Regular Board Meeting - District School Board Ontario North East

Transcription

DISTRICT SCHOOL BOARD ONTARIO NORTH EAST
Regular Board Meeting
October 5, 2004 @ 6:45 p.m.
Location:
153 Third Avenue, Schumacher
COMMITTEE OF THE WHOLE
REGULAR SESSION -
- 5:45 P.M. TO 6:45 P.M.
6:45 P.M.
AGENDA
Page(s)
1)
CALL TO ORDER
2)
COMMITTEE OF THE WHOLE, IN CAMERA.
3)
REGULAR SESSION
4)
ADOPTION OF THE AGENDA
5)
CONFLICT OF INTEREST
6)
APPROVAL OF MINUTES OF SEPTEMBER 21, 2004 .............................................. 3 - 6
7)
BUSINESS/AND OR QUESTIONS ARISING OUT OF MINUTES
8)
PRESENTATIONS
Framework for Continuous Improvement – Director and Superintendents
2/…
Regular Board Meeting – October 5, 2004
District School Board Ontario North East
Electronic Board Package - Page 2
Page(s)
9)
10)
ADMINISTRATIVE REPORTS
a)
First Nations Trustee.......................................................................................... 7 - 9
b)
Student Trustee Report......................................................................................... 10
c)
Health & Safety Report ..................................................................................11 - 12
JOINT TRANSPORTATION LIAISON COMMITTEE:
a) Minutes of Meeting held September 20, 2004................................................13 - 15
10)
SPECIAL EDUCATION ADVISORY COMMITTEE:
a) Minutes of Meeting held September 15, 2004................................................ 16 - 21
11)
OTHER BUSINESS:
12)
CORRESPONDENCE
13)
ITEMS FOR FUTURE MEETINGS
14)
MOTION TO ADJOURN
MINUTES of the Regular Meeting of the Regular Board Meeting of District School Board Ontario North East
held at 6:45 p.m. in the boardroom of the Schumacher Office, 153 Third Avenue, Schumacher on September
21, 2004.
TRUSTEES PRESENT:
Juergen Leukert
Heather Bozzer
David Duchesne
Tom Henderson
Charlotte Johnson
Corinne Miller
Nancy Pedersen
Saunders Porter
Albert Schaffer
- Chair
- Vice-Chair
via teleconference (left meeting at 7:05 p.m.)
via videoconference
TRUSTEES ABSENT:
Howard Archibald
Rosemary Pochopsky
ADMINISTRATION PRESENT:
Linda Knight
Margaret Fleury
Barry Peterson
Ken Ryan
Asima Vezina
- Director of Education
- Superintendent of Schools
- Superintendent of Business and Finance
- Superintendent of Human Resources
- Superintendent of Schools
GUESTS
Rick Beaulieu
Diana Oddi
- Curriculum Co-ordinator
- Timmins Daily Press
RECORDING SECRETARY:
Janice Sharpe
CALL TO ORDER:
The meeting was called to order by Juergen Leukert - Chair of the Board.
COMMITTEE OF THE WHOLE (IN-CAMERA):
2071-04 MILLER/SCHAFFER:
THAT this board resolve itself into a Committee of the Whole, (InCamera).
CARRIED.
2072-04 PORTER/DUCHESNE:
THAT this board reconvene in regular session.
CARRIED.
REGULAR SESSION:
Adoption of Agenda
2073-04 HENDERSON/SCHAFFER:
THAT the agenda for the regular Board Meeting dated September
21, 2004 be approved with the following under Other Business:
a) 2004 Northern Regional Meeting and Conference
CARRIED.
Conflict of Interest
No conflict of interest was declared.
Approval of Minutes of September 7, 2004
2074-04 PORTER/BOZZER:
THAT the minutes of the regular meeting held on September 7,
2004 be approved.
CARRIED.
BUSINESS ARISING FROM MINUTES
ADMINISTRATIVE REPORTS
Cash Disbursements
2075-04 SCHAFFER/DUCHESNE:
THAT we approve the cash disbursements for the month of June,
July and August 2004 in the amount of $21,248,126.17.
CARRIED.
Anaphylaxis Resource/Procedures Document for Schools
THAT District School Board Ontario North East approve the
Anaphylaxis Resource/Procedures Document for Schools.
CARRIED.
Health Support Services Policy
revisions to the Health Support Services Policy as presented.
CARRIED.
Student Field Trip Policy
2078-04 DUCHESNE/HENDERSON:
revisions to the Student Field Trip Policy as presented.
CARRIED.
Managing Intensive Support Amount Level ONE (ISA 1) Equipment Policy
2079-04 MILLER/PORTER:
THAT District School Board Ontario North East give first reading
to the Managing Intensive Support Amount Level ONE (ISA 1)
Equipment Policy.
CARRIED.
Student Success Initiative
2080-04 SCHAFFER/PORTER:
THAT the report titled “Student Success Initiative” be received,
contents noted and filed.
CARRIED.
Curriculum Update
2081-04 BOZZER/HENDERSON:
THAT the report titled “Curriculum Update” be received, contents
noted and filed.
CARRIED.
Technology Report
2082-04 BOZZER/HENDERSON:
THAT the report titled “Technology Report” be received, contents
noted and filed.
CARRIED.
Enrolment Summaries
2083-04 PORTER/SCHAFFER:
THAT the Enrolment Summaries for June 2004 and September
17, 2004 be received, contents noted and filed.
CARRIED.
OTHER BUSINESS:
2084-04 PORTER/HENDERSON:
THAT up to 7 trustees attend the 2004 Northern Regional Meeting
and conference in Sault Ste. Marie on October 22 – 24, 2004.
CARRIED.
2085-04 SCHAFFER/HENDERSON:
THAT 1.0 teacher be administratively transferred to Schumacher
Public School from Queen Elizabeth Public School.
DEFEATED.
2086-04 SCHAFFER/HENDERSON:
THAT 1.0 teacher be hired for Schumacher Public School.
DEFEATED.
2087-04 DUCHESNE/PORTER:
THAT Smooth Rock Falls Secondary School be granted an extra
.5 teacher.
CARRIED.
2088-04 MILLER/SCHAFFER:
THAT Timmins High and Vocational School be granted an extra
1.5 teachers (nine sections) for semester one.
CARRIED.
MOTION TO ADJOURN:
2070-04 SCHAFFER/BOZZER:
SECRETARY OF THE BOARD
THAT we do now adjourn.
CHAIR OF THE BOARD
TO THE CHAIR AND TRUSTEES OF
AGENDA REF. NO. 2004 10 05
RE: STUDENT TRUSTEE REPORT
BACKGROUND:
A Student Trustee Orientation session was held Wednesday, September 22. Fourteen students and five
Advisors were in attendance.
Dave Duchesne brought greetings from the Board. Much of the day was spent getting to know the students
and gaining an understanding of some of the challenges students face in each unique school setting. The role
of Student Trustees was outlined. The Board’s website and e-mail capabilities were explained.
Each student completed a Student Profile which will be posted on the Student Trustee website. The students
will be invited to post student activities that are held at their schools or other points of interest.
The next Student Trustee meeting is planned for early November.
In the past, one student was selected from the group to act as the Student Trustee Representative to the
Board of Trustees. This year, the students decided that the Trustees from each secondary school would take
turns attending the Board meetings. The schedule is outlined below:
October 5, 2004
October 19, 2004
November 2, 2004
November 16, 2004
December 7, 2004
December 21, 2004
January 4, 2005
January 18, 2005
February 1, 2005
TDSS
EHS
KLCVI
IFSS
ESCHS
RMSS
TH&VS
SRFSS
KDHS
February 15, 2005
March 1, 2005
March 15, 2005
April 5, 2005
April 19, 2005
May 3, 2005
May 17, 2005
June 7, 2005
June 21, 2005
HHS
TDSS
March Break
EHS
KLCVI
IFSS, SRFSS
ESCHS, KDHS
RMSS, HHS
TH&VS
Respectfully submitted,
Linda L. Knight,
Director of Education
Margaret Fleury
Superintendent of Schools
TO THE CHAIR AND TRUSTEES OF
AGENDA REF. NO. 2004 10 05
RE: HEALTH & SAFETY ACTIVITIES AND INITIATIVES
ACTIVITIES
Work station established in room 103 of Roland Michener SS
Reports Filed for:
Reviewed IAPA report on Hazards Related to Heights.
Inspected THVS Theatre Catwalks and Mezzanine areas, recommended they be secured against access
until such time as structures are evaluated for occupancy, equipment load and adequate fall protection
installations are completed. In addition all personnel accessing these areas will require training in the fall
protection devices to be installed .
Policy and procedures are required for the Fall Protection use and a Rescue plan must be included in such a
policy, with training and sign off completed.
Policy and procedures for Allowable Activities during Public Attendance in the Auditorium with regards to work
overhead must be initiated and training and sign off completed.
The Power Elevating Work Platform at the site was inspected .Subsequent investigation with regards to
servicing and records of maintenance on this unit lead to it being removed from service and scrapped.
A parallel inspection of the Iroquois Fall Auditorium Catwalk and access has resulted in a similar outcome.
Recommendation that this area be secured against access until a Engineering evaluation has been completed
as well as policy, procedure and training conducted.
Note: B H Martin has been contacted to evaluate these areas.
Responded to a request to inspect the Golden Avenue Public School roof access.
It was determined that current levels of Fall Protection Training raised awareness of potential hazards in the
course of routine maintenance.
Recommendation that no access be allowed until fall protection equipment requirements are assessed and
requirements fulfilled.
Policy and procedures are required for Fall Protection use and a Rescue plan must be included in such a
policy, with training and sign off completed.
Inspections of technical wings at schools resulted in numerous compliance issues:
Roland Michener SS
Areas -Maintenance, Automotive shop, Wood Working (2 shops) and Cafeteria Kitchen
Non-compliance -73 issues
Kapuskasing DHS
Areas – Wood Working shop, Automotive shop, Welding shop
Hearst HS
Areas – Automotive shop, Machine shop, Boiler Room
Multi Site Joint Occupational Health and Safety Committee meeting was attended and an Inspection
Technique Training demonstration was delivered to attendee’s. A question and answer period was included.
INITIATIVES
Chemical Disposal Request for all school locations are being compiled with a late fall Service Provider
Dispatch anticipated. Request sheets were forwarded to sites.
MSDS – MSDS sheet management has been established with WellNet Solutions for web-based school
access. About 1700 sheets are on-line at this time. Follow-up is required to ensure all the sheets required by
each location are available at this site.
Inspection Training is ongoing as part of the Compliance Inspection activities at the Secondary Technical
level.
Fall Protection Requirements for each site will be documented and submitted to a Application Engineer from
North Safety Products. In consultation with local engineering a plan of action will be submitted to meet each
sites needs.
WHMIS and FIRST-AID/CPR Training requirements will be assessed and training sessions organized as
required.
Respectfully submitted,
Linda L. Knight,
Director of Education
Prepared by: Randy Keizer – Health & Safety Co-ordinator
Joint Transportation Liaison Committee
Meeting Monday September 20th, 2004 at 10:00 a.m.
DSBONE Board Room
and teleconference from North Bay
Present:
Mark Hall
Juergen Leukert
Linda Knight
Barry Peterson
Bob Del Guidice
Francine Landriault
Peter Del Guidice
Elizabeth King
Paul Toffanello
Gina Malciw
Cathy Verreault
Denis Belanger
Alphonse Ainsworth
Ron Richard
Linda Geno
Jean-Pierre Petrin
DSBONE
DSBONE
DSBONE
DSBONE
DSBONE
NCDSB
NCDSB
NCDSB
NCDSB
NCDSB
CSCDGR
CSCDGR
CSCDGR
CSCDGR
CSDNE
Teleconference
Michel Robineau
Denis Boyer
CSDNE
CSDNE
Absent:
Albert Schaffer
Marcel Joliat
Michel St. Louis
Colleen Landers
DSBONE
CSCDGR
CSCDGR
NCDSB
1.
Introduction - Call to Order - Mark Hall
The meeting was called to order at 10:00 a.m.
2.
Approval of Agenda
Add: 5. a) Report on Transportation in Europe
Agenda was accepted as amended.
3.
Approval of Meeting of June 21st, 2004
Consensus to accept the minutes as presented.
4.
Business Arising from the Minutes
! Common Transportation Web Site
! Use of Public Transportation
! Revised School Bus Accident Protocol/Francine
The above will be deferred until a later meeting.
! Safety Audit Survey Results/Transportation Officers
Deferred to next meeting.
! Transporting Special Needs Students/Transportation Officers
Brief presentation at the next meeting - Transportation Officers
! Bus Stops Optimization Update/Cathy et al
Cathy gave an update on the Optimization for the Hearst/Kapuskasing area. There were
twelve (12) buses cut from the optimization then two were added for the JK/K change in
walking distance to .3 from 1.6 km.
The next step would be to start the optimization in the Kirkland Lake/Temiskaming area.
This process should start in November collecting data from schools so that all the routes,
bell times and address changes could be reviewed from January.
! Walking Distances and Walking Distance to Bus Stop/Mark
We will defer until at least November meeting. The Transportation Officers will bring a
cost at next meeting for transportation for Grades 1 to 3 across board from 1.6 km to .8
km. Mark Hall will prepare a letter from the JTLC to the Kiddie Korner Daycare Centre.
! Contracts to Contractors Prior to Sept. 1/Mark
All contracts went out to operators prior to September 1st.
! Transportation Partnership Agreement Draft/Mark
After a long discussion it was decided to defer until the November meeting. Everyone
should review the agreement prior to the meeting.
5.
Bus Stops Web Application/Cathy
a) Transportation In Europe
Juergen Leukert who recently returned from a trip to Germany shared how students are
bussed in Germany and Switzerland. There are no yellow school buses, the students are
issued a photo identification at school and they can ride any public transportation - bus,
subway, train. Then every three months public transportation sends an invoice to
government for payment of students who took advantage of the transportation services.
Apparently they pay a fraction of what is paid here for transportation of students.
b)
Web Application - Cathy
Micro Analytics had proposed that if the Boards would be interested we could obtain this
feature so that schools and parents could access Transportation Information on line for a
25% discount, this quote is available until Friday.
It was decided to defer for future consideration.
6.
Grade 1 and 2 Walking Distances in Kapuskasing/Jean-Pierre
Discussed with item 4. above.
7.
Winter Bussing Update/Alphonse
The Boards have reverted to former Boards walking distance which included winter bussing in
Kapuskasing for the secondary pupils starting in December. The walking distance is 2.6 km and
in winter is 1.6 km.
8.
Forensic Auditor Recommendations Update/Alphonse
An update will be given at the next meeting of the steps taken in regard to the recommendations
made.
9.
Bear Concerns/Barry
Boards agreed to follow policy.
10.
New Business
Meeting at 12:30 p.m. with Northstar Passenger Services.
11.
Next Meeting
Monday November 29th, 2004 at 10:00 a.m. at DSBONE. Video conferencing is available
for anyone who cannot attend in person at DSBONE offices in New Liskeard and KLCVI
Kirkland Lake.
12.
Adjournment
Meeting was adjourned at 12:00 p.m.
Mark Hall
Chair
Luigina Malciw
Recording Secretary
FOLLOW UP ITEMS
1. Common Transportation Web Site
Use of Public Transportation
Revised School Bus Accident Protocol/Francine
Web Application
The above will be deferred until a later meeting.
2. Safety Audit Survey Results/Transportation Officers
Deferred to next meeting.
3. Transporting Special Needs Students/Transportation Officers
Brief presentation at the next meeting - Transportation Officers
4. Walking Distances and Walking Distance to Bus Stop/Mark
Transportation Officers will prepare a costing to bus all students Grades 1 to 3 at
.8 km.
5. Transportation Partnership Agreement Draft/Mark
Everyone is to review agreement as presented for discussion at the next JTLC meeting
in November.
6. Forensic Audit Update
To be discussed at next JTLC meeting in November.
Minutes of the
Special Education Advisory Committee
Committee Members Present:
Saunders Porter, Trustee
Juergen Leukert, Trustee
Gary Metsala, Community Living Representative
Brenda Echum, SERT, Constance First Lake Nation
Corinne Miller, Trustee
Rhonda Latendresse, Executive Director - Seizure and Brain Injury Centre
Mark Callaghan, Rehabilitation Teacher, Canadian National Institute for the Blind
Committee Members Absent:
Lane Lacarte, Community Representative, South and Chairperson
Diane Wahlman, Community Representative, Central
Joyce Lamb, Community Representative, North
Staff Present:
Asima Vezina, Regional Superintendent of Schools
Val Fuller, Principal of Special Education, Southern Region
Susan Vecchairelli, Elementary Principal Representative
Bobbie Welin, Principal of Special Education
Norma Danis, Teacher Diagnostician
Jodee Charland, Teacher Diagnostician
Via Video Conference:
Colleen Zubyck, Secondary School Representative
Visitor:
Tom Hendersen, Trustee
Date:
Time:
Place:
1.0)
September 15th, 2004.
12:00 noon
Board Room in Schumacher
Call to Order:
The first meeting for the school year 2003-04 called to order at 12:05 p.m. by Juergen Leukert,
Chairperson of the Board who presided over the election of Chairperson of the Committee.
Juergen welcomed all to the meeting and introductions were made all around.
2.0)
Election of Chairperson:
Nominations were called. Rhonda Latondresse was nominated by Corinne Miller for Chairperson of the
Committee.
There were no further nominations and Rhonda was acclaimed as Chairperson.
3.0)
Election of Vice-Chairperson:
Rhonda assumed the Chair, thanked the Committee, and presided over the election of ViceChairperson. Gary Metsela and Juergen Leukert were nominated for Vice-Chair. Gary Metsela
declined the offer leaving Juergen Leukert acclaimed as Vice-Chair.
4.0)
5.0)
6.0)
Adoption of Agenda:
It was moved by Juergen Leukert and seconded by Gary Metsela that the agenda be adopted with
the addition of:
• Alternate Members
• Future Agenda Items
• Review of meeting dates
• Review of ISA 1 policy
• Update on Autism Classes at Golden Avenue Public School
CARRIED
Approval of Minutes:
It was moved by Gary Metsela and seconded by Saunders Porter that the minutes be accepted as
presented.
CARRIED
Resignations:
A letter of resignation was received from Diane Wahlman signifying her wishes to resign from the
Committee. Also noted, was a verbal request from Joyce Lamb of her intentions to resign from the
Committee. Her letter will be presented at the October SEAC meeting.
It was moved by Saunders Porter and seconded by Juergen Leukert
that the letter of resignation from Diane Wahlman be accepted, with regret,
and that a letter be written to her accepting her resignation.
CARRIED
7.0)
Advertising of Vacant Positions:
The vacant community positions will be posted in the local newspapers.
8.0)
Membership Criteria:
Asima reviewed membership criteria for the committee as per Regulation 464/97 of the Education Act.
9.0)
Other Business
9.1) Committee Alternates:
Committee Members were asked to submit the names of their alternates to attend in their absence
and to notify the recording secretary of their absence.
9.2) ISA Guidelines:
A board policy governing ISA equipment is being developed and will be presented at the next SEAC
for review.
9.3)
Update on Golden Avenue Autism Class:
Sue Veccharelli, Principal of Golden Avenue Public School gave an update of the classroom for
Autism students. Presently, there is one SERT and 2 Educational Assistants in this class.
There are 4 Junior Kindergarten students and 3 Senior Kindergarten students with integration to
start shortly. Community agencies have shown interest in the class. SEAC has requested a visit
and Sue will confirm arrangements for a visit to the class in November.
9.4)
Future Agenda Items:
i) Orientation – October meeting – Ministry Website
ii) Visit to “La Casa” Autism Class at Golden Avenue P.S.
iii) Gary Metsela’s request for Suspension statistics for IPRC’d students
iv) Statistics for Autistic Children by Grade level - numbers in each class.
10.0) Next Meeting:
The next meeting is October 6th at 12:00 noon in the Schumacher Office.
11.0) Adjournment:
It was moved by Gary Metsela that the meeting be adjourned.
Respectfully submitted on behalf of the Special Education Advisory Committee,
Rhonda Latondresse,
Chairperson.

Regular Board Meeting - District School Board Ontario North East

Transcription

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