Jun - Bonnet Shores Fire District Home

Bonnet Shores Fire District Council
Bonnet Shores Fire District Community Center
130 Bonnet Shores Road
Narragansett, Rhode Island
Monthly Meeting
June 15,2011
Meeting Minutes
Call to Order:
Chairperson Lenny Mercier called the Council meeting to order at 7:30 pm. Those in attendance
included Council Members Janice McClanaghan, Lloyd Albert, Matt Mannix, John Pariseault,
Paul Farley and Mary McGinn. Treasurer Natalie McDonald, Tax Collector Helen Patience,
District Manager Erin Rooney, and Clerk Carole Duffy were also present.
Pledge of Allegiance
The Assembly recited the Pledge of Allegiance along with observing a moment of silence for the
men and women serving in the Armed Forces.
Urgent Business:
E.Rooney explained that the BSFD Annual Meeting could not convene at Narragansett High
School as anticipated due to lavatory renovations. Town officials recommended meeting at the
Pier Middle School on S.Pier Rd. but that there would be an additional charge for chair set up.
Motion: M.Mannix moved to convene the Annual Meeting with the extra cost on the same day
and time at the Pier Middle School; 2nd J. McClanaghan. Discussion: none Motion passed 7-0.
Ratification
Of Minutes:
May 18,2011
Motion: M.McGinn moved to accept minutes; 2nd J .McClanaghan. All that were present at the
May 18th meeting were in favor of accepting the minutes. 6-0 P .Farley abstained.
Motion: P. Farley moved to accept the budget for 2011-2012; 2nd J.McClanaghan. Discussion:
none. Motion passed 7-0
Committee
a)
b)
c)
Reports
Beautification Committee - none
Bylaw/Ordinance/Bonnet
Days Committees' Report - M.Mannix reported that the Rental
Ordinance VIII will be finalized at the July 27th Committee meeting and he is recommending
a Council vote for August. There will be a By-Law change presented at the Annual Meeting
(see report). Bonnet Days will occur on July 9th at 9 AM. Volunteers are welcome and needed.
Harbor Committee Report - L.Mercier reported that all but one mooring is paid up and
there are 9 names on the waiting list. "Ecological mooring" installations have begun but ledge
has been encountered which may require cement blocks to be used instead. Cost for this
endeavor will be determined.
d) Beach /SecuritylNominating
Committees' Report - see J. McClanaghan's attached report
w/ additional comments: Donna Monaghan chaired the Nominating Committee
e) Social Committee Report- L. Mercier reported that on 7/13/11, resident, Mary Flynn, would
present her recent book on nutrition (The Pink Ribbon Diet) and the annual BBQ at the BSBC
would be on 7/15/11.
f) Public Works Report: L. Albert updated the Council about recent meeting with Dave
Ousterhout (Narragansett Public Works) outlining future road upgrading plans. There will be
brush cutting, stop signage at Col. I.Gardner & Bonnet Pt. Rds; attention to What Cheer Rd
and Onondega Rd in the fall. Huron Rd. is an ongoing project because of drainage problems.
L.Albert has sent a letter on behalf of the Council to Narragansett Public Works to thank them
for their efforts for Bonnet and to encourage continuation of work in the future which is much
appreciated.
g) History & Trash Report- M. McGinn reported that there was no current History update but
that she and J. McClanaghan were working to finalize the trash contract. Bulky waste removal
for District will be on July 27th.
BSFD Minutes
Page 1
I
h) Community Cleanup/Gardens
Report: J. Pariseault reported that the 2nd monthly cleanup
went well with the help ofL.Albert. A resident with gardening experience has come forward
to offer guidance for planning a community garden at the cc.
Treasurer's
Report
Treasurer, Natalie McDonald, submitted attached report with the following discussion at the
meeting ... new budget will be May 1st - April 30th• She questioned the Chair about new costs for
moorings' renovations. Response ... "If out of budget, only three moorings instead of four will be
upgraded."
Tax Collector's Report ... see attached report. H.Patience also stated that 99.2% oftaxes were collected
for last year.
Land Trust Report-
None
District Manager's Report - Erin Rooney reported on the following items: need to reorder recycle bins;
lifeguard orientation tomorrow; Camp begins on the 27th; Yoga is being offered on the beach; CSO will be
in Bonnet on the weekends to check for illegal parking; sex offender in community but State reg.s will be
referenced before any public posting.
Old Business:
1) Traffic Calming Initiative ... J. Pariseault outlined the next steps as recommended by the
individual from the DiPrete Company. A committee /people should identify traffic problem
areas and report findings to the Council. Once that is completed, a plan would be created in
conjunction with a company specializing in this area such as the DiPrete group.
2) Rental Ordinance ... Motion: M.Mannix moved to table voting on Rental Ordinance VIII until
the August, 2011 Council Meeting; 2nd J.McClanaghan. Discussion: none. Motion passed 7-0
th
3) Newsletter. .. Jean Albert needs all information by June 18 for the Newsletter. As an
afterthought, N.McDonald stated that the new mil rate would not be in the Newsletter as
Narragansett has not released the assessment information as yet.
New Business:
1) Tax Assessor to be named in place of deceased member (Doris Baris). Clerk, Carole Duffy,
recommended Linda McMillen. Motion: M.McGinn moved to accept the recommendation of
Linda McMillen; 2nd J.McClanaghan. Discussion: none Motion: passed 7-0
2) Motion: M.Mannix moved to accept Annual Meeting agenda as proposed including site
change; 2nd L.Albert. Discussion: none Motion: passed 7-0 see attached agenda.
3) M.Mannix asked about boulders blocking entrance to Kelly Beach from Bonnet Point Rd. and
whether they were permanent for the summer because he wanted to be able tell people who
asked about it. J.McClanaghan responded with ..."Yes, they will be there but there is a path
around the boulders if people want to access the beach that way."
Period of Public Comment
-None
Adjournment
There being no further public comments or district business, L.Albert moved to close the meeting,
seconded by J.Pariseault. All were in favor. Meeting was adjourned at 8:10 PM.
Meeting's minutes will be available on tape in the District Manager's office.
Respectfully submitted,
Carole Duffy, Cle~
~
Minutes ratified by the Council on: ~
BSFD Minutes
Page 2
To:
Bonnet Shores Fire District Council
From:
Janice McClanaghan
Chair -Beach Committee
Date:
Subject:
June 15, 2011
Beach! Security Committee Report
1.
Beach committee: Lifeguard procedures have been reviewed and retyped.
Attached is a copy for your review. Erin and I will meet with the lifeguards on
June 16th for two hours to review all procedures for this year and requirements for
this year. Signs need to be reposted at breachway, Dunes Road and at the fork.
Volunteers will man the breachway for the first 3 weeks to ensure that stopping
of cars at breachway dose not happen. Lifeguard chairs need to be repainted to
cover graffiti.
2. Security Committee: Will be meeting with supervisor for NESTC to discuss
duties of guard at Dunes Road and to reset the schedule for the night guard for
the summer months.
3. Nominating Committee: The committee met three times and all slots have been
filled. The list of endorsed candidates will be forwarded to Jean Albert for the
news letter and to Carol Duffy for the ballot.
4. Bus- Have notified the bus company of our summer schedule and asked that they
tract the usage thru the summer to get a better handle on numbers.
5. Emergency Contacts: Will be looking for volunteers to go street by street to
distribute form to gather information for emergency contacts. This process was
suspended so that summer residents can be around to respond.
rel
6. Other: Have been working with Erin to move abandon car on Treasurej' and
skull and crossbones at entrance to Bonnet.
1
I
Bonnet Shores Fire District Committee Reports for June 15, 2011
•
Ordinances Committee. The Ordinance Committee has received a great deal of input from the
council in its past two meetings regarding the Rental Ordinance. To maximize input from
taxpayers, the committee will hold a meeting after this year's Annual Meeting to draft a Rental
Ordinance. This ordinance has gone through many revisions, so we plan to put it on the August
monthly meeting for a vote by the council before the end of the summer season.
•
Bonnet Days Committee. The t-shirts have been ordered and we have begun to contact sponsors
for this year's Bonnet Days, to be held on July 9 at 9:00 am. Volunteers are needed for this fun
community event. Please contact Matt Mannix if you can volunteer for Bonnet Days.
•
By-Laws Committee. There will be one By-Law amendment on the Annual Meeting agenda to
move the Annual Meeting from late July to the start of the summer. The council voted to submit
this amendment to the Annual Meeting voters at the last council meeting in May.
Respectfully submitted,
Matthew M. Mannix
By-Laws Committee Chairman
Harbor Report
Bonnet Shores Fire District Council Meeting
Wednesday, June 15, 2011
The Harbor is open and all but one is paid for the season. With the weather
being on the cool and rainy side, many of the boats have not been launched.
To date Harbor Master Mike Tortolani has gone through 9 names on the
waiting list. We estimate that a couple more people on the list will be
getting moorings.
The mooring installer has run into problems with installing the new
moorings. There is ledge under the sand, making it impossible to install the
mooring anchoring screws. Mike and the installer is working on a solution
which will probably be a cement anchor that can be buried just below the
surface.
Happy boating and pray for sun.
Len Mercier
Harbor Chair
)
/
TAX COLLECTORS REPORT
BONNET SHORES FIRE DI9TRICT
May 18, 2011 ~ ..JUY1€Monthly Meeting
FN 2011
TOTAL ASSESSMENT:
ASSESSMENTS ABATED:
TOTAL TAXABLE ASSESSMENTS
$529,404,000
-$6,655,400
$522,748,600
TOTAL COLLECT ABLE TAXES:
$245,888.00
TAXES COLLECTED TO DATE:
$243,959.36
RETURNED CHECK FEES:
INTEREST COLLECTED:
PERCENT AGE COLLECTED:
OUTSTANDING TAXES 2011:
$50.00
$6,201.51
99.22%
$1,777.46
FY10
r-
TAXES DUE:
FY09
$1,459.19
TAXES DUE:
$809.20
FY08
TAXES DUE:
$792.48
FY07
TAXES DUE:
I
$376.65
Bonnet Shores Fire District
Balance Sheet
Accrual
As of June 15, 2011
Basis
Jun15,11
ASSETS
Current Assets
Checking/Savings
General Operating Funds
Checking Account-81 081961
Money Market Account-16600942
Total General Operating
Funds
Special Fund Account-90555600
Community Ctr Renovation Fund
Social Activities
Bonnet Daze (Camp Activities)
Hall Rental Replacement Fee
Playground
13,292
31,689
44,982
5,337
4,520
1,058
1,405
7,297
Total Special Fund Account-90555600
19,617
Capital Funds Account-90713550
Historical Comm. MM-89973019
Land Trust MM Acccount-90313320
Harbor Improvement Fund
16,268
3,102
7,416
Total Checking/Savings
13,849
105,234
Other Current Assets
Prior Years Taxes Receivable
Sanitation Cart Inventory
Recycle Bin Inventory
5,247
2,730
110
Total Other Current Assets
8,087
113,321
Total Current Assets
113,321
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable
Total Accounts
Payable
Other Current Liabilities
Deferred Income
Hall Rental Refunds Payable
Payroll Liabilities
Total Other Current Liabilities
Total Current Liabilities
2,850
2,850
150
650
271
1,071
3,921
3,921
Total Liabilities
Equity
Fund Transfers
Retained Earnings
Net Income
(229)
120,220
(10,590)
Total Equity
109,401
TOTAL LIABILITIES
& EQUITY
113,321
Page 1
Bonnet Shores Fire District
Revenue & Expense Actual vs. Budget
May 1 through June 15, 2011
Accrual Basis
May 1 - Jun 15, 11
Ordinary Income/Expense
Income
Tax Revenue
Prior Yr Surplus (Deficit)
Hall Rental Fees
Interest Earned - Bank Accts
Interest Earned - Tax Revenue
Newsletter Advertising
Permits/Plans Fees
Website Advertising
0
0
0
0
191
2,400
0
100
Total Income
2,691
Expense
Administrative Expense
Administrative Postage
Advertising Expense
Annual Meeting Expense
Council Discretionary Expense
Insurance
Land Trust Operating Alloc'n
Historical Committee Expenses
Legal Fees
Newsletter Editor Comp
Newsletter Postage & Printing
Office Supplies
Payroll Services
Public Awareness Programs
Security
Tax Collection Costs
Web Site Expenses
Total Administrative
0
0
0
0
Beach Expense
Beach Bus
Beach Raking & Maintenance
Beach Salaries
Beach Guard
Beach Supplies
0
0
0
0
0
153
0
0
276
(189)
0
240
Day Camp (Income)
Camp Proceeds
Camp Salaries
Camp Supplies
0
267,720
(265,029)
(176)
(175)
(2,600)
(100)
(5,750)
(1,500)
(200)
(2,500)
(700)
(5,700)
(1,797)
(610)
(1,500)
(5,060)
(2,189)
(500)
31,297
(31,057)
(7,505)
(6,700)
(16,275)
(2,277)
(1,400)
34,157
(34,157)
Expense
(7,800)
6,800
1,000
0
0
0
Total Day Camp (Income)
Expense
Harbor (Income) Expense
Mooring Fees
Mooring Wait List Fees
Ramp Fees
Harbor Supplies & Maintenance
Harbormaster Expense Reimb.
Harbor Improvement Fund Tfr
Total Harbor (Income)
Expense
Admin Compensation
Manager's Salary
Clerk
Tax Collector
Treasurer
Payroll taxes
& Taxes
Total Admin Compensation
Property Expense
Beautification
Electricity
(245,888)
(13,732)
(3,850)
(250)
(309)
(800)
(200)
0
7,505
6,700
16,275
2,277
1,400
0
0
0
0
0
Total Beach Expense
245,888
13,732
3,850
250
500
3,200
200
100
176
175
2,600
100
5,750
1,500
200
2,500
700
5,700
1,950
610
1,500
5,336
2,000
500
0
Expense
$ Over Budget
Budget
0
(6,600)
0
(450)
339
0
0
1,800
0
0
0
177
90
75
(3,180)
25,000
3,000
5,000
3,500
4,423
1,977
0
0
(10,050)
(80)
(1,100)
1,050
3,500
3,500
(6,711)
& Taxes
7,800
(6,800)
(1,000)
40,923
600
2,100
3,450
80
650
(711)
(3,500)
(3,500)
(3,531)
(23,200)
(3,000)
(5,000)
(3,500)
(4,246)
(38,946)
(510)
(2,025)
I
Bonnet Shores Fire District
Revenue & Expense Actual vs. Budget
May 1 through June 15, 2011
Accrual Basis
May 1 -Jun 15, 11
Maintenance
Natural Gas
Pond
Telephone & Internet
Water
56
351
0
103
0
Public Works
Clear Breachway
Equip. & Tools Maintenance
Landscaping
Sanitation
Snow Removal
Total Recreation
9,013
(Income)
15
Other Income/Expense
Other Expense
Capital Expenditure
Appropriation to Capital Fund
Capital Improvement
Total Capital Expenditure
Net Income
(5,000)
(1,000)
(8,080)
(99,249)
(375)
122,717
(113,704)
15
0
15
Expense
Net Ordinary Income
Net Other Income
(9,102)
Expense
235,691
(2,518)
32,029
(230,481 )
(34,547)
(6,529)
(17,428)
6,529
25,500
0
8,072
15
0
5,210
Total Expense
Total Other Expense
9,777
5,000
1,000
8,350
107,992
375
0
0
270
8,743
0
Total Public Works
(1,444)
(2,649)
(1,100)
(1,174)
(200)
1,500
3,000
1,100
1,277
200
675
Total Property Expense
Recreation (Income)
Social Activities
$ Over Budget
Budget
8,072
32,029
(23,957)
8,072
32,029
(23,957)
(8,072)
(32,029)
23,957
(10,590)
0
(10,590)
Bonnet Shores Fire District
Profit & Loss Detail
Accrual
May 1 through June 15, 2011
Basis
Type
Date
Num
Name
Ordinary IncomelExpense
Income
Interest Earned - Tax Revenue
Deposit
6/6/2011
Memo
p 90
Total Interest Earned - Tax Revenue
Newsletter
Deposit
Advertising
5/24/2011
Deposit
Total Newsletter Advertising
Website
Deposit
Balance
Amount
191.47
191.47
191.47
191.47
2,400.00
2,400.00
2,400.00
2,400.00
Advertising
5/24/2011
Deposit
Total Website Advertising
Total Income
Expense
Administrative
Expense
Office Supplies
Bill
5/9/2011
Staples
Account #: 6035 5178 2021 3667
Total Office Supplies
100.00
100.00
100.00
100.00
2,691.47
2,691.47
152.85
152.85
152.85
152.85
184.00
92.00
184.00
276.00
276.00
276.00
-188.50
-188.50
-188.50
-188.50
240.35
240.35
-1,250.00
50.00
-1,800.00
-1,800.00
-1,800.00
-1,250.00
-1,200.00
-3,000.00
-4,800.00
-6,600.00
-6,600.00
-6,600.00
-100.00
-50.00
-300.00
-100.00
-150.00
-450.00
-450.00
-450.00
79.60
78.70
39.91
75.00
0.00
65.50
79.60
158.30
198.21
273.21
273.21
338.71
338.71
338.71
-6,711.29
-6,711.29
28.85
31.40
29.78
28.85
60.25
90.03
90.03
90.03
Security
Bill
Bill
5/11/2011
6/8/2011
BS050711
BS060411
NESCTC
NESCTC
Security Agency ..
Security Agency ..
Winter security
Beach Guard
Total Security
Tax Collection
Deposit
Costs
6/6/2011
Total Tax Collection
Total Administrative
p 90
Costs
Expense
Harbor (Income) Expense
Mooring Fees
Deposit
5/3/2011
5/3/2011
Check
Deposit
5/3/2011
Deposit
5/24/2011
6/6/2011
Deposit
4407
Healey, Rosemary
Deposit
Mooring overpayment
Deposit
Deposit
Deposit
- refund
Total Mooring Fees
Ramp Fees
Deposit
Deposit
Deposit
5/3/2011
5/3/2011
6/6/2011
Deposit
Deposit
Deposit
Total Ramp Fees
Harbor
Supplies
Check
Check
Check
Check
Check
Check
& Maintenance
5/9/2011
5/9/2011
5/9/2011
5/9/2011
5/24/2011
5/26/2011
4416
4416
4416
4416
4430
4432
Tortolani, Michael
Tortolani, Michael
Tortolani, Michael
Tortolani, Michael
Monaghan, George
Monaghan, George
Postage
Boat Stickers
Deck Screws
Tow Ramp
laminate sign
laminate sign
Total Harbor Supplies & Maintenance
Total Harbor (Income) Expense
Property Expense
Beautification
Bill
Bill
Bill
5/24/2011
5/25/2011
5/26/2011
Murphy, Mary Beth
Manning, Margorie
Thomas, Rosalyn 01)
Barrels at Gardenia Lane & Bost..
Barrels @ Col John & Bonnet S ..
Barrels @ Little Beach
Total Beautification
Electricity
Bill
5/2/2011
National Grid
Acct 88017-84009
Total Electricity
74.86
74.86
74.86
74.86
56.00
56.00
56.00
56.00
350.73
350.73
350.73
350.73
Maintenance
Bill
5/26/2011
Signs by Bob
Signs at fork
Total Maintenance
Natural
Gas
Bill
5/4/2011
Total Natural Gas
National Grid (NE Gas)
Customer # 0100026065511297
..
Page 1
Bonnet Shores Fire District
Profit & Loss Detail
Accrual
May 1 through June 15, 2011
Basis
Type
Telephone
Bill
Date
Num
& Internet
5/15/2011
Total Telephone
Memo
Name
Accl: 001 6610 310 106601
Cox Communications
Balance
Amount
-----103.02
& Internet
Total Property Expense
-------
103.02
103.02
103.02
674.64
674.64
270.00
270.00
270.00
270.00
Public Works
Landscaping
Bill
5/112011
R-7311
Coastal Property Services, ..
4/29 Service
--_.--
Total Landscaping
Sanitation
8,743.42
8,743.42
Total Sanitation
8,743.42
8,743.42
Total Public Works
9,013.42
9,013.42
15.37
15.37
15.37
15.37
15.37
15.37
3,232.49
3,232.49
-541.02
-541.02
5,700.00
2,371.66
5,700.00
8,071.66
8,071.66
8,071.66
8,071.66
8,071.66
8,071.66
8,071.66
-8,071.66
-8,071.66
-8,612.68
-8,612.68
Bill
5/31/2011
Recreation (Income)
Social Activities
Bill
301335
Customer
Waste Haulers, LLC
Expense
Don Bousquet
Thomas, Rosalyn (V)
5/11/2011
Total Social Activities
Total Recreation
(Income) Expense
Total Expense
Net Ordinary Income
Other IncomelExpense
Other Expense
Capital Expenditure
Capital Improvement
Bill
5/9/2011
Check
6/6/2011
Total Capital Improvement
Total Capital Expenditure
Total Other Expense
Net Other Income
Net Income
No: 010125
9953
Coastal Diving Services,
John Deere Credit
L..
Presentation
Page 2
I
I
DUIlllel
ouures ..,Ire
UISlrICl
Bonnet Shores Fire District Community Center
130 Bonnet Shores Rd.
Narragansett, Rl 02882
Special Meeting
August 9, 2011
Meeting Minutes
Call to Order:
Clerk, Carole Duffy, called the Organizational Meeting to order at 7:39 PM. In attendance were
current Council members: Janice McClanaghan, Matt Mannix, John Pariseault; re-elected
members: Lenny Mercier & Paul Farley; and newly elected members: Natalie McDonald and
Terry Fracassa. The Clerk asked for nominations for Council Chair. P.Farley nominated
L.Mercier and Natalie McDonald 2nd• Since there were no other nominations, the Clerk cast one
vote for L. Mercier. At that point, Chair Mercier asked for nominations for Vice Chair.
J.McClanaghan nominated P.Farley, 2nd N.McDonald and there were no other nominations.
Therefore, the Clerk cast one vote for P.Farley.
Organization:
Chair Mercier explained to the new members that a division of responsibility was the next item
of business. Each Council member must be on one or more ofthe standing committees and a
copy of the current breakdown of responsibilities was distributed. It was noted that those
members who currently Chair certain committees can choose to continue or not. A question was
raised about the purpose of the Development Committee. L..Mercier provided background about
the Committee which sort ofmorphed into the Ordinances Committee this past year. He went on
to explain that residents who have plans for new houses must bring those plans to the Council for
review with the stipulation that by the time the Council sees the plans all permits must have been
secured from Narragansett Planning and Zoning plus CRMC if applicable. There was some
discussion about developing guidelines for development which other similar communities have
in place. It was mentioned that the Land Trust should be involved in these discussions.
Monthly meeting days and times were reviewed. It was decided to tryout 7 PM instead of7:30;
but retain Wednesdays and not return to Thursdays.
Committees:
see L. Mercier's PDF
Adjournment:
P. Farley moved to adjourn the meeting; 2nd J.Pariseault. All were in favor. The time was
8:10 P
After the meeting adjourned, M.Mannix suggested that the Council consider moving Public
Comment to the beginning of each Council meeting rather than at the end. L. Mercier said that
he would give it some thought and P.Farley added that he preferred that it remain as is.
Respectfully
submitted,
Carole Duffy, Clerk
Ratified by Council: ~
2011-2012
Bonnet Shores Fire District Council and Committees
Council Chair
-
- Len Mercier
Council Vice Chair - Paul Farley
Committee
Chair / Co-Chair
John Pariseault
Beach Committee
Janice McClanaghan
Social & Beautification Committee
Len Mercier
Bonnet Days Committee
Matt Mannix
By-Laws Committee
Matt Mannix
John Pariseault
Public Works, Facilities & Traffic Committee
Paul Farley
:J~t.tYl
Harbor Committee
Len Mercier
Janice McClanaghan
Historical Committee
Matt Mannix
Pond Committee
Terry Fracassa
Recreation Committee
Paul Farley
Trash
Natalie McDonald
Janice McClanaghan
Development & Ordinance Committee
Matt Mannix
Terry Fracassa
Finance Committee
Natalie McDonald
~e.c...vr-;~
I
rn
'("I
s: D". •• O-J-
Natalie McDonald
J£1..nL CL. M Cror. AI h/!htJA't ..jvhV1 !=aIlJ..#"""
v
-------------- ._ .. - ---- -_.
1':1-