Keeping CAUghlin RAnCh

Fall 2008
Landscaping Update
Keeping
Caughlin Ranch
“Green”
Safety and Security
What You Can Do
The Strategic PLan
An Update
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Stop Worrying.
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The Official Magazine of the Homeowners Association
Vol. 1, Issue 2
Board of Directors
President
William Magrath
Vice President
Jeannie Cassinelli
Secretary
Millie Burke
Treasurer
Gail Sande
Directors
Grant Sims, Michael Ginsburg,
Christopher Simon
General Manager
Mike Trudell
Contact Information
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CaughlinRancher | Fall 2008
President’s Corner
It’s that time of year again. Your
Board has been very busy the past
couple of months following up the
strategic planning process by holding
the second planning session, holding
two budget workshops to review the
proposed budget for 2009, hosting a
meeting with local law enforcement
and elected officials at the request of
Caughlin Ranch residents who have
voiced concerns about security, and
approving the ballot and procedures
to be used in the upcoming election
of four members of your Board of
Directors.
Although the budget process is a
valuable tool for the Board to review the
operations of the Association, it is also
a fiduciary responsibility to consider
the current and future needs of the
Association. In light of those needs,
the Board determines the amount
of assessments necessary to carry
out the day-to-day operations of the
Association and provide the necessary
reserve funds in conformance with
Nevada state law and the Association’s
Reserve Studies. This process can
be extremely difficult because of
the necessary balance between the
Board’s desire to keep assessments as
low as possible and the responsibility
Ballots for the election of
Caughlin Ranch Board Members
have been sent out.
Don’t forget to return yours by Nov. 3rd.
In this Issue
8President’s Corner.............................5
8Meeting Dates and
Deadlines for 2008.............................5
8Keeping Caughlin Green..................6
8Keeping Caughlin Ranch Safe.........9
8The Status of the Strategy...............12
8School Notes
and Calendar....................................14
to maintain and operate the common
areas and improvements thereon, and
provide for the administrative duty to
enforce the provisions of the CC&Rs.
The Board is extremely happy to
announce that there will not be any
assessment increase for 2009.
Your Board takes its budget and other
financial responsibilities very seriously.
In light of the current economic
conditions, we have also taken actions
to protect your Association’s assets.
We recently took official action at a
Board meeting to move reserve funds
from the single federally insured
financial institution holding multiple
reserve account funds, and moving
those reserve funds to a number of
federally insured financial institutions
to ensure that all of the Association’s
reserve funds are protected by the
FDIC. Although the process was very
time consuming for CRHA staff and
officers of the Board, we thought it
was extremely important to take these
actions to protect the financial assets
of the Association.
Your Board is very proud of the
successes of this year. The Board
members and CRHA staff have
accomplished a number of objectives
outlined in the strategic plan, and
Bill Magrath, President
have set new objectives, tasks and
accountabilities for the next 6 months
and 2009. You can read all about some of
these objectives and accomplishments
in this issue. We address some of the
concerns that have been voiced by
the residents including security issues
and landscape/maintenance projects.
Also in this issue is a follow-up on the
strategic plan outlined in the last issue
of the Caughlin Rancher.
Your Board and CRHA staff have
been extremely happy to serve you this
year. Hopefully you will agree that the
progressive actions of the Board have
improved the services to the members
of the Association and protected the
property values of this community.
- Bill Magrath
Meeting dates and Deadlines for 2008
November 3 - Deadline for Receipt of Ballots at Grant Thornton 5 p.m.
November 7 - Homeowners’ Meeting & Ballot Count @ Grant Thornton’s
Office- 1 p.m. **
November 13 - Annual Members’ Meeting, 7 p.m. *
(verify proxies @ 5:30 p.m.)
November 17 - Quarterly Board Meeting, 6 p.m. *
* The meetings will be held at the Caughlin Ranch Elementary School,
4885 Village Green Parkway.
** The ballot count will be conducted at Grant Thornton, at 100 West Liberty
Street, Suite 770, Reno.
On the Cover: Fall Scene at Caughlin Ranch, Photo by Amy Sah
NOTICE: NRS 116.31083 provides that each Notice of a Meeting of the Executive Board of the Caughlin Ranch Homeowners Association (“Association”) must state the time and place of the meeting and include a copy of the Agenda for the
meeting or the date on which and the locations where copies of the agenda may be conveniently obtained by the units’ owners. Agendas are available at the Office of the Association, 1100 Caughlin Crossing, Ste. 60, Reno, NV 90519, ten (10)
calendar days before the scheduled meeting. YOU ARE ALSO NOTIFIED OF THE RIGHTS OF A UNIT’S OWNER TO: (a) Have a copy of the minutes or a summary of the minutes of the meeting provided to the unit’s owner upon request, and, if
required by the executive board upon payment to the association of the cost of providing the copy to the unit’s owners. (b) Speak to the association or executive board, unless the executive board is meeting in executive session.
Fall 2008 | CaughlinRancher Photos by Lisa Ericson
Keeping Caughlin
A new rock wall overlooks a pond across from
Caughlin Club where turf was pulled out
and replaced with mulch to allow for more
efficient water use (above).
caughlin ranch encompasses 2,300 acres, stretching from the foothills of the sierra
nevada Mountains to the truckee river. the Master Plan is designed to offer a unique
balance between the man-made and natural environments, and it’s a never-ending task.
crHa landscape supervisor randy lisenby recently updated the board regarding 2008
projects and improvements. according to lisenby three of the four water conservation
projects have been completed. Five hundred seventy native plant seedlings were planted
turf was removed and replaced with 320 shrubs in
in the lower alum creek channel. t
Westpoint and another section of turf was removed in an area across from the caughlin
club and replaced with a beautiful variety of native plants (photo above). rock walls are
also being constructed and a picnic table will be positioned in the area allowing nature
lovers to leisurely enjoy the pond. in addition, 140 small Jeffery Pines, 82 six to ten foot high
Caughlinrancher | Fall 2008
they have completed their natural life
cycle. Pansies and violas are planted
in the fall and spring because they
can withstand freezing temperatures.
those flowers are then removed each
summer and replaced with vinca and
other flowering annuals because they
actually thrive in the withering heat
of summer.
The landscape crew
works on a new picnic
area next to the pond
(shown on opposite page).
evergreen trees, various shrubs and
bushes including sagebrush have
been planted to further enhance our
beautiful development.
every year the landscape crew
plants flowers at entrances into
neighborhoods where irrigation is
available. summer’s vibrant vinca
have just been replaced with a richlycolored display of violas. Homeowners quite often ask why perfectly
healthy, beautiful flowers are being
removed and replaced. the simple
answer is that annual flowers have a
life cycle and must be replanted after
board and association members
have expressed appreciation for
a crew’s hard work for the
the crHa
ongoing cleanup of common areas
ffor defensible space. areas adjacent
to caughlin Parkway had become
overgrown with large native brush in
the proximity of the upper bridge and
the crew quickly responded to remove
the overgrowth. lisenby has scheduled
one more defensible space clean-up
ffor the entire ranch and reported that
the last day for the seasonal crew will
Continued on page Fall 2008 | Caughlinrancher Every year the landscape
crew plants flowers at entrances
into neighborhoods where irrigation is available.
Continued from page be October 24. The winter crew will
consist of five men plus Lisenby until
the first of April 2009.
Each year the Board of Directors
reviews the operating needs of the
Association and proposes a budget
to the membership to determine the
annual assessments for each member.
The Board takes into consideration
that 70% of the expenses of the
Association are for the maintenance,
upkeep and improvements of the
Association’s common areas. They are
constantly working to identify areas
within the Caughlin Ranch to reduce
these costs, especially irrigation
which continues to be the highest line
item. The Board approved $16,720 for
water conservation projects in 2008
and is proposing to spend $9,575
in 2009 on a variety of projects to
meet this goal. The Board also looks
to input from the Caughlin Ranch
Landscape Review Committee for
alternative proposals and suggestions
regarding the current landscape
maintenance program and to explore
ways to improve water conservation.
If you would like to volunteer your
time to be a part of this committee,
simply contact the CRHA staff for an
application.
The common areas have looked
exceptionally good this year. Lisenby
and the members of the Caughlin
Ranch landscape crew deserve a huge
“thank you” for a job well done. õ
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Caughlin Rancher 10-8
Keeping
Caughlin Ranch Safe
Summer is the time for fun, sun and apparently,
destructive pranks. The incidents of vandalism
experienced in Caughlin Ranch increase with the
season and this past summer was no exception.
Between August 2007 and August 2008, a total of
136 acts of vandalism have been reported ranging
from egging incidents and destruction of property
to vehicle break-ins and home burglaries.
Several homeowners from the Mayberry Meadows
subdivision attended the August 4, 2008 CRHA
Board Meeting to express their concerns and asked
if the Board members would use their collective
influence to bring these problems to the attention
of the City of Reno and Washoe County. In response,
the Board sent personal letters to Reno Councilman
Dan Gustin, Commissioner Jim Galloway, Washoe
County Sheriff Michael Haley and City of Reno Chief
of Police Michael Poehlman inviting them, among
others, to attend the September 22, 2008 Board of
Director’s Meeting.
As far as Caughlin Ranch residents are
concerned, there is no jurisdictional boundary for
law enforcement - the Reno Police Department
and Washoe County Sheriff’s Office work together.
Sheriff Haley told the group that the latest vandalism
term is “smash and run” and these are crimes that
are often committed by minors that are “very likely
the children of Caughlin Ranch homeowners.” He
asked that we consider three things: 1) Do we know
what is happening in our own community? 2) Are
we calling when we see something suspicious? 3)
Do we know where our kids go when they go out?
Sheriff Haley added, “We can only do so much; we
are here to do our job, but you are the eyes and ears
of the community. Please assist us in assisting you.”
Reno Chief of Police Michael Poehlman agreed and
added that statistically, there is approximately one
officer per 1,000 people. Chief Poehlman added, “It’s
an honor to serve the community and keep citizens
safe, but we need community involvement.”
What should you do if you need to report a crime
or witness suspicious activity? Write down the
details immediately, even if you don’t report it right
away. You may be able to provide the crucial details
needed to catch the criminals. Many homeowners
Continued on page 10
10/13/08
11:08 AM
Page 1
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Fall 2008 | CaughlinRancher Continued from page call the Association’s office to report
an incident. The CRHA staff response
is to inform the homeowners that
they must file a police report. This not
only provides a detailed record
but also helps local
law enforcement
keep
statistics
on the types of
crimes occurring in
specific areas and the
time of day the incidents
occur. Leads from the
Secret Witness program
recently led Reno Police to
arrest two individuals and
cleared 90 of the reported
136 Caughlin Ranch
area crimes which
represented $40,000
in damages.
officials
all
Law
agreed that Neighbor-
hood Watch groups are invaluable.
They are shown to deter criminal
activity, reduce fear, create a greater
sense of security, build bonds with
neighbors, stimulate awareness and
reduce the risk of becoming a victim.
The programs are designed to show
you and your neighbors how you
can protect one another and make
local law enforcement agencies more
effective in the fight against crime.
If you’re interested in forming your
own neighborhood watch group,
contact the Washoe County Sheriff’s
Office or Officer Donna Robinson,
Community Affairs Division of the
City of Reno Police Department at
334-2362 for more information.
And there are other ways to get
involved in our beautiful community.
County
Commissioner
Washoe
Jim Galloway encouraged Juniper
Trails residents to participate in the
Citizen Advisory Board meetings
held on the second Monday of every
month at 6:00 p.m. at Roy Gomm
Elementary School. He offered to
place Caughlin Ranch on the next
agenda. Reno City Councilman Dan
Gustin suggested that residents who
live in the City of Reno attend the
Ward One Neighborhood Advisory
Board meetings at 6:00 p.m. held on
the second Tuesday of every month at
City Hall at 6:00 p.m. He stated that
he would add Caughlin Ranch to the
next agenda.
Both Mayor Bob Cashell and
Councilman
Pierre
Hascheff
extended their appreciation for
the invitation, but due to prior
commitments, they were unable to
attend the Board meeting. Mayor
Cashell and Councilman Hascheff
have always been supporters of
Caughlin Ranch and their continued
support of this community is greatly
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IMPORTANT CONTACT NUMBERS
Good communication with neighbors is a great
deterrent. Get to know your neighbors. Look out
for each other and call police if anything looks
suspicious. Police don’t know what is normal for
your neighborhood, but you do! Our sense of security
and comfort can be taken away. Let’s keep Caughlin
Ranch peaceful and serene. Remember you are the
eyes and ears of this community, we can all help by
communicating with local law enforcement.
n RENO POLICE DEPARTMENT
Call 911 when a crime is in progress
Phone: (775) 334-COPS
This is the non-emergency phone number to report a
crime or suspicious behavior.
n SHERIFF’S OFFICE NEIGHBORHOOD WATCH
Phone: (775) 861-3899
Deputy Jim Kocijanski, Crime Prevention
Officer Cell Phone: (775) 771-7010
Email: [email protected]
Website: www.washoesheriff.com
n SECRET WITNESS
Phone: (775) 322-4900
See a Crime. Call the Line. Remain
Anonymous!
n CITY OF RENO – RENO DIRECT
Phone: (775) 334-2099 or
334-INFO (4636)
Hours: 6 a.m.–6 p.m./Monday through Friday
Email: [email protected]
Website: www.cityofreno.com
Reno Direct is the City of Reno
call center, designed to improve
communications between you and your
city government. Contacting Reno Direct will ensure
that your suggestion, problem, request or issue will get
routed to the appropriate department. This website will
also allow you to submit a complaint about traffic issues
in your neighborhood or business district. Via an online
form, one can report issues such as chronic speeding
and speeding in school zones, as well as request radar
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Fall 2008 | CaughlinRancher 11
Caughlin Ranch fall photos by Amy Sah.
sTraTegic Plan uPdaTe
the caughlin ranch board of
directors held a meeting in March
to develop a strategic Plan for the
Homeowners association that would
define the focus and utilization of the
association’s resources. as part of the
process, the caughlin ranch board
solicited comments from association
members and hired Management
consultant robert rowland to
facilitate the planning session. the
three primary objectives of the 2008
strategic Plan were determined
to be improved communication,
developing clear directions and
a staff and the
priorities for the crHa
12 Caughlinrancher | Fall 2008
development of a plan as concise as
possible.
the crHa board met again in
september to continue the strategy
planning process that had been
initiated. robert rowland assisted in
assessing the progress of the board
and staff and the group proudly
concluded that a great deal had been
accomplished in the past six months.
specific areas of the plan that were
addressed at the second planning
session were the 2009 draft budget,
a General Manager’s goals
crHa
and objectives, direction regarding
the publication of a quarterly
newsletter,
direction
for
the
landscape review committee and a
six-month outline for task planning
and accountabilities.
rowland also reviewed the
board’s Goals and emphasized that
the following are items which do not
change:
RESPONSIVENESS TO THE
COMMUNITY
one of the board’s objectives
has been met by bringing back the
quarterly newsletter, the Caughlin
Rancher, as a communication tool
with the association’s members.
another objective was requiring
that the crHa
a staff adhere to a
more rigid set of criteria for the
board’s minutes in that they must
be made available more quickly
and produced more concisely. the
general manager was required to hire
an assistant manager within 90 days
of the first planning session. this
was accomplished with the hiring
of carol Hunter in June. in addition,
over the past year alone, the board
has created seven new committees
and has implemented many of their recommendations.
The Board also requested that the process whereby phone
calls to the CRHA office from homeowners regarding
concerns are handled and communicated to the Board is
improved. Linda Jussen, Katrina Rehkop and CRHA staff
members have been working with the general manager
and assistant manager to improve the situation.
RESPONSIBLE FISCAL MANAGEMENT
The Board has been very diligent over the past months
to provide extra protection of the financial resources
of the Association and to take steps to ensure that all
of the Association’s funds have been moved into FDIC
insured accounts. The Board has been very diligent in
monitoring the Association’s 2008 budget and attempted
to keep all line items within the budgeted amounts. The
proposed 2009 budget does not include an increase in
assessments.
STRONG ENFORCEMENT OF THE CC&Rs
The Board has encouraged that CRHA staff implement
the strong enforcement of the CC&Rs. Assistant Manager
Carol Hunter, in conjunction with efforts from the
entire administrative staff of the Association, has sent
out hundreds of “friendly reminders” to ensure that
the standards of the Caughlin Ranch community are
maintained. In a number of cases, the CC&R enforcement
efforts have required CRHA staff to send out certified
letters and schedule fine hearings. Although a number of
homeowners were surprised by the level of enforcement,
most Caughlin Ranch members appreciate that the
objective of the CC&Rs and the enforcement actions are
to maintain the value of the homes and properties, and
they support the increased enforcement. õ
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Fall 2008 | CaughlinRancher 13
School Notes And Calendar
Caughlin Ranch Elementary School once again had a successful turnout for
the 2nd annual Jog-a-thon on September 26th, 2008. The event, which is the
PFA’s major fundraiser for the year, grossed $38,000. Everyone is very proud of
the children at CRES who worked so hard to achieve this goal. The children had
a wonderful time and enjoyed getting exercise while making money for their
school. The PFA will use the money to fund things like PE, technology, and other
great programs. Thank you to all of the participants and their families for another
great school year.
8 Caughlin Ranch Elementary
washoe.k12.nv.us/caughlinranch
(775) 689-2600
Important Dates
8Tuesday, Nov. 4: Election Day and Institute Day. No school.
8Friday, Nov. 7 – Friday, Nov. 14: Early release days (elementary schools).
8Tuesday, Nov. 11: Veteran’s Day. No school.
8Wednesday, Nov. 26: Early release day (elementary schools).
8Thursday, Nov. 27 – Friday, Nov. 28: Thanksgiving. No school.
8 Roy Gomm Elementary
washoe.k12.nv.us/gomm
(775) 333-5000
8 Swope Middle School
8Monday, Dec. 22 – Friday, Jan. 2: Winter break.
(775) 333-5330
8Monday, Jan. 19: Martin Luther King Jr. Day. No school.
8Friday, Jan. 23: Early release (elementary schools).
For more information about your school, call it directly or visit their respective
Web sites (see information at right).
8 Reno High School
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• Buehler Cabernet Sauvignon ....................... $19.99
• Justin Cabernet Sauvignon ........................... $19.99
• Clos Du Val Cabernet Sauvignon ................. $23.99
• Belle Glos Pinot Noir .................................... $25.99
• BV Tapesty Red Wine ................................... $25.99
• Provenance Cabernet Sauvignon ................. $28.99
• Rombauer Cabernet Sauvignon ................... $31.99
• Chappellet Cabernet Sauvignon ................... $39.99
•
•
THANKS TO YOU,
WE ARE
CELEBRATING
OUR 10TH YEAR!
1,200 selections
under $25.00
Q 450 selections
under $10.00
Q Over 50 organic wines
Q
BUBBLES
Mirabelle Brut Rose ...................................... $19.99
• J Cuvee 20 ...................................................... $21.99
• Veuve Clicquot Ponsardin............................. $38.99
•
NO OTHER DISCOUNTS APPLY
LOWER PRICES THAN
MEMBERSHIP STORES!
www.whisperingvinewine.com
DECEMBER
SPECIAL
NOVEMBER
SPECIAL
$20.00
OFF*
Ferrari Carano Fume Blanc
Any Purchase of $100 or More
$10.00
Bottle*
Good through November 1–30, 2008 with this coupon.
*No other discounts apply.
Good through December 1–31, 2008 with this coupon.
*No other discounts apply.
WHISPERING VINE WINE
WHISPERING VINE WINE & COFFEE
3886 Mayberry Dr. Unit D, Reno | 775-787-WINE
(9463)
Mon.–Fri. : 11 am - 8 pm • Sat. : 10 am - 8 pm
Sun. : 11 am - 5 pm
7665 Towne Square Way, Reno | 775-746-VINO
(8466)
Mon.–Thu. : 2 pm - 10 pm • Fri. : 12 am - 11 pm
Sat. : 11 am - 11 pm • Sun. : Noon - 8 pm
The Art of American Craftsmanship
EXCLUSIVE
OFFER
Bring this ad in
to our store for
an Extra discount on
any new purchase.
Limited time offer.
See store for details.
RENO • 1350 Neil Way • 828-1121
The Official Magazine of the Homeowners Association
1100 Caughlin Crossing, Suite 60
Reno, Nevada 89519