OAMR Newsletter - Summer 2016 - FINAL 070116.pub

Transcription

OREGON ASSOCIATION OF MUNICIPAL RECORDERS
Newsletter
V o l u m e
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S u m m e r
2 0 1 6
W W W . O A M R . O R G
President’s Message
Michele Eldridge, CMC, City Recorder, Harrisburg
Summer is here with a vengeance, and I hope that all of you are
finding ways to enjoy it. I can’t believe that half of my term as your
president is already completed. This has been such a wonderful
experience; everyone’s support has been awesome! That’s one of
the hallmarks of being on the leadership team for OAMR; all the
support and solidarity with everyone doing their best to make OAMR
even better year after year. I hope that some of you might be
inspired to join OAMR’s leadership team in the future. It’s an
enriching and rewarding experience.
One of the exciting parts of the Annual Conference is the announcement of the Recorder of
the Year and President’s Award of Distinction. There are so many in our organization who
are deserving of these awards, so I hope that you will take the time to think about a fellow
recorder that you feel would be deserving of one of these awards, and send in a nomination.
The forms are in this newsletter and should be submitted no later than Friday, August 12.
Please recognize the achievements that so many of our members bring to their communities!
INSIDE
THIS ISSUE:
New
Certifications
13
2016 Annual
Conference
14
Board
Candidates
20
Region
Reports
26
Committee
Reports
28
The last nine months have been so amazing and I have been so fortunate to have served as
OAMR’s representative at our Region IX state conferences, LOC Board meetings and at the
IIMC Conference. OAMR has had an incredible year to date, with our Board and committee
members working so hard behind the scenes every day to make sure all members have the
opportunities they need to be successful in their professional and personal lives and keeping
our organization strong. It’s been so rewarding to see the growth in so many of our members
and the potential in all of you!!
We have been extremely busy with some of the changes that have been wrought by the
Legislature during the short session this year, as well as the Attorney General’s Public
Records Law Reform Task Force. (AGPRLRTF). I’d like to thank those of you who have
stepped forward to go beyond our current committees, who have attended the House Rules
Committee meetings, as well as those who have attended or participated in the AGPRLRTF
meetings. Special thanks to Karin Johnson who heads up that Ad-Hoc Committee, and to the
Records Management Committee and members who have attended and paid such close
attention to the changing rules. Huge thanks go to Scott Stauffer, Carla Holzworth, Linda
Galeazzi, Sue Ryan, Amber Mathiesen and everyone else on the team who has joined together
to pay close attention to what the state is doing.
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President’s Message Continued…
Although, I am done with my travels to conferences, I will continue to work extremely hard in
leading OAMR through the rest of this year. You have given me strength to do things I could only
have imagined, and I hope that you have felt that same level of support and encouragement from
me.
I look forward to seeing you all at Conference in Ashland, September 21-23, where we will
Unmask the Future together!!
Michele
President’s Meeting Summaries
What a whirlwind the spring months are for the OAMR President! I attended the WMCA
Conference in March, the OAMR Board meeting and Mid-Year Academy the last week of March/
beginning of April, the CCAC Conference in April and the IIMC Conference in Omaha, NE in
May. I can’t thank OAMR enough for the opportunity to represent our organization at these
venues. It has truly been an honor.
OAMR Board Meeting
We had a full agenda during the March Board meeting and a lot was accomplished. I appreciate
everyone who attended and especially everyone who participated. The meeting highlights include:
 Swearing in the Region VI Region Director: Because she wasn’t able to attend the
conference, or the previous Board meeting, we were finally able to swear in Lisa Morgan
as the Region VI Director in person.
 OAMR Letter to the Oregon Attorney General’s Public Records Law Reform Task Force:
The Board had previously reviewed and approved the letter that was sent to the
AGPRLRTF earlier in the year. Karin Johnson is chairing the Ad-Hoc Committee, and the
Board heard a report about that effort.
 Honorary Member Appointments: Proving that OAMR has provided the types of
professional development classes that develop leaders for our municipalities, we were
delighted to award honorary member status to Past Presidents Julie Krueger and Denise
Carey. Both have been appointed as City Administrators for their communities, and have
given so much to OAMR over the years.
 Purchasing General Liability Insurance: Following the legal review and updates to the
OAMR By-Laws during the last year, we determined that in order to meet the
requirements of the Indemnification Clause that we needed to purchase General Liability
Insurance for OAMR.
 Scholarship Committee: The Scholarship Committee asked that the Board allow the
transfer of $1,675 from the Mid-Year Academy Scholarship line to the IIMC Certifications
Program Scholarship line; and thereby was able to fund all the scholarship requests for
Professional Development classes at the Northwest Clerks Institute this summer.
 Treasurer Position Ad-Hoc Committee: Because the Nominating Committee was having
difficulty in finding members who wanted to be the OAMR Treasurer, the Board
discussed the possibilities of changing some of the job duties for the OAMR Treasurer.
An Ad-Hoc Committee was formed in order to look into the job description, and to
compare how some of our Region IX sister states contract out duties for the treasurer
position.
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WMCA Conference and CCAC Conference
Attending the WMCA Conference and CCAC Conference was an amazing experience; it was
great to meet and network with the members of both organizations. WMCA President Debbie
Burke and CCAC President Byron Pope were amazing hosts and put on exceptional conferences.
I provided my President’s Report during their Region IX meeting with an update of all of OAMR’S
happenings.
Attorney General’s Public Records Law Reform Task Force (AGPRLRTF)
On May 9, Immediate Past President Amy Sowa and I attended a public forum held at the
University of Oregon’s School of Journalism. It was an interesting evening. We had both
submitted written testimony, and had hoped to be able to address the forum, but the first two
speakers alone used up over 40 minutes of time. Both Amy and I had meetings that evening and
weren’t able to remain at the forum. There has since been another forum, held on May 27 in
Portland, also at the U of O School of Journalism there that was attended by Sue Ryan. As the
forums continue around the State of Oregon, we will continue to ask if members of OAMR can
attend in order to keep up to date on this important issue at the forefront.
IIMC Conference
The IIMC Conference in Omaha, Nebraska was wonderful! The general sessions were terrific,
with The Struggle is Real; Staying Right Side Up When Things are Turned Upside Down on
Monday, followed by the Tuesday General Session, with Stop Global Whining! Get What You
Want with What You’ve Got. They were both great sessions. The concurrent sessions were
great; I focused on Mastering the Media, Born Digital, and Managing Up, amongst other classes.
It’s fun and incredibly interesting to network with the members from all the other states.
In addition to the sessions and fun conference activities, I attended the Presidents’ Roundtable.
During this meeting, the Municipal Clerks Education Foundation (MCEF) President Colleen Nicol,
announced that the title of MCEF was being discontinued. Instead, they were adopting the easier
to remember title of the IIMC Foundation. Their goal is to continue the same work in support of
scholarships for education.
I was so very honored to carry the Oregon flag during the opening ceremonies. The flag
ceremony is one of the most moving parts of the conference, with clerks from each of the 50
states, the provinces of Canada, and the other visiting countries carrying their flags and hearing
their anthems.
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During the Annual Business Meeting, our newest Region IX Director, Sheri Pierce, AAMC, was
sworn in. We said farewell to Alice Atwood, the WMCA Region IX Director preceding Sheri at
the Region IX Dinner on Monday evening. She did a great job leading Region IX during her tenure,
and I’m sure that Sheri Pierce, who has been a Region Director before, will do the same!
IIMC Celebrated its 70th year anniversary during the Conference, and the festivities were widely
attended. The banquet was wonderful as always; Region IX CCAC President Byron Pope was one
of the emcees of the evening. Monica MartinezSimmons, MMC, representing Region IX, was the
outgoing President. We welcomed new President
Vincent Buttiglieri, MMC that evening in her place.
Thank you again for allowing me the opportunity to
attend these wonderful conferences as your OAMR
representative!
From left: Incoming CCAC President Jose Jasso, Outgoing CCAC
President Byron Pope, New IIMC President Vincent Buttiglieri, WMCA
President Shannon Corin, AAMC President Laurie Sica, and OAMR
President Michele Eldridge.
OAMR Board E-Meetings:
The OAMR Board has met in two recent Board e-meetings. The latest issue was to approve a
letter of support for an IIMC Conference being held in Region IX in 2021. WMCA is forwarding
the “Visit Spokane” bid, as the location of the 2021 Conference, and the CCAC is forwarding the
“Greater Ontario 2021 IIMC” bid as well. Either location will be a wonderful opportunity for
OAMR members to attend a conference closer to Oregon.
The Board also approved the eligibility of Treasurer Candidate Kimberlyn Collins of Jacksonville,
who is the sole candidate for the position of Treasurer. It also approved an expenditure of up to
$30 for flowers to be given to the outgoing IIMC President, who is also a Region IX representative.
All of Region IX was asked for a donation to purchase flowers for Monica Martinez-Simmons.
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IIMC REGION IX NEWS
From your Region IX Directors Tracy Davis and Sheri Pierce
The most current IIMC Region IX Report is available online at http://www.iimc.com/ArchiveCenter/ViewFile/
Item/430. Please take a few minutes to read up on what your IIMC Region Directors have been up to.
As always, please do not hesitate to contact either of us if you have questions, need information, or simply have
ideas to share.
Tracy Davis, MMC
Region IX Director
[email protected]
(503) 856-3412
Sheri Pierce, MMC
Region IX Director
[email protected]
(907) 831-0702
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OREGON ASSOCIATION
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What happened? What did they decide?
Have you ever wondered what your OAMR Board does during their
meetings? Well, the minutes of all their meetings, including their
e-meetings, are posted on the OAMR website...
http://www.oamr.org/board-agendas-and-minutes.
You must login to view these documents.
If you have any questions, contact Secretary Trudy Borrevik
at [email protected].
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HOW WELL DO YOU KNOW THE OAMR BOARD?
Kathy Payne, CMC, City Recorder, St. Helens
Aren’t these kids adorable? But who are they? Can you guess who these cute little ones are?
Below are pictures of OAMR Board members in their younger years. Try and match that
adorable face to a name. (The Board roster is on page 34 and the answers are on page 36)
1.
2.
4.
7.
3.
5.
6.
8.
9.
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Nancy Parker, Athena, Earns CMC
By Susan Reeves, MMC, City Recorder, Scappoose
Nancy Parker has been with the City of Athena for 5½ years. She is very active on OAMR
committees: Special Projects/Fundraising, Education, Membership, Conference Planning,
Mentoring and Scholarship. She is also the Region VII Director and the Mentoring Committee
Chair.
Nancy’s advice to other recorders on certification would be to start immediately, attend all
trainings and conferences possible, sign up for various committees and keep track of
everything!! Her advice to other recorders about OAMR in general: “OAMR is a wonderful organization whose
members possess a wealth of knowledge, which they share freely. Committees are a great way to become
involved and they allow you to meet fellow recorders, learn the inner workings of OAMR and exchange ideas
and knowledge with each other.“
Her outstanding achievements include being married to her husband Dean for 40 years, having two beautiful
(inside and out) grown daughters (Sarah and Amy), being Athena’s First Citizen in 2007, and being a founding
member of ALFA – Athena Library Friends Association, who raised funds to build a new library debt-free. She is
a Board Member for Sunset Housing, and they have built 14 units for senior living. She is also proud of achieving
her CMC designation. Nancy’s goal is to attain her MMC before she retires.
Nancy’s activities outside OAMR and work include her grandchildren Kenzie (10) and Rawley (6). She loves to
work in her yard, read, spend time at the beach, vacation in Mexico with girlfriends and take an annual camping
trip by horseback with her husband into the beautiful Wallowa Mountains. She is a 38-year member of Beta
Sigma Phi, attends weekly Bible study and loves to be outdoors!!
Congratulations, Nancy!


Joann Thompson, (formerly of) North Bend, Earns CMC
By Phyllis Bolman, MMC, City Recorder, Monmouth
Joann Thompson served as the North Bend City Recorder from October 2008 through May 2016 when she left
to work for SAIF Corporation. While a member of OAMR, Joann served as chair of the Nominating Committee
for two years and served on the Conference Committee for two years. She hosted the Mid-Year Academy and
Conference in North Bend in 2013. Joann also was a mentor to the Jacksonville City Recorder.
Joann’s advice to recorders seeking certification is to be patient and keep good records. Also, do not give up,
seek support from your fellow OAMR members and apply for scholarships.
Joann feels that earning her CMC it is an outstanding achievement and is very proud of her accomplishments.
Joann is very active outside of work. She is a certified Bellyfit Instructor and teaches weekly classes. If you are
curious, here is a link to a YouTube video: https://www.youtube.com/watch?v=Vzr4pfZTiic&feature=emshare_video_user. She is a Certified Optician and dispenses/sells contact lens to patients. Joann is also a
property manager for several rental properties that her and her husband own. She also adds there is a long list
of volunteer work she does for her homeowners association, fundraisers, library and nursing homes.
Congratulations, Joann!! We wish you great success in everything that you do!
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2016 OAMR Annual Academy & Conference
Ashland Hills Hotel & Suites, Ashland, Oregon
September 21-23, 2016
OAMR is Unmasking the Future in Ashland, Oregon! The City of Ashland and Ashland City Recorder
Barbara Christensen are very excited to host the 2016 OAMR Annual Academy & Conference.
Register online now at: http://www.oamr.org/event-2094295. All registrations will be completed online.
You will have the option to pay by check or credit card. Registration deadline is September 10, 2016.
Conference Schedule
Wednesday, September 21
Registration desk opens - 8:00 AM
Annual Academy - 9:00 AM – 4:00 PM
“Get Organized; Know Your Priorities; and Never Break a Sweat,” presented by Jan Harrison.
The all-day Academy session is approved for three CMC or MMC educational points with the completion
of an assessment.
President’s Welcome Reception – 5:00-6:30 PM
All attendees are invited to join this fun and casual no-host event.
Board Member Honored Guests Dinner/Dinner on Your Own – 6:00 PM
The Board will have dinner with our Honored Guests. All other attendees can explore Ashland’s
restaurants. Reservations are encouraged.
Thursday, September 22
Registration desk and store opens - 7:00 AM
First Time Attendee/Mentor/Mentee Breakfast – 7:00 AM
Conference first time attendees and Mentor/Mentee teams will join us in the Orion Room, while the
rest of the membership enjoys free continental breakfast served in the hotel Mezzanine.
Opening Ceremonies - 8:00 AM
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Concurrent Educational Sessions – 9:45 – 11:30 AM
A full slate of concurrent sessions will be available for you to choose from: A Welcome for New Members;
Records Management; and Diversity and Community Outreach.
Lunch & Exhibitor Presentations – 11:30 AM - 12:45 PM
During our lunch on Thursday, we will acknowledge and thank the many exhibitors that help make our
conference possible.
General Session – 1:00 – 3:00 PM
Dr. Rick Kirschner will present Dealing with Difficult People. Dr. Kirschner is the best-selling author of
numerous books and multimedia programs, including the international bestseller ‘Dealing With People
You Can’t Stand: How To Bring Out The Best In People At Their Worst.’
Concurrent Educational Sessions – 3:15 – 5:00 PM
Choose from more outstanding sessions: Public Art/Percent for the Arts/City Arts Committees; Records
Management; and Diversity and Community Outreach.
Kathy Ishiara Scholarship Walk – 5:30 PM
This year we will have a very special Kathy Walk in beautiful Lithia Park in downtown Ashland. Explore
the paths along Ashland Creek through undeveloped woodlands, a Japanese garden, duck ponds, a formal
rose garden and groves of sycamore trees. See map on page 19.
This walk is your chance to help raise money for the Kathy Ishiara Scholarship which was founded as a
means to honor Medford’s City Recorder Kathy Ishiara. Kathy passed away in 1998 after a long battle
with breast cancer.
After the Kathy Walk, don’t miss the opportunity to attend a performance at the Oregon Shakespeare
Festival or Oregon Cabaret. Go directly from the Kathy Walk if you choose...neither of these events are
necessarily "dress up.”
Oregon Shakespeare Festival or the Oregon Cabaret – 8:00 PM
For OSF arrive no later than 7:30-7:45 for seating. **No one seated until break time if arrive too late**
For Oregon Cabaret arrive no later than 7:30-7:45**
OSF offers snacks and beverages. The Cabaret serves dinner beginning at 6:30 PM (need to make
separate reservations for this) and prior to the 8:00 PM show you can order scrumptious desserts and
beverages.
If you didn’t join the early group reservations, you can contact Barbara Christensen to see if group prices
are still available or visit these websites to buy tickets on your own:
Shakespeare – The Winter’s Tale: https://www.osfashland.org/productions/2016-plays/the-winter-stale.aspx
Oregon Cabaret – Bat Boy: https://theoregoncabaret.com/show/bat-boy/
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Dinner on Your Own
Enjoy dinner on your own in downtown Ashland (reservations encouraged). You’ll find an outstanding
selection of cuisines, with everything from a British pub to fine dining. If you prefer to stay near the
hotel, within walking distance are Caldera Brewery & Restaurant, El Paraiso Mexican Cuisine and Oak
Tree NW (sports bar entrance in the side parking lot).
Friday, September 23
Registration desk opens - 7:45 AM
Annual Business Meeting with Plated Breakfast – 8:00 AM
It is important everyone attend to participate in the election of our 2016/2017 Board, approving our
2016/2017 Budget, and selecting our 2018 conference site in Region I or II. Your participation and
discussion on these significant matters vital to the continued health of the organization.
Concurrent Educational Sessions – 9:45 – 11:30 AM
Choose from: Public Meetings or Public Art/Percent for the Arts/City Arts Committees
Athenian Leadership Dialogue (requires pre-registration) – 9:45 AM – 5:30 PM
The Athenian Leadership Dialogue will explore the book, “Lean In: Women, Work, and the Will to Lead,” by
Sheryl Sandberg. Kathie Novak will facilitate the Dialogue.
There is an additional fee of $25 required to participate, and participants are required to purchase and
read the book prior to the Dialogue. If you are planning to attend the Dialogue, email Peggy Hawker at
[email protected] and be sure to select the Athenian Leadership Dialogue when you
register for the conference online.
Dialogue participants completing an assessment will be awarded three IIMC educational points toward
the CMC or MMC designation.
IIMC Region IX Meeting with Lunch – 11:30 AM – 1:00 PM
During lunch, we will have the opportunity to hear from our prestigious Region IX Directors, including
Sheri Pierce and our own Tracy Davis, as well as Presidents Laurie Sica (AAMC), Shannon Corin
(WMCA) and Jose Jasso (CCAC). Other honored guests in attendance will be Northwest Clerks
Institute Director Joann Tilton and IIMC President Vincent Buttiglieri.
Concurrent Educational Sessions – 1:00 – 4:45 PM
More great session to choose from, including Safety Committees, Public Meetings and Drafting Evaluations
From Start to Finish.
During breaks throughout the Conference, you will have the opportunity to visit our exhibitors, bid on
Silent Auction items and buy items at the OAMR store.
Silent Auction, No-Host Bar & President’s Corner - 6:00 – 7:00 PM
Join us in the ballroom for cocktail hour and time to honor President Michele Eldridge. This is your
chance to thank Michele for all she has done over the last year in serving and representing OAMR.
During this hour, you will also have a chance to out-bid your friends on some amazing items during the
Silent Auction!
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Annual Banquet – 7:00 PM
The Annual Banquet will follow the reception and will include the installation of the new Board, a
scrumptious meal, raffle winner announcements, and more.
Community Outreach Project
A few years ago, OAMR started doing a community outreach project for a charitable organization in the city
hosting our Conference. This year we will be donating to the Helman Elementary School library. Please help
grant Helman Elementary their wish for new books. All books purchased with the donation will include a
label “Donated by Oregon Association of Municipal Recorders 2016.” Because the school orders books at a
discount and requires barcoding, it is not possible to donate books. All donations will need to be by check
or cash. Start saving your dollars to donate!
Make Your Hotel Reservations Now
Ashland Hills Hotel & Suites
2525 Ashland Street
Ashland, OR 97520
Reservations: (541) 482-8310
Mention that you are with the “Oregon Municipal Recorders”.
The rate for all rooms is $129, plus tax.
Rooms will be released to the public August 30, 2016. Reserve your room now – September is a busy time
in Ashland!
The Ashland Hills Hotel & Suites is just three miles from downtown Ashland and features panoramic
mountain views, an outdoor pool and Jacuzzi, two tennis courts, fitness room, and guest bicycles. Guests
enjoy complimentary continental breakfast, wireless Internet and free parking. Every room has a small patio
with two chairs.
Room or Ride Share
If you are concerned about lodging cost and/or driving to the conference, consider sharing a room or
carpooling. If you need to be matched with a roommate, or carmate, please contact Anna Ruggles, from the
City of Forest Grove, at [email protected]. A mate-matching questionnaire will be provided.
Getting Around Ashland
Downtown Ashland is about a 10-minute cab ride or 3-mile drive from the Ashland Hills Hotel & Suites. The
hotel has a shuttle service and taxi service is available. Carpooling will be coordinated to get to Lithia Park
for the Kathy Walk.
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Many thanks to the Conference
Committee for their dedication and hard work this past
year in putting together a fantastic conference!
Barbara Christensen, MMC, Ashland/Host Recorder
Peggy Hawker, MMC, Newport and the Education Committee
Anna Ruggles, CMC, Forest Grove
Carol Weir, MMC, Rogue River
Carolyn Shields, CMC, Myrtle Creek
Cathy Nelson, Waterloo
Colleen Resch, Sherwood
Colleen Riggs, Cannon Beach
Deanna Casey, MMC, Central Point
Debbie Manning, MMC, Dundee
Debby Roth, MMC, Cornelius
Debi Russell, Weston
Janette Booth, Phoenix
Jennifer Nelson, CMC, Carlton
Joann Thompson, CMC, North Bend
Karen Howton, Island City
Karen Spoonts, MMC, Medford
Kathy Payne, CMC, St. Helens
Kimberlyn Collins, Jacksonville
Kitty Vodrup, CMC, Junction City
Lilly Alarcon-Strong, Hermiston
Linda Kaser, CMC, Lebanon
Lisa Scholl, CMC, St. Helens
Margaret Reh, North Plains
Mary Dibble, MMC, Albany
Melissa Kiefer, Nehalem
Nancy Batchelder, MMC, Yachats
Nancy Parker, CMC, Athena
Nicole Morris, CMC, Tualatin
Phyllis Bolman, MMC, Monmouth
Sammy Egbert, Coburg
Scott Stauffer, Milwaukie
Stacie Cook, MMC, Mill City
Susan Reeves, MMC, Scappoose
Teri Porter, Pilot Rock
Tori Barnett, MMC, Ontario
We look forward to seeing you in September!
Register online now at: http://www.oamr.org/event-2094295!
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Candidate for Position of Second Vice President
I am very excited to submit my candidacy for the 2nd Vice President position with
OAMR. Since joining OAMR, I have found the membership of this organization
to be a great source of knowledge and empowerment for me. The friendships I
have made, and the experiences that I have had, as an OAMR member have
inspired me to grow to new personal and professional heights, and I look
forward to sharing that same inspiration with all new OAMR members through
this leadership role. Further, I believe that my experience working in local
government over the last seven years and experience working on OAMR
committees over the last five years provide specific expertise that will serve the
organization well.
I am running for this position with the support of the City Management Team at
the City of Tualatin, and of my family. I was encouraged by a group of my OAMR
Nicole Morris, CMC
peers to apply and declare my candidacy. I have been a member of OAMR and
City of Tualatin
IIMC since 2010. I began my local government career in 2008 with the City of
Yachats where I worked as a Utility Billing Technician. I then moved to the City
of Newport in 2010 and served as the Executive Assistant to the City Manager. It was in my role there that
I discovered OAMR and the professional development and mentoring it could offer me, and I began
working on my CMC in 2011. I started my current position as Deputy City Recorder for the City of
Tualatin in 2013. I received my CMC in 2013 and am currently working toward my MMC and look forward
to achieving this goal by the end of 2016.
My past participation on OAMR committees has helped me to understand the organization and its
structure as well as the needs of the members. I have served on the Annual Conference Committee and
Education Committee from 2010 to present, the Mentoring Committee, the Ad-Hoc Conference Siting
Committee, and served as the Membership Committee Chair in 2014. I brought forward initiatives to go
green within OAMR and worked to reduce costs with all the committees I have participated on.
This position is a very important position to OAMR. The 2nd Vice President is the Chair of the Special
Projects/Fundraising Committee which is responsible for raising funds for future scholarships. As a recipient
of several scholarships I know how vital this role is for the organization. I look forward to carrying the
torch and continuing to find innovative and creative ways to fundraise. I also look forward to partnering
with experienced members of the Committee to ensure our efforts are successful.
I have always been a driven individual who naturally gravitates toward leadership roles. I am able to
motivate and find humor in all situations to get the best end result. I think it is important to be positive,
friendly, and encouraging of all member ideas and opinions. As your 2nd Vice President, I know I can bring
these qualities to the table and look forward to doing so if elected. I appreciate the opportunity to run for
the position of 2nd Vice President, and to be a part of the excellent leadership team for OAMR!
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Candidate for Position of Treasurer
It is with great enthusiasm that I respectfully submit my application to
serve on the Board of OAMR as Treasurer. OAMR has a long
history of involvement with City Recorders, providing them with
concepts of continued education, high quality service and
professionalism. The level of respect I have gained for OAMR is
beyond words.
I can't express enough how valuable and
accommodating OAMR has been to me in my short time as City
Recorder for the City of Jacksonville.
Kimberlyn Collins
City of Jacksonville
I started working for the City of Jacksonville in November 2013 as the
Court Clerk and Administrative Assistant. In September 2014, I was
promoted to City Recorder. It was such a compliment to receive this
promotion considering I had not worked in government prior to my
employment. I have been with OAMR since about the time I became
City Recorder. Last summer, I attended Professional Development I
and II and this summer I will be attending PD III with the hopes of
having my CMC by the end of 2016.
My interest in serving on the Board of OAMR stems from my desire in working with people and
giving back to those who have given much to me. I have been in some sort of volunteer position off
and on over the last 26 years and I find great joy in serving others. Through my experience serving
with multiple non-profit organizations over the last 26 years I have gained insight and a deep
understanding of the many challenges and opportunities that non-profits face. As someone who grass
rooted a non-profit I believe I have an advantage for the position of Treasurer.
I have a traditional work ethic. This was something my parents instilled in me at a very young age. In
the past, I have had co-workers who stated, “It’s rare to see loyalty and dedication as yours.” I believe
that honesty and accountability are essential for this position and this is a big part of who I am. I have
passion for the projects I work on especially when it is an organization I truly believe in like OAMR. I
am a very driven person who likes to inspire others to be all they can be. Even though it may seem
like I am all business I can't get through a day without plenty of laughter. It sure makes the job a lot
more fun!!!
I am honored to apply for the Treasurer position and I appreciate the opportunity to submit my
application. I believe I have a set of values, which has helped me succeed in whatever I do. I believe I
can make a significant contribution to OAMR. I will serve the members with integrity, reliability, and
enthusiasm.
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Candidate for Position of Region 1 Director
It is with great honor that I submit my Declaration of Candidacy for Region I
Director of Oregon Association of Municipal Recorders (OAMR). It is my
intention to serve Region I to the best of my abilities.
I have been a public servant since I was 16 years old, working in Oregon and
Washington at the state, county, local, and school district levels. I have truly
enjoyed my career and have learned so much from my 33 years of experience.
Kathy Payne, CMC
City of St. Helens
I have been a member of OAMR for eight years, joining in 2008 after my
promotion to City Recorder at the City of St. Helens. I also joined the
International Institute of Municipal Clerks (IIMC) the same year. In 2009, I began
taking Professional Development courses with the goal to become IIMC certified. I
achieved Certified Municipal Clerk designation on November 9, 2011, a great
professional and personal accomplishment. I am now working toward my Master
Municipal Clerk designation.
OAMR has helped me become the person that I am today. I have learned so much from our members and
from all of the valuable training sessions that are offered each year, whether it is at an academy or conference.
I would not be as knowledgeable or as resourceful as I am today if it weren’t for OAMR.
I have served on a number of OAMR committees, including the Internet Committee (2011/12 to present),
Newsletter Committee (2009/10 to present, Chair beginning in 2013/14), Conference Committee (2010/11,
2011/12, 2013/14, 2014/15, 2015/16), and Special Projects/Fundraising Committee (2013/14). I have been
privileged to attend many conferences and trainings offered by OAMR, with the support of my Council and City
Administrator.
As Region I Director, I will lead our area by bringing members together and encouraging members to become
more active with OAMR in whatever capacity they are able to. I will endeavor to bring awareness to all
members in my Region of the scholarship and educational opportunities available to them. I will also encourage
networking, not only within our Region but within all of OAMR and internationally through IIMC. My goals will
be to inform, collaborate and help each member enjoy being a part of such a great organization. I think
knowledge is key and sharing information is an important part of being a leader.
Since I have been a member, I believe that OAMR has done a fabulous job to meet their objectives which
include encouraging members to participate in the organization, providing educational opportunities, informing
members of pertinent information, endeavoring to increase participation in the IIMC certification programs, and
fundraising moneys to continue a healthy scholarship program. I will work diligently to meet these objectives
for my Region.
I am the proud mother of a 20-year-old son, Noah, who graduated from high school with honors. I have been a
single mom for almost all of his life, so, the majority of my time outside of work has been taking care of him,
managing his activities and his schoolwork. Being a single mom has brought many challenges our way but I am
happy to say that my son is a good kid and I am proud of the young man he has become. I couldn’t ask for a
better kid! We have two dogs, Jack and Bella, who bring us so much comfort and joy!
I am a very proud member of OAMR. With all of my experience and skills I have learned over the years, I will
be the best Region 1 Director that I can be if you so choose to elect me to this position. Thank you all for
your consideration.
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Candidate for Position of Region III Director
I have been a member of OAMR for almost 10 years. I have achieved my MMC.
My current volunteer positions include the Vendor Coordinator for our city’s July
4th Festival, Chair of the 2017 Eclipse Committee, Chair of the City’s Wellness
Committee and soon to be chair of the Safety Committee.
My committee activities with OAMR include: Special Projects Committee, 20082009,
Newsletter Committee, 2008-2016, Mentoring Committee, 2009-2016,
Conference Committee, 2009-2010, 2014-2015 and Special Projects/Fundraising
Committee, 2012-2014.
I have served as the Region III director for the past three years. Region directors
are part of the OAMR Board. I take very seriously my participation on the Board
as our decisions affect all of the members.
Phyllis Bolman, CMC
City of Monmouth
I have had several leadership roles during high school and since including President
of the Monmouth Business Association and Bible study leader. I have also taken
the time to learn to be a better follower. I would bring expertise at organizing events and functions and
encouraging people. I love mentoring new members and feel that it is a very important part of OAMR, along
with the educational opportunities. I believe it is very important to help our members feel like they are a
part of the organization.
It would be an honor to continue to serve the members of OAMR as Region III director.
Candidate for Position of Region VII Director
I am pleased to submit my candidacy for Region VII Director. I have served as the Region
Director the last two years, and would love to continue promoting the region and the
work we have begun.
I have been an OAMR member for five years, attended Professional Development I and II
and this year, I attended PD III and PD IV. I received my CMC in May of this year. I have
enjoyed serving on the following OAMR committees: Special Projects/Fundraising 2012/13; Membership - 2012/13; Scholarship - 2013/14, 2014/15 & 2015/16; Education 2012/13, 2013/14, 2014/15 & 2015/16; Conference – 2013/14, 2014/15; Mentoring –
2013/14, 2014/15, 2015-16, chairing last year and this year. I have also attended and
presented at OAMR workshops.
Nancy Parker, CMC
City of Athena
I have been honored to serve in various leadership capacities in every job I have held, as
well as church, civic, and community organizations, including: Athena Chamber of
Commerce, Beta Sigma Phi (both local and city wide chapters), Athena Weston Livestock
Supporters and the local PTA. I am the Treasurer for Sunset Housing, which built 14 much needed apartments for
senior citizens living in Athena. I was also a founding member and officer for ALFA – Athena Library Friends
Association, which built a new library in Athena debt free.
I strongly believe in OAMR and the educational opportunities it provides, but more importantly the support and
camaraderie of its members. We are a diverse group working together to promote the role of municipal clerk.
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Candidate for Position of Region V Director
My name is Karen Spoonts, MMC, City Recorder for the City of Medford. I
have been asked to run as Region V Director for many years but finally….the
time is right. The City of Medford has not had a recorder fill this position for
over 10 plus years and the City and I couldn’t be happier to declare that I
have announced my candidacy for this position.
I will be celebrating 20 years with the City this spring. I have been with
OAMR since 2001 and a member of IIMC since 2002. I achieved my CMC in
2005 and my MMC in 2010.
Karen Spoonts, MMC
City of Medford
I have served on various committees since 2002, such as the Conference,
Nominating (where I also served as Chair), Professional Growth &
Development, Mentoring & Leadership Development, Legislative, By-Laws,
Internet, Retired Clerks, Records Management and the Scholarship
Committee. I have also served on the IIMC Conference Committee in 200607. On my own, I have mentored many clerks in our area and have enjoyed
the friendship and satisfaction of helping others grow in their position.
Last year I was involved in Chamber Leadership and served as the Chair of the Fundraising Committee for a
Natural Playground for Hawthorne Park. This was an exciting time to be involved in this group, as we
exceeded all expectations of what a Chamber Leadership project entails. We stretched our imaginations
and talents, creating a unique opportunity for children while helping to revitalize a much needed park which
sits in the center of our city.
Having served in the Recorder’s Office for 17 years, I know that I can bring experience, knowledge, and
leadership skills to serve in this capacity. I have been asked to state what I believe the objectives of OAMR
should include. Have you read the current objectives? OAMR is to enhance the quality of our office and to
encourage dedication to our profession, by providing education experience of the highest quality as well as
promote the professionalism of the office of municipal recorder. I couldn’t agree more. OAMR is a great
place to learn how to do our job well and to the best of our ability. OAMR provides education
opportunities and encourages everyone to grow in this profession. Being involved in OAMR is a win-win
situation.
I would be honored to serve as OAMR Region V Director. OREGON
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Region I News
Kathy Payne, CMC, City Recorder, St. Helens, Region 1 Director
It’s been a busy spring/summer in Region 1.
St. Helens is still in the public comment phase of their Columbia River waterfront redevelopment
project. It’s an exciting prospect to have the waterfront be an attraction for all citizens and visitors
in our area. There will be a mix of recreational, residential and commercial development.
Currently, the City, although right on the Columbia River, has very little beach access.
Region 1 members are going to meet in Tillamook for a summer lunch on July 22. We are all
looking forward to getting together and listening to how each other’s cities are doing.
Region III News
Phyllis Bolman, CMC, City Recorder, Monmouth, Region III Director
Region III had four members attend the IIMC conference:
Tracy Davis, Peggy Hawker, Karin Johnson and Michele
Eldridge. Michele is pictured to the right in the opening
ceremonies carrying the state flag. Karin says that she came
away with a very positive view of Omaha!
Region III hosted elections training on May 24. We had 19
people in attendance including the Polk County Clerk!
Brenda Bays from the Secretary of State’s Office reviewed
the changes to the election laws and answered questions. The attendees felt
that the information was valuable to them.
In Other News!
Kelly Richardson, Aurora, is excited that her oldest daughter will be getting
married on June 18!
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Region VI News
Lisa Morgan, City Recorder, Prineville, Region VI Director
Once again summertime is upon us, everyone is getting ready for their annual summer events such
as the 4th of July, festivals, rodeos, concerts, arts and culture events, fairs, horse racing, and more.
Cities are also well underway with their public works projects. Almost everywhere you go there is
a detour here and a detour there.
One of our newest members, Izetta Grossman, in The Dalles was able to attend PD I this June, as
Julie Krueger continues in her newer role as The Dalles City Manager.
In Sisters, there is always something happening. We have the Quilt Show, Gem Show, Glory Daze
Car Show, Folk Festival, Harvest Festival, 4th Friday Art Strolls, Farmers Market every Friday and
lots of weekend art and craft shows.
The process for constructing a roundabout at the west end of Sisters on Highway 20 (Cascade Avenue) has begun with rightof-way purchasing by ODOT underway and business and community members meeting in focus groups to discuss traffic
management during construction, aesthetics and art work. Construction will begin in December or January. Development is
booming – the Community Development Department is processing lots of land use applications. The Finance Department
will finish up the budget cycle with adoption of the budget this Thursday. The Public Works Department is always crazy busy
in the summer maintaining all the parks, setting up for events, doing road maintenance and overseeing the City’s overnight
park. Sisters has an interim city manager at present, and Kathy Nelson will be retiring by the end of the year.
LaPine is busy with an ODOT overpass project. Gordon’s truck stop has new owners that intend to spend several million
dollars remodeling, which will include rebuilding the truck facilities, adding a hotel as well as new fast food places.
Culver just finished remodeling the city recorder’s office. They are adding a splash pad at their park and making additions to
the park that everyone can use. If you have never been to Culver for their Annual Crawdad Festival in August, you really
must try it.
Madras is working on a new road to their airport to support the development of Daimler which is developing 87 acres.
Highway 97 improvements through town are just about complete except landscaping. Madras is also preparing for the total
solar eclipse that is expected to happen on August 21, 2017, and motel rooms are already being booked. There are already
all kinds of events being planned around this. It is estimated to draw between 50,000 to 150,000 people to this area to have
their chance to witness the solar event in a two-minute window. This will be a huge tourism draw for every city in this
region.
Bend, of course, has many good things going on and it is the perfect time of year to go check out all of the fun summer
activities they have to offer.
Redmond just reopened their airport after being closed (except for helicopter and rental cars), for a big runway
rehabilitation project. The new city hall renovation is underway where they discovered 25,000 bees calling it home. The
bees were relocated to a local farm. Every time I see City Recorder Kelly Morse she is super busy. She finally has an
assistant.
Prineville has been super busy too. Our big wastewater treatment wetlands project is underway and when completed will
have five miles of trails with three miles of that being paved. Local elementary students helped design kiosks that will have
information on various wildlife, vegetation and how the treatment cells will work. The groundbreaking ceremony brought in
officials from Washington as well as regional elected officials. The City and Apple just announced a wastewater reclamation
project where wastewater will be treated and polished and used at their facility, saving millions of gallons of water by
recycling. Apple is totally funding this project with no cost to the taxpayers! Prineville continues to explore hydro power
opportunities at Bowman Dam.
It’s almost time for me to make my way through Region VI and take in all the beauty we have to offer. Hope to get some
wonderful pictures again (that the grandchildren won’t delete) to share with all of you.
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Audit Committee Report
Denise Carey, MMC, City Manager, Estacada
ISSUE STATEMENT - The audit for FYE October 31, 2015 is submitted for Board review and approval.
BACKGROUND
An audit includes examining, on a test basis, evidence supporting the amounts in the financial statements. The
financial statements should present fairly the financial position of the Association’s activities and the respective
changes in financial position and cash flows.
The audit committee is comprised of three members appointed by the President and this year’s members are
Dale Shafer, City of Nehalem; Lori Gilmore, City of Yamhill; and Denise Carey, City of Estacada.
RELATED POLICIES/BUDGET CONSIDERATIONS
The members of the OAMR Audit Committee audited the financial statements for the Oregon Association of
Municipal Recorders for the year ended October 31, 2015. In our opinion, the financial statements present fairly
the financial position of the Association’s activities, and the respective changes in financial position and cash flows.
Financial notes:
 Revenues for the 2015 conference exceeded budgeted in all three categories: exhibiters, registration and
sponsors. Overall conference revenues exceeded expenditures by $13,559.35. (Everyone loves a
conference at the beach!!)
 A total of $23,767.24 was awarded for scholarships.
 Total revenues for the year exceeded the budgeted amount by $7,581 and total expenditures came in
$17,150 less than budgeted leaving a healthy beginning fund balance of $63,209 for the 2015-16 budget
year.
Recommendations:
 The Finance Policy (7.1) requires that all reimbursements for expenses MUST include an OAMR Expense
Reimbursement Form with itemized receipts attached. There were a number of payments made without
any or part of this paperwork. The form is available on the website for all members to access and should
be filled out COMPLETELY. It is the Audit Committee’s recommendation that the treasurer return any
requests submitted that do not have all the required paperwork completed and receipts attached.
SUGGESTED MOTION
“I move to approve the Audit Report for the year ending October 31, 2015.”
The Board approved the audit report and recommendation
at their March 31, 2016 Board meeting.
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Internet Committee Report
Melissa Thompson-Kiefer, Assistant City Recorder, Nehalem
Online registration for the Annual Academy and Conference is open! All conference registrations
are now completed online – no more paper forms.
Register Now
Here are tips for completing your conference registration online:





Log in before you register to expedite the process. If you don’t have a password, or forgot it, just
click the Forgot Password link.
You will have the option to pay by check (no extra fee) or pay by credit card ($15.00 processing fee
applies).
Please be sure to select the correct payment option when you register. If you need to make a
change, use the “Back” button.
Select “Invoice Me” if you are paying by check. You will automatically receive an invoice by email.
If you have applied for a scholarship to attend the conference, select “paying by check” and wait until
scholarship awards are announced before submitting payment for extra events.
If you need assistance with online conference registration or have suggestions for improving the OAMR
website, please email: [email protected] or call (503) 368-5627.
Legislative Committee Report
Lisa Morgan, City Recorder, Prineville
Of course as you know, just because Salem is not in session right now, doesn’t mean that everyone isn’t busy
getting ready for the next session.
LOC will be having their Board meeting this month to whittle down the list of priorities that were identified by
the various LOC committees. Once that list has been approved by the Board, then off to the cities it goes for
each city to identify their top priorities.
As reported previously, everything is being discussed from transportation packages; to land use regulations on
temporary housing; homelessness; protecting mental health investments; 9-1-1 tax, which hasn’t been raised or
modernized in a long time; IP 28 corporate tax; QBS repeal for A & E services to allow cities to consider cost
when hiring architects and engineers; liquor fees which have not been raised since 1948; recreational immunity;
continued transparency; and of course let’s not forget marijuana reform.
The deadline to submit legislative notes is coming up to be able to submit bills in September. As usual there will
be hundreds and hundreds of bills to go through, and with 17 legislative positions changing, this could be
interesting, but when isn’t it?
Your Legislative Committee members are: Karin Johnson, MMC – Independence, Nanci Moyo – Beaverton, and
Lisa Morgan, Chair – Prineville.
It’s not too late to join this committee!! We would love to have you and need all the eyes on this we can have.
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Membership Committee Report
Mary Dibble, MMC, City Clerk, Albany
On behalf of the Membership Committee, please join us in extending a warm welcome to our new members.
Region II
Welcome to Lisa Young, Finance Director, City of Sandy!
Region III
Welcome to Johanna Hewitt, City Clerk, Falls City. Johanna has been an OAMR member since March 2016
and has been in her current position since August 11, 2015. She does not have prior municipal experience;
previously she worked as an office manager in the healthcare industry with senior housing. Prior to that, she
operated an 80-acre farm raising livestock and was very active in community issues and the Farm Bureau.
Johanna learned about OAMR from Domenica Protheroe, who encouraged her to participate for learning
opportunities and growth. She needs the most help with budget, land use and elections. Johanna is a native
Oregonian from Polk County. She grew up in southwest rural Polk, where she still resides, and is engaged to
Lt. Birr of the Salem Police Department. The wedding is in July! Johanna said he has been a wealth of
knowledge for her current position on a vast array of topics. She has five children with two teenagers left at
home from a previous marriage. She also has a grandson and another grandchild on the way! Her three eldest
children are married; both her daughters hold professional careers, and her son is a 3-year U.S. Marine. She
likes sewing, soap making, riding her motorcycle with friends, reading, woodwork, and working in the yard.
Region V
Welcome to Teri Davis, City Recorder, City of Brookings. Teri has been a member of OAMR since April
2016. She was an Administrative Assistant to the City Manager in Englewood, Ohio, for 15 years,
Administrative Assistant to the Chief of Police for two years, and a police and fire dispatcher for 4½ years.
She was also a 911 dispatcher in Prince William Co., VA for a year and a half, and is also a U.S. Army Veteran.
Teri looks forward to understanding the differences between how things are done in Oregon versus how they
were done in Ohio. Her husband is from Oregon originally, and they have family in the Klamath Falls area.
Teri has two adult sons and is interested in theater (both as an audience member and as a participant),
cooking, traveling, reading, puzzles, art, sports, and music.
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Special Projects/Fundraising Committee Report
Debbie Hamilton, CMC, City Recorder, Sutherlin, Second Vice President
New Store Items -
Micro Fleece Jacket w/ OAMR Logo
$15
3-piece Mug Set
$8
Credit Card ID Theft Protector
$7
FUN-RAISER
Dual Port USB Car Charger
$7
Blanket Roll w/ OAMR Logo
$15
Cream/Black Quilt
RAFFLE
TICKETS ON SALE NOW
$1/each or six for $5
Time to get your tickets and
SELL, SELL, SELL!!
To get tickets to sell, contact
Diana Harris at
[email protected]
or
Deanna Casey at
[email protected]
Check out the great new items for the store the Committee
chose! The items are online so if you can’t make it to the Annual
Conference and you’d like to grab some for yourself, you can
email Susan Reeves, Debby Roth or Debbie Hamilton your order.
We think you’ll enjoy any one of these! Be sure to look for some
of the sale items there too; there are some great buys available!
Don’t forget - I hope you’re picking up all the great deals, sale and
closeout items to donate to the Silent Auction. Remember all the
$$$ we bring in goes right to the OAMR scholarship funds which
in turn go back to those of you who apply and qualify!
We hope to make this a record breaking year for OAMR
fundraising!
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Records Management Committee Report
Scott Stauffer, Administrative Specialist II, Milwaukie
With the conclusion of the State Legislature’s Short Session in March, the RMC’s policy tracking activities have slowed
down. In particular, we worked with President Eldridge and the Legislative Committee to track House Bill 4130
(HB4130), which in original form would have established fairly restrictive guidelines on the public records request
process; HB4130 was significantly amended and left in committee by the end of the session. We continue to track
other statewide policy discussions, including the Attorney General’s Public Records Law Reform Task Force
(AGPRLRTF) which has begun a long-term process to review the over 400 records disclosure exemptions.
The RMC gathered just once at Wilsonville this spring, but it was a full and productive meeting covering the next-tolast review of the Information Management Manual (formerly known as the Records Management Manual), a review
and clean-up of RMC documents, and planning for an RMC sponsored records management session at the OAMR
Annual Conference in September.
Finally, we are pleased to report that long-anticipated changes to Oregon Administrative Rule (OAR) 166 Division 17
have been adopted by the State and went into effect on May 5, 2016. These changes allow cities to store permanent
records in a State Archivist approved electronic records management system, although there is no requirement to do
so and paper and microfilm remain approved formats for permanent records. Look for more information on this in
the coming months – it will be a focus of the records management session at Conference!
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Scholarship Committee Report
Nanci Moyo, Deputy City Recorder, Beaverton
The scholarships for 2016 have been flying out the door to well deserving recipients pursuing their continuing
education. The Professional Development classes offered through the Northwest Clerks Institute were well
attended by many Oregon Recorders who received scholarships from OAMR. The scholarship recipients have
sent their thanks and appreciation back through emails after receiving their news. The OAMR Fundraising
Committee does a fantastic job (and all of OAMR participants) building the scholarship fund and supporting the
continuing education of OAMR members. Scholarships will be announced for the Annual Academy and Annual
Conference on July 8.
The scholarship application for the IIMC Conference being held in Montreal in 2017 is available online. The
submittal dates are from May 6 – August 5, 2016. The notification will be made at the OAMR Annual
Conference.
Scholarship recipients for the 2016 Northwest Clerks Institute include:
Professional Development I
Stephanie Borst
Michelle Fox
Marla Roberts
Karen Hewitt
Jaime Reed
Aubrey Minear
April Ott
Professional Development II
Diane Harris
Donna Biggerstaff
Kattie Riggs
Marla Roberts
Scott Stauffer
Professional Development III
Angie Lanter
Margaret Reh
Melissa Keifer
Nancy Parker
Professional Development IV
Nancy Parker
Nicole Morris
Kathy Payne
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2015-2016 OAMR BOARD
President
Michele Eldridge, CMC
City of Harrisburg
PO Box 378
Harrisburg, OR 97446
541.995.6655
[email protected]
First Vice President
Dale Shafer
City of Nehalem
PO Box 143
Nehalem, OR 97131
503.368.5627
[email protected]
Second Vice President
Debbie Hamilton, CMC
City of Sutherlin
126 E. Central Avenue
Sutherlin, OR 97479
541.459.2856 x207
[email protected]
Secretary
Trudy Borrevik, CMC
City of Cottage Grove
400 E. Main Street
Cottage Grove, OR 97424
541.942.5501
[email protected]
Treasurer
Nancy Batchelder, MMC
City of Yachats
PO Box 345
Yachats, OR 97498
541.547.3565
[email protected]
Immediate Past President
Amy Sowa, MMC
City of Springfield
225 Fifth Street
Springfield, OR 97477
541.726.4666
[email protected]
Region 1 Director
Kathy Payne, CMC
City of St. Helens
PO Box 278
St. Helens, OR 97051
503.366.8217
[email protected]
Cell: 503.369.2148
Region II Director
Margaret Reh
City of North Plains
31360 NW Commercial Street
North Plains, OR 97133
503.647.5555
[email protected]
Region III Director
Phyllis Bolman, MMC
City of Monmouth
151 W. Main Street
Monmouth, OR 97361
503.751.0145
[email protected]
Region IV Director
Carolyn Shields, CMC
City of Myrtle Creek
PO Box 940
Myrtle Creek, OR 97457
541.863.3171
[email protected]
Region V Director
Deanna Casey, MMC
City of Central Point
140 S. Third Street
Central Point, OR 97502
541.423.1026
[email protected]
Region VI Director
Lisa Morgan
City of Prineville
387 NE Third Street
Prineville, OR 97754
541.447.8339
[email protected]
Region VII Director
Nancy Parker, CMC
City of Athena
PO Box 686
Athena, OR 97813
541.566.3862
[email protected]
Cell: 541.969.8885
OREGON ASSOCIATION
NEWSLETTER
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RECORDERS
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2015-2016 OAMR COMMITTEE CHAIRS
Audit
Denise Carey, MMC
City of Estacada
PO Box 958
Estacada, OR 97023
503.630.8270 x202
[email protected]
Bylaws
Abigail Donowho
City of Tillamook
210 Laurel Avenue
Tillamook, OR 97141
503.842.3450
[email protected]
City Recorder’s Procedure Manual
Angie Lanter
City of Banks
13680 NW Main Street
Banks, OR 97106
503.324.5112
[email protected]
Conference
Dale Shafer
City of Nehalem
PO Box 143
Nehalem, OR 97131
503.368.5627
[email protected]
Education
Peggy Hawker, MMC
City of Newport
169 SW Coast Highway
Newport, OR 97365
541.574.0613
[email protected]
541.992.4858 (cell)
Historical Preservation
Lisa Scholl, CMC
City of St. Helens
PO Box 278
503.366.8216
[email protected]
Internet
Melissa Thompson-Kiefer
City of Nehalem
PO Box 143
Nehalem, OR 97131
503.368.5627
[email protected]
Legislative
Lisa Morgan
City of Prineville
387 NE Third Street
Prineville, OR 97754
541.447.8339
[email protected]
Membership
Mary Dibble, MMC
City of Albany
PO Box 490
Albany, OR 97321
541.917.7532
[email protected]
Mentoring
Nancy Parker, CMC
City of Athena
PO Box 686
Athena, OR 97813
541.566.3862
[email protected]
541.969.8885 (cell)
Newsletter
Kathy Payne, CMC
City of St. Helens
PO Box 278
503.366.8217
[email protected]
503.369.2148 (cell)
Nominating
Amber Ames, MMC
City of Hillsboro
150 E. Main Street
Hillsboro, OR 97123
503.681.6117
[email protected]
Northwest Clerks Institute Education
Karin Johnson, MMC
City of Independence
Peggy Hawker, MMC
City of Newport
Ruth Post, MMC
City of Philomath
503.837.1127
[email protected]
541.574.0613
[email protected]
541.929.6148
[email protected]
35
PAGE
36
Professional Growth and Leadership
Development
Karin Johnson, MMC
City of Independence
PO Box 7
Independence, OR 97351
503.837.1127
[email protected]
Records Management
Scott Stauffer
City of Milwaukie
10722 SE Main Street
Milwaukie, OR 97222
503.786.7519
[email protected]
Retired Clerks
Carol Weir, MMC
City of Rogue River
PO Box 1137
Rogue River, OR 97537
541.582.4401 x100
[email protected]
Scholarship
Nanci Moyo
City of Beaverton
PO Box 4755
Beaverton, OR 97008
503.526.2650
[email protected]
Special Projects/Fundraising
Debbie Hamilton, CMC
City of Sutherlin
126 E. Central Avenue
Sutherlin, OR 97479
541.459.2856 x207
[email protected]
If you would like to view the photo album of pictures from the
2015 Annual Academy and Conference,
please click here.
If you need assistance, please contact
Kathy Payne at [email protected] or 503-366-8217.
1. Amy Sowa, Immediate Past President; 2. Deanna Casey, Region V Director; 3. Trudy Borrevik, Secretary; 4. Michele Eldridge, President;
5. Lisa Morgan, Region VI Director; 6. Kathy Payne, Region I Director; 7. Phyllis Bolman, Region III Director; 8. Dale Shafer, First Vice President;
9. Nancy Parker, Region VII Director
Baby photo answers:
VOLUME
35,
SUMMER
2016
PAGE
2015-2016 OAMR COMMITTEES
AUDIT COMMITTEE
CONFERENCE COMMITTEE (Continued)
CHAIR: Denise Carey, MMC, Estacada
Dale Shafer, Nehalem
Lori Gilmore, Yamhill
Janette Booth, Phoenix
Joann Thompson, CMC, North Bend
BYLAWS COMMITTEE
CHAIR: Abigail Donowho, Tillamook
Dale Shafer, Nehalem
Norma Alley, MMC, Tigard
Mandy Balcom, Coburg
CITY RECORDER’S PROCEDURAL MANUAL COMMITTEE
Melissa Thompson-Kiefer, Nehalem
CHAIR: Angie Lanter, Banks
Peggy Hawker, MMC, Newport
Kelly Morse, MMC, Redmond
Sammy Egbert, Coburg
Scott Stauffer, Milwaukie
CONFERENCE COMMITTEE
CHAIR: Dale Shafer, Nehalem
Barb Christensen, MMC, Ashland
Colleen Resch, Sherwood
37
PAGE
38
EDUCATION COMMITTEE
LEGISLATIVE COMMITTEE
CHAIR: Peggy Hawker, MMC, Newport
CHAIR: Lisa Morgan, Prineville
Abby Donowho, Tillamook
Karin Johnson, MMC, Independence
Barb Christensen, MMC, Ashland
Karen Hewit, Port of Newport
Kim Jordan, Seaside
MEMBERSHIP COMMITTEE
CHAIR: Mary Dibble, MMC, Albany
Ruth Post, MMC, Philomath
Sandy King, MMC, Wilsonville
Sue Ryan, CMC, Newberg
Terri Michel, Rockaway Beach
Tracy Davis, MMC, Keizer
HISTORICAL PRESERVATION COMMITTEE
CHAIR: Lisa Scholl, CMC, St. Helens
Jenn Nelson, CMC, Carlton
Lisa Figueroa, Silverton
MENTORING COMMITTEE
Roberta Tharp, CMC, Creswell
CHAIR: Nancy Parker, CMC, Athena
Trudy Borrevik, CMC, Cottage Grove
INTERNET COMMITTEE
CHAIR: Melissa Thompson-Kiefer, Nehalem
Alissa Angelo, CMC, Stayton
Kay Neumeyer, Malin
Kim Scheafer, MMC, Canby
Joann Glass, Retired (Vernonia)
Judy Smith, Sodaville
Kelli Weese, Florence
OREGON
ASSOCIATION
OF
MUNICIPAL
RECORDERS
VOLUME
35,
SUMMER
2016
PAGE
NEWSLETTER COMMITTEE
RECORDS MANAGEMENT COMMITTEE (continued)
CHAIR: Kathy Payne, CMC, St. Helens
Debbie Werner, MMC, Tualatin Valley Water District
Elisa Olson, MMC, Klamath Falls
Donna Biggerstaff, Pendleton
Hannah Wells, Milwaukie
Justin Hogue, Mt. Angel
Joann Glass, Retired (Vernonia)
Judy Smith, Sodaville
Kathy Woosley, MMC, Cascade Locks
Kattie Riggs, Oregon City
Kelli Weese, Florence
Kim Scheafer, MMC, Canby
Kimmie Jackson, Yachats
NOMINATING COMMITTEE
CHAIR: Amber Ames, MMC, Hillsboro
Kitty Vodrup, Junction City
Pat DuVal, CMC, Milwaukie
Robyn Christie, MMC, Bend
PROFESSIONAL GROWTH & LEADERSHIP
Sandy King, MMC, Wilsonville
DEVELOPMENT COMMITTEE
Sheila Cox, MMC, Roseburg
CHAIR: Karin Johnson, MMC, Independence
Sue Ryan, CMC, Newberg
Teresa Zak, CMC, West Linn
Elisa Olson, MMC, Klamath Falls
Sheila Cox, MMC, Roseburg
RETIRED CLERKS COMMITTEE
CHAIR: Carol Weir, MMC, Rogue River
Debbie Hamilton, CMC, Sutherlin
Tracy Davis, MMC, Keizer
Jane McGarvin, MMC, Retired (Lake Oswego)
RECORDS MANAGEMENT COMMITTEE
CHAIR: Scott Stauffer, Milwaukie
Amber Mathiesen, CMC, Salem
Anne-Marie Simpson, Lake Oswego
Cathy Steere, MMC, Lincoln City
Debbie Lockhart, MMC, Keizer
Sheryl Simmons, Siletz
39
PAGE
40
SCHOLARSHIP COMMITTEE
SP/F COMMITTEE (continued)
CHAIR: Nancy Moyo, Beaverton
Linda Wangsness, Yachats
Diane Harris, Sutherlin
Rebecca Lawson, Glendale
Sadie Cramer, Molalla
Sadie Main, CMC, Estacada
Sadie Cramer, Molalla
Sadie Main, CMC, Estacada
SPECIAL PROJECTS/FUNDRAISING COMMITTEE
CHAIR: Debbie Hamilton, CMC, Sutherlin
Amber Mathiesen, CMC, Salem
Angie Lanter, Banks
Dawn Bennett, Canyonville
Diane Harris, Sutherlin
Heidi Bell, Donald
Kim Jordan, Seaside
Kimmie Jackson, Yachats
OREGON
ASSOCIATION
OF
MUNICIPAL
RECORDERS
VOLUME
35,
SUMMER
2016
PAGE
IIMC REGION IX
ALASKA * CALIFORNIA * OREGON * WASHINGTON * HAWAII
IIMC REGION IX DIRECTORS
Tracy L. Davis, MMC
City Recorder - City of Keizer, OR
(503) 370-8352
[email protected]
Term expires May 2018
Sheri L. Pierce, MMC
City Clerk - City of Valdez, AK
(907) 831-0702
[email protected]
Term expires May 2019
REGION IX STATE PRESIDENTS
FIRST VICE PRESIDENTS
Alaska Association of Municipal Clerks
Laurie Sica, MMC
Municipal Clerk - City/Borough of Juneau
(907) 586-0216
[email protected]
Term: Nov. 2015-Nov. 2016
Nova, Javier, MMC
Borough Clerk - Kodiak Island Borough
(907) 486-9310
[email protected]
Term: Nov. 2015-Nov. 2016
City Clerks Association of California
Byron Pope, MMC
City Clerk - City of Beverly Hills
(310) 285-2401
[email protected]
Term: Mar. 2015-Sept. 2016
Jose Jasso, CMC
Assistant City Clerk - City of Manteca
(209) 456-8013
[email protected]
Term: Mar. 2015-Sept. 2016
Oregon Association of Municipal Recorders
Michele Eldridge, CMC
City Recorder - City of Harrisburg
(541) 995-6655
[email protected]
Term: Sept. 2015-Sept. 2016
Dale Shafer
City Manager - City of Nehalem
(503) 368-5627
[email protected]
Term: Sept. 2015-Sept. 2016
Washington Municipal Clerks Association
Shannon Corin, CMC
City Clerk - City of Bremerton
(360) 473-5290
[email protected]
Term: Mar. 2016-Mar. 2017
Christy O’Flaherty, MMC
City Clerk - City of Tukwila
(206) 433-1855
[email protected]
Term: Mar. 2016-Mar. 2017
IIMC PRESIDENT
Vincent Buttiglieri, MMC
Municipal Clerk - Township of Ocean, NJ
(732) 531-5000 x3321
[email protected]
IIMC PRESIDENT ELECT
Mary Kayser, MMC
City Secretary - City of Forth Worth, TX
(817) 392-6161
[email protected]
41
Mission Statement:
The mission of the Oregon Association
of Municipal Recorders is to enhance
the quality of our office and to
encourage dedication to our profession,
by providing educational experiences
of the highest quality as well as
promote the professionalism of the
office of municipal recorder.
OAMR Newsletter Committee
c/o Kathy Payne, Chair
P.O. Box 278
Phone: 503-366-8217
Newsletter Submission Deadlines
Fall 2016—October 14, 2016
Winter 2016—December 9, 2016
Spring 2017—March 10, 2017
Summer 2017—June 9, 2017

OAMR Newsletter - Summer 2016 - FINAL 070116.pub

Transcription

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