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Mointetrance of Gener<tl proL,tdent Ftncl Accouuts
o/ C/oss IV Govenvnerl Seruants_Transfer of
tttorh relotilg lo-F<trnts a\d instructiotls regordtng
theu mdintenance.
GO\TRNMENT OF MAHARASHTRA
GENlin,\t ADwtNIsrRltloN L)ep,ltrlrr:l;r
Circular No pFR. 1064,J
Sachivalaya, Bombay_32, BR. l.2th I{arch lg64/phalguna 22,. 1S85
CIRCULAR OF COVERNMENT
.
In continuation of Governmeot Resolution, General Administration Departnrent, No. pFR. tO6Ugg37S/
6185-J, dated rhe 23rd Decernber I963, Govcrnment is pleased to issue the following instructions for
the
malntcnance of Provident Fund Accoun:s of Class I\t Government servants for rhe guilance of the
Heads of
f)epartments and Heads of Offrces :-
'
tlt All Departments of the Secretariat, the Heads of DepartmenldOllices ( Drawing Offrcers ) should
start maintaining the Crneral Provident Fund Accounts ofClass IV Governnrelt servanG with
eilect from
the lst April 1964, i.e , the subscriprions declucted from the pay of Class IV Governmant servants for.the
ntonth of March 1964, payable in April 1964, rvill have, to be accounted for by the respective
Heacls of
Departments/Offices (Drawing Officers). They will be responsible for the coriect nrainienance
of these
ac,jountS.
(2) The (;eneral Provident Func Accounts ofallClass IV
Governurent servants (cxcepting the Gencrul
Provident Fund Accounts of the Police Constabulary staf which will continue to be rnainiained by the
Accountant General, Nlaharashtra State. Bombay/Senicr Deputy Accountant General, Maharashtra
State. Nagpur as heretofore) will be transfened by the Accountant Geueral, Bombay/Senior Deputy
Accountant General, Nagpur to the Drawing Officers concerned who shcruld start maintaining them fronl
'lst April 1964 as indicated
in sub-para.(1) above.
(3) The detailed procedure to be adopted by Heads of Departments
and Heads of Offices for the
malntenarce ofthe General Provident Fund Accounts ofClass IV employees is given in Alnexure I to this
Circrrlar AII Secretariat Departmenki, Heads ofDepartnEitl and Heacti of Offiles are requested to follo1j
the proccdure strictly.
a
i4) The forms and register which are prescribed for the maintenance of the accounts are grven rn
Annexure II to this circular. Tbe forms mentioned at Serial Nos. I, II, III, V and VII in the annexure are
printed and tlre Director, Government Pnnting and Stationery is being requested to supply theEto
sl!
Secretariat Departments, Heads ofDepartments and Heads ofOffrces on-indents in firture. iti" .".urn,ng
forms should be got typed and used. As, however, the supply of forms from the Director, Governnrcnt
Printing and Stationery will mke time, all Secetariat Departments, the Heads ofDepartments a1d Heads
of Offices are rcquested to get these forms typed in the first rnstance alrd saart ure maint€nance
of the
Accounts with effect from the lst ADril 1964.
(5) The work of mainten4ryggqqg!4Provident Fund Accounts
of Class IV Govemmenr servarts
.
5-\--:----__--" -may De preteraot] entrusted
to
who have
's@iDi."-.-iiiif
e
ittrut-rrd}abfe-ir-Errufil6;IEe wor-t m;.-y iniTGttl,
Ac"ourrisandr.Jasuries.fi.-";;;;;;;;;;
le mtrus-tcaio u ."nio. .nJiexperienced hand in the
Accounls Branch of the DepartmenvOffice.
l6) 'The Heads of DepartmentvOffices ( Drawing Officers ) should classify all deductions
on accoqnt ol
^
ueneral
Provrdent Fund Accounts ofclass IV Government servants under thc head " s.unfunded
DebtStste Provident Fu-Ed-Stat€ General provident Fund of Class IV
Servants"
2. Amendments to t}le Bombay General provident Fund Rules rvill be issued seDaratelv.
By order and in the name of the Governor of Mahargshtra.
D. S. KASBEKAR
Under Secretary to the Government of Maharashtra,
General Administration Department.
iP.'t'-o
4
Accompeniment to Government circular, General Administration Department, No. pFR.
1064-J,
dsted lzth March 1964/phalgune ZZ, tg8,6.
ANNEXURE I
Prqed.ure to be odopaed by the Heods of Deportments / Offices
for the malntenattce of the Gcncrol prot,rclettt
Frutd Accounts of Closs IV enrployees of State Gouenlnrcnt.
The detailed Provident Fund Ledger Accounts should be maintained by the Heads of offices (Dralving
OfFcers) in the enclosed Form No. l. The Accounts should be kept in bouncl ledgers rvhich will be
machine
numbered
particulars of policies financed from the General Provident F-und and the sanctlons lor
-The
withdrawals etc should also be noted in this ledger. The Head of t}e Oflice or a cazetted Officer nominatcd
t.,
him should initial the Provident Fund Accounts monthly in order to ensure that the amount of subscrrption
deducted, refunl ofadvance and temporary and final withdrawals are posted correctly. He should also init
ial the
entries in the ledger accounts when signing bills for withdrawal from the provident Funcl.
2 Each month the Drawing Officers will prepare a schedule ofGeneral Provident Fund deductions for
posting the ledger accounts maintained by them. They will sign the schedule at the time of signing
the
Establishment bills after comparingthe total in the schedule with 6e total deduction shown in the pay bills. The
schedule of General Provident Fund deductions will not be enclosed to the Pay Bills but instead a certificate
in
Form No. XII will be attached to the Pay Bills indicating the total anrount deducted as General provident Fur..j
subscriptions and refund ofwithdrawals. In respect ofp4yments
arriving at the monthly total.
a
consolidated record should be maintained frrr
A broadsheet in Form No. II should be maintained by each Heatl ol Offrce. All cleposits ancl withdrawals
posted in a ledger should also be posted in the broadsheet. The broadsheet shoul<l be posted
direct fronr lhe
ledgers. and ao! from thc schedules or vouchers Each broadsheet in respect of depo6its and withclrawals
cl rr rin g
a month should be closed on or before the Sth ofthe following month i. e. broacls-heet for
April should be closed
on or before the 5th of Ivlay and submitted to the Head ofOflicc for rcvicw on the following day.
Tbe Head of Office
shall verifo that the anrount as booked in the broadsheet agrees with that of the totat of *re certilicates of'
deductjons attached to the Pay Bilts and the payments made duiing the month. The totals ofthe debit and
credits
as worked out iD the broadsheet shourd be communicated to the Heacr of Department as in para g.
3 On receipt ofan application in the prescribed form for admissioo to the Fund t}le Head ofthe Office r,,.ill
test the eligibility ol tlre new subscriber under the General Provident Fund Rules (at prescnt done in the
nu4it
offIce)and assign the Account No. to hinr, with a prefix indicating clistinctly the ofnceto which the subsscriber
belongs AJl permanent employees and temporary ernployees other than re-employed pensioners in continuous
service for more thar one year may alone be admitted to the fund. The nominaiions
be kept by the Head of
the Ofrice instead of by the Audit Ofiicer. The nomination, when received must be "rill
scrutilised carefully with
reference to the provisions ofthe Bombay General Provident Fund Rules, and should be in one of t.1'1e prescribed
forms appropriate to the subscriber. It should be primarily seen that if at the tirne of maling a nomination the
subscriber has a family, the nomination shall not be in favour of any person or persons otbei than members oi
his family as defined in the Bombay General Provident Fund Rules Particular care should also be taken \,,.ith
regard to the following points while scrutinising the nomination forms :(a) The examination of each form should be carried out in detail vvitb reference to
each entrv
therein.
n)a(Je
(b) The specification of 'death'as a contingency in the penultim ate colunrn of the forms ofnomination
is not proper. Only contingencies, such as insanity, divorce, etc can be filled in.
(c) The additional remarks in the forms ofnomination providing for guardianship ofa
minor nomrpee
are invalid and should not be accepted.
(dJ If at the time of making tbe nomination the subscriber has only one nrernber of the
fanilv and.
therefore the alternate norninee (last column ofthe nomination lbrnr) is a person othcr than a member ot
his fanrily, the nomination should provide that the right conferred upon the alternate nomrnee shall become
invalid in the event of his subsequently acquiring other members of family.
Appropriate arrangements should be m ade for the safe custody ofthe nominattons ar)d these should be kept
und er lock and key in the person al custody of the Head ofthe offi ce or a Gazetted Offi ce r nomr nared
by hinr aftcr
m-aking entries in the ledger as * ell as the General lndex Register Form III which s6oulcl
be at restecl by the Head
ofthe Ollice (Drawing Officer). Al acknowledgement in Form I\/ shoulcl be g:iven ro !i)c subscriberas soon as thc
non)ination is acceoted.
,@
1'Z-
.)
All applrcatrons for temporary advances and part rvithdrawals from the Geueral Provident Fund as rvell
and sanctions
as for paynrents ofinsurance premia will, as at present, be scrwinisg! bV the Heads ofthe O{Iices
V
accordedingofarastheyareconPetenttocioso;odEEn'E-e]he-ffioi
also scrutinise and sanction the advances for special
where the Class IV servants are actually serving
of
Ofhces,
reasons. Actual payment will be made by the Heads
on the Banctions issued by themselves or by the Heads of Departnrentl, as the case may be
DepirtmenG'th-einsiiies-Tfie-FeadiofSepiililits will
Where Life Insurance Policies are financed from General Provident Fund the Head ofthe Office should
require the subscriber to produce premia receipts in order to 6atissfy himself that the anrount withdrawn from
the !\nd for payment of premia has been utilised for that purpose The Head of Office should scrutinise the
5.
receipts and mal'e necessary endorsements on them to the effect that no abatement of Income Tax wrll be
admissible. A policy rvill be reassigned on its maturity or earlier on the death of the subffiber or otherwise as
provided in Rules 22 and 23 ofthe Bombay General Provident Fund Rules and handed over t! the subscriber or
the claimant entitled to receive l!.
'6
Th" H.aCs ofOffices will also maintain the General Index Register ofGeneral Provident Fund Accounts
in Form No. IIL The Stock Register of policies financed from General Provigent Furrd will also be maintained
'by thern in Fmm No. V.
Class IV servant is transferred from one oflice to anothcr his account will be transferred along
with'the last pay certificate to the nerv Head of Office with I statenlent shorvig the opening balcnce at the
beginning ofthe y ear, deduction alcl withdrawals during the various months and the closing balLncc otr the dat('
oftransfer- A copy ofthe statenrent in duplicate should also be furnished by him to the Head oftbe Departnlent
for noting aDd onward transmission ofone copy to the Accountant General, IUaharashtra Statc' Bombay/Senior
Deputy Accountant General, Maharashtra State, Nagpur. A copy ofthe Subscriber's L€dger Account togethel
with his nomination form in original and the insurance pohcy or policies (if any ) should also be forwarded to the
new Head of Office. Any sum withdra,,r,n under the fund rules and which remains to be recovered should also bc
? Ifany
communicated to the new Head of Oflice.
8.
Each Drawrng Ofhcer should send evcry month to his Head ofDepartmenl the total ofdebits and crcdits
under the following columns in Form VI
:-
(i) Credit on account ofsubscription.
(ii) Credit on account ofrefund ofadvance.
(iii ) Toral Credits.
(iu) Debits on accoutt ofwithdrawals.
From the information received from the Heads of Offices under him the Head of the Department should
maintain a reg:lster in Form IX for colecting the totals in respect ofeach m onttr fbr comunication to the Accountant
. General, Maharashtra State, Bombayr'senior Deputy Accountant Genelal, Maharashtra State, Nagpur, quar\erly. A Head of Department may also have offices in more than one Audit Circle. lt is, therefore, neccssary that
the registers and statements to be maintained
bl him should
be according to the audit circles.
Each head of Department should intimate quart€rly in Form X the total credits and debits frr
(ieneral.
eoch months to the Accountant General, Maharashtra State, Bombay/Senior Deputy Accountant
the
figurcs
him
to
enable
under
Maharashtra State, Nagpur, showing the figures for each Head of Offrce
be
agrced
Ollice
to
in
the
Audit
appearing in respect of credits and debits in the broadsheet maintained
should
Departments,
*ith the corre"ponding liglres intimated by the Ilcads of Department. The Heads of
crcdits
also furnish to the concerned Audit Office an annual statement in Form XI showing tht'total
and debits during the year and the total balance at the close of the year and get thcsc confirmed by
the Audit Offrcer. At the timc ofsending the annual statement to the Accountant Gencral, Maharashtra
State, Bombay/Senior Deputy Accountant General, Maharashtra State, Nagpur, a certificato should be
furnished by the Head of Department to the effcct that the balance shown in the annual stat€nrent agrees
with the aggregate of balances arrived at aftcr squaring of broadsheets maintaincd by various Disbursing
Officers and that the balanccs in thc individual accounts have been communicatcd to the subscribers
9.
lF
o-9
l0 lnterest for each year will be calculatcd rvith the help of read.v reckoners by the Heads of offices rrncl
entered in the ledger accounts as well as in the Broaclsheet. The statement in Fornr XIII
ofinterest urus credited
will then be forrvarded to the Head ofthe Department who will consolidate the statements
rcceived fronr all the
Draeing officers under his control and send the consolidated statemeot in Form
XIV to the Audit office where
the necessary trarrsfer cntry will be prepared for incorporation in the accounts
The statement ofinterest which
is required to be firrnished by the Head ofDepartn)ent to the
Accountant General, N,Iaharashtra state, Bomb6y./
Senior Deputy Accountant General, Maharashtra State, Napur, shorrld
.rthe
also show
figures . Head ol.
Olficewise'.
.ll Attheend of each year the -Head of ofllce will prepare statemenrs in l'orm VII showing thebalanco
at the credit ofthe subscribers and forward
the same to tire individual subscribers iur ac"efilnce ortr,"ir
balances.
\y'2 Final Povnetrt
Provident Fund rnoney at thc credit ofthe subscrrber
fullilmert ofthe provisio:]s-The
ofRtrles 28, 29 ancl 30 ofthc Bombay General provi<lcnt
beconres payable on the
Funcl Rules The an)ounts
becr.rme payable when a Government servant retires-or whcn
heiroceeds on leavc preparatory to retirement or
whcn he dies. As soon as such ar
containingthereq,,i"it"i.ro,,'"loT*#i,rHx40'#$n"sxffiT:?tl1:1ff.",i,:1:i,"l*X."1fl:i:1"Ji.,1,l'
checked, particular care being taken- of any temporary advances
ancl an-v othcr final withdrawals etc., taken
rluring the last one year care should also be taien tn
ii"t
no obiection raised by audit drrring local
lnspectlon In respect ot subscriber remains rrnsettled. The"n",,."
account should be scrutinised bl,ihe'Ceaa" olom""".
generally as a whole, aDd in particular all the entries ol
debits. credits and interest nl ade i;the last 3 years l,efore
the.year in which the payrnent is to be madc, shoulcl be carefJ)y
checked. After verification in the mirnn{,r
ind icat€d above the account should be brl.uglt ue
nlio"'ii
g i nt.r""t u pto th e c ncl ofthe
- onti, pr""ea in g
that in which the payment is made or upto the endT-d-olu
of the sixth nronth aft.er the n)onth in rvbich such anrounr
becomes payable whicherver of these periods be less under
iut" rsilr ofthe provident Fund Rules and the
amount should be paid to the subscriber, ifalive. where thc subscriber
is not alive and a valitl nomination subsists
tre payment should be made to the nominee or nonrinecs. where the subscriber
is rrot aliye and no valid
nomitration also subsists payment
should be made to thc faDily members/other claimants *ho may be
eligible
to rcceive pavment under rule 30 of the Bombay General P.oiident
r""a
nur"". iol""" iil
*o"
linancing an insurance policy from his General Frovident Fund,
""i".r,u".
steps should simultaneously be
taken
under
rules 22 and 23 to reassign it and return it to the subscriber.
13
1'r, when a Class IV employee is promoted to a post in
Class
a p'sition to certif} that there
,".rnnublu'p.*f"Jt"
III ancl the }Iead ofthe Ofrice (Drawing
oftne emptoy""
iiihe class ut
""" Pru"icl".rt Fund'Aclounts
for at least one year, the balance in the General
"or,,ir,,.,irrg
ofthe 6ubscriber
should be transfcrred
to the Accountant General, Maharashtra State, Bombay/senior Deputy
Accountant c"n"rr1 l,t^t,"r."t t..
state, Nagpur immediatly, who wi then commence ,n"int"r"rng
tt u"u Accounts in his orfice.
(6 ) In case where it is not possible
to.c€rtify to the above effect, the General pr<.rviclent Fund.4.ccount
ofsuch
persons during the period ofone year will have to be
trea!ed asif it relates to class IV Gor.ernment servanis and
maintained by the Head ofoftice, and should be transferred
io ir," .q..nr-r.rt.nt General, Maharashtra state,
Bombay/senior Deputy AccountantGeneral, Ir{ahara"irtr" st"ru,-x.gpo.,
th"
tr"a ,"na"r"a on"
year's continuous senice in crass III post. consequently,
"fte.
duriug rtus period,
whether"mpio1.""
ti";"y
is drawn on a separate bill or is drawn along with orher
class III employees, the General ";;;';;;";;;;;
provrdent Fund
deductions of such subscribers may
.'
class-ified
.a;"-ri"u.'."aer
the
head
s-unfunded.
Debt_srate
Prouident Fund-Gerleral prouid.ent _be
Fund of Class I ""
v*
"r;;r;;i
(c).Itt both the cases, only a certificate
of deduction should be attachecl with the pay bill and the schedule
.
retained by the Head of office (Drawing officer) for postiie
t-he iedcer Accounts in his o{hce.
l4 These instructions should not be treated as exhaustir e and drawing officers
should make themsclves
familiar with the Bombay General Provident runa n"tes ior
ih-"-"0..o.t -u.rnt"nance ofthe accounts.
. If a clarification is required_i,l respect of any point of doubt, or any difficulties arise in the course ot
maintenance of accounts bv the Heads oi offi"e", ttr"y rt outd
.orrr"ct the Accou'tant C".,".J, rrruiro.""t t.u
State, Bombay/Senior Deputy AccountaDt Oene.al, Maharashtra
State, Nagpnr, for guidance.
15 The Provident Fund accounts maintained by Heads ofoffrces will be
checked cent per cent. by Audit
during the local inspections ofthe offices.
officer) is in
a
n\
ANNEXI,'RE
Fornrs
L..
(2) Form II
(3t Form IIl ...
(4) Form IV
(5) Form V
..
(6) Form VI
(1) Fornr
II
and Registers
General Provident Fund Ledger Account
Broad Sheet ofthe General Provident Fund Account
General Index Register.
Acknowledgment of nomination
Stock Register of Insurance Policies
Statement showing the total debits and credits to be sent by the Head of office to
the Head of DePartment.
'
t7t Form VII ... Yearly Account Slip to be given to the subscriber'
(8t Fornr VIIL . (a) Forn of application for final payrnent of balances in the General
Provident
Fund Account to be made by the subscriber'
tb) Fornr of application for final payment of balances in thc General Protideni
Fund in case of death of the subscriber.
.
't9) Form
I
IX
(IO)
FormX
(lI)
Form
..
Register showing total debits and credits on account of General Provident Fund
Accounts ofClass IV emp)r-ryees to be maintained by the Head ofthe Deparmerrt'
.. Statenent of the total
Xr
clebits and credits ott accourlt of General Provldent
Fund Accounts of Class fV enrployees to be sent every quarter by the Heads of the
DePartnrent to the Audit Offrce.
..
(
Annual statement ofbalaoces on account of General ProvidentFund Accounts of )lass
Oflice.
the
Audit
to
fV employees to be submitted b,y the Heads of Departments
(12) Form
XIL..
Certificate attached with pay bill in respect of General Provident Fund deductions
made from the pay bills ofClass IV employees'
tl3)
Form
XIII ...
Statement showing the amount of yearly interest to be submitted by the Heads of
Offices to the Heads of Departments.
r14) Form
XIV ...
Statement showing the consolidated informatton of int€rest to be submitted by the
Heads ofthe Departments to the Accountant General, Maharashtra State'
Bombay/the Senior Deputy Accountant General, Nagpur'
Nors
-Forms
No3 I, ll. lll, V .nd VII rte Pnnt.d The othcr forms are nct Benerell) prrnled Typed coptcr art t'ken wh'n"ver
q-{
8
FORM
I
Nomination received uide letter No..
S R. No.
Polrc)
Ullrcral Destgnation
No.
ArDoun! of
Prenriuur
Dua
df,t.
Drte
of
.qupcrinr€ndenL/
. l/reniunr
LAI
Exmr rner
District
!repartn)ent
=.._-_
Pay on 31 sr tltarch
of precedrng
t9
Rpnit Lr
_19
April
rl
^t
J{rh
Augu!t
S.pr.m b€r
Oc!ober
Novembcr
Urlrnle |ron
D€ccb bcr
l9
-lt
Dcposrr, rnd R.r!ndr
T.rrrt R\.
Februnry
Ilarch
D.,/lt
r
EJlan.c
-\t,lhijn\
uh
fn ilsr Il.!a-n It
Itlarch (Finair
Pon.d
bf
!l3rch rSy.)
E\3rDrn.d
--'--(.lGlt'lb,
br---
-
BrRocD Officer
v'
tt' -t
a_6
9
FORM l--carrrd
Admiucd.
Nomination acccptcd.
Branch Officcr.
Supdt./Examincr.
Name
.............
Branch Officer.
Suptd,
......Numbcr........
.Discontinucd.....................Timcs.
sUpOl./EXamrner.
Pry ob
tl rl Y.tcb
ofprrcrdin3
Ramrrb
tlrr
tD -19
April
MaY
Juna
July
Autu.t
Sapl.:ib.r
O*obcr
Norubrr
D6!b.t
Edarcrfrstr 19
-19
D.p6itr .!d tctu|d
Jaauart
,
lnEn.t fo.
lt -19
Rbrurry
Tord Rt.
M.r!h
I).dlfl-WitMrltr
lrrrcb (?i!d)
Bdo6c. on
lLrc\ tgt.)
vrt 1g?--?
lli
olr
Morch
q,1
t0
FORM
II
Broad Sheet ofthe
Rccerpts rn lhe
'ronth
of
lt.\ r(
11,\r
bio. of
rl
Brrl:ince
Credil()n
Credit on
Total
C|'edits
Cr€crt on i Cred)t on
accoun! of acclun! of
subsrr iption refunds of
Adrance€
To!al
C:edit
!-redits
nccouoi
on I Credit cn I Torai
of ' nccouni of Cred:r,
subscription refu ids of
A0vances
L
I
I
I
I
I
I
I
I
i
I
{
Provident Fund for the year 19
Withdrawals in the month of
lltlerest for
!he Jear
-19
TotFl of
Closiog
Bnlan.€
T
o4
ll
FORM JII
Ge
ladger
No
Nan!e Rnd designntion of
Subscriber
neral Ittdet Regisler
Nomin6tron.
Altcltatioh I Dat. of tealon
I for clos,-rre I
I ofaccount
i
receip! of nonri'
nation by B.O.
Re*at ks
I
l
i
I
a
I
I
I
I
I
I
I
' Ltt'r " S' tbould b! edd€d to the numb.r in carar
rvherc tlre rubrcriber is a .ubscrib€r to the Starling Braocb of the Fund.
/\
\-- qI
12
FORM IV
Orflct ol
rxt
Shri
(Thmugh
t}e
Sir,
I have the honour to acknowledge receipt ofthe forn ofnomination in respect ofyour General provident
Fuqd Account No. ................
received with letter No- ..................... dated
..............from the ..............................
It contsins the particulars noted below :Ni|na
Rchtion hip
A8a
ShArc
ofd€po.it
I
Yours Faithfullv.
Head Of Office.
t?
3o
a
I
E
!
t
=
E
a
:
;
.'l
L
:
!
o
.E
.E
/<E
3
:l
i.
5+
Iji
t.
t;
=t
14.
q
J,l
:x
Vt
a
ili'
t!!
t
E
c
EF
t!
-t
a.f
FORM VI
Statement shouitLg the tot<tl debits ond credits o4 Acc()unt ol Generol Provi.clent
FLotd Aarorutts of Cktss
Enrplovees t'or the month of ...
Name of the Drawing
Officer
tv
..
Cr.dits on accoun! of
Credilr oo eccount of
6ubs.riptjon
r€fund of Ad!snce
ll)
r2)
Tot:\lCr.di!s
debits on accouot of
R.nrnrks
(3)
,5,
FORM VII
Year of Accorrnt
Rate of interest
.... . per cent
Nrm. ofSub!.riber
Opening h;rlsncc
No.
'D€po.it durinS
th€ Ienr
lnreres! for the
Withdralv{l
BilsDce
duriog lhe -vear
'lncludcr r.covcries nladc during !he monlhs ofADril !o.Ma.ch.
Nol? J-Th€ 6ubscriber
t5.
is requerted to state \ehethcr he
FuDd.
de!ir!!
to rnrke
3n) rl!e!it!ion rn nny no,,'inarion nride undcr the rutes of
l\b/d2-Inca6a$,h€reth.subs.ribcrbasmad.nonominationirfavourofarne:nberofhisfeinityowingtohishsvir)gnofamrlyat
th. rim!, but acquircd a familv th.reajl.r, rh. fsc! should be r.porred the Hcad ofrh! Of6; forrhwith.
-ro
Notc 3-The rubscribcr ir requ€st d to !!tisry himr.lfa! t-o th. con.ctre6s ofih. slatenreD! aod ro
bring erro,., itanv, !o rhe norrce
of theHeed of lbe Omc. within ....._... .....month(s)fronthads:eof rr.s recerDi
Signature
Designation
Date
.. ..
.
To be filled in according to the rules of the fiurd concerned.
A flap is provided in the middle ofthe form and the letterE o.l.G.S. and the place
for writing the address of the
so as to do away rvith'tl.re r.r"."."ity fo, o"irrf.'*"p"i"t" urru"rop".
offcer concerned indicated at tlre back ofthe fonn
@
31_
FORM VIII.A
(
For
n otr - Go
zetted Offic e | )
APPLICATION FOR FINAJ. PAYMENT OF BAI-ANCES IN THE G. P. FI.-IND ACCOTJNT
FORITT OF
To.
I request that arrangements may kindly be nrade to pay the amount standing ro mv credit in nry G.P. Fun
No. as particulars as gtven belorv :-
-
J
Account
(i) I am due to retire/have retired/have
.. nrottths/have been
'
proceeded on leave preparatory
discharged,/disnrissed-4ravc resigned
to retirenrcnt
for
finally from Governntcnt
Service and nry resigrration has becn accepted rvith effect from
forenoon/a fternoon.
'
{
ii ) The undermention.'d Life Insurance Policies frrianced by me from my providerrt frrnd accourrt nr a-"-
kindly be released in accordancc $'ith the provisions ofrule 22 ofthe B. G. P. F Rules.
Poli.)
No.
Nam. of th.
Companr
SLrn) .Fsurpd
I.
2.
(iii ) I desire to receive payment through my oflicey'through the Treasury/Sub-Treasury. My personal
marks ofidentification, left hand thumb and finger impressions and specimen signatures in duplicate duly
attested by a Gazetted Officer ofthe Government are enClosed.
(iu) I have not opted for the continued retention ofmy G. P. Fund in the Fund in tcrms ofthe MinistrlJ
of Fioutce O. M. No. F.28 Q2) EV/57, dated lSth
December I957.
I therefore request lhat the entire
amount at my credit with intercst due under the Rules may be paid to me.
Or
I have opted for the contirued retention of my Provident Fund money in the Fund in terms ofthe Ministry
ofFinance O. M. No. F.28(22FEVI57, dated lSthDecember 1.95? and nryoptionhas been for',r'arded urde lctter
No.......................,...,..,dated-.... ............,. /is attached. I rcquest tlat a sum of Rs...... ......... maybe
paid to me in terms ofpara. 2 ofthat letler.
a
Station
:
(
Date
:
Si
gnature l
3
e)
t6
FORMVIII.B
FORM OF APPLICATION FOR FINAL PA]MENT OF BAIAI\CES IN TIIE G. P. FI'ND ACCOI.J}|IT
IN TIID CASE OF TED DEATII OF THE ST'BSCR,IBER.
lo
Sir,
IA{e requestthat arrangementr tllaykindly be madc to pqy the aEount standing to t}e qedit in G. P. Fund
No.
of my/our..,............,.................Shri/Srnt.............,...
Account
who died
{t'litionrhip rrith tub'crilct)
on
.
(ii ) The undermentioned Life Insurance Policies financed by him/lrer frorn hielher provident fund account
may kindly be released in accordance with the provisions ofrule 22 ofthe B.G.P.F. Rules.
Policl
No.
N^|n. of tha Conrp^ny
Sum a||urod
z.
4.
(iii)
U$te desirc toreceive paym€ntthrouShthe ofiicey'o0throuth
the...............
..Treasura/
Sub-Treraury. lt(y/Our prceonal marks ofid€Dtification, left hen&right hand thumb and fingrr impreseions and
specimcn 8ig:raturer in duplicate duly attestrd by a Gazetted Ofhcer of the Government ar. enclosed.
(iv) Lrta Shrirsmt............
.........had filed e nomination on ..............................in
ury/our fevour td receive the fund money.
Or
Shri/Smt............
.....................had made no nominetion in reepect of his/'her G. P.
Fund aesets. A list ofthe euwiving membere ofhis/her family stating ttre relationships with the subscdber and
their agee on the date of his/her death is enclosed.
Or
had not ecquircd eny family upto the date of his/trer death
........1e8a1heirs to receive ttre fund rnoney.
and
Station
Date
:
:
Youre faithfully,
(
Signature
)
q
e1
t7
FORM IX
Register shouing total Debits and Credits on <tccoult of Ceneral Providet.t Fund Accounts
Class
N
Emptoyees for the month
of
of
Name of the Head of Department
Nr'|a of
Opcni!t balanc?
C!.diti
on
eacount
of
Herd of
(i... Clolin8
Oftic!
brlence ofthe
p.aliout month)
rublcriptioD
\Zl
l3)
rll
a
(rn q 3 )
(!
c3o?-a (1i.qis-r1-?oot)
Crcditr on
rccount of
rcfund of
D.biE oo
caadit.|
racoudt of
(3+4)
witbdrrrv!I.
advanc?3
{tl
r5)
(61
Clo!ing
Ballncc
(5-5,
.
11l
DAIADCC
Ramarks
t2+7)
(81
(9)
7
3{
t8
FORM X
Statenrent of the totol Credits and Debits on occoult of Generql Prouident Futtd Accourtts
Closs fV Entployees for the qr,arter endi,rg....
Tota)Credits
Namc of Hcrd of Olficc
(ll
Name ofmonth
for
th.
Dcbrt3
o!
laiount of
(3)
t4l
lp
Brlanca
|
3--4l
Ren&rl..s
{51
(6,
month
12)
of
l-otal
Total
Grand
...
lotat
---
Totsl
...
rq,
Y-
4
l9
3e
FORM XI
Antunl Slatenrett of bulatce on occot.nt of Ge,.erol prouident Fund, Accounts of Class IV
emploXees for the finctncial yeor 19
_tg
Name of the Hgad of Depanment......................
Opcaiog
Name
ofHcrd
of
Oiicr
(11
o
rq cto?-131
balrtrc!
u
on
I.t April
!9 -19
t2)
Tots.l crcdils
duriog th.
financielycar
19 -19
tg)
lnt.re3t crcdited
To!rl dirburse-
duriq th.
ytrr
l9 -19
fibanci.l
(a)
mcn! duriDg
2+3+{
(5)
th.
fiarocirl y.ar
t9 -19
(51
Balaocc !! th. ciosc
of fioaociel y.rr
19 -19 i.!.
3l3t Mr!.h
t7)
a! on
l9
Ccrtific^t.
(81
20
.r1
J \
FORM XII
Certihcate attached with pay bill
in
respect of General Provident Fund deductions made from the
Pay Bills of Class IV Employees for the rnonth of .. ,
lt
paid in
'
Name ofthe Head of Offtce
Certified that a sum
(RuPees '
ofRs.
.. . . . .. .
monthof....................-.............-paidin ........
has been deducted from the Pay Bill No.
,
..
dated
for the
'
in respect ofClass IVemployeesof this
Officeasunder(i)SubscriptionRs..'''''...'.(ii)RefundofwithdrawalsRs''-'
Signature of Head o{ Office
(For use in the Accounts Offrce)
Superiltendent,
....................'7 Section
FORM XNI
sta.cmcntsho|oingtheamo..||tofinterestcreclitcdtotheGenerolProuidentFunclAccountsofClosslV
Seruants for the Yeor 19
-19
Name of Head of Office (i.e. Drawing Oflicer)
Amount of Int€rest
for the year
-
e
Date
Place
t
(Sigrrature)
:
:'
Head of Office.
jr
31
22
FORM XIV
Statemerrt shouing consolidoted infornntion regarding interest credited to the CeneraL Prouident Fund
Accot.nts of Closs IV Seruants for the year 19
-19
Name of Head of Office (i.e. Drawing Oflicer)
Amount of Interest
credited for the year'
(Signaturc)
Head of Dc?anmcnt
I
:)
t"
Fraudulent drawal of Oeneral provident
Fund Advance
t
,rtt,^atana fo,
"*ia^naa
of-
GOWRNMENT OF MAHARASHTRA
General Administration Department
Circular No. PFR- IO??.XIII_A.
Mantralaya, Bombay 400 032, Dated the 20th March l9?g.
CIRCULAR
A few cases have come to the Dotice of Government where
General pror4dent Fund advances were drawn
on forged sanctions and forged billg and acquittances due to
provident
improper distribution ofGeneral
account slips- Government is, therefore, pleased to issue the
followrng rnstructions
a"
(l)
(2)
Y
(3)
(4)
Fund
:_
The General Provident Fund Slips received fronr
the Accountant General should be distributed to the
pereons concerned and his/}rer signature
obtained in token of receift.
The General ProvideDt Fund slips which are not distributed
should be returned to the Accou.ts
olficer, ifthe persons concerned are not available. In any case the
oeneral provident Fund slips
should not be retained by the Head of DepartmenuHead ofofhce
in his ' custody for more than four
montbs Irom the date ofreceipt ofthe General Provident Fund
slips from the Accountant General.
A regular reconciliation oftbe debitvcredits in tbe Geoeral provident
F\rnd accounts should be done
by each Drawing and Disbursing offrce periodically with the pay
and Accounts offrcer/Tteasury.
The periodical returns in respect of Cl. IV Governrnent servants prescribed
in this respect by
Governrnent should be s€nt to tle Accountant General, regularly
without fail.
AII the Heads of Departments/tleads of offices are advised to Dote
these instructions carefully, and to
follow them scrupulously.
By order arrd in the name ofthe Governor ofMaharashtra.
(
\'
K. R. NII-AWAR,
Section Officer.
I
I
4t
rl
24
in respect ol Provident F'r:rd
Accounts .,f Class IV employees-Elimination of
Subrnission of returns
deiay in
t,.i,
the-
GOVERNMENT OF MA}IARASHTR A
General Administration Department
Circular No. PFR-10?8-XIII-A.
Bombay
400 032, Dat€d the 27th December 1979.
Mantralaya,
CIRCUT.AR
It has been brought to the notice of Government that inspit€ of repeated instructions issued uncler
Government Circulars, Generat Administration Department, No. PFR-10?8,0(III-A, dated the 3lst March 197S,
the loth August 19?8 ald the 19th February 1979, the information in respect of General Pmvi(lent Fun(l
Accrunts of Clsss IV Government enrployees in Forms X, XI and XIV prescribed under Government Circular,
General Adminietration Department, No. PFR-106{,/J, dated the 12th March 1964, is not being furnished by the
Heads ofDepartments to the concemed Audit Officers periodically. In the absence ofthe necesaary inforn)atF-n
the Audit Officer i8 not in a position to make any proposals for budget provisions and complete the reconciliAtion
of departmental figuree with the figures booked by bis office. Wit} a view to facilitating the concerned Audit
O{ficers to submit budget proposals and to complete the reconciliation work every year io time, it i.8 necessary
that returns in forms X, XI and XIV in respect ofProvident Fund Accounts of Class IV em ployeeE are invariably
6ubmitted to t}lem by the Heads of Depirtments periodically and regularly.
Attention ot all Heads of Departments and Heads of Oflices is once again invited to the instructions
issued under Govemment Circular, General Administration Department, No. PFR- 1064-J, dated the lzth March
1964 and they are reque6ted to follorv the following instructions scrupulously.(i) Atl Heads of Department should ensure that the required informatior.t in Forms X, XI and XIV is
furniehed to tle Audit Oflicer concerned on or before tlre 15th of the month following the month in
which it is due and a copy there of endorsed to the Adminietrativo Department concerned simulta-
2.
neouslY.
(ii) The Heads of Depariments/Offrces should also ensure that t}le retonciliation parties visiting Atrdit
office carry out necessary adjustments as per retums already furnished to it by them and forward
completion report to the Administrative Department concerned as soon as reconciliation work is over.
(iii). The Administrative Department should expedite the concerned Head8 ofDepartments ifthe required
informstion and the report on completion of reconciliation work are not received by them by the due
dates.ltrey should alsotal.e suitable steps to ensure that the work ofthe Audit Oflicer is not hampered
due to want of required information from the Heads of D€padments.
By order and in the name ofthe Governor of Maharashtra,
C. V. SAAAPH.
AsEistant Secretary tD Government.
GorErracjr (b{rn r hrss. Mr,l|!x
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itent employces' excluding
.t" ' '')\/eir1i
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by.srate Government Departments'
tnaii'i"in=ti
t't
u"JJnt
Fund subscriptions
€mployees whose GPF
rr r"rr Geireral Provident
can now accoss inform"i"l "'""t :r.''' i:i'Dle tc thom over the Phone through an
v'/iii b'j
€lsctronioally' fne intormutiun
lnteractiveVoiceResponsu.rrr,r,,,(!'ir.,l:.).hrftlrrre,payingavisittotheAccountant
vvirr rt/i !'e lrecessary'
6"""4"
ofrce or vwiting long lorte'.s
'
the
has been modernizing
India
ol
General
IVRS for
The Comptroller & Auditor
on a continuous basis'
Department
euOit a R""outrts
efrod' This
tochniques in the lndian
tatest in this on-going
the
is
t'O"t'i''"rs
Genoltl Provident f 'nOof th€ Stato of Maharastrba
Government
kndu
fewants
usel-friendly innovation
also thoso who do not
and
villages
and
u'" tn Ai"tunt to*ns
including those who
*;;"ip
Englishorwhoare""';;;;;t"*v't"ascertalnthostausolthelrGPFaocount
20
systsm wtlich can handle
th€
using
obiairreJ
bo
The inlormation carr
a weok' Th€r€
a day and seven days
hours
za
;'onrin"
;;;;
tn:
lines simuhaneo""'' ""0
tor obtainiri the information'
:u:""n*tI'
*tot"''""s
offtce
General
are no holidays or
ntt*nont
orfi":_-ol C-"
IA&D
phone will
the
over
whose account is mainJiieo
oniioit) 2207400f in" into't"tion
nti'"
lacilW for
Mumbai'
Maharashba,
f fter" is ulso the mailbox
Er:glish'
t"O
be available in Hindi'
messagos'
sub€crib€rs to lsave
his
to the subscriber on
allowed
be
will
accor-.nr
The access to GPF
instan$Y.
\
i""'
i, *"
*"rat
dia|ingthecorlectGPr.Jc"oun.'.,u'u",..r.aoateotuirttrwhenpromptedbytheIVRS'
Subscriberswhoare"*li"toaccesstirru"'"qui'Jtointimatetheir'conectGPF
of the
accourrtnumb€]*oo".".iuinnaspertheir'.,]i"u,*o.a.,thloughthei]Drawing
om"ti Cpr EDP centre'offrce
*'"Ji";o"io**"tt
d;;i
and Disbursing
Karve Road' Mumbal -4oo
*"i"t"nt
101'
;;"'ashtra'
Accountant Genoral
of the s€rvrc€'
Oi immeOiatdy to get the benefit
on closing balance'
iairrbow of information
a
obt;airl
can
etc' A
Subscribors
withdrawal applicalion
O""i
credits' debits'
from
"i
to help them to move
current balance' missing
tuit"'iUers
ii'"
Oy
heerd
bo
the
been buitt in to'protect
hierarchy of instructtonican
t*tt
one information to
unoi'*''
is"iu(e:
'ectrtity
t;;;;"
;;otinto''uti'lol'l'ni*ii*::**;ffJT:[llHfr
v"'
subscriber
must do In tne
!.r-801
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!!4!PUB
Interactive Voi<:c l{csporrse(IVll) System -GPIi
by dinltttg:
[)F Subscribers can avail the facility
-- |t 9J8
Nagpur
within xtgp"t
ti'onr *iirtitt
.riiri,,g ii:,-,
ri,i: diilirrg
9i8 lirr
0712-l9Jtl lbr tlinling liom outside Nigpur
Dial any trurnbcr betweclr Oi
tif
---
zsrnt7s and 256217
_
-l
__)
9
t__
Aftcrtheconncctionismadc'thcsysbmwillautomaticBllyinterBctwiththccsllcr.Sclectthe
to press
or 5 for Marathi aftcr the Bcep. Callcr has
by pressrng 6 fo, f f-dioi i f- ii"efi;h
Language
ir,.?pp."pii,i".yll.":::-qi-;;[f*;;f
p,ffi
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sven
'rii
svsrcm.on_verituing the
,y,t",n
0,",*
if iound concct, ptays thc 1"8!6t crcdit Postcd
GpF no and plN *rii"" t"-"*or* *a
optiors as follows:
Th"n th" user is givcn a mcnu for various
i;i'il:Tff:tr;ffi'Lt
Scncs coctc,
U:f il:rfi
whcn thc
;;;; il i;.
for Closing Balancc as on 3l st March
of the Prelrous Financial Ycar;
lor Current Balances;
4
for Advanc'cs tlrawtr'
5
for Mrssing Credisl
6
for Irinal Psynlent Status'
7
for changing PIN;
8
(if nor available in the databasc )
for updating tr'i-;t" of Birth
9
to ljKit
0
is availablc
option fionr 3 to 7 a rcpeat playing optron
3
l(rr
each
'l he GPI; Scrtcs hus [rcen codctl tirr thc purPosc o[ IVRS as:
--
GI'tr Nurncrl GI'I" Numcrl
oi'u ;;t':";it
!$i---t$
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lo_ MSBN
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E..ir. .,:, ! .{,.:,.f EII FOR cpF ACCOUNTS
_s't A't E 6i-,1/: ,_.;- ,11.Ji. E,rtPLCYEES
INTERACI tvE vOIcE
R
.
Of
si.,.
The AIS Officers a:i,,
.,,.,,:.,r.ritt employ€ss, excluding Class M
employees whose GPF accounts aie ;'rairrl.rinecj by state Government Deparbn€nts.
can now access information aborr,' ;,.r,,, Ge:reral Provident Fund subscriptions
elec{ronically. The information v,ii: ir.'
...:)te
tilem over the phone through an
fnteractive voice Response s'1,,;v,;,1 .' . '. t.', i'rir-ire, paying a visit to the Accountant
General's office or writng iong leite,,; 'rr!:: , i. ! DJ necessary.
.,
il
The Comptroller & Auciitor General of India has been modemizing the
techniques in the Indian Audit & ,{ccoLints ,epartm€nt on a continuous basis. MRS for
Gcnoral Provident Fund subscriirers is tho latest in this on-going efiort. This
user-ftiendly innovation will help Government servants of the state of Maharashta
including those who ar€ in dishnt towns and villages and also those wtro do not know
Engllsh or who aro not computer saw).., to ascertaln th€ status of thelr GpF acrount
instanty.
The infonnation carr bo obtai,re.l using the system which can handle 20
lines simultaneously and will be online 24 hours a day and seven daya a week. There
are no holidays or ofiice hour restrictions for obtaining the information. The subscriber
vvhose account is mainhined by the Oftice of the Accounbnt General (A&E) l,
Maharashba, Mumbai. has to dial (O22) 22}740CI1. The informaUon over the phone will
be available in Hindi, Marathi and E,:glisir. l-here is llso the mailbox facility for
subecribers to leave messages.
The access to GPF accout'rr wiil be allowed to the subscriber on his
dialing the conect GPF account number and date of birth when prompted by the IVRS.
subscribers who are not able to access will be required to intimat€ their conecl GpF
accounl number and date of birth as per their service records, through their Drawing
and Disbursing Officers, to the Asstt Accounts fficer, GPF EDP Centre, Ofrice of the
at
Accountant C'oneral (A&E)-|, Maharashtra, 101 , Maharshi Karve Road. Mumbai _4OO
026 immediatoty to get the benefrt of the ie;vice.
SUbscribors can obtain a r'aiirbow of information on closing balance,
cunent balance. missing credits, debits, siatus of final withdrawal application etc. A
hierarchy of instuctions can be hearcl b,, ti-,e subscribers to help them to move from
one inbrmation to another. Security ieai,.,ies have also been built in to protect the
privacy of information. A unique feature ot this IVRS will be instuctions about wfrat a
subscrib€r must do in the event of a credrt f,:und missing from his GPF Account.
qq-801
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6&IiI I!' tl/unr n^|rula
Intcractive Voicc llcsponse(IVR) System -GPIi
I)F Subscribers can avail thc facrlitl'b1' diahng:
9Jf
for dialing liom within Nagpur
0712-l9Jtt firr dinling from outside NAgpur
|
I
()r
Dial any ltunlirct bern'eclt
filllzi,c'ttts antzseztm --
I
L,_
-
I
I
with the caller' Select thc
After the conncction is madc, lhc system wrll automatically interact
Beep. coller has to press
i."g,rrg" ly pr*"ing 6 for Ilindi or 7 for Errgirsh or 5 for Marathi aftcr the
To Login thc system requres thc
irt"'?6.pii,it" nrirnier according to his spicc'fic. r"qurancnt Scrics
snd GPF no for confirmatiprq'
the
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3
Then the user is given a menu for various Options as follows:
for Closing Balancc as on 3lst N4arch
of thc Previous Financial Year,
for Currcnt l3alattccs;
for Advanccs dra*lr,
for Missing Credtts;
for Final Psyment Status;
for changing PIN;
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4
5
6
7
8
9
0
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f{uurcric
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64
INDIAN AUI)IT & ACCOUNTS Df PARI'M1]N'I'
OFFICE OF THE ACCOUNTANT GENERAL
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(Accounts & l:ntitlements)-1. MAHARASHTRA.
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INDIAN AUDIT & ACCOTINTS DNPARTMENT
OFFICE OF THE ACCOUNTANT
GENERAL
(Accounts
GPF WING ARIJWASI ALDG SONAWAT-A RO
GOREGAON (EAST). MUMBAI ,loo 063.
Tebphone: (022) - 26861192: FAX: (022) 26860282
c-mai | : DEDlltbsi(rlldidisqgs!!
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&Entitlementsll, MAHARASHTRA.
eul{
ToP PRIoRITY
No. PF Misc/Genl/l I
qtti-:ilA-'
''
Dare:-08/06/2004
rl
suPDT. AND DIRFCTOR OF r.R. & D.
IRRICATNN RESEARCH & DEV.
PUNEYbI&-.
-F>-:
.
.
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6lmay be a*arc we
are maintaining the GpF account of rhe employees of the
of Maharashtra. It has been our conslant endeavour to bring about quality in
maintenance ofthese accounts and to ensure that subscriber's satisfaction is achiCved.
yol.,.
Ir
Govemhent
rlecenlly we have introduced Interactive Voice Response syslem (lvRS) so thar AIS
officers and State Government employees excluding class IV employees (whose GpF
accounts are maintained by State Govemment Department) can now access informalion
on closing balance, current balance, missing credits, debits, status of final withdrawal
application elc. about their GPF account electronically. The information can be obtained
on phone No. (022) 2207 4001 and will be available 24 hours a day and seven days a
week and will be in Hindi, Marathi and English. There is also the mailbox facility for
sub*ribers to leave messages. This may be brought lo the notice of all govemment
servanls working under your conuol.
l2
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1
This user liiendly innovation will help Govemment servants including those who are in
distant town'dlt-villages and also those who do not know English or who are nor
puter savvy to asce(ain information.
Further, we also generally ensure that at thc time of retirement of the Governmenr
Scrvant his dues are settled expediously in one lump sum. Further, the problem of
missing credits make it difficult for us to make final payment and residual balance are
kept pending until receipt ofdetails ofthe missing credits.
with a view to
-
ensure that the persons retiring are not put to hardship, we shall be
grateful if you could fumish the voucher details of the last fund deduction such as
voucher number, month of accounr, amount of subscription/refund (if any) so as to enable
us to settle his claim in one lump suraln peath cases please fumish name of nominee or
else full details of family members.llf case of persons retiring on superann*tion
subscription shall be stopped three months prior to retirement as required by rule and
their applications for final wirhdrawal may be sent to this office one year in advance
before the date retirement.
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61
we also rakc this opportuniry ro request you ro mention the full rcsitjcntial addreis of rhe
subscribcrs on Ir. R. application and also a list of subscribers retiring within nexi
six
months mav be scnt ()n l" Januarv and l'r .lul'e'cn.vear along *ith ijlrlr account Nn.
Please also lurnish lour'l-clephonc No and []ax N.. so as r. cnablc us to take
up on
telephone thc problerns rclating t. subscribcrs viz their rnissing crcdits. unposted iiems
\
I
),
),
t
ctc.
l"urthcr, to avoid missing credits/missing debits in rhe (ipF account ol'(hc subscriber and
also to enablc us to maintain the account pcrfectll.. follorving instructions mar,bc adhercd
to:a) Gl'l: Schedulcs should contain lirll nanrc of'subscribcr. llasic [,a1. and corrccl
(ll'li account nuntbsr as 1,.-^r scrvicc book. should bc rncntioncd against thc
right pcrson.
b)
A
rcmark should be norcd indicating old and ncu orficiar address in thc
schcdule against account nurnr,,.ur. s,hsncver translcrs takc nlacc.
Scpara(c schcdulc should hc prcpared lor crnplorccs .,nd ,1r., for pcrsons
whosc (iP[: account is adjusrablc b1 othcr A. (i.
Reasons lor non-rcco'cn .f subscription/refund of' ad'ancc should bc
indicated against .arne .[ subscribcr. [)o not derctc thc name of the
c)
d)
subscriber fronr schcdule.
In casc of change of namc pleasc rnention ncw a.d old narne in thc schedrrle
atleast lbr next 3 months tiom thc month of chanse
f.
l otal amounr of c[)lr dcducti.rrs rnadc on p"l Lrur shour<i bc talicd uiih
thc total amount of rnonthly schcdule.
when GPF account numbcrs arc alottcd to ncrv subscribcr b1 this office thc
entry ofthe same should be invariabll, takcn in Servicc Book.
c)
f)
s)
h)
[-ist c.ntaining follouing derails of ad'ancc,
l{cfundableNon-rcfundablc.
sanctioned and paid to subscriber (orhcr than class lV) during the
1,car 200304 may be lurnished to this ollicc irnmediatell, and thcreafrcr by 30,', April
cvcn, \fcatSr.
No.
Suhscribcr's Nanrc
Account
No.
Atnount
No.
& Month
Vr.
Sanction
Order No
& l)ate
(l)
\tr'e cxpcct
(ll
(.1)
(.1
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(s)
(6)
full co-opcration in this rcgtrd.
Sr. Accounts Officer/Pl:-Misc.
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