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View Packet

DuPage Water Commission
600 E. Butterfield Road, Elmhurst, IL 60126-4642
(630) 834-0100 Fax: (630) 834-0120
AGENDA
DUPAGE WATER COMMISSION
THURSDAY, DECEMBER 17, 2015
6:30 P.M.
600 EAST BUTTERFIELD ROAD
ELMHURST, IL 60126
I.
Call to Order and Pledge of Allegiance
II.
Roll Call
(Majority of the Commissioners then in Office—minimum 7)
III.
IV.
Public Comments (limited to 3 minutes per person)
Approval of Minutes
(Concurrence of a Majority of those Commissioners Present, provided there is a quorum—minimum 4)
RECOMMENDED MOTION: To approve the Minutes of the November 19, 2015
Regular Meeting of the DuPage Water Commission (Voice Vote).
V.
Treasurer’s Report – November 2015
RECOMMENDED MOTION: To accept the November Treasurer's Report (Voice
Vote).
VI.
Committee Reports
A. Finance Committee
1. Report of 12/17/15 Finance Committee
2. Actions on Other Items Listed on 12/17/15 Finance Committee Agenda
B. Administration Committee
1. Report of 12/17/15 Administration Committee
All visitors must present a valid driver’s license or other government-issued photo identification, sign in at
the reception area and wear a visitor badge while at the DuPage Pumping Station.
Commission Agenda
2
December 17, 2015
2. Resolution No. R-37-15: A Resolution Releasing Certain Executive Session
Meeting Minutes at the December 17, 2015, DuPage Water Commission
Meeting
3. Request For Board Action – To authorize the General Manager to enter into a
Consulting Agreement with John J. Millner and Associates, Inc., subject to
negotiation of acceptable terms, in an amount not to exceed $24,000.00.
(Affirmative Majority of the Appointed Commissioners, containing the votes of at least 1/3 of the County Appointed
Commissioners and 40% of the Municipal Appointed Commissioners—3 County + 3 Muni+1=7)
RECOMMENDED MOTION: To adopt item numbers 2 and 3 under the
Administration Report section of the Agenda in a single group pursuant to the
Omnibus Vote Procedures (Roll Call).
4. Actions on Other Items Listed on 12/17/15 Administration Committee Agenda
C. Engineering & Construction Committee
1. Report of 12/17/15 Engineering & Construction Committee
2. Resolution No. R-38-15: A Resolution Awarding Quick Response Electrical
Contract QRE-7/15 (McWilliams Electric Co. Inc. and Windy City Electric
Company for the percentages set forth in its Contract Proposal)
(Concurrence of a Majority of the Appointed Commissioners - 7)
3. Resolution No. R-39-15: A Resolution Approving and Ratifying Certain Work
Authorization Orders Under Quick Response Contract QR-10/13 (Rossi
Contractors Inc. – Estimated at $4,000.00)
4. Request For Board Action - To suspend the purchasing procedures of the
Commission’s By-Laws and authorize the General Manager to approve
Requisition No. 29723 in the amount of $37,600.00 to Black Box Network
Services
(TO SUSPEND PURCHASING PROCEDURES: 2/3 Majority of those Commissioners Present, provided there is a
quorum)
5. Request For Board Action - Requisition No. 29686: To Suspend the
Purchasing Procedures of the Commission’s By-Laws and Authorize the
Purchase of Cast Iron Manhole Frames and Lids From Neenah Foundry
Company (Neenah Foundry Company – $43,000.00)
(TO SUSPEND PURCHASING PROCEDURES: 2/3 Majority of those Commissioners Present, provided there is a
quorum)
Commission Agenda
3
December 17, 2015
RECOMMENDED MOTION: To adopt item numbers 2 through 5 under the
Engineering & Construction Report section of the Agenda in a single group
pursuant to the Omnibus Vote Procedures (Roll Call).
6. Actions on Other Items Listed on 12/17/15 Engineering & Construction
Committee Agenda
VII.
Accounts Payable
(Affirmative Majority of the Appointed Commissioners, containing the votes of at least 1/3 of the County Appointed
Commissioners and 40% of the Municipal Appointed Commissioners—3 County + 3 Muni+1=7)
RECOMMENDED MOTION: To approve the Accounts Payable in the amount of
$7,515,672.32 subject to submission of all contractually required documentation,
for invoices that have been received (Roll Call).
RECOMMENDED MOTION: To approve the Accounts Payable in the amount of
$1,023,775.00 subject to submission of all contractually required documentation,
for invoices that have not yet been received but have been estimated (Roll Call).
VIII.
Chairman’s Report
IX.
Omnibus Vote Requiring Majority Vote
X.
Omnibus Vote Requiring Super-Majority or Special Majority Vote
XI.
Old Business
XII.
New Business
XIII.
Executive Session
RECOMMENDED MOTION: To go into Executive Session to discuss security
procedures pursuant to 5 ILCS 120/2(c)(8), to discuss matters related to
personnel pursuant to 5 ILCS 120/2(c)(1) and (2), to discuss acquisition of real
estate pursuant to 5 ILCS 120/2(c)(5), to discuss pending, probable, or imminent
litigation pursuant to 5 ILCS 120/2(c)(11), and/or to discuss minutes of closed
meetings pursuant to 5 ILCS 120/2(c)(21) (Roll Call).
RECOMMENDED MOTION: To come out of Executive Session (Voice Vote).
XIV.
Adjournment
Board/Agendas/Commission/2015/Rcm1512.docx
MINUTES OF A MEETING OF THE
HELD ON THURSDAY, NOVEMBER 19, 2015
600 E. BUTTERFIELD ROAD
ELMHURST, ILLINOIS
The meeting was called to order by ChairmanZay at 6:31 P.M.
Commissioners in attendance: J. Broda, L. Crawford, J. Fennell, R. Furstenau, D.
Loftus, D. Novotny, J. Pruyn, D. Russo, F. Saverino, M. Scheck, P. Suess and J. Zay
Commissioners Absent: R. Gans
Also in attendance: J. $patz, C. Johnson, T. McGhee, C. Peterson, J. Rodriguez, R. C.
Bostick, F. Frelka, J. Schori, M. Weed, E. Kazmierczak, and R. Jones of Gorski & Good
PUBLIC COMMENT
None
APPROVAL OF MINUTES
Commissioner Broda moved to approve the Minutes of the October 15. 2015 Reqular
Meetino of the DuPaqe Water Commission. $econded by Commissioner Loftus and
unanimously approved by a Voice Vote.
All voted aye. Motion carried.
TREA$URER REPORT
In the absence of Treasurer Fates, Commissioner Pruyn presented the October 2015
Treasurer's Report, consisting of twelve pages, noting that pages 1, 2 and 3 contained a
brief summary of the report.
Commissioner Pruyn pointed out the $119.4 million of cash and investments on page 4,
which reflected
an increase of about $5.4
million from the previous month.
Commissioner Pruyn also pointed out the schedule of investment$ on pages 5 through
10 totaling $114.2 million and the market yield on the total portfolio showed 83 basis
points which had slightly decreased from the prior month. On page 11, the statement of
cash flows showed an increase in cash and investments by about $19.9 million and
operating activities increased cash by approximately $10.9 million, roughly $18.2 million
of sales tax was received, and principal and interest debt payments on bonds totaled
about $5.7 million. On page 12, the monthly cash/operating report showed that the
Commission had met or exceeded all of its reserve requirements and approximately
$6.3 million of outstanding debt in Table 3, Row J.
Commissioner Russo moved to accept the October 2015 Treasurer's Report.
Seconded by Commissioner Saverino and unanimously approved by a Voice Vote.
-1-
Minutes of the 11119115 Commission Meeting
GOMMITTEE REPORTS
Finance Committee
* Reported
by Commissioner Suess
Commissioner Suess reported that the Finance Committee had reviewed and
recommended for approval all action items listed on the Finance Agenda and ask if
there were any questions.
Hearing none, Commissioner Suess moved to suspend the purchasing procedures of
the Commission's Bv-Laws and to purchase Workers Compensation and Emplover's
Liabilitv insurance coveraqe. for a total premium not-to-exceed $89,828.00. as proposed
bv lllinois Public Risk Fund and outlined bv The Nuqent Consultinq Group. Seconded
by Commissioner Russo.
After Commissioner Suess pointed out that the premium for the workers compensation
and employer's liability insurance coverage was about $6,300.00 less than the previous
year plus the Commission would be receiving a rebate of around $14,000.00, the
motion was unanimously approved by a Roll CallVote.
Ayes:
J. Broda, L. Cravrrford, J. Fennell, R. Furstenau, D. Loftus, D" Novotny, J.
Pruyn, D. Russo, F. Saverino, M. Scheck, P. Suess, and J. Zay
Nays:
None
Absent:
R. Gans
Commissioner Suess moved to authorize the Pavment of the Unfunded Actuarial
Accrued Liabilitv Balance as of December 31, 2014 ner IMRF for the DuPaqe Water
Commission Pension Plan (approximatelv $1.3 million). Seconded by Commissioner
Russo.
After staff noted that they would advise as to how much the Commission would actually
save, the motion was unanimously approved by a Roll Call Vote.
Ayes:
J. Broda, L. Crawford, J. Fennell, R. Furstenau, D. Loftus, D. Novotny, J.
Nays:
None
Absent:
R. Gans
Administration Committee
- Reported by Commissioner
Crawford
Commissioner Crawford reported that the Administration Committee had reviewed all
items listed on the Administration Agenda specifically the revised Employee Handbook
noting that the Committee was very pleased with the draft. Commissioner CraMord
noted that after the supervisors complete their review of the handbook it would be
distributed to the employees.
-2-
Engineering & Construction Committee
-
Reported by Commissioner Loftus
Commissioner Loftus reported that the Engineering & Construction Committee had
reviewed and recommended for approval all action items listed on the Engineering &
Construction Agenda. After providing a brief summary of all items, Commissioner
Loftus moved to adopt item numbers 2 and 3 under the Enqineerinq & Construction
Report section of the Aoenda in a sinqle group pursuant to the Omnibus Vote
Procedures. Seconded by Commissioner Furstenau and unanimously approved by a
Roll CallVote"
Ayes:
Nays:
None
Absent:
R. Gans
Item2:
Resolution No. R-34-15: A Resolution Approving and Ratifying Ceftain
Work Authorization Orders Under Quick Response Electrical Contract QRE6112 at the November 19, 2015, DuPage Water Commission Meeting
(McWilliams Electric Co. Inc. at an estimated cost not-to-exceed $3,000.00)
Item
3:
Resolution No. R-35-15: A Resolution Approving and Ratifying Certain
Contract 5S-6/15 Change Orders at the November 19, 2015, DuPage Water
Commission Meeting (Era-Valdivia Contractors Net Decrease of
$17,645.00)
Commissioner Loftus concluded his report by noting that staff is seeking proposals
regarding the coating and fall protection systems for two tanks and that the decisions
regarding those proposals would be made in the next couple of months.
ACCOUNTS PAYABLE
Commissioner Russo moved to approve the Accounts Pavable in the amount of
$10.169.795.26 subiect to submission of all contractuallv required documentation, for
invoices that have been received and the revised Accounts Pavable in the amount of
$2.547.725.00 subiect to submission of all contractuallv required documentation. for
invoices that have not vet been received but have been estimated. $econded by
Commissioner Broda and unanimously approved by a Roll Call Vote.
Ayes.
Pruyn, D. Russo, F. $averino, M. Scheck, P. Suess, and J. Zay
Nays:
None
Absent:
R. Gans
-3-
CHAIRMAN'S REPORT
Chairman Zay referred to recent news articles regarding water rates increasing in
certain cities that mentioned the Commission even though the Commission lowered
rates earlier this year. After discussion concluded on the matter, Chairman Zay wished
everyone a Happy Thanksgiving.
OMNIBUS VOTE REQUIRING MAJORITY VOTE
None
OMNIBUS VOTE REQUIRING SUPER-MAJORITY OR SPECIAL MAJORITY VOTE
None
OLD BUSINESS
None
NEW BUSINESS
None
Commissioner Furstenau moved to adiourn the meetinq at 6:46
Commissioner Broda and unanimously approved by a Voice Vote.
Board/Minute#Commission/zo1
s/Rcm I 51
1
1
9docx
-4-
P.M.
Seconded by
DUPAGE WATER COMMI$SION
I NTEROFFICE MEMORANDUM
TO:
Chairman and Commissioners
FROM:
Bill Fates, Treasurer
DATE:
December 8, 2015
SUBJECT:
TREASURER'S REPORT
-
NOVEMBER 30, 2015
alljournal entries and bank reconciliations for
the month of November. I have also reviewed the monthly financial statements and budget status
reports, and found them to be in order.
I am pleased to report that I have reviewed and approved
Summarv of Cash & Investments (Paqe 4)
i2o'ami||ionatNovember30th,anincreaseof$1'4mi||ionover
the previous month.
?.
The balance in the BMO Harris checking account was $5.4 million at November 30th, an increase
of approximately $0.1 million compared to the $5,3 million reported last month.
3. The BMO Harris money market accounts
had $13,6 million at month-end, a decrease of $1 .9
million from the preceding month.
4.
During the month of November, the lllT money market accounts decreased by $1.0 million from
the prior month.
5.
In November, our holdings of U.$. Treasury investments and Commercial Paper increased by
approximately 94.4 million and $2 0 million, respectively. U.S. Agency investments decreased by
$2.8 million during November. The Commission also invested $496,000 in Certificates of Deposit
in the current month.
6.
The current holdings of cash and investments are in compliance with the approved investment
policy.
7.
Over the past seven months the Commission's cash and investments increased a total of $21.3
million.
r
The Operating & Maintenance Account increased by $1.1 million, for an ending balance of
$18.2 million'
r
The General Account increased by $15.0 million, for an ending balance of $16.0 million,
There was a $3 million transfer from the Operating & Maintenance account.
r
The Sales Tax Account remained relatively unchanged at $2.1 million.
r
The Capital Reserve Fund increased $1Q5,270 for a balance of $29.4 million,
I
The Operating Reserve Account increased approximately $5.2 million for a balance of $46,2
million.
.
The Long-Term Capital Reserve Account increased by $77,018 for a balance of $8,0 million.
The following table presents a summary of the changes in cash position by account.
Gash and Investments by Account
Account
Ooerations & Maintenance
Bond lnterest
Bond Principal
GeneralAccount
Sales Tax
Ooeratinq Reserve
Capital Reserve
Lonq-Term Cap. Reserve
Total Cash & Investments
Balance
4t30t2015
Balance
11t3012015
$17,071 ,214
11,920
$18,178,278
1.181,000
1 ,040,019
2, 1 1 8,925
40.933.837
29,301,655
7.916,324
909,000
16,049,292
46,166,980
29.406,925
7.993.342
$99,574,894
${ 20,836,{ 55
6.774
2.125.564
lncrease
(Decrease)
$ 1,107.064
(5,146)
(272.000)
15.009,273
6,639
5.233,143
105,?70
77.018
$21,26,|,261
Schedule of Investments (Paqes S-101
1. The average yield to maturity on the Commission's investments was 0.86%, a slight increase
from the previous month's 0.83%,
2.
The portfolio is showing unrealized losses of $98,277 at November 30, 2015, compared to
$215,019 in unrealized gains at April 30, 2015,
3, The amortized
cost of our investments was $1 15.4 million at November 30th, an increase of $1.2
million over the prior month,
Statement of Cash Flows (Pase 11)
1. The statement of cash flows shows a breakdown of the $21.3 million increase in cash and
investments since the beginning of the fiscal year.
?.
Operating activities increased cash by $9.9 million.
3.
$21.5 million of sales tax revenue was received,
4.
Debt service payments totaled $6.6 million.
5,
CapitalAssets purchased totaled $4.1 million year-to-date.
6.
Cash flow from investment activity generated $496,192'
Reserve Analvsis (Paqe 12)
1. The reserve analysis repoil shows the commission has met or exceeded all reserve targets at
November 30'n.
2.
The Operating and Maintenance Account was $9.6 million over its target balance of $8.6 million.
3.
The Operating Reserve account ls $6.0 million over its minimum target of $40,2 million due to a
previous month's transfer to increase the balance beyond its minimum per the Board.
4.
There was $5,4 million of debt outstanding at November 30th, a reduction of $0.9 million from last
month. For the year to date, $6.6 million of debt has been retired,
Respectful ly su bmitted,
DU PAGE WATER COMMISSION
TREASURER'S REPORT
SUMMARY OF CASH AND INVESTMENTS
November 30, 2015
NovemberS0,2015
FUNDS CONSIST OF:
PETTY CASH
CASH AT HARRIS BANK
TOTAL CASH
IIIT MONEY MARKET FUNDS
BMO HARRIS MONEY MARKET FUNDS
U. S, TREASURY INVESTMENTS
U. S. AGENCY INVESTMENTS
MUNICIPAL BONDS
COMMERCIAL PAPER
ASSET BACKED SEC/COLLATERALIZED MORTGAGE OBLIG
October 31 , 2015
5,274,284.64
174,671.42
5,450,156.06
5.27s,484.64
174,671.42
135,881 .71
1,146,177.30
15,54s,556.44
48,143,557.4s
27,946,561.06
5,921,993.25
1 1,240,351.03
3,478,891.24
744,000.00
(1,010,295.59)
(1,901,661.10)
4,353,945.30
(2,780,433.51)
(276,719.69)
14,167,087.79
1,?18,911.08
119,442,572.43
1,393,582.50
13,237,746.73
3,819,571.21
1,?40,000.00
TOTAL INVESTMENTS
TOTAL CASH AND INVESTMENTS
1
15.385,998.87
120,836,154.93
November30,2015
IIIT MONEY MARKET FUNDS
BMO HARRIS MONEY MARKET FUNDS
U. S. TREASURY INVESTMENTS
U. S. AGENCY INVESTMENTS
MUNICIPAL BONDS
COMMERCIAL PAPER
ASSET BACKED SEC/COLLATEMLIZED MORTGAGE OBTIG
CERTIFICATES OF DEPOSIT
TOTAL INVESTMENTS
Note 1 - lnvestments are carried at amortized cost.
0.00
1,200.00
1,?00.00
5,448,956.06
13,643,895.34
52,497,502.7s
25,166,1?7.57
5,645,273.56
CERTIFICATES OF DEPOSIT
rNcR. - (DECR.)
1
October 31, 2015
1,997,395.70
340,679.S7
496,000.00
% CHANGE
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ELMHURST, ILLINOIS
TREASURER'S REPORT
STATEMENT OF CASH FLOWS
For the Period from May 1, 2015
to November 30, 2015
CASH FLOWS FROM OPERATING ACTIVITIES
$
Cash received from customers
79,495,779
Cash payments
(66,959,554)
Cash payments
(1,6L4,399)
to suppliers
to employees
Net cash from operating activities
9,911,925
CASH FLOWS FROM NONCAPITAL
FINANCING ACTIVITIES
21,523,804
49,044
Cash received from sales taxes
Cash Received from water quality loans
Net cash from noncapital financing activities
2r,572,848
CASH FLOWS FROM CAPITAL AND
RELATED FINANCI NG ACTIVITI E5
Interest paid
(5r,797)-
Principal Paid
(6,570,353)
(4,097,4441
Construction and purchase of capital assets
Net cash from capital and related financing activities
(10,719,604)
CASH FLOWS FROM INVESTING ACTIVITIES
496,r92
496,r92
lnvestment income
Net cash from investing activities
Net Increase (Decrease) in cash and investments
2t,26r,26r
CASH AND INVESTMENTS, MAY 1",2015
99,574,894
5
CASH AND INVESTMENTS,NOVEMBER 30, 2015
11
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DATE: December 10, 20{5
REQUEST FOR BOARD ACTION
AGENDA Administration Committee
SECTION
ITEM
A Resolution Releasing Certain
Executive $ession Meeting
Minutes at the December 17,
2015, DuPage Water Commission
Meeting
ORIGINATING
DEPARTMENT
General Manager's
Office
APPROVAL
?d
Resolution No. R-37-15
Pursuant to the lllinois Open Meetings Act, the Board is required to periodically review its
closed meeting minutes to determine if they are eligible for release to the public.
Schedule A
Staff recommends that the minutes of the closed meetings of April 16, 2015 and June 18,
2015, be released to the public because, in staffs view, they no longer contain information
requiring confidential treatment (see copies attached to Schedule A Memorandum in
the Confidential/Executive Session envelope).
Schedule B
It is also staff's recommendation that the minutes of all of the other closed meetings of the
Board that have not been previously released to public should not be released to the public
because they continue to contain information requiring confidential treatment (see copies
aftached to Schedule B Memorandum in the Confidential/Executive Session
envelope).
MOTIO]-|: To adopt Resolution No. R-37-15: A Resolution Releasing Certain Executive
$ession Meeting Minutes at the December 17,2015, DuPage Water Commission Meeting
RESOLUTION NO. R.37-15
A RESOLUTION RELEASING CERTAIN
EXECUTIVE SESSION MEETING MINUTES AT THE
DECEMBER 17. 2015. DUPAGE WATER COMMISSION MEETING
WHEREAS, the Board of Commissioners of the DuPage Water Commission has
periodically met in closed session to consider matters expressly exempted from the
public meeting requirements of the lllinois Open Meetings Act, 5 ILCS 12011et seq. (the
"Act"); and
WHEREAS, a$ required by the Act, the Clerk has kept written minutes of all such
closed sessions; and
WHEREAS, on December 17,2015, the Board of Commissioners of the DuPage
Water Commission met to review the minutes of all such closed sessions that have not
heretofore been made available for public inspection as required by Section 2.06(d) of
the Act; and
WHEREAS, the Board
of Commissioners of the DuPage Water Commission
further determined that the minutes of the closed session meetings set forth in Schedule
A attached hereto and by this reference incorporated herein and made a part hereof no
longer require confidentialtreatment and should be made available for public inspection;
WHEREAS, the Board of Commissioners of the DuPage Water Commission
determined that the need for confidentiality still exists as to the minutes of the closed
session meetings set forth in Schedule B attached hereto and by this reference
incorporated herein and made a part hereof; and
NOW, THEREFORE, BE lT RESOLVED by the Board of Commissioners
of the DuPage Water Commission as follows:
-1-
SECTION
ONE:
Recitals. The foregoing recitals are incorporated herein as if
fully set forth.
SECTION
TWO: Release. The minutes of the closed session meetings set
forth in Schedule A attached hereto shall be and they hereby are released.
SECTION THREE:
Insffi.
The Clerk shall be and hereby is
authorized and directed to make said minutes available for inspection and copying in
accordance with the standing procedures of the DuPage Water Commission.
SECTION
FOUR: Effective Dale. This Resolution shall be in full force
effect from and after its adoption.
AYES:
NAYS:
ABSENT:
ADOPTED this
_
2015.
day of
Chairman
ATTEST:
Clerk
Board/Resolutions/20
1
5/R-37-
1
5.docx
-2-
and
SCHEDULE A
April 16,2015
June 18.2015
SCHEDULE B
September 17,2Q15
DATE: December 10, 2015
AGENDA Administration Committee
SECTION
ITEM
ORIGINATING
DEPARTMENT
General Manager's
Office
Contract Agreement
Account Number: 01-60-628000
To retain the consulting services of John J. Millner and Associates, Inc. for another year.
Agreement between DuPage Water Commission and John J. Millner and Associates, Inc.,
for consulting services in an amount not to exceed $24,000.00 for a term beginning
January 1, 2016 and ending December 31, 2016. (see attached agreement)
MOTION: To authorize the Execution of a Consulting Agreement with John J.
Millner and Associates, Inc. in an amount not to exceed $24,000.00.
CONTRACTUAL AGREEMENT
This Agreement is made on the l't day of January 2016, between JOHN J. MILLNER AND
ASSOCIATES, INC. ("JJM-) having its principal place of business, at 2700 lnternational Drive, Suite 100,
West Chicago, IL 60185 and DUPAGE WATER COMMISSION having its principal place of business at
600 E. Butterfield Rd., Elmhurst, IL 60126.
IN CONSIDERATION of DUPACE WATERCOMMISSION, retaining JJM, it is agreed as follows:
I.
COMPENSATION AND TERMS
DUPAGE WATER COMMISSION retains JJM and JJM hereby agrees to repres€nt DUPAGE WATER
COMMTSSION in the capacity of "consultant", before the Illinois General Assembly and the executive
levels of state and local government.
The term of this Agreement is as follows:
$ ?4,000.00
(4 quarterly payments of $6,000.00)
Januaw l. 2016 - December 3 l, 2016
II.
WARRANTIES BY JOHN J. MILLNER AND ASSOCIATES, INC.
JJM represenrs and warrants to DUPAGE WATER COMMISSTON that it has the experience and ability to
perform the services required by this Agreement; that they will perform said services, in a professional,
competent and timely manner, as represented and suitable for the performance of the Agreement; and that
they have the power to enter into and perform this Agreement; and that their performance of this
Agreement shall not infringe upon or violate the rights of any third party or violate any federal, state and
municipal laws. JJM firther waffants that they have complied and will continue to comply with the Illinois
Lobbyist Registration Act.
il.
INDEPENDENT CONTRACTOR
JJM acknowledges that the services rendered under this Agreement shall be solely as an independent
contractor. JJM shall not enter into any conffact or commitment on behalf of DUPAGE WATER
COMMISSION, JJM fluther acknowledges that they are not considered an affiliate or subsidiary of
DUPACE WATER COMMISSION, and are not entitled to any of DUPACE WATER COMMISSION
employment rights or benefits. It is expressly understood that this undertaking is not a joint venture.
IV.
BUSINESS PRACTICES
JJM hereby represents and covenants that they;
-have no knowledge or information that any unlawful payments, disbursements, assignments
or transfers of property of any type have been made, or promised to any governmental official
or to any intermediary, broker or agent who shall in turn, directly or indirectly unlawfully pay,
disburse, assign or transfer property to any governmental official, to unlawfully influence any
act or decision of any governmental official;
steps to ensure that no unlawful payments, disbursements, assignments
or transfers of property of any type be made to any governmental official, or to any inter-
-will take all reasonable
mediary, broker or agent who shall in turn, directly or indirectly unlawfully pay, disburse,
assign or transfer property to any governmental official, to unlawfully influence any act or
decision of any governmental offrcial.
V.
CONFIDENTIALITY
JJM recognizes and acknowledges that this Agreement creates a confidential relationship between JJM and
DUPAGE WATER COMMISSION and that information concerning DUPAGE WATER COMMISSION,
or its operation, whether written or oral, is confidential in nature. All such information concerning
DUPAGE WATER COMMISSION is hereinafter collectively refened to as "Confidential lnformation".
JJM will not use, disclose to any third parfy, directly or indirectly, for its own benefit or the benefit of
others, both during the term of the Agreement and subsequent to its termination, any Confidential
lnformation which JJM may acquire or develop in connection with or as a result of the performance of this
agreement. JJM further agrees to bind their employees and subcontractors to the terms and conditions of
this Agreement.
VI.
GRANT
JJM agrees that their work product produced in the performance of this Agreement shall remain the
exclusive property of DUPAGE WATER COMMISSION, and that they will not sell, transfer, publish,
disclose, display or otherwise make the work product available directly to third parties without DUPAGE
WATER COMMISSION, prior written consent. Any rights granted to JJM under this Agreement shall not
affect DUPAGE WATER COMMISSION, exclusive ownership of the work product.
lN WITNESS WHEREOF, DUPAGE WATER COMMISSION, and JJM do hereby affrrm that they
understand the provisions contained herein. Therefore, in consideration ofthe mutual covenants contained
herein, DUPACE WATER COMMISSION, and JJM. have caused this conkact to be executed, by wihress
of the signatures following, as of the day and year first written.
DUPAGE WATERCOMMISSION
JOHN J. MILLNERAND ASSOCIATES,INC
BY:
BY:
TITLE;
TITLE:
DATE:
DATE:
SECTION Majority or Special Majority Vote
ORIGINATING
DEPARTMENT
ITEM
APPROVAL
AGENDA Omnibus Vote Requiring SuperA Resolution Awarding Quick
Response Electrical Contract
QRE-7/15
Instrumentation/
Remote Facilities
dr{/'{-
Account Number: 01-60-656000 and 01-60-663300
The Commission entered into cerlain agreements dated December 10, 2012, with Divane
Bros. Electric Co" and with McWilliams Electric Co, Inc. for quick response electrical work
as needed at the pump station and remote facilities through the issuance of Work
Authorization Orders (Contract QRH-6/12). Contract QRE-6/12 expires December 31,
2015, and staff desires to continue to retain stand-by contractors to perform electrical
work that the Commission is unable to perform through its own personnel and with its
own equipment.
The Commission advertised for bids on two separate occasions in the Chicago Tribune
and the Daily Herald as required by state statute. The Commission also held a pre-bid
conference to review the detailed requirements for submission of bids. Emails were sent
to 26 electrical contractors in the Chicago/DuPage area inviting them to bid on the Quick
Response Electrical Contract. Seven firms purchased bid documents of which three were
present at the recommended pre-bid conference.
Sealed bids were received until 1:00 p.m., local time, November ?4, 2015 at which time
all bids were publicly opened and read aloud. Of the five proposals received (see
tabulation below), one bidder, Bee Liner Lean Services, the low dollar bidder was
unresponsive in several ways, including failure to submit performance/payment bond and
insurance commitment letters and the work history statement, which provides vital
information such as work experience, references, a description of personnel and
equipment and financial strength, among other things.
The proposals of the next two lowest bidders complied, in all material respects, with the
requirements of the bidding documents and, therefore, staff is recommending that the
proposal of McWilliams Electric Co. Inc. dated November 24, 2015 and Windy City
Electric Company dated November 16, 2015, are the most favorable to the interests of
the Commission.
See the tabulation below"
ORIGINATING
DEPARTMENT
AGENDA Omnibus Vote Requiring SuperSECTION Majority or Special Majority Vote
ITEM
Instrumentation/
Remote Facilities
A Resolution Awarding Quick IAPPROVAL
Response Electrical Contract
QRE-7/15
I
I
BIDDER
Bee Liner Lean Services
McWilliams Electric Co. lnc.
Windv Citv Electric CompanV
Lvons Electric Companv, Inc.
Volt Electric. lnc.
A
B
c
D
E
5o/o
8%
4%
5%
10%
15%
5%
10o/o
$2.200
$1,500
$840
$1,000
$5.000
26%
36%
50%
67o/o
10o/o
10o/o
15%
14%
6%
0o/o
5%
125%
A. For labor, prevailing rate of wages/union contract wage rate plus
B. For Material and Supplies used, invoice cost plus
C. For Owned and Rented Equipment used, Bluebook price plus
on the sum of items A, B and C
D. For Priority Emergency Work, additional
-o/o
per year.
E. For Insurance and Bonds,
-o/,
$_
MOTION: To adopt Resolution No. R-38-15,
-%
-%
RESOLUTION NO, R-38-15
A RESOLUTION AIVARDING QUICK RESPONSE
ELECTRICAL CONTRACTS QRE-7/1 5
WHERHAS,
on October 15, 2015, the
"Commission") adopted Resolution
DuPage Water Commission (the
No. R-32-15 being "A Resolution
Directing
Advertisement for Bids on a Contract for Quick Response Electrical Work ("Contract
QRE-7/15") which authorized and directed the General Manager to advertise for bids for
Contract QRH-7/15 in accordance with the requirements of 65 ILCS 5111-135-5: and
WHEREAS, in full compliance with said Statute, the Commission duly advertised
for bids on Contract QRE-7/15; and
WHEREAS, the Commission's "lnvitation for Bids" reserved to the Commission
the right to award one or more contracts for the Commission's Quick
Response
Electrical Contract QRE-7/15 to one or more bidders; and
WHEREAS, based upon staffs review of the proposals received, and the staff's
recommendation to the Board of Commissioners of the DuPage Water Commission, the
Board of Commissioners has determined that that (a) the lowest bid is unresponsive
due to material variances from the bid specifications, and (b) the proposal of McWilliams
Electric Co. lnc. and the proposal of Windy City Electric Company are the most
favorable and in the best interests of the Commission.
NOW, THEREFORE, BE lT RESOLVED by the Board of Commissioners of the
DuPage Water Commission as follows:
SECTION ONE: The foregoing recitals are hereby incorporated herein as
findings of the DuPage Water Commission.
-1-
SECTION TWO: The DuPage Water Commission hereby rejects the bid of Bee
Liner Lean Services Inc. and awards a contract for the DuPage Water Commission
Quick Response Electrical Contract QRE-7/15 to each of McWilliams Electric Co. Inc.
and Windy City Electric Company, in accordance with their respective proposals,
conditioned upon the receipt of all contractually required documentation,
SECTION THREE: This Resolution shall be in full force and effect from and after
its adoption.
AYHS:
NAYS:
ABSENT.
ADOPTED
THIS
DAY OF
201 5.
Chairman
ATTEST:
Clerk
Board/Resolutions/R-38-1 5.docx
-2-
AGENDA
SECTION
ITEM
Engineering & Construction
Committee
ORIGINATING
A Resolution Approving and
Ratifying Certain Work
Authorization Orders Under Quick
APPROVAL
Pipeline
DEPARTMENT
Response Contract QR-10/13 at
the December 17,2015, DuPage
Water Commission Meeting
Account Number:
01
-60-6631 00
The Commission entered into certain agreements dated July 1,2013 with John Neri Construction
Co., Inc. and Rossi Contractors, Inc. for quick response construction work, as needed, through the
issuance of Work Authorization Orders. Resolution No. R-39-15 would approve the following Work
Authorization Orders under the Quick Response Contracts.
Work Authorization Order No. 011 to Rossi Gontractors Inc. This work is necessary in order to
facilitate the delivery of 2- 60" diameter butterfly valves to the Commission's Material Storage
Facility.
The Board approved the purchase of 2- 60'diameter butterfly valves pursuant to R-29-15, A
Resolution Awarding a Contract to Furnish 60" Resilient Seat Flanged Butterfly Valves. The
Commission does not own, nor have personnel trained in the operation of, equipment capable of
lifting the approximately 8,000 lb. weight of each valve. As a result, Staff contacted the
Commission's QR-10/13 contractors and requested estimates for off-loading the valves, and the
results of those estimates are listed in the table below.
Rossi Contractors lnc.
$4,000.00
John Neri Construction Co lnc.
$4,200.00
Delivery of the valves is expected sometime in February of 2016 and Staff wishes to have an
approved Work Authorization Order for off-loading the valves in place prior to the anticipated
delivery date.
Approval of Resolution R-39-15 would approve Work Authorization Order Number 011 for the work
nece$sary to off-load and place within designated storage ereas of the Commission's Material
Storage Facility; 2- 60' diameter butterfly valves. The exact cost of this work is not known but is
estimated to be $ 4,000.00
MOTIONT To adopt Resolution No. R-39-15.
RESOLUTION NO. R-39-15
A RESOLUTION APPROVING AND RATIFYING
CERTAIN VVORK AUTHORIZATION ORDERS
UNDER QUICK RESPONSE CONTRACT QR-10/13 AT THE
DECEMBER 17, 2015. DuPAGE WATER COMMISSION MEETING
VI/HEREAS,
the DuPage Water Commission (the "Commission") entered into
certain agreements dated July
1
,
2Q13, with John Neri Construction Co. and Rossi
Contractors, lnc. for quick response construction work related to the Commission's
Waterworks System (said agreements being hereinafter collectively referred
to as
"Contract QR-1 0/1 3"); and
WHEREAS, Contract QR-10/13 is designed to allow the Commission to direct
one or more or all of the quick response contractors to perform quick response
construction work, including without limitation construction, alteration, and repair related
to the Commission's Waterworks System, as needed through the issuance of Work
Authorization Orders; and
WHEREAS, the need for quick response construction work could not have been
reasonably foreseen at the time the contracts were signed;
NOW, THEREFORE, BE lT RESOLVED by the Board of Commissioners of the
DuPage Water Commission as follows:
SECTION ONE: The foregoing recitals are by this reference incorporated herein
and made a part hereof as findings of the Board of Commissioners of the DuPage
Water Commission.
SECTION TWO: The Work Authorization Orders attached hereto and by this
reference incorporated herein and made a part hereof as Exhibit 1 shall be and hereby
-1-
are approved and, if already issued, ratified because the Board of Commissioners of the
DuPage Water Commission has determined, based upon the representations of staff,
that the circumstances said to necessitate the Work Authorization Orders were not
reasonably foreseeable at the time the contracts were signed, the Work Authorization
Orders are germane to the original contracts as signed, and/or the Work Authorization
Orders are in the best interest of the DuPage Water Commission and authorized by law.
SECTION THREE: This Resolution shall constitute the written determination
required by Section 33E-9 of the Criminal Code of 1961 and shall be in full force and
effect from and after its adoption.
AYES:
NAYS:
ABSENT:
ADOPTED this
_
day of
201 5.
Chairman
ATTEST:
Clerk
Board/Resolutions/R-39-
1
5.docx
-2-
WORK AUTHORIZATION ORDER
SHEET
1 OF 2
GONTRACT QR-l0/13: QUICK RESPONSE CONTRACT
WORK AUTHORIZATION ORDER NO.: QR-l0.011
LOGATION:
DuPage Water Commission's Material Storage Facility.
CONTRAGTOR:
Rossi Contractors lnc.
DESCRIPTION OF WORK:
Provide all labor and equipment necessary to offload and place for storage; 2- 60"
diameter butterfly valves within designated areas of the Commission's Material Storage
Facility.
REASON FOR WORK:
To facilitate the delivery of buttedly valves.
MINIMUM RESPONSE TIME:
N/A
COMMI$SION.SUPPLIED MATERIALS, EQUIPMENTAND SUPPLIES
INCORPORATED INTO THE WORK:
TO BE
N/A
THE WORK ORDE RED PURSUANT TO THIS WORK AUTHORIZATION ORDER
IS NOT PRIORITY WORK
Ers
E
SUPPLEMENTARY NOTIFICATION OF POTENTIALLY HAZARDOUS CONDITIONS:
N/A
SUBMITTALS REQUESTED: N/A
SUPPLEMENTARY CONTRACT SPECIFICATIONS AND DRAWINGS: N/A
DuPAGE WATER COMMISSION
By:
Signature of Authorized
Representative
DATE:
CONTRACTOR RECEIPT ACKNOWLEDGED AND DESIGNATION
OF
SAFETY
REPRESENTATIVE:
Safety Rep:
By:
Signature of Authorized
Representative
DATE:
Name and 24-Hr Phone No.
REQUEST FOR BOARD AGTION
SECTION Committee
ORIGINATING
DEPARTMENT
ITEM
APPROVAL
AGENDA Engineeringand
Construction
Requisition No.29723
0fr0
Instrumentation /
Remote Facilities
yx"_
s{
Account Number: 01-60-771 800
Attached is Requisition No. 29723 in the amount of $37,600.00 to Black Box Network Services
to provide telephone equipment, assist with the installation, commission, and train on the new
telephone system for the Commission. The existing Nortel phone system was installed over
ten years ago and is now considered obsolete. Support and replacement parts are becoming
harder to find. While the system is still functioning staff budgeted to replace the system this
fiscal year.
Staff contacted four different telephone system providers for options to replace the
Commission's outdated system. The new phone system should contain the latest features
and functionality needed to address the Commission's current and future needs, minimize the
installation/construction cost$, minimize transition time and downtime, etc. The system
providers presented their best options to the Commission and demonstrated the phone
system functions and features. Three of the system providers recommended a hybrid system
that can use digital and/or lP technology telephone sets. The foutth system provider
recommended a system that is completely hosted in the cloud dependent on the Internet and
lP telephone sets only which would require upgrading the building cabling from the original
Category 3 to 6 type of cabling. This option has a very low initial cost for equipment; however,
the annual cost makes it much more expensive than any of the other solutions. Of the three
system providers recommending a hybrid system, the NEC solution by Black Box Network
Seruices is not only the lowest total cost option, but also the phone functionality is no different
if digital or lP based. Some features and functionality were limited using digital phones with
the other two phone system providers.
The following table shows the costs of the four systems including installation assistance,
commissioning, training, and service agreements for the first five years.
Vendor Name
Black Box Network Services
Grapevine Telephone
Medlin Communications. Inc.
Vonaqe Business
Tvpe of Phone $ystem
Total Cost for 5 Years
NEC
Alcatel - Lucent
Avaya
Nextiva
$37,600.00
$39,164.24
$60,329.72
$89,442.00
For these reasons, staff is requesting the normal purchasing procedures of the Commission's ByLaws be suspended.
MOTION: To suspend the purchasing procedures of the Commission's By-Laws
and
authorize the General Manager to approve Requisition No. 29723 in the amount of $37,600.00
to Black Box Network Services.
DATE: December 10,2015
AGENDA Engineering
$ECTION Committee
ITEM
& Construction
Pipeline
DEPARTMENT
To Suspend the Purchasing
Procedures of the Commission's
By-Laws and Authorize the
Purchase of Cast lron Manhole
Frames and Lids From Neenah
Foundry Company
AccountNo:
ORIGINATING
APPROVAL
01-60-663700
Ordinance 0-2-15, adopted by the Board at the April 16, 2015 Commission meeting, approved
a Management Budget for Fiscal Year 2015-2016 which includes the purchase of two different
types of cast iron frames and lids in the aggregate budgeted amount of $44,100.00.
Resolution R-17-14, approved bythe Board attheJune 19,2014, awarded Neenah Foundation
Company a unit price contract to furnish and deliver these two different types of cast iron
frames and lids, but the contract has expired.
In the last few year$, Staff has twice solicited proposals to furnish cast iron manhole frames and
lids by posting a notice on the Commission's web site, and by sending direct invitation letters to
various cast iron foundries. And each time, the bid solicitation process has concluded with the
bid proposal of Neenah Foundry Company as being the sole bid received.
The lack of bidders may be due to several reasons. One reason may be that the size and type
of these particular frames and lids are unlike those commonly found in municipal water systems
and as such may limit the number of foundries that are willing to produce them. The other
reason may be that Neenah Foundry Company is already in possession of the requisite
castings having used them on previous Commission frame and lid supply contracts. Having
these castings at their disposal may result in a lower per unit cost when compared to others that
would most likely incorporate the cost of making new castings in their per unit cost.
Neenah Foundry Company has stated that they will continue to honor the unit prices contained
in their last contract with the Commission. Staff believes that it is in the best interest of the
Commission to continue to purchase replacement manhole frames and lids from Neenah
Foundry Company at same unit price costs and the new quantities listed in the table below.
Type of Casting
Number of Units
Unit Cost
Total
R-1757-G (Air Release)
30 each
$1,040.00
$36,400.00
R-6462-RH (Blow-Off)
20 Each
$330.00
$6,600.00
As provided for under Article Xll Section 3 of the Commission's By-laws, Staff is requesting to
suspend the purchasing procedures of Article Vlll Section 4 and authorize approval of Furchase
Requisition 29686 to Neenah Foundry Company in an amount totaling to $43,000.00.
AGENDA
SECTION
ITEM
Engineering & Construction
Committee
ORIGINATING
To Suspend the Purchasing
Procedures of the Commission's
By-Laws and Authorize the
Purchase of Cast lron Manhole
Frames and Lids From Neenah
Foundry Company
APPROVAL
Pipeline
DEPARTMENT
MOTION: To Suspend the Purchasing Procedures of the Commission's By-Laws and to
authorize Purchase Requisition No. 29686 in the amount of $43,000.00 to Neenah Foundry
Company.
MEMORANDUM
Manager
TO:
John Spatz, General
FROM:
Cheryl Peterson, Financial Administrator
DATE:
December 8, 2015
SUBJECT:
Accounts Payable Listings
n
N(
Following is a summary of the Accounts Payable to be considered at the December 17,
2015 Commission meeting:
November
Repoft
11
, 2015
to December 8, 2015 A/P
Accrued and estimated payments required
before January 2016 Commission meeting
1.0?3.775.00
Total
cc: Chairman and Commissioners
$7,515,672.3?
$8,539,447.32
OUPAGE WATER COMMISSION
ITEMS TO BE PAID BY I.2{.16
Board Meeting Date: December 17,2O15
Check Number
Description
Estimate Amount
43,000.00 Blue Cross Blue Shield - Health Insurance
6,000.00 Euclid Managers
-
Dental lnsurance
10,000.00 lllinois Public Risk Fund - Workers Comp.
200.00 Envision Health Cer6 - Administration Fees
300.00 Healthiest You
20,000.00 ComEd
-
UtilitY Charges
300,000.00 Constellation (Exelon Energy)
- Utility Charges
180,000.00 City of Chicago - Lexington. Electric
2,000.00 City of Naperville -Met€r Stetion Electric Bills
15,000.00 Nicor
-
Gas
250.00 Comcast
2,000.00
'
AT&T -
Internet $eruice
TelephoneCharges
2,600.00 AT & T - $cada Backhaul Network
1,000.00 Fed - Ex
-
Postage/Delivery
5,000.00 Procurement Card Charges
1,000.00 Home Depot
- MaintenanceSupplies
200.00 Anderson - Pest Gontrol
400.00 Republic Seruices - Disposal Services
?00.00 Elecsys - Cell Data Seruices
1,500.00 Konica Minolta - Copy and Lease Charges
525.00 Pitney Bowes - Postage
8,000.00 Grainger - Supplies for Operations
2,500.00 Verizon - Wireless Seruice
1,250.00 William Fates - Treasurer
5,000.00 Baker TillY
3,500.00 Gorski & Good
1,500.00 Rory Group
200.00 Edward Coughlin/Ken Lafin - Security
250.00 Storino Ramello & Durkin
6,000.00 John J. Milln6r & Assoc
300.00 Local 399 Training courses
4,500.00 AECOM - Condition Assessment
900.00 Air Comfort - Replace flue parts
1,900.00 Convergint - Fire Alarm Panel Service
200.00 Draik Midwest - Containment System parls
250.00 Elecsys - Repair Cellular RTU
100.00 Engineering News Record - Subscription
1,600.00 First Fence - Fence repairs
H;\Accounting\2o15-20 10\12-1s\Commission Reporls\EsT
AccouNTs
PAYABLE LIST - OECEMBER 15
PaymentDate
PaymentAmount
ITEMS TO BE PAID BY I-21-16
Board Meeting Date: December 17,2015
700.00 Google - SketchUp Pro License
400.00 Hach - Monthly Chemicals
7,500.00 lllini Construction Specialties - Replace Safety Posts
200.00 lTSawy - Wireless project parts
2,000.00 LFGeorge - Vacuum Excavator Parts
1
,000.00 Novaspect - Repair part$ for Valve Actuators
200.00 Office Depot - Office Supplies
500.00 Paddock Publications - Bid Notices
400.00 Roesch Ford - Vehicle Repairs
1,650.00 Schneider - Replacement Camera and Dome
800.00 SharePoint - SharePoint Fest
200.00 Staples - Office SuPPlies
300.00 Total Fire & Safety - Fire Extinguisher Inspections
1,600.00 Venture Technology - Replacment Motor
700.00 Westch€ster Lock - Padlocks
21,500.00 Divane - QRE-6.021 WAO
38,000.00 ITSAWY - New Telephone System
140,000.00 John Neri - Frame and Lid Replacement
43,000.00 Neenah - Replacement Frames and Lids
1
10,000.00 ManuEoE - Reservoir Hatch/Vent/MS19B
18,000.00 Menusos - Concrete ParapeUMasonry/Railing Rehab
----
l 1!-,ffidd-
H:\Accountino\2015.2016\12-1s\Cdmmission
ReDdrts\EST ACCOUNTS PAYABLE LIST - DECEMBER 15
Board Open Payable Report
As of t2/08/207s
Summarized by Payable Account
Net
Amount
Payable
Payable Account:
Vendor:
1802
75.00
L9l L5
Lr/3olaots
3,465,00
TREE REMOVAL
Lrlsc/zOLs
800,00
1692
L2/02/2or5
45.00
(11
3,465.00
3,465,00
Payable Count:
(t)
800.00
800.00
Payahle Count: (1)
BRIDGEPOINT TECHNOTOG IES
HOSTING SERVICES DEC 2015
138L
75.00
75.00
Payable Count;
BEARY ISNDSCAPE MANAGEMENT
1980
25640
Vendon
-ttl
ru02/20Ls
ttP
BAKER TITTY VIRCHOW KRAUSE,
PROFESSIONAL SERVtcES Lo/27
343188
Vendorr
Payable Count: (1)
ANDERSON PEST SOTUTIONS
EXTERMINATOR SERVICE
8T905031
Vendor:
Alt|ount
O1-211OOO - ACCOUNTS PAYABIE
1886
3616301
Vendor:
Post Date
Description
Payable Number
45,00
Payable Count; (2)
BUTTREY RENTAT SERVICE
45.00
1,089.00
2t7957
LIFT RENTAL FOR TRAINING
LL/L9/20L5
726.OO
726.00
212959
LIFT RENTAL FOR TRAINING
LL/L9/z0rs
363,00
363.00
rr/3o/aols
148.50
LLl30/20Ls
284.86
LL|3OlzOLs
27,ss3.91
Vendor: f526
vendor:
1134
tNV0000641
vendor:
SAFETY SUPPLIES
1135
tNV0000652
Vendor:
TANK REHAB
?003
Vendor:
1097
vendor:
L446
Vendor;
1843
tN87727t
Vendor:
EN EN6INEERING,
27,934.40
rr/30laors
1,849.35
rr/3012015
844.04
rr/1o/zoLs
589.60
LL/30/2OL5
486.22
6E MDs
LL76
515.87
27,9?4.40
27,934.40
(r)
1,849.35
1,849,3s
Fayable Countr (1)
444.O4
844.04
Payable Count:
(t)
589.60
589.60
Payable Count: (1)
ttc
7,4OSF6O.24
515.87
Payable Count:
FLEETMATICS
VEHICLE TRACKING SUBSCRIPTION
(rl
Payable Countr (1)
ttc
CORROSION TESTING AND MITIGATION
0063508
17l3O/zOLs
(r)
7,405,s60.24
Payahle Count:
ETMHURST PTAZA STANDARD INC.
VEHICLE REPAIRS: M149225
4OO7Z
515,87
ECO CTEAN MAINTENANCE, INC.
JANITORIAL SERVICE: NOVEMBER 2015
5?16
LtlL9l?OLs
DIXON EN6INEERIN6, INC.
?080
15-10163
7,40s,s60.24
DATO PISTORIO FINANCIAL GROUP, INC,
EMPLOYEE OPEN ENROLLMENT LUNCH
833
Ltls0/zOLs
27,551.97
27,ss3.97
Payable Count:
CITY OF CHICAGO SUPERINTENDENT OF WATER COLTESIION
WATER BILLING: NOVEMBER 2015
Vendor: fC&
Vendor:
2015
284.85
284.85
Payable Countr (1)
CITY OF CHICAGO DEPARTMENT OF WATER
LEX PUMP STATION LABOR; OCTOBER
r48.s0
148,50
Payable Countr (1)
CINTA$ FIRST AID & SAFETY
1091
8402499060
vendori
Payable Count: (1)
CASTTE CHEVROTET
VEHICLE REPAIRS: 99 CHEVY VAN
1818&Z
4A6.ZZ
486.22
Payable Countr (2)
510.92
734691
REPAIR SCADA RADIOS
LL/30/zOLs
255,26
?55.26
735248
REPAIR SCADA RADIOS
LL/3O/?Or5
255.26
255.26
LL/90/20Ls
2,193.26
LL|3O/zOLs
1,086.34
L2/08/zors
288.00
Vendori
I
1892
NV0000655
Vendon
MONTHLY CLEANING: NOVEMBER 2015
Vendori
72/A/2015 12:42:48
Healthiest You; December 2015
PM
1,086.34
1,086.34
Payable Count: (1)
HealthiestYou
2100
201511133127
2,193.26
2,r9?.26
Payable Countr (1)
GREEN WINDOW CLEANING $ERVICES
7037
1123
Payable Countr (1)
GORSKI & GOOD, TtP
ATTORNEY FEE: NOVEMBER 2015
288.00
288.00
Page
I
of
3
Asol rzlo9l?;0Ls
Payable Number
Vendofi
L425
1904
00831070
Vendor:
Payable
Net
Amount
Afiount
Payable Count: (1)
HR PTUS
BACKGROUND CHECK
o43207
vendor:
Post Date
Description
IT SAVVY
Lt/30/20rs
301.40
LLl30/20Ls
9,797.20
ttc
9,797.2O
9,797.20
Payable Count: (3)
IUOE TOCAL 399 ETF
1948
301.40
Payable Count: (1)
WIRELESS ACCESS PROJECT
301.40
540.00
rNV!000643
INDOOR AIR QUALITY: ARREDONDO
rrl3o/zoLs
165.00
rNV000Q6s6
INDOOR AIR QUALITY: CARDENAS
165.00
165.00
tNV0000657
ENERGY CONSERVATION; DRISCOLL
LL/30/20Ls
LL|3O/?Ors
210.00
210.00
tLlL9/zOLs
L,327.65
LL/3O/?OLs
18,078,30
Vendon
Vendon
GASOLINE
2079
tNV0000618
Vendori
Payable Countr (1)
MANSFIETD OIt COMPANY
2S85
935446
1372
(r)
18,078.30
18,078,30
Payable
NACE INTERNATIONAI.
L,327.65
L,327.65
Payable Count;
MANUSOS GENERAT CONTRACTING, INC.
PAYMENT #5
165,00
Counti
(41
520.00
tNV-976841
ANNUAL DUES: WEGNER
Lt/3O/?OLs
130,00
130,00
tNV-976842
ANNUAL DUES: SANCHEZ
ruso/zors
130.00
130.00
tNv-976843
ANNUAL DUES: MOX
LLl30/zOLs
130.00
130.00
tNV4l6844
ANNUAL DUES: ELLINGSWORTH
Lt/30/20Ls
130.00
130.00
Vendor:
1395
Payable Count: (5)
OFFICE DEPOT
283.49
809814397001
OFFICE SUPPLIES
r2/08/ZOL'
17.58
17.58
8098143999001
OFFICE SUPPLIES
tuoBl20Ls
L76.27
L76.27
809814400001
OFFICE SUPPLIES
12./08/a0rs
4?.r9
42.19
80e814401001
80981440?001
OFFICE SUPPLIES
tzloBlzoLs
ru08/2015
14,99
14.99
37..46
32,46
LL/30/20L5
5,500.00
LL|3O/2OL5
74,28
L2/08/aors
460.80
L2/08/zOLs
2,047.?3
L2/08/aOLs
42.95
LZIOB/?OLs
129.85
r2/O2/2Or5
1,250.00
Vendon
2059
ANNUAT SNOW PLOW FLUID CHANGE
Vendor:
1813
FOCS81698
Vendor:
1635
Vendor:
SERVICE AS TREASURUER: DEC 2015
L2/8/2OL5 12:42:48
PM
(ll
2,04t.23
42.95
4?.95
Countl (tl
129.85
129.85
layable Count: (1)
Payable Account 01-211000
460.80
2,047.23
Payable
Wllllam A. Fates
2096
tNV0000649
74.28
460.80
Payable Count:
SUB TRAITER SERVICE
MAINTENANCE ON OPEN TRAILER
57537
(l)
Payable Count: (r)
SOOPER tUBE
VEHICLE MAINTENANCE: M78556
(r)
74.28
Payable Count:
ROESCH FORD
REPAIRS TO TRUCK 44
1043
264949
Vendor:
REFUSE DISPOSAL - DECEMBER 2015
5,500.00
5,500.00
Payable Count:
REPUBUc sERVrcEs #s51
2032
0551"012089740
Payable Count: (1)
[[C
REGIONAT TRUCK EqUIPMENT CO,
1118
198250
Vendor:
REACH HR ConsultlnB,
COMPENSATION PROJECT & REVIEW OF POLICIES
?01528
Vendor:
OFFICE SUPPLIES
r,250.00
1,?50.00
Peyeble Count:
(44)
Total:
7,5L5,672.32
Page 2 of 3
As
of 12l08/201s
Summary
Payable Account Summary
Account
O1.211OOO - ACCOUNTS PAYABLE
Report Totalr
Count
Amount
44
7,5r5,672.32
7,5r5,672-32
Payable Fund Summary
Amount
Fund
01 - WATER FUND
7,5L5,672.32
Report Total:
r2/8/2015 12:42:48
PM
7,5r5,672.t2
Page 3 of 3
DuPage Water Comm ission
MEMORANDUM
TO:
Chairman Zay and Commissioners
FROM:
John F.
General
spatz
afy
Manager U
DATE:
December 10, 2015
SUBJECT:
November 2015 Invoice
I reviewed the Gorski & Good, LLP November 2015 invoice for seruices rendered
November 1, 2015 - November 30, 2015 and recommend it for
during the period
approval. This invoice should be placed on the December 17, 2015, Commission
meeting accounts payable.
-
@
o-o
E$
QE
OE
Eru
-(U
f;s.st
E
EO
i ba
EIE
-'o
co)
o
cj
(o
€)
t/+
c{
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o
t
H
Ee E
E
!8fr
g rE
o
{
E.
o
{- EaE
F BE'
E
o
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o
d
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*u
,;9
h{
HH
trJ
Ptr
F{
{(L
I
llr I E
EdHI 8
frESl s
{r
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qql 3
J-l
oll
r col
lo
lq
ffit
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o
F
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tg H
HE oH
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llc
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llollo
c\il c{
c.il<.i
ils
b[P-
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.9,
E
DuPage Water Gomm ission
MEMORANDUM
TO:
lnterested News Medium
FROM:
John F" Spatz
General Manager
DATE:
December 17.2015
SUBJECT: 2016 Schedule of Meetings
As required in 5 ILCS 12012.03 the following is a list of regular board meetings for
the DuPage Water Commission:
January 21, 2016
February 18,2016
March 17 ,2016
April 21, 2016
May 19, 2016
June 16,2016
July 21, 2016
August 18, 2016
September 15, 2016
October 20, 2016
November 17,2016
December 15.2016
The regular Commission meetings begin at 6:30 P.M., and are held at the
Commission Offices at 600 East Butterfield Road, Elmhurst, lllinois 60126.
Administration Committee to begin at 6:15 P.M., the Engineering and
Construction Committee to begin at 6:00 P-M., and the Finance Committee to
begin at 5:45 P.M. prior to the regular Board meetings.

View Packet

Transcription

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