2004-2005 - UBC Alma Mater Society

Transcription

The Alma Mater Societyof U.B.C.
~ 4C1)
MINUTES OF STUDENT ADMINISTRATIVE
January 12, 200.~
COMMIS§!QN
Present:
Josh Bowman (arrived 5:40 pm), Celine Asril, Joanna Cheung (arrived 5:11 pm), Rarnona Cruickshank (left
6:15 pm) Manjinder Sidhu, Lynden Wei, Christina Wilmer, Ambrose Wong (arrived 5:40 pm), SunshinE~
Hanan (Proxy for Jane Barry -Facilities Development Manager -non-voting), Stacey Chiu (Vice-Chair,
Finance Commission -non-voting -arrived 6:28 pm)
Guests:
Amir Ali Ahmadi (UBC Mentorship Club), Sina Afipour (UBC Mentorship Club), Sadra Sharifi (UBC;
Mentorship Club), Dustin Johnson (Indigenous Students Society), Christ Hardcastlle (UBC Civil Libertie!.
Association)
The meeting was called to order at 5:05 p.m.
PRESENTATIONS:
Mentorship Club
~ Indigenous
~ Murrey
Students
Society
of the AMS
Rabinovitch
-Club Handbook Proposal
-Murrey is looking for a job to update the Club Handbook
-informational booklet on clubs (size, history, what they do)
-clubs of a particular type grouped together
-Lynden to respond by email
-please apply to SAC next year.
Civil Liberties Association of UBC
(:)
MINUTES:
1
MOVED LYNDEN WEt, SECONDED MANJINDER SIDHU:
[SACD 273-04:1
"That SAC approve the minutes of its meeting of November 24, 2003 as amended."
Carried
The Chair was passed to Christina Wilmer at 5:48 pm.
BOOKINGS:
2.
MOVED MANJINDER SIDHU, SECONDED LYNDEN WEI:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, February 19, 2004f
during the hours 14:00 -18:00; Friday, February 20, 2004 during the hours 09:00 -16:00; and Saturday, Februar}'
21, 2004 during the hours 08:00 -13:00 by the Commonwealth Club for the purpose of holding their annual
Commonwealth Conference.
The booking charges shall be 50% of the full rates up front."
3.
.Carried
MOVEDAMBROSEWONG,SECONDEDJOSHBOWMAN:
"That SAC approve the booking of South Plaza '3' on Monday, February 2, Tuesday, February 3, Wednesday,
February 4 and Friday, February 6,2004 during the hours of 09:00 -17:00 by Dragon Seed Connection for the
purpose of having table space to promote a singing contest."
Carried
4.
MOVED JOANNA CHEUNG, SECONDED RAMONA CRUICKSHANK:
"That SAC approve the booking of the South Concourse on Tuesday, January 18, Wednesday, January 1~1
and Thursday, January 20,2005 during the hours of 09:00 -15:00 by Agricultural Sciences Undergraduate Societ)'
for the purpose of holding their annual AgSci Week 2005.
Early Confirmation."
Carried
9.
The Alma Mater Society of U.B.C.
Minutes of the Student Administrative Commission
BOOKINGS
January 12, 200'~
(Continued)
MOVED MANJINDER SIDHU, SECONDED LYNDEN WE':
"That SAC approve the booking of South Plaza '3' on Wednesday, March 17, Thursday, March 18 and Friday,
March 19, 2004 during the hours of09:30-15:00forthe
purpose of holding a carnival booth ,and SUB Rooms 212J\
on Wednesday, March 17,2004 during the hours 01:11:30 -14:30 and 212 on Friday, Marl::h 19,2004 during thE~
ours of 12:00 -14:30 for a speakers at lunchtime series by International House.
Note:
6.
The booking charges shall be waived."
Carried
MOVED AMBROSE WONG, SECONDED JOSH BOWMAN:
"That SAC approve the booking of South Plaza '1' on Thursday, January 15, 2004 during the hours of 09:30..
14:30 by Ambassadors for Jesus for the purpose of giving away hot chocolate for the 'We Agree Campaign'."
Carried
7
MOVED JOANNA CHEUNG. SECONDED RAMONA CRUICKSHANK:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Saturday, March 6 and Sunday,
March 7. 2004 during the hours of 08:30 -18:00 for the purpose of holding a weekend C!ueer Conference and
Tuesday, February 10. 2004 during the hours of 11 :30 -13:30 for the purpose of holding Outweek Lunchtime
Workshops by Pride UBC."
.Carried
8.
MOVED MANJINDER SIDHU, SECONDED LYNDE:N WEI:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Wednesday, January 28, 2004
during the hours of 11 :30 -14:30
by the AMS (:3afety Coordinator) for the purpose of holding an 'Africarl
Awareness Forum'."
Carried
"That SAC approve the booking of the SUB Ballroom on Friday, February 20,2004 during the hours of 17:00..
24:00 by English Students Society for the purpose of holding a fundraiser for an ESS play to be produced in March"
2004."
Carried
10.
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday. January 27.2004 during
the hours of 9:30 -11 :00 and 14:00 -15:30 by the AMS (Health and Safety Committee) for the purpose of holding
a meeting regarding office ergonomics."
Carried
11
"That SAC approve the booking of the SUB Ballroom on Friday, November 19, 2004 during the hours of 07:00-.
23:59 by Rehab Sciences for the purpose of holdin~1 their annual Christmas party.
Note:
12.
Request liquor licence time to be approve4j for 17:00 -23:00.
Early confirmation."
...Carried
"That SAC approve the booking of the SUB Ballroom on Wednesday, February 4,2004; 207/209 on Monday,
February 2,2004; and 206 (Council Chambers) on Tuesday, February 3,2004 during the hours of 09:00 -17:001
by Infant Development Program for the purpose of putting on a lecture/program on infant development.
Note:
The booking charges shall be full rental rates."
Carried
BOOKINGS
January 12, 200.~
(Continued)
"That SAC approve the booking of the SUB Ballroom on Saturday, January31, 2004 during the hours of 09:00
-14:00 by UBC External Affairs for the purpose of holding a public meeting on a construction project on campus.
14.
Carried
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Wednesday, January 21, 2004,
Tuesday, February 24, 2004 and Tuesday, March 16, 2004 during the hours of 09:00 -17:00 by Travel CUTS for
the purpose of holding lectures for students.
Note:
15.
.Carried
"That SAC approve the booking of SUB Room 207 on Monday, February 23,2004 during the hours of 12:00.16:30 by OzTrekk for the purpose of putting on workshops about going to school at Australian Universities.
16.
...Carried
MOVED JOANNA CHEUNG, SECONDED RAMOI\IA CRUICKSHANK:
"That SAC approve the booking of The Niche from March 1 -5, 2004 during the hours of 10:30 -14:30 by the
AMS (Events) for the purpose of holding a Vagina ~,1onologues promotion."
Carried
"That SAC approve the booking of North Plaza 1 On January 21, 28 and March 10, 2004 during the hours of
09:30 -13: 15 by University Christian Ministries for the purpose of giving out cider to students."
Carried
18.
MOVEDAMBROSEWONG,SECONDEDJOSHBOWMAN
"That SAC approve the booking of SUB Room 206 (Council Chambers) on January 15, 2004 during the hour~;
of 08:00 -12:00 by the AMS (Elections Administrator) for the purpose of holding a poll clerk meeting."
Carried
19.
"That SAC approve the booking of South Plaza ':3'from January 26 -30, 2004 during the hours of 10:00 -15:00
by Chinese Students Association for the purpose of cast recruitment for a drama."
Carried
20.
"That SAC approve the booking of the foliowin~l:
Room 207
206 (Council Chambers)
Room 207
Room 207
Room 207
Monday, January 12, 2004
Tuesday, January 13, 2004
Wednesday, January 14, 2004
Saturday, ,January 17, 2004
Friday, January 23, 2004
09:00
09:00
09:00
09:00
09:00
09:00
-16:00
-16:00
-16:00
-16:00
-16:00
-16:00
by Kum Kang Travel Ltd. for the purpose of holding ESL classes.
Note:
.Carried
Minutes of the Student Administrative
BOOKINGS
January 12, 200'~
Commission
(Continued)
"That SAC approve the booking of SUB Room 212A from February 9 -14, 2004, March 8 -1 2,2004, April
14 -20,2004 and April 22 -28,2004 during the hours of 09:00 -17:00 by Insurance Learning Systems for the
purpose of holding insurance classes.
Note:
22.
...Carried
MOVED JOANNA CHEUNG, SECONDED RAMOf\IA CRUICKSHANK:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, January 29,2004 during
the hours of 10:00 -12:00 by UBC Bookstore for the purpose of holding a meeting.
Note:
23.
...Carried
'That SAC approve the booking of the SUB Ballroom on Sunday, February 1,2004 during the hours of 18:0024:00 by Totem ParkNanier Councils for the purpose of holding a non-alcoholic social event for students living in
Place Vanier and Totem Park Residences.
Note:
24.
Tabled
'That SAC approve the booking of South Plaza '3' on Thursday, January 15, 2004 during the hours of 11 :00..
13:00 by Argentine Tango Club for the purpose of holding a membership drive."
...Carried
25.
'That SAC approve the booking of the SUB Ballroom on Saturday, February 21,2004 during the hours of 18:00
-24:00 by Global Outreach Students Association for the purpose of holding a concert fundraiser."
Carried
26.
"That SAC approve the booking of SUB Room 212A on Wednesday, January 21,2004 during the hours of
09:00 -16:30 by Shoppers Drug Mart for the purpose of conducting job interviews with pharmacy students.
Note:
27.
...Carried
"That SAC approve the booking of SUB Room 213 on Thursday, January 15, 2004 during the hours of 15:00..
19:00 by College Pro Painters for the purpose of holcjing an information session for students interested in workin~1
for them during the summer.
Note:
..Carried
28.
29.
"That SAC approve the booking of North Concourse 'F' on Friday, January 23.2004 during the hours pf 10:00..
17:00 by the Skateboard Club for the purpose of having a promotion table."
Carried
"That SAC approve the booking South Plaza '3' from January 19 -23 and February 3, 2004 during the hour~;
of 09:00 -16:00 by the Social Justice Centre for the purpose of holding a campaign against tuition fee increases."
Carried
31.
BOOKINGS
January 12, 200'~
(Continued)
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Friday January 23, 2004 durin~~
the hours of 16:00 -19:00 by the AMS (Speakeasy;! for the purpose of holding a Peer Support Conference."
Carried
"That SAC approve the booking of the North and South Concourse on Saturday, March 6thand Sunday, March
7th, 2004 during the hours of 09:00 -17:00 by Pride UBC for the purpose of holding Queer Conference Info-Fair
and registration."
Carried
The chair was passed to Josh Bowman at 6:18 pm
CONSTITUTIONS:
32.
[SAGO 274-04]
"That SAC approve the constitution of the Students for a Volunteer AMS as an AMS Club."
Note:
33.
Due to lack of dedication"
...Defeated
[SAGO 275-04:1
"That SAC approve the constitution of the Civil Liberties Association of UBC as an AMS Club."
Carried
[SAGO 276-04:1
"That SAC approve the constitution of the Indigenous Students Society of the AMS as an AMS Club."
Carried
CONTRACTS:
34.
MOVED JOANNA CHEUNG, SECONDED MANJINDER SIDHU:
[SAGO 277-04]
"That SAC approve the contract between the AMS (University Christian Ministry) and Camp Luther Asslociatiorl
for the purpose of Mt. Seymour Chalet Rental for the period September 19 -21, 2003."
Carried
35.
MOVED LYNDEN WEI, SECONDED CHRISTINA WILMER:
[SAGO 278-04]
"That SAC approve the contract between the AMS (UBC Bhangra Club) and the Massey Theatre for the!
purpose of holding a cultural event on February 1, 2.004 during the hours of 15:00 -23:00."
Carried
36.
MOVEDAMBROSEWONG,SECONDEDJOANNACHEUNG:
[SAGO 279-04]
"That SAC approve the contract between the AMS (Nursing Undergraduate Society) and the Fairmont
Waterfront for the purpose of holding a graduation event on Thursday, May 27,2004 during the hours 16:0001 :00."
Carried
[SAGO 280-04]
"That SAC approve the contract between the AMS (Inter-Varsity Christian Fellowship) and Daybreak Point
Bible Camp Society for the rental of accommodation from October 3 -5, 2003."
Carried
.
January 12, 2004
Pa e 6 of 7
CONTRACTS: (Continued)
SECONDED AMBROSE WONG:
[SAGO 281-04]
[SAGO 282-04]
MOVED CHRISTINA WilMER,
39.
40.
[SAGO 283-04]
"That SAC approve the contract between the AMS (Chinese Varsity Club) and the Commodore Ballroom for
a UBC Winter Dance function to be held Friday, December 19. 2003."
Carried
[SAGO 284-04]
41.
[SAGO 285-04]
42,
"That SAC approve the contract between the AMS (Dragon Seed Connection) and the Arts Club Theatre for
rental of the Stanley Theatre on Sunday, February 29,2004."
Carried
[SAGO 286-04]
43.
"That SAC approve the contract between the AMS (Chinese Varsity Club) and Northwest Productions Ltd. for
the supply of equipment for an event to be held January
10, 2004."
Carried
[SAGO 287-04]
44.
45.
[SAGO 288-04]
"That SAC approve the contract between the AMS (UBC Dance Club) and the Hilton Vancouver Metrotown
for a function to be held December 27, 2003."
Carried
[SAGO 289-04]
46.
"That SAG approve the contract between the AMS (Geography Students Association) and Silver Star Mountain
Resort for accommodation rental at the Kickwillie In, Silver Star Mountain Resort, on January 16 -18. 2004."
[SAGO 290-04[
.--
"That SAC approve the contract between the AMS (Chinese Varsity Club) and the Student Recreation Centre
for rental of the gymnasium on Sunday, January 25.2004."
.
January 12, 2004
Pa e 7 of 7
~EXT MEETINGS:
The meetings of the Student Administrative Commission will be held on Wednesday, January 21,2004 at 2:30 pm in SUB
Room 266J.
There being no further business, the meeting was adjourned at 6:45 pm.
~..,""
Josh Bowman
Director of Administration
"~~~~)'\~':~:::~~"~~~~.I"
JB:val
£4?D
~ ( /--DL,.-
January 21, 2004
COMMISSION
Present:
Josh Bowman, Celine Asril, Joanna Cheung (arrived 2:40 pm), Ramona Cruickshank, Manjinder Sidhu,
Lynden Wei, Christina Wilmer (left 4:10 pm), Jane Barry (Facilities Development Manager -non-voting),
Mark Lam (Proxy for Stacey Chui, Vice-Chair, Finance Commission -non-voting -left 4:03 pm)
Absent:
Ambrose Wong
Guests:
Marley Huel (Asian Studies Community Undergrad Society of UBC), Yu Suzuki (Asian Studies Community
Undergrad Society of UBC), John Andru (Executive Coordinator -VEX), Laura Best (VP Academic AMS),
Garett Lim (Hip Hop Club of UBC), Lyle Macmahon, Liz Park (SAC Art Gallery Committee), Jessica Kay
(SAC Art Gallery Committee)
PRESENTATIONS:
.Asian
Studies Community Society of UBC
-Mark to email in regard to budget concerns
VEX Food Bank -Niche
Proposal
-raise money for Food Bank
-faculty competition
-Main Concourse
fully booked
-Niche -high traffic area
-One of VEX large events
-VEX has 400 volunteers
-February
9 -12, 2004 10 am to 3pm
..Pacific
Spirit
(Family
and Community
Services)
-Laura
Best
-See attachment to minutes
-What about the Wellness Centre
-negative as it is open space, no privacy
-two offices til 2005 (end of August)
-need letter of Agreement
-need guarantee that the University will provide space in the Dentistry building
~ Hip Hop Club
of UBC
-devoted to Hip Hop music, dancing, Djing
-Djing program (tutorial)
-Breakdancing program (tutorial, drop in)
-Garett teaches this at a recreational centre
-look into other two aspects of Hip Hop
-graffiti
-rapping
-develop links to the community
-budget issues (Mark to email them in regards to this)
..Art
Gallery
Committee
-lacking current voices in today's Canadian art in personal location
-looking locally (i.e. First Nations artists)
-Carl Beam
-Susan Point
-Lawrence Yuxweluptun (primary)
[SAGO 291-04]
"That SAC approve the minutes of its meeting of January 12, 2004 as submitted."
Carried
January 21, 2004
Commission
BOOKINGS:
MOVED RAMONA CRUICKSHANK,
SECONDED MANJINDER SIDHU:
"That SAC approve the booking of SUB Room 213 from Monday, February 23, to Friday, February 27, 2004,
Monday, March 1 to Friday, March 5, 2004 and Monday, March 8 to Friday, March 12,2004 during the hours of
08:00 -12:00 by The Edco Group for the purpose of holding ESL classes for Japanese students.
3.
.Carried
MOVED LYNDEN WEI, SECONDED JOSH BOWMAN:
"That SAC approve the booking of North Plaza '3' from Monday, February 9 -Friday. February 13, 2004 during
the hours of 09:00 -16:00 by Oxfam for the purpose of promoting fair trade chocolate and giving information on
fair trade coffee."
4.
MOVED CELINE ASRIL, SECONDED JOANNA CHEUNG:
..Carried
"That SAC approve the booking of SUB Room 207/209 on March 19, 2004 during the hours of 20:00 -24:00
by the Skateboard Club for the purpose of holding a beer garden."
Carried
5.
"That SAC approve the booking of South Plaza (2) on January 28, 2004 during the hours of 10:00 -16:00
the AMS (VP Academic) for the purpose of having displays for Africa Awareness."
by
Carried
MOVED LYNDEN WE!, SECONDED JOSH BOWMAN:
"That SAC approve the booking of South Plaza '2' on January 23, 2004 during the hours of 10:30 -15:30
the Science Undergraduate Society for the purpose of holding Science Week promotions."
by
Carried
7
"That SAC approve the booking of SUB Room 213 on Wednesday, January28, 2004 during the hours of 14:30
15:30 by UBC External Affairs for the purpose of holding a meeting.
Note:
8.
..Carried
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday. February 17.2004 during
the hours of 11 :00 -15:00 by UBC (Association of Administrative and Professional Staff) for the purpose of holding
a luncheon meeting.
Note:
9.
...Carried
MOVED L YNDEN WEI, SECONDED JOSH BOWMAN:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, February 3 and
Wednesday, February 4, 2004 during the ours of 18:30 -21 :30 by Delta Chi Fraternity for the purpose of recruiting
students interesting in setting up a new fraternity on campus.
Note:
10.
...Carried
"That SAC approve the booking of the SUB Ballroom on Friday, January 23,2004 during the hours of 09:00 17:00 by Teacher Education for the purpose of holding a recruitment fair to help education students find jobs.
...Carried
BOOKINGS:
1
January21,2004
(Continued)
"That SAC approve the booking of SUB Room 214/216 on Friday, March 26, 2004 during the hours of 17:0021 :00 by Student Biotechnology Network for the purpose of holding SBN Biotech Exchange -2004 featuring a
poster display session where students and local companies can present their research.
12.
Carried
"That SAC approve the booking of the SUB Conversation Pit from February 23 -27, 2004 during the hours
of 11 :30 -13:30 by SASC for the purpose of holding Anti-Violence Week speakers and showing movies."
The booking charges shall be waived.
13.
Tabled
"That SAC approve the booking of SUB Room 206 (Council Chambers) and the SUB Partyroom ib February
19, 2004 during the hours of 12:00 -18:00, on February 20, 2004 during the hours of 08:00 -16:00 and on February
21, 2004 during the hours of 08:00 -13:00 by the Commonwealth Club for the purpose of holding a conference.
Note:
14.
The booking charges shall be 50% of full rental rates.'
Talk to Finance Commission regarding a grant."
Carried
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Monday, January 26, 2004 during
the hours of 17:00 -21 :00 by the Engineering Undergraduate Society for the purpose of holding a meeting."
Carried
15.
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, February 5,2004 during
the hours of 14:30 -18:30 by the Women's Centre for the purpose of holding a meeting."
Carried
16.
"That SAC approve the booking of the Niche from February 9 -12, 2004 during the hours of 11 :00 -14:00 by
Volunteer Connections for the purpose of holding a food drive."
Carried
17
"That SAC approve the booking of North Concourses 'F' on February 9,2004 during the hours of 10:00 -14:00
by Bahai Studies for the purpose of holding an information booth."
Carried
18.
"That SAC approve the booking of any room on Thursdays to the end of the Semester during the hours of
17:00 -18:00 by the Heart Club for the purpose of holding yoga classes."
Tabled
19.
MOVED LYNDEN WE!, SECONDED JOSH BOWMAN:
"That SAC approve the booking of the SUB Partyroom on February 7, 2004 during the hours of 09:00 -15:00
by UBC External Affairs for the purpose of holding a meeting."???
Carried
23.
BOOKINGS:
January 21, 2004
(Continued)
"That SAC approve the booking of North Concourse 'E' on Monday, February 9 and Tuesday, February 10,
2004 during the hours of 10:00 -16:00 and Display South on Monday, March 15 and Tuesday, March 16,2004
during the hours of 10:00 -16:00 by Consumer Impact Marketing for the purpose of demonstrating new software
on laptop computers.
Note:
Carried
The chair was passed to Josh Bowman at 3:28 pm
CONSTITUTIONS:
21
MOVED L YNDEN WEI, SECONDED CHRISTINA WILMER:
[SAGO 292-04]
"That SAC approve the constitution of the Hip Hop Club of UBC as an AMS Club."
Abstn:
22.
Manjinder Sidhu
Carried
[SAGO 293-04]
"That SAC approve the constitution of ASCUS (Asian Studies Community Society) as an AMS Club."
Carried
CONTRACTS:
[SAGO 294-04]
"That SAC approve the contract between the AMS (Chinese Varsity Club) and The Norman Rothstein Theatre
for the purpose of holding a talent show on Friday, March 19,2004."
.Carried
24.
[SAGO 295-04]
"That SAC approve the contract between the AMS (Dragon Seed Connection) the Crystal for the rental of a
promotional booth for a singing contest promotion on January 31st and February 1st, 2004",
Carried
25.
[SAGO 296-04]
"That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Hyatt Hotels and
Resorts for the purpose of holding a reception on Thursday, October 23,2003 from 6:30 -9:30 pm."
Carried
26.
[SAGO 297-04]
"That SAC approve the contract between the AMS (Inter-Varsity Christian Fellowship) and Cormorant Marine
for the purpose of providing a transportation service from Lions Bay to Camp Daybreak on October 3 and 5, 2004."
Carried
27.
[SAGO 298-04]
"That SAC approve the contract between the AMS (UBC Taiwan Association) and the Jewish Community
Centre for the purpose of rental of the Wosk Auditorium from 8:00 am to 12:00 am on February 1, 2004."
Carried
28.
[SAGO 299-04]
"That SAC approve the contract between the AMS (UBC Ski Club) and the Sandman Hotel Kelowna for the
purpose of reservations at the Ramada Lodge January 16-18, 2004."
Carried
CONTRA'ill.;.
January 21, 2004
(Continued)
[SAGO 300-04]
"That SAC approve the contract between the AMS (Dragon Seed Connection) and Parker Place for the rental
of a booth from January 17-18, 2004."
Carried
30.
MOVED L YNDEN WE', SECONDED CHRISTINA WILMER:
[SAGO 301-04]
"That SAC approve the sponsorship agreement between the AMS (Association of Chinese Graduates) and
Boom Strategy for the purpose of a Karaoke Contest to be held at Lansdowne Chinese New Year Fair on January
18. 2004."
Carried
31
[SAGO 302-04]
"That SAC approve the contract between the AMS (UBC International Relations Student Association) and the
Chan Centre for the Performing Arts for the purpose of rental of the Royal Bank Cinema/Great Performers Lounge
on Thursday. January 15 and Sunday January 18. 2004."
..Carried
32.
[SAGO 303-04]
"That SAC approve the contract between the AMS (Global Outreach Students Association) and the First
Nations Longhouse for the rental of the Sty-Wet- Tan Great Hall on March 13, 2004."
Carried
[SAGO 304-04]
"That SAC approve the contract between the AMS (AIMS) and First Nations Longhouse for the rental of the
Sty-Wet- Tan Great Hall on March 6th, 2004 for the purpose of holding information sessions/lectures."
Carried
34.
[SAGO 305-04]
"That SAC approve the contract between the AMS (Student Environment Centre) and UBC First Nations
Longhouse for the purpose of holding lectures and a performance on January 30, 2004 during the hours of 16:30018:30."
Carried
35.
[SAGO 306-04]
"That SAC approve the contract between the AMS (Chinese Varsity Club) and Atlantis for the purpose of
holding a dance on Thursday, February 19, 2004 during the hours of 21 :00 -02:00."
Carried
36.
MOVED CELINE ASRIL, SECONDED JOANNA CHUNG
[SAGO 307-04]
"That SAC approve the contract between the AMS (Geography Students Association) and Cecil Green Park
for the purpose of holding a Grad reception on Thursday, April 1, 2004 during the hours of 18:30 -23:00."
Carried
OTHER BUSINESS:
"That SAC approve the hanging of a banner for Cell Mart to measure 7' x 2' at the entrance to the old Bank
of Montreal premises (north lower level)."
Defeated
January 21, 2004
PaQe 6 of 7
OTHER BUSINESS: (Continued)
MOVED MANJINDER SIDHU, SECONDED RAMONA CRUICKSHANK:
"That SAC approve the film screenings by the Social Justice Centre on Friday afternoons during the hours of
13:00 -15:00 in the SUB Conversation Pit for the term January to April 2004."
Carried
39.
MOVED LYNDEN WE/, SECONDED CELINE ASRIL:
[SAGO 308-04]
"That SAC approve the distribution of the Westender in the Student Union Building."
Note:
40.
Suggest they try SubCetera."
Defeated
[SAGO 309-04]
"That SAC approve the allocation of two offices in the Student Union Building to the Pacific Spirit Family and
Community Services from May 2004 to September 1, 2005.
...Carried
Office
-there
-there
-start
Allocations:
are offices that are apparently vacant after the office audit.
are clubs that want offices
adding clubs to offices.
Ambrose -Inter Faculty Cup Proposal:
-to be held in conjunction
with Storm the Wall
-not enough time to do it at Winteriest
Elections:
-give authorization to Elections Administrator to police any elections related issues in the SUB and
surrounding area as per SAC Policy.
Bookings Line-up:
-first week of February.
Proposal for Posters for Food Co-op:
-to be stuck on the outside
-where to find these businesses?
-Lisa to approve.
COMMISSIONERS
[SAGO 310-04]
REPORTS:
NEXT MEETINGS:
The meetings of the Student Administrative Commission will be held on Wednesday, January 28.2004 at 2:30 pm in SUB
Room 266J.
J6i~~
Director of Administration
_ft
The Alma Mater Society of U.B"C.
"'::;:4c10
~I
b-O~anuary
28, 2004
COMr~ISSION
Josh Bowman, Celine Asril, Joanna Cheung, Ramona Cruicksharlk (arrived 2:40 pm), Manjinder Sidhu,
Lynden Wei, Christina Wilmer, Jane Barry (Facilities Development Manager -non-voting), Stacey Chiu,
Vice-Chair, Finance Commission -non-voting)
Absent:
Ambrose Wong
Guests:
Marko Papic (Attac) , Sean Starrs (Attac), Mike Powar (Attac), Lyl13McMahon (VP Administration
Brenda Ogembo (VP Academic elect), Mia Amir (Colour Connecte,j)
elect),
.e.-RESENTATIONS:
~ Attac
-Attac
-in 33
-need
-other
1
started in France to deal with financial crisis
countries but not in North America
to rework budget
groups are either too large and don't focus on the issue at hand or have leanings towards on political view
Colour Connected
-space issue with them only having one office
-need a separate space to welcome all members based on code
-not possible with one office
-can't be differentiated by race but ethnicity
-Colour Connected should be working to reduce racism not creating another segregation
-there is still inter-racial conflicts among those of colour
-not a formal constitution change
-Lynden to email them
-need AGM -ad to come
-remove sign
[SACD 0311-04]
"That SAC approve the minutes of its meeting of January 21, 2004 as submitted."
Carried
~OOKINGS:
2.
"That SAC approve the booking of the North and South Concourse from Monday, November 1 -Wednesday,
November 3,2004 and Monday, November 8 to Wednesday, November 10,2004 during the hours of 09:00- 16:30
by Judith Prat of the Wellness Centre for the purpose of holding their 6thannual Wellness Fair.
Note:
...Carried
MOVED LYNDEN WEI, SECONDED JOANNA CHEUNG:
"That SAC approve the booking of South Plaza '2'from February 23-25 , 2004 during the hours of 11:00-14:00
by Amnesty International for the purpose of selling tickets for a fundraisin!~ night at the Purple Onion Cabaret."
Carried
4.
MjNUTES:
3.
SECONDED JOSH BOWMAN:
"That SAC approve the booking of the SUB Partyroom and Courtyard on Wednesday, September 8, Friday,
September 10, Wednesday, September 15 and Friday, September 17, 2004 during the ours of 16:00 -23:59 by
the AMS (Pit Pub) for the purpose of holding Pit Pub Open Air Nights."
.Carried
6.
7.
13.
BOOKINGS:
January 28. 2004
Commission
(Continued)~.
MOVEDCELINEASRIL,SECONDEDJOANNACHEUNG:
"That SAC approve the booking of North Plaza '1' from February 2 -5. 2004 during the hours of 10:00 -14:00
by the UBC Taiwan Association for the purpose of holding a club event promotion."
Carried
"That SAC approve the booking of SUB Rooms 213 and 215 on Mondays beginning September
during the hours of 12:30 -14:00 by the Law Students legal Advice Progr,3m.
13, 2004
Carried
"That SAC approve the booking of North Plaza '1' on Thursday, January 29 and Friday, January 30,2004
during the hours of 10:00 -15:00 by the Social Justice Centre for the purpose of having a 'No Tuition Increase'
information table."
Carried
8.
MOVED CELINE ASRIL, SECONDED JOSH BOWMAN:
"That SAC approve the booking of North Plaza '1' on February 13, 2004 during the hours of 10:00-16:00
the Origami Club for the purpose of selling origami roses."
by
Carried
"That SAC approve the booking of South Plaza '2' on January 30,2004 during the hours of 10:00 -14:00 by
the Japan Association for the purpose of holding a bake sale with all procee(js going to the National Nikkei Museum
and Heritage Centre."
..Carried
10.
"That SAC approve the booking of South Plaza '1' on February 2, 200L~and North Concourse '0' on March 8,
2004 during the hours of 11 :00 -15:00 by the Federal Young Liberals of UBC for the purpose of having a club
recruitment and information table."
..Carried
11
MOVED JOSH BOWMAN, SECONDED CELINE ASRIL:
"That SAC approve the booking of the Norm Theatre on Friday, February 27, 2004 during the hours of 19:0021 :00 by Filmsoc for the purpose of holding a beer garden.
The beer garden is to be kept in the foyer."
12.
Carried
"That SAC approve the booking of The Niche from February 2 -6, 2004 during the hours of 11 :00 -13:00 by
the AMS (Minischool) for the purpose of handing out minischool flyers."
..Defeated
SECONDED JOANNA CHEUNG:
"That SAC approve the booking of the SUB Ballroom on Thursday, JamJary 29, 2004 during the hours of 07:00
-10:30 by Matlhieu Ricordi for the purpose of doing a course project."
Note:
Carried
January 28, 2004
Commission
~OOKINGS: (Continued)
MOVED CELINE ASRIL, SECONDED MANJINDER SIDHU:
"That SAC approve the booking of the SUB Auditorium on Tuesday, April 27, 2004 for a 24 hour period,
Wednesday, April 28, 2004 during the hours of 09:00 -17:00, Monday, September 13, 2004 for a 24 hour period
and Tuesday, September 14, 2004 during the hours of 09:00 -17:00 by Software Cinema for the purpose of holding
presentations on using certain types of software."
Early confirmation of September dates.
15.
Carried
"That SAC approve the booking of North Concourse 'F' on February 9, 2004 during the hours of 10:00 -14:00
by Baha'i Studies for the purpose of having an information booth."
Carried
16.
"That SAC approve the booking of the SUB Conversation Pit on FebrLlary 9,2004 during the hours of 10:0014:00 by Baha'i Studies for the purpose of holding an open mic session to discuss the Baha'i faith."
Defeated
17.
MOVED CELINE ASRIL, SECONDED RAMONA CRUICKSHANK:
"That SAC approve the booking of the South Plaza from February 2 -6, 2004 during the hours of 10:00 -15:00
by the Law Students Association for the purpose of handing out their environmental law newspaper and other
environmental information and to sell tickets for their up and coming 'Environmental Event'."
Carried
18.
MOVED MANJINDER SIDHU, SECONDED JOANNA CHEUNG:
"That SAC approve the booking of North Concourse 'D' on March 30th and April 1, 2004 during the hours of
09:00 -15:00 by Humanities 101 for the purpose of holding a 'Book-by-Donation' sales event to raise funds for
student bursaries.
19.
...Carried
"That SAC approve the booking of South Plaza on March 1, 3, 5, 2004 during the hours of 09:00 -17:00
Dragon Seed Connection for the purpose of holding club event promotions."
by
.Carried
20.
"That SAC approve the booking of South Plaza from March 8 to April 7. 2004 during the hours of 09:30 -16:30
by the Arts Undergraduate Society for the purpose of having an Arts Courlty Fair promotion booth."
Carried
.I
21.
"That SAC approve the booking of Display North on March 16, 2004 during the hours of 09:00 -17:00 by the
Princeton Review for the purpose of a table rental.
Note:
The chair was passed to Josh Bowman at 3:40 pm.
Carried
January 28, 2004
Commission
~ONSTITUTIONS:
[SACD 312-04]
"That SAC approve the constitution of the Attac -UBC as an AMS club.
Pro:
Christina Wilmer
Defeated
~ONTRACTS:
23.
SECONDED CELINE ASRll:
[SACD 313-04]
"That SAC approve the contract between the AMS (UBC Taiwanese Association) and The Sutton Place Hotel
for the purpose of holding a reception on Friday, February 6, 2004."
..Carried
24.
[SACD 314-04]
"That SAC approve the contract between the AMS (UBC Ski and Boar,j Club) and The Uplander Hotel for the
purpose of a group reservation from February 17 -19, 2004."
..Carried
25.
MOVED MANJINDER SIDHU,
SECONDED LYNDEN WEI:
[SAGO 315-04]
"That SAC approve the contract between the AMS (Microbiology and Immunology Student Association) and
9068 Jutland, Mt. Washington for the rental of premises on February 15,16 and 17,2004."
Carried
OTHER BUSINESS:
26.
MOVED CHRISTINA WILMER, SECONDED CELINE ASRIL:
"That SAC approve the booking of the Conversation Pit from FebrualY 23 -27, 2004 by the Sexual Assault
Support Centre for the purpose of showing movies and having speakers during 'Anti-Violence' week. ;
Note:
Recommend Classroom Services or check for other SUB space."
Defeated
Pacific Spirit Family and Community Services
Colour Connected
Leafleting irregularities
during the AMS Executive Elections.:
-SAC recommends
amendment
to Elections Policy for next year in regards
-Please
archive all this confidentially
sensitive material.
-All SAC present guests instructed to keep this confidential.
to this.
Office Allocations:
-Josh, Christina and Lynden to meet Friday.
BLU to be held next, next Tuesday.
Art Gallery
-invite Yuxweluptun
to next SAC meeting.
-Jane Barry to work on contract with Henry
and Joanna.
\ilJ'.-'"
1ff"~EXT MEETING:
The next meeting of the Student Administrative Commission will be held on Wednesday,
February 4, 2004 at 2:30 pm
There being no further business to conduct, the meeting was adjourned at 4:30 prn
~Jl
Josh Bowman. Chair
-JB:val
.Carried
~4a 0 -::s2~-cX'-I
February 4, 2004
MINUTES OF STUDENT ADMINISTRATIVE COM~"ISSION
Josh Bowman, Celine Asril, Joanna Cheung, Manjinder Sidhu, Lyrujen Wei, Christina Wilmer, Jane Barry
(Facilities Development Manager -non-voting)
Absent:
Ramona Cruickshank, Ambrose Wong, Stacey Chiu, Vice-Chair, Finance Commission -non-voting}
Guests:
Christephen Cheng (U-Hope Student Network), Arthur Chee (U-Hope Student Network), Jennie
Trakulthongry
(U-Hope Student Network), Liz Park (Art Gallery Committee), Lyle McMahon (VP
Administration elect)
p-RESENTATIONS:
~ U-Hope
Student
Network
-Different from other Christian Clubs
-other ones already target those who have faith
-they target non-believers and teach them
-SAC has concerns that they are on campus for the purpose of conversion
-Manjinder Sidhu to send email to say it's not different enough from the other clubs
-Lyle to research Hope of God International
MINUTES:
1
[SACD 0316-04]
"That SAC approve the minutes of its meeting of January 28. 2004 a~; amended."
~OOKINGS:
2.
"That SAC approve the booking of South Plaza '1' on February 23,2004 during the hours of 10:00 -14:00 by
the Law Students Association for the purpose of having an information itable to sell tickets for their upcoming
'Environmental Event'."
Carried
3.
"That SAC approve the booking of the Norm Theatre on Friday, February 27,2004 during the hours of 19:0021 :00 by Filmsoc for the purpose of holding a beer garden."
Carried
4.
"That SAC approve the booking of the SUB Partyroom on Thursday, February 5, 2004 during the hours of
15:00 -21 :00 by the AMS (Finance Commission) for the purpose of holdirlg the AMS Gala Dinner."
Carried
J.
5.
"That SAC approve the booking of the SUB Partyroom on October 15, :2004 and December 3, 2004 during the
hours of 16:00 -24:00 by CiTR for the purpose of holding a fundraiser.
Note:
6.
Liquor functions.
Carried
"That SAC approve the booking of the South Plaza on Tuesday, Marc:h 23, 2004 during the hours of 10:0016:00 by the Navigators for the purpose of having an information table and display' A look at the life of St. Patrick'."
Carried
,BOOKINGS:
(:7.
February 4, 2004
Commission
(Continued)
"That SAC approve the booking of the SUB Ballroom on Saturday, November 20, 2004 during the hours of
09:00 -16:00 by the AMS (Minischool) for the purpose of holding a seminar."
..Carried
8.
MOVED JOANNA CHEUNG, SECONDED CELINE ASRIL:
"That SAC approve the booking of the SUB Ballroom on August 31 sl amj September 2nd,2004 during the hours
of 17:00 -22:00 by the AMS (Executive Coordinator of Student Services) for the purpose of holding mature and
transfer student orientations."
9.
.Carried
MOVED MANJINDER SIDHU, SECONDED L YNDEN WEI:
"That SAC approve the booking of the South Plaza and Display area from September 22 -24, October 20 22 and November 18 -20, 2004 during the hours of 11 :30 -14:30 by the )~MS (Special Projects Commissioner)
for the purpose of
.Carried
The chair was passed to Josh Bowman at 2:55 pm.
~ONSTITUTIONS:
10.
SECONDED l YNDEN WEI:
[SAGO 317-04]
"That SAC approve the constitution of U-Hope Student Network as an AMS Club."
Defeated
~NTRACTS:
11.
[SACD 318-04]
"That SAC approve the contract between the AMS (Engineering Under~lraduate Society) and Cecil Green Park
for a Networking/Mentoring Reception to be held Wednesday, February 4, ~~004during the hours of 18:00 -20:30."
Carried
12.
MOVED JOANNA CHEUNG.
[SACD 319-04]
"That SAC approve the contract between the AMS (Dragon Seed Connection) and Yaohan Centre for the
purpose of use of the 2ndFloor stage area from 10:00 -17:00, equipment rental and free promotion booth on March
6 and 7, 2004."
Carried
13.
[SACD 320-04]
"That SAC approve the contract between the AMS (M.I.S.A.) and Wilson's Transportation Ltd. fora mini-coach
charter from February 15 -18, 2004."
Carried
14.
[SACD 321-04]
"That SAC approve the contract between the AMS (Korean Intercollegiate Student Society) and Alex Yun for
the purpose of booking a ski trip from February 16 -18,2004 at Mount W;3shington, Vancouver Island, BC."
Carried
15.
[SAGO 322-04]
"That SAC approve the contract between the AMS (Varsity Outdoor Club) and Canada West Mountain School
for the purpose of holding a participatory recreational avalanche course from February 28 to 29, 2004."
Carried
February 4,2004
Commission
Paae 3 of 3
[SAGO 323-04]
"That SAC approve the contract between the AMS (Swing Kids) aruj Darren Scherack for the purpose of
renting Swing Kids Equipment."
..Carried
17
[SAGO 324-04]
"That SAC approve the contract between the AMS (Accounting Club) and the Osborne Centre for the purpose
of rental of Gym A and Gym B West on January 14, 2004."
Carried
18.
[SAGO 325-04]
"That SAC approve the contract between the AMS (Bhangra Club) and South Hall Banquet and Wedding
Palace Ltd. for the purpose of renting space for a dinner dance on February 13 and 14, 2004 during the hours of
18:30 -01 :30."
Carried
19.
MOVED MANJINDER SIDHU, SECONDED LYNDEN WE':
[SACD 326-04]
"That SAC approve the contract between the AMS (Economics Students Association) and Cecil Green Park
for the purpose of renting space for a Career Night Reception on Thursday, March 11, 2004 during the hours of
18:30 -23:00."
.Carried
[SAGO 327-04]
"That SAC approve the contract between the AMS (Ski and Board Cllub) and Red Mountain Resorts for the
purpose of purchasing 2-day passes on February 18-19, 2004."
Carried
OTHER BUSINESS:
Intramural Sports Triathlon
-Kavi Toor to be advised that full fees are necessary
UBC Commonwealth
Club Booking
Filmsoc document
FilmSoc Beer Garden
21.
MOVED CHRISTINA WILMER, SECONDED LYNDEN WEI:
"That SAC approve the allocation of SUB Offices 119A and 119B to Pacific Spirit Family and Community
Services from March 1, 2004 to August 31, 2005. This is contingent on Pacific Spirit Family and Community
Services following the same regulations that all AMS clubs adhere to as tenants in the SUB."
Carried
NEXT MEETING:
.There
being
Josh Bowman, Chair
JB:val
business to conduct, t e meeting was adjourned
February 11, 2004 at 2:30 pm
February 11, 2004
MINUTES OF STUDENT ADMINISTRATIVE COMMIS~
Present:
Josh Bowman, Joanna Cheung, Ramona Cruickshank (arrived 2:54 pm), Lynden Wei, Christina WilmE~r,
Jane Barry (Facilities Development Manager -non-voting), Stacey Chiu (Vice Chair, Finance Commission non voting)
Absent:
Celine Asril, Manjinder Sidhu, Ambrose Wong,
Guests:
Dani Bryant (Executive Coordinator, Student Services), Lawrence-Paul Yuxweluptun, Stephen Price (UBC
Student Recruitment), Daniel Yokom (SUS President), Liz Park (Art Gallery Committee), Lyle McMahon (VP
Admin -elect)
PRESENTATIONS:
..Dani Bryant -Executive Coordinator, Student Services
-Wants
Firstweek to have the ability for "first right of refusal" for SUB Rooms by student groups for SUB
Ballroom and SUB partyroom
-Wants
Firstweek to be informed of all student bookings in the SUB as well (Firstweek to see Stephanie for
this)
-If
clubs want the above space they see Firstweek.
~ Yuxweluptun
Painting
(Art Gallery
-Half
payment up front -$7,000
-Fee
is $14,000
-Completion
date: early April
-AMS
to draw up contract
-scale
is expected to be equivalent
~ Science
and Technology
Committee)
to $28,000
painting
Conference
-SUB
Partyroom
-Wants
AMS to sponsor the event
-Wanting
to develop a greater sense of community
-To
better prepare high school students coming in
-Run
in conjunction
between Student Recruitment and SUS
-Event
will be March 30th
-AMS
can be more actively involved if we wish.
..Commonwealth
Club Booking
-I-House
is providing them free bookings.
-They
don't have it in your budget
-Have
it in writing for payment next time (50%) (on multi-year contract)
-Waive
fee for the event
-Josh
to ensure multi-year contract is signed prior to event
MINUTES:
1
[SAGO 328-04]
"That SAC approve the minutes of its meeting of February 4,2004 as presented."
The chair was passed to Christina Wilmer at 3:40pm
BOOKINGS:
2.
MOVED L YNDEN WEI, SECONDED JOSH BOWf.1AN:
"That SAC approve the booking of the SUB Partyroom on Tuesday, March 30, 2004 during the hours of 08:00 11 :00 and 12:30 -16:00 by UBC Student Recruitment for the purpose of holding a conference on Science and
Technology to promote Science at UBC to high school students.
Note:
...Carried
4.
7.
BOOKINGS
2.
February 11, 2004
(Continued)
"That SAC approve the booking of the following:
214/216
206
Auditorium
206
224
207/209
205
Wednesday. February 25.2004
Wednesday. February 25. 2004
Thursday, February 26.2004
Thursday. February 26.2004
Thursday. February 26,2004
Friday. February 27. 2004
Friday. February 27.2004
08:00
12:00
08:00
08:30
12:00
08:00
12:00
-16:00
-16:00
-16:00
-12:30
-16:00
-16:00
-16:00
by Point Grey Mini School for the purpose of holding a Conference.
Note:
3.
Carried
MOVED LYNDEN WEI, SECONDED JOSH BOW~AAN:
"That SAC approve the booking of SUB Rooms 205,212,213,215
from Wednesday, November 3 to Friday,
November 5, 2004 during the hours of 07:00 -17:00 by the University of Oxford for the purpose of holdirlg
interviews for UBC Students who are interested in attending Oxford University.
Note: The booking charges shall be full rental rates.
MOVED
JOANNA
CHEUNG,
SECONDED
...Carried
RAMOr-JA CRUICKSHANK:
SUB Ballroom
SUB Partyroom
SUB Ballroom
SUB Partyroom
Room 205
Saturday, October 16, 2004
Sunday, October 17, 2004
Sunday, October 17, 2004
Tuesday, October 12 Friday, October 15, 2004
24
24
24
24
hour
hour
hour
hour
period
period
period
period
24 hour period
by Thranju Vajra Widhya Buddist Association for the purpose of holding a conference.
Note:
5.
.Carried
MOVED LYNDEN WEI, SECONDED JOSH BOWt\~AN:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, February 12, 2004 during
the hours of 19:00 -21 :00 by Imagine UBC for the purpose of holding a general meeting."
Carried
6.
"That SAC approve the booking of the SUB Ballroom and SUB Partyroom on Friday, November 26,2004 during
the hours of 16:00 -24:00 by SASC for the purpose of holding a fundraiser.
Note: Early confirmation."
Carried
MOVED LYNDEN WEI, SECONDED JOSH BOWt\~AN:
"That SAC approve the booking of SUB Room 207/209 on October 16, 17, 23, 24, 30 and 31, 2004 during the
ours of 09:00 -18:00 by SASC for the purpose of holding volunteer training.
Carried
February 11, 2004
BOOKINGS (Continued)
8.
MOVED JOANNA CHEUNG. SECONDED RAMONA CRUISKSHANK:
"That SAC approve the booking of the Norm Theatre on Wednesdays from September 8 through to December
1, 2004 during the hours of 10:30 to 14:00 by the AMS (Events) for the purpose of holding Laffs @ Lunch.
9.
Carried
"That SAC approve the booking of the SUB Ballroom and Partyroom from Sunday, September 5 to Sunday,
September 12, 2004 during a 24 hour period by the AMS (Events) for the purpose of holding Firstweek.
10.
Carried
"That SAC approve the booking of SUB Room 213 on Thursdays from September through December,
during the hours of 13:00 -14:00 by Pride UBC for the purpose of holding weekly administration meetings.
11.
2004
..Carried
"That SAC approve the booking of the SUB Partyroom on Friday, September 24, 2004 during the hours of 18:00
-24:00 by Price UBC for the purpose of holding a Queer Garden.
12.
Carried
MOVED JOANNA CHEUNG, SECONDED RAMOI'JA CRUICKSHANK:
"That SAC approve the booking of the SUB Partyroom on Friday, October 29,2004 during the hours of 18:0024:00 by Pride UBC for the purpose of holding a Queer Garden.
Note:
13.
...Carried
MOVED LYNDEN WE I, SECONDED JOSH BOWMAN:
"That SAC approve the booking of the SUB Partyroom on Friday, November 26, 2004 during the hours of 18:0024:00 by Pride UBC for the purpose of holding a Queer Garden.
14.
...Carried
MOVED JOANNA CHEUNG, SECONDED RAMOI\lA CRUICKSHANK:
"That SAC approve the booking of SUB Room 213 on Wednesdays from September to December, 2004 during
the hours of 12:00 -13:00 by Pride UBC for the purpose of holding a male-identified discussion group.
15.
..Carried
"That SAC approve the booking of SUB Room 215 on Wednesdays from September to December, 2004 during
the hours of 12:00 -13:00 by Pride UBC for the purpose of holding a women-identified discussion group.
Carried
BOOKINGS:
16.
February
11, 2004
(Continued)
"That SAC approve the booking Outside on the South Plana on Thursday, February 12,2004 during the hours
of 11 :00 -16:00 by the Origami Club for the purpose of selling origami roses."
...Carried
17.
MOVED L YNDEN WE I, SECONDED JOSH BOW~"'AN:
"That SAC approve the booking of the Conversation Pit on Fridays from F'ebruary 13 to April, 2004 during the
hours of 12:00 -15:00 by the Social Justice Centre for the purpose of holding film screenings."
Carried
18.
MOVED JOANNA CHEUNG, SECONDED RAMOI\JA CRUICKSHANK:
"That SAC approve the booking of the SUB Ballroom on Thursday, September 2,2004 during the hours of 17:00
-20:00 by the AMS (Executive Coordinator of Student Services) for the purpose of holding a mature student
orientation.
19.
MOVED
L YNDEN
WEI, SECONDED
Carried
JOSH BOW~AAN
"That SAC approve the booking of the SUB Ballroom on Tuesday, August 31, 2004 during the hours of 17:00 20:00 by the AMS (Executive Coordinator of Student Services) for the purpose of holding a transfer student
orientation."
Carried
20.
"That SAC approve the booking of the Main Concourse, South Plaza and Display Area from September
22 -24,
October 20 -22 and November
18 -20, 2004 during the hours of 11 :30 -14:30 by the AMS (SAC Special Projects)
for the purpose of holding Colour Bash.
21.
...Carried
MOVED L YNDEN WEI. SECONDED JOSH BOW~"AN:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Monday, March 22 and Monday, April
5, 2004 during the hours of 18:00 -21 :00 by the Engineering Undergraduate Society for the purpose of holdirlg
Council Meetings."
Carried
22.
"That SAC approve the booking of South Plaza '3' from February 25 -27, 2004 during the hours of 10:00 -16:00
by CHAIN for the purpose of having an information and literature table."
..Carried
BOOKINGS:
23.
(Continued)
MOVED JOANNA CHEUNG, SECONDED RAMOr~A CRUICKEiHANK:
"That SAC approve the booking of the South Alcove on Tuesdays,
Wednesdays
and Thursdays,
from March
1 -31 and April 1 -8, 2004 during the hours of 10:00 -17:00 by the AMS (VP Finance) for the purpose of holding
a student run free tax clinic."
Carried
24.
February 11, 2004
Pace 5 of 6
"That SAC approve the booking of the SUB Parytroom on October 15, 2004 and Decem ber 3, 2004 during the
hours of 16:00 -24:00 by CiTR for the purpose of holding a beer garden.
..Carried
The chair was passed to Josh Bowman at 4:02 p.m.
CONTRACTS:
25.
[SAGO 329-04]
"That SAC approve the contract between the AMS (Microbiology and Immunology Students Association) and
the Fairmont Hotel Vancouver for the purpose of hosting a dinner dance on Saturday, May 1, 2004."
Carried
26.
MOVED JOANNA CHEUNG. SECONDED RAMOI\JA CRUICKSHANK:
[SAGO 330-04]
"That SAC approve the contract between the AMS (Microbiology and Immunology Students Association) and
Dance to the Music for the purpose of providing DJ services for an event at the Fairmont Hotel Vancouver on
Saturday, May 1, 2004."
..Carried
27.
[SACD 331-04]
"That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Harbour Cruises
Ltd. for the purpose of chartering the MV Britannia for a cruise on Saturday, February 28, 2004."
Carried
28.
[SACD 332-04]
"That SAC approve the contract between the AMS (Dragon Seed Connection) and Granville Island Cultural
Society for the rental of the Waterfront Theatre on Granville Island on Friday, March 19, 2004 for the purpose of
a Theatre Production/Stage Reading."
Carried
29.
MOVED
L YNDEN
WEI, SECONDED
CHRISTINA
1i/VILMER:
[SAGO 333-04]
"That SAC approve the contract between the AMS (Events) and the Chan (~entre for the Performing Arts for the
purpose of rental of the Chan Shun Concert Hall on Sunday, March 14, 2004 for a performance by Romeo
Dallaire."
Carried
30.
MOVED
JOANNA
CHEUNG,
SECONDED
RAMOr-JA CRUICKSHANK:
[SAGO 334-04]
"That SAC approve the contract between the AMS (Pharmacy Undergraduate Society) and Juice Entertainment
Inc. for the purpose of supplying equipment and services for an event on February 12, 2004."
Carried
OTHER BUSINESS:
31.
WHEREAS SAC is a crack unit, composed of the best and the brightest the world has ever known, AND
WHEREAS, sometimes, you've gotta kick some keister and take some names, AND WHEREAS SAC doesn't take
no guff from nobody nohow,
THEREFORE BE IT RESOLVED THAT February 12th be declared SAC Ultimate Justice Day."
Carried
32.
February
11, 2004
WHEREAS SAC secretly loves Fincom, even though they make fun of them incessantly, AND WHEREAS
Fincom is not so bad, although they do tend to be loud and weird sometimes,
THEREFORE BE IT RESOLVED THAT SACees give Fincom members hugs on a semi-regular basis (no less than
3 times during their terms)."
Opposed:
33.
Lynden Wei
Carried
MOVED JOANNA CHEUNG, SECONDED LYNDEN WEI:
"That SAC approve the commissioning of a painting by lawrence-Paul Yuxweluptun to be completed
April, 2004. Sac approves the allocation of $14,000.00 from the Art Gallery Acquisition Reserve Fund."
Carried
~
~
~
~
by early
UBC Commonwealth
Club Booking
AMS Block Bookings Club Council Proposal
Pacific Spirit Family and Community Services
Drinking in Offices in the SUB
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Wednesday, February 25. 2004 at 2:30 pm
There being no further business to conduct, the meeting was adjourned at 4:30 pm
JB:val
2.
3.
'<54cf)
OO::L""-(?~
February 25, 2004
MINUTES OF STUDENT
ADMINISTRATIVE
-~
COM~~ISSION
Josh Bowman (Chair), Celine Asril, Joanna Cheung, Ramona Cruiclkshank, Manjinder Sidhu, Lynden Wei,
Christina Wilmer, Jane Barry (Facilities Development Manager -norl-voting -arrived 2:40 pm), Stacey Chiu
(Vice Chair, Finance Commission -non voting)
Absent:
Ambrose Wong
Guests:
Lyle McMahon (VP Admin -elect),
Tom Huang (Formosa Cultural ~)tudy Club)
The meeting was called to order at 2:35 p.m
PRESENTATIONS:
.UBC
Formosa
Cultural-Study
Club
-Study
eastern cultures
-History
of Taiwan and the influences of the world on it
-Guest
speakers on economics and history
-Study
character development from past to present
-Teach
Taiwanese dialect
-Has
started at SFU for two years
SAC concerns:
-Manjinder
Sidhu contacted other Taiwanese clubs to see if they want to work with Formosa
-Clubs
said yes
-Formosa
said no
-"growl"
[SAGO 335-04]
"That SAC approve the minutes of its meeting of February 11, 2004 as presented."
The chair was passed to Christina Wilmer at 2:57 pm.
BOOKINGS:
"That SAC approve the booking of SUB Room 206 (Council Chamber~») on April 1, 2004 during the hours of
18:00 -21 :00 by Imagine UBC for the purpose of holding a monthly Imagine Meeting."
Carried
"That SAC approve the booking of the SUB Ballroom on Friday. October 1,2004 during the hours of 16:3024:00 by Imagine UBC for the purpose of holding a First Year Dance.
Note: Early confirmation,"
4.
Carried
MOVED MANJINDER SIDHU. SECONDED LYNDEN WEI:
"That SAC approve the booking of North Plaza '1' on February 26 and 27, 2004 during the hours of 11 :00 -14:00
by the Wakeboard Club for the purpose of holding an information table to advertise for their event."
Carried
5.
"That SAC approve the booking of South Plaza '2' on Friday, Februar}' 27, 2004 during the hours of 11 :00 15:00 by the Federal Young Liberals for the purpose of having a recruitme!nt table."
Carried
February 25, 2004
([:zQQ~!~~=: (Continued)
';1;6.
"That SAC approve the booking of North Plaza '2' from March 3 -5, 2004 during the hours of 11 :00 -14:00
the Persian Club for the purpose of selling tickets for a boat cruise."
by
...Carried
7.
"That SAC approve the booking of the SUB Partyroom on March 17. 2004 during the hours of 19:00 -23:00
the Canadian Club for the purpose of holding a beer garden."
by
Carried
8.
"That SAC approve the booking of South Plaza '1' on March 2, 4, 10 and 12, 2004 during the hours of 11 :00 14:00 by the Engineering Undergraduate Society for the purpose of having a registration table for the International
Development Conference."
Carried
9.
"That SAC approve the booking of Concourse 'F' on Tuesday, March 9, ~~004during the hours of 09:00 -17:00
by Donor Direct for Green Peace for the purpose of having an information table.
Note: The booking charges shall be full rental rates."
Carried
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Friday, April 2, 2004 during the hours
of 08:00 -16:00 by JTB International for the purpose of orientation of new students.
11.
Carried
"That SAC approve the booking of the North and South Concourse on Fri,day, October 8,2004 during the hours
of 08:00 -16:00 by the uBC Sustainability Office for the purpose of holding the 2ndAnnual Sustainability Fair.
12.
Carried
"That SAC approve the booking of SUB Rooms 207/209 from Monday, Oc:tober 11 to Sunday, October 17.2004
during the hours of 07:00 -24:00 by Thranju Vajra Vidhya Buddhist Association for the purpose of holding a
conference.
Note: The booking charges shall be full rental rates
Change of room from SUB Room 205 previously approved."
13.
Carried
"That SAC approve the booking of the SUB partyroom on Monday, April 5, 2004 during the hours of 10:00 14:00 by Amersham Biosciences for the purpose of holding information sessions for the bio-technology sector.
Carried
BOOKINGS:
February 25, 2004
Commission
(Continued)
(::~.!..!!!::VED
JOSH BOWMAN, SECONDED CELINE ASRIL:
SUB Auditorium
205
214/216
205
Auditorium
Auditorium
214/216
Auditorium
205
214/216
214/216
Saturday, March 27, 2004
Tuesday, March 30, 2004
Saturday, April 3, 2004
Sunday, April 4, 2004
Monday, April 5, 2004
Tuesday, April 13, 2004
08:00 - 15:00
17:00 - 22:00
08:00 - 16:00
17:00 - 22:00
17:00 - 22:00
17:00 - 22:00
17:00 - 22:00
08:00 - 15:00
17:00 - 22:00
17:00 - 22:00
17:00 - 22:00
by Dan the Tutor for the purpose of holding tutoring sessions for math, ph)fSics and chemistry.
Note: The booking charges shall be full rental rates,"
15.
...Carried
"That SAC approve the booking of the South Plaza on Thursday, March 4,2004 during the hours of 11 :30 -14:00
by the Pharmacy Undergraduate Society for the purpose of having their first year band play somewhere in the area
between SUB and the Aquatic Centre."
Carried
16.
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, March 30, 2004 during
the ours of -09:30 -13:30 by the Sexual Assault Support Centre for the purpose of holding an in-service meeting
regarding Arts County Fair."
Carried
17,
"That SAC approve the booking of the SUB Ballroom on Tuesday, Septerr!lber 7, 2004 during the hours of 17:0023:00, Wednesday, October 6,2004 during the hours of 15:00 -22:30 an(j Friday, October 29,2004 during the
hours 15:00 -23:59 by the Pharmacy Undergraduate Society for the purpo,se of holding ??
Note: Bookings approved by Dani Bryant on behalf of Firstweek."
18.
Carried
"That SAC approve the booking of the SUB Concourse on Tuesday, October 5, 2004 during the hours of 10:0016:00 by Student Exchange Program for the purpose of holding a Studen1 Exchange Fair."
19.
Carried
"That SAC approve the booking of North Plaza '3' from March 1 to 5.2004 during the hours of 10:00 -16:00 by
Students Against Global Aids for the purpose of holding an info table."
...Carried
20.
SECONDED CELINE ASRIL:
"That SAC approve the booking of the South Plaza on November 4, 5, 8, 9, 10, 2004 during the hours of 10:00 16:00 by the Canadian Club for the purpose of holding a Remembrance
Day Poppy Drive."
Carried
c; .BOOKINGS:
~21.
February 25, 2004
Commission
(Continued)
MOVED JOANNA CHEUNG, SECONDED CELINE ASRIL:
"That SAC approve the booking of South Plaza '1' from March 29 -Aplril 2,2004 during the hours of 10:00 14:00 by the Sailing Club for the purpose of holding an club sign up table."
Carried
22
"That SAC approve the booking of the Niche from March 8 to April 8. 2004 during the hours of 09:00 -16:00
the AMS (Food and Beverage Department) for the purpose of selling Arts County Fair tickets."
by
Carried
23.
"That SAC approve the booking of the SUB Ballroom on March 17, 200'~ during the hours of 12:00 -24:00
the AMS (Pit Pub and Events) for the purpose of holding a St. Patrick's Di3YConcert."
Carried
24.
by
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Friday, March 26, 2004 during the
hours of 12:00 -17:00 by the Ubyssey for the purpose of holding their Annual General Meeting and elections."
Carried
25.
"That SAC approve the change in booking from the Niche to South Plaza '3' from March 1 -5, 2004 during the
hours of 09:00 -16:00 by the AMS (Events) ."
...Carried
26.
"That SAC approve the booking of the South Plaza on Thursday, FebrualY 26, 2004 during the hours of 07:3010:00 by the AMS (Events) for the purpose of the Street Team handing out coffee to students. .n
Carried
27.
"That SAC approve the booking of South Concourse 'A' on Friday, November 12, Monday, November 15 and
Tuesday, November 16, 2004 during the hours of 10:00 -16:00 by Campu~; Crusade for Christ for the purpose of
holding a club info table."
Carried
The chair was passed to Josh Bowman at 3: 15 pm
CONSTITUTIONS:
28.
MOVED CHRISTINA WILMER, SECONDED MANJINDER SIDHU:
[SAGO 336-04]
"That SAC approve the constitution of the UBC Formosa Cultural-Study Club as an AMS Club."
Defeated
ONTRACTS:
29.
MOVED CELINE ASRIL, SECONDED CHRISTINA WILMER:
[SAGO 337-04]
"That SAC approve the contract between the AMS (International Relation~; Students Association) and UBC Food
Services Catering for the purpose of a reception to be held Thursday, March 11, 2004."
Carried
-CONTRACTS:
~30.
February 25, 2004
(Continued)
[SAGO 338-04]
"That SAC approve the contract between the AMS (UBC Dance Club) and Glen Brennan for the purpose of
adjudicating international style ballroom dancing at the 42nd Annual UBC Gala Bailon March 13, 2004."
Carried
31.
MOVED MANJINDER SIDHU, SECONDED LYNDEN WEt:
[SAGO 339-04]
"That SAC approve the contract between the AMS (UBC Dance Club) and Reg Rossin for the purpose of
Carried
32.
[SAGO 340-04]
"That SAC approve the contract between the AMS (UBC Dance Club) arId Lawrence Ardern for the purpose of
Carried
[SACD 341-04]
"That SAC approve the contract between the AMS (UBC Dance Club) and Monique Hrouda for the purpose of
adjudicating international style ballroom dancing at the 42nd Annual UBC Gala Ball on March 12 and 13, 2004."
Carried
34.
[SAGO 342-04]
"That SAC approve the contract between the AMS (UBC Dance Club) and Starr Portable Dance Floors for the
purpose of supplying a dance floor for the 42nd UBC Gala Ball at Canada Place on March 13, 2004."
Carried
[SACD 343-04]
"That SAC approve the contract between the AMS (Dragon Seed Connection) and the Arts Club Theatre Building
Society for the purpose of rental of the Granville Island Stage for the purpose of holding Asian Theatre."
Carried
36.
[SAGO 344-04]
"That SAC approve the contract between the AMS (YOURS Student Association) and AM1320 CHMB (The
Station) for the purpose of holding the YOURS 5th Annual Singing Contest on March 13, 2004 and March 27 or
28, 2004."
Carried
[SAGO 345-04]
"That SAC approve the contract between the AMS (Chinese Students Association) and the Richmond Centre
for the purpose of holding a promotion for Children Factory Tour '04."
Carried
38.
[SAGO 346-04]
"That SAC approve the contract between the AMS (Agriculture Undergraduate Society) and the Sheraton
Vancouver Wall Centre Hotel for a Reception/Dinner/Dance to be held March 27, 2004."
Carried
39.
"That SAC approve the contract between the AMS (Commerce Undlergraduate
Bayshore Hotel for a Reception/Dinner/Dance to be held March 20, 2004."
[SAGO 347-04]
Society) and the Westin
Carried
~:
.8
February 25. 2004
Commission
[SAGO 348-04]
"That SAC approve the contract between the AMS (ESA, ESS, SALSA, HSA and IRSA) and Harbour Cruises
Ltd. for the purposes of chartering the vessel Princess on April 30, 2004."
..Carried
QJJi5.R BUSINESS:
41
[SAGO 349-04]
"That SAC approve the amendments to the UTSAV Constitution as presented."
Carried
Canadian Club:
-they are requesting Partyroom for St. Patrick's Day
-about Resource Groups and Constituencies booking beer gardens before clubs
-they want removal of 'Mandatory AMS Security" for small events requirement
-requesting approval for prior to Arts County Fair licensed brunch -defl3ated
..International
House:
-I-House wants Norm Theatre for free on March 17,2004 for International Week
-Josh tell Jesse to place formal booking request and SAC will deal with it.
m;XT MEETING:
There being no further business to conduct, the meeting was adjourned at 3:40 prn.
Josh Bowman
Chair
JB:val
March 3, 2004 at 2:30 pm
--s'4eO
(? .2 :~ -cy::;
March
3, 2004
MINUTES OF STUDENT ADMINISTRATIVE COMI~ISSION
Present:
Lyle McMahon (Chair), Ramona Cruickshank, Manjinder Sidhu, Lyrlden Wei, Christina Wilmer, Jane Barry
(Facilities Development Manager -non-voting
-arrived 2:40 pm), Stacey Chiu (Vice Chair, F=inance
Commission -non voting)
Absent:
Celine Asril, Joanna Cheung, Ambrose Wong
Guests:
Andrea Tonner (Sign Language Club of UBC), Tamara Pachal uk (:3ign Language Club of UBC)
f.-RESENTATIONS:
~ Sign
Language
Club
of UBC
-Communicate
with the Disability Resource Centre
-pending
support from the DRC and obtaining certified instructor
1.
[SAGO 001-05]
"That SAC approve the minutes of its meeting of February 11, 2004 as amended.
Note: Motions 32 and 33 were deleted."
2.
MOVED RAMONA CRUICKSHAN,
..Carried
SECONDED MANJINDER SIDHU
[SAGO 002-05]
"That SAC approve the minutes of its meeting of February 25. 2004 as submitted."
Carried
~
~The
chair was passed to Christina Wilmer at 3:03 pm.
~OOKINGS:
3.
~NUTES:
4.
5.
6.
MOVED L YNDEN WEI, SECONDED LYLE MCMAHON:
"That SAC approve the booking of South Concourse 'A' and 'B' from Monday, September
27 to Friday, October
1,2004 during the hours of 09:00 -16:00 and on Monday, October 25 and Tuesday, October 26,2004 during the
ours of 09:00 -16:00 by the Muslim Students Association
for the purpose of holding Muslim Awareness
Week,"
, , , , Carried
"That SAC approve the change to the booking of SUB Rooms 214/216 on Friday, March 19,2004
Connected to be from the hours of 20:00 -24:00."
by Colour
..Carried
MOVED LYNDEN WEI, SECONDED LYLE MCMAHON:
"That SAC approve the booking of North Plaza '2' on Monday, March 8, '"hursday, March 11, and Friday, March
12,2004 during the hours of 09:00 -16:00 by Friends of Wetlands for the purpose of holding a fundraising bake
and pottery sale.
Note: Funds to go to the club."
Carried
"That SAC approve the booking of South Plaza '1' from Tuesday, October 5 -Friday, October 8,2004 and South
Plaza '2' from Monday, November 8 to Wednesday, November 10, 2004 during the hours of 09:00 -15:00 by the
New Taiwanese Generation for the purpose of holding a club info/events I:able,"
..Carried
March 3, 2004
Commission
~OOKINGS: (Continued)
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursdays from September 9 to
December 2, 2004 during the hours of 12:45 -14:15 by the Science Undergraduate Society for the purpose of
holding SUS Council Meetings."
Carried
8.
"That SAC approve the booking of North Plaza '1' from Thursday, Miarch 11 to Thursday, March 18, 2004
(excluding Saturday, March 13 and Sunday, March 14) by Pre-Law for the purpose of selling tickets for a cancer
foundation fundraiser."
...Carried
9.
"That SAC approve the booking of the SUB Ballroom on Wednesday, March 24, 2004 during the hours of 07:0011 :00 by Imagine UBC for the purpose of holding a MUG leaders breakfast."
..Carried
10.
"That SAC approve the booking by Amnesty International of North Concourse 'E' and 'r from Monday, October
25 to Friday, October 29,2004 during the hours of 10:00 -16:00 for the purpose of holding an information table
and SUB Rooms 212 and 212A on Friday, October 1 during the hours of 18:00 -24:00 and Saturday, October 2,
2004 during the hours of 00:00 -10:00 for the purpose of holding a Wake-a-thon FUndraiser.
Note: Funds to go to 2005 Amnesty Conference."
11
...Carried
"That SAC approve the booking of South Plaza '2' from Wednesday, March 24 to Friday, March 26, 2004 during
the hours of 12:00 -14:00 by the Pharmacy Undergraduate Society for thl3 purpose of selling daffodils.
Note: Proceeds to go to charity."
12.
Carried
"That SAC approve the booking of South Concourse 'A' and 'B' and North Concourse 'E' and 'F' on Monday,
November 1,Tuesday, November 2 and Friday, NovemberS, 2004 during the hours of 09:00 -16:00 by the Jewish
Students Association for the purpose of holding information tables."
..Carried
13.
MOVED LYNDEN WE!, SECONDED LYLE MCMAHON:
"That SAC approve the change of booking by Campus Crusade for Christ of South Concourse 'A' from Friday,
November 12 , Monday, November 15 and Tuesday November 16, 2004 ito Wednesday, November 3 to Friday,
November 5,2004 during the hours of 10:00 -16:00."
..Carried
14.
"That SAC approve the booking of South Plaza '1' from Wednesday, October 27 to Friday, October 29,2004
during the hours of 10:00 -14:00 for the purpose of holding a Halloween Fulndraiser and South Concourse 'C' from
Monday, November 15 to Wednesday, November 17,2004 during the hours of 10:00 -14:00 by Unicef for the
purpose of selling Christmas cards."
.Carried
20.
15.
March
3, 2004
Commission
"That SAC approve the booking of South Concourse 'C' from Monday, October 25 to Friday, October 29,2004
and Display South from Monday, November 15 to Wednesday, November 17, 2004 during the hours of 10:0015:00 by CHAIN for the purpose of having displays and information."
Carried
16.
South
South
South
South
Concourse
Concourse
Concourse
Concourse
South Plaza '2'
'C'
'C'
'A'
'B'
Tuesday,
Thursday,
Thursday,
Thursday,
September 28,2004
September 30, 2004
October 28, 2004
November 4, 2004
10:00 - 18:00
10:00 - 18:00
10:00 - 18:00
10:00 - 18:00
Tuesday,
Thursday,
Tuesday,
Thursday,
Tuesday,
Thursday,
October 5, 2004
October 7,2004
October 12, 2004
October 14, 2004
October 26, 2004
November 25, 2004
10:00
10:00
10:00
10:00
10:00
10:00
by the Reiki Club for the purpose of holding Reiki demonstrations."
17
-20:00
-18:00
-20:00
-18:00
-20:00
-18:00
Carried
"That SAC approve the booking of South Concourse 'A' on Monday, October 18 and Tuesday, October 19, 2004
during the hours of 10:00 -16:00 by Lifeline for the purpose of holding 'Family Fair' a celebration of UBC's families
on campus."
..Carried
18.
"That SAC approve the booking of the Conversation Pit on Thursday, March 4, 2004 during the hours of 11 :0013:00 by the AMS (VP Academic) for the purpose of holding a tuition forum."
Carried
The chair was passed to Lyle McMahon at 3:03 pm
g)NSTITUTIONS:
19.
[SAGO 003-05]
"That SAC approve the constitution of the Sign Language Club of UBC as an AMS Club.
Note: Pending changes to constitution."
Carried
[SAGO 004-05]
"That SAC approve the constitution of the UBC Formosa Cultural Study Club as an AMS Club."
Defeated
CONTRACTS:
[SAGO 005-05]
"That SAC approve the contract between the AMS (UBC Dance Clut,) and Ekaterina Michtchenko for the
purpose of adjudicating international style ballroom dancing at the 42nd Anrlual UBC Gala Bailon March 13, 2004."
Carried
27.
March 3. 2004
Commission
~ONTRACT5: (Continued)
[SAGO 006-05]
"That SAC approve the contract between the AMS (UBC Dance Clutl) and the Vancouver Convention and
Exhibition Centre for the purpose of holding the 42nd Annual UBC Gala E:all on March 12 and 13. 2004."
Carried
23.
[SAGO 007-05]
"That SAC approve the contract between the AMS (Chinese Art Student Society) and the Student Recreation
Centre for the facility rental on March 20 and 21, 2004 for the purpose of holding a Badminton Tournament,"
Carried
24.
MOVED LYNDEN WE', SECONDED CHRISTINA WILMER:
[SAGO 008-05]
"That SAC approve the contract between the AMS (Grad Class Council) and Thea Koerner House Graduate
Centre for the purpose of holding the Grad Class Council Annual Generall\-1eeting on Tuesday, March 16,2004."
Carried
25.
SECONDED MANJINDER SIDHU
[SAGO 009-05]
"That SAC approve the contract between the AMS (Nursing Undergraduate Society) and Vancouvercruises.com
for the charter of the motor vessel Abitibi on Saturday, March 13,2004."
..Carried
26.
MOVED LYNDEN WEI, SECONDED CHRISTINA WEI:
[SAGO 010-05]
"That SAC approve the contract between the AMS (Speakeasy) and UB(~ Food Services Catering for a function
to be held on Wednesday, April 7, 2004."
..Carried
MOVED MANJINDER SIDHU, SECONDED CHRISTINA WILMER:
[SAGO 011-05]
"That SAC approve the contract between the AMS (UBC Marketing) and Crush Champagne
purpose of holding an event on Thursday, March 11,2004 from 18:30 -2'1 :00."
Lounge for the
..Carried
28.
MOVED LYNDEN WEt, SECONDED RAMONA CRUICKSHANK:
[SAGO 012-05]
"That SAC approve the contract between the AMS (International Relations Students Association) and UBC
Faculty of Forestry for the booking of the Atrium in the Forest Sciences Centre on Sunday. March 14,2004 during
the hours of 08:00 -16:00."
Carried
29.
[SAGO 013-05]
"That SAC approve the contract between the AMS (Dance Club) and Visual Eyes Productions for the purpose
of recording and providing video coverage of the UBC 42ndAnnual Gala Ball to be held March 13, 2004."
Carried
30.
MOVED LYNDEN WEI, SECONDED RAMONA CRUICKSHANK:
[SAGO 014-05]
"That SAC approve the contract between the AMS (UBC Dance Club) and Barbara Child for the purpose of
adjudicating international style ballroom dancing at the 42nd Annual UBC Gala Bailon March 12 and 13, 2004."
Carried
31.
[SAGO 015-05]
"That SAC approve the contract between the AMS (UBC Dance Club) and Charles Nurse for the purpose of
scrutineering international style ballroom dancing at the 42nd Annual UBC; Gala Ball on March 13. 2004."
March 3, 2004
PaQe 5 of 6
Commission
...Carried
'~ONTRACTS:
32.
(Continued)
SECONDED CHRISTINA WILMER:
[SAGO 016-05]
"That SAC approve the contract between the AMS (International Relatiorls Students Association) and UBC Food
Services Catering for the purpose of catering a reception on Thursday, Mlarch 11, 2004."
Carried
33.
[SAGO 017-05]
"That SAC approve the contract between the AMS (International Relatiorls Students Association) and UBC Food
Services Catering for the purpose of catering a reception on Sunday, March 14,2004."
DEN
Carried
34.
[SACD 018-05]
"That SAC approve the contract between the AMS (Engineering Undergrad Society) and Action Games
Entertainment for the purpose of renting equipment for a Casino event orl March 5th,2004."
Carried
35.
[SAGO 019-05]
"That SAC approve the contract between the AMS (Engineering Undergrad Society) and Millennium Tents and
Party Rentals for the purpose of renting equipment for an event on March 5th, 2004."
Carried
36
MOVED L YNDEN WEI, SECONDED RAMONA CRUICKSHANK:
"That SAC approve
the contract
between
the AMS (Phrateres)
[SAGO 020-05]
and Bro(:k House
Restaurant
for an event to be
held on Friday, April 2, 2004 from 18:30 to 01 :00."
...Carried
37.
MOVED L YNDEN WEI, SECONDED CHRISTINA WEI:
[SAGO 021-05]
"That SAC approve the contract between the AMS (Speakeasy) and Cecil Green Park for a function to be held
on Wednesday, April 7, 2004."
Carried
Q.THER BUSINESS:
38.
"WHEREAS SAC is a crack unit, composed of the best and the brightest the world has ever known, AND
WHEREAS, sometimes, you've gotta kick some keister and take some names, AND WHEREAS SAC doesn't take
no guff from nobody nohow,
THEREFORE
39.
BE IT RESOLVED THAT February 13th be declared SAC IJltimate Justice Day."
Carried
MOVED CHRISTINA WILMER, SECONDED MANJINDER SIDHU:
"WHEREAS SAC secretly loves Fincom, even though they make fun of them incessantly, AND WHEREAS
Fincom is not so bad, although they do tend to be loud and weird sometimes,
THEREFORE BE IT RESOLVED THAT SACees give Fincom members hu!~s on a semi-regular basis (no less than
2 times during their terms)."
Opposed:
Lynden Wei
Carried
QTHER BUSINESS:
March 3, 2004
(Continued)
Request by The French Club to hang a banner for their wine and chee~)e event:
-misunderstood
and made a 9' x 3' vertical banner
-SAC
feels sorry for them and have them hang it from the banner b,~x as long as they rent it
-Lyle
to talk to Lisa Luscombe
-Christina
to talk to French Club.
..Colour Connected:
-Christina
to talk to Colour Connected about removal of sign from door
-must
have AGM to put sign back up.
N.!=XT MEETING:
The next meeting of the Student Administrative Commission will be held on Wedrlesday,
There being no further business to conduct, the meeting was adjourned at 4:00 pm.
March 10, 2004 at 2:30 pm
2.
3.
The Alma
Mater
Society
~I/-GO
O?--~
(;..
of U.B.C.
March 10, 2004
COMt~ISSION
Present:
Lyle McMahon (Chair), Celine Asril, Joanna Cheung, Manjinder Sidhu, Lynden Wei, Christina Wilmer, Jane
Barry (Facilities Development Manager -non-voting -arrived 2:43 pm), Stacey Chiu (Vice Chair, Finance
Absent:
Ramona Cruickshank,
Christina Wilmer, Ambrose Wong
.MjINUTES:
1
[SAGO 022-05]
"That SAC approve the minutes of its meeting of March 3, as presented."
The chair was passed to Celine Asril at 2:40 pm.
~OOKINGS:
MOVED MANJINDER SIDHU, SECONDED LYLE MCMAHON:
"That SAC approve the booking of SUB Room 207 on Friday, March 12,2004 during the hours of 08:00 -12:00
by UBC Continuing Studies for the purpose of holding information sessiorls for international students.
Carried
"That SAC approve the booking of North Plaza '2' on Thursday, March 18, 2004 during the hours of 10:00 -17:00
by the Skateboard Club for the purpose of holding a beer garden promotk)n table."
...Carried
4.
"That SAC approve the booking of the South Plaza on Monday" March 15 and Tuesday, March 16,2004 during
the hours of 11 :00 -14:00 by International House for the purpose of extending the booking for their carnil/al.
Note: This group already has this area booked from Wednesday, March '17 to Friday, March 19,2004."
Carried
5.
"That SAC change the booking of the SUB Ballroom from Tuesday, September 7,2004 to Tuesday, September
14, 2004 during the hours of 15:00 -23:00 by the Pharmacy Undergraduate Society for the purpose of holding Big
Brother/Big Sister."
.Carried
6.
"That SAC approve the booking by the AMS (Events) of South Plaza 2 on Thursday, March 25 and Thursday,
April 1, 2004 during the hours of 07:30 -10:00 for the purpose of giving ,away coffee and North Plaza '2' from
Monday, March 15 to Friday, March 19,2004 and North Plaza '3' on Thur~;day, March 18, 2004 during the hours
of 11 :00 -14:00 for the purpose of having a Vagina Monologue promotion table."
Carried
"That SAC approve the booking of South Plaza '2' on Monday, March 23 and Tuesday, March 24, 2004 during
the hours of 10:00 -16:00 by Africa Network for the purpose of holding a c;lub information table."
Carried
~)OKINGS
March 10, 2004
(Continued)
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Sunday, March 28,2004 during the
hours of 15:00 -18:00 by Pride for the purpose of holding their Annual GE~neralMeeting."
Carried
9.
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, March 18,2004 during
the hours of 09:30 -11 :30 by the Sexual Assault Support Centre for the purpose of holding a stakeholder meeting."
Carried
10.
"That SAC approve the booking of South Plaza '2' on Wednesday, March 31, 2004 and Friday, April 2, 2004
during the hours of 10:00 -15:00 by CHAIN for the purpose of having a display table."
.Carried
11
"That SAC approve the booking of the South Plaza on Wednesday, Marc;h 24,2004 during the hours of 10:0015:00 by the Vancouver Women's Shelter for the purpose of asking for donations to rape relief.
Note: The booking charges shall be waived."
Carried
The chair was passed to Lyle McMahon at 2:47 pm.
.CONTRACTS:
12.
[SAGO 023-05]
"That SAC approve the contract between the AMS (UBC ICON Club) and the Empire Landmark Hotel and
Conference Centre for the purpose of holding as fashion show on May 22, 2004."
.Carried
13.
[SAGO 024-05]
"That SAC approve the contract between the AMS (UBC Film Society) and Romano's Macaroni Grill at the
Mansion for the purpose of holding a dinner on Friday, March 19, 2004."
Carried
14.
[SAGO 025-05]
"That SAC approve the contract between the AMS (Forestry Undergracluate Society) and the Law Courts Inn
Restaurant for a banquet event to be held on Saturday, March 6, 2004."
Carried
15.
MOVED MANJINDER SIDHU. SECONDED LYNDEN WEI:
[SAGO 026-05]
"That SAC approve the contract between the AMS (Forestry Undergraduate Society) and Skybarfor a graduation
dinner to be held on Saturday, March 6, 2004."
Carried
MOVED LYNDEN WEI, SECONDED MANJINDER SIDHU:
[SAC 0 027-05]
"That SAC approve the contract between the AMS (Dance Club) and Jam~ Edgett for the purpose of adjudicating
International style Ballroom Dancing at the 42nd Annual UBC Gala Bailon March 13, 2004."
Carried
g)MMISSIONER"S
March 10, 2004
Commission
REPORTS:
Gratia
.Canadian
Club:
-can deposit money in Pit drop safe after beer garden
-add to APT training
-add to Tenancy Agreement
.I-House
-PR banner
printing
..Food Co-Op banner
..Graham
Hicks booking
Colour (:;onnected sign
De-Constitution
~ Club Risk list -Henry
MI:XT MEETING:
There being no further business to conduct, the meeting was adjourned at 3:34 prn.
I ['
wStudent
LM:val
Ad~istrative
Commission
March 17, 2004 at 2:30 pm
..;;.Jco a-r (--0 S
March 17, 2004
-~~-~~
COMr-'ISSION
Present:
Lyle McMahon (Chair), Joanna Cheung, Ramona Cruickshank, Lynden Wei (arrived 2:52 pm), Ambrose
Wong, Christina Wilmer, Jane Barry (Facilities Development Marlager -non-voting), Stacey Chiu (Vice
Chair, Finance Commission -non voting)
Absent:
Celine Asril, Manjinder Sidhu
Guests:
Joel Atwater (Students for a Volunteer AMS), Josh Usher (Electric; Bike Club), Henry Tsui (UBC Global
Builders), Emily Pang (Cantonese Debating Society), Kevin Chiu (C;antonese Debating Society)
Presentations:
~
Students for a Volunteer AMS
-Doesn't
follow the purposes of clubs for the purpose of lobbyin!J
-Not
self-perpetuating
Electric Bike Club
-Spread
the news for electric bikes
-Legalized
last year for non-licensed use
-Looking
to help sustainability issue
-Help
to build or buy electric bikes
-35,000
e-bikes sold in the US
-I
million sold in China
UBC Global Builders
-Last
year raised approximately $5,000 for African children
-Interested
in working with public schools on the lower mainland
-In
operation for a year already
Cantonese
-Only
Debating
Cantonese
Society
debating
-bi-weekly
workshops
-2
annual tournaments
-public
speaking seminars
-want
to branch to SFU
M!NUTES:
1
[SACD 028-05]
"That SAC approve the minutes of its meeting of March 10, as presented."
~)OKINGS:
2.
MOVED LYNDEN WEI, SECONDED AMBROSE WONG:
"That SAC approve the booking of SUB Room 209 on Friday, April 16 to V'Jednesday, April 21, 2004, SUB Room
207/209 from Saturday, April 24 to Thursday, April 27, 2004 and SUB Room 207/209 from Friday, April 30 to
Friday, May 7,2004 during the hours of 07:00 -24:00 by David Morehouse Productions for the purpose of holding
information sessions on remote viewing.
Carried
6.
~)OKINGS:
March 17, 2004
Commission
(Continued)
MOVED LYLE MCMAHON,
SUB Room 205
SUB Room 207
SUB Room 205
Monday, March 22,2004
Wednesday, March 24, 2004
SUB Room 205
Friday, March 26, 2004
12:00
14:30
08:30
13:30
09:00
-15:30
-18:00
-11 :30
-17:30
-17:00
by College Pro for the purpose of holding information sessions for studen1:s interested in summer jobs.
4.
Carried
"That SAC approve the booking of North Concourse 'F' on Tuesday, March 20,2004 during the hours of 13:0016:00 by the US Consulate for the purpose of registering US citizens on the voter list and create awareness that
Americans can vote during their elections by proxy.
5.
Carried
MOVED AMBROSE WONG, SECONDED LYLE MCMAHON:
SUB Room 213
SUB Concourse
SUB Room 213'
Tuesday, October 5, 2004
Wednesday, October 6, 2004
Thursday, October 7, 2004
Friday, October 8, 2004
07:00
07:00
10:00
10:00
07:00
-17:00
-17:00
-16:00
-16:00
-17:00
by UBC Career Services for the purpose of holding an Annual Career Fair.
...Carried
"That SAC approve the booking of North Concourse '0' on Tuesday, March 30, 2004 during the hours of 10:0015:00 by Navigators for the purpose of holding a St. Patrick/Ireland Display."
.Carried
7.
"That SAC approve the booking of South Plaza '2' from Friday, March 19 to Monday, March 22, 2004 and North
Plaza '1' from Tuesday, March 23 to Thursday, April 8, 2004 during the hours of 10:00 -15:00 by the Student
Environment Centre for the purpose of holding a bike to Wildwood fundraiser and bake sale."
Carried
8.
"That SAC approve the booking of the BBO space on Friday, March 19, 2004 during the hours of 11 :30 -14:00
by Safewalk for the purpose of holding a BBO."
Carried
MOVED RAMONA CRUICKSHANK, SECONDED AMBROSE WONG:
"That SAC approve the booking of the SUB Conversation Pit on Friday, Mi3rch 19, 2004 during the hours of 10:30
-16:00 by the Indigenous Student Society for the purpose of holding a Fir:st Native Awareness Days.
Note: Try a different room.
Defeated
BOOKINGS:
_O.
.Carried
March 17, 2004
Commission
(Continued)
MOVED AMBROSE WONG, SECONDED RAMONA CRUICKSHANK:
"That SAC approve the booking of the Norm Theatre on Wednesday, ~Iarch 17 to Friday, April 2, 2004 during
the hours of 10:00 -15:00 by the AMS (Volunteer Connections) for the purpose of evaluating student services."
Carried
11
"That SAC approve the booking of the South Plaza on March 17, 2004 during the hours of 12:00 -14:00 by the
AMS (Executive Committee) for the purpose of having an information table on tuition increases.
Pro:
2
Con: 3
..Defeated
g)NSTITUTIONS:
12.
[SAGO 029-05
"That SAC approve the constitution of the Students for a Volunteer AM:, as presented."
Defeated
13.
[SAGO 030-05]
"That SAC approve the constitution of the EMF Electric Bike Club as arl AMS Club."
.Carried
[SAGO 031-05]
"That SAC approve the constitution of the UBC Global Builders -FTC \I'ancouver as an AMS Club."
Tabled
15.
[SAGO 032-05]
"That SAC approve the updated constitution of the Chinese Varsity Club as submitted."
Carried
16.
[SAGO 033-05]
"That SAC approve the amended constitution of UTSAV The Indian Students Association of the AMS at UBC
as submitted."
17
[SAGO 034-05]
"That SAC approve the constitution of the Cantonese Debating Society of the AMS as presented."
Carried
g>NTRACTS:
18.
[SAGO 035-05]
"That SAC approve the contract between the AMS (Arts Undergraduate Society) and the beat 94.5 for the
purpose of promotion of the Arts County Fair from March 25 to April 8, 2004."
.Carried
March 17, 2004
Commission
-'9.
MOVEDLYNDENWEI, SECONDEDCHRISTINAWILMER:
[SAGO 036-05]
"That SAC approve the contract between the AMS (Arts Undergraduate Society) and 99.3 The Fox for the
purpose of promotion of the Arts County Fair from March 15 to April 8, 2004."
..Carried
20.
[SAGO 037-05]
"That SAC approve the contract between the AMS and UBC for the purpose of granting a license to IJSe the
areas specified in Schedule A for the Arts County Fair to be held April 8, ~~OO4."
..Carried
21.
[SAGO 038-05]
"That SAC approve the contract between the AMS (UBC Sailing Club) and the Jericho Sailing Centre Association
for the purpose of membership in the Association."
22.
[SAGO 039-05]
"That SAC approve the contract between the AMS (Dance Club) and Christina Baerens and Kristina Staykova
for the purpose of performing a 5 dance Latin Showcase at the 42"d Annual UBC Gala Ball on March 14 and 14,
2004."
Carried
23.
[SAGO 040-05]
"That SAC approve the contract between the AMS (Anthropology/Sociology Undergraduate Society) and Blue
Eyed Charters for the charter of the yacht 'Island Jewel' for a graduation dirlner to be held March 26th, 2004 during
the hours of 18:00 -21 :30."
Carried
g>MMISSIONER'S
REPORTS:
..Commissioner
Changes
..Club
events bulletin board
-add to Club Forum
..Transition
..Lyle
Reports
Meetings
..Meetings
in April
..Clubs
-risky
list for Henry
clubs
..B-day
-Thursday
..I-House
Banner
-compromise
1 banner
..Gratia
each
cancellation
m:XT MEETING:
fjrhe
next meeting of the Student Administrative Commission will be held on Wednesday, March 24, 2004 at 2:30 pm
There,Deing no f rther business to conduct, the meeting was adjourned at 4:20 pm
I
Lyl
Ch
.Carried
ninistrative
Commission
LM:val
3.
The Alma
Mater Society
--6"ilCO
L/5"<z,
--o~
I
COMMISSION
of U.B.C.
March 24, 2004
Lyle McMahon (Chair), Celine Asril (arrived 2:35 pm), Joanna Cheung (arrived 2:35 pm), Ramona
Cruickshank (arrived 2:35 pm), Manjinder Sidhu (left 2:42 pm), Lynden Wei (arrived 2:52 pm), ChristinaWilmer,
Ambrose Wong (arrived 2:36 pm), Jane Barry (Facilities Development Manager -non-voting -
Present:
arrived 2:35 pm), Stacey Chiu (Vice Chair, Finance Commission -non voting)
Kallie George (UBC Campus Green Party), Sean Lymworth (UBC Campus Green Party), Alex Van der Stal
(Quake Social Society), Albert Wang (Quake Social Society), Abhishek Valaboju (Quake Social Society),
Supna Sandhu (Youth Outreach), Elaine Chow (Youth Outreach), Karen Giang (Youth Outreach) Hansi Liv
(Youth Outreach) Lori Leung (Youth Outreach), Alison Bodini (Coalition Against War on the People of Iraq),
Annalissa Magleo ((Coalition Against War on the People of Iraq),
Guests:
Presentations:
Campus Green Party of UBC
Quake Social Society of the AMS
-in order to be constituted
should be expanded
-different
department
with different games
to Computer
Gaming
Club
Youth Outreach of the AMS
-have arrangement with elementary school
-meet twice a week
-planning carnival. will have children participation in planning
-working in conjunction with Trek
-how to get in touch with children overall
-children festivals
-suggest get in touch with Education Faculty
Coalition
Against War on the People of Iraq of the AMS
-Change
name to Students Against War and Occupation
-can be referred to informally as CAWOPI
MINUTES:
1
[SAGO 041-05
"That SAC approve the minutes of its meeting of March 24, 2004 as submitted."
BOOKINGS:
2.
"That SAC approve the booking of North Plaza '2' from Thursday, March 25 to Thursday, April 8, 2004 during
the hours of 10:00 -15:00 by Chinese Art Student Society for the purpose of holding a club promotion."
Carried
MOVED LYLE MCMAHON,
"That SAC approve the booking of South Plaza '1' from Monday, AprilS to Thursday, April 8,2004 during the
hours of 10:00 -15:00 by the Gado Gado Indonesian Students Association for the purpose of holding a bake sale
to raise funds for the club."
Carried
4.
5.
12.
BOOKINGS:
March 24, 2004
Paqe 2 of 5
Commission
(Continued)
MOVED LYLE MCMAHON, SECONDED CELINE ASRIL:
"That SAC approve the booking of South Plaza '2' from Monday, April 5 to Thursday, April 8, 2004 during
the hours of 10:00 -15:00 by Students for a Free Tibet for the purpose of holding a bake sale and ticket sale
fundraiser."
Carried
"That SAC approve the booking of South Plaza '2' on Monday, March 29, 2004 during the hours of 12:0016:00 by the Medical Undergraduate Society for the purpose of holding a bake sale fundraiser."
Carried
6.
"That SAC approve the booking of the SUB Concourse from Monday, July 5 to Friday, July 9, 2004 during
the hours of 09:00 -17:00 by Kelley Main, PhO marketing student for the purpose of conducting research.
Carried
7.
MOVED CELINE ASRIL. SECONDED AMBROSE WONG:
"That SAC approve the booking of the new Bike Co-op room on Friday, April 2, 2004 during hours to be
announced by the AMS Bike Co-op for the purpose of holding a pre-opening party.
Carried
Note: Pending clarification of license and insurance,"
8.
MOVEDJOANNACHEUNG,SECONDEDAMBROSEWONG:
"That SAC approve the booking of the Main Concourse on Wednesday,
09:00 -17:00 by Donor Direct for Green peace for the purpose of holding
April 7, 2004 during the hours of
9.
...Carried
MOVED JOANNA CHEUNG. SECONDED RAtv10NA CRUICKSHANK:
"That SAC approve the booking of the BBQ Space on March 26, 2004 during the hours of ???? to ???? by
Allies for the purpose of holding a bbq."
...Carried
CONSTITUTIONS:
10.
[SAGO 042-05]
"That SAC approve the constitution of the UBC Campus Green Party as an AMS Club."
Carried
11.
[SAGO 043-05]
"That SAC approve the constitution of the Quake Social Society as an AMS Club.
Note: Pending name change and associated constitution amendments."
Tabled
MOVED AMBROSE WONG, SECONDED LYLE MCMAHON:
[SAGO 044-05]
"That SAC approve the constitution of the Youth Outreach as an AMS Club."
Carried
CONSTITUTIONS:
13.
(Continued)
[SAGO 045-05]
"That SAC approve the constitution amendments of the Aqua Society Club as presented."
Carried
14.
"That SAC approve the constitution amendments
15.
[SAGO 046-05]
of the UBC Fencing Club as presented."
Carried
[SAGO 047-05]
"That SAC approve the constitution of the Coalition Against War on the People of Iraq of the AMS aspresented.
Note: Pending name change approval."
16.
Tabled
[SAGO 048-05]
"That SAC approve the contract between the AMS (UBC Faculty of Law) and The Pan Pacific Hotel for the
purpose of holding a dinner and reception on Friday, March 19,2004 during the hours of 19:00 -01 :00."
Carried
[SAGO 049-05]
"That SAC approve the contract between the AMS (Chinese Varsity Club) and the Vancouver School Board
for the rental of the Prince of Wales Secondary School Auditorium on March 26, 2004 for the purpose of holding
a talent show."
Carried
18.
[SAGO 050-05]
"That SAC approve the contract between the AMS (Arts Undergraduate Society) and BC Ministry of Health
and Services for Ambulance Standby Services at the Arts County Fair to be held on April 8. 2004."
Carried
19.
[SAGO 051-05]
"That SAC approve the contract between the AMS (Chinese Varsity Club) and the House of Blues Concerts
Canada for their 6th Annual Fashion Show to be held on April 30th, 2004 at the Commodore Ballroom,"
Carried
20.
[SAGO 052-05]
"That SAC approve the contract between the AMS (UBC Dance Club) and Lawrence Ardern for the purpose
on adjudication at the 42nd Annual UBC Gala Bailon March 12th, 2004."
Carried
22.
[SAGO 053-05]
"That SAC approve the contract between the AMS (UBC Dance Club) and George Lindholm for the purpose
of acting as DJ for International Style Ballroom Dancing at the 42nd Annual UBC Gala Ball on March 13th, 2004."
Carried
CONTRACTS:
17.
25.
CONTRACTS:
23.
(Continued)
[SAGO 054-05]
"That SAC approve the contract between the AMS (Medical Undergraduate Society) and Cecil Green Park
for the purpose of holding a graduation dinner and dance on Thursday, April 29, 2004."
Carried
24.
[SAGO 055-05]
"That SAC approve the contract between the AMS (Dragon Seed Connection) and Sportstown BC for Bubble
Rental on March 20th, 2004."
Carried
MOVED RAMONA CRUICKSHAN,
[SAGO 056-05]
"That SAC approve the contract between the AMS (Commerce Undergraduate
Society) and
www.vancouvercruises.com
for the purpose of chartering the MV Abitibi for an appetizer dance cruise on Tuesday.
April 27. 2005."
Carried
OTHER BUSINESS:
26.
"That SAC approve the changes to the SAC Commissioner
positions as follows:
..Elimination of Constituency Commissioner
..Creation of Records and Archives Commissioner
..Renaming of Special Projects Commissioner to Cultural Commissioner
..Renaming of Clubs Commissioner Internal to Subsidiaries Commissioner Internal
..Renaming of Clubs Commissioner External to Subsidiaries Commissioner External."
Carried
Amendments to the constitution to the of the Rehabilitation Sciences Undergraduate Society as submitted.
[SAGO 057-05]
Skateboard
and Canadian Club:
-SOL
infraction
-had
more alcohol than SOL stipulated when checked by Security
-Canadian
Club was difficult to Security
-RCMP
wants to levy $5,000 approx. fee per year for days where there are liquor licensed
500 people campus wide
-Christina
to arrange meeting
I-House Banner:
-SAC to go SO/50 with I-House on the two banners for Festiva.
AFJ and AISEC need to be contacted to move due to Pacific Spirit by March 31,2004.
Colour Connected:
-haven't
followed proper procedure
-still must have a general space in addition
to exclusive
Formosa Club:
-Lyle and Manj with ASS and Formosa to meet
SAC/Fincom Dinner:-Thursday,
6:00 pm
ACF Booking:
-Dart
board
space.
events with total
OTHER BUSINESS:
(Continued)
Mini School Bookings:
-taking
up too much potential club space
-SAC
to speak to Classroom
Services
-they don't book more than 2-3 weeks in advance
SAC to set a price for alcohol.
NEXT MEETING:
The next meeting of the Student Administrative
Commission will be held on Wednesday,
J
Commission
LM:val
March 31, 2004 at 2:30 pm
3.
4.
5.
March 31, 2004
COMMISSION
Present:
Lyle McMahon (Chair), Celine Asril, Manjinder Sidhu, Lynden Wei, Christina Wilmer" Jane Barry (Facilities
Development Manager- non-voting -arrived 4:15 pm), Stacey Chiu (Vice Chair, Finance Commission -non
voting)
Absent:
Joanna Cheung, Ramona Cruickshank,
Guests:
Ingrid Kroll (Scandinavian and Nordic Cultural Association of UBC), Lisa Zetterberg (Scandinavian and
Nordic Cultural Association of UBC). Julia Fan Li (Venture Capital and Private Equity Club of the AMS), Mark
Lam (Venture Capital and Private Equity Club of the AMS)
Ambrose Wong
Presentations:
Scandianian and Nordic Cultural Association of UBC
-Purpose -promotion of language
-foster interest in culture and traditions
-establish ties with community
-in touch with Swedish and Scandinavian North American Publications
~
Venture Capital and Private Equity Club of the AMS
MINUTES:
1.
[SAGO 058-05]
"That SAC approve the minutes of its meeting of March 24, 2004 as submitted."
BOOKINGS:
2.
MOVED LYNDEN WE!, SECONDED LYLE MCMAHON:
"That SAC approve the booking of the following by the Skateboard Club:
North Plaza '3'
SUB Ballroom
207/209
Wednesday, April?, 2004
Friday, October 8,2004
Friday, November 12, 2004
12:00 -17:00
20:00 -24:00
20:00 -24:00
Note: Capacity extended to 500 people for SUB Ballroom booking."
Club Elections
Beer Garden
Beer Garden
Carried
"That SAC approve the booking of the Bike Coop on Friday, April 2, 2004 during the hours of 20:00 -24:00
by the AMS Bike Coop for the purpose of holding an opening event."
...Carried
MOVED LYNDEN WEI, SECONDED CELINE ASRIL:
"That SAC approve the booking of the South Plaza on April 7, 2004 during the hours of 14:00 -17:00 by the
Girl Guides of Canada for the purpose of selling cookies.
Note: The booking charges shall be waived.
Pro: 3
Con: 2 Lyle McMahon and Lynden Wei opposed
Carried
MOVED MANJINDER SIDHU, SECONDED CELINE ASRIL:
"That SAC approve the booking of the South Plaza on Monday, September 27, Tuesday, September 28, and
Monday, October 4,2004 during the hours of 10:00 -16:00 by the Dance Club for the purpose of holding dance
demonstrations."
Carried
7.
8.
9.
13.
14.
15.
March 31,2004
Commission
[SAGO 059-05]
"That SAC approve the constitution of the Venture Capital and Private Equity Club as an AMS club."
Tabled
[SAGO 060-05]
"That SAC approve the amendment to the constitution of the Sri Lanka Society of UBC as an AMS club."
Carried
[SAGO 061-05]
"That SAC approve the constitution of the Scandinavian and Nordic Cultural Association as an AMS club."
Carried
[SAGO 062-05]
"That SAC approve the amendments to the constitution of the Caribbean and African Association of UBC.
Carried
CONTRACTS:
10.
[SAGO 063-05]
"That SAC approve the contract between the AMS(Computer Science Student Society) and Hornblower
Yacht Charters Ltd. for the charter of the Erik Jensen on Friday, April 2, 2004."
...Carried
[SAGO 064-05]
"That SAC approve the contract between the AMS (Arts Undergraduate Society) and The Agency Group for
the performance of De La Soul at the Arts County Fair on Thursday, April 8, 2004."
Carried
12.
MOVED CELINE ASRIL. SECONDED MANJINDER SIDHU:
[SAGO 065-05]
"That SAC approve the contract between the AMS (Arts Undergraduate Society) and The Agency Group for
the performance of High Holy Days at the Arts County Fair on Thursday, April 8, 2004."
Carried
[SAGO 066-05]
"That SAC approve the contract between the AMS (Arts Undergraduate Society) and S.L. Fieldman and
Associates for the performance of Andrew Wk at the Arts County Fair on Thursday, April 8, 2004."
Carried
MOVED CELINE ASRIL. SECONDED MANJINDER SIDHU:
[SAGO 067-05]
Associates for the performance of Pilate at the Arts County Fair on Thursday. April 8. 2004."
Carried
[SAGO 068-05]
Associates for the performance of Wide Mouth Mason at the Arts County Fair on Thursday, April 8, 2004."
Carried
,
20.
23.
March 31,2004
PaQe 3 of 3
CONTRACTS:
(Continued)
[SAGO 069-05]
"That SAC approve the contract between the AMS (Biosoc) and Enter Productions for the purpose of
providing a basic sound/OJ + MC package on Saturday, May 1, 2004."
Carried
17.
[SAGO 070-05]
"That SAC approve the contract between the AMS (UBC Taiwan Association) and Atlantis Event Functions
for the purpose of an end of school dance to be held on Tuesday, April 27, 2004."
Carried
18.
MOVED L YNDEN WEI, SECONDED MANJINDER SIDHU:
[SAGO 071-05]
"That SAC approve the contract between the AMS (Integrated Science Students Association) and National
Car Rental for the rental of a car from April 28 to April 30, 2004."
Carried
19.
[SAGO 072-05]
"That SAC approve the contract between the AMS (Integrated Science Students Association) and Zeuski's
Taverna, Whistler for the purpose of holding a grad dinner on April 29, 2004."
Carried
[SAGO 073-05]
"That SAC approve the contract between the AMS (Integrated Science Students Association) and Shoestring
Lodge, Whistler, for the reservation on April 28, 2004."
Carried
MOVED L YNDEN WEI, SECONDED MANJINDER SIDHU:
21,
[SAGO 074-05]
"That SAC approve the advertising contract between the AMS (Arts Undergraduate Society) and the Georgia
Straight for the 2004 Arts County Fair."
Carried
22.
[SAGO 075-05]
"That SAC approve the contract between the AMS (Arts Undergraduate Society) and Okanagan Springs for
the purpose of supplying beverages at the 2004 Arts County Fair."
.Carried
OTHER BUSINESS:
MOVED LYNDEN WEI, SECONDED CELINE ASRIL:
"That sac set the minimum amount that spirits (as defined by the Liquor Control and Licensing Branch of
the Government of British Columbia) can be sold per 1oz serving at Two dollars ($2.00) per 1 oz serving for all
special occasions licenses issued to all AMS subsidiaries."
Carried
~
MEETING:
The next meeting of the Student Administrative Commission will be held on Wednesday, April 7. 31, 2004 at 2:30 pm
.here
being no further business to conduct, the meeting was adjourned at 5:10 pm
r
~,
4.
5.
April 7, 2004
Present:
COMMISSION
Lyle McMahon (Chair), Celine Asril, Joanna Cheung, Manjinder Sidhu, Lynden Wei, Christina Wilmer" Jane
Barry (Facilities Development Manager -non-voting -arrived 4:15 pm), Stacey Chiu (Vice Chair, Finance
Ramona Cruickshank,
Guests:
Ambrose Wong
Kiran Bisra (Coordinated Science Program Alumni), Nick?? (Mixed Martial Arts Club), K Dubrawski (HwaRang-Do Martial Arts Club)
Presentations:
Thagalayn Muslin Youth Association
Coordinated Science progam Alumni
Pirate Accent Club
MINUTES
1
[SAGO 076-05]
"That SAC approve the minutes of its meeting of March 31, 2004 as presented."
.Carried
The Chair was passed to Christina Wilmer at 3:34 pm
"BOOKINGS:
2.
"That SAC approve the booking of SUB Room 209 on Wednesday. April 14, 2004 during the hours of 08:0013:00 by Organizational Training and Development for the purpose of holding a workshop.
3.
Carried
"That SAC approve the booking of the Conversation Pit on Friday, September 17, 2004 during the hours of
12:00 -16:00 by Inter-Fraternity Council on Friday, September 17, 2004 during the hours of 12:00 -16:00 for the
purpose of holding a question and answer period regarding the 'Greek' community.
Note: Recommend South Plaza."
Defeated
"That SAC approve the booking of SUB Room 206 (Council Chambers), SUB Room 207.209 and 205 from
Monday, May 3 -June 7,2004 during the hours of 18:00 -23:00 by the AMS (Minischool) for the purpose of holding
classes.
Note: Recommend AquaSoc room."
.Defeated
"That SAC approve the booking of SUB Room 207/209 on Saturday, November 20,2004 during the hours
of 16:00 -24:00 and SUB Rooms 205, 207/209 and the SUB Ballroom on Sunday, November 21,2004 during the
ours of 07:00 -15:00 by Owen Davis for the purpose of holding the 'Fall Classic' run.
Carried
7.
-I-he Alma Mater Society of U.B.C.
BOOKINGS:
April 7, 2004
Commission
(Continued)
"That SAC approve the booking of SUB Room 214 on Friday, April 16, 2004 during the hours of 08:00 17:00, SUB Partyroom on Friday April 23, 2004 during the hours of 09:00 -17:00, SUB Room 214 on Friday, April
30, 2004 during the hours of 08:00 -17:00 by UBC Human Resources -Organizational Training and Development
for the purpose of holding a workshop.
Carried
MOVED LYLE MCMAHON, SECONDED CELINE J~SRIL:
"That SAC approve the booking of SUB Room 214 on Thursday, April 22, 2004 during the khours of 09:0017:00 by UBC Human Resources -Organizational
Training and Development for the purpose of holding a
workshop.
Note: The booking charges shall be full rental rate~i."
8.
Carried
SUB Ballroom
Room 205
Room 207/209
Room 211
Room 215
Room 206 (Council Chambers)
Room 212
Room 214/216
Friday,
Friday,
Friday,
Friday,
Friday,
Friday,
Friday,
Friday,
April
April
April
April
April
April
April
April
23,
23,
23,
23,
23,
23,
23,
23,
200-4
200-4
200-4
200-4
2004
200-4
200-4
200-~
07:00
07:00
07:00
07:00
07:00
07:00
07:00
07:00
-15:00
-15:00
-15:00
-15:00
-15:00
-15:00
-15:00
-15:00
by Sir Winston Churchill High School for the purpose of holding a High School Conference.
Note: The booking charges shall be full rental rates~."
Carried
The Chair was passed to Lyle McMahon at 3:45 pm
CONSTITUTIONS:
9.
[SAGO 077-05]
"That SAC approve the constitution of the Pirate Accent Club as an AMS club."
Tabled
10.
[SAGO 078-05]
"That SAC approve the constitution of the Coordinated Science Program Alumni as an AMS Club."
Carried
11.
[SAGO 079-05]
"That SAC approve the constitution of theThagalayn Muslim Youth Association as an AMS club."
Tabled
12.
[SAGO 080-05]
"That SAC approve the constitution amendm,ents of the Icon Club as presented."
Carried
CONSTITUTIONS:
13.
April 7, 2004
Pace 3 of 3
(Continued)
[SAGO 081-05]
"That SAC approve the constitution amendments of the UBC Players Club as presented."
Carried
14
MOVED MANJINDER SIDHU, SECONDED L YNDE:N WEI:
[SAGO 082-05]
"That SAC approve the constitution amendments of the Campus Crusade for Christ as presented."
Tabled
15.
[SAGO 083-05]
"That SAC approve the constitution amendments of the UBC Anime Club as presented."
Carried
CONTRACTS:
16.
[SAGO 084-05]
"That SAC approve the contract between the! AMS (Chinese Collegiate Society) and the Michael J. Fox
Theatre for the use of the theatre, lobby, gallery and 0131 (Green Room) on May 21,2004."
Carried
17.
[SAGO 085-05]
"That SAC approve the contract between th,e AMS (UBC Badminton Club) and UBC School of Human
Kinetics for the purpose of rental of Gym A & B for ~)pecified dates from January 9, 2004 to April 6, 2004."
Carried
18.
[SAGO 086-05]
"That SAC approve the deconstitution of the list of AM~; Clubs compiled by SAC as presented."
Carried
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Wednesday, April 28, 31, 2004 at 2:30 pm
T~er1 being no fu
Chai1 Student J
LM:val
I1her
Iministrative
busines~ to conduct, the meeting was adjourned at 4:30 pm
Commission
2.
3.
6.
"'5'4eo
Present:
(~/ro5"
April 28, 200~~
COMMISSION
Lyle McMahon (Chair), Celine Asril, Joanna Cheung, Ramona Cruickshank, Manjind!er Sidhu, Lynden Wei,
Christina Wilmer, Ambrose Wong, Jane Barry (Facilities Development Manager- non-voting -arrived 4:1~)
pm), Stacey Chiu (Vice Chair, Finance Commission -non voting)
MINUTES
1.
[SAGO 087-05]
"That SAC approve the minutes of its meeting of March 31, 2004 as presented."
Calrried
The Chair was passed to Christina Wilmer at 2:45 pm
BOOKINGS:
"That SAC approve the booking of the SUB Ballroom on Friday, September 24, 2004 during the hours of
19:00 -23:00 by the Ski and Board Club for the purpose of holding a beer garden with a capacity for 500 people."
Calrried
LYNDEN WEI:
"That SAC approve the booking of Demo Space from Monday, September 20 to Frida~(, September 24,2004
during Clubs Days Hours for the purpose of presenting a dance demo and handing out fly,ers for the club."
Carried
4.
MOVED AMBROSE WONG, LYLE MCMAHON:
"That SAC approve the booking of the South Plaza 1 from Thursday, April 22 to Friday, April 20, 2004 during
the hours of 09:00 -18:00 by the Moustache Club for the purpose of petitioning to halt the (:urrent construction of
UBC Marine Residence Development."
.Carried
CONTRACTS:
5.
SECONDED l YNDEN WEI:
[SAGO 088-05]
"That SAC approve the contract between the AMS (UBC Kung Fu Association) andl the Croatian Cultural
Centre for the purpose of holding a year end party on April 29, 2004."
.Carried
[SACD 089-05]
"That SAC approve the contract between the AMS (UBC Triathlon Club) and Andrew' Smith for the positiorl
of swim coach from May 1, 2004 to August 31,2004."
.Carried
[SAGO 090-05]
"That SAC approve the contract between the AMS (Pharmacy Undergraduate Society) and the Vancouver
Marriott Pinnacle Hotel for the purpose of holding a graduation event on Friday, June 4, 2004."
Carried
11/
April 28, 200L~
MOVED LYNDEN WEt, SECONDED RAMONA CRUICKSHANK:
[SAGO 091-05]
"That SAC approve the contract between the AMS (Pharmacy Undergraduate Society) and Riverside Palace
for the purpose of holding a PHUS Social Function -UBC Casino Night on Friday, November 12, 2004."
Calrried
9.
MOVED JOANNE CHEUNG, SECONDED MANJINDER SIDHU:
10.
"That SAC approve the contract between the AMS (Commerce Undergrad Society) and the University Golf
Club for the purpose of holding a function September 23, 2004."
Calrried
[SAGO 093-05]
[SAGO 092-05:1
"That SAC approve the contract between the AMS (BIOSOC) and the Pan Pacific for the purpose of holdin~,
Reception/Dinner Buffet on Saturday, May 1, 2004."
...Carried
11
MOVED CHRISTINA WILMER, SECONDED JOANNA CHEUNG:
[SAGO 094-05]
"That SAC approve the employment contract between the AMS (Law Students Asslociation) and Candidal
Caetano for the term September 7,2004 to April 18, 2005."
Carried
12.
[SAGO 095-05]
"That SAC approve the contract between the AMS (Chinese Collegiate Society) amj Parker Place for thE!
purpose of booth rental on May 15 and 16, 2004."
.Carried
13.
[SAGO 096-05]
"That SAC approve the contract between the AMS (CCS, CSA and CASS) and ~.destinationsnow.com
for the purpose of a ski trip to Big White on January 7 -9, 2005."
.Carried
14.
MOVED L YNDEN WEI, SECONDED JOANNA CHEUNG:
[SAGO 097-05]
"That SAC approve the contract between the AMS (Geological Engineering Club) and the University Go11'
Club for the purpose of holding an Alumni and Undergrad Dinner on Saturday, March 13, :2004."
Carried
~
MEETING:
The next meeting of the Student Administrative Commission will be held on Wednesday, May 14, 2004 at 2:30 pm
to conduct, the meeting was adjourned at 3:45 pm.
Chair,
LM:val
Commission
2.
4.
5.
S4eO
15?-~
May 12, 200'~
COMMISSION
Present:
Lyle McMahon (Chair), Celine Asril, Holly Ma, Vy Nguyen, Liz Park, Raseel Sehmi, L:(nden Wei, Jane Bar~(
(Facilities Development Manager -non-voting), Sophia Haque (Vice Chair, Finance Commission -non
voting)
Absent:
Manjinder Sidhu
The meeting was called to order at 2:33 pm
CONSTITUTIONS:
1
MOVED LUCIA LAM, SECONDED LIZ PARK:
"That SAC approve
the constitution
[SAGO 098-05]
of Medicin
Sans Frontiers
(@ UBC as an AMS (~Iub."
Calrried
CONTRACTS:
MOVED RASEEl SEHMI, SECONDED HOllY
MA:
[SAGO 099-05:1
"That SAC approve the contract between the AMS (Pharmacy Undergraduate Society) and Universit)/
Publishers to publish 600 copies of the UBC Pharmacy Undergraduate Society Student Diirectory."
Calrried
3.
MOVED VY NGUYEN, SECONDED CELINE ASRIL:
[SACD100-0S:1
"That SAC approve the contract between the AMS (Chinese Varsity Club) and the UB(: Medical Student and
Alumni Centre for an event to be held Thursday, May 6,2004"
.Carried
[SAGO 101-05]
"That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Canadianl
Outback Adventure Company Ltd. for a Wilderness Whitewater Rafting event to be ;held April 28/29, 2004."
Carried
MA:
[SAGO 102-05].
"That SAC approve the contract between the AMS (Chinese Collegiate Society) and I:>arker Place for boothl
rental May 15-16, 2004."
Carried
6.
[SAGO 103-05]
"That SAC approve the contract between the AMS (Dental Undergraduate Society) and the Sutton Place,
Hotel for a dinner/social to be held Friday, May 21, 2004."
Carried
7.
[SAGO 104-05]
"That SAC approve the contract between the AMS (Commerce Undergraduate Society) and The Vancouver
Airport Conference Resort for the purpose of guestroom reservations for the period Septelmber 4 and 5, 2004."
Carried
8.
"That Lucia Lam be appointed to the Budget Committee."
Carried
May 12, 200,~
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Wednesday, June 2, :2004 at 2:30 pm
There being no further
Lyle McMahollt
Chair,
LM:val
the meeting was adjourned at 4:05 pm.
2.
5.
The Alma MaterSocietyof U.B.C.
~::4co
Present:
~
V
Absent:
(3s~~
June
2, 200~~
COMMISSION
Lyle McMahon (Chair), Celine Asril, Lucia Lam, Holly Ma, Vy Nguyen, Raseel Sehmi, Jane Barry (Facilitie~)
Development Manager -non-voting), Sophia Haque (Vice Chair, Finance Commiss,ion -non voting)
Lynden Wei, Liz Park, Manjinder Sidhu
PRESENTATIONS:
..Wordsworth
Charter Club of UBC
..UBC
and Crafts
Beads
..Thagalayn
..Imagine
..The
Muslim
Club of the AMS
Youth Association
UBC
W Effect
..Formosa
..Canadian
Cultural
Study Club
Club
The chair was passed to Lucia Lam at 4:40 pm
BOOKINGS:
1
MOVED CELINE ASRll,
SECONDED HOllY
MA:
"That SAC approve the booking of the SUB Auditorium on Saturday, October 2, 2004 during the hours of'
12:00 -16:00 by Kaplan for the purpose of holding information sessions on law school admiss;ion for UBC Students.
Carried
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, May 18, 2004 during
the hours of 16:30 -19:30 by the AMS (VP Finance) for the purpose of holding a Compensation Review Open
Discussion."
...Carried
3.
MOVED VY NGUYEN, SECONDED RASEEL SEHMI:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, May 25,2004 during
the hours of 17:00 -21 :00 by Imagine UBC for the purpose of holding a monthly meeting."
Carried
4.
"That SAC approve the booking of South Concourse "A" on Tuesday, June 1 and Wednesday, June 2, 2004
during the hours of 10:30 -17:00 by the Pottery Club for the purpose of holding a pottery sale.
Note: Provisional approval from Lyle McMahon for Tuesday, May 25,2004."
MOVED VY NGUYEN, SECONDED HOllY
Calrried
MA:
"That SAC approve the booking of South Plaza '1' on Tuesday, September 7,2004 during the hours of 12:00
-15:00, Wednesday, September 8,2004 during the hours of 11:00 -15:00 and Tuesday, September 14, 2004
during the hours of 11 :00 -13:00 by Christian Students at UBC for the purpose of holding a table for information
distribution."
Calrried
BOOKINGS
June
2, 200~~
PaQe 2 of :~
(Continued)
MOVED RASEEL SEHMI, SECONDED LYLE MCMAHON:
-14:00
federal
"That SAC approve the booking of the South Alcove on Wednesday,
June 16,2004 dulring the hours of 11 :00
by the AMS (VP External) for the purpose of holding an All Candidates Debate for Vancouver/Quadra
area
candidates."
Cslrried
7.
MOVED VY NGUYEN, SECONDED LYLE MCMAHON:
"That SAC approve the booking of SUB Room 206 (Council Chambers) from Tuesd,3Y. August 3 to Friday,
August 6,2004 during the hours of 09:00 -16:00 by the AMS (Orientations) for the purpose of holding Orientation~i
Guides Training."
.Carried
8.
MOVED CELINE ASRIL, SECONDED VY NGUYEN:
"That SAC approve the booking of South Concourse 'A' and 'B' on Sunday, January 30,2005 during the ourSi
of 09:30 -24:30 and the SUB Ballroom on Saturday, January 29,2005 during the hours of 18:00 -24:00 by the!
AMS (Safety Coordinator) for the purpose of holding the Annual 'African Awareness Wee~,'."
Carried
CONSTITUTIONS:
9.
MOVED VY NGYUEN, SECONDED HOllY
MA:
[SAGO 105-05]
"That SAC approve the constitution of UBC Italian Club as an AMS Club."
Carried
10.
MOVED LUCIA LAM, SECONDED CELINE ASRIL:
[SAGO
106-05]
"That SAC approve the constitution of The Wordsworth Charter Club of UBC as an AMS Club."
Carried
MOVED HOllY
MA, SECONDED RASEEl SEHMI:
[SAGO
107-05]
"That SAC approve the constitution of the Thagalayn Muslim Youth Association as an AMS Club."
Carried
12.
"That SAC approve
the constitution
of the Formosa
[SAGO 108-05]
Cultural
Study Club as an AMS Club."
...Carried
CONTRACTS:
13.
MOVED VY NGUYEN, SECONDED LUCIA LAM:
[SAGO 109-05]
"That SAC approve the contract between the AMS (Electrical Engineering Club) and the UBC Graduate
Student Society for a Turkish Event to be held April 30, 2004."
Carried
14.
MOVED LUCIA LAM, SECONDED HOllY
MA:
[SAGO 110-05]
"That SAC approve the contract between the AMS (Education Students AssociatiorJ) and Accent Cruises
Ltd. for the charter of the MV Burrard Queen on Friday, April 23, 2004 for the purpose of a graduation event."
Carried
CONTRACTS:
June 2, 200L~
(Continued)
MOVED RASEEL SEHMI, SECONDED LUCIA LAM:
[SAGO 111-05]
"That SAC approve the contract between the AMS (Chinese Varsity Club) and De:stination Tours for the
purpose of a Ski trip to Big White and Silver Star on January 7 -9, 2005."
..Calrried
OTHER BUSINESS:
16.
MOVED CELINE ASRIL, SECONDED LUCIA LAM:
[SAGO 112-05:1
"That the constitution of the UBC Balkan Club be amended as per the changes submitted."
Carried
17
MA:
[SAGO
113-05:1
"That SAC agree to the booking of the Angus Lawn by the Commerce Undergraduate Society on September
14,2004 during the hours of 10:00 -15:00 for the purpose of holding their 'Business Week' event."
Carried
Documents presented to SAC:
Canada Club Executive list and Calendar
Imagine Room Bookings
The W Affect: Women of Global Influence Agenda
[SAGO 114-05]
[SAGO 115-05]
[SAGO 116-05]
NEXT MEETING:
(:The
next meeting of the Student Administrative Commission will be held on Wednesday, June 23, 2004 at 2:30 pm
,
There bei~g no further business to conduct, the meeting was adjourned at 5:15 Pm.
Chair,
LM:val
v
Commission
2.
"'"S~ef)
I ~---(.?<S'
June 23. 200'-~
COMMISSION
Present:
Lyle McMahon (Chair), Celine Asril, Vy Nguyen, Lynden Wei, Manjinder Sidhu (:2:45 pm), Jane Barr)f
(Facilities Development Manager -non-voting), Sophia Haque (Vice Chair, Finance Commission -norl
voting)
Absent:
Lucia Lam, Holly Ma, Liz Park, Raseel Sehmi
Guests:
Anthony Waldron (Spanish Passion), Rebecca Goulding (Medicin Sans Frontiers @! UBC), Anne Stevens;
(Medicin Sans Frontiers @ UBC), Siu Him Chan (Medicin Sans Frontiers @ UBC), Christina Chan (Medicirl
Sans Frontiers @ UBC), Ronald Chiu (Medicin Sans Frontiers @ UBC), Sarnuel Tang (Business;
Communications Club of UBC), Niki Stroumer (Business Communications Club of UBC), Romeo Colobon~1
(Filipino Students Association), Robert Parungao (Filipino Students Association), Leanne Atienza (Filipino
Students Association), Paula Do (Filipino Students Association), Mdu Iqbal Hossainl Bhuijan (Bangladesh
Students Association), Abul Hasmad M. Alangir ((Bangladesh Students Associ,ation), Md Shahadenl
Hossain (Bangladesh Students Association), Md Mushfiqua Pahman (Bangladesh ~)tudents Association)"
Farah Lai Chowdhury (Bangladesh Students Association), Jacky Liu (Game Unlimited), Samuel Yangl
(Game Unlimited), Elizabeth Bull (WaGI), Gogi Bhullar
Quorum was not reached.
PRESENTATIONS:
..Spanish
..UBC
Passion
Beads
..Doctors
without
..Business
..Filipino
and Crafts
..The
Borders
Communications
Students
..Bangladeshi
..Game
Club of the AMS
Students
Unlimited
W Effect:
Association
Club
of UBC
Association
of UBC
of the AMS
Women
of Global
Influence
at UBC
The chair was passed to Celine Asril at 3:55 pm
BOOKINGS:
1
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, June 17,2004 during
the hours of 17:30 -20:30 by CiTR Radio for the purpose of holding a board meeting.
Note: Provisional approval from Lyle McMahon on June 8, 2004."
Carried
MOVED LYLE MCMAHON, SECONDED VY NGUYEN:
"That SAC approve the booking of Display Area 'N" on Thursday. June 17 and Friday. June 18. 2004 during
the hours of 11 :00 -16:00 by Elections Canada Youth Liaison for the purpose of setting up a registration booth.
Note:
...Carried
MOVED VY NGUYEN, SECONDED MANJINDER SIDHU:
"That SAC approve the booking of the Norm Theatre from Monday, July 26 -Friday, July 30,2004 during
the hours of 09:00 -16:00 by AMS Orientations for the purpose of holding group interviewl'auditions.
Note:
...Carried
June 23, 200,~
BOOKINGS:
"That SAC approve the booking of the North Concourse 'D' and 'E' on Monday, September 13, 2004 durin~~
the hours of 11 :30 -14:30 by the Mixed Martial Arts Club for the purpose of setting up an information table an(j
holding a martial arts demonstration."
.Carried
5.
MOVED MANJINDER SIDHU, SECONDED LYLE MCMAHON
"That SAC approve the booking of South Plaza 'I' on Wednesday, September 15, 2004 during the hour~;
of 10:30 -14:30 by the Dance Club for the purpose of holding dance demonstrations."
Calrried
6.
"That SAC approve the booking of the South Alcove from Monday, Septembl3r 27 to Wednesday.
September 29, 2004 during the hours of 11 :00 -14:00 by the AMS Finance Commission for the purpose ofholdin~1
Financial Awareness Days."
Carried
7
"That SAC approve the following booking:
Concourse
Ballroom
Room 213 & 215
Room 205
Monday 10 -Friday 14, January, 2004
09:00.
11:00.
17:00.
17:00.
by the Arts Undergraduate Society for the purpose of holding Arts Week'.
Note:
8.
Carried
South Concourse
Ballroom
Norm Theatre
Tuesday 8 & Wednesday 9 February, 2005
Wednesday, 9 February, 2005
Friday, 11 February, 2005
09:00 -16:00
15:00 -24:00
11 :00 -14:00
By the Engineering Undergraduate Society for the purpose of holding 'Enginuity' display.
Note:
9.
Carried
North Concourse (all)
North Concourse (all)
Monday, 21 & Tuesday, 22 February, 2005
Wednesday 23 -Friday 25 February, 2005
09:00 -16:00
09:00 -16:00
by AMS Volunteer Connections for the purpose of holding an International Opportunities Fair.
Note:
-17:00-24:00.24:00.24:00
Carried
June 23, 200~~
BOOKINGS:
"That SAC approve the booking of the SUB partyroom and Courtyard on Friday, ..Iuly 9, 2004 during thE~
hours of 17:30 to 22:30 by the AMS (Safety Coordinators) for the purpose of holding a rl~tirement party for Dr.
Carole Christensen in conjunction with International House.
Does not qualify as an internal booking."
11.
Defeated
"That SAC approve the booking of the SUB Concourse from February 28 to March 4, 2005 during the
hours of 09:00 -17:00 by International House for the purpose of holding International Week booths, displays and
slide shows.
The booking charges shall be full rental rates.
Conflicts with Constituency PHUS week."
12.
Tabled
"That SAC approve the booking of the SUB Ballroom on Tuesday, December 7, :2004 during the hours;
of 11 :00 -16:00 by the UBC Koerner Library for the purpose of holding their annual Christlmas party.
Note:
13.
...Carried
MOVED LYLE MCMAHON, SECONDED MANJINDER SIDHU:
"That SAC approve the booking of SUB Rooms 214/216 on Friday, June 24, 2004 during the hours 01:
20:00 -23:59 and June 25,2004 during the hours of 07:00 -10:00 by the AMS (VP Exterrlal) for the purpose 01:
holding a sleep over in SUB because they have to be at the Museum of Anthropology at 4:00 am for a live Canadal
AM broadcast.
Must supply list of names and student numbers to Proctor and Security. After building closing to stay in!
room and only venture out to washrooms."
Carried
14.
MOVED MANJINDER SIDHU, SECONDED VY NGUYEN:
"That SAC approve the booking of the North Concourse from Monday, March 7 to Friday, March 11,2005
during the hours of 09:00 -17:00 and the SUB Partyroom on Friday, March 5, 2005 durin!;} the hours of 14:00 24:00 by SASC and the AMS Women's Centre for the purpose of holding Anti-ViolencE~ Week Info Fair and
International Women's Day Display for the purpose of holding a film fest and a fundraiser."
Carried
15.
MOVED VY NGUYEN. SECONDED LYLE MCMAHON:
Display Area
Conversation Pit
South Plaza
South Concourse
Conversation Pit
Display Area
Display Area
Wednesday, September 29, 2004
Wednesday, November 17, 2004
11 :00
11 :00
11 :00
11 :00
11 :00
11 :00
11 :00
-
15:00
15:00
15:00
15:00
15:00
15:00
15:00
by the AMS (SAC) for the purpose of holding a Diversity Fair top promote cultural expres~;ion and include AMS
clubs."
Carried
23.
June23. 2001.~
CONSTITUTIONS:
[SAGO 117-05]
"That SAC approve the constitution of Doctors Without Borders Club of UBC as ,an AMS Club."
Carried
17.
[SAGO 118-05:1
"That SAC approve the constitution of Spanish Passion (Rumba Flamenca) Club as an AMS
Club."
.Carried
18.
[SAGO 119-05:1
"That SAC approve the constitution of the Business Communications
Club of UB(~ as an AMS
Club."
19.
Club."
20.
Carried
[SAGO 120-05]
"That SAC approve the constitutions of the Filipino Students' Association of UBC as an AMS
Carried
[SAGO 121-05]
"That SAC re-constitute the Technology, Investment, Entrepreneurship
AMS Club."
21.
Club of UI3C as an
Carried
[SAGO 122-05]
"That SAC approve the constitution of the Beads and Crafts Club of the AMS as an AMS club."
Talbled
22.
[SAGO 123-05]
"That SAC approve the constitution of the Bangladesh Students Association of the I~MS as an AMS club."
Carried
[SAGO 124-05]
"That SAC approve the constitution of Game Unlimited of the AMS as an AMS CIIJb."
Defeated
24.
[SAGO 125-05]
"That SAC approve the constitution of Women of Global Influence as an AMS Clulb."
Defeated
CONTRACTS:
25.
"That SAC approve the contract between
a ski trip to Big White from January 7 -9 , 2005."
the AMS (UBC Japan
[SAGO 126-05]
Association)
and Destination
Tours
for
...Carried
[SAGO 127-05]
"That SAC approve the contract between the AMS (UBC Taiwan Association) and E:quity Venture Holding
Ltd. for an event to be held at 'The Cave' on Friday, June 25,2004."
Carried
CONTRACTS:
June 23, 200~~
PaQe 5 of ~j
(Continued)
[SAGO 128-05]
"That SAC approve the contract between the AMS (UBC Education Students Association) and the Hiltorl
Vancouver Metrotown for a graduation party to be held on Friday, 6 August, 2004."
..Carried
28.
[SAGO 129-05:1
"That SAC approve the contract between the AMS (UBC Association of Chinese Graduates) and Canadiarl
Outback Adventure Company Ltd. for a ski trip to Sun Peaks from Friday, January 7, 2005 to Sunday, January 9,
2005."
..Carried
OTHER BUSINESS:
29
[SAGO 130-05]
"That the constitution of UNICEF UBC be amended as per the changes submitteci."
Carried
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Wednesday, July 14, ~~004at 2:30 pm
J
Chair,
LM:val
~QD
I 4g-O:$
July 14, 2004
COMMIS~
Present:
Lyle McMahon (Chair), Celine Asril, Lucia Lam (arr 3:10 pm), Vy Nguyen (arr. 2:50 pm), Manjinder Sidhu
(2:45 pm), Jane Barry (Facilities Development Manager -non-voting), Sophia Haque (Vice Chair, Finance
Absent:
Holly Ma, Liz Park, Raseel Sehmi
Guests:
Einzula P. Tanormina (International House), Clement Chan (UBC Organ Donation), Jennifer K?? (UBC
Hiking Club), Paul Sutton (Brian Sullivan Appreciation Society), Karen Ward (Brian Sullivan Appreciation
Society)
PRESENTATIONS:
~ International
House
-International
Week
-last
year expanded to 3 day
-2005
full 5-day event
-proposal
by last year's committee
PresE!ntation
-combine
AMS Volunteer
Connections
speaker
series -centralize
at the
SUB.
.UBC Organ Donation
-Volunteers
with Kidney/Transplant
-Organ
Awareness
Week
Organization
..UBC Hiking Club
-non-exercise
people
-provide
bond
-work
with VaG but don't want to get lost
..Brian Sullivan Appreciation Society
MINUTES:
1
[SAGO 131-05; 132-05; 133-05; 134-05]
"That SAC approve the Minutes of the meetings held April 28, 2004, May 14, 2004, June 2,2004 and June
23, 2004 as submitted."
BOOKINGS:
2.
"That SAC approve the booking of South Concourse A on Tuesday, July 6 and Wednesday, July 7, 2004
during the hours of 11 :00 -13:00 by the AMS (VP External) for the purpose of having a table for students to sign
a petition against First Student Loans."
Carried
3.
MOVED MANJINDER SIDHU, SECONDED LYLE f\~CMAHON:
"That SAC approve the booking of the SUB Partyroom and Courtyard on Friday, July 9,2004 during the hours
of 17:30 -22:30 by the AMS (Safety Coordinator) for the purpose of holding a retirement party for Dr. Carole
Christensen.
Carried
BOOKINGS
4.
July 14, 2004
(Continued)
"That SAC approve the booking of the North Concourse 'E' and 'F' on Monday, September 13 and Tuesday,
September 14, 2004 during the hours of 09:00 -15:30 by the AMS (AMS Services) for the purpose of holding a
two day AMS Services information and display promotion."
Carried
5.
"That SAC approve the booking of the SUB partyroom and Courtyard on Wednesday, January 5, 2005 and
Friday, January 7, 2005 during the hours of
by the AMS (Food and Beverage Department) for the
purpose of holding 'Open Air Pit Night'.
6.
Carried
MOVED MANJINDER SIDHU, SECONDED LYLE lII1CMAHON:
"That SAC approve the booking of South Concourse 'A' on Monday, October 4,2004 and North Concourse
'D' on Monday, November 4,2004 during the hours of 09:00 -16:00 by the AMS (Women's Centre) for the
purpose of holding an info display for Womyn's Week and for Menstruation Week."
7.
Carried
"That SAC approve the booking of SUB Rooms 213 and 215 on Mondays, January 10, 17,24 and 31,
February 7, 21 and 28 and March 7, 14 and 21, 2005 during the hours of 11 :30 -13:30 by the Law Students'
Association for the purpose of holding regular free 'Legal Advice Program."
Carried
"That SAC approve the booking of the North and South Concourse from Monday, February 28 to Friday, March
4, 2005 during the hours of 08:00 -167:00 by the Pharmacy Undergraduate Society for the purpose of holding
annual Pharmacy Awareness Week.
9.
Carried
"That SAC approve the booking of SUB Room 215 on Monday, August 16, 2004 during the hours of 09:0017:00 by the AMS (Speakeasy) for the purpose of holding team leader training."
Carried
10.
"That SAC approve the booking of SUB Room 212A from Monday, November 22 to Friday, November 27.
2004 during the hours of 08:00 -17:00 by ILS Learning Systems for the purpose of teaching insurance classes.
Note: The booking shall be full rental rates."
11
Tabled
MOVED CELINE ASRIL, SECONDED LYLE MCM/J.HON:
~-"~
SUB Auditorium
Conversation Pit
South Plaza 1
Auditorium
N & S Concourse
Monday February 21 to Friday, February 25, 2005
Monday, February 28 and Tuesday, March 1, 2005
Monday, March 21, to Friday, March 25, 2005
Monday, March 21 to Friday, March 25, 2005
Wednesday, March 23 and Thursday, March 24, 2005
by International House fo the purpose of holding International Week.
Note: Early Confirmation.
10:00
10:00
10:00
10:00
10:00
-16:00
-16:00
-16:00
-16:00
-16:00
..Carried
BOOKINGS
July 14, 2004
(Continued)
"That SAC approve the booking of the North Concourse on Sunday, January 30, 2005 during the hours of
09:00 -17:00 by the Alzheimer Society of BC for the purpose of holding a registration desk for their 'Walk for
Memories' walkathon.
13.
Carried
"That SAC approve the booking of the SUB Ballroom on Thursday, November 25, 2004 during the hours of
14:00 -01 :00 by the English Language Institute for the purpose of holding an International Night for exchange
students."
.Carried
14.
"That SAC
17:00 and SUB
of 08:00 -18:00
and a Volunteer
15.
approve the booking of SUB Room 215 on Monday, August 16, 2004 during the hours of 09:00Rooms 207/209 on Saturday, January 15, 2005 and Sunday, January 16, 2005 during the hours
(early confirmation) by the AMS (Speakeasy) for the purpose of holding a Team Leader Training
Training weekend session."
Carried
Nand S Concourse
Norm Theatre
SUB Ballroom
SUB Ballroom
Norm Theatre
SUB Ballroom
205, 207, 209
Monday January 24 to
Tuesday, January 25,2005
Wednesday, January 26,2005
Thursday, January 27,2005
Friday, January 28,2005
08:30
11 :00
07:00
10:00
12:00
12:00
16:00
-17:00
-14:30
-16:00
-16:00
-15:00
-24:00
-24:00
Display
Professor Talent Show
Beyond 1stYear Exhibition
Jell-o Wrestling
Quiz Show
Cond Fusion Beer Garden
by the Science Undergraduate Society for the purpose of holding Science Week events.
16.
...Carried
"That SAC approve the booking of the followin~l:
SUB Ballroom
SUB partyroom &
Courtyard
212A
Friday,
February
5, 2005
Friday, April 1, 2005
14:00 -24:00
Fundraiser beer garden
14:00 -24:00
19:00 -24:00
Fundraiser beer garden
beer garden
by CiTR Radio.
Carried
12:00
21.
July 14, 2004
Pace 4 of 6
_,BOOKINGS (Continued)
'icj 7.
,::~i
207/209
SUB Ballroom
207/209
North Plaza 1 & 2
(Weekdays Monday -Friday)
Wednesday, August 11 -Tuesday, August 31,2004
12:00
Friday, September 3, Saturday, September 4 and
Sunday, September 5, 2004
Tuesday, August 31,2004
17:00
Thursday, September 2, 2004
17:00
All weekdays from August 11 -September 3, 2004
Saturday, September 4 and Sunday, September 5,200408:00
by the AMS (Orientations) for the purpose of holding orientation events."
18.
-14:00
-14:00
-22:00
-22:00
-10:00
Carried
"That SAC approve the booking of SUB Room 214 on Tuesday, January 25,2004, Tuesday, February 8,
2005, Tuesday, March 8, 2004 and Tuesday, March 22, 2005 during the hours of 11 :30 to 14:30 by the AMS
(University Commission) for the purpose of holding a speakers series."
.Carried
19.
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Friday, October 1, 2004 during
the hours of 15:00 -23:00 and Saturday, October 2, 2004 during the hours of 14:00 -18:00 by the AMS
(Speakeasy) for the purpose of holding volunteer training."
Carried
20.
"That SAC approve the booking of South Plaza '2' and '3' on Monday, September, 13 and Tuesday,
September14, 2004 and the North Plaza on Wednesday, September 15, 2004 during the hours of 10:00 -14:00
by the AMS (AMS Safety Coordinator) for the purpose of holding Safety Days."
Carried
"That SAC approve the booking of SUB Rooms 207 and 209 on Monday, October 25 and Tuesday,
October 26, 2004 during the hours of 08:30 -16:30 by the Infant Development Program for the purpose of holding
a conference.
Note:
22.
Carried
"That SAC approve the booking of SUB Rooms 213 and 207 on Thursday, July 29, 2004 during the hours
of 09:00 -17:00 by the Schizophrenia Cognition and Imaging Lab for the purpose of doing PhO research.
Note:
23.
Carried
MOVED LYLE MCMAHON, SECONDED MANJINDER SIDHU
"That SAC approve the booking of the SUB Ballroom on Wednesday, September 1,2004 during the hours
of 11 :00 -17:00 by Kerrie Thornhill (International House) for the purpose of holding an information workshop for
exchange students.
Note:
Carried
BOOKINGS
July 14, 2004
Paae 5 of 6
(Continued)
North Concourse
South Concourse
North Concourse
North Concourse
Display Area S
'0'
'C'
'0'
'0'
224
Tuesday,
Tuesday,
Tuesday,
Tuesday,
Monday,
September 24, 2004
October 4, 2004
October 19, 2004
November 2, 2004
January 24 -
10:00
10:00
10:00
10:00
-16:00
-16:00
-16:00
-16:00
Display
Display
Display
Display
table
table
table
table
Monday, January 24 -
10:00 -16:00
11 :30 -14:30
Exhibition Table
Forum
Early Confirmation
Early Confirmation
10:00 -18:00
Setting Up
Early Confinnation
by the AMS (Safety Coordinator) for the purpose of holding Africa Awareness Week activities."
Carried
25.
"That SAC approve the booking of South Plaza '1' on Monday, November 22, Tuesday, November 23,
Wednesday, November 24 and Friday, November 26,2004 during the hours of 10:00 -16:30 by Dragon Seed
Connection for the purpose of holding a Cookie Fundraiser.
Note: Proceeds to go to World Vision."
..Carried
26.
[SAGO 135-05]
"That SAC approve the constitution of the UBC Organ Donation as an AMS Club."
Carried
27.
[SAGO 136-05]
"That SAC approve the constitution of the Hiking Club as an AMS Club."
.Tabled
28.
MOVED LUCIA LAM, SECONDED MANJINDER SIDHU:
[SAGO 137-05]
"That SAC approve the constitution of the Brian Sullivan Appreciation Society as an AMS Club."
Carried
CONTRACTS:
29.
[SAGO 138-05]
"That SAC approve the contract between the AMS(Commerce Undergrad Society) and The Greater
Vancouver Regional District for the purpose of rental of Camp Capilano from September 10 to September 12,
2004."
.Carried
30.
MOVED LUCIA LAM, SECONDED VY NGUYEN:
[SAGO 139-05]
"That SAC approve the contract between the AMS (Commerce Undergraduate Society) and
www.oldsaltcharters.com for the purpose of charter of vessel MV Queen of Diamonds on September 5, 2004."
Carried
.
CONTRACTS:
July 14, 2004
(Continued)
[SAGO 140-05]
"That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Sheraton
Vancouver Wall Centre for the purpose of holding Enterprize 2005 on January 28 -30, 2005."
Carried
32.
[SAGO 141-05]
"That SAC approve the contract between the AMS (NTG, UBCT A, UBCLE, RC and FCC) and Destination
Snow for the purpose of a ski trip to Big White Ski Resort on December 21 -23, 2004."
Carried
33.
MOVED VY NGUYEN. SECONDED LUCIA LAM:
[SAGO 142-05]
"That SAC approve the contract between the AMS (Chinese Art Studerlts Society) and the Michael J. Fox
Theatre for the purpose of an event to be held on May 1, 2004."
Carried
34.
[SAGO 143-05]
"That SAC approve the contract between the AMS (Association of Chinese Graduates) and the Sonar for
the purpose of an event to be held on December 24, 2004."
..Carried
35.
MOVED LUCIA LAM, SECONDED VY NGUYEN:
[SAGO 144-05]
"That SAC approve the contract between the AMS (UBC Taiwan Association) and TBC Indoor Racing for
an event to be held Saturday, July 24, 2004."
..Carried
36.
[SAGO 145-05]
"That SAC approve the contract between the AMS (Association of Chinese Graduates) and Richmond
Gateway Theatre Society for the purpose of facility rental on Friday, November 12, 2004."
Carried
OTHER BUSINESS:
37.
"That SAC make it mandatory for all clubs to set up an email account with the AMS at the time of
constitution.
Note:
It is not mandatory that all clubs use the email address actively, however. all club emails will be sent to the
club's AMS account."
.Carried
38.
MOVED MANJINDER SIDHU, SECONDED CELINI= ASRIL:
[SAGO 146-05]
"That SAC approve the changes to the constitution of the Formosa Cultural Club as submitted."
Carried
The following
to
documents
Letter from
were presented
International
House,
to SAC:
dated
[SAGO 147-05]
NEXT MEETING:
The next meeting of the Student Administrative Commissiorl will be held on Wednesday,
August 18, 2004 at 2:30 pm
There being no further business, the meeting was adjourned at 5:25 pm
Student Administrative Commission
LM:val
2.
YfC.)?
/::>-t? -C?<
August 18, 2004
Present:
COMMISSION
Lyle McMahon (Chair), Holly Ma, Manjinder Sidhu, Jane Barry (Facilities Development Manager -nonvoting), Sophia Haque (Vice Chair, Finance Commission -non voting)
e Absent:
Celine Asril, Lucia Lam, Vy Nguyen, Liz Park, Raseel Sehmi
Guests:
Alan Au (YOURS), Johnny Wan (YOURS), Kenneth Lai (YOURS). Billy Siu (YOURS). Timlin (UBCLE). Tim
Wu (UBCLE), Gurpreet Lhaira (Kids Help Phone), Muxin Sun (Kids Help Phone), Kyra Berg (UBC
Synchronized Swim Club), Martin Wan (UBC Biomedical/Biomechanical
Club). James Boak (UBC
Biomedical/Biomechanical
Club)
The meeting was called to order at 11 :03 am.
PRESENTATIONS:
~ YOURS:
Office
Allocation
-handed
in all stuff on time
-our
place
-good
relations with old club
-five
clubs sharing one room
-dividing
office hour
-no storage room
-how
much time we get in the room
-don't
deserve this punishment
-Skate/Surf
want to switch
-alcohol/problems
-not more security
..Kids
Help
Phone
-bilingual
-toll-free
-serious
-starting
UBC:
origanization
number Canadian helpline
issues -talk to counsellors
a chapter at UBC for students
..UBC Synchronized
in 30H
to get help
Swin Club:
-have
pool time this year and 8 confirmed
-paid
coach
-Uvic
competition
at Christmas
-insurance
~ UBC Bioimedical/Biomechanical
members
Club
-Tetra (similar) building devices (designing, building, giving)
-providing students with opportunity/awareness!!
MINUTES:
1
MOVED HOllY
MA, SECONDED MANJINDER SIDHU:
[SAGO 148-05]
"That SAC approve the minutes of July 14, 2004 as submitted."
Carried
BOOKINGS:
MOVED HOllY
South Plaza "I"
November 22 -24, 2004
November 26, 2004
November 2004 (4 days)
10:00 -16:30
10:00 -16:30
10:00 -16:30
by Dragon Seed Connection for the purpose of having a table for selling handmade Christmas Cards."
Carried
BOOKINGS
August 18, 200l~
(Continued)
MOVED HOllY
"That SAC approve the booking of South Concourse 'A' on Monday, August 9,2004 during the hours of 11 :0017:00 by a student for the purpose of having a table to sell tickets for a fundraiser party in support of the End
Breast Cancer 60km walk for a cure on August 21/22, 2004.
Note:
4.
Pre-approved
MOVED HOllY
by Lyle McMahon.
Booking charges shall be waived."
Carried
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Friday, August 13, 2004 during the
hours of 10:30 -13:00 by the University Commission for the purpose of holding an Academic Round Table."
Carried
5.
MOVED MANJINDER SIDHU, SECONDED HOll,,'
MA:
"That SAC approve the booking of the Ballroom, SUB Rooms 205, 207, 209, 211 and 215 on Thursday,
September 2, 2004 during the hours of 08:00 -17:00 by the Science Co-op for the purpose of holding an
information session.
Note:
6.
MOVED HOllY
Carried
"That SAC approve the booking of SUB Room 211 on Friday, September 3,2004 during the hours of 08:3016:30 by UBC Student Recruitment for the purpose of holding a skills training workshop.
Note:
7,
MOVED HOllY
Carried
South
South
North
North
South
South
North
Plaza
Plaza
Plaza
Plaza
Plaza
Plaza
Plaza
2+3
2+3
1 +_2
1+ 2
2+3
2 +3
1+2
Thursday, September 9,2004
Monday, September 13, 2004
Tuesday, September 14, 2004
10:30
10:30
10:30
10:30
10:30
10:30
10:30
-14:30
-14:30
-14:30
-14:30
-14:30
-14:30
-14:30
by the Natural Food Co-op for the purpose of promoting the opening of the Food Co-op Store."
Carried
8.
MOVED MANJINDER SIDHU, SECONDED HOllY
MA:
South Plaza 'I'
Tuesday, September 7,2004
Friday, September 10, 2004
11 :30
11 :30
11 :30
11 :30
-
14:00
14:00
14:00
14:00
by CiTR Radio for the purpose of having an information table and for the promotion of an event on September 9,
2004."
Carried
BOOKINGS
August 18, 2004
(Continued)
MOVED HOllY
"That SAC approve the booking of South Plaza '2' on Tuesday, September 7,2004 and Friday, September
10,2004 during the hours of 11 :00 -14:00 by the AMS VP Administration for the purpose of having a table for
American student voter registration."
10.
...Carried
MOVED
"That SAC approve the booking of the Auditorium on Friday, September 10, 2004 during thehours of 09:00 12:00 by the Associate Dean of Arts for the purpose of holding a filmscreening of 'The Corporation'.
The booking charges shall be full rental rates"
11
MOVED HOllY
.Carried
"That SAC approve the booking the following booking:
SUB Room 206
Monday, September 13, 20, 27, 2004
Monday, October 4, 2004
Monday, November 29,2004
by the Engineering Undergraduate
17:00 -22:00
17:00 -22:00
17:00 -22:00
Society for the purpose of holding weekly EUS Council meetings."
Carried
12.
MA:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Saturday, September 18, 2004
during the hours of 11 :30 -14:30 by the AMS Safety Coordinator (Paul Sutton) for the purpose of holding a
'Safety Race Lunch'."
.Carried
13.
MA:
"That SAC approve the bookings of the BBQ Area (South Plaza) on Sunday, September 19, 2004 during the
hours of 09:00 -14:00 by the Canadian Club for the purpose of holding a charity fundraiser BBQ.
Carried
14.
MOVED HOllY
"That SAC approve the booking of the Partyroom on Saturday, September 18, 2004 during the hours of 07:3015:30 by UBC External Affairs for the purpose of holding a public workshop on University Town.
Note:
15.
...Carried
MOVED MANJINDER SIDHU, SECONDED HOLLY MA:
"That SAC approve the booking of the Auditorium on Tuesday, September 21,2004 during the hours of 18:0023:00 by the Japan Consulate for the purpose of holding a filmscreening.
16.
Carried
MA:
"That SAC approve the booking of SUB Room 211 on Tuesday, September 21,2004 during the hours of 16:00
-20:00 by OzTrekk for the purpose of holding workshops/seminars promoting Australian universities.
Note:
Carried
17.
BOOKINGS
August 18, 2004
(Continued)
MOVED HOllY
"That SAC approve the booking of the Entrance to SUB North and South on Monday, September 27 to
Thursday, October 7, 2004 (24 hours inclusive) by UBC Career Services for the purpose of displaying two
banners.
18.
MOVED HOllY
Tabled
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, September 23, 2004
and Thursday, November 4, 2004 during the hours of 10:00 -12:00 by the UBC Bookstore for the purpose of
holding meetings.
19.
..Carried
MA:
"That SAC approve the booking of SUB Room 209 on Monday, October 4, 2004 during the hours of 09:00 17:00 by Supreme Master Ching Hai and the Quan Yin Method of Meditation for the purpose of holding an
open house."
Note:
20.
Carried
MA:
"That SAC approve the booking of the Auditorium on Monday, October 18, 2004 during the hours of 11 :30 14:00 by the Recycling Council of BC for the purpose of having a speaker to coincide with Waste Reduction
Week.
21.
MOVED HOllY
Carried
"That SAC approve the booking of SUB Room 214/216 on Monday, October 25,2004 and Tuesday. October
26,2004 during the hours of 09:00 -17:00 by Provincial Supported Childcare for the purpose of holding an
in-service to coincide with other conference on campus.
Note:
22.
MOVED HOllY
Carried
SUB Room 205
Friday, December 3, 2004
Friday, February 5, 2005
20:00 -24:00
20:00 -24:00
20:00 -24:00
by CiTR Radio for the purpose of holding a beer garden.
Note:
23.
Early confirmation,"
Carried
MA:
"That SAC approve the booking of the Lower Level Public Access Terminals on Sunday, September 26,2004
during the hours of 15:00 -17:00 by UBC Leadership and Involvement for the purpose of holding an E-Portfolio
Workshop for first year students.
Note: The booking charges shall be $65.00."
...Carried
BOOKINGS
August 18, 2004
Paae 5 of 7
(Continued)
MOVED HOllY
MA, SECONDED MANJINDER SIDHU
"That SAC cancel the following Club bookings:
Room 205:
Sept 20
Sept 21
Sept 22
Sept 23
Room 214/216:
Sept 20
Sept 21
Sept 22
Sept 23
1530-1800
1830-2000
2000-2200
1200-1300
1800-1900
1900-2100
1200-1400
2100-2300
1130-1330
1900-2000
2000-2100
Origami/Paperfolding
Tae Kwon Do
Kanzen Kenpo Club
UNICEF UBC
Hip Hop Club
Shito Ryu Karate
Navigators
UBC Salsa Club
Origami/Paperfolding
Fencing Club
Shito Ryu Karate
Club
1700-1900
1900-2100
1600-1900
1900-2100
2100-2200
1500-1830
1830-2000
2000-2200
1200-1400
1600-1900
2000-2200
Swing Kids
Fencing Club
CVC
Dance Club
Gilbert & Sullivan Society
Kung Fu
Tae Kwon Do
Kanzen Kenpo Club
Pagan Students Association
Gado-Gado Indonesian Student
Fencing Club
Club
Carried
The chair was passed to Holly Ma at 12:12 pm
25.
MOVED MANJINDER SIDHU, SECONDED LYLE t\lICMAHON:
"That
September
SAC approve the booking of the North Concourse
on Tuesday,
September
29th, 2004 during the hours of 09:00 -17:00 by Publicis Dialog for the purpose
28th and Wednesday,
of giving our Lancome
samples.
Note: The booking charges shall be full rental rates plus a sampling fee."
26.
Carried
MOVED MANJINDER SIDHU, SECONDED LYLE NICMAHON:
"That SAC approve the booking of North Concourse 'E' on Thursday. September 16. 2004 during the hours
of 09:00 -17:00 by Free for All Marketing for the purpose of giving out Biore Skin care samples.
27.
...Carried
"That SAC approve the booking of North Concourse on Tuesday, October 19, 2004 during the hours of 09:0017:00 by FW Magazine for the purpose of giving away Herbal Essence samples.
..Carried
"That SAC approve the booking of the Food Co-op Office on Wednesday, September 15, 2004 during the hours
of 17:00 -19:00 by the Food Co-op for the purpose of holding a licensed opening party."
Carried
BOOKINGS
August 18, 2004
Commission
(Continued)
"That SAC approve the booking of the North Concourse on Wednesday, August 15, Thursday, August 16 and
Friday, August 17. 2004 during the hours of 09:00 -17:00 by College Pro for the purpose of job recruiting.
30.
Carried
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Wednesday. October 6. 2004 during
the hours of 09:00 -17:00 and Thursday. October 7. 2004 during the hours of 15:00 -19:00 by UBC Career
Services for the purpose of holding a focus group.
31
...Carried
"That SAC approve the booking of SUB Room 206 on Tuesdays, September 7,14,21 and 28, October 5,12
19 ;a;nd 26, November 2, 9 and 16, 2004 during the hours of 11 :00 -12:30 by UBC Science Co-Op for the purpose
of holding discussion groups and co-op workshops.
Carried
The chair was passed to Lyle McMahon at 1 :47 pm.
CONSTITUTIONS:
MA:
[SAGO 149-05]
"That SAC approve the constitution of the Kids Help Phone UBC as an AMS Club."
Carried
33.
MOVED HOllY
[SAGO 150-05]
"That SAC approve the constitution of the UBC Synchronized Swim Club as an AMS Club.
Note: There is no mandatory membership for an outside group: BC Synchra."
34.
MA:
"That SAC approve the constitution of UBC UBC Biomedical/Biomechanical
Carried
[SAGO 151-05]
Club as an AMS Club."
Carried
CONTRACTS:
35.
MOVED HOllY
[SAGO 152-05]
"That SAC approve the contract between the AMS (Commerce Undergrad Society) and Vibes for the plJrpose
of holding Frosh 2004 on Saturday, September 4,2004."
Carried
36.
MA:
[SAGO 153-05]
"That SAC approve the contract between the AMS (Commerce Undergrad Society) and the Hyatt Regency
Vancouver for the purpose of holding UBC-lgnite on Monday, September 27. 2004."
Carried
e.
August 18. 2004
Pa e 7 of 6
CONTRACTS:
MOVED MANJINDER SIDHU. SECONDED HOllY
MA:
[SAGO 154-05]
QTHER BUSINESS:
38.
MOVED HOllY
[SAGO 155-05]
September
2, 2004
COMMISSION
Present:
Lyle McMahon (Chair), Celine Asril, Holly Ma, Vy Nguyen, Liz Park, Manjinder Sidhu, Jane Barry (Facilities
Development Manager -non-voting), Sophia Haque (Vice Chair, Finance Commission -non voting)
Absent:
Lucia Lam, Raseel Sehmi
Guests:
Lily Hon (Choy Lee Fat Kung Fu Club), Janny Ho (Choy Lee Fat Kung Club), Jeremy Kwok (Choy Lee Fat
Kung Club), Shirley Chan (Choy Lee Fat Kung Club), Damon Ramsey (FACE UBC), Jasmin Ramsey (FACE
UBC), Matt Smith (FACE UBC), Jacky Lin (Game Unlimited), Dave Khan (UBC Students for Clayoquot
Sound), Oliver Plessis (X-Chang Club)
The meeting was called to order at 3:01 pm.
PRESENTATIONS:
..Choy Fee Fat Kung Fu Club of UBC:
~ FACE
UBC:
-work on specific projects with small NGO's
-emphasize
and eventually build larger, bigger projects (building reservoirs)
-Cambodia/Laos
areas
-flexible with working with other clubs
-sustainable
empowerment (strong lasting projects)
to Games
Unlimited
-budget
not submitted
in proper format (resubmit)
-mistake
in budget (have corrected)
-unstoppable
bridge playing tournament
-promote
awareness
of bridge
..UBC
Students
for Clayoquot
online
Sound
-wants to raise student awareness regarding these issues
-independent
of the actual 'Friends of Clacked Sound'
..X-Change Club of UBC
MINUTES:
1
MOVED HOllY
[SAGO 156-05]
"That SAC approve the minutes of August 18, 2004 as submitted."
Carried
The chair was passed to Manjinder Sidhu at
BOOKINGS:
2.
MOVED LIZ PARK, SECONDED HOllY
MA:
"That SAC approve the booking of South Plaza on October 1,2004 during the hours of 09:00 -17:00 by Firefox
Marketing for the purpose of giving away 4,000 cans of Campbells Chunky Soup, and October 2, 2004 during the
hours of 09:00 -17:00 for the purpose of setting up a Future Shop ultimate dorm room."
Carried
4.
5.
6.
8.
BOOKINGS
September 2,2004
Commission
(Continued)
MOVED CELINE ASRIL, SECONDED
VY NGUYEN:
"That SAC approve the booking of the Conversation Pit and South Plaza during the hours of 09:00 -17:00;
Rooms 207/209 during the hours of 16:00 -19:00 from Monday, February 21 to Friday, February 25, 2004 and the
SUB Ballroom on Friday, February 25, 2004 during the hours of 07:00 -24:00 by International House for the
purpose of holding multi-cultural days.
The booking charges shall be 50% of cost."
..Carried
MOVED LYLE MCMAHON, SECONDED LIZ PARK:
"That SAC approve the booking of North Plaza '1' from Tuesday, September 7 to Friday, September 10, 2004
during the hours of 10:30 -14:30 by Inter-Varsity Christian Fellowship for the purpose of handing out information
about their club and upcoming events.
Note: Will not sell memberships or try to recruit new members.
Carried
VY NGUYEN:
"That SAC approve the booking of SUB Room 206 (Council Chambers) ON Sunday, September 26,2004
during the hours of 09:30 -13:30 by the AMS (Food and Beverage Department) for the purpose of holding a staff
meeting."
Carried
MOVED HOllY
MA, SECONDED LIZ PARK:
"That SAC approve the booking of South Concourse 'A' on Friday, September 3 and Saturday, September 4,
2004 during the hours of 10:00 -17:00 by the Beads and Craft Club for the purpose of having a table for a
fundraiser sale.
Note: All proceeds from sale will go to fund club activities. Would also like to sell memberships."
Carried
7-
"That SAC approve the booking of the Entrance to SUB North and South on Monday, September 27 toThursday,
October 7,2004 (24 hours inclusive) by UBC Career Services for the purpose of displaying two banners.
Note:
Defeated
"That SAC approve the booking of the SUB Ballroom on the following dates:
Monday, October 25,2004
Monday, November 15, 2004
Friday, December 3,2004
during the hours of 10:00 -15:00 by Daniela Meier for the purpose of doing experiments for honours thesis.
Note: The booking charges shall be waived.
Booking will be cancelled if subsidiaries or commercial bookings require the room."
Carried
MA:
"That SAC approve the booking of North Plaza '3' on Monday, September 4, 2004 during the hours of 07:30 14:00 by the Christian Students of UBC for the purpose of distributing club information and giving out dinner
invitations.
Note: No memberships will be sold."
Carried
13.
15.
BOOKINGS
September 2, 2004
Paqe 3 of 4
Commission
(Continued)
MOVED HOLLY MA, SECONDED LYLE MCMAHON:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, September 21,2004,Thursday,
October 21,2004 and Thursday, November 18, 2004 during the hours of 17:00 -20:00 by Imagine UBC
for the purpose of holding monthly Squad Leader sessions."
Carried
11.
"That SAC approve the booking of South Plaza 1 on Tuesdays, September 28, October 5, 12, 19,26 and
November 2,9,16,23 and 30, 2004 during the hours of 12:00 -13:00 by Friends of Spartacus Youth Club for the
purpose of having a display, information distribution and club membership sales.
Note: When weather is good they will locate table in area adjacent to benches, next to steps going to Goddess
of Democracy."
Carried
12.
VY NGUYEN:
"That SAC approve the booking of South Concourse 'A' on Wednesday, October 27 and Friday, October 29,
2004 during the hours of 10:00 -14:00 by the Nursing Undergraduate Society for the purpose of holding Nursing
Week events ;and a fundraiser bake sale."
.Carried
MOVED VY NGUYEN. SECONDED LIZ PARK:
"That SAC approve the booking of SUB Rooms 211 and 213 on Saturday, January 22, 2005 during the hours
of 09:00 -18:00 by the Sexual Assault Support Centre for the purpose of holding follow-up training sessions."
Carried
14.
MA:
"That SAC approve the booking of the North Concourse and Room 206 (Council Chambers) on Monday,
October 18, 2004 and Monday, December 6,2004 during the hours of 10:00 -18:00 by the Sexual Assault Support
Centre for the purpose of holding Women's History Month displays and speakers and a Day of Remembrance
display.
Note: Candles must be in holders. No open flames."
Carried
MOVED HOLLY MAY, SECONDED LIZ PARK:
"That SAC approve the booking of SUB Room 212A on Tuesday, January 25 and Thursday, January 27,2005
during the hours of 15:30 -20:30 by the AMS (Vice-President External) for the purpose of holding 'Not on our
Campus' video information sessions."
Carried
The chair was passed to Lyle McMahon at ?????
CONSTITUTIONS:
16.
MOVED CELINE ASRIL, SECONDED LIZ PARK:
[SAGO 157-05]
"That SAC approve the constitution of the Choy Lee Fat Kung Fu Club of UBC as an AMS Club."
Carried
17
"That SAC approve the changes to the constitution of the UBC Humanitarian Society."
Carried
[SAGO 158-05]
18.
22.
23.
~
--
CONSTITUTIONS:
(Continued)
MOVED VY NGUYEN. SECONDED HOllY
MA:
[SAGO 159-05]
"That SAC approve the constitution of Faces UBC UBC as an AMS Club."
Carried
19.
[SAGO 160-05]
"That SAC approve the constitution of UBC Students for Clayoquot Sound as an AMS Club."
Carried
20.
MA:
[SAGO 161-05]
"That SAC approve the constitution of Game Unlimited of the AMS as an AMS Club."
Carried
21.
MOVED VY NGUYEN, SECONDED LIZ PARK:
[SAGO 162-05]
"That SAC approve the constitution of X-Change as an AMS Club."
Carried
CONTRACTS:
MOVED MANJINDER SIDHU, SECONDED LIZ PARK:
[SAGO 163-05]
"That SAC approve the contract between the AMS (Education Student Society) and the Chan Centre for the
Performing Arts for the rental of the Chan Shun Concert Hall and the Great Performers Lounge on Saturday,
October 2, 2004."
...Carried
MOVED HOllY
MA, SECONDED CELINE ASRll:
[SAGO 164-05]
"That SAC approve the contract between the AMS (Pharmacy Undergraduate Society) and the Student
Recreation Centre for the purpose of holding Pharmacy Sports Night on September 16, 2004."
Carried
OTHER BUSINESS:
House Staff Needed
Salsa Booking
Frat Tables
Shirts for SAC
UCM vs. Reiki -non-members
Ski and Board Office
NEXT MEETING:
The next meeting of the
There
-ki
Lyle~
LM:val
~
will be held on Thursday, September
.the meeting was adjourned at 5:59 pm.
16, 2004 at 3:00 pm.
3.
4.
~ 14'(:;{;; 17 'is,.0-:;-The Alma Mater Society of U.B.C.
September 16. 2004
COMMISSION
Present:
Lyle McMahon (Chair), Manjinder Sidhu, Celine Asril, Lucia Lam, Liz Park, Holly Ma, Vy Nguyen, Raseel
Sehmi, Jane Barry (Facilities Development Manager -non-voting), Sophia Haque (Vice Chair, Finance
Guests:
Eric Chou (UBC Unite for Sight), Ron Do (UBC Unite for Sight), Pearlly Ng (UBC Unite for Sight), Garthiga
Ghanendrarajah (TSVP -UBC)
PRESENTATIONS:
..UBC Unite for Sight
..Linda Ong (Marketing
and Promotions
..The Student Volunteer Program -UBC
..Legacy Games
Manager)
(TSVP -UBC)
MINUTES:
VY NGUYEN:
[SAGO 165-05]
"That SAC approve the minutes of September 2, 2004 as submitted."
.Carried
BOOKINGS:
2.
VY NGUYEN:
"That SAC approve the booking of the North Plaza '1' on Thursday, September 16, 2004 during the hours
of 11 :00 -14:30 by Spanish Passion for the purpose of holding a 'promo party' to advertise an event in the Ballroom
on Friday, September 17, 2004 and do a two person dance demo."
Carried
MA:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Mondays, September 27; October
4,25; November 1,8, 15,22,29,2004
and January 10,17,24,31;
February 7,21,28; March 7, 14,21,28; April4,
2005 during the hours of 11 :45 -13: 15 by the Arts Undergraduate Society for the purpose of holding weekly
Council meetings.
Note: Early confirmation for the 2005 dates."
MOVED RASEEL SEHMI, SECONDED
.Carried
VY NGUYEN:
"That SAC approve the booking of the Conversation Pit on Fridays, October 8, 15, 29; November 5;
December 3, 2004 during the hours of 11 :00 -16:00 by the Social Justice Centre for the purpose of holding biweekly meetings."
.Defeated
5
MOVED HOllY
"That SAC approve the booking of South Concourse on Friday, October 8,2004 during the hours of 09:0015:00 by Oxfam UBC for the purpose of holding their annual 'No Sweat Fashion Show' and 'No Sweat Policies."
Carried
"That SAC approve the booking of the SUB Ballroom on Friday, October 15, 2004 during the hours of20:0024:00 and SUB Rooms 207/209 on Friday, November 12, 2004 during the hours of20:00 -24:00 by the Skateboard
Club for the purpose of holding Beer Gardens.
Note: Increase capacity to 500 people for Friday, October 15, 2004 and time change for both dates."
Carried
8.
9.
BOOKINGS:
September 16, 2004
Paqe 2 of 6
Commission
(Continued)
MOVED HOllY
"That SAC approve the booking of North Concourse '0" on Wednesday, October 20,2004 and Thursday,
October 21,2004 during the hours of 10:00 -14:00 by Youth Outreach of the AMS for the purpose of holding a
fundraiser bake sale and to promote and sell club memberships."
Carried
MA:
"That SAC approve the booking of South Plaza '2' on Monday. November 1 and Tuesday, November 2, 2004
during the hours of 10:00 -15:00 by Amnesty International UBC for the purpose of having a table for 'Amnesty
Awareness Week' and to promote upcoming AI Film Festival and 2005 conference."
Carried
VY NGUYEN:
"That SAC approve the booking of North Concourse '0' from Wednesday, November 3 to Friday, November
5,2004 during the hours of 11 :00 -14:00 by World Vision UBC for the purpose of promoting and selling tickets for
upcoming fundraiser concert and may sell memberships."
Carried
10.
MOVED CELINE ASRll, SECONDED HOllY
MA:
"That SAC approve the booking of North Concourse '0' from Wednesday, November 17 to Friday, November
19, 2004 during the hours of 10:00 -17:00 by the Beads and Crafts Club for the purpose of holding a fundraiser
sale including a bake sale to raise funds for club activities."
Carried
11
MOVED HOllY
"That SAC approve the booking of the Servery, SUB Partyroom, Room 207/209, 211 and 215 on Saturday,
March 5 and Sunday, March 6, 2005 during the hours of 07:00 -19:00 for the purpose of holding the '10th Annual
Amnesty UBC Human Rights Conference'.
12.
Carried
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Monday, September 20, 2004
during the hours of 15:00 -17:00 by the Canadian Memorial Chiropractic College for the purpose of holding an
13.
Carried
VY NGUYEN:
"That SAC approve the booking of SUB Room 211 on Thursdays, January 27, February 25 and April 28,
2005 during the hours of 11 :00 -14:00 by Edudata Canada for the purpose of holding a lecture series for UBC
researchers, staff and faculty.
MOVED HOllY
Carried
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Wednesday,
September
15 and
Thursday,
September
116, 2004 during the hours of 14:30 -17:30
by College Pro Painters for the purpose of
holding an information
session for students interested in working/managing
College Pro businesses.
Carried
16.
BOOKINGS:
(Continued)
MA:
"That SAC approve the booking of SUB Room 213 on Tuesday, September 7, 2004 during the hours of
17:00 -24:00 and Wednesday, September 8,2004 during the hours of 20:00 -24:00 by UBC External Affairs for
the purpose of storing goods for an event on the South Plaza.
Carried
VY NGUYEN:
"That SAC approve the booking of the SUB Ballroom on Wednesday, September 15, 2004 during the hours
of 12:00 -17:00 and the SUB Auditorium on Monday, September 20, 2004 during the hours of 10:00 -15:00 by the
Sauder School of Business for the purpose of holding an event for MBA students.
17.
Carried
MOVED VY NGUYEN. SECONDED RASEEL SEHMI:
"That SAC approve the booking of the SUB Auditorium on Saturday, October 16, 2004 during the hours of
08:00 -15:00 by Dan The Tutor for the purpose of holding tutorials.
18.
MOVED CELINE ASRll,
SECONDED HOllY
Carried
MA:
"That SAC approve the booking of SUB Room 211 on Monday. October 18. 2004 during the hours of 08:0017:00 by Pacific University for the purpose of holding admission interviews for Pacific University College of
Optometry.
Note:
19.
Carried
SUB
SUB
SUB
SUB
SUB
SUB
SUB
SUB
SUB
SUB
Auditorium
Room 206 (Council Chambers)
Room 250
Room 213
Room 211
Room 212
Room 212A
Room 215
Room 214/216
Room 207/209
Friday,
Friday,
Friday,
Friday,
Friday,
Friday,
Friday,
Friday,
Friday,
Friday,
October
October
October
October
October
October
October
October
October
October
22,
22,
22,
22,
22,
22,
22,
22,
22,
22,
2004
2004
2004
2004
2004
2004
2004
2004
2004
2004
09:00
09:00
09:00
09:00
09:00
09:00
09:00
09:00
09:00
09:00
-17:00
-17:00}
-17:00}
-17:00}
-13:00}
-13:00}
-13:00}
-14:00}
-15:00}
-16:00}
Fee waived
Full
Rental
Rates
by Salimah Ebrahim for the purpose of holding a seminar workshop with Jane Goodall as a speaker and holding
workshops.
20.
MOVED HOllY
MA, SECONDED
Carried
VY NGUYEN:
"That SAC approve the booking of South Plaza on Tuesday, September 28, 2004 during the hours of 09:00 16:00 by UBC Career Services with AIESEC for the purpose of promoting the UBC Career Fair on October 6 and
7,2004.
Carried
BOOKINGS:
September 16. 2004
Commission
(Continued)
"That SAC approve the booking of a table at Clubs Week from Monday, September 20 to Friday, September
24, 2004 during the hours of 10:00 -16:00 by UBC Recreation for the purpose of having a table rental in exchange
for free give-aways.
Carried
22.
MOVED HOllY
23.
"That SAC approve the booking of The Niche during the hours of 09:00 -17:00 and during the hours of 07:00
-24:00 from Monday, September 20 to Friday, September 24,2004 by the Arts Undergraduate Society for the
purpose of displaying information for the AUS elections."
Carried
MA, SECONDED
LIZ PARK:
"That SAC approve the booking of the Display Area from Monday, October 25 to Friday, October
during the hours of 09:00 -16:00 by Books are Fun for the purpose of selling books and other items.
24.
MOVED HOllY
MA, SECONDED
29,2004
Carried
LIZ PARK:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Wednesday, September 29,2004
during the hours of 12:00 -16:00 by Big Brothers of Canada for the purpose of holding an information session.
MOVED HOllY
Carried
"That SAC approve the booking of SUB Rooms 207/209 during the hours of 09:00 -16:00 and the SUB
partyroom on Friday, October 4, 2004 during the hours of 09:00 -12:00 by Peace Ed 2004 for the purpose of
holding a conference.
Carried
The chair was passed to Manj Sidhu at ?????
CONSTITUTIONS:
26.
MOVED LUCIA LAM, SECONDED
"That SAC approve
VY NGUYEN:
the constitution
of the Student
[SAGO 166-05]
Volunteer
Program
-UBC
(TSVP
-UBC)
as an AMS
Club."
Defeated
27.
[SAGO 167-05]
"That SAC approve the constitution of UBC Unite for Sight as an AMS club."
Defeated
CONTRACTS:
28.
MOVED HOllY
MA, SECONDED LUCIA lAM:
[SAGO 168-05]
"That SAC approve the contract between the AMS (University Christian Ministry) and the Camp Luther for
facility rental on September 17 -19, 2004."
Carried
34.
35.
CONTRACTS:
(Continued)
Golf Club for the purpose of facility rental on September 23. 2004."
[SAGO 169-05]
Society) and the University
Carried
30.
MOVED HOllY
MA, SECONDED
LUCIA lAM:
[SAGO 170-05]
"That SAC approve the contract between the AMS (UBC Accounting Club) and the University of British
Columbia for the rental of the Sage Bistro Room on Tuesday, September 21, 2004 for the purpose of holding a
reception."
Carried
31
MOVED LIZ PARK, SECONDED RASEEL SEHMI:
[SAGO 171-05]
"That SAC approve the contract between the AMS (Arts Undergraduate Society) and Premier Pacific Coach
Lines for the rental of a vehicle on October 1, 2004 and October 3, 2004."
Carried
32.
[SAGO 172-05]
"That SAC approve the contract between the AMS (Association of Chinese Graduates) and Fairchild Radio
for the purpose of sponsorship of 'Interlude of Romance 2004' on Friday, November 12, 2004 at the Gateway
Theatre."
Carried
33.
MOVED HOllY
[SAGO 173-05]
"That SAC approve the contract between the AMS (UBC Triathlon Club) and Alexandra Oosterom for the
purpose of providing instruction from September 6, 2004 to April 30, 2005 inclusive on Tuesdays and Thursdays
from 2:30 -4:30 pm, and Sundays from 8:00 -9:00 am."
...Carried
[SAGO 174-05]
"That SAC approve the contract between the AMS (Varsity Outdoors Club) and The Coast Mountain Outdoor
School (Howe Sound School District No. 48) for the purpose of facility rental for a weekend retreat on September
25 and 26, 2004."
..Carried
MOVED RASEEL SEHMI, SECONDED VY NGUYEN:
[SAGO 175-05]
"That SAC approve the contract between the AMS (Commerce Undergraduate Society) and the Crowne
Plaza Hotel for the purpose of renting the Regal Ballroom on Friday, October 29, 2004."
Carried
36.
[SAGO 176-05]
"That SAC approve the contract between the AMS (UBC Taiwanese Association) and Harbour Cruises Ltd.
for the purpose of chartering the Vessel Britannia on October 8, 2004 during the hours of 20:30 -24:00."
Carried
OTHER BUSINESS:
37.
MA:
[SAGO 177-05]
"That the constitution of the AMS Turkish Student Society be amended as per the changes submitted."
Carried
COMMISSIONER
~feline
REPORTS:
AsrilNy Nguyen
~
ClubsDays
.Postering
.Main
.Couch
& sign-up
Concourse draw
is gone.
Raseel Sehmi:
..Help
need with Colour Bash.
Liz Park:
~
~
Art Gallery
Art Gallery
bookings
volunteer
commissioner
starting
Holly Ma:
.PPA
.Updating
(Privacy)
database
.Editing.
Lucia Lam:
.Bookings
.Meeting
line-up
with Jane
Lyle McMahon:
..Monitoring/office
log.
NEXT MEETING:
.The
next meeting of the Student Administrative Commission will be held on Thursday, September 30, 2004 at 3:00 pm
There being no ..
Chair,
LM:val
to conduct, the meeting was adjourned at 4:55 pm.
Commission
2.
T~e Alma Mater Societyof U.B.C.
51Jc;P
"":2(5[)..-~
September
30, 200A~
COMMISSION
Present:
Lyle McMahon (Chair), Celine Asril, Lucia Lam (arrived 3:35 pm), Holly Ma, Vy Nguyen, Liz Park, Raseel
Sehmi, Manjinder Sidhu, Jane Barry (Facilities Development Manager -non-voting)
Absent:
Sophia Haque (Vice Chair, Finance Commission -non voting)
Guests:
Dan Anderson (Parkour Club), Gabriel Koenig (Parkour Club), Hoola Abou-Alam (Arabian Nights), Amany
Mohamed (Arabian Nights), Ams Aho EI-Ehein (Arabian Nights), Mohammad Jamal (Arabian Nights), Wnel
Ekeila (Arabian Nights), Aly Omran (Arabian Nights)
PRESENTATIONS:
toParkour UBC:
..UBC Arabian Nights:
MINUTES:
1
MOVED HOllY
MA, SECONDED CEL/NE ASRll:
[SAGO 178-05]1
Carried
The chair was passed to Lucia Lam at 3:51pm
£)§Q~:
"That SAC approve the booking of Room 213 on Thursday, September 23, 2004 during the hours of 14:30 17:30 and Friday, September 24,2004 during the hours of 12:00 -14:30 by College Pro for the purpose of holding
information sessions for students interested in working for College Pro.
Note: Full Rental Rates."
3.
MOVED CEllNE ASRll,
Carried
SECONDED HOllY
MA:
"That SAC approve the booking of Room 206 (Council Chambers) on Friday, Septembler 24, 2004 during the
hours of 14:00 -23:00 by AMS Speakeasy for the purpose of holding 'Speakeasy Training' initial presentation."
Carried
4.
"That SAC approve the booking of the South Plaza 'I' on Monday, September 27, 2004 during the hours of
10:00 -14:00 and the North Plaza '2' on Tuesday, September 28 and Friday, October 1,2004 during the hours of
10:00 -14:00 by Imagine UBC for the purpose of selling tickets to the First Year Dance in the Ballroom on Friday,
October 1, 2004."
Ca:rried
5.
"That SAC approve the booking of Room 206 (Council Chambers) on Tuesday, September 28,2004 during
the hours of 13:00 -15:00 by Africa Network for the purpose of holding an 'Africa and the Ac.ademy' presentation."
Carried
e.
7.
9.
BOOKINGS
September 30, 200~~
Paae 2 of 8
(Continued)
MOVED HOllY
MA, SECONDED VY NGUYEN:
"That SAC approve the booking of the Partyroom on Tuesday, October 5,2004 during the hours of 10:30 ..
14:00 by Imagine UBC for the purpose of holding a volunteer recognition event."
Carried
MOVED CELINE ASRIL, SECONDED RASEEL SEHMI:
"That SAC approve the booking of Room 206 (Council Chambers) on Wednesday, Oc:tober 13, 2004 during,
the hours of 08:30 -17:30 by the AMS VP External Affairs) for the purpose of holding a 'student unions provincial
conference' plenary session."
Carried
8.
"That SAC approve the booking of Room 207/209 on Friday, October 29,2004 during the hours of 09:00 -.
15:00 by GE Health for the purpose of holding a biotechnology conference.
Full Rental Rates."
Carried
MA:
"That SAC approve the booking of South Concourse '8' on Friday, October 29,2004 during the hours of 10:301
-14:00 aby Smiling Over Sickness for the purpose of selling tickets for a 'club night' with proceeds going to BC
Children's Hospital Auxiliary."
Carried
10.
MA:
"That SAC approve the booking of Room 211 on Monday, October 24, 2004 during the hours of
08:00 -12:00; Room 214 on Monday, November 1, 2004 during the hours of 08:00 -16:00 and Room 211 on
Monday, November 8,2004 during the hours of 08:00 -12:00 by the UBC Centre for Intercultural Communication
for the purpose of holding classes for international students.
Note:
11
Full Rental Rates."
MOVED CELINE ASRll,
SECONDED HOllY
Carried
MA:
"That SAC approve the booking of a table on Concourse 'C' on Monday, October 18, 2004
during the hours of 09:00 -17:00 by Citizens Bank of Canada for the purpose of promoting their bank.
Full Rental Rates."
12.
...Carried
MOVED RASEEL SEHMI, SECONDED MANJINDER SIDHU:
"That SAC approve the booking of a table on Concourse 'C' on Wednesday, Novembl9r 3 to
Friday, November 5,2004 during the hours of 09:00-17:00 by Publicis Dialog for the purpose of promoting and
sampling new Lancome products.
Full Rental Rates."
13.
MOVED VY NGUYEN. SECONDED HOllY
Carried
MA:
"That SAC approve the booking of Rooms 214/216 and 212A on Friday, January 200~) during the
hours of 07:00 -12:00 by the AMS Whistler Lodge Booking Representative for the purpose of holding the annual
Reading Break ticket sale.
...Carried
BOOKINGS
September 30, 200~~
(Continued)
"That SAC approve the booking of Concourse '0' on Friday, October 8,2004 during the hours of 10:00 -15:00
by Alliance Atlantis for the purpose of promoting the movie 'Shall We Dance' with Dance Clut~ demonstrating
dancE~
with movie soundtrack.
15.
...Carried
MA:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, September 30, 2004.
during the hours of 14:30 -17:30 by College Pro Painters for the purpose of holding an info session.
16.
..Carried
"That SAC approve the booking of the SUB Ballroom on Monday, November 1,2004 during the hours of 07:001
-14:00 by the UBC Faculty of Applied Science for the purpose of holding a seminar/workshop for high school
students to listen to speakers promoting/discussing engineering.
17.
Carried
"That SAC approve the booking of South Plaza '2' on Friday, October 4,2004 during the hours of 10:00 -15:00
by the Dance Club for the purpose of holding a dance demonstration for a maximum 8-10 people at one time in
the area beneath the balcony outside 205/207."
Carried
18.
MOVED LIZ PARK, SECONDED MANJINDER SIDHU:
"That SAC approve the booking of the Norm Theatre on Friday, October 22, 2004 during the hours of 19:0023:00 by Film Society for the purpose of holding a beer garden in tandem with screening 'The Big Lebowski' to
serve beer and wine,"
Carried
19.
MOVED HOllY
"That SAC approve the booking of SUB Room 212A on Friday, October 22, 2004 during the hours of 20:00 24:00 by Caribbean-African Association for the purpose of holding a Rhum Garden.
Note: Request change in licence hours."
20.
...Carried
"That SAC approve the booking of South Concourse 'B' on Wednesday, October 27,2004 during the hours
of 10:00 -15:45 by International Relations Students' Association for the purpose of having a display re 'NA Missile
Defense Awareness' and a TV/documentary screening of nuclear weapons."
.Carried
21.
"That SAC approve the booking of SUB Room 205 on Friday, November 5,2004 during the hours of 19:3023:30 by the Brian Sullivan Appreciation Society for the purpose of holding a beer garden.
Note: License time revision.
Pending submission of budget/treasurer's
orientation and exec list."
Tabled
.16
:00:00
BOOKINGS
September
Commission
30, 200L~
Paae 4 of ~~
(Continued)
MOVED HOllY
"That SAC approve the booking of South Concourse 'C' on Thursday, November 18 and Friday, November
19, 2004 during the hours of 10:00 -14:00 by UNICEF UBC for the purpose of holding their annual 'UNICEF BC
Christmas Card Sales' display.
Note:
23.
All
proceeds
go to UNICEF.It
Carried
"That SAC approve the booking of the Norm Theatre on Wednesday, January 5, 12, 19, 2S, February 2,9,23"
March 2, 9, 1S, 23, 30 and AprilS, 2004 during the hours of 10:00 -14:00 by the AMS (Events) for the purpose of
holding 'Laffs @ Lunch'.
24.
Carried
South Concourse 'C'
207/209
216
Monday, January 31,2005
Tuesday, February 1, 2005
Wednesday, February 2, 2005
Thursday, February 3, 2005
10:00 Info Fair
10:00 -.14
Speakers/Workshops
10:00 -.14 :00:00:00
Speakers/W orkshops
11:00. ,15
Workshop
18:00 - 24
Beer Garden
by the AMS Women's Centre for the purpose of holding 'Pleasure Week'
25.
Carried
"That SAC approve the booking of the North Concourse by Pride UBC from Monday, February 7 to Friday,
February 11, 2005 during the hours of 10:00 -15:00 for the purpose of holding 'Outweek' info/display fair and SUB
Room 215 on Wednesday, February 9,2005 during the hours of 11:00 -12:00 for the purpose of holding an
executive meeting.
26.
...Carried
"That SAC approve the booking of Concourse 'C' on Monday, October 4, 2004 during the hours of 09:00 18:00 by Trinity Western University for the purpose of recruitment.
27.
Carried
205
207/209
213
SUB Ballroom
SUB partyroom
Thursday, April 7, 2005
Thursday, April 7, 2005 to
16:00 -19:00
15:00 -19:00
15:00 -19:00
08:00 -24:00
24 hour period
24 hour period
by the UBC Faculty of Science and Science World for the purpose of holding the Annual Regional Science Fair.
Carried
BOOKINGS
September
30, 200l~
PaQe 5 of 8
(Continued)
MOVED RASEEL SEHMI, SECONDED LIZ PARK:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Wednesday, October 20, 2004
during the hours of 12:00 -16:00 by Travel CUTS for the purpose of doing a SWAP (Student Work Abroad
Program) talk.
29.
Carried
"That SAC approve the booking of SUB Room 224 on Friday. October 8, 2004 during the hours of 12:0020:00 by Prep One for the purpose of holding interviews for tutors/instructors to help with exam prep classes that
will likely be held in SUB.
30.
MOVED HOllY
..Carried
Monday,
Monday,
Monday,
Monday,
March
March
March
March
7, 2005
14, 2005
21, 2005
28, 2004
SUB
SUB
SUB
SUB
Room
Room
Room
Room
205
211
212
206
17:45
17:45
17:45
18:00
-22:00
-22:00
-22:00
-23:00
Relaxation Massage
Hatha Yoga
Decorating Spaces
Wine/Beer Tasting
Tuesday,
Tuesday,
Tuesday,
Tuesday,
Tuesday,
March
March
March
March
March
8, 2005
15, 2005
22, 2005
29, 2005
29, 2005
SUB
SUB
SUB
SUB
SUB
Room
Room
Room
Room
Room
205
211
214/216
206
212
17:45
17:45
17:45
18:00
17:45
- 22:00
- 22:00
- 22:00
- 23:00
- 22:00
Thai Massage
Conflict Resolution
African Drumming
Wine Tasting
Decorating Spaces
Wednesday,
Wednesday,
Wednesday,
Thursday,
Thursday,
Thursday,
Thursday,
March 9, 2005
March 16,2005
March 23, 2005
March
March
March
March
3, 20005
10,2005
17, 2005
24, 2005
SUB Room 205
SUB Room 211
SUB Room 212
17:45 -22:00
17:45 -22:00
17:45 -22:00
SUB
SUB
SUB
SUB
17:45. 22 :00:00 Relaxation Massage
17:45. 22
Belly Dancing
17:45. 22 :00:00 TBA
17:45 - 22
First Aid
Room
Room
Room
Room
205
207/209
211
212
Indian Dancing/Highland
Hatha Yoga
Beginner's Guitar
by the AMS Minischool for the purpose of holding classes specified.
31
Carried
"That SAC approve the booking of the Partyroom ;and Courtyard on Friday, October 22,2004 during the hours
of 20:00 -24:00 by the Ski and Board Club for the purpose of holding a beer garden.
Note: Request capacity increase to 200 people."
32.
Carried
"That SAC approve the booking of the Display Area North on Wednesday, January 5, Friday, January 7,
Monday, January 17, Wednesday, January 19, Thursday, January 20 and Friday, January 21,2005 during the
hours of 10:00 -16:00 by the AMS (Safety Coordinator) for the purpose of holding a display and Conference
Registration table for Africa Awareness Week."
...Carried
34.
33.
MOVED HOllY
September 30. 200L~
Commission
MA, SECONDED CEllNE
ASRll:
"That SAC approve the booking of Concourse 'C' on Tuesday, October 19, 2004 during the hours of 09:00.17:00 by UBC Communication Services for the purpose of collecting student pictures for UBC Calendar database.
Carried
SUB Room 215
SUB
SUB
SUB
SUB
SUB
partyroom
Room 214/216
Room 214/216
Room 206
Partyroom
Monday, February 7,2005
Tuesday, February 8,2005
Wednesday, February 9,2005
Friday, February 11,2005
Friday, March 18,2005
Sunday, March 20, 2005
14:30
14:30
12:30
12:30
12:30
18:00
18:00
14:00
18:00
-17:30
-17:30
-15:00
-15:00
-17:00
-24:00
-24:00
-20:00
-24:00
Workshop and Self Defence
Queer Garden
Queer Garden
Annual General Meeting
Resource Group Social
Course
Course
Course
Course
Course
by Pride UBC."
35.
Carried
"That SAC approve the booking of SUB Rooms 215, 213 and 215 on Thursday, February 24 and Friday,
February 25, 2005 during the ours of 10:00 -16:00 by Pride UBC for the purpose of holding a Resource Groups
Conference.
8The
..Carried
chair was passed to Lyle McMahon at ?????
CONSTITUTIONS:
36.
MOVED VY NGUYEN, SECONDED LYLE MCMAHON
[SAGO 179-05]
"That SAC approve the constitution of UBC Unite for Sight as an AMS Club."
Carried
37.
[SAGO 180-05]
"That SAC approve the amendments to the constitution of the Motorcycle Club as presented."
Carried
38.
MOVED MANJINDER SIDHU. SECONDED HOllY
MA:
[SAGO 181-05]
"That SAC approve the constitution of The UBC Serbian Student Association as an AMS Club."
Carried
39.
[SAGO 182-05]
"That SAC approve the constitution of UBC Arabian Nights as an AMS Club."
Carried
40.
[SAGO 183-05]
"That SAC approve the constitution of Parkour UBC as an AMS Club."
Carried
.
CONSTITUTIONS:
September
30, 200£~
(Continued)
MOVED VY NGUYEN. SECONDED LUCIA LAM:
[SAGO 184-05]
"That SAC approve the constitution changes to the AMS Christian Vital Group as presented."
Carried
CONTRACTS:
42.
[SAGO 185-05]
"That SAC approve the contract between the AMS (UBC Taiwan Association) and the Plaza Club for the
purpose of facility rental on Wednesday, November, 10, 2004."
Carried
43.
"That SAC approve the buyout contract between the AMS (Chinese
Restaurant."
[SAGO 186-05]
Varsity Club) and Macaroni Grill
Carried
44.
MOVED HOllY
[SAGO 187-05]
"That SAC approve the contract between the AMS (Engineering Undergraduate Society) and UBC Athletics
and Recreation for facility rental at the Thunderbird Winter Sports Centre on specified dates between Monday,
September 13, 2004 and Wednesday, April 13, 2005."
Carried
45.
MA:
[SAGO 188-05]
"That SAC approve the contract between the AMS (Economic Students Association) and Thea Koerner House
Graduate Centre for facility rental to be held October 20, 2004."
Carried
46.
[SAGO 189-05]
"That SAC approve the contract between the AMS (Commerce Undergraduate Society) and ING Insurance
for the purpose of insuring the 3mAnnual CUS Golf Tournament to be held on September 23,2004."
Carried
47.
[SAGO 190-05]
"That SAC approve the contract between the AMS (UBC Dance Club) and Murray Schellenburg for the
purpose of teaching international style ballroom dancing from September 2004 to March 31, 2005."
." ..Carried
48.
[SAGO 191-05]
"That SAC approve the contract between the AMS (UBC Dance Club) and Ms. Penny Bedaux for the purpose
of teaching international style ballroom dancing from September 2004 to March 31,2005."
Carried
49.
MOVED VY NGUYEN, SECONDED LUCIA LAM:
[SAGO 192-05]
"That SAC approve the contract between the AMS (UBC Dance Club) and Mrs Natalia Lam and Mr. Brian Lam
for the purpose of teaching international style ballroom latin dancing from September 2004 to March 31, 2005."
." ..Carried
50.
MOVED HOllY
"That SAC approve the contract
teaching international
style ballroom
[SAGO 193-05]
between the AMS (UBC Dance Club) and Mr. Tony Fung for the purpose
dancing from September
2004 to March 31,2005."
., ..Carried
of
..
CONTRACTS
September 30, 2004
(Continued)
MOVED LUCIA LAM, CELINE ASRIL:
[SAGO 194-05]
"That SAC approve the contract between the AMS (Chinese Varsity Club) and Girl Guides Canada for the
purpose of booking Lougheed Lodge on October 2 -3, 2004."
Carried
52.
MOVED LIZ PARK, VY NGUYEN:
[SAGO 195-05]
House for the purpose of booking the Lower Lounge on October 1, 2004."
Society) and International
Carried
53.
[SAGO 196-05]
"That SAC approve the contract between the AMS (Sororities) and Juice Entertainment Inc. For the purpose
of providing a Sound and Lighting Package for an event to be held October 23, 2004."
Carried
54.
[SAGO 197-05]
"That SAC approve the contract between the AMS (Sororities) and Science World for facility rental on
Saturday, October 23, 2003 from 7:30 pm to 2:00 am."
Carried
55.
MA:
[SAGO 198-05]
"That SAC approve the contract between the AMS (Pharmacy Undergraduate Society) and the Student
Recreation Centre for the purpose of holding Pharmacy Sport Night on September 16, 2004."
Carried
OTHER BUSINESS:
Culturallnterflows:
COMMISSIONER
An Ethnography of 'Chinese' Student Clubs in Vancouver.
[SAGO 199-05]
REPORTS:
Vy Nguyen and Celine Asril:
..Garbage
from Clubs Days (my oh my)
New Rules for taping/garbage/paper/postering
for next year.
Lyle McMahon:
..Thank
you's to all for Clubs Days.
Celine Asril:
~ SAC Wyne and Cheese set on Term 2
No club conference
Raseel Sehmi:
..Colour
Bash!!
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Thursday, October 7,2004 at 3:~m.
the meeting was adjourned at 4:51 pm.
LM:val
~,::}cO?-f'5-c;r5:
October 7. 2004
COMMISSION
Present:
Lyle McMahon (Chair), Celine Asril, Lucia Lam (left 3:45 pm), Holly Ma, Vy Nguyen, Liz Park, Raseel Sehmi,
Manjinder Sidhu, Jane Barry (Facilities Development Manager -non-voting), Sophia Haque (Vice Chair,
Finance Commission -non voting)
Guests:
Stanley Shen (UBC Christian Film and Literature Appreciation Society), Jeffrey Chu (UBC Christian Film and
Literature Appreciation Society), Ralph Leung (UBC Christian Film and Literature Appreciation Society),
Michael Tsao UBC Christian Film and Literature Appreciation Society), Golareh Mazarei (UBC Global Ethics
Society)
PRESENTATIONS:
..UBC Christian Film and Literature Appreciation
-Film and Literature are main focusses
-An approach that is more educational
-To get to know God or an evaluation of truth
~ UBC Global
Ethics
Society:
Society:
-Explore Ethics in more in depth
-Involve Students in Ethical discussions
MINUTES:
1
MOVED HOllY
[SAGO 200-05]
...Carried
The chair was passed to Manjinder Sidhu at 4:00 pm
BOOKINGS:
2.
"That SAC approve the booking of the SUB Ballroom on Thursday, October 28, 2004 during the hours of 12:00
-14:00 by MPS (UBC Association of Administration and Professional Staff) for the purpose of holding a luncheon
and Annual General Meeting.
Note" The booking charges shall be full rental rates."
3.
Carried
"That SAC approve the booking of SUB Room 206 (Council Chambers) and SUB Room 213 on Sunday,
October 17, 2004 during the hours of 13:00 -16:30; SUB Room 213 on Monday, October 18, 2004 during the hours
of 10:30 -11 :30 by Swim BC for the purpose of holding training sessions in conjunction with a swim meet at the
Aquatic Centre.
4.
MOVED HOllY
Carried
"That SAC approve the booking of the SUB Ballroom on Wednesday, March 9, 2005 during the hours of 15:00
-23:00 by Lamda Kappa Sigma (Pharmacy) for the purpose of holding a 'Manufacturer's Night' to inform students
of their products.
Early confirmation.
Note: After block bookings council,"
...Tabled
6.
The Alma Mater Society of U.8.C.
BOOKINGS
October
Commission
7, 200l~
(Continued)
"That SAC approve the booking of South Plaza 3 on Wednesday, October 6,2004 during the hours of 07:00..
12:00 by UBC Campus Security for the purpose of selling donuts and coffee for $2.00 to help with United Way
Campaign.
Note: All proceeds going to United Way.
Carried
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Wednesday. November 17. 2004
during the hours of 10:30 -14:30 by Rotman MMPA for the purpose of holding a seminar for students interested
in Masters Program in Management and Professional Accounting.
7.
Carried
"That SAC approve the booking of South Plaza on Wednesday, October 20, 2004 during the hours of 10:3014:00 by Vancouver Rape Relief and Women's Shelter for the purpose of speaking to students about ending
violence against women and asking for donations.
Note: The booking charges shall be waived,"
8.
MOVED CELINE ASRll,
SECONDED HOllY
...Carried
MA:
"That SAC approve the booking of The Niche on Thursday. October 7,2004 during the hours of 11 :00 -14:00
by the AMS Minischool for the purpose of promoting mini school classes."
Carried
9.
"That SAC approve the booking of South Plaza '3' from Tuesday, October 12 to Friday, October 15, 2004
during the hours of 10:00 -17:00 by UBC Red Cross for the purpose of holding an awareness campaign and
fundraising for 'Hurricane Ivan' with posters, pamphlets and general information.
Note: All funds raised to go to International Red Cross."
10.
MOVED HOllY
...Carried
MA, SECONDED CEllNE ASRll:
"That SAC approve the booking of The Niche on Wednesdays October 13, 20, 27, :November 3, 10, 17, 24
and December 1, 2004 during the hours of 11 :30 -13:30 by UBC Recreation for the purpose of having an
information booth and display board with registration brochures for events such as Storm the Wall, Yoga and
Pilates."
Carried
11
"That SAC approve the booking of North Concourse 'F' on Tuesday, October 19, 2004 during the ours of 11 :00
-15:00 by Circle K Volunteers for the purpose of having a bake sale table to raise funds for World Vision Sponsor
Child,"
.Carried
MOVED LIZ PARK, SECONDED HOLLY MA:
"That SAC approve the booking of South Plaza '3' on Tuesday, October 26, 2004 during the hours of 10:00
14:00 by FACE UBC for the purpose of distributing membership information and sales and selling T-shirts.
Note: Proceeds to go to Canadian Landmine Foundation."
Carried
BOOKINGS
October 7, 2004
(Continued)
"That SAC approve the booking of South Plaza '2' on Wednesday, October 27,2004 during the hours of 10:00
-15:00 by Israel Advocacy Committee for the purpose of having a peace display for the '10 year anniversary of
Rabin assassination' and to sell club memberships.
Note: May wish to have lit candles."
14.
Carried
MOVED l YlE MCMAHON, SECONDED HOllY
MA:
"That SAC approve the booking of SUB 206 (Council Chambers) on Wednesday, October 27,2004 during the
hours of 09:00 -14:00 and 212A on Tuesday February 1,2005 during the hours of 07:00 -09:30 by the AMS
(Student Administrative Commission) for the purpose of block bookings Council and the Bookings Lineup for
Autumn 2005."
Carried
15.
MOVED HOllY
"That SAC approve the booking of SUB Room 212A on Tuesday, January 18 and Thursday, January 20,2005
during the hours of 16:00 -21 :00 and SUB Room 211 on Tuesday, January 25 and Thursday, January 27, 2005
during the hours of 16:00 -21 :00 and SUB Room 212A on Saturday, March 5 and Saturday, March 12,2005 during
the hours of 08:00 -17:00 by Safewalk for the purpose of holding WenDa Women's self defence course.
16.
Carried
MOVED CELINE ASRIL, SECONDED LYLE MCMAHON:
212A
Norm Theatre
Norm Theatre
212A
212A
Friday, February 4,2005
Saturday, February 5 and
Sunday, February 6, 2005
Monday, February 7 and
Tuesday, February 8,2005
Saturday, February 5 and
Monday, February 7 and
12:00 -22:00
Performer rehearsal space
07:00 -17:00
07:00 -24:00
07:00 -24:00
Band rehearsal space
15:00 -24:00
Licensed Wine and Cheese/beer garden
by the Law Students' Association for the purpose of holding the Annual Law Revue Production 2005."
17
Carried
"That SAC approve the booking of the South Plaza '2' on Wednesday, October 6, 2004 during the hours of
12:00 -17:00 by the Skateboard Club for the purpose of distributing information about the club and promoting
upcoming event on Friday, October 15, 2004."
Carried
18.
MOVED CELINE ASRll,
SECONDED HOllY
MA:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, October 14, 2004 during
the hours of 17:00- 21 :00 by the Thagalayn Muslim Youth Organization for the purpose of holding a general
meeting and Dua-e-Kumail prayer session,"
Carried
BOOKINGS
October 7, 200t~
Commission
(Continued)
"That SAC approve the booking of South Plaza '2' on Thursday, October 14thand Friday, October 15th, 2004
during the hours of 09:00 -16:00 by Imaging Concepts for the purpose of having a table to promote their ski trip
and registration, and to promote club membership and sign-up."
.Carried
20.
"That SAC approve the booking of the SUB Partyroom on Monday, November 14, 2004 during the hours of
08:00 -14:30
by the UBC Faculty of Education for the purpose of holding an event called 'Sustainable
Communities: Linking Education to Action' for 150 elementary grade 6/7 school students and teachers.
21
...Carried
MOVED LIZ PARK, SECONDED CELINE ASRIL:
"That SAC approve the booking of the SUB Ballroom on Wednesday. November 3. 2004 during the hours of
09:00 -14:30 by the Sauder School of Business for the purpose of having the CEO of Starbucks come in for a
lecture and webcast.
22.
MOVED HOllY
Carried
"That SAC approve the booking of the South Plaza on Wednesday. October 13. 2004 during the hours of 09:00
-15:00 by the Student Environment Centre for the purpose of holding 'Sustainability Day' ."
Carried
CONSTITUTIONS:
23
MA:
[SAGO 201-05]
"That SAC approve the constitution of the UBC Christian Film and Literature Appreciation Society as an AMS
Club."
Tabled
24
[SAGO 202-05]
"That SAC approve the constitution of the UBC Global Ethics Society as an AMS Club."
Carried
CONTRACTS:
25.
MA:
[SAGO 203-05]
"That SAC approve the contract between the AMS (UBC Geography Students Association) and Big White for
the purpose of a ski trip from Friday, January 21 to Sunday, January 23, 2005."
Carried
26.
[SAGO 204-05]
"That SAC approve the contract between the AMS (UBC Dance Horizons) and Gina Fulla for the purpose of
teaching Jazz II, Jazz I and Demo classes for 5 hours a week at a rate of $35.00 per hour."
Carried
CONTRACTS:
October 7, 2004
(Continued)
MOVED VY NGUYEN. SECONDED RASEEL SEHMI:
[SAGO 205-05]
"That SAC approve the contract between the AMS (UBC Dance Horizons) and Jordana Deveau for the
purpose of teaching Modern/Stretch classes for 2% hours a week at a rate of $30.00 per hour."
Carried
28.
MA:
[SAGO 206-05]
"That SAC approve the contract between the AMS (UBC Dance Horizons) and Cole Walliser for the pUrpOSE!
of teaching Hip Hop Breaking for 2 hours a week at a rate of $30.00 per hour."
.Carried
29.
[SAGO 207-05]
"That SAC approve the contract between the AMS (UBC Dance Horizons) and Kylie Railton for the purpose
of teaching Beginner Jazz classes for 1 Y2hours a week at a rate of $35.00 per hour."
Carried
30.
[SAGO 208-05]
"That SAC approve the contract between the AMS (UBC Dance Horizons) and Barbara Glazar for the purpose
of teaching Ballet Wednesday for 3 hours a week at a rate of $40.00 per hour."
Carried
31
[SAC 209-05]
"That SAC approve the contract between the AMS (UBC Dance Horizons) and Tamara Thompson Levi for
the purpose of teaching Tap Beginners, Tap -Intermediate/advance classes for 2 hours a week at a rate of $40.00
per hour."
Carried
32.
MOVED HOllY
[SAGO 210-05]
"That SAC approve the contract between the AMS (UBC Surf Club) and the Arts Undergraduate Society for
the purpose of rental of the Meekison Arts Student Space on October 8. 2004."
Carried
33.
[SAGO 211-05]
"That SAC approve the contract between the AMS (Pharmacy Undergraduate Society) and Fun Time Casino
for the purpose of equipment rental at the Riverside Palace on November 12, 2004."
Carried
33.
[SAGO 212-05]
"That SAC approve the contract between the AMS (Speech Science and Linguistics Students Association) and
Evangelos Photography Ltd. for the purpose of providing services for grad and composite portraits."
Carried
34.
[SAGO 213-05]
"That SAC approve the contract between the AMS (Dragon Seed Connection) and the Student Recreation
Centre for the facility rental on Friday. November 26. 2004 for the purpose of holding a basketball tournament."
Carried
6
October 7, 200L~
Commission
OTHER BUSINESS:
[SAGO 214-05]
"That SAC approve the name change of the Geography Departmental Society to the Geography Students
Association."
Carried
COMMISSIONERS
..
REPORTS:
Vy Nguyen working on six month probation interviews for new clubs.
Sophia Haque -Totino Lodge (Iniative!)
~
MEETING:
The next meeting of the Student Administrative Commission will be held on Thursday, October 14, 2004 at 3:30 pm.
There being no fu~hijess,
l
the m:::;:-s
~
Student AdYnl~tr~ive Commission
LM:val
adjourned at 4:57 pm
October 14, 2004
MINUTES OF STUDENT ADMINISTRATIVE COMMISSION
Present:
Lyle McMahon (Chair), Celine Asril, Lucia Lam, Holly Ma, Vy Nguyen, Liz Park, Raseel Sehmi, Manjinder
Sidhu, Jane Barry (Facilities Development Manager - non-voting), Sophia Haque (Vice Chair, Finance
Commission - non voting)
Guests:
Mike Li (UBC ACTS), Alex Shyn, Virgina Chen, Lloyd Yoo (Jesus Disciple Movement), Seunghyo Chu, Kevin
Keystone (Pride UBC), Will McGuire (Price UBC), Sina Alipour (PH UBC), Behroz Rashidi (PH UBC)
The meeting was called to order at 3:30 pm and the chair was passed to Manjinder Sidhu.
PRESENTATIONS:
< UBC Student Actuarial Society (ACTS):
- currently no program at UBC (only at SFU thus far)
- risk management
- focus on 4/8 exams
- study rooms/texts/notes/books to check out
- social events
- math/statistics in general
- econ/math/finance/commerce/stats
< J.D.M. Jesus Disciple Movement:
- it’s about Christianity
- emphasis on function
- training program for Christian Students to deepen their faith
- evangelism!
- introductory to those who want to be more involved
- guest speakers (outreach)
< PH (Pulmonary Hypertension) Society of UBC
- hard to diagnose the disease so need more awareness
MINUTES:
1.
[SACD 215-05]
“That SAC approve the minutes of October 7, 2004 as submitted.”
. . . . Carried
BOOKINGS:
2.
“That SAC approve the booking of SUB Room 207 on Thursday, October 13, 2004 during the hours of 08:00 12:30 by the Centre for Intercultural Communication for the purpose of holding a seminar workshop.
3.
. . . . Carried
MOVED HOLLY MA, SECONDED CELINE ASRIL:
“That SAC approve the booking of the SUB Ballroom on Thursday, February 3, 2004 during the hours of 16:00 24:00 by the UBC Faculty of Agricultural Science for the purpose of holding a career fair.
. . . . Carried
October 14, 2004
Page 2 of 5
BOOKINGS: (Continued)
4.
“That SAC approve the booking of the following:
SUB Room 205
SUB Room 207
SUB Room 215
SUB Room 207
SUB Room 209
SUB Room 211
SUB Room 207
SUB Room 209
SUB Room 206
SUB Room 205
SUB Room 207
SUB Room 211
SUB Room 207
SUB Room 209
SUB Room 211
SUB Room 205
SUB Room 207
SUB Room 211
Wednesday, December 1, 2004
Monday, December 6, 2004
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
09:00 - 15:30
by Friends International for the purpose of holding ESL classes for Japanese students.
5.
. . . . Carried
MOVED HOLLY MA, SECONDED LIZ PARK:
South Plaza '2'
South Concourse 'C'
South Plana '1'
Monday March 7, 2005 to
09:00 - 16:00
09:00 - 16:00
09:00 - 16:00
Bake sale
Info Table for 3 on 3
Basketball Tourney
10:00 - 15:00
by UNICEF BC for the purpose of holding a Valentine's Day Cookie Fundraiser and info booth.
Note: All proceeds going to UNICEF."
6.
. . . . Carried
South Concourse 'A'
South Concourse 'B'
South Concourse 'A'
South Concourse 'B'
South Plaza '2'
South Plaza '2'
Tuesday, January 4, 2005 to
Thursday, February 10 2005
and Friday, February 11, 2005
by the MUSLIM Students Association.”
7.
Islam Awareness Week Display
Islam Awareness Week Display
Palestine Awareness Week Display
Palestine Awareness Week Display
Fast-a-thon table to advertise events
Fast-a-thon table to advertise events
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
. . . . Carried
MOVED CELINE ASRIL, SECONDED HOLLY MA:
“That SAC approve the booking of South Concourse 'A' on Tuesday, November 16, 2004 during the hours of
October 14, 2004
Page 3 of 5
12:00 - 15:00 by the Masala Club for the purpose of holding 'Mehndi Afternoon' (henna tatoos by donation).
Note: All proceeds to go to World Vision to sponsor a child."
. . . . Carried
8.
9.
“That SAC approve the booking of South Plaza '2' from Monday, October 18 to Friday, October 22, 2004 during
the hours of 10:00 - 16:00 by the Chinese Arts Students' Society for the purpose of promoting and selling tickets
for a ski trip in January."
. . . . Carried
“That SAC approve the booking of Display Area 'N' on Monday, February 28 and Tuesday, March 1, 2005 during
the hours of 10:00 - 15:00 by Students for Choice for the purpose of having an information table and to sell buttons
or take donations.
Note: All proceeds will go to club activities."
10.
. . . . Carried
MOVED HOLLY MA, SECONDED RASEEL SEHMI:
“That SAC approve the booking of sub Room 206 (Council Chambers) on Friday, October 15, 2004 during the
hours of 16:30 - 22:00 by SASC (Sexual Assault Support Centre) for the purpose of holding volunteer training.”
. . . . Carried
11.
“That SAC approve the booking of South Plaza ‘3' from Monday, October 18 to Thursday, October 21, 2004
during the hours of 11:00 - 13:00 by the Masala Club for the purpose of having a table for promotion and registration
for club’s aerobics event.”
. . . . Carried
12.
“That SAC approve the booking of the South Concourse from Monday, March 7 to Friday, March 11, 2005 during
the hours of 10:00 - 15:00 by the Israel Advocacy Committee for the purpose of having a display for Israel Awareness
Week.”
. . . . Carried
13.
“That SAC approve the booking of the SUB Partyroom and Courtyard on Friday, November 5, 2004 during the
hours of 19:00 - 23:00 by the Science Undergrad Society for the purpose of holding a beer garden.
Note: Request capacity increase to 200 people.”
14.
. . . . Carried
“That SAC approve the booking of the Conversation Pit on Fridays, October 15, 29; November 5; December 3,
2004 during the hours of 11:00 - 16:00 by the Social Justice Centre for the purpose of holding bi-weekly film
screenings.”
. . . . Carried
CONSTITUTIONS:
15.
[SACD 216-05]
October 14, 2004
Page 4 of 5
"That SAC approve the constitution of the UBC Student Actuarial Society (ACTS) as an AMS Club.”
. . . . Carried
16.
[SACD 217-05]
"That SAC approve the constitution of the J.D.M. (Jesus Disciple Movement) as an AMS Club.”
. . . . Defeated
CONSTITUTIONS: (Continued)
17.
MOVED LUCIA LAM, SECONDED HOLLY MA:
[SACD 218-05]
"That SAC approve the constitution of the PH (Pulmonary Hypertension) Society of UBC as an AMS Club.”
. . . . Carried
CONTRACTS:
18.
[SACD 219-05]
“That SAC approve the contract between the AMS (UBC Dance Club) and Nestor de la Zerda for the purpose
of teaching International Style Ballroom Dancing from September 2005 to March 2005."
. . . . Carried
19.
[SACD 220-05]
“That SAC approve the contract between the AMS (Rehab Science Undergraduate Society) and Jostens Year
Tech LE for the purpose of publishing a 2005 yearbook."
. . . . Carried
20.
[SACD 221-05]
“That SAC approve the contract between the AMS (Chinese Varsity Club) and UBC School of Human Kinetics
for the facility rental at the Robert F. Osborne Centre on November 6, 2004."
. . . . Carried
21.
MOVED VY NGUYEN, SECONDED HOLLY MA:
[SACD 222-05]
“That SAC approve the contract between the AMS (UBC Ski and Board Club) and www.vancouvercruises.com
for the charter of the MV Gulfstream II on Friday, October 298, 2004 from 20:00 - 24:00.”
. . . . Carried
22.
[SACD 224-05]
“That SAC approve the contract between the AMS (Sororities of UBC) and Le Zeste for the purpose of providing
catering for an event at Science World on Saturday, October 23, 2004.”
. . . . Carried
23.
[SACD 225-05]
“That SAC approve the contract between the AMS (YOURS Student Association) and the Yaohan Centre for
the purpose of sponsoring an event on November 14, 2004 during the hours of 10:00 am to 5:00 pm.”
. . . . Carried
OTHER BUSINESS:
24.
"That SAC approve a standard $50.00 damage deposit for all minor rooms in the SUB where a licensed function
is held, effective immediately."
October 14, 2004
Page 5 of 5
. . . . Carried
< GAP Display
< Pharmacy Career Days
< Vagina Monologues re Ballroom booking
< Wine-Tasting SOL’s.
NEXT MEETING:
Lyle McMahon, Chair,
LM:val
October 21, 2004
Present:
Lyle McMahon (Chair), Lucia Lam, Holly Ma, Liz Park, Manjinder Sidhu, Jane Barry (Facilities Development
Manager - non-voting)
Absent:
Celine Asril, Vy Nguyen, Raseel Sehmi, Sophia Haque (Vice Chair, Finance Commission - non voting)
Guests:
MINUTES:
1.
[SACD 225-05]
. . . . Carried
The chair was passed to Lucia Lam at 3:40 pm.
BOOKINGS:
2.
“That SAC approve the booking of the SUB Concourse on Wednesday, October 5 and Thursday, October 6,
2005 during the hours of 09:00 - 16:00 by UBC Career Services for the purpose of holding their annual Career
Fair.”
3.
. . . . Carried
“That SAC approve the booking of the North and South Concourse on Tuesday, October 4, 2005 during the
hours of 09:00 - 17:00 by Go Global/Student Exchange Programs for the purpose of promoting their Student
Exchange Programs.
3.
. . . . Carried
MOVED HOLLY MA, SECONDED MANJINDER SIDHU:
SUB Room 206
SUB Room 206
SUB Room 206
SUB Room 206
12:30 - 14:30
17:30 - 20:30
17:30 - 20:30
17:30 - 20:30
by the AMS (Safety Coordinators).”
4.
African Awareness Planning Meeting
African Awareness Board Meeting
. . . . Carried
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Sunday, October 24, 2004
during the hours of 17:00 - 20:00 by the Inter-Fraternity Council for the purpose of holding an ‘All-President’s
Roundtable’ for a meeting.”
. . . Carried
5.
“That SAC approve the booking of South Concourse ‘A’ on Monday, November 15 and Wednesday,
November 17, 2004 during the hours of 10:00 - 14:00 by Students for a Free Tibet for the purpose of having an
information table for the campaign for Tenzin Delek Rinpoche.”
. . . . Carried
October 21, 2004
Page 2 of 5
6.
“That SAC approve the booking of the Display Area on Wednesday, March 9th and Thursday, March 10,
2004 during the hours of 09:00 - 15:00 by the University Christian Ministry for the purpose of displaying information
on Christianity and distributing leaflets and brochures.”
. . . . Carried
7.
“That SAC approve the booking of South Plaza ‘3' from Monday, February 7 to Friday, February 11, 2005
during the hours of 09:00 - 17:00 by Dragon Seed Connection for the purpose of having a Valentine’s Cookie Sale.
Note:
8.
All proceeds to go to World Vision.”
. . . . Carried
“That SAC approve the booking of SUB Room 212A on Friday, November 19, 2004 during the hours of
19:30 - 23:30 by the Psychology Students’ Association for the purpose of holding a wine and cheese social.
Note:
9.
Request slightly adjusted licensing hours as cannot get access to room until 19:00.”
. . . . Carried
“That SAC approve the booking of North Concourse ‘D’ from Monday, January 17 to Wednesday, January
19, 2005 during and Display South on Thursday, January 21 and Friday, January 22, 2005 during the hours of
08:00 - 17:00 by Campus Crusade for Christ for the purpose of having an outreach information booth to promote
club and club activities.”
. . . . Carried
10.
“That SAC approve the booking of Display Area ‘S’ from Wednesday, February 9 to Friday, February 11,
2005 and from Monday, January 17 to Wednesday, January 19, 2005 during the hours of 10:00 - 15:00 by the
Origami Club for the purpose of holding a ‘Rose-A-thon’ and a membership drive and fundraising.
Note:
11.
All proceeds from the Rose-a-thon will go to charity and from membership drive to club activities."
. . . . Carried
“That SAC approve the booking of South Concourse ‘A’ on Wednesday, March 23 and Thursday, March
24, 2005 during the hours of 10:00 - 24:00 by the NDP Club for the purpose of having an information and promotion
table to sign up new club members.”
. . . . Carried
12.
MOVED LIZ PARK, SECONDED LYLE MCMAHON:
“That SAC approve the booking of South Plaza ‘3' from Wednesday, October 27 to Friday, October 29,
2004 during the hours of 10:00 - 15:00 by the Taiwan Association for the purpose of promoting a December ski
trip.”
. . . . Carried
13.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, October 28, 2004
during the hours of 17:30 - -20:30 by CiTR for the purpose of holding a Board of Directors’ meeting.”
. . . . Carried
October 21, 2004
Page 3 of 5
14.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Friday, November 5, 2004
during the hours of 11:00 - 15:00 for the purpose of holding a leadership workshop and North Concourse ‘F’ on
Saturday, October 30 and Sunday, October 31, 2004 during the hours of 09:00 - 21:00 for the purpose of having
a bin for the AMS Annual Hallowe’en Food Drive by the AMS (Executive Coordinator of Student Services).”
. . . . Carried
15.
“That SAC approve the booking of North Concourse ‘F’ on Tuesday, January 18, Wednesday, January 19
and Thursday, January 20, 2005 during the hours of 09:30 - 15:30 by Arabian Nights for the purpose of holding
‘Arabian Culture Week’ promoting history, food and culture.”
. . . . Carried
16.
“That SAC approve the booking of the SUB Ballroom on Friday, April 1, 2005 during the ours of 20:00 24:00 by the Skateboard Club for the purpose of holding a beer garden.
Note:
17.
Request 500 person capacity for a licence time of 20:00 - 24:00.” . . . . Carried
“That SAC approve the booking of South Plaza ‘2' on Wednesday, November 3, Thursday, November 4,
and Friday, November 5, 2004 during the hours of 10:30 - 14:00 and South Plaza ‘3' on Monday, November 8,
Tuesday, November 9 and Wednesday, November 10, 2004 during the hours of 10:30 - 14:00 by the Formosa
Cultural Club for the purpose of having a table to promote a book exhibition and to recruit new members.”
. . . . Carried
18.
“That SAC approve the booking of SUB Room 212A on Thursday, December 16, 2004 during the hours
of 17:00 - 22:00 and 214/216 on Saturday, December, 2004 during the hours of 08:00 - -16:00 by Dan the Tutor
for the purpose of holding Math Tutorials.
Note:
19.
The booking charges shall be full rental rates.”
. . . . Carried
214
Norm Theatre
214/216
Norm Theatre
205
Norm Theatre
214/216
Norm Theatre
214/216
Norm Theatre
Norm Theatre
214/216
Saturday, November 20, 2004
Saturday, December 4, 2004
Tuesday, December 14, 2004
17:00 - 22:00
07:00 - 15:30
17:00 - 22:00
07:00 - 15:30
12:00 - 22:00
07:00 - 15:30
12:00 - 17:00
18:00 - 22:00
17:00 - 22:00
11:30 - 15:30
17:00 - 22:00
17:00 - 22:00
by Dan the Tutor for the purpose of holding Math Tutorials.
Note:
. . . . Carried
October 21, 2004
Page 4 of 5
20.
“That SAC approve the booking of the South Plaza on Friday, October 22, 2004 during the hours of 10:00 16:00 by the West Point Grey Girl Guides for the purpose of selling Girl Guide Cookies.”
. . . . Carried
21.
“That SAC approve the booking of the SUB Auditorium on Thursday, November 11, 2004 during the hours
of 13:00 - 17:00 by the Institute of Asian Research for the purpose of showing a documentary film ‘Devrai’ from
India about mental health issues.
Note:
. . . . Carried
CONSTITUTIONS:
22.
[SACD 226-05]
"That SAC approve the constitution of the Every Nation Mission of UBC as an AMS Club.”
. . . . Tabled
23.
[SACD 227-05]
"That SAC approve the constitution of the UBC Latter-Day Saints Students’ Association as an AMS Club.”
. . . . Tabled
24.
[SACD 228-05]
"That SAC approve the changes to the constitution of the UBC Salsa Club as presented.”
. . . . Carried
CONTRACTS:
25.
[SACD 2290-05]
“That SAC approve the contract between the AMS (UBC Marketing Association) and UBC Robson Square
for the purpose of holding a reception on Wednesday, November 10, 2004.”
. . . . Carried
26.
[SACD 230-05]
“That SAC approve the contract between the AMS (UBC Taiwan Association) and the Student Recreation
Centre for the facility rental on Saturday, November 24, 2004.”
. . . . Carried
27.
[SACD 231-05]
“That SAC approve the contract between the AMS (Gilbert and Sullivan Society) and Camp Kwomais for
the rental of the Dining Hall, Sanford Hall and Cabins from November 5th to 7th, 2005.”
. . . . Carried
28.
[SACD 232-05]
“That SAC approve the contract between the AMS (Chinese Students Association of UBC) and Parker
Place for the booth rental on October 23 - 24 and October 30 - 31, 2004.”
. . . . Carried
October 21, 2004
Page 5 of 5
29.
[SACD 233-05]
“That SAC approve the contract between the AMS (UBC Pre Med) and Canadian Outback Adventures for
a ski trip to Sun Peaks from January 7 to 9, 2005."
. . . . Carried
30.
[SACD 234-05]
“That SAC approve the Letter of Understanding and Agreement between the AMS and the Legacy Games
Program of UBC for the period September 1, 2004 to August 31, 2005.”
. . . . Carried
31.
[SACD 235-05]
“That SAC approve the contract between the AMS (Chinese Varsity Club) and Genesis Security for the
purpose of security services for a function to be held at the Macaroni Grill on October 29, 2004.”
. . . . Carried
OTHER BUSINESS:
<
<
Request for space for Trick or Eat Food Drive for Vancouver Food Bank.
Waiting Area Space outside Pacific Spirit Offices.
NEXT MEETING:
LM:val
October 28, 2004
Present:
Lyle McMahon (Chair), Celine Asril, Holly Ma, Vy Nguyen, Liz Park, Raseel Sehmi, Manjinder Sidhu, Sophia
Haque (Vice Chair, Finance Commission - non voting), Jane Barry (Facilities Development Manager - nonvoting)
Absent:
Lucia Lam
Guests:
Derek Langill (Fitness UBC), Akash Chowdhury (Fitness UBC), Krista Petty (LDS Students Association),
Rebecca Pendlebury (LDS Students Association), Yutaka Shaun Wafa (Hip Hop Reiki Club), Megan
Doxsey-Whitfield (Gage Musical), Mary Crable (Gage Musical)
PRESENTATIONS:
<
Fitness UBC:
no club that will focus on being involved on general fitness
people meet for workouts/training partner
people do physically fit things (is good)
help promote health/fitness and fundraise for health related diseases
met with Kavi of UBC Rec but taking over where UBC Rec has left off (discounts included)
Dr. Frisbee in HKin (to educate students in fitness)
won’t limit to strength and endurance (wide spectrum).
<
UBC Latter Day Saints Student’s Association:
study scriptures and discuss doctrine of Church of Jesus Christ
educating people of Church’s beliefs
activities within Church standards
people encouraged to help others, honesty, etc.
more opportunities to obtain opportunities for publicity
pot-luck dinners/people contribute - no costs expected.
<
Hip Hop Reiki Club:
Reiki (attunement)/meditation are integrated into the exercises
people become better with Reiki involved with Hip Hop
there is need for this as Reiki club and Hip Hop Club does
n’t cover this
good for physical and mental fitness (BOTH)
similar to Yoga or Tai-Chi (but they’re not dances!!!!)
<
Gage/Fairview Musical:
hoping to have the Norm Theatre for the show
budget
need sound systems/lights
times needed: (first week of March - Thurs/Fri/Sat night 4 pm on; Mon before; Sunday (tech); Sat all day
$500/day!
The chair was passed to Lyle at 4:16 pm
MINUTES:
1.
[SACD 236-05]
. . . . Carried
The chair was passed to Manjinder Sidhu at 4:17 pm.
October 28, 2004
Page 2 of 5
BOOKINGS:
2.
“That SAC approve the booking of the SUB Ballroom on Thursday, March 3 and Friday, March 4, 2005 during
the ours of 07:00 - 24:00 by the Engineering Undergrad Society for the purpose of holding a career fair during the
days and a fundraiser party on Friday night.”
. . . . Carried
3.
MOVED RASEEL SEHMI, SECONDED HOLLY MA:
“That SAC approve the booking of SUB Rooms 207/209 on Saturday, December 4, 2004 during the hours of
12:00 - 18:00, Sunday, December 5, 2004 during the hours of 09:00 - 15:00, Thursday, December 7, 2005 during
the ours of 15:00 - 21:00 and Thursday, December 9, 2004 during the hours of 15:00 - 21:00 by Andrew Tovey for
the purpose of holding tutorials.
Note: The booking charges shall be full rental rates.”
4.
. . . . Carried
“That SAC approve the booking of the SUB Auditorium and room 206 (Council Chambers) on Friday,
November 26, 2004 and Rooms 205, 207/209, 211, 213, 215 and 206 (Council Chambers) on Saturday, November
27, 2004 during the hours of 09:00 - 17:00 by World Peace Forum Society for the purpose of holding a conference
on World Peace.
5.
. . . . Carried
“That SAC approve the booking of South Plaza ‘1' on Wednesday, November 17, 2004 during the hours of
11:00 - 14:00 by WUSC for the purpose of having a table for a fundraiser to hold ‘Stop Britney Day’.”
. . . . Carried
6.
“That SAC approve the booking of South Plaza ‘2' on Tuesday, October 26, 2004 and South Concourse ‘B’
on Wednesday, October 27, 2004 during the ours of 10:00 - 14:00 by the Ski and Board Club for the purpose of
selling 4x4 Whistler Ski Pass Sales.”
. . . . Carried
7.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Friday, January 14, 2005 during
the hours of 08:00 - 17:30 by International Relations Students’ Association for the purpose of holding a ‘Model
United Nations’ academic event.”
. . . . Carried
8.
“That SAC approve the booking of South Plaza ‘3' on Tuesday, November 2 and Wednesday, November 3,
2004 during the hours of 09:00 - 15:00 by Inter-Fraternity Council for the purpose of holding a Poppy Drive with
Legion 142.”
. . . . Carried
9.
“That SAC approve the booking of North Concourse ‘D’ on Thursday, January 20 and Friday, January 21, 2005
during the hours of 10:00 - 16:00 by Lifeline for the purpose of having a ‘Question Abortion’ display with Pregnancy
Support information, Feminists for Life, fetal development, history of abortion, adoption information and abortion
breast cancer link.”
. . . . Carried
October 28, 2004
Page 3 of 5
10.
“That SAC approve the booking of Display Area ‘8' on Tuesday, February 8, 2005 during the hours of 10:00 14:00 by UBC Circle K for the purpose of holding a bake sale with proceeds going to either the Stephen Lewis
Foundation or World Vision to sponsor a child.”
. . . . Carried
11.
“That SAC approve the booking of South Plaza ‘3' on Thursday, November 4th and Friday, November 5, 2004
during the hours of 10:00 - 14:00 by Filipino Students Association for the purpose of having a table to sell bowling
tickets for a club activity.”
. . . . Carried
12.
“That SAC approve the booking of the SUB Ballroom on Wednesday, September 28, 2005 during the hours
of 08:00 - 17:30 by UBC Faculty of Law for the purpose of holding inter views with companies for the purpose of
articling.
13.
. . . . Carried
“That SAC approve the booking of SUB Partyroom and Courtyard on Friday, November 19, 2004 during the
hours of 19:00 - 23:00 by the Ski and Board Club for the purpose of holding a beer garden.
Note: Request capacity increase to 200.”
14.
. . . . Carried
“That SAC approve the booking of South Plaza ‘1' from Monday, November 1 to Wednesday, November 3,
2004 and South Plaza ‘2' from Monday, November 22 to Friday, November 26, 2004 during the hours of 09:00 16:00 by Imaging Concepts for the purpose of promoting their ski trip.”
. . . . Carried
15.
MOVED LIZ PARK, SECONDED VY NGUYEN:
“That SAC approve the booking of North Concourse ‘F’ from Wednesday, October 27 to Friday, October 29,
2004 during the hours of 10:00 - 15:00 by the AMS (VP External) for the purpose of having an outreach table for
‘Get Your Vote On’.”
. . . . Carried
16.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Saturday, November 13, 2004
during the hours of 09:30 - 16:30 by the AMS (VP Academic) for the purpose of holding ‘Train the Trainers’ for
World AIDS day.
Note: University Commission person should be in attendance.”
. . . . Carried
CONSTITUTIONS:
17.
"That SAC approve the constitution of the Every Nation Mission of UBC as an AMS Club.”
. . . . Tabled
[SACD 237-05]
October 28, 2004
Page 4 of 5
18.
[SACD 238-05]
"That SAC approve the constitution of the UBC Latter-Day Saints Students’ Association as an AMS Club.”
. . . . Carried
19.
[SACD 239-05]
"That SAC approve the constitution of Fitness UBC as an AMS Club.”
. . . . Carried
20.
[SACD 240-05]
"That SAC approve the constitution amendments to the Tennis Club of UBC.”
. . . . Carried
21.
[SACD 241-05]
"That SAC approve the constitution of the Hip Hop and Reiki Club of UBC as an AMS club.”
. . . . Defeated
CONTRACTS:
22.
[SACD 242-05]
“That SAC approve the contract between the AMS (Human Kinetics Undergraduate Society) and
www.oldsaltcharters.com for the purpose of chartering the vessel M.V. Queen of Diamonds on October 29, 2004.”
. . . . Carried
23.
[SACD 243-05]
“That SAC approve the contract between the AMS (ICON) and Destination Snow for the purpose of
accommodation rental at Apex Mountain Inn from January 7 - 9, 2005.”
. . . . Carried
24.
[SACD 244-05]
“That SAC approve the contract between the AMS (Biochemistry, Pharmacology and Physiology Club) and
FM Photo Ltd. for the purpose of taking graduation composites.”
. . . . Carried
25.
[SACD 245-05]
“That SAC approve the contract between the AMS (International Relations Students Association) and UBC
Conferences and Accommodation for booking of 6 rooms from January 13th to January 16th, 2005.”
. . . . Carried
OTHER BUSINESS:
<
<
<
Manj’s Block Booking Report
Raseel’s Colour Bash went well!!
Liz’s Gallery went well!!
COMMISSIONERS REPORTS:
<
<
Holly Ma: Filing away
Vy Nguyen: Going to Resource meeting.
Documents presented to SAC:
<
Outline of a class lesson plan for Hip Hop Reiki Club of UBC
[SACD 246-05]
<
Gage Musical Budget
October 28, 2004
Page 5 of 5
[SACD 247-05]
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Thursday, November 4, 2004 at 3:30 pm.
LM:val
November 4, 2004
Present:
Absent:
Lucia Lam
Guests:
Lloyd Loo (Jesus Disciple Movement), Sang-Jee Park (Jesus Disciple Movement), Hyukin Kwon (Jesus
Disciple Movement), Brian Leavitt (UBC Gentlemen’s Club), Jerremy Bing (UBC Gentlemen’s Club), Neil
McEachern (UBC Poker Club), Jeff Houghton (UBC Poker Club), Mike McWhirter (UBC Poker Club), Aneka
Rau (Commerce Magazine), Jadyn Chan (Commerce Magazine), Jacqueline Khoun (Commerce Magazine),
PRESENTATIONS:
<
Jesus Disciple Movement
- focus changed to focus primarily on Korean Christians and literature
- to deepen our spiritual life and discipleship training
- aren’t related to JDM in Korea
<
Gentlemen’s Club
- give students a broad sampling of things
<
Sauder Impact
- a magazine for students by students featuring broad issues
<
UBC Poker Club
- teach people how to play, tutorials, tournaments, dances
MINUTES:
1.
[SACD 248-05]
“That SAC approve the minutes of November 4, 2004 as submitted.”
BOOKINGS:
2.
“That SAC approve the booking of SUB Rooms 207/209 on Tuesday, January 11, 2004 during the hours of
17:00 - 22:00 by CLASS ACT for the purpose of holding a social and beer garden.
Note: The booking charges shall be full rental waived.”
3.
. . . . Carried
“That SAC approve the booking of the SUB Auditorium on Tuesday, November 30, 2004 during the hours
of 18:00 - 23:00 by UBC Ski and Board Club for the purpose of showing two 45 minutes films as a fundraiser.
Note: Club will charge $7.00 members and $9.00 non members, and will share proceeds with Poor Boys
Productions.”
. . . . Carried
4.
“That SAC approve the booking of SUB Rooms 214/216 on Tuesday, November 23, 2004 during the hours
of 09:00 - 17:00 by UBC Centre for Intercultural Communication for the purpose of holding a class presentation.
. . . . Carried
November 4, 2004
Page 2 of 4
5.
“That SAC approve the booking of South Concourse ‘A’ on Saturday, November 6, 2004 during the hours
of 19:00 - 24:00 by Ambassadors for Jesus for the purpose of having a prayer demo/information booth as a
promotion for an event.”
. . . . Carried
6.
“That SAC approve the booking of North Plaza ‘3' on Monday, November 8th and Wednesday, November
10, 2004 during the hours of 11:00 - 15:00 during the hours of 11:00 - 15:00 by Pulmonary Hypertension Society
of UBC for the purpose of having a table to sign up new club members and hand out pamphlets.”
. . . . Carried
7.
“That SAC approve the booking of North Plaza ‘2' on Monday, November 8th and Wednesday, November
10, 2004 during the hours of 10:30 - 14:30 by AIESEC for the purpose of having a table to sell tickets for a joint
AIESEC/SFU/UVic event ‘International Fusion.”
. . . . Carried
8.
“That SAC approve the booking of South Plaza ‘1' and North Plaza ‘1' on Mondays in November, 8, 15, 22
and 29, 2004 during the hours of 12:00 - 14:00 by Coalition Against War on the People of Iraq for the purpose of
having a table for ‘war resisters’ to sign a petition in defence of US War Resisters.”
. . . . Carried
9.
“That SAC approve the booking of South Concourse ‘A’ on Friday, November 12, 2004 during the hours of
09:00 - 16:00 by Global Outreach Students’ Association for the purpose of holding a bake sale fundraiser with all
proceeds going to club activities.”
. . . . Carried
10.
“That SAC approve the booking of North Concourse ‘D’ on Monday, November 15, 2004 during the hours
of 10:00 - 16:00 by Scandinavian and Nordic Cultural Association for the purpose of having space for a bake sale
fundraiser with all proceeds going to club activities.”
. . . . Carried
11.
“That SAC approve the booking of Display Area ‘S’ on Monday, November 15, 2004 during the hours of
09:00 - 16:00 by Serbian Students Association for the purpose of having space for a bake sale fundraiser with part
proceeds going to club activities and part going to St. Sava Serbian Orthodox Church.”
. . . . Carried
12.
“That SAC approve the booking of South Plaza ‘3' on Wednesday, November 17 to Friday, November 19,
2004 during the hours of 10:00 - 15:00 for the purpose of having table space for ‘Transgender Day of
Remembrance’ with transgender health and gender information.”
. . . . Carried
13.
“That SAC approve the booking of South Plaza ‘3' from Monday, November 22 to Friday, November 25, 2004
and Monday, November 28 to Friday, December 3, 2004 during the hours of 10:00- 16:00 by Best Buddies for the
purpose of selling ‘best buddies hugs’ and handmade magic bags to raise funds for club activities.”
November 4, 2004
Page 3 of 4
. . . . Carried
14.
“That SAC approve the booking of North Concourse ‘D’ from Tuesday, January 4 to Thursday, January 6,
2005; North Concourse ‘E’ from Monday, January 17 to Wednesday, January 19,2 005; and Display Area ‘N’ on
Wednesday, January 26, Thursday, January 27, Monday, January 31 and Tuesday, February 1, 2005 during the
hours of 11:00 - 14:00 by the AMS (Minischool) for the purpose of Mini School promotions.”
. . . . Carried
15.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on January 6, 13, 20 and 27,
February 3, 10 and 24, March 3, 10, 17, 24 and 31, and April 7, 2005 during the hours of 12:45 - 14:15 by the
Science Undergraduate Society for the purpose of holding regular Science Undergraduate Society Council
Meetings.”
. . . . Carried
16.
MOVED LYLE MCMAHON, SECONDED HOLLY MA:
“That SAC approve the booking of the SUB Ballroom on Wednesday, March 9, 2005 during the hours of
15:00 - 23:00 by the Pharmacy Undergraduate Society for the purpose of holding Manufacturer’s Nights .
17.
. . . . Carried
MOVED RASEEL SEHMI, SECONDED CELINE ASRIL:
“That SAC approve the booking of the SUB Auditorium on Tuesday, November 16, 2004 during the hours
of 12:30 - 14:00 by the International Society for Peace and Human Rights for the purpose of showing two short films
by Jiar Gol portraying the situation in Iraq.
Note: Function is dependent on finding projectionist from FilmSoc.
. . . . Carried
CONSTITUTIONS:
18.
[SACD 249-05]
"That SAC approve the constitution of the UBC Poker Club as an AMS Club.”
. . . . Carried
19.
[SACD 250-05]
"That SAC approve the constitution of the Gentlemen’s Club as an AMS Club.”
. . . . Tabled
20.
[SACD 251-05]
"That SAC approve the constitution of the Jesus Disciple Movement as an AMS Club.”
. . . . Defeated
21.
[SACD 252-05]
"That SAC approve the constitution of the Sauder Impact as an AMS Club.”
. . . . Tabled
November 4, 2004
Page 4 of 4
CONTRACTS:
22.
[SACD253-05]
“That SAC approve the contract between the AMS (CCS, CSA and CASS) and C & C Destination Tours Inc.
for the purpose of a ski trip to Big White from January 7 - 9, 2005.”
. . . . Carried
23.
[SACD 254-05]
“That SAC approve the contract between the AMS UBC Kung Fu Society) and Raymond Cheung for the
purpose of providing instruction from September 1, 2004 to April 30, 2005.”
. . . . Carried
24.
[SACD 255-05]
“That SAC approve the contract between the AMS (Chinese Students Association) and Crystal Mall for booth
rental on November 6, 7, 13 and 14, 2004.”
. . . . Carried
25.
[SAC 256-05]
“That SAC approve the contract between the AMS (Table Tennis Club) and the National Collegiate Table
Tennis Association for the purpose of becoming a member of the association.”
. . . . Carried
26.
[SACD257-05]
“That SAC approve the contract between the AMS (Dentistry Undergraduate Society) and the Sheraton
Vancouver Wall Centre for the purpose of holding a graduation event on May 21, 2005.”
. . . . Carried
27.
[SACD 258-05]
“That SAC approve the contract between the AMS (International Relation Students Association) and the First
Nations Longhouse for the purpose of holding a UBC Mun Dinner on January 13, 2005 from 4 pm - 8 pm.”
. . . . Carried
OTHER BUSINESS:
28.
“That SAC deconstitute CHAIN.”
. . . . Carried
<
<
<
‘Proper Clothing’ in regulations in SUB
Next meeting of SAC will be held November 18, 2004 - no meeting on Remembrance Day.
SAC Wyne and Cheese: March 3, 2005 from 5 pm - 9 pm.
The following documents were presented to SAC:
<
Commerce Magazine: Sauder Impact Mission Statement
[SACD 259-05]
NEXT MEETING:
Due to the Remembrance Day holiday, there will be no meeting on Thursday, November 11, 2004. The next meeting of
the Student Administrative Commission will be held on Thursday, November 18, 2004 at 3:30 pm.
LM:val
November 18, 2004
Present:
Lyle McMahon (Chair), Celine Asril, Holly Ma, Vy Nguyen, Raseel Sehmi (left at 5:05 pm), Manjinder Sidhu,
Sophia Haque (Vice Chair, Finance Commission - non voting), Kari Hewett (Student Booking
Representative) - non-voting)
Absent:
Liz Park
Guests:
Artrom Balykin (Russian Club), George Patrick (Russian Club), Siv Buchmuller (Extreme Kindness) Brian
Fernandes (Visual Arts Student Society), Mark Trishuk (Visual Arts Student Society), Peter Hallschin
(Solidarity for Palestinian Human Rights), Raymond Lui (The Other Club), Marissa Adams (University
Commission)
PRESENTATIONS:
<
Russian Club:
<
Extreme Kindness:
<
Visual Arts Student Society:
<
Solidarity for Palestinian Human Rights of UBC:
<
The Other Club
<
University Commission
MINUTES:
1.
[SACD 260-05]
The chair was passed to Celine Asril at 4:59 pm
BOOKINGS:
2.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Monday, November 15, 2004
during the hours of 17:00 - 18:00 by the AMS (Elections Administrator) for the purpose of holding an Elections
Candidates’ information meeting.”
. . . . Carried
3.
MOVED LYLE MCMAHON, SECONDED RASEEL SEHMI:
“That SAC approve the booking of South Plaza ‘2' on Thursday, November 18, 2004 during the hours of
10:00 - 16:00 by the Indigenous Students’ Society for the purpose of having a table for membership promotion and
to sell bannock with proceeds going the club activities.”
. . . . Carried
4.
MOVED HOLLY MA, SECONDED VY NGUYEN:
“That SAC approve the booking of South Plaza ‘2' on Friday, November 19, 2004 and Monday, November
29, 2004 during the hours of 10:00 - 15:00 by the Ski and Board Club for the purpose of having a table to sell movie
premiere tickets with partial proceeds going to club activities.”
. . . . Carried
5.
MOVED MANJINDER SIDHU, SECONDED RASEEL SEHMI:
“That SAC approve the booking of South Plaza ‘1' on Friday, November 4, 2004 during the hours of 11:30 16:15 by the Abundant Life Christian Fellowship for the purpose of having a table for outreach plan, to play music,
have books on display and information about events.”
. . . . Carried
November 18, 2004
Page 2 of 7
6.
“That SAC approve the booking of North Plaza ‘2' on Monday, November 22, 2004 during the hours of 10:00
- 16:00 by Africa Network for the purpose of having a table for distribution of leaflets regarding charitable
organizations which sponsors people in Africa.
Note: Any donations received will go to CUSO. Will sell for this raffle.”
7.
. . . . Carried
“That SAC approve the booking of SUB Room 209 on Tuesday, November, 23, 2004 during the hours of
11:30 - 13:30 by the AMS (VP Administration) for the purpose of holding a PSFCSS Board Meeting.”
. . . .Carried
8.
“That SAC approve the booking of North Plaza ‘1' on Thursday, November 25, 2004 during the hours of
10:00 - 14:00 by Filipino Students’ Association for the purpose of having a table for a Bake Sale with proceeds to
go to club activities.”
. . . . Carried
9.
“That SAC approve the booking of North Plaza ‘2' on Thursday, November 25 and Friday, November 26,
2004 during the hours of 10:00 - 16:00 by the Student Environment Centre for the purpose of having a table for a
‘Stuff Swap’ in celebration of ‘Buy Nothing Day’.
Note: Weather dependent. If poor weather will put info and sign on table directing people upstairs to Resource
Centre.”
. . . . Carried
10.
“That SAC approve the booking of South Plaza ‘2' on Tuesday, November 30, Wednesday, December 1 and
Thursday, December 2, 2004 during the hours of 10:00 - 14:00 by Origami/Paper Folding Club for the purpose of
having a table for a ‘Christmas Card Fundraiser’ selling club members’ hand-made cards with proceeds to go to
club activities.”
. . . . Carried
11.
“That SAC approve the booking of the SUB Ballroom on Friday, December 10, 2004 during the hours of
08:00 - 12:00 by Regent College for the purpose of performing a dance routine in order to receive credit towards
Masters Degree with Arts concentration and in preparation for Arts Thesis project.”
. . . . Carried
12.
“That SAC approve the booking of the SUB Partyroom on Wednesday, December 15, 2004 during the hours
of 16:00 - 24:00 by UBC Enrolment Services for the purpose of having a Holiday banquet.
13.
. . . . Carried
“That SAC approve the booking of the area besides the Pacific Spirit Place from Monday, November 29,
2004 to Thursday, December 2, 2004 during the hours of 11:00 - 14:00 by the AMS (University Commission) for
the purpose of holding AIDS Awareness Week.”
. . . . Defeated
November 18, 2004
Page 3 of 7
14.
“That SAC approve the booking of North Plaza ‘1' on Friday, November 19, 2004 during the hours of 10:00 14:00 by Dance Horizons for the purpose of holding a bake sale fundraiser (Krispy Kreme Donuts) to raise money
for costumes.”
. . . . Carried
15.
“That SAC approve the booking of the BBQ Pit (South Plaza) on Friday, November 26, 2004 during the ours
of 10:00 -15:00 by the Social Justice Centre for the purpose of having a stuff swap for ‘Buy Nothing Day’.”
. . . . Carried
16.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, December 2, 2004
during the hours of 16:00 - 19:00 by Pride UBC for the purpose of holding a sessional General Meeting.”
. . . . Carried
17.
“That SAC approve the booking of Display Area ‘S’ on Tuesday, January 4, Wednesday January 5 and
Thursday, January 6, 2005 during the hours of 11:00 - 14:00 by Christian Students @ UBC for the purpose of
having a table for club promotion, leaflets and brochures.”
. . . . Carried
18.
“That SAC approve the booking of South Plaza ‘1' on Wednesday, January 5, 2005 during the hours of 08:00
- 16:00 by UNICEF UBC for the purpose of having a table for a Krispy Kreme Donut fundraiser with all proceeds
going to UNICEF BC.”
. . . . Carried
19.
“That SAC approve the booking of The Niche on Wednesdays January 5, 12, 19, 26, February 2, 9, 23,
March 2, 9 and 16, 2005 during the hours of 11:30 - 13:30 by UBC Recreation as per their agreement with SAC
for a weekly information booth to promote their activities.”
. . . . Carried
20.
South Concourse ‘C’
North Concourse ‘E’
Display ‘S’
Display ‘S’
North Concourse ‘E’
Display ‘N’
Thursday, January 6, 2005
Thursday, March 24, 2005
10:00 - 18:00
10:00 - 18:00
10:00 - 18:00
10:00 - 18:00
10:00 - 18:00
10:00 - 18:00
10:00 - 18:00
10:00 - 18:00
10:00 - 18:00
10:00 - 18:00
by the Reiki Club for the purpose of holding Reki info/demos/membership ‘Come Try out Reiki’.”
. . . Carried
November 18, 2004
Page 4 of 7
21.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, December 6, 2004
during the hours of 12:00 - 13:00 by UBC Distance Education and Technology for the purpose of holding a meeting
and luncheon.
Note:
22.
. . . . Carried
“That SAC approve the booking of SUB Room 213 on Saturday, November 13, 2004 during the hours of
11:00 - 18:00 by Glen Tiwana (Prep 101) for the purpose of holding a seminar/workshop.
Note:
23.
. . . . Carried
“That SAC approve the booking of the SUB Ballroom on Friday, December 3, 2004 during the hours of 16:0
- 24:00 by MBA Student Society for the purpose of holding a dinner and dance.
Note:
24.
. . . . Carried
SUB Room 213
SUB Room 213
SUB Room 214/216
SUB Room 213
SUB Room 214/216
SUB Partyroom
SUB Room 213
SUB Partyroom
SUB Room 207/209
SUB Room 213
SUB Room 207/209
SUB Room 214/216
SUB Room 213
SUB Room 207/209
SUB Room 214/216
SUB Room 213
SUB Room 224
SUB Room 224
SUB Room 224
SUB Room 224
Thursday, December 2, 2004
Sunday, December 5, 2004
Tuesday, November 30, 2004
15:00 - 16:00
15:00 - 16:00
12:00 - 18:00
11:00 - 12:00
12:00 - 18:00
12:00 - 18:00
11:00 - 18:00
10:00 - 16:00
10:00 - 16:00
09:00 - 10:00
16:00 - 22:00
16:00 - 22:00
15:00 - 16:00
10:00 - 16:00
10:00 - 16:00
10:00 - 16:00
15:00 - 16:00
12:00 - 16:00
15:00 - 19:00
15:00 - 19:00
By Glen Tiwana (Prep 101) for the purpose of holding tutoring sessions.
Note:
25.
. . . . Carried
“That SAC approve the booking of SUB Rooms 205 and 215 on Saturday, December 4, 2004 during the
hours of 08:30 - 16:30 by Johnston Davidson for the purpose of having a seminar/workshop to show studio design
presentations.
Note:
. . . Carried
November 18, 2004
Page 5 of 7
26.
North Plaza ‘3' and LLN ‘A’
North Plaza ‘2' and 3'
North Plaza ‘2' and 3'
North Plaza ‘3' and LLN ‘A’
North Plaza ‘1' and ‘3'
North Plaza ‘1' & 2 + LLNA ‘A’ & ‘B’
South Plaza ‘1', N Plaza ‘1' & ‘2 ‘+ LLNA ‘A’
South Plaza ‘1' & ‘2', N Plaza ‘1' & ‘2 ‘
Wednesday, November 24, 2004
Thursday, November 25, 2004
10:00 - 14:00
10:00 - 14:00
10:00 - 14:00
10:00 - 14:00
10:00 - 14:00
10:00 - 14:00
10:00 - 14:00
10:00 - 14:00
10:00 - 14:00
10:00 - 14:00
by the University Commission for the purpose of promoting AIDS Awareness Week.
Note:
27.
Red ribbons will be sold with proceeds going to local community AIDS organization.”
. . . . Carried
“That SAC approve the booking of the SUB Partyroom and Courtyard on Friday, March 18, 2005 and
Friday, January 21, 2005 during the hours of 19:00 - 23:00 by the Surf Club for the purpose of holding beer
gardens.
Note:
28.
Request capacity increase to 200 people.”
. . . . Carried
“That SAC approve the booking of the SUB Ballroom on Friday, January 7, 2005 during the hours of 19:00 23:00 by the Ski and Board Club for the purpose of holding a beer garden.
Note:
29.
. . . . Tabled
“That SAC approve the booking of the SUB Partyroom and Courtyard on Friday, February 4, 2005 during
the hours of 19:00 - 23:00 by the Ski and Board Club for the purpose of holding a beer garden.
Note:
30.
. . . .Tabled
“That SAC approve the booking of the SUB Ballroom on Friday, March 18, 2005 during the hours of 19:00 23:00 by the Ski and Board Club for the purpose of holding a beer garden.
Note:
. . . . Tabled
CONSTITUTIONS:
31.
"That SAC approve the constitution of the UBC Russia Club as an AMS Club.”
. . . . Carried
[SACD 261-05]
32.
November 18, 2004
Page 6 of 7
[SACD 262-05]
"That SAC approve the constitution of The Other Club in UBC as an AMS Club.”
. . . . Defeated
33.
[SACD 263-05]
"That SAC approve the constitution of Solidarity for Palestinian Human Rights of UBC (SPHR-UBC) as an
AMS Club.”
. . . . Carried
34.
[SACD 264-05]
"That SAC approve the constitution of Extreme Kindness as an AMS Club.”
. . . . Defeated
35.
[SACD 265-05]
“That SAC approve the constitution of the Visual Art Student Society as an AMS Club.”
. . . . Defeated
CONTRACTS:
36.
[SACD 266-05]
“That SAC approve the contract between the AMS (Pakistan Students Association) and the Royale
Banquet Hall and Catering for the purpose of having a party on November 20, 2004 during the ours of 8 pm to 12
am.”
. . . . Carried
37.
[SACD 267-05]
“That SAC approve the contract between the AMS (Biochemistry, Pharmacology, Physiology Club) and
FM Photo Ltd. for the purpose of providing graduation photos.”
. . . . Carried
38.
[SACD 268-05]
“That SAC approve the contract between the AMS (Nursing Undergraduate Society) and The Plaza Club
for the purpose of holding a Grad Fundraiser on Tuesday, November 30, 2004.”
. . . . Carried
39.
[SACD 269-05]
“That SAC approve the contract between the AMS (Nursing Undergraduate Society) and the Pan Pacific
Hotel for the purpose of holding a Reception and Dinner Buffet on Saturday, May 21, 2005.”
. . . . Carried
40.
[SACD 270-05]
“That SAC approve the contract between the AMS (UBC Ski and Board Club) and Poor Boyz Distribution
Inc. for the purpose of showing ten video premieres at the Norm Theatre on November 30, 2004.”
. . . . Carried
41.
[SACD 271-05]
“That SAC approve the contract between the AMS (Rehabilitation Undergraduate Society) and Paradise
Events Inc. for the purpose of providing DJ services for a Christmas Party on November 19, 2004 in the SUB
Ballroom.”
. . . . Carried
November 18, 2004
Page 7 of 7
42.
[SACD 272-05]
“That SAC approve the contract between the ASM (Geography Grad Committee) and Cecil Green Park
for the purpose of holding a Grad Committee Reception on April 7, 2005 from 6:30 - 11:00 pm.”
. . . . Carried
43.
[SACD 273-05]
“That SAC approve the contract between the AMS (Integrated Sciences Student Society) and the Artona
Group for the purpose of providing photographic services for Grad Class 2004/2005.”
. . . . Carried
SAC lost Quorum at 5:05 pm
OTHER BUSINESS:
44.
“That SAC reconstitute and approve the change of name from the Commerce Business Review Journal
to Sauder Impact.”
. . . . Carried
<
<
<
<
<
Space for Aids Awareness Week.
Manj’s Statement
Pacific Spirit booking
Last SAC meeting of the year will be held December 2, 2004 at 3:30 pm
Gage Musical granted temporary club status - letter will be written for them.
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Thursday, November 25, 2004 at 3:30 pm.
LM:val
November 25, 2004
Present:
Lyle McMahon (Chair), Holly Ma, Liz Park, Raseel Sehmi, Manjinder Sidhu, Sunshine Hanan (Conference
Coordinator - non-voting proxy for Jane Barry)
Absent:
Celine Asril, Vy Nguyen, Sophia Haque (Vice Chair, Finance Commission - non voting)
PRESENTATIONS:
MINUTES:
1.
[SACD 274-05]
. . . . Carried
BOOKINGS:
2.
“That SAC approve the booking of the SUB Ballroom on Friday, December 17, 2004 during the hours of
08:30 - 15:30 by Land and Building Services for the purpose of holding an Xmas Luncheon for Plant Ops staff.
3.
. . . . Carried
“That SAC approve the booking of the Niche Area or the South Alcove on Wednesday, December 8, 2004
during the hours of 09:00 - 17:00 by Anne Marie Samarasinghe for the purpose of selling IMAX Theatre tickets as
a fundraiser to raise monies to have her life story ghostwritten.
4.
. . . . Carried
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Friday, February 25, 2005 during
the hours of 09:00 - 17:00 by Camp Mah Kee Nac/Camp Danbee for the purpose of recruiting students to work at
summer camps on the east coast.
5.
. . . . Carried
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, December 21, 2004
during the hours of 07:00 - 24:00 by Neil Macdonald for the purpose of filming for a fourth year Film Studies 433
project.
Note: The booking charges shall be waived.”
6.
. . . . Carried
“That SAC approve the booking of SUB Rooms 213 on Thursday, November 25, 2004 during the hours of
15:00 - 18:00 and SUB Room 207 on Friday, November 26, 2004 during the hours of 15:00 - 17:00 by College Pro
for the purpose of holding information sessions on working for College Pro.
. . . . Carried
November 25, 2004
Page 2 of 7
7.
SUB Room 216
SUB Room 216
SUB Room 212A
SUB Room 212A
SUB Room 212A
SUB Room 212A
Monday, February 7, 2005
Saturday, February 12, 2005
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
SUB Room 212A
SUB Room 212A
SUB Room 212A
SUB Room 212A
SUB Room 212A
Monday, March 7, 2005
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
SUB Room 212A
SUB Room 212A
SUB Room 212A
SUB Room 212A
SUB Room 212A
SUB Room 212A
Wednesday, April 20, 2005
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
SUB Room 212A
SUB Room 212A
SUB Room 212A
SUB Room 212A
SUB Room 212A
SUB Room 212A
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
by WCT West Coast Training for the purpose of holding Insurance classes.
8.
. . . . Carried
SUB Partyroom
SUB Auditorium
SUB Room 205
SUB Room 207/209
SUB Room 211
SUB Room 212
SUB Room 213
SUB Room 215
Full Concourse
SUB Room 212A
Saturday, January 8, 2005
18:00 - 22:00
08:00 - 17:00
08:00 - 18:00
08:00 - 18:00
08:00 - 18:00
08:00 - 18:00
08:00 - 18:00
08:00 - 18:00
08:00 - 18:00
08:00- 18:00
by the UBC Student Development Offices for the purpose of holding a Student Leadership Conference.
Note: The booking charges shall be full waived.”
9.
. . . . Tabled
“That SAC approve the booking of SUB Room 212A on Friday, December 10, 2004, Saturday, December
11, 2004 and Sunday, December 12, 2004 during the hours of 09:00 - 17:00 by the Institute for Global Issues for
the purpose of holding a meditation workshop.
. . . . Carried
November 25, 2004
Page 3 of 7
10.
“That SAC approve the booking of the SUB Ballroom on Wednesday, January 12, 2005 during the ours of
11:00 - 16:00, Thursday, March 10, 2005 during the hours of 14:00 - 24:00 and Thursday, march 31, 2005 during
the hours of 12:00 - 17:30 by the English Language Institute for the purpose of holding a welcome mixer and
international night.
11.
. . . . Carried
“That SAC approve the booking of SUB Room 214 on Monday, November 29, 2004, SUB Room 206
(Council Chambers) on Tuesday, November 30, 2004 and SUB Room 209 on Friday, December 3, 2004 during
the hours of 07:00 - 17:00 by West Coast Training for the purpose of holding insurance classes.
12.
. . . . Carried
“That SAC approve the booking of the South Alcove on Tuesday, November 30, 2004 during the hours of
11:00 - 15:00 and SUB Room 206 (Council Chambers) on Wednesday, December 1, 2004 during the ours of 11:00
- 15:00 by the AMS (VP External) for the purpose of holding a Translink ‘Town Hall’ meeting.”
. . . . Carried
13.
“That SAC approve the booking of North Plaza ‘3' from Tuesday, November 30 to Thursday, December 2,
2004 during the hours of 10:00 - 14:30 for the purpose of holding ‘Food and Display’, Display area ‘S’ on Monday,
February 7, 2005 during the hours of 09:00 - 15:00 for the purpose of having ‘Fair Trade Awareness’ and North
Plaza ‘1' on Tuesday, February 8, 2005 during the hours of 09:00 - 15:00 by Oxfam BC.”
. . . . Carried
14.
“That SAC approve the booking of the SUB Ballroom on Friday, January 7, 2005 during the hours of 19:00 23:00, the SUB Partyroom and Courtyard on Friday, February 4, 2005 during the hours of 20:00 - 24:00 and the
SUB Ballroom on Friday, March 18, 2005 during the hours of 19:00 - 23:00 by the Ski Club for the purpose of
holding beer gardens.
Note: No capacity increase allowed due to SAC violations.
Granted license hours change to 20:00 - 24:00 on Friday, February 4, 2005.”
. . . Carried
15.
“That SAC approve the booking of the SUB Partyroom and Courtyard on Friday, March 18, 2005 and Friday,
January 21, 2005 during the hours of 19:00 - 23:00 by the Surf Club for the purpose of holding beer gardens.
Note: No increase in capacity for March 18, 2005.
Granted capacity increase for 200 people on January 21, 2005.
. . . . Carried
16.
“That SAC approve the booking of North Concourse ‘F’ on Tuesday, January 4, 2005, South Plaza ‘2' on
Wednesday, January 5, 2005, South Plaza ‘1' on Monday January 17, 2005 and Tuesday, January 18, 2005 and
Tuesday, January 11, 2005 during the hours of 11:00 - 14:00 by Spanish Passions for the purpose of having table
space for a club promotion and membership drive.”
. . . . Carried
November 25, 2004
Page 4 of 7
17.
“That SAC approve the booking of SUB Room 206 on Mondays, January 10, January 24, February 7, March
21 and April 4, 2005 during the hours of 18:00 - 21:00 by the Engineering Undergraduate Society for the purpose
of holding EUS Council meetings.”
. . . . Carried
18.
“That SAC approve the booking of SUB Room 205 from 14:30 hours of Friday January 14, 2005 to 14:30
hours on Saturday, January 15, 2005 by UBC Red Cross for the purpose of holding a 30 hour fast overnight with
proceeds to Vancouver Red Cross for Darfur campaign.”
. . . . Carried
19.
“That SAC approve the booking of North Concourse ‘F’ on Monday, January 17, 2005 during the hours of
10:00 - 16:00 by the Scandinavian and Nordic Cultural Association for the purpose of having table space for a Bake
Sale fundraiser with all proceeds going to club activities.”
. . . . Carried
20.
“That SAC approve the booking of South Plaza ‘2' on Monday, January 17, 2005, Display ‘N’ on Tuesday,
January 18, 2005, South Plaza ‘1' on Wednesday, January 19 and Thursday, January 20, 2005 and North
Concourse ‘E’ on Friday, January 21, 2005 during the hours of 09:45 - 14:15 by the Organ Donation Club for the
purpose of holding ‘1 saves 8' University Challenge to sign up students as organ donors.”
. . . . Carried
21.
“That SAC approve the booking of North Concourse ‘F’ on Friday, January 21, 2005 during the ours of 10:00
- 16:00 by the Science Undergrad Society for the purpose of ‘Cold Fusion’ ticket sales.”
. . . . Carried
22.
“That SAC approve the booking of South Concourse ‘A’ on Monday, January 31, 2005 during the hours of
09:00 - 16:00 by the Serbian Students’ Association for the purpose of having a bake sale fundraiser with all
proceeds going to club activities.”
. . . . Carried
23.
“That SAC approve the booking of South Plaza ‘3' on Friday, November 26, 2004 during the hours of 10:30 15:00 by the UBC Rugby Team for the purpose of selling raffle tickets with BC Rugby Union as a fundraiser.
24.
. . . . Carried
“That SAC approve the booking of SUB Room 212A on Saturday, January 29, 2005 during the hours of
17:00 - 19:00 by the UVic Alumni Association for the purpose of holding a reception before attending a basketball
game.
. . . . Carried
November 25, 2004
Page 5 of 7
25.
“That SAC approve the booking of North Concourse ‘F’ on Wednesday, January 5, 2005 during the hours
of 10:00 - 16:00 by the History Students Association for the purpose of selling textbooks to raise money for the
History Students’ Conference.”
. . . . Carried
26.
“That SAC approve the booking of North Concourse ‘F’ on Monday, January 31, 2005 during the hours of
10:00 - 16:00 by the Indigenous Students’ Society for the purpose of promoting membership and selling bannock
with all proceeds going to club activities.”
. . . . Carried
27.
“That SAC approve the booking of SUB Room 205 on Thursday, February 10, 2005 during the hours of 08:00
- 16:00 by UBC Organizational Training and Development for the purpose of holding a seminar on time
management.
28.
. . . . Carried
“That SAC approve the booking of the SUB Partyroom on Friday, December 10, 2004 during the hours of
12:00 - 15:00 during the hours of 12:00 - 15:00 by the Sauder School or Business for the purpose of holding a
lunch and recognition reception.
. . . . Carried
CONSTITUTIONS:
29.
[SACD 275-05]
“That SAC approve the name change from the Baptist Student Ministries to Born for More Christian Student
Ministries as per minutes dated November 23, 2004 as presented.”
. . . . Carried
CONTRACTS:
30.
[SACD 276-05]
“That SAC approve the contract between the AMS (UBC Dance Club) and Fantasy Garden World for the
purpose of having a dance party on December 18, 2004 in the Rose Room.”
. . . . Carried
31.
[SACD 277-05]
“That SAC approve the contract between the AMS (UBC Ski and Board Club) and the Ramada Lodge Hotel
for room rental on January 14, 2005.”
. . . . Carried
32.
[SACD 278-05]
“That SAC approve the contract between the AMS (UBC Ski and Board Club) and the Apex
Accommodations for room rental on from January 28 - 30, 2005.”
. . . . Carried
November 25, 2004
Page 6 of 7
33.
[SACD 279-05]
“That SAC approve the contract between the AMS (UBC Ski and Board Club) and the Sundance Lodge at
Sun Peaks for room rental from March 4 - 6, 2004.”
. . . . Carried
34.
[SACD 280-05]
“That SAC approve the contract between the AMS (UBC Ski and Board Club) and the Thriftlodge Rossland
for room rental from February 15 - 17, 2005.”
. . . . Carried
35.
[SACD 281-05]
“That SAC approve the contract between the AMS (UBC Ski and Board Club) and the Baker St. Inn and
Convention Centre for room rental from February 12 to 15, 2005.”
. . . . Carried
36.
[SACD 282-05]
“That SAC approve the contract between the AMS (UBC Badminton Club) and UBC School of Human
Kinetics for rental of space in the Robert F. Osborne Centre on September 28, October 1, 5, 8, 12, 15, 19, 22, 26
and 29, 2005 for the purpose of holding a badminton tournament.”
. . . . Carried
37.
[SACD 283-05]
Kinetics for rental of space in the Robert F. Osborne Centre on November 2, 5, 9, 12, 16, 19, 23, 26 and 30, 2005
for the purpose of holding a badminton tournament.”
. . . . Carried
38.
[SACD 284-05]
Kinetics for rental of space in the Robert F. Osborne Centre on November 13, 2004 for the purpose of holding a
badminton tournament.”
. . . . Carried
39.
[SACD 285-05]
“That SAC approve the contract between the AMS (Microbiology & Immunology Student Association) and
the Marriott Vancouver Pinnacle Downtown Hotel for the purpose of holding a Grad Dinner on Wednesday, May
1, 2005.”
. . . . Carried
40.
[SACD 286-05]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Aquahost
Catering and Events for the purpose of holding the Enterprize dance party on Saturday, January 1, 2005.”
. . . . Carried
41.
[SACD 287-05]
“That SAC approve the contract between the AMS (International Relations Students Association) and the
Faculty of Forestry for the rental of the Atrium in the Forest Sciences Centre on January 16, 2005.”
. . . . Carried
November 25, 2004
Page 7 of 7
OTHER BUSINESS:
<
Mature and Transfer Student Orientation
- send Margot Sunshine’s contact information.
<
Pride Space Allocation Policy
- policy will be written
<
Resource Group Days next year and AMS Services Open House
- postponed until next meeting
- Vy to talk about it
<
No Clubs Days II
- Vy or Celine to look at this for next year’s new clubs
<
Ski and Board Club Clean-up response
<
Meeting times for next term
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Thursday, December 2, 2005 at 3:30 pm.
LM:val
December 2, 2004
Present:
Guests:
Grant Wong (Executive Coordinator of Student Services), Shabita Nathwani (Ismaili Students Association),
Gina Eom (Red Cross UBC)
PRESENTATIONS:
<
<
Grant Wong with Ismaili Students Association
UBC Red Cross - AMS Food Bank Proposal
MINUTES:
1.
[SACD 288-05]
. . . . Carried
BOOKINGS:
2.
“That SAC approve the booking of the Conversation Pit on Fridays, January 7 and 21, February 11, March
18 and April 1, 2005 during the hours of 11:00 - 16:00 by the Social Justice Centre for the purpose of holding biweekly film screenings.”
. . . . Carried
3.
“That SAC approve the booking of North Plaza ‘3' on Friday, December 3, 2004 during the hours of 10:00 16:00 by CAWOPI for the purpose of having a table to hold a ‘War Resisters’ petition.”
. . . . Carried
4.
“That SAC approve the booking of SUB Room 212 on Friday, January 14, 2005 during the hours of 20:00 24:00 by the Caribbean African Association for the purpose of holding a beer garden.
Note: Request liquor license times from 20:00 - 24:00 subject to RCMP approval.”
. . . . Carried
5.
“That SAC approve the booking of Display Area ‘8' on Friday, January 7, 2005 during the hours of 12:00 17:00 by the Abundant Life Christian Fellowship for the purpose of having an ‘Outreach’ display and holding a
membership drive.”
. . . . Carried
6
“That SAC approve the booking of the SUB Ballroom on Saturday, April 16, 2005 during the hours of 12:00 16:00 by the AMS (Minischool) for the purpose of holding a Beer and Wine Festival as a 1 day minischool seminar.”
. . . . Carried
December 2, 2004
Page 2 of 4
7.
8.
“That SAC approve the booking of North Concourse ‘F’ on Thursday, January 6 and Friday, January 7, 2005
during the hours of 10:00 - 15:00 and South Plaza ‘3' from Monday, January 10 to Wednesday, January 12, 2005
during the hours of 10:00 - 15:00 by the AMS (Volunteer Connections) for the purpose of holding the ‘Raising the
Roof’ campaign.”
. . . . Carried
“That SAC approve the booking of the South Plaza ‘1' on Friday, January 7, 2005 during the hours of 10:00 14:00 by Dance Horizons for the purpose of having a table to sell ‘Krispee Kreme’ donuts as a fundraiser with
proceeds going to fund a club trip.”
. . . . Carried
9.
“That SAC approve the booking of South Plaza ‘1' on Thursday, January 6, 2005 during the hours of 08:30 15:00 by UNICEF BC for the purpose of having a table to sell ‘Krispy Kreme Donuts’ as a fundraiser with proceeds
going to UNICEF BC.”
. . . . Carried
10.
Partyroom
Auditorium
205
207/209
211
212
212A
213
215
Full Concourse
18:00 - 22:00
08:00 - 17:00
08:00 - 17:00
08:00 - 17:00
08:00 - 17:00
08:00 - 17:00
08:00 - 17:00
08:00 - 17:00
08:00 - 17:00
08:00 - 17:00
by UBC Student Development Offices for the purpose of holding a Student Leadership Convention.
11.
. . . . Carried
“That SAC approve the capacity increase of the booking of the SUB Ballroom on Friday, March 18, 2005
during the hours of 19:00 - 23:00 by the Ski and Board Club.”
. . . . Defeated
12.
“That SAC approve the booking of South Plaza ‘3' from Tuesday, January 5 to Thursday, January 7, 2005
during the hours of 10:00 - 14:00 by the UBC Dance Team for the purpose of holding auditions promotions
including an information display, membership sign-up and leaflets.”
. . . . Carried
13.
“That SAC approve the booking of South Plaza ‘1' on Wednesday, January 26, 2005 during the hours of
10:00 - 15:00 by the Inter-Fraternity Council for the purpose of having a table during ‘Greek Week’ to give out
pamphlets.”
. . . . Carried
December 2, 2004
Page 3 of 4
14.
“That SAC approve the booking of the SUB Ballroom on the following dates and times:
09:00 - 15:00
09:00 - 15:00
09:00 - 15:00
08:00 - 11:00
09:00 - 15:00
09:00 - 15:00
08:00 - 14:00
09:00 - 15:00
09:00 - 15:00
09:00 - 16:00
by Daniela Meier for the purpose of doing thesis work.
Note: The booking charges shall be waived upon specified conditions.”
15.
. . . . Carried
“That SAC approve the booking of the Norm Theatre on Friday, January 28, 2005 during the hours of 19:00 23, 2004 by FilmSoc for the purpose of holding a beer garden.”
. . . . Carried
CONTRACTS:
16.
[SACD 289-05]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and the Student
Recreation Centre for the purpose of holding a Dodgeball Tournament on December 2, 2004.”
. . . . Carried
17.
[SACD 290-05]
“That SAC approve the sponsorship contract between the AMS (International Students Association of the
AMS) and Paloma Hair Design and Esthetics for a period of six months.”
. . . . Carried
18.
[SACD 291-05]
AMS) and University Dry Cleaners for a period of six months.”
. . . . Carried
19.
[SACD 292-05]
AMS) and Mom’s Cooking (Mom’s Taco) for 7% tax relief.”
. . . . Carried
20.
[SACD 293-05]
AMS) and Curry Point for 10% off and combo deal.”
. . . . Carried
December 2, 2004
Page 4 of 4
21.
[SACD 294-05]
AMS) and Combo Express Taiwanese a 7% gst relief.”
. . . . Carried
22.
[SACD 295-05]
“That SAC approve the contract between the AMS (UBC Chinese Varsity Club) and the Vancouver Board
of Parks and Recreation for facility rental of the Riley Park Ice Rink on Thursday, December 23, from 4 - 6 pm.”
. . . . Carried
23.
[SACD 296-05]
“That SAC approve the contract between the AMS (Chinese Varsity Club) and the Commodore Ballroom
for the purpose of facility rental on Wednesday, December 22, 2004.”
. . . . Carried
24.
[SACD 297-05]
“That SAC approve the contract between the AMS (International Relations Students Association and the
Westin Bayshore Resort and Marina for the purpose of holding the ‘Night of 1000 Dinners’ on Wednesday,
December 15, 2004.”
. . . . Carried
OTHER BUSINESS:
<
Security Costs (Lyle McMahon)
<
Gentlemen’s Club Constitution
<
Extreme Kindness Constitution
<
Food Bank Proposal
[SACD 298-05]
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Thursday, January 6, 2005 at 3:30 pm.
LM:val
January 6, 2005
Present:
Manjinder Sidhu (Chair), Holly Ma, Vy Nguyen, Sophia Haque (Vice Chair, Finance Commission - non
voting), Jane Barry (Facilities Development Manager - non-voting)
Absent:
Lyle McMahon, Celine Asril, Liz Park, Raseel Sehmi
Quorum was not present.
MINUTES:
1.
[SACD 299-05]
“That SAC approve the minutes of December 2, 2004 as submitted.”
The chair was passed to Holly Ma at 3:40 pm.
BOOKINGS:
2.
“That SAC approve the booking of South Plaza ‘2' on Tuesday, January 4, Thursday January 6 and Friday,
January 7, 2005 during the hours of 11:00 - 14:00 by the Gilbert & Sullivan Society for the purpose of selling tickets
for a performance on campus.”
. . . . Carried
3.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, January 6, 2005 during
the hours of 16:00 - 20:00 by Thagalayn Muslim Youth Association for the purpose of holding a general meeting.”
. . . . Carried
4.
“That SAC approve the booking of South Plaza ‘3' and North Plaza ‘1' from Monday, January 17 to Friday,
January 21, 2005 during the hours of 10:00 - 16:00 by the AMS (Elections Administrator) for the purpose of having
information tables.”
. . . . Carried
5.
MOVED VY NUGYEN, SECONDED MANJINDER SIDHU:
“That SAC approve the booking of the Conversation Pit by the AMS (Elections Administrator) on Wednesday,
January 12, 2005 during the hours of 11:00 - 15:00 for the purpose of holding an all Candidates forum and on
Tuesday, January 18, 2005 during the hours of 11:00 - 15:00 for the purpose of holding a President’s Debate.”
. . . Carried
6.
MOVED MANJINDER SIDHU, SECONDED VY NUGYEN:
“That SAC approve the booking of Display Area “S” on Monday, January 31, 2005 during the hours of 10:00 14:00 by Choy Lee Fat Kung Fu Club for the purpose of selling club memberships, handing out information and
holding performance/demonstrations.”
. . . . Carried
7.
“That SAC approve the booking of the South Alcove on Tuesday, May 17, 2005 during the hours of 07:00 24:00 by Elections BC for the purpose of having a polling station for students who live in residence.
. . . . Carried
8.
January 6, 2005
Page 2 of 6
“That SAC approve the booking of SUB Rooms 207/209 on Saturday, February 12, 2005 during the hours
of 14:00 - 16:30 by Christine Hwang for the purpose of holding a seminar/workshop.
9.
. . . . Carried
“That SAC approve the booking of SUB Room 207 on Friday, January 14, 21, 28, February 4, 11, 2005
during the hours of 08:00 - 12:00 by UBC CIC for the purpose of holding classes for international students.
10.
. . . . Carried
“That SAC approve the booking of the SUB Partyroom on Saturday, November 19, 2005 during the hours
of 17:00 - 24:00 and the SUB Partyroom, SUB Ballroom and Room 205 on Sunday, November 20, 2005 during the
hours of 06:00 - 14:00 by Michelle Swatton for the purpose of holding the Fall Classic Race.
11.
. . . . Carried
Room 211
Room 205
Room 211
Room 205
Room 205
Room 207
Room 211
09:00 - 16:00
09:00 - 16:00
09:00 - 16:00
09:00 - 16:00
09:00 - 16:00
09:00 - 16:00
09:00 - 16:00
by KumKang for the purpose of holding ESL classes.
12.
. . . . Carried
“That SAC approve the booking of the SUB Auditorium on Friday, January 14, 2005 during the hours of 11:00
- 13:00 by UBC AAPS for the purpose of holding a lunchtime meeting.
13.
. . . . Carried
“That SAC approve the booking of South Plaza ‘1' on Monday, January 10, 2005 during the hours of 11:00 14:00 by CAWOPI for the purpose of having a table for a ‘War Resisters’ petition.”
. . . . Carried
14.
“That SAC approve the booking of the BBQ Pit from Monday, January 17 - Friday, January 21, 2005 during
the hours of 11:00 - 14:00 by the AMS (Elections Administrator) for the purpose of running a BBQ in conjunction
with SAC to promote and encourage voting in the AMS Elections.”
. . . . Carried
January 6, 2005
Page 3 of 6
15.
16.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, February 3, 2005
during the hours of 10:00 - 12:45 and 14:15 - 16:30 by the AMS (Controller) for the purpose of holding an AMS
Pension Plan presentation.”
. . . . Carried
17.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Wednesday, January 5, 2005
during the hours of 13:00 - 14:00 by the AMS (Elections Administrator) for the purpose of holding an election open
meeting."
. . . . Carried
“That SAC approve the booking of South Plaza '2' from Monday, January 10 to Friday, January 14, 2005
during the hours of 11:00 - -14:00 by the Fitness Club for the purpose of having a table for club promotion and to
give away small pre-packaged food bars, sell club t-shirts and membership sign-up and sales.
Note: All proceeds to go to club to promote upcoming events."
. . . . Carried
18.
19.
“That SAC approve the booking of South Plaza '2' on Tuesday, January 25 and Wednesday, January 26,
2005 during the hours of 11:00 - 15:00 by the Formosa Cultural Club for the purpose of club promotion, to give out
flyers and sell memberships."
. . . . Carried
“That SAC approve the booking of Concourse ‘B’ on Monday, January 31, 2005 during the hours of 09:00 17:00 by Bradley Vandevis of Young Adult Development Mosaic Sales Solutions for the purpose of recruiting sales
representatives.
20.
. . . . Carried
“That SAC approve the booking of Display North on Wednesday, February 9, 2005 during the hours of 09:00
- 17:00 by Lisa Johanns of Hawaii Pacific University for the purpose of having an information table to create
awareness and recruit students.
21.
. . . . Carried
“That SAC approve the booking of the display area on Monday, February 21, 2005 during the hours of 09:00
- 17:00 and South Concourse ‘B’ and ‘C’ on Wednesday, March 30 and Thursday, March 31, 2005 during the hours
of 09:00 - 17:00 by the Cancer Society of the AMS for the purpose of holding a fundraising event “Cuts for Cancer’.”
. . . . Carried
22.
“That SAC approve the booking of The Niche from Tuesday, January 4 to Friday, January 7, 2005 and from
Monday, January 10 to Friday, January 14, 2005 during the hours of 09:30 - 16:00 by the AMS (Executive
Coordinator of Student Services) for the purpose of awareness and fundraising for the Tsunami Disaster Relief.
Note: The space is shared with UBC Red Cross and Sri Lanka Club and on Wednesdays space is shares with preexisting booking for UBC Rec.”
. . . . Carried
January 6, 2005
Page 4 of 6
23.
“That SAC approve the booking of South Plaza ‘3' from Monday, January 10 to Friday, January 14, 2005
during the hours of 10:00 - 16:00 by the Canadian Club for the purpose of selling mandarin oranges by donation
to raise money for Tsunami Aid with all proceeds going to the Salvation Army Tsunami Relief.”
. . . . Carried
24.
“That SAC approve the booking of North Concourse ‘D’ on Wednesday, January 12, 2005 during the hours
of 09:00 - 16:30 by the AMS (Executive Coordinator of Student Services) by various groups participating in the
Tsunami Relief. Grant Wong and UBC Red Cross to coordinate and take responsibility for the space.”
. . . . Carried
24.
during the hours of 13:00 - 14:00 and on Friday, January 7, 2005 during the hours of 17:00 - 19:00 by the AMS
(Elections Administrator) for the purpose of holding an Election Open Meeting and an All-Candidates Meeting.”
. . . . Carried
25.
“That SAC approve the booking of the Conversation Pit on Friday, January 14, 2005 during the hours of
12:00 - 16:00 by the Moustache Club of the AMS for the purpose of holding an ‘AMS Elections Circus’.”
. . . . Carried
26.
“That SAC approve the booking of SUB Room 205 on Wednesday, January 19, 2005 during the hours of
16:00 - 19:00 by UBC Campus and Community Planning for the purpose of holding a seminar/workshop.
27.
. . . . Carried
“That SAC approve the booking of SUB Room 213 on January 15, 2004 during the hours of 09:00 - 13:00
by Technology Support Team for the purpose of holding a meeting.
28.
. . . . Carried
“That SAC approve the booking of SUB Room 207/209 on Sundays from February 6, 2005 to February 5,
2006 during the hours of 17:00 - 20:00 by Immanuel Westside for the purpose of holding church services.
Note: The booking charges shall be reduced.”
. . . . Carried
CONTRACTS:
29.
[SACD 300-05]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and the Fairmont
Waterfront for an International Business Conference to be held Friday, February 25, 2005.”
. . . . Carried
January 6, 2005
Page 5 of 6
30.
[SACD 301-05]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and the Vancouver
Aquarium Aquahost for a reception to be held on Saturday, January 29, 2005.”
. . . . Carried
31.
[SACD 302-05]
“That SAC approve the contract between the AMS (UBC Dance Club) and the Fairmont Hotel Vancouver
for a Dance Competition to be held Friday, March 4, and Saturday, March 5, 2005.”
. . . . Carried
32.
[SACD 303-05]
“That SAC approve the contract between the AMS (Chinese Varsity Club) and Riley Park Community
Association for the purpose of facility rental on Thursday, December 23, 2004.”
. . . . Carried
33.
[SACD 304-05]
“That SAC approve the advertising contract between the AMS (Commerce Undergraduate Society) and
Business in Vancouver for the purpose of advertising in the January 4, 2005 issue.”
. . . . Carried
34.
[SACD 305-05]
“That SAC approve the contract between the AMS (Spanish Passion - Rumba Flamenca - Club) and
Rosanna Llorens for the purpose of giving ten dance classes of one hour each duration during the winter session
of the UBC academic year 2004-2005.”
. . . . Carried
35.
[SACD 306-05]
“That SAC approve the contract between the AMS (Spanish Passion - Rumba Flamenca - Club) and Bonnie
Stewart for the purpose of giving ten dance classes of one hour each duration during the winter session of the UBC
academic year 2004-2005.”
. . . . Carried
36.
[SACD 307-05]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and UBC Robson
Square for the facility rental on Friday, March 4, 2005.”
. . . . Carried
37.
[SACD 308-05]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Fun Time
Casino for equipment lease on January 14, 1005.”
. . . . Carried
38.
[SACD 309-05]
“That SAC approve the contract between the AMS (UBC Ski and Board Club) and International Stage Lines,
Inc. for the purpose of chartering a bus for a trip from January 28th to 30th, 2005.”
. . . . Carried
January 6, 2005
Page 6 of 6
39.
[SACD 310-05]
“That SAC approve the contract between the AMS (UBC Ski and Board Club) and the Baker Street Inn for
accommodation rental from February 12 to February 15, 2005.”
. . . . Carried
40.
[SACD 311-05]
“That SAC approve the contract between the AMS (UBC Ski and Board Club) and the Sundance Lodge for
accommodation rental from March 4 to March 6, 2005.”
. . . . Carried
41.
[SACD 312-05]
for the purpose of accommodation rental from February 15 to 17, 2005.”
. . . . Carried
OTHER BUSINESS:
<
Sprouts - postponed until next meeting
<
<
<
Vy: Contacted by Santa via fax
Soph: Contacted via email (from Santa)
Booking Request for SUB Roof: Early confirmation for December 24, 2005
- 11:59 - 12:02 am
- drinks are on the roof
- rental rates waived and cookies and milk provided by Blue Chip Cookies.
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Thursday, January 13, 2005 at 3:30 pm.
Manjinder Sidhu, Chair,
LM:val
January 13, 1005
Present:
Lyle McMahon (Chair), Holly Ma, Vy Nguyen, Raseel Sehmi, Manjinder Sidhu Sophia Haque (Vice Chair,
Finance Commission - non voting), Jane Barry (Facilities Development Manager - non-voting)
Absent:
Celine Asril, Liz Park
Guests:
Brianna Ames (Jewish Students Association), Brenda Adhiambo Ogembo (VP Student and Academic Affairs)
Presentations:
<
Jewish Students Association
- Student Social/Fundraisers
<
Brenda Adhiambo Ogembo (VP Academic and University Affairs)
- Request for last week of November for ‘Globally Positive’
MINUTES:
1.
[SACD 313-05]
“That SAC approve the minutes of January 6, 2005 as submitted.”
BOOKINGS:
2.
SUB Room 211
SUB Room 211
SUB Room 215
SUB Room 206
SUB Room 211
SUB Room 212
SUB Room 207
SUB Room 211
SUB Room 207
SUB Room 216
SUB Room 211
SUB Room 212A
SUB Room 215
January 17, 2005
January 18, 2005
January 18, 2005
January 18, 2005
January 20, 2005
January 20, 2005
January 24, 2005
January 24, 2005
January 31, 2005
January 31, 2005
January 31, 2005
February 3, 2005
February 3, 2005
07:00 - 23:59
07:00 - 12:30
07:00 - 13:00
07:00 - 23:59
07:00 - 12:00
07:00 - 24:30
07:00 - 15:00
07:00 - 17:00
07:00 - 15:00
07:00 - 17:00
07:00 - 23:59
07:00 - 12:30
07:00 - 12:30
by Centre for InterCultural Communications for the purpose of holding a Workshop.
3.
. . . . Carried
“That SAC approve the booking of the SUB Ballroom on Tuesday, January 25, 2005 during the hours of
07:00 - 16:00 by the Association of Admin & Professional Staff at UBC for the purpose of holding a conference.
. . . . Carried
January 13, 2005
Page 2
4.
“That SAC approve the booking of SUB Room 214/216 on Friday, September 16, 2005 during the hours of
15:00 - 22:00, Saturday, September 17 and Sunday, September 18, 2005 during the hours of 09:00 - 18:00 by the
AMS (Speakeasy) for the purpose of holding volunteer training.”
. . . . Carried
5.
“That SAC approve the booking of the North Concourse ‘E’ on Monday, January 31, 2005 during the hours
of 09:00 - 16:00 and South Concourse ‘A’ on Monday, February 21, 2005 during the hours of 09:00 - 16:00 by
Solidarity for Palestine Human Rights for the purpose of holding ‘Palestinian Awareness’ - taking donations for club
activities, selling memberships and giving our information about the Palestine situation and club activities.”
. . . . Carried
6.
“That SAC approve the booking of SUB Room 224 on Friday, January 21, 2005 during the hours of 10:00 16:00 by UBC Education for the purpose of holding a meeting for teaching students job interviews.
Note: The booking shall be full rental rates.”
7.
. . . . Carried
“That SAC approve the booking of the South Plaza ‘1' on Thursday, February 3, Monday February 7,
Tuesday, February 8 and Thursday, February 10, 2005 during the hours of 10:00 - 16:00 and the North Plaza on
Wednesday, February 9, 2005 during the hours of 10:00 - 16:00 by the Chinese Varsity Club for the purpose of
having a table to do rose delivery sales with all proceeds after costs going to the Heart and Stroke Foundation.”
. . . . Carried
8.
“That SAC approve the booking of South Plaza ‘2' on Friday, January 14, Monday January 17 Friday,
January 21 and Monday, January 24 to Thursday, January 27, 2005 during the hours of 11:00 - 14:00 by Imagine
UBC for the purpose of having a table for ‘MUG’ leader recruitment.”
. . . . Carried
9.
“That SAC approve the booking of South Plaza ‘1' on Monday, January 24 and Tuesday, January 25, 2005
during the hours of 11:00 - 13:00 by the Taiwan Association for the purpose of having a table for a clothing drive
with all donations to be given to the Canadian Diabetes Association.”
. . . . Carried
10.
“That SAC approve the booking of Concourse ‘B’ on Wednesday, March 23 and Thursday, March 24, 2005
during the hours of 09:00 - 17:00 by the UBC Chaplains Association for the purpose of holding a multi faith holiday
celebration.
11.
. . . . Carried
“That SAC approve the booking of SUB Room 224 on Wednesday, January 12, 2005 during the hours of
14:00 - 17:00 and on Wednesday, January 19. 2005 during the hours of 16:00 - 20:30 by College Pro for the
purpose of holding an information session and a social.
. . . . Carried
January 13, 2005
Page 3
12.
“That SAC approve the booking of SUB Room 213 on February 5 and February 6, 2005 during the hours
of 17:00 - 20:00 by Immanuel Westside Church for the purpose of having a children’s room group.
13.
. . . . Carried
“That SAC approve the booking of SUB Room 206 (Council Chambers) on January 25, 2005 during the
hours of 08:00 - 17:00 by Travel CUTS for the purpose of holding a conference.
14.
. . . . Carried
“That SAC approve the booking of the Norm Theatre on Monday, February 7 and Tuesday, February 8, 2005
during the hours of 19:00 - 23:00 by the Law Students Association Law Review for the purpose of holding the LSA
Law Revue.”
. . . . Carried
15.
“That SAC approve the booking of SUB Room 205 on Friday, March 18, 2005 during the hours of 20:00 24:00 by the Caribbean African Association for the purpose of holding a Rhum Garden.”
. . . . Carried
16.
“That SAC approve the booking of the following rooms:
SUB Ballroom
SUB Room 206
SUB Room 211
SUB Room 212A
SUB Room 205
SUB Room 207/209
Thursday, October 20 and Friday, October 21, 2005
09:00 - 17:00
09:00 - 17:00
09:00 - 17:00
09:00 - 17:00
09:00 - 17:00
09:00 - 17:00
by the WCB for the purpose of holding a conference.
17.
. . . . Carried
“That SAC approve the booking of the Niche on Monday, January 17 and Tuesday, January 18, 2005 during
the hours of 09:00 - 17:00 by Anne Marie Samarasing for the purpose of selling tickets to promote to her book.
. . . . Defeated
CONSTITUTIONS:
18.
“That SAC approve the name change of the Africa Group Club to Africa Network.”
. . . . Carried
[SACD 314-05]
January 13, 2005
Page 4
CONTRACTS:
19.
[SACD 315-05]
“That SAC approve the contract between the AMS (Formation Dancesport of UBC) and Ekaterina
Michtchenko for the purpose of teaching International Style Ballroom Latin Dancesport for the period September
1, 2004 to March 31, 2005.”
. . . . Carried
20.
MOVED VY NGUYEN SECONDED MANJINDER SIDHU:
[SACD 316-05]
“That SAC approve the contract between the AMS (Formation Dancesport of UBC) and Ekaterina
Michtchenko for the purpose of teaching International Style Ballroom Latin Dancesport for the UBC Latin American
Formation Team for the period October 1, 2004 to March 31, 2005.”
. . . . Carried
21.
[SACD 317-05]
“That SAC approve the contract between the AMS (Rehabilitation Sciences Undergrad Society) and the
Hyatt Regency Vancouver for the purpose of holding a Grad Dinner Dance on Friday, May 13, 2005.”
. . . . Carried
22.
[SACD 318-05]
“That SAC approve the contract between the AMS (International Relations Students Association) and Thea
Koerner House Graduate Centre for the purpose of holding a function from January 13th to January 16, 2005 in the
Ballroom.”
. . . . Carried
23
[SACD 319-05]
“That SAC approve the contract between the AMS (UBC Ski and Board Club) and International Stage Lines
Inc. for the purpose of chartering a vehicle for a trip from January 14 to 16, 2005.”
. . . . Carried
24.
[SACD 320-05]
“That SAC approve the contract between the AMS (Chinese Students Society of UBC) and the Michael J.
Fox Theatre for the purpose of facility rental on March 18, 2005.”
. . . . Carried
25.
[SACD 321-05]
“That SAC approve the contract between the AMS (UBC Masala Club) and the Michael J. Fox Theatre for
the purpose of rental of the theatre on March 5, 2005 for the purpose of holding a concert.”
....
Carried
26.
HOLLY MA, SECONDED RASEEL SEHMI:
[SACD 322-05]
“That SAC approve the contract between the AMS (Pakistani Students Association) and Fraserview Banquet
Hall for the facility rental on Saturday, January 29, 2005 for the purpose of holding a fundraising function.”
. . . . Carried
27.
[SACD 323-05]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) for the purpose of
providing a sound and lighting package for an event to be held on Saturday, January 29, 2005.”
. . . . Carried
January 13, 2005
Page 5
OTHER BUSINESS:
28.
“That SAC approve the adding of Room 224 to the rooms available for general booking purposes. This shall
be effective from February 1st, 2005 onwards.”
. . . . Carried
<
Sprouts email
- please contact CPG
<
SAC meeting times
- moved to Mondays at 3:30 pm
<
Holly Ma
- missing constitutions! There are elves amongst us!
<
UBC Chaplains Association Relief Fundraiser - AMS Activity Proposal
[SACD 333-05]
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Monday, January 17, 2005 at 3:30 pm.
LM:val
January 19, 1005
Present:
Lyle McMahon (Chair), Holly Ma, Vy Nguyen, Liz Park, Raseel Sehmi, Manjinder Sidhu, Jane Barry
(Facilities Development Manager - non-voting)
Absent:
Celine Asril, Sophia Haque (Vice Chair, Finance Commission - non voting)
Guests:
Emily Dixon (Cannabis Culture Club of UBC), Kathryn Scurfield (Cannabis Culture Club of UBC), Sarah
Karten (Cannabis Culture Club of UBC)
Presentations:
<
Cannabis Culture Club:
MINUTES:
1.
[SACD 334-05]
BOOKINGS:
2.
“That SAC approve the booking of South Plaza ‘1' on Thursday, January 27 and Friday, January 28, 2005
during the hours of 10:00 - 15:00 by the Rotaract Club for the purpose of holding a ‘Haiti Awareness Display with
proceeds going to Family Health Ministries.”
. . . . Carried
3.
“That SAC approve the booking of North Plaza ‘1' on Wednesday, January 2005 during the hours of 09:30 15:30 and South Plaza ‘2' on Thursday, January 27 and Friday, January 28, 2005 during the hours of 09:30 - 15:30
by Oxfam UBC for the purpose of having a table for ‘World Food Trade’ display and Sudan Fundraiser with
donations for Sudan to go to Oxfam.”
. . . . Carried
4.
“That SAC approve the booking of North Plaza ‘2' on Thursday, January 20, 2005 during the hours of 09:00 14:00 and South Plaza ‘3' on Friday, January 21, 2005 during the hours of 09:00 - 14:00 by UNICEF UBC for the
purpose of having a table for ‘Tsunami Relief’ club ticket sales.”
. . . . Carried
5.
“That SAC approve the booking of North Plaza ‘2' from Tuesday, January 25 to Thursday, January 27, 2005
during the hours of 10:00 - 14:30 by Campus Crusade for Christ for the purpose of having a table to promote their
upcoming lecture event and giving our literature and leaflets.”
. . . . Carried
6.
“That SAC approve the booking of South Plaza ‘3' on Friday, January 28, 2005 during the hours of 10:00 14:00 by Sororities for the purpose of having a table for an ‘Alpha Phi Recruitment Booth’ giving out information,
leaflets and interest sign up.”
. . . . Carried
January 19, 2005
Page 2
7.
“That SAC approve the booking of the North Concourse from Monday, September 26 to Wednesday,
September 28, 2005 during the hours of 09:00 - 16:00 by the AMS (Volunteer Connections) for the purpose of
holding an annual Volunteer Fair.
Note: Early confirmation.”
8.
. . . . Carried
“That SAC approve the booking of South Concourse ‘B’ on Monday, January 31 or Tuesday, February 1,
2005 during the hours of 09:00 - 17:00 by Maya Miguel of the Right to Play for the purpose of promoting a
fundraiser for Tsunami Relief to be held at the Gallery Lounge.
9.
. . . . Carried
during the hours of 10:00 - 15:00 by UBC Civil Engineering for the purpose of holding a board meeting.
10.
. . . . Carried
“That SAC approve the booking of the Conversation Pit on Thursday, January 20, 2005 during th hours of
10:00 - 16:00 by the AMS (Elections Administrator/Red Cross) for the purpose of holding a fundraising
performance.”
. . . . Carried
11.
“That SAC approve the booking of SUB Room 216 on March 3, 2005 during the hours of 08:00 - 13:00 and
14:340 - 17:30 by International Student Volunteers for the purpose of holding a seminar/workshop.
12.
. . . . Carried
“That SAC approve the booking of the SUB Ballroom on Saturday, April 2, 2005 during the hours of 07:00 18:00 by the UBC Fencing Club for the purpose of holding a tournament as a fundraiser to purchase equipment
for the club.
Note: The booking charges shall be 50%”
13.
. . . . Carried
“That SAC approve the bookings Oxfam by the AMS (Executive Coordinator of Student Services) of the
Display Area on Friday, January 21, 2005 during the hours of 09:30 - 16:00 for the purpose of holding a martial arts
demonstration in conjunction with the UBC Kung Fu Club to collect donations for Tsunami Relief, and The Niche
on Thursday, January 20, Friday, January 21, Monday, January 24, Tuesday, January 25 and Wednesday, January
26, 2005 during the hours of 10:00 - 14:00 on behalf of a non-AMS student organization ‘Student Disaster Relief
Initiative for the purpose of collecting donations for Oxfam and promoting and selling a benefit for Oxfam).”
. . . . Carried
January 19, 2005
Page 3
14.
“That SAC approve the booking of the North and South Concourse on Wednesday, September 14 and
Friday, September 16, 2005 during the hours of 08:00 - 17:00 by the AMS (Student Administrative Commission)
for the purpose of holding ‘Clubs Days’ for Asian clubs.
15.
. . . . Carried
“That SAC approve the booking of the SUB Ballroom, SUB Partyroom, 205, 207/209, 212, 212A, 214/216,
the SUB Concourse, North Plaza and South Plaza from Monday, September 19 to Friday, September 23, 2005
during the ours of 07:00 - 23:59 on Monday to Thursday and 07:00 - 14:00 on Friday by the AMS (Student
Administrative Commission), for the purpose of holding ‘Clubs Week 2005'.
16.
. . . . Carried
“That SAC approve the booking of the South Concourse from Monday, September 26 to Wednesday,
September 28, 2005 during the ours of 07:00 - 23:50 on Monday and Tuesday and 07:00 - 16:00 on Wednesday
by the AMS (Student Administrative Commission) for the purpose of holding ‘Resource Clubs Day’.
. . . . Carried
CONSTITUTIONS:
17.
MOVED HOLLY MA, SECONDED BY NGUYEN:
[SACD 335-05]
“That SAC approve the constitution of the Cannabis Culture Club of UBC as an AMS Club.”
. . . . Tabled
CONTRACTS:
18.
[SACD 336-05]
“That SAC approve the contract between the AMS (Forestry Undergraduate Society) and the Four Seasons
Hotel for the purpose of holding a reception and dinner on Saturday, March 19, 2005.”
. . . . Carried
19.
[SACD 337-05]
“That SAC approve the contract between the AMS and the Chan Centre for the Performing Arts for a
performance by Stephen Lewis on Sunday, March 20, 2005.”
. . . . Carried
20.
MOVED VY NGYUEN, SECONDED LIZ PARK:
[SACD 338-05]
“That SAC approve the contract between the Alma Mater Society of UBC and the Commonwealth Club of
the AMS regarding usage of space for upcoming conferences and rental expenses thereof.”
. . . . Carried
21.
[SACD 339-05]
“That SAC approve the contract between the AMS (English Student Society) and Colour Time for the
purpose of printing 1000 Literary Magazines.”
. . . . Carried
January 19, 2005
Page 4
CONTRACTS:
22.
[SACD 340-05]
“That SAC approve the contract between the AMS (Economic Students Association) and the Princeton
Review for the purpose of providing services and discounts to ESA members in return for access to the ESA
membership.”
. . . . Carried
OTHER BUSINESS:
23.
[SACD 341-05]
“That SAC approve the distribution of the EpochTimes Newspaper in the Student Union Building.”
. . . . Defeated
<
<
Liz Park (Art Gallery Commissioner)
- show at the Art Gallery - lets’s go!
Raseel Sehmi (Culture Commissioner)
- need more responsive clubs for Colour Bash.
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Wednesday, January 26, 2005 at 3:30 pm.
Lyle McMahon
Chair, Student Administrative Commission
LM:val
January 26, 1005
Present:
Lyle McMahon (Chair), Celine Asril, Holly Ma, Vy Nguyen, Raseel Sehmi, Manjinder Sidhu, Jane Barry
Absent:
Liz Park, Sophia Haque ,(Vice Chair, Finance Commission - non voting)
Guests:
Mitch Bederman (UBC Record Label), Zaid Haddad (UBC Pre-Pharmacy), Lisa Eduardo (Career Prep
student)
Presentations:
<
<
UBC Record Label
UBC Pre-Pharmacy
MINUTES:
1.
[SACD 342-05]
BOOKINGS:
2.
“That SAC approve the booking of South Plaza ‘3' on Wednesday, January 23 and Thursday, January 24,
2005 during the hours of 11:00 - 14:00 by the Surf Club for the purpose of having a club promotion.”
. . . . Carried
3.
“That SAC approve the booking of North Plaza ‘1' on Thursday, January 27 and Friday, January 28, 2005
during the hours of 12:00 - 14:00 by International Students Association for the purpose of selling ‘Birthday Party’.”
. . . . Carried
4.
“That SAC approve the booking of North Plaza ‘2' on Thursday, January 27 and Friday, January 28, 2005
and South Plaza ‘2' on Thursday, February 3 and Friday, February 4, 2005 during the hours of 11:00 -14:00 by the
Filipino Students’ Association for the purpose of selling tickets for a club event off campus.”
. . . . Carried
5.
“That SAC approve the booking of The Niche from Monday January 31 to Friday, February 4, 2005 during
the hours of 11:00 - 14:00 by the AMS (VP External ) for the purpose of giving out promotional materials for the
U-Pass, SASC and Bylaw referenda.”
. . . . Carried
6.
“That SAC approve the booking of North Plaza ‘1' and ‘2' on Wednesday, February 2, 2005 during the hours
of 10:00 - 16:00 by the Social Justice Centre for the purpose of holding a ‘stuff swap’.”
. . . . Carried
7.
“That SAC approve the booking of South Plaza ‘1' on Wednesday, March 2, 2005 during the ours of 09:00 17:00 by Kids Help Phone (UBC) for the purpose of holding a recruitment drive for ‘Bell Walk for Kids’ in May, and
for club memberships.”
January 26, 2005
Page 2
. . . . Carried
8.
“That SAC approve the booking of SUB Room 212A on Saturday, September 17, 2005 during the ours of
10:00 - 12:00 by the AMS (Joblink) for the purpose of holding an Internship Training Session.
9.
. . . . Carried
SUB Room 213 and 215
SUB Room 213 and 215
Mondays, 2005
September 19, 26
October 3, 17, 24, 31
November 7, 14, 21, 28
11:30 - 14:00
11:30 - 14:00
11:30 - 14:00
Mondays, 2006
January 9, 16, 13, 30
February 6, 20, 27
March 13, 20, 27
11:30 - 14:00
11:30 - 14:00
11:30 - 14:00
by the Law Students’ Association for the purpose of holding their free Legal Advice Program.
10.
. . . . Carried
“That SAC approve the booking of Concourse ‘D’ and ‘E’ on Thursday, March 31, 2005 and Friday, April 1,
2005 during the hours of 09:00 - 16:00 by Yan Carriere-Swallow for the purpose of holding a ‘Responsible
Consumption Fair’.
11.
. . . . Carried
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, February 17, 2005
during the hours of 13:00 - 17:00 and Friday, February 18, 2005 during the hours of 09:00 - 17:00 and Saturday,
February 19, 2005 during the hours of 09:00 - 13:00 by the Commonwealth Club for the purpose of holding a
conference for high school students.
Note: The booking charges shall be 50% of full rental rates.”
12.
. . . . Carried
“That SAC approve the booking of SUB Room 207 on Tuesday, February 8, 2005 during the hours of 17:00 19:00 by UBC Campus and Community Planning for the purpose of holding a public meeting.
13.
. . . . Carried
“That SAC approve the booking of Concourse ‘A’ and ‘B’ on Tuesday, February 22, 2005 during the hours
of 11:00 - 20:00 by Translink for the purpose of holding information displays to show 3-5 year plan to improve bus
service.
. . . . Carried
January 26, 2005
Page 3
14.
MOVED CELINE ASRIL, SECONDED VY NGUYEN;:
“That SAC approve the booking of the following by CiTR:
North Plaza
15.
11:00 - 14:00]
11:00 - 14:00]
11:00 - 14:00]
11:00 - 14:00]
11:00 - 14:00] Ticket Sales
11:00 - 14:00]
11:00 - 14:00]
11:00 - 14:00]
11:00 - 14:00]
17:00 - 20:30 Board Meeting
16:00 - 21:00 Board Meeting.”
. . . . Carried
“That SAC approve the booking of South Plaza on Thursday, February 10 and Friday, February 11, 2005
during the hours of 11:00 - 14:00 and North Plaza on Wednesday, February 9, 2005 during the hours of 11:00 14:00 by the Ismaili Students Association for the purpose of selling Candygrams with all proceeds going to the club
for club activities.”
. . . . Carried
16.
“That SAC approve the booking of the Conversation Pit on Tuesday, February 1, 2005 during the hours of
11:00 - 13:30 by the AMS (External Commission) for the purpose of holding a U-Pass Referendum information
session.”
. . . . Carried
17.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, January 27, 2005,
Tuesday, February 22, 2005, Thursday, March 24, 2005 and Tuesday, April 19, 2005 during the ours of 18:00 20:00 by Imagine for the purpose of holding ‘Boo Crew’ meetings.”
. . . . Carried
18.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, February 1, 2005 during
the hours of 18:00 - 10:00 by the AMS (Student Administrative Commission) for the purpose of holding a Grad
Class Council meeting.”
. . . . Carried
19.
“That SAC approve the booking of the SUB Ballroom on Friday, September 30, 2005 during the hours of
16:00 - 24:00 and the SUB Partyroom/Courtyard and 205 on Friday, December 2, 2005 during the hours of 16:00 24:00 by CiTR for the purpose of holding a fundraiser and beer garden.
20.
. . . . Carried
MOVED VY NUGYEN, SECONDED RASEEL SEHMI:
“That SAC approve the booking of South Plaza ‘3' on Thursday, February 3, 2005 during the hours of 11:00 13:00 by the Guitar Club for the purpose of having a ‘Guitar showcase - Tsunami fundraiser’ with all proceeds going
either to the Red Cross, Oxfam or the Sri Lanka Club.”
. . . . Carried
January 26, 2005
Page 4
21.
“That SAC approve the booking of the SUB Concourse on Monday, November 14, Tuesday, November 15
and Wednesday, November 16, 2005 during the ours of 09:00 - 15:00 by the Wellness Centre for the purpose of
holding the 8th Annual Wellness Fair.
Note: The booking charge shall be full rental rates.
Early confirmation.”
22.
. . . . Carried
South Plaza
SUB Room 224
SUB Ballroom
SUB Partyroom
Room 212/212A
Rooms 205/207/209
SUB Partyroom
Tuesday, September 6 to
Sunday, September 4 to
Sunday, September 11, 2005
Saturday, September 10, 2005
10:00 - 14:00
Live@Lunch events
07:00 - 24:00
14:00 - 23:00
16:00 - 24:00
10:00 - 24:00
10:00 - 23:00
07:00 - 24:00
First Week/Events Storage
First Week BBQ back-up
Open Air Pit Night
Band Dressing Rooms
First Week dressing rooms
Shinerama and BBQ
by the AMS (Events).
23.
. . . . Carried
“That SAC approve the booking of the Norm Theatre on Thursday, September 8, 2005 during the hours of
10:00 - 17:00 by the AMS (Events) for the purpose of holding First Week Speaker Series.
24.
. . . . Tabled
“That SAC approve the booking of South Plaza ‘1' from Monday, March 21 to Thursday, March 24, 2005
during the hours of 09:30 - 16:00 by the Sailing Club for the purpose of having a table to recruit membership and
have a display.”
. . . . Carried
25.
“That SAC approve the booking of North Concourse ‘D’ on Monday, September 12 and Tuesday, September
13, 2005 during the ours of 09:00 - 16:00 by the AMS (Executive Coordinator of Student Services) for the purpose
of having am ‘AMS Services Promotional Booth.
26.
. . . . Carried
“That SAC approve the booking of South Plaza ‘3' on Monday, January 31, Tuesday, February 1,
Wednesday, February 2 and Friday, February 4, 2005 during the hours of 10:00 - 16:00 and North Plaza ‘1' on
Thursday, February 3, 2005 during the hours of 10:00 - 16:00 by the AMS (Elections Administrator) for the purpose
of having a ‘Referendum Promotional Booth’ to give our information about voting.
. . . . Carried
January 26, 2005
Page 5
27.
“That SAC approve the booking of South Plaza ‘3' on Tuesday, February 1 and Wednesday, February 2,
2005 during the hours of 11:00 - 14:00 by the Surf Club for the purpose of having a table for club promotion to sell
memberships.”
. . . . Carried
28.
Norm Theatre
Rooms 205/207/209
SUB Ballroom
Room 212/212A
Wednesdays
September 4, 14, 21, 28, 2005
October 5, 12, 19, 26, 2005
November 2, 9, 16, 23, 30, 2005
10:00 - 14:00
10:00 - 14:00
10:00 - 14:00
07:00 - 24:00
10:00 - 24:00
10:00 - 24:00
Laffs @ Lunch
Laffs @ Lunch
Laffs @ Lunch
Welcome Back BBQ
Welcome Back BBQ
Hallowe’en Concert
by the AMS (Events).
. . . . Carried
CONSTITUTIONS:
29.
[SACD 343-05]
“That SAC approve the constitution of the UBC Record Label as an AMS Club.”
. . . . Defeated
30.
[SACD 344-05]
“That SAC approve the constitution of the UBC Pre-Pharmacy Society as an AMS Club.”
. . . . Carried
31.
MOVED HOLLY MA, SECONDED VY NGUYEN
[SACD 345-05]
“That SAC approve the constitution of Venture Capital and Private Equity Club of the AMS as an AMS Club.”
. . . . Carried
CONTRACTS:
32.
[SACD 346-05]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Doolin’s Irish
Pub for the purpose of facility rental on Friday, January 28, 2005.”
. . . . Carried
33.
[SACD 347-05]
“That SAC approve the contract between the AMS (Formation Dancesport of UBC) and Young Ryu for the
purpose of teaching International Style Ballroom Standard Dancesport from January 9, 2005 until April, 2005.”
. . . . Carried
34.
[SACD 348-05]
“That SAC approve the event sponsorship contract between the AMS (UBC Japan Association) and ICON
Karaoke.”
. . . . Carried
January 26, 2005
Page 6
35.
[SACD 349-05]
“That SAC approve the event sponsorship contract between the AMS (UBC Japan Association) and Sing
Sing Karaoke.”
. . . Carried
36.
[SACD 350-05]
“That SAC approve the event sponsorship contract between the AMS (UBC Japan Association) and Melody
Shake Karaoke Restaurant.”
. . . . Carried
37.
[SACD 351-05]
“That SAC approve the event sponsorship contract between the AMS (UBC Japan Association) and
Kombiniva.”
. . . . Carried
38.
[SACD 352-05]
“That SAC approve the contract between the AMS Geological Engineering Club and the University Golf
Course the Georox Alumni Dinner to be held Saturday, March 19, 2005.”
. . . . Carried
39.
[SACD 353-05]
“That SAC approve the contract between the AMS (RMES Students’ Society) and Thea Koerner House
Graduate Centre for the purpose of holding a year end Social on March 31, 2005.”
. . . . Carried
40.
[SACD 354-05]
“That SAC approve the sponsorship agreement between the AMS (Chinese Varsity Club) and Death by
Chocolate (Broadway) for the purpose of giving a 10% discount on cardholders bill.”
. . . . . Carried
41.
[SACD 355-05]
“That SAC approve the contract between the AMS (Chinese Varsity Club) and the Jewish Community Centre
of Greater Vancouver for the rental of the Norman Rothstein Theatre on March 24, 2005.”
. . . . Carried
42.
[SACD 356-05]
“That SAC approve the contract between the AMS (ANSO Undergraduate Society) and Accent Cruises Ltd.
for the charter of MV Eloquent on March 18, 2005.”
. . . . Carried
43.
[SACD 357-05]
“That SAC approve the contract between the AMS (AIESEC) and the Holiday Inn Express for room
reservations from January 29 to January 30, 2005.”
. . . . Carried
44.
[SACD 358-05]
“That SAC approve the contract between the AMS (Events) and the Chan Centre for the purpose of rental
of the Chan Shun Concert Hall for a speaker ‘Stephen Lewis’ on March 11, 2005.”
. . . . Carried
January 26, 2005
Page 7
OTHER BUSINESS:
45.
“That SAC approve the deconstitution of Club Armenia for breaking a bunch of AMS Rules, Canadian Laws
and withholding the truth from our illustrious Facilities Development Manager and Vy Nguyen.”
. . . . Carried
46.
“That SAC approve the relocation of the Sexual Assault Support Centre to Rooms 119A and 119B and the
location of the AMS Food Bank, the UBC Red Cross Club and the Ismaili Students Association to rooms 57 and
58.”
. . . . Carried
47.
“That SAC direct the AMS Bookings Representative to discontinue including Concourse and Plaza bookings
on the SAC agenda unless deemed necessary or important as per the discretion of the AMS Bookings
Representative.
Note: Thanks to Kari Hewett for hopefully making both you, and our jobs easier.” . . . . Carried
<
<
PSP will be moving out on Monday, January 31, 2005 and SASC will take its place.
- Food Bank going into SASC’s place
Wine Tasting Club - Use of Glasses - approved.
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Wednesday, February 2, 2005 at 3:30 pm.
Lyle McMahon
LM:val
February 2, 2005
Present:
Lyle McMahon (Chair), Vy Nguyen, Liz Park, Raseel Sehmi, Manjinder Sidhu, Jane Barry (Facilities
Development Manager - non-voting)
Absent:
Celine Asril, Holly Ma, Sophia Haque (Vice Chair, Finance Commission - non voting)
Guests:
Emin Nadjafov (UBC Extreme Kindness), Siv Buchmuller (UBC Extreme Kindness), Goldis Chami (UBC
Extreme Kindness), Allya Haji (UBC Extreme Kindness), Laura Goyos (UBC Extreme Kindness), Liz
McCormick (Victory Campus Ministries), Peter Colenutt (Victory Campus Ministries), Raymond Lui (The
Other Club), Marina Rosu (The Other Club), Eric Chav (The Other Club), Brodie Hendricksen (Real Estate
Club), Bob Thompson (Real Estate Club)
Presentations:
<
<
<
<
UBC Extreme Kindness
Victory Campus Ministries of the AMS
The Real Estate Club
The Other Club in UBC
MINUTES:
1.
[SACD 359-05]
. . . . Carried
The chair was passed to Raseel Sehmi at 4:30 pm
BOOKINGS:
2.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, February 22, 2005
during the hours of 12:00 - 16:00 by Travel CUTS for the purpose of holding talks on the Student Work Abroad
Program.
3.
. . . . Carried
“That SAC approve the booking of SUB Room 224 on Monday, February 7, 2005 during the ours of 12:30 15:30 by the UBC Sustainability Office for the purpose of holding a focus group.
4.
. . . . Carried
“That SAC approve the booking of the South Alcove on the following dates:
during the hours of 09:00 - 10:00 by UBC Student Recruitment for the purpose of holding a registration space for
new students to see campus and take tours.
. . . . Tabled
February 2, 2005
Page 2
5.
“That SAC approve the booking of the Display Area on Monday, April 4, Tuesday April 5, Wednesday, April
6 Thursday, April 7 and Friday, April 8, 2005 during the hours of 09:00 - 16:00 by Books Are Fun for the purpose
of selling books and goods.
Note: The booking charges shall be full rental rates or 10% of book revenue, whichever is the greater.”
. . . . Carried
6.
“That SAC approve the booking of the Norm Theatre on Tuesday, September 6, Wednesday, September
7 and Friday, September 8, 2005 during the hours of 14:00 - 17:00 by the AMS (VP Administration) for the purpose
of holding AMS Club Executive Orientations.”
. . . . Carried
7.
“That SAC approve the booking of the Norm Theatre on Thursday, September 8, 2005 during the hours of
10:00 - 17:00 by the AMS (Events) for the purpose of holding a First Week Speaker series.
8.
. . . . Defeated
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Wednesday, February 23, 2005
during the hours of 11:00 - 16:00 by Colour Connected for the purpose of holding a forum/discussion ‘Roundtable
for Racism’.”
. . . . Carried
9.
“That SAC approve the booking of South Concourse ‘A’ from Monday, October 24 to Friday, October 28,
2005 during the hours of 10:00 - 14:00 by the Nursing Undergraduate Society for the purpose of holding ‘Nursing
Week’.”
. . . . Carried
10.
“That SAC approve the booking of SUB Room 209 on Friday, February 11, 2005 during the hours of 20:00 24:00 by the Canadian Club for the purpose of holding a beer garden.
Note: Request change in liquor licence times to 20:00 - 24:00.”
11.
. . . . Carried
“That SAC approve the booking of the SUB Partyroom on Thursday, March 31, 2005 during the hours of
09:00 - 13:00 by UBCContinuing Dental Education for the purpose of holding a recruitment session for foreign
students.”
. . . . Carried
12.
Monday, October 31/05
Monday, November 7/05
SUB Room 205
SUB Room 211
SUB Room 212
SUB Room 206 (Council Chambers)
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
18:00 - 23:00
Relaxation Massage
Hatha Yoga
Decorating Spaces
Wine/Beer Tasting
February 2, 2005
Page 3
Tuesday, October 25/05
Tuesday, November 1/05
SUB Room 205
SUB Room 207/209
SUB Room 214/216
SUB Room 206 (Council Chambers
SUB Room 212
18:00 - 23:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
18:00 - 23:00
17:45 - 22:00
Wine/Beer Tasting
Thai Massage
Pole Dancing
African Drumming
Wine Tasting
Decorating Spaces
Wednesday, November 2/05
SUB Room 205
SUB Room 211
SUB Room 212A
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Hatha Yoga
Beginner’s Guitar
Thursday, October 27/05
Thursday, November 3/05
SUB Room 205
SUB Room 207/209
SUB Room 211
SUB Room 214/216
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Relaxation Massage
Belly Dancing
Massage
First Aid
by the AMS (Mini School) for the purpose of holding classes outlined above.”
. . . . Tabled
CONSTITUTIONS:
12.
[SACD 360-05]
“That SAC approve the constitution of the UBC Extreme Kindness as an AMS Club.”
. . . . Defeated
13.
[SACD 361-05]
“That SAC approve the constitution of the Victory Campus Ministries of the AMS an AMS Club.”
. . . . Defeated
14.
[SACD 361-05]
“That SAC approve the constitution of the UBC Real Estate Club as an AMS Club.”
. . . . Carried
15.
[SACD 363-05]
“That SAC approve the constitution of The Other Club in UBC as an AMS Club.”
. . . . Defeated
16.
[SACD 364-05]
“That SAC approve the constitution of the Cannabis Culture Club of the AMS as an AMS Club.”
. . . . Carried
CONTRACTS:
17.
[SACD 365-05]
“That SAC approve the Letter of Agreement between the Alma Mater Society of UBC and Outpost
Incorporated for the purpose of sponsoring a speaking engagement by Ian Wright at 8:00 pm on March 11, 2005
to be held at the Chan Centre for the Performing Arts.”
. . . . Carried
February 2, 2005
Page 4
CONTRACTS:
18.
[SACD 366-05]
“That SAC approve the contract between the AMS(Commerce Undergraduate Society) and The Vancouver
Club for the purpose of rental of the Ballroom on Wednesday, March 16, 2005.”
. . . . Carried
OTHER BUSINESS:
<
<
<
<
<
19.
SUS Cleaning
- Jane Barry is getting the full story for the next meeting
UBC TA
World Peace Forum
CVC Complaint
UBC Kung Fu Association Lion Dance at PSP
[SACD 367-05]
“That SAC approve the distribution of the ‘Liberle Newspaper’ in the Student Union Building.”
. . . . Carried
NEXT MEETING:
Lyle McMahon
LM:val
February 9, 2005
Present:
Manjinder Sidhu (Chair), Lyle McMahon, Celine Asril, Holly Ma, Liz Park, Raseel Sehmi, Jane Barry
Absent:
Vy Nguyen, Sophia Haque, (Vice Chair, Finance Commission - non voting)
Guests:
Christine Boyle (UBC Flock), Jeff Friedrich (UBC Flock), Peter Sandford (UBC Surf)
Presentations:
<
<
Flock UBC
Surf Club - Pete Sanford
MINUTES:
1.
[SACD 367-05]
“That SAC approve the minutes of February 2, 2005 as submitted.”
BOOKINGS:
2.
19:00 - 23:00 by the Pharmacy Undergraduate Society for the purpose of holding their ‘Annual Skits Night’.”
. . . . Carried
2.
“That SAC approve the booking of the SUB Ballroom on Saturday, April 16, 2005 during the ours of 12:00 16:00 by the AMS (MiniSchool) for the purpose of holding a ‘Beer and Wine Festival’.
3.
. . . . Carried
SUB Partyroom and
Courtyard
SUB Partyroom
SUB Room 214/216
SUB Room 212
Thursdays, September 8, 15, 29, 2005
Thursdays, October 6, 13, 20, 27, 2005
Thursdays, November 3, 10, 17, 24, 2005
SUB Room 213, 215 Wednesdays, September 14, 21, 28, 2005
Wednesdays, October 5, 12, 19, 26, 2005
Wednesdays, November 2, 9, 16, 23, 30
2005
18:00 - 24:00
18:00 - 24:00
18:00 - 24:00
12:00 - 13:00
12:00 - 13:00
12:00 - 13:00
12:00 - 13:00
12:00 - 13:00
12:00 - 13:00
Beer Garden
Beer Garden
Beer Garden
Admin Meetings
Admin Meetings
Admin Meetings
Admin Meetings
Discussion Groups
Discussion Groups
12:00 - 13:00
Discussion Groups
by Pride UBC.
Note:
4.
. . . . Carried
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, March 3, 2005 during
the hours of 17:30 - 20:00 by the AMS (VP Administration) for the purpose of holding an Asian Clubs forum.”
. . . . Carried
February 9, , 2005
Page 2
5.
“That SAC approve the booking of SUB Rooms 214/216 on Friday, February 25, 2005 during the hours
of 20:00 - 24:00 by the Surf Club for the purpose of holding a beer garden.
Note:
6.
Requesting Licensing hours change.”
. . . . Carried
“That SAC approve the booking of the SUB Art Gallery on Monday, February 21, 2005 during the hours
of 12:00 - 16:00 by lUBC Campus & Community Planning for the purpose of holding an Open House.
Note:
7.
. . . . Carried
“That SAC approve the booking of the SUB Partyroom on Wednesday, April 13, 2005 during the hours of
10:00 - 16:00 by UBC English Language Institute for the purpose of holding a Welcome Mixer for International
Students.
Note:
8.
. . . . Carried
“That SAC approve the booking of the SUB Ballroom on Friday, April 15, 2005 during the hours of 08:30 16:30 by GE Health for the purpose of holding a Biotechnology Information Session.
Note:
9.
. . . . Carried
Mondays October 17, 24, 31, 2005 and
November 7, 14, 21, 2005
SUB Room 205
SUB Room 211
SUB Room 212
SUB Room 206
Tuesdays, October 18,25, 2005 and
November 1, 8, 15, 22, 2005
SUB Room 206
SUB Room 205
SUB Room 207/209
SUB Room 214/216
SUB Room 206
SUB Room 212
Wednesdays, October 19, 26, 2005 and
November 2, 9, 16, 23, 20205 SUB Room 205
SUB Room 211
SUB Room 212A
Thursdays, October 20, 27, 2005 and
SUB Room 207/209
SUB Room 211
SUB Room 214/216
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
18:00 - 23:00
Relaxation Massage
Hatha Yoga
Decorating Spaces
Wine/Beer Tasting
18:00 - 23:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
18:00 - 23:00
17:45 - 22:00
Wine/Beer Tasting
Thai Massage
Pole Dancing
African Drumming
Wine Tasting
Decorating Spaces
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Hatha Yoga
Beginner’s Guitar
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Relaxation Massage
Belly Dancing
Massage
First Aid
. . . . Tabled
February 9, , 2005
Page 3
10.
“That SAC approve the booking of the South Alcove on the following dates:
during the hours of 09:00 - 10:00 by UBC Student Recruitment for the purpose of having a registration table for
potential new students to sign up for campus tours.
Note:
11.
. . . . Carried
SUB Ballroom
20:00 - 24:00
SUB Partyroom & Courtyard
SUB Ballroom
19:00 - 23:00
20:00 - 24:00
Capacity increase to 500/
License time change
Capacity increase to 200
License time change
by the Ski and Board Club for the purpose of holding Beer Gardens.
Note: No capacity increase for Friday, November 25, 2005.”
12.
. . . . Carried
20:00 - 24:00
19:00 - 23:00
20:00 - 24:00
by the Surf Club for the purpose of holding Beer Gardens.”
13.
Capacity Increase to 200/
License time change
Capacity increase to 200/
License time change
Capacity Increase to 200/
License time change
. . . . Carried
“That SAC approve the booking of the following by the Science Undergraduate Society:
SUB Parytroom & Courtyard
Wednesday, September 14, 2005 19:00 - 23:00 Capacity increase to 200/
19:00 - 2300 Capacity increase to 200/
19:00 - 23:00 Capacity increase to 200/
For the purpose of holding beer gardens and SUB Room 206 (Council Chambers) on Thursdays, September 15,
22, 29, October 6, 13, 20, 27, November 3, 10, 17, 24 and December 1, 2005 during the hours of 12:45 to 14:45
by the Science Undergraduate Society for the purpose of holding weekly SUS meetings.
by the Surf Club for the purpose of holding Beer Gardens.”
. . . . Carried
14.
“That SAC approve the booking of the Partyroom and Courtyard on Friday, November 25, 2005 during the
hours of 19:00 - 23:00 by the Pharmacy Undergraduate Society for the purpose of holding a beer garden.
Note: Capacity Increase to 200.”
. . . . Carried
February 9, , 2005
Page 4
CONSTITUTIONS:
15.
[SACD 368-05]
“That SAC approve the constitution of UBC Flock as an AMS club.”
. . . . Tabled
CONTRACTS:
16.
[SACD 369-05]
“That SAC approve the contract between the AMS (UBC Bhangra Club) and the Croatian Cultural Centre
for the purpose of facility rental for a dance to be held on February 11, 2005.”
. . . . Carried
17.
[SACD 370-05]
for room rental from February 15 - 17, 2005.”
. . . . Carried
18.
[SACD 371-05]
“That SAC approve the contract between the AMS (Education Students Association) and Vancouver Cruises
for the charter of MV Gulfstream II on Friday, April 1, 2005.”
. . . . Carried
19.
[SACD 372-05]
“That SAC approve the contract between the AMS (Education Students Association) and Vancouver Cruises
for the charter of MV Abitibi on Friday, August 5,2005.”
. . . . Carried
20.
[SACD 373-05]
“That SAC approve the contract between the AMS (Law Students Association) and the Sheraton Vancouver
Wall Centre for the Graduation Dinner and Dance to be held March 19, 2005.”
. . . . Carried
21.
[SACD 374-05]
“That SAC approve the contract between the AMS (UBC Ski and Board) and Whitewater Ski Resort Ltd. for
purchase of group adult lift tickets.”
. . . . Carried
22.
[SACD 375-05]
“That SAC approve the contract between the AMS (UBC Ski and Board) and Quick Shuttle Service for
transportation to Nelson-Whitewater Ski Resort from February 15 - 17, 2005.”
. . . . Carried
23.
[SACD 376-05]
“That SAC approve the contract between the AMS (UBC Ski and Board) and Quick Shuttle Service for
transportation to Kamloops - Sun Peaks from March 4 - 6, 2005.”
. . . . Carried
February 9, , 2005
Page 5
24.
[SACD 377-05]
“That SAC approve the contract between the AMS (Education Students Association) and MJG Brewery
Restaurants for facility rental of Mark’s Fiasco on February 12, 2005.”
. . . . Carried
25.
[SACD 378-05]
“That SAC approve the contract between the AMS (Agricultural Undergraduate Society) and Pan Pacific
Hotel for the purpose of holding a reception/dinner on April 2, 2005.”
. . . . Carried
26.
[SACD 379-05]
“That SAC approve the contract between the AMS (Speakeasy) and Cecil Green Park) for the purpose of
holding an Annual Dinner on
. . . . Carried
OTHER BUSINESS:
<
<
<
<
<
<
8.
mysterious "till tape storage room"
transition reports
revised SAC Policy Handbook on its way
International Week Banner - yes
SUS R: Cold Fusion issues
Surf Club Decision:
- St. Patty's night and that many people (900 and the Pit) is not safe
- if you like you can amalgamate with Ski Club with a total increase to 500 people
- if not then things as they are.
Holly Ma:
Liz Park:
Celine Asril:
Raseel Sehmi:
All the archiving is done
submitting Renos proposal and Permanent Art Collection
SAC Wyne and Cheese - March 3, 2005
Colour Bash with Colour Connections.
NEXT MEETING:
Manjinder Sidhu
LM:val
February 23, 2005
Present:
Lyle McMahon (Chair), Celine Asril, Holly Ma, Vy Nguyen, Liz Park, Raseel Sehmi, Manjinder Sidhu, Jane
Barry (Facilities Development Manager - non-voting)
Absent:
Sophia Haque, (Vice Chair, Finance Commission - non voting)
MINUTES:
1.
[SACD 380-05]
BOOKINGS:
2.
SUB Auditorium
SUB Rooms 207/209
SUB Rooms 214/216
SUB Auditorium
SUB Auditorium
SUB Room 205
SUB Room 214/216
SUB Auditorium
SUB Room 205
SUB Room 205
SUB Room 214/216
SUB Room 205
11:00 - 16:00
12:00 - 22:00
17:00 - 22:00
07:00 - 16:00
17:00 - 22:00
17:00 - 22:00
08:00 - 17:00
12:00 - 22:00
17:00 - 22:00
17:00 - 22:00
08:00 - 17:00
17:00 - 22:00
by Dan the Tutor for the purpose of holding tutorial sessions.
3.
. . . . Carried
“That SAC approve the booking of SUB Room 211 on Monday, February 21, 2005 during the hours of 12:00 17:00 and Tuesday, February 22, 2005 during the hours of 15:00 - 19:00 by UBC Campus and Community
Planning for the purpose of holding a meeting.
4.
. . . . Carried
“That SAC approve the booking of SUB Room 224 on Wednesday February 9, 2005 during the hours of
13:00 - 20:00 by Glen Tiwana (Prep 101) for the purpose of holding interviews for tutors for upcoming tutorial
sessions.
5.
. . . . Carried
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Friday, February 25, 2005 during
the hours of 17:30 - 20:00 by the AMS (Safety Coordinator) for the purpose of holding an ‘Africa Awareness Week’
board meeting.”
. . . . Carried
February 23, 2005
Page 2
6.
Mondays October 17, 24, 31, 2005 and
November 7, 14, 21, 2005
SUB Room 205
SUB Room 211
SUB Room 212
November 1, 8, 15, 22, 2005
SUB Room 205
SUB Room 207/209
SUB Room 212
Wednesdays, October 19, 26, 2005 and
SUB Room 211
SUB Room 212A
SUB Room 207/209
SUB Room 211
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Relaxation Massage
Hatha Yoga
Decorating Spaces
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Thai Massage
Pole Dancing
Decorating Spaces
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Hatha Yoga
Beginner’s Guitar
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Relaxation Massage
Belly Dancing
Massage
7.
. . . . Carried
November 1, 8, 15, 22, 2005
November 3, 10, 17, 24, 2005
SUB Room 206
18:00 - 23:00
Wine Tasting
SUB Room 214/216
17:45 - 22:00
First Aid
8.
. . . . Tabled
“That SAC approve the booking of the SUB Partyroom on Wednesday, April 13, 2005 during the hours of
10:00 - 16:00 by the English Language Institute for the purpose of holding a mixer for international students.
9.
. . . . Carried
“That SAC approve the booking of South Plaza ‘3' on Monday, February 28, 2005 during the ours of 11:00 12:30 and Friday, March 4, 2005 during the hours of 10:30 - 14:30 by the Pharmacy Undergraduate Society for the
purpose of events to be held during Pharmacy Awareness Week.”
. . . . Carried
10.
“That SAC approve the booking of Concourse ‘A’ on March 31 and April 1, 2005 during the hours of 09:00 17:00 by Publicis for the purpose of distributing Ralph Lauren Samples.
11.
. . . . Carried
“That SAC approve the booking of Display South on Friday, March 11, 2005 during the hours of 09:00 - 17:00
by Oranim for the purpose of having an information table to talk to students about culture, history, nature and life
in Israel.”
. . . . Carried
February 23, 2005
Page 3
12.
“That SAC approve the booking of SUB Rooms 205 and 212 on Saturday, February 26, 2005 during the
hours of 10:00 - 15:00 by Imagine UBC for the purpose of holding ‘Squad Leaders’ training.”
. . . . Carried
13.
“That SAC approve the booking of the South Concourse from Tuesday, January 17 to Thursday, January
19, 2006 during the ours of 09:00 - 15:00 by Agricultural Sciences Undergraduate Society for the purpose of holding
AgiSci Week.
14.
. . . . Carried
“That SAC approve the booking of The Niche on the following dates:
Monday, March 7 to Friday March 11, 2005
Monday, March 14 to Friday March 18, 2005
Monday, March 21 to Thursday, March 24, 2005
Tuesday, March 29 to Friday April 1, 2005
Monday, April 4, to Friday April 8, 2005
09:00 - 16:00
09:00 - 16:00
09:00 - 16:00
09:00 - 16:00
09:00 - 16:00
Arts County Fair Ticket Sales
by the AMS (Food and Beverage Department) for the purpose of selling Arts County Fair Ticket Sales.”
. . . . Carried
15.
“That SAC approve the booking of the Lower Level outside Patch Computers on Thursday, March 3, 2005
during the hours of 10:00 - 17:00 by Patch Computers for the purpose demonstration of their products at their
Grand Opening.
CONSTITUTIONS:
16.
[SACD 381-05]
“That SAC approve the constitution of Business in Science and Technology as an AMS club.”
. . . . Tabled
CONTRACTS:
17.
[SACD 382-05]
“That SAC approve the contract between the AMS (UBC Dance Club) and Glen Brennan for the purpose
of adjudicating international Style Ballroom Dancing at the 43rd Annual UBC Gala Ball on March 5, 2005.”
. . . . Carried
18.
[SACD 383-05]
“That SAC approve the contract between the AMS (UBC Dance Club) and Linda Chen for the purpose of
adjudicating international Style Ballroom Dancing at the 43rd Annual UBC Gala Ball on March 5, 2005.”
. . . . Carried
February 23, 2005
Page 4
CONTRACTS (Continued)
19.
[SACD 384-05]
“That SAC approve the contract between the AMS (UBC Dance Club) and Olga Foraponova for the purpose
. . . . Carried
20.
[SACD 385-05]
“That SAC approve the contract between the AMS (UBC Dance Club) and Monique Hrouda for the purpose
. . . . Carried
21.
[SACD 386-05]
“That SAC approve the contract between the AMS (UBC Dance Club) and Reg Rossin for the purpose of
. . . . Carried
22.
[SACD 387-05]
“That SAC approve the contract between the AMS (UBC Dance Club) and Dennis Tremblay for the purpose
. . . . Carried
23.
[SACD 388-05]
“That SAC approve the contract between the AMS (UBC Dance Club) and Charles Nurse for the purpose
of scrutineering international Style Ballroom Dancing at the 43rd Annual UBC Gala Ball on March 5, 2005.”
. . . . Carried
24.
[SACD 389-05]
“That SAC approve the contract between the AMS (UBC Dance Club) and Kevin Michael Perry for the
purpose of being Master of Ceremonies at the 43rd Annual UBC Gala Ball on March 5, 2005.”
. . . . Carried
25.
[SACD 390-05]
“That SAC approve the contract between the AMS (UBC Dance Club) and Kevin Murray Schellenberg for
the purpose of being Master of Ceremonies at the 43rd Annual UBC Gala Ball on March 5, 2005.”
. . . . Carried
26.
[SACD 391-05]
“That SAC approve the contract between the AMS (UBC Dance Club) and Calvin Lee for the purpose of
. . . . Carried
27.
[SACD 392-05]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and the Fairmont
Hotel Vancouver for the purpose of holding a dinner on Saturday, March 19, 2005 .”
. . . . Carried
28.
[SACD 393-05]
“That SAC approve the contract between the AMS (UBC Badminton Club) and the UBC School of Human
Kinetics for the purpose of gym rental on March 12, 2005.”
. . . . Carried
February 23, 2005
Page 5
CONTRACTS (Continued)
29.
[SACD 394-05]
“That SAC approve the contract between the AMS (UBC Computer Science Student Society) and
Hormblower Yacht Charters Ltd. for the purpose of chartering a vessel for an event on March 26, 2005.”
. . . . Carried
OTHER BUSINESS:
29.
“Whereas SAC is by far the best-looking commission of the AMS and far exceeds the rather brutish
executive committee in terms of both class and aesthetic features;
And Whereas the Fincom Vice-Chair recently ceased attending SAC meetings, either because she was intimidated
by SAC’s good looks of because she found herself inexplicable aroused on a regular basis while Holly reads out
the bookings;
And Whereas SAC’s good looks would undoubtedly bring both the university and the government to their knees
is said commission were to unilaterally invade the AMS Exec offices;
And Whereas Lyle threatened a coup d’etat in Campus Media Publications already anyways;
Therefore Be It Resolved that SAC stage a coup of the AMS Executive offices and that executive positions be filled
as such:
President:
VP Admin:
VP Finance:
VP External:
VP Academic:
ECSS:
Manj Sidhu
Holly Ma
Liz Park
Raseel Sehmi
Celine Asril
Vy Nguyen
Be It Further Resolved that Jane Barry be designated the Society’s official taker of sunny vacations.”
. . . . Carried
<
Formosa Appeal
<
SAC Policy Handbook Revisions
<
MiniSchool business
<
Transition Reports.
Liz Park:
Celine Asril:
Art Gallery - Liz has a new policy concerning holes in the Art Gallery and will be presenting to
Renos soon.
SAC Wyne and Cheese - Celine has it all under control
<
Letter of thanks, dated February 9, 2005, from the Gilbert & Sullivan Society
[SACD 395-05]
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Wednesday, March 2, 2005 at 3:30 pm.
Lyle McMahon
LM:val
February 23, 2005
Page 6
March 2, 2005
Present:
Manjinder Sidhu (Chair - arrived 4:20 pm), Celine Asril, Holly Ma, Vy Nguyen (arrived 3:40 pm), Liz Park,
Raseel Sehmi, Jane Barry (Facilities Development Manager - non-voting)
Absent:
Sophia Haque, (Vice Chair, Finance Commission - non voting)
Guests:
Matt Hamilton (Country Club), Jordan Birch (Country Club), Michelle Wang (Business in Science and
Technology), Vincent Yu (Business in Science and Technology
PRESENTATIONS:
<
UBC Country Club
- take out bylaw 4.2 and 4.3
<
Business in Science and Technology
MINUTES:
1.
[SACD 01-06]
The chair was passed to Raseel Sehmi at 4:01 pm.
BOOKINGS:
2.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Wednesday, March 2, 2005
during the hours of 11:00 - 14:00 by the Political Science Students Association for the purpose of having a
presentation by Quebec MP Mario Dumount on ‘Beyond Yes or No’, Quebec Sovereignty Issues.”
. . . . Carried
3.
“That SAC approve the booking of the Conversation Pit on Wednesday, March 9th or Thursday, March 10th,
2005 during the hours of 11:30 - 13:30 by University Christian Ministry for the purpose of having a speaker ‘Curious
about Christ’.”
. . . . Defeated
4.
“That SAC approve the booking of the South Plaza on Thursday, March 10, 2005 during the hours of 17:00 20:00 by the Sexual Assault Support Centre for the purpose of holding a rally with a speakers march and vigil and
two tables for information.”
. . . . Carried
5.
“That SAC approve the booking of the SUB Partyroom by the Canadian Club on Thursday, March 17, 2005
during the hours of 20:00 - 24:00 for the purpose of holding a beer garden.
Note: Request capacity increase to 200 people.”
6.
. . . . Carried
“That SAC approve the booking of the SUB Room 212A on Friday, April 8, 2005 during the hours of 12:0014:00 for the purpose of holding a private members’ function ‘Breakfast and Beer’.”
. . . . Defeated
March 2, 2005
Page 2
7.
South Plaza Banner
Wall Pad
SUB Room 206
Monday, March 7 to
Mondays:
September 12, 19, 26, 2005
October 3, 17, 24, 31, 2005
November 7, 14, 21, 28, 2005
January 9, 16, 23, 30, 2006
February 2, 60, 27, 2006
March 6, 13, 20, 27, 2006
09:00 - 16:00
Arts County Fair Promo booth
11:45 - 13:15
Arts US Council Meetings
by the Arts Undergraduate Society.
Note:
8.
. . . . Carried
SUB Concourse
SUB Ballroom
SUB Room 205
Monday, January 9 to
09:00 - 16:30
10:00 - 24:00
19:00 - 24:00
Arts Week Display
Mardi Gras
Coat check
by the Arts Undergrad Society.
Note:
9.
. . . . Carried
SUB Room 214/216
SUB Room 212
SUB Room 212A
SUB Room 206
Norm Theatre
SUB Room 207/209
13:00 - 22:00
13:00 - 22:00
13:00 - 22:00
13:00 - 22:00
13:00 - 22:00
13:00 - 22:00
Band Room
Band Room
Band Room
Band Room
Band Room
Band Room
by the Arts Undergrad Society for the purpose of holding Arts Expo in conjunction with UBC.
Note:
10.
Early confirmation.
To be brought back to SAC in November 2005.”
. . . . Tabled
SUB Rooms 207/209
SUB Rooms 207/209
SUB Rooms 207/209
SUB Rooms 207/209
SUB Partyroom
SUB Rooms 207/209
SUB Rooms 214/216
SUB Rooms 207/209
SUB Partyroom
SUB Partyroom
SUB Partyroom
11:00 - 17:00
11:00 - 17:00
16:00 - 22:00
16:00 - 22:00
16:00 - 22:00
16:00 - 22:00
16:00 - 22:00
16:00 - 22:00
16:00 - 22:00
16:00 - 22:00
12:00 - 19:00
March 2, 2005
Page 3
SUB Partyroom
SUB Room 214/216
SUB Room 214/216
SUB Partyroom
SUB Partyroom
SUB Partyroom
SUB Rooms 214/216
11:00 - 17:00
11:00 - 17:00
16:00 - 21:00
16:00 - 21:00
16:00 - 21:00
16:00 - 21:00
16:00 - 21:00
by Glen Tiwana of Prep 101 for the purpose of holding tutorials.”
11.
. . . . Carried
“That SAC approve the booking of the BBQ Pit on all weekdays (except holidays) from Monday, May 2 to
Friday, September 2, 2005 during the hours of 09:00 - 15:00 and daily on weekdays rom Tuesday, September 6
to Friday, September 30, 2005 during the hours of 09:00 - 15:00 by the AMS (Food and Beverage Department) for
the purpose of holding a daily BBQ.”
. . . . Carried
12.
“That SAC approve the booking of the South Plaza on Wednesday, March 9, 2005 during the hours of
10:00 - 14:00 by Vancouver Rape Relief for the purpose of collecting donations for women’s shelter and rape relief.”
. . . . Carried
13.
“That SAC approve the booking of SUB Rooms 214/216 on Sunday, April 10, 2005 during the ours of 12:00
- 20:00 and Monday, April 11 and Tuesday, April 12, 2005 during the hours of 16:00 - 22:00 by Andrew Tovey for
the purpose of holding tutorials.
Note:
14.
. . . . Carried
SUB Room 207
SUB Room 211
SUB Room 216
SUB Room 207/209
SUB Room 214/216
SUB Room 205
SUB Room 206
13:00 - 15:00
13:00 - 15:00
13:00 - 15:00
13:00 - 15:00
14:00 - 16:00
14:00 - 16:00
13:00 - 15:00
13:00 - 15:00
by UBC Student Recruitment for the purpose of holding seminar/workshops.
Note:
. . . . Carried
CONSTITUTIONS:
15.
[SACD 002-06]
“That SAC approve the constitution of the UBC Country Club as an AMS club as amended.
Note:
Bylaws 4.2 and 4.3 are removed.”
. . . . Carried
March 2, 2005
Page 4
16.
[SACD 003-06]
“That SAC approve the constitution of the Business In Science and Technology as an AMS Club.”
. . . . Tabled
17.
[SACD 004-06]
“That SAC approve the name change of the Fine Arts Student Society to the Visual Arts Student Society.”
. . . . Carried
CONTRACTS:
18.
[SACD 005-06]
“That SAC approve the contract between the AMS (Biological Sciences Society) and the Sutton Place Hotel
Vancouver for the purpose of holding a graduation event on May 6, 2005.”
. . . . Carried
19.
[SACD 006-06]
“That SAC approve the contract between the AMS (Education Students Association) and www.
vancouvercruises.com for the charter of the MV Abitibi on August 5, 2006.”
. . . . Carried
20.
[SACD 007-05]
“That SAC approve the contract between the AMS (UBC Dance Club) and George Lindholm for the
purpose of being DJ at the UBC 43rd Annual Gala Ball on March 5, 2005.”
. . . . Carried
21.
MOVED CELINE ASRIL, SECONDED VY NGUYEN
[SACD 008-05]
“That SAC approve the contract between the AMS (Engineering Undergraduate Society) and WM
Entertainment for the purpose of providing entertainment on March 4, 2005 at the Casino Night Fundraiser.”
. . . . Carried
22.
MOVED VY NGYUEN, SECONDED LIZ PARK:
[SACD 009-05]
“That SAC approve the contract between the AMS (Engineering Undergraduate Society) and Action
Entertainment Games for the purpose of supplying equipment on March 4, 2005 at the Casino Night Fundraiser.”
. . . . Carried
23.
MOVED HOLLY MA, SECONDED VY NUGYEN:
[SACD 010-05]
“That SAC approve the contract between the AMS (Engineering Undergraduate Society) and Aaron Martini
Magic Productions for the purpose of providing services on March 4, 2005 at the Casino Night Fundraiser.”
. . . . Carried
24.
[SACD 011-05]
“That SAC approve the contract between the AMS (Global Outreach Students Association) and the
University Golf Club for an event to be held April 27, 2005.”
. . . . Carried
OTHER BUSINESS:
21.
“That SAC approve the distribution of Dose in the Student Union Building.”
. . . . Defeated
[SACD 012-05]
March 2, 2005
Page 5
22.
[SACD 013-05]
“That SAC approve the distribution of Metro in the Student Union Building.”
. . . . Defeated
23.
“That SAC deconstitute the Biomedical/Biomechanical Club, UBC.”
. . . . Carried
24.
“That SAC deconstitute the Bio-Resource Engineering Club of the AMS.
Note:
Only graduate students in this degree now.”
<
Email from UBC Kung Fu Association:
- Choy Lee Fat Kung Fu still on probation
- if do not come in for meeting within two weeks will be deconstituted
- talk to them about overlapping mandate with Kung Fu Club.
. . . . Carried
<
<
Amendment of Law Students’ Society
Minutes of Pride UBC Meeting dated January 24, 2005
[SACD 014-06]
[SACD 015-06]
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held March 9, 2005 at 3:30 pm in SUB Room 266J.
Manjinder Sidhu
MS:val
March 9, 2005
Present:
Manjinder Sidhu (Chair ), Holly Ma, Vy Nguyen, Liz Park, Raseel Sehmi, Jane Kim (Proxy for Jane Barry non-voting)
Absent:
Celine Asril, Sophia Haque, (Vice Chair, Finance Commission - non voting)
Guests:
Teresa Gomm (Skimboarding UBC), Laura Mikniel (Skimboarding Club), Erin Alexiuk (Roots and Shoots
UBC), Rebecca Abernethy (Roots and Shoots UBC)
PRESENTATIONS:
<
<
UBC Skim Club
Roots and Shoots UBC
MINUTES:
1.
[SACD 016-06]
“That SAC approve the minutes of March 2, 2005 as submitted.”
BOOKINGS:
2.
the hours of 18:00 - 19:30 by the Skateboard Club for the purpose of holding a members meeting.”
. . . . Carried
3.
“That SAC approve the booking of South Plaza ‘3' on Friday, March 11, 2005 during the hours of 11;00 15:00 by Caribbean-African Association for the purpose of having a table for a Dance Competition Recruitment and
Dance Demonstration.”
. . . . Carried
4.
“That SAC approve the booking of SUB Rooms 207/209 during the hours of 12:00 on Friday, March 11, 2005
to 15:00 on Saturday, March 12, 2005 by World Vision for the purpose of holding a famine sleepover.
Note: With Security Guard provision.”
5.
. . . . Carried
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, March 8, 2005 during
the hours of 18:00 - 21:00 by the AMS (Grad Class Council) for the purpose of holding a meeting.”
. . . . Carried
6.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Mondays, September 19, October
3, 17, 31, November 14 and 28, 2005 during the ours of 18:00 - 21:00 by the Engineering Undergraduate Society
for the purpose of holding EUS Council Meetings.
. . . . Carried
March 9, 2005
Page 2
7.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Friday, April 18, 2005 during the
hours of 09:00 - 12:00 by JTB International for the purpose of holding a meeting.
8.
. . . . Carried
“That SAC approve the booking of Display North on Friday, March 11, 2005 during the hours of 09:00 - 16:00
by the UBC Department of Psychology for the purpose of taking photographs of students.
Note: The booking charges shall be full rental rates/waived.”
CONSTITUTIONS:
9.
[SACD 017-06]
“That SAC approve the constitution of the UBC Skim Club as an AMS Club.”
. . . . Carried
10.
[SACD 018-06]
“That SAC approve the constitution of the Roots and Shoots UBC as an AMS Club.”
. . . . Defeated
11.
[SACD 019-06]
“That SAC approve the constitution of the UBC Country Club as amended.
Note: Take out bylaw 4.2 and 4.3.”
. . . . Carried
CONTRACTS:
12.
[SACD 020-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Sugarandspice
for a graduation party to be held Saturday, March 19, 2005.”
. . . .Carried
13.
[SACD 021-06]
“That SAC approve the contract between the AMS (Human Kinetics Undergraduate Society) and the Pan
Pacific Hotel for the purpose of holding a Graduation event on Thursday, March 312, 2005.”
. . . . Carried
14.
[SACD 022-06]
“That SAC approve the contract between the AMS (UBC Salsa Club) and Sasko Despotovski for the purpose
of teaching salsa lessons from September 23 2004 to March 30, 2005.”
. . . . Carried
15.
[SACD 023-06]
“That SAC approve the contract between the AMS (Phrateres) and the Brock House Restaurant for the
purpose of holding an event on Saturday, April 2, 2005.”
. . . . Carried
March 9, 2005
Page 3
16.
[SACD 024-06]
“That SAC approve the contract between the AMS (Programming and Events) and Turner Music and Events
for the purpose of holding a performance on March 11, 2005.”
. . . . Carried
17.
[SACD 025-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and the Lazy
Gourmet for the purpose of providing catering and services on Saturday, March 19, 2005.”
. . . . Carried
18.
[SACD 026-06]
“That SAC approve the contract between the AMS (Nursing Undergraduate Society) and Vancouver
Cruises.com Charters Ltd. for the purpose of chartering MV Gulfstream II on Saturday, March 19, 2005.”
. . . . Carried
<
Roots and Shoots Fact Sheet
[SACD 027-06]
NEXT MEETING:
Manjinder Sidhu
MS:val
March 16, 2005
Present:
Manjinder Sidhu (Chair ), Celine Asril, Holly Ma, Vy Nguyen, Liz Park, Raseel Sehmi, Jane Barry (Facilities
Absent:
Patrick Lin, Sophia Haque, (Vice Chair, Finance Commission - non voting)
MINUTES:
1.
[SACD 028-06]
BOOKINGS:
2.
“That SAC approve the booking of SUB Rooms 211, 213 and 215 on Monday, October 31, Tuesday,
November 1, 2005 during the hours of 09:00 - 17:00 and Wednesday, November 2, 2005 during the hours of 09:00
- 14:00 by Oxford University for the purpose of holding interviews for Rhodes Scholarships to Oxford University.
3.
. . . . Carried
“That SAC approve the booking of SUB Rooms 2027/209 on Friday, April 8, 2005 during the hours of 08:30 16:30 by UBC Organizational Development and Learning for the purpose of holding a workshop.
4.
. . . . Carried
“That SAC approve the booking of SUB Room 206 on Monday, March 21, 2005 during the hours of 13:15
and 18:00 by the Ubyssey for the purpose of holding their Annual General Meeting followed by an All Candidates’
Election Forum.”
. . . . Carried
5.
SUB Rooms 207/209
10:00 - 15:00
SUB Room 205
SUB Room 213
10:00 - 16:00
10:00 - 18:30
SUB Rooms 207/209
SUB Room 213
SUB Room 211
10:00 - 18:30
by Imagine UBC for the purpose of holding Coordinator interviews.”
6.
10:00 - 13:00
13:30 - 17:45
. . . . Carried
the hours of 17:00 - 20:30 by CiTR Radio for the purpose of holding a board meeting.”
. . . . Carried
March 16, 2005
Page 2
7.
“That SAC approve the booking of the SUB Auditorium on Tuesday, April 26, 2005 during the hours of 12:00
- 14:00 by the Association of Administration and Professional Staff for the purpose of holding a Spring General
Meeting.
8.
. . . . Carried
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Sunday April 3, 2005 during the
hours of 19:00 - 22:00 by UBC Sororities for the purpose of holding a meeting/workshop for members.”
. . . . Carried
9.
“That SAC approve the booking of SUB Room 215 on Thursday, April 7, 2005 during the hours of 17:00 21:30 and SUB Room 205 on Saturday, April 9, Sunday April 10, Monday, April 11 and Tuesday, April 12, 2005
during the hours of 08:30 - 18:00 by Microbiology and Immunology Students’ Association for the purpose of having
tutorial/review sessions with a tutor.
Note: Pending fulfilment of requests.”
10.
. . . . Carried
“That SAC approve the booking of the SUB Partyroom/Courtyard on Wednesday, April 20, 2005 during the
hours of 12:00 - 21:00 by Ritsumeikan Academic Program for the purpose of holding a graduation ceremony.
11.
. . . . Carried
“That SAC approve the booking of Concourse ‘C’ on Wednesday, March 23, 2005 during the hours of 10:00 14:00 by Alliance Atlantis for the purpose of promoting the move ‘Sin City’.
. . . . Carried
CONSTITUTIONS:
12.
[SACD 029-06]
“That SAC approve the changes to the constitution of the UBC Players Club as an AMS Club as presented.”
. . . . Defeated
13.
[SACD 030-06]
“That SAC approve the changed to the constitution of the Pakistan Students’ Association as presented.”
. . . . Defeated
CONTRACTS:
14.
MOVED RASEEL SEHMI, SECONDED VY NUGYEN:
[SACD 031-05]
“That SAC approve the contract between the AMS (Geography Grad Committee) and UBC Food Services
Catering for a function to be held at Cecil Green House on Thursday, April 7, 2005"
. . . . Carried
March 16, 2005
Page 3
15.
[SACD 032-05]
“That SAC approve the contract between the AMS UBC Badminton Club and the UBC School of Human
Kinetics for the purpose of gym rental on January 7, 11, 14, 18, 21, 25, 28, February 1, 4, 8, 18, 22, 25, March 1,
4, 8, 11, 15, 18, 22, 29 and April 5, 2005.”
. . . . Carried
16.
MOVED HOLLY MA, SECONDED VY NUGYEN:
[SACD 033-06]
“That SAC approve the contract between the AMS (Arts Undergraduate Society) and the beat 94.5 for
marketing services for the 14th Annual Arts County Fair on Friday, April 8, 2005 at Thunderbird Stadium.”
. . . . Carried
17.
[SACD 034-06]
“That SAC approve the event sponsorship contract between the AMS (UBC Japan Association) and Alexis
Greek Cuisine.”
. . . . Carried
18.
[SACD 035-06]
“That SAC approve the contract between the AMS (Arts Undergraduate Society) and the Fox 99.3 for the
purpose of providing promotional and campaign elements for the Arts County Fair on April 8, 2005.”
. . . . Carried
19.
[SACD 036-06]
“That SAC approve the Letter of Agreement and Understanding between the AMS and Heather Passmore
for the commission of a mural installation to be installed in the Conversation Lounge of the Student Union Building.”
. . . . Carried
OTHER BUSINESS:
18.
“That SAC appoint Patrick Lin to be the SAC Secretary for the remainder of the 2004-2005 term.”
. . . . Carried
19.
[SACD 037-06]
“That SAC approve the distribution of DOSE in the Student Union Building.”
. . . . Defeated
20.
MOVED LIZ PARK SECONDED VY NGUYEN:
[SACD 038-06]
“That SAC approve the New Office Painting Policy as presented.”
. . . . Carried
<
UBC Formosa Culture Club
- will be presenting next meeting
<
Skate and Party Club - Extra provisions
- need for information
<
Record Label Club - Appeal
<
Deadline for Exec and Budgets of 2005/2006: May 13, 2005
<
Vancouver Rape Relief
- letter from Pride regarding problems will be presented at next meeting.
March 16, 2005
Page 4
<
Letter from President of UBC Formosa Cultural Club
[SACD 039-06]
NEXT MEETING:
Manjinder Sidhu
MS:val
March 23, 2005
Present:
Manjinder Sidhu (Chair ), Celine Asril, Holly Ma, Vy Nguyen, Liz Park, Raseel Sehmi (arrived 3:40 pm), Jane
Barry (Facilities Development Manager - non-voting), Sophia Haque, (Vice Chair, Finance Commission - non
voting)
Absent:
Patrick Lin
Guests:
Raymond Lui (The Other Club), Alfie Lam (Formosa Cultural Study Club), Carol Hsiao (Formosa Cultural
Study Club)
PRESENTATIONS:
<
UBC The Other Club
<
UBC Formosa Club
MINUTES:
1.
[SACD 040-06]
BOOKINGS:
2.
“That SAC approve the booking of the SUB Conversation Pit on Wednesday, April 6, 2005 during the hours
of 09:00 - 16:00 by the AMS (VP External) for the purpose of holding an 'All Candidates' Forum' for the Provincial
election."
. . . . Carried
3.
“That SAC approve the booking of the Display Area on Saturday, November 19, 2005 during the hours of
07:00 - 20:00 by the City of Vancouver for the purpose of holding a polling station for local residents.
3.
. . . . Carried
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, March 29, 2005 during
the hours of 18:00 - 20:00 by the AMS (VP Academic) for the purpose of holding an AMS Campus Planning and
Development Meeting.”
. . . . Carried
4.
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Saturday, April 2, 2005 during
the ours of 17:00 - 20:00 by the Dance Club for the purpose of holding an annual general meeting.”
. . . . Carried
5.
“That SAC approve the booking of SUB Ballroom on Friday, September 2005 and the SUB Partyroom and
Courtyard and SUB Room 205 on Friday, December 2, 2005 during the hours of 16:0 - 24:00 for the purpose of
holding a licensed event as a fundraiser.”
. . . . Carried
March 23, 2005
Page 2
CONSTITUTIONS:
6.
[SACD 041-06]
“That SAC approve the constitution of the UBC The Other Club as an AMS Club."
. . . . Defeated
CONTRACTS:
7.
[SACD 042-06]
“That SAC approve the contract between the AMS (Chinese Collegiate Society) and the Jewish Community
Centre for the rental of the Norman Rothstein Theatre on May 24, 2005."
. . . . Carried
8.
[SACD 043-06]
“That SAC approve the contract between the AMS (Spanish Passion Club of the AMS) and Bonnie Stewart
for the purpose of teaching beginner level and level 2 flamenco classes during the spring term of 2005 on dates
to be agreed upon by the instructor and the club."
. . . . Carried
9.
[SACD 044-06]
“That SAC approve the contract between the AMS (Pharmaceutical Science Undergraduate Society) and
Benedict Automatics Inc. for the purpose of placing vending equipment in the Cunningham Building for a minimum
period of 36 months from March 10, 2005."
. . . . Carried
10.
[SACD 045-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and the Hyatt
Regency Vancouver for the purpose of holding an Executive Mentor Program on Tuesday, March 8, 2005.”
. . . . Carried
11.
[SACD 046-06]
“That SAC approve the contract between the AMS (Arts Undergraduate Society) and the Georgia Straight
for the purpose of providing advertising services on March 31, 2005 for the Arts County Fair.”
. . . . Carried
OTHER BUSINESS:
12.
[SACD 047-06]
“That the constitution of the UNICEF UBC Club be amended as per the minutes dated March 3, 2005
attached.”
. . . . Carried
13.
“That the UBC Formosa Club be deconstituted.”
. . . . Carried
<
Letter from Pride UBC regarding Rape Relief soliciting donations from students around SUB
[SACD 048-06]
March 23, 2005
Page 3
NEXT MEETING:
Manjinder Sidhu
MS:val
March 30, 2005
Present:
Manjinder Sidhu (Chair ), Celine Asril, Holly Ma, Vy Nguyen, Liz Park, Raseel Sehmi (arrived 3:40 pm), Jane
Absent:
Patrick Lin, Sophia Haque, (Vice Chair, Finance Commission - non voting)
Guests:
Mark Sloan (UBC Mycological Society), Megan Alley (UBC Mycological Society)
PRESENTATIONS:
<
The UBC Mycological Society
MINUTES:
1.
[SACD 048-06]
. . . . Carried
The chair was passed to Vy Ngueyn at 3:46 pm
BOOKINGS:
2.
“That SAC approve the booking of the SUB Ballroom on Friday, October 14, 2005 during the ours of 09:00 17:00 by Arbutus Coast Presentations Inc. for the purpose of holding a lecture on autism.
. . . . Carried
CONSTITUTIONS:
3.
[SACD 049-06]
“That SAC approve the constitution of the UBC Mycological Society as an AMS Club.”
. . . . Carried
CONTRACTS:
4.
MOVED RASEEL SEHMI, SECONDED VY NGUYEN::
[SACD 050-06]
“That SAC approve the contract between the AMS (Chinese Varsity Club) and Legends for the purpose of
accommodation rental from Monday, May 2 to Wednesday, Mar 4, 2005.”
. . . . Carried
5.
MOVED HOLLY MA, SECONDED CELINE ASRIL::
[SACD 051-06]
“That SAC approve the contract between the AMS (Events) and S.L. Feldman & Associates for the purpose
of bringing Faith & Desire to the Totem Ballroom for a concert on April 9, 2005.”
. . . . Carried
6.
MOVED LIZ PARK, SECONDED RASEEL SEHMI::
[SACD 052-06]
7.
of bringing Stabilo for a performance at the Arts County Fair on April 8, 2005.”
. . . . Carried
MOVED VY NUGYEN, SECONDED HOLLY MA::
[SACD 053-06]
of bringing K-OS for a performance at the Arts County Fair on April 8, 2005.”
. . . . Carried
March 30, 2005
Page 2
8.
MOVED CELINE ASRIL, SECONDED LIZ PARK::
[SACD 054-06]
of bringing Matthew Good for a performance at the Arts County Fair on April 8, 2005.”
. . . . Carried
9.
MOVED VY NUGYEN, SECONDED HOLLY MA::
[SACD 055-06]
“That SAC approve the contract between the AMS (Events) and The Agency Group for the purpose of
bringing Tupelo Honey for a performance at the Arts County Fair on April 8, 2005.”
. . . . Carried
10.
MOVED CELINE ASRIL, SECONDED RASEEL SEHMI::
[SACD 056-06]
bringing Metric for a performance at the Arts County Fair on April 8, 2005.”
. . . . Carried
11.
MOVED LIZ PARK, SECONDED VY NGUYEN::
[SACD 057-06]
bringing Autolux for a performance at the Arts County Fair on April 8, 2005.”
. . . . Carried
12.
MOVED HOLLY MA, SECONDED CELINE ASRIL::
[SACD 058-06]
“That SAC approve the contract between the AMS (Events) and the American Federation of Musicians of
the United States and Canada for purpose of bringing Ambulance Ltd. to the Pit Pub for a performance on
Saturday, April 2, 2005.”
. . . . Carried
13.
MOVED RASEEL SEHMI, SECONDED LIZ PARK::
[SACD 059-06]
“That SAC approve the contract between the AMS (Events) and Hunter Pearson for the purpose of
performing at the Pit Pub on March 15, 2005.”
. . . . Carried
14.
MOVED VY NGUYEN, SECONDED HOLLY MA::
[SACD 060-06]
“That SAC approve the contract between the AMS (Events) and Cole Walliser for the purpose of performing
at the Pit Pub on March 2, 9, and 16, 2005.”
. . . . Carried
OTHER BUSINESS:
15.
That the Choy-Lee Fat Kung Fu Club be deconstituted duE to an overlapping mandate.”
. . . . Carried
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held April 6, 2005 at 3:30 pm in SUB Room 266J.
Manjinder Sidhu
MS:val
March 30, 2005
Page 3
April 6, 2005
Present:
Manjinder Sidhu (Chair ), Holly Ma, Vy Nguyen, Liz Park, Raseel Sehmi (arrived 3:40 pm), Jane Barry
(Facilities Development Manager - non-voting), Kevin Keystone (AMS VP Finance)
Absent:
Celine Asril, Patrick Lin, Sophia Haque, (Vice Chair, Finance Commission - non voting)
Guests:
Daehyan Kim (The Korean Campus Mission of UBC), Janny Ho (Choy Lee Fat Kung Fu), Nancy (Choy Lee
Fat Kung Fu), Kenneth (Choy Lee Fat Kung Fu), Ryan Weddle (Students Against Vector Exploitation),
Bluitila Karpoche (Students Against Vector Exploitation), Tenzin Sonam Gonsar (Students Against Vector
Exploitation)
PRESENTATIONS:
<
<
<
<
The Korean Campus Mission
Choy Lee Far Kung Fu Club
Ryan Weddle, Students Against Vector Exploitation (SAVE)
Flock
MINUTES:
1.
[SACD 061-06]
. . . . Carried
BOOKINGS:
2.
MOVED HOLLY MA, SECONDED MANJ SIDHU:
"That SAC approve the booking of SUB Room 205 on Tuesday, April 19, 2005 during the hours of 11:00 15:00 by UBC Campus & Community Planning for the purpose of holding a public meeting.
3.
. . . . Carried
"That SAC approve the booking of the SUB Partyroom and Courtyard on Friday, September 2, 2005 during
the hours of 10:00 - 16:00 by the English Language Institute for the purpose of holding a farewell party for ELI
students.
4.
. . . . Carried
MOVED MANJ SIDHU, SECONDED VY NGUYEN:
"That SAC approve the booking of SUB Rooms 207/209 on Thursday, September 29, 2005 during the ours
of 17:00 - 21:00 by the Green Party for the purpose of holding a beer garden with licensing hours from 17:00 21:00.”
. . . . Carried
5.
“That SAC approve the booking of The Niche from Monday, April 11 to Friday, April 15, 2005 during the
hours of 10:30 - 14:30 by the AMS (Mini School) for the purpose of selling ‘Wine and Beer Festival’ tickets for the
event on Saturday, April 16, 2005 in the SUB Ballroom.”
. . . . Carried
April 6, 2005
Page 2
6.
“That SAC approve the booking of the SUB Partyroom and Servery, SUB Rooms 212, 211 and 207/209 on
Saturday Mach 4 and Sunday, March 5, 2006 during the Hours of 07:00 - 20:00 by Amnesty International for the
purpose of holding the 11th Annual Human Rights Conference.
7,
. . . . Carried
MOVED HOLLY MA, SECONDED MANJ SIDHU:
“That SAC approve the booking of the SUB Room 206 (Council Chambers) on Thursday, April 14, 2005
during the hours of 16:30 - 20:30 and Thursday, April 21, 2005 during the hours of 17:00 - 20:30 by CiTR for the
purpose of holding a regular CiTR meeting and a CiTR Board of Directors Meeting.”
. . . . Carried
CONSTITUTIONS:
8.
[SACD 062-06]
“That SAC approve the amended constitution of the UBC Taiwan Association as presented."
. . . . Defeated
9.
[SACD 063-06]
“That SAC approve the constitution of the Korean Campus Mission of UBC as a UBC club.”
. . . . Carried
10.
“That SAC approve the constitution of Flock UBC as an AMS Club.”
[SACD 064-06]
. . . . Carried
CONTRACTS:
11.
[SACD 065-06]
“That SAC approve the contract between the AMS and The University of British Columbia for the rental of
the Thunderbird Stadium for the Arts County Fair on Friday, April 8, 2005."
. . . . Carried
12.
[SACD 066-06]
“That SAC approve the contract between the AMS (Geography Grad Committee) and Jason Cho Trio for
the purpose of performance on April 7, 2005 during the hours of 18:303 - 23:00."
. . . . Carried
13.
[SACD 067-06]
“That SAC approve the contract between the AMS (Economic Students Association) and
www.vancouvercruises.com for the charter of the MV Abitibi on Tuesday, April 26, 2005 for a cruise.”.
. . . . Carried
14.
[SACD 068-06]
“That SAC approve the contract between the AMS (Chinese Varsity Club) and The House of Blues Concerts
Canada for the rental of the Commodore Ballroom for a fashion show on April 2 8, 2005.”
. . . . Carried
April 6, 2005
Page 3
April 6, 2005
Page 4
15.
[SACD 069-06]
“That SAC approve the contract between the AMS (UBC Triathlon Club) and Amira Tawashy for the position
of swim coach for the period 10 May, 2005 to 1 September, 1005."
. . . . Carried
OTHER BUSINESS:
16.
"That the following clubs be deconstituted:
Asian Cultural Links
Canadian Alliance Youth Association
Hellenic Students Association
Humanist's Society
Personal Finance Club
Soccer Club
United Way."
17.
. . . . Carried
“That SAC reconstitute the Choy Lee Fat Kung Fu Club for a probationary period until November 2006.”
. . . . Carried
<
Lifeline pamphleting in SUB:
- need the material - to come to next meeting
<
SAVE:
- need more signatures on petition.
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held May 11, 2005 at 3:30 pm in SUB Room 266J.
Manjinder Sidhu
MS:val
May 11, 2005
Present:
Manjinder Sidhu (Chair ), Percy Kong, Patrick Lin, Holly Ma, Raseel Sehmi, Aliyah Shamsher, Jane Jiang,
Kari Hewett (Proxy for Facilities Development Manager - non-voting)
Absent:
Alan Hsu, Holly Ma, Brittany Tyson
MINUTES:
1.
MOVED PERCY KONG, SECONDED JANE JIANG:
“That SAC approve the minutes of April 6, 2005 as submitted.”
. . . . Carried
BOOKINGS:
2.
MOVED MANJ SIDHU, SECONDED PATRICK LIN:
"That SAC approve the booking of SUB Room 211 on Wednesday, September 21, 2005 and SUB Room
205 on Friday, October 7, 2005 during the hours of 09:00 - 17:00 by Organizational Development and Learning for
the purpose of holding workshops.
3.
. . . . Carried
MOVED ALIYAH SHAMSHER, SECONDED JANE JIANG:
SUB Room 207/209
SUB Room 214/216
SUB Partyroom
SUB Room 214/216
SUB Ballroom
SUB Partyroom
SUB Partyroom
SUB Ballroom
SUB Room 214/216
SUB Room 214/216
SUB Ballroom
SUB Partyroom
SUB Room 214/216
SUB Ballroom
SUB Partyroom
SUB Room 214/216
SUB Ballroom
SUB Partyroom
Sunday, December 4 2005
09:00 - 22:00
09:00 - 22:00
09:00 - 22:00
09:00 - 15:00
09:00 - 22:00
09:00 - 22:00
09:00 - 22:00
09:00 - 22:00
15:00 - 22:00
09:00 - 22:00
09:00 - 22:00
09:00 - 22:00
09:00- 22:00
09:00- 22:00
09:00- 22:00
09:00- 15:00
09:00- 22:00
09:00- 22:00
by Prep 101 for the purpose of holding tutorial sessions in Math, Chem, Econ.
4.
. . . . Carried
"That SAC approve the booking of SUB Room 207/209 from Saturday, December 3, to Sunday, December
11, 2005 during the hours of 09:00 - 22:00 by Andrew Tovey for the purpose of holding chemistry tutorials.
. . . . Carried
May 11, 2005
Page 2
5.
MOVED MANJINDER SIDHU, SECONDED JANE JIANG:
"That SAC approve the booking of the SUB Auditorium on the following dates:
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
16:00 - 22:00
08:00 - 16:00
08:00 - 16:00
by Dan the Tutor for the purpose of holding Chem, Math and Physics tutorials.
6.
. . . . Carried
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Wednesday, April 27, 20056
during the hours of 15:00 - 17:30 by the AMS (VP Academic) for the purpose of holding an Academic Round Table.”
. . . . Carried
7.
MOVED PATRICK LIN, SECONDED MANJINDER SIDHU:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Friday, April 29, 2005 during the
ours of 13:00 - 18:00 by the Taiwan Association for the purpose of holding an executive meeting.”
. . . . Carried
8.
MOVED JANE JIANG, SECONDED PERCY KONG:
9.
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Monday, May 2, 2005 during the
hours of 09:30 - 15:30 by the AMS (Executive Coordinator of Student Services) for the purpose of holding a Service
Coordinator Orientation Day.”
. . . . Carried
MOVED MANJINDER SIDHU, SECONDED PATRICK LIN:
"That SAC approve the booking of the SUB Ballroom on Friday, October 21, 2005 during the hours of 20:00 24:00 by the Skateboard Club for the purpose of holding a beer garden.
Note: Request extended capacity to 500 people.
Request liquor license time 20:00 - 24:00.”
10.
. . . . Defeated
"That SAC approve the booking of SUB Room 207/209 on Friday, November 4, 2005 during the hours of
20:00 - 24:00 by the Skateboard Club for the purpose of holding a beer garden.
Note: Request extended capacity to 500 people.
Request liquor license time 20:00 - 24:00.”
11.
. . . . Carried
"That SAC approve the booking of the SUB Partyroom and Courtyard on Wednesday, January 4, 2006
during the hours of 15:00 - 24:00 by the AMS (Food and Beverage Department) for the purpose of holding an Open
Air Pit Pub Night.
. . . . Carried
May 11, 2005
Page 3
12.
MOVED PERCY KONG, SECONDED MANJINDER SIDHU:
"That SAC approve the booking of the South Alcove on Friday, February 24, 2006 during the hours of 10:00 15:00 by the AMS (President) for the purpose of holding the Annual General Meeting of the AMS.
13.
. . . . Carried
MOVED ALIYAH SHAMSHER, SECONDED PATRICK LIN:
"That SAC approve the booking of SUB Room 206 (Council Chamber) on Wednesday, May 11, 2005 during
the hours of 13:00 - 15:00 for the purpose of holding a staff meeting and on Tuesday, May 17, 2005 during the
hours of 07:00 - 08:30 by the SUB Proctor for the purpose of holding a staff appreciation breakfast catered by UBC
Catering.”
. . . . Carried
14.
"That SAC approve the booking of the following by the Engineering Undergraduate Society:
North and South Concourse
Norm Theatre
Note:
15.
January 16 and 30, 2006
February 20, 2006
March 6 and 20, 2006
April 3, 2006
09:00 - 15:00
09:00 - 15:00
10:30 - 14:00
17:30 - 22:00
17:30 - 22:00
17:30 - 22:00
17:30 - 22:00
Enginuity Display
Enginuity Display
Filmfeust
EUS Council Mtg
EUS Council Mtg
EUS Council Mtg
EUS Council Mtg
. . . . Carried
"That SAC approve the booking of SUB Room 207 on Thursday, November 17, 2005 during the hours of
08:00 - 17:00 by Organizational Development and Learning for the purpose of holding a seminar/workshop.
Note:
16.
. . . . Carried
MOVED PATRICK LIN, SECONDED PERCY KONG:
"That SAC approve the booking of the SUB Ballroom on Thursday, September 1, 2005 and Friday,
December 2, 2005 during the hours of 14:00 - 01:00 and SUB Room 207/209 on Wednesday, September 28, 2005
during the hours of 10:00 - 17:00 by the English Language Institute for the purpose of holding socials.
Note:
17.
. . . . Carried
"That SAC approve the booking of the SUB Ballroom on Friday, October 7, 2005 during the hours of 11:00 20:00 by the AMS (MiniSchool) for the purpose of holding an October BeerFest for a beer-tasting and education
afternoon including samples.
Note:
18.
License time request is 14:00 - 18:00; capacity if 400.”
. . . . Carried
MOVED PERCY KONG, SECONDED PATRICK LIN:
"That SAC approve the booking of SUB Rooms 212 and 212A on Saturday, November 19, 2005 during
the hours of 07:00 - 22:00 by the Greater Vancouver Regional District for the purpose of holding their election and
ballot counting.
Note:
. . . . Carried
May 11, 2005
Page 4
19.
"That SAC approve the booking of SUB Room 206 on Wednesday, May 11, 2005 during the hours of 08:30
- 10:00 by the AMS (President) for the purpose of holding a ‘University Planning Framework’ meeting.”
. . . . Carried
CONSTITUTIONS:
20.
MOVED RASEEL SEHMI, SECONDED PERCY KONG:
[SACD 071-06]
“That SAC approve the amended constitution of the Players Club as presented."
. . . . Carried
CONTRACTS:
21.
MOVED PATRICK LIN, SECONDED RASEEL SEHMI:
[SACD 072-06]
“That SAC approve the contract between the AMS (UBC Taiwan Association) and Crush for the purpose
of holding an end of exams party on April 26, 2005,”
. . . . Carried
22.
[SACD 073-06]
“That SAC approve the contract between the AMS (Commerce Undergrad Society) and The Renaissance
Hotel for the purpose of holding the 2006 Jeux du Commerce (JDC) West from January 20 to 23, 2006.”
. . . . Carried
23.
[SACD 074-06]
“That SAC approve the contract between the AMS (Law Students’ Society) and Candida Caetano for the
purpose of employment from September 6, 2005 to April 21, 2006.”
. . . . Carried
24.
MOVED JANE JIANG, SECONDED PATRICK LIN:
[SACD 075-06]
“That SAC approve the contract between the AMS (CCS, CSA and CASS) and C & C Destination Tours
for the purpose of a ski trip to Big White from January 6- 8, 2006.”
. . . . Carried
25.
MOVED RASEEL SEHMI, SECONDED ALIYAH SHAMSHER:
[SACD 076-06]
“That SAC approve the contract between the AMS (UBC Sailing Club) and the Jericho Sailing Centre for
the purpose of holding a club social on April 29, 2005.”
. . . . Carried
26.
[SACD 077-06]
“That SAC approve the contract between the AMS (Planning Students Association) and the Fireside Lodge
for the purpose of accommodation rental from September 8 to September 9, 2005.”
. . . . Carried
27.
[SACD 078-06]
“That SAC approve the contract between the AMS (Events) and the National Speakers Bureau for the
purpose of Lt-Gen. (Ret.) Roméo Dallaire for the purpose of a speaking engagement at the Chan Centre on
Sunday, March 12, 2006.”
. . . . Carried
May 11, 2005
Page 5
28.
[SACD 079-06]
“That SAC approve the contract between the AMS (Nursing Undergraduate Society) and the Pan Pacific
Hotel for the purpose of holding a reception and dinner buffet on Saturday, May 21, 2005.”
. . . . Carried
29.
MOVED PATRICK LIN, SECONDED JANE JIANG
[SACD 080-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and the University
Golf Club for the purpose of holding a golf tournament on September 28, 2005.”
. . . . Carried
30.
[SACD 081-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and the BC
Children’s Hospital Foundation for the purpose of holding the 4th Annual CUS Charity Golf Tournament on
September 28, 2005.”
. . . . Carried
OTHER BUSINESS:
31.
MOVED PATRICK LIN, SECONDED ALIYAH SHAMSHER:
[SACD 082-06]
"That SAC approve the distribution of Canada Earthsaver in the Student Union Building.”
....
32.
MOVED RASEEL SEHMI, SECONDED PATRICK LIN:
[SACD 083-06]
"That SAC approve the distribution of Vote Wild in the Student Union Building.”
....
<
SAC Deadlines to be determined in the next two weeks.
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held June 9, 2005 at 3:30 pm in SUB Room 266J.
Manjinder Sidhu
MS:val
June 9, 2005
Present:
Manjinder Sidhu (Chair ), Alan Hsu, Percy Kong, Patrick Lin, Holly Ma, Raseel Sehmi, Aliyah Shamsher,
Jane Jiang, Jane Barry (Facilities Development Manager - non-voting), Sophia Haque (Vice-Chair, Fincom)
Guests:
Kevin Keystone (VP Finance), Linda Ong (Marketing and Promotions Manager)
Guests:
Ivy Wang (Deck of Friends of UBC), Lin Yunn (Deck of Friends of UBC), Mona Tan (Deck of Friends of
UBC), William Sun (Deck of Friends of UBC), Linda Ong (Marketing and Promotions Manager, AMS)
PRESENTATIONS:
<
<
Linda Ong, Marketing and Promotions Manager, AMS
Deck of Friends of UBC
MINUTES:
1.
[SACD 084-06]
“That SAC approve the minutes of May 11, 2005 as submitted.”
. . . . Carried
BOOKINGS:
2.
"That SAC approve the booking of SUB Room 206 on Friday, September 23, 2005 during the hours of 17:00
- 22:00 by the AMS (Speakeasy) for the purpose of holding volunteer training.”
. . . . Carried
3.
MOVED ALAN HSU, SECONDED PERCY KONG:
"That SAC approve the booking of the South Concourse ‘C’ on Monday, January 30. 2006 during the hours
of 10:00 - 16:00 by the AMS (External Commission) for the purpose of holding ‘Anti-Apathy Day’ to promote
awareness of social issues.
4.
. . . . Carried
Norm Theatre
SUB Ballroom
SUB Ballroom
SUB Rooms 205/207/209
SUB Ballroom
Tuesday, January 24 to
08:00 - 17:00 Displays and booths
10:00 - 15:00 Talent Show and speakers
09:00 - 16:00 Jello Wrestling
11:00 - 24:00 Cold Fusion beer garden
12:00 - 24:00 Cold Fusion band rooms
07:00 - 16:00 Beyond 1st Year displays
by Science Undergraduate Society for the purpose of holding Science Week 2006.
Note:
. . . . Carried
June 9, 2005
Page 2
BOOKINGS (Continued):
5.
MOVED PERCY KONG, SECONDED ALAN HSU:
"That SAC approve the booking of The SUB Art Gallery, Display Area and South &North Concourses from
Tuesday to Friday, September 6 - 10, 2005 and the Art Gallery and Display area from Wednesday to Friday,
February 22 - 24, 2006 during the hours of 10:00 - 19:00 by Imagnius for the purpose of selling posters and prints
to student and faculty.
Note:
6.
. . . . Carried
SUB Room 213
SUB Concourse
SUB Room 213
SUB Concourse
SUB Room 213
24 hour period
24 hour period
24 hour period
24 hour period
09:0-0 - 17:00
by UBC Career Services for the purpose of holding their annual Career Fair.
Note:
7.
. . . . Carried
SUB Ballroom
SUB Partyroom
SUB Room 205
SUB Room 207/209
SUB Room 216
SUB Room 206
07:00 - 14:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
by The UBC Science Co-Op Program for the purpose of holding a conference.
Note:
8.
. . . . Carried
SUB Room 205
SUB Room 207/709
SUB Ballroom
SUB Partyroom
SUB Room 213
Thursday, April 6 to
16:00 - 19:00
15:00 - 19:00
15:00 - 19:00
24 hour period
24 hour period
24 hour period
by The Greater Vancouver Regional Science Fair for the purpose of holding their annual regional science fair.
Note:
9.
The booking charges shall be full rental rates.
. . . . Carried
MOVED PERCY KONG, SECONDED ALIYAH SHAMSHER:
"That SAC approve the booking of the SUB Ballroom on Friday, September 9, 2005 during the hours of
19:00 - 23:00 by the AMS (Firstweek/Events) for the purpose of holding a non alcoholic concert for all ages.
Note:
Request extended capacity to 635 people.”
. . . . Carried
June 9, 2005
Page 3
BOOKINGS (Continued):
10.
MOVED PATRICK LIN, SECONDED ALAN HSU:
SUB Concourse
SUB Concourse
SUB Concourse
SUB Concourse
SUB Concourse
SUB Concourse
Tuesday, September 6 to
Tuesday, October 11 to
Monday, November 21 to
Monday, November 28 to
Wednesday, February 22, to
Monday, March 27 to
09:00 - 17:00
Back to School Show
09:00 - 17:00
Fall Market Place
09:00 - 17:00
Holiday Gift Fair
09:00 - 17:00
Holiday Gift Fair
09:00 - 17:00
Sweet February Fair
09:00 - 17:00
Spring Shopping Spree
by the AMS (Commercial Bookings) for the purpose of holding vendor fairs.
Note:
The booking shall be full rental rates.”
. . . . Carried
CONSTITUTIONS:
11.
[SACD 085-06]
“That SAC approve the constitution of The Deck of Friends of UBC as an AMS Club."
. . . . Defeated
12.
[SACD 086-06]
“That SAC approve the constitution of Business in Science and Technology as an AMS Club."
. . . . Tabled
CONTRACTS:
13.
MOVED ALAN HSU, SECONDED HOLLY MA:
[SACD 087-06]
“That SAC approve the contract between the AMS (Dragon Seed Connection) and C&C Destination Tours
Inc. for the purpose of holding a ski trip to Sun Peaks from January 6 - 8, 2006.”
. . . . Carried
14.
MOVED ALIYAH SHAMSHER, SECONDED PERCY KONG:
[SACD 088-06]
“That SAC approve the contract between the AMS (Spanish Passion Club) and Rossana Llorens for the
purpose of giving dance classes on one hour each at mutually agreed upon times.”
. . . . Carried
15.
MOVED PATRICK LIN, SECONDED JANE JIANG:
[SACD 089-06]
“That SAC approve the contract between the AMS (Association of Chinese Graduates) and the Jewish
Community Centre of Greater Vancouver for the purpose of rental of the Norman Rothstein Theatre on November
10, 2005.”
. . . . Carried
June 9, 2005
Page 4
16.
MOVED PERCY KONG, SECONDED RASEEL SEHMI:
[SACD 090-06]
“That SAC approve the contract between the AMS (YOURS) and C&C Destination Tours Inc. for the
purpose of holding a ski trip to Silver Star from January 6 - 8, 2006.”
. . . . Carried
17.
MOVED HOLLY MA, SECONDED JANE JIANG:
[SACD 091-06]
“That SAC approve the contract between the AMS (ICON) and C&C Destination Tours Inc. for the purpose
of holding a ski trip to Apex from January 6 - 8, 2006.”
. . . . Carried
18.
MOVED ALAN HSU, SECONDED ALIYAH SHAMSHER:
[SACD 092-06]
“That SAC approve the contract between the AMS (Commerce Undergrad Society) and the Renaissance
Vancouver Hotel Harbourside for the purpose of holding the 2006 JDC West Captains Meeting from August 19 to
21, 2005.”
. . . . Carried
19.
[SACD 093-06]
“That SAC approve the contract between the AMS (Association of Chinese Graduates) and Canadian
Outback Adventure Company Ltd. for the purpose of holding a ski trip to Sun Peaks from January 6 to 8, 2006.”
. . . . Carried
20.
[SACD 094-06]
“That SAC approve the contract between the AMS (Ski and Board Club) and Apex Mountain Inn for the
purpose of accommodation rental on January 27 and 28, 2006.”
. . . . Carried
21.
[SACD 095-06]
“That SAC approve the contract between the AMS (CCS, CSA and CASS) and C&C Destination Tours Inc.
for the purpose of holding a ski trip to Big White Ski Resort from January 6 - 8, 2006.”
. . . . Carried
OTHER BUSINESS:
22.
MOVED PATRICK LIN, SECONDED HOLLY MA:
[SACD 096-06]
"That SAC approve the name change of the ‘AMS Turkish Student Society’ to ‘The Turkish Student Society
of UBC’.”
. . . . Carried
COMMISSIONER’S REPORTS:
Alan Hsu and Jane Jiang - Clubs Days
Patrick Lim - Locker and Executive Lists
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held June
Room 266J.
, 2005 at
pm in SUB
Manjinder Sidhu
MS:val
June 28, 2005
Present:
Manjinder Sidhu (Chair ), Percy Kong, Patrick Lin, Holly Ma,, Aliyah Shamsher, Jane Jiang, Jane Barry
(Facilities Development Manager - non-voting), Kevin Keystone (Proxy -Finance Commission)
Absent:
Alan Hsu, Raseel Sehmi
Guests:
Lindsay ?? (Right to Play), Subha Ramanathan (Right to Play), Matt Huang (Right to Play)
PRESENTATIONS:
<
Right to Play
MINUTES:
1.
MOVED PERCY KONG, SECONDED HOLLY MA:
[SACD 097-06]
“That SAC approve the minutes of June 9, 2005 as submitted.”
. . . . Carried
BOOKINGS:
2.
"That SAC approve the booking of SUB Room 206 on Saturday, November 12 and Sunday, November 13,
2005 during the hours of 09:00 - 17:00 by the Sexual Assault Support Service for the purpose of having a
conference for Campus Sexual Assault Leaders across Western Canada.
Note: The booking charges shall be full rental rates/waived.”
3.
. . . . Carried
MOVED MANJINDER SIDHU, SECONDED ALIYAH SHAMSHER:
"That SAC approve the booking of SUB Room 214 on Tuesday, November 22, 2005 during the hours of
08:00- 16:00 by UBC Organizational Development & Learning for the purpose of holding a workshop.
4.
. . . . Carried
MOVED JANE JIANG, SECONDED HOLLY MA:
SUB Room 211
SUB Room 211
SUB Room 211
SUB Room 211
SUB Room 211
0800 - 16:30
0800 - 16:30
0800 - 16:30
0800 - 16:30
0800 - 16:30
by UBC Organizational Development & Learning for the purpose of holding a workshop.
Note:
5.
. . . . Carried
"That SAC approve the booking of SUB Room 212A from Monday, September 12 to Friday, September 16,
2005; Monday, November 28 to Saturday, December 3, 2005; and Monday, December 5, to Friday, December 9,
2005 during the hours of 08:00 - 17:00 by West Coast Training for the purpose of holding insurance classes.
. . . . Carried
June 28, 2005
Page 2
6.
"That SAC approve the booking by Imagine UBC of SUB Room 206 (Council Chambers) on Tuesday, June
28, 2005 during the hours of 17:00 - 21:00 for the purpose of holding a BOO meeting and SUB Room 213 on
Wednesday, June 22, Thursday, June 23 and Friday, June 24, 2005 during the hours of 09:0-0 - 17:00 for the
purpose of holding UBC Orientations Staff Interviews.”
. . . . Carried
7.
SUB Room 207/209
SUB Room 212A
SUB Room 209
SUB Room 214/216
SUB Ballroom
SUB Ballroom
08:00- 16:00
08:00 - 16:00
08:00 - 16:00
08:00 - 16:00
Wednesday, October 26, 2005 08:00 - 16:30
08:00 - 16:30
by Infant Development for the purpose of holding a conference.
Note:
8.
. . . . Carried
MOVED JANE JIANG, SECONDED ALIYAH SHAMSHER:
"That SAC approve the booking of the SUB Concourse on Friday March 24, 2006 during the hours of 09:0017:00 by Responsible Consumption Fair for the purpose of organizing a fair.”
9.
. . . . Carried
"That SAC approve the booking of the SUB Ballroom on Saturday, April 22, 2006 during the hours of 07:00 15:00 by British Columbia Teachers Federation for the purpose of holding a pension information session.
. . . . Carried
CONSTITUTIONS:
10.
[SACD 098-06]
“That SAC approve the constitution of the Right to Play as an AMS Club.”
. . . . Carried
CONTRACTS:
11.
[SACD 099-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and the Executive
Airport Plaza for the Frosh Week 2005 Conference to be held September 3 to 5, 2005.”
. . . Carried
June 28, 2005
Page 3
12.
[SCD 100-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and UBC Robson
Square for the purpose of holding the ME INC. 2006 event on Friday, March 17, 2006.”
. . . . Carried
13.
MOVED HOLLY MA, SECONDED PERCY KONG:
[SACD 101-06]
“That SAC approve the contract between the AMS (Chinese Varsity Club) and C&C Destination Tours Inc.
for the purpose of a ski trip to Big White and Silver Star from January 6 - 8, 2006.”
. . . . Carried
14.
[SACD 102-06]
“That SAC approve the contract between the AMS (UBC Japan Association) and C&C Destination Tours
Inc. for the purpose of a ski trip to Silver Star from January 6 - 8, 2006.”
. . . . Carried
15.
MOVED ALIYAH SHAMSHER, SECONDED HOLLY MA:
[SACD 103-06]
“That SAC approve the contract between the AMS (NTG, UBCLE) and C&C Destination Tours Inc. for the
purpose of a ski trip to Big White from December 21 - 23, 2005.”
. . . . Carried
16.
[SACD 104-06]
“That SAC approve the contract between the AMS (UBCTA) and CANADIAN Outback Adventure Company
Ltd. for the purpose of holding a summer retreat from September 2 - 4, 2005.”
. . . . Carried
17.
[SACD 105-06]
“That SAC approve the contract between the AMS (Events) and The Agency Group for a the purpose of an
engagement by Colin Lewis on Saturday September 10, 2005 at the Pit Pub.”
. . . . Carried
OTHER BUSINESS:
<
Fencing Lockers - Jane Barry will try to find a place for relocation.
Manjinder Sidhu
MS:val
August 17, 2005
Present:
Manjinder Sidhu (Chair), Percy Kong, Patrick Lin, Holly Ma, Aliyah Shamsher, Jane Barry (Facilities
Development Manager - non-voting), Kevin Keystone (VP Finance, non-voting)
Absent:
Alan Hsu, Raseel Sehmi, Jane Jiang
Guests:
Ruth Situma (Africa Awareness), Jo-Ann Osei - Twwn (Africa Awareness)
PRESENTATIONS:
<
UBC Africa Awareness Initiative
MINUTES:
1.
MOVED PATRICK LIN, SECONDED PERCY KONG :
[SACD 106-06]
“That SAC approve the minutes of June 28, 2005 as submitted.”
. . . . Carried
BOOKINGS:
2.
"That SAC approve the booking of the SUB Partyroom and Courtyard on Friday, September 30, 2005 during
the hours of 12:00 - 17:00 by the Ski and Board Club for the purpose of holding a BBQ and beer garden.
. . . . Defeated
3.
"That SAC approve the booking of South Concourse ‘C’ on Monday, January 2006, Monday, February 27,
2006 and from Monday, March 20 to Thursday, March 23, 2006 during the hours of 10:00 - 16:00 by the AMS
(External Commission) for the purpose of holding ‘Anti-Apathy Day’ to promote awareness of social issues and a
‘Mission Tuition’ display.
4.
. . . . Carried
during the hours of 11:00 - 17:00 by Vancouver Coast and Mountain for the purpose of hosting a board meeting.
5.
. . . . Carried
"That SAC approve the booking of SUB Room 207/209 on Wednesday, November 16, 2005 during the hours
of 12:00 - 18:30 by International House for the purpose of holding a yoga workshop in conjunction with the Wellness
Centre on the last day of the Wellness Fair.
. . . . Carried
August 17, 2005
Page 2
6.
"That SAC approve the booking of the SUB Auditorium on Saturday, September 17, 2005 during the hours
of 09:00 - 17:00 by Internet Exposure for the purpose of holding an Internet Games Tournament.
7.
. . . . Carried
MOVED PERCY KONG, SECONDED MANJ SIDHU:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, July 19, 2005 during
the hours of 17:00 - 19:00 by the AMS (President) for the purpose of holding a ‘First Year Council Strategy
Session’.”
. . . . Carried
8.
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, July 21, 2005 during
the hours of 17:00 - 21:00 by Imagine UBC for the purpose of holding a BOO meeting.”
. . . . Carried
9.
MOVED PATRICK LIN, SECONDED MANJ SIDHU:
"That SAC approve the booking of SUB Room 213 on Tuesday, August 30, 2005 during the hours of 12:00 15:00 by the AMS (Safewalk) for the purpose of holding staff-training for team leaders.”
. . . . Carried
10.
"That SAC approve the booking of the SUB Ballroom on Friday, October 21, 2005 during the hours of 20:00 24:00 by the Ski and Board club for the purpose of holding a beer garden.
Note: Partyroom and Courtyard previously booked for this event.
Request change in liquor licence hours to 20:00 - 24:00.
Request increase in capacity to 500 persons.”
11.
. . . . Carried
"That SAC approve the booking of the SUB Ballroom on Thursday, October 13, 2005 during the hours of
10:00- 16:00 by the UBC Skateboard Club for the purpose of inviting skateboard complies to come out and sell
‘samples’ to students at cheap prices while promoting their company.
. . . . Carried
12.
during the hours of 11:00 - 14:00 by the University of Toronto, MMPA Program for the purpose of holding an
13.
. . . . Carried
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Friday, September 16, 2005
during the hours of 09:30 - 13:00 by the AMS Safety Coordinator for the purpose of holding a safety meeting."
. . . . Carried
August 17, 2005
Page 3
14.
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, August 16, 2005 during
the hours of 09:00 - 13:00 by the AMS Tutoring for the purpose of holding a Tutoring Orientation."
. . . . Carried
15.
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Sunday, September 25, 2005
during the hours of 09:30 - 12:00 by the AMS Food & Beverage for the purpose of holding outlet staff meeting."
. . . . Carried
16.
MOVED PERCY KONG, SECONDED MANJ SIDHU:
"That SAC approve the booking of SUB Ballroom on Saturday, September 03, 2005 during the hours of
12:00 - 20:00 by the International House for the purpose of holding the International Student Exchange Workshop
17.
. . . . Carried
"That SAC approve the booking of SUB Ballroom on Saturday, September 16, 2005 during the hours of
11:00 - 16:30 by the UBC Physics and Astronomy Department for the purpose of holding a departmental meeting
18.
. . . . Carried
SUB Ballroom
SUB Partyroom
SUB Room 214/216, 207/209
SUB Room 206/211/215
SUB Partyroom
SUB Ballroom
SUB Room 214/216
SUB Room 207/209
SUB Room 205
by Imagine UBC for the purpose of holding a training session.”
19.
08:00 - 14:00
08:00 - 14:00
08:00 - 14:00
08:00 - 14:00
07:00 - 13:00
07:00 - 13:00
07:00 - 13:00
07:00 - 13:00
07:00 - 17:00
. . . . Carried
SUB Room 214
SUB Room 212A
SUB Room 209
SUB Room 209
SUB Room 212A
SUB Room 214
Thursday, November 03, 2006
0800 - 16:30
0800 - 16:30
0800 - 16:30
0800 - 16:30
0800 - 16:30
0800 - 16:30
by UBC Organizational Development & Learning for the purpose of holding a workshop.”
. . . . Carried
August 17, 2005
Page 4
20.
"That SAC approve the booking of SUB Partyroom on Friday, September 09, 2005 during the hours of 19:00
- 23:00 by Pride fort he purpose of holding a licensed event in part of the partyroom, to be separated from
unlicensed portion by a wall of pipe and drape, with 1 m on either side distance to a row of bane tables. Capacity 100 people.
21.
Note: BBQ in courtyard maybe desired to coincide with part of license time (19:00 - 23:00)."
. . . . Carried
207/209
North Concourse
SUB Auditorium
207/209
North Concourse
SUB Auditorium
207/209
North Concourse
SUB Auditorium
207/209
North Concourse
SUB Auditorium
SUB Ballroom
Monday March 20, 2006
Tuesday March 21, 2006
Thursday March 23, 2006
07:00 - 19:00
07:00 - 23:59
11:00 - 15:00
07:00 - 19:00
07:00 - 23:59
11:00 - 15:00
07:00 - 19:00
07:00 - 23:59
13:30 - 15:00
07:00 - 19:00
07:00 - 23:59
11:00 - 15:00
07:00 - 13:59
by International House for the purpose of holding the 3rd International Week.
Note: The booking charges shall be full rental rates. Early confirmation.”
22.
. . . . Carried
MOVED ALIYAH SHAMSHER, SECONDED MANJ SIDHU:
“That SAC approve the booking of SUB Room 207/209 on Wednesday, October 5 and Thursday, October
6, 2005 during the hours of 08:00- 17:00 by UBC Fisheries Centre for the purpose of holding their annual meeting.
23.
. . . . Carried
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, November 1,2 005
during the hours of 11:30 - 13:30 by the AMS (Student Administrative Commission) for the purpose of holding a
‘Block Bookings Council’.”
. . . . Carried
24.
224
224
215
211
Tuesday, September 13 Thursday, September 15, 2005
15:00 - 18:00
15:00 - 18:00
15:00 - 18:00
15:00 - 18:00
15:00 - 18:00
by College Pro for the purpose of holding information sessions to look for UBC student employees.”
. . . . Carried
August 17, 2005
Page 5
The chair was passed to Manj Sidhu at 1:58 pm
CONSTITUTIONS:
25.
[SACD 107-06]
“That SAC approve the constitution of UBC Africa Awareness Initiative as a Departmental Club.
Note: This constitution was an exceptional circumstance as evidenced by their letters of support from the Dean
of Arts and in no way does this constitution create a precedent.”
. . . . Carried
CONTRACTS:
26.
[SACD 108-06]
“That SAC approve the contract between the AMS (Events) and The Agency Group for the engagement of
Buck 65 at the Pit Pub on Thursday, September 8, 2005.”
. . . . Carried
27.
[SACD 109-06]
Catering and Events for an event to be held Saturday, September 3, 2005.”
. . . . Carried
28.
[SACD 110-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and
www.oldsaltcharters.com for charter of the vessel MV Harbour Princess on September 4, 2005.”
. . . . Carried
29.
[SACD 111-06]
“That SAC approve the contract between the AMS (Pharmacy Undergraduate Society) and C & C
Destination Tours for the purpose of a ski trip to Apex Ski Resort from January 6-8, 2006.”
. . . . Carried
30.
[SACD 112-06]
“That SAC approve the contract between the AMS (CCS, CSA and CASS) and C & C Destination Tours for
the purpose of a ski trip to Big White from January 6-8, 2006.”
. . . . Carried
31.
[SACD 113-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and High Line
Creative Solutions for services to be performed for the Enterprize 2006 Conference.”
. . . . Carried
32.
[SACD 114-06]
“That SAC approve the contract between the AMS (Engineering Undergraduate Society) and the Pan Pacific
Vancouver Hotel for the Engineer’s Annual Ball 2006 to be held Saturday, February 11, 2006.”
. . . . Carried
33.
[SACD 115-06]
“That SAC approve the contract between the AMS (Events) and The Chan Centre for the Performing Arts
event on Sunday March 12, 2006.”
. . . . Carried
August 17, 2005
Page 6
34.
[SACD 116-06]
35.
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and The Pan Pacific
Vancouver for the Commerce Undergraduate Society Lunch on Friday, October 7, 2005.”
. . . . Carried
[SACD 117-06]
“That SAC approve the contract between the AMS (Events) and The National Speakers Bureau for the
presentation on Wednesday September 7, 2005.”
. . . . Carried
36.
[SACD 118-06]
“That SAC approve the contract between the AMS (Events) and The Chan Centre for the Performing Arts
event on Sunday March 12, 2006.”
. . . . Carried
37.
[SACD 118-06]
“That SAC approve the contract between the AMS (Events) and The Agency Group for the Ridley Bent Solo
Rider at the Pit Pub on Thursday, September 8, 2005.”
. . . . Carried
38.
[SACD 119-06]
“That SAC approve the contract between the AMS (Events) and The Agency Group for the Weakerthans
at the SUB Ballroom on Friday, September 9, 2005.”
. . . . Carried
39.
MOVED HOLLY MA, SECONDED PATRICK LIN:
[SACD 120-06
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and the Sutton Place
Hotel for the purpose of holding an event on October 7, 2005.”
. . . . Carried
40.
[SACD 121-06]
“That SAC approve the contract between the AMS (UBC Taiwan Association) and Canadian Outback for
the purpose of holding a summer retreat on September 24, 2005.”
. . . . Carried
41.
[SACD 122-06]
“That SAC approve the contract between the AMS (Events) and the Agency Group for a performance by
Jeremy Fisher at the Pit Pub on Thursday, September 22, 2005.”
. . . . Carried
42.
[SACD 123-06]
“That SAC approve the contract between the AMS (Events) and S.L. Feldman & Associates for a
performance by Stablio at the AMS Welcome Back BBQ on September 16, 2005.”
. . . . Carried
43.
[SACD 124-06]
performance by Doubting Paris at the AMS Welcome Back BBQ on September 16, 2005.”
. . . . Carried
August 17, 2005
Page 7
44.
[SACD 125-06]
performance by Wide Mouth Mason at the AMS Welcome Back BBQ on September 16, 2005.”
. . . . Carried
OTHER BUSINESS:
38.
MOVED PERCY KONG, SECONDED ALIYAH SHAMSHER
"That the UBC Sign Language Club be deconstituted."
. . . Tabled
<
Security Manager tips regarding the Ski and Board BBQ event on September 30th, 2005
<
Kevin Keystone, AMS VP Finance and Manj Sidhu, VP Admin, are currently engaged in addressing aspects of the
contract signing process under SAC and will be reporting further.
Manjinder Sidhu
MS:rh
August 25, 2005
Present:
Manjinder Sidhu (Chair ), Percy Kong, Patrick Lin, Holly Ma, Aliyah Shamsher, Jane Barry (Facilities
Development Manager - non-voting), Kevin Keystone (VP Finance, non-voting)
Absent:
Raseel Sehmi, Jane Jiang
Guests:
Kiran Bisra (UBC Cancer Research Awareness Club), Pat Pulhati (UBC Cancer Research Awareness Club),
Simone Carter (UBC Emerging Leaders Network), Ian Dobson (UBC Emerging Leaders Network)
PRESENTATIONS:
<
<
UBC Cancer Research Awareness Club
UBC Emerging Leaders Network
MINUTES:
1.
[SACD 126-06]
“That SAC approve the minutes of August 17, 2005 as submitted.”
. . . . Carried
BOOKINGS:
2.
"That SAC approve the booking of SUB Room 206 on Monday, November 7, 2005 during the hours of 17:00
- 19:00 by Canada West Foundation for the purpose of holding a conference.
3.
. . . . Carried
"That SAC approve the booking of SUB Ballroom on Friday, March 3, 2006 during the hours of 14:00 - 24:00
by Engineering US for the purpose of holding a benefit concert for the Dr. Peter Centre.
4.
"That SAC approve the booking of SUB North Concourse on Thursday, September 29, 2005 during the hours
of 10:00 - 17:00 by Vector Marketing for the purpose of holding an information session.
5.
. . . . Carried
SUB Room 207/209
SUB Room 212A
12:00 - 14:30
11:00 - 13:00
by UBC Department of History for the purpose of holding a luncheon.
. . . . Carried
August 25, 2005
Page 2
6.
Norm Theatre
SUB Room 212
SUB Room 206
07:00 - 13:00
07:00 - 15:00
07:00 - 15:00
by Imagine UBC for the purpose of holding a First year Orientation and transition.”
. . . . Carried
7.
North Concourse “D”
SUB Room 205
09:00 - 16:00
18:00 - 23:00
by Women’s Centre for the purpose of holding an International Womyn’s Day display.”
. . . Carried
8.
North Concourse
South Plaza
Auditorium
10:00 - 17:00
10:00 - 17:00
08:00 - 14:00
by SEC & Sustainability Office for the purpose of holding a Sustainability Fair.
Note: The booking charges shall be 50% of full rental rate.”
9.
. . . . Carried
MOVED ALAN HSU, SECONDED PATRICK LIN:
“That SAC approve the booking of the SUB Courtyard on Monday, September 19, 2005 during the hours
of 16:00 - 17:30 by UBC Integrated Science for the purpose of holding a Welcome BBQ.
. . . . Carried
CONSTITUTIONS:
10.
[SACD 127 -06]
“That SAC approve the constitution of UBC Cancer Research Awareness Club as an AMS Club.”
. . . . Defeated
11.
[SACD 128 -06]
“That SAC approve the constitution of UBC Emerging Leaders Network as an AMS Club.”
. . . . Carried
August 25, 2005
Page 3
CONTRACTS:
12.
[SACD 129 -06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and The Marriott
Downtown Vancouver for the Commerce Undergraduate Society for the UBC International Business Conference
on November 24 & 25, 2005.”
. . . . Carried
13.
[SACD 130 -06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Friesens
(Yearbooks) for the purpose of producing CUS Yearbooks by May 26, 2006.”
. . . . Carried
7.
OTHER BUSINESS:
14.
"That the UBC Sign Language Club be deconstituted."
. . . . Carried
OTHER BUSINESS:
<
<
Pamphlets:
a) Drinking water - no, but postering is fine
b) Hollywood Theatre - no.
NEXT MEETING:
The next meeting of SAC will be held on Thursday, September 12, 2005 at 1:00 pm in SUB Room 266J.
Manjinder Sidhu
MS:val
September 1, 2005
Present:
Manjinder Sidhu (Chair ), Alan Hsu, Percy Kong, Patrick Lin, Holly Ma, Kevin Keystone (VP Finance - nonvoting)
Absent:
Raseel Sehmi, Jane Jiang, Aliyah Shamsher, Jane Barry (Facilities Development Manager - non-voting)
The meeting was called to order at 11:12 am.
PRESENTATIONS:
<
<
UBC Tax Assistance Clinic for Students
UBC Cross Cultural Solutions
MINUTES:
1.
[SACD 131-06]
. . . . Carried
The chair was passed to Holly Ma at 11:38 am.
BOOKINGS:
2.
SUB Room 212A
Norm Theatre
212A
12:00 - 22:00
07:00 - 24:00
07:00 - 24:00
07:00 - 17:00
07:00 - 17:00
07:00 - 24:00
07:00 - 24:00
07:00 - 24:00
07:00 - 24:00
Band Rehearsal
Band Rehearsal
Band Rehearsal
Performance Rehearsal
Performance
Performance
Performance
Back Up Room
Back Up Room
by the Law Students Association for the purpose of holding the annual Law Review Charity Fundraiser.
Note:
3.
. . . . Carried
“That SAC approve the booking of SUB Room 214 on Thursday, September 15, 2005 during the hours of
09:00 -17:00 by Student Recruitment for the purpose of holding a meeting.
Note:
4.
The booking charges are full rental rates.”
. . . . Carried
MOVED MANJINDER SIDHU, SECONDED PERCY KONG:
“That SAC approve the booking of SUB Room 206 on Thursday, September 22, 2005 during the hours of
07:30 - 12:45 and 14:15 - 21:00 by Pacific University for the purpose of holding interviews.
Note:
. . . . Carried
September 1, 2005
Page 2
5.
MOVED ALAN HSU, SECONDED MANJINDER SIDHU:
“That SAC approve the booking of the SUB Ballroom on Friday September 30, 2005 during the hours of
08:00 - 16:00 by GE Healthcare for the purpose of holding a workshop.
Note:
6.
. . . . Carried
“That SAC approve the booking of the South Concourse A on Wednesday, September 28, 2005 during the
hours of 17:00 - 19:00 by Campus and Community Planning for the purpose of holding an Open House on Gage
South Neighbourhood Plan Community.
Note:
The chair was passed to Manjinder Sidhu at 11:49 am.
CONSTITUTIONS:
7.
[SACD 132-06]
“That SAC approve the constitution of the UBC Tax Assistance Clinic for Students as an AMS club.”
. . . . Carried
8.
[SACD 133-06]
“That SAC approve the constitution of the UBC Cross Cultural Solutions as an AMS Club.”
. . . . Carried
CONTRACTS:
9.
[SACD 134-06]
“That SAC approve the contract between the AMS (Events) and Paqu!n Entertainment for the performance
of K’Naan at the Live @ Lunch Show to be held on September 19, 2005.”
. . . . Tabled
10.
[SACD 135-06]
Catering and Events for the purpose of holding a New Student Reception at the Arctic Cola Gallery & D on
Saturday, September 3, 2005.”
. . . . Carried
11.
[SACD 136-06]
“That SAC approve the contract between the AMS (UBC Bhangra Club) and www.vancouvercruises.com
for the purpose of chartering a vessel on Saturday, September 24, 2005.”
. . . . Carried
OTHER BUSINESS:
12.
[SACD 137-06]
“That SAC approve the distribution of the UBC Student Financial Assistance and Awards Winter Session
Bursary/Work Study Cards in the Student Union Building.”
. . . . Carried
September 1, 2005
Page 3
September 1, 2005
Page 4
13.
[SACD 138-06]
“That SAC approve the distribution of the AIDS Walk for Life cards in the Student Union Building.”
. . . . Carried
<
UBC TACS - One Year Summary
NEXT MEETING:
The next meeting of SAC will be held on Monday, September 12, 2005 at 4:30 pm in SUB Room 266J.
There being no further business, the meeting was adjourned at 11:51 am.
Manjinder Sidhu
MS:val
[SACD 139-06]
September 12, 2005
Present:
Manjinder Sidhu (Chair ), Alan Hsu, Percy Kong, Raseel Sehmi, Jane Jiang, Aliyah Shamsher, Jane Barry
(Facilities Development Manager - non-voting), Kevin Keystone (VP Finance - non-voting)
Absent:
Patrick Lin, Holly Ma
Guests:
Iva Jokic (UBC German Club), Colette Davis (UBC German Club), Kristen Myres (WILLAUBC), Kaitlin
Blanchard (WILLAUBC), Tom Thorn (WILLAUBC), Katherine Griffiths (WILLAUBC), Erin Strahm
(WILLAUBC)
PRESENTATIONS:
<
<
The German Club
The Women Involved in Legislative Leadership Association of UBC
MINUTES:
1.
[SACD 139-06]
. . . . Carried
MOVED MOVED PERCY KONG, SECONDED RASEEL SEHMI:
[SACD 140-06]
“That SAC approve the minutes of September 1, 2005 as submitted.”
. . . . Carried
The chair was passed to Kevin Keystone at 4:50 pm
BOOKINGS:
2.
"That SAC approve the booking of the Niche from Monday, September 12 to Friday, September 16, 2005
during the hours of 11:30 - 13:30 by the AMS (VP External) for the purpose of having a ‘Big Orange Mailbox’ to
collect postcards from students.”
. . . . Carried
3.
MOVED ALAN HSU, SECONDED JANE JIANG:
"That SAC approve the booking of the SUB Partyroom and Courtyard on Friday, March 2006 during the
hours of 14:00 - 24:00 by the Engineering Undergraduate Society for the purpose holding a benefit concert for the
Dr. Peter Centre with all proceeds going to this charity.
4.
. . . . Carried
"That SAC approve the booking of the SUB Ballroom on Thursday, February 9, 2006 during the hours of
18:00 - 22:00 by the Engineering Undergraduate Society for the purpose of holding a Dodgeball Tournament during
EUS week.
. . . . Carried
September 12, 2005
Page 2
5.
"That SAC approve the booking of the Conversation Pit on Tuesday, September 27, 2005 during the hours
of 11:00 - 15:00 by the AMS (External Commission) for the purpose of holding a 'TREK Exchange Panel' to inform
students about local community involvement."
. . . . Carried
6.
MOVED JANE JIANG, SECONDED MANJINDER SIDHU:
"That SAC approve the booking of the BBQ area on Friday, October 7, 2005 during the hours of 10:30 14:00 by FACE UBC for the purpose of holding a BBQ fundraiser to raise funds for Village Focus International (US
based charity)."
. . . . Carried
7.
17:00 - 22:00 by the Pharmacy Undergraduate Society for the purpose of holding ‘Manufacturer’s Night’.
. . . . Carried
CONSTITUTIONS:
8.
[SACD 141-06]
“That SAC approve the constitution of WILLA UBC (The Women Involved in Legislative Leadership
Association of UBC) as an AMS club."
. . . . Carried
9.
[SACD 142-06]
“That SAC approve the constitution of The UBC Athletic Training Club as an AMS club."
. . . . Tabled
10
MOVED RASEEL SEHMI, SECONDED ALAN HSU:
[SACD 143-06]
“That SAC approve the constitution of The German Club as an AMS club."
. . . . Carried
CONTRACTS:
11.
[SACD 144-06]
“That SAC approve the contract between the AMS (Chinese Art Student Society) and the Norman Rothstein
Theatre for the purpose of use of the theatre on January 21, 2006 for an engagement.”
. . . . Carried
12.
MOVED ALIYAH SHAMSHER, SECONDED ALAN HSU:
[SACD 145-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Xerox Canada
for a sponsorship agreement beginning August 25, 2005 and concluding August 25, 2006.”
. . . . Carried
September 12, 2005
Page 3
13.
[SACD 146-06]
“That SAC approve the contract between the AMS (UBC Triathlon Club) and Alexandra Oosterom as a swim
coach for the period September 6, 2005 to April 30, 2006 inclusive.”
. . . . Carried
14.
[SACD 147-06]
“That SAC approve the contract between the AMS (Dragon Seed Connection) and Norman Rothstein
Theatre for use of the theatre for an engagement on November 27, 2005.”
. . . . Carried
15.
[SACD 148-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and the University
Golf Club for a tournament to be held Wednesday, September 28, 2005.”
. . . . Carried
16.
[SACD 149-06]
“That SAC approve the contract between the AMS (Sororities of UBC) and the UBC School of Human
Kinetics for rental of the Robert F. Osborne Centre Gym B West on September 7 and 14, 2005 from 16:30 - 18:30
and on September 10 and 11, 2005 from 09:30 - 11:30.”
. . . . Carried
OTHER BUSINESS:
<
Permanent Donation bin for the AMS Food Bank
- Jane will talk to Trevor Gilks to get more specifics.
NEXT MEETING:
The next meeting of SAC will be held on Wednesday, October 5, 2005 at 5:00 pm in SUB Room 266J.
Manjinder Sidhu
MS:val
September 26, 2005
Present:
Manjinder Sidhu (Chair ), Alan Hsu, Percy Kong, Patrick Lin, Raseel Sehmi, Jane Jiang, Aliyah Shamsher,
Jane Barry (Facilities Development Manager - non-voting), Kevin Keystone (VP Finance - non-voting)
Absent:
Holly Ma
Guests:
Behrand Homayoon (Kidney Club), Sadra Shanfi (Kidney Club), Jackson Pelling (Environmental
Engineering), John Kneeshaw (Environmental Engineering), Brad Pyke (UBC Kung Fu Club), Dave Classen
(Arts Undergraduate Society), Paul Lambert (Debaucherous Literature Etc.), Jake Wires (Debaucherous
Literature etc.), Jeff Sanders (Debaucherous Literature etc.), Parmidu Zarinkamar (Debaucherous Literature
etc.), Soorej Pooni (Debaucherous Literature etc.)
PRESENTATIONS:
< Kidney Club
< Environmental Engineering Club
< Debaucherous Literature Etc.
< Arts Undergraduate Society
MINUTES:
1.
[SACD 150-06]
The chair was passed to Jane Barry at 6:17 pm.
BOOKINGS:
2.
"That SAC approve the booking of the North Plaza on Tuesday, October 11, 2005 during the hours of 10:00 15:00 by the Jewish Students Association for the purpose of holding a ‘Peanut Butter and Jam-a-Thon’ to make
sandwiches to be give out to shelters.”
. . . . Carried
3.
"That SAC approve the booking of North Concourse ‘F’ on Monday, October 17 and Tuesday, October 18,
2005 during the hours of 09:00 - 17:00 by Alpha Score Seminars Ltd. for the purpose of holding a
seminar/workshop.
4.
. . . . Carried
"That SAC approve the booking of SUB Room 207/209 on Friday, October 21, 2005 during the hours of
18:00 - 23:00 by Mel’s Poker Academy Inc. for the purpose of holding a lecture/workshop.
Note:
5.
. . . . Carried
during the hours of 11:00 - 16:00 by the AMS (SAC) for the purpose of holding a ‘Block Bookings Request Forum’
for AMS Clubs to meet.”
. . . . Carried
September 26, 2005
Page 2
6.
"That SAC approve the booking of SUB Room 207 on Wednesday, October 12, 2005 during the hours of
09:00 - 17:00 by UBC Organizational Development and Learning for the purpose of holding a workshop for UBC
employees.
7.
. . . . Carried
"That SAC approve the booking of the SUB Auditorium on Friday, October 21, 2005 during the hours of
11:30 - 14:30 by UBC International House for the purpose of holding a workshop.
8.
. . . . Carried
15:30 - 17:00 by UBC AAPS for the purpose of holding a volunteer thank you.
9.
. . . . Carried
SUB Room 205
SUB Room 224
SUB Room 211
SUB Room 224
SUB Room 224
SUB Room 224
14:30 - 17:00
14:30 - 17:00
14:30 - 17:00
14:30 - 17:00
14:30 - 17:00
14:30 - 17:00
by College Pro for the purpose of holding information sessions regarding student employment opportunities.
10.
. . . . Carried
MOVED MOVED ALIYAH SHAMSHER, SECONDED PATRICK LIN:
17:00 - 21:00 by College Pro Painters for the purpose of holding an information session regarding student
employment opportunities.
11.
. . . . Carried
during the hours of 08:00 - 12:45 and 14:15 - 18:00 by International Student Volunteers for the purpose of holding
an information session on global volunteer opportunities.
12.
. . . . Carried
"That SAC approve the booking of the SUB Auditorium on Saturday, October 15, 2005 during the hours of
08:00 - 17:00 by Dan the Tutor for the purpose of holding tutoring sessions for UBC students.
. . . . Carried
September 26, 2005
Page 3
13.
"That SAC approve the booking of SUB Rooms 207/209 on Wednesday, October 5, 2005 during the hours
of 16:00 - 21:00 by Campus and Community Planning for the purpose of holding an Open House.
14.
. . . . Carried
"That SAC approve the booking of SUB Room 224 on Wednesday, September 28, 2005 during the hours
of 16:00 - 21:00 by Prep 101 for the purpose of holding instructor auditions to hire UBC students.
15.
. . . . Carried
"That SAC approve the booking of SUB Room 205 on Friday, October 14, 2005 during the hours of 18:00 21:30 by the Great Wall Club for the purpose of holding a workshop about job hunting in China.”
. . . . Carried
16.
"That SAC approve the booking of the Norm Theatre on Monday, November 5, 2005 during the hours of
09:00 - 14:00 by the Israel Advocacy Committee for the purpose of having a speaker/panel discussion on current
middle east events.”
Note: Needs extra security.”
17.
. . . . Carried
"That SAC approve the booking of the Norm Theatre on Friday, October 21, 2005 during the hours of 19:00 23:00 by the Film Society for the purpose of holding a licensed function combined with the screening of The Big
Lebowski.
Note: Wish to sell White Russian coolers that are less than 7% alcoholic content on a ‘public’ license.”
. . . . Carried
18.
"That SAC approve the booking of the Conversation Pit on Fridays, October 7 and 21, November 4 and 18
and December 2, 2005 during the hours of 12:00 - 15:00 by the Social Justice Centre for the purpose of holding
an ‘SJC Film Series’ with short lectures, intros and conclusions.”
. . . . Carried
19.
"That SAC approve the booking of the North Concourse pm Thursday, January 19 and Friday, January 20,
2006 during the hours of 07:00- 18:00 by UBC Recreation for the purpose of holding an event during Active U
week.
20.
. . . . Carried
"That SAC approve the booking of the SUB Partyroom on Friday, October 21, 2005 during the ours of 09:00 15:30 and SUB Rooms 205, 216, 207/209 and 211 on Friday, October 21, 2005 during the hours of 10:00 - 14:00
by Applied Sciences for the purpose of holding information sessions.
September 26, 2005
Page 4
. . . . Carried
21.
"That SAC approve the booking of the SUB Ballroom on Monday, October 31, 2006 during the hours of 12:00
- 14:00 by the UBC Association of Administration and Professional Staff for the purpose of holding their annual
general meeting.
Early Confirmation.”
22.
. . . . Carried
"That SAC approve the booking of the SUB Ballroom, SUB Partyroom and South Foyer on Thursday,
January 26, 2006 during the hours of 09:00 - 17:00 by Computer Science Students Association for the purpose of
holding a career fair for students on Computer, Electrical/Computer Engineering and Engineering Physics.
23.
. . . . Carried
"That SAC approve the booking of the SUB Partyroom on Friday, September 30, 2005 during the hours of
08:30 -27:00 by the UBC Department of Civil Engineering for the purpose of holding a Grad Student Symposium.
24.
. . . . Carried
"That SAC approve the booking of The Niche on Wednesday, October 5 and Thursday, October 6, 2005
during the hours of 10:00 - 16:00 by UBC Career Services for the purpose of having a group in this space during
Career Fair.
25.
. . . . Carried
"That SAC approve the booking of the SUB Ballroom on Tuesday, December 13, 2005 during the hours of
10:00 - 15:00 by UBC Library Administration for the purpose of holding their annual Xmas staff luncheon.
26.
. . . . Carried
"That SAC approve the booking of SUB Room 224 on Friday, September 30, 2005 during the hours of 08:00
- 16:00 by University First Class Painters for the purpose of holding an information session.
27.
. . . . Carried
"That SAC approve the booking of Concourse ‘C’ on Thursday, September 29, 2005 during the hours of
09:00 - 17:00 by Costco Wholesale for the purpose of selling student membership packages at a discount.
. . . . Carried
September 26, 2005
Page 5
28.
"That SAC approve the booking of Concourse ‘F’ on Monday, October 31, Tuesday, November 1,
Wednesday, November 2, Thursday, November 3 and Friday, November 4, 2005 during the hours of 10:00 - 17:00
by Donor Direct Fundraising for the purpose of fundraising on behalf of the Red Cross for Katrina victims.
29.
. . . . Carried
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Friday, September 30, 2005
during the hours of 09:00 - 17:00 by Take Me On Line Biz for the purpose of holding an information session.
. . . . Carried
CONSTITUTIONS:
30.
[SACD 151-06]
“That SAC approve the constitution of the Kidney Club as an AMS club."
. . . . Tabled
31.
[SACD 152-06]
“That SAC approve the constitution of the Environmental Engineering Club as an AMS club."
. . . . Defeated
32.
[SACD 153-06]
“That SAC approve the constitution of the Debaucherous Literature Etc. as an AMS club."
. . . . Carried
CONTRACTS:
33.
[SACD 154-06]
“That SAC approve the contract between the AMS (UBC Law Students Association) and Harbour Cruises
Ltd. for the charter of the MV Britannia on October 14, 2005 during the hours of 19:30 - 23:00.”
. . . . Carried
34.
[SACD 155-06]
“That SAC approve the contract between the AMS (UBC Accounting Club) and Sage Bistro for an event to
be held Tuesday, September 20, 2005.”
. . . . Carried
35.
[SACD 156-06]
“That SAC approve the contract between the AMS (IRSA) and the Coast Plaza Hotel and Suites for the
purpose of holding the UBC Model United Nations 2006 on January 12, 13 and 14, 2006.”
. . . . Carried
September 26, 2005
Page 6
36.
[SACD 157-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and the Roundhouse
Community Arts and Recreation Centre for the purpose of holding a student conference on Saturday, January 21
and Sunday, January 22, 2005.”
. . . . Carried
37.
[SACD 158-06]
“That SAC approve the Sponsorship Agreement between the AMS (UBC Beads and Crafts Club) and
Lewiscraft # 64 Metropolis for the purpose of providing a 10% discount to members.”
. . . . Carried
38.
[SACD 159-06]
“That SAC approve the contract between the AMS (UBC Beads and Crafts Club) and Oscar’s Art Books for
the purpose of providing a 10% discount to members.”
. . . . Carried
39.
[SACD 160-06]
“That SAC approve the Letter of Agreement between the AMS (Commerce Undergraduate Society) and the
Certified General Accountants of BC for sponsorship for the period August 25, 2005 to August 25, 2006.”
. . . . Carried
40.
[SACD 161-06]
“That SAC approve the Letter of Agreement between the AMS (Commerce Undergraduate Society) and
Ernst and Young for sponsorship for the period August 25, 2005 to August 25, 2006.”
. . . . Carried
41.
[SACD 162-06]
“That SAC approve the Letter of Agreement between the AMS (Commerce Undergraduate Society) and
Certified Management Accountants of BC for sponsorship for the period August 25, 2005 to August 25, 2006.”
. . . . Carried
42.
[SACD 163-06]
"That SAC approve the Letter of Agreement between the AMS (Firstweek) and Quadrant Cosmetics for the
purpose of providing sponsorship/promotion opportunities on September 7, 2005."
. . . . Carried
43.
[SACD 164-06]
“That SAC approve the contract between the AMS (UBC Accounting Club) and Sage Bistro for an event to
be held Tuesday, September 26, 2005.”
. . . . Carried
44.
[SACD 165-06]
"That SAC approve the sponsorship agreement between the AMS (Chinese Varsity Club) and Cycomm
Sports for media contribution, monetary donation and one inline hockey team through the 2006 and 2007 seasons."
. . . . Carried
September 26, 2005
Page 7
45.
MOVED RASEEL SEHMI, SECONDED JANE JIANG:
[SACD 166-06]
"That SAC approve the sponsorship agreement between the AMS (Chinese Varsity Club) and Soundworks
for a prize donation and 10% off accessories and labour."
. . . . Carried
45.
[SACD 167-06]
"That SAC approve the sponsorship agreement between the AMS (Chinese Varsity Club) and Death by
Chocolate (West Broadway) for a prize donation and 10% discount coupons."
. . . . Carried
46.
[SACD 168-06]
"That SAC approve the contract between the AMS (Pharmacy Undergraduate Society) and Radisson
President Hotel and Suites for the Pharmacy Winter Gala to be held Thursday, November 10, 2005."
. . . . Carried
47.
[SACD 168A-06]
“That SAC approve the Letter of Agreement between the AMS (Firstweek) and Quadrant Cosmetics for the
purpose of advertising on September 7, 2005.”
. . . . Carried
NEXT MEETING:
Manjinder Sidhu
MS:val
October 5, 2005
Present:
Manjinder Sidhu (Chair ), Alan Hsu, Percy Kong, Patrick Lin, Holly Ma (left at 6 pm), Raseel Sehmi, Jane
Jiang, Aliyah Shamsher, Jane Barry (Facilities Development Manager - non-voting), Kevin Keystone (VP
Finance - non-voting - left at 6 pm)
Guests:
Nastaran Mahamadi (Canadian Students for Darfur: UBC Chapter), Melika Hosseina (Canadian Students
for Darfur: UBC Chapter), Katerina Goncharak (Russian Student Society), Elena Novikova (Russian Student
Society), Mason Tattersall (UBC Live Music Festival Club), Brian Schick (UBC Live Music Festival Club)
PRESENTATIONS:
< Canadian Students for Darfur: UBC Chapter
< Russian Students Society
< UBC Live Music Festival Club
MINUTES:
1.
[SACD 169-06]
. . . . Carried
BOOKINGS:
2.
"That SAC approve the booking of SUB Room 211 on Wednesday, February 1st, 2006 during the hours of
08:00 - 17:00 by UBC Organizational Development and Learning for the purpose of holding a workshop for UBC
employees.
3.
. . . . Carried
"That SAC approve the booking of the Concourse/Partyroom on Wednesday, October 4 and Thursday,
October 5, 2006 during the hours of 10:00 - 16:00 and SUB Room 213 on Tuesday, October 3 and Friday, October
6, 2006 during the hours of 09:00 - 17:00 by UBC Career Services for the purpose of holding a Career Fair and
hospitality room.
4.
. . .. Carried
"That SAC approve the booking of the SUB Concourse on Tuesday, October 3, 2006 during the hours of
10:00 - 17:00 by the UBC Student Exchange Program for the purpose of holding a ‘Go Global’ Fair.
5.
. . . . Carried
"That SAC approve the booking of Concourse North on Wednesday, October 26, 2005 during the hours of
09:00 - 17:00 by United Way Campaign for the purpose of holding a gigantic ‘Garage Sale’.
. . . . Carried
October 5, 2005
Page 2
6.
"That SAC approve the booking of the SUB Ballroom on Friday, December 16, 2005 during the hours of
10:00 - 16:00 by UBC Land and Building Services for the purpose of holding a staff Christmas Lunch.
7.
. . . . Carried
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, October 4, 2005 during
the hours of 18:00 - 19:30 by the Skateboard Club for the purpose of holding a general club meeting.”
. . . . Carried
8.
Display Area ‘N’
Display Area ‘N’
SUB Room 212
SUB Room 212A
09:00 - 16:00
09:00 - 16:00
12:00 - 16:00
18:00 - 24:00
Pleasure Week Info Table
Pleasure Week Info Table
Workshop
Pleasure Week Beer Garden
by the Womyn’s Centre.
9.
. . . . Carried
SUB Room 206
Norm Theatre
214/216
214/216
Display Area
Friday, January 6, 2006 17:30 - 21:30 All Candidates Meeting
10:00 - 14:00 All Candidates Debate
21:00 - 24:00 Ballot Counting
21:00 - 24:00 Ballot Counting
08:00- 17:00
Candidates Display Area
by the AMS (Elections Administrator).
10.
. . . . Carried
"That SAC approve the booking of SUB Room 212A on Saturday, January 21 and Sunday, January 22, 2006
and on Saturday, March 4 and Sunday, March 5, 2006 during the hours of 09:00 - 17:00 by The Intuitive Mind for
the purpose of holding workshops.
11.
. . . . Carried
MOVED
"That SAC approve the booking of the SUB Ballroom on Friday, October 21, 2005 during the hours of 16:00 20:00 by the Ski and Board Club for the purpose of showing a premier movie before their beer garden.
Note: All proceeds from ticket sales going to the club as a fundraiser."
. . . . Carried
October 5, 2005
Page 3
12.
Display Area
Monday February 6, 2006 to
10:00 - 15:00
Information table and displays
South & North Monday, February 6, 2006
Concourse
09:00 - 16:00
09:00 - 16:00
09:00 - 16:00
Outweek history and exhibition
by Pride UBC.
13.
. . . . Carried
"That SAC approve the booking of the SUB Ballroom on Sunday, October 16 and Sunday, October 23, 2005
during the hours of 09:00 - 16:30 by Prep 101 for the purpose of holding tutoring sessions for UBC students.
14.
. . . . Carried
“That SAC approve the booking of the SUB Auditorium on Saturday, October 22, 2005 during the hours of
07:30 - 15:30 by Dan the Tutor for the purpose of holding tutorial sessions for UBC students.
15.
. . . . Carried
“That SAC approve the booking of SUB Rooms 207/209 and 214 on Sunday, October 23, 2005 during the
hours of 09:30 - 16:00 by Amnesty International for the purpose of holding a conference.
16.
. . . . Carried
“That SAC approve the booking of South Plaza ‘1' on Thursday, October 13, 2005 during the ours of 07:30 13:00 by Circle K Volunteers for the purpose of holding a bake sale with proceeds going to charity.”
. . . . Carried
17.
“That SAC approve the booking of the Conversation Pit on Friday, October 14, 2005 during the hours of
10:00- 15:00 by the AMS (Promotions) for the purpose of celebrating the AMS’s birthday and the official opening
of the new conversation pit.”
. . . . Carried
18.
“That SAC approve the booking of SUB Room 205 on Friday, November 4, 2005 during the hours of 20:00 24:00 by the Caribbean African Association for the purpose of holding a licensed function.”
. . . . Carried
October 5, 2005
Page 4
19.
“That SAC approve the booking of the following by Pride UBC:
SUB Room 215
SUB Room 211
SUB Room 211
SUB Room 214/216
SUB Room 214/216
All Wednesdays from January 4
to April 5, 2006
to April 5, 2006
All Mondays from January 9
to April 3, 2006
12:00 - 13:00
GLOW Discussion Group
12:00 - 13:00
FLOW Discussion Group
12:00 - 13:00
19:00 - 23:00
19:00 - 23:00
Executive Meetings
Welcome Back BQQR Garden
End of Year BQQR Garden
20.
. . . . Tabled
SUB 214/216
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
SUB 211
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Hatha Yoga
Hatha Yoga
Hatha Yoga
Hatha Yoga
Hatha Yoga
Hatha Yoga
Hatha Yoga
SUB 206
(Council Chambers)
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
SUB 205
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
SUB 207/209
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
October 5, 2005
Page 5
SUB 212
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Intro to Photography
SUB 205
Wednesday, April 5 2006
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Indian Dancing
Indian Dancing
Indian Dancing
Indian Dancing
Indian Dancing
Indian Dancing
Indian Dancing
SUB 211
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
SUB 212A
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Thursday, April 6 2006
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Massage
Massage
Massage
Massage
Massage
Massage
Massage
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Belly Dancing
Belly Dancing
Belly Dancing
Belly Dancing
Belly Dancing
Belly Dancing
Belly Dancing
SUB 211
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
First Aid
First Aid
First Aid
First Aid
First Aid
First Aid
Gallery Lounge
Saturday, April 1 2006
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Bartending Seminar
Bartending Seminar
Bartending Seminar
Bartending Seminar
Bartending Seminar
Bartending Seminar
(Not available)
(Not available)
SUB 205
(Not available)
SUB 207/209
(Not available)
(Not available)
(Easter Monday)
October 5, 2005
Page 6
by the AMS (Mini School Coordinator) for the purpose of holding the above classes.
21.
. . . . Tabled
“That SAC approve the booking of the following by the AMS (Events):
Norm Theatre
SUB Room 207/209
South Plaza ‘2'
South Plaza ‘2'
Norm Theatre
All Wednesdays, January 3
to April 5, 2006
All Sundays, January 8
to February 19, 2006
Monday, February 6 to
10:30 - 13:30
Laffs @ Lunch
13:00 - 17:00
Vagina Monologues rehearsals
09:00 - 17:00
VM Promotion Booth
09:00 - 17:00
17:00 - 24:00
VM Promotion Booth
Comedy Show.
22.
. . . . Carried
“That SAC approve the booking of the following by SASC for the purpose of holding Anti-Violence Week:
South Concourse
SUB Room 214/216
SUB Room 211
09:00 - 17:00
17:00 - 22:00
09:00 - 17:00
23.
Information Fair
SASC fundraiser
Volunteer Training update.
. . . . Carried
MOVED JANE JIANG, SECONDED ALAN HSU:
“That SAC approve the booking of the following by the Pharmacy Undergraduate Society for the purpose
of holding Pharmacy Awareness Week:
SUB Ballroom
Monday, March 6 to
08:00 - 16:00
08:00 - 24:00
25.
Display booths
Skits Night.
. . . . Carried
“That SAC approve the booking of the following by the AMS (Speakeasy):
SUB Room 212A
SUB Room 214.216
Sunday, January 15, 2006
Sunday, January 22, 2006
15:00 - 22:00
15:00 - 22:00
15:00 - 22:00
15:00 - 17:00
08:00 - 17:00
08:00 - 17:00
Training
Training
Training
Training
Training
Training
. . . . Carried
October 5, 2005
Page 7
24.
“That SAC approve the booking of the following by the AMS (Volunteer Connections):
North Concourse
Display Area
Tuesday, March 21 to
09:00 - 17:00
International Opportunities Fair
09:00 - 17:00
Summer Opportunities Fair.
. . . . Carried
CONSTITUTIONS:
35.
[SACD 170-06]
“That SAC approve the constitution of the Students for Darfur: UBC Chapter as an AMS club."
. . . . Carried
36.
[SACD 171-06]
“That SAC approve the constitution of the Russian Students Society as an AMS Club."
. . . . Defeated
37.
[SACD 172-06]
“That SAC approve the constitution of the UBC Live Music Festival Club as an AMS Club."
. . . . Tabled
CONTRACTS:
38.
[SACD 173-06]
“That SAC approve the contract between the AMS (UBC Ski and Board Club) and the Lodging Company
for accommodation rental at Chateau on the Ridge on Friday, January 13 and Saturday, January 14, 2006.”
. . . . Carried
39.
[SACD 174-06]
40.
“That SAC approve the contract between the AMS (UBC Accounting Club) and UBC Rec for use of the
Student Recreation Centre Gymnasium on Saturday, January 7, 2006 for the purpose of holding a volleyball
tournament.”
. . . . Carried
[SACD 175-06]
“That SAC approve the contract between the AMS (YOURS Student Association) and the Crystal for the
purpose having an informational booth on October 29, 30, November 5, 6 and 13, 2005."
. . . . Carried
41.
[SACD 176-06]
“That SAC approve the contract between the AMS (Engineering Undergraduate Society) and Visa Records
and Productions for a performance by Kiltlifters a McInnis Field on Friday, October 21st, 2005.”
. . . . Carried
October 5, 2005
Page 8
CONTRACTS:
42.
[SACD 177-06]
“That SAC approve the contract between the AMS (Engineering Undergraduate Society) and International
Tentnology Co. for the supply of equipment on Friday, October 21, 2005.”
. . . . Carried
43.
[SACD 178-06]
“That SAC approve the contract between the AMS (UBC Dance Club) and Murray Schellenberg for the
purpose of teaching International Style Ballroom Dancing from September 2005 until a date in March 2006 to be
agreed upon or until March 31, 2006.”
. . . . Carried
44.
[SACD 179-06]
“That SAC approve the contract between the AMS (UBC Dance Club) and Calvin Lee for the purpose of
teaching International Style Ballroom Dancing from September 2005 until a date in March 2006 to be agreed upon
or until March 31, 2006.”
. . . . Carried
45.
[SACD 180-06]
“That SAC approve the contract between the AMS (UBC Ski and Board Club) and the Best Western Terra
Nova for accommodation rental for the period February 14 - 16, 2006.”
. . . . Carried
46.
[SACD 181-06]
“That SAC approve the contract between the AMS (UBC Ski and Board Club) and Mountain Inn for
accommodation rental for the period January 27 and 28, 2006.”
. . . . Carried
47.
[SACD 182-06]
“That SAC approve the Letter of Agreement between the AMS (Commerce Undergrad Society) and Deloitte
for sponsorship for the period August 25, 2005 to August 25, 2006.”
. . . . Carried
48.
[SACD 183-06]
“That SAC approve the Letter of Agreement between the AMS (Commerce Undergrad Society) and
Varshney Capital for sponsorship for the period August 25, 2005 to August 25, 2006.”
. . . . Carried
49.
MOVED JANE JIANG, SECONDED RASEEL SEHMI:
[SACD 184-06]
“That SAC approve the contract between the AMS (Varsity Outdoors Club) and Coast Mountain Outdoor
School for the purpose of holding a weekend retreat from October 8 - 9, 2005.”
. . . . Carried
50.
[SACD 185-06]
“That SAC approve the contract between the AMS (Ski and Board Club) and Best Western - Baker Street
Inn for the purpose of accommodation rental from February 11 - 13, 2006.”
. . . . Carried
October 5, 2005
Page 9
CONTRACTS:
51.
[SACD 186-05]
“That SAC approve the contract between the AMS (Engineering Undergraduate Society) and the Vancouver
Musicians Association for the purpose of holding Octoberfest on Friday, October 21, 2005.”
. . . . Carried
52.
[SACD 187-05]
“That SAC approve the contract between the AMS (UBC Dance Club) and Nestor De la Zerda for the
purpose of teaching salsa dancing from September 2005 to March, 2006.”
. . . . Carried
53.
[SACD 188-06]
“That SAC approve the contract between the AMS (UBC Dance Club) and Tony Fung for the purpose of
teaching international style ballroom dancing from September 205 to March 2006.”
. . . . Carried
54.
[SACD 189-06]
“That SAC approve the contract between the AMS (UBC Dance Club) and Kyryl Dudchenko for the purpose
of teaching international style ballroom dancing from September 2005 to March, 2006.”
. . . . Carried
NEXT MEETING:
Manjinder Sidhu
MS:val
October 12, 2005
Present:
Manjinder Sidhu (Chair ), Alan Hsu (late), Percy Kong, Patrick Lin, Holly Ma (late), Raseel Sehmi, Jane
Jiang, Aliyah Shamsher, Jane Barry (Facilities Development Manager - non-voting)
Absent:
,Kevin Keystone (VP Finance - non-voting)
Guests:
Peter Chien (Cheng Style Tai Chi Club), Will Arnup (Cheng Style Tai Chi Club), Paul Yang (Cheng Style Tai
Chi Club), Ataisha Bretkopf (UBC Athletic Training Club), Resha Hamze (Arab Students Association)
PRESENTATIONS:
< UBC Cheng Style Tai Chi Society
< UBC Athletic Training Club
< Arab Student Association of UBC
MINUTES:
1.
[SACD 190-06]
. . . . Carried
BOOKINGS:
2.
MOVED ALIYAH SHAMSHER, SECONDED RASEEL SEHMI:
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Saturday, April 1, 2006 during
the hours of 17:00 - 20:00 by the Dance Club for the purpose of holding their Annual General Meeting.”
. . . . Carried
3.
"That SAC approve the booking of SUB Room 224 during the hours of 09:00 - 17:00 and the SUB Concourse
during the hours of 10:00 - 16:00 on Wednesday, November 2, Thursday, November 3 and Friday, November 4,
2005 by the Royal Canadian Legion for the purpose of selling poppies.
4.
. . . . Carried
SUB 214/216
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
SUB 211
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Hatha Yoga
Hatha Yoga
Hatha Yoga
Hatha Yoga
Hatha Yoga
Hatha Yoga
October 12, 2005
Page 2
17:45 - 22:00
Hatha Yoga
SUB 206
(Council Chambers)
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
SUB 205
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
SUB 207/209
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
SUB 212
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
SUB 205
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Indian Dancing
Indian Dancing
Indian Dancing
Indian Dancing
Indian Dancing
Indian Dancing
Indian Dancing
SUB 211
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
SUB 212A
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
17:45 - 22:00
17:45 - 22:00
Massage
Massage
(Not available)
(Not available)
SUB 205
October 12, 2005
Page 3
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Massage
Massage
Massage
Massage
Massage
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Belly Dancing
Belly Dancing
Belly Dancing
Belly Dancing
Belly Dancing
Belly Dancing
Belly Dancing
SUB 211
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
First Aid
First Aid
First Aid
First Aid
First Aid
First Aid
Gallery Lounge
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Bartending Seminar
Bartending Seminar
Bartending Seminar
Bartending Seminar
Bartending Seminar
Bartending Seminar
(Not available)
SUB 207/209
(Not available)
(Not available)
(Easter Monday)
5.
. . . . Tabled
"That SAC approve the booking of the SUB Ballroom on Saturday, March 4, 2005 during the hours of 10:00 23:00 and Sunday, March 5, 2005 during the hours of 10:00 - 18:30 by the Vancouver Gaming Guild for the
purpose of holding a gaming convention, Weathertop 2006.
Postponed until single bookings finished.”
6.
. . . . Tabled
"That SAC approve the booking of the SUB Ballroom on Saturday, March 11 and Sunday, March 12, 2005
during the hours of 08:00- 17:00 by Qi Gong for the purpose of holding a conference.
7.
. . . . Tabled
"That SAC approve the booking of the SUB Ballroom, Partyroom, Rooms 205, 207/209, 212A, 214 and 216
on Saturday, March 18 and Sunday, March 19, 2005 during the hours of 09:00 - 17:00 by Fourfold Path to Healing
for the purpose of holding a conference.
. . . . Tabled
October 12, 2005
Page 4
8.
"That SAC approve the booking of the Conversation Pit on Monday, October 24, 2005 during the hours of
10:30 - 13:30 by the AMS (External Commission) for the purpose of holding a Municipal Candidates' Forum."
. . . . Carried
9.
"That SAC approve the booking of the SUB Partyroom and Courtyard on Friday, January 20, 2006 and
Friday, January 24, 2006 during the hours of 17:00 - 24:00 by the Ski and Board Club for the purpose of holding
beer gardens.
Note: Request to extend capacity to 200 people and license time from 20:00 - 24:00."
. . . . Carried
10.
"That SAC approve the booking of the SUB Partyroom and Courtyard on Friday, January 13, 2006 and
Friday, February 3, 2006 during the hours of 18:00 - 24:00 and the SUB Ballroom on Friday, March 17, 2006 during
the hours of 18:00 - 24:00 for the purpose of holding beer gardens.
Note: Request to extend capacity to 200 people and license time from 20:00 - 24:00."
. . . . Carried
11.
MOVED JANE JIANG, SECONDED RASEEL SEHMI:
"That SAC approve the booking of the Main Concourse on Tuesday, November 1 and Thursday, November
17, 2005 during the hours of 09:00 - 17:00 by the Canadian Forces for the purpose of recruiting.
. . . . Carried
12.
"That SAC approve the booking of Concourse 'F' on Monday, October 17, 2005 during hours of 11:30 - 13:30
by Engineers without Borders (UBC Chapter) for the purpose of creating awareness for the 'Make Poverty History'
campaign.
. . . . Carried
CONSTITUTIONS:
13.
[SACS 191-06]
“That SAC approve the constitution of the UBC Cheng Style Tai Chi Society as an AMS club.”
. . . . Defeated
14.
[SACD 192-06]
“That SAC approve the constitution of the UBC Athletic Training Club as an AMS club.”
. . . . Carried
15.
“That SAC approve the constitution of the Arab Students Association as an AMS club.”
. . . . Tabled
[SACD 193-06]
October 12, 2005
Page 5
CONTRACTS:
16.
[SACD 194-06]
“That SAC approve the contract between the AMS (Events) and the National Speakers Bureau for a
performance by Sue Johanson on Thursday, February 2, 2006.”
. . . . Carried
17.
[SACD 195-06]
“That SAC approve the contract between the AMS (Geography Students Association) and Big White Ski
Resort for accommodation booked at the Plaza on the Ridge from Friday, January 13 to Sunday, January 15,
2006.”
. . . . Carried
18.
[SACD 196-06]
“That SAC approve the contract between the AMS (Sororities of UBC) and Science World British Columbia
for the rental of the entire first floor and body works gallery on Saturday, October 15, 2005.”
. . . . Carried
19.
[SACD 197-06]
“That SAC approve the contract between the AMS (Events) and the Agency Group for a performance by
Thornley at the Pit Pub on Thursday, October 20, 2005.”
. . . . Carried
20.
[SACD 198-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and the Marriott
Vancouver Pinnacle Downtown for a conference to be held Tuesday, October 18, 2005.”
. . . . Carried
21.
[SACD 199-06]
“That SAC approve the contract between the AMS (Dragon Seed Connection) and UBC Rec for facility use
of the Student Recreation Centre Gym 2 and Gym 3 on from Friday, November 17 to Saturday, November 18,
2005.”
. . . . Carried
22.
[SACD 200-06]
“That SAC approve the contract between the AMS (Human Kinetics Undergraduate Society) and
www.oldsaltchargers.com for the charter of the vessel MV Britannia on October 25, 200 from 20:00 - 24:00.”
. . . . Carried
23.
[SACD 201-06]
“That SAC approve the contract between the AMS (Biochemistry, Pharmacology, Physiology Club) and the
Artona Group for the purpose of providing photographic services for 2005/2006.”
. . . . Carried
24.
[SACD 202-06]
“That SAC approve the contract between the AMS (Chinese Students Association) and Parker Place for the
purpose of booth rental on October 8-10, 2005, October 15-16, 2005, October 22-23, 2005, October 29-30, 2005
November 5-6, 2005 and November 12-13, 2005 to promote their Children’s Talent Show to be held November 20,
2005.”
. . . . Carried
October 12, 2005
Page 6
25.
[SACD 203-06]
purpose of stage rental on November 20, 2005 to hold their Children’s Talent Show.”
. . . . Carried
26.
[SACD 204-06]
"That SAC approve the contract between the AMS (Engineering Undergraduate Society) and Genesis
Security for the purpose of providing security services on Friday, October 21, 2005 at McInnis Field."
. . . . Carried
27.
[SACD 205-06]
"That SAC approve the contract between the AMS (Events) and the Agency Group for the purpose of a
performance by Tin Foil Phoenix at the Pit Pub on Thursday, October 20, 2005."
. . . . Carried
28.
[SACD 206-06]
"That SAC approve the contract between the AMS (UBC Dance Club) and Natalia Lam and Brian Lam for
the purpose of teaching International Style Ballroom Dancing from September 2005 to December 2005."
. . . . Carried
OTHER BUSINESS:
29.
[SACD 207-06]
“That SAC approve the distribution of ‘Fire This Time’ in the Student Union Building.
Note: Talk to Resource Centre; SAC does not think this is for general distribution.”
. . . . Defeated
30.
[SACD 208-06]
“That SAC approve the postering of ‘Vicky Bila and Friends’ poster in the Student Union Building.”
. . . . Carried
<
<
JSA AND IAC will still keep their Friday morning appointment.
Pre-approval for Dance Horizon booking.
NEXT MEETING:
Manjinder Sidhu
MS:val
October 19, 2005
Present:
Manjinder Sidhu (Chair ), Alan Hsu, Percy Kong, Patrick Lin (late), Holly Ma, ,Aliyah Shamsher, Jane Barry
Absent:
Raseel Sehmi, Jane Jiang
Guests:
John Bratlien (UBC Mirth, Music and Fermented Grapes), Peter Carbonetto (UBC Mirth, Music and
Fermented Grapes), Barry Din (UBC Slackline) Colleen Atherton (UBC Slackline)
PRESENTATIONS:
< UBC Mirth, Music & Fermented Grapes Society
< UBC Slackline Club
MINUTES:
1.
[SACD 209-06]
. . . . Carried
BOOKINGS:
2.
"That SAC approve the booking by the Social Justice Centre of the SUB Conversation Pit on Thursday,
October 20, 2005 during the hours of 12:00 - 14:00 for a film screening and on Friday, October 21, 2005 during the
hours of 12:00 - 14:00 for the purpose of holding a lecture by Kevin Ping about Haiti.
Note: SAC feels the Norm should be booked instead."
3.
. . . . Defeated
the hours of 15:00 - 17:00 by the AMS (VP External) for the purpose of holding a 'Not on our Campus' planning
meeting."
. . . . Carried
4.
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, October 20, 2005
during the hours of 17:00 - 20:00 by Imagine UBC for the purpose of holding a 'Boo Crew' meeting."
. . . . Carried
5.
"That SAC approve the booking of the Conversation Pit on Wednesday, October 19, 2005 and on Tuesday,
October 25, 2005 during the hours of 11:30 - 14:30 by the AMS (Safety Coordinator) for the purpose of showing
films for Women's History Month - In the time of butterflies and Kikka."
. . . . Carried
6.
"That SAC approve the booking of the SUB Conversation Pit on Tuesday, January 10, 2006 during the hours
of 11:00 - 15:00 by the AMS (External Commission) for the purpose of holding a 'TREK Exchange Panel' to inform
students and local community about involvement.
. . . . Carried
7.
"That SAC approve the booking of South Plaza '1' on Wednesday, January 4 and Thursday, January 5, 2006
during and South Plaza '3' on Wednesday, February 8, Thursday, February 9 and Friday, February 10, 2006 during
the hours of 08:00- 16:00 by UNICEF BC for the purpose of holding a fundraiser."
. . . . Carried
8.
October 19, 2005
Page 2
"That SAC approve the booking of the SUB Partyroom and Courtyard on Friday, January 6, 2006 and on
Saturday, March 11, 2006 during the hours of 18:00- 24:00 by the Skim Board Club for the purpose of holding beer
gardens.
Note: Request to extend capacity to 200 people and liquor license time 19:00- 23:00."
. . . . Carried
9.
"That SAC approve the booking of the SUB Partyroom and Courtyard on Friday, March 31, 2006 during the
hours of 17:00 - 24:00 by the Science Undergrad Society for the purpose of holding a beer garden.
Note: Request to extend capacity tor 200 people and liquor license time 19:00- 23:00."
. . . . Carried
10.
"That SAC approve the booking of SUB Room 207/209 on Saturday, December 17, 2005 during the hours
of 07:00 - 17:00 by Andrew Tovey for the purpose of holding Chem tutoring sessions for UBC students.
11.
. . . . Carried
SUB 214/216
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
SUB 211
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Hatha Yoga
Hatha Yoga
Hatha Yoga
Hatha Yoga
Hatha Yoga
Hatha Yoga
Hatha Yoga
SUB 206
(Council Chambers)
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
SUB 205
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
SUB 207/209
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
SUB 212
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
October 19, 2005
Page 3
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Indian Dancing
Indian Dancing
Indian Dancing
Indian Dancing
Indian Dancing
Indian Dancing
Indian Dancing
SUB 211
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
SUB 212A
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Massage
Massage
Massage
Massage
Massage
Massage
Massage
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Belly Dancing
Belly Dancing
Belly Dancing
Belly Dancing
Belly Dancing
Belly Dancing
Belly Dancing
SUB 211
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
First Aid
First Aid
First Aid
First Aid
First Aid
First Aid
Gallery Lounge
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Bartending Seminar
Bartending Seminar
Bartending Seminar
Bartending Seminar
Bartending Seminar
Bartending Seminar
SUB 205
(Not available)
(Not available)
SUB 205
(Not available)
SUB 207/209
(Not available)
(Not available)
(Easter Monday)
12.
. . . . Tabled
“That SAC approve the booking of the SUB Ballroom, and Rooms 205, 207/209 on Sunday, November 13,
2005 during the hours of 09:00 - 13:00 by The Chinese Christian Chapel for the purpose of holding an
installation/ceremony event.
. . . . Carried
13.
October 19, 2005
Page 4
“That SAC approve the booking of the display area on Thursday, November 3, Friday, November 4,
Wednesday, November 9, Thursday, November 10, Thursday, November 17 and Friday, November 18, 2005
during the hours of 09:00 - 17:00 by Shrumbowl of Poker for the purpose of promoting a free on-line poker
tournament on November 20, 2005.
14.
. . . . Tabled
“That SAC approve the booking of the following by Pride UBC:
SUB Room 215
SUB Room 211
SUB Room 211
SUB Room 214/216
SUB Room 214/216
to April 5, 2006
to April 5, 2006
All Mondays from January 9
to April 3, 2006
12:00 - 13:00
GLOW Discussion Group
12:00 - 13:00
FLOW Discussion Group
12:00 - 13:00
19:00 - 23:00
19:00 - 23:00
Executive Meetings
Welcome Back BQQR Garden
End of Year BQQR Garden
. . . . Carried
October 19, 2005
Page 5
CONSTITUTIONS:
15.
[SACD 210-06]
“That SAC approve the constitution of the UBC Mirth, Music & Fermented Grapes Society as an AMS club.”
. . . . Carried
16.
[SACD 211-06]
“That SAC approve the constitution of the UBC Slackline Club as an AMS club.”
Note: Awaiting for opinion from UBC Landscape/environment and membership fees."
. . . . Tabled
CONTRACTS:
17.
[SACD 212-06]
“That SAC approve the contract between the AMS (Ski and Board Club) and Quick Coach Lines Ltd. for
transportation services on Friday, January 13 and Sunday, January 15, 2006.”
. . . . Carried
18.
[SACD 213-06]
transportation services on Friday, January 27 and Sunday, January 29, 2006.”
. . . . Carried
19.
[SACD 214-06]
transportation services on Saturday, February 11 and Thursday, February 16, 2006.”
. . . . Carried
20.
[SACD 215-06]
transportation services on Friday, March 3 and Sunday, March 5, 2006.”
. . . . Carried
21.
[SACD 216-05]
“That SAC approve the contract between the AMS (Ski and Board Club) and the Sandman Hotels and Inns
for accommodation reservation on March 3 and 4, 2006.”
. . . . Carried
22.
[SACD 217-06]
“That SAC approve the contract between the AMS (University Christian Ministry) and Camp Luther
Association for reservation of Mt. Seymour Chalet from September 16-18, 2005.”
. . . . Carried
23.
[SACD 218-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Sip Lounge and
Cherrybay Beach Club for sponsorship beginning August 25, 2005.”
. . . . Carried
October 19, 2005
Page 6
24.
[SACD 219-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Lola Cabaret
for sponsorship beginning August 25, 2005.”
. . . . Carried 25.
MOVED
PATRICK LIN, SECONDED HOLLY MA:
[SACD 220-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Stone Temple
Night Club for sponsorship beginning August 25, 2005.”
. . . . Carried
26.
[SACD 221-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Richards
Nightclub for sponsorship beginning August 25, 2005.”
. . . . Carried
27.
[SACD 222-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Buffalo Club
. . . . Carried
28.
[SACD 223-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Tonic Club for
sponsorship beginning August 25, 2005.”
. . . . Carried
29.
[SACD 224-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Atlantis
Nightclub for sponsorship beginning August 25, 2005.”
. . . . Carried
30.
[SACD 225-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Tokyo Lounge
. . . . Carried
31.
[SACD 226-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Aubar Nightclub
. . . . Carried
OTHER BUSINESS:
<
Investigation into Poker Club event.
<
<
Budget Proposal for UBC Mirth. Music and Fermented Grapes Club
UBC Slackline Budget and Executive List
[SACD 227-06]
[SACD 228-06]
October 19, 2005
Page 7
EXT MEETING:
The next meeting of the Student Administrative Commission will be held on Wednesday, November 2, 2005 at 4:30 pm in
Room 266J.
Manjinder Sidhu
MS:val
October 26, 2005
Present:
Manjinder Sidhu (Chair ), Jane Jiang, Percy Kong, Patrick Lin, Holly Ma, Raseel Sehmi, Jane Barry
Absent:
Alan Hsu, Aliyah Shamsher,
Guests:
Sean Kearney (Science Undergraduate Society), Sarah Neumann (LINC)
PRESENTATIONS:
< The LINC Club of UBC
MINUTES:
1.
[SACD 229-06]
. . . . Carried
BOOKINGS:
2.
"That SAC approve the booking of the SUB Conversation Pit on Monday, November 7, 2005 during the hours
of 10:30 - 14:00 by the AMS (External Commission) for the purpose of holding a Municipal Candidates’ Forum.”
. . . . Carried
3.
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, November 10, 2005
during the hours of 10:30-12:30 by the AMS (Volunteer Connections) for the purpose of holding a 'Volunteer in
Africa' workshop."
. . . . Carried
4.
"That SAC approve the booking of SUB Room 214 on Friday, December 2, 2005 and SUB Room 205 on
Friday, January 20, Friday, February 3 and Friday, March 17, 2006 during the hours of 20:00 - 24:00 by the
Caribbean and African Association for the purpose of holding 'Rhum Gardens'.
Note: Licensing hours are 20:00 - 24:00. Maximum room capacity if 60 people."
. . . . Carried
5.
"That SAC approve the booking of the Norm Theatre on Sunday, March 26, 2005 during the hours of 09:00 15:00 and on Tuesday, March 28, 2006 during the hours of 17:00 - 22:00 and SUB Rooms 211 and 215 on
Tuesday, March 28, 2005 during the hours of 17:00 - 22:00 by Dance Horizons for the purpose of rehearsals,
changing rooms and their annual 'Year-End Performance."
. . . . Tabled
6.
the hours of 16:00 - 17:00 by the AMS (Volunteer Connections) for the purpose of holding weekly 'Vex Meeting'
for volunteer task force."
. . . . Carried
7.
"That SAC approve the booking of the SUB Ballroom on Friday, December 2, 2005 during the hours of 14:00
- 01:00 by the English Language Institute for the purpose of celebrating International Night for ELI students.
. . . . Carried
8.
October 26, 2005
Page 2
"That SAC approve the booking of the SUB Ballroom on Saturday, September 30, 2006 during the hours
of 07:00 - 17:00 and Sunday, October 1, 2006 during the hours of 07:00 - 13:00 by CE Solutions for the purpose
of holding a workshop.
9.
. . . . Carried
SUB 214/216
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
10.
. . . . Defeated
SUB 211
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Hatha Yoga
Hatha Yoga
Hatha Yoga
Hatha Yoga
Hatha Yoga
Hatha Yoga
Hatha Yoga
SUB 206
(Council Chambers)
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
Wine/Beer Tasting
SUB 205
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
Thai Massage
SUB 207/209
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
Pole Dancing
SUB 212
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
SUB 205
Wednesday, February 22, 2006 17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Indian Dancing
Indian Dancing
Indian Dancing
October 26, 2005
Page 3
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Indian Dancing
Indian Dancing
Indian Dancing
SUB 211
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
SUB 212A
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
Relaxation Massage
11.
. . . . Carried
SUB 205
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Massage
Massage
Massage
Massage
Massage
Massage
. . . . Defeated
October 26, 2005
Page 4
12.
SUB 207/209
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Belly Dancing
Belly Dancing
Belly Dancing
Belly Dancing
Belly Dancing
SUB 211
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
First Aid
First Aid
First Aid
First Aid
First Aid
First Aid
Gallery Lounge
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
17:45 - 22:00
Bartending Seminar
Bartending Seminar
Bartending Seminar
Bartending Seminar
Bartending Seminar
13.
. . . . Carried
"That SAC approve the booking of the Display Area on Thursday, November 3 and Friday, November 4,
2005; Wednesday, November 9 and Thursday, November 10, 2005; and Thursday, November 17 and Friday,
November 18, 2005 during the ours of 09:00 - 17:00 by Shrumbowl of Poker for the purpose of promoting free online poker tournament.
14.
. . . . Defeated
SUB Auditorium
Room 205
Room 207/209
Room 211
Room 212
Room 213
Room 214/216
Room 215
Room 224
Main Concourse
SUB Ballroom
SUB Partyroom
07:00 - 23:59
07:00 - 23:59
07:00 - 23:59
07:00 - 23:59
07:00 - 23:59
07:00 - 23:59
07:00 - 23:59
07:00 - 23:59
07:00 - 23:59
07:00 - 23:59
07:00 - 23:59
07:00 - 23:59
07:00 - 23:59
by the AMS (VP Administration) for the purpose of holding the UBC Student Leadership Conference.”
Note: The booking charges shall be waived for 2006.
AMS Executive to budget for this event in future.”
. . . . Carried
CONSTITUTIONS:
15.
[SACD 230-06]
“That SAC approve the constitution of the LINC Club of UBC as an AMS Club."
. . . Defeated
CONTRACTS:
16.
[SACD 231-06]
October 26, 2005
Page 5
“That SAC approve the contract between the AMS (Rehabilitation Science Undergrad Society) and Willy Lum
- Mobile Music Service for the purpose of providing services at a reception to be held at the Dockside Restaurant
on November 10, 2005."
. . . . Carried
17.
[SACD 232-06]
“That SAC approve the contract between the AMS (UBC Italian Club) and UBC Rec for the purpose of
holding a soccer game in Gym 3 of the Student Recreation Centre on Friday, November 4, 2005.”
. . . . Carried
OTHER BUSINESS:
18.
[SACD 233-06]
“That SAC approve the constitution of the Kidney Club as an AMS Club.”
. . . . Carried
<
Garrett Johnson - Appeal against Concourse Booking Fee.
- SAC says No. He is bringing in business and that becomes a commercial booking.
NEXT MEETING:
Room 266J.
Manjinder Sidhu
MS:val
November 2, 2005
Present:
Manjinder Sidhu (Chair ), Jane Jiang (late), Percy Kong, Patrick Lin (late), Holly Ma, Raseel Sehmi, Jane
Absent:
Alan Hsu, Aliyah Shamsher, , Kevin Keystone (VP Finance - non-voting)
Guests:
Sean Kearney (Science Undergraduate Society), Raymond Johnson (UBC Real Estate Club)
PRESENTATIONS:
< UBC Real Estate Club
MINUTES:
1.
[SACD 234-06]
. . . . Carried
BOOKINGS:
2.
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Thursday, November 24, 2005
during the ours of 17:00 - 20:00 by the AMS (Elections Administrator) for the purpose of holding an AMS Elections
General Information Meeting.”
. . . . Carried
3.
"That SAC approve the booking of South Plaza ‘3' on Tuesday, November 29 and Wednesday, November
30, 2005 during the hours of 10:00 - 14:00 by Circle K International Club for the purpose of holding a bake sale and
serving hot chocolate.”
. . . . Carried
4.
"That SAC approve the booking of the SUB Ballroom on Tuesday, September 26, 2006 during the hours of
06:00 - 17:00 by UBC Faculty of Law for the purpose of holding articling interviews for students with interested
companies.
5.
. . . . Carried
"That SAC approve the booking of the SUB Concourse on Wednesday, November 9 and Friday, November
18, 2005 during the ours of 09:00 - 17:00 by Dahn Energy Training for the purpose of having a table rental to
promote a Korean Drumming performance coming to UBC on November 28, 2005.
. . . . Carried
November 2, 2005
Page 2
BOOKINGS; (Continued)
6.
"That SAC approve the booking of the SUB Concourse on Monday, November 7 and Wednesday, November
9, 2005 during the hours of 09:00 - 17:00 by the Community of Chinese Canadians for the purpose of holding the
CoCC Youth Leadership Forum 2005.
7.
. . . . Carried
SUB Room 211
SUB Room 211
SUB Room 211
SUB Room 211
09:00 - 16:00
09:00 - 12:00
09:00 - 12:00
09:00 - 12:00
09:00 - 12:00
by the UBC Centre for Intercultural Communication for the purpose of holding classes in the Student Union
Building.
8.
. . . . Carried
"That SAC approve the booking of the SUB Ballroom, SUB Partyroom, Rooms 207/209 and 205 on Tuesday,
February 7, 2006 during the hours of by UBC Land and Food Sciences for the purpose of holding a Career Fair.
9.
. . . . Carried
"That SAC approve the booking of the North Concourse ‘D’ on Friday, November 18, 2005 during the hours
of 11:30 - 13:30 by the Guitar Club for the purpose of holding a musical demo and selling t-shirts.
Note: All proceeds for club activities.”
10.
. . . . Carried
"That SAC approve the booking of SUB Room 214/216 on Saturday, November 26, 2005 during the hours
of 20:00 - 24:00 and the SUB Partyroom and Courtyard on Friday, January 6, 2006 during the hours of 20:00 24:00 by the Skim Club for the purpose of holding beer gardens.
Note: Request 200 person capacity.
Licensing hours 20:00 - 24:00.”
11.
. . . . Carried
"That SAC approve the booking of the SUB Room 213 on Sunday, November 6, 2005 during the hours of
13:00 - 18:00 by Prep 101 on Sunday, November 6, 2005 for the purpose of holding tutoring sessions.
. . . . Carried
November 2, 2005
Page 3
CONSTITUTIONS:
12.
[SACD 235-06]
“That SAC approve the constitution of UBC Real Estate Club as an AMS Club.
Note: Club to reapply as departmental club."
. . . . Tabled
CONTRACTS:
13.
[SACD 236-06]
“That SAC approve the contract between the AMS (FilmSoc) and The Coast Plaza Hotel and Suites for the
purpose of holding an event in the Evergreen to Cityview location on Friday, March 24, 2006.”
. . . . .Carried
14.
[SACD 237-06]
purpose of stage rental on Sunday, November 20, 2005 from 2 - 4 pm.”
. . . . Carried
15.
[SACD 238-06]
“That SAC approve the contract between the AMS (UBC Kung Fu Association of the AMS) and Sifu
Raymond for the purpose of instruction for the period September 2005 to April 2006.”
. . . . Carried
16.
[SACD 239-06]
“That SAC approve the contract between the AMS (Formation Dancesport of UBC) and Young Ryu for the
purpose of teaching international ballroom dancesport - standard style from November 6, 2005 until April 7, 2006.”
. . . . Carried
17.
[SACD 240-06]
“That SAC approve the contract between the AMS (Formation Dancesport of UBC) and Ekaterina Mitchenko
for the purpose of teaching international ballroom dancesport - latin style from November 7, 2005 until April 7,
2006.”
. . . . Carried
18.
[SACD 241-06]
“That SAC approve the contract between the AMS (UBC Synchronized Swim Club) and Nicole Utterback
for the purpose of instructing the synchronized swim team from September 23 to December 2, 2005 and January
13 to April 9, 2006.”
. . . . Carried
OTHER BUSINESS:
19.
“That SAC approve the name change of the ‘Campus Green Party’ to the ‘Green Party UBC’.”
. . . . Carried
20.
“That SAC approve the constitution of the Russian Club pending the amendment of their AGM meeting
minutes.
Note: See attached minutes from the Russian Club.”
<
. . . . Carried
Zoom Request - Approved
NEXT MEETING:
Room 266J.
Manjinder Sidhu
MS:val
November 2, 2005
Page 4
November 9, 2005
Present:
Manjinder Sidhu (Chair ), Alan Hsu, Percy Kong, Holly Ma, Aliyah Shamsher, Jane Barry (Facilities
Absent:
Jane Jiang, Patrick Lin, Raseel Sehmi, Kevin Keystone (VP Finance - non-voting)
Guests:
Sean Kearney (Science Undergraduate Society), Carla Henkel (AMS Security Manager)
PRESENTATIONS:
< SUB Security: ATP Training - Carla Henkel
MINUTES:
1.
[SACD 243-06]
. . . . Carried
BOOKINGS:
2.
"That SAC approve the booking of the SUB Ballroom on Wednesday, January 11, 2006 during the hours of
07:00 - 17:00 by the English Language Institute for the purpose of holding a welcome mixer.
3.
. . . Carried
"That SAC approve the booking of the SUB Ballroom, Partyroom, 205, 207, 209, 212A, 214 and 216 on
Saturday, March 18 and Sunday, March 19, 2006 during the hours of 09:00 - 17:00 by Fourfold Path to Healing for
the purpose of holding workshops on spiritual healing.
4.
. . . . Carried
"That SAC approve the booking of the SUB Ballroom on Saturday, March 11 and Sunday, March 12, 2006
during the hours of 08:00 - 17:00 by Qi Gong for the purpose of holding workshops.
5.
. . . . Carried
"That SAC approve the booking of the SUB Ballroom on Saturday March 4, 2006 during the hours of 10:00 23:00 and on Sunday, March 5, 2006 during the hours of 10:00 - 18:30 by Vancouver Gaming Guild for the purpose
of holding a tournament.
. . . . Carried
November 9, 2005
Page 2
6.
"That SAC approve the booking of the Display Area on Wednesday, January 4 and Wednesday, January
25, 2006 during the hours of 09:00 - 17:00 by the Canadian Imperial Bank of Commerce for the purpose of
promoting student banking packages.
7.
. . . . Carried
"That SAC approve the booking of the SUB Ballroom and SUB Rooms 211 and 215 on Friday, January 20,
2006 during the ours of 07:00 - 17:00 by the UBC Teacher Education Office for the purpose of holding a career fair.
8.
. . . . Carried
MOVED ALAN HSU, SECONDED MANJINDER SIDHU:
Rooms 205, 212, 212A
Rooms 205, 212, 212A
Rooms 205, 212, 212A
Rooms 205, 212, 212A
Rooms 207/209, 214
Rooms 211, 214, 215
Rooms 214, 212A, 216
Rooms 211, 215, 224
Rooms 211, 215, 224
Rooms 215, 207/209
Rooms 215, 207/209
SUB Partyroom
09:00 - 13:00
09:00 - 16:00
09:00 - 13:00
09:00 - 16:00
09:00 - 16:00
09:00 - 13:00
09:00 - 13:00
09:00 - 16:00
09:00 - 13:00
09:00 - 16:00
09:00 - 16:00
09:00 - 16:00
by Universal College of Language for the purpose of holding their winter session teaching ‘Canadian’ experience.
. . . . Carried
9.
10.
“That SAC approve the booking of SUB Rooms 207/209 on Saturday, November 26, 2005 during the hours
of 15:00 - 19:00 by Randy Morrison for the purpose of holding tutoring sessions for UBC students.”
. . . . Carried
“That SAC approve the booking of SUB Room 224 on Friday, November 18, 2005 during the hours of 08:00 16:00 by University First Class Painters for the purpose of holding information sessions.”
. . . . Carried
11.
“That SAC approve the booking of the Display Area on Thursday, November 17, 2005 during the hours of
09:00 - 17:00 by Trinity Western for the purpose of recruiting students to Trinity Western.”
. . . . Carried
CONTRACTS:
12.
[SACD 244-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and the Hyatt
Regency Vancouver for the purpose of holding a reception on Thursday, October 13, 2005.”
. . . . Carried
13.
[SACD 245-06]
November 9, 2005
Page 3
“That SAC approve the contract between the AMS and the UBC Wellness Centre for the rental of a glass
case located on the Main Concourse between the Gallery Lounge and the Lucky Mart 101 on a monthly basis
commencing September 1, 2005 and ending March 31, 2006.”
. . . . Carried
14.
[SACD 246-06]
"That SAC approve the contract between the AMS (Chinese Varsity Club) and Camp Jubilee Retreat and
Conference Centre for accommodation rental on Friday November 11 and Saturday, November 12, 2005."
. . . . Carried
OTHER BUSINESS:
14.
[SACD 247-06]
“That SAC approve the amended constitution of the Chemical and Biological Engineering Undergraduate
Club as presented.”
. . . . Carried
15.
[SACD 248-06]
“That SAC approve the name change of the UBC Quiz Bowl Club to the UBC Trivia Club as presented in
their minutes dated April 13, 2005."
. . . . Carried
16.
MOVED HOLLY MA, SECONDED ALAN HSU:
[SACD 249-06]
“That SAC approve the Code Changes 2005 - Contracts and Signing Authority as presented.”
. . . . Carried
<
<
Alcohol Policy Training: Responsible Organization of Liquor Functions
How to Run a Successful Licensed Function in the Student Union Building
[SACD 250-06]
[SACD 251-06]
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Wednesday, November 23, 2005 at 4:30 pm
in Room 266J.
Manjinder Sidhu
MS:val
November 16, 2005
Present:
Manjinder Sidhu (Chair ), Alan Hsu, Patrick Lin, Percy Kong, Holly Ma, Raseel Sehmi,, Jane Barry (Facilities
Development Manager - non-voting), Kevin Keystone (VP Finance - non-voting)
Absent:
Jane Jiang, Aliyah Shamsher
MINUTES:
1.
[SACD 252-06]
. . . . Carried
BOOKINGS:
2.
"That SAC approve the booking of North Plaza 2 & 3 on Friday, November 25, 2005 during the hours of
10:00 - 16:00 by the Student Environment Centre for the purpose of holding their ‘Stuff Swap’ and ‘Buy Nothing
Day’.”
. . . . Carried
2.
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, November 29, 2005
during the hours of 17:00 - 19:00 by the AMS (Student Administrative Commission) for the purpose of holding a
Grad Class Council Meeting.”
. . . . Carried
3.
MOVED ALAN HSU, SECONDED RASEEL SEHMI:
"That SAC approve the booking of SUB Room 212A on Monday, November 21, 2005 during the hours of
09:00 - 17:00 by UBC Continuing Studies - Robson Square for the purpose of holding a workshop.”
. . . . Carried
4.
"That SAC approve a fee waive for the booking of the Display Area on Friday, March 24, 2006 during the
hours of 09:00 - 17:00 by Yan Carriere-Swallow (Responsible Consumption Fair).
Note: Sprouts, Bike Co-op and Student Environment Centre want to create an awareness as to how they are
related to responsible consumption.”
. . . . Carried
5.
"That SAC approve the booking of SUB Room 209 on November 30, 2005 during the hours of 12:00 - 18:00
and SUB Room 205 on December 3 and December 5, 2005 during the hours of 10:00 - 14:00 by Randy Morris for
the purpose of holding tutoring sessions for UBC students.”
. . . . Carried
6.
"That SAC approve the booking of the North Concourse on Wednesday, January 4, 2006 and the South
Concourse on Monday, January 16, 2006 during the hours of 09:00 - 17:00 by Alpha Score for the purpose of
promoting LSAT courses."
. . . . Carried
7.
November 16, 2005
Page 2
"That SAC approve the booking of SUB Room 206 (Council Chambers) on Friday, November 25, 2005
during the hours of 17:00 - 20:00 by Africa Awareness for the purpose of holding a board meeting."
. . . . Carried
8.
"That SAC approve the booking of the SUB Partyroom on Saturday, April 22, 2004 during the hours of 07:00
- 18:00 by the Vancouver Shambhala Centre for the purpose of holding a meditation clinic.
9.
. . . . Carried
MOVED ALAN HSU, SECONDED RASEEL SEHMI:
"That SAC approve the booking of the SUB Auditorium on Monday, November 21 and Tuesday, November
22, 2005 during the hours of 19:00 - 22:00 by the Ski and Board Club for the purpose of showing a Warren Miller
Film.
Note: Ski Club must use Filmsoc's concession and no products are to be sold."
10.
. . . . Carried
"That SAC approve the booking of the Conversation Pit on November 22, 2005 during the hours of 11:00 14:00 by Campus Security for the purpose of raising funds for the United Way Campaign by selling Tim Horton
donuts with coffee by donation.
. . . . Carried
CONTRACTS:
11.
[SACD 253-06]
“That SAC approve the contract between the AMS (Ski and Board Club) and Warren Miller for the purpose
of screening a film entitled ‘Higher Ground’ on November 21 and 22, 2005 at the Norm Theatre.”
. . . . Carried
12.
MOVED HOLLY MA, SECONDED ALAN HSU:
[SACD 254-06]
“That SAC approve the contract between the AMS (Speech and Linguistics Students Association) and
Evangelos Photography Ltd. for the purpose of having graduation and composite portraits taken for the 2005-2006
school year."
. . . . Carried
November 16, 2005
Page 3
13.
[SACD 055-06]
“That SAC approve the contract between the AMS (Nursing Undergrad Society) and Balthazar for the
purpose of holding a function in the Bordello Room on Thursday, November 24, 2005.”
. . . . Carried
14.
[SACD 056-06]
“That SAC approve the contract between the AMS Inter-Varsity Christian Fellowship) and Regent College
for facility rental and Security on Friday, September 23, 2005 and Friday, September 30, 2005.”
. . . . Carried
15.
[SACD 057-06]
"That SAC approve the contract between the AMS (Spanish Passion Club) and Veronica Stewart for the
purpose of teaching flamenco dance classes."
. . . . Carried
OTHER BUSINESS:
16.
[SACD 058-06]
"That SAC approve the Code Changes 2005 - Contracts and Signing Authority as amended and as
presented and recommend said changes to Council.
17.
Note: 'Code Changes 2005 - Contracts and Sighing Authority' first presented and approved on November 9, 2005."
. . . . Carried
[SACD 059-06]
"That SAC approve the constitution of UBC Real Estate Club as a departmental club."
. . . . Carried
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Wednesday, November 23, 2005 at 4:30 pm
in Room 266J.
There being no further business the meeting was adjourned at 5:45 pm.
Manjinder Sidhu, Chair
MS:val
November 23, 2005
Present:
Manjinder Sidhu (Chair ), Jane Jiang (late), Patrick Lin, Percy Kong, Raseel Sehmi, Jane Barry (Facilities
Absent:
Alan Hsu, Holly Ma, Aliyah Shamsher, Kevin Keystone (VP Finance - non-voting)
Guests:
Sungmin Lwon (Young Disciples of Jesus), Ken Lum (Young Disciples of Jesus), Anna Lee ((Young
Disciples of Jesus), Justine Green wood (Forum on International Cooperation), Jaimie Wright (Forum on
International Cooperation), Clayton Smith (Forum on International Cooperation), Tim Quek ((Forum on
International Cooperation)
PRESENTATIONS:
<
<
The Young Disciples of Jesus in BC
Forum on International Cooperation UBC
MINUTES:
1.
[SACD260-06]
. . . . Carried
BOOKINGS:
2.
MOVED SECONDED PERCY KONG, JANE JIANG:
Sub Concourse
South Alcove
SUB Room 212A
SUB Room 213
07:00 - 24:00
07:00 - 24:00
24 hour period
24 hour period
by UBC Athletics for the purpose of holding the UBC Traithlon/Duathlon.
3.
. . . . Carried
MOVED SECONDED PERCY KONG, JANE JIANG:
"That SAC approve the booking of the Conversation Pit on Saturday, March 1, 2006 during the hours of
07:00 - 24:00 by UBC Athletics for the purpose of holding the UBC Traithlon/Duathlon.
Note: The booking charges shall be full rental rates/reduced."
4.
. . . . Defeated
"That SAC approve the booking of the SUB Concourse on Monday, December 5 and Tuesday, December
6, 2005 during the hours of 09:00 - 17:00 by Ubisoft/New Ad for the purpose of promoting Greyhound, Xbox and
Ubisoft.
. . . . Carried
5.
"That SAC approve the booking of the SUB Concourse on Wednesday, April 12, 2006 during the hours of
05:30 - 24:00 by the MS Society of Canada for the purpose of holding a radio-thon to fundraise and to create
awareness.
. . . . Carried
6.
November 23, 2005
Page 2
"That SAC approve the booking of the SUB Partyroom on Thursday, December 8, 2005 during the hours
of 12:00 - 15:30 by Sauder School of Business for the purpose of holding MBC Core Finalé Reception 2005.
7.
. . . . Carried
"That SAC approve the booking of North Plaza '3' from Monday, November 28 to Wednesday, November
30, 2005 during the hours of 11:00 - 14:00 by Spanish Passions for the purpose of holding a club promotion table
with music and probably dance demonstrations."
. . . . Carried
8.
South Concourse 'B'
11:00 - 14:00
11:00 - 14:00
South Plaza '1'
11:00 - 14:00
by Spanish Passions for the purpose of holding a club promotion table with music and probably dance
demonstrations.
Note: Club must change it’s name due to copyrighted name."
9
. . . . Tabled
"That SAC approve the booking of the SUB Ballroom on Friday, March 31, 2006 during the hours of 12:00 20:00 by the AMS MiniSchool for the purpose of holding a Wine/Beer Festival
Note: License time from 14:00 - 18:00.
Will be run on a 'public license' as a MiniSchool course contracted to Colin Jackson.
Expect 350 participants and 15 exhibitors."
. . . . Carried
10.
"That SAC approve the booking of the SUB Ballroom on Wednesday, November 30, 2005 during the hours
of 11:00 - 15:00 by the Cannabis Culture Club for the purpose of hosting Marc Emery (Marijuana Party) for a
speech.
Note: SAC wants more information on safety and public hearing.”
11.
. . . . Defeated
“That SAC approve the booking of the SUB Partyroom on Friday, February 3, 2006 during the hours of 11:00
-15:30 by English Language Institute for the purpose of holding student performances.
12.
. . . . Carried
“That SAC approve the booking of SUB Room 206 (Council Chambers) on Tuesday, January 24, 2006
during the hours of 15:30 - 18:00 by UBC Alumni Affairs for the purpose of holding a student focus group.
. . . . Carried
CONSTITUTIONS:
13.
[SACD 261-06}
“That SAC approve the constitution of the Young Disciples of Jesus as an AMS Club.”
. . . . Defeated
14.
[SACD 262-06]
November 23, 2005
Page 3
“That SAC approve the constitution of the Forum on International Cooperation UBC as an AMS club.
Note: Club to talk to Social Justice Centre.”
. . . . Tabled
CONTRACTS:
15.
[SACD 263-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Salmon's
Rentals Ltd. for equipment rental from Friday, January 20 to Monday, January 23, 2006."
. . . . Carried
16.
[SACD 264-06]
“That SAC approve the contract between the AMS (UBC Tae Kwon Do Club) and Master Cheung Lam and
John Kwan for the purpose instructing Tae Kwon Do from September 2005 to April, 2006."
. . . . Carried
17.
[SACD 265-06]
“That SAC approve the contract between the AMS (UBC Taiwan Association) and Canadian Outback
Adventures for the purpose of accommodation rental at Delta Sun Peaks from Wednesday, December 21 to Friday,
December 23, 2005."
. . . . Carried
18.
[SACD 266-06]
“That SAC approve the contract between the AMS (Commerce Undergraduate Society) and Business in
Vancouver for the purpose of advertising in the January 3, 2006 edition of Business in Vancouver.”
. . . . Carried
19.
[SACD 267-06]
“That SAC approve the contract between the AMS (International Relations Students Association) and the
Westin Bayshore Resort and Marina for the purpose of holding ‘A Night of a Thousand Dinners’ on Saturday
December 4, 2005.”
. . . . Carried
OTHER BUSINESS:
<
Email from "Gage Musical Spectacular'
- need more information’
- dates/time
- contact Jane Kim for fee waive
- acknowledge the concerns from last year’s performance.
NEXT MEETING:
The next meeting of the Student Administrative Commission will be held on Wednesday, January 4/11, 2006.
MS:val
The Alm a Mater Society of U.B.C.
Novem ber 30, 2005
M INUTES OF STUDENT ADM INISTRATIVE COM M ISSION
Present:
Manjinder Sidhu (Chair ), Holly Ma, Patrick Lin, Percy Kong, Jane Barry (Facilities Developm ent Manager non-voting)
Absent:
Alan Hsu, Jane Jiang, Raseel Sehm i, Aliyah Sham sher, Kevin Keystone (VP Finance - non-voting)
Guests:
Nir Ben-Ovd (Letting Go - The Active Meditation Club of the AMS), Jason Born (UBC Mixed Club), Angelia
Lowe (UBC Mixed Club), Elm ar dela Cruz (UBC Mixed Club), Am ielle del Rosario (UBC Mixed Club), Sarah
Ham ilton (UBC Mixed Club), Noreen Ma (UBC Mixed Club), Irene Sattarzadeh (UBC International W eek
2006), Enzula Tavorm ina (UBC International W eek)
Quorum was not reached
The m eeting was called to order at 4:30 pm .
PRESENTATIONS:
<
<
<
Letting Go - The Active M editation Club of the AM S
UBC M ixed Club
International House
M INUTES:
1.
[SACD 268-06]
“That SAC approve the m inutes of Novem ber 23, 2005 as subm itted.”
. . . . Carried
The chair was passed to Holly Ma at 5:58 pm .
BOOKINGS:
2.
"That SAC approve the booking of SUB Room s 215 and 212 from Monday, Decem ber 5 to W ednesday,
Decem ber 21, 2005 during the hours of 09:00 - 19:00 by AMS Bookings for the purpose of student study room s.”
. . . . Carried
3.
“That SAC approve the booking of South Concourse ‘B’ on Friday, January 20, 2006 and the Display Area
South on Monday, January 23, 200, Friday, January 27 and Monday, January 30, 2006 during the hours of 09:00 16:00 by Im agine UBC for the purpose of holding UBC Orientations Leader Recruitm ent.”
. . . . Carried
4.
“That SAC approve the booking of South Concourse ‘A’ and ‘B’ on Monday, January 30, Monday, February
20 and Tuesday, March 14, 2006 during the hours of 11:30 - 14:30 by the Guitar Club for the purpose of holding
unplugged dem os, m em bership and club t-shirt sales.”
. . . . Carried
5.
“That SAC approve the booking of the SUB Concourse on January 3 to April 30, 2006 during the hours of
09:00 - 18:00 by AMS Com m ercial Bookings for the purpose of booking vendors on the Concourse.
. . . . Carried
Minutes of the Student Adm inistrative Com m ission
Novem ber 30, 2005
Page 2
6.
“That SAC approve the booking of South Plaza ‘1' on Thursday, January 26 and Friday, January 27, 2006
during the hours of 10:00 - 16:00 by the Motorcycling Club for the purpose of having a m em bership recruitm ent
table to sign up new m em bers and a bake sale and sell coffee.”
. . . . Carried
7.
“That SAC approve the booking of the Norm Theatre on Friday, January 20, 2006 during the ours of 17:00 24:00 by Film Society for the purpose of holding a ‘Rum Garden’ to com bine with a showing of the film ‘Pirates of
the Caribbean’.”
. . . . Carried
The chair was passed to Manjinder Sidhu at 6:05 pm .
CONSTITUTIONS:
8.
[SACD 269-06]
“That SAC approve the constitution of the UBC Mixed Club as an AMS club.”
. . . . Carried
9.
[SACD 270-06]
“That SAC approve the constitution of the Letting Go - The Active Meditation Club of the AMS as an AMS
club.”
. . . . Carried
CONTRACTS:
10.
[SACD 271-06]
“That SAC approve the contract between the AMS (Chinese Students Association) and the Michael J. Fox
Theatre for facility rental on March 24, 2006.”
. . . . Carried
11.
[SACD 272-06]
“That SAC approve the contract between the AMS (Com m erce Undergraduate Society) and Aqua Riva for
the purpose of catering a luncheon on February 25, 2006.”
. . . . Carried
12.
[SACD 273-06]
“That SAC approve the contract between the AMS (Com m erce Undergraduate Society) and the Executive
Airport Plaza for a m eeting and rental accom m odation to be held on Septem ber 2 and 3, 2006.”
. . . . Carried
13.
[SACD 274-06]
“That SAC approve the contract between the AMS (Spanish Passion Club) and Katie Kitson for the purpose
of teaching dance classes at tim es to be m utually agreed.”
. . . . Carried
Minutes of the Student Adm inistrative Com m ission
Novem ber 30, 2005
Page 3
14.
[SACD 275-06]
“That SAC approve the contract between the AMS (Latin Dance Passion Club) and Katie Kitson for the
purpose of teaching dance classes at tim es to be m utually agreed.”
. . . . Carried
15.
[SACD 276-06]
“That SAC approve the contract between the AMS (Geological Engineering Club) and the University Golf
Club for an event to be held February 4, 1006.”
. . . . Carried
16.
[SACD 277-06]
“That SAC approve the contract between the AMS (Com m erce Undergraduate Society) and Salm on’s
Rentals Ltd. for the purpose of providing equipm ent from Friday, January 20 to Monday, January 23, 2006.”
. . . . Carried
17.
[SACD 278-06]
“That SAC approve the contract between the AMS (UBC Salsa Club) and Sasko Despotovski for the purpose
of giving salsa Lessons from Septem ber 28, 2005 to March 29, 3006.”
. . . . Carried
18.
[SACD 279-06]
“That SAC approve the contract between the AMS (Com m erce Undergraduate Society) and JDC W est for
the purpose of providing SUBW AY lunches on Saturday, January 21, and Sunday, January 22, 2006.”
. . . . Carried
OTHER BUSINESS:
<
Gage Musical
- Jane Kim to book the space without fee waive
- talk to Jane Kim and Lyanne Evans about the event.
NEXT M EETING:
The next m eeting of the Student Adm inistrative Com m ission will be held on W ednesday, January 18, 2006 at 3:30 pm .
There being no further business, the m eeting was adjourned at 5:30pm .
MS:val

2004-2005 - UBC Alma Mater Society

Transcription

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