Thank you for choosing Assegaaibosch Country Lodge as

Wedding info
guide
Thank you for choosing Assegaaibosch Country Lodge as
destination of choice for your special event.
We recommend a visit to the Lodge where all necessary
questions could be answered.
Please contact the Lodge to arrange an appointment.
Assegaaibosch
Contact Details:
Tel: 042 288 0700
Email: [email protected]
Fax: 042 288 0778
Website: www.assegaaibosch.co.za
EVENT DETAILS:
1. DATE DEPOSIT:
To secure your wedding date, we would require a R 2000.00 deposit. This deposit is non-refundable
but will form part of a prepayment for your final account
2. CHAPEL / FOREST VENUE:
For the use of the:
Forest venue: R1500.00
Stone Chapel: R1000.00
3. VENUE
The lodge would be responsible for supply and settings of:
Tables (with table cloths);
Chairs (with covers);
Cutlery; crockery;
Glasses and cups & saucers.
Entire hall draped
The cost for the above will be R100.00 per guest.
4. MENU:
The wedding menu will offer you the choices of pre-drinks / starters / main course / salads / pudding
/ coffee & tea & cheese platter
Please tick your option and return to us for costing.
4.1
4.2
Predrinks:
Cost per person:
Juice
Juice / Champagne
Champagne
Champagne / Maraschino cherry
Frozen Berry / Apple Juice / Champagne cocktail
Granadilla Surprise
__________
__________
__________
__________
__________
__________
Predrinks snacks:
Spinach quiche
Spring roll vegetable / chicken
Samoosa vegetable / chicken
Chicken kebabs
Gourmet meat balls
Savoury quiche
4.3
__________
__________
__________
__________
__________
Starters:
Butternut soup served with homemade savoury breadsticks
Salmon Roulade
Homemade Savoury Bread
Parma Ham / Fruit (seasonal) / Mascarpone cheese
Tomato & sweet corn soup served with savoury breadsticks
__________
__________
__________
__________
__________
4.4
Main course:
Meat: Tender Roast lamb in a garlic & rosemary juc
Roast beef (Sirloin) in a light mushroom, brandy
cream sauce
Roast pork in a creamy port sauce
Roasted chicken pieces in a honey & mustard sauce
Roasted chicken in a chutney & French onion reduction
__________
Starch: Rice: White
Yellow
Savoury
__________
__________
__________
Potato bake
Baby potato
Vegetables: Oven baked Mediterranean vegetables
Pumpkin fritters
Green beans
4.5
__________
__________
__________
__________
__________
__________
__________
__________
__________
Tea / Coffee:
Tea – Rooibos / English
Filter coffee
4.8
__________
__________
__________
Pudding:
Malva pudding & ice cream
Ice cream & chocolate sauce
Sweetie plate per table
Chocolate mousse
Chocolate caramel ice cream terrine
4.7
__________
__________
Salads:
Greek salad
Pasta salad
Broccoli & crispy bacon salad
Caprese (tomato / basil / mozzarella)
4.6
__________
__________
__________
__________
__________
Platters:
Cheese / biscuit platter
__________
Please Note: Some items may be out of stock from time to time, subject to season and availability.
5. SERVICE FEE:
A service fee of 10% of food menu cost will be payable
6. CORKAGE:
Option 1: If you prefer to supply your own champagne or wine there will be a R25.00 corkage fee
charged per bottle.
Option 2: If you choose one of our Lodge stock wine or champagne, you will be charged at our cost +
corkage at R25.00 per bottle. See Wine / Champagne list.
*option 2 saves you a bit of running around and being left with collecting left over wine or champagne
7. BAR:
A self service bar will be available to guests.
8. REFUNDABLE BREAKAGE DEPOSIT:
A refundable breakage deposit will be payable at R10 per guest.
9. ACCOMMODATION:
Special rates for wedding guests will apply. To be confirmed.
We have 19 rooms in total, and can accommodate 42 guests.
10. FREE NIGHTS:
Two nights free accommodation will be given to the newlyweds in appreciation of having your special
day at Assegaaibosch Country Lodge. (Night of the wedding, and the first night thereafter)
GENERAL INFORMATION:
WINE LIST:
Needed:
White:
-Drostdy-hof Extra Light
-Nederburg Lyric
__________
__________
-Drosdy-hof Chardonnay
-Nederburg Cape Riesling
__________
__________
- Two Oceans Sauvignon Blanc
- Durbanville Hills Sauvignon Blanc
- Zonnebloem Sauvignon blanc
__________
__________
__________
-Zonnebloem Blanc de Blanc
__________
Red:
-Kouga red (Specially produced by the owner)
__________
-Nederburg Baronne
-Chateau Libertas
__________
__________
-Beyerskloof Pinotage
__________
- Tall Horse Merlot
__________
- Tall Horse Shiraz
__________
-Tall Horce Cabernet
__________
-Two oceans Cabernet/Merlot
__________
Rosé
-Nederburg Rosé
__________
Champagne:
JC Le Roux Sauvignon Blanc (dry)
JC Le Roux La Domaine (semi sweet)
JC Le Roux La Fleurette (pink semi sweet)
__________
__________
__________
Juice:
Juice per jug on each table
__________
Kids 4-12 years
Food cost will be charged at 50% of adult price.
Under 4 will eat free of charge/
__________
SUMMYARY COSTS
CATEGORY:
1.
Date Deposit
2.
Ceremony Venue
3. Reception Venue
4.
Food
5.
Service Fee
6. Corkage
7.
Bar
8.
Breakage
9.
Accommodation
10. Wedding Couple
ITEM DESCRIPTION:
COMMENTS:
COST PER UNIT:
Secure your wedding date.
R 2000.00
Chapel or Forest platform
Stone Chapel
Forest Venue for Wedding
Ceremony
R1000.00
R1500.00
Hall/other
Use of the venue, tables, chairs,
chaircovers, long table linnen,
white table cloths, crockery,
cutlery & glassware, entire hall
draped + all setting up &
cleaning of above items.
R 100.00 per person
Wedding Menu
Choose your menu from
options provided.
TBC
10% of the value of your menu
will be added as the service fee.
TBC
Supplied by You:
Corkage per 750ml wine &
champagne Placed on tables
We will only charge you for
bottles opened. All beverage
requirements (i.e table wines &
champagne juice, water, etc)
are usually consolidated into a
final invoice payable the
morning after the wedding
R 25.00
Corkage per Bottle.
Supplied by Lodge:
Lodge wines & champagne
Placed on Tables
Choose your wine and
champagne from our wine list
Cost of Wine/Champagne +
R 20.00 Corkage per bottle
Refundable breakage deposit
After your function a stocktake
will be completed & balance of
your deposit will be paid back
to you
R 10.00 per person
Special bookings
Special Rates will apply to
wedding guests
TBC according to season
Full Cash Bar is available
Two free nights
accommodation for the
wedding couple
SUPPLIERS & CONTACTS
To help you get started with your planning, we have added a list of useful contact numbers from reliable local suppliers.
CATEGORY:
MINISTER
EXQUISITE
STATIONARY
SERVICE PROVIDER:
Parish of the Good Shepard St. Marks Church
(Humansdorp Area)
Creative Concepts by Malannie Casteling
CONTACT:
042 291 0753
[email protected]
082 3227855
www.malannie.blogspot.com
[email protected]
DIY DÉCOR HIRE
DIY DÉCOR HIRE
DÉCOR &
FLORISTRY
SERVICES
FLORISTRY &
DÉCOR SERVICES
FLORISTRY &
DÉCOR SERVICES
FLORISTRY &
DÉCOR SERVICES
FLOWER
WHOLESALE:
PROTEA
WHOLESALE:
ANSIE’S
PORT ELIZABETH
HIRE IT
Quality crockery, cutlery and glasses, tablecloths and
overlays, candles and candle holders, tables & chairs, etc.
Anri Wolmarans Décor & Wedding Services
Wilma Mellville & Renee le Roux
(Patensie Décor Specialists)
Francois Deyzel Décor - Uitenhage
Pippa Sanderson Smith @ Pippa’s Flowers
Plettenberg Bay
Flowers P.E: (Wholesale)
Please enquire with us at the Assegaaibosch Country
Lodge.
FULL DRAPING &
FAIRY LIGHTS
WEDDING CAKES
Please contact us directly for more information.
D.J
VIOLINIST
Peter Du Bruyn
Sugar & Ice Creations - Lucy Konick
Anri Wolmarans Décor & Wedding Services
T: 041 365 0213
89 Newton Street
[email protected]
Phone Number: 0413608264
14 Kragga Kamma Road, Sunridge Park,
Port Elizabeth
082 966 8203
[email protected]
042 2830 698
[email protected]
041 922 0610
082 490 2905
044 533 0405
082 825 0067
[email protected]
041 365 2677
[email protected]
042 2880 700
[email protected]
042 2880 700
[email protected]
042 292 0933
072 519 8887
079 137 3594
082 966 8203
[email protected]
0743568922
[email protected]
PHOTOGRAPHY
Griselda Bester Strydom
“Capturing Heart Moments”
(Local photographer from Oyster Bay)
PHOTOGRAPHY
Janet Snyman Photography & Art
083 944 9699 / 042 293 2617
PHOTOGRAPHY
Photography by Malcolm
PHOTOGRAPHY
Ian Zaaiman Photography
PHOTOGRAPHY
Annemari Ruthven Photography
083 3211 750
www.mblimaging.co.za
072 233 2112 or 041 360 0526
[email protected]
082 822 7197
[email protected]
www.annemari.co.za
SUPPLIERS & CONTACTS
To help you get started with your planning, we have added a list of useful contact numbers from reliable local suppliers.
CATEGORY:
PHOTOGRAPHY &
VIDEOGRAPHY
PHOTOGRAPHY &
VIDEOGRAPHY
SERVICE PROVIDER:
PHOTOGRAPHY &
VIDEOGRAPHY
Laresa Perlman
Through the lens Photography
VIDEOGRAPHY
Maxlin Video Productions
Jeffrey’s Bay
Salvelio Meyer Videography
Port Elizabeth
VIDEOGRAPHY
RRAD PHOTOGRAPHY
Brad Peens Photography
HAIRDRESSER
Annemarie Bessinger
(Own business, currently has studio at Fynbos Golf Estate
20mins from Assegaaibosch)
HAIRDRESSER
Creative Hairstyling
HAIR DRESSER
Samuel Beck Hairdressing
MAKE UP & HAIR
MAKE UP &
BEAUTY
DRESSMAKER
Marike De Groot
DRESS HIRE &
DESIGN
SUIT RENTAL
JEWELER
ASSEGAAIBOSCH
CHAPEL
ASSEGAAIBOSCH
FOREST
PLATFORM
NG CHURCH –
KAREEDOUW
Michelle Venter @ Skin Deep Jeffrey’s Bay
Leandra Fourie @ L Designs
CONTACT:
Rieghard & Eidie Van Rensburg
076 339 1259
www.rrad.co.za
Jessica & Brad Peens
0 83 652 0052
27 41 582 4140
www.bluke.co.za
Ph: 023-6141492
Cell: 082 924 7233
www.throughthelens.co.za
082 570 6839
042 296 2715
[email protected]
083 311 7795
041 373 6861
0820535704
Based in Jeffrey’s Bay, willing to travel.
042 2960509
Based in Jeffrey’s Bay, willing to travel.
042 293 3103
[email protected]
082 541 8181
Skin Deep Health and Beauty, 042 293 1825
[email protected]
HEINZ IN STYLE
Newton Park, P.E
Francarlo Designer & Goldsmith
Walmer Park Shopping Centre PE
Max Capacity: 70
Please enquire with us at the Assegaaibosch
041 581 2641
082 424 0527
Consultation by appointment
+27 41 365 3915
info @ antonrandall.co.za
041-365 2707
www.heinzinstyle.co.za
041 367 4655
www.francarlo.co.za
042 2880 700
[email protected]
Max Capacity: 160
Please enquire with us at the Assegaaibosch
042 2880 700
[email protected]
Anton Randall Couture
Located 3km from the Lodge - For larger Weddings
Church Secretary - Vinette
042 2880 351
VENUE AGREEMENT
THE ASSEGAAIBOSCH COUNTRY LODGE WILL:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Not make provisional bookings for the wedding date
Ensure that your Breakage Deposit will be consolidated within 7 working days of your function.
Set up all equipment supplied by ourselves.
Ensure that the venue is properly cleaned before and after the event.
Reserve the right of admission.
Not take responsibility for any guest’s private belongings.
Not be responsible for the weather.
If Bar facilities is run on Master Account, the name of the responsible must be supplied before the event.
Present the final bill to the Host on the morning after the function.
THE HOST OF THE FUNCTION WILL:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Make all payments timeously as per the agreement: Event dates are confirmed on a first come first serve basis, after the R 2000.00 non
refundable venue deposit is paid to ensure the date & venue.
A payment of 50% of the total quotation is required no later than 1 month prior to the event. The R 2000.00 deposit above will form part of this
amount.
A payment of 50% of the balance of the total quotation is required no later than 2 weeks prior to the event.
Menu Price: The price of your chosen menu will only be fixed 3 months prior to your event .
Payment of all outstanding amounts will be required directly after completion of the event.
Accommodation: Your reservation will only be guaranteed after a non – refundable deposit of the total costs of accommodation is received.
Dietary requirements such as vegetarian or Halaal can be arranged by prior notice.
Be responsible for decorations and additional décor and equipment. (Ladders, extensions leads, adapter plugs etc.)
Coordinate and complete the set up of additional décor and equipment on the day before, and the day of the function. Communicate to management
your intended table layout.
Clear all décor from the event by no later than 11am the morning after an Evening function. Breakfast & Lunch function décor need to be cleared the
day of the function. The Assegaaibosch Country Lodge takes no responsibilities for these items.
Restrict the decorations to that which are on tables. Decorations hung from the lights, fans, ceiling and curtains are not permitted. The Lodge objects
to the use of any hardware such as nails, glue, staples and drawing pins, which may cause damage to the venue and equipment.
Be responsible for damage cause by their guests.
Arrange their own minister in the event of a wedding.
Will provide their own music system for their function.
ACCESS TO FACILITIES:
1.
2.
3.
1.
2.
3.
Certain access privileges are granted to Hosts who choose to book out all the rooms in the Lodge:
Use of the Lodge and its facilities will be granted to the Host and all invited guests of the function.
The Lodge’s Restaurants & Bar will not cater to the public for the duration time of the scheduled function.
The use of the Dezeppi’s as children’s eating & entertainment area at no extra charge – by prior arrangement.
Hosts who do not book all the rooms are advised of the following:
The movement of guests will be contained within the rented function spaces.
The Lodge will continue to provide services to other guests the public through our sports Bar, E lapa & Restaurants.
The Accommodation, Deck and Sports facilities will be for the use of guest paying for accommodation.
I / WE WISH TO CONFIRM OUR BOOKING, ACCEPT THE ABOVE INFORMATION, AND
AGREE TO ABIDE BY ALL THE TERMS & CONDITIONS AS STIPULATED IN THIS
DOCUMENT.
NAME OF PERSON RESPONSIBLE FOR
PAYMENT:
DATE:
SIGNATURE:
AURORA MANUFACTURING CC T/A ASSEGAAIBOSCH COUNTRY LODGE. MEMBERS: A. GERBER
R62 Langkloof, Kareedouw, 6400 – PO Box 19, Kareedouw, 6400
Tel: 042-2880700 - Fax: 042-2880778 Email: [email protected] Website: www.assegaaibosch.co.za
PAYMENT AGREEMENT
THE DEPOSIT – PAYABLE ON YOUR CONFIRMATION:
Kindly note that the date for your wedding will be reserved by paying the non refundable deposit of R2000.00.
THE PAYMENT SCHEDULE – 1 MONTH PRIOR:
50% of the total quotation (less the R2000 already received) is required 1 month prior to your wedding day.
THE PAYMENT SCHEDULE – 2 WEEKS PRIOR:
The remaining 50% of the total quotation will be required 2 weeks prior to your wedding day. With this the necessary adjustments
on final numbers will be made.
THE PAYMENT SCHEDULE – FINAL INVOICE :
Payment of any outstanding amounts will be payable prior to your departure on completion of your event. These include:
Any Corkage Fees and Jugs of Juice per table
Any increase to the number of guests attending your event after the one month payment.
Any babysitters fees – if arranged in advance with management.
Any Bar Master Account that was prearranged with management.
Any other special requests that require invoicing after the one month payment has taken place.
CANCELLATION POLICY:
If for any reason your event should be cancelled 3-6 months before the wedding, you will lose your non refundable deposit, and you
will be held liable for 50% payment on your invoice. (Invoice less the food and drink)
If for any reason your event should be cancelled 3-0 months before the wedding, you will lose your non refundable deposit, and you
will be held liable for 100% payment on your invoice. (Invoice less food and drink)
If your event is postponed with more than 6 months notice from the date of wedding, we will gladly provide you with a list of
available dates and your R2000 deposit will remain in place.
CHANGES TO THE MENU & MENU PRICE:
Your chosen menu price will only be fixed 3 months prior to your event.
For catering purposes and planning: any decrease to the number of guests attending your event after the 2 weeks in advance
payment will not be reimbursed.
Please note that the cut off period for changes to the menu selection will be TWO WEEKS PRIOR to your event date.
ACCOMMODATION INVOICES:
Please note that rooms can be reserved as requested up to 3 months before the event.
Attached is a rooming list, please fill in the names, telephone number and email addresses of the relevant attending guests so that
we can start to process the invoices for them.
Rooming list to be received back to us, no later than 3 months before the event
REIMBURSEMENT OF YOUR BREAKAGE DEPOSIT:
A full stock take is done after every event held at the Lodge.
An invoice with a summary of the breakages will be presented to you prior to reimbursement of the balance of your breakage deposit
which will take place within 7 working days from your event.
Please ask the person responsible for receiving the balance of your breakage deposit after your event to fill in the fields below for our
records.
BANK
BRANCH
BRANCH CODE
ACCOUNT NO
ACCOUNT TYPE
ACCOUNT HOLDER’S NAME
ACCOUNT HOLDER’S CONTACT NUMBER
AURORA MANUFACTURING CC T/A ASSEGAAIBOSCH COUNTRY LODGE. MEMBERS: A. GERBER
R62 Langkloof, Kareedouw, 6400 – PO Box 19, Kareedouw, 6400
Tel: 042-2880700 - Fax: 042-2880778 Email: [email protected] Website: www.assegaaibosch.co.za