REPUBLIC OF TURKEY PRIME MINISTRY ANNUAL REPORT

Transcription

REPUBLIC OF TURKEY
PRIME MINISTRY
ANNUAL REPORT
REPUBLIC OF TURKEY
PRIME MINISTRY
ANNUAL REPORT
“Uncivilized nations are doomed to be trodden
under the feet of civilized nations.”
M. Kemal Atatürk
Design: Cosmic Creative / www.cosmic.com.tr
6
Prime Ministry Annual Report 2014
Preface
First, we built dreams. And then we turned those
dreams into objectives. We have been striving to realize
those objectives for the past 11 years, and finally we
have achieved a brand new Turkey.
The year 2014 has been a distinctive year as we had many
significant achievements in domestic and foreign policy
fields, economy, and particularly in democracy. In the history of Turkish Republic, we, as a nation, elected our President for the first time by elections. Our country successfully
passed this historically important democracy test. The year
2015 will also be a very bright year in terms of further development and deepening of democracy as well as justice.
Turkey is a country which carefully maintains and improves
its political and economic stability. It closely follows the
global developments and trends, and takes realistic steps being aware of global economic risks. To this end, we take any
possible measures and will continue to do so. As the government, we move on with a future vision by planning not
just the year 2015 but also the year 2023 and afterwards. In
this sense, we prepared structural transformation programs
in 25 different sectoral fields and announced 1350 action
plans to the public.
Focusing on innovation and R&D works, we will further
contribute to economic development by mobilizing all sectors in order to achieve our 2023 vision. We desire a Turkey
which no longer imports technology but becomes a developed country which produces technology.
Our government envisages a citizen-oriented administration
in every field and to this end, we are fulfilling the requirements. In this sense, our prior responsibilities are to elimi-
nate unnecessary bureaucracy and to replace the misapplications with the right ones.
Turkey has now reached a position where it takes over the
2015 term presidency of the G20 Forum which consists of
20 major economies of the world. Maintaining its political
stability and economic achievements at the same time, our
country will continue to increase its power, influence and
prestige as an efficient global actor this year as well as in
the coming years.
Turkey’s existing resources and the future vision of our government requires the Turkish Prime Ministry and the line
Ministries to further improve their efficient, effective and
rational functioning system. Our main purpose is to ensure
that cooperation and coordination among the Ministries and
other public institutions and agencies are effective and efficient, and to provide the best service for our people with the
synergy that we will create.
And also in 2015, we will take any possible steps to transform Turkey into a stronger, more prosperous and more
prestigious country and upgrade our democracy in a way
that every individual and citizen of our country will be proud
of. Just like the year 2014 which has become a very bright
year in terms of our democracy, economic development
and international prestige, the year 2015 will also become
a much better one for our citizens in terms of our development moves as well as for our 2023 targets.
Ahmet DAVUTOGLU
Prime Minister
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Introduction
Being at the center of Turkish public administration, the
Turkish Prime Ministry has assumed the mission to provide
cooperation and coordination among ministries and other public institutions and agencies. Some of the duties of
the Prime Ministry are as follows: to provide cooperation
among ministries, supervise the execution of government’s
general policy, take necessary measures to provide public
services as listed in the constitution and laws, develop the
principles required for an efficient administration of state affairs, supervise the implementation of the government program and the development of annual plans, examine acts,
regulations and recommendations on decisions in terms of
compliance with the constitution and other regulations, and
maintain relations with the legislative body, determine and
develop the principles on the preparation of regulations.
In fulfilling these duties, the Prime Ministry closely follows
the global and domestic developments in the field of public
management, analyses the needs and trends, and also monitors the practices by ensuring the execution of corrective
measures within the framework of a vision “To be a pioneer
institution for change and transformation in the manner of
being a strong country”. We believe that the public management needs to have a structure that is more participatory,
transparent, accountable and respectful to individual rights
and freedoms, therefore we are working very hard to this
end.
We want to reach a public management that is cleansed
of extreme centralized structure, citizen-oriented, respectful
to individual rights, transparent, accountable and based on
trust. By strengthening commitment to the ethical values,
we are striving for increasing trust between citizen and the
state. Instead of a top-down unilateral management style,
we intend to place a participatory concept focusing on a
collective management and re-structure the relationship between the governing and the governed. We also intend to
strengthen the governance approach at central and local governments and increase the effect and quality of legislation.
In addition, we want to increase citizen satisfaction by means
of simple, easy, accessible, comprehensible and applicable
regulations, and for that purpose we are reviewing administrative processes and regulations which create a burden
on all segments as well as removing from our legislation
the regulations which increase bureaucratic costs. With the
ongoing e-government works, we have been carrying out
concrete, project and result-oriented works, and working on
improving electronically provided services in terms of both
quality and quantity.
Furthermore, we are improving our archives with a view to
protecting the sources which constitute our rich state tradition and also to drawing on them. In order to benefit from
the strong accumulation of past in future decisions, to illuminate the history of more than 40 countries located in the
Ottoman geography, to properly transfer and to introduce
the archived documents to the future generations, we are
continuing our works in a systematic way in line with scientific and contemporary requirements and taking firm steps
forward to ensure that our archives are among the most
developed ones in the world.
Strategic management concept that is one of the tools for
managing change and transformation provides the ability
for the public institutions to examine their current status
and take medium and long-term actions for future. Within
our planned management concept, the works in line with
the activities and objectives determined by the 2014 Performance Program were carried out in the fourth execution
year of the Prime Ministry 2011-2015 Strategic Plan that identifies our vision, mission and basic values as well as our
long-term goals and targets.
I sincerely hope that the 2014 Activity Report which is considered as a significant paper in informing the public about
the services and activities provided by the Prime Ministry
in 2014 and evaluating performance levels and using the
public resources in conformity with the principles of transparency and accountability would be useful for our country
and people and also would like to thank my colleagues who
contributed to the preparation of this Report.
Kemal MADENOGLU
Undersecretary
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Table of Contents
PREFACE
INTRODUCTION
TABLE OF CONTENTS
LIST OF FIGURES, CHARTS AND TABLES
6
8
10
12
SECTION 1:
GENERAL INFORMATION
14
A.VISION AND MISION
16
B. AUTHOITIES, DUTIES AND RESPONSIBILITIES
16
C. ADMINISTRATIVE INFORMATION
17
1. History
17
2. Physical Structure
19
3. Organizational Structure
20
4. Information and Technology Resources
22
5. Human Resources
24
6. Services Provided by the Prime Ministry
30
a) Main Service Units
30
b) Advisory and Supervisory Units
33
c) Auxiliary Units
35
7. Management and Internal Control System
37
SECTION 4:
ASSESSMENT OF INSTITUTIONAL ABILITY AND CAPACITY
A. STRENGTHS
B. FEATURES OPEN FOR IMPROVEMENTS
C. ASSESSMENT
SECTION 5:
SUGGESTIONS AND MEASURES
SECTION 2:
AIMS AND OBJECTIVES
SECTION 3:
DATA AND EVALUATIONS CONCERNING ACTIVITIES
A. FINANCIAL DATA
1. Budgetary Results
2. Explanations about the Main Financial Statements
3. Results of Financial Audit
B. PERFORMANCE INFORMATION
1. Activity and Project Information
• Performance Objective - 1
38
A. BASIC PRINCIPLES
40
B. STRATEGIC AIMS AND OBJECTIVES
40
C. POLICY AND PRIORITIES
41
42
44
48
48
49
49
49
49
60
61
71
71
72
73
76
78
78
79
80
12
13
List of Figures, Charts and Tables
Figure 1
21
Chart 1
22
Chart 2
26
Chart 3
27
Chart 4
28
Chart 5
28
Chart 6
29
Chart 7
Table 5
30
Table 6
44
Table 7
44
Table 8
45
Table 9
46
Table 10
52
48
Table 11
53
Chart 8
54
Table 12
53
Chart 9
55
Table 13
54
Chart 10
56
Table 14
56
Chart 11
57
Table 15
60
Chart 12
58
Table 16
61
Chart 13
59
Table 17
62
Chart 14
63
Table 18
62
Chart 15
66
Table 19
67
Chart 16
70
Table 20
68
Table 21
69
Table 22
71
Table 1
19
Table 23
71
Table 2
23
Table 24
73
Table 3
24
Table 25
73
Table 4
25
Table 26
74
SECTION 1 - GENERAL
INFORMATION
16
A. VISION AND MISSION
Our Vision
To be a pioneer institution for change
and transformation in the manner of
being a strong country.
Our Mission
To provide cooperation and coordination among Ministries and other public
institutions and agencies, to examine
and supervise the execution of works.
B. AUTHORITIES, DUTIES
AND RESPONSIBILITIES
• determine and develop the principles on the preparation of regulations, keep record, codify and compile
the legislation in force, follow-up and publish the legislation in the information processing system,
• ensure efficiency in the administration, fulfill the
duties in a timely and effective manner, simplify the
administrative processes and procedures, ensure the
development and implementation of the system and
principles necessary for the regulation of the State Organization,
• set principles for a more efficient system of supervision and inspection in the state organization, and carry
out supervision and inspection if necessary,
• collect, evaluate and organize historical, legal, administrative, economic, scientific documents; reproduce the
archive material with the use of advanced techniques
such as film, microfilm; establish the archive laboratory
to prevent destruction; follow international movements
on record keeping; present important archive materials
to domestic and international scientific circles,
• ensure coordination among the organizations responsible for internal security, foreign security and anti-terrorism,
Organization of the Prime Ministry comprises main service units, advisory and supervisory units, and auxiliary
units. The duties of the Prime Ministry specified in the
Law No. 3056 on Amending the Decree Law on the Organisation of the Prime Ministry are as follows:
• keep in touch continuously with the organisations
in charge of the subjects on international relations,
provide coordination among these organisations and
examine and conduct researches about the emerging
issues or to assign someone to do these actions,
• provide cooperation among ministries, supervise the
execution of government’s general policy, take necessary measures to provide public services as listed in the
constitution and laws,
• examine and conduct researches about the developments and emerging issues in economic, social and cultural subjects or to assign someone to do these actions,
evaluate them, prepare proposals and provide coordination among public institutions in such fields,
• develop the principles required for an efficient administration of state affairs, supervise the implementation of the government program and the development
of annual plans,
• evaluate any written notices, complaints, proposals
and requests sent to the Prime Ministry by the citizens
and carry out necessary procedures to respond to them,
• examine acts, regulations and recommendations on
decisions in terms of compliance with the constitution
and other regulations, and maintain relations with the
legislative body,
• take necessary measures to finalize the applications
for access to information to be filed in accordance with
the Law No. 4982 on Access to Information in an effective, quick and proper manner.
1. History
Prime Ministry in the Turkish History
Courage and valor are the characteristics of a khan
while knowledge and wisdom are the characteristics
of a vizier in the Turkish history. In 682, during the ruling of Gokturk State, this position gained significance
with the extraordinary ability of Vizier Tonyukuk. In
the Uighur period, the person who was working as a
vizier was called “Aygucı”. When the number of viziers
increased, the chief vizier was called “Uluğ Aygucı”. In
the period of Great Seljuk Empire, there was a supreme
council (Divan-ı Sultan) which used to carry out the
state affairs at the state center or at the places where
there was a ruler and this council was chaired by a
vizier called “Sahib-i Divân-ı Devlet”. In today’s state organisation, “Supreme Council” refers to the Council of
Ministers while “Vizier” refers to the Prime Minister.
Prime Ministry in the Ottoman Period
The institutions established by the Ottoman Empire
were considerably affected by the previous Turkish-Islamic States and even lots of institutions were patterned
after these states. However, these institutions were improved and brought to perfection with the new practices of Ottoman Empire. The Prime Ministry organisation
also carries the deep traces of this effect, particularly in
terms of its organizational structure. According to the
historians, Divan (Council) which is considered as the
previous version of the Prime Ministry was established
by Orhan as being the highest administrative, judiciary
and political office of the Ottoman Empire and Alaaddin Pasha, the son of Hacı Kemaleddin, was assigned
as the Vizier.
In the classical period of the Ottoman Empire, the brain
of the state administration was Divân-ı Hümâyûn (Supreme Council). But as of the second half of XVII. century, Divân-ı Hümâyûn began to turn into a symbolic
institution carrying out certain works such as distributing bonus granted by the Ottoman Sultan, giving threemonth salary to the soldiers and acceptance of envoys
while Babıali (Office of Grand Vizier) chaired by Grand
Vizier started to gain further importance.
The clerks of Divan-ı Hümayun, particularly Reisülküttap
(head clerk) transferred to Bâbıâlî and this new central
organisation consisted of many new offices affiliated to
Kethuday-ı Sadr-ı Âlî, Reisülküttap and Çavuşbaşı. Just
before the Tanzimat Era (Reorganization), many bureaucratic reforms were made for those offices and in 1835,
Sadaret Kethudalığı was renamed as Mülkiye Nezareti
(Ministry of Interior), Reisülküttaplık as Umur-ı Hariciye Nezareti (Ministry of Foreign Affairs) and in 1836,
Çavuşbaşılık was renamed as Deavi Nezareti (Ministry
of Justice).
After II. Mahmud abolished the Guild of Janissaries,
he established Dâhiliye (Ministry of Interior), Hariciye
(Ministry of Foreign Affairs) and Mâliye (Ministry of
Finance) with the reforms made in state organisation.
He also changed the expressions Sadrazam (Grand Vizier) and Sadaret (Grand Vizierate) and on 30 March
1838, with a written mandate (hatt-ı hümayun), the last
Grand Vizier Rauf Pasha was asked to use the word
“Prime Ministry” instead of Sadaret and “Prime Minister” instead of Grand Vizier. So, the newly approved use
of the title “Prime Minister” continued until the death
of II. Mahmud (2 July 1839) until the new ruler Hüsrev
Pasha got the title “Grand Vizier” having the broadest
powers again.
A while after the declaration of the First Constitutionalist Period, as Ahmed Vefik Pasha, who was offered
the position of Grand Vizier by II. Abdülhamid, instead
wanted the position of Prime Minister considering it as
a requirement for Constitutional period and therefore
he was assigned under this title on 4 February 1878.
Although his successor Sadık Pasha assumed the same
title, Translator Rüştü Pasha was assigned for this position with the title of Grand Vizier again in less than
four months. One and half year after the dissolution of
the first Parliament (Mebûsan Meclisi) and actual end
of the constitutional period (13 February 1878), Arifi Pasha was given the title of Prime Minister on 29 August
1879 and the use of this title continued for another
three years and half until Said Pasha became Grand
Vizier for the fourth time on 3 December 1882. Within this period, the heads of government who assumed
the title of Prime Minister are, respectively; Said, Kadri,
Said (second time), Abdurrahman, Said (third time) and
Ahmed Vefik (second time) Pashas.
Prime Ministry in 1920–1923
Before the declaration of Republic, an Ad Hoc Executive
Council (Muvakkat İcra Encümeni) was established in
accordance with a decision of Grand National Assembly. The head of this Council was Mustafa Kemal Pasha,
who was also the head of Grand National Assembly.
This Council has been the first executive organ of the
newly founded Turkey and the members were elected
among the members of the Grand National Assembly
by way of secret ballot. This Council had five members apart from the Head. In the following days, Ismet
Inönü, who was working as Chief of Staff, also joined
the said Council upon the proposal of Mustafa Kemal.
This position was represented at ministerial level in
the Cabinets founded until the I. Republic Government.
17
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1. History
Turkish Grand National Assembly, first convened on
23rd April 1920, in Ankara held not only the Legislative
power but also the Executive power within the Assembly which constitutes the center of national will. Until
the declaration of the Republic, the Governments were
called as the Governments of Grand National Assembly
and their heads were called as Chairman of Cabinet.
Prime Ministry in the Republic Period
When the Republic was declared on 29 October 1923,
the Prime Ministry Organisation (Başvekâlet) was established. After the simplification of the Constitutional
language on 10 January 1945, the name of the organisation was changed as Prime Ministry (Başbakanlık).
The Law on the Regulation of Salaries of the Civil Servants published in 1929 is the first Law which includes
information about the organisation of the Prime Ministry. The number of staff working for the Prime Ministry
was 46 at that time.
The Law on Organisation and Duties of the Prime Ministry adopted in 1933 is the first law on the organisation of the Prime Ministry. The number of staff of that
time was 34 and the central organisation of the Prime
Ministry consisted of these units: Department of Decisions, Department of Clerical Works, Department of
Publications, Department of Documents, Department
of Supplies, Directorates of Documentation and Private
Secretariat.
By the Law on Prime Ministry adopted in 1937, the
number of staff at the central organisation of the Prime
Ministry was increased to 49, some of the existing
units were merged, Directorate of Registry was established and the position of “Deputy Undersecretary” was
formed.
By the Law on Organisation of the Prime Ministry introduced in 1943, some of the service units were transformed into General Directorates in order to reorganize
and consolidate the positions and the structure and the
number of staff was increased to 92.
Prime Ministry Organization was reconstituted by the
“Law on the Prime Ministry Organization” No. 6330 and
dated 9 March 1954. The number of staff was raised to
117. It was expressed in the general preamble of the
Law that there weren’t any significant changes made in
the positions of the Prime Ministry for a long time and
therefore the number of staff were raised 117.
In 1955-1981, the amendments and additions made
concerning the organisation or abolishment of the central units of the Prime Ministry were made mostly in
accordance with administrative decisions. Until 1955,
there weren’t any significant changes in the general
structure of the Prime Ministry organisation. Until this
period, certain tasks were carried out such as works
on draft laws, decree laws and Official Gazette, record
keeping, staff management and support services. In and
after 1955, by a number of administrative decisions, the
Prime Ministry was assigned the coordination authority
and duties in economic, financial, social and cultural
affairs, public relations, security etc. and in parallel to
this, the number of staff and units were increased. One
of the reasons of such transformation in 1960s can be
explained as the increased public services as a result
of implemented social state and development policies.
The Prime Ministry central organisation was undergone
certain changes by the Principles on Reorganization of
Ministries put into force in accordance with the Cabinet
Law No. 8/4334 dated 27/2/1982.
The Decree Law No. 203 on the Prime Ministry Organisation dated 8/6/1984 was adopted as Law No. 3056
dated 10/10/1984. By this Law, the Prime Ministry units
were grouped as “main service”, “advisory and supervisory units” and “auxiliary units”, the duties and limits of
authority were clearly identified and the coordination
function of the Prime Ministry was strengthened.
As a result of these developments and amendments,
the Prime Ministry assumed very significant responsibilities and functions as being the highest executive institution. Prime Minister is the head of the Government
of Turkish Republic and also the head of Cabinet.
Prime Minister is appointed by the President among
the members of the Turkish Grand National Assembly
and assigned to organize the Cabinet. In the capacity of
Head of Government, the Prime Minister forms its Cabinet and presents the list to the President. After approval of the President, it is submitted to the approval of the
Turkish Grand National Assembly. The Prime Minister
follows the execution process of the government program and ensures coordination among the Ministers.
The existing organisation of the Prime Ministry has
been as a result of Law No. 3056 on the Organisation
of the Prime Ministry and many other amending laws.
The Prime Ministry serves at a central service building
as well as at other additional scattered premises. Table
1 includes information about the properties and vehicles of the Prime Ministry.
Table 1 – Information about the Properties and Vehicles in use by the Prime Ministry
Type
Number
Acreage (m2)
Service Building
9
73.042
Clinic
1
829
Public Residence
572
67.023
Workshop
1
22.200
Storage
5
55.765
Parking Area
1
12.562
Vehicle
Property
108
-
Rental
226
-
The Prime Ministry premises are as follows:
Chief Consultancy, Ethics Council for Public Officials
• Prime Ministry Central Building: Office of the
Prime Minister, Offices of the Deputy Prime Ministers,
Undersecretariat, Deputy Undersecretariat, Offices of Advisors to the Prime Minister, Inspection Board, General
Directorate of Laws and Decrees, General Directorate of
Personnel and Principles, General Directorate of Security Affairs, Secretariat of the Council of Ministers, Foreign Relations Department, Department of Economic,
Social and Cultural Affairs, IT Department, Department
of Administrative Development, Department of Legal
Services, Department of Administrative and Financial
Affairs, Department of Public Relations, Office of Press
Consultancy, Directorate of Guarding Services
• Additional Service Building at Meşrutiyet Caddesi: Department of Administrative Development (other
units), Department of Economic, Social and Cultural Affairs (other units), Council Secretariat of Protection of
Minors from Sexually Explicit Materials, Consultancy for
Cyrprus Affairs, Offices of Advisors to the Prime Minister
• Additional Service Building at Necatibey Caddesi: Office of the Prime Minister, Offices of the Deputy
Prime Ministers, Undersecretariat, Offices of Advisors to
the Prime Minister, Inspection Board (other units), General Directorate of Legislation and Publication, Military
• Additional Service Building at Yüksel Caddesi:
Department of Strategy Development, Secretariat General for Publicity Fund
• Additional Service Building at Gülözü Sokak: Offices of Advisors to the Prime Minister, Department of
Public Relations
• Official Residence of the Prime Ministry
• Additional Service Building at Yenimahalle: General Directorate of State Archives
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20
1
Figure 1 – Organizational Structure of the Prime Ministry Central Organisation
• Additional Service Building at Ergazi: General Directorate of State Archives
• Additional Service Building for Infirmary
• Parking Garage and Management Building
• Hangar: Esenboğa Airport
• Office of the Prime Minister (Istanbul)
• Premises for Ottoman Archives (Istanbul): National Archive Complex (Kağıthane), inside the Governorship Complex (provincial garden) premises and
storages
3. Organizational Structure
Prime
Minister
The central organisation of the Prime Ministry comprises main service units, advisory and supervisory units,
and auxiliary units.
Being the highest ranking civil servant, the Prime Ministry Undersecretary is the also the highest level superior in the Prime Ministry Organization after the Prime
Minister.
Inspection
Board
Private
Secretariat
Press
Consultancy
Advisors to the
Prime Minister
In accordance with the Law No. 5018 on Public Financial Management and Control, Undersecretary is the
highest level manager at the Prime Ministry. There are
five deputy undersecretary positions at the Prime Ministry. The Organizational structure of the Prime Ministry central organisation is indicated in Figure 1.
Prime Ministry
Advisors
Undersecretary
Private
Secretariat
Deputy
Undersecretary
Deputy
Undersecretary
Deputy
Undersecretary
Deputy
Undersecretary
Deputy
Undersecretary
IT Department
General Directorate
of Personnel and
Principles
General Directorate
of Laws and
Decrees
Foreign Relations
Department
General Directorate
of State Archives
Department of
Strategy
Development
General Directorate
of Laws and
Decrees
General Directorate
of Legislation
Development and
Publication
Public Relations
Department
Department of
Economic, Social and
Cultural Affairs
Deparrtment of
Administrative and
Financial Affairs
Deparrtment of
Administrative
Development
Department of
Legal Services
Main Service Units
Advisory and Supervisory Units
Auxiliary units
Secretariat of the
Council of Ministers
Prime Ministry Central Building
1
There may be changes during the year at the Deputy Undersecretariats to which the units are affiliated.
21
22
At the Prime Ministry, information and communication
technologies both within the institution and in the provision of services are used systematically. At the central
organisation, certain principles such as security, efficiency and sustainability are observed in the use of data
communication infrastructure, server computer systems,
Table 2 – Services provided via the Prime Ministry Websites
personal computers and other peripheral accessories. Almost all of the software needs are met via the projects
developed within the organisation. Information about
data communication and information system infrastructure as well as the Prime Ministry website and state services are respectively indicated in Chart 1 and Table 2.
Project Name
Prime Ministry Portal
Chart 1 – Information System Infrastructure Equipment
Legislation
Information System
Equipment for
Information Security
Communication
Equipment
Official Gazette
Information System
Prime Ministry Communication
Center (BIMER)
Servers
General Directorate of
State Archives
Back-up Systems
Prime Ministry Press
Center (BBM)
Number
Ethics Board for Public
Officials
Inspection Board
Description
Website
It is a portal which includes static and dynamic
contents announced to the public by the Prime
Ministry and also the interactive electronic services.
www.basbakanlik.gov.tr
It is an information service provided via Prime
Ministry portal which includes an index of laws,
decree laws, bylaws, regulations, communiques
and the updated texts of the Prime Ministry Circulars, abolished provisions of the laws and international treaties to which Turkey is a party.
www.mevzuat.gov.tr
It is a system through which the Official Gazette
is published daily. Also, through this system, it is
possible to electronically access all of the Official
Gazettes published since 1920.
www.resmigazete.gov.tr
Prime Ministry Communication Center is a sophisticated public relations service through which
citizens can submit any requests, complaints, notices, opinions and proposals directly to the Prime
Ministry or to other relevant authorities with the
help of Prime Ministry by means of communication channels (internet, phone, letter, fax or in
person).
www.bimer.gov.tr
It includes catalogues about archive materials
belonging to the Ottoman and Republic period,
monographs, communiques, publications, mandates, online exhibitions, articles and news databases, Armenian issue according to the archive
documents, Electronic Document Management
Standards and other archive information services.
www.devletarsivleri.gov.tr
It includes the statements and announcements
made at the Prime Ministry Press Center, Speeches by the Prime Minister about “On the Road to
New Turkey” and also government statements.
www.bbm.gov.tr
It includes ethical codes of conduct that must be
respected by the public officials in their work life
and also works carried out about ethics. It is possible to electronically file an application via the
website of the Board.
www.etik.gov.tr,
www.kamuetik.gov.tr,
www.etikkurul.gov.tr,
www.kgek.gov.tr,
www.etikkurulu.gov.tr
It includes information about the activities of the
Inspection Board and also institutional information.
www.teftis.gov.tr
www.arsiv.gov.trg
Continuation of table 2 is in next page.
23
5. Human Resources
Description
Department of Economic, Social and
Cultural Affairs
-
1
5
11
-
22
-
-
19
30
-
29
-
-
10
17
-
3
-
-
General Directorate of Security Affairs
5
-
12
-
Foreign Relations Department
1
1
6
Department of Economic, Social and Cultural
Affairs
8
1
Department of Administrative Development
1
IT Department
1
Inspection Board
1
-
-
55
Department of Strategy Development
3
-
8
Advisors to the Prime Minister and Prime
Ministry Advisors
-
64
Department of Legal Services
1
Press Consultancy
Support Services Staff
Director of Private Secretariat, Director of Dvision,Researcher,
-
-
23
51
-
-
4
51
-
-
-
11
91
17
-
1
-
-
60
427
128
-
57
81
8
721
-
2
11
-
5
-
5
40
-
-
12
3
-
-
-
6
29
19
-
-
23
21
-
-
-
7
79
-
16
-
1
6
3
-
-
-
15
42
-
-
-
-
1
42
-
-
-
2
46
-
3
10
-
-
-
2
71
-
-
5
8
2
-
-
1
27
-
-
-
9
3
-
-
-
14
90
-
-
-
15
2
10
-
-
-
1
29
-
2
-
-
-
14
3
-
-
-
22
41
Chief Consultancy for Cyprus, Military and
Foreign Affairs
-
-
3
-
-
-
1
-
-
-
13
17
Prime Ministry Private Secretariat
-
50
1
-
-
57
12
-
-
-
110
230
Secretariat of the Council of Ministers
Department of Administrative and Financial
Affairs
1
-
-
-
-
7
1
-
-
-
1
10
5
-
1
-
-
7
119
-
107
-
60
299
2
-
6
-
-
32
17
-
-
-
2
59
Undersecretariat
5
5
4
General Directorate of Laws and Decrees
3
-
27
General Directorate of Personnel and Principles
9
-
General Directorate of Legislation and Publication
3
General Directorate of State Archives
-
Main Service Units
It includes services provided by the Prime Ministry Printing House.
www.bbasimevi.gov.tr
It serves for the public managers to share information.
www.kamubilisim.gov.tr
It includes a data bank for public properties.
5
Total
Information)
8
Temporary Staff
(Applications for Access to
1
Unit
In accordance with the Law No. 4982 on Right
to Access to Information, it is a communication
channel through which citizens can file an application to be submitted to the relevant authorities
by the Prime Ministry.
Department of Public Relations
-
Contractual Staff
Public Information Portal
Financial Services Expert
and Assistant Expert
Printing House
www.bedk.gov.tr
Administrative staff
Evaluation
It includes decisions of the Board which examines
the objections in terms of applications for access
to information and also information about application process.
Table 4 – Distribution of the Staff as per Titles and Units
Legal Advisor
Board of Access to Information and
www.igb.gov.tr
creased 8% and 3%, respectively. And the total number of staff has increased 1,5%. The distribution of the
Prime Ministry staff as per their positions and units is
shown in Table 4.
Chief Inspector, Inspector
and Deputy Inspector
Administrative Development
It includes information about the activities of
the Department of Administrative Development,
institutional information, and works on improving the administration, tables of public service
inventory, electronic questionnaires to measure
the satisfaction regarding public services of the
public institutions and their sub-units through
“communication codes”.
Prime Ministry Expert and
Assistant Expert
Department of
Website
Advisor2
Project Name
Compared to the previous year, there hasn’t been any
significant changes in the staff number in 2014 but
the permanent staff number has increased 2,5% while
the number of contractual and temporary staff has de-
Managerial staff /Head
of Department and other
superior positions
24
bilgibasvuru.basbakanlik.gov.tr
kamutasinmazlari.basbakanlik.gov.tr
Advisory and Supervisory Units
5. Human Resources
As of the end of 2014, the Prime Ministry central organisation served with a total staff number of 2.243 including permanent, contractual and temporary staff. Infor-
mation about the number of staff working at the Prime
Ministry as per years is shown in Table 3.
Auxiliary Units
Table 3 – Staff status and number
Year
Permanent
Contractual
Temporary
Total
2010
1.400
517
334
2.251
2.107
2011
1.352
506
249
2012
1.370
499
268
Other Units
General Secretariat of Publicity Fund
-
-
-
-
-
-
-
-
-
-
9
9
2.137
Directorate of Confidential Documents
-
-
-
-
-
1
-
-
-
-
-
1
-
-
-
-
-
5
26
-
4
-
-
35
-
16
10
-
3
49
22
-
7
1
7
115
66
139
167
55
21
704
503
2
181
82
2013
1.792
89
331
2.212
Directorate of Printing House Revolving Fund
Management
2014
1.840
82
321
2.243
Staff Assigned at Other Institutions
2014 Total
2
Chief Advisors to the Prime Minister, Advisors to the Prime Minister, Prime Ministry Advisors
323 2.243
25
26
5. Human Resources
Distribution of staff as per title is shown at Chart 2 while distribution of permanent and contractual staff as per age
groups is shown at Chart 3.
5. Human Resources
Chart 3 – Distribution of Permanent and Contractual Staff as per Age Groups
Chart 2 – Distribution of Staff as per Title
Managerial Staff
Advisor
Prime Ministry Expert
and Assistant Expert
Chief Inspector,
Inspector and
Deputy Inspector
Director of Private
Secretariat, Director of
Division, Researcher
Administrative Staff
Contractual Staff
Temporary Staff
Support Services Staff
Person
Person
27
28
5. Human Resources
5. Human Resources
Numeric and proportional distribution of staff as per
their service years is shown at Chart 4. In 2014, the ratio of total number of permanent and contractual staff
who served at public sector more than a decade to
the total number of permanent and contractual staff
is 74,5%.
Chart 4 – Distribution of Permanent and Contractual Staff as per Service Period
Education status of the permanent and contractual staff of the Prime Ministry as of the end of 2014 is shown at
Chart 6. The Number of staff whose education level is below high school is 83.
Chart 6 – Distribution of Permanent and Contractual Staff as per Education Status
2014
2013
2012
19
18
19
Elementary
School
64
65
69
Secondary
School
312
325
333
High
School
212
223
222
Associate
Degree
1005
977
979
Undergraduate
Distribution of Staff as per Gender is shown at Chart 5.
275
243
216
Graduate
Chart 5 – Distribution of Permanent and Contractual Staff as per Gender
33
28
29
Postgraduate
2
2
2
0
0
0
Associate
Professor
Professor
1200
Male
1000
Female
800
Male
600
Female
400
Male
200
Female
0
Person
29
30
5. Human Resources
Details of 84 permanent staff who stopped working at the Prime Ministry in 2014 are shown at Table 5.
Table 5 – Reasons of Leaving
Year
Transfer
2010
62
2011
Resignation
Retirement
Death
Dismissal
Total
8
38
1
-
109
60
17
25
2
-
104
2012
26
5
29
3
-
63
2013
27
14
20
-
-
61
2014
41
4
35
3
1
84
a) Main Service Units
ii) General Directorate of Personnel and Principles
i) General Directorate of Laws and Decrees
The duties of the General Directorate of Personnel and
Principles are to determine principles, give directives,
take precautions and provide coordination, with a view
to ensuring an orderly administration of the state organization, and prepare the prime ministerial circulars, examine them in terms of compliance with the Constitution
and ensure that these texts are in line with the higher
policy texts.
The duties of the General Directorate of Laws and Decrees are to examine the laws, decree-laws, regulations,
by-laws and draft Cabinet decisions in terms of compliance with the constitution, laws, general legal rules,
development plans and programs as well as the government program by ensuring coordination among the
units; prepare them for the Council of Ministers; complete procedures to send bills and notice of motion to
the Turkish Grand National Assembly, follow-up until
the end of the legal process; determine the Government
view on Law proposals and submit them to the Turkish
Grand National Assembly.
To follow-up the proceedings of the Turkish Grand National Assembly, prepare the responses to the deputy’s
questions addressed to the Prime Minister through cooperation with relevant ministries and units, prepare
laws, decree laws, regulations, principles of by-laws and
decrees of the Council of Ministers falling under the responsibility of the Prime Ministry in consultation with
relevant units are also among the duties of the General
Directorate.
The General Directorate carries out abovementioned duties in accordance with the Regulation on the Principles
and Procedures to Prepare Legislation which was put
into force by the Cabinet Decision No. 2005/9986 dated
19/12/2005 and also with the Working Principles of the
Council of Ministers annexed to the Cabinet Leading Decision No. P.2003/6 and dated 18/6/2003.
It also prepares the prime ministerial correspondence
concerning the establishment of the governments, substitution and changes of ministers, implements the legal regulations on the abolishment of immunities of the
members of the parliament and carries out the proceedings to associate the relevant institutions with the Prime
Ministry or other ministries.
Other duties of this Directorate are to collect information about the senior public officials; to keep their biographies and records, examine appointments that require
joint decisions in terms of compliance with the legislation, to develop decisions and deal with the Prime Ministry personnel affairs.
The secretariat services of the Ethics Council for Public
Officials are provided by this Directorate and in accordance with the Law No. 2933 on Medals; it also manages
the works on supplying, registration, transfer and cancelation of the medals awarded with Cabinet Decision and
approval of the President.
iii) General Directorate of Legislation and
Publication
The duties of the General Directorate of Legislation Development and Publication are to publish both electronic and written version of the Official Gazette and also
the written version of the entire corpus of legislation.
Regulations which are put into force by a Law, Decree
Law, By-law and Cabinet Decision, regulations of to be
published in the Official Gazette, communiques issued
as of 2004, repealed laws and the index of international treaties to which Turkey is a party are electronically
published and followed on the Legislation Information
System by this General Directorate. It also publishes the
code of laws which includes the legal texts and some
rulings which have been published since the Ottoman
period and also the index which facilitates access to legislation that are published in the Official Gazette.
Other duties of this Directorate are to examine the regulations and communiques apart from those put into
force by the Council of Ministers in terms of compliance
with the Constitution, laws and decree laws, bylaws, regulations put into force by Cabinet Decision, decisions of
supreme judiciary authorities, common legal rules, development plans and programs as well as Government
Program and also to publish them.
iv) General Directorate of State Archives
This General Directorate determines the principles of
national archive policy, follows up the execution of
these principles, and ensures the transfer of archive documents owned by other public institutions and agencies
to itself and preserve them in addition to other transferred documents from the past and classify them so
that they can be accessed by domestic and international
users.
It also presents and makes available these valuable
materials to the researchers, works on illuminating
the history of more than 40 countries which settled
down within the Ottoman geography, introducing the
An example from Ottoman Archives
31
32
documents of Ottoman and Republic period and transfer
them to the next generations. To this end, it identifies,
collects, buys, if necessary, mends and restores, classifies
by means of modern techniques, stores the archive
materials owned by public institutions and private
individuals as well as stores, translates, publishes,
introduces, preserves and prevents them from being
wearing off and destroys those which are no longer
needed to be stored.
lished by the Law No. 4688 on Government Employee
Unions and relevant regulation are also provided by this
Department.
to the users and also provides some other services such
as system, communication infrastructure and technical
support.
viii) Department of Administrative Development
It also provides computer trainings for the staff of the
Prime Ministry on regular basis and at various levels,
supports the other units in preparing tender and technical specifications in the field of information and attends
some events such as exhibitions, fairs etc. that are about
information technologies in order to represent the Prime
Ministry.
Other tasks carried out by this Directorate are to copy
archive materials to maintain their continuity, to apply
advanced techniques such as photocopy, film, microfilm
and other relevant techniques to make them less bulky,
and to keep electronic records of catalogues and documents and make them available to the users as well
as to provide guidance and trainings to the administrations, formulate standard file keeping plan, control the
electronically prepared documents in terms of conformity with the Electronic Document Management System
(EBYS) and provide services concerning handovers.
v) General Directorate of Security Affairs
This General Directorate maintains contact with the responsible units on internal security and foreign security,
ensures coordination with these units if necessary, conducts research and analysis on the matters concerning
national and international security, and organizes meetings and provides secretariat services to the relevant
boards.
It also compiles and evaluates information and provides
efficient coordination among public bodies during time
of martial law and extraordinary conditions.
vi) Foreign Relations Department
The Department maintains contact with the institutions related to international relations and ensures coordination among these institutions. Actively involved
in works of “EU Monitoring and Steering Committee”
established after the EU negotiations launched on
3/10/2005), this Department also coordinates activities
carried out within the framework of full EU membership negotiations. Also, it ensures coordination between
OECD, BSEC and the Prime Ministry; provides services
relating to relations with other regional organisations
and foreign states on behalf of the Prime Ministry. It
also takes part in international conferences, congresses,
meetings, and seminars etc. that are coordinated by the
Prime Ministry and provides secretariat services to the
established committees. On behalf of the Prime Ministry, this Department attends the committee works on
external scholarships granted to the public officials in
accordance with the provisions of Regulation on Public
Officials to be Sent Abroad to be Trained. It also provides
secretariat services of the Personnel Selection Committee
which works on selecting the Prime Ministry personnel
to be sent abroad to be trained.
vii) Department of Economic, Social and Cultural
Affairs
This Department provides coordination among ministries, state economic enterprises and other public and
private institutions on economic and financial affairs.
In addition, it conducts research and studies on economic and financial issues, developments in the fields
of science and technology, education, culture, art, sports,
youth, tourism, press, radio-television, publicity, health,
labor, social security, social benefits, domestic workers’
problems and local government services, evaluates them
and prepares draft proposals and ensures coordination
among public institutions and agencies in these fields.
The Department also ensures that the Austerity Measures Circulars and Circulars on Public Properties that
are published to discipline public expenditures are implemented, that the requests concerning Appropriations
for Emergency Support Expenditures are evaluated and
finalized, that the audit reports prepared by the Court
of Accounts about the Housing Development Administration of Turkey and its affiliates are distributed and
coordinated. It also represents the Prime Ministry at the
meetings of SME Committee of Turkish Grand National
Assembly. Furthermore, in accordance with the Regulation on Public Housings, the permission applications for
renting public housings by the public institutions and
agencies are finalized by the Department.
The Department also ensures coordination about the
Commemoration Ceremonies for Çanakkale Battles and
provides secretariat services as part of these ceremonies.
The secretariat services of the Council Secretariat of Protection of Minors from Sexually Explicit Materials estab-
This Department conducts research and analysis to determine the objectives, policies and measures to develop
public administration, evaluates them and drafts proposals and ensures coordination in the subjects relating to
the development of public management.
Giving priority to the services that are mostly requested
by the citizens, the Department works on reducing red
tape and unnecessary bureaucracy, contributes to the legislation preparation process by ensuring coordination in
preparing legislative amendments concerning forwarded
proposals. Furthermore, it provides secretariat services
to the committees which are established in the subjects
relating to its duties and functioning under the Coordinatorship of the Prime Ministry.
This Department also ensures coordination of the activities of the institutions which are responsible for providing public services electronically and advancing this
technique. Within this context, the obstacles to the integration of services into the e-government gate are identified and in line with the principles and calendar set in
high policy papers, activities such as increasing awareness for e-government and new public management approaches and steering actions are carried out.
Electronic Public Information Management System has
been developed by this Department and made available
to the users at the institutions and agencies. In practice,
some basic information concerning public management
such as organizational structure, services provided, documents used in providing services, service provision processes and legal grounds for such matters of the institutions and agencies are identified and then standardized
and defined as “meta data” which can be electronically
used.
ix) IT Department
This Department develops software that is needed at the
Prime Ministry central organisation as part of software
project development services and makes them available
b) Advisory and Supervisory Units
i) Inspection Board
The Inspection Board is authorized to analyze, conduct
researches and inspect in all public institutions, state
economic enterprises, their affiliates, professional organisations with public institution status, foundations,
associations, cooperatives, employer organisations and if
necessary the privileged companies and private organisations, regulatory and supervisory institutions as well
as the central organisation of the Prime Ministry, its affiliated and relevant institutions and to determine the
general principles on effective inspection at the public
institutions and agencies and SMEs.
The Board carries out inspection, examination, preliminary examination and inquiry activities within the
framework of the duties and responsibilities conferred
by certain laws such as the Law No. 3056 on the Prime
Ministry Organisation, the Law No. 2937 on State Intelligence Services and National Intelligence Organisation,
and the Law No. 633 on the Establishment and Duties of
the Directorate of Religious Affairs.
The Board functions with the title “Anti-Fraud Coordination Service” (AFCOS) which is the partner of the European Anti-Fraud Office (OLAF). Also, in pursuant to
the amendment made in Article 20 of the Law No. 3056
by the Decree Law No. 661, the Board also investigates
and conducts researches and inquiries about the use of
financial resources provided by the EU and ensures coordination with the international organisations in such
investigations and inspections.
33
34
The Board also brings forward some proposals that
would enable the supervised institution to provide better services and that would minimize corruptions and
irregularities; supervises the activities, actions and methods in terms of their conformity with the law so that it
can determine possible deviations from the legislation
and standards and launch and follow up the process of
taking corrective judiciary and administrative measures.
iii) Department of Legal Services
This Department works on resolving legal disputes to
which the Prime Ministry is a party by peaceful means
or on withdrawals of such cases, and delivers opinions
about the law issues addressed by the authority or Ministries and on legal, financial and criminal cases and other legal disputes. It also carries out the works relating
to the subjects requiring the opinion of the Council of
State, follows and defends all kinds of the legal cases
and administrative suits and rendering affairs that Prime
Ministry is a party to it, provide attorney services and
supervise these services.
ii) Department of Strategy Development
This Department provides services in the fields of “budget”, “final account”, “strategic management and planning”, “performance and quality criteria development”,
“information management”, “preliminary financial and
internal control” and “financial consultancy”.
The Department also follows and defends all cases
which are required to be followed by the Prime Ministry, which Republic of Turkey Government or administrations are party to in the national and international
courts, and coordinates the pursuance of the cases and
rendering affairs that more than one administrations are
party to it.
It also coordinates the works on preparation of the strategic plan and performance program of the Prime Ministry and improving the internal control system, reports
to the relevant institutions and authorities the course of
measures and activities within the plans and programs
for which the Prime Ministry is responsible, prepares the
Prime Ministry Activity Report and the Institutional Financial Status and Expectation Report that is published
every midyear.
iv) Office of Press Consultancy
The Office of Press Consultancy informs the Prime Minister and the Council of Ministers on time about developments in domestic and foreign press, especially about
news, comments and publications relating to the country interests and security, brings forward proposals to
the competent authorities to take required precautions
against the insubstantial comments and news. It also
reports the news, notice, statements, opinions and decisions duly to the foreign and domestic press, news agencies, and radio and television cooperation that the Prime
Minister, Deputy Prime Ministers and the Minister who
is the government spokesman consider appropriate to
inform the public and organizes the press conferences of
the Prime Minister.
Other duties of the Department are to prepare and implement the budget, investment program and detailed
expenditure program of the Prime Ministry; to prepare
condensed statements by consolidating information
about the movable and immovable properties owned
or used by the Prime Ministry; to prepare final budget
account; to plan cash management; to publish financial
statistics; to carry out preliminary financial control and
provide financial consultancy services; to establish internal control system and implement and improve standards as well as to follow up personal debts.
c) Auxiliary Units
i) The Secretariat of the Council of Ministers
The Department also works on institutional information
management and building an e-transformation infrastructure and performs activities for efficient, effective
and economic provision of the services.
The Secretariat prepares the meeting agenda of the
Council of Ministers, takes minutes when necessary, and
ensures the safety of all documents and information related to the meetings. It also carries out other duties for
effective functioning of the Council of Ministers.
35
36
7. Management and Internal Control System
ii) Department of Administrative and Financial
Affairs
In 2014, the works on “process analysis” continued in
order to improve efficiency in the activities towards
establishing an effective internal control system at the
Prime Ministry and to contribute to the development of
institutıonal culture. By way of developing a concept of
process management at the institution, the aim was to
ensure better control in management and quicker decision making process, to complete procedures at higher
qualities and within shorter time period, to establish institutional memory, to raise awareness of the staff about
the procedures carried out and to maintain the continui-
The Department carries out duties such as lease, purchase, maintenance, repair and renewal services as well
as cleaning, transportation, lightening, heating services
and procedures relating to the properties.
It also provides lease, purchase, maintenance, repair and
renewal services of all sorts of land, marine and aerial
vehicles of the Prime Ministry.
It also plans and operates civil defense and immobilization services of the Prime Ministry; provides healthcare
services for the Prime Ministry staff and their families,
and performs the procedures relating to the public
housing and holiday resort applications of the staff.
iii) Department of Public Relations
This Department evaluates the influence of the government activities on the public, responds to all sorts of
written notices, complaints, proposals and requests of
the citizens, provides consultation services to the citizens concerning public duties, takes necessary measures
for an efficient, rapid and accurate finalization of applications filed in accordance with the Law No. 4982 on
Right to Information and ensures coordination among
affiliated bodies and Ministries in this regard.
Citizens can submit any complaints, notices, requests,
opinions, suggestions and information requests to this
Department via Call 150, in person, by petition or electronically through Prime Ministry Communication Center within the framework of Law No. 3071 on Right to
Petition and Law No. 4982 on Access to Information.
And the Department forwards them to the relevant authorities and ensures coordination to finalize the applications.
Also, the secretariat services of the Board of Access to
Information and Evaluation established under Prime
Ministry are provided by the Department.
iv) Private Secretariats
The Private Secretariats are responsible for official and
private correspondences of the Prime Minister and the
Deputy Prime Ministers as well as any protocol or ceremonial activities, visits, invitations, welcoming, farewell
ceremonies, national and religious festivals.
ty of activities. To this end, the work flow charts and risk
control matrixes prepared by internal control working
team were updated and training programs were organized.
For the year 2015, the plan is to organize training programs on process improvement, to follow up the steps
taken towards documented processes, and risks, controls and the owners of the process and to transfer the
works to electronic environment so that the concept of
process management is developed and the activities are
followed up via this system.
37
SECTION 2 - AIMS AND
OBJECTIVES
40
A. MAIN PRINCIPLES AND VALUES
C. POLICY AND PRIORITIES
Prestige and Reliability
Objectivity
Leadership and Guidance
Innovation
Transparency, Accountability and
Commitment to Ethic Values
To ensure proper and effective functioning
of State organisation in conformity with
the Constitution, laws and common legal
rules
To implement Alliance of Civilizations
National Plan and to ensure cooperation
among the public institutions and NGOs
in this regard
To closely follow up the execution of the
Government program, development plan
and annual program and to effectively implement the 2011-2015 Strategic Plan of
the Prime Ministry
To encourage and ensure participation in
decision making processes
Coherence and Predictability
Sensitivity to Needs and
Expectations
Inclusiveness
Continuous Development
Attaching Importance to
Competence and Expertise
B. STRATEGIC AIMS AND OBJECTIVES
To monitor the effective and efficient provision of public services
To perform the codification and simplification of the legislation
Strategic Goal 1:
To increase efficiency in determining national and
international strategies and implementing policies.
Strategic Goal 2:
To ensure faster, better and reliable public service
provision for citizens.
Objective 1.1. To increase efficiency in determining and
implementing policies and strategies.
Objective 2.1. To increase service efficiency by using advanced information and communication technologies.
Objective 2.2. To increase citizen satisfaction by improving the efficiency, predictability and reliability of
services.
Strategic Goal 3:
To pioneer the achievement of a public management
that is transparent, accountable and functioning effectively and efficiently.
Strategic Goal 4:
To ensure a transformation that will result in participation of social segments and individuals in decision making processes.
Strategic Goal 5:
To improve institutional capacity.
Objective 3.1. To lead public by increasing transparency
and accountability.
Objective 4.1. To foster certain mechanisms that will
encourage participation in decision making processes
and to create new ones.
Objective 5.1. To improve the functioning, human resources and organizational culture of the institution.
Objective 5.2. To improve social benefits, technologic
and physical infrastructure.
To make citizens’ life easier by simplifying
and increasing the qualities of administrative works and procedures
To increase employment and competitiveness of Turkey by improving investment
environment
To achieve national and institutional
e-transformation
To make the legislation more up-to-date,
simple and easy to access for the users by
utilizing information technologies
To generalize the culture of saving in public and to ensure its continuity
To achieve transformation envisaged within the scope of public financial management reform
To develop strategic management and performance management approach at public
administrations
To make the state archives available and
easier to access for users
To enact the Draft Law on National Archive
To systematize the document management at public administrations
To make all state archives available at one
center via an information network system
to be established
To broadcast about the strategic subjects
concerning our country and to write documented history
To share strategic subjects concerning Turkey with Turkish and international public
by using public diplomacy methods in line
with principles of openness and transparency
To propose right, reliable and applicable
policies and strategies in security issues
and fight against terrorism and to properly
and timely inform the public
To develop an effective audit system and to
strengthen fight against corruption
To improve communication between citizens and State and to simplify access to
State
To strengthen local governments in administrative and financial aspects
To simplify the procedures in terms of
Right to Petition and Access to Information of the citizens
To ensure alignment with the EU Acquis
To review and renew personnel policy
41
SECTION 3 - DATA AND EVALUATIONS
CONCERNING ACTIVITIES
44
A. FINANCIAL DATA
A. FINANCIAL DATA
Data about the appropriation status and expenditures from the Prime Ministry budget as per expenditure types are
shown in Table 6.
Table 6 – Distribution of the 2014 Prime Ministry Budget as per Expenditure Types (TL)
2013
Expenditure Type
2014
Year-end
Year-end
Budgetary
Budgetary
Expenditure
Expenditure
Appropriation Appropriation
Appropriation Appropriation
Staff Expenses
88.762.000
88.762.000
84.864.251
92.731.000
91.690.500
87.410.152
Social Security Premium Expenses
11.921.000
11.921.000
11.560.846
13.137.000
14.177.500
13.129.237
Material and Service Procurement
Expenses
353.000.000
731.087.238
720.057.394
363.590.000
834.654.996
828.963.765
65.606.000
55.705.750
55.463.144
63.443.000
141.943.000
140.997.582
250.500.000
318.759.610
305.407.619
400.920.000
1.319.857.381
1.240.417.314
Current Transfers
Capital Expenditures
Total
769.789.000 1.206.235.598 1.177.353.254
In accordance with the 2014 Central Management Budget Law No. 6512, the total amount of Appropriation
allocated to the Prime Ministry has been 933.821.000 TL.
There has been a 21,31% increase in the Prime Ministry
budget compared to the previous year. The reason of
this increase is the increase in the capital expenditure
Appropriation. And the reason of the increase in capital
expenditure is the expenditures due to the construction
of a new service building which has been planned to
serve as Presidential Palace in Bestepe after being com-
The expenditures resulting from the construction of
new service building in Bestepe allocated to the Presidency, and the expenditures relating to a newly purchased plane allocated for the use of President, Prime
Minister, Deputy Prime Ministers and relevant Ministers
and Deputy Ministers are shown as part of General Public Services in the 2014 Budget.
The Appropriations allocated to be used to reimburse
the damages suffered by our citizens in times of natural
disasters such as earthquake, flood, avalanche etc., and
the emergency Appropriations created to reimburse the
damages of citizens and tradesmen due to acts of violence occurring in various provinces are shown as part
of Social Security and Social Benefits/Services.
The expenditures made for the projects of the Investment and Support Agency are shown as part of Economic Affairs and Services.
The distribution of the resources allocated for the 2014
Prime Ministry Performance Program is shown in Table
8 and the distribution of the 2014 Prime Ministry Budget
as per units is shown in Table 9.
Table 8 – Distribution of the 2014 Prime Ministry Budget as per Activities (TL)
Activity
Policy and Strategy Determination and
Implementation
Budget
Appropriation
pleted in 2014 in pursuant to a mutual agreement between the Prime Ministry and Presidency.
The 2014 Prime Ministry budget consists of 39% current expenditures, 43% investment expenditures, 11%
staff and social security premium expenditures and 7%
transfers.
Data about the distribution of the Prime Ministry 2014
Budget on functional basis are shown in Table 7.
Expenditure
Percentage4
299.288.750
108.777.774
107.130.838
4,64
5.162.000
5.690.834
5.442.344
0,24
Information, Document Management and
Record Keeping
23.774.000
28.468.505
22.997.094
1,00
Electronic Services Provided for Citizens
12.805.600
12.516.572
11.113.618
0,48
Improving Service Quality
1.174.250
1.322.567
1.162.581
0,05
Audit and Supervision
5.479.400
5.107.661
4.637.538
0,20
Financial Management and Control
2.935.900
1.225.871
507.296
0,02
Reporting to the Public
1.216.500
1.141.280
991.878
0,04
Information and Consultancy
3.843.100
4.269.917
3.849.710
0,17
Developing Decision Making Mechanisms
2.946.650
2.998.815
2.779.917
0,12
Organization and Process Improvement
2.217.850
1.054.797
515.310
0,02
Developing Human Resources
5.927.400
5.130.046
4.216.482
0,18
272.020.000
726.868.336
722.996.185
31,29
13.322.600
11.792.873
5.024.315
0,22
241.107.000
1.420.618.228
1.369.395.945
59,26
40.600.000
48.170.000
48.157.000
2,08
933.821.000
2.385.154.077
2.310.918.050
100,00
Legislation Preparation and Review
933.821.000 2.402.323.377 2.310.918.050
Year-end
Appropriation
Table 7 – Distribution of the Prime Ministry 2014 Budget on Functional Basis (TL)
Year-end
Appropriation
Expenditure
857.851.000
2.249.555.277
2.159.635.138
93,5
Defense Services
2.183.000
1.955.500
1.823.716
0,08
Public Order and Security Services
5.737.000
3.942.000
3.697.727
0,1
45.392.000
54.242.000
53.203.547
2,3
658.000
628.600
557.922
0,02
22.000.000
92.000.000
92.000.000
4
Function
General Public Services
Economic Affairs and Services
Budget
Appropriation
Healthcare Services
Social Security and Social Benefits/Services
Percentage3
2014 Total
933.821.000
2.402.323.377
2.310.918.050
-
2013 Total
769.789.000
1.206.235.598
1.177.353.254
-
3
It symbolizes the ratios of functions in 2014 total expenditures.
Improving Social and Physical Facilities
IT Services
General Administrative Expenditures
Transfers
2014 Total
Considering the resources used within 2014 Performance Program, the biggest rate and amount belong to
the items of General Administrative Expenditures and
Improving Social and Physical Facilities. Excluding the
General Administrative Expenditures which can’t be al4
It symbolizes the ratios of activities in 2014 total expenditures.
located for any activity, the largest amount has been
used for the item “Improving Social and Physical Facilities”. And as part of this activity, the expenditures
have been made for the construction of a new service
building in Bestepe allocated to the Presidency, and also
45
46
A. FINANCIAL DATA
A. FINANCIAL DATA
for a newly purchased plane allocated for the use of
President, Prime Minister, Deputy Prime Ministers and
relevant Ministers and Deputy Ministers. The Appropriations allocated to be used to reimburse the damages
suffered by our citizens in times of natural disasters such
as earthquake, flood, avalanche etc., and the emergency
Appropriations created to reimburse the damages of citizens and tradesmen due to acts of violence occurring in
various provinces fall under the category of Policy and
Strategy Identification and Implementation.
Unit
Department of Administrative Development
Budget
Appropriation
Year-end
Appropriation
Expenditure
14.209.000
737.997.396
737.569.624
1.000
718.409.396
718.408.396
14.208.000
19.588.000
19.161.228
Inspection Board
5.317.000
4.967.000
4.641.154
Advisors to the Prime Minister
3.085.000
4.601.000
4.597.809
Prime Ministry Advisors
8.245.000
7.455.000
7.351.365
Private Secretariat of the Undersecretariat
3.291.000
2.794.500
2.670.600
482.002.000
1.421.687.300
1.367.498.965
5.556.000
5.603.000
4.820.083
Department of Strategy Development
7.757.000
3.661.000
1.712.198
Department of Legal Services
2.074.000
2.494.000
2.363.683
Office of Press Consultancy
1.719.000
1.639.000
1.612.224
General Directorate of Laws and Decrees
4.313.000
4.552.000
4.331.064
General Directorate of Personnel and Principles
7.029.000
6.672.000
5.256.385
General Directorate of Legislative Development and Publication
5.456.000
5.589.000
5.313.278
General Directorate of State Archives
76.646.000
75.557.881
51.839.790
General Directorate of Security Affairs
262.587.000
2.911.300
2.702.831
-Appropriation for Operations to Support and Protect Peace
260.000.000
44.300
-
2.430.000
2.582.000
2.230.894
Department of Economic, Social and Cultural Affairs
26.792.000
97.142.000
97.046.547
-Appropriation for Emergency Expenditures
22.000.000
92.000.000
92.000.000
Unit
Prime Ministry Private Secretariat
-Expenditures subject to Article 24 of the Law No. 5018 (Covert
Appropriation)
-Expenditures of the Private Secretariat
Department of Administrative and Financial Affairs
Department of Foreign Relations
Year-end
Appropriation
Expenditure
1.454.000
1.901.000
1.796.207
13.859.000
12.517.000
5.563.349
933.821.000
2.402.323.377
2.310.918.050
IT Department
2014 Total
Table 9 – The Amounts of Appropriations and Expenditures as per Units within Prime Ministry 2014 Budget (TL)
Budget
Appropriation
The largest amount of expenditure for 2014 has been
made from the budget of Department of Administrative and Financial Affairs. And the reason of this is the
fact that the expenditures relating to services within the
Prime Ministry such as food, cleaning, transportation, repair and maintenance and the expenditures made for
the construction of a new service building in Bestepe
allocated to the Presidency, and also for a newly purchased plane allocated for the use of President, Prime
Minister, Deputy Prime Ministers and relevant Ministers
and Deputy Minister have been made from the budget
of Department of Administrative and Financial Affairs.
The second largest amount of expenditure has been
made from the budget of Prime Ministry Private Secretariat. The budget of this office consists of two items:
Expenditures subject to Article 24 of the Law No. 5018
(Covert Appropriation and the allocated appropriations
for the expenditures within the job description of the
Private Secretariat. The Article 24 of the Law No. 5018
which regulates the principles and procedures regarding
the use of covert appropriation is as follows:
“Covert appropriation
Article 24: Covert appropriation refers to the appropriation
included in the budget of the Prime Ministry to be used for
the necessities of the government in confidential intelligence
and defense services; in national security and high interests
of the State as well as the requirements of State prestige;
in achieving political, social and cultural objectives, and in
providing extraordinary services. The covert appropriations
may be included in the budgets of public administrations
that perform intelligence services required by the duties appointed by Law. Covert appropriation shall not be used for
any purpose other than the foregoing, or to meet the expenditures relating to the management, propaganda or election
campaigns of political parties or the personal expenditures
of the Prime Minister or his/her family. Total amount of
covert appropriations allocated in the relevant year shall not
exceed five per thousand of the sum of the initial appropriations in the general budget.
The place of utilization of the covert appropriation included in the budgets of the Prime Ministry and other relevant
administrations; the person who will effect the expenditure;
the method of booking and closing of accounts; the documents to be delivered to the new responsible person in case
of a change in the person effecting the expenditure shall be
determined by the Prime Minister.
Expenditures from covert appropriations and relevant payments shall be effected on the basis of a decree signed by the
Prime Minister, the Minister of Finance and the relevant
minister.”
According to the budgeting method, any kind of appropriation must be indicated within the scope of the budget of
the spender unit. Therefore, the expenditures as part of covert appropriation are budgeted and also indicated under
the budget of Private Secretariat. As it is not possible to
predict the international or national developments which
would require the use of covert appropriation, an extra
item is added to the budget for this appropriation at the
beginning of the budget year. Through this method, it is
possible to cover the possible state expenditures relating
to international or national developments within the year.
Therefore, for this specific appropriation, it is not possible
to compare the originally predicted budget with the actual
budget at the end of the year.
The expenditures of the Office of the Private Secretariat
are also shown in Table 9 and it is seen that 38,5% of the
expenditures has been for staff expenses while 61,5% has
been for current expenses.
In order to use for the expenditures as part of Turkey’s
joining “Operations to Support and Protect Peace”, an appropriation is included in the budget of the General Directorate of Security Affairs. This appropriation is transferred
to the relevant institutions and that’s why it is not recorded as expenditure.
The third largest amount of expenditure has been made
from the budget of the Department of Economic, Social
and Cultural Affairs. The majority of the expenditures results from the Appropriation for Emergency Expenditures
included in the budget of the Department. The damages
suffered by our citizens in times of natural disasters such
as earthquake, flood, avalanche etc., and the damages of
citizens and tradesmen due to acts of violence occurring in
various provinces are reimbursed from this appropriation.
47
48
A. FINANCIAL DATA
2. Explanations about the Main Financial Statements
The ratio of the expenditures of the Prime Ministry
for the year 2014 to the total year-end appropriation is
96,2%. As per expenditure items, these ratios are as follows: 95,3% staff expenses, 92,6% social secuirty premiums, 99,3% material and service procurement, 99,3% cur-
The information regarding the activities and projects implemented by the Prime Ministry Central Organization was
categorized under the titles "performance objectives" and "Activity" below:
rent transfers, 94% capital expenditures. The distribution
of expenditures as per economic clasification is shown
in Chart 7. 36% of the expenditures from the Prime Ministry budget is the expenditures for material and service
procurement while 54% of it is the capital expenditures.
Chart 7 – The Distribution of Expenditures as per Economic Clasification (TL)
Performance objective – 1:
Organizational effectiveness
will be increased in determining
and implementing policies and
strategies.
i) The activity of determining and implementing
policies and strategies
In 2014, within the context of activities implemented,
the preparation and implementation processes of suprapolitical documents such as development programs,
yearly plans and national strategy documents were contributed, national and international projects and activities were arranged or attended, national or international
cooperation was established in various issues, researches were carried out, reports were prepared and publications were published to create useful resources for
policy determiners, and negotiations and other works
were implemented for addoption to the EU Acquis..
Staff Expenses
Social Security
Premium Expenses
Material and Service
Procurement Expenses
Current Transfers
Capital Expenses
3. Results of Financial Audit
The Prime Ministry is subject to the external audit of
the Court of Accounts. As of the date when this report
has been prepared, there hasn’t been any unexamined
expenditures or debts of the Prime Ministry for the year
2014 performed by the Court of Accounts. An auditing
team from the Court of Accounts performed its external
audit at the Prime Ministry in accordance with the Court
of Accounts Law No. 6085.
In addition, great efforts were spent in order to ensure
coordination among public bodies and organizations, to
determine the main principles to prepare legislations
and to monitor their implementation, to determine the
etical principles observed in public sector and to ensure
their observation, to determine the general principles
in order to make the control mechanisms more effective, to carry out or help other organizations carry out
researches, analyses and arrange meetings about issues
such as domestic and international security as well as
fight against terrorism, to carry out activities to solve
the problems regarding foreign relations, to support the
operations by the UN and NATO in order to strengthen
and protect peace, to establish contacts with international organizations, and to monitor the implementation of
the measures taken regarding public saving.
Within the context of this activity title, we aim to present the unique variety of our archives to those who are
interested both nationally and internationally, to introduce this rich archive to all the world, to support the
theses of Turkey on foreign politics on a scientific basis
in the light of historical documents, to enlighten the domestic and international circles about these theses, and
to get use of our past experiences in the process of taking decisions related to the future. Within this context,
again, in 2014 as well, various activities were carried out
in determining the principles of our national archiving
policy, monitoring the implementation of the principles
determined, presenting the materials in the State Archive to researchers, introducing the documents of the
Ottoman and Republic periods, and offering archiving
services to organizations.
Suprapolitical Documents Contributed
In total, the preparation of 43 suprapolitical documents
was contributed. Among these are the 10th Development plan that includes the period between 2014 and
2018, the yearly program for 2015, the Investment Program for 2015, the mid-term program for 2015 and 2017,
the action plan related to preventing human rights violations, the prioritized transformation program and action
plan for the 10th development program, and documents
that contain confidential information regarding the EU
Progress report and issues related to domestic and international security.
Grand National Assembly Commission Activities
The commission activities participated by the Prime
Ministry are the plan and budget commission meetings
to negotiate the draft 2015 budgetary law and draft law
2013 on final account for the central administration, and
the assembly commission meetings regarding various
issues.
Participation in the Preparation Processes and
Negotiations within the Context of the EU Acquis
“The Reform Monitoring Group” meetings which gathered related ministers, where progress achieved was recorded, and solutions for problems were discussed related to the chapters “Judiciary and Fundamental Rights”,
the “Justice, Freedom and Security”, and “Political Criteria” the Internal Coordination and Adoption Commit-
49
50
tee meetings chaired by the EU director, where progress achieved was recorded within the contexts of all
chapters generally, and solutions for problems were discussed in the level of the EU contact points of organizations, the chapter based internal coordination and adoption meetings where certain chapters were discussed,
and meetings arranged in the Ministry of EU and by the
coordinator organisations related to the membership of
EU were participated.
Works on preparation for the Strategy document as
the opening criterion for the chapter “Right of Establishment and Freedom to Provide Services” co-chaired
by the Prime Ministry were carried out. In addition, the
preparation and implementation process of the program
and strategies put into practice in relation with the negotiation process was actively participated, and the monitoring and coordination of the related issues within the
organization was ensured.
Legislations Contributed and Prepared within the
Context of Adoption to the EU Acquis
Agreements were signed to participate in Erasmus, the
Union program between the EU and the Turkish Republic related to the Education, Training, Youth and Sports
responsibilities of the Turkish Republic; the FISCALİS
2020, and the COSME 2014-2020 program of the Union
which is about the competability of organizations and
companies. Also, agreements regarding the readmission
of people who reside in EU without residence permit
were ratified.
Projects and Partnerships with National and
International Organizations and Countries
Works carried out for the capacity building in strategic
administration project financed by the EU and the Turkish Republic, headed by the Ministry of Development,
and in which the Prime Ministry is the Beneficiary organization, were contributed.
The Judicial Assistance Meeting held in Bosnia Herzegovina within the context of the MATRA Project, and
the meetings held in the leadership of the Ministry of
EU with the cooperation of the public sector and NGOs
were participated.
The activities regarding the 2nd phase of the project
called Decision Taking in the Finances of the Public
Sector and the Performance Management, which is financed by the EU and the Turkish Republic, which is
headed by the Directorate of Strategy Development of
the Ministry of Finances, and in which the Prime Ministry is a beneficiary organization, continued.
The action plans given to the Prime Ministry by the Direction Committee, the organizational management and
company operations committee, the GITES and sectoral
licences committee, the investment environment legislations committee, and the legal processes and substructure techniques committee were implemented and their
implementation was monitored.
The activities of various international bodies and organizations were participated and contributed in order
to ensure administrational simplification, and to share
knowledge and experiences in the field of public administration.
A project called "Cooperation on Legislation Making
Processes" was prepared in order to introduce the legislation making processes implemented in Turkey to the
Balkan, Middle Eastern, North African and Central Asian
countries in cooperation with the Turkish Cooperation
and Development Agency, and the related documents
were sent to the agency.
National and International Activities Organised and
Participated
The 49th and 50th term meetings of the Public Governance Committee (PGC) held by the OECD, and the
Senior Civil Servants meeting held by the Centers of
Government were participated.
In addition, consultancy happened with the anti-corruption departments in Malaysia and Singapore, the G20
ACWG held in Sydney and Rome was participated, the
United Nations Anti-corruption Convention Work Group
gathered in Vienna was contributed, the 122nd EU Partnership Committee held in Brussels, the GRECO General
Delegation held in Strasbourg, the G20 Anti-corruption
Work Group gathered in Australia, and the GRECO Assessment Meeting held in Montenegro were participated. Also, the Anti-corruption Standards Conference held
in Baku was participated.
Knowledge and experiences were shared with the delegations of China, Morocco, Nigeria and Kyrgyzstan who
visited Turkey within the context of the projects related
to legislation making processes and the introduction of
the organizational structure of the Prime Ministry. In addition to the aforementioned activities, a lot of various
other activities were also participated and contributed.
Researches, Reports and Publications Serving as a
Source Policy Makers
The article called "Open Administration" was published,
and the reports regarding the projects called "conflict
of Authorities" and "the Productivity of the Staff in the
Public Sector" were prepared.
In addition, the policy makers and decision takers were
supported with numerous reports, researches and publications on various issues.
Determining and Implementing the Principles for
the National Archiving Policies, and Introducing our
National Archives
Works called Modernization on Education in the Ottoman Empire according to the archive documents, Letter
of the Ottoman Sultan no 3 (Name-i Hümayun no 3),
Lands and Certificates of Ownership after the "reforms"
period, the Messenger on the Road, the relations between Turks and the Pole from the Ottoman period up
today, and the Protector of the World, were prepared.
Lots of exhibitions were also been arranged in order to
introduce our historical and cultural inheritance to the
world, and bilateral relations and introduction activities
between certain countries were arranged with the coordination of the Ministry of Foreign Affairs and related
organizations
Other Activities
The draft rules and regulations regarding the working
principles of the bodies and departments related to
inspection and auditing was analyzed by the body of
inspection within the context of determining and monitoring the main principles for making the control mechanisms in all the public sector more effective, and opinions regarding these rules and regulations for the public
organizations to make the necessary amendments were
shared with each public organization.
The 99th Anniversary of the ground wars in Çanakkale
was observed with the delegations from states who participated in the battles between April 23rd and 25th.
Operations were carried out within the context of the
circular on savings no 2007/3, and the circular on the
public properties no 2012/15.
The demands received from governorships, district governorships and municipalities were assessed within the
context of the urgent support expenditures, and support
was provided for citizens who were suffered from natural disasters such as earthquakes, floods, avalanches, fire,
and landslides.
ii) The Activity of Legislation Preparation and
Analysis
In 2014, within the context of the legislation preparation
and analysis activity, the laws, decree laws, rules, regulations and statements prepared by public administrations
were analyzed in terms of their compliance with the
constitution, laws, general legal norms, development
programs, annual programs and the government program, and regulative effect analyses were made whenever necessary. The main principles regarding regulative
effect analyses were developed, and the implementation
of these principles were monitored. The cabinet decrees
were prepared, draft laws were sent to the Grand National assembly, and the process was monitored until the
draft laws were enacted by the assembly. The signing
and ratification procedures of international agreements
were implemented. The relations of the administration
with the state counseling organ were coordinated, and
all the works carried out by the Grand National assembly, as well as all the legislation changes were followed
up. In addition, the legislation was codified, and works
related to the analyses of the legislations sent to the
Prime Ministry to be published in the Official Gazette
were carried out.
Table 10 shows the numerical data of the main legislations analyzed and prepared during 2014 within the
context of this activity.
51
52
Table 10 – Main Operations Regarding Legislation Preparation and Analysis
Type
iii) The Activity of Information and
Documentation Management and Archiving
2012
2013
188
142
137
6
14
9
66
38
52
Matured Cabinet Decrees
1.380
1.528
1.310
Institutional Regulation
2.020
1.792
1.675
Communiques
1.017
1.054
1.021
24
16
21
Draft Laws submitted to the Grand National Assembly
Rules
Regulations enforced by the Council of Ministers
Prime Ministry Circulars
137 decree laws were analyzed in terms of their compliance with the constitution and the general norms,
in terms of their form and their compliance with main
rules, and sent to the Grand National Assembly.
In 2014, 1.675 regulations in total, 835 of them being
from various public organizations, and 840 being from
universities; and 1.021 statements from public organizations were sent to the Prime Ministry to be analyzed
and published in the Official Gazette. 81 regulations
from public organizations, 31 regulations from universities, and 8 statements from public organizations were
sent back for various reasons, and were not been published, whereas 1.563 regulations in total, 754 of them
being from public organizations, and 809 being from
universities; and 1.013 statements were published in the
Official Gazette.
In order for the administration to work in an orderly,
productive and effective manner, 16 circulars by the
Prime Ministry, and 7 instructions with distribution letters were issued.
Publication, Codification, Indexing and Coding
Services
The Official Gazette: 430 editions of the Official Gazette in total was published in 2014. 354 of these editions were published as daily editions, and 76 of them
were published as repeated editions. Also, 109 emails
from users related to the Official Gazette were answered.
The Legislation Collection: The codification of the
legislation collection was made, and a 3.412-page edition
in total was published and sent to subscribers during the
year, in 4-month periods. The same publication has also
2014
been presented to the e-users free of charge through the
legislation publication system.
Codification: In the legislation collection presented to
subscribers during 2014, the codification of 2.370 pages
which contain laws, 106 pages which contain rules, 560
pages which contain regulations that were passed by
cabinet decrees, 240 pages that contain the laws cancelled by the Supreme Court, 220 pages that contain cabinet decrees which causes changes in laws, 244 pages
that contain statements which causes changes in laws,
and 574 additional pages which contain information on
the aforementioned legislations.
Also in the legislation system, 3.955 pages that contain
the independent regulations of public organizations,
3.634 pages that contain the amendment regulations of
public organizations, 2.262 pages that contain the independent regulations of universities, 1.018 pages that contain the amendment regulations of universities, 7.180
pages that contain the independent statements of public
organizations, 1.496 pages that contain the amendment
statements of universities, and 65 additional pages that
contain information on the aforementioned legislations
were codified. The codified data has also been entered
to the Legislation system simultaneously. Additionally,
the codification of the cancelled laws and the sentences
that were attached to regulations were codified as well,
which is composed of approximately 709 pages of data.
Index: The index of the Official gazette published in
2014 is considered to be composed of 570 pages.
Coding: The 4. Coding and the 5. Order which included
the 25. Period and the 4. Legislative year was presented
to subscribers in 3 volumes.
In 2014, within the context of the information and document management and archiving activity, necessary
works related to the identification, handover, and purchasing of the archive materials owned by public organizations and individuals were carried out. In addition,
these materials were restored, and their protection and
continuation was ensured via techniques such as photo
copying, filming, and microfilming. Necessary work related to transferring the archive materials into the digital
environment was carried out. Also, the materials were
classified, stored, preserved, and presented to national
and international researchers for their researches.
Table 11, table 12 and table 13 respectively show the
classification, cataloging and documentation operations
carried out for the archive documents that belong to the
Ottoman Empire and Republic periods.
Table 11 – The Operations Regarding the Classification and Cataloguing the Archives that Belong to the Ottoman Period
Type of Operation and Document
2012
2013
2014
318.505
379.761
2.605.167
1.681.298
2.532.227
448.870
43.705
5.000
-
Summarization
323.379
158.639
103.295
Data entered
108.936
103.686
96.780
Revised
218.096
198.234
161.945
120
106
72
Classified document
Classification not completed
Classified register books
Catalogue preparation
Table 12 – Classification and Cataloging Activities Regarding the Archives that Belong to the Republic Period
Type of Operation
2012
2013
2014
588.297
886.196
797.816
803
-
-
Ordering/filing/boxing
36.659
71.400
89.100
Summarization
75.386
27.636
29.848
160.512
159.780
171.939
68.595
12.840
20.000
-
-
22
Documents on the process of classification
Register books classified
Page order no/Location Stamp
Data entered
Catalogue preparation
The figures regarding the operations carried out at the
Ottoman Archives may differ year by year. The reason
for this is the fact that a certain field is being focused
each year, and the content of the processed documents
may vary.
53
54
Table 13 – Operations Regarding Documentation Classification
In 2014, 4.432 personnel from 53 organizations were received training on archiving. Chart 9 shows the number
Type of Document
2012
2013
2014
News/Article
91.176
105.413
111.808
Periodicals
11.274
10.300
10.421
3.029
8.509
9.248
Monographs
1.093 guiding service activities were arranged for public organisations in 2014. Graffic 8 shows the number
of trainings delivered to organizations year by year.
Chart 9 – Training Services Delivered to Organisations
Training
of guiding activities for public bodies and organizations
year by year.
Chart 8 – Guidance services delivered to Organisations
Guidance
Number
Number
In 2014, 3.713 Turkish, and 689 foreign researchers received researching services in the research halls at the
General Directorate of State archives of the Prime Ministry. The total number of researchers, Turkish and foreign,
is 4.402. The total number of researchers who benefited
from the researching services of the Prime Ministry until the end of 2014, though, is 59.794. In order to offer
higher quality and faster services to customers, customer
satisfaction surveys were carried out through the year.
The surveys were evaluated, the results were analyzed,
and necessary improvements were made. In 2014, the
satisfaction percentage of the researching services was
%88.61. Chart 10 shows the number of researchers who
were received researching services from the research
halls of the Prime Ministry year by year.
55
56
Performance Objective – 2: The
service quality will be enhanced
with the benefit of information
and communication technologies.
Chart 10 – The Number of Researchers who Received Researching Services in the Research Halls of the Department of State Archives
Total
iv) Electronic Services Offered to Citizens
In 2014, within the context of this activity, laws, decree
laws, rules, regulations, statements and international
agreements in which Turkey is a party were published
in the legislation system, and were tracked.
In order for national archive documents to be transferred to the digital environment, and for the services
related to providing the necessary documents to national and international researchers to be facilitated, the
bibliographic records composed of indexed electronic
Turkish
Chart 11 – The Yearly Number of Visitors to the Websites of the Prime Ministry
Prime Ministry
Portal
Foreign
Official Gazette
Information System
Legislation
Information System
Prime Ministry
Communication
Center (BIMER)
Number
Within the context of the researching services, 1.816
lodging record demands from courts and real or legal
persons, and 2.428 special administration taxing record
demands were met. In addition, 600 applications within
the context of the law on acquiring information were
finalized in due time.
Table 14 – Performance Objective – 1 Allocation and Spending Information (TL)
Activity
Policy and Strategy Determination and Implementation
Legislation Preparation and Analysis
Information and Documentation Management and
Archiving
Performance Objective - 1 Total
State Archives Portal
Prime Ministry
Press Center (BBM)
Ethics Board for
Public Officials
Budget
Appropriation
Year-end
Appropriation
Expenditure
299.288.750
108.777.774
107.130.838
5.162.000
5.690.834
5.442.344
23.774.000
28.468.505
22.997.094
328.224.750
142.937.113
135.570.276
Board of Access to
Information and
Evaluation
Department of
Administrative
Development
Inspection Board
Printing House Portal
Number
catalogues, books, monographs and periodicals, were
published in the documentation data bank.
Press releases, announcements and informing explanations were announced to inform public opinion about
the necessary news regarding the Turkish Republic and
the Prime Ministry. Also, the applications via BIMER, the
Contact Center of the Prime Ministry were evaluated
and directed to the related contact points, answers to
these applications were coordinated, the entire application process was tracked and traced, and the BIMER
services were restructured.
The satisfaction rate of those who benefited from the
electronic services offered was measured with periodical
satisfaction surveys. This rate was 89% for 2014, and the
rate of electronically finalized applications compared to
other applications was 81%.
Various electronic services with static or dynamic content are being offered to citizens via the web sites of the
Prime Ministry.
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58
Transferring the National Archive Documents to the
Digital Environment
The operations related to document digitalizing in order
to prevent any damage to the original documents and
to offer services to researchers more easily continued
also in 2014. The ultimate goal is to present all types of
archive documents to researchers in the digital environment.
Documents related to the Armenian issue were also
published on the internet. In addition, the list of the
books published by the General Directorate of State Archives, and some of these books were published at the
website of the General Directorate.
Interest in catalogues has increased due to the publication of the catalogues on the internet, and thus, 11.513
websites gained membership to the catalogue scanning
system in 2014. The number of the researchers who
subscribed to the website of the General Directorate of
State Archives had reached 294.540 by the end of 2014.
4.532.508 document images were transferred to the digital environment in 2014. Chart 12 shows the data related to the transfer of the documents that belong to the
Ottoman Period and the Turkish Republic Period year
by year.
Applications received via BIMER, The Contact Center
of the Prime Ministry
BIMER is a PR application which enables citizens to
reach the state via all the possible ways of communication (telephone, fax, e-mail, regular mail or in person),
and which enables the state to easily classify and evaluate these applications, direct them to other related con-
tact points if necessary, and answer them in due time.
Chart 13 shows the rates and comparison of each types
of applications received by BIMER in 2014. When we
look at the rate of types of applications received by BIMER in 2014, we see that approximately 85% of these
applications were sent via the internet and E-state. 10%
of these applications were sent by phone, and 4% were
sent by letter.
Chart 13 – The Rates of Different Types of Applications Submitted to BIMER
Chart 12 – Number of Archive Documents Transferred to Digital Environment
In Person
Microfilm
Letter
Transferred to
digital environment
Internet
Phone
E-State (www.turkiye.gov.tr)
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Press Services Offered by the Prime Ministry
The daily schedule of the Prime Minister, the speeches
given by him, the press releases by the Prime Ministry, the refutations and all the other announcements or
informing statements for the public opinion was published at the website of the Press Center of the Prime
Ministry www.bbm.gov.tr. In addition, the websites
www.basbakanlik.gov.tr and www.bbm.gov.tr were updated.
Photographs and videos of all the official international
or national admittances or visits by the Prime Ministry
were presented to the media, and all the organizations
and accreditations regarding these admittances and visits were arranged.
The monthly speech of the Prime Minister, which is
called "On the Road to the New Turkey", were organized, montaged and broadcast both by TRT, the State
TV channels, and the National Privately owned channels.
Other Activities
Operations Related to Administrative Simplification
The project called "cancelled laws" which started in 2012
to present all the amendments to the laws that are still
in operation to citizens in separate editions continued in
2014, and 168 laws were codified in 17.613 pages so far.
The General Directorate of Legislation and Publication at
the Prime Ministry publishes the printed version of the
Official Gazette with a certain price, and the e-version
of the Gazette free of charge. Also, laws, decree laws,
rules and regulations that are put into operation via cabinet decrees and all their additions are published under
the generic "the Legislation collection" in printed version with a certain price, and the legislation collection,
as well as the regulations from universities and public
organizations, and statements passed after 2004 are updated every day, and published on the MBS System free
of charge
Activity
Budget
Appropriation
Electronic Services Offered to Citizens
the researchers who benefited from the services offered
by the General Directorate of State archive at the Prime
Ministry was 88.61%, and the satisfaction rate from the
electronic services offered was 89%.
Year-end
Appropriation
Expenditure
12.805.600
12.516.572
11.113.618
12.805.600
12.516.572
11.113.618
The operations regarding offering higher quality public
services and reducing bureaucratic processes and paperwork during the service offering processes which were
initiated in 2012 continued to be carried out in 2014 as
well. Within this context, 19 regulations including the
regulation regarding the practice of the 16th article of
the Forestry Law, the Regulation for the Practices of the
Mining Activities, the Regulation for the Protection of
the Wetland, the Maintenance and System Use Regulation for the Energy Market, and 15 regulations that
belonged to the universities were amended.
Operations Regarding Updating the State
Organization Database
Within this context, 32.314 new entries were registered
to the database. In addition, 17.213 new updates were
entered, and 3.468 registry deletion and closing operations were carried out. Besides, again in 2014, 310.000
entries in the system were classified in 3 different formats. Within this context, the classified data was published on the website www.kaysis.gov.tr in a statistical
format according to their classification, type and catego-
v) The Activity of Improving the Service Quality
Within the context of this activity, efforts were spent to
simplify the administrational processes and operations,
to carry out researches in order to reduce the unnecessary bureaucratic processes and paperwork, and in general terms, to improve public administration; to ask for
the recommendations and complaints of citizens and
receive project recommendations for this purpose, to
evaluate these recommendations, and to prepare draft
amendments accordingly, to track and trace the public
administration service inventories on the database and
to approve them, to carry out operations regarding the
improvement of these service inventories, to offer advisory services to administrational bodies regarding the
rules of official communication, to improve the E-state
projects, and to help the practices related to this become
more widespread. In order to offer higher quality services to archive researchers in a faster manner, satisfaction surveys were carried out with frequent periods
during the year. The surveys were evaluated, the results
were analyzed, and necessary measures to improve the
services were taken. The general satisfaction rate of all
Operations Regarding Preparing, Approving and
Publishing Public Services Inventories
An inventory that contains all the services offered by
both central and local administrations were prepared in
accordance with the information society strategy and
the Action Plan. The information in these inventories
contain calculation of the percentage of the services offered via electronic channels, official written communication inside and outside the organization, the bodies
from where the related documents were come from,
and to where they were sent during the process of the
service, ETC. Each entry to the Public Services Inventory
clarifies the processes of public services offered to citizens. Within the context of the public service inventory
publishing activities, new inventories were published in
2014 as well, and the rate of publication in 2014 was
82.2%.
Other Activities
Within the context of 36 training activities carried out
in cooperation with ministries regarding KAYSIS, 1.577
public officers were offered training in 2014. In addition,
585 public officers were trained regarding the official
Written Communication Principles.
Activity
Budget
Appropriation
Improving the Service Quality
satisfaction of citizens will be
raised by increasing the efficiency,
predictability and reliability of the
services.
ry, and presented to the citizens in a way that they can
be inquired according to each type of classifications.
Public Bodies and Organisations
will be led by enhancing
transparency and accountability.
vi) The Activity of Monitoring and Auditing
Within the context of this activity, all types of investigations, screening and inspections were carried out in
2014 at public bodies and organizations, kits, their part-
Year-end
Appropriation
Expenditure
1.174.250
1.322.567
1.162.581
1.174.250
1.322.567
1.162.581
nerships and participatory bodies, public occupational
organizations, foundations, associations, cooperatives,
all levels of employer organizations, privileged organizations or privately owned companies whenever necessary, regulative and auditing organizations, the central
organization of the Prime Ministry, and both the affiliate
and the related organizations of the Prime Ministry. The
matters that require investigation, screening and inspection were sent to the auditing organs of the related ministries or organizations, and the results were followed up.
As the interlocutor foundation of the OLAF of EU, necessary investigations, screening and inspections regard-
61
62
ing the use of the financial resources received from the
EU were carried out, and necessary coordination with
international organizations was provided. In addition,
required operational processes were carried out in order to identify general principles to ensure effective inspectional operations in public organizations and kits, to
analyze the State Auditing Organization’s reports, and
to put into practice the anti-corruption action plan in a
coordinated manner.
Again within the context of this activity, operations were
carried out in order to finalize the applications regarding
the public officers who violated the ethical principles,
to notify the state about one's property, and to put into
operation the accountability and auditing mechanisms
within the framework of the Anti-corruption and Anti-bribery Law regarding the property that each public
officer has gained.
Finalizing the Applications Regarding Public
Officials who Violated the Ethical Principles
The Public Officials Ethical Committee received 218 applications in 2014. 79 of these applications were sent via
e-mail, 3 via BIMER, 10 via fax, 81 via ordinary mail, 5 via
incoming document transfer, 16 via cargo, 13 via courier,
and 7 via the applicant appearing in person.
Investigations, Inquiries and Inspections
90 approvals in total were received from the Prime Ministry in 2014, 46 of them being regarding openings, 29
being closings, and 15 being approvals regarding various
issues. 20 screening reports and 9 prescreening reports
were sent to the related organisations without receiving
closing approvals.
59 reports were prepared by the inspectors of the Prime
Ministry in 2014. In addition to the reports prepared,
115 opinions were written on various issues due to the
demands from public organizations. Besides, the reports
prepared within the context of the inspections regarding the operations carried out in 2013 by the Advisory
departments of Social Security, Culture and Introduction,
and Trade were sent to the related bodies after the office approval was received.
2 issues sent by the Court of Account to the Inspection
Board were screened and relevant reports about those
issues were arranged. 5 reports sent to the Directorate of
Inspection Board by the State Supervisory Council of the
Presidency were sent to the related public bodies and
organisations with the notice that the presidency will be
informed about these reports.
Chart 14 – The Rates of Preliminary Screening, Screening and Investigation Reports
Table 17 – Ethic Rates of Applications for Violations of Ethical Rules According to their Topics
2012
2013
2014
Behaving against the general ethical rules/conducts
33
7
7
Neglect or Abuse of Duty
41
47
27
Topic of Application
Use of public resources for one’s own personal
purposes and on fields outside of public services
9
16
4
Favouritism/discrimination
51
62
87
The violation of the right to information
12
22
11
Claims of corruption/irregularities
20
47
23
Claims of interest conflict
32
45
28
Claims of mobbing
39
51
25
Miscellaneous
10
29
6
247
326
218
Total
Declined due to applying against rules
Violation of ethical rules not found
Violation of ethical rules found
Total
Investigation
Report
Preliminary
Examination
Reports
Examination
Reports
Investigation
Report
Table 18 – Rates of Applications Regarding Violations of Ethical Rules According to their Results
Result of Application
General Status
Report
Number for 2014
189
23
6
218
Number
Operations within the Context of AFCOS
An AFCOS Network meeting was held in Ankara on
January 8 2014. The meeting was attended by the Prime
Ministry inspectors, the representatives of the inspec-
tion boards at ministries, and the representatives of related public bodies and organisations. At the meeting,
the participants were informed about topics such as decentralized structuring; programming, implementation,
tracking and assessing processes related to projects, the
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64
way the Anti-fraud Information System works, the definition and identification of going against rules; and taking measures and reporting such infractions.
The OLAF inspectors who visited Turkey to carry out
inspections to identify any violations of rules on the use
of the EU funds on November 3 to 7 2014 were escorted
by the inspectors from the Prime Ministry. The Inspection Board received 109 reports of violations of rules in
total, and 2 update reports in 2014. The necessary operations related to these reports were carried out.
The Strategy and Action Plan on Increasing Transparency and Strengthening Fight against Corruption
In 2014 as well, work groups composed of 242 staff, 43
being from various NGOs and privately owned companies continued to work on the action plan prepared in
accordance with the aforementioned strategy.
Within the context of these activity, reports regarding
issues such as increasing transparency and preventing
corruption in NGOs, improving the implementations related to openness and transparency of the financial situations and election campaigns of political parties and
make auditing mechanisms more effective, revising the
regulations and implementation effectiveness regarding
the public officers who are not allowed to perform certain occupations after leaving their jobs, increasing the
accountability of local administrations regarding their
operations such as improvements or licenses, revising
the permission system for public officers who are going
through investigational processes, and protecting those
who report the staff who were committed fractions of
rules in public offices, NGOs and privately owned companies were consolidated by the Prime Ministry Directorate of Inspection Board which serves as a secretariat
regarding these issues, and the aforementioned reports
were transferred to the executive board. The executive
board has given the ultimate decision accordingly. The
laws that were considered to be passed In order to establish a more accountable public administration were presented to the commission of ministries composed of relat-
ed ministers by a delegation chaired by Mr. Ali Babacan.
Within the framework of the decision taken by the commission, the legislations considered to be prepared to
ensure effective fight against corruption and increased
transparency will be sent to the Grand National Assembly as a draft called "the Transparency Law.
Other Activities carried out within the Context of
Anti-Corruption
The operations and activities within the context of the
EU project called "Strengthening coordination on policies and applications regarding anti-corruption" prepared to contribute to a productive and effective structural organization for fighting against corruption, to
which the Inspection Board of the Prime Ministry is the
main beneficiary, to train auditors from various organisations on modern auditing methods and to improve
reporting techniques, to enhance cooperation and sharing between public organisations and NGOs, to improve
the ability to collect and analyze information, and to
contribute to the making of sector-based anti-corruption
policies continued also in 2014.
Towards this end, a workshop was arranged with the
participation of authorized staff from public organizations, representatives from the Court of Cassation and
the State Council, and international authorities. The draft
investigation guide prepared within the context of this
workshop was presented by the Directorate of Inspection Board of the Prime Ministry. The purpose of this
investigation guide, which is planned to be a pioneering guide in public administration with its comprehensiveness and its content, is to contain the basic criteria
that the inspection boards of public organisations can
use during the processes of pre-screenings, screenings
and investigations. In addition, the training programs
regarding the coordination of investigations for corruption, modern investigation and reporting techniques,
and cooperation and information sharing with related
EU bodies which fight against corruption, arranged in
London and Brussels were also participated.
vii) The Financial Management and Control
Activity
efforts were spent to finalize the cases without execution operations if possible.
Within the context of this activity, operations regarding the preparation of the budget and the decompte
definitif of the Prime Ministry, the budgetary operations
that belong to the Prime Ministry, the preparation and
the implementation of the performance program, the investment program, and the detailed spending programs,
creating the yearly investment evaluation and tracking
report, performing the preliminary financial control operations, tracking and tracing public losses, and arranging the necessary trainings that the staff may need on
issues such as moveable and immoveable property management, and the processes of financial administration
and control, were carried out in 2014.
Moveable and Immovable Property Management
The Preparation and Implementation
Budgetand the Decompte Definitif
Within the context of this activity, the Prime Ministry
Activity Report for 2013 was prepared and published,
the Report for the Organizational Financial Situation
and Anticipations was shared with the public opinion,
information regarding the reports, complaints, suggestions, petitions, and all types of applications within the
context of the right to acquire information, received via
the channels of BIMER, A PR application of the Prime
Ministry, was arranged, and the numeric data related to
them was reported with table illustrations.
of
the
The Prime Ministry budget for 2015, the detailed spending program related to the use of the budgetary allocations, and the Prime Ministry draft compte definitif
for 2013 were prepared. Financial reports for periods of
3 months were prepared to be presented to spending
units so that the units could utilize the allocations from
the budget more effectively.
Preliminary Financial Control Operations
The Prime Ministry Preliminary Financial Control Operations Guideline prepared to establish an effectively
and productively operating preliminary financial control
structure in accordance with the financial management
and control concept that exists in the financial management and control of the public sector law no 5018 took
effect in 2014. Within this context, the preliminary financial controls of the allocations for the general cleaning,
fuel purchases, staff transportation, vehicle renting and
application support services purchases, payroll distribution tables, allocation transferring documents, allocation
transactions, traveler’s check lists, additional allocations,
and travel expenses for overseas travelling for 2015 were
done. The preliminary financial controls aim to help the
financial operations at the prime ministry to be carried
out in an effective and orderly manner.
Tracking and Compensating Public Losses
Particularly cases started for personal credits related to
the public losses were tracked and received, and great
The documents and tables that Spending Units Moveable Property Managing Accounts within the entire organization would be based on were prepared in utmost
coordination. The Spending Unit Managing Account was
prepared and made ready for the auditing of the Court
of Accounts. The Prime Ministry Immoveable Supply Table for 2013 was prepared based on the immoveables at
the Prime Ministry.
viii) The Activity of Reporting to the Public
Opinion
The Preparation and Publication of the Prime
Ministry Organizational Reports
Within the context of this activity, the Performance Program of the Prime Ministry for 2015 was prepared, and
the performance program for 2014 was shared with the
public opinion at the beginning of January. The Prime
Ministry Activity Report for 2013 was prepared based
on the activity reports of each unit, and was distributed.
The Financial Situation and Anticipations Report that
contains the implementation results of the budgets of
each unit for the first 6 months of 2014, their objectives
and anticipations for the 2nd half of the year and their
activities, was announced publicly in July on the website
of the Prime Ministry.
Reporting the Applications that BIMER Receives
Within the context of BIMER, the PR application of the
Prime Ministry, monthly and yearly reports were prepared and published on the Website of the Prime Ministry. In addition, reports on all the PR applications and
the applications related to the right to acquire information were prepared and shared with the public opinion.
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Table 19 – Number of Applications Submitted to Ministries via BIMER
The total number of the applications sent by citizens
within the context of the law on the right to receive
information no 4982, and the law on the right to submit
petitions no 3071 was 1.124.005 in 2014. The total number of applications sent to BIMER from 2006 to the end
of 2014 was 5.500.869. The number of the applications
increased by 10% compared to the previous year. The
rates of the topics about which BIMER received during
the year are shown in Chart 15.
Ministries
Prime Ministry
Chart 15 – The Rates of Applications Received by BIMER and Processed by the Prime Ministry According to Their topics
5
Youth and Sports
2014
82.073
84.695
108.129
Finance
108.975
Family and Social
Services
171.283
183.948
Health
Personnel
242.853
Communication
320.439
Education
330.331
Labor and Social
Security
378.645
492.853
Domestic Affairs
Number 0
100.000
200.000
Other statistical information that is reported to the public opinion, and that also enables us to measure the performance of the operations carried out is the application
information sent to the related ministries through BIMER. Within this context, the applications are handled
in 4 categories, namely "total", "incoming", "processed",
5
The top 12 applications subjects within 2014 are included.
300.000
400.000
500.000
600.000
and "transferred". The processing of the applications
submitted by citizens in 2014 was initiated by all the
ministries on the same day that the application was received. Table 19 shows the applications submitted within this framework.
Total
21.634
26.273
Deputy Prime Minister (Mr. Bülent ARINÇ)
2.970
503
2.580
3.083
Deputy Prime Minister (Mr. Ali BABACAN)
42.403
478
67.396
67.874
1.132
62
1.118
1.180
Deputy Prime Minister (Mr. Numan KURTULMUŞ)
590
21
602
623
Ministry of Development
529
264
393
657
1.009
741
301
1.042
Ministry of the EU
240
332
33
365
Ministry of Justice
50.605
6.281
46.978
53.259
7.141
465
7.551
8.016
Ministry of Domestic Affairs
77.754
780
79.736
80.516
Ministry of Finance
37.227
789
38.003
38.792
Ministry of Youth and Sports
41.886
1.052
41.278
42.330
Ministry of Health
39.017
5.693
35.736
41.429
Ministry of National Education
88.927
345
95.232
95.577
Ministry of Transportation, Marine and Communication
49.180
1.132
50.022
51.154
Ministry of National Defense
27.645
268
27.616
27.884
Ministry of Science, Industry and Technology
4.741
163
5.106
5.269
Ministry of Culture and Tourism
6.249
203
6.189
6.392
Ministry of Energy and Natural Resources
38.078
826
40.087
40.913
Ministry of Food, Agriculture and Livestock
13.712
472
14.404
14.876
Ministry of Environment and Urbanization
8.573
1.574
7.188
8.762
Ministry of Forestry and Water Affairs
6.395
141
6.443
6.584
Ministry of Customs and Trading
32.627
833
41.315
42.148
Ministry of Family and Social Policies
20.500
269
20.727
20.996
Ministry of Labor and Social Security
87.249
276
88.290
88.566
739.669
46.742
760.899
807.641
Ministry of Foreign Affairs
126.176
Transportation
Transferred
4.639
Ministry of Economy
Banking and Loan
Processed
23.724
Deputy Prime Minister (Mr. Yalçın AKDOĞAN)
Justice
Incoming
Total
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Table 21 – Topics of Cases related to the Prime Ministry
ix) The Activity of Informing and Consultation
Within the context of this activity, the discrepancies to
which the Prime Ministry was a party were followed
up, and legal Opinions were delivered regarding the
ones that require Cabinet decrees. Necessary operations
were carried out regarding the issues about which the
opinions of the court of consultation is needed, all judicial and administrative cases including the ones that
are subject to fortification, and all the executional operations were followed up and defended, and necessary coordination was provided for monitoring and controlling
these services, as well as tracking and tracing the cases
and executional processes where more than one administration are parties to.
In addition, appeals against the answers to the applications submitted within the context of the law on
the right to Acquire information were finalized by the
department of Public Relations at the Prime Ministry,
which also serves as the Secretariat of the Access to Information Evaluation Board, and consultation services
were delivered regarding the use of the right to Acquire
information, and the ethical rules and conducts. Also,
the violations of ethical conducts were communicated
to related offices, and both the applications on public
duties, and the problems of citizens residing inside and
outside of Turkey were conveyed to related organisations. Last but not least, spending units and directors
of these units were provided with consultation and information regarding legislation related to finances, and
legislation in general.
Topic of Activity
2013
2014
540
1.482
529
1.480
45
122
404
1.233
237
970
5
21
105
106
iv) Cancellation of circulars
4
85
v) Cancellation of Statements
2
4
51
47
80
125
11
2
19
14
-
-
559
1.496
1 – Administrative cases
A – Cases of cancellation
a) Appointment
b) Regulative Operations
i) Cancellation of cabinet decrees
ii) Cancellation of Rules
Legal Services
iii) Cancellation of Regulations
Tables 20 and 21 respectively show the rates of activities
tracked and traced within the scope of legal services according to their topic, and the topics of cases related to
the Prime Ministry.
vi) Cancellation of Board decisions
c) Administrative cases
Table 20 – The rates of the activities tracked and traced by the Prime Ministry Within the Context of Legal Services
B – Cases of cancellation
2 – Appointment
2012
2013
2014
490
559
1.496
Files of investigation
40
13
20
Arbitration requests
17
13
8
Consultant opinion
7
8
2
Certain cases against Mr. Prime Minister
30
62
102
Executional operations
69
79
94
170
174
86
197
300
7
1.022
1.214
1.815
Topic of activity
3 – Regulative Operations
Total
Case (Recently initiated)6
Other operations
BIMER
Total
6
7
The operations and transactions about the cases filed in the past years and still pending are not included.
Consulting, Informing and Training Public
Officials Regarding Ethical Principles and
Conducts
The educational activities regarding raising awareness
about the ethical behaviors and principles among public
bodies and organisations continued also in 2014. Within
this context, 3.664 public officers from 48 public offices in total were trained regarding ethical behaviors and
principles. The week of ethical behaviors which is celebrated every year during the week that begins on May
25 was celebrated with many conferences and seminars
on this matter.
7
The correspondences with the executive directorates regarding counsel’s fees paid for the cases resulted against the Prime Ministry, correspondences regarding the
cases to which the Prime Ministry is not a party but it is required to provide information and documents; leaves of absence of staff and sickness reports and similar
operations, and other necessary operations which don’t fall within the scope of the Department of Legal Services but the Department is obliged to respond (e.g.;
requests within the context of the Law No. 4982 on Access to Information) are included under the “Other Operations” item.
The Board of Ethics for Public Officials continues to
arrange EU-funded projects within the framework of
adaptation to the EU. These projects aim to prevent
corruption in a harmonized manner with international
standards, raise the awareness of ethics in public bodies and organisations, and help the culture of behaving
ethically become more widespread in the public sector.
Within the context of this project, 130 public officers
who gained trainer's certificates after the training of
ethical behaviors were delivered a refreshment training
just before they were graduated. The chairman and the
members of the Ethics Commission were trained in Ankara on January 28, 2014, regarding arranging campaigns
on raising awareness on ethics.
Again within the context of the project, 2 distant training
modules on raising ethical awareness were developed
for senior public office administrators, and presented to
the disposal of the public offices at www.etikplat.formu.org.
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70
The Evaluation of Applications and Appeals
within the Scope of the Law on the Right to
Information
as the survey results are concerned, the satisfaction rate
of citizens related to the applications within the context
of the right to information was 81% in 2014.
The satisfaction of citizens related to the applications
within the context of the right to acquire information
were measured throughout the year with surveys applied to those whose applications were finalized. As far
In 2014, the number of the accepted applications to
the Board of Access to Information and Evaluation was
1.041. 390 applications were partly accepted, and 963 of
them were rejected. The rates of how the applications
were finalized are shown in Chart 16.
Chart 16 – Distribution of Applications filed to the Board of Access to Information and Evaluation
Activity
Budget
Appropriation
5.479.400
5.107.661
4.637.538
Fiscal Management and Control
2.935.900
1.225.871
507.296
Reporting to the Public Opinion
1.216.500
1.141.280
991.878
Informing and Consultancy
3.843.100
4.269.917
3.849.710
13.474.900
11.744.729
9.986.422
Regulations Opened to Consultation and
Opinion in Legislation Preparation Process
x) Developing Decision Making Mechanisms
Activity
Requiring No Decision
Accepted
Applicaction for Access to Information
File Not Considered
Denied
Partially Accepted
Filed
Expenditure
Supervision and Monitoring
Performance Objective – 5: Mechanisms to ensure and
encourage participation in
decision making processes will be
strengthened and new ones will be
developed.
Examined Applications
Year-end
Appropriation
The existing process and mechanisms were developed
for ensuring participation of stakeholders to the decision
making process, the works were carried out to develop
new mechanisms, opinions and suggestions of relevant
parties in decision making processes were taken and
evaluated, it was followed whether related institutions'
and organisations' and social foundations' opinions
were taken or not about the regulations presented to the
Prime Ministry, the regulations were brought to the public
attention and works were carried out to evaluate opinions.
Enhancing the quality of legislation drafts is only possible by proper functioning of the opinion receiving and
evaluating process. In order to ensure that this process
functions well, the opinions of the related Ministries,
public institutions and foundations and also the opinions of local governments, universities, trade unions,
public vocational institutes and nongovernmental organizations are received about the draft laws before
submitting them to the Prime Ministry pursuant to the
provision included in the Law on the Principles and
Procedures for Legislation Preparation. In this regard,
meetings and similar events were organized to receive
opinions of relevant parties in 2014 before making a
decision.
Other Activities
Meetings were held with the managers and representatives of expenditure units during the process of preparing 2015 Prime Ministry Budget and performance
program.
Table 23 – Performance Objective – 5 Allocations and Expenditures
Other Activities
The expenditure units have been provided consultation
on how to efficiently and effectively use the Public Expenditure and Accounting Information System, Expenditure Management System and Movable Property Registry and Management System. However, the authorized
personnel who are responsible for the property registry
and control has been trained on using the portable registry and control system implemented since 2014 and
portable registries are provided to be transferred into
the new system. The authorized personnel who are responsible for the movable property registry and control
in the expenditure units are offered consulting services
in order to properly manage the movable property registry and control.
Activity
Improving Decision Making Mechanisms
Budget
Appropriation
Year-end
Appropriation
Expenditure
2.946.650
2.998.815
2.779.917
2.946.650
2.998.815
2.779.917
71
72
functioning of the organisation,
human resources and institutional
culture will be improved.
xi) Organization and Process Improvement Activity
Certain works and operations were carried out to analyze, evaluate and improve unit and service processes
in the administration; establish and develop an internal
control system; establish a management information
system which is one of the decision support mechanisms and making the system more functional and
identify correspondence codes of the state organization.
Document Management System of the Prime
Ministry
The work also continued in 2014 which was carried out
for using "electronic document system" actively in the
Prime Ministry that enabled document and information
sharing to be implemented more rapidly, effectively and
safely in the electronic environment. The usage of document management system in the institute was extended which brought great dynamism to the functioning of
the organization and a great majority of correspondences were performed via this system.
Establishing an Internal Control System
Within the scope of defining the necessary works to
harmonize with Public Internal Control Standards and
preparing an action plan to this end, action plan preparation works to comply with the second Prime Ministry
Internal Control Standards were completed which included the term of 2015-2016. Action plan is planned to
be published in 2015.
The works on developing the concept "process management" continued within the Prime Ministry in 2014.
The aims in this regard were to ensure better control
and quicker decision making in the administration, to
complete works with higher qualities and within shorter time periods, to create an institutional memory, en-
hance awareness of the personnel about the works carried out and to ensure work continuity. In this context,
the work on "process analysis" continued with the goal
of increasing the effectiveness in the organization operations and contributing to development of institutional
culture. Meetings were held with the purpose of updating process maps, workflow diagrams and risk control
matrixes which belonged to sub processes of the units
with the participation of all units which were involved
in the project. Training programs were also organized
on the internal control and risk management for the
working teams.
Sending Personnel Abroad To Do Master
Degree, Internships and for Other Trainings
The Prime Ministry attaches importance to the subject of
having qualified workforce. Pursuant to the provisions
of Regulation on the Prime Ministry Staff to be Sent
Table 24 – Sending Personnel Abroad with the Purpose of Doing Master Degree, Specializing and Training
Country
Period
Number of
Personnel
Master’s Degree
USA
2 years
4
Trainings in Various Fields
USA
6 months
4
Education
In 2015, it is planned to provide trainings on process
improvement, to work on this subject and to monitor
the steps, risks, controls and the process owners in this
regard and to transfer the works to the electronic media
in order to place the process management concept within the institution.
Business Intelligence Infrastructure Works
The infrastructure of business intelligence was constituted that reports data by receiving data from different
data resources and provides the opportunity for analysis. The system which enables data for the analysis of
budget data, following the performance indicators, activity report and all periodical reports was created by adding business intelligence system on the infrastructure of
SharePoint established in the previous years with the
aim of information management. Data of all the reports
are gathered, presented and archived by this method.
Abroad for Training, secretariat services were provided
for the Board of Selecting Staff for Training Abroad and
within this context, four personnel were sent abroad
to do master degree and four personnel were assigned
abroad to be trained in various fields in 2014. The information about this subject is shown in Table 24.
Other Activities
The personnel was sent to the foreign language courses with the goal of enhancing foreign language ability.
Table 25 – Performance Objective – 6 Allocation and Expenditure (TL)
Activity
Budget Appropriation
Year-end
Appropriation
Expenditure
Organisation and Improving Process
2.217.850
1.054.797
515.310
Developing Human Resources
5.927.400
5.130.046
4.216.482
8.145.250
6.184.843
4.731.792
xii) Developing Human Resources Activity
Primary and preparatory trainings were provided to the
candidate civil servants, the staff was ensured to improve
themselves through in-service trainings, the domestic
and foreign education opportunities were researched to
contribute to the improvement of human resources, internships at foreign organisations, international official
or private organisations, and specialization opportunities
were provided for the staff, the works on selecting the
qualified staff to study abroad for master’s degree or to
have other trainings abroad were carried out.
Performance Objective – 7: Social
opportunities, technological and
physical infrastructure will be
improved.
public services. In this context, as the existing service
buildings are not adequate, a new service building was
considered to be constructed for the Prime Ministry. The
activities continued for both improving physical conditions of existing service buildings, and establishing systems which would strengthen and advance technological infrastructure.
xiii) Improving Social and Physical
Opportunities Activity
Annual training expenditure was 605 TL per personnel
in 2014.
Improvement in physical environment and promoting
social opportunities will help providing more qualified
It became necessary to achieve the goals specified in
the Strategic Plan, to improve physical opportunities in
order to ensure that the works of the Central Organization of Prime Ministry are carried out more effectively
and efficiently, move the Prime Ministry units from the
73
74
dispersed buildings to the closer buildings. Therefore, it
was decided to allocate the newly constructed service
building in Beştepe to the Presidency while the Presidency building in Çankaya is allocated to the Prime Ministry in accordance with a mutual agreement between
the Presidency and Prime Ministry. The transfer transactions are planned to be carried out in the beginning
of 2015.
evant units and the service continuity was ensured. Also
the works were carried out to develop mobile applications including the modules such as The Prime Ministry
Website, Agenda, Announcements, Messages, Speech
Texts, and Press Statements, On the Road to New Turkey, Prime Minister's Daily Program, Prime Ministry Circulars, Official Gazette and Its Archive, Legislation Information System, Inquiry Catalogue of State Archives.
Other Activities
System, Communication Infrastructure and
Technical Support Activities
Personnel satisfaction surveys were conducted periodically with the purpose of testing quality of catering,
cleaning and health services. The surveys showed that
workers’ satisfaction rate is 75,97%.
xiv) Information Services
Certain works were carried out to create the necessary
equipment infrastructure for continuing workflows of
Central Organization of the Prime Ministry, to operate,
repair and maintain this infrastructure, to provide internet and network services, prepare software programs
for the provided electronic service applications, to carry
out works on developing and coding new software, to
enable information security services, to ensure end user
technical support services, to provide trainings on information technologies.
The works were performed which aimed at efficient,
effective and safe usage of the active and passive data
communication infrastructure elements which enable
electronic service provision at the Prime Ministry, the
server systems, personal computers in the units and
their peripheral units.
The Activities continued on the securities, updates and
patch management of the systems which created technical infrastructure of the services in the Prime Ministry's
computer network against the possible cyber-attacks.
Training Activities on IT
Project and Software Development Activities
The personnel responsible for IT services were trained on
the communication infrastructure, hardware, software and
internet etc.
The analysis, designs, coding, integration, documentation, etc. of the projects and programs that are needed
at the Prime Ministry were made and it was ensured
that these projects and programs are prepared, made
available for the users according to the needs of the rel-
In addition to this, the personnel were regularly trained by
the personnel assigned in the computer services at different
levels especially in the fields of electrical document management system, document administration and searching notes
program when necessary.
Table 26 – Performance Objective – 7 Allocation and Expenditure Information (TL)
Activity
Development of Social and Physical Opportunities
IT Services
Budget
Appropriation
Year-end
Appropriation
Expenditure
272.020.000
726.868.336
722.996.185
13.322.600
11.792.873
5.024.315
285.342.600
738.661.209
728.020.500
75
SECTION 4 - ASSESSMENT OF
INSTITUTIONAL ABILITY AND CAPACITY
78
A. STRENGTHS
C. ASSESSMENT
Closeness to the political will and the role on the final decisions
Institutional prestige in the eyes of the institutions and citizens
Having qualified and trained personnel
Openness to contemporary management techniques and using
technology
Having a national archive
Having broad authorities and audit and sanction power as a coordination
authority
Opportunity to benefit from the staff of other institutions and agencies
when necessary
To enable cooperation among the Ministries,
supervise the execution of the general policy
of the government and ensure proper functioning of state organization are among the
main tasks of the Prime Ministry. The Prime
Ministry is situated at the significant point on
the public management and has responsibility
to oversight in specifying and implementing
public policies. Reviewing the state organization continuously according to current circumstances and offering reformative suggestions
are among the main targets. Problems in bureaucracy are identified and necessary precautions are taken for these problems. However,
the basic principle is to ensure that the administrative works and procedures are provided
for citizens in a correct, simple, fast and easy
manner within the framework of reviewing
the state organization and related legislation.
In this context, following works were carried
out in 2014.
B. AREAS FOR IMPROVEMENTS
The units of the Central Organisation are not under a single physical roof
The mechanisms are inadequate to encourage the personnel
Human resources policy isn’t formulated sufficiently
The coordination power owned isn’t used effectively
It is not effective enough in the process of preparing primary policy
papers
Institutional e-transformation is not sufficient as desired
The works continued to ensure that the Prime
Ministry Communication Centre system has
a structure which is more rapid, effective, efficient and economic according to the current
conditions with the purpose to enable IT to
be used more widely in public sector and enable citizens to participate in decision making
processes more actively, to maintain communication between state and citizens via modern communication channels and to achieve
institutional goals. Coordination is enabled
between the Prime Ministry Communication
Centre and the citizens for finalizing the applications such as information requests, wish, denunciation and complaint and suggestion and
opinions rapidly since its establishment.
Within the scope of establishing an effective
internal control system in the Prime Ministry,
the work of "process and risk analysis" continued with the aim of enhancing efficiency in
the functioning of the organization and contributing to the development of institutional
culture. It is planned to provide trainings on
the process improvement in 2015, to work
about this subject and to perform the activities
via this system by transferring the works to
the electronic media.
The works continued in the Prime Ministry to
ensure active usage of "Electronic Document
Management System" which ensured information and document sharing to be realized in
the electronic media more rapidly, efficiently
and safely.
Protecting our archives which remain among
the world culture heritage is among the aims
of the Prime Ministry. Researchers from Turkey and foreign science communities benefit
from these valuable resources and the number
of these people increases day by day. In 2014,
we also worked on improving our archives so
that they can stand among the developed archives of the world.
The Prime Ministry continues its efforts for facilitating citizens' life and attaches importance
to e-government implementations. Bureaucratic barriers are eliminated in many fields and
many public services are transferred to the
electronic media. Administrative simplification
works will be in progress to facilitate citizens’
life, to reduce bureaucratic burdens and costs.
Consequently, it is evaluated that there are
not significant differences between indicators
on performance targets which are included
in 2014 Prime Ministry performance program
prepared for 2011 - 2015 strategic plan which
is crucial in terms of adopting strategic thinking and approach in the Prime Ministry and
indicator targets in the beginning of program
term and the activities were performed in accordance with institutional targets in 2014.
79
SECTION 5 - SUGGESTIONS
AND MEASURES
82
Improvement and diversification
of processes for using coordination
authority more effectively on public
administrations
Maintaining and promoting to provide
citizen-oriented public services and to
this end, simplifying administrative
procedures creating burdens on the
society
Adopting transparent, reliable,
accountable and participatory
administration approach both at the
institutional level and overall public
administration
Making strategic thinking and
approach more effective
Placing internal control based on
process analysis results with its all
aspects
Continuing and improving the works
on electronic document management
Developing an organizational culture
based on innovation and continuous
development
Enhancing the human resources
in a way to encourage conducting
independent researches, to increase
the analytical thinking capacity and to
gain leadership skills
83
“Uncivilized nations are doomed to be trodden
under the feet of civilized nations.”
M. Kemal Atatürk
Design: Cosmic Creative / www.cosmic.com.tr

REPUBLIC OF TURKEY PRIME MINISTRY ANNUAL REPORT

Transcription

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