exhibitors guide - Espace Exposant SIAL PARIS 2016

Transcription

EXHIBITORSGUIDE
ClickheretoreachyourExhibitorArea
> Interactive
browsing,click
onthetitles
toaccessthe
information
youneed.
USER
GUIDE
USEFUL
INFORMATION
FITTINGS
REGULATIONS
&FORMALITIES
SIALPARIS16>20OCTOBER2016–PARISNORD-VILLEPINTE
1
EXHIBITORSGUIDE
> BACK TO THE HOME PAGE
USER
GUIDE
TWOTOOLS
TOHELPYOU
GETREADYFOR
THESHOW
• THISISANINTERACTIVEEXHIBITORGUIDE
Withthisdocument,youcan:
• Easilyaccessalltheinformationneeded
togetyouupandrunning.
•
•
ReachyourExhibitorArea.
Completetheformsfromthisdocument,
directlyonyourcomputer.
• THEEXHIBITORAREA(forbarestands)
Inthisstore,youcanorderallofthetechnicalservicesyouneedUntil
Sunday9October2016.
Pleasenote:fromMonday10October2016,technicalservicesmustbeordereddirectly
on-siteinExhibitorsdeskslocatedHalls3,5a,5band7.
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EXHIBITORSGUIDE
• Access/traffic&parking
• Hangings&overheadpowersupply,trussesandlight
USEFUL
INFORMATION
• Events/StandActivities
• Architecture&Decoration
• Complementaryinsurance
• CateringfortheExhibitors
• Accessbadges
• Usefulcontacts
• ExhibitortimetablesAssembly/Opening/Dismantling
• Exhibitionopeninghours/Exhibitorsdesks
• Healthandsafety
• Cleaning/Vacatingthestand
• Meeting/Conferencerooms
• Hallmonitoring/Standsecurity
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BACKTOTHECONTENTS
USEFULINFORMATION
ACCESS/TRAFFIC
&PARKING
ACCESSTOTHEPARIS-NORDVILLEPINTEEXHIBITIONCENTRE
•
•
•
•
•
•
London:2h35(Eurostar)
Lille:50mn(TGV)
Rennes:2h45(TGV)
LyonPartDieu:1h55(TGV)
Montpellier:3h50(TGV)
Marseille:3h30(TGV)
SIAL2016-16>20OCTOBER2016–PARISNORD-VILLEPINTE-PARIS
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USEFULINFORMATION
ACCESS/TRAFFIC
&PARKING
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CARSANDPEDESTRIANACCESS
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USEFULINFORMATION
ACCESS/TRAFFIC
&PARKING
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TWOINTERNATIONALAIPORTSTOGETTOSIAL
RoissyCharlesdeGaulleairport
TheParcdesExpositionsislocated5mins.awayfromRoissyCharlesdeGaulleairport.
TaketheRERB–direction:Robinson-SaintRémy-Les-Chevreuseandgetoffatthestop:
ParcdesExpositions.
Orlyairport
TaketheOrly-Val(automatedmetro)toAntony,thentaketheRERB(direction:Roissy-Charles
deGaulle).GetoffatParcdesExpositions.
YOURTICKETSATTHEBESTPRICEWITHAIRFRANCEANDKLMGLOBALMEETINGS
Visitthewebsite:www.airfranceklm-globalmeetings.com
• Event:SIAL2016
• EventID:26678AF
• Validfortransportfrom11/10/2016to25/10/2016
• Eventlocation:ParcdesExpositionsdeParisNordVillepinte,France
AttractivediscountsonawiderangeofairfaresonallAirFranceandKLMflightsworldwide**.
(Until47%ofreductionontheinternalFrenchflights(includingCorsica).
Usethewebsiteofthiseventorvisitwww.airfranceklm-globalmeetings.comto:
• Accessthepreferentialfaresgrantedforthisevent*,
• Makeyourbooking,
• Issueyourelectronicticket*,
• Selectyourseat**.
IfyoubuyyourticketviaAIRFRANCE&KLMGlobalMeetingswebsite,yourelectronicticket
willcarryaspecialmentionwhichjustifiestheapplicationofthepreferentialfares.Shouldyou
prefer to process your reservations and ticket-purchase directly with an Air France and KLM
salesoutlet,youmustkeepthiscurrentdocumentwhichservestojustifytheapplicationofthe
preferentialairfares
Keep the document to justify the special fares with you as you may be asked for it at any
pointofyourjourney.
Frequent flyer / loyalty programs of Air France and KLM partner airlines are credited with
"miles"whenAirFranceorKLMflightsareused.
*Subjecttoconditions/**Notavailableincertaincountries
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USEFULINFORMATION
ACCESS/TRAFFIC
&PARKING
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TRAFFICINTHEEXHIBITIONCENTER
TherearestrictrulesfordrivingthroughtheExhibitionCentregrounds.Youmustrespectthem
andnotifyallyourinstallationworkers,transportersandsuppliers.
Donotforgettotellthemyourstandandhallnumbers.
• Obeythehighwaycode
• Limityourspeedto20kmh(12mph)
• Nostoppingandnoparkingintrafficlanes,
• Lightdutyvehicleswon’tbeallowedintotheHalls,
• Lorrieswillbeallowedaccessunderspecificconditionsandsubjecttotrafficcontrol.
• Deliveriesareauthorizedfrom7:30amto9:00am.
Anyvehiclewhichcontravenestheseruleswillberemovedwithoutnotice,attheexpense
andriskofitsownerorthepartyresponsible.
CAUTION:WethankyoutoplanyourdeliveriesbecauseofcirculationrestrictionsinFrance
duringweekends.Formoreinformation:www.bison-fute.equipement.gouv.fr
DURINGBUILD-UP
•
•
•
•
•
•
•
•
•
Duringinstallationanddismantling,exhibitor’scarparksarefree.
NocarswillbeallowedinsidetheHalls.
Lorrie’strafficwillbecontrolled.
EmptypackingmaterialsmustberemovedimmediatelyandstoredbytheExhibitorsor
theirfreightcarriers.
Storagespaceonstandsmustnotbeusedtokeeppackingmaterialsoranyothergoods
thatcouldconstituteafirehazard.
SettingupmustbecompletedbythetimetheSafetyCommissionmakesitsinspection.The
personinchargeofyourstandmustbepresentatthistime.Dateandtimewillbe
announcedlater.
NomotorvehicleswillbeallowedintotheHallsonSaturday15thOctober(unlessspecial
permissionisgrantedbytheorganizer).
ToentertheexhibitionHallsduringinstallationanddismantling,allpersonnelmustwear
personalsafetyequipment,inparticularsafetyshoes.Otherwise,accesstotheexhibition
willberefused.
Forsafetyreasons,workintheHallsisforbiddenoutsidethespecifiedhoursonWorking
hours.
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USEFULINFORMATION
ACCESS/TRAFFIC
&PARKING
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PARKING
> Duringassembly
It is free to park on Exhibition Centre grounds as long as the regulations regarding parking
times and areas are respected. Exhibitors car parks will no longer be free as of midnight on
October15th.
LorryaccessissubjecttospecialconditionsdependingontrafficlevelsaroundtheHalls.
No motor vehicles may enter the Halls on Saturday 15 October 2016 (except where special
permissionhasbeengrantedbytheorganiser).
• Avoidorderingdeliveriesforthedaybeforetheexhibition.
• Assoonasyouhaveemptiedyourvehicles,movethemon.
> Ondismantlingevening
Only trolleys, platform trolleys and hand pallet truck may be used when the show is closed.
MotorvehiclesmayentertheHallstwohoursafterpublicclosingtime,aslongasthespaceis
insuchaconditionastopermitthis.
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USEFULINFORMATION
ACCESS/TRAFFIC
&PARKING
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> Duringopeningtimes
Deliveriesareauthorisedfrom7:30amto9:00amoncevehicleshavebeenapprovedforentry
intotheExhibitionCentregroundsandgivenatemporarydeliverypermit.
NoparkingorvehiclestorageofanykindisauthorisedwithintheExhibitionCentregrounds.
Parking is not permitted on traffic movement corridors or safety perimeters once the
exhibitionhasbeenopenedtothepublic.
Pleasenote:asofSunday16Octoberat9am,allvehiclesparkedbesidetheHallsmusthave
beenmovedtotheauthorisedcarsparks,failingwhichthevehiclemayberemovedand
impounded.
RESERVINGAPARKINGSPACE
Parkingsubscriptionscanbetakenoutforafee.TheycanbereservedviayourExhibitorArea.
Whileset-upanddismantlingperiods,youcanbuycarparkingspacesattheExhibitorsDesks,
Halls3,5a,5band7.
TheExhibitors’carparksareopenfrom7amto11pmeverydaythroughouttheevent.
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AMÉNAGEMENTDESTANDS
HANGING&OVERHEADPOWER
SUPPLY,TRUSSES&LIGHTS
HangingsandoverheadpowersuppliesTrussesandlights
SIALParisisavailabletosupportyoualongwithitspartnerVERSANTEVENEMENT,which
offers a total service package for setting up your presentation space. Its varied stock of
displaystructureswillmeetallyourrequirements.Fromthebiggestofspacestothemost
elaborate, VERSANT can help you at every stage of your project, from advice to
engineeringplans,yourchoiceofstructures,lightingandmore.
ContactVERSANTEVENEMENT:
Tel.:+33(0)148633251
E-mail:[email protected]
Website:www.versantevenement.com
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USEFULINFORMATION
EVENTS/STANDSACTIVITIES
The SIAL Paris has set up guidelines to guarantee that the event runs smoothly and visitors
enjoytheirvisittothemaximum.
Exhibitors are given free reign as to how their stands are run, so long as the following
provisionsareadheredtoandtheexhibitortimetablesarerespected.
PROHIBITEDSERVICES
• Thedistributionorplacingofleafletsintheexhibitionaisles,attheentrance,onthe
esplanadeorclosetothestation,
• Promotionintheaisles(withrobots,hostesses,sandwichboards,etc.),
• Offeringtastingsontheedgesoftheaislesorintheaislesthemselves.Thesearepermitted
withinthestands,
• Musicalpromotion,
• Videowallsmustbesetbackaminimumof2mfromtheedgesoftheaisle.
EventsarrangedwithouttheauthorisationofOrganizerareprohibitedattheexhibition.
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USEFULINFORMATION
ARCHITECTURE&DECORATION
FINDOUTMOREVIAYOUREXHIBITORAREA“PRACTICALINFO”
• Theshow'sArchitecture&Decorationrules
• Specialregulations
ThearchitectureanddecorationrulesfortheSIALParisincorporatestandardsandnormsfor
standlayoutdisplay,establishedtoensuretheexhibitionisrolledoutsmoothlyandiseasyto
navigate.ThesenormsandstandardsalsoincludetheSecurity&Firerulesapplicabletoshows,
fairsandexhibitions.
TheSIALParisisgovernedbyspecificregulationsinaccordancewithitsownspecial
characteristics.Allproposalsforbarestands,reusedstandsorfittedstandsfittedoutbythe
SIALParistowhichnewdecorativeitemsaretobeadded,mustbesubmittedforapprovalby
4July2016atthelatest.
DECOPLUS
Tel.:+33(0)147639484
Email:[email protected]
EACHFLOORPLANMUSTINCLUDE
• Abird'seyeviewofthestand,includinginformationpertainingtoscales,sidesand
positioningofset-backspace(adjacentareasandaisles),
• Across-sectionfloorplanincludinginformationpertainingtoscales,sidesandheightsofthe
plannedvolumes.
VERYIMPORTANT
Anyproposalsthatdonotcomplywiththesetrulesshallberejectedand,inparticular,any
standassembledwithouttheSIALParis'sagreementmaybedismantledattheexhibitor's
expense.
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USEFULINFORMATION
COMPLEMENTARYINSURANCE
FINDOUTMOREVIAYOUREXHIBITORAREA
Tofindoutwhatrulesandregulationsgovernyourinsuranceduringtheshow,checkthe
"Practicalinformation/Regulations"sectioninyourExhibitorAreaandordercomplementary
insurancein"MyStore"section.
COMPLEMENTARYINSURANCEAGAINSTDAMAGETOPROPERTY
Exhibitors may take out complementary insurance provided by the SIAL Paris to cover their
propertyifthelatter'svalueexceedstheamountcoveredbytheinsurancepolicytakenoutas
partoftheregistrationapplication.
This cover takes effect from the day before the show opens to the public (at 7:00 pm on
15/10/2016)totheeveningonwhichtheshowclosestothepublic(5:00pmon20/10/2016).
Thepremiumwillbeequalto0.27%ofthevalueoftheinsuredgoods.
PLASMASCREEN&LCDINSURANCE
Exhibitors have the option of taking out specific insurance from the SIAL Paris for plasma
screensandLCDfixedorsecurelywiredtothestand'sframe.
This cover takes effect from the day on which the show opens to the public (at 9:30 am on
16/10/2016)totheeveningonwhichtheshowclosestothepublic(5:00pmon20/10/2016).
Thepremiumwillbeequalto4%ofthevalueoftheequipment,withaminimumof250euros
perinsuredscreen.
THEFTINSURANCE
Theft insurance enables you to insure the full value of your stand (excluding food products,
beverages, etc.) against the risk of theft, with an excess of € 300 per incident. For the extra
declaredvalue,theinsurancepremiumincludingtaxandcostswillbecalculatedatarateof
0.63%.
LOSSES
No losses may be accepted as valid without having been declared to the show's exhibitor
reception within 24h. All damage claims must state the date, the circumstances and the
approximateamountofdamagesandmustbeaccompaniedbytheoriginalpolicereportinthe
event of theft. Cases of theft that are not covered by the SIAL Paris but are insured by the
exhibitor'sownpolicymustbedocumentedinacomplaintformsentwithintherequiredtimeframetotheVillepintePoliceStationortheexhibitor'shometown(ifinMetropolitanFrance):
VILLEPINTEPOLICESTATION
1/3,rueJeanFourgeaud–93420VILLEPINTE-FRANCE
Tél.:+33(0)149634610
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USEFULINFORMATION
ACCESSBADGES
VERYIMPORTANT:COMPULSORYPASS-WEARING
• InordertobegrantedaccesstotheexhibitionHalls,allindividualsmusthavebeenissued
anSIALParisaccessbadge,whichmustbecustomizedonyouExhibitorAreaandbeworn
duringtheassembly,openinganddismantlingperiods.
• IdentitycheckswilltakeplacearoundtheHalls.
• Securityequipmentsandthewearingofsafetyfootweariscompulsoryduringset-upand
dismantlingperiods.FailuretocomplyshallresultinaccesstotheHallsbeingdenied.
EXHIBITORBADGE
TheexhibitorbadgegrantsaccesstotheExhibitionCentreduringtheassembly,openingand
dismantlingperiodsinaccordancewiththetimetablesthatfeatureontheexhibitortimetable.
(SeeExhibitorTimetabledocument–Clickhere).
• ExhibitorscandeclareandpersonalisetheirbadgesintheExhibitorArea.
• Thenumberofbadgesprovidediscalculatedautomaticallyaccordingtothesurfaceareaofthe
stand,tothevalueofonebadgefor4sq.m.
• BadgesmustbeprintedfromyourExhibitorArea.
• Requestsforadditionalbadges,anorderisavailableinyourExhibitorArea.
ASSEMBLY/DISMANTLINGBADGES
RegisteryourserviceprovidersinyourExhibitorAreasothattheycangeneratetheirassembly
anddismantlingBadge.
The assembly/dismantling badge grants access to the Exhibition Centre during the assembly
anddismantlingperiodsinaccordancewiththetimetablesthatfeatureonthebadge.
Badgesarenotvalidduringtheexhibitionopeningperiodwhichrunsfrom16to20October
2016.
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USEFULINFORMATION
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USEFULCONTACTS
FORFURTHERINFORMATION,CONTACTHOTLINE:+33(0)1.40.68.23.00
MondaytoFriday,9.00am–6.00pm
Hanging&hoverheadpowersupply
Trusses&lights
On-siteaccessforpeoplewith
disabilities
VERSANTEVENEMENTS
POINTINFOVIPARIS
Architecture&decoration
(layoutcontrol)
DECOPLUS
Complementaryinsurance
SIACI
Frenchcustoms
Copyrights
INFODOUANESSERVICE
SACEM
Tél.:+33(0)148633251
Siteweb:www.versantevenement.com:
+33(0)614169384
13,ruedeFourqueux
78100Saint-GermainenLaye-France
Tel.:+33(0)147639484
Contact:ElisabethTOUGARD
18,ruedeCourcelles-75008Paris-France
Tel:+33(0)144202981-Fax:+33(0)144202980
FromFrance:0811204444(0.06€/mn)
Fromabroad:+33(0)172407850
Website:www.douane.gouv.fr/
DélégationRégionaledeStGratien
16,avenueGabrielPéri-BP103
95210STGratien–France
Tel:+33(0)176767480
Website:www.sacem.fr/
Events&receptions
CARLEORGANISATION
103,ruedeSèvres-75006Paris-France
Tel:0153630101-Fax:+33(0)153630202
Contact:JenniferCASTEL
Standsecurity
GPS-GARDIENNAGE
PROTECTIONSERVICE
3,rueLabouret-94220CharentonlePont–France
Tel:+33(0)143961209-Fax:+33(0)143533618
Contact:CristianaFERNANDES
Website:www.gps-securite.fr
Accommodations
B-NETWORK
Tel:+33(0)148014741
Website:www.sial.b-network.com
Hostesses
MAHOLA
3,rueCambronne-75740Pariscedex15-France
Tel:+33(0)153586100-Fax:+33(0)153586101
Contact:EmmanuelleLEBRETON
Website:www.mahola-hotesses.fr
Hostesses
CARLITA
Tel:+33(0)153020191
Website:www.carlita-event.com
HPScoordinator
SOCIÉTÉD.O.T.
81,ruedeParis-92100Boulogne-France
Tel:+33(0)146051785-Fax:+33(0)146057648
GOTOYOUREXHIBITORSAREATOSEETHECOMPLETELISTOFSERVICEPROVIDERS.
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USEFULINFORMATION
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USEFULCONTACTS
USEFULCONTACTS(CONT.)
Fireproofing
ParcdesExpositions
Police
VATrefound
GROUPEMENTNONFEU
LIVRAISON
DEMARCHANDISES
37-39ruedeNeuilly-BP121-92582Clichy-France
Tel:+33(0)147563080-Fax:+33(0)147370620
Website:www.securofeu.com/
SIAL-VIPARIS-ParcdesExpositions
Yourcompanyname,Hall/Standnumber
93420Villepinte-France
1/3,ruedeFourgeaud–93420Villepinte-France
COMMISSARIATDEPOLICE Tel.:+33(0)149634610
TEVEAINTERNATIONAL
29-31rueSaintAugustin75002-Paris6-France
Tel:+33(0)142249696-Fax.:+33(0)142248923
Website:www.tevea-international.com
Tel:+33(0)148633200
Website:www.elior-parcexpos.com
Cateringonstand
AREASasubsidiary
ofELIORGroup
Cateringonstand
HORETO
Tel:+33(0)148633345
E-mail:[email protected]:www.horeto.com
Cateringonstand
(Externalsuppliers
declaration)
VIPARIS
MyriamMOTTIN-Tel.:+33(0)140681446
RentalIndustrial
RefrigeratedFurniture
Hospital
LOWE
HOPITAL
INTERCOMMUNAL
ROBERTBALLANGER
KnockmoreIndustrialEstate
BT282EJLisburnBT282EJ
Tél:+44(0)2892604619 - Fax:+44(0)2892660849
Contact:MmeKellyPARKER
Email: [email protected]
SiteInternet: www.lowerental.com
BdRobertBallanger-93602AULNAY-SOUS-BOIS
Tel.:15or+33(0)148964444
FirePrevention
CABINETSÉCURITÉ
&INCENDIEAFSCONSEILS
AlainFRANCIONI
76,rueBaudin–93130Noisy-le-Sec-France
Tel:+33(0)141550721-Port:+33(0)670619511
Veterinaryservices
DIRECTIONDEPARTEMENTALE
DESSERVICESVETERINAIRES
DESEINESTDENIS
Posted’InspectionFrontalier
RueduPélican–ZonedeFrêt1–BP10111
95701RoissyCharlesdeGaulleCedex–France
Personalizedstand
DECORAMA
11,rueMauriceGunsbourg-94200Ivry/Seine-France
GuillaumeROUSSEL-Tel:+33(0)145152400
Personalizedstand
PROREPSTUDIO
Contact:MariaTIMOTHEE-Tél:+33(0)145914044
Caterer
POIRIER
Tel:+33(0)139134242
Website:www.poirier.fr
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USEFULCONTACTS
FORFURTHERINFORMATION,CONTACTHOTLINE:+33(0)1.40.68.23.00
MondaytoFriday,9.00am–6.00pm
FreightForwarder&
Handler
FreightForwarder&
Handler
FreightForwarder&
Handler
FreightForwarder&
Handler
AGILITYFAIRS&EVENTS
ParcdesExpositionsdeParisNordVillepinte
BâtimentM2-BP66135
93420Villepinte-France
Tel:+33(0)148633381
Fax:+33(0)148633382
Contact:AbdiELHOUARI
Website:www.agilitylogistics.com
CLAMAGERAN
FOIREXPO
ParcdesExpositionsdeParis-NordVillepinte
BP64137
95976RoissyCDGcedex-France
Tel.:+33(0)148633247
Fax:+33(0)148633238
Contact:DominiqueFILIBERTI
Website:www.clamageran.com
DBSCHENKER
FOIRESETEXPOSITIONS
FRANCE
ParcdesExpositionsdeParisNordVillepinte
BâtimentM1–Derrièrelehall3
BP14216
95703RoissyCDGcedex-France
Tel:+33(0)148633281
Fax:+33(0)148633282
Contact:PaulineVILLEMAINE
Website:www.schenker.fr
EXPOSERVICEINTERNATIONAL
(ESI)
ParcdesExpositionsdeParisNordII
BâtimentdesTransitaires
93420Villepinte
Contact:GérardGUENARD
Tel.:+33(0)148633270/+33(0)607747862
Fax:+33(0)148693274
SiteInternet:www.group-esi.com
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USEFULINFORMATION
EXHIBITORSTIMETABLES
ASSEMBLY/OPENING/DISMANTLING
WORKINGHOURS,SETUP,DISMANTLING,POWERSUPPLY
Period
(4)
Dates
Powersupply Tuesday11October
SETUP
OPENING
Publicopening
7.30am–7.30pm
(1)
Wednesday12October
7.30am–7.30pm
Thursday13October
7.30am–7.30pm 7.30am–7.30pm
Friday14October
7.30am–10.00pm
7.30am–10.00
Saturday15October
7.30am–10.00pm
7.30am–10.00
Sunday16October
8.00am–7.30pm
7.30am–7.30pm
9.30am–6.00pm
Monday17October
8.30am–7.30pm
8.30am–7.30pm
9.30am–6.00pm
Tuesday18October
8.30am–7.30pm
8.30am–7.30pm
9.30am–6.00pm
Wednesday19October
8.30am–7.30pm
8.30am–7.30pm
9.30am–6.00pm
8.30am–7.30pm
8.30am–7.30pm
9.30am–5.00pm
5.00pm–7.30pm
5.00pm–midnight
Thursday20October
DISMANTILING
Exhibitorsschedule
(2)
7.30am–7.30pm Friday21October
7.30am–7.30pm
Saturday22October
7.30am–7.30pm Sunday23October
7.30am–2.00pm
(3)
(1) Hall8:Setupstarting:Wednesday12October–8.00am
(2) Hall8:Powersupplystarting:Thursday13October–2.00pm
(3) Hall8:Endofdismantling:Saturday22October–2.00pm
Togetpowersupplyoutsidethishours,don’tforgettoorder24hourspowersupply.
EXHIBITORSTIMETABLEDURINGTHEEXHIBITION
• The Hallsare accessible to Exhibitors withabadgefrom 8.30am,and7.30am onthefirst
dayoftheexhibition.
• Deliveriesduringtheexhibitionopeningperiodaretobemadebetween7.30amand9am,
failingwhichthevehiclemayberemoved.
FITTEDSTANDTIMETABLES
• FittedstanddeliverywillbemadeonFriday14October2016from8am.
• Storageandfurnitureshouldbeemptiedofcontentson20Octoberbetween5pmand
midnight.
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USEFULINFORMATION
EXHIBITIONOPENINGHOURS
EXHIBITORSRECEPTIONDESKS
EXHIBITIONOPENINGHOURS
th
Sunday16 October2016
th
Monday17 October2016
th
Tuesday18 October2016
th
Wednesday19 October2016
th
Thursday20 October2016
9.30am–6.00pm
9.30am–6.00pm
9.30am–6.00pm
9.30am–6.00pm
9.30am–5.00pm
THEEXHIBITORSRECEPTIONDESKSONSITE
• ExhibitorsReceptionDeskswillbelocatedintheHalls3,5a,5band7.
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USEFULINFORMATION
HEALTH
ANDSAFETY
• ToreadtheHealth&Safetyregulations,checkthe'RegulationsandFormalities'section
• FillinyourHealth&Safetycertificatedirectlyonlineinthe'MyForms'section
HEALTHANDSAFETYGUIDELINES
IHSPP:IndividualHealth&SafetyProtectionPlan.
ToenjoyaccesstotheexhibitionHalls,allindividualsmustbefittedwithanaccesspassforthe
SIAL Paris (Exhibitor pass, Assembly/Dismantling pass) and must wear safety equipment,
includinginparticularsafetyfootwear.
FailuretodososhallresultinaccesstotheExhibitionHallsbeingrefused.
IMPORTANT
TheHealth&Safetyguidelinesmustbesharedwithallofyoursub-contractorsavailableinyou
ExhibitorArea.
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USEFULINFORMATION
CATERING
FOREXHIBITORS
SETANDPROVISIONALCATERING
TheSIALParismakesrestaurantsavailabletoyouandyourclientsintheexhibitionHalls.Bars
arealsoavailable.
A list of the restaurants and bars open during the assembly and dismantling periods will be
availableontheshow'swebsite.
RECEPTIONSANDCOCKTAILRECEPTIONS
Theconcessionaireisatyourservicetoorganisereceptions:meals,buffets,cocktails.
All caterers are authorised to provide their services in the exhibition centre upon notifying
VIPARISandfinalisingatemporaryinterventioncontract.
Forfurtherdetails,contact:
ExhibitionCentreConcessionaire
AREASasubsidiaryofELIORGroup
Salesdepartment
Tel.:+33(0)148633200
Website:www.eliance-parcexpos.com
HORETOTRAITEUR
Salesdepartment
Tel.:+33(0)148633345
Website:www.horeto.com
Externalcatererdeclaration
VIPARIS
Concessiondepartment
MyriamMottin
Tel.:+33(0)140681446
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USEFULINFORMATION
CLEANING
VACATINGTHESTAND
1/2
Toordercleaningskips,check"MyStore"section.
HALLS&STANDSCLEANING
• Halls,standsandaisleswillbecleanedeverymorningbeforeopeningoreveryeveningafter
theshowhasbeenclosedtovisitorsandExhibitors.
• Dailycleaningisincludedinyourstandhire(excludingglasscabinets,partitionsand
washing).
• Thoroughcleaningofyourstandandglasscabinetsisessentialtodisplayyourproductsto
theirbestadvantagetocustomers.TheSIALParisguaranteesthequalityofthisservice.
• Cleaningisprohibitedduringtheshowopeninghours,asisplacingwasteandrubbishinthe
aislesinthemorningsafter9.00am.
Pleasenote:
Ifyouhavebookedabarestand,youhaveautomaticallybookedadailycleaningservicefor
yourstand(excludingglasscabinets,partitionsandwashing).
Ifyouhavebookedafittedstand,dailycleaningofyourstandisincluded(withfinal
preparationcleaningofpartitionsandglasscabinetsthedaybeforeopening).
SERVICESINCLUDEDINTHEDAILYCLEANINGOFYOURSTAND
Daily cleaning with vacuuming includes: vacuuming the floor including on upper levels,
emptying of ashtrays and waste paper bins, wiping furniture and furnishing objects within
reach,collectingandremovingproductionwaste.
Excluded from this service are: The cleaning of partitions and signs, cleaning
exhibitedmachinesandmaterials,cleaningglassanddisplaycabinets,theprovisionofskips,
theremovalofcarpetsandglueattheendoftheexhibition(unlessyourcarpetwasordered
fromtheSIALParis).
22
BACKTOTHECONTENTS
USEFULINFORMATION
CLEANING
VACATINGTHESTAND
2/2
DURINGASSEMBLYANDDISMANTLING
• ShowcleaningserviceprovidersareonhandattheExhibitordesksareaslocatedHalls3,5a,
5band7toprovideyouwithanestimateforsupplyingaskipforyourmaterialsand
waste/rubbish.
• Allstands,materials,merchandiseandwasteofanykind(adhesives,carpeting,etc.)must
beremoved.
• Theexhibitorundertakestoremoveandprocesstheirwasteincompliancewiththe
regulationsinforce.
• Oncethedismantlingdeadlinehaspassed,theSIALParismaytakeanymeasuresitdeems
usefultoremovethematerialsandwastethatremainonthestandsiteattheexhibitor's
expense,riskandperil,aswellasmeasuresusefultodestroyingstructuresanddécorofany
kindwhichtheexhibitormayhavefailedtodismantle.
Tip:Ifyoucallupontheservicesofadecorator/designerforyourstand,makesurethatthe
quoteyouagreeuponincludeswasteremoval.
OPTIONALSERVICES
Finalpreparationcleaningthedaybeforeopening.
Thisserviceincludestheremovalofemptypackagingandwaste,thecleaningofpartitions,
glasscabinetsandprovisionofbinliners.€4.55exclVAT/s.qm.forstandsoflessthan
300s.qm.,forlargerstands,pers.qm.is€3.45exclVAT.
Dailyfloormopping(excludingglasscabinetsandpartitions)
• €1.60exclVAT/s.qm.
Orderyoursupplementaryservicesin‘MyStore’section.
23
BACKTOTHECONTENTS
USEFULINFORMATION
MEETING/CONFERENCEROOMS
Conference/meetingroomsareavailabletohireduringthedurationoftheshow.
Ifyou'dliketoseeourroomhireoffers,pleaseemail:
[email protected]
24
BACKTOTHECONTENTS
USEFULINFORMATION
HALLMONITORING
&STANDSECURITY
Toorderasecurityservice,checkthe"Practicalinfo”section,listofsuppliers.
HALLMONITORING
Generalsurveillanceoftheshowistheresponsibilityoftheorganiserandiscarriedoutinthe
verybestconditions,yetthisisanobligationofmeansandnotofresults.
The show's security company is aware of an increase in thefts and will ensure increased
surveillanceinthecommonareas.
Car parks are not monitored, objects of value inside vehicles must not be left out to ensure
theydonotattractinterest.
STANDSURVEILLANCE
Exhibitors who choose to use special surveillance for their stands are asked to inform the
organiserofthisfactbyprovidingalistofthepeoplewhowillbeinterveningonthestandas
wellasthenameandcontactdetailsofthechosensurveillancecompany.
Exhibitors are responsible for their own stands and must take all necessary precautions to
ensure their equipment is protected and removed in the evening upon closing if no
surveillancehasbeenputinplace.
ImportedgoodsmustbeclearedbytheCustomsServicebeforebeingplacedontheExhibitor's
stand.
Pleasenote:Standstockroomsarenotsecurepremises.
THEFTPREVENTION
Duetoanincreaseintheftnotedduringtheassembly,openinganddismantlingperiods,some
basicrulesmustbeappliedbytheexhibitor:
• Donotleaveyourpersonalbelongingsout(wallets,handbags,bags,etc.),
• Donotleavemobilephonesunattended,
• Intheevening,tidyawayanyvaluableitems(computers,laptops,tablets)inalockableunit
ortakethemhomewithyou,
• Duringtheassemblyanddismantlingperiods,onepersonmustcontinuouslybepresentat
thestand.
Thispersonservesasyouronlyguaranteeagainsttheft.
25
EXHIBITORSGUIDE
• Baresurface
• Prepstepsforyourfittedstand
FITTINGS
• EssentialStand
• UpgradedEssentialStand
• UpgradedSectoralStand
• 2016DesignStand
• 2016PremiumStand
• PrestigeStand
• OptimumStand
• PersonalizedStand
BACKTOTHECONTENTS
FITTINGS
BARESURFACE
1/3
YOUHAVERESERVEDABARESURFACE
• Minimumsurfacearea>24s.qm.
Equipmentincludedinyoursurfaceareahireincludes:
• Demarcationofyoursurfaceareaonthefloor,withoutpartitionwall.
• Asignonthefloorwithyourstandnumber.
Dailyclean-upofyourstandincluding:
Binsemptied,floorvacuumed,countersandfurniturewipeddown.
Notincluded:
Removalofprotectiveplasticcoverfromcarpet,set-upthenightbeforeopening,cleaning
exhibitedmachines/items,bins.Mandatoryremovalofspentfluids.
STANDLAYOUTPREPSTEPS,BARESURFACE
> 1ststep:standallocation
• TheSIALPariswillsendyouafloorplanforyoutoconsiderbeforeacceptingyoursiteoffer.
• Onceapproved,thisfloorplanwillallowyoutoplanforyourstandlayoutwiththe
decorator/designerofyourchoice.
> 2ndstep:orderanytechnicalservices(electricconnections,phonelines,parkingfacilities,
etc.)
FindallavailableservicesinyourExhibitorArea,under“MyStore”.
> 3rdstep:checkingyourplan
Your stand's decoration and design plan must be submitted for approval by the show's
Architecture&Decorationdepartmentbefore4July2016to:
DECOPLUS
13,ruedeFourqueux–78100SAINT-GERMAIN-EN-LAYE-Tel.:+33(0)147639484
For information on the details to be supplied, check the Architecture & Decoration
Regulations (in the regulations chapter of this guide, or on your Exhibitor Area, section
“Practicalinfo/Rules”).
> 4thstep:yourstandatthefair
Pleasechecktheassemblyschedule.Clickhere.
27
BACKTOTHECONTENTS
FITTINGS
BARESURFACE
2/3
MANDATORY:HEALTH&SAFETYNOTICE
(HSP:HealthandSafetyPlan).
• TheHealthandSafetyNoticeshouldbecompletedbyExhibitors,andcanbefoundinyour
ExhibitorAreaunder“MyForms”.
• TheNoticemustbedistributedtoallsuppliersandsub-contractors.
• YoumustbewearingaSIALParisaccessbadge(Exhibitor/ServiceProviderBadge)aswellas
propersafetyequipment(safetyboots,helmet,etc.)inordertoenterthehall.Failureto
meettheseconditionswillresultinyoubeingrefusedentrytothehall.
• TheHSPmustbevalidatedbeforereceivingauthorizationtoenterthehall.
ADDITIONALSERVICES
SIAL Paris provides a full range of services to improve the organization of your stand and to
optimize your presence at the fair. Details can be found in your Exhibitor Area, under “My
Store”.
HANGINGSANDOVERHEADPOWERSUPPLIES,TRUSSESANDLIGHTS
SIAL Paris is available to support you along with its partner VERSANT EVENEMENT , which
offersatotalservicepackageforsettingupyourpresentationspace.Itsvariedstockofdisplay
structureswillmeetallyourrequirements.Fromthebiggestofspacestothemostelaborate,
VERSANTcanhelpyouateverystageofyourproject,fromadvicetoengineeringplans,your
choiceofstructures,lightingandmore.
ContactVERSANTEVENEMENT:
Tel.:+33(0)148633251
Website:www.versantevenement.com
28
BACKTOTHECONTENTS
FITTINGS
BARESURFACE
3/3
ADDITIONALSERVICESTOBEORDEREDBEFORETHESTANDISFITTED:
•
•
•
•
•
•
Additionalfittings(carpet,technicalfloor,storageroom,partitions,lighting,etc.)
Furniture,
Refrigeratedfurniture,
Floraldecoration,
Video/Audiomaterial,
Coffeemachine,fridge.
Besuretoorderinadvanceasstockislimitedoncefittinghasbegun.
CLEANING/WASTEREMOVAL
Duringfittinganddismantling:
SIALParisisavailableandmorethanhappytoprovideyouwithanestimatefordisposingof
yourequipmentandwastes.WeareatyourdisposalattheExhibitorsDesks.Toorderclean-up
skips,seeyourExhibitorArea,“MyStore”.
OTHERSADDITIONALSERVICES
Stand security, hostesses, caterer… in your Exhibitor Area, section “practical info, list of
suppliers”.
IMPORTANT
All stands, equipment, merchandise and waste (stickers, carpet, etc.) absolutely must be
removedbeforetheendofdismantling.
Ifyoudonotmakeuseoftheservicesprovidedbytheorganizer,thenyouareresponsiblefor
removinganddisposingofallproducts,inlinewithcurrentlegislation.
Oncethedismantlingdeadlineshavepassed,theOrganizermay,atthecostandliabilityofthe
Exhibitor,takeanymeasuresdeemedusefultodisposeoftheremainingequipmentandwaste
onthepitch,aswellasthedestructionofstructuresanddecorationofanykindthathavenot
beendismantled.
Recommendation
Ifyououtsourcedecoratorservices,besurethatyourquoteincludes“fitting”,“dismantling”,
andwasteremoval,andaddthemiftheyarenotfeaturedonthequote.
29
BACKTOTHECONTENTS
FITTINGS
PREPSTEPSFORYOUR
FITTEDSTAND
STANDLAYOUTPREPSTEPSFORYOURFITTEDSTAND
> Step1:orderingyourstand
SIALPariswillsendyouaplanforyourstandbypostorbyemailforyourapproval.
> 2ndstep:equipmentapprovalincludedinyourstand
ASIALParisFittedStandadvisorwillcontactyoubyemailforyourapprovalaboutyourchoice
ofcolourscheme,thepositioningofyourstorageandsign,yourchoiceoffurniture,andthe
variousservicesincludedwithyourstand.
> 3rdstep:orderingadd-ontechnicalfacilitiesandservices
The SIAL fitted stand advisor will confirm all additional services required to organize your
stand,withacatalogueofoptions.
Additionalservicestobeorderedbeforestandisfitted:
• Additionalfurnishings,refrigeration,flowers,
• Audio-visualequipment,officeequipment,etc.
Besuretoorderinadvanceasstockislimitedoncefittinghasbegun.
Ifyoubookadditionalservices,theymustbeorderedassoonaspossibleandcertainlybefore
thefair,inordertoguaranteethebestpossiblevarietyofranges,colourschemes,sizes,and
deliverydates.
Onsite,orderedserviceswillbeprovidedwhilestockslast.
Forsecuritystandproviders,hostesses,caterers,etc.consultthe"listofsuppliers":Clickhere.
> 4thstep:HealthandSafety
TheHealthandSafetyNoticemustbecompletedonyourExhibitorAreaunder“MyForms”.
> 5thstep:deliveryofyourstandonFriday14thOctober2016
*Forallstandswithfreshproducts,remembertoorderapermanent24helectricitysupply,not
includedasstandard.
30
BACKTOTHECONTENTS
FITTINGS
ESSENTIALSTAND
YOUHAVEBOOKEDANESSENTIALSTAND
• Minimumsurfacearea:16sq.m.
• Standoccupancystartdate:FridayOctober14th–9.00am
Non-bindingpictures
Fittingsincludes:
• Carpetandmodularmelaminepartitions,2,40mheight,
• 1sq.mstoragearea(2sq.mforstandsover24sq.m),
• 1standsignflagwithtext(foreachopenside),
• Lightingwith100Wspotlights(1forevery3sq.m),
• 1triplesocket(inthestoragearea),
• 3kWfusedpowersupply(daytimeonly),
• Furniture:1tableand3chairs(white)+
1receptiondeskandahighstoolover24sq.m,
• Dailycleaning(includingafinalpreparationcleaning
thedaybeforetheopening).
31
BACKTOTHECONTENTS
FITTINGS
UPGRADEDESSENTIAL
STAND
Availableinthefollowingsectorsonly:Curedandsaltedmeats/Preservedproducts/Diet
productsandfoodsupplements,Glutenfreeproducts/Freshseafoodproducts/Fresh
preparedproducts-readytoeat/Freshpoultryandgame/RegionsofFrance/NationalHalls
andRegionsoftheWorld
YOUHAVEBOOKEDANUPGRADINGESSENTIALSTAND
Non-bindingpicture
Fittingsincludes:
• BluecarpetandWoodenpartitionscoveredwithbeigebrushcotton,2,50mheight,
• Dailycleaning(includingafinalpreparationcleaningthedaybeforetheopening).
32
BACKTOTHECONTENTS
FITTINGS
UPGRADEDSECTORAL
STAND
YOUHAVEBOOKEDANUPGRADINGSECTORALSTAND
Non-bindingpictures
Fittingsincludes:
• Furniture:1tableand3chairs(white),
• CarpetandWoodenpartitionscoveredwithcottongloss,2,50mheight,
33
BACKTOTHECONTENTS
FITTINGS
2016DESIGNSTAND
ANEXCLUSIVESTANDBYMARCELOJOULIA
Available in the following sectors only: Beverages / Grocery products and multi-products / Fresh fruit and
vegetables, dried fruit, horticulture / Dairy products, eggs / Confectionery products, biscuits and pastry / Frozen
products,icecreamandfrozendesserts/Equipment,technologiesandservices/Freshmeatandtripe
YOUHAVEBOOKEDA2016DESIGNSTAND
• Surfacearea:from16sq.m.to36sq.m.maximum
Non-bindingpicture
Fittingsincludes:
• Carpet:tiles2colorsavailable(greyorBordeauxred),
• Whitepartitions(10cmthick/2.70mhigh),partitionsheadsinanodizedaluminum.
1mrecessfromtheaisles,
• 1sq.mstorageareaforstandsfrom16to24sq.m/2sq.mforstandsfrom25to36sq.m.
1shelfand1blockcoat-pegperstoragecabinet,
• DigitalSign(tablet)withnameandstandnumberdisplayedonthepartitionhead,
• Backlitsignage,
• Lighting:walllightsingreymetal+LED(4for16sq.m),
• Powersupply:3kwfusedpowersupply(daytimeonly)locatedinthestorageroom,
1triplesocketincluded,1socketoneachstandside,
• Furniture:1tableand3chairs,1receptiondeskand1barstool,
34
BACKTOTHECONTENTS
FITTINGS
2016PREMIUM
STAND
YOUHAVEBOOKEDA2016PREMIUMSTAND
• Minimumsurfacearea:16sq.m.,maximumsurfacearea:40sq.m.
Non-bindingpicture
•
•
•
•
•
•
•
•
•
•
•
Fittingsincludes:
CarpetandWoodenpartitionscoveredwithbrushcottonavailableatchoicewhite,greyorbeige,2,50mheight,
Carpet,12colorsatchoice:Light-grey,navy-blue,mauve,green,taupe,royal-blue,pink,orange,beige,skyblue,red,citronella,
2sq.mstoragearea(3sq.mforstandsover24sq.mwith2shelves,1coatrackand1triplesocket,
1semi-glazedofficeforstandover31sq.m.(6to9sq.m.accordingyourneeds),
1standsignwithtext(foreachopenside),
Boothsignage:digitallyprintedsuspendedat5m,
1receptioncounter,
3kWfusedpowersupply(daytimeonly),
Lightingwith100Wspotlights(1per3sq.m),
DesignPackage:€800excl.VATstand<25sq.m;€1000exclVATabove25sq.m,
Dailycleaning(Includingafinalpreparationcleaningthedaybeforeopening).
35
BACKTOTHECONTENTS
FITTINGS
PRESTIGESTAND
YOUHAVEBOOKEDAPRESTIGESTAND
• Surfaceareafrom36sq.m.
Non-bindingpicture
Fittingsincludes:
• Woodmelaminepartitions(height:2.50m)andcarpet,colourofyourchoicewithinanexistingrange,
• Storagecupboard(including3shelvesand1coatrack),
• Counter-barwithonelevelofdoorlessshelves,
• Multipurposeexpositionmodules(2.50mx2.50m,withadepthof40cm)adaptedtomeetyour
requirements:glassshelves,displaywindows,
• digitalprintingandinstallationofletteringinpolystyrene,
• 1moduleuntil59sq.m,
• 2modulesuntil89sq.m,
• 3modulesuntil119sq.m…
• Boothsignage:digitallyprintedsuspendedandlighteddouble-sidedvisual,1standsignwithtext,
1digitalprintingbymoduleand4sq.mofprintingdecoronpartitions,
• Lighting:6kWfusedpowersupply(daytimeonly),6stem-mounted400Wprojectorsforstandsign,
3low-voltagespotlightspermodule,standlightingbyspotlights,
• DesignPackage:€1,200excl.VAT,
• Dailycleaning(Includingafinalpreparationcleaningthedaybeforeopening).
36
BACKTOTHECONTENTS
FITTINGS
OPTIMUMSTAND
YOUHAVEBOOKEDANOPTIMUMSTAND
• Surfaceareafrom36sq.m.•Standoccupancystartdate:FridayOctober14th–9.00am
Non-bindingpicture
Fittingsincludes:
• Carpeting(choiceofcolour,patternedsurround),
• Modularpartitionsandaluminiummeshframe(partitions:5choicesofcolours/aluminium
frame:2colours)+1digitallyprinteddecorativefasciaonforexplasticforeachexhibitor,
• 1semi-glazedreceptioncounteranda3mshelfonastandperexhibitor,
• Commonstoragecupboardincluding3shelvesandacoathook,1sinkwith2basinsand
connectiontothewatersupply,1coffeemachinewith300servings,
• Towersign(h4.80m)withlogo(picture3mx2m)on2sides(4sidesfrom200sq.m)
+1signwithwordingperstand,
• 1collectivepowerconnectionwithpowersupplyof1kWper12sq.m(daytimeonly)
withcut-outswitchandtripleplugs,
• Overallandindividuallightingby100Wspotlights(1per3sq.morrailof3for9sq.m)
• Lightingtowersignby300Wspotlight(1perlogo),
• DesignPackage:€2000excl.VATbyedgeofsurfaceof100sq.m,
• Dailycleaning(Includingafinalpreparationcleaningthedaybeforeopening).
37
BACKTOTHECONTENTS
FITTINGS
PERSONALIZEDSTAND
YOUHAVEBOOKEDAPERSONALIZEDSTAND
DECORAMA
Choose a stand that suits your image and budget: get advice from a decorator to make a
personalised stand using environmentally friendly materials that meet DECORAMA’S
sustainabledevelopmentprinciples.
Yourcontact:
GuillaumeROUSSEL
Tel.:+33(0)145152400
PROREP-STUDIO
Thepersonalizedstandisanexclusivearchitecturaldesign.
Thistypeofstandisnowdesignedtoberecycledattheendoftheexhibition.
Yourcontact:
MariaTIMOTHEE
Tel.:+33(0)145914044
38
EXHIBITORSGUIDE
REGULATIONS
&FORMALITIES
REGULATIONS
• Disabledaccessattheshow
• Architecture&decorationrules
• Fire&panicriskspreventionregulations
READOTHERREGULATIONSINYOUREXHIBITORAREA
• Standardtermsandconditionsofexhibitionfloor
spacelettingandstandequipment
• Generalrulesandregulationsgoverningexhibitions
• Tenantrisk/propertydamageinsurancepolicy
• Generaltermsandconditionsofsalefor
communicationtools
FORMALITIES
• Customs
• Exhibitorsafetyinstructions
• Usingforeignserviceproviders
• RefoundofFrenchVAT(TVA)
BACKTOTHECONTENTS
REGULATIONS
DISABLEDACCESS
ATTHESHOW
PREAMBULE
ACCESSTOSTANDSONUPPERFLOORS
The order of 1st August 2006 lays out the conditions for
applicationofarticlesR111-19toR111-9-3andR111-19-6
oftheBuildingandHabitationCodeconcerningtheaccessof
handicapped people in establishments for public use and
installations open to the public during their construction or
creation.
Generally the Halls, exhibition Halls, and installations in
exhibition centres meet the requirements of this order:
accessibility,toilets,carparking,etc.
Furthermore, regarding installations open to the public
during their creation, it is necessary to allow handicapped
people access to stands, conference or meeting rooms,
grandstands,orcateringareas.
In the shows organised by COMEXPOSIUM, the Security
Manager is responsible for ordering any measures required
andcarryingoutinspectionsatshows.
Thegeneralandspecificmeasuresapplicabletoinstallations
createdattradeshowsandexhibitionsaregivenhereafter:
ACCESSTOSINGLE-LEVELSTANDS
1)Whenthenumbersofgeneralpublichostedontheupper
floor does not exceed 50 people, the services on the upper
floormustbeequivalenttothegroundfloor.
• If this is not the case, and/or if the numbers of the public
hosted on the upper floor exceeds 50 people, the upper
floor will be accessible via a lift in compliance with the
standardNFEN81-70.Thisinstallationmustbeverifiedby
an organisation approved by the Ministry of the Interior
beforeitsuse.
2)Respecttheprovisionsofarticle7.1oftheaforementioned
order,regardingstaircases.
Widthof1.20mbetweenhandrails.
• Two continuous hand rails, extended at the top and the
bottom of the staircase, horizontally, returning on a
partitionorextendedbythelengthofthetreadofastep.
• Amaximumstepheightof16cmandaminimumtreadof
28cm–stepedgesincontrastingcolours
• 0.5mwidthtactilefootstripatthetopofthestairs.
• Respectthestaircasedesigngoodpractice:60cm<2H+T
<64cm(H=stepheight,T=streptread).
• Hand rails and safety rails must respect the standards
NFP01-12andNFP01-013.
FITTINGOFROOMSORAREASRECEIVINGSEATED
MEMBERSOFTHEPUBLIC(CONFERENCES,STANDS,
GRANDSTAND,ETC.)
Eachstand,areaopentothepublic,fittedwithafloorhigher
than2cmmustbeaccessibletoPeopleofReducedMobility
(PRM).
One or several ramps, of a minimum width of 90 cm, will
facilitate this access. Slopes will respect the following
percentages:
• 4%slopewithoutlimittothelengthofthepassageway
• 5%slopeonalengthoflessthan10m
• 8%slopeonalengthoflessthan2m
• 10%slopeonalengthoflessthan0.5m
Clearance of a radius of 1.5 m will be left free for
manoeuvringateachendoftheramp.
PATHWAYS
• Widthof1.4mminimum.
Areasreservedforwheelchairuserswillbeprovided.
These areas must be located outside of alleyways and
corridors and close to exits. The number will be calculated
enabling two places for the first 50 seats and one place per
additional50seats.
WELCOMEANDINFORMATIONDESKS
Welcomeandinformationdesksmustbeaccessibletopeople
usingawheelchair.
• Height80cm,agapof30cmdepthonaheightof70cm,
enablingspaceforknees.
40
BACKTOTHECONTENTS
REGULATIONS
ARCHITECTURE
&DECORATIONRULES
Introduction
The «Architecture Regulations» of the Sial 2016 lists the
normsforpresentationandfittingofstands,setoutinsucha
way as to guarantee a smooth show as well as optimal
comfort.
These norms include standard applicable safety rules for
tradefairs,salonsandexhibitions,laidoutattheendofthe
document. All stand fittings and decors must follow the
«ArchitectureRegulations».
In all cases, before construction, each project must be
submitted to the Sial Architecture Department, who may
authorise installation on the site. Any project that does not
respecttheRuleswillberefused,andanystandbuiltwithout
theapprovaloftheArchitectureOfficecanbetakendownat
theexpenseoftheexhibitor.
No agreement made between Exhibitors will be authorised;
only the organiser or DECO PLUS will be permitted to grant
authorisationfordeviationsonwrittenrequest.
The projects must be submitted before the 4 July 2016 at
thelatest.
Your Stand Installation File will include the following
commitmentstakenbytheexhibitorandthedecorator:
• The commitment form for clearance of debris from your
stand on assembly and disassembly: Once assembly and
disassembly has finished and the stand space has been
cleared of all debris and residue, the exhibitor and the
decoratormustcompletetheClearanceDeclarationforthe
standspaceandsubmitittotheExhibitor’sOfficeHall5A.
1/7
• Shouldtheorganisernoticethattheexhibitorordecorator
hasleftdebrisonhisorherstand,theywillbeheldliable
fornotrespectingtheircommitmentsmadeinthebareor
fitted Stand Installation File. The bare or fitted stand
Installation
• File will be sent to you by post by SIAL’s Architecture
department as soon as you have chosen the location for
your stand. This must be returned completed and signed.
Thisfileincludes:
FortheBarestand:
• 1.TheInstallationFileforyourstand,completedandsigned
• 2.The Stand Project: «Overhead view» plans showing
scales, dimensions and positions of perimeters (shared
partitions+alleys)
• 3.«Cutaway»plansshowingscales,dimensionsandheights
ofvolumesdepicted.
FortheFittedstand:
TheInstallationFileforyourstand
AnyprojectthatdoesnotcomplywithFrenchlawand/orthe
regulations of the SIAL will be rejected and any stand
assembled without the approval of the Architecture Office
willbedismantled,attheexpenseoftheexhibitor.
TheSIALarchitectureoffice
DECOPLUS
13ruedeFourqueux-78100StGermainenLaye-FRANCE
Tél.:+33(0)147639484-Fax:+33(0)957448092
AMOUNTOFPENALTIESCHARGEDTOTHEEXHIBITORORTHEDECORATOR
YourQuestions-Ouranswers
PENALTYfordebrisleftafterassemblyordisassembly
Whosignsthecommitment?
Theexhibitororthedecorator
Howmuchisthepenalty?(1)
€1,500excl.taxfor<50m²
€3,500excl.taxfor<50to100m²>
€10,000excl.taxfor>400m²
What happens if I don’t return the commitment form for
clearanceofdebrisfrommystand?
Myfilewillnotbeconsideredbytheorganisertobecompleteand
the plans will not be validated. Access to the Parc des Expositions
willnotbeauthorisedandexhibitorbadgeswillnotbeissued.
After dismantling the stand, the exhibitor or the decorator MUST
contact the Head quarter office in Hall 5A to obtain the inventory
reportfortheexitobtainaSPACECLEARANCECERTIFICATE(2).
The record will be presented to the exhibitor on site or by letter.
Infringementsrecordedonsite
The penalty for the infringement will be sent in the form of an
invoice.
(1)Inthecaseofmulti-installations,theamountofthepenaltyiscalculatedaccordingtothetotalofthespacesconcerned.
(2) The exhibitor or the decorator must make the necessary arrangements to remove debris during assembly and disassembly
periods.Shoulddebrisbeleftbehind,andrecordedofficiallybytheSIAL,thepenaltyindicatedwillbeinvoiced.Inthecaseofan
infringementthatsurpassestheamountofthepenalty,theinvoicewillbemadeoutfortherealvalue.
Makeastatusreportofyourstand,skiprental(2)
41
BACKTOTHECONTENTS
REGULATIONS
ARCHITECTURE
&DECORATIONRULES
2/7
CONTENTS
TECHNICALSPECIFICATIONS
HALLSPECIFICATIONS
1/LocationofSIAL2016
2/AccesstotheHalls
3/Floors,wallsandpillarsintheHalls
4/Fluiddistributionconduits
5/Damage
6/Aisles
7/Suspendeditems
8/Smokeextractioncontrolsandfixedfirepoints
9/Firepoints(hoses)
SUPPLIESINCLUDEDINTHESITERENTALCHARGES
10/AccessibilityforPersonsofReducedMobility(PRM)
11/Sidepanelling
12/Two-sidedstandsign
STANDDESIGNREGULATIONS
HEIGHTOFSTANDS,CLEARANCELIMITS
ANDOPENINGSONTOAISLES
13/Heightlimits
14/Openingsontoaisles
15/Clearancelimits
16/Re-usedstands
SIGNAGE
17/Structure
18/Anchoredballoons
19/Soundsystemsandilluminatedsigns
20/TVscreens(andvideowalls)
PLATFORMSANDCEILINGS
21/Platforms
22/Ceilings
DOUBLE-DECKERSTANDS
23/AccessibilityforPersonsofReducedMobility(PRM)
24/Certificateofconformitytosafetystandards
25/Surfacearea
26/Weightlimits
27/Stairs
28/Fireprevention
29/Transparencyforraisedfloors
30/Ceilings
KITCHENS/FOODSAMPLING
31/Foodsampling
32/Cookingonthestands
42
BACKTOTHECONTENTS
REGULATIONS
ARCHITECTURE
&DECORATIONRULES
3/7
HALLSPECIFICATIONS
1.LocationofSIALParis2016
SIALwilltakeplaceinHalls1-2-3-4-5a-5b-5c--6-7and8atthe
Paris-NordVillepinteExhibitionCentrefrom16to20October
2016.
2.AccesstotheHalls
The Halls are all on ground level. Access to the Halls is
provided at ground level by numerous side doors. Vehicles
arenotallowedtoentertheHalls.Carparksnexttoeachof
theHallsareavailabletofittersduringexhibitionset-upand
dismantling.
3.Floors,wallsandpillarsintheHalls
Floors, walls and pillars are either made of concrete or
enamelledmetalorcladwithwoodpanelling.Itisforbidden
todrill,cutorotherwisedefacethesesurfaces,normaythey
bepainted.
Some pillars have technical order and safety casings that
mustremaininsightandaccessibleatalltimes.
4.Fluiddistributionconduits
ThedistributionoffluidsintheHallsisprovidedbyaseriesof
conduits.Theconduitsareenclosedbycastironplateswhich
cannot be moved. Only the Exhibition Centre operating
companyisentitledtousetheseconduitsandhatches.
5.Damage
Exhibitors shall be held responsible for any damage which
theyortheirappointedcontractorsmaycausetothebuilding
duringtransport,installationorremovaloftheirequipment.
6.Aisles
Exhibitors must not obstruct aisles with pipes, cables or
decorationseitheratgroundleveloraboveground.However,
pipesandcableswhichmeettherequirementsofSIALorthe
Safety Department may be installed over stand areas if
necessary.
7.Suspendeditems
Items suspended from the framework of the Halls are
installed by the Exhibition Centre’s Technical Department.
Requests must be made directly to the SIAL Paris. All
suspended items must comply with the SIAL 2016 Stand
DesignRegulations.
8.Smokeextractioncontrolsandfixedfirepoints
Smoke extraction controls or fire extinguishers are mounted
on the side panelling or on pillars and are indicated on the
plans. Fire hoses are shown on the schemas. They must be
cut away to accommodate these facilities, as shown on the
drawingsbelow.Theintercomsmustremainaccessibleatall
times.Signspointingoutthesefacilitiesmustbevisibleatall
times.
9.Firepoints(hoses)
Firehosesarelocatedonthepillarseitherinthemiddleorat
theedgeofthestand.Theymustbeleftcompletelyclearas
shownintheFireSafetyRegulation.
Pleasenote:“Poteaumétallique”:Metalpole
“Bardagebois”:Woodsiding
“Poteaurond”:Circularpole
Halls1to6
Hall5b
Hall7
43
BACKTOTHECONTENTS
REGULATIONS
ARCHITECTURE
&DECORATIONRULES
Hall8
4/7
opening must be kept clear: green plants, glass panes, etc.
willnotbeauthorised.
10.Accessibilityforpeopleofreducedmobility
In compliance with the regulations and with the Exhibitor's
Guideforstandswithafloorraisedbyover2cm,anaccess
rampisrequiredforpeopleofreducedmobility.Theseramps
mustnotencroachonthealleys.Theaccessrampshouldbe
atleast90cmwideandhaveaslopebetween2%and5%.
11.Sidepanelling
ThepanellingaroundthesidesoftheHallsis3metreshigh.
Exhibitorsmayuseanypartofthepanellingtohangsignsor
decorations. Anything stapled to the panelling must be
removedbytheexhibitorattheendoftheexhibitionandthe
staplesremovedfromthepanelling.Failingthis,theexhibitor
willbechargedforrestoringittoitsoriginalcondition.
12.Two-sidedstandsign
SIALwillprovideonesignperdirectexhibitor’ssite.Thissign
onthegroundfeaturesthenumberofyourstand(exceptfor
collectivestands).
ARCHITECTURERULES
HEIGHTOFSTANDS,CLEARANCELIMITSAND
OPENINGSONTOAISLES
Standsmustbeconstructedtakingintoaccountthefollowing
heightandclearancelimits:
13.Constructionheights
• Maximum authorised height of shared partitions 2.50 m
fromthefloorofthebuilding.
• Maximumheightoftheconstruction:5mfromthefloorof
thebuilding.
• Noconnectionwithneighbouringstandscanbeaccepted.
14.Openingsontoaisles
Standsidesopeningontoanaislemustincludeanopeningof
atleast2.5metresevery6linearmetres.Theopeningmust
equate to at least half the length of the side. The 2.5m
15.Clearancelimits
Stand structures must take into account the following
clearancelimits:
Clearancelimitsfromaislesandneighbouringstands
Itemsupto1.8mhigh:noclearancelimit.
Items between 1.8 and 2.5 m high: clearance limit 0.5 m ,
including the partition screen between the neighbouring
stand. Partitions must be no higher than 2.50 m and must
startatleast0.5mfromtheedgeoftheaisle.
Itemsbetween2.5mand5mhigh:clearancelimit1metre,
fromaislesandneighbouringstands.
WARNING: Mezzanine floors must be at least 2.00 m away
fromaislesandneighbouringstands.
For solid horizontal structures such as the floors of upper
levels and solid ceilings, there must be a 2-metre clearance
fromthepartitioninginordertoleaveadistanceofatleast4
metresbetweentwoadjoiningdouble-deckerstandsorsolid
ceilings. Fascias must not extend higher than 2.5 metres
abovethefloor.Ifasignorlogoexceedingthe2.5metrelimit
istobefixedtothefascia,itmustbetheprescribeddistance
from the edges of the stand and dividing partitions in
particular.
Standsincludingahallpillar
1.Standsthatincludeahallpillar,withorwithoutafirehose,
can cover it to a height of 3 m. A sign that conforms to the
imposed requirements can be installed. The fire hose must
remain accessible from the front and sides within a 1 m
radius.
2.Pillars positioned half on a stand and half on a walkway
maybecovereduptoaheightof3mwiththestand’ssign.
Standsthatbackontothehallstairs
1.Thesidefacingthestairsshouldbeconsideredasanopen
side.Thissideofthestandmustnotsurpasstheheightofthe
stairs,withoutexceeding1m.
16.Re-usedstands
These are subject to SIAL’s Stand Design Regulations in the
same way as newly built stands. They must conform to the
prescribedclearanceandheightlimits.
SIGNAGE
17.Structure
By sign structure, the organizers mean an open-work
superstructure which can include the illuminated name or
logooftheexhibitor.
Their height will be limited to 5.00 m, and signage must be
set up between 2.50 and 5.00 m, respecting the requested
withdrawaldistances.
Mobile structures must be at least 1 m away from
neighbouringstandsandaisles.
Only the Parc des Expositions of Paris Nord Villepinte’s
servicesareauthorisedtoworkonthehall’sbuildingframe
44
BACKTOTHECONTENTS
REGULATIONS
ARCHITECTURE
&DECORATIONRULES
Suspendfrompointsusinga3x3mgrid.Permittedweight:
80 kg per point to use the whole frame. Check with Paris
NordVillepinteforweightsabove80kg.Theslingpointcan
be controlled up to 5.50 m, and no exceptions will be
grantedtothisrule.
18.Anchoredballoons
Balloons inflated with a gas lighter than air, used as signs,
mustnotexceedtheprescribedheightandclearancelimits.
Anchoring ties must be maintained at a constant length.
Failure to comply with this requirement will give SIAL the
righttoremovethem.
19.Soundsystemsandilluminatedsigns
Anyadvertisingusinglightingorsoundmustbesubmitted
totheapprovalofSIAL,whomaywithdrawsuchpermission
once granted if the item in question causes a nuisance to
neighbouringExhibitors,causesanobstructionormarsthe
appearanceoftheexhibition.Flashingsignsandthelikeare
not permitted. Illuminated signs are permitted but they
must under no circumstances be of an intermittent or
flashingnature.
20.TVscreens(andvideowalls)
TVscreensmakingupavideowallupto5metreshighare
regardedasflashingsignsandareforbiddenunlesstheyare
set back from the aisle by 2 metres. The sound level is
restrictedto80dbA.
PLATFORMSANDCEILINGS
21.Platforms
Standsincludingplatformsorofsplit-leveldesign(assuming
theinteriorspaceisnotusedandtheprescribedheight
limits are observed) must conform to specific guidelines
suppliedonrequest.
22.Ceilings
As a general rule, solid ceilings are not permitted at SIAL.
However, the following stand roofing options are
permitted: Cellular structures of the “Claustra” type made
ofM0orM1materials
AlternatingstructuresmadeofM0orM1materialslaidout
in “checkerboard” form to provide a largely open-work
ceiling (50%). Vertical strips made of thin M0 or M1
materialsplacedatleast0.2metresapart.
DOUBLE-DECKERSTANDS
Exhibitors wishing to build a double-decker stand must
apply for permission to build by 4 July 2016 at the latest.
Theapplicationmustbeaccompaniedbyachequefor€140
not inc. VAT per square metre of additional floor space.
Thissumwillbedeductedfromthefinalbuildingfeesonce
SIAL’s Design Department has carried out the final
calculationoftheareaandgrantedpermissiontobuild.
5/7
23.Accessibilityforpeoplewithreducedmobility
IncompliancewiththeregulationsandwiththeExhibitor’s
Guideforstandswithafloorraisedbyover2cm,anaccess
ramp is required for people of reduced mobility. These
rampsmustnotencroachonthealleys.
The ramps should be at least 0.90 m wide and the slope
mustbebetween2and5%.
24.Certificateofconformitytosafetystandards
As soon as they have received building permission,
Exhibitors should draw up their plans, taking into account
the surface area allocated, and send them to the SIAL
DesignDepartmentwhichwillconfirmitsfinalapprovaland
forwardcopiestotheSafetyDepartment.Detailedplansof
both stands and upper levels should therefore be
submittedforapprovalinduplicate.Theplansshouldtake
into account the requirements concerning height and
clearance limits contained in Articles 14, 15, 16 and
following.
IMPORTANT
For solid horizontal structures such as the floors of upper
levelsandsolidceilings,theremustbea2-metreclearance
fromthepartitioninginordertoleaveadistanceofatleast
4 metres between two adjoining double-decker stands or
solid ceilings. Fascias must not extend higher than 2.5
metresabovethefloor.Ifasignorlogoexceedingthe2.5
metre limit is to be fixed to the fascia, it must be the
prescribed distance from the edges of the stand and
dividingpartitionsinparticular.
25.Surfacearea
300m²maximumfortheupperlevelitself.Onlyoneupper
levelperstandispermitted.
26.Weightlimits
• 250Kg/m²forupperlevelsunder50m².
• 350Kg/m²forupperlevelsover50m².
IMPORTANT
Exhibitorsshallproducetheircalculationsfortheirdoubledeckerstandandhavethemcheckedduringbuild-upbya
registered inspector. The security consultancy DECO PLUS
Tel.: + 33 (0)1 47 63 94 84 - fax: +33 (0)1 43 80 59 63,
[email protected]
inspectors in the Paris area. It is imperative that these
documents are presented to the Safety Committee when
they inspect the stand to approve the upper level for
openingtothepublic.
27.Stairs
Numberofstaircasesperupperlevelandminimumwidth:
Carefulconsiderationmustbegiventotheexactpositionof
staircases leading to upper levels, their number and width
beingdependentonthesurfaceareaofsuchlevels:
• Upto19m²:1x0.90-metresstaircase
• 20-50 m²: 2 staircases, one 0.9 metres wide and the
other0.6metrewide
• 51-100m²:either2x0.9-metrestaircasesor2staircases,
one1.4metreswideandtheother0.6metrewide
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BACKTOTHECONTENTS
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ARCHITECTURE
&DECORATIONRULES
6/7
• 101-200 m²: 2 staircases, one 1.4 metres wide and the
other0.9metrewide
• 201-300 m²: 2 x 1.4-metre staircases. Only staircases
whoseclosestouteruprightsareatleast5metresapart
canbetakenintoaccountinthenumberofexitsandstair
widths.Exitsmustbeclearlypointedoutbyasignbearing
the word “Sortie” (exit) in white letters on a green
background.
Straightstaircases
Straightstaircasesforpublicusemustbeconstructedsuch
thatthestepscomplywiththecustomaryregulations,each
flight of stairs having no more than 25 steps. As far as
possible, the direction of the flights should alternate. The
height of the steps must be 13 cm minimum and 17 cm
maximum.Stepsmustbeatleast28cmbutnotmorethan
36cmwide.Therelationshipbetweentheheightandwidth
ofstepsisgovernedbytheequation0.60<2H+G<0.64
m. The steps in one flight must be of uniform height and
width, although an exception may be made for the first
step.Landingsshouldbethesamewidthasthestaircase:in
the case of flights not continuing in a different direction,
landings should be longer than one metre. Single-width
staircases must be fitted with one handrail. Double-width
staircasesorwidermusthaveonehandrailoneachside.
Spiralstaircases
Standardoradditionalspiralstaircasesshallbecontinuous,
with no other landings apart from those serving upper
levels.Thetreadandtheheightofthestepsonthelineof
flight, 0.6 metre from the newel or central void, shall
conform to the regulations mentioned in the previous
article. In addition, the outer stair tread must not exceed
0.42 metre. The handrail for single-width staircases must
belocatedontheoutside.
Stairs
• Single-width:A>28cm/B<42cm.
• Double-width:A>28cm/B<42cm.
Stairscombiningstraightandspiralelements.
On condition that both the spiral and straight elements
conformtotheaforementionedregulations,staircasesof
this type can be considered as complying with the
regulations defined above and, consequently, nothing
prevents their being used in establishments open to the
public.
Stairrailingsandbanisters
InaccordancewithFrenchstandardsNFP01-012andNFP
01-013, stair railings must withstand a pressure of 100 kg
per linear metre. Protective glass panels must be either
reinforcedormadeofcompoundglass.So-called“Securit”
glassisnotpermitted.
Location
Stairs must be located at least 1 metre from the stand’s
common partitioning in order to avoid overlooking the
neighbouring stand. When two staircases are necessary,
theyshallbediametricallyopposed.
28.Fireprevention
Each stand shall be fitted with fire extinguishing facilities,
including: one sprayed water extinguisher placed at the
bottom of each staircase and a CO2-type extinguisher
placedneartheelectricityswitchboard.
46
BACKTOTHECONTENTS
REGULATIONS
ARCHITECTURE
&DECORATIONRULES
6/7
Ifthesurfaceareaoftheupperlevelisgreaterthan50m²,
appropriate additional fire extinguishing facilities shall be
constantly ensured by at least one safety officer while the
publicispresent.
29.Transparentupperlevels
Upperlevelsmaybeusedtodisplayasignwhileremaining
open-work.Notmorethanhalfthesidesoftheupperlevel
maybefilledin.Thepartsofsidesleftopenshallbefitted
with guard-rails in compliance with safety regulations.
(Frenchstandardpertainingtoguard-rails:NFP01-012).
30.Ceilings
Upper levels must not be covered with a solid ceiling or
canopy.
KITCHENS-FOODSAMPLING
31.Foodsampling
Tastingalongsidetheaislesisexpresslyforbidden.
Iftheexhibitorintendstoprovidesamplesfortasting,this
mustbedoneinsidethestand.
32.Cookingonthestands
Exhibitors wishing to prepare cooked food on their stands
mustinformSIALby11July2016.Theymustalso:
• Take all necessary steps to avoid environmental
pollution.
• Conform to the safety standards (particularly with
respect to the use of liquid gas (Article 45) and hygiene
regulationsinforce.
• Provideareaswheremealscanbeservedoutofsightof
visitorscirculatingintheaisles.
You can find the declaration form at www.sialparis.fr, in your
EXHIBITORSAREA,under“myforms”.
Inallkitchens:
• The floor (or table) bearing the cooking appliances must be
formedofincombustiblematerialorcladwithM0materials.
•Cookingappliancesmustbekeptatasuitabledistancefrom
allcombustiblematerialsandinstalledinsuchawaytoprevent
anyriskoffire.
• If these devices are located near to a partition wall, M0
cladding must be provided for up to a height of one metre
paralleltothedevice.
• Electricity metres must be at least one metre away from
waterpoints.
• Each arrangement must be fitted with one or several fire
extinguishers.
Cooking and temperature resetting appliances whose nominal
total power is less than 20kW per stand are permitted inside
the exhibition Halls. Nevertheless, the following provisions
mustbeaccepted:
•afiltermustbesetupabovethecookingappliances;
•youmustmakesurethatcookingand/orreheatingappliances
donotpresentanyrisktothepublic;
• suitable safety means must be installed (fire extinguishers,
etc)
Cooking and temperature resetting appliances whose nominal
total power is greater than 20kW per stand are permitted.
Nevertheless,thefollowingprovisionsmustberespected:
• walls and partitions must be fire-resistant for at least one
hour
•doorsopeningontothestandmustberated½hourorE30
fireresistant(doorobligatory)
•separatecookingislandsatadistanceof4metresminimum
•usefireproofscreensaroundcookingappliances
•ifopenonthestand:
- have a vertical, fixed screen that is rated ¼ hour or E 1S-S
stable in fire and made from M1 or A2-S1 fire resistant
material, with a minimum height of 0.5 m under the kitchen’s
endceiling.
- have a hood in M0 or A2-S1 material, d0; the extractor fan
must be able to continue working for one hour with 400°C
smoke.
•themainelectricwardrobemusthaveanemergencystop
•cookingorreheatingappliancesmusthaveCEcertification
•youmusthavesafetymeansinstalled(suitableextinguishers,
etc.).
• The present cooking or reheating devices, rejecting water
vapour, are permitted without a filtering device; the other
appliancesrejectingothersubstances(grease,etc.)musthavea
household hood filtering above these appliances, all gasburningequipmentmusthaveoutsideventilation.
Kitchenincontainers(PKLtype)arepermittediftheytakeover
airextraction.
Kitchen modules in containers (type PKL) can be installed
usingthesameextractionfittings.
Standswithcookingapplianceswithacombinedwattageof
lessthan20kW.
• Each kitchen must have an extractor hood covering all
thecookingappliances
• Each kitchen must have a central cut-off for all the
cooking appliances (if necessary, one for the gas supply
and one for the electricity supply). The cut-off devices
mustbeclearlymarkedandeasilyaccessible
• Cooking appliances must either be installed at least 0.5
metrefromthewallsofthekitchenorthewallsmustbe
insulatedwithfireproofmaterial
• Flexiblegaspipesconnectingappliancestothegassupply
mustbereplacedattheappropriatetime
• A mandatory certificate relating to the total power of
appliances installed must be presented to the Safety
Committee.
Characteristicsofcookerhoods
• Thehealthregulationsrelatingtotheextractionofwater
vapour and oily steam calls for the provision of
mechanicalextractordevices.Allsteamandsmokemust
bedrawnintoalargehoodbyasufficientlypowerfulfan,
then filtered and deodorized by three successive filters:
the first a fine wire mesh, the second an electrostatic
finishing filter and the third a deodorizing activated
carbonfilter.
• The section of the filters must be approximately 0.5
metrepersquaremetreofcookingspace
• The rate of extraction must be approximately 4,000
m3/hourpersquaremetreofcookingspace
Thehoodmustbeclosedonthreesides,withaclearance
of0.8metreabovethecookingarea.
47
BACKTOTHECONTENTS
REGULATIONS
FIRE&PANICRISK
PREVENTIONREGULATIONS
1.OVERVIEW
Safetyrulesregardingrisksoffireandpanicinestablishments
opentothepublichavebeenestablishedbytheOrderdated
June 25th, 1980 (general provisions). The Order dated
November 18th, 1987 sets forth the specific provisions
applicabletoexhibitionHalls.
Thetextbelowisexcerptedfromsaidregulationsinorderto
facilitateunderstanding.
TheSafetyBoardisquitesevereregardingstandconstruction
(stability, construction and decoration materials, electrical
installations, etc.). The decisions made during Safety Board
inspections, the day before or the morning the event opens
must be immediately implemented. Stand installation must
becompletedforSafetyBoardinspections.
The exhibitor (or his representative) must be present at the
standandbepreparedtoprovideflammabilityreportsforall
materials used. Non-compliance with this rule may lead to
theremovalofsuchmaterialsoraprohibitiononopeningthe
standtothepublic.
All large projects (> 40 m²) must be submitted to the trade
show’s Safety Supervisor for approval. Drawings and
technicalinformationmustbesubmittedtotheorganizerat
leastonemonthbeforethetradeshowopens.
During the assembly period, the Safety Supervisor shall
monitor application of the safety rules indicated
hereinafter.Moreover,allinformationregardingfiresafety
maybeobtainedbycalling:
AFSConseilsetSécurité
M.AlainFRANCIONI
76,rueBaudin–93130NOISYLESEC
Tél.:+33(0)670619511-Fax:+33(0)141550721
FIRE SAFETY RATINGS FOR MATERIALS (Decree of 30 June
1983):InFrance,thereare5categoriesoffireratings(given
herewiththeirroughequivalents):M0(A2),M1(A2-B),M2
(C),M3(D)andM4(EexceptEd2).M0isanincombustible
material.
2.STANDSFITTING-OUT
2.1–Standframeworkandpartitions–Largefurniture
All materials classed M0, M1, M2, and M3(1) shall be
permitted for stand framework and partition construction
and for building large furnishing (crates, counters, display
stands,separationscreens,etc.)
Conventional classification for wooden materials (Order
datedJune30th,1983)
Thefollowingshallbedeemedtohavethecharacteristicsof
M3classmaterials:
• solidnon-resinouswoodwhosethicknessisgreaterthanor
equalto14mm,
• solid resinous wood whose thickness is greater than or
equalto18mm,
1/8
• wood-derivative panels (plywood, lath, fibreboard,
particleboard) whose thickness is greater than or equal to
18mm.
N.B.:Itisabsolutelyprohibitedtoplaceanyfacilitiesabove
thealleyways(structureorfasciaband,bridge,etc.)
2.2-SurfacingMaterials
2.2.1-WallSurfacing
Wallsurfacing(naturaltextilesorplastics)mustbecomposed
ofM0,M1,orM2(1)classmaterials.Theymaybestretched
or attached with clips. Various very thin (1 mm max.)
surfacing (fabric, paper, plastic films) may be used bonded
directly on M0, M1, M2, or M3 material support surfaces.
However,embossedorreliefpapermustbebondeddirectly
to M0 materials only. Exhibited materials may be presented
inthestandswithoutrequiredfire-reactiontesting.
Nevertheless, if said materials are used for decorating
partitions or fake ceilings, and if they represent more than
20% of the total surface of said elements, the provisions
contained in the preceding paragraphs shall apply to them.
However,saidprovisionsshallnotapplytotradeshowsand
stands specifically for interior decoration in which textiles
andwallsurfacingarepresented.
(1)Ormadesobyfireproofing
2.2.2-Curtains-WallHangings-SheerCurtains
Curtains, wall hangings, and sheer curtains may be freehangingiftheyareclassM0,M1,orM2.Theyare,however,
prohibitedonstandentranceandexitdoors,butauthorized
oncabindoors.
2.2.3-PaintsandVarnishes
Paints and varnishes are strictly prohibited if they are
deemedflammable(e.g.nitrocelluloseorglycerophtalic)
2.2.4-Floor,Podium,Stage,andTierSurfacing
FloorsurfacingmustbecomposedofM4classmaterialsand
solidly attached. Surfacing, whether horizontal or not, of
podiums,stages,andtiershigherthan0.3mandtotalsurface
area greater than 20 m² must be constructed of M3 class
materials.Iftheirtotalsurfaceareaislessthanorequalto20
m²saidsurfacingmaybeconstructedinM4classmaterials.
N.B.: for M3 or M4 class carpets on wood, factor in the
attachmentmethod.Firereactiontestingdatamustinclude
the statement: “Valid for stretched laying on M3 class
supports.”
2.3-DecorativeElements
2.3.1-Free-HangingElements
Decorative elements or free-hanging decor panels
(advertising panels with a surface area greater than 0.5 m²,
garlands, light decorative items, etc.) must be composed of
M0orM1classmaterials.
Theuseofsignsandadvertisingcontainingwhitelettersona
green background is strictly prohibited, as said colours are
exclusivelyreservedforindicatingexitsandemergencyexits.
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BACKTOTHECONTENTS
REGULATIONS
FIRE&PANICRISK
2.3.2-FloralDecorations
Floraldecorationsandsyntheticmaterialsmustbelimited.If
not, said decorations must be produced using M2 class
materials. The present provisions shall not apply to trade
showsandstandsspecifictofloralactivities
N.B.: For natural plants, give preference to the use of peat
humuswhichmustbekeptdampatalltimes.
2.3.3-Furniture
There are no requirements for common furniture (chairs,
tables, desks, etc.). However, crates, counters, shelving, etc.
mustbecomposedofM3(1)materials.
2.4-Canopies-Ceilings-SuspendedCeilings
Standswithceilings,suspendedceilings,orfullcanopiesmust
have a covered surface area less than 300 m². Should the
coveredsurfaceareabegreaterthan50m²,theappropriate
fire suppression systems manned continuously by at least
one safety agent must be provided during times when the
publicispresent.
2.4.1-Canopies
Canopiesshallbeauthorizedunderthefollowingconditions:
• in establishments protected by an automatic water based
fire suppression system (2), the canopies must be
composedofM0,M1,orM2(1)materials,
• in establishments not protected by an automatic water
basedfiresuppressionsystem,theymustbecomposedof
M0orM1classmaterials.
In addition, they must have an effective hanging system
preventing them from falling and be supported by a system
ofcrosswireswithamaximummeshsizeof1m².Inallcases,
ceiling and suspended ceiling suspension and attachment
mustuseM0classmaterials.Wheninsulationisplacedinthe
ceilingorsuspendedceilingplenum,itmustbecomposedof
M1classmaterials.
2.4.2-CeilingsandSuspendedCeilings
CeilingsandsuspendedceilingsmustbecomposedofM0or
M1classmaterials.
Nevertheless, 25% of the total surface area of ceilings and
suspended ceilings may be composed of M2 class materials.
Lighting fixtures and accessories shall be included in said
percentage. Moreover, should the ceiling and suspended
ceiling component elements be perforated or netted, they
may be composed of M2 class materials where the solid
surface is less than 50% of the total surface area of such
ceilingsandsuspendedceilings.
2.5–HandicappedPersonAccess
Installing a floor pan on the ground whose thickness is
greater than 7 mm requires it to be fitted around its entire
perimeter with a slope whose depth shall be equal to twice
itsheight(i.e.:fora2cmthickfloorpan,theslopeshallhave
a 4 cm depth). This point shall constitute dispense for the
creationofanambulantdisabledpersons’entranceforfloor
pansupto4cmthick.Beyondthisthickness,inaddition,all
floors where the public may go must include an integrated
ambulantdisabledpersonsramp,whichmaynot
2/8
impingeuponthetravelcircuits.Itmustbe0.9mwidewitha
slopebetween2%and5%.
2.6–Fireproofing
Proof of fire reaction classification for the materials used in
the exhibition Halls must be provided upon request to the
Safety Supervisor in the form of labels, reports, and
certificates.
Surfacingandmaterialsfulfillingthesafetyrequirementsare
availableforpurchasefromspecializedmerchantswhomust
providecertificatescorrespondingtomaterialclassification.
Toobtainalistofsuchmerchants,contact:
GROUPEMENTNONFEU
37-39,ruedeNeuilly
BP249,92113Clichy(Tel.:+33(0)147563081)
(2)ThisisthecaseofHalls5and6attheParcd’Expositonsde
ParisNordVillepinte
N.B.: Fireproofing may only be applied to wooden panels or
natural fabrics or those with a significant proportion of
natural fibres. It is not possible for synthetic fabrics or
plastics.
VERYIMPORTANT:
Originalforeignreportsmaynotbeused.Onlyreportsfrom
approved French laboratories shall be accepted (Euroclass
classificationtableattheendofthepresentrules)
2.7–ExteriorStandsandMarquees,Tents,andStructures
AnybuildingorconstructionslocatedoutsidetheHallsmust
have a case file indicating site location, dimensioned
drawings of the construction with surface area, number of
levels,etc.
This file must be submitted for approval to the Security
Supervisoratleasttwomonthsbeforetheevent.
In some cases, smoke evacuation, verification of assemblysolidity-stability,andaverificationofelectricalfacilitiesbyan
approvedbodymayberequested.
Marquee, tent, structure definition: A closed, itinerant
establishmentwithaflexiblecover,forvarioususes.
This type of establishment must have an attestation of
conformity delivered by a Marquee, Tent, and Structure
Verification Office. Contact the Security Supervisor ((M.
Alain Francioni, Cabinet AFS conseils & sécurité)) for
informationregardingthestepstotake.
3–ELECTRICITY
3.1-ElectricalFacilities
The electrical facilities for each stand must be integrally
protected against surcharges and ground faults. All metal
grounds must be interconnected and connected to the
stand’selectricalswitchboardground.Electricalconnections
must be made inside connection housings. Electricity cut-off
systemsmustbecontinuouslyaccessibletostandstaff.
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3.2-ElectricalEquipment
3.2.1-ElectricWiring
Electric wiring must be insulated for a minimum of 500 V,
which prohibits the use of H-03-VHH (scindex) wiring. Use
only wiring for which each conductor has its own protective
sheath, with all conductors housed in a single protective
sheath.
3.2.2–Conductors
Theuseofconductorswithacross-sectionlessthan1.5mm²
isprohibited.
3.2.3-ElectricDevices
Class 0 (3) electric devices must be protected by nominal
differentialcurrentsystemsofatleast30MA.
Class I (3) electric devices must be connected to the
protectiveconductorintheirsupplyline.
ForClassII(3)electricdevices,thosebearingthesymbolare
recommended.
3.2.4-Multi-sockets
Only fixed-based multi-sockets or adapters are allowed
(mouldedmulti-sockets)
3.2.5-Halogenbulbs(EN60598standard)
Lightingfixturescontaininghalogenbulbsmustbe:
• placedataheightofatleast2.25m,
• kept away from flammable materials (at least 0.5 m from
woodandotherdecorativematerials),
• solidlyattached,
• fitted with safety screens (glass or fine mesh) providing
protectionagainsttheeffectsofexplodingblubs.
3.2.6-High-VoltageLightedSigns
High-voltagelightedsignswithinreachofthepublicorstand
staff must be protected, in particular the electrodes, by a
screenofM3classmaterialorbetter.Thecut-offswitchmust
beindicatedandtransformersplacedinaspotthatdoesnot
pose a danger to people. Their presence may be indicated
withasign“Danger,HighVoltage.”
(3)asdefinedinstandardNFC20-030
4-CLOSEDSTANDS-ROOMSSETUPINTHE
HALLS
4.1-ClosedStands
Some Exhibitors may prefer to be isolated in closed stands.
Such stands must comply with decoration rules on page 23
Article 5 and must have direct exits to travel ways. Their
numberandsizeshallbebasedonstandsurfacearea,i.e.:
• Lessthan20m²:one0.9mexit
• from20to50m²:2exits,one0.9m,theother0.6m
• from51to100m²:eithertwo0.9mexitsor2exits,one1.4
m,theother0.6m
• from101to200m²:eithertwoexits,one1.4m,theother
0.9m,orthree0.9mexits
Exits must be evenly distributed (1 every 6 m) and on
oppositessidesifpossible.Eachofthemmustbeindicated
3/8
with an “Exit” sign in clearly visible white letters on a green
background.Ifthestandisclosedwithdoors,theymustopen
outwards,withnolockingsystem,andwithoutswinginginto
traffic.
4.2-RoomsSetupintheHalls
Independently of surfaces reserved for exhibition, meeting
rooms, restaurants, movie theatres, or presentation rooms
withstagesortiers,etc.maybesetup.
Platformsandtiersforstandingmusthavearesistanceof600
kilos per m². Platforms and tiers with seats must have a
resistanceof400kilosperm².
Stairsaccessingtiersmusthaveaheightofatleast0.1mand
at most 0.2 m with a going of at least 0.2 m. In this case
flightsofstairsarelimitedto10andnosealignmentmustnot
exceed45°.
As each case is specific, a detailed drawing must be
submitted to the Safety Supervisor who shall define the
measurestobeapplied.
5–RAISEDLEVELS
5.1-GeneralRemarks
In accordance with standard NF P 06-001, raised level
facilitiesmustbesufficientlysolidtoresistweightsof:
• forlevelsoflessthan50m²surfacearea:250kilosperm²,
• forlevelsof50m²andover:350kilosperm².
Undernocircumstancesmayraisedlevelsbecovered.
N.B.:Themethodforcalculatingweightsorfloorresistance
certification must be submitted to the trade show Safety
Supervisorduringtheassemblyperiod.
Inaddition,acertificatefromanapprovedorganizationmust
certifystandstability.
Inaddition,anapprovedorganizationmustverifythestability
ofallraisedlevels.
Piercing resistance must not be greater than that permitted
in the relevant site. Each stand may only have one raised
level. Its surface area must be less than 300 m². Each stand
must be fitted with fire suppression systems, i.e.: a water
sprayextinguisher,placedatthebottomofeachstairwayand
a CO2 extinguisher located near the electrical switchboard.
Should the raised level be greater than 50 m², the
appropriate supplemental fire suppression means must be
manned by at least one safety agent at all times when the
publicispresent.
5.2–EntrancesandExits
Raised levels must be served by evenly distributed stairs,
whosenumberandwidthshallbebasedonthesurfacearea
ofsaidlevels,i.e.:
• upto19m²:one0.9mstairway,
• from20to50m²:2stairways:one0.9m,theother0.6m,
• from 51 to 100 m²: either two 0.9 stairways, or two
stairwaysone1.4mandtheother0.6m,
• from 101 to 200 m²: 2 stairways, one 1.4 m, the other
0.9m,
• from201to300m²:two1.4mstairways.
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Onlystairwaysseparatedbyatleast5metresshallbetaken
into account. Exits must be indicated with an “Exit” sign in
clearlyvisiblewhitelettersonagreenbackground.
5.3–StraightStairs
Straightstairsforpubliccirculationmustbeconstructedsuch
thatthestepscomplywithprofessionalstandardsandflights
havenomorethan25steps.Insofaraspossible,flightsmust
be in opposite directions. Step height must be between at
least13cmand17cmatmost;widthmustbeatleast28cm
and36cmatmost.Stepheightandwidthmustberelatedas
follows: 0.6 m < 2 H + G < 0.64 m. Said heights and widths
must be regular in the same flight, although this is not
required for the first step. Landings must be of the same
width as the stairs; for fights in the same direction, landing
length must be greater than one metre. Stairways whose
widthisatleastonepassageunitwidemusthaveahandrail
(passage unit = 0.9 m) Those whose width is two passage
unitsorgreatermusthaveahandrailoneachside.
5.4–SpiralStairs
Normal or supplementary spiral stairs must have a
continuouscurve,withoutlandingsotherthanatfloors.Step
going and height in the stride line, 0.6 m from the core or
central gap, must comply with professional standards as
indicatedintheprecedingArticle.
Moreover,stepexteriorgoingmustbelessthan0.42m.
For stairs with a single passage unit, the handrail must be
locatedontheouteredge.
5.5-StairswithStraightandSpiralSections
In so far as a stairway complies, in its various straight and
spiral sections, with the professional standards defined in
paragraphs 5.3 and 5.4 hereinabove, said stairway shall be
deemed in compliance with regulations and may be used in
establishmentsopentothepublic.
5.6-GuardrailsandStairwayRamps
InaccordancewithstandardsNFP01-012andNFP01-013,
guardrailsmustresistthrustof100kilosperlinearmetre.
Glass panels used as protection must be reinforced or ply
glass.Socalled“securit”glassisprohibited.
4/8
6-LIQUEFIEDGASES
6.1-GeneralRemarks
Bottlesofgas,butaneorpropane,shallbealloweduptoone
13 kilo bottle at most for every 10 m² of stand with a
maximum of six per stand. The following measures must be
taken:
There must be at least 5 metres of space between two
bottles, unless they are separated by a rigid, noncombustible,1cmthickscreen.
No bottle, empty or full, must remain within the exhibition
hallifitisnotconnectedtoaworkingline.
Bottles must be connected to the device by a standardcompliantflexiblehose.
Suchhosesmust:
• bereplacedattheirexpirationdate,
• be appropriate in connector diameter and fitted with
clampingcollars,
• notexceed2metresinlength,
• be inspectable for their entire length and move freely
withoutclamping,
• not be reachable by burner flames or by combustion
products.
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6.2-DeviceSupply
If,exceptionally,abottleistosupplyseveraldevices,tubing
must be made of metal (copper or steel). Using solder for
connectionsisprohibited.
Bottlesmustalwaysbeplaceduprightandthecut-offvalve
must remain accessible in all circumstances. All closed-in
areas where they are stored must include, on the top and
bottom,airventsplacedsoasnottobeblockedbyawall,
furniture,oraneighbouringdevice.
6.3-InstallingCookingEquipment
In addition to the abovementioned rules, the following
measuresmustbetaken:
• The floor (or table) supporting the cooking equipment
must be composed of non-combustible material or
surfacedwithM0materials.
• Cooking equipment must be kept at an appropriate
distancefromanycombustiblematerialandbeinstalled
soastopreventanyfiredanger.
• Ifsuchdevicesarelocatednearapartition,M0surfacing
mustbeprovideduptoaheightofonemetrebesidethe
device.
• Hood vents must be installed above devices producing
emanationsorcondensation.
• Electricitymetresmustbeatleastonemetrefromwater
faucets.
Eachfacilitymust:
- have safety instructions (steps to take in case of fire,
numbersforemergencyservices...)
-befittedwithoneormoreextinguishers.
7-OPERATINGEQUIPMENT-INTERNAL
COMBUSTIONENGINES
Every machine presented in operation during the trade
show must be declared beforehand, at least one month
before the event opens. Only installations that have been
declaredmaybeauthorized.
Allequipmentmustbecorrectlystabilizedtoavoidrisksof
overturning. All protective measures must be fully
completedwhentheSafetyBoardpassesforinspection.A
person in a position of authority must be present at the
standatthistime.
No machine may be started or presented operational
without qualified personnel present at the stand. All
presentations and demonstrations shall be conducted
undertheExhibitor’ssoleresponsibility.
The electrical power supply shall be suspended, at the
relevantexhibitor’sexpense,toanystandwheremachines
inoperation
presentadangertothepublicandforwhichnomeasures
havebeentakentoeliminatethem.
7.1 - Equipment Presented in Operation at a Permanent
Station
Equipment presented in operation at a permanent station
must include appropriate permanent screens or casings,
preventingthepublicfromaccessingdangerousparts,orbe
placed such that the dangerous parts are kept away from
thepublic,andattheleast,atadistanceofonemetrefrom
trafficcircuits.
7.2-EquipmentPresentedinMovement
Where equipment is presented in movement, a protected
areamustbesetasidesothatthepublicmaynotapproach
closer than one meter - said distance may be increased
given the characteristics of the equipment presented.
Theseprovisionsshallbevalidforallstands,includingthose
intheopenair.
7.3-EquipmentwithHydraulicCylinders
If equipment with hydraulic cylinders is exposed in
stationary extended position, hydraulic safeties must be
supplemented by a mechanical system preventing any
unexpectedretraction.
7.4-InternalCombustionEngines
Approval for the use of internal combustion engines must
berequestedbeforehandatleast30daysbeforetheevent
opens.Suchrequest,onplainpaper(tobeattachedtothe
declarationforthemachineordeviceinoperationincluded
in the appendix), must specify the type and daily quantity
of fuel used and be accompanied by the device’s
descriptiveleaflet,andadrawingofthedevice’sinstallation
onthestand.
No device of this type may be started if the authorization
requestwasnotsubmittedontime.
WARNING: in any case, combustion gases must be
evacuatedoutsidetheHalls.
8-FLAMMABLELIQUIDS
8.1-GeneralRemarks
The use of flammable liquids shall be limited to the
followingquantitiesperstand:
• 10litresofcategory2flammableliquidsforevery10m²
ofstand,withamaximumof80litres,
• 5 litres of category 1 flammable liquids. The use of
particularly flammable liquids (carbon disulphide,
ethylene oxide, etc.) is prohibited. The following
measuresmustbetaken:
• placeareceptacleunderthetanksorcontainerscapable
ofholdingalltheliquid,
• refillthedeviceoutsidethepresenceofthepublic,
placetheappropriateextinguishersnearby.
8.2-ExhibitingAutomobilesinsidetheHalls
Exhibitingautomobilesorothervehiclesshallbepermitted
within the Halls if they have a direct relationship to the
exhibition. Installing “stand” semi-trailers or similar is
prohibited. The gas tanks for motors presented stopped
must be empty or fitted with locked caps. Accumulator
battery terminals must be protected so as to be
inaccessible.
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8.3-PresentingFlammableProducts
All containers for flammable liquids presented on the
stands (paint or varnish cans, bottles, aerosol cans, etc.)
mustbeemptyexceptforafewsamplesinlimitedquantity
fordemonstrations.
8.4–ProhibitedMaterials,Products,Gases
Air, nitrogen, and carbon dioxide gas bottles shall be
permittedwithoutrestriction.
8.4.1–Thefollowingshallbeprohibitedintheexhibition
Halls(pursuanttoArticleT45ofthesafetyregulations)
distributingsamplesorproductscontainingflammablegas;
• balloonsinflatedwithflammableortoxicgas;
• celluloiditems;
• thepresenceofpyrotechnicsorexplosives;
• thepresenceofethyleneoxide,carbondisulphide,ethyl
ether,oracetone.
8.4.2 – The use of acetylene, oxygen, hydrogen, or a gas
presenting the same risks is prohibited, unless a specific
waiver is granted by the appropriate administrative
authority(Prefecture,SafetyBoard).
ContacttheSafetySupervisor
AFSConseilsetSécurité
M.AlainFRANCIONI
76,rueBaudin–93130NOISYLESEC
Tél.:+33(0)670619511-Fax:+33(0)141550721
at least one month before the start of the event for the
requiredregulatoryadministrativeprocedure.
WARNING: storage of empty of full bottles shall not be
toleratedwithintheHalls.
8.5–SmokeProduction
Approval for the use of smoke machines to create fog or
lightingeffectsmustberequestedfromtheadministrative
authority (Prefecture, Safety Board) at least one month
beforethestartoftheevent.ContacttheSafetySupervisor
for information regarding the required administrative
procedures regarding this request. Such request, on plain
paper(tobeattachedtothedeclarationforthemachineor
deviceinoperationincludedintheappendix),mustspecify
the type and daily quantity of gas used, and be
accompanied by the device’s descriptive leaflet and a
drawingofthedevice’sinstallationonthestand.Nodevice
ofthistypemaybestartediftheauthorizationrequestwas
notsubmittedontime.
9-RADIOACTIVESUBSTANCES-X-RAYS
9.1-RadioactiveSubstances
Authorization to present radioactive substances on exhibit
standsmayonlybegrantedfordemonstratingdevicesand
wheresubstanceradioactivityislessthan:
• 37 kilobecquerels (1 microcurie) for those composed of
GroupI(4)radioelements,
• 370 kilobecquerels (10 microcuries) for those composed
ofGroupII(4)radioelements,
• 3,700 kilobecquerels (100 microcuries) for those
composedofGroupIII(4)radioelements.
• Waivers may be granted for the use of substances with
higheractivitysubjecttothefollowingmeasures:
• radioactivesubstancesmustbeeffectivelyprotected,
• their presence must be indicated using the ionisation
radiationschematicsdefinedinstandardNFM60-101,as
wellastheirtypeandradioactivity,
• their removal by the public must be made materially
impossibleeitherbyattachmenttoadevicerequiringthe
useofatooltoremoveorbydistance,
• theymustbeunderconstantsurveillancebyoneormore
Exhibitors designated by name. When such surveillance
ends, even in the absence of the public, the radioactive
substances must be stored in a fireproof container,
bearingveryclearlytheconventionalsymbolforionizing
radiation,
• theequivalentdoserate,atallpointsinthestand,must
remain under 7.5 micro-sieverts per hour (0.75 millirad
equivalentinmanperhour).
Approval(orawaiver)fortheuseofradioactivesubstances
must be requested from the administrative authority
(Prefecture,SecurityBoard)atleastonemonthbeforethe
beginningoftheevent.
ContacttheSafetySupervisorforinformationregardingthe
required administrative procedures regarding this request.
Such request, on plain paper (to be attached to the
intheappendix),mustspecifythetypeandradioactivityof
the substances and the group to which they belong, the
name and title of the persons responsible for their
surveillance and be accompanied by the device’s
descriptiveleaflet,adrawingofthedevice’sinstallationon
the stand and a document drawn up and signed by the
installer certifying compliance with the present provisions.
WARNING: stands where radioactive substances are
presented must be built and decorated with M1 class
materials.
9.2-X-rays
Authorization to present devices emitting X-rays on the
stands may only be granted if they and their accessories
complywiththerulessetforthinstandardNFC74-100.
Inparticular,thefollowingmeasuresmustbetaken:
• removing superfluous objects from around the x-ray
generatorandthesampletobeexamined,
• materializing and signposting the area not accessible to
thepublic,
• the leakage exposure rate must not exceed 0.258 micro
coulombperkiloandperhour(1milliroentgenperhour)
atadistanceof0.10mx-raygeneratorcore.
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Approvalfortheuseofx-raymachinesmustberequested
from the administrative authority (Prefecture, Safety
Board)atleastonemonthbeforethestartoftheevent.
Such request, on plain paper (to be attached to the
in the appendix), must be accompanied by the device’s
descriptiveleaflet,adrawingofthedevice’sinstallationon
the stand, and a document drawn up and signed by the
installercertifyingcompliancewiththepresentprovisions.
(4) Radioactive element classification, based on relative
radio-toxicity, shall be that defined in Decree no. 66-450
dated June 20th, 1966 regarding the general principles of
protectionagainstionizingradiation.
AUTORITÉDESURETÉNUCLÉAIRE(ASN)
6,placeduColonelBourgoin
75572ParisCedex12
Tel:+33(0)143197075-Fax:+33(0)143197140
10–LASERS
and the fire protection equipment to the heat energy
producedbythelightbeams.
Adeclarationforthealllaserinstallationsmustbesentto
the administrative authority (Prefecture, Safety Board) at
leastonemonthbeforethestartoftheevent.
Such declaration, on plain paper (to be attached to the
in the appendix), must be accompanied by the device’s
descriptiveleaflet,andadrawingofthedevice’sinstallation
onthestandandadocumentdrawnupandsignedbythe
installer certifying compliance with the present provisions.
No device of this type may be started if the declaration
11-EMERGENCYRESOURCES
Emergencyresourcesmustremainconstantlyvisible.
Access to various emergency resources (fire hydrant and
hydrant stems, first aid hose systems, telephones,
extinguishers, smoke release hatches, etc.) must remain
continuouslyunblocked.
12-OPERATINGINSTRUCTIONS
TheuseoflasersintheexhibitionHallsshallbepermitted
subjecttocompliancewiththefollowingprovisions:
in no case shall the public be subjected to the direct or
reflectedlaserbeam,thedeviceanditsancillaryequipment
mustbesolidlyattachedtostableelements,
• the device’s surroundings and the area covered by the
beam must not contain elements reflecting the relevant
wavelengths,
• thehousingcontainingthelaseranditsopticaldeviation
systemmustbeclassIorII(inaccordancewithstandard
NFC20-030),
• Exhibitors must ensure, during testing outside the
presence of the public, the absence of reaction from
materials used for fitting-out and decorating the stand,
Itisprohibitedtocreate,ontheexhibitionsurfaces,inthe
stand,andinclearanceareas,pilesofcrates,wood,straw,
cardboard,etc.
Periodic(daily)cleaningmustremovedustandwasteofall
types from the premises. All waste and debris from
cleaningandsweepingmustberemovedeachday,before
the opening to the public and be removed from the
establishment.
On stands fitted with a first aid hose system, clearance of
one metre next to the device must be left free of any
equipmentuptothepublictrafficalleyway.
The presence of panels or cloth masking the device is
absolutelyprohibited.
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SUMMARYOFFRENCHANDEUROPEANEQUIVALENCES
M0orAEuropeanStandards=Noncombustible
M1orBEuropeanStandards=Nonflammable
M2orCEuropeanStandards=Flammablewithdifficulty
M3orDEuropeanStandards=Moderatelyflammable
M4orEEuropeanStandards=Easilyflammable
DOCUMENTTOBESUBMITTED
AUTHORIZED
Wood(notlaminate)agglomeratedplywood
Wood(orwoodcomposite
None-(M3assimilatedmaterials)
)>18mmnotlaminate
lath
Wood<18mm&>5mm
Wood>18mm,laminate
Plywood-Agglomerate
<5mmwoodbased
composite
Carpetsontheground
Fabricsandsurfacing
walltextiles
Plasticmaterials(plaques,
letters)
M3originalorDEuropeanStandards
ReportM3(orLabelsonmaterials)
M1orfireproofedonbothsideswithpaint,
varnish,saltsbyanapprovedapplicatorB
Europeanstandards
Natural:M4orEEuropeanStandards
Synthetics:-M3orDEuropeanstandards
ReportsM1orfireproofingcertificatewithname
oftheproduct,descriptiveleaflet,application
date
Reports
M1ouignifugéouBnormesEuropéennes
Reportsorfireproofingcertificatewithnameof
theproduct,descriptiveleaflet,applicationdate
M1orBEuropeanStandards
ReportsM1
Paint
PermittedonM0,M1supportsorwood
(nitrocellulosepaintprohibited)
Reportsregardingsupports
Free-hangingdecoration
(paper,cardboard)
1orfireproofedorBEuropeanstandards
Reportsorfireproofingcertificatewithnameof
theproduct,descriptiveleaflet,applicationdate
Floraldecorationsmade
ofsyntheticmaterials
M1originally(fireproofingprohibited)orB
Europeanstandards
ReportsM1
Bondedorclipped
decoration(paper
Furniture
Glazing
Nosubstantiationrequiredifbondedover
theentiresurfaceorclippedevery5cm.
SplitInstallation
Largefurniture:M3orDLightstructures:M3
orDPadding:M4orEEnvelope:M1orB
Reinforced,tempered,ply
Reportsorfireproofingcertificate(so
substantiationrequiredifrentedfurniture)
Reports,certificates
orsubstantiationsuchasaninvoice
WrittenresponsebytheSafetySupervisor
Requestapproval
OtherMaterials
N.B.:ReportsonlyfromapprovedFrenchlaboratoriesundercurrentregulationsasofNovember1998or,byequivalence,officially
recognizedbyanyreportcorrespondingtoEuropeanStandardsapplicablewithinUnionMemberStates.
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IMPORTANT:CUSTOMSINFORMATION
+33(0)811204444*(€0.06/min)
www.douane.gouv.fr/
EconomicRegimesOffice
Customsandexciseduties
Open:MondaytoFriday
Time:9am–5pm
BRINGINGMATERIALTHROUGHFRENCHCUSTOMSFROMOVERSEAS
(NOTINCLUDINGEU)
DuringtheSIALParis,theParcdesExpositionsdeParisNord Villepintearegrantedtemporary
admissionbycustoms.
This temporary admission starts the day the material enters the exhibition Halls and ends
30daysaftertheexhibitioncloses.
ForeignmerchandisemustbeinspectedbycustomsbeforeitreachesExhibitors’stands.
GENERALCOMMONLAWS
Arrivalofgoods:
Goods must be presented to the Customs Office by an accredited customs clearance officer
withoneofthefollowingdocuments:
1) Transitdocument:
Adeclarationmadeinacustomsofficeataroadborder,portorairportuponthegoods’arrival
in French national territory or in their country of origin should customs agreements exist
betweenthiscountryandFrance.
Documentstoprovidewiththetransitdocument:
• Aninvoice(5copies)
• ACMRforroadtransportation,anairwaybillforairtransportationorbillofladingforsea
transportation
• Apackinglist
• Descriptionoftheapparatus(ifmachines)
Important:Anyapparatuswhichistooperateonstandsmusthavedocumentationtocertify
itsconformity.
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Temporaryadmission:
Undernocircumstancesdotheabovedocumentsconfertemporaryadmission.
Upon arrival at the exhibition’s customs office, goods must be immediately declared for
temporary admission via an on-site customs clearance agent (go to your online EXHIBITORS
AREAforalistofofficialagents).
After the declaration has been recorded, goods may potentially be checked by customs
officers.
They cannot be sent on to the exhibitor’s stand until all these formalities have been
completed.
For the duration of the event, goods must be presented at the stand whenever customs
authoritiesrequestit.
Important:Temporaryadmissionisonlyconferredfortheexhibitionwhichisthesubjectof
thisdocument.Noapparatusmayleavethestandunderanycircumstancesuntilthe
formalitiesforoutgoinggoodshavebeencompleted.
Outgoinggoods:
Asindicatedabove,noforeigngoodsfromnon-EUcountriesmayleavethepremisesuntilone
ofthenecessarydeclarationshasbeensubmittedtothecustomsofficeviathesamecustoms
clearanceofficerwhooversawtheprocedureforentryonsite.
Apparatuscanonlyleavethepremisesonceoneofthethreefollowingprocedureshasbeen
completed:
1/Re-export
2/Transitunderthecontinuouscontrolofcustomsofficialstoanothercustomswarehouseon
Frenchnationalterritory
3/UseonFrenchmetropolitanterritory
Inthiscasetheapparatusmustbedeclaredforusebythesamecustomsclearanceofficerwho
receivedfromtheimportertherelevantdutiesandtaxesonbehalfofthetaxauthorities.
Important:Allproceduresoverseenbycustomsclearanceofficersareattheexhibitor’sown
expense.
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ATACarnetsystemsforexhibitions
(Excludesfoodproducts)
TheATACarnetcanbeusedforgoodstobeexhibitedorusedatanexhibition.
Thisinternationaldocumentcanbeusedinplaceoftheformalitiesreferredtoinparagraph1
(transitdocument).
EntryformalitiescanbedoneatthebordertoEuropeanUnionterritory(orportorairport).
Attheendoftheevent,re-exportcanalsobedoneattheEUterritoryborder.Thedeadlinefor
re-export may also be established at the EU territory border. The re-export deadline is
established in accordance with the dates defined by the country which issued the Carnet,
providedthattheexpirydateoftheCarnetisnotexceeded.
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LegislationregardingthePreventionofaccidentsatworkimposeshealthandsafetyprotection
coordinationforanyworksiteplacingatleasttwocompaniesorself-employedworkersinthe
presenceofoneanother.
The Exhibitor Instructions communicated to you defines all the measures set in place to
prevent risks arising from the interference of the activities of the various people working on
this event. This document was drawn up at the request of the show organizer by the
coordinatorMrMartinJOUËTinaccordancewiththeprovisionsdefinedbythetextsinforce
andinparticularthefollowinglaw:
Lawof31.12.1993nr93-1418andthedecreeof26.12.1994nr94-1159
modifiedandcomplementedbythedecreenr2003-68of24.01.2003
You are therefore asked to study it and apply the regulatory measures defined in this
document.
ThisGeneralCoordinationPlancannotreplacetheprovisionsoftheCodeofWork.
It does not in any way reduce the responsibilities and duties of the companies working on
thesite.
ForSIALParis2016,thiscoordinationmissioniscarriedoutbytheCOMEXPOSIUMCompany
via a delegated coordinator assisted by a team of experts who make up the safety group of
SIALParis2016.
ThisdocumentisaGeneralHealthandSafetyProtectionPlanIntendedfortheexhibitor,his
suppliersandsub-contractorsFoundedongeneralpreventionprinciples,namely:
Toavoidrisks
Toevaluateriskswhichcannotbeavoided
Tocombatrisksatsource
Totakeaccountoftechnicaldevelopments
Toreplacewhatisdangerousbywhatisnotorbywhatislessdangerous.
Toplanpreventionmeasuresbycoherentintegrationoftechniques,workorganizationand
workingconditions.
• Totakecollectiveprotectionmeasuresgivingthempriorityoverindividualprotection
measures
•
•
•
•
•
•
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Theexhibitorhasadutyandlegalobligationto:
1°)ValidatetheSafetyInstructionsNoticeonthewebsiteoftheshow.
2°) Pass on the information about these instructions to all service providers appointed by
himselfwhoworkduringtheassemblyanddismantlingperiodsonhisstand.
IFYOURSTANDIS
•
•
•
•
Installedbyseveralindependentcompanies(sub-contractorsincluded),
includesamezzaninefloor,
Includespartitionsheight>3meters
IfYEStoatleastoneofthese
YoumustappointanHEALTHANDSAFETYCOORDINATOR
Lawof31/12/93nr93-1418andthedecreeof26/12/94nr94-1159.
Fortheassemblyanddismantlingperiodsandcommunicatehiscontactdetailstogetherwith
hisGHSPCP(GeneralHealthandSafetyProtectionCoordinationPlan)totheD.Ö.TCompany
before:22thJanuary2016.
Your decorator/stand builder or yourself are not allowed to carry out this mission. Only a
HealthandSafetyCoordinatorhavinganofficialcertificateofcompetenceisallowedtocarry
outthismission.
D.Ö.T/SIA2016
81ruedeParis-92100BOULOGNE
Fax:+33(0)146057648-E-mail:[email protected]
OBLIGATORY
Duringtheassemblyanddismantlingperiods,accesstotheexhibitionHallswillbeauthorised
onlytopeoplewearinganAssembly/Dismantlingbadge.
ObligationofprotectionreminderCf:ChapterVIII-2ofthisdocument
Youareremindedthatwearingsafetyshoes(reinforcedtoecaps+anti-perforationsoles)is
obligatoryforanyonewhoenterstheshowsiteduringtheseperiods.
For all people working from elevated platforms and any task presenting a risk, wearing a
hardhatiscompulsory.
TobeacceptedintotheHalls,electricaltools,fixedorportable,mustbefittedwithavacuum
ordustcollectionsystem.Art.R4412-70ofcodeofwork.
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ASSEMBLY&DISMANTLINGDATESFORBARESTANDSEXHIBITORS
HALLS
ASSEMBLY
1,2,3,4,
5A,5B,5C,
6&7
11 to13 October2016from7.30amto7.30pm
th
th
14 to15 October2016from7.30amto10pm
8
12 to13 October2016from7.30amto7.30pm
th
th
14 to15 October2016from7.30amto10pm
th
th
th
th
DISMANTLING
th
20 October2016from5pmtomidnight
th
21 to22thOctober2016from7.30amto7.30pm
rd
23 October2016from7.30amto2pm
20thOctober2016from5pmtomidnight
th
21 October2016from7.30amto7.30pm
th
FITTEDSTANDSEXHIBITORS
HALLS
ASSEMBLY
DISMANTLING
1,2,3,4,5A,5B,5C,
6&7
th
th
14 &15 October2016from7.30amto10.00pm
th
8
14th&15thOctober2016from7.30amto10pm
th
th
th
th
IMPORTANT
On the last assembly day, no motorised vehicle will be allowed into the Halls (unless special
dispensationhasbeengrantedbytheOrganizer).
Inthedismantlingperiod,on20/10/2016,motorisedvehiclesmayonlyworkafter7.00pm
intheHalls.
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CONTENTS
I.GENERALINFORMATIONABOUTTHEOPERATION
II.RENSEIGNEMENTSADMINISTRATIFS
II.ADMINISTRATIVEINFORMATION
III.GENERALORGANIZATIONOFTHESHOW
IV.HANDLINGCONDITIONS
V.CLEANING
VI.INSTALLATIONSAVAILABLEDURINGASSEMBLY
ANDDISMANTLING
VII.ACCESCONTROL
VIII.PROTECTIONS
IX.GENERALRULESOFCONSTRUCTION
X.FIRESAFETY
XI.ORGANIZATIONOFEMERGENCIES
XII.THEINDIVIDUALHEALTHANDSAFETYPROTECTION
PLAN
I.GENERALINFORMATIONABOUTTHEOPERATION
I.I.DEFINITION
The Exhibitors’ Safety Instruction is a document
written and devised by the Coordinator defining all
appropriatemeasurestopreventhazardsarisingfrom
the interference of the activities of different
companies during assembly and dismantling of SIAL
Paris2016.
It must be communicated to all Exhibitors who must
transmit it to their stand designer /suppliers when
they have named them. It enables them to inform
suppliers and sub-contractors about the special
measurestoapplytoensuresafetyatwork.
I.2.COMPOSITION
The Safety Instructions that must be validated on the
websiteshow.
ThesafetyregulationsoftheVenueandtheFireSafety
instructionsareavailablefromtheOrganizer.
generalconditionsoftheshoworganizationdeposited
withtheOrganizer.
Inaddition,itissupposedthatcompanieshave:
a)Taken note of plans and documents useful in
carryingoutthework,andofeventtechnicalfiles,and
thattheyhavetakenduenoteofthesites,placesand
installationareasofmajorstructuresandofallgeneral
or local elements relating to the execution of the
work.
b)Perfectly understood all the conditions for carrying
outtheworkandhavebeenmadefullyawareoftheir
importanceandtheirparticularfeatures.
c)Madeadetailedvisitofthesiteandtakennoteofall
the physical conditions and all constraints pertaining
to the places of work, accesses and surroundings, to
thereadyexecutionofthework,andtotheon-going
organizationandoperationoftheworksite.
I.3.DEFINITIONOFTHECOMPANY
AnyfirmthatprovidesservicestotheExhibitor,andis
chargedwithcreatingtheinfrastructuresofthestand
is considered as a company. The Exhibitor is
responsibleforhisownsuppliersandsub-contractors.
The companies, their contractors and sun-contractors
remain responsible for their own employees and for
themeansprovidedtoworkinthebestconditions.
The company director remains responsible for the
safetyofhisemployeesandisrequiredtoimplement
themeansnecessarytoavoidandcontrolrisks.
Thecourtsseverelysanctionanydamagetothehealth
or safety of employees and the civil and / or penal
liabilityofthecompanydirectorcanbeinvoked.
The companies declare that they have taken note of
the texts quoted in this document, as well as the
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II.ADMINISTRATIVEINFORMATION
II.1.THEPARTICIPANTS
II.1.1Generalorganization
TheCOMEXPOSIUMCompanyactsasthegeneralexhibitionmanagerofSIALParis2016
ORGANIZER/EMPLOYER
GENERALSHOWDIRECTOR
COMEXPOSIUM
70,avenueduGénéraldeGaulle
MrNicolasTRENTESAUX
ImmeubleleWilson
92058PARISLADEFENSECedex-France
Tel:+33(0)176771111
TECHNICAL&SECURITYDIRECTOR
TECHNICAL&SECURITYMANAGER
MrGillesCRESPON
MrJérômeHUNAULT
Tel:+33(0)176771228
Tel:+33(0)176771365
INSURANCEAGENCY–Civilresp/Dam.toproperty
TOWNHALL
SIACISAINTHONORÉ
18,ruedeCourcelles
MAIRIEDEVILLEPINTE
75384PARISCedex08
Placedel’HôteldeVille
MonsieurPhilippeHUET
93240VILLEPINTE
Tel:+33(0)144202981
Tel:+33(0)141525300
II.1.2HSPCoordinationSPS/FireSafety
HSPCOORDINATOR
FIRESAFETYREPRESENTATIVE
D.Ö.T:
81ruedePARIS-92100BOULOGNE-France
Tel:+33(0)146051785-Fax:+33(0)146057648
AFSConseils&Sécurité
76,rueBaudin
93130Noisy-le-Sec
Tel:+33(0)670619511-Fax:+33(0)141550721
Thefiresafetyrepresentativewillbepresentonsitefrom08to15October2016.
Thedateofthesafetycommitteetourofinspectionhasn’tbeendefined.
FIREPROOFING
GroupementNONFEU
37-39,ruedeNeuilly-BP249-92113CLICHY-France
Tel:+33(0)147563148
GroupementTechniqueFrançaisdel'Ignifugation
10rueduDébarcadère-75017PARIS-France
Tel:+33(0)140551313
EXPERTINTHESOUNDNESSOFMAJORSTRUCTURE
SOCOTEC
Centred'AffairesParisNord-France
LeContinental–BP306
93153LEBLANCMESNILCedex
Tel:+33(0)148654237
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II.2.DEFINITIONOFWORKAREAS
VENUE
HALLS
VIPARISPARISNORDVILLEPINTE-BP68004
95970ROISSYCHARLESDEGAULLECedex
Accueil:Tel:+33(0)140682222
ServiceExposants:Tel:+33(0)140681616
1,2,3,4,5A,5B,5C,6,7&8
II.3.THEOFFICIALBODIES
INSPECTIONOFWORK
CRAMIF
1,avenueYouriGagarine
93000BOBIGNY
Tel:+33(0)141605300
ServicedesrisquesProfessionnels.
MrFrançoisGUINE
17/19,avenuedeFlandres
75019PARIS–France-Tel:+33(0)140053816
O.P.P.B.T.P.
Glossary
1,rueHeyrault
92660BOULOGNECedex-France
Tel:+33(0)140316400
CRAMIF:CaisseRégionaled'AssuranceMaladied'IledeFrance
OPPBTP:OrganismeProfessionneldePréventionduBâtimentetdes
TravauxPublics
II.3.EMERGENCYSERVICESONTHESHOWSITE:Timetabledisplayedonthehallplans
EMERGENCYPOST
GENERALSURVEILLANCEPOST
Tel:+33(0)148633049
Galeried’accueilHall1LocalMédicalHall6
FIRESAFETY
Tel:+33(0)148633115
MIP–GuillaumeDAPOIGNY-Tel:0675448563
Tel:+33(0)148633049
OFFSITE
FIRESERVICE
1,ChemindesVaches
93290TREMBLAYENFRANCE
Tel:18ou112(mobile)ou+33(0)148606948
SAMU
POLICESTATION
125,ruedeStalingrad
93000BOBIGNY
Tel:15ou+33(0)148964444
HôpitalIntercommunalRobertBallanger
BdRobertBallanger
93602AULNAYSOUSBOISTel:+33(0)149367123/22
1/3,rueJeanFourgeaud93420VILLEPINTE
Tel:17ou+33(0)149634610
NEARESTHOSPITAL
III.GENERALEVENTORGANIZATION
III.1.GENERALPRESENTATIONOFTHESHOW
Cf.Exhibitor’sguide
III.2.SCHEDULESOFUSEOFHALLS,publicopening
DATES&TIME
th
th
From16 to19 October2016–9.30amto6.00pm
th
20 October2016-9.30amto5.00pm
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III.3.VARIOUSSERVICEPROVISIONS
III.4.2TrafficmovementsinsidetheHalls.
NodeliveryorprivatevehicleswillbeallowedintheHalls,
during the assembly and dismantling periods, without
accessauthorisationfromtheorganizer.
Means of transporting people (motorised or not) such as:
scooter, bicycle, roller blades, electric vehicles, etc. are
prohibitedintheHalls.
Plans showing traffic movement areas, position and contact
details of emergency services, the location of open toilet
facilities, access schedules for machines and the storage
areaswillbepostedattheentries.
Thefreemovement(ofmenandliftingequipment)around
thestandsmustbepossibleatalltimesduringassemblyand
dismantling. The security aisles define on the exhibition
general plan must be respected and kept free of any
materialsorcrates.Theremustbenostorageorparkingon
thetrafficmovementareasdefinedontheplanoftheHalls.
Cf.Exhibitor’sguide
III.4.SITECONSTRAINTS
III.4.1Trafficmovementsinsidethepark
The temporary occupation of this site implies compliance
withthestandardsandconditions(Timesofaccess,parking,
speed etc.) defined by the regulations in force in this
enclosure and its surroundings. These regulatory texts, as
wellasthesitespecifications,canbeconsultedbycontacting
theOrganizer.
Managementofparking(anditsduration),trafficmovements
and access to delivery vehicles displaying authorisation will
besetuparoundtheHallsandinthepark.
Any vehicle even parked, must be able to be identified.
Privatevehiclesmustbeparkedinthecarparks.Theymust
notapproachthesurroundingsoftheHalls.
RESPECTINSIDE
• Thepathsmarkedoutforfireservicesandtraffic
movementsareas
• Thestorageareas
• Theenvironmentbyusingnon-pollutingmachines
RESPECTOUTSIDE
• Accessroutesforfireservices
• Parkingareas
• Unloadingareas
• Accessgate
IV.HANDLINGCONDITIONS
IV.1.GENERALREMARKS
The movement of machines presents risks and must be
reducedtoaminimumbystrictmanagementanddistribution
oftheequipment.
CompanieslistedbytheExhibitorareaskedtosetupmeans
of identifying the machines and the men (stickers,
identificationjackets,etc.).
Lifting and handling equipment must satisfy the
requirementsofcurrentregulations.
Theymustbekeptingoodworkingorderandhavesatisfied
regularinspectionsinconformitywiththeArticleR4535-7of
Codeofwork.
MachinesmustholdthefollowingdocumentsArticleL47111oftheCodeofWork
• Validinsurancecertificate.
• Valid certificate of conformity (checking report of lifting
devices).
Itisstrictlyforbiddentoclimbonmachinenotprovidedto
transportpassenger.
Necessary organizational measures should be taken to limit
recoursetomanualhandlingtotheminimum(ArticleR45413oftheCodeofWork).
However,whenitcannotbeavoided,theemployermusttake
appropriate measures or put at disposal to the workers,
suited measures, to limit physical effort and to reduce incur
risks during the handling (mechanical assistance, grasping
means).
The weight of the loads must be reduced and the working
post must be adjusted to do the handlings in the best
conditions(workingspace,reductionofthedistancethatthe
loadsneedmoving…).
The staff must be trained in the risks of handlings. The load
must not split when it is moved. For the handling of glass
panels, it is recommended to use suction cups. In the same
way,forhandlingplywoodsheets,theuseofhandlingclipsor
panelcarriersisrecommended.
Thecontainersofbulkloadsintendedtobehungonworking
equipment used for lifting must be capable of resisting the
effortsundergoneduringtheloading,transport,handlingand
storage of the load and be fitted to prevent the untimely
collapseofallorpartoftheloadduringthesameoperations.
The use of straps to fix the loose loads on the forks of the
liftingtrucksisobligatory.
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IV.2.USEOFMACHINESWITHANENGINE
Thedriversmustbeatleast18yearsofageandholddriving
permits issued by the employer as well as the CACES (safe
drivingaptitudecertificate)andtheSpecialMedicalFitness
Certificate.
The speed limit must be respected for any movement
outsidetheHalls.Itmustbereducedandappropriateinside
theHalls.
These documents must be available for inspection on the
site. The users of these machines must comply with the
manufacturer’s instructions. No carrying a passenger, no
lifting a person if the machine is not intended for the
purpose, USE OF NON-POLLUTING MACHINES adapted to
thetasks,places,loadsandconfigurationoftheground.
• The speed limit must be respected for any movement
outsidetheHalls.
• ItmustbereducedandappropriateinsidetheHalls.
REMINDER,ITISFORBIDDEN:
• Todriveatruckwithoutadrivinglicence.
• To allow your truck to be driven by an unauthorised
person.
• Toliftaloadgreaterthanthemachine’scapacity.
• Toincreasethevalueofthetruck’scounterweight.
• Toliftapoorlybalancedload.
• Toliftaloadwithonlyonearmofthefork.
• Tomovearoundwithahighload.
• Tobrakesharply.
• Totakecornersathighspeed.
• Nottoobservetrafficsigns.
• Tousetrafficlanesotherthanthoseestablished.
• To carry people on trucks not specially designed for the
purpose.
• Toleavetheenginerunningintheabsenceofthedriver.
• To lift people with trucks not specially designed for the
purpose.
• Toabandonatruckinthemovementaislesoronaslope.
• To leave the ignition key in the vehicle when the driver is
absent.
• To park or go under a fork in the high position, even
unloaded.
• To smoke near a charging battery or while thermal trucks
arebeingfilled.
• Toplacemetalpartsonaccumulatorbatteries.
I
IV.3.LIFTINGREGULATIONS
Lifting machines must be used only for transportation and
liftingofequipmentandmaterial.Liftingandtransportation
of people must be done only with specially designed
equipment.
For any use of a crane, a special request must be made to
theOrganizer.
This request must specify where the crane will be operating
and the technical constraints of use and assembly. These
constraintsmustappearinthecompanyI.H.S.P.P.
Theworkareaofthecranemustbesecured.
The certificate of conformity of this equipment must be
availableforinspection.
It is essential that the company, which provides the
equipment, exclusively carries out the maintenance and
operation of all lifting gear. This equipment is the sole
responsibilityofthiscompany.
Whateverthemeansofliftingused,theusersmusttakecare
nottoworkoveranyotherworkersandtotakeallnecessary
safetyprovisions.
Movements with loads in high position are banned, except
withthepresenceofaguidewhomustwarnthepeopleof
thisoperation.
Onthecarparksortheoutsideexhibitionareas,themotion
space of the crane in relation to the surrounding hightensioncablesmustbetakenintoaccount.Thejibmustnot
approachthesecablesatlessthan5meters.(ArticleR4534108oftheCodeofWork).
The maximum load indications of each strap must be
respected.
The lifting works must be done in accordance with the
ArticlesR4534-95à102oftheFrenchCodeofWork.
IV.4.STORAGE
It is imperative for materials to be stored on the aisles (or
partsofaisles)reservedforthispurpose,intheenclosureof
theworksiteorthestorageareaswhentheyareprovided.
Forthispurpose,trafficmovementplanswillbepostedatthe
accesses to the Halls. The schedules and restrictions of use
willbespecifiedontheseplans.
Allworkersareaskedtorespecttheseplansscrupulously.
Attheendofassembly,racks,pallets,etc.mustnotbestored
insidetheshowandintheareasbehindthecladdings(unless
authorisedtodosobytheOrganizer).
Machines must not be stored, during the assembly /
dismantling period, in the traffic movement aisles, but in a
storage area determined with the Organizer’s technical
managers.
The companies working for the building of the stand (and
their subcontractors) must schedule the arrival of their
equipment and materials, their distribution, as well as the
departureofemptypackagingsothattheydonotinterfereat
any time with the movement of machines and men in the
aisles
For the period when open to the public, no machine will be
allowedintheenclosureoftheHalls.
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V.CLEANING
VIII.1.2.SAFETYTRAINING
The worksite must be kept clean at all times to prevent
hazards that could be caused by rubbish blocking the aisles
aroundthestand.
Exhibitingcompaniesareresponsibleforcleaningtheirsite
andremovingtheirrubbleandwasteofallkinds.
They must plan the reservation and removal of skips and
organise how they are filled. It is the responsibility of each
workereithertocovertheskips,ortoweighdowntherubble
topreventitfromflyingaround.
Youareremindedthatnoworkermustclimbintoaskipor
truck.
During the dismantling period, removal of the different
decorationpartsmustnotblockthecirculationofmenand
machinesintheaislesaroundthestand.
VI.INSTALLATIONSAVAILABLEDURING
ASSEMBLYANDDISMANTLINGPERIODS
VI.1.TOILETS
To ease the general organization of assembly and
dismantling, and improve working conditions, the Organizer
will ask the Venue to open additional communal toilet
facilitiesintheexhibitionHallsfromthefirstdayofassembly
totheendofdismantling.Amaintenanceservicewillseeto
thecleaningofthesefacilities.
The toilet facilities that are open will be indicated on the
planspostedupattheHallsentrances.
VI.2.CLOAKROOMS/CANTEEN
The company is required to place cloakroom facilities (if
necessary) at their staff’s disposal, in application of current
legaltexts,availableforconsultationfromtheOrganizer.
Therewillbenocanteenformeals.
VI.3.TELEPHONEONSITE
Each company places at its staff’s disposal a telephone
accessiblewhenthesiteisopenforwork.
VI.4.ACCOMMODATION
The Company is responsible for providing off-site
accommodationforitsstaff.
VII.ACCESSCONTROL
VIII.1.WORKFORCE
VIII.1.1.MEDICALFITNESS
All personnel called upon to work on the site must be
recognised as being medically FIT, and have undergone the
obligatorymedicalexaminationsandvaccinationsassociated
with the exercise of their profession, as well as those
required by Medicine of Work. These certificates must be
availableonthesite.
In conformity with current regulations, and at its own
responsibility, the company must ensure that every worker
arriving on the site has attended safety-training sessions
(presentationofspecialrisks,conditionsoftrafficmovements
outsideandinsidethesite,safetyconditionsapplicablewhen
carrying out work, special safety instructions, explanation of
theoperatingmethod,follow-upofpreventivemeasuresthat
havebeendefinedforeachtaskintheIndividualSafetyand
HealthProtectionPlan).
VIII.2.REGISTERS
VIII.2.1.LEGALREGISTERS
The enterprise must hold obligatory legal documents at the
site, as they may be asked for by administrative inspection
services.
VIII.2.2.JOINTSITEVISITS
When they arrive on the assembly and dismantling site,
companies who have never worked on the site before must
make a joint inspection visit with the Safety Coordinator of
their stand. A site visit file will be established by the
Coordinatorandsignedbyeachcompanymanager.
Thesafetyandprotectionmeasuresaredefinedwiththesite
managersandthestandSafetyCoordinatorinreferencewith
the G.H.S.P.C.P established by the Coordinator, taking
accountoftheeventG.H.S.P.C.Paccordingtothestateofthe
siteatthetimeofthevisitandthewaythevisitiscarriedout.
VIII.3.PROTECTIONS
The workers are reminded that they must give priority to
COLLECTIVE protections over INDIVIDUAL protections,
anytimethatitistechnicallypossible.
VIII.3.1.COLLECTIVEPROTECTIONS
Definition:Standardisedmeansofprotectionsetupbya
company(barriers,nets,floor,cladding,guardrails…)
designedtoensurethecollectivesafetyofstaffworkingata
heightoronanupperfloorduringassemblyanddismantling.
Thiscollectiveprotectionmustberigidcomposedofahigh
andlowhandrailandabaseboard,safelyattachedand
mustbeinstalledfromtheoutsidewithappropriatemeans,
beforeanyworkispurchasedonastoreyoratheightduring
assemblyordismantling.Itmustberemovedonlyafterthe
installationofthedefinitiveprotectionorpartition.
Thestairsmustbeassembledasapriorityandmadesafeby
guardrailsassoonastheyaresetup.
Thestairscavitiesmustbeprotected(closedorwitha
guardrail).Materialdeliveriesaccessmustbesecured.
Forthedismantlingalltheseprotectionmustbereinstalled.
Eachcompanymustdescribethecollectiveprotection
plannedinhisIndividualHealthandSafetyProtectionPlan.
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The company in charge of the building and dismantling of
the double decker marquee must put in place for the
delivery access, a system that provide at anytime a
collective protection for the people working on the
mezzanine.
The company must see to the maintenance of collective
protectionsandwillbeheldresponsibleifworkiscarriedout
in areas not prepared and not protected. It must intervene
immediatelyatanydirectrequestfromthestandCoordinator
torestoreorsupplementtheseprotections.
ArticleR4323-65:Thecollectiveprotectiondevicesmustbe
designed and installed in order to avoid a gap at
workstation access points namely when a ladder or
staircaseisused.Howeverwhensuchagapisunavoidable
measuresmustbetakentoensureequivalentsafety.
If a company fails to establish collective protection, the
absence of which constitutes a risk for other trades and its
own staff, the exhibiting company will have these collective
protectivemeasuressetupbyacompanyofitschoice,atthe
expenseofthedefaultingcompany.
Any ensuing work stoppage will also be charged to the
defaultingcompany.
No double storey building is planned on this exhibition.
RefertothechapterIX.ofthisdocument:
“Generalrulesofconstruction”IX.2."Workingatheight".
10/14
VIII.3.2.INDIVIDUALPROTECTIONS
When collective protection system cannot be implemented,
theworkersprotectionmustbeensuredbyappropriate“stop
falling”systemthatcannotpermitafreefallasmoreasone
meter.Whenthiskindofequipmentisused,theworkermust
neverleavealone.
Companiesthathavetointerveneduringtheassemblyand
dismantlingperiodsmust,amongotherthings,providetheir
staff with the following individual protection equipment
(IPE):
• Workclothes,
• Glovesadaptedtothework,
• Safetyhardhatscompliantwithstandards,
• Safetyshoes(reinforcedtoes+anti-perforationsoles),
• Safety harness that conforms to standards when the
collective protection provisions cannot be implemented.
(ArtR4223-61oftheCodeofWork),
• Weldingmaskandsafetygogglesduringwelding,unloading
orgrindingwork.
Respect for these provisions, and the upkeep and good
condition of this equipment is the responsibility of each
company.
Wearing safety shoes (safety toe-caps + anti-perforation
soles) is compulsory for any person entering the show site
duringtheassemblyanddismantlingperiods.
Forallpeopleworkingfromelevatedplatformsandanytask
presentingarisk,wearingahardhatiscompulsory.
IX.GENERALRULESOFCONSTRUCTION
IX.1.DECORATIONS
Thedecorationsmust,asmuchaspossible,arriveonthesite
readytobeassembledsoastoreducebuildingoperationsto
theminimumandtheriskswhichresultfromthis.Theymust
bedesignedforsafe,cleandismantling.
Itisstrictlyforbiddento«blowout»panelsandpartitions
duringdismantling.
IX.2.WORKINGATHEIGHTS
Decree nr 2004-924 of 01.09.2004 concerning the use of
work equipment made available for temporary work at a
height and integrating new provisions in the labour code
(ArticlesR4323-58toR4323-90).
It is obligatory for companies installing marquees, tents or
structures, during the assembly, maintenance and
dismantling periods, to set up collective protection
measures appropriate for any work on roofs by their staff.
The methods considered for carrying out this work must
appearinthecompanyI.H.S.P.P.
In any case the people working for the building and
dismantlingmusthaveacertificatetoworkatheightanda
valid authorization from his employer.Ladders, stepladders
andfootstepplatformsmustnotbeusedasworkpositions.
(ArticleR4323-63oftheCodeofWork)
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Howeverthesefacilitiesmaybeusedwhenitisimpossibleto
use equipment providing a collective protection to the
workersorwhentheriskhasbeenevaluatedaslowandthe
workisforashortandnon-repetitivelengthoftime(ArticleR
4323-63oftheCodeofWork).
The companies may work at heights with scaffoldings or
mobileplatforms.
Approved personnel must assemble scaffolding, respecting
the directives or instructions of the manufacturer; the
platforms must be correctly positioned, guardrails and
stabilitypropsmustbeinplace.
ArticleR4323-77:Scaffoldingmustbefittedontheexterior
sides with collective protection devices as outlined in
paragraph2oftheArticleR4323-59.
Thescaffoldingmustbelevelwhenitisused.
Thewheelsofmobilescaffoldingmustbelockedinposition
whenthescaffoldingisinuse.
No worker must remain on mobile scaffolding while it is
beingmoved.
Fortheassemblyofscaffolding,steps,etc…,itisessentialfor
companiestoequiptheirpersonnelwithhardhatsandsafety
harness, in addition to safety shoes and gloves. They must
make sure that the use of these I.P. by their personnel is
effective.
Legal restrictions concerning work at heights must be
respected.
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IX.3.MEASURESTAKENCONCERNINGCOACTIVITY
Companies must provide a detailed assembly and
dismantlingscheduleintheirI.H.S.P.P
Any work which might create a situation placing workers
overeachothermustberesolvedbycarryingoutthework
atdifferenttimes,orwithspecialprotectionarrangements.
Within the framework of the timetable of assembly and
dismantling work, companies acting on the same site must
take all appropriate individual protection measures to
prevent hazards caused by superimposed work, particularly
during the installation and dismantling of gantries,
signposting,lightadjustmentsofthealtimetricreadings,and
assembly/dismantlingoflargeequipment.
The Exhibitor or his project manager must set up a work
schedule taking into account a chronological order of
assembly, to avoid tasks at different levels in the same site
andtocarryoutthesetasksusingsuitablemeans.
• These means can be common to several workers or
companies.
• Thischronologicalorderwillbeinthesamewayadaptedto
dismantling.
The external working areas must be marked out or
cordoned off with barriers so that they are inaccessible to
people not involved with the assembly. The fences or
barriersmustinallcasesbestabilisedsoasnottooverturn
iftherearegustsofwindorifknockedintobyavehicle.
IX.4.SITECONNECTIONS/LIGHTING
IX.4.1.REGULATIONS
Electrical installations on the worksite must be carried out
accordingtoregulationsinforce.
The personnel working on the electrical installations must
havereceivedtrainingandmustholdanapprovalcertificate
underpublicationUTEC18510.
Moreover, companies, which use the installations, are
requiredtopointoutimmediatelyanydefectordeterioration
theyobservetothemanagersoftheExhibitionsite.
An approved body must inspect the worksite electrical
installationbeforebeingbroughtintoservice.Thisinspection
report must be available for consultation and kept on site
throughouttheassemblyanddismantlingperiods.
IX.4.2ELECTRICALSUPPLY
HALLS
DATESETHORAIRES
Halls1,2,3,
4,5a,5b,5c,
6,7
From12 October7.30am
to20thOctober7.30pm
Hall8
From13 October2.00pm
to20thOctober7.30pm
th
th
ThetechnicaltrapsoftheHallsmustbecorrectlyclosedor
protectedincaseoftemporaryopeningtoavoidanyriskof
fallingofpeople.
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INSTRUCTIONS
To avoid risks of electrocution, deterioration of electricity
cables,andthemultiplicationofconnectionsonasameline,
unauthorised connections on the existing power points in
theHallswillnotbetolerated.
Alltheworksitecablesandextensionleadsmustbeingood
conditionandcompliantwithcurrentstandards.
WorksiteelectricitycabinetsareavailablefromthePark.
IX.4.3.LIGHTING
Thegenerallightingintheworkareasmustbecompliantwith
lighting regulations determined by Decree nr 83.721 of 2
August1983andrepeatedintheCodeofWorkinArticlesR
4223-1to12.
Lightintensityinworkingareasmustbeatleast120Lux,and
60Luxintrafficmovementaisles.
The assembly and dismantling of decors may obscure the
light in the Halls (roofing, canopy, stretched ceiling,
mezzaninefloor…),soprovisionallightingmustbeprovided.
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Theseappliancesmustbecompliantwiththestandards(CE),
be in good operating condition and fitted with their
protective shields. They must in no circumstances be placed
in the movement aisles, and the electricity supply must be
disconnectedwhentheyarenotinuse.
IX.7.WORKINVOLVINGHEAT
Foranyworkinvolvingheat(grindingorweldingoperation),a
“FIRE PERMIT” must be applied for from the venue person
incharge.
IX.7.1.INFLAMMABLEMATERIALSAND
PRODUCTS
IX.5. PREVENTION OF RISKS OF PROFESSIONAL
DISEASES
5.1.HAZARDOUSMATERIALS
Gas bottles under pressure must be protected from knocks,
falls and heat, and no unauthorised person must be able to
haveaccesstothem.
Itisforbiddentokeeporstoregasbottles,fullorempty,in
thehall.
Itisimperativeforanycompanythatneedstousehazardous
products to send the safety data sheets to the Safety
CoordinatorandtotheFireSafetyControlAgency,andputin
placetheprotectionmeasuresspecifiedonthesheet.
Companies are informed that any glue, resins, paint and
productsusedmustbefreefromsolvent,ether,glycol,and
beodourlessandantiallergic.
IX.7.2.EXTINGUISHINGMEANS
IX.5.2.NOISEDISTURBANCE
Theuseofnoisymachinesorequipmentmustadherestrictly
tocurrentregulations.
All necessary methods and provisions must be used (hood,
screen, silencer etc…) so as not to exceed the regulatory
limitsasregardsacousticlevels.
IX.6.RULESFORUSEOFELECTRICALTOOLS,
FIXEDORPORTABLE
To avoid dust, fumes emission or noxious emanations when
fixed or portable electrical tools are used (saws, sanders,
blowtorches, welding torches, etc…), efficient protection
meansmustbeprovided(centralvacuum,masks,glasses…).
Only water disc cutters will be allowed for cutting tiles,
stones…
To be accepted into the Halls, electrical tools, fixed or
portable, must be fitted with a vacuum or dust collection
system.(Art.R4412-70oftheCodeofWork)
Communalmeans:
The layout of the stands must not impede access to the
emergency systems or fire-fighting equipment such as fitted
fire taps, emergency phones, smoke ventilators,
extinguishers. All this equipment must be clearly visible and
accessibleonapermanentbasis.
Specificmeansforeachworker:
Each company must plan in his IHSPP the means of
preventionsuitedtohisactivityandhisworkzone
If necessary, the worker complete by specific means the
commonmeansofextinguishing.
• Spraywaterextinguisherwithadditive(generalcase).
• CO2extinguisher(Insideorneartheelectricalrooms).
X.FIRESAFETY
The fire safety regulations are deposited with the Organizer
andavailableintheExhibitor’sGuide.
The Official Safety Committee is very strict as regards
structural construction (construction and decoration
materials, solidity and stability of structures, upper floors,
emergencyprovisions,electricalfittings,etc...).
The decisions taken by the committee during its tour of
inspectionareenforceableimmediately.
TheOfficialSafetyCommittee(ortheERPsafetyofficer)will
carryoutasafetyinspectionvisittotheinstallations.During
this visit, the qualified representative of the stand is
requestedtobepresentonhisstand.TheExhibitor
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INSTRUCTIONS
undertakestorespecttheinstructionsofthepersonalsafety
expertandthefiresafetyexpert.
AtthetimeofthisCommittee’stourofinspection,thestand
installationmustbecomplete.
TheExhibitor(orhisrepresentative)mustbepresentonthe
stand and be in a position to supply fire reaction reports
drawnupbyanapprovedFrenchlaboratoryinrespectofall
materials used, together with the reports of inspections of
electricalinstallations,soundnessofstructures,etc...
Failuretorespecttheseregulationsmayinvolvetheremoval
of materials, or it may be forbidden for the stand to be
openedtovisitors.
XI.ORGANIZATIONOFEMERGENCIES
XI.1.COMPANYEMERGENCYMEASURES
The company must have a first aid kit available on the site.
Thecontactdetailsoftheshow’semergencyfirstaidpostare
indicatedontheHallsplans.
Thefirst-aidworkerpresentwithineachcompanyonthesite
will provide first aid in the event of an accident. (1 first-aid
workerfor10workers)..
They must wear an identification pictogram on an armband
orontheirhelmetsandtheirnamesmustbeenteredinthe
I.H.S.P.P
Incaseofaccidentprecise:
• Thehall
• Thestandname
• Thelaneandthestandnumber
• Numberofpeopleinvolvedandinjurieskinds
• XI.2.COLLECTIVEORGANIZATIONOFTHESHOW
REMINDEROFTHEEMERGENCYPHONENUMBERS
EMERGENCYPOST:HALL1&6:+33(0)148633115
FIRESAFETY&GENERALSURVEILLANCEPOST:
+33(0)148633049
THE EMERGENCY PHONE NUMBERS ARE DISPLAYED AT THE
TECHNICALOFFICE.
XII.THEINDIVIDUALHEALTHANDSAFETY
PROTECTIONPLAN
It is obligatory for all the Exhibitor’s service providers to
drawthisdocument:
-Within30daysbeforeanyassemblyformaincontracts.
-Within8daysforworkofshorttimeand/orfinishingwork.
The working company must send this IHSPP to the Health
andSafetyCoordinatorandtothestandemployerATLEAST
8DAYSBEFORETHESTARTOFWORKonthestand.
13/14
Itgivesadetailedanalysisoftheconstructionandexecution
processes as well as the chosen operational methods when
theyhaveaparticulareffectonthehealthandsafetyofthe
peopleworkingonthesite.
XII.1.THEEXHIBITOR
The exhibiting company must give a copy of the Safety
Instructions drawn up by the show Safety Coordinator to
theirserviceprovidersortotheSafetyCoordinatorappointed
forhisstand.Thisdocumentdealswiththeselectedgeneral
organization measures which are of a nature to have an
influenceonthehealthandsafetyoftheworkers.
XII.2.COMMUNICATIONOFTHEDOCUMENT
ThestandSafetyCoordinatorisrequiredtocommunicateto
every company working on the site (at their request) the
names and addresses of the other contracting companies,
togetherwiththeirI.H.S.P.P.
XII.3.AVAILABILITYOFTHEI.H.S.P.P.
AcopyoftheI.H.S.P.P.mustbeavailableatalltimesonsite
forconsultationbythecompaniesconcerned.
All the companies working for the exhibitor must give this
formtostandemployerandtothesafetycoordinatorifthe
casearisesbeforeanyworkonbuildingsite.
Itgivesadetailedanalysisoftheconstructionandexecution
processes as well as the chosen operational methods when
theyhaveaparticulareffectonthehealthandsafetyofthe
peopleworkingonthesite.
XII.1.THEEXHIBITOR
The exhibiting company must give a copy of the Safety
Instructions drawn up by the show Safety Coordinator to
theirserviceprovidersortothesafetycoordinatorappointed
forhisstand.Thisdocumentdealswiththeselectedgeneral
organization measures which are of a nature to have an
influenceonthehealthandsafetyoftheworkers.
XII.2.COMMUNICATIONOFTHEDOCUMENT
ThestandSafetyCoordinatorisrequiredtocommunicateto
every company working on the site (at their request) the
names and addresses of the other contracting companies,
togetherwiththeirI.H.S.P.P.
XII.3.AVAILABILITYOFTHEI.H.S.P.P.
AcopyoftheI.H.S.P.P.mustbeavailableatalltimesonsite
forconsultationbythecompaniesconcerned.
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USINGFOREIGNSERVICEPROVIDERS
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MANDATORY
Exhibitorsandstandinstallersmayusenon-Frenchserviceproviders.Theywillbeinformedby
the organiser of French regulations regarding the use of a foreign workforce on French
territoryduringtheshow’sassemblyanddismantlingperiods,andremindsthemthatitisvery
importanttomakethenecessarydeclarations.
1-PRELIMINARYDECLARATIONOFSECONDMENT
Whatever their nationality, non-French service providers must complete a preliminary
declaration of secondment (déclaration préalable de détachement) which is to be made in
Franceandreturnedbefore10thSeptember2016to:
DIRECCTE-1,avenueYouriGagarine-93000BOBIGNY-14èmesection
Tel:+33(0)141605324-Fax:+33(0)141602297
It is important to underline that French law, and in particular provisions regarding working
hours and the minimum wage, applies to foreign workers as of the first day of their
employmentonFrenchterritory,howeverlongtheyareworkinginFrancefor.
Accordingtolaw,noemployeecanthereforeworkinFrance:
• Formorethan48hoursaweek:pleasenotethataweekstartsatmidnight(00.00am)on
MondayandendsatmidnightonSunday(24.00pm)
• Formorethan10hoursaday
• Formorethan6hourswithoutabreak(ofatleast20minutes)
• Formorethan6daysinasingleweek.
All employees working on French territory must receive a monthly gross salary of at least
€1466,62 when they work for 35 hours a week, i.e.: €9.67 gross per hour (minimum wage
applicableasof1stJanuary2016).
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USINGFOREIGNSERVICEPROVIDERS
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PROVISIONALWORKPERMIT
Certain foreign service providers must also ask the Direction Départementale du Travail, de
l’EmploietdelaFormationProfessionnelle,ServiceetMaind’œuvreEtrangèreforprovisional
workpermitsforemployeessenttemporarilyonsecondmenttoFrance;
Countriesoforiginwhichdonotcurrentlyrequirethisprovisionalworkpermitare:
Germany,Austria,Belgium,Bulgaria,Cyprus,Denmark,Spain,Finland,France,Greece,Ireland,
Italy, Luxembourg, Malta, the Netherlands, Portugal, the United Kingdom, Sweden, Estonia,
Hungary, Lithuania, Poland, Slovakia, Slovenia, Romania, the Czech Republic, Iceland,
Liechtenstein,Norway,Switzerland,Andorra,MonacoandSanMarino.
Requests for provisional work permits must be made in French and sent no later than
10September2016to:
Tel:+33(0)141605324-Fax:+33(0)141602297
SOCIALSECURITY
Foreignserviceprovidersmustalsobeabletoprovethattheyhaveup-to-datesocialsecurity
protectionforeachoftheiremployeesonsecondmentinFrance:
If service providers from the European Union are not staying in France for more than two
months,secondedworkerswillcontinuetocontributetoandbeprotectedbysocialsecurityin
theirhomecountry.
Service providers from outside the European Union must provide evidence that they have
organisedsocialsecurityprotection:
• Intheircountryoforigin,ifithassignedabilateralsocialsecurityagreementwithFrance;
thesecountriesarelistedonthewebsitewww.cleiss.fr.
• IftheircountryoforigindoesnothavesuchanagreementwithFrance,theymustaskfora
socialsecurityguaranteefromaFrenchorganisation;allcontributionsarepaidtothis
organisation:todosocontactURSSAFinBas-Rhin:
URSAFF–16,rueContades-67307Schiltigheim–France
Tel:+33(0)820395670-Fax:+33(0)388185274
Email:cnfe.strasbourg@urssaf
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FORMALITIES
FORMMANDATORYAFFIDAVITwhenusingaservice
providerinFranceredisingorestablishedabroad
RETURNBEFORE10THSEPTEMBER2016TO:
Tel:+33(0)141605324-Fax:+33(0)141602297
EXHIBITOR
Companyname:............................................................................................................................................................
Pavilion:…………………………………………Aisle:………………………….…StandNo:……………………………………………………………….
Standname:……………………………………………………………………………………………………………………………………………………………..
Address:……………………………………………………………………………………………………………………………………………………………………
Postcode:…………………………………….Town/City:…………………………………………………………………………………………………………
Country:………………………………………………..………………………………………………………………………………………………………………….
Tel:……………………………………Fax:………………..………………E-mail:……………………………………………………………………………….
Cellphone:………………………………………………………………………………………………………………………………………………………………..
IMPORTANT:SWORNAFFIDAVIT
Itheundersigned:…………………………………………………………………………………………………....................................................
Actingas:……………………………………………………………………………………………...…..……………………...……………………………………
Forthecompany:……………………………………………………………………………………………………………....……………………...……………
Located:……………………………………………………………………………………………………………………......……………………...………………..
SolemnlydeclarethatI:
• understandthemandatoryformalitiesrequiredforaserviceperformedinFrancebyacompanyestablishedor
domiciledabroad,
• shallcomplyandensurecompliancebymyserviceproviderwithalltheaforementionedformalities.
MandatoryCorporateSeal
Drawnupandsignedin:……………………… on: …………………………….
Authorizedperson’slastname,firstname,
andsignature,precededbythewording
“luetapprouvé”[readandapproved]
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FORM:SECONDMENTSTATEMENT
Whenusingforeignlabourbyaserviceprovider
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FORMTORETURNDRAFTINFRENCHBEFORE10THSEPTEMBER2016TO:
BYFAXOREMAIL
Tel:+33(0)141605324-Fax:+33(0)141602297
Companyname:.............................................................................................................................................................
Address:…………………………………………………………………………………………………………………………………………………………………..
Postcode:………………….City/Town:…………………………………………………………Country:…………………………………………………
Tel.:……………………………………Fax:………………..………………Email:……………………………………………………………………………....
IMPORTANT
TheSecondmentStatementmustbesubmittedregardlessofthesecondedforeignemployee’snationality
1–SERVICEPROVIDER(EMPLOYER)
NameorCompanyName:………………………………………………………………..……………LegalForm:………………………………………
Fullforeignaddress:………………………………………………………………………………………………………………………………………………….
Tel.:……………………………………Fax:………………..………………Email:………………………………………………………………………………..
Employerinscriptionorregistrationinthecountryofestablishment
Register:……………………………………………………………………….Reference:………………………………………………………………………..
Corporatedirector’s(s’)identity:………………………………………………………………………………………………………………………………
2-SERVICEPROVIDER’SREPRESENTATIVEINFRANCE(IDENTITYOFTHEREPRESENTATIVEFORTHEDURATIONOF
THESERVICE)
Lastname:…………………………………………………………..………………………………Telephone:…………………………………………………
Address:……………………………………………………………………………………………………………………………………………………………………
3–SERVICEPROVIDER’SPRINCIPAL
NameorCompanyName:………………………………………………………………..………………………………………………………………………
Address:…………………………………………………………………………………………………………………………………………………………………..
4–SERVICEINFRANCE
Coreactivityperformed:…………………………………..…………………………………………………………………………………………………….
Addresse(es),(worksite,firm):…………………………………..……………………………………………………………………………………………
Startdate:…………………………………………………………….…Expecteddate:…………………………………………………………….………
(2)
(2)
Workdaystarttime …………………………………………….Workdayendtime :………………………………………………………………
(2)
Numberofrestdayperweek :………………………………………………………………………………………………………………………………
UseofdangerousequipmentorprocessesONOOYES(pleasespecify):………………………………………………………….
………………………………………………………………………………………………………………………………………………………………………………
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FORM:SECONDMENTSTATEMENT
Whenusingforeignlabourbyaserviceprovider
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5-SECONDED(3)EMPLOYEES(listmaybecontinuedonaseparatesheetifnecessary)
N°
1
2
3
Lastname
Firstname
Dateofbirth
Nationality
EmploymentContractdate
(4)
Incountryoforigin Professional
qualification
JobheldinFrance
Grossmonthlysalary
(5)
inFrance(€) 4
5
6
7
8
9
10
N°
1
2
3
4
5
6
7
8
9
10
Collectiveaccommodationaddress:…………………………………………………………………………………………………………………………
Date,filersignature:
(1)
AnemployerwhohasnotfiledastatementwiththeLabourInspectoratemaybesubjecttoafineprovidedforthirdclassmisdemeanours.
InFrance,atleastonedayofrestperweekmustbegranted(aweekbeingunderstoodasfromMondayatmidnightuntilSundayat11:59p.m.).
Themaximumworkingweekis48hoursperweekand10hoursperday.Thereisabreakbetweenthestartandendofworkeachdayandabreakis
mandatoryafter6hoursofeffectivecontinuouswork.
(3)
TheemployermustspecifytheidentityofallemployeestobesecondedinFrance,whethertheyareEuropeanUnionnationalsorfromanon-EU
country
(4)
SecondedworkersinFrancemustbeemployedbeforesecondment.
(5)
Pleaserememberthattheminimumhourlyrateis€9.67grossperhourasof1January2016.
(2)
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WORKPERMITFORM-Forasecondmentlastinglessthan
threemonthsforforeignemployees
FORMTOCOMPLETE&SENDBEFORE15THSEPTEMBER2016TO:
WITHTHEITEMSANDTABLESATTACHEDINFRENCH,BYREGISTEREDLETTER
Tel:+33(0)141605324-Fax:+33(0)141602297
Companyname:.............................................................................................................................................................
Address:…………………………………………………………………………………………………………………….…………………………………………….
Postcode:………………….City/Town:…………………………………………………………Country:..……………………………………………..
Tel.:……………………………………Fax:………………..………………Cellphone:………………………………………………………….…………….
Email:……………………………………………………………………………..……………………………………………………………………………………….
EMPLOYER’SHANDWRITTENREQUEST
ITEMSTOATTACH,DRAFTEDINFRENCH
Or, where appropriate, by a person established in France
dulyauthorizedtoperformadministrativeproceduresinhis
name and on his behalf presenting the reasons for the
secondmentandthetypeofjobsperformedinFrancebythe
secondedemployee(s).
This procedure is not applicable to employees who are
EuropeanUnionorEuropeanEconomicArea(EEA)nationals,
or to foreign – non-EU citizen – employees who are legally
employed by a firm established in the EU, as the latter are
notsubjecttoaworkpermit.
Theexemptcountriesareasfollows:
Germany, Austria, Belgium, Bulgaria, Cyprus, Denmark,
Spain, Finland, France, Greece, Ireland, Italy, Luxemburg,
Malta,TheNetherlands,Portugal,UnitedKingdom,Sweden,
Estonia, Hungary, Latvia, Lithuania, Poland , Slovakia,
Slovenia, Romania, Czech Republic, Iceland, Liechtenstein,
Norway,Switzerland,Andorra,Monaco,andSanMarino.
1. One copy of CERFA [French Administrative Form
Registration and Revision Centre] form no.13647*01
“Request for a Work Permit for a Seconded Employee
(excludingintra-groupmobility)”dulycompleted(itmaybe
downloaded from www.immigration.gouv.fr); do not attach
appendices1,2,or3listedbythedocument.
2.Alettersignedbythesecondedemployee,statingthathe
agreestoleaveFrancewhenhisjobiscomplete.
3. A copy of the seconded employee’s passport
(identificationandvaliditypages).
Asecondmentcertificateintheemployee’snameorasworn
affidavit regarding an application for registration with the
French Social Security (in the second case, Social Security
registration shall be established through the Bas Rhin
URSSAF [Social Security Contribution Collection Office]
located
at
16,rueContades,
67307SchiltigheimCedex.Tel.:+33(0)388185244-
Fax:+33(0)369323008–
Website:www.strasbourg.urssaf.fr
5.Ifathirdpartyisauthorizedbytheemployerestablished
abroad to submit the work permit request to the
administration, the original of the employer’s letter
authorizing this person; the authorized person must be
capable of providing the requested information and
documents.
Date,filersignature:
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FORMALITIES
REFOUND
OFFRENCHVAT(TVA)
1/2
PLEASEFINDINTHEEXHIBITORSPACEPLATFORM
• ToprinttheVATrefundform,seenextpage
To receive further information about the refund claim and the refund procedure, exhibitors
cancontactdirectlyourFrenchTaxRepresentative,
TEVEAINTERNATIONAL
ClaudiaPRAMS
29-31,rueSaintAugustin–75002Paris–France
Tel:+33(0)142249696-Fax:+33(0)142248923
E-mail:[email protected]:www.tevea-international.com
Siret:33127028000067
TEVEAInternationalisspecializedinhandlingTVArefundclaimsandwilltakecareoftheentire
procedureuntilpaymentofyourrefundedamount.Theprocedurewillbesimpleandeasyfor
yourcompany.
TEVEA International, in cooperation with the SIAL Paris, offers asimplified,secureand
fastprocedureforyourcompany.
To benefit from this simplification, please fill in, sign and return the form available in your
ExhibitorSpacetoTEVEAInternational.
IMPORTANT:
• OnlyoriginalinvoicesareacceptedbytaxauthoritiesforVATrefunds,sokeeptheminasafe
place.Ifyoulosethem,youwillnotbeabletoreclaimtheVATamountinquestion.
• Copies,duplicatesandcertifiedcopieswillberefusedbytheFrenchTaxAuthorities.Itisalso
prohibitedfortheorganizertomakeasecondoriginaloftheinvoice.
FOREIGNSERVICEPROVIDERSWORKINGFOREXHIBITORS
Standconstructioncontractors,lessorsofequipmentrentalagencies,decorators,etc.cannot
takeadvantageofthisprocedure.ServicesundertakeninFrancearesubjecttotheFrenchVAT.
TheseforeignserviceprovidersmustinvoicetheirclientswiththeFrenchVATandpaytheVAT
collectedthroughtheFrenchtaxrepresentativeintermediarytotheTaxAuthority,deduction
madefortheVATonpurchases.
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REFOUND
OFFRENCHVAT(TVA)
2/2
According to European Tax Legislation, organisers of international exhibitions may invoice
certainserviceswithTVA.
Foreign companies (EU or non-EU) are, under certain conditions, entitled to a refund of the
TVApaid.
IMPORTANT
Pleasenote:CompaniesnotbelongingtotheEuropeanUnionmustappointaFrenchtax
representativeinordertoapplyforataxrefund.
Formoreinformationontherefundclaimsandprocedures,exhibitorscancontactourFrench
TaxRepresentative,TEVEAINTERNATIONAL(seereplycouponbelow).
TEVEAInternationalspecialisesinthehandlingofTVArefundclaims,andwilltakecareofthe
entireprocedureonbehalfofyourcompany.
____________________________________________________________________________
FAXREPLYFORM–PLEASERETURNTO:
TEVEAINTERNATIONAL
29-31rueSaintAugustin–75002Paris-FRANCE
Tel:+33(0)142249696–Fax:+33(0)142248923–
WeareattendingthefollowingFrenchtradeshow:
SIALParis2016from16thto20thOctober2016–ParisNord-Villepinte.Paris.
Please send us all information and documents concerning your TVA refund claim in the
followinglanguages:
r FRENCH
r ENGLISH
r GERMAN
r ITALIAN
r SPANISH
Companyname:……………………………………………………………………………………………………………………….
Address:…………………………………………………………………………………………………………………………………..
Postcode:………………………..City:……………………………………Country:………………………………………….
Tel:…………………………….Fax:…………………………….Email:…………………………………………………………..
Contactname:
Dateandsignature:
79
COMEXPOSIUM–70,avenueduGénéraldeGaulle–72058ParislaDéfenseCedex-France
SASaucapitalde60000000€-316780519RCSNanterre
Sociétémandataired’intermédiaired’assurancen°10058581ORIAS(www.orias.fr)
LasociétéComexposiumestsoumiseauContrôlePrudentiel(ACP)

exhibitors guide - Espace Exposant SIAL PARIS 2016

Transcription

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