor
Tysons Blvd
+
Galleria Drive
Room Name
Dimension
(FT)
Area
(FT2)
Ceiling Reception Rounds Theater Classroom Conference Hollow
Square
Height
(FT)
U Shape
Crescent *
Pods**
1st Floor
Potomac Hub West
27' x 25'
663'
11'
n/a
n/a
Potomac Hub East
60
33
22
28
27' x 28'
748'
11'
n/a
Potomac Hub (combined) 27' x 53'
1,431'
11'
n/a
22
32
42
n/a
64
34
22
n/a
128
75
48
32
24
40
50
52
32
72
90
Arlington Studio
22' x 13'
275'
9.5'
n/a
n/a
25
12
16
14
12
16
20
Bethesda Studio
22' x 15'
322'
9.5'
n/a
n/a
30
18
16
16
15
18
18
Boardroom
23' x 22'
506'
8'
n/a
n/a
n/a
n/a
12
n/a
n/a
n/a
n/a
McLean Studio
27' x 22'
594'
11'
n/a
n/a
48
30
24
30
21
30
40
Tysons Lounge
62' x 21'
1,283
14.5'
200
n/a
140
n/a
n/a
n/a
n/a
n/a
n/a
Based on 5' x 24" tables with 2 people per 5' tables and 6' x 24" tables with 3 people per 6' table.
*Crescent Pod: 5' table crescent pods based on 6 people per pod and 6' table crescent pods based on 8 people per pod - See diagrams for clarification
**Full Pods: 5' table pods set with 8 people and 6' table pods set with 10 people - See diagrams for clarification
All capacities are maximum (wall-to-wall) capacities without any additional setup or technology requirements.
TM
Perfect Plates
Sample Menu
Washington
DC/Northern VA
We fuel productivity. We’ve studied
the science of serving large groups
of people, especially in a business
context. Our Executive Chef
carefully curates seasonal menus to
please every palate and personality
and support a delicious and
healthful dining experience.
Our food options satisfy a wide
variety of budgets and dietary
preferences. Whether your meeting
is large or small…whether you’re
paleo, vegan, or somewhere in
between…you’ll find a delectable
array of healthy, seasonal foods
that provide lasting energy.
We offer a variety of food packages because we understand that
some meetings are only a couple hours, but some last longer than
a day. Combine various packages to suit your group’s needs.
We offer enhancements to many of our menus. Available
enhancements are noted on their respective pages.
We anticipate all food allergies and dietary restrictions. There are
plenty of vegetarian, gluten-free, and vegan options available to
choose from. We never use tree nuts or shellfish in our cooking.
Culinary items contained in Meeting Packages are identified
with a B Basic, S Standard, and/or P Premium symbol.
Individual menu items may be subject to adjustments based
on their availability.
Menu selections will be adjusted for groups under 25 people.
Requests for additional courses will be priced accordingly.
All prices are subject to a 23% administrative fee and applicable
city and/or state taxes.
Culinary at Convene in Tysons Corner is provided by Founding
Farmers of Washington D.C.
SAMPLE WEDNESDAY MENU
All prices are per person. See Enhancements for additional culinary options.
Meeting Package Options
Dietary Options
B = Basic S = Standard P = Premium
V = Vegetarian GF = Gluten Free
AM
Continental Breakfast
Cold B
• Daily Pastries, English Muffins,
Churned Butter, Farm Jam
• Parfaits: Greek Yogurt, Homemade Granola,
Berries, Local Citrus Honey
• Fresh Fruit Salad
Hot S P
• Breakfast Wraps: Combination of Vegetarian
and Bacon Wraps
Breakfast Enhancements P
Oatmeal, Toppings
Jefferson Donuts
Bacon Lollies
Devilish Eggs
Hard Boiled Eggs
Homemade Cereal, Milk
Leek Hash Browns
Sausage: Chicken-Apple, Pork, or
Combo
• Yellow Pepper Jack Cheese, Apple Smoked
Bacon Burrito
• Virginia Pit Ham, Cheddar Scones
• Maple Crusted Pan Purdue Brûlée French
Toast, Vanilla Maple Syrup
• Breakfast Jambalaya
• Mushroom, Roasted Green Chile Frittata
• Chicken Sausage, Mushroom, Egg and
Cheese Wrap
•
•
•
•
•
•
•
•
VG
= Vegan
PM
Breaks
Lunch
Nourish Café B S P
Unlimited Fresh Gourmet Coffee, Espresso,
Specialty Teas, Iced Teas, Soft Drinks,
Bottled Water, Specialty Beverages, Sweet
and Savory Snacks
Salads B
• Spinach Bacon Blue Salad: Baby Spinach,
Endive, Golden Delicious Apples, Hard Boiled
Egg, Fried Shallots, Bacon, Chives,
Blue Cheese, Balsamic Onions
Dressing: Champagne Vinaigrette
• Kale and Greens: Napa Cabbage, Iceberg
Lettuce, Romaine Lettuce Kale, Radish, Corn,
Fresh Herbs, Scallions GF VG
Dressing: Cilantro Lime
• Composed Salad: Gingered Quinoa,
Dried Fruits
The Sandwich Board B
Hot
• Cheddar, Avocado, Onion, Tomato
Cold
• Pastrami
• Mini Chicken Salad
V
Hot Entrée S P
Stuffed Pork Tenderloin, Pancetta,
Collard Greens, Cornbread
AM Break P
Biscuits, Honey Butter
PM Break S P
Breads, Spreads
Break Enhancements
• Farmhouse Candies, Confections – $6
• Bacon Lollies – $5
• Devilish Eggs – $5
• Signature Sweet Popcorn (Whirly Pop) – $6
• Chocolate Drizzled Whirly Pop – $8
• Breads, Spreads – $8
• Chips, Dips – $9
• Farm Health Cold Press Juice
Blend-of-the-Day – $10
• Fruit, Cheese Plate – $12
• Almond Butter Granola Parfait – $8
Hot Entrée Enhancements P – Select One
• Eggplant, Tomato, Gnocchi – $18 V
• Cauliflower Steak, Barley Risotto – $20 V
• Beef Burgoo Stew, Sliced Ciabatta – $22
• Roasted Turkey, Gravy, Mashed Potatoes,
Green Beans, Cranberry Relish – $18
• Stuffed Pork Tenderloin, Pancetta, Collard
Greens, Cornbread – $22
Dessert B S P
Cookie Plate: Snickerdoodles
Dessert Enhancements
• Individual Key Lime Parfait – $6
• Carrot Cake Bites – $6
• Mini Cheesecakes – $6
• Brownies – $6
• Chocolate Mousse Cup – $7
3
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@convene
Culinary
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convene-conference-centers
where people and productivity meet
Blog
convene.com/blog
Technology
convene.com
888.730.7307
Production
Design
37