Boarding Life Handbook - Queen Margaret`s School

RESIDENCE HANDBOOK 2015-2016
RESIDENCE HANDBOOK
2015–2016
660 Brownsey Avenue
Duncan, British Columbia, Canada V9L 1C2
T (250) 746-4185 | F (250) 746-4187 | [email protected]
www.qms.bc.ca
Table of Contents
Message from the Director of
Residential Life & Health Services................. 4
1.0: Program Goals.......................................... 5
1.1 Core Values......................................................... 5
1.2 Rights and Responsibilities................................. 5
1.3 Living in Canada ................................................. 6
2.0: Residence Staff / Resources...................... 7
2.1 Staff..................................................................... 7
2.2 Communication Avenues.................................... 8
2.2.1 Email........................................................... 8
2.2.2 QMS Website.............................................. 8
2.2.3 Royal Reminder.......................................... 8
2.2.4 Social Media............................................... 8
2.2.5 Residence Newsletter................................. 8
2.2.6 Letters & Parcels......................................... 8
2.2.7 Incoming Phone Calls................................. 9
2.3 Technology Resources......................................... 9
2.4 School Shop........................................................ 9
3.0: Residence Daily Routines........................ 10
3.1 Schedules.......................................................... 10
3.1.1 General School Day.................................. 10
3.1.2 Late for School.......................................... 10
3.1.3 Residence Access during School Day........ 10
3.1.4 Non-School Day........................................ 10
3.1.5 Bedtime Preparation & Lights Out........... 11
3.2 Young Boarders Program.................................. 11
3.3 Free Time.......................................................... 11
3.4 Academic Support............................................. 11
3.4.1 Prep Study Time....................................... 11
3.4.2 Academic Help.......................................... 11
3.4.3 Tutors........................................................ 11
4.0: Welcome to Your Room.......................... 12
4.1 Room Assignment............................................. 12
4.2 Room Decoration.............................................. 12
4.3 Room Cleanliness.............................................. 12
4.4 Personal Belongings.......................................... 12
4.5 Laundry Services............................................... 13
4.6 Electronic Devices............................................. 13
4.7 Summer Storage of Personal Belongings.......... 13
5.0: Healthy Living / Health Centre................ 15
5.1 Homesickness................................................... 15
5.2 Food & Nutrition............................................... 15
5.3 The Importance of Exercise.............................. 15
5.4 Health Centre Resources.................................. 15
5.5 Medications...................................................... 16
5.6 Illegal Drugs, Smoking & Alcohol...................... 16
6.0: Community Building / Social Time............ 17
6.1 Student Leadership........................................... 17
6.2 Community Building Activities.......................... 17
6.2.1 Family Dinners.......................................... 17
6.2.2 All Boarder Activities................................ 17
6.2.3 Student Hallway Meetings....................... 17
6.3 Social Time........................................................ 17
6.3.1 Common Rooms....................................... 18
6.3.2 Visitors...................................................... 18
6.3.3 Weekend Leaves
— Day Student & Family Visits................ 18
6.3.4 Student Cooking....................................... 18
6.3.5 Sleepovers................................................ 18
6.3.6 Birthdays.................................................. 18
6.4 Activity Club...................................................... 19
6.5 Banking and Spending Money.......................... 19
6.5.1 Pocket Money................................................ 19
7.0: Safety and Security................................. 20
7.1 Custodianship................................................... 20
7.2 Student Conduct & Disciplinary Action............. 20
7.2.1 On-Campus Suspensions—“Gated”.......... 20
7.2.2 Suspension............................................... 21
7.3 Off-Campus Privileges....................................... 21
7.4 Protecting Your Valuables................................. 21
7.4.1 Insurance.................................................. 21
7.5 Campus Security............................................... 21
7.6 Emergency & Safety Plans................................ 21
7.7 Emergency Contacts......................................... 22
8.0 Travel and Holidays.................................. 23
8.1 Travel Documents............................................. 23
8.2 Arrivals & Departures....................................... 23
8.3 Weekend Leaves—Travel Requests................... 23
8.4 Chaperoned Residence Trips
— Long Weekends & Term Breaks..................... 24
8.5 Holidays—Christmas & Spring Break Holidays... 24
8.6 Homestay Placements during Holiday Breaks... 24
8.7 Use of Taxis....................................................... 24
8.8 Use of Personal Vehicles................................... 24
8.9 QMS Transportation Charges............................ 25
9.0: Working Together................................... 26
10.0: Major School Dates............................... 27
Message from the Director of Residential Life & Health Services
Welcome to QMS Residence!
Your decision to send your daughter to QMS was the right decision! Critical learning takes place during teenage years
academically, socially, emotionally and physically. Our trained and professional staff will be her guiding support as she
matures and challenges herself to discover her potential.
During her time with us, your daughter will experience personal growth. She will build deep friendships and she will
be challenged to see the world with new curiosity. She will come to understand the importance of self-discipline, of
working toward success and being a part of a community. She will acknowledge her strengths and all that she has to
contribute positively and effectively to our greater society.
Communication is the key to your daughter’s success and our staff are available to your daughter to offer insight,
support, motherly love, care and guidance. Ongoing parent contact is valuable as together our support will provide her
with the best guidance for her future.
Our foundation is built on the values of integrity, diversity, accountability, safety, service, courage, intellectual curiosity,
and legacy. Expectations, conversation and decisions will always reflect back to these values as we build our
community. Our professional residence staff support the building of these values in your daughter’s life.
We welcome your insight of who your daughter is as we come to know her. Soon she will feel comfortable in our role
in her life as supportive mentors who will help her grow with self-confidence and assurance.
Our Code of Conduct is simple: strive to be your best, accept help as needed and encourage those around you.
Please contact me any time to discuss your daughter’s life in Residence. Together, our goal is for your daughter to be
successful, healthy and happy!
Celina Mason
Director of Residential Life & Health Services
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1.0
Program Goals
1.1 CORE VALUES
Integrity, Legacy, Diversity, Accountability, Safety, Service, Courage, Intellectual Curiosity
Our founders, Norah Denny and Dorothy Geoghegan, built our school with the purpose of teaching students the value
of responsibility. Our school values support the development of character building such that our students leave QMS
prepared to lead a productive and successful life.
Through our Residential Life Program, your daughter will learn co-operation, patience, and understanding, and
experience what it means to be part of a global community. Many countries will be represented in Residence and the
opportunity to learn differences between cultures, customs and values are life skills that will support your daughter in
today’s world. Being curious about others helps learn tolerance, understanding and gives us insight to new learning
opportunities.
Staff will guide your daughter as she grows, both emotionally and intellectually. Residence staff are professionally
trained in the understanding of teenage development and communication skills. Staffs are very committed and take
their responsibilities as the ‘local parent’ very seriously. Decisions are made always with safety in mind and what is
best for the individual student, as well as the whole community.
Academics success is each student’s goal. We support this goal by providing supervised evening prep time (homework
time). Social time and extra responsibilities will come after academic goals are met.
English is the common language in Residence and is expected in common areas. This is important for international
students who are building on their language skills and also for all students in Residence to feel included in the
conversation.
When your daughter graduates from her time with us, she will have the foundation to step into the next stage of her
life with confidence and gratitude.
We use our school’s Core Values to guide students in the understanding of how we create community and what is
important in our greater society.
1.2 Rights and Responsibilities
Students in Residence have both Rights and Responsibilities. These Rights and Responsibilities guide how students
interact with each other and with others within our community.
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As a Student I have the Right
to live in a safe environment, free from harm of any
kind that will hurt me emotionally or physically
to an education that is supportive toward my
learning and will help guide me toward my future
goals
to be healthy
to be accepted as who I am and to be a valued
member of our community
to live within a clean and cared for environment,
both in my room and in the common shared areas
to be heard and acknowledged
to be treated with dignity and respect
As a Student I have the Responsibility
to respect the rules that are there for my safety and to
bring any concerns forward to those who are caring for me
and others; to be accountable to my own actions, words or
thoughts toward myself and toward others
to be responsible toward my learning, which includes being
prepared, punctual, attentive and engaged in class and
asking for help when needed
to eat well, get proper sleep and exercise, and to share any
concerns with our health professionals
to be aware of my impact on others and to accept that they
too are important and valued members of our community
to contribute my share and take pride in the shared space
we live
to be aware of my words and thoughts, and to listen to
others in return
to participate as a member of our community with
acceptance, tolerance, understanding and compassion
1.3 Living in Canada
Canada is full of diversity. For some students, Canada is already their home country, but for others, living in Canada is
a new experience. It is important that our international students remember that they now live in a different country
and the culture, laws, and values could be very different from their home country. Staff will help guide each student
in understanding the new culture, the laws, and the values of their new surroundings.
Canadians enjoy learning about different countries and cultures. Living in Canada you will come to know that:
 Canadians are considered very polite
 Canada is a friendly and fun loving country
 We have two official languages, English and French
 We honour multiculturalism
 We celebrate many different religious beliefs
 We love hockey! (As well as many other sports)
 We enjoy nature and all it has to offer us
 We love food from all corners of the world
 We respect our elders
 Family is important to us
 We value our independence
 Asking questions is a good thing. As long as we do it with respect
 Eye contact is important when speaking in conversation
 We promote and value healthy living and healthy well being
 We support individual interests and talents
 Education of all kinds is important
 Many Canadians love animals, especially dogs and cats
While living in Residence, we ask that students help us understand more about the country they represent and come
from.
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2.0
Residence Staff / Resources
2.1 Staff
Director of Residential Life & Health Services
The Director of Residential Life & Health Services acts as ‘loco parentis’ (standing in place of parent) and is responsible
for the day to day decisions regarding the care of all boarders. The Director of Residential Life & Health Services is
responsible for all aspects of the residential program and reports directly to the Head of School. The Director of
Residential Life & Health Services manages all residence staff members, the Travel Coordinator, School Nurse and
School Counselor. Our Director of Residential Life is a member of our School Leadership Team and works closely with
all other program managers throughout the QMS community.
Celina Mason – [email protected]
1-250-746-4185 (ext. 121)
Cellular phone: 1-205-701-3705
Assistant Director of Residential Life
The Assistant Director of Residential Life leads our staff and supervises our boarders during the evening. The Assistant
Director of Residential Life monitors study prep time, manages any student conflicts and leads our Residence Assistant
(RA) student leadership team. Any major issues or concerns are brought to the Director of Residential Life.
Nicole Folkes – [email protected]
1-250-746-4185 (ext. 220)
Residence Staff
Our residence staff assist the Director and Assistant Director of Residential Life in maintaining a cohesive, balanced
and safe environment for all boarders. Each staff member is assigned to support a family group of boarders and meets
weekly with them to discuss announcements and to address any issues or concerns within the community.
1-250-746-4185 (ext. 3308)
Cellular phone: 1-250-416-9017
Residence Activity Coordinator
Our Activity Coordinator organizes activities and events for our students. Through these scheduled activities, students
have many opportunities to keep busy and enjoy time with their friends. Each weekend, the schedule will include a
variety of different options. Learning to rock climb, go whale watching, try bowling or swimming, or take a trip to
Victoria or Vancouver are some of the choices.
[email protected]
Residence Administrative Assistant/ Travel Coordinator
Our Administrative Assistant supports the Director of Residential Life in all administrative duties such as student
weekend leave, visas and study permits, and other assigned duties needed to support our residence program.
Rachel Devlin – [email protected]
1-250-746-4185 (ext 3307)
Cellular phone: 1-250-710-7586
In addition, our Administrative Assistant serves as our Travel Coordinator, organizing all flight information with parents
and students and helping to co-ordinate the major trips throughout the school year.
[email protected]
School Nurse
Our school nurse works on all school days between 7:30am-3:30pm. Our school nurse is also available on-call during
the evening and weekends for emergencies. The school nurse focuses on keeping our boarders healthy and
communicates with any medical professionals such as physicians, dentists, physiotherapists or any other needed
medical support.
Tracey McDill – [email protected]
1-250-746-4185 (ext. 109)
Cellular phone: 1-250-701-2596
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School Counselor
Our counselor offers emotional support in areas such as personal stress and time management and teaches problem
solving strategies. Our counselor communicates with mental health professionals as needed.
Tracy Tidsbury – [email protected]
1-250-746-4185 (ext. 224)
Cellular phone: 1-250-710-2085
GAP Students
These young women are generally 19 or 20 year old English speaking students from various countries. They are part of
a program which involves spending part of a year at QMS before beginning their university studies. They assist primary
students in the classroom and Residence staff in the Residence.
2.2 Communication Avenues
It is our fundamental belief that a successful education requires a three-way partnership between students, parents
and the School.
 Parents are encouraged to develop open lines of communication to address any questions or concerns with
regard to boarding life with the Director of Residential Life at the earliest possible stage.
 Should parents have any questions with regard to Academic progress, they should first contact either the
subject area teacher or Faculty Advisor. In those few instances when a satisfactory resolution is not achieved,
the Senior School Principal (Grades 8-12) or Junior School Principal (Grades 6-7) should then be contacted.
2.2.1 Email
QMS uses email to communicate with members of our school community. Please ensure that the school has your
current email address on file and keep us updated if you change your email addresses throughout the school year. This
will ensure smooth distribution of communication materials.
2.2.2 QMS Website
The QMS website at www.qms.bc.ca currently provides detailed information about the school, the admissions
process, our history, advancement, and our education and boarding life programs. Information about the QMS Parents’
Association, Alumnae Association (OOMA), and a school calendar can also be found here.
2.2.3 The Royal Reminder—Weekly Newsletter
The Royal Reminder is the official weekly newsletter of the QMS community. This newsletter features up-to-date
information about upcoming events and student activities. The Royal Reminder is published weekly when school is in
session and can be viewed online at www.qms.bc.ca.
2.2.4 Social Media—Facebook/Twitter
Queen Margaret’s School has a strong presence on the Internet through the appropriate use of social media such as
Facebook and Twitter. You can follow the school on Facebook at: www.facebook.com/QueenMargaretsSchool and
receive up-to-the-minute news on Twitter at: www.twitter.com/QMSDuncan.
2.2.5 Residence Newsletter
A newsletter from the office of the Director of Residential Life is sent to all boarding parents quarterly. This newsletter
highlights activities that have occurred and draws attention to upcoming events.
2.2.6 Letters and Parcels
Mail is processed and sent out every morning from the School Office in the Learning Centre. If students have their own
stamps, they may bring their letters to the School Office for delivery. Students can pick up their mail at the Residence
Office.
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For parents and friends who may be sending a letter or parcel, please address mail in the following way:
Student’s name (in English)
c/o Queen Margaret’s School
660 Brownsey Avenue
Duncan, BC, Canada V9L 1C2
If a parcel comes into the School Office for a student, the School Secretary will send the recipient an email notifying
her that a parcel has arrived. The student must come to the School Office between the hours of 3:00pm-5:00pm to
sign out her parcel.
2.2.7 Incoming Phone Calls
Incoming calls for boarders are accepted between 3:30pm–7:00pm and again after 8:30pm until the boarder’s bedtime
hour on school nights. On weekends, boarders may accept calls during the day. Boarders are not to use their cell
phones during regular school hours or evening Prep Study time. Please restrict telephone calls to boarders after their
evening bedtime hour, unless it is an emergency.
Residence staff may be contacted at the following numbers:
Residence Office 250-746-4185 (ext. 3308)
Residence staff cell phone 250-416-9017 (for Emergencies Only)
Students will need a calling card or pre-paid phone card to use the pay phones in the hallways. Local calls are $0.25.
2.3 Technology Resources
Wi-Fi Access, Laptop Computers and Cellular Phones
Wi-Fi access is available throughout Residence. All students are expected to bring their own laptop. Please see the
School Handbook for details. Students with cellular phones must ensure that international cellular phones are
‘unlocked’ before coming to Canada. Locked cellular phones will restrict Canadian cellular activation plans and could
result in very expensive options. Please advise staff of any changes to cellular phones or numbers, both domestic and
international, so staff can update student contact information.
2.4 School Shop
The School Shop is located behind Founders’ Hall and is open during posted hours throughout the school week. School
Shop hours will be extended during school start up in September.
The School Shop sells uniform items and may be able to order specialty sizes upon request. All uniform items with the
exception of runners and dress shoes, are available in our on-campus School Shop. Please see the required uniform
item list available in our School Handbook or on our website www.qms.bc.ca.
Students whose parents have given prior authorization may charge School Shop items to their account. Parents are
asked to indicate their daughter’s School Shop charging privilege on the School Shop authorization form included in
the Spring Forms Package, or by sending an email to [email protected].
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3.0
Residence Daily Routines
Our boarders are learning life values such as integrity, courage, service and accountability. We support them as they
learn about self responsibility, time management, cleanliness of their room, managing homework assignments and all
other daily living routines.
Each boarder is responsible for waking up in the morning, being punctual for breakfast, and arriving at school and to
meals on time. Younger boarders will be assisted by Residence staff, Residential Assistants (RA’s), or GAP students.
3.1 Schedules
3.1.1 General School Day Schedule and Bedtime Hours
6:45am
Wake up
7:00am
Breakfast in the Violet Café
7:35am
Return to room to tidy up and prepare for school
7:50am
Leave residence
8:00am
Classes begin
3:00pm
Classes end
3:00pm–3:30pm
After-school academic help with teachers
3:30pm–5:00pm
Sports/Clubs or free time. Boarders may sign off campus if approved by Residence staff
5:00pm–6:00pm
Dinner in Glide Hall
7:00pm
Prep Study Time begins
8:30pm–9:00pm
Snack in the Violet Café
9:00pm / 9:30pm
Grades 6-8
Bedtime preparation / Lights Out
9:30pm / 10:00pm
Grade 9
Bedtime preparation / Lights Out
10:00pm / 10:30pm
Grade 10
Bedtime preparation / Lights Out
10:30pm / 11:00pm
Grade 11
Bedtime preparation / Lights Out
12:00am
Grade 12
Light Out unless approved by staff for a later Lights Out
(based on academics)
3.1.2 Late for School
If a student is consistently late for school, consequences will be invoked by the School Principal.
3.1.3 Residence Access during School hours
Students are not allowed in Residence during the school day. As we do not have staff in Residence during the day, it
is important for students to be prepared for the day before leaving Residence. All students must take all of their books,
PE clothes, and other necessary school supplies with them in the morning when heading for classes. Students are
provided lockers in the school building to store school supplies, books, PE clothes, etc. All rooms in Residence are to
be locked during the day.
3.1.4 Non-School Day Schedule and Bedtime Hours
8:00am–11:00am
Cold breakfast in Glide Hall or Violet Café
11:00am–1:00pm
Hot brunch in Glide Hall
10:00am–5:00pm
Weekend scheduled activities or personal sign out times if approved by Residence staff
5:00pm–6:00pm
Dinner in Glide Hall
11:00pm
Grades 6-9 Lights Out
12:00am
Grade 10 Lights Out
1:00am
Grade 11 Lights Out
Grade 12 students learn to self-monitor their bedtime hours. Support and direction is given if
needed.
Weekend Leave—Students MUST return to Residence by 6:30pm for preparation of Prep Study time on Sunday (or
Monday if a long weekend).
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Any changes to the above schedule during the school year will be posted in the Residence Main Atrium Office and
boarders will be advised through Residence Staff and Residence Assistants (RAs).
3.1.5 Bedtime Preparation & Lights Out
During bedtime preparation, students are to be quietly in their hallway preparing for bed. Showering, brushing teeth,
and other routines must be completed before the student’s posted Lights Out. Lights out means that students are in
their beds with all lights out. Rooms are to remain unlocked at night for security reasons.
3.2 Young Boarding Program Grades 6-8
Our Young Boarders Program recognizes that our Junior School boarders in Grades 6-7 and Senior School Grade 8
students require additional attention. Because of their age, Residence Staff spend more one-on-one time with them
to help with their daily learning and living. Areas of focus for our young boarders include:
- More supervision, both on and off campus
- Personal hygiene and self-care
- Developmental support (social and emotional)
- Organizational skills
- Individual academic support
- Technology supervision
- Healthy lifestyle choices (friendships, food, exercise, etc.)
3.3 Free Time
After school, between 3:30pm and 5:00pm, boarders have free time. Students may use this time to play sports, do
homework, access the fitness studio, attend tutorials or music lessons, go to the Equestrian stables, etc. All boarders
must sign out if they leave the Residence building. Sign out privileges in the evening are based on grade level. This
information is posted throughout Residence. Extra sign out hours must be approved by Residence staff.
3.4 Academic Support
3.4.1 Prep Study Time
Prep Time is a mandatory quiet study period which takes place on school evenings beginning at 7:00pm. Unless it is an
emergency, please try to avoid contacting your daughter as it can be disruptive to her studying process.
3.4.2 Academic Help
QMS Faculty members offer general academic support after school, Monday to Thursday. All students are encouraged
to use this time to ask questions and clarify assignment expectations from their subject area teachers.
3.4.3 Tutors
Should a student require extra individualized assistance with her school work, QMS recommends hiring a professional
tutor. These instructors will come to our campus and assist your daughter in her learning. Parents can request extra
tutoring through the Academic Advisor. The cost of tutoring is $45.00 per hour and the tutoring fees will be charged
to student accounts.
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4.0
Welcome to your Room
Welcome to our Residence
You and/or your daughter will be greeted at the main Atrium Office upon arrival to our campus. Staff will show your
daughter to her room.
4.1 Room Assignment
The Director of Residential Life assigns rooms and roommates each year based on re-registration, student leadership,
academic standing and positive behaviour. Most of our rooms are double rooms, many with bunk beds. Furnishings
include a mattress, mattress cover, pillow, built-in desk area, closet area and dresser drawers. We try our best to place
students from different home countries in double rooms. This is to promote English as our common language.
Sharing a room with another student will be a new experience for many boarders. Learning to share space takes a lot
of conversation, consideration and respect. Staff will support students through this transition and address any
roommate issues or concerns that appear. It is important that parents support staff during this transition time so all
boarders can settle quickly to their new environment and routine.
Room changes are NOT considered for discussion until after November 1st and are at the discretion of the Director
of Residential Life. Changes to rooms could involve many other students (and families); therefore patience and
understanding is the best solution when working through roommate issues.
Your support will help your daughter feel confident in learning new life skills as she learns to live with others around
her.
4.2 Room Decoration
Students are responsible for maintaining the condition of their room, including the furniture. Rooms can be decorated
individually by each student, but all material must be appropriate and not offensive to others. Any inappropriate
pictures or words will be removed. Our local fire regulations state that no more than 20% of the walls can be covered.
Staff members provide each student with “sticky tack” (a gentle wall adhesive) to use when putting pictures on the
wall. No tape or pins are allowed as it takes the paint off the walls. Students may be billed for damage to their room
and furniture for actions such as writing on desks, walls, chairs or beds.
4.3 Room Cleanliness
Each student is responsible for keeping her room tidy. Sharing space means learning to organize belongings and to
respect the other student in the room. Your daughter is responsible for making her bed, vacuuming the floor, putting
her clothes away, removing garbage and any other tidiness needed to maintain an enjoyable space to live.
Housekeeping staff DO NOT clean bedrooms but do clean the common areas such as hallways, stairs, kitchens,
bathrooms and common gathering spaces. Student rooms are inspected each school day. Should the room not be tidy,
the student may have consequences from Residence staff.
4.4 Personal Belongings
In addition to all toiletries, casual clothing, outerwear and school uniform, here is a basic list of what your daughter
will need to bring or purchase upon arrival:
 One (1) Laundry Bag
 Two (2) bath towels, face cloths, hand towels
 Bedding for twin size bed—bottom sheet, top sheet, blanket/quilt, and pillowcase
 Sleepwear (including a bathrobe and slippers)
 Flip flops for wearing in the shower
 Flashlight and batteries (for night time emergencies)
 Canadian Safety Association (CSA) approved electronics as needed
All items and clothing must be clearly labelled with the boarder’s name in English
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.
Please note:
- Students are expected to wear the School uniform during school hours and to official functions as required.
Uniform details are listed in School Handbook and must be purchased at the School Shop.
-
Casual dress may be worn after class time, on weekends and on holidays. We ask that students wear
appropriate clothing that covers their shoulders, belly and upper legs. Students are not allowed to wear
revealing clothing or items promoting alcohol, tobacco, drugs, foul language or sexual connotations.
-
A dress/skirt suitable for formal occasions and a pair of dress pants for all occasions should be packed.
-
A bathing suit will be required for PE class and some residence activities.
-
Boarders traveling to and from the school at the beginning and end of a holiday or on a weekend leave must
wear “respectful casual dress.”
Dresser and cupboard space is limited, so we ask that students keep their personal items to a minimum.
The School is NOT responsible for lost or stolen property. Students are asked to ensure all valuables are locked up in
the lockable cupboard in their room or given to staff for safe keeping. (See Section 5 Safety and Security for more
information.)
Items NOT permitted in Residence Rooms
 Candles, liquid wax, matches/lighters
 Cooking or heating equipment (such as electric kettles)
 Refrigerators
 Televisions
 Large stereo or electronic gaming systems
 Pets of any kind
4.5 Laundry Services
Each boarder is responsible for having all of her uniform and clothing clearly labelled with a permanent black marker
or a label. Labels are available for purchase in the School Shop and can be sewn into the clothing. It is each boarder’s
responsibility to ensure that her laundry is done regularly and not allowed to pile up in dormitory rooms.
Free laundry services are provided on-site twice a week by our housekeeping staff. A schedule is posted in each
hallway.
Students can use this service, or they have the option to do their own laundry in one of the two student laundry rooms.
Student laundry rooms have coin-operated machines at a cost of $1.00 per load for each machine. Students must sign
up in the laundry room to use these facilities.
Each boarder is given a laundry locker key and a laundry contract to sign when moving into residence. All laundry must
be put into a laundry bag and brought to the laundry room on the designated day before 7:30am. It is the boarding
student’s responsibility to take her laundry to Housekeeping. Housekeeping staff will not pick up nor deliver laundry.
Clean laundry is folded and put into the student’s laundry locker.
Students may personally launder any particularly sensitive item of clothing or speak with the housekeeping staff prior
to having the sensitive item washed. Housekeeping staff will not be responsible for color fading, shrinkage, damaged
or lost clothing articles. Housekeeping will also assist in dry cleaning services as needed (dry-cleaning expenses will
be billed to the student’s account).
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4.6 Electronic Devices
All electronic devices (laptops, tablets, cellular phones, iPods, cameras, etc.) must be clearly labelled with a student’s
name. Students are expected to follow the QMS Technology Use guidelines as outlined in the School Handbook. WiFi is available throughout Residence.
Students in Grades 6-8 will be required to turn in all electronic devices before bedtime to ensure a good night’s sleep.
At times, we find this is also needed for older students who need support in self managing their electronic usage.
4.7 Summer Storage of Personal Belongings
Limited storage of personal items over the summer months will be provided for returning students only.
QMS will store a maximum of five (5) boxes per student. Standard size boxes (18 cm H X 18 cm D X 16 cm H), along
with labels, will be available at a cost to the student.
When shipping, students are asked to itemize belongings as they are packed and indicate a box number on the list.
The lists will be given to the Residence Administrative Assistant and a copy will be returned to the student.
All costs associated with shipping of materials are the responsibility of parents. All overseas shipments are sent via
FED-EX prepaid.
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5.0
Healthy Living / Health Centre
Your daughter’s health is important to us!
We promote healthy living and encourage our boarders to learn and engage in these personal decisions. Both our
nurse and counselor work closely with our staff and faculty in supporting and maintaining healthy lifestyles for our
boarders. We support boarders and remind them of proper exercise, proper nutrition and quality sleep. We also
support our boarders as they learn to manage stress effectively, choose supportive friends, and take quiet time to self
reflect.
5.1 Homesickness
Being away from family and all that is familiar can sometimes bring feelings of homesickness. This is normal and
Residence staff are ready and trained for this. We are very attentive to giving extra care to boarders who are
experiencing temporary feelings of sadness. Staying connected to family, connected to new friends in Residence and
staying in routine will help overcome these feelings quickly.
5.2 Food & Nutrition
Our School Nurse is very watchful over our boarders and discusses nutrition and healthy food choices. Dana Hospitality
LP, our food service provider, supplies quality food choices for breakfast, lunch and dinner. All meals include the
necessary protein, fruits and vegetables and carbohydrates to maintain good health. Snacks are also available after
school and in the evening for those who work hard during the day and require extra fuel at night. Our healthy food
selections reflect the local cuisine and local seasons here in BC.
There are two cafeterias on campus: Glide Hall, named after our former Headmistress Margaret Glide, and Karin Quinn
Hall, named in memory of a past parent. Meals are prepared by our Food Services staff and served buffet style in both
dining halls during lunch and dinner. Dishes are not to be removed from the dining halls. Students are expected to eat
in the dining hall Sunday through Thursday.
Breakfast on school days is self-service style in the Violet Café, located downstairs in Residence. Boarders are required
to report to the Violet Café every school day morning between 7:00- 7:45am. Boarders may come to breakfast in the
Violet Café in pajama pants or sweats. On non-school days, hot breakfast is served in Glide Hall.
Special dietary needs can be accommodated through discussion with our School Nurse and Dana Hospitality Chef. Meal
suggestions and recipe ideas are encouraged.
5.3 The Importance of Exercise
Exercise provides energy and health to the body and mind. We encourage all boarders to participate in walking,
running, weight training, team sports or other scheduled fitness classes. Our Residence Fitness Studio provides yoga,
dance and Pilates classes. The School Athletics program has sports teams, such as volleyball, basketball, field hockey,
golf, soccer, badminton, track & field, and equestrian riding.
5.4 Health Centre Resources
Students will be required, upon arrival, to meet individually with the School Nurse and School Counsellor to discuss
any health issues.
The School Nurse is in the Health Centre during school days, 7:30am–3:30pm, and is then on-call during the evenings
and weekends. If a student is not feeling well, she will remain under the care of the nurse in Sick Bay during the school
day and then monitored by Residence staff during the evenings and non-school days.
Our School Counselor is available for those emotional times when it seems stressful or challenging. The counselor
supports students in making choices that reflect personal growth, self awareness, stress management, and other
strategies that assist the student through times of need. Our counselor also co-ordinates community resources when
more intense support is needed.
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Our nurse and counselor will arrange any appointments to referred community professionals, such as doctor, dentist,
physiotherapist, optometrist, mental health professional or other health specialists.
5.5 Medications
All medications, including vitamins, herbals or non-prescription items, purchased here or brought from home must be
labelled with the student’s name and stored in the Health Centre. Please provide an English translation for all
medications. Our nurse will monitor the dispensing of all medication. It is important that the nurse understand all
medical conditions or concerns so appropriate support and treatment is given.
The Nurse will dispense all medications at the Health Centre between 7:30am-3:30pm. Students requiring medications
in the evening or on weekends must see the on-duty Residence staff.
Please note that the Health Centre is well stocked with medication such as Aspirin, acetaminophen (Tylenol), Ibuprofen
(Advil), cough syrups, decongestants, antihistamines, anti-diarrheal, Gravol, laxatives, vitamins, medication for
menstrual cramps, etc. It also has band-aids, tensor bandages, dressing of all types, antibiotic creams and hot/cold
packs. These items are issued to students by the School Nurse at no additional cost. If prescription medicine is required
by a student, this specific cost will be charged to the student’s account.
The winter season in British Columbia (November to March) is often cold and damp. It is very common for students to
suffer from flu and cold symptoms (which include fevers) and this should not be a cause for alarm.
5.6 Illegal Drugs, Smoking and Alcohol
Teen life is a time when independence and personal choices are tested. We recognize the challenges of peer pressure
and have clear policies and an immediate response to the rare issues involving alcohol, drugs and smoking.
Our campus is a non-smoking campus and students are taught about the health dangers and addictions of these
substances. British Columbia is known for its clean fresh air and outdoor living. Laws regarding smoking areas are very
strict in protecting others from the harms of second hand smoking. It is illegal to purchase alcohol or cigarettes when
under the age of 19. Because we care about your daughter’s health, we take this seriously, and severe action can result
should a student chose to participate in the use, sale or possession of illegal drugs, alcohol or cigarettes.
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6.0
Community Building / Social Times
6.1 Student Leadership
There are many opportunities to be a student leader at QMS. We encourage all of our students to seek out
opportunities as this will support their growth and enhance their experience. Here are a few of the leadership
opportunities available in Residence:
Residence Assistance (RA’s)
- RA student leaders who serve as positive role who serve our community. Each RA is assigned to a family group
and is responsible for the girls in that family group. RA’s meet each week with their hallway group to discuss
what is happening in Residence and to address any issues or concerns. RA’s also organize fun events
throughout the year, act as ambassadors for our school and support staff as directed.
VIP Team
- The Voices of Intercultural Perspectives leadership team members are appointed representatives from each
country that resides in Residence. Members of this leadership team are specifically chosen by the Director of
Residential Life. This team meets to learn about each other, our similarities and our differences. With this
knowledge and new understanding, the VIP team members help others in Residence understand and connect
with students from around the globe.
Examples of Other Leadership Opportunities
- Food Committee
- Compost Committee
- Cultural Dinners
- Residence Activities
- Health Committee
- Running Group
- Academic Peer Tutoring
- Junior Residence Assistants
6.2 Community Building Activities
Community building is important to us. It helps students feel connected, valued and a part of their new home. It is
important for Residence staff to take the time needed to build relationships with each student and look for ways each
day to make this happen.
6.2.1 Family & Cultural Dinners
On the first Wednesday of each month we have a Family Dinner. Residence staff and students enjoy a meal and
conversation together with our family group. Cultural Dinners are also celebrated throughout the year and are
wonderful opportunities to share in food, custom and dress from around the world.
6.2.2 All Boarder Activities
Throughout the year we schedule mandatory All Boarder events. These activities happen on specific weekends, which
we call RED DAY or RED WEEKEND on the School Calendar. The purpose and intention is to engage all students with
each other, build community spirit and to create opportunities to experience something new. All boarders are
expected to attend unless given special permission from the Director of Residential Life. Student leaders help plan
these events with the support of staff and the activity/event usually happens off campus at a local venue. These
important activities will have a small charge attached and will be charged to the students accounts.
6.2.3 Family Group Meetings
Students will meet weekly with their assigned family group with their Residence Assistance (RA) and staff member.
This is an opportunity to make weekly announcements, discuss community concerns, plan friendly family group
competitions or activities, and to just get to know each other.
6.3 Social Time
Social time is important for teenage development. However, Residence staff recognize it is still important to guide
them in their choices and to encourage healthy activities and play.
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6.3.1 Common Rooms
These are rooms where boarders can visit together, watch TV and play games. The Denny Commons Room is one of
the largest of the common rooms in Residence. There are smaller common areas throughout the Residence buildings.
6.3.2 Visitors
All visitors, including Day Students, must sign in and out with the Residence staff in the visitor book. Male guests may
visit a boarder with prior permission from the Residence staff and the Director of Residential Life. Males are never
allowed in the Residence hallways or student’s rooms.
6.3.3 Weekend Leaves
All weekend leave activities must be in keeping with the guidelines of QMS. All activities that the student will be
participating in must be under the direct supervision of a responsible adult. If a student is spending the night in another
student’s home, the parents must be home and present at all times. All QMS rules, including the non-use of tobacco,
alcohol and drugs, apply both on and off campus. Again, safety is always our priority and the Director of Residential
Life and residence staff will use their discretion as they are more familiar with our country, the cities, and the local
surroundings than our boarders. For more information on travel arrangements with regard to a Leave, please see the
Section 8 in this Handbook.

Day Student Family Visits
Connecting with day student families for visits or sleepovers is encouraged. Once all the requested information
is received, the Director of Residential Life will help organize student requests and speak directly with the day
family extending the invitation. This is another way of supporting your daughter to enjoy our local community
and to surround her with other caring adults who come to know her.

Out-of-Town Leaves
Many girls enjoy going to Vancouver or Victoria to visit family or friends. At QMS, we have strict guidelines
when it comes to ‘out of Duncan’ weekend requests and staff will do everything possible to make sure your
daughter is staying with appropriate adult supervision and is well cared for. Should the student not provide
sufficient or adequate information, the Director of Residential Life may deny the student weekend request.
6.3.4 Student Cooking
Students who wish to cook the occasional meal or snack for themselves in one of the residence kitchens must organize
this first with Residence staff. Kitchen areas in residence include the Denny and Geoghegan kitchens and Violet Café.
Students are responsible for ensuring the kitchen area and all dishes are cleaned following use.
6.3.5 Sleepovers
Sleepovers are a fun way to spend time with friends. Students can sleep over in each other’s room on Friday or
Saturday night if their request has been granted by the Residence staff prior to 9:00pm that evening. Residence staff
grant sleepover requests based on respectful and co-operative behaviour, clean rooms, homework completion, health
and wellness of the student, and any other general expectations that need to be considered. Sleepovers can be
cancelled should student’s behaviour become intolerable for other students or staff.
Sleepover guests are to bring their own bedding and are to sleep in the extra bed in the room. If necessary, the guest
may need to sleep on the floor if an empty bed is not available. Only one person per bed please!
6.3.6 Birthdays
Birthdays are important. Students wake up to a beautiful birthday card on their door from Residence staff. If a parent
wishes to have a birthday cake or small party arranged and charged to the student’s account, please contact the
Director of Residential Life. Flowers, cake and other birthday items can be arranged.
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6.4 Activity Club ($400/year)
Full time boarding students in Grades 6-8 are automatically registered in our Activity Club, while students in Grades 912 are encouraged to join. This club will keep boarders busy on the weekends with organized activities under staff
supervision. The annual cost for this club includes all activities throughout the year and allows your daughter to try
new activities and see places that she may not see on her own. It’s safe, supervised and fun! Below is a list of some of
the activities that may be included:







Skating
Swimming
Bowling
Local Nature Hikes
Matinee Movies
Rock wall climbing
Trips to Victoria and Vancouver
Opera Ballets
Cooking Lessons
Beach Walks
Different Craft making
Butterfly World
Whale Watching
…and so much more!
6.5 Banking and Spending Money
Boarders are learning about personal finances when they open their own bank account and learn how quickly money
can be spent! This is a great life lesson and can provide an opportunity for further conversation between parents and
their daughter. Most debit cards from other countries work in Canada (please be sure that they are Interac, Plus, Visa
or Cirrus compatible). By using debit cards, parents can directly deposit money to the bank account for their daughter’s
use.
If parents feel their daughter is not ready for her own bank account, they are asked to complete the Finance
Department Form for weekly pocket money.
Being responsible and safe with money is also another lesson to learn. Each student has a lockable closet in their room
to keep her money and valuables. Lost money cannot be replaced; therefore, it is important that our students use their
lockable closet daily.
6.5.1 Pocket money
For those students who have parental approval, pocket money or “allowance” is distributed each week by the
Accounting Department in the Administration Office. Parents deposit a lump sum or place a credit card on file before
or upon their arrival, and set up an agreed upon weekly amount of allowance for their daughter.
Weekly recommended amounts are:
Grades 6-8
$15-$20
Grades 9-10
$20-$25
Grades 11-12 $25
Pocket money may be collected on Thursday afternoons between 3:00pm–4:00pm, or on Fridays during the lunch
hour, and between 3:00pm-4:00pm.
If your daughter is requiring more money than she is regularly permitted, parents must contact the Accounting
Department ([email protected]) two days before pocket money is distributed. The maximum request for extra
funds is $100 per week. Exceptions may occasionally be made (i.e. for school trips, mid-term break).
Parents can expect a 3% surcharge on pocket money distributions charged to their credit card on file. This surcharge
is to recoup expenses incurred by credit card companies.
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7.0
Safety and Security
7.1 Custodianship
The School acts as in loco parentis while students attend QMS and each registered student is under the care of the
School throughout the academic year. The Director of Residential Life & Health Services is your daughter’s custodian
while living at QMS. She will make decisions on your behalf that she knows are in the best interest and care of your
daughter. These decisions could involve permission for
- school trips and events
- sleep over trips to a Day student’s home
- weekend travel to Vancouver or other areas outside of Duncan (pending parent notification)
- medical emergencies
- assistance with passport/visa applications
- small charges to the student’s account for school events or activities
- any other day-to-day care required by your daughter.
If the Director of Residential Life & Health Services does not have enough information or does not feel safe or
comfortable with a request, permission may be denied. We are familiar with our country and customs and will always
do what is best for your daughter.
The Director of Residential Life will not sign high risk waivers for activities such as skiing, kayaking, outdoor education
trips or other high risk activities. These forms will be sent to parents for permission and signatures.
7.2 Student Conduct & Disciplinary Action
Queen Margaret’s School prides itself on being a community built on trust, mutual respect and honesty. Our school
expects all students to be good role models to others, both on or off campus. Mutual understanding and selfaccountability are values we want our boarders to exhibit to our community. It is important to learn appropriate social
skills and behaviours and to understand that consequences are attached to choices made. The School expects parents
and guardians to be supportive of these QMS conduct policies and encourages parental involvement at all levels.
Minor consequences will be dealt with individually with the student and the individual situation. The goal is for the
student to learn, understand and choose to participate in healthy choices and behaviours. In addition, students will
come to recognize how others are impacted by their decisions.
Bullying or harassment of any type is not acceptable. This includes, but is not limited to, verbal, emotional, cyber,
physical and sexual threats of any kind. Negative comments or actions toward another will be spoken to and used as
an opportunity for growth and learning. Should behaviours continue in a negative way toward another, then escalating
disciplinary actions will take place.
Distribution or possession of any illegal products or drugs is considered a very serious offence. We care about the
health of our students and the influence that these choices have on others. Our commitment to a safe, non-threatening
and nurturing community dictates that illegal behaviour will be dealt with swiftly and seriously.
Behaviour that brings disrespect to the School, both on and off campus, will result in disciplinary action as needed,
including suspension and/or expulsion from the School at the discretion of the Head of School.
7.2.1 On-Campus Suspension (“Gated”)
Students who have not adhered to the Residence guidelines may be given an on-campus suspension (“gated”) for a
limited period of time. An on-campus suspension means the student is not allowed to go off campus, to receive visitors
or have a sleepover. During this time, the student may be required to have a Residence staff sign her “gating” card
each half hour or hour.
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7.2.2 Suspension
For serious misbehaviour, a student may be suspended from school (internally or externally) for a period of one or
more days. This sanction can be imposed by the Head of the School upon the recommendation of the Director of
Residential Life and/or Senior School Principal as appropriate. Off campus homestay may be necessary; the cost will
be charged to the student’s account. Teachers will use discretion to determine marks for assignments overlapping the
time period of the suspension. Field trips and/or extra-curricular activities may not be permitted, even if this causes
problems for teams or clubs affected.
In the case of Out-of-School Suspensions, a boarder may be returned to the parent or guardian for the imposed period
of time. She may not attend school or visit specific school premises. All tests and assignments must be done upon the
student’s return.
7.3 Off-Campus Privileges
Safety is a word your daughter will hear many times while living in Residence, both personal safety and property
safety. Signing out is mandatory for every activity that takes place outside of the Residence, including such activities
as going to the Equestrian stables or the exercise room in the gym. It is our highest priority, and we want each person
to learn to be responsible for their own safety and aware of each other’s safety and well-being.
Students in Grades 6-11 may sign out, as posted, in pairs or groups, but never alone, and must remain with the same
person(s) unless they have special permission from Residence staff. Sign outs are based on room tidiness, academic
responsibilities, and always consider personal safety. Boarders will sign in and out with a staff member prior to leaving
campus and upon return. It is the staff’s responsibility to know the location of each student at all times.
Grade 12 boarders have more privileges regarding Sign Outs as they learn about accountability, safety and personal
responsibility.
7.4 Protecting your Valuables
Each boarding student receives a room key and combination lock for their closet. Room keys can be replaced if lost
for the cost of $25. If a room key is not returned at the end of the school year, the full amount of $100 will be charged
to replace the door lock.
It is the responsibility of every student to lock their valuables and money at all times. Staff can secure money in our
Residence safe if needed. Students should not have more than $100 in their rooms and are encouraged to use debit
cards instead of keeping cash.
7.4.1 Insurance
The School does not provide insurance coverage for student belongings in the event of theft, loss or fire. We strongly
recommend that parents check homeowner policies to ensure coverage on your daughter’s possessions (including
electronics) while living at the School.
7.5 Campus Security
Throughout the day and evening, Residence doors have restricted access and visitors must enter through our central
office located in the Residence atrium. At night, doors are alarmed to notify staff of any entries or exits. The
“Commissionaires”, our private security provider, patrol our campus between the hours of 10:00pm-6:00am. For
special events, we can request additional security as needed.
7.6 Emergency & Safety Plans
Safety is important to us. We follow British Columbia fire regulations and laws as well as the School’s emergency
protocol and procedures. Together, we practice emergency and safety plans both at School and in Residence. These
include earthquake drills, fire drills, lock-down drills and intruder drills. Most staff are trained with current First Aid
Level One. More information regarding our school emergency procedures can be found in our All School Handbook.
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7.7 Emergency Contacts
If you need to contact staff or your daughter for an URGENT or EMERGENCY situation, please see the telephone
numbers below:
Celina Mason
Director of Residential Life and Health Services
Cellular phone: 1-205-701-3705
Nicole Folkes
Assistant Director of Residence
Cellular phone: 1-250-715-7385
Residence Cellular
Residence Staff on Duty
Cellular phone: 1-205-416-9017
Rachel Devlin
Travel Coordinator
Cellular phone: 1-250-710-7586
Tracey McDill
School Nurse
Cellular phone: 1-250-701-2596
Tracy Tidsbury
School Counselor
Cellular phone: 1-250-710-2085
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8.0
Travel & Holidays
Our Residence Administrative Assistant/Travel Coordinator is available to help parents and their daughter with travel
arrangements.
8.1 Travel Documents
Students must arrive with valid passports and study visas that are valid for the entire school year (September 1-June
30 or January 1-June 30 for mid-year entries).
All travel documents, including passports, visas and airline tickets must be kept with our Travel Coordinator. These
documents will be stored securely.
Our Travel Coordinator can support families with the processing of any Canadian visas or study permits that need
renewal while attending Queen Margaret's School. All processing fees and costs will be charged to the student’s
account.
8.2 Arrivals and Departures
Our Travel Coordinator is available to help you and your daughter with travel arrangements. When booking your
daughter’s flights, please remember to also book flights between Vancouver and Victoria or Nanaimo airports. Please
remember that Vancouver is NOT the final destination, either Victoria or Nanaimo airport is the final destination for
your daughter’s journey. Please inform the Travel-Coordinator of all arrival and departure dates so that all
transportation connections from the BC Ferry terminals (Swartz Bay, Departure Bay and Duke Point) or airports
(Victoria and Nanaimo) can be arranged.
At holiday breaks and year end, it is expected that STUDENTS DO NOT DEPART until after the last school exam and/or
final activities and assemblies. Any necessary early departures must be requested to and approved by the School
Principal. It is important that your daughter is here for all year end celebrations and recognitions. This will help
complete her year socially as well as finish her academic requirements.
8.3 Weekend Leaves / Travel Requests
Overnight and weekend leaves are limited to Friday and Saturday or other non-school nights.
All boarders who wish to leave the campus overnight must fill out a weekend requested leave form and hand it in to
the Travel Coordinator by Wednesday at 4:00pm. The host family or family friend must also contact the Director of
Residential Life by email or phone by Wednesday at 4:00pm to verify and seek approval for the requested leave. All
boarders must return to Residence by 6:00pm on Sundays, unless prior permission has been given by the Director of
Residential Life & Health Services.
Our Travel Coordinator arranges weekend travel requests once they have been approved by the Director of Residential
Life. Once approved, the Travel Coordinator will ensure that students who require ferry transportation on the
weekends go in a QMS school vehicle to the appropriate Nanaimo ferry terminal. All girls must return from the Lower
Mainland on the 3:00pm Horseshoe Bay Ferry or the 3:15pm Tsawwassen Ferry. A QMS vehicle will meet the returning
students at the Departure Bay and at Duke Point Ferry Terminals to bring them back to Residence. If your daughter
cannot or does not meet these scheduled trips established for the weekend leaves, Residence staff must be notified.
The student may require public transportation or a taxi to return to the school at her own expense.
Should your daughter miss scheduled travel arrangements without prior permission from the Director of Residential
Life or designate, further weekend trips and could be restricted. Students must be responsible for meeting the
expectations of the School.
All transportation to and from the school will be billed to the student’s account.
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8.4 Chaperoned Residence Trips—Long Weekends and Term Breaks
Residence staff provide organized and chaperoned trips throughout the school year during long weekends or school
breaks. These trips usually include places such as Vancouver, Edmonton, Seattle, Whistler, Disneyland (California) and
one major international oversea trip during Spring Break.
Each trip is optional, requires parental consent and is applied to a credit card on file. A Holiday Planner Form is included
in the Student Forms Package each year. The cost of each trip depends on the number of students participating.
8.5 Holidays
The Residence is closed for the three-week Christmas Break and the two-week Spring Break. All boarders are required
to be off campus during these two breaks and most take this opportunity to go home, take a family vacation or
participate in the School or Residence organized Service or Cultural trip.
Parents are encouraged to book flights early to ensure travels dates fall within the designated holiday dates. All
students are expected to remain in School until dismissal on the last day of each term. Any special requests for early
departure must be made in writing to the School Principal. Residence remains open for all other holiday weekends.
8.6 Homestay Placements during Holiday Breaks
Homestay placements can be provided upon request for Christmas and/or Spring Break. Please forward homestay
requests to our Travel Coordinator at [email protected] as early as possible, but no later than two weeks prior to the
scheduled break. The school only uses homes that have been personally screened by our Residence Administrative
Assistant/Travel Coordinator and approved by our Director of Residential Life. Placement is based on both student
and homestay profiles, and match family and student interests and personalities to ensure your daughter’s time is
enjoyable and rewarding. All adults living in the home must provide the school with a current criminal record check
prior to a student’s placement with the family.
The homestay family will be responsible for the day to day care of your daughter during her placement. This includes
providing a clean and comfortable room, all meals, medical attention if needed, personal student needs as identified,
transportation to and from the school or other planned family activities, and other negotiated requirements as
discussed prior to placement.
The homestay fee of $40 per day (or part day) will be charged to the student account. Extra transportation provided
by the homestay family, if required, to airports or ferry terminals will be charged according to our current QMS mileage
guideline.
Cancellation to a homestay placement once confirmed between the homestay family and Travel Coordinator could
result in full charges being applied to the student’s account.
8.7 Use of Taxis
Local taxi companies are used for transportation to and from the school (i.e., local shopping, theatre, etc.). If a student
has prior permission from her parents to charge the taxi fare to her school account, she is to ask the Residence staff
to make pick-up arrangements. The student will then receive a taxi slip for going to her destination and one for her
return trip. If two or more students share a taxi ride, the total amount will be shared equally by the girls who have
parent permission on file only.
8.8 Use of Personal Vehicles
Boarders are not permitted to have cars while boarding in Residence. A boarder may drive in a vehicle, driven by an
adult, only after a copy of adequate insurance coverage with a minimum $2,000,000 third party liability and valid
driving license is presented to Residence staff. The Director of Residential Life’s permission is also required.
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8.9 QMS Transportation Charges
Scheduled transportation is organized to and from the ferry terminals, to the Victoria and/or Nanaimo airports, as
well as weekend Victoria shopping trips. School bus and driver rates for transportation are as follows and will be
applied to the student’s account:
Victoria International Airport
Nanaimo Airport
Nanaimo Ferry (Duke Point or Departure Bay)
$25.00/student each way
$25.00/student each way
$25.00/student each way
Victoria Shopping Trips (group round trip)
Nanaimo Shopping Trips (group round trip)
$25.00/student round trip
$25.00/student round trip
If travelling outside of the designated QMS travel times, full one way charges could be in effect: $90 - $125 per person,
depending on destination.
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9.0
Working Together
Parents and staff have the same goals for each student: to be academically challenged and successful, to learn to be
socially responsible, to grow and learn about self and others, and to be a contributing and valued citizen of the world.
To support these goals, we must work together. This means communication is very important. There will be times
when we need to compromise and we must remember that each decision affects not only your daughter, but all other
students and families. Building a community is about trust, accountability, commitment and dedication. Together, we
are stronger. Together, your daughter will flourish!
We welcome you to ask questions, provide insight and discuss situations. We understand it is not easy being far away
and not physically close to your daughter, but we ask that you trust that we are here to support her growth in our
larger community of future leaders.
As our mission states—“We are accomplished lifelong learners making positive impacts in the world.”
Welcome to QMS Residence!
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10.0 Major School Dates
Please note that students are not permitted to leave classes early for travel purposes,
unless given prior written authorization from the Senior/Junior School Principal.
Labour Day (no classes)
Boarders travelling alone/without parents arrive
Boarders travelling with family arrive
New Student Orientation (Day and Boarding)
First Day of School for Junior and Senior School
(Gradual Entry for Kindergarten)
Gradual Entry Day for Early Childhood Education
(Preschool & Junior Kindergarten)
Senior Parent Information Evening
First Full Day of ECE and Kindergarten Programs
Junior School Parent Info Evening/
Wine & Cheese/Senior School Presentation
Thanksgiving Day (no classes)
Provincial Pro-D Day (no classes for K-12; ECE open)
Remembrance Day (no classes)
Mid-Term Break (no classes for K-12; ECE open)
School Closes for Winter Break
Winter Break (3 weeks; no classes)
Classes Resume
Term Break
Family Day
Spring Break (2 weeks; no classes)
Classes Resume
Mid-Term Break (no classes for K-12; ECE open)
Victoria Day
Pro-D Day (no classes for K-12; ECE open)
Final Evaluations, Projects & Tutorials
Last Day of Senior School Classes
Last Day of Junior School Classes
Speech Day
Provincial Exams
Last Day of ECE
Monday, September 7
Sunday-Monday, September 6-7
Tuesday, September 8
Tuesday, September 8
(Senior School Orientation 10:00 a.m. to 3:00 p.m.)
(Junior School Orientation 9:00 to 10:00 a.m.)
(New Family Reception 4:30 to 7:00 p.m.)
Thursday, September 10
Thursday, September 10
Thursday, September 10
Friday, September 11
Thursday, September 24
Monday, October 12
Friday, October 23
Wednesday, November 11
Thursday-Friday, November 12-13
Friday, December 18
Monday, December 21 to Friday, January 8
Monday, January 11
Thursday-Friday, February 4-5
Monday, February 8
Monday, March 21 to Friday, April 1
(includes Easter)
Monday, April 4
Friday, April 22
Monday, May 23
Tuesday, May 24
Monday-Friday, June 6-10
Thursday, June 16
Thursday, June 16
Friday, June 17
June 22-24, 27-28
Friday, June 24
27
660 Brownsey Avenue, Duncan, British Columbia, Canada V9L 1C2
T 250 746-4185 | F 250 746-4187 | [email protected]
www.qms.bc.ca